ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ___________
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND CALL FOR
BIDS AND AUTHORIZING THE CITY MANAGER TO APPLY FOR AND
EXECUTE FEDERAL AVIATION ADMINISTRATION (FAA) AND STATE OF
CALIFORNIA DEPARTMENT OF TRANSPORTATION DIVISION OF
AERONAUTICS GRANT APPLICATIONS AND GRANT OFFERS FOR THE TAXIWAY A1 AND Z WEST RECONSTRUCTION PROJECT , PROJECT NO S. 06819, 06864 AND 06890 AT HAYWARD EXECUTIVE AIRPORT
WHEREAS, the Hayward Executive Airport is owned and operated by the City of Hayward; and
WHEREAS, those certain plans and specificatio ns for the Taxiway A1 and Z West Reconstruction Project, Project Nos. 06819, 06864 and 06890, on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project; and
WHEREAS, when instructed to proceed by the Airport Manager, based on direction from the FAA, the City Clerk is hereby directed to cause and issue a notice calling for bids for the required work and material to be made in the form and manner provided by law; and
WHEREAS, sealed bids therefore will be received by the City Clerk’s office at City Hall, 777 B Street, City Hall Rotunda, Hayward, California 94541, up to the hour of 2:00 p.m.
May13, 2025, and immediately thereafter publicly opened and declared by the City Clerk in the Hayward City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California; and
WHEREAS, the Hayward Executive Airport is entitled to apply for and receive federal and state grant funding for eligible airfield improvements and has received positive indication from the Federal Aviation Admin istration (FAA) for support of the taxiway improvement project in the 2025 fiscal year; and
WHEREAS, the Airport is obligated to preserve the safe , beneficial use of airfield facilities including runways, taxiways, aprons, and other features, recognizing preserving and maintaining airfield pavements to industry -standard levels without grant funding is cost prohibitive; and
WHEREAS, the estimated total construction cost is $6,296,843 and with a 10% contingency the total budget is $6,926,527, to be funded in part by grants from the FAA ($5,982,000) and Caltrans Division of Aeronautics ($150,000), along with a financial match from the airport capital fund ($164,843), with the City’s obligation increasing by $629,684 to an overall contribution of $779,684 in the event Caltrans does not fully participate and to fund the 10% contingency; and
WHEREAS, the scheduling and timing of grant offers, and grant execution are dictated by the FAA and Caltrans, often presenting inadequate time for conventional grant sponsor agendizing and authorizing same , with advance scheduling and approval providing the greatest assurance for success.
NOW THEREFORE BE IT RESOLVED that the Ci ty Council of the City of Hayward hereby approve the plans and specifications for the Taxiway A1 and Z West Reconstruction Project, Project Nos. 06819, 06864 and 06890.
BE IT FURTHER RESOLVED by the City Council that the City Manager is hereby authorized to prepare and submit grant applications to the FAA and Caltrans in accordance with proportional grant funding amounts, reflective of bids received, with an aggregated total project cost of $6,296,843, adjusted upward to $6,926,52 7 including a 10% contingency, to be funded in part by grants from the FAA ($ 5,982,000) and Caltrans ($150,000), along with a financial match from the airport capital fund of $164,843, with the City’s overall obligation increasing by $629,684 to an overall contribution of $779,684 in the event Caltrans does not fully participate and to fund the 10% contingency.
BE IT FURTHER RESOLVED by the City Council that the City Manager is hereby authorized to execute grant offers from the FAA and Caltrans in accordance with and within the identified Not-to-Exceed totals.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward