Wednesday, April 16, 2025
5:30 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Conference Room 4A & Virtual Platform (Zoom)
Council Budget and Finance Committee
Agenda
April 16, 2025Council Budget and Finance
Committee
Agenda
NOTICE: The Council Budget and Finance Committee will hold a hybrid meeting in Conference Room 4A and virtually via Zoom.
How to submit written Public Comment:
Send an email to [email protected] by 2:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Budget and Finance Committee and City staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx When submitting written comments, indicate in the email if you want your comment read into the record.
Requests will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Council Committee meetings. Email comments will become part of the record of Council Committee meetings.The Chair can limit the time for reading written comments.
When: Apr 16, 2025 05:30 PM Pacific Time
Topic: Council Budget and Finance Committee - April 2025 Please click the link below to join the webinar:
https://hayward.zoom.us/j/87059809497?pwd=UVAeaYys7vzUbHnx4ao1HKBm1pZj5v.1 Webinar ID: 870 5980 9497
Password: Budget@416
Or join by phone:
US: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 870 5980 9497
Password: 7767508071
CALL TO ORDER
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
PUBLIC COMMENTS:
Limited Only to Items on the Agenda and Submitted Prior to the Meeting.
APPROVAL OF MINUTES
Review and Approve of the Council Budget and Finance
Committee March 19, 2025, Meeting Minutes
MIN 25-0471.
Attachments: Attachment I Minutes
April 16, 2025Council Budget and Finance
Committee
Agenda
REPORTS/ACTION ITEMS
2. FY 2026 Proposed Budget Discussion (Oral Report from Interim Director of Finance)
FUTURE AGENDA ITEMS
Review and Approve the 2025 Agenda Planning CalendarACT 25-0253.
Attachments: Attachment I Planning Agenda
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS
ADJOURNMENT
Next Meeting - 5:30 p.m., Wednesday, May 21, 2025
The City of Hayward's Open Data Portal was designed to allow the public to explore, visualize, and download publicly accessible data. The Open Data Portal allows a clear view of the City's financial performance. Access to the portal may be found at https://haywardca.opengov.com/CITY
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-047
DATE: April 16, 2025
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve of the Council Budget and Finance Committee March 19, 2025, Meeting Minutes
RECOMMENDATION
That the Council Budget and Finance Committee (CBFC) reviews and approves the March 19, 2025, CBFC meeting minutes.
SUMMARY
The CBFC held a meeting on March 19, 2025, and the draft minutes are attached for the CBFC’s review and approval.
ATTACHMENTS
Attachment I 03/19/2025 CBFC Meeting Minutes
CITY OF HAYWARD Printed on 4/11/2025Page 1 of 1
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ATT ACHMENT I
COUNCIL BUDGET & FINANCE COMMITTEE MEETING
Meeting Minutes of March 19, 2025
Call to Order: 5:30 p.m.
Members Present: Mayor Salinas, Councilmember Syrop, and Councilmember Bonilla Jr.
Members Absent: None
Staff: Dr. Ana Alvarez, Regina Youngblood, Dustin Claussen, Alex Ameri, Sharif Etman, Christina Crosby, Franchesca Hatfield, Nicholas Mullins
Guests: None
Public Comments: None
1. Approval of Meeting Minutes from February 19, 2025
Action: Minutes reviewed and unanimously approved.
2. City’s Real Estate Update (Oral Report)
Public Works Director Ameri presented
Councilmember Syrop Questions:
A. What is our plan around having someone who specializes in land use development, such as a real property manager or a public real estate manager, for the City to help us leverage these resources? What resources do we have in place to leverage these empty lots?
- We have a real property manager in our title and pay plan. We attempted recruitment multiple times. Most recently was the end of calendar year 2024. We had a round of interviews. The candidates we attracted were more into managing the property and our intent was someone to do a portion of that but someone to aggressively market some of our properties to get developers in and do something that can provide resources to the City. Since that time, we’ve realized we need to get a working title that attracts someone with more marketing background instead of finding folks who are looking to just manage properties. We have since worked on the job description. The pay has been deemed appropriate. We have updated the job description at the personnel commission last week.
B. What is your philosophy on land lease versus selling? - More or less similar to the properties at the airport. We do not sell but we lease for 50 years to developers.
C. Is there any inclination to do that?
- It depends on the property and usage. Some it makes sense to hold on to. It depends on the intent for the time and use of the property.
Especially if there is a big community benefit. No one size fits all.
We’re open with the focus on community benefit.
Mayor Salinas Questions:
A. Is there an overlay of these properties and the catalyst sites? Are we tracking the catalyst sites?
- We’re not tracking the catalyst sites. Paul Nguyen likely has something similar to catalyst sites list. He likely has a pulse on best opportunity to activate a site.
Action: The Committee received the oral report and provided feedback.
3. Hayward Economic Development Corporation Update (Oral Report) Assistant City Manager Claussen presented
Councilmember Syrop Questions:
A. Is the parking lot behind the movie theatre managed by the City or the property management company, Advent?
- We manage it. The successor agency owns it but our facilities team does some of the maintenance work.
Councilmember Bonilla Jr. Questions:
A. Is there an opportunity for us to do a retrospective review of the decision on the Cinema Place?
- Yes, there is an opportunity to do that. We recommend doing it after 1 year of owning it so we can see the full reality of owning it. The Economic Development Corporation owns the property. We always have the opportunity to sell if needed. All can be evaluated after owning it a bit longer.
Mayor Salinas Questions:
A. Is the manager of the site and staff focused and enthusiastic about the charge of this building?
- We understand the ask and we can evaluate whether we want to be all in or have the right person take over so we’re all out after owning it for longer.
Action: The Committee received the oral report and provided feedback.
4. Review and Approve the FY 2024-25 Agenda Planning Calendar What will be discussed at the April 16, 2025, meeting if the proposed budget has not yet been published?
- Updated Revenue and Expense projections in the 5-year model Action: The Committee reviewed the calendar and provided feedback.
Committee Members/Staff Announcements: None.
Adjournment: The meeting was adjourned at 6:30 p.m.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 25-025
DATE: April 16, 2025
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve the 2025 Agenda Planning Calendar
RECOMMENDATION
That the City Council Budget and Finance Committee reviews and approves the 2025 Agenda Planning Calendar.
SUMMARY
The 2025 Agenda Planning Calendar suggests agenda topics for the year for the Committee’s consideration.
ATTACHMENTS
Attachment I 2025 Agenda Planning Calendar
CITY OF HAYWARD Printed on 4/11/2025Page 1 of 1
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ATTACHMENT I
COUNCIL BUDGET AND FINANCE COMMITTEE
2025 Agenda Planning Calendar
April 16, 2025
Meeting Location: Conference Room 4A/Zoom Platform
Meeting Time: 5:30 p.m.
Meeting Dates: The Council Budget & Finance Committee generally meets monthly on the 3rd Wednesday of the month, except for July and August, due to City Council Break.
Special meetings will be scheduled as determined necessary by the Committee or the City Manager.
DATE SUGGESTED TOPICS (subject to change)
May 21, 2025 Annual Review of City Issued Debt
Annual City Benefit Liabilities and Funding Plan Review June 18, 2025 FY 2026 Budget Process Debrief (Oral Presentation) July 16, 2025 Council Recess
August 20, 2025 TBD
September 17, 2025 Measure C Annual Report
Hayward Community Foundation Update
October 15, 2025 TBD
November 19, 2025 Investment Portfolio Review and FY 2026 Statement of Investment Policy and Delegation Authority (Oral Presentation by External Investment Manager)
FY 2025 Annual Audit Process (Oral Presentation by External Auditor) December 17, 2025 TBD
January 21, 2026 FY 2027 Budget Process and Calendar Review February 18, 2026 FY 2026 Mid-Year Budget Review and General Fund Long-Range Financial Model Update
March 18, 2026 FY 2027 Budget Update
April 15, 2026 Discussion on Mayor & City Council FY 2027 Budget FY 2027 Proposed Budget Discussion
Non-scheduled future agenda topics:
- Additional Payment OPEB Trust
- 238 Parcel Sales Update (pending, requested 2/19)