Tuesday, May 6, 2025
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda
May 6, 2025City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Meeting ID: 822 3585 0821
Password: CCm5/6@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 822 3585 0821
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CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Roche
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
May 6, 2025City Council Agenda
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
PRESENTATIONS
Public Service Week (May 4-10, 2025) Proclamation
Autism Awareness Day Proclamation
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
May 6, 2025City Council Agenda
CONSENT
Approve the City Council Minutes of the Special Joint City Council and Hayward Redevelopment Successor Agency Board Meeting on April 15, 2025
MIN 25-0541.
Attachments: Attachment I Draft Minutes of 4/15/2025
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with the Downtown Streets Team for a Not-to-Exceed Amount of $100,000 to Expand Litter Collection Efforts
CONS 25-1932.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to
Appropriate Funds in the Amount of $50,000 from
Transportation System Improvement - Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737
CONS 25-1993.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee
Improvements for a Not-To-Exceed Amount of $174,800
CONS 25-2014.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Work Limits
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Services
Agency to Accept and Appropriate Between $250,000 And
$350,000 in Reimbursements for Medi-Cal Administrative
Activities Services Provided by the City of Hayward for Fiscal Year 2025 Through 2026
CONS 25-2025.
Attachments: Attachment I Staff Report
Attachment II Resolution
May 6, 2025City Council Agenda
Adopt a Resolution Committing the City to Take Steps Towards Achieving Compliance with the Metropolitan Transportation Commission's Transit-Oriented Communities Policy
CONS 25-2056.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Donations to and Fee Revenue From the Hayward Animal Shelter for Use by the Hayward Animal Shelter Through Fiscal Year 2025-2026 in an Amount Not to Exceed 500,000 CONS 25-2077.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Fiscal Year 2022-2023 and Fiscal Year 2023-2024 New Sidewalks Project - Clawiter Road and
Industrial Blvd, Project Nos. 05305 and 05331
CONS 25-2098.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Adopt a Resolution Authorizing the City Manager to
Appropriate $92,679 to Emergency Storm Response Project No.
FD032 for Demolition and Survey Services Related to the Faircliff Landslide Emergency
CONS 25-2109.
Attachments: Attachment I Staff Report
Attachment II Resolution
May 6, 2025City Council Agenda
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $162,360 in Awarded FEMA State Homeland
Security Program Grant Funding from the Alameda County
Sheriff’s Office; Execute an Agreement With Flock Safety for the Purchase of Additional Automated License Plate Reader
Cameras at a Not-to-Exceed Cost of $165,000 Per Year; and Authorize Continued Contracting With Flock Safety for Up to Ten Years, With Not-to-Exceed Total Expenditures of
$4,000,000 Over the Ten-Year Period
CONS 25-21310.
Attachments: Attachment I Staff Report
Attachment II Resolution FEMA
Attachment III Resolution Flock Safety
Adopt a Resolution Authorizing the Mayor to Enter into a Sister City Agreement with City of Arandas, Jalisco
CONS 25-21411.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Sister City Agreement (Exhibit A)
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
Review of Recommended Capital Improvement Program for FY 26 - FY 35 (Report from Public Works Director Ameri)
WS 25-02112.
Attachments: Attachment I Staff Report
LEGISLATIVE BUSINESS
Transient Occupancy Tax (TOT): Adopt a Resolution Adjusting the City’s Transient Occupancy Tax Rate from 8.5% to 14.0%, Effective July 1, 2025; and Finding that the Action is Exempt from CEQA Review (Report from Interim Finance Director
Etman)
LB 25-01213.
Attachments: Attachment I Staff Report
Attachment II Resolution
May 6, 2025City Council Agenda
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
City Council Referral: Reviewing Voluntary Expenditure and Contribution Limits (Referral from Council Members Bonilla Jr., Syrop, and Zermeño)
RPT 25-04814.
Attachments: Attachment I City Council Referral
Attachment II Staff Analysis
ADJOURNMENT
NEXT SPECIAL MEETING, May 13, 2025.
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
May 6, 2025City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-054
DATE: May 6, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the Special Joint City Council and Hayward Redevelopment Successor Agency Board Meeting on April 15, 2025
RECOMMENDATION
That the City Council approves the special joint City Council and Hayward Redevelopment Successor Agency Board meeting minutes of April 15, 2025.
SUMMARY
The City Council held a special joint City Council and Hayward Redevelopment Successor Agency Board meeting on April 15, 2025.
ATTACHMENTS
Attachment I Draft Minutes of 4/15/2025
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
powered by Legistar™
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
The Special Joint City Council/Hayward Redevelopment Successor Agency Board (HRSAB) meeting was called to order by Mayor/Chair Salinas at 5:30 p.m. in the Council Chambers.
Pledge of Allegiance: Council/HRSA Board Member Bonilla Jr.
ROLL CALL
Present: COUNCIL/HRSAB MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop , Zermeño
MAYOR/CHAIR Salinas
Absent: NONE
Council/HRSAB Member Roche arrived at approximately 5:34 p.m.
PRESENTATION
Mayor Salinas read a proclamation declaring April 13, 2025, through April 19, 2025, as National Public Safety Communications Week in the City of Hayward. Communications Administrator Michael DeOrian thanked the City Council and accepted the proclamation on behalf of the Hayward Police Department.
PUBLIC COMMENTS
The following City of Hayward employees spoke in support of maintaining the City’s hybrid work policy indicating it allows for work-life balance, and better morale without compromising service or productivity; voiced disappointment over the decision to eliminate remote work without staff consultation; noted the policy change goes beyond what other Alameda County jurisdictions and the State are requiring; offered to provide data demonstrating effectiveness in serving the community when working from home ; shared data from a randomized trial supporting hybrid work benefits; urged to avoid a “one-size-fits-all” policy and recommended that departments be trusted to tailor in-office staffing to meet public needs; emphasized that collaboration happens effectively with current technology ; and urged the City Council to reconsider the decision and engage employees in shaping a sustainable hybrid model.
Elizabeth Blanton, Senior Planner
Rick Rivera, Management Analyst II
Steve Kowalski, Associate Planner
Sachiko Riddle, Assistant Planner
Colin Patterson, Associate Transportation Planner
Leigha Schmidt, Principal Planner
2 | A p r i l 1 5 , 202 5
Calvin Wong, a state employee facing a similar return-to-office policy, expressed solidarity with Hayward staff; and encouraged the City to retain hybrid work as a pro-worker policy.
Rick Rivera, Management Analyst, announced the upcoming launch of Hayward’s wheelchair- accessible and companion ride paratransit services, funded by Measure B.
Mayor Salinas acknowledged the speakers and emails received; and noted the City Council is actively listening and committed to working collaboratively with staff on any future workplace policy changes.
City Manager Dr. Ana Alvarez acknowledged the emotional impact of the return -to-office transition, stating it was aimed at improving collaboration and service delivery, and noted she remained committed to respectful dialogue with staff throughout the process.
Mayor Salinas recognized Gisselle Sanchez, a City Clerk’s intern from the Rising Leaders Program, and commended her interest in pursuing a path in local government.
CONSENT
Consent Item No. 6 received public comment.
1. Approve the City Council Minutes of the Meeting on March 25, 2025, MIN 25-045 It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the City Council meeting minutes of March 25, 2025.
2. Approve the City Council Minutes of the Meeting on April 1, 2025, MIN 25-046 It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the City Council meeting minutes of April 1, 2025.
3. Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to Chrisp Company for the Mission Boulevard Parking Lane Pilot Project, Project No. 05237, in the Amount of $102,602, and Approving $25,000 in Administrative Construction Contingency CONS 25-151
Staff report submitted by Public Works Director Ameri , dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
ABSENT: None
ABSTAIN: None
Resolution 25-045, “Resolution Authorizing the City Manager to Award a Construction Contract to Chrisp Company for the Mission Boulevard Parking Lane Pilot Project, Project No. 05237 in the Amount of $102,602, and Approving $25,000 in Administrative Construction Contingency”
4. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 4 to the Professional Services Agreement with EKI Environment & Water, Inc. for As -Needed Technical Support Related to Implementation of the Groundwater Sustainability Plan and Increasing the Contract Amount by $90,000 for a Total Not -to-Exceed Amount of $235,000 CONS 25-154
Staff report submitted by Public Works Director Ameri , dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-046, “Resolution Authorizing the City Manager to Execute Amendment No. 4 to the Agreement with Eki Environment & Water, Inc. for as Needed Technical Support Related to the Implementation of the Groundwater Sustainability Plan at a Cost of $90,000 for a Total Not-To- Exceed Amount of $235,000”
5. Adopt a Resolution Accepting and Filing the Annual Comprehensive Financial Report for the Year Ended June 30, 2024, and Required Communications CONS 25-155
Staff report submitted by Interim Finance Director Etman, dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
4 | A p r i l 1 5 , 202 5
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-047, “ Resolution Accepting the Comprehensive Annual Financial Report for the Year Ended June 30, 2024; and the Memorandum on Internal Control and Required Communications”
6. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with LPA, Inc., in a Not -to-Exceed Amount of $550,000 for Site Assessment and Conceptual Design Services for Public Safety Center Project, Project No. 07423 and Appropriating Additional Funds in the Amount of $125,000 CONS 25-156
Staff report submitted by Public Works Director Ameri , dated April 15, 2025, was filed.
TJ, with Hayward Concerned Citizens, expressed support for moving forward with a new Public Safety Center, citing the limitations of the current facility and advocating for the 1525 West Winton Avenue site due to its space, proximity to the fire training center, and potential for animal shelter expansion.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-048, “Resolution Authorizing the City Manager to Execute a Professional Services Agreement with LPA, Inc., In a Not-To Exceed Amount of $550,000 for Site Assessment and Conceptual Design Services for Public Safety Center Project, Project No.07423 and Appropriating Additional Funds in the Amount of $125,000”
7. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Jones Hall, A Professional Law Corporation, and Increase the Contract Amount by $111,000 for a Total Not -to-Exceed Amount of $185,000, for Bond Counsel and Disclosure Counsel Services Related to the Water Resource Recovery Facility (WRRF) Improvements – Phase II Project CONS 25-163
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
Staff report submitted by Public Works Director Ameri and City Attorney Lawson, dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-049, “Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Jones Hall, a Professional Law Corporation, and Increase the Contract Amount by $111,000 for a Total Not -To-Exceed Amount of $185,000, Bond Counsel and Disclosure Counsel Services Related to the Water Resource Recovery Facility (WRRF) Improvement – Phase II Project”
8. Adopt a Resolution Approving Plans and Specifications and Call for Bids, and Authorize the City Manager to Apply for and Execute Federal Aviation Administration (FAA) and Caltrans Division of Aeronautics Grant Applications and Grant Offers for the Taxiway A1 and Z West Reconstruction Project, Project No. 621 -E-2240, at Hayward Executive Airport CONS 25-165
Staff report submitted by Public Works Director Ameri , dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-050, “Resolution Approving Plans and Specifications and Call for Bids and Authorizing the City Manager to Apply for and Execute Federal Aviation Administration (FAA) and State of California 6 | A p r i l 1 5 , 202 5
Department of Transportation Division of Aeronautics Grant Applications and Grant Offers for the Taxiway A1 and Z West Reconstruction Project, Project Nos. 06819, 06864 and 06890 at Hayward Executive Airport”
9. Adopt a Resolution of the City Council, Acting as the Governing Board of the Successor Agency for the Redevelopment Agency of the City of Hayward, Approving the Subordination of Loan Documents for the Façade Improvement Loan with RLW, LLC Property Located at 22401-22487 Foothill Boulevard (Richard Weinstein) CONS 25-170
Staff report submitted by Assistant City Manager Claussen and Assistant City Attorney Sidelnikov, dated April 15, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25 -051, “ Resolution of the Board of Directors of the Redevelopment Successor Agency of the City of Hayward Approving Subordination Agreement and Related Matters for a Retail Attraction Loan”
The City Council took a recess, and Mayor Salinas reconvened the meeting at 6:30 p.m.
WORK SESSION
10. Hayward’s Strategic Roadmap: Work Session Part 2 (Staff Report from City Manager Dr.
Ana Alvarez) WS 25-019
Staff report submitted by City Manager Dr. Ana Alvarez , dated April 15, 2025, was filed.
City Manager Dr. Ana Alvarez announced the goals of the work session consisting of an update on the City’s fiscal state, discussion of proposed metrics and projects for Fiscal Year (FY) 2025-2026, and review of the Hayward Evaluation and Response Teams (HEART) program; and acknowledged the presence of City staff to answer questions.
Assistant to the City Manager Thomas noted the City Council through a pre-survey confirmed that the current vision statement and strategic priorities were appropriate for Hayward;
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
noted recent feedback on the General Plan update, highlighted a desire for more streamlined and cross -referenced planning documents ; and shared that staff is compiling three-year status reports of referrals to be delivered via a memo by June.
Interim Finance Director Etman provided an overview of the fiscal state for FY 2025-2026, highlighting a projected General Fund revenue of $218 million, a projected General Fund expenses of $230 million and a projected General Fund deficit of $12.5 million; noted a Fall budget revision is planned to allow earlier intervention rather than waiting for mid -year adjustments; and encouraged the City Council to redefine core services and priorities , recognizing that not all initiatives can be financially supported.
Public Works Director Ameri provided an overview of Measure C/K1 current revenue and obligations and its alignment with key Capital Improvement Plan (CIP) projects at estimated costs - Public Safety Center ($250 million), Corporation Yard Rehabilitation ($140 million), Weekes Branch Library ($50 million) , Stack Center remaining phases ($25 million), Fire Station Number 9 ($15 million), and pavement improvement ($4 million).
Discussion ensued among members of the City Council and City staff and the following clarifications/comments were made: proposed CIP projects reflect existing obligations, expected revenues and operating expenses cover staffing costs; La Vista Park project funding is sufficient if bids come in at or near the engineer’s estimate; Fire Station 9 is the last remaining fire station in need of redevelopment; requested to seek potential partnerships to close funding gaps for the Stack Center and Week es Library; $4 million is required to maintain the City’s pavement condition index (PCI) score of 76; it is important to boost local sales tax revenue through business development , encourage residents to support local businesses, and reopen long-closed storefronts to stimulate the local economy ; it is important for the City Council to have an opportunity to weigh in before final funding decisions are made related t o major proposed projects; while early -year funds appear limited, long-term projections showing increased revenue , could support borrowing up to $290 million through structured loan payments ; pavement improvements are proposed to be funded through Measure C and other funding sources; the existing $13 million spent annually on streets should be sufficient, favoring instead prioritization Measure C funds for Public Safety Center and Corporation Yard Rehabilitation; expressed concern over the $50 million cost estimate for a new Week es Park library, suggesting a scaled -down approach focused on accessibility rather than a new build; supported the proposed Fall budget revision and multi-year deficit reduction strategy; supported reassessing Measure C fund allocations and growing capital project needs, advocating for a rebalancing of operational expenses ; supported prioritizing the shovel-ready Stack Center project due to its immediate readiness 8 | A p r i l 1 5 , 202 5
and benefit to South Hayward ; supported delaying the Week es Branch library in favor of current renovations; suggested a more modest, phased approach to the Public Safety Cener and Corporation Yard Rehabilitation; stressed the long -term value of investing in Fire Station 9, especially for wildfire -prone areas ; emphasized the importance of highlighting projects such as La Vista Park and the Mount Eden Event Center as key regional destinations; underscored the role of events, hospitality, and visitor spending in boosting Hayward’s economy and improving basic infrastructure to make the city more accessible; emphasized commitment to honoring the promises made to voters during the Measure K1 campaign; and reaffirmed focus on restoring the City's 20 percent reserve policy, a benchmark adopted in response to the 2008–2010 economic downturn.
Mayor Salinas opened the public comment section at 7:17 p.m.
Arieana Castellano, a Hayward resident and mental health therapist, expressed support for development of the rental registry and continuing t o fund the Hayward’s People’s Budget initiatives; emphasized the need for non -police responses to student mental health crises ; and urged the City Council to sustain investments in mental health and community safety.
Calvin Wong, Community Services Commissioner, expressed support for the rental registry, noting its importance in protecting tenants and holding landlords accountable; and ensuring that housing investments through CSC funding are effective and sustainable.
Rose Aguilar emphasized the urgency of prioritizing housing, including the rent registry as a tool to enforce regulations and improve metrics on outcomes; and supported the project to engage Alameda County to collaborate in acquiring large-scale homeless housing to protect vulnerable residents.
Mayor Salinas closed the public comment section at 7:27 p.m.
Assistant to the City Manager Thomas facilitated the discussion of proposed metrics for FY 2025-26.
Members of the City Council offered the following comments for Invest in Infrastructure metrics: number of traffic fatalities and serious injuries metric would measure the progress towards reducing the number of traffic fatalities; encouraged including accessibility data alongside infrastructure measures; emphasized the importance of ensuring that each metric provides actionable insights rather than being a mere data point; confirmed that the selected metrics would appear on a public dashboard ; proposed adding “number of public art projects” as a new metric under the “other” section, emphasizing the need to prioritize public art; and suggested to report on miles of bike lanes added, miles of repaving and sidewalks
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
completed (including accessibility), miles of water and sewer line replacements, and traffic fatalities and serious injuries.
Members of the City Council offered the following comments for Strengthen Organizational Health metrics: recommended including metrics on employee demographics, turnover, hires, promotions, and customer service survey data to improve organizational transparency and public accountability ; emphasized the importance of prioritizing the General Fund reserve metric, citing economic uncertainty and the need for organizational stability through achieving the 2 0 percent General Fund reserve target ; and suggested combining the new employee experience survey with current employee satisfaction metrics.
Members of the City Council offered the following comments for Enhanced Community Safety metrics: stressed the importance of focusing on metrics that are meaningful to the community; supported making police incident data and response times publicly accessible ; emphasized the value of including emergency preparedness , disaster response drills and HEART response metrics ; suggested incorporating police incide nt metrics into a unified dashboard; recommended highlighting crime solve rates to balance concerns about crime incidents, counter misinformation and showcase police effectiveness; and confirmed public access to existing police data dashboards and supported centralized reporting; and raised the issue of educating the public on why the P olice can not share details during active investigations.
Members of the City Council offered the following comments for Grow the Economy metrics:
suggested tracking absentee owners of vacant storefronts and exploring metrics for "sales tax leakage," or how much local spending occurs outside the City; supported including a sales tax revenue metric broken down by business type; proposed enhancing the existing development tracker to reflect where delays occur in the permitting process, aiming to increase accountability; agreed with including numbers of new business licenses opened and non-renewal metrics; noted that the first four metrics are more relevant for the City Council and Council Economic Development Committee use rather than public dashboards ; suggested adding the “sales tax lea kage” information to the sales tax revenue data; and recommended referencing regional economic reports from organizations such as the East Bay Economic Development Alliance on a public dashboard.
Members of the City Council offered the following comments for Cultivate Vibrant Neighborhoods metrics: supported adding the number of Code Enforcement complaints by type and response time and modifying the number of City volunteers, broken down by program or event; suggested tracking participation across all library programs to showcase 10 | A p r i l 1 5 , 202 5
its community value ; supported surfacing Access Hayward data and Code Enforcement complaints; advocated for more disposal days, noting their effectiveness and popularity as a community resource ; requested visibility into grants awarded to arts, music, and social service agencies, including the types of recipients; and supported tracking attendance at all City-run and City -sponsored events, the number of C ode Enforcement complaints, and resolution rate of Access Hayward submissions.
Members of the City Council offered the following comments for Preserve, Protect and Produce Housing for All metrics: supported adding the number of rental inspections completed; emphasized the importance of keeping the number of people served through City homelessness reduction programs and percentage placed in permanent housing; acknowledged the complexity of a metric related to housing conditions during rental inspections and was agreeable to remove it ; favored tracking the number of evictions and data on why people are evicted or have to relocate if there is a registry to track them; supported the number of affordable homeownership opportunities supported; recommended ensuring both ownership and rental efforts were represented in metrics related to affordable housing; supported the number of people placed in permanent housing; noted that while many of the detailed housing metrics might be better suited for the Council Housing Policy & Resource Committee, broader indicators such as affordable housing opportunities and rental inspections would be valuable to share publicly with residents; and encouraged to focus on data that reflects the needs of renters.
Members of the City Council offered the following comments for Champion Climate Resilience & Environmental Justice metrics: supported making the number of trees planted a prominent public-facing metric; emphasized the importance of surfacing communitywide greenhouse gas emissions data to show progress on climate resilience ; and highlighted better use of water conservation programs through regional partnerships, such as the Bay Area Water Supply and Conservation Agency (BAWSCA) and add ing a metric for water conservation.
Members of the City Council participated in a dot voting activity (Supplement A) to share information about their priorities for the coming year in terms of metrics.
Community Services Manager Cole -Bloom, Management Analyst Hwang, and Fire Chief Vollmer presented an overview of the HEART (Hayward Evaluation and Response Teams) program, emphasizing goals and teams consisting of HMET (Hayward Mobile Evaluation Team), MIHU (Mobile Integrated Health Unit), and LINK (Case Management & Mental Health Linkages).
Discussion ensued among members of the City Council and City staff and the following comments were made: praised the cross-departmental collaboration; medical calls will be
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
handled during the MIHU pause and r eferred to LINK services; expressed interest in comparing Hayward’s performance with other cities; suggested pursuing county funding; supported the pause , acknowledging it as a financial necessity despite the loss in service ; emphasized the urgency to tak e a thoughtful, data -informed approach to reimagining the program and rebuilding a more sustainable model; and the Hayward Community Coalition was acknowledged for its role in launching HEART.
Assistant to the City Manager Thomas guided the City Council through the prioritization process of proposed special projects for FY 2025 -26, noting that green-coded items were added after the first work session and blue-coded items indicated new staff efforts requiring resource tradeoffs.
Members of the City Council offered the following comments for Invest in Infrastructure projects: consider adding invest in high-visibility crosswalks during upgrades to promote pedestrian safety under “other” projects; advocated for shovel-ready infrastructure projects, such as La Vista Park, and combining phases II and III of the Stack Center to bring costs down; suggested to evaluating capital needs and bring a long -range spending plan for Measure K1 for all CIP projects presented during the work session ; supported prioritizing safety enhancements for the Downtown Loop; encouraged continuing implementation of “A Bench for Every Stop” project; and suggested merging explore land swap opportunities with Grow the Economy #3 (economic development of city-owned parcels); and supported prioritizing safety enhancements and lighting improvements for Tennyson Road.
Members of the City Council offered the following comments for Stre ngthen Organizational Health projects: consider implementing interdepartmental assessment of Access Hayward to enhance effectiveness, increase transparency, and review the program against 311 ; supported a Fall and mid-year budget review; supported implementing the Language Access Plan and continuing to develop a citywide compensation ph ilosophy; and supported formalizing the City’s internship/fellowship program to develop undergraduate/graduate student cohorts; and encouraged a healthy evaluation process across departments.
Members of the City Council offered the following comments for Enhance Community Safety projects: supported using the organizational assessment of the Police Department to optimize service levels and prepare for the transition to voting districts; agreed to update and train on the City’s Community Resilience Plan with the goal of emergency preparedness and voting districts in mind ; supported developing pathways to improve safety in collaboration with the Hayward Uni fied School District (HUSD) and bringing recommendations; supported having conversations with HUSD Board around student safety 12 | A p r i l 1 5 , 202 5
and perhaps starting the conversation with Hayward Local Agencies Committee ( HLAC); supported an organizational assessment of the Fire Department and a safety and security plan for the Hayward Library; requested a review of the organizational assessment of the Police Department; agreed with adding the HEART program back as a continuing project; supported collaborating with CSUEB to open Harder Road as a throughway for cars; favored to implement enhancements to the dispatch center; emphasized a measured, collaborative conversation with HUSD Board and Superintendent about the School Resource Officer (SRO) program; and acknowledged Hayward’s growing youth population and the significance of school safety.
Members of the City Council offered the following comments for Grow the Economy projects:
requested to provide to the City Council a report on the pros and cons of data centers in the City; supported a report on the economic development potential and feasibility of City - owned parcels; recommended a plan for the parking enforcement program in downtown; agreed to activate the Cinema Place ; suggested commissioning an evaluation of the City’s cannabis ordinance; recommended to combine activating the Cinema Place with a report on the economic development of City -owned parcels; supported brin ging commercial zoning ordinance amendments; suggested a review of the parking study and its recommendations; and supported exploring partnership to create a hub at the Stack Center.
Members of the City Council offered the following comments for Cultivate Vibrant Neighborhoods projects: supported exploring joint-use agreements with HARD and HUSD; consider to combine engaging owners of vacant commercial properties with updating vacant building ordinance to compel owners to activate their buildings; supported developing a pathway to fund the Hayward People’s Budget; supported presenting language for a possible public arts ordinance; supported developing a strategy to increase funding for non-profits and businesses; recommended having conversations about joint-use agreements with HARD and HUSD led by HLAC; and recommended discussing funding for the Community Services ARC and Hayward People’s Budget in the Fall.
Members of the City Council offered the following comments for Preserve, Protect and Produce Housing for All projects: supported engaging with Alameda County stakeholders to secure Measure W funds to support the response to homelessness in Hayward; agreed to support development of an d ensure safe community integration of St. Regis Behavioral Health Campus; supported continuing development of the rental registry and assessing how to strengthen the rent stabilization ordinance ; noted the review retail at the bottom of residential project belongs under Grow the Economy; supported investing in tools that help homelessness prevention; supported prioritizing protections for renters; agreed with a report on the housing development potential of City -owned parcels; supported engaging with Alameda County stakeholders to secure Measure W funds; cautioned against selling
SPECIAL JOINT CITY COUNCIL AND HAYWARD REDEVELOPMENT
SUCCESSOR AGENCY BOARD MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84436141860?pwd=abgmgtlY6EMTite676VNawFCYUamix.1 Tuesday, April 15, 2025, 5:30 p.m.
City-owned land for short-term fixes; and noted opposition to the rental registry, citing cost concerns and existing tenant protections.
Members of the City Council offered the following comments for Champion Climate Resilience & Environmental Justice projects: supported creating a Citywide tree inventory and database; requested an update on HASPA partners and Shoreline Master Plan; supported implementation of a bike distribution program with the goal of increasing bike access and usage; agreed with having discussion related to the feasibility and a path forward to preserve Skywest as an open space ; and supported working with HUSD to drive adoption of free bus passes through ACTC.
Members of the City Council participated in a dot voting activity (Supplement A) to rank priorities for the coming year.
ADJOURNMENT
Mayor/Chair Salinas adjourned the special joint City Council / Hayward Redevelopment Successor Agency Board meeting at 10:03 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
City Council Dot Voting Exercise
Hayward’s Strategic Roadmap: Work Session Part 2
April 15, 2025
Priority Item Dots
Grow the Economy Metric Sales tax revenue, broken down by business type 7 Grow the Economy Project
Activate Cinema Place and continue the property
management strategy 7
Strengthen Organizational Health Metric Customer service survey data 6 Champion Climate Resilience Metric Communitywide greenhouse gas emissions 6 Invest in Infrastructure Metric Project Begin construction of La Vista Park 6 Strengthen Organizational Health Project
Bring a revised budget in the fall and mid-year budget
review, with strategies to advance fiscal solvency 6
Preserve, Protect & Produce Housing for All Project
Engaging with Alameda County stakeholder to secure
Measure W dollars to support the response to
homelessness in Hayward 6
Strengthen Organizational Health Metric % General Fund Reserve (target = 20%) 5 Enhance Community Safety Metric Police incident numbers, types, and response time 5 Enhance Community Safety Metric Number and types of HEART response calls 5 Enhance Community Safety Metric
Metric on emergency preparedness and disaster
response drills 5
Grow the Economy Metric Metric on absentee owners 5
Cultivate Vibrant Neighborhoods Metric
% of Access Hayward illegal dumping, graffiti, unhoused abatement, and landscaping requests are responded to
within 72 hours 5
Cultivate Vibrant Neighborhoods Metric
# of Code Enforcement complaints by type and response
time 5
Preserve, Protect & Produce Housing for All Metric # Rental inspections completed 5 Champion Climate Resilience Metric
# of trees planted directly and in partnership with
community groups (target = 1,500) 5
Invest in Infrastructure Metric Project
Evaluate safety enhancements for Tennyson Road,
including lighting 5
Enhance Community Safety Project
Update and train on the City’s Community Resilience
Plan, with the goal of being a model of resiliency based on emergency preparedness and with voting districts in
mind
5 Cultivate Vibrant Neighborhoods Project
Update our vacant building ordinance to compel owners
to activate their buildings
5 Champion Climate Resilience Project
Implement bike distribution program with the goal of
increasing bike access and usage 5
Note: The dot voting activity was for City Council Members to share additional information about their priorities for the coming year. Because this was a work session, no formal votes or decisions were made. The dot votes below do not necessarily reflect which projects or metrics will appear in the adopted roadmap.
SUPPLEMENT A
Priority Item Dots
Cultivate Vibrant Neighborhoods Metric # of Public Art Features 5 Invest in Infrastructure Metric Metric Miles of bike lanes added 4 Invest in Infrastructure Metric Metric Miles of repaving and sidewalks completed 4 Invest in Infrastructure Metric Metric
Miles of water pipelines and sewer lines replaced
annually 4
Enhance Community Safety Metric Fire incident numbers, types, and response times 4 Enhance Community Safety Metric Metric on crime solve rates 4 Grow the Economy Metric # of new businesses licenses opened and non-renewals 4 Cultivate Vibrant Neighborhoods Metric # Households participating in Disposal Days 4 Preserve, Protect & Produce Housing for All Metric
# Existing affordable housing projects
monitored/supported 4
Champion Climate Resilience Metric
# of participants in water conservation programs for
residential, business, and municipal customers 4
Invest in Infrastructure Metric Project
Begin construction of Stack Center Phase II, with a focus on Library spaces ; Comment to add Phase III 4
Invest in Infrastructure Metric Project Evaluate safety enhancements for the Downtown Loop 4 Invest in Infrastructure Metric Project
Continue implementation of “A Bench for Every Stop”
project 4
Strengthen Organizational Health Project
Implement the interdepartmental assessment of Access
Hayward to enhance effectiveness and increase
transparency ; Comment to add 311 4
Strengthen Organizational Health Project
Formalize the City’s internship/fellowship program to
develop undergraduate/graduate student cohorts that
contribute to Citywide operations 4
Strengthen Organizational Health Project
Add an assessment to make sure we are living up to the
line in the vision statement: "City staff have what they need to thrive in their work and take pride in helping
Hayward continually improve" ; Comment to add 360
Evals
4 Enhance Community Safety Project
Develop a pathway to swiftly reinstate School Resource
Officers in support of Hayward students’ wellness and
safety; Revised to: Partner with HUSD to develop a
student safety plan to include reimagining the SRO
program and money 4
Grow the Economy Project
Bring commercial zoning ordinance amendments to
remove barriers for businesses, allow popups, and allow appropriate commercial uses in residential districts 4
Grow the Economy Project Review retail at the bottom of residential 4 Preserve, Protect & Produce Housing for All Project
Provide a report on the housing development potential
and feasibility of City-owned parcels identified in the City’s Housing Element 4
Priority Item Dots
Preserve, Protect & Produce Housing for All Project
Support development of and ensure safe community
integration of St. Regis Behavioral Health Campus and
engage in a coordinated effort to ensure vibrant adjacent public spaces and neighborhoods for everyone 4
Champion Climate Resilience
Project
Provide a report on the feasibility and a path forward to preserve Skywest as an open space 4
Invest in Infrastructure Metric Metric Water quality 3 Strengthen Organizational Health Metric
Employee satisfaction targets/current employee
experience survey 3
Preserve, Protect & Produce Housing for All Metric # Affordable housing opportunities supported 3 Preserve, Protect & Produce Housing for All Metric
# of evictions and data on why people are evicted or have to relocate (would require a study) 3
Invest in Infrastructure Metric Project Add high visibility cross walks 3 Enhance Community Safety Project
Using the organizational assessment of the Police
Department, analyze police beats to optimize service
levels and prepare for the transition to voting districts 3 Cultivate Vibrant Neighborhoods Project
Expand litter collection services to pick up litter through the City
3 Cultivate Vibrant Neighborhoods Project
Present language for a possible public arts ordinance
that incorporates a built-in maintenance endowment 3
Invest in Infrastructure Metric Metric # of traffic fatalities and serious injuries 2 Grow the Economy Metric # of Hayward employers and participants at Job Fairs 2 Grow the Economy Metric Unemployment rates 2
Cultivate Vibrant Neighborhoods Metric
# Grants awarded to arts and music and social services
agencies 2
Cultivate Vibrant Neighborhoods Metric # of City volunteers, broken down by program or event 2 Cultivate Vibrant Neighborhoods Metric
# Participants using library cradle to senior programs, by type of program 2
Enhance Community Safety Project
Create a safety and security plan for the Hayward Library with local partners
2 Grow the Economy Project
Add a report on the pros and cons of data centers in our city 2
Grow the Economy Project Revisit Cannabis Ordinance 2
Cultivate Vibrant Neighborhoods Project
Explore joint-use agreements with HARD and HUSD to
open school yards as neighborhood parks and other
spaces for community activity
2 Cultivate Vibrant Neighborhoods Project
Continue to formalize the working agreement with
Caltrans to address blight
2 Champion Climate Resilience Project
Create a citywide tree inventory and database
(contingent on grant $) 2
Strengthen Organizational Health Metric Employee demographics 1 Cultivate Vibrant Neighborhoods Metric # Event attendees at City-run and City-sponsored events 1 Priority Item Dots
Cultivate Vibrant Neighborhoods Metric # of home rehab grants for low-income homeowners 1 Preserve, Protect & Produce Housing for All Metric
# Building Permits issues consistent with Regional
Housing Needs Allocation (RHNA) targets 1
Preserve, Protect & Produce Housing for All Metric
# People served by foreclosure prevention and eviction
prevention services 1
Champion Climate Resilience Metric Pounds of waste diverted from the landfill 1 Invest in Infrastructure Metric Project
Conduct final determination on the former/old City Hall that explores alternatives to advance public benefit(s) 1 Invest in Infrastructure Metric Project
Continue Water Resource Recovery Facility Phase II
upgrade
1 Strengthen Organizational Health Project
Implement the language access plan to increase
translation and interpretation services 1
Strengthen Organizational Health Project
Continue to develop a citywide compensation
philosophy with internal benchmarks in alignment with
the comparator marketplace 1
Enhance Community Safety Project
Continue to implement enhancements to the dispatch
center 1
Enhance Community Safety Project Add an escalator fee for public safety costs 1 Grow the Economy Project Parking enforcement program 1
Preserve, Protect & Produce Housing for All Project
Continue Education City Working Group to advance
housing alternatives for educators 1
Preserve, Protect & Produce Housing for All Project
Add continuing development of the rental registry and
assessing how to strengthen our rent stabilization
ordinance 1
Champion Climate Resilience Project
Prepare an ordinance to create smoke-free multifamily
housing
1 Champion Climate Resilience Project
Continue to collaborate with Ava Community Energy to
provide public EV charging facilities 1
Champion Climate Resilience Project
Implement program to offer heat pump water heaters in
the census tracks around Russell City Energy Center
1 Invest in Infrastructure Metric Metric # Traffic calming projects installed 0 Invest in Infrastructure Metric Metric # Registered HOP (paratransit) users 0 Strengthen Organizational Health Metric $ Grant Funds received 0 Strengthen Organizational Health Metric New employee experience survey 0 Strengthen Organizational Health Metric Employee turnover, hires, and promotions 0 Strengthen Organizational Health Metric # Subscribers to and reach of the Stack Newsletter 0 Strengthen Organizational Health Metric # Social Media impressions 0 Enhance Community Safety Metric
% of City of Hayward employees trained to FEMA
standards as Disaster Service Workers 0
Enhance Community Safety Metric # CERT members trained annually 0 Enhance Community Safety Metric
Number of families served through Youth and Family
Services Bureau
0 Priority Item Dots
Enhance Community Safety Metric
Number of unique patients receiving preventative care
treatment at the Firehouse Clinic 0
Enhance Community Safety Metric
Number of medical responses that result in treat and non- transports (diverted from the emergency room) 0
Grow the Economy Metric # of businesses engaged through the concierge program 0 Grow the Economy Metric
# of businesses that received direct financial or technical support 0
Grow the Economy Metric
# of students hosted by the City through internships and career pathway programs 0
Grow the Economy Metric Metric around job growth (would require a study) 0 Grow the Economy Metric
Metric that tracks residents that are employed in
Hayward (would require a study) 0
Grow the Economy Metric Metrics on permit timing/businesses opening 0 Cultivate Vibrant Neighborhoods Metric # of library materials checked out 0 Cultivate Vibrant Neighborhoods Metric # Patrons accessing e-resources 0 Preserve, Protect & Produce Housing for All Metric # Rent review petitions received 0 Preserve, Protect & Produce Housing for All Metric # People receiving relocation assistance 0 Preserve, Protect & Produce Housing for All Metric
# People served through City homelessness reduction
programs and % placed in permanent housing 0
Preserve, Protect & Produce Housing for All Metric # People assisted through shallow rental subsidy 0 Preserve, Protect & Produce Housing for All Metric
# Agencies funded and people served through
Community Agency Funding Process providing housing
related services 0
Preserve, Protect & Produce Housing for All Metric
Metric related to housing conditions during rental
inspections 0
Invest in Infrastructure Metric Project
Evaluate capital needs and bring a long-range spending
plan for Measure K1, including reporting on the
assessments for a new Public Safety Building and a new
Corporation/Maintenance Yard 0
Invest in Infrastructure Metric Project
Explore land swap opportunities with Hayward Unified
School District for City facilities 0
Invest in Infrastructure Metric Project
Conduct improvements of City Council Chamber dais
and activate voting feature 0
Invest in Infrastructure Metric Project Evaluate safety enhancements for A Street 0 Invest in Infrastructure Metric Project Evaluate safety enhancements for B Street 0 Strengthen Organizational Health Project
Continue to formalize and expand the employee
onboarding program, including implementing a New
Employee Orientation (NEO) 0
Enhance Community Safety Project
Complete an organizational assessment of the Fire
Department 0
Enhance Community Safety Project Add the HEART program back as a continuing project 0 Priority Item Dots
Enhance Community Safety Project
Collaborate with CSUEB to open Harder Rd. as a
throughway for residents in the Highlands 0
Grow the Economy Project
Provide a report on the economic development potential
and feasibility of City-owned parcels, as the City explores selling or leasing certain parcels 0
Grow the Economy Project
Continue to partner with Chabot College and Cal State
East Bay on workforce development programs 0
Grow the Economy Project
Explore partnership and funding sources to create an
entrepreneurship hub at the Stack Center 0
Cultivate Vibrant Neighborhoods Project
Continue to engage owners of vacant commercial
properties to encourage activation 0
Cultivate Vibrant Neighborhoods Project
Continue to implement and grow upon the special events
program 0
Cultivate Vibrant Neighborhoods Project Complete interpretive signs and art in Heritage Plaza 0 Cultivate Vibrant Neighborhoods Project
Support the Clean & Green Commission help train
neighborhoods to host their own community pickups 0
Cultivate Vibrant Neighborhoods Project
Develop a pathway to sustainably fund the Hayward
People's Budget (maybe this can be housed under
growing upon the special events program) 0
Cultivate Vibrant Neighborhoods Project
Develop a strategy to increase funding for the
Community Services ARC 0
Cultivate Vibrant Neighborhoods Project
Add pro-active pickup of frequent dumping sites, and
possible increased enforcement through flock cameras 0
Champion Climate Resilience Project
Continue to work with HASPA partners of the Shoreline
Master Plan 0
Champion Climate Resilience Project
Continue to transition City facilities from natural gas to electric, with a focus on HVAC systems 0
Champion Climate Resilience Project Rollout Hayward compost hub in partnership with HARD 0 Champion Climate Resilience Project
Implement Year 3 programs from the adopted Climate
Action Plan 0
Champion Climate Resilience Project
Work with HUSD to drive adoption of free bus passes
through ACTC 0
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-193
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with the Downtown Streets Team for a Not-to-Exceed Amount of $100,000 to Expand Litter Collection Efforts
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with the Downtown Streets Team in an amount not-to-exceed $100,000 to expand litter collection efforts.
SUMMARY
The Strategic Roadmap for Fiscal Years 2025 includes the priority to Cultivate Vibrant Neighborhoods, which lists Special Project NP2: Expand litter collection services (like the Downtown Streets Team) to pick up litter through the City. To implement project NP2, the City Council allocated $100,000 from the General Fund. Staff released a request for proposals (RFP) and received three proposals. Staff recommend awarding a contract to the Downtown Street’s Team (DST) to implement project NP2.
Council Sustainability Committee Review
On September 16, 2024 , staff presented the Committee with a report titled Expanding Litter Collection Efforts in Hayward - Discussion and Direction to Staff . The CSC directed staff to focus efforts on specific areas outside of Downtown to conduct litter collection in the request for proposals (RFP) for enhanced litter collection in Hayward.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
powered by Legistar™
File #:CONS 25-193
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
powered by Legistar™
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with the Downtown Streets Team in an Amount Not-to-Exceed $100,000 to Expand Litter Collection Efforts
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with the Downtown Streets Team in an amount not-to- exceed $100,000 to expand litter collection efforts.
SUMMARY
The Strategic Roadmap for Fiscal Year 2024-2025 includes the priority to Cultivate Vibrant Neighborhoods, which lists Special Project NP2: Expand litter collection services (like the Downtown Streets Team) to pick up litter through the City. To implement project NP2, the City of Hayward City Council allocated $100,000 from the General Fund. Staff released a request for proposals (RFP) and received three proposals. Staff recommend awarding a contract to the Downtown Street’s Team (DST) to implement project NP2.
City Council Sustainability Committee (CSC) Review
On September 16, 20241, staff presented the CSC with a report titled Expanding Litter Collection Efforts in Hayward – Discussion and Direction to Staff . The CSC directed staff to focus efforts on specific areas outside of Downtown to conduct litter collection in the request for proposals (RFP) for enhanced litter collection in Hayward.
BACKGROUND
Litter reduction has been a high priority for the City of Hayward and has been discussed by the City Council, Council Sustainability Committee, the Keep Hayward Clean and Green Task
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6864659&GUID=96EDE844-C60F-4914-8D3E- 93E1BF92A650&Options=&Search=
Force, and the City Council Budget and Committee many times in the last several years.
Annually, the City allocates more than $2 million per year on litter abatement. These efforts include street sweeping, cleaning storm drains, weekend clean-up events, the annual clean- up day at Weekes Park, and the Adopt-a-Block Program. In addition, the Maintenance Services Department has nine full-time positions dedicated to collecting litter and illegal dumping, the Downtown Hayward Improvement Association collects litter and along Downtown, the Downtown Steets Team collects litter in the Downtown and the Tennyson area, and the City provides public waste receptacles throughout the City.
On May 8, 20232, staff presented to the CSC a report on a data-based litter assessment performed by litter data science company, Litterati. The project analyzed 300 locations for three, seven-day periods in April (Spring), July (Summer), and September (Fall). The study found that the top three most common litter for the three seasons included cigarette butts, bottlecaps, and tissues. The greatest amount of litter was found in medium to high density residential areas, near the Hayward Executive Airport, Costco, and along Industrial Avenue.
After evaluating the Litterati study, analyzing the developments in the high litter areas, and receiving recommendations from the CSC, staff identified four potential locations for expanded litter collection efforts. On September 16, 20243, staff requested CSC guidance on selecting two of the following four locations:
a) The Jackson Triangle: Soto Road from Jackson Street to Harder Road. b) The Harder-Tennyson Neighborhood: Huntwood Avenue from Gading Road to Tennyson Road.
c) The Tennyson Road and Mission Boulevard area: Mission Blvd. from Hancock Street to Industrial Parkway, which includes Burger King, SoHay, and other higher-density housing.
d) Mission Boulevard from Industrial Parkway to Corrine Street, which includes Sonic Drive-In, Jack-in-the-Box, and 7-Eleven.
The CSC selected areas ‘a’ and ‘b’ and raised concerns about litter from fast-food restaurants and the need for more public litter cans. Committee members also asked if restaurants such as Raising Cane’s participate in the adopt-a-block program. Staff has since confirmed that the conditions of approval for both Raising Cane’s and In and Out require that their staff remove trash and litter within 300 feet of the perimeter of the property daily.
DISCUSSION
On January 28, 2025, staff released RFP and received three responses as of March 11, 2025.
The RFP’s scope of work includes litter collection along Soto Road and Huntwood Avenue as shown below in red and black respectively in Figure 1.
2 CITY OF HAYWARD - File #: ACT 23-028
3 CITY OF HAYWARD - File #: ACT 24-073
Figure 1. Areas Designated for Expanded Litter Collection
Of the three proposals, DST’s most closely met the scope of work and was the only proposal to stay within the required budget. Their proposal offers four times a week (Monday, Wednesday, Thursday, and Friday) litter collection service from 8:00am to 12:00pm, which was the most frequent of the three proposals. DST’s proposal entails two shift leaders and two to three volunteers servicing both locations each day. DST , a non-profit, provides the unhoused and at-risk with workforce development and employment opportunities. Staff have developed a good working relationship with DST since 2018, as DST has been providing beautification services for the past seven years along the Tennyson corridor and in the Downtown.
Council Sustainability Committee Review
On September 16, 2024, staff presented the CSC with a report titled Expanding Litter Collection Efforts in Hayward – Discussion and Direction to Staff. The CSC directed staff to focus efforts on specific areas outside of Downtown to conduct litter collection in the request for proposals (RFP) for enhanced litter collection in Hayward.
ECONOMIC IMPACT
Expanding litter collection efforts will positively impact the economy by improving neighborhood cleanliness, mitigating the effects of litter, reducing urban blight, and potentially encouraging the community to explore local businesses.
FISCAL IMPACT
The project has been allocated $100,000 from the General Fund. Staff time from budgeted positions will also be used to manage the project.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Cultivate Vibrate Neighborhoods, and specifically relates to implementation of the following Project:
Objective 1: Invest in Cleanliness and Blight Reduction Project NP2: Expand litter collection services (like Downtown Streets Team) to pick up litter through the City
The Strategic Roadmap identifies a racial equity focus for this project and must be reviewed through a racial equity lens. The racial equity lens requires consideration of the following questions.
What problem is this service seeking to address?
Who benefits from this service? Are some community members impacted by the problem more than others? Do we have demographic information about this group(s)?
How are we communicating about this service? What barriers are there for people to find up-to-date information?
What racial, cultural, and/or ethnic groups experience disparities related to this program? How does this program benefit them or further exacerbate their disparities?
To help answer the above questions, staff presented to the CSC demographic data, including the Census Bureau’s Racial and Ethnic Diversity Index4, for several census tracts. To address inequities, staff also presented the “Population Characteristics Percentile” for each area.
This score is calculated by CalEnviroscreen5 and aggregates many data points including health, education, linguistic isolation, poverty, unemployment, and housing burden. The area with the highest Population Characteristics Percentile is the Jackson Triangle with a score of 82.2.
SUST AINABILITY FEATURES
Reducing litter will help minimize waste from disrupting our ecosystem and getting into the stormwater system.
4 As defined by the Census Bureau, "The diversity index is the chance that two people chosen at random will be from different race and ethnicity groups. A value of 0 indicates that everyone in the population has the same racial and ethnic characteristics. A value close to 100 indicates that almost everyone in the population has different racial and ethnic characteristics." 5 https://oehha.ca.gov/calenviroscreen/maps-data
PUBLIC CONT ACT
The RFP was open to the public from January 8 to March 11, 2025.
NEXT STEPS
If the City Council approves the item, the City Manager will negotiate and execute a contract with DST to expand litter collection efforts in the Jackson Triangle (Soto Road from Jackson Street to Harder Road) and the Harder-Tennyson Neighborhood (Huntwood Avenue from Grading Road to Tennyson Road).
Prepared by: Stephanie Dumont, Sustainability Specialist Jeff Krump, Solid Waste Program Manager
Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
___________________________
Dr . Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member ____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT WITH DOWNTOWN STREETS TEAM , IN A N AMOUNT NOT-TO-EXCEED $100,000
WHEREAS, the Strategic Roadmap for Fiscal Years 2025 +, includes the priority to Cultivate Vibrate Neighborhoods, which lists Special Project NP2: Expand litter collection services (like the Downtown Street’s Team) to pick up litter through the City; and
WHEREAS, the City Council approved the allocation $100,000 from the General Fund to expand litter collection along Jackson Triangle (Soto Road from Jackson Street to Harder Road) and the Harder -Tennyson Neighborhood (Huntwood Avenue from Gading Road to Tennyson Road), minimum one year; and
WHEREAS, staff released a Request for Proposal (RFP) on January 28, 2025, to solicit contractors to execute the project; and
WHEREAS, from January 2025 to March 2025, staff received and reviewed three (3) proposals from three (3) vendors; and
WHEREAS, the proposal submitted by the Downtown Streets Team was the lowest cost and the most responsive to the scope of work identified in the RFP; and
WHEREAS, Downtown Streets Team, a non-profit, provides the unhoused and at-risk with workforce development and employment opportunities has provided beautification services, which includes litter pick up for the City of Hayward for seven years along Tennyson corridor and Downtown Hayward.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute a professional services agreement, in a form approved by the City Attorney, with Downtown Streets Team , to manage and execute the litter collection expansion project along Soto Road and Huntwood Avenue in an amount not-to-exceed $100,000.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-199
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Appropriate Funds in the Amount of $50,000 from Transportation System Improvement - Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving the City Manager to appropriate additional funds in the amount of $50,000 from Transportation System Improvement - Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737.
SUMMARY
The City was awarded a Highway Safety Improvement Program (HSIP) grant in the amount of $774,900 toward the construction portion of the total project cost of $965,000, for the traffic signal modification at Huntwood/Industrial and Huntwood/Sandoval Intersection Project. City Council awarded the construction contract to W. Bradley Electric, Inc., in the amount of $860,919. Final Construction is anticipated to be completed by May 2025. Due to necessary changes made during construction to complete the improvement of these intersections, more funding is needed to complete the project. Staff is recommending an additional appropriation of $50,000.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Appropriate Funds in the Amount of $50,000 from Transportation System Improvement – Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving the City Manager to appropriate additional funds in the amount of $50,000 from Transportation System Improvement – Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737.
SUMMARY
The City of Hayward (City) was awarded a Highway Safety Improvement Program (HSIP) grant in the amount of $774,900 toward the construction portion of the total project cost of $965,000, for the traffic signal modification at Huntwood/Industrial and Huntwood/Sandoval Intersection Project. The City Council awarded the construction contract to W. Bradley Electric, Inc., in the amount of $860,919. Final Construction is anticipated to be completed by May 2025. Due to the necessary changes made during construction to complete the improvement of these intersections, more funding is needed to complete the project. Staff is recommending an additional appropriation of $50,000.
BACKGROUND
The City received several complaints from concerned residents and motorists in the past five years regarding traffic queuing, delays and safety of pedestrians and bicycles at the intersection of Huntwood Avenue/Industrial Parkway West and Huntwood Avenue/Sandoval Way. To alleviate the worsening conditions of traffic, traffic signal improvements were undertaken with the installation of signal interconnect, which added the ability to activate simultaneous accommodations of the northbound phases at the two intersections. The improvement helped with traffic queue reduction but did not fully address the problem. Thus, a more comprehensive signal modification was needed to resolve the traffic issues. Further traffic operational analysis was conducted to determine
resolution to traffic concerns, with the following recommendations for the two intersections:
1. Install protected left-turn phase at Huntwood Avenue/Industrial Parkway West;
2. Install protected-permissive left-turn phase at Huntwood Avenue/Sandoval Way;
3. Install Hybrid Video Detection for bikes and queue cutters; and
4. Upgrade Peer-to-Peer Communications, which allows the traffic system to communicate effectively on collision warning and collision avoidance.
Staff applied for and was awarded the HSIP grant in the amount of $774,900 to fund additional traffic signal modifications. On September 28, 20211, City Council authorized the City Manager to accept the grant funds and appropriate a total budget of $965,000 for project.
On September 6, 20222, City Council approved the plans and specifications and called for bids to be received on September 27, 2022.
On October 25, 20223, City Council approved the award of contract to W. Bradley Electric, Inc., in the amount of $860,919.
DISCUSSION
The improvement project upgraded the existing signal operations with protected left-turn phasing to reduce traffic delays and queuing at the intersections, thereby reducing driver frustration and non-adherence to traffic controls, which helps in reducing collisions and improve pedestrian and bicycle safety. The installation of video bicycle detection ensures detection, service of bicyclist and sufficient green intervals improving bicycle safety.
Upgrading existing communication between the two intersections and queue clearance detention before the railroad tracks will also help reduce traffic queue and spillover onto the railroad tracks preventing potential hazardous situations.
During the construction phase, additional improvements were added specifically upgrading the existing traffic signal pole and mast arm at southwest corner of Huntwood Avenue and Industrial Parkway West that was deemed necessary due to its deteriorating condition as the result of constantly being hit by turning trucks.
The completion of the traffic signal upgrade provide effective signal operations for smooth flow of the traffic particularly along Huntwood Avenue and Industrial Parkway West as being major truck route in and out of the City.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5149127&GUID=68E9DBEE-9394-4533-A9FD- C5A03079CCC3&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5811609&GUID=7F148D08-F009-4331-9B96- A833AF11BA77&Options=&Search=
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=5894948&GUID=06DD3A38-4DEF-4575-9A4E- 2DA2D3222DC2&Options=&Search=
Due to the changes made during construction necessary to complete these intersections, construction, design and inspection costs increased. Staff is recommending an additional appropriation of $50,000 to complete this project.
ECONOMIC IMPACT
The overall transportation system will be more efficient by reducing travel time and creating positive economic and health benefits and reducing greenhouse gas emissions.
FISCAL IMPACT
This item has a total appropriated project budget of $1,085,000 from the City’s Transportation System Improvement Fund (Fund 460). The grant funding will reimburse the construction cost in the amount of $774,900.
The estimated project cost at award of contract were as follows:
Construction Contract $861,000
Construction Contingency $149,000
Design and Administration $75,000
TOTAL $1,085,000
The current estimated project costs are as follows:
Construction Contract $811,596
Construction Contingency $171,509
Design and Administration $94,632
Inspection, Survey and Construction Management $52,725
TOTAL $1,130,462
The adopted FY23 Capital Improvement Program (CIP) includes $871,000 from the Transportation System Improvement – Fund 460. As shown above, the current estimated project total of $1,130,462 exceeds the appropriation of $1,085,000.
Therefore, staff is requesting an additional $50,000 be appropriated to the Project No. 05737 from the Transportation System Improvement (Fund 460) to close the gap.
Sufficient funds are available in the fund balance. There will be no impact to the General Fund.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not directly relate to one of the Strategic Initiatives. However, this agenda item supports Strategic Priority of “Invest in Infrastructure” , specifically:
Objective 1: Invest in multi-modal transportation options – trail facilitates biking, walking.
Objective 2: Invest in City-owned facilities & property.
SUSTAINABILITY FEATURES:
There are no sustainability features associated with this action.
PUBLIC CONTACT
There is no public contact associated with this action.
SCHEDULE
The estimated schedule for construction completion is May 2025.
NEXT STEPS
If Council approves the increase in appropriation of funding, staff will complete the necessary steps to appropriate and process the request.
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________
Dr . Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-
Introduced by Council Member
RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROPRIATE $50,000 FROM TRANSPORTATION SYSTEM IMPROVEMENT (FUND 460) TO TRAFFIC SIGNAL UPGRADE AT HUNTWOOD AVENUE, PROJECT NO. 05737
WHEREAS, by Resolution No. 2 1-189 on September 28, 2021 , the City Council authorized the City Manager to accept the grant funds and appropriate a total budget of $965,000 for the total project cost for the Traffic Signal Upgrade at Huntwood Avenue; and
WHEREAS, by Resolution No. 22 -227 on September 6, 2022, the City Council approved the plans and specifications for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737, and called for bids to be received on September 27, 2022; and
WHEREAS, by Resolution No. 22-258 on October 25, 2022, the City Council approved the awarding of construction contract to W. Bradley Electric, Inc. in not-to-exceed amount of $860,919; and
WHEREAS, the total budget of $1,085,000 was appropriated for the project from the City’s Transportation System Improvement Fund (Fund 460); and
WHEREAS, the project total is estimated to be $1,130,462; and
WHEREAS, additional funds appropriated to the Project are needed to support the final construction, design and administration, inspection and construction management for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hayward hereby approves that $50,000 from the Transportation System Imp rovement (Fund 460) be appropriated to the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737.
IN COUNCIL, HAYWARD, CALIFORNIA, , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-201
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee Improvements for a Not-To- Exceed Amount of $174,800
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) to authorize the City Manager to execute a Cooperative Agreement (Coop Agreement) with Alameda County Flood Control and Water Conservation District (District) through the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee Improvements in an amount not-to-exceed $174,800.
SUMMARY
This report seeks City Council approval to proceed with a Coop Agreement for fair share construction cost reimbursement not-to-exceed $174,800 to the District for the proposed improvements of Line B (Ward Creek) in the City. The District is leading the efforts to install recreational improvements, landscaping, and amenities at the existing Levee B trail. The limits of work is shown in Attachment III.
Ward Creek (also known as Line B in Flood Control Zone 3A) is owned and maintained by the District.
The District and the City entered into a certain license agreement dated August 26, 1975, and amendments thereto, hereinafter referred to as the “License Agreement”, allowing for the City’suse of certain District lands to establish a trail system and install and maintain recreational improvements, landscaping, and amenities.
Staff recommend that City Council adopts a resolution authorizing the City Manager to execute the Coop Agreement with the District and reimburse District for the fair-share cost of construction upon completion of the project.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:CONS 25-201
Attachment II Resolution
Attachment III Work Limits
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee Improvements in an Amount Not-To-Exceed $174,800
RECOMMENDATION
That the Hayward’s City Council adopts a resolution (Attachment II) to authorize the City Manager to execute a Cooperative Agreement (Coop Agreement) with Alameda County Flood Control and Water Conservation District (District) through the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee Improvements in an amount not-to-exceed $174,800.
SUMMARY
This report seeks the City Council approval to proceed with a Coop Agreement for fair share construction cost reimbursement not-to-exceed $174,800 to the District for the proposed improvements of Line B (Ward Creek) in the City of Hayward (City). The District is leading the efforts to install recreational improvements, landscaping, and amenities at the existing Levee B trail. The limits of work is shown in Attachment III.
Ward Creek (also known as Line B in Flood Control Zone 3A) is owned and maintained by the District. The District and the City entered into a certain license agreement dated August 26, 1975, and amendments thereto, hereinafter referred to as the “License Agreement” , allowing for the City’s use of certain District lands to establish a trail system and install and maintain recreational improvements, landscaping, and amenities.
Staff recommend that the City Council adopts a resolution authorizing the City Manager to execute the Coop Agreement with the District and reimburse District for the fair-share cost of construction upon completion of the project.
BACKGROUND
On August 26, 1975, the City and the District entered into a License Agreement, which authorized the City to construct and maintain a trail system on the District’s lands, including recreational improvements, landscaping, and other amenities. Although this agreement expired in 2015, the City aims to preserve the existing trail within the project area while City and District staff finalize the details for a renewed agreement.
Meanwhile, the District’s project will raise the east levee bank between Pacheco Way and 1381 Chelsea Way, in the City of Hayward to contain the current Federal Emergency Management Agency (FEMA) 100-year design flow and to minimize potential flooding in adjacent properties. The District seeks to be reimbursed for the actual costs incurred by the District to mitigate the conflicts resulting from the City’s trail improvements and amenities.
DISCUSSION
The District’s project will remove and replace the existing asphalt concrete pavement, prepare the subgrade and import material to raise the levee to the new design elevation.
The project will restore the structural section of the maintenance access road and modify existing concrete structures, remove and replace existing drain inlets, remove existing concrete V-ditch and remove and replace existing City trees to accommodate new levee design elevation.
The project will also include the District’s restoration of City trail improvements and amenities. These components will include the removal and disposal of existing asphalt concrete pavement and existing concrete ditch, removal of City trees, reconstruction of asphalt concrete pavement, installation of striping; and planting City trees. A Tree Removal Permit is not required as the removed trees should be mitigated with new trees planted on the same flood control property.
Staff has worked with the District to draft the Coop Agreement. Key provisions of the Coop Agreement are:
Scope of the project
Implementation of the project where the District prepares the environmental permits, contract documents, advertises and awards the project District funds the project
City reimburses the District for the actual cost of the City’s portion of the project City is responsible for the maintenance and operation of the trail improvements
Staff recommend that the City Council adopt a resolution authorizing the City Manager to execute the Coop Agreement with the District.
ECONOMIC IMPACT
Hayward residents and the community will continue to enjoy the recreational trail system.
With the proposed improvements, including landscaping and related amenities, the existing trail system will continue to be used for recreational purposes including walking, biking, jogging and other activities.
FISCAL IMPACT
Funding for this project will be from Stormwater Operating Fund (Fund 615) in an amount not-to-exceed $174,800.
The District’s estimate of the City’s reimbursement amount is subject to change. The exact amount will be known after the District has completed the project. In the event the City’s contribution exceeds $174,800, Staff will return to City Council for additional authorization.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not directly relate to one of the Strategic Initiatives. However, this agenda item supports Strategic Priority of “Invest in Infrastructure” , specifically, this item relates to the Invest in City Facilities & Property initiative.
While the City’s – District’s Levee Improvements’ Co-op partnership was not contemplated in the Fiscal Year 2025 Strategic Roadmap, the proposed Levee improvement aligns with the Invest in Infrastructure core priority, specifically:
Objective 1: Invest in multi-modal transportation options – trail facilitates biking, walking.
Objective 2: Invest in City-owned facilities & property.
SUST AINABILITY FEATURES
The District is strongly committed to developing projects that are environmentally responsible. Therefore, staff will coordinate with the District Staff to ensure that all improvement plans proposed by the District capital project incorporate features that are in line with the City’s sustainability guidelines.
Staff anticipate that the District Project documents will require the contractor to undertake the best management practices to the extent possible. It is anticipated that the project may place the recycled product back into the structural section as a sub-base material. In addition, all miscellaneous metals and ancillary concrete removed from the Levee may be directed to a certified recycling facility. Note that City Staff has no direct involvement in construction phase as this is handled and managed by District Staff.
ENVIRONMENT AL DOCUMENT
The District has determined that the project is categorically exempt from the California Environmental Quality Act (CEQA) requirements and has filed a CEQA Notice of Exemption.
The District anticipates that the project will be advertised for public bidding in April-May 2025 and anticipates selection of a qualified responsible bidder in May-June 2025 with construction to follow soon after as to be determined by the District.
PUBLIC CONT ACT
The agenda and staff report for this item have been posted on the City’s website and distributed to interested parties1. The District public bidding process will notify and alert residents & all interested parties about the project.
NEXT STEPS
If the City Council approves this request, the City Manager will execute the Coop Agreement with the District.
Prepared by: Sundaresh Begur, Associate Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________
Dr . Ana M. Alvarez, City Manager
1 https://hayward.legistar.com/Calendar.aspx
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
COOPERATIVE AGREEMENT (CO-OP AGREEMENT ) WITH THE ALAMEDA COUNTY PUBLIC WORKS AGENCY FOR THE ZONE 3A LINE B (WARD CREEK) LEVEE IMPROVEMENTS IN AN AMOUNT NOT-TO-EXCEED $174,800
WHEREAS, Ward Creek (also known as Line B) in Flood Control Zone 3A is owned and maintained by the Alameda County Flood Control and Water Conservation District (District); and
WHEREAS, the District and the City entered into a certain license agreement dated August 26, 1975, and amendments thereto, hereinafter referred to as the “License Agreement” , allowing for the City’s use of certain District lands to establish a trail system and install and maintain recreational improvements, landscaping, and amenities; and
WHEREAS, the District is leading the efforts to raise the levee bank and install recreational improvements, landscaping, and amenities at the existing Levee B trail; and
WHEREAS, the City desires to maintain the existing trail without delaying the proposed Project; and
WHEREAS, the City agrees to reimburse the District for the actual costs incurred by the District to mitigate the conflicts resulting from the City ’s trail improvements and amenities; and
WHEREAS, the estimated fair share construction cost reimbursement not -to-exceed $174,800 to the District for the proposed improvements of Line B (Ward C reek) in the City; and
WHEREAS, the District proposed improvements plans & cost estimate for the trail improvements are prepared by the District and reviewed by City.
NOW THEREFORE BE IT RESOLVED by the City Council that the City Manager is hereby authorized to execute a coop agreement with the District in an amount not-to-exceed $174,800 from the Stormwater Operating Fund (Fund 615) for the Zone 3A Line B (Ward Creek) Levee Improvements in Hayward, Alameda County, California, Zone No. 3A Project, in a form approved by the City Attorney.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, ________________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
____________________________________________
Citty Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-202
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Services Agency to Accept and Appropriate Between $250,000 And $350,000 in Reimbursements for Medi-Cal Administrative Activities Services Provided by the City of Hayward for Fiscal Year 2025 Through 2026
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute the FY25-26 Agreement with the Alameda County Health Care Services Agency (ACHCSA) to accept and appropriate between $250,000 and $350,000 in reimbursements for Medi-Cal Administrative Activities (MAA) services provided by the City of Hayward Youth and Family Services Bureau.
SUMMARY
Since 2006, the City of Hayward has had an annual Memorandum of Understanding (MOU) with ACHCSA to provide Medi-Cal Administrative Activities to youth and families in Hayward, with the goal of promoting family stability and preventing juvenile justice involvement through offering comprehensive, culturally responsive services and opportunities. As a result, of this MOU, the ACHCSA provides a yearly reimbursement to the City of Hayward for the cost of time spent providing services that support the Medi -Cal program. Examples of these activities which are provided by the Youth and Family Services Bureau (YFSB) include assisting eligible individuals to apply for Medi-Cal coverage, connecting people to Medi- Cal covered services, and developing programs and policies that close service gaps and allow more people to access Medi-Cal and Medi-Cal covered services. The amount of MAA reimbursement varies year to year, but it is expected to be between $250,000 and $350,000 for FY25-26, which minimally funds 1.0 Full Time Equivalent (FTE) Family Counselor. Additional revenue generated beyond that is reinvested into YFSB’s programming to further offset the cost to the City’s General Fund.
Council approval is requested to authorize the City Manager to negotiate and execute the annual MOU with the Alameda County Health Care Services Agency for Medi-Cal Administrative Activities (MAA) to maintain these important mental health services for Hayward youth and families.
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:CONS 25-202
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Services Agency to Accept and Appropriate Between $250,000 And $350,000 in Reimbursements For Medi-Cal Administrative Activities Services Provided by the City of Hayward for Fiscal Year 2025 Through 2026
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute the FY25-26 Agreement with the Alameda County Health Care Services Agency (ACHCSA) to accept and appropriate between $250,000 and $350,000 in reimbursements for Medi-Cal Administrative Activities (MAA) services provided by the City of Hayward Youth and Family Services Bureau.
SUMMARY
Since 2006, the City of Hayward has had an annual Memorandum of Understanding (MOU) with ACHCSA to provide Medi-Cal Administrative Activities to youth and families in Hayward, with the goal of promoting family stability and preventing juvenile justice involvement through offering comprehensive, culturally responsive services and opportunities. As a result, of this MOU, the ACHCSA provides a yearly reimbursement to the City of Hayward for the cost of time spent providing services that support the Medi-Cal program. Examples of these activities which are provided by the Youth and Family Services Bureau (YFSB) include assisting eligible individuals to apply for Medi-Cal coverage, connecting people to Medi-Cal covered services, and developing programs and policies that close service gaps and allow more people to access Medi-Cal and Medi-Cal covered services. The amount of MAA reimbursement varies year to year, but it is expected to be between $250,000 and $350,000 for FY25-26, which minimally funds 1.0 Full Time Equivalent (FTE) Family Counselor.
Additional revenue generated beyond that is reinvested into YFSB’s programming to further offset the cost to the City’s General Fund.
Council approval is requested to authorize the City Manager to negotiate and execute the annual MOU with the Alameda County Health Care Services Agency for Medi-Cal Administrative Activities (MAA) to maintain these important mental health services for
Hayward youth and families.
BACKGROUND
Research clearly shows that being arrested in adolescence significantly increases the likelihood of subsequent arrests.1 Consistent with best practices on the most effective ways to serve youth and families and prevent escalating contact with the juvenile justice system, YFSB provides a continuum of services that address the root causes underlying youth behaviors that result in contact with law enforcement.
The YFSB’s central mission is to ensure Hayward’s richly diverse youth and families feel safe, supported and experience community connectedness and general wellbeing. This is achieved through offering comprehensive, culturally responsive services and opportunities that promote family stability and prevent juvenile justice involvement through empowering families to build on their strengths, supplement needs, and create pathways to achieving goals. For nearly 45 years, YFSB has successfully done this supporting thousands of families to address challenges and improve their individual and family functioning. Less than 10% of youth who participate in YFSB’s services are arrested or re-arrested within one year. YFSB’s groundbreaking model of integrating mental health clinicians into the Hayward Police Department was recognized in the Commission on Accreditation for Law Enforcement Agencies (CALEA) evaluation as a national model and was recommended for replication in police departments nationwide.
To offset the cost of providing YFSB Services, since 2006, the City has had an annual MOU with the ACHCSA to provide MAA. The State of California Department of Health Care Services (DHCS) recognizes that local, community agencies such as YFSB have a unique relationship with Medi-Cal eligible individuals and are in a position to facilitate these individuals’ access to Medi-Cal and Medi-Cal covered services. It further recognizes the expertise of these agencies to identify and assess the healthcare needs of the Medi-Cal-eligible individuals served. As a result, DHCS, through the ACHCSA, reimburses the City for the cost of time spent providing services that support the Medi-Cal program. Examples of these activities include assisting eligible individuals to apply for Medi-Cal coverage, connecting people to Medi-Cal covered services, and developing programs and policies that close service gaps and allow more people to access Medi-Cal and Medi-Cal covered services. The amount of MAA reimbursement varies year to year, but it is expected to be between $250,000 and $350,000 for FY25-26, which minimally funds 1.0 Full Time Equivalent (FTE) Family Counselor. Additional revenue generated beyond that is reinvested into YFSB’s programming to further offset the cost to the City’s General Fund.
1 The Annie E. Casey Foundation. (2020). Research in Brief to Transform Juvenile Probation: Expand the Use of Diversion from the Juvenile Justice System. Baltimore, MD: Author. Retrieved from https://www.aecf.org/resources/expand-the-use-of-diversion-from-the-juvenile-justice-system/
Table 1 below, summarizes the number of reimbursable hours spent improving access to Medi-Cal and Medi-Cal covered services as part of the MAA program in FY23-24, which is the most recent year with available data
Table 1. FY23-24 Hours Spent on Medi-Cal Administrative Activities
DISCUSSION
The Youth and Family Services Bureau staff play a critical role in connecting community members to Medi-Cal covered services. In recognition of this function, the County provides an annual reimbursement for the cost of staff time spent providing this service. This reimbursement funding is re-invested to support YFSB programming, which contributes to the overall strength and success of the YFSB model. Providing alternatives to youth involvement in the juvenile justice system is a critical issue locally and nationally. The literature clearly shows that more restrictive juvenile justice interventions such as youth incarceration contribute to poorer outcomes and increased rates of recidivism. Conversely, offering alternatives such as family counseling, case management, and diversion, not only reduces recidivism but also leads to better outcomes for youth and families overall. The execution of this agreement and the acceptance of the associated funding will allow the Youth and Family Services Bureau to continue to play a crucial role in keeping youth out of the juvenile justice system and contributing to the overall safety and wellbeing of Hayward families.
Components of Medi-Cal Administrative Activities (MAA) Program – FY24-25 - Medi-Cal outreach to connect Medi-Cal-eligible individuals with Medi-Cal-covered services;
- Referral, coordination, and monitoring of Medi-Cal covered services; - Facilitating the Medi-Cal application process;
- Contract administration for Medi-Cal covered services; and - Program planning and policy development to increase Medi-Cal system capacity and close service gaps and coordinate with other agencies to improve service delivery
The services that will be provided under the recommended agreement are part of the YFSB’s overarching strategy to reduce and prevent juvenile involvement in the justice system by linking youth to services and opportunities that help them stay positively connected with the community. Addressing the root causes underlying youth behavior problems, such as mental health challenges, family functioning issues, school engagement problems, and Activity Hours
Medi-Cal Outreach 593
Referral, Coordination, and Monitoring of Medi-Cal-covered services 3865 Contract Administration 507
Program Planning and Policy Development 5397
Total 10362
insufficient access to positive activities and supports are critical components to encourage youth success and prevent contact with law enforcement. For youth who do encounter law Enforcement, these services give officers more options and minimize formal processing in the juvenile justice system. This has a clear nexus with public safety and contributes to the overall wellbeing of Hayward families.
ECONOMIC IMPACT
As stated above, improving community safety and keeping youth out of the juvenile justice system by supporting them to lead productive and healthy lives will have a positive economic impact on the Hayward community, as it addresses many of the factors that underlie poverty and a lack of economic opportunity. Moreover, the positive impact this program has on overall public safety contributes to a safe and thriving City which attracts residents and local businesses.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Enhance Community Safety and Quality of Life. Specifically, this item relates to Project Q17: Continue to provide family support programs through the Youth and Family Services Bureau.
FISCAL IMPACT
The City will receive between $250,000 and $350,000 in reimbursement from the one-year agreement with HCSA. The 1.0 FTE Family Counselor position discussed in this staff report is included in the City’s proposed FY 2025-2026 Operating Budget. Accepting and appropriating the reimbursement funds will help to offset the cost of the position.
NEXT STEPS
If the City Council authorizes this action, staff will work to: 1) execute the agreement with ACHCSA to provide Medi-Cal Administrative Activities services for FY25-26; 2) accept and appropriate between $250,000 and $350,000 in reimbursement revenue and 3) continue providing essential mental health services to Hayward youth and families.
Prepared by: Perla O’Shea, Management Analyst
Emily Young, Youth and Family Services Bureau Administrator
Recommended by: Bryan Matthews, Chief of Police
Approved by:
________________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH THE ALAMEDA COUNTY HEALTH CARE SERVICES
AGENCY TO ACCEPT AND APPROPRIATE BETWEEN $ 250,000 AND $350,000
IN REIMBURSEMENTS FOR MEDI-CAL ADMINISTRATIVE ACTIVITY SERVICES PROVIDED BY THE CITY OF HAYWARD FOR FISCAL YEAR 202 5 THROUGH 2026
WHEREAS, the City of Hayward and the Alameda County Health Services Administration Have an Annual Memorandum of Understanding whereby the Youth and Family Services Bureau provides Medic -Cal Administrative Activities to youth and families in the City of Hayward; and
WHEREAS, pursuant to the Memorandum of Understanding and due to the critical role the City of Hayward Youth and Family Services Bureau plays in connecting the Hayward community to Medi -Cal covered services, the Alameda County Health Care Services Administration provides a yearly reimbursement to the City of Hayward for the cost of staff time spent providing these services; and
WHEREAS, the execution of a Fiscal Year 2025 through 2026 Agreement between the City of Hayward and the Alameda County Health Care Services Agency is necessary to continue to provide these services and receive such reimbursements under the MOU.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to negotiate and execute a Fiscal Year 2025 through 202 6 Agreement with the Alameda County Health Care Services Agency to receive between $250,000 and $350,000 in monetary reimbursement for Me di-Cal Administrative Activity; and
FURTHERMORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the acceptance and appropriation of up to $350,000 in monetary reimbursement for Medi-Cal Administrative Activities.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-205
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Committing the City to Take Steps Towards Achieving Compliance with the Metropolitan Transportation Commission's Transit-Oriented Communities Policy
RECOMMENDATION
That the City Council adopts a resolution (Attachments II) committing the City to take steps towards compliance with the Metropolitan Transportation Commission’s (MTC) Transit-Oriented Communities (TOC) Policy, which will allow the City to receive grants for parking management and station access grants.
SUMMARY
MTC, the metropolitan planning organization for the Bay Area, adopted the TOC Policy as part of a broader strategy to reduce vehicle miles traveled. The TOC Policy seeks to concentrate development around transit station areas, which have trips that are often shorter in length and more easily served by transit, bicycling, and walking.
To help local jurisdictions implement the TOC Policy, MTC released a call for technical assistance in October 2024. The City requested technical assistance for parking management and station access and circulation planning, and was awarded $600,000 in funding for these two studies.
To receive this technical assistance, MTC requires local jurisdictions to adopt resolutions committing to make progress towards compliance with the TOC Policy. The studies will help the City make progress by identifying appropriate parking management strategies around the City’s two BART stations and identifying multimodal access and circulation improvements around the Hayward BART station. The station access and circulation study will support and overlap BART’s ongoing transit-oriented development planning for the Hayward BART station.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:CONS 25-205
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Committing the City to Take Steps Towards Achieving Compliance with the Metropolitan Transportation Commission's Transit- Oriented Communities Policy
RECOMMENDATION
That the City Council adopts a resolution (Attachments II) accepting a grant award from the Metropolitan Transportation Commission (MTC) in the amount of $600,000 and committing the City of Hayward (City) to take steps towards compliance with the MTC’s Transit-Oriented Communities (TOC) Policy, which will allow the City to receive grants for parking management and station access grants.
SUMMARY
MTC, the metropolitan planning organization for the Bay Area, adopted the TOC Policy as part of a broader strategy to reduce vehicle miles traveled. The TOC Policy seeks to concentrate development around transit station areas, which have trips that are often shorter in length and more easily served by transit, bicycling, and walking.
To help local jurisdictions implement the TOC Policy, MTC released a call for technical assistance in October 2024. The City requested technical assistance for parking management and station access and circulation planning, and was awarded $600,000 in funding for these two studies.
To receive this technical assistance, MTC requires local jurisdictions to adopt resolutions committing to make progress towards compliance with the TOC Policy. The studies will help the City make progress by identifying appropriate parking management strategies around the City’s two BART stations and identifying multimodal access and circulation improvements around the Hayward BART station. The station access and circulation study will support and overlap BART’s ongoing transit-oriented development planning for the Hayward BART station.
BACKGROUND
To support implementation of Plan Bay Area 2050, the regional transportation plan and sustainable communities strategy for the 9-county Bay Area, MTC adopted Resolution 4530 (TOC policy).1 The TOC policy supports two strategies from Plan Bay Area 2050:
Strategy H3: Allow a greater mix of housing densities and types in Growth Geographies
Strategy EC4: Allow greater commercial densities in Growth Geographies
The TOC policy has four goals to support car free and car light households:
1. Increase the overall housing supply in part by increasing the density for new residential projects. Prioritize affordable housing in transit-rich areas.
2. In areas near regional transit hubs, increase density for businesses and commercial development.
3. Prioritize bus transit, active transportation and shared mobility (such as bike share and car share) within and to/from transit-rich areas, particularly to Equity Priority Communities located more than one half-mile from transit stops or stations.
4. Support and build partnerships to create equitable transit-oriented communities within the San Francisco Bay Area.
The policy defines TOC areas within a half mile of major transit hubs. In Hayward, that includes the Hayward and South Hayward BART stations and the Capitol Corridor station in Hayward. The TOC Policy is differentiated by the level of service at the station with more significant requirements in denser, urban areas and reduced requirements in areas with less service. Hayward two BART stations are Tier 2 stations; areas like Downtown San Francisco and Oakland that have many overlapping transit lines are Tier 1. Hayward’s Capitol Corridor Station is Tier 3; MTC staff are aware of the future plans to relocate service to the Coast line.
DISCUSSION
In October 2024, MTC released a call for technical assistance to support cities working to make progress towards the TOC policy, with support for both planning and implementation activities across several areas, including parking management, station access and circulation, housing policy, and development density. The TOC policy is meant to guide both policy actions and multimodal access improvements that enable greater housing and office development density around transit stations and enhanced access to those locations by foot, bicycle, and transit.
The City requested $600,000 for technical assistance related to parking management at both BART stations and for station access and circulation planning around the Hayward BART station, with half of the funding going to each study. The parking management grant
1 https://mtc.ca.gov/sites/default/files/documents/2023-11/MTC_Resolution_4530.pdf
would help the City update parking policies and identify strategies to efficiently manage the demand for parking. The station access and circulation grant would identify opportunities to enhance transit, biking, and walking connectivity within a half mile of the Hayward BART station. The grant would also support ongoing efforts by BART to pursue transit- oriented development at the Hayward BART station. Because Capitol Corridor has plans to stop serving Hayward, no technical assistance was requested around that station.
In January, the City was notified that both proposed technical assistance grants were recommended for funding. For both grants, MTC will directly contract with consultants to deliver the proposed services, with City staff overseeing and reviewing the work. No funding will be provided directly to the City, reducing the administrative burden of completing this work.
To move forward with these technical assistance studies, the City is required to adopt a resolution that commits the City towards making progress towards achieving compliance towards the TOC Policy (Attachment II). The TOC Policy is complex, with items related to housing policy, residential and commercial density, parking ratios, and other considerations. Few station areas across the entire Bay Area are currently in compliance with the policy and achieving full compliance is not expected. MTC staff have indicated an interest in seeing cities move towards compliance. The grants pursued by the City will help identify strategies and investments that can help the City make progress towards TOC compliance. These grants will also help the City advance multimodal transportation and parking management projects that will become eligible for future regional funding of these projects.
ECONOMIC IMPACT
Facilitating safe, multi-modal access within the Hayward BART station area can help reduce the demand for vehicle travel, contributing to more vibrant Downtown. More efficiently managing parking can help reduce the cost of development by reducing the amount of parking required.
FISCAL IMPACT
This item will not impact the General Fund. MTC will directly contract with consulting firms to complete these two studies and no funding will be provided to the City by MTC or to MTC by the City for these projects. If there are additional costs to implement policy or infrastructure recommendations from these projects, staff would return to City Council as part of the annual budget process.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priorities of Invest in Infrastructure: Invest in Multimodal Transportation and Preserve, Protect & Produce Housing for All: Incentivize Housing Production for All. Specifically, this item relates to the implementation of the following project:
Project H11: Work with BART to encourage Transit Oriented Development at the two Hayward stations
SUSTAINABILITY FEATURES
These technical assistance projects will identify multimodal improvements and parking management strategies that will reduce vehicle miles traveled and increase transit, biking, and walking in the vicinity of Hayward’s two BART stations.
PUBLIC CONTACT
Public engagement will be conducted as part of both of these studies.
NEXT STEPS
If City Council approves execution of the attached resolution (Attachment II), MTC will hire consultants to conduct these two studies. MTC expects to have consultants ready to perform work starting in August, with the studies taking approximately 18 months to complete.
Prepared by: Hugh Louch, Deputy Director of Public Works – Transportation
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member _____________
RESOLUTION ACCEPTING A GRANT AWAR D FROM THE METROPOLITAN TRANSPORTATION COMMISSION IN THE AMOUNT OF $600,000 AND
COMMITTING TO TAKE STEPS TOWARDS ACHIEVING COMPLIANCE WITH MTC’s TRANSIT-ORIENTED COMMUNITIES (TOC) POLICY AS A CONDITION
FOR MTC TO ALLOCATE REGIONAL DISCRETIONARY FUNDING TO THE CITY OF HAYWARD’S PARKING MANAGEMENT AND DOWN TOWN STATION
ACCESS PROJECTS
WHEREAS, the MTC adopted Resolution 4530, the TOC Policy; and
WHEREAS, the TOC Policy incentivizes local jurisdictions to plan and zone for higher residential and commercial densities in areas within one half -mile of existing and planned fixed-guideway transit stops and stations to support the region’s transit invest ments and implement key GHG reduction strategies from Plan Bay Area 2050; and
WHEREAS, incentivizing local jurisdictions to also adopt policies focused on increasing housing production of all types, particularly affordable housing production, preservation and protection, commercial anti -displacement and stabilization, parking management, and transit station access and circulation further supports regional transit investments and Plan Bay Area 2050 implementation; and
WHEREAS, in 2023 MTC identified the Hayward BART, South Hayward BART, and Hayward Capitol Corridor TOCs in the City of Hayward; and
WHEREAS, the Capitol Corridor Joint Powers Authority has plans to close the Hayward Capitol Corridor Station as part of plans to relocate the Capitol Corridor service to the Coast subdivision; and
WHEREAS, MTC conditions the allocation of regional discretionary funding for fixed- guideway transit extension projects on compliance with the TOC Policy; and
WHEREAS, MTC anticipates that future regional funding, s uch as the One Bay Area Grant (OBAG) program, will consider compliance with the TOC Policy as part of the prioritization and project selection process starting with OBAG 4, expected in 2026; and
WHEREAS, the TOC Policy establishes different compliance exp ectations for existing and planned station areas based on the level of transit service; and
WHEREAS, the TOC Policy identifies four TOC Policy areas (density, housing affordability, parking, and access/circulation); and
WHEREAS, on September 30, 2024 the MTC announced a Call for Projects for Transit Oriented Communities (TOC) Planning and Implementation Grants, and informed local jurisdictions of a November 22, 2024 deadline for submittals of Applications, as well as grant application guidance and require ments including compliance with the Transit Oriented Communities Policy; and
WHEREAS, the CITY OF HAYWARD submitted grant applications to MTC for $300,000 for Parking Management and $300,000 for Station Access Planning within the Hayward BART station area in response to the MTC’s Call for TOC Planning and Implementation Projects; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward accepts a grant award from MTC for $300,000 for Parking Management and $300,000 for Station Access Planning within the Hayward BART station area in response to the MTC’s Call for TOC Planning and Implementation Projects.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward commits to completing the associated Parking Management and Station Access Planning work scopes following an MTC grant award by applying for these funds.
BE IT FURTHER RESOLVED, that the City Council of the City of Hayward intends to adopt relevant plans, policies or zoning updates emerging from the work completed through the Parking Management and Station Access Planning grants to work towards compliance with the TOC Policy Parking Management and Station Access requirements.
IN COUNCIL, HAYWARD, CALIFORNIA, ___________ , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-207
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Donations to and Fee Revenue From the Hayward Animal Shelter for Use by the Hayward Animal Shelter Through Fiscal Year 2025-2026 in an Amount Not to Exceed 500,000
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate donations to and fee revenue from the Hayward Animal Shelter revenue for Fiscal Years 2024-2025 and 2025-2026 for use by the Hayward Animal Shelter in an amount not to exceed $500,000 ($250,000 respectively for each year).
SUMMARY
Community members, businesses, and organizations routinely provide monetary donations to the Hayward Animal Shelter to support various necessary expenditures such as veterinary care, spay and neuter services, feline Trap-Neuter-Return programs, and subsidies for low to no cost adoptions. Each of the donations and fees, regardless of the amount, require Council approval to be appropriated and used to support the Animal Shelter. For smaller donations, the approval process can cost more in staff time than the funds received.
Staff requests that the City Council approve an appropriation of donations and fee revenue in an amount not to exceed $500,000 for use by the Hayward Animal Shelter annually through the end of fiscal year 2026. Staff does not anticipate receiving more than $250,000 in donations and fee revenue each fiscal year (for 2025 and 2026) but if it does, staff will return to the City Council to increase the appropriation request.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:CONS 25-207
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Donations to and Fee Revenue From the Hayward Animal Shelter for Use by the Hayward Animal Shelter Through Fiscal Year 2025-2026 in an Amount Not to Exceed 500,000
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate donations to and fee revenue from the Hayward Animal Shelter revenue for Fiscal Years 2024-2025 and 2025-2026 for use by the Hayward Animal Shelter in an amount not to exceed $500,000 ($250,000 respectively for each year).
SUMMARY
Community members, businesses, and organizations routinely provide monetary donations to the Hayward Animal Shelter to support various necessary expenditures such as veterinary care, spay and neuter services, feline Trap-Neuter-Return programs, and subsidies for low to no cost adoptions. Each of the donations and fees, regardless of the amount, require Council approval to be appropriated and used to support the Animal Shelter. For smaller donations, the approval process can cost more in staff time than the funds received.
Staff requests that the City Council approve an appropriation of donations and fee revenue in an amount not to exceed $500,000 for use by the Hayward Animal Shelter annually through the end of fiscal year 2026. Staff does not anticipate receiving more than $250,000 in donations and fee revenue each fiscal year (for 2025 and 2026) but if it does, staff will return to the City Council to increase the appropriation request.
BACKGROUND AND DISCUSSION
The Hayward Animal Shelter routinely receives donations to support the animals, services, and programs the shelter provides such as veterinary care, spay and neuter services, the feline Trap-Neuter-Return program, and low to no-cost adoptions. Each of the donations received, regardless of the amount, requires Council approval in order to be appropriated and
used to support these programs. For smaller donations, the approval process can cost more in staff time than the funds received.
The Hayward Animal Shelter currently deposits revenue into three account strings; two are for donations and one is for fee revenue. One of the donation project accounts, PD004, is used for veterinary care for shelter animals. On top of veterinary care, this account is also used to subsidize spay and neuter services for adopted animals as well as subsidize free adoptions occasionally offered to the community. Another donation account, PD006, is used to subsidize spay and neuter services for adopted animals, subsidize free adoptions programs, and support the feline Trap-Neuter-Return program. When community members find a healthy stray cat in their neighborhood, they could bring the cat into the shelter to be spayed or neutered as part of the feline Trap-Neuter-Return program. There is a fee charged to the community member to help cover half of the cost of the spay or neuter service for the cat. The remaining cost to spay or neuter the cat is subsidized by donations.
The reasons for these subsidizations are the rising costs of veterinary care and spay and neuter services. Even though costs have increased, the animal shelter has not increased the fees charged to adopt an animal from the Hayward Animal Shelter. The Animal Shelter’s fees must remain competitive with surrounding shelters to help the animals in the Hayward shelter find a forever home. Raising the adoption fees could result in community members adopting animals from other shelters where costs are lower. This, in turn, increases costs incurred by the shelter to maintain and provide care to the animals.
The third account is for fee revenue, program 21620. When the shelter brings in animals who are impounded and unaltered (not spayed or neutered), the owners must pay a state- mandated fee to have their animal released back to them. This program account is also used to collect revenue from spay and neuter vouchers purchased by community members. The community members purchase spay and neuter vouchers from the shelter and take the vouchers to a participating veterinary provider for reduced-cost spay and neuter services. The veterinary provider then invoices the shelter for this service, and the money collected from the community member when they bought the voucher is used to pay the provider's bill from this account. Adoption fees are also deposited into this account and are used to pay for the spay or neuter service for the animal. The total cost of the services provided to the adopted animal is paid for with the adoption fees as well as subsidization from the donations mentioned above.
The expenses incurred by the Animal Shelter are expected to increase each fiscal year and it is anticipated that the revenue received via donations and fees will increase as well. The donation and fee revenue received by the Animal Shelter was $185,036.65 in FY 2022, $181,441.79 in FY 2023, and $191,987.29 in FY 2024. Staff recommends that the Council authorizes the City Manager to accept and appropriate up to $500,000 in donation and fee revenue to support the services and programs offered by the Hayward Animal Shelter. Staff does not anticipate receiving more than $500,000 in donation and fee revenue through the end of FY 2026, but if donation funding received exceeds $500,000, staff will return to Council to increase the appropriation request. As of April 14, 2025, the Hayward Animal Shelter has received $178,289.18 in donation and fee revenue.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the priorities outlined in the Council’s Strategic Roadmap.
FISCAL IMPACT
Donations and fee revenue for the Animal Shelter provide necessary veterinary care for shelter animals, as well as subsidize spay and neuter services for adopted animals, low to no- cost adoptions, and the feline Trap-Neuter-Return program. There is no negative impact on the General Fund by accepting and appropriating these revenues and would, in turn, reduce staff costs related to requesting Council approval for each donation or fee payment received.
NEXT STEPS
If the Council authorizes this action, staff will appropriate donation and fee revenue funding into the Animal Shelter’s donation and fee revenue project accounts as they are received through the end of fiscal year 2026, in an amount not to exceed $500,000.
Prepared by: Laura Gomez, Senior Management Analyst
Recommended by: Bryan Matthews, Chief of Police
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ______________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE DONATIONS TO AND FEE REVENUE FROM THE HAYWARD
ANIMAL SHELTER FOR USE BY THE HAYWARD ANIMAL SHELTER THROUGH FISCAL YEAR 2026 IN AN AMOUNT NOT TO EXCEED $500,000
WHEREAS, the Hayward Animal Shelter routinely receives monetary donations from community members, businesses, and organizations; and
WHEREAS, donation and fee revenue received by the Hayward Animal Shelter support various necessary expenditures such as veterinary care, spay and neuter serv ices, feline Trap-Neuter-Return programs, and subsidies for low to no cost adoptions; and
WHEREAS, revenue received, regardless of the amount, requires Council approval in order to be appropriated and used to support these programs; and
WHEREAS, for smaller donations, the approval process could cost more in staff time than the funds received.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept and appropriate donations to and fee revenue from the Hayward Animal Shelter for Use by the Hayward Animal Shelter through the end of fiscal year 2026 in an amount not to exceed $500,000.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-209
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Fiscal Year 2022-2023 and Fiscal Year 2023-2024 New Sidewalks Project - Clawiter Road and Industrial Blvd, Project Nos. 05305 and 05331
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on June 3, 2025, for the FY 23 and FY24 New Sidewalks Project.
SUMMARY
The FY23 and FY24 New Sidewalks Project includes new sidewalk installations at several locations on Clawiter Road and Industrial Boulevard (Attachment III).
The project will help provide a safe and continuous concrete pedestrian route to multiple businesses and residents on Industrial Boulevard and Clawiter Road from the Hesperian Boulevard and Industrial Boulevard intersection to the Hayward Executive Airport at the end of Clawiter Road. There will also be new sidewalks up to the Clawiter Road and Breakwater Avenue intersection. Existing driveways in new sidewalk areas will be reconstructed to comply with the current Americans with Disabilities Act (ADA) requirements. Trees will be planted in new sidewalk areas where space allows.
The project budget of $2,060,000 is funded through Fund 213 - Measure BB (Pedestrian and Bicycle) fund.
The plans and specifications are completed and staff seeks City Council approval of the plans and specifications and call for bids to be received on June 3, 2025.
ATTACHMENTS
Attachment I Staff Report
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File #:CONS 25-209
Attachment II Resolution
Attachment III Location Map
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY23 and FY24 New Sidewalks Project – Clawiter Road and Industrial Blvd, Project Nos. 05305 and 05331
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on June 3, 2025, for the FY 23 and FY24 New Sidewalks Project.
SUMMARY
The fiscal year (FY) 2022-2023 and FY 2023-2024 New Sidewalks Project includes new sidewalk installations at several locations on Clawiter Road and Industrial Boulevard in Hayward, California (Attachment III).
The project will help provide a safe and continuous concrete pedestrian route to multiple businesses and residents on Industrial Boulevard and Clawiter Road from the Hesperian Boulevard and Industrial Boulevard intersection to the Hayward Executive Airport at the end of Clawiter Road. There will also be new sidewalks up to the Clawiter Road and Breakwater Avenue intersection. Existing driveways in new sidewalk areas will be reconstructed to comply with the current Americans with Disabilities Act (ADA) requirements. Trees will be planted in new sidewalk areas where space allows.
The project budget of $2,060,000 is funded through Fund 213 - Measure BB (Pedestrian and Bicycle) fund.
The plans and specifications are completed and staff seeks the City Council’s approval of the plans and specifications and call for bids to be received on June 3, 2025.
BACKGROUND
The City of Hayward (City) undertakes the New Sidewalks Project on a biennial basis, with a project cycle completed every two years. This recurring initiative supports infrastructure improvement and pedestrian safety throughout the community. The City has received requests from residents in the neighborhood for sidewalk improvements at various locations.
Clawiter Road and Industrial Boulevard were identified as needing new sidewalk construction and repairs of existing sidewalk segments to provide continuous pedestrian access.
DISCUSSION
This project will provide a continuous concrete sidewalk on the:
North side of Clawiter Road (from West Winton Avenue to Breakwater Avenue Freeway Entrance)
North side of Industrial Boulevard (from Clawiter Road intersection to Hesperian Boulevard)
The proposed improvements will add 1.3 miles of new concrete sidewalk to the City’s inventory, which totals approximately 462 miles. The new concrete sidewalk will meet current City standards. In addition, existing driveways that are non-compliant with the ADA will be removed and reconstructed to comply with current ADA requirements.
This project is categorically exempt from environmental review under Section 15301(c) of the CEQA Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016[1], Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate is more than $1,000,000, the CWA agreement applies to this project.
The plans and specifications are completed and staff seeks the City Council’s approval of the plans and specifications and call for bids to be received on June 3, 2025.
[1] https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E- 4BE0929706A0&Options=&Search=
ECONOMIC IMPACT
This project will add new sidewalk access to businesses in this Industrial and residential area of Hayward. Enhancing walkability along arterial streets can boost neighborhood vitality, which in turn supports local businesses and strengthens the community.
FISCAL IMPACT
The project is funded by the City’s Capital Improvement Program. For the current cycle, the City is consolidating the budgets from Fiscal Year 2023 (FY23) and Fiscal Year 2024 (FY24) to fund the upcoming project. This combined budget approach ensures sufficient financial resources are available for planning, design, and construction phases, while promoting efficient use of funds across both fiscal years.
The estimated project funding sources are as follows, which are anticipated to cover the engineer’s estimate for the project:
Fund Project No. Description Budget
213 05331 FY24 New Sidewalks $1,300,000
213 05305 FY23 New Sidewalks $760,000
Total $2,060,000
The estimated project costs are as follows:
Construction Contract $1,155,050
Construction Contingencies $172,950
Construction Subtotal $1,328,000
Project Design $115,000
Construction Admin, Inspection, and Testing $172,950
TOTAL PROJECT COSTS $1,558,000
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):
Project 8, Part 8a.: Add 2 miles of sidewalks per year.
Project 8, Part 8d.: Implement safe routes to school.
SUSTAINABILITY FEATURES
The project satisfies the following General Plan policies:
M-1.7 Eliminate Gaps (in pedestrian networks)
M-3.1 Serving All Users
M-3.10 Motorists, Bicyclists, and Pedestrian Conflicts M-5.2 Pedestrian System
M-5.3 Access to Transit
M-5.4 Sidewalk Design
M-5.7 Safe Sidewalks
The project requires the contractor to recycle all construction and demolition debris as a result of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for Clawiter Road and Industrial Blvd. Residents will be advised to park their vehicles on side streets outside of the work area during the construction period.
NEXT STEPS
June 3, 2025 Bid Opening
June 24, 2025 Award of Contract
July 2025 Start of Construction
September 2025 End of Construction
Prepared by: Kevin Yoshiki, Assistant Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-
Introduced by Council Member _
RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND CALL FOR BIDS FOR THE FY23 AND FY24 NEW SIDEWALKS NEW SIDEWALKS
PROJECT-CLAWITER ROAD AND INDUSTRIAL BOULEVARD, PROJECT NOS. 05331 AND 05305
WHEREAS, certain plans and specifications for the FY23 and FY24 New Sidewalk New Sidewalks Project, Project Nos. 05331 and 05305, on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project; and
WHEREAS, the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law; and
WHEREAS, sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, 1 st floor Rotunda, Hayward, California 94541, up to the hour of 2:00 p.m. on Tuesday, June 3, 2025, and immediately thereafter publicly opened and declared by the City Clerk in the City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California.
NOW, THEREFORE, BE IT RESOLVED that the City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.
BE IT FURTHER RESOLVED that the project is categorically exempt from environmental review under section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
IN COUNCIL, HAYWARD, CALIFORNIA, , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-210
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Appropriate $92,679 to Emergency Storm Response Project No. FD032 for Demolition and Survey Services Related to the Faircliff Landslide Emergency
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate $92,679 to Emergency Storm Response Project No. FD032 for demolition and survey services related to the Faircliff Landslide Emergency.
SUMMARY
On January 14th, 2023, a landslide debris flowed downhill and severely damaged a single-family residential home on Faircliff Street. The City of Hayward and Hayward Area Recreation and Park District (HARD) responded to the incident, including emergency response and temporary stabilization, and long- term mitigation and site stabilization. The City and HARD agreed to evenly share the total cost for demolition and survey services of the affected property. Staff requests the City Council to appropriate the total cost of $92,679 from General Fund to Emergency Storm Response Project No. FD023, to pay for the final expenses, and thereafter, to close out the project. The City has already received 50% of the agreed shared reimbursement from HARD and is seeking potential reimbursement from FEMA for the remainder of the 50% cost, as well as other costs in response of the emergency.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Appropriate $92,679 to Emergency Storm Response Project No. FD032 for demolition and survey services related to the Faircliff Landslide Emergency
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate $92,679 to Emergency Storm Response Project No. FD032 for demolition and survey services related to the Faircliff Landslide Emergency.
SUMMARY
On January 14th, 2023, a landslide debris flowed downhill and severely damaged a single- family residential home on Faircliff Street. The City of Hayward and Hayward Area Recreation and Park District (HARD) responded to the incident, including emergency response and temporary stabilization, and long-term mitigation and site stabilization. The City and HARD agreed to evenly share the total cost for demolition and survey services of the affected property. Staff requests the City Council to appropriate the total cost of $92,679 from General Fund to Emergency Storm Response Project No. FD023, to pay for the final expenses, and thereafter, to close out the project. The City has already received 50% of the agreed shared reimbursement from HARD and is seeking potential reimbursement from FEMA for the remainder of the 50% cost, as well as other costs in response of the emergency.
BACKGROUND
In January 2023, after three weeks of heavy rainfall, several shallow landslides developed on hills east of Faircliff Street in the Fairway Park, Mission/Garin neighborhood of the City of Hayward. The hillside is owned by the Hayward Area Recreation and Park District (HARD) and is generally referred to as the Taper Park Open Space area. Rainwater flowing through a natural gulley in the north-west portion of Taper Park super-saturated the hillside and created a major landslide.
On January 14th, 2023, the landslide debris flowed downhill and severely damaged a single- family residential home on Faircliff Street. The retaining wall, bedrooms, and other portions in the back of the house were demolished. The City’s Building Official red-tagged the residential home, required immediate evacuation. Nearby properties on Faircliff Street and Fairway Street also had mud flows and flooding, though no structural damage was reported.
DISCUSSION
The City of Hayward and HARD responded to the incident in two phases of corrective work.
Phase I: Emergency Response and Temporary Stabilization
The first phase focused on immediate, short-term measures to stabilize the site, protect public and private properties, and prevent further damage. Emergency actions included:
1. Installing temporary drainage control systems to capture and redirect runoff.
2. Placing cofferdams, plastic sheeting, sandbags, and piping to prevent further soil movement.
3. Removing mud and debris from affected properties.
4. Conducting emergency tree removals to mitigate additional hazards.
The City hired ENGEO, a geotechnical consultant, to evaluate the site conditions and provide recommendations for temporary stabilization. ENGEO’s assessment included subsurface investigations, geotechnical analysis, and mitigation recommendations.
Phase II: Long-Term Mitigation and Site Stabilization
The second phase aimed to provide permanent stabilization of the site. To facilitate this effort, the City of Hayward and HARD acquired the property on Faircliff Street from the previous owner. The City then took on the responsibility of:
1. Demolishing the existing damaged home and removing debris.
2. Regrading the site to establish positive drainage toward the right-of-way, in accordance with ENGEO’s recommendations.
3. Temporarily stabilizing the property to minimize further erosion.
In September 2024, the City completed the demolition of the house, regraded the site, and passed the project to HARD. Moving forward, HARD will be responsible for repairing the failed hillside located northeast of the site on Faircliff Street, within the HARD-owned Taper Park.
ECONOMIC IMPACT
Swift actions by all parties, including the City and HARD, resulted in timely condition assessment and stabilization of the site, which prevented further disruption in the storm collection system and economic impacts to customers.
STRATEGIC ROADMAP
This item does not relate to the Council’s strategic initiatives.
FISCAL IMPACT
Total cost of the Emergency Storm Response Project No. FD032 is as follows:
Cost Estimates
Demolition (50% cost share with HARD) $91,278.60
Survey Services (50% cost share with HARD) $1,400.00
Subtotal $92,678.60
Geological Review Services $71,367.22
Contracted Repair Work (Remove silt, cofferdam, tree
removal, and water restoration services)
$111,550.00
Administration and Inspection $31,130.83
Total Cost $306,726.65
To mitigate the impacts from this incident to the private properties and prevent damages to the public infrastructures, the City and HARD have agreed to evenly share the total cost for demolition and survey services of the affected property. Staff requests City Council to appropriate the total demolition and survey services cost of $92,679 from General Fund to Emergency Storm Response Project No. FD023, to pay for the final expenses, and thereafter, to close out the project. The City has already received $46,804.50, approximately 50% of the agreed shared reimbursement from HARD.
Staff is in the process of seeking reimbursement from FEMA, however, approval is not guaranteed. The potential FEMA reimbursement would cover the remainder 50% of the demolition and survey costs, as well as cost for geological review services, and Fire Department, Building, and Inspection staff costs in response to the emergency. If FEMA denies the City’s reimbursement request on the basis that the slope failure impacting the Faircliff property originated on HARD-owned land and determines that any eligible disaster assistance should be directed to HARD, City staff may explore options to recover the City's share of the costs from HARD.
SUSTAINABILITY FEATURES
There are no sustainability features associated with this item.
PUBLIC CONTACT
There is no public contact associated with this item.
CEQA COMPLIANCE
The emergency repairs are categorically exempt from environmental review under Section 15269 of the California Environmental Quality Act (CEQA) Guidelines for emergency projects.
NEXT STEPS
If City Council approves, staff will appropriate $92,679 to Emergency Storm Response Project No. FD032 from General Fund (Fund 100) to pay the final expenses and to close out the project.
Prepared by: Sundaresh Begur, Associate Civil Engineer Saeed Saebi, Senior Civil Engineer
Elli Lo, Senior Management Analyst
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member ______________
RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROPRIATE $92,679 TO EMERGENCY STORM RESPONSE PROJECT NO. FD023 FOR DEMOLITION
AND SURVEY SERVICES RELATED TO THE FAIRCLIFF LANDSLIDE
EMERGENCY
WHEREAS, in January 2024, a landslide debris flowed downhill and severely damaged a single-family residential home on Faircliff Street; and
WHEREAS, the City of Hayward and Hayward Area Recreation and Park District (HARD) responded to the incident, including emergency response and temporary stabilization, and long-term mitigation and site stabilization; and
WHEREAS, the land of the hillside is owned and maintained by HARD and to mitigate the impacts of the incident on pri vate properties and to prevent damage to public infrastructure, the City and HARD have agreed to evenly share the total cost for demolition and survey services; and
WHEREAS, the total cost of demolition and survey services is $92,678.60 and HARD’s agreed share of the cost is approximately $46,804.50.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to appropriate $92,679.00 to Emergency Storm Response Project No. FD032 from General Fund (Fund 100) for demolition and survey services related to the Faircliff Landslide Emergency.
IN COUNCIL, HAYWARD, CALIFORNIA, , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-213
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County Sheriff’s Office; Execute an Agreement With Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras at a Not-to-Exceed Cost of $165,000 Per Year; and Authorize Continued Contracting With Flock Safety for Up to Ten Years, With Not-to-Exceed Total Expenditures of $4,000,000 Over the Ten-Year Period
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $162,360 in awarded FEMA State Homeland Security Program grant funding from the Alameda County Sheriff’s Office, and a resolution (Attachment III) to execute an agreement with Flock Safety for the purchase of additional Automated License Plate Reader (ALPR) cameras in an amount not to exceed $165,000 per year. The resolution also authorizes the City Manager to renew the agreements with Flock Safety for up to 10 years, with a cumulative not-to-exceed amount of $4,000,000 across all agreements. Any future request to expand the ALPR program beyond the current scope will require Council approval. This resolution will replace and supersede Resolution #24-049 to ensure program continuity.
SUMMARY
The State Homeland Security Program (SHSP), funded by FEMA, supports emergency preparedness at the state and local levels. In California, Cal OES distributes SHSP funds to counties. From its SHSP award, the Alameda County Sheriff’s Office allocated $162,360 to the Hayward Police Department to expand its Automated License Plate Reader (ALPR) program. The expansion aims to enhance terrorism response, improve real-time alerts for flagged vehicles, and boost overall crime prevention. Hayward PD has already seen success with its existing ALPR network, supporting dozens of arrests and recoveries, and aiding in a homicide suspect's apprehension. Nationally, ALPR systems have been linked to significant crime reductions.
The Hayward Police Department currently maintains a contract with Flock Safety to operate and support CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:CONS 25-213
a network of 64 Automated License Plate Reader (ALPR) cameras. This agreement, effective from December 2024 through December 2026, has a total value of $271,660.27. Prior to this, the Department entered into several agreements with Flock Safety beginning in 2022, which were subsequently consolidated into the current contract. These earlier agreements, now expired, totaled $349,028.63 in cumulative expenditures.
Starting in Fiscal Year 2026, the projected annual cost to maintain and operate the existing 64-camera network will be approximately $202,000. The proposed system expansion, which will add approximately 30 additional cameras funded by the SHSP grant, is expected to incur an annual cost of up to $162,360. In addition to equipment and service fees, the Department incurs a $300 per camera annual cost to retain ALPR data for investigatory and evidentiary purposes for one year. With a combined network of 94 cameras, the total cost of data retention will be $28,200 per year.
Taking all elements into account-the base contract for existing cameras, the cost of the proposed expansion, and the data retention fees-the estimated total annual expenditure is approximately $392,560.
To ensure operational flexibility and account for potential repairs, camera replacements, or unforeseen service needs, staff recommends authorizing a rounded maximum of $400,000 per year.
Furthermore, staff seeks authorization to renew and extend agreements with Flock Safety for up to ten years. This will support long-term continuity and planning for the City’s ALPR program. Total cumulative expenditures under all agreements with Flock Safety shall not exceed $4,000,000 over the ten-year period.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution FEMA
Attachment III Resolution Flock Safety
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to: (1) Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County Sheriff’s Office; and to (2) Execute Agreement(s) With Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras for up to ten (10) Years With Total Expenditures Not to Exceed $4,000,000 Over the Ten-Year Period.
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $162,360 in awarded FEMA State Homeland Security Program grant funding from the Alameda County Sheriff’s Office.
It is also recommended that Council adopts another resolution (Attachment III) to execute an agreement(s) with Flock Safety for the purchase of additional Automated License Plate Reader (ALPR) cameras for up to a ten-year-period in a total amount not to exceed $4,000,000.
Any future request to expand the ALPR program beyond the current scope will require Council approval. This resolution will replace and supersede Resolution #24-049 to ensure program continuity.
SUMMARY
The State Homeland Security Program (SHSP), funded by FEMA, supports emergency preparedness at the state and local levels. In California, Cal OES distributes SHSP funds to counties. From its SHSP award, the Alameda County Sheriff’s Office allocated $162,360 to the Hayward Police Department to expand its Automated License Plate Reader (ALPR) program.
The expansion aims to enhance terrorism response, improve real-time alerts for flagged vehicles, and boost overall crime prevention. Hayward PD has already seen success with its existing ALPR network, supporting dozens of arrests and recoveries, and aiding in a homicide suspect's apprehension. Nationally, ALPR systems have been linked to significant crime reductions.
The Hayward Police Department currently maintains a contract with Flock Safety to operate and support a network of 64 Automated License Plate Reader (ALPR) cameras.
This agreement, effective from December 2024 through December 2026, has a total value of $271,660.27. Prior to this, the Department entered into several agreements with Flock Safety beginning in 2022, which were subsequently consolidated into the current contract.
These earlier agreements, now expired, totaled $349,028.63 in cumulative expenditures.
Starting in Fiscal Year 2026, the projected annual cost to maintain and operate the existing 64-camera network will be approximately $202,000. The proposed system expansion, which will add approximately 30 additional cameras funded by the SHSP grant, is expected to incur an annual cost of up to $162,360. In addition to equipment and service fees, the Department incurs a $300 per camera annual cost to retain ALPR data for investigatory and evidentiary purposes for one year. With a combined network of 94 cameras, the total cost of data retention will be $28,200 per year.
Taking all elements into account—the base contract for existing cameras, the cost of the proposed expansion, and the data retention fees—the estimated total annual expenditure is approximately $392,560. To ensure operational flexibility and account for potential repairs, camera replacements, or unforeseen service needs, HPD would likely be using a maximum of $400,000 per year, for a total not-to-exceed amount of $4,000,000 for up to a 10 year time period.
BACKGROUND AND DISCUSSION
The State Homeland Security Program (SHSP) is a FEMA-funded grant program designed to support state and local efforts in preparing for disasters, terrorist threats, and large-scale emergencies. In California, these funds are allocated by Cal OES to counties, which then distribute resources to strengthen local emergency preparedness.
From its SHSP award, the Alameda County Sheriff’s Office has allocated $162,360 to the Hayward Police Department. These funds will be used to expand the Department’s Automated License Plate Reader (ALPR) program by adding approximately 30 new cameras to its existing Flock Safety camera network. These cameras will be strategically placed at key ingress and egress points across the city, particularly along major regional transportation routes, including I-880, I-580, I-238, and SR 92. The deployment of these cameras will enhance the City’s terrorism response capabilities and provide real-time alerts for vehicles flagged in the National Crime Information Center (NCIC).
Between January and March 2025, Hayward PD responded to 961 incidents involving vehicle theft or attempted theft—an average of over 11 incidents per day. From February 2023 to February 2024, the City’s existing ALPR network directly contributed to:
64 vehicle theft arrests
71 stolen vehicle recoveries
31 felony arrests
The safe apprehension of a homicide suspect (May 2023)
Nationally, cities have reported up to a 70% reduction in crime in areas with ALPR networks.
The Flock ALPR systems offer 24/7 monitoring, high-resolution imagery, sound capture, and powerful search capabilities to assist investigations. The identified ALPRs have a license plate capture accuracy rate of 97% and contribute to identifying over one billion vehicles involved in crimes nationwide each month.
The planned camera expansion will enhance Hayward’s regional security, investigative capacity, and law enforcement coordination. The Department currently shares ALPR data with 10 Alameda County agencies and more than 26 agencies in the greater Bay Area, fostering inter-agency collaboration that strengthens public safety throughout the region.
Since mid-2022, Hayward PD has expanded its ALPR network in three phases: 20 cameras in mid-2022, nine in late 2022, and 35 in early 2024. Total compensation to Flock Safety for these cameras through December 2024 was $349,028.63. In December 2024, the Department consolidated all prior agreements into a single co-termed contract valued at $271,660.27.
Beginning in Fiscal Year 2026, the projected annual cost to operate and maintain the existing 64-camera network will be approximately $202,000.
With the newly awarded SHSP funds, the Department plans to install approximately 30 additional cameras. The grant will cover the first year of the two-year agreement, with the second year funded by the City’s General Fund. In addition, to support evidentiary and investigatory use of ALPR data, the Department plans to retain camera footage for one year at a cost of $300 per camera. For a combined total of 94 cameras, annual data retention expenses will be $28,200. Altogether, the annual cost to maintain the current network, operate the expanded camera system, and retain captured data is estimated at $392,560. To provide operational flexibility for unforeseen repairs, replacements, or other service needs, staff recommends rounding the maximum authorized annual expenditure to $400,000.
Staff is requesting Council authorization to continue contracting with the vendor for up to ten years. This long-term authority ensures program continuity and facilitates proactive budgeting and planning. Over the full ten-year term, total expenditures under all agreements with Flock Safety shall not exceed $4,000,000. This resolutions will replace and supersede Resolution No. 24-049 to reflect updated funding authorizations. Any future request to expand the ALPR network beyond the current scope will be brought back to Council for approval.
FISCAL IMPACT
The purchase planned using the SHSP grant will not immediately impact the General Fund, as the awarded funds will cover the first year of the new ALPR camera agreement. However, there will be ongoing General Fund obligations for future years. The Police Department has established a new Capital Improvement Project in Fund 405 to track the ALPR program’s expansion and fiscal impacts beginning in FY 2026. The proposed expansion would create an additional annual funding requirement of up to $162,360, totaling up to $400,000 per year for
all agreements with Flock Safety. Over a ten-year period, the total cost of all agreements with Flock Safety will not exceed $4,000,000.
STRATEGIC ROADMAP
While this agenda item does not directly support one of its 27 enumerated projects, the SHSP Grant and expansion of the City’s ALPR program would further the Strategic Priority of Enhancing Community Safety and Quality of Life by increasing crime solvability rates and aiding officers in combatting in-progress crimes.
NEXT STEPS
If the Council authorizes this action, staff will execute a subrecipient agreement with Alameda County Sheriff’s Office, appropriate the funding into the Police Department’s budget, execute an agreement with Flock Safety for additional ALPR cameras, and administer the grant per the terms and conditions of the agreement.
Prepared by: Laura Gomez, Senior Management Analyst
Recommended by: Bryan Matthews, Chief of Police
Approved by:
____________________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _____
RESOLUTION AUTHORIZI NG THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $162,360 IN AWARDED FEMA STA TE HOMELAND SECURITY PROGRAM GRANT FUNDIN G FROM THE ALAMEDA C OUNTY SHERIFF’S OFFICE
WHEREAS, the Federal Emergency Management Agency (FEMA), through the State Homeland Security Program (SHSP), provides grant funding to enhance emergency preparedness and response capabilities; and
WHEREAS, the Alameda County Sheriff’s Office, acting as the regional administrator of SHSP funds, has allocated $162,360 to the City of Hayward for the expansion of its Automated License Plate Reader (ALPR) program; and
WHEREAS, the ALPR expansion will enhance terrorism response, improve real -time alerts for flagged vehicles, and strengthen overall public safety efforts within the City of Hayward.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to accept and appropriate $162,360 in SHSP grant funding awarded by the Alameda County Sheriff’s Office.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ____
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENT(S) WITH FLOCK SAFETY FOR AUTOMATED LICENSE PLATE READER CAMERAS FOR UP TO TEN (10) YEARS WITH TOTAL EXPENDITURES NOT TO EXCEED $4,000,000 OVER THE TEN-YEAR PERIOD
WHEREAS, the City of Hayward currently contracts with Flock Safety for sixty-four Automated License Plate Reader (ALPR) cameras, and intends to expand the network by approximately thirty additional cameras; and
WHEREAS, the ALPR expansion is a key component of the City's public safety strategy, supporting real-time vehicle alerts, investigative capacity, and regional law enforcement coordination; and
WHEREAS, the City of Hayward seeks to enter into agreement(s) with Flock Safety for the purchase of ALPR cameras for up to ten (10) years with a total expenditure amount not to exceed $4,000,000 over the ten-year period; and
WHEREAS, any future request to further expand the ALPR program beyond the current scope shall require additional City Council approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute agreement(s) with Flock Safety for the purchase of ALPR cameras for up to ten (10) years with a total expenditure amount not to exceed $4,000,000 over the ten-year period.
ATTACHMENT III
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-214
DATE: May 6, 2025
TO: Mayor and City Council
FROM: City Manager
SUBJECT
Adopt a Resolution Authorizing the Mayor to Enter into a Sister City Agreement with City of Arandas, Jalisco
RECOMMENDATION
That the Council adopt a resolution authorizing the Mayor to enter into a Sister City Agreement with the City of Arandas, Jalisco, Mexico.
SUMMARY
On September 12, 2023, the City Council approved a referral that directed staff to return to the City Council with a report that would authorize the Mayor to enter into a sister city agreement with the City of Arandas, Jalisco, Mexico. Attachment II is a resolution that authorizes this action. Staff are seeking City Council approval of this resolution.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Sister City Agreement
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: City Manager
SUBJECT: Adopt a Resolution Authorizing the Mayor to Enter into a Sister City Agreement with City of Arandas, Jalisco
RECOMMENDATION
That the City Council adopt a resolution authorizing the Mayor to enter into a Sister City Agreement with the City of Arandas, Jalisco, Mexico.
SUMMARY
On September 12, 2023, the City Council approved a referral that directed staff to return to the City Council with a report that would authorize the Mayor to enter into a sister city agreement with the City of Arandas, Jalisco, Mexico . Attachment II is a resolution that authorizes this action. Staff are seeking City Council approval of this resolution.
BACKGROUND
In 1956, Dwight D. Eisenhower, President of the United States initiated the Sister Cities program to nurture friendship and understanding between the United States and other nations. Through this program, municipalities around the world have established lifelong friendships to connect on shared challenges and successes and to create opportunities for cultural exchange for both policymakers and community members.
The City of Hayward (City) is currently a Sister City to five cities:
Faro, Portugal
Funabashi, Japan
Ghazni, Afghanistan,
San Felipe, Mexico
Yixing, China
While the level of engagement may vary with each of our Sister Cities, according to Sister Cities International, these relationships are lifelong and remain in place indefinitely.
DISCUSSION
The Arandas Sister City Formation Committee has been meeting since 2018 with the intent to create an official Sister City partnership with Arandas, Jalisco, Mexico. In 2020 the City’s Fire Department donated a fire engine to Arandas that was being retired from the its fleet.
In 2019, the City reaffirmed its growing relationship with the City of Arandas via City Council proclamation.
The next step to establish a formal relationship is for the City Council to adopt a resolution authorizing the Mayor to execute an agreement with his elected counterpart in Arandas. The Formation Committee has already drafted the bylaws and agreement. This agreement establishes the commitment of both cities to collaborate for their mutual benefit by exploring educational, cultural, humanitarian , and economic opportunities. It further outlines the parties' intent to abide by Sister City International policies.
FISCAL IMPACT
There is no fiscal impact as a result of this resolution. Currently, the City’s Sister City program does not have an allotted budget, and any staff time spent on Sister City efforts is absorbed by the Community and Media Relations Division. Because of this, t he success of the Sister City Program is largely dependent on the work of volunteer committees like the Arandas Committee.
NEXT STEPS
If the City Council approves this resolution, staff will work with the Mayor and the Arandas Sister City Committee to execute the Agreement on behalf of the City of Hayward.
Prepared by: Zach Ebadi, Community Partnership Manager
Recommended by: Chuck Finnie, Communications & Marketing Officer Regina Youngblood, Assistant City Manager
Approved by:
_______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member __________________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAYWARD
AUTHORIZING THE MAYOR TO ENTER INTO A SISTER CITY AGREMENT
BETWEEN THE CITY OF HAYWARD, CALIFORNIA, USA, AND ARANDAS,
JALISCO, MEXICO
WHEREAS, the Arandas Sister City Formation Committee has been meeting since 2018 and is in regular communication with elected officials and community members in Arandas; and
WHEREAS, the Formation Committee has developed organization By -Laws and is prepared to continue their leadership to foster a Sister Cities relationship; and
WHEREAS, the Formation Committee assisted in the development of the language of the attached agreement and supports the values stated within; and
WHEREAS, in 2020, the City’s Fire Department donated a fire engine to Arandas that was being retired from its fleet and hosted a visit from Arandas officials; and
WHEREAS, i n 2019, the City reaffirmed its growing relationship with the City of Arandas via City Council proclamation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the Mayor to execute the Sister City Agreement by and between the City of Hayward, California, USA and Arandas, Jalisco, Mexico, a copy of which is attached hereto as Exhibit A.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
SISTER CITY AGREEMENT
The City of Arandas, Jalisco, México
And
The City of Hayward, California, United States
In 1956, Dwight D. Eisenhower, President of the United States started the Sister Cities program to nurture friendship and understanding between the United States and other nations.
The citizens of Hayward, California, USA, and Arandas, Jalisco, México desiring friendship and goodwill, agree to collaborate for the mutual benefit of their communities by exploring educational, cultural, humanitarian, and economic opportunities. Unity between and within communities of Hayward and Arandas will be strengthened through personal contact, and through cooperation, trust, tolerance, participation, and esteem.
It is in each citizen's best interest to understand and value the unique culture, needs, and dreams of the residents of other countries in the world. Our shared goal is peace, prosperity, stability, and justice.
Citizens, educational and healthcare institutions, businesses, and civic organizations in both Hayward and Arandas support this Sister City relationship.
A Sister City committee has been formed between Hayward and Arandas to carry out the spirit and intent of this agreement. Therefore, Hayward and Arandas do hereby proclaim themselves to be Sister Cities and declare their intent in this relationship to abide by Sister Cities International policies indefinitely. This Agreement is also prepared in Spanish language and signed and is of equal effect.
This Agreement is effective on the date of the second signature placed herein below:
Mayor of Hayward Mayor of Arandas ______________________________ ______________________________
Date__________________________
Witnesses:
Trustee of the City of Hayward Trustee of the City of Arandas
____________________________ ______________________________
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 25-021
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Review of Recommended Capital Improvement Program for FY 26 - FY 35
RECOMMENDATION
That the City Council reviews and comments on the Recommended Capital Improvement Program (CIP) for FY26 through FY35.
SUMMARY
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The proposed CIP budget includes approximately $161 million in FY26 and an estimated $1.3 billion in the next ten years. Given that Hayward is a full-service city, the CIP covers a wide range of projects, which may include street construction and improvements; bike and pedestrian improvements; traffic calming; wastewater, recycled water, storm water, and water system upgrades; groundwater projects; construction of public buildings; airport projects; replacement of major equipment; clean and renewable energy generation; and other miscellaneous projects. As in past years, the document also includes Identified and Unfunded Capital Needs, which currently total $709 million.
The Recommended FY26 - FY35 CIP can be found here <https://www.hayward-ca.gov/your- government/documents/capital-improvement-program> on the City’s website and features an online format. More information about navigating the new format can be found via the link provided.
Planning Commission Review
State law requires that the Planning Commission review the Recommended CIP to ensure consistency with the City’s adopted General Plan. The Recommended FY26 - FY35 CIP was presented to the Planning Commission at their April 10, 2025, meeting, and the Commission unanimously found that the Recommended FY26 - FY35 CIP is consistent with the City’s 2040 General Plan.
Council Infrastructure & Airport Committee Review
On April 23, 2025, the Council Infrastructure & Airport Committee (CIAC) discussed the proposed CIP CITY OF HAYWARD Printed on 5/1/2025Page 1 of 2
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File #:WS 25-021
budget, and the Committee commented on several projects, including the new Public Safety Center Project, Sulphur Creek Mitigation Project, Safe Routes to Schools, and La Vista Park to name a few. The Committee also urged staff to ensure that the proposed FY26 CIP maintained alignment with current and future iterations of the City’s Strategic Roadmap. The Committee unanimously approved and recommended the CIP’s adoption to the City Council.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 5/1/2025Page 2 of 2
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Review of Recommended Capital Improvement Program for FY26 – FY35
RECOMMENDATION
That the City Council reviews and comments on the Recommended Capital Improvement Program (CIP) for FY26 through FY35.
SUMMARY
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The proposed CIP budget includes approximately $161 million in FY26 and an estimated $1.3 billion in the next ten years. Given that Hayward is a full-service city, the CIP covers a wide range of projects, which may include street construction and improvements; bike and pedestrian improvements; traffic calming; wastewater, recycled water, storm water, and water system upgrades; groundwater projects; construction of public buildings; airport projects; replacement of major equipment; clean and renewable energy generation; and other miscellaneous projects. As in past years, the document also includes Identified and Unfunded Capital Needs, which currently total $709 million.
The Recommended FY26 – FY35 CIP can be found here1 on the City’s website and features an online format. More information about navigating the new format can be found via the link provided.
Planning Commission Review
State law requires that the Planning Commission review the Recommended CIP to ensure consistency with the City’s adopted General Plan. The Recommended FY26 – FY35 CIP was presented to the Planning Commission at their April 10, 2025, meeting2, and the Commission unanimously found that the Recommended FY26 – FY35 CIP is consistent with the City’s 2040 General Plan.
1 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7290582&GUID=D34595D1-4820-4915-BD02-6475D544FACC&Options=&Search=
Council Infrastructure & Airport Committee Review
On April 23, 20253, the Council Infrastructure & Airport Committee (CIAC) discussed the proposed CIP budget, and the Committee commented on several projects, including the new Public Safety Center Project, Sulphur Creek Mitigation Project, Safe Routes to Schools, and La Vista Park to name a few. The Committee also urged staff to ensure that the proposed FY26 CIP maintained alignment with current and future iterations of the City’s Strategic Roadmap. The Committee unanimously approved and recommended the CIP’s adoption to the City Council.
BACKGROUND
The CIP process begins with staff’s preparation of projects and related cost estimates, which are framed by the guidance provided by City Council, as well as the needs of the community. Capital projects are identified and prioritized with an emphasis on eliminating geographic inequities in the distribution of City services and infrastructure. Highest priority is given to areas in the community which have experienced a disproportionate level of improvements in past years, as well as those communities with the current highest need.
The projects in the Recommended FY26 – FY35 CIP have also been identified and prioritized based on their relevancy to the Strategic Roadmap. The CIP, by its nature, predominantly supports the Invest in Infrastructure Priority, but it also includes several projects which support the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities.
The projects ultimately identified for inclusion in the CIP are designed to meet the requirements of the City’s General Plan, specific plans, and master plans. The capital project funding requests are then submitted for evaluation to an internal capital projects review committee. Once the review committee’s feedback is incorporated, the Recommended Ten- Year CIP is compiled and presented to the Planning Commission for determination of consistency with the General Plan, as well as the Council Infrastructure & Airport Committee for review and input. The public can provide comments at each of these meetings, as well as at the last public hearing, which is tentatively planned to take place on June 3, 2025. It is at this final public hearing that the capital spending plan for the upcoming year will be considered by City Council for adoption.
DISCUSSION
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The proposed CIP budget includes approximately $161 million in FY26 and an estimated $1.3 billion in the next ten years. Given that Hayward is a full-service city, the CIP covers a wide range of projects, which may include street
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=7349698&GUID=B3C82891-22C3-4ED3-B201- 6B8EE9EDFB44&Options=&Search=
construction and improvements; wastewater, recycled water, storm water, and water system upgrades; groundwater projects; construction of public buildings; airport projects; replacement of major equipment; clean and renewable energy generation; and other miscellaneous projects. As in past years, the document also includes Identified and Unfunded Capital Needs, which currently total $709 million.
Below is a discussion of major projects in each category for which work will begin or continue into FY26. Please note that not all of the projects featured in this report are being recommended to receive new FY26 funding.
Livable Neighborhoods Projects
Projects categorized as “Livable Neighborhoods” include street lighting projects, pedestrian traffic signal improvements, parks, buildings, public art and engagement, transportation equity projects, and traffic calming measures, as well as sidewalk and wheelchair ramp improvements throughout the City. Some examples of Livable Neighborhoods Projects in the Recommended FY26 – FY35 CIP include the Campus Drive Improvements, through which the City is implementing pedestrian, bicycle, and traffic calming improvements to address safety concerns and mobility needs in the 0.78 mile-stretch of Campus Drive between 2nd Street and Hayward Boulevard.
Another ongoing Livable Neighborhoods Project is La Vista Park, the 39-acre destination park located a quarter mile east of the intersection of Tennyson Road and Mission Boulevard in South Hayward. In FY22, the California Environmental Quality Act (CEQA) report was updated to include the park expansion area. The design phase is now complete and bids for construction are currently being reviewed to be awarded in Spring 2025.
The Alameda County Transportation Commission (Alameda CTC) Safe Routes to School program conducts regular School Safety Assessments for the public schools in Hayward and throughout the County, resulting in a set of infrastructure recommendations to make it easier for students to bike and walk to school. Hayward's Safe Routes to School Program (SR2S) was created to implement these recommendations. In collaboration with partners including Hayward Unified School District, Alameda CTC, and various community organizations, SR2S will combine engineering tools with safety education and other activities to encourage students to choose alternate modes of transportation on their way to school.
The City applied for and received grant funding from the California Air Resources Board to fund infrastructure improvements recommended by the School Safety Assessments. These improvements include new crosswalks, bulb-outs, street restriping and other improvements that will enhance safety for pedestrians, cyclists, and transit riders. The schools for this project include Burbank Elementary, Faith Ringgold, Impact Academy, Longwood Elementary, Martin Luther King Jr. Middle, Park Elementary, Schafer Park Elementary, Southgate Elementary, Tennyson High, Tyrrell Elementary, Winton Elementary, and Palma Ceia Elementary.
Another new project is the Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvement Project. This project will install traffic signal upgrades at the intersection of Industrial Parkway and Ruus Road to add left-turn protected phasing, convert pedestal-mounted traffic signal to mast arm, raised pavement markings and striping, pedestrian signals and APS pushbuttons. Improvements will improve traffic safety at the intersection and increase accessibility of all road users.
Road and Streets Projects
Projects in the “Road and Streets” category range from curb and gutter repair to major gateway corridor improvements and are primarily funded through non-discretionary funding including Measure B (Fund 215 and 216) and Measure BB (Fund 212, 213, and 219), Gas Tax (Fund 210), Vehicle Registration Fee (VRF) (Fund 218), Route 238 Corridor Improvement (Fund 410), Streets Improvement (Fund 450), Transportation System Improvement (Fund 460), and grants such as LATIP and Alameda CTC funds.
A key project in this category is Phase 3 of the Mission Boulevard Corridor Improvement Project, located from A Street to the northern City limit at Rose Street. Phase 3 is the last phase of the three-phase Mission Boulevard Corridor Improvement Project. Improvements include undergrounding of overhead utilities, electrical service conversions of private properties, construction of bicycle cycle track, sidewalk, curb and gutter, rehabilitation of pavement, installation of traffic signals and streetlights, installation of traffic striping, pavement marking and signage, improvements to storm drains systems, installation of irrigation system and landscaping, as well as City of Hayward monument signs.
Construction is currently in progress and anticipated completion is estimated for Summer 2025.
Another project in this category is the Main Street Complete Streets project. This project will improve pedestrian and bicycle facilities along Main Street to create a safe and friendly environment for multimodal travel in the Downtown Hayward Priority Development Area.
Proposed improvements include reducing the roadway from four to two lanes and one center lane for left turns and temporary areas for delivery truck loading and unloading, adding bulb-outs (curb extensions) and bike lanes, improving ADA access with new curb ramps, replacing existing sidewalk, adding decorative streetlights, creating on-street parking opportunities that provide door zone protection for bicyclists, resurfacing and restriping roadways, and creating an attractive, sustainable landscaping buffer along sidewalks. Construction for this project begun in June 2024 and completion is anticipated in Summer 2025.
Pavement Rehabilitation
Pavement Rehabilitation projects are a subsection of the Road and Streets projects which are typically discussed separately because they represent a relatively large part of the annual CIP. Approximately $13.7 million in Pavement Rehabilitation programming is recommended for FY26.
Street selection for pavement rehabilitation projects is based on several criteria. First, the Pavement Management Program (PMP) is used to evaluate current roadway conditions and future condition predictions. The PMP provides a logical and efficient method for identifying street rehabilitation needs and determining a path for implementation. Staff also refers to the Metropolitan Transportation Commission’s (MTC) guidelines, Maintenance Services staff’s reports on streets in need of repair, especially after a severe rainy season, and public requests for street rehabilitation. The PMP is updated every two years and is a prerequisite for certain funding sources. The industry standard practice recommended by MTC is that a minimum of 15% of funding be spent on preventive maintenance and a maximum of 85% on pavement rehabilitation. The City improves on this standard with a minimum of 20% spent on preventive maintenance and 80% on pavement rehabilitation. The City has invested heavily in paving industrial streets in the last few years including additional industrial sections that are planned to be repaved this summer. The City has paved almost all streets in poor condition in industrial areas so starting next year and beyond, the City investment in industrial streets will be lower.
Additionally, in 2014, City Council approved the Economic Development Strategic Plan, which recommended additional improvements be made to streets in the Industrial area.
Approximately 15% to 20% of the overall paving budget is allocated to improvements in that area. Staff also has an internal policy to allocate at least 10% of the overall paving budget to roads with a Pavement Conditions Index (PCI)4 of less than 30.
The table below shows the City’s historical PCI for the last ten years. It is measured on a scale of 0 to 100, where 100 means a newly paved road. Both last year’s PCI of 76 and the three recent year average of 73, are the highest scores in more than a decade.
Year 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Pavement
Conditions
Index
(PCI)
67 70 71 70 70 69 70 67 70 73 76
Municipal Facility Improvements
The “Municipal Facility Improvements” category includes projects that involve improvements to existing municipal buildings and construction of new municipal buildings.
One major project included in this category is the Public Safety Center (PSC) – Conceptual Facility and Site Design. The existing Hayward Police station no longer meets the space, operational, staffing and security requirements for the Hayward Police Department (HPD).
Built in 1975, the existing facility is near the end of its useful life and functionally obsolete.
The facility is undersized, poorly configured, outdated, and requires security and technology improvements to meet HPD’s current needs. The police department headquarters building currently includes a temporary holding facility. The conceptual facility and site design for a new PSC will need to encompass not only current HPD staffing, but it will also need to be designed and built to accommodate future growth. There is also
4 https://mtc.ca.gov/operations/programs-projects/streets-roads-arterials/pavement-condition-index
the desire for increased services from the Youth and Family Services Bureau that must be included in the new Public Safety Center. Animal Services, currently located at the City’s Corporation Yard, should also be added to the campus for a more centralized location for all safety-related services. The Crime Scene Technician (CST) Lab should also be integrated into the new PSC. Consequently, satellite police related campuses could eventually be repurposed for other critical City services as all police department related services could be relocated to the new Public Safety Center. All of these options will need to be analyzed for possible inclusion in the conceptual facility and site design plan.
The City’s Corporation Yard, used by both the Maintenance Services Department and Public Works & Utilities Departments is old and outdated. A new project will assess the space and facilities needs for the foreseeable future as the basis for the design of the new facilities.
This project is reconfiguring the usable space more efficiently, replacing outdated infrastructure installed several decades ago, and making improvements to meet ADA compliance. The project scope will also improve ventilation and modernize the facilities to support adequate social distancing in an effort to reduce transmission of the COVID virus in the workplace.
Sewer System Projects
The “Sewer Systems” category includes projects which are Enterprise Fund-supported, and which are related to the improvement of the City’s sewer collection system, water re-use efforts, and Water Resource Recovery Facility (WRRF), formerly known as Water Pollution Control Facility (WPCF).
The City’s sewer line replacement projects are examples of key projects in this category.
They typically involve the replacement of pipelines that are showing signs of age, or the upsizing of undersized mains to increase their conveyance capacity to handle current and future flows. With an ambitious goal of replacing an average of 2 miles of sewer mains annually, the proposed CIP recommends $7 million in funding for the FY26 Sewer Line Replacement Program.
Other projects in this category include those related to the WRRF Phase II Improvements, which have been established following the recent development of a Facilities Plan Update, which is intended to guide the plant’s infrastructure and technology needs for the next twenty years. The Phase II Facilities Plan addresses future regulatory requirements restricting discharge of nutrients to the Bay. Although the San Francisco Bay has not been adversely impacted by nutrient loading, discharge of nutrients is a growing concern and, as a result, recent requirements have been developed regulating the discharge into the Bay.
The final plan update was completed in June 2020 and in Spring 2022, Staff began working with a consultant for the design work to implement the identified improvements. In addition to the design and construction of the Phase II WRRF Upgrade, the project includes a new administration building and laboratory, as well as other related improvement needs.
The total cost of the Project is estimated at $498 million, including capital costs, contingencies, and financing costs. As part of the funding strategy, Staff has successfully
obtained the USEPA Water Infrastructure Finance and Innovation Act (WIFIA) loan and issued the 2025 Wastewater Revenue Bonds in Spring 2025, providing funding for 49% and 26% of the total project cost respectively. However, as of this writing, final approval of the WIFIA borrowing has not been issued by the USEPA. In addition to WIFIA funding, and a first series of revenue bonds, staff plans to request to sell another series of municipal bonds in 2027 to help finance the remaining cost of project. Staff plans to request an increase to the sewer system replacement budget in future years to provide adequate funding to meet the goal of replacing 2 miles of sewer pipeline annually, in addition to all other replacement and maintenance needs.
Recycled Water Projects
The Recycled Water Projects are also included in the Sewer Systems category. These projects are intended to improve the City’s overall water supply reliability and conserve drinking water supplies through the delivery of tertiary treated recycled water to sites near the WRRF for landscape irrigation and industrial uses. Construction of the storage tank, pump station, and distribution pipelines for the system was completed in FY20.
Construction of the treatment facility was completed in Summer 2020, and recycled water deliveries to the first phase of customers began in March 2022. Staff is currently developing a Recycled Water Master Plan to guide design and construction efforts for Phase II of the Recycled Water Program. Phase II will involve increasing the recycled water customer base, which will require designing and constructing an expanded treatment facility to meet the increased demand.
Water Systems Projects
“Water System Projects” are Enterprise Fund-supported and are related to the improvement of our water system, as well as projects which promote water conservation. One key program in this category is the Cast Iron Water Pipeline Replacement Program. Over the next ten years, the City will annually replace existing cast iron pipes that are either reaching the end of their practical useful life, as evidenced by the frequency of the main and service connection breaks and leaks, or they are hydraulically undersized. The Recommended CIP includes $500,000 in annual programming to support this effort.
The FY26 Annual Line Replacement Program is another key Water Systems project, which involves the replacement of existing water mains to provide adequate capacity for fire flow and to maintain the operability of the water distribution system. Water mains are selected for a variety of reasons including having exceeded service life, frequency of breaks, and/or upgrades needed for supply reliability. With a goal of replacing an average of 2 miles of water pipeline annually, the proposed CIP includes $6 million in funding for the FY26 Annual Line Replacement Program. This level of transfers does not provide adequate funding to meet the goal of replacing 2 miles of water mains per year in addition to all other replacement and maintenance needs. Staff plans to request increasing the water system replacement budget in future years.
Fleet Management
The “Fleet Management” category is comprised of projects involving the replacement of fleet units in various departments, divisions, and work groups. Fleet purchases benefiting the Fire and Police departments are predominantly funded by transfers from the General Fund, while fleet purchases benefiting the Airport, Stormwater, Sewer, and Water divisions are predominantly supported by Enterprise funding. Approximately $2.2 million in FY26 Fleet Management category projects are included in the proposed CIP, and involve projects supporting General Fund fleet replacement efforts, Enterprise Fund-supported fleet replacement efforts, and Electric Vehicle Infrastructure efforts.
The City maintains a fleet of approximately 450 vehicles and equipment units, and the useful life of these fleet units is maximized and managed via the 10 Year Fleet Capital Replacement Plan. The plan identifies replacement timelines based on age, mileage, maintenance, and safety. When it comes time to retire a unit, carbon emissions are a key consideration. This is in alignment with the City's Strategic Roadmap "Confront Climate Crisis & Champion Environmental Justice" Priority Project to transition 15% of total City fleet to EV/hybrid models.
Following a successful pilot program in FY21, Fleet Management adopted a new standard for Hayward Police Patrol Vehicles in which all replacement purchases will be hybrid- powered models. In FY22, a total of ten hybrid patrol cars were ordered to replace vehicles that have reached the end of their useful life, and an additional nine were ordered in FY23.
Once received and placed into service, the fleet vehicle matrix will consist of 18% EV/hybrid units.
The Citywide EV Charging Projects are another key group of projects in this category. A recent report by Ava Community Energy provided an analysis of the charging infrastructure that will be needed to electrify the City’s 129 light duty, non-emergency, fleet vehicles. The report concluded the City will need fifty-four Level 2 chargers (40 Amps each) and four Direct Current Fast Chargers (80 Amps or more) installed across eleven City facilities. Staff is currently preparing an assessment of charging needs for City employees.
Installation of charging infrastructure for the City’s fleet and employees will begin after the assessment is completed.
Staff is also working with Ava Community Energy to install one to three fast charging hubs for electric vehicle charging. Hubs would serve the public but would be sited to also serve residents of multi-family properties, many of which are older buildings that lack the infrastructure needed to support EV charging.
Equipment and Software
The “Equipment and Software” category is predominantly comprised of equipment-related purchases supporting the Fire, Police, Maintenance Services, Public Works & Utilities, and Information Technology Departments, such as the purchase of Fire Department radios,
purchase of fleet cameras, and replacement of aging fiber optic lines between City facilities.
The recommended FY26 CIP includes programming of approximately $5.4 million in this category.
Airport
This category encompasses all projects related to the improvement of the Hayward Executive Airport (HWD), the City’s self-supporting general aviation reliever airport which encompasses nearly 500 acres. One key project in this category is the Sulphur Creek Mitigation – Design and Construction Project, which involves the installation of box culvert to place portions of Sulphur Creek underground adjacent to airport runways. These areas were identified by the local Runway Safety Action Team as a safety hazard. The project is designed to eliminate open ditches and create a flat surface near the runways. This will prevent damage to aircraft that veer off the runway pavement. Implementation of this project has been delayed due to the issues related to inter-agency agreement related to location of a suitable environmental mitigation site, and the project is anticipated to begin after Fiscal Year 2025. The project includes a total budget of $8.3 million, which is being provided by the Federal Aviation Administration (FAA), Caltrans Division of Aeronautics, and the City’s Airport Enterprise fund.
Other key Airport projects include the Taxiway Zulu West Pavement Rehabilitation and Construction project and Taxiway Alpha Design and Phasing Plan. Both projects will involve the removal and replacement of pavement on Taxiway Zulu West and Taxiway Alpha 1. Both taxiways are in need of repair due to normal wear. Both projects are also recommended in the 2002 Airport Master Plan will ultimately help facilitate the removal and replacement of pavement on the taxiways.
Miscellaneous
The “Miscellaneous” category includes projects which do not neatly fit into the other categories. Projects include the Comprehensive General Plan Update, Property Acquisition Management, Route 238 Property Projects, and Parcel Group Projects. The Parcel Group projects, which are currently budgeted at $585,000 combined in FY26, are used to facilitate the new cohesive development of former Caltrans 238 property parcels with the goals of eliminating blight, creating public benefits for the community, and generating excess land value to the City.
Identified and Unfunded Capital Needs
The last section of the Recommended FY26 – FY35 CIP is the Identified and Unfunded Capital Needs section. This list was last significantly modified for the FY16 CIP to remove projects that were funded with Measure C fund, like improvements to Fire Stations 1-6, construction of the new Library and Community Learning Center, or funded by
transportation related Alameda County Measure BB Fund, like $1 million per year for paving improvements. A significant reduction occurred with street and transportation- related projects, due to the passage of Measure C, Measure BB, and the state legislation Road Repair and Accountability Act (RRAA) (SB1).
While the approval of Measure C allowed the City to address many critical facility needs (e.g., the new Library, upgrades to Fire Stations, and the new Fire Training Center), significant needs still exist. The facility update to the City’s Corporation Yard (Corp Yard) is one such capital need that remains unfunded. The Corp Yard is comprised of six buildings on Soto Road which were originally constructed in the early 1980s and are in need of major improvements. The necessary improvements to the Corp Yard were estimated to amount to more than $140 million. The FY26 CIP included a “Corporation Yard Needs Assessment” Project, which is funding the development of a revised assessment to determine the current improvement needs and update costs.
Another significant need included in the Unfunded Capital Needs list as part of the Recommended CIP is the South Hayward Youth and Family Center, which currently has an unfunded need of an estimated $25,000,000 for the future phases of the project.
Unfunded Capital Needs are generally broken down into the following categories:
Information Technology: $1,100,000
Street Improvement: $11,500,000
Airport: $43,000,000
Alternate Modes: $60,000,000
Interchange: $74,500,000
Pavement Maintenance: $142,000,000
Facilities and Improvement: $377,000,000
Total: $709,100,000
It is important to reiterate that this list identifies critical needs that have, as of now, no identified funding sources. The number of projects will continue to grow over time, as will the amounts needed to fund these extremely important upgrades and repairs to infrastructure and equipment.
ECONOMIC IMPACT
The direct economic impact of these projects is not quantifiable. However, maintaining and improving the City’s infrastructure municipal buildings and facilities, fleet, and equipment will have an unquestionable impact on maintaining and improving economic health and vitality of the City. It is also important to note that capital projects are identified and prioritized with an emphasis on eliminating geographic inequities in the distribution of City services and infrastructure. Highest priority is given to areas in the community which have experienced a disproportionate level of improvements in past years, as well as those communities with the current highest need.
FISCAL IMPACT
The capital budget for FY26 totals approximately $161 million, with a total of approximately $1.3 billion tentatively programmed for the entire ten-year period from FY26 through FY35. An additional $709 million of unfunded needs have been identified for the same period.
Four of the twenty-three CIP funds rely on some transfers from the General Fund for project expenses. The following table reflects the proposed General Fund transfers to these four funds when compared to FY25.
CIP Fund FY 2025 GF
Transfer
FY 2026 GF
Transfer
Increase
/(Decrease)
from FY 2025
405/Capital Projects (General) $500,000 $2,100,000 $1,600,000 460/Transportation System
Improvement $0 $800,000 $800,000
726/Facilities Management Capital $425,000 $95,000 ($330,000) 731/Information Technology Capital $1,248,000 $50,000 ($1,198,000) Total Cost to General Fund $2,173,000 $3,045,000 $872,000* *As of this Writing; Subject to Change
Four of the CIP funds are also Internal Service Funds, meaning they use Internal Service Fees (ISF) to finance project expenses. Internal Service Fees are collected when one City department provides a service to another, drawing those service expenses from the operating budget of the benefiting department. Although some departments are funded by Enterprise funds, many are part of the General Fund. The Internal Service Fees paid by General Fund-supported departments have an impact on the General Fund. The total proposed Internal Service Fees for FY26 are shown below.
CIP Fund
FY 2025 ISF
FY 2026 ISF
Increase
/(Decrease)
from FY 2025
726/Facilities Management Capital $450,000 $450,000 $0
731/Information Technology Capital $850,000 $850,000 $0 736/Fleet Management Capital (General
Fund) $1,450,000 $2,100,000 $650,000
737/Fleet Replacement (Enterprise
Funds) $156,000 $506,000 $350,000
Total ISF $2,906,000 $3,906,000 $1,000,000*
*As of this Writing; Subject to Change
As displayed in the tables above, there is an overall increase of $872,000 in proposed FY26 General Fund transfers when compared to FY25, and an increase of $1,000,000 in proposed FY26 ISF. It is important to note that some of the ISF referenced above have General Fund impacts, as many Departments paying ISF are funded by the General Fund.
Fund 736 for General Fund Fleet Replacement, for instance, supports fleet replacement efforts for the Fire Department, Police Department, and other General Fund-funded departments, and therefore has a direct General Fund Impact.
Project Cost by CIP Category
The proposed project costs by CIP category are as follows:
Project Category
FY 2025
Adopted
FY 2026
Recommended
Increase/
(Decrease)
from FY 2025 CIP
Water System Projects $43,808,638 $17,230,350 ($26,578,288) Sewer System Projects $39,262,508 $72,255,662 $32,993,154 Livable Neighborhoods $34,302,028 $30,544,206 ($3,757,822) Pavement Rehabilitation
Projects $14,328,000 $13,719,000 ($609,000)
Airport Projects $7,692,000 $2,596,000 ($5,096,000)
Equipment & Software $5,635,208 $5,469,000 ($166,208)
Fleet Management $3,514,000 $3,118,000 ($396,000)
Municipal Facilities
Improvements $4,235,000 $12,300,000 $8,065,000
Road & Street Projects $4,167,000 $994,500 ($3,172,500) Misc. Projects $1,563,000 $2,736,914 $1,173,914
Total Capital
Improvement Projects $158,507,382 $160,963,632 $2,456,250
Project Cost by CIP Fund
The proposed project costs in each CIP Fund are as follows:
CIP Fund
FY 2026
Recommended
(210) Special Gas Tax $3,736,000
(211) RRAA (SB1) $5,300,000
(212) Measure BB - Local Transportation $6,906,000
(213) Measure BB - Ped & Bike $2,385,000
(215) Measure B - Local Transportation $237,500
(216) Measure B - Ped & Bike $107,500
(218) Vehicle Registration Fund $400,000
(219) Measure BB - Paratransit $0
(405) Capital Projects $18,093,914
(406) Measure C Capital $2,444,000
(410) Rte. 238 Corridor Improvement $50,000
(411) Rte. 238 Settlement Admin $1,038,000
(450) Street System Improvements $4,218,000
(460) Transportation System Improvements $7,402,706
Water System Projects
$17,230,350
Sewer System Projects
$72,255,662
Livable Neighborhoods
$30,544,206
Pavement Rehabilitation
Projects $13,719,000
Airport Projects
$2,596,000
Equipment & Software
$5,469,000
Fleet Management
$3,118,000
Municipal Facilities
Improvements
$12,300,000
Road & Street Projects
$994,500
Misc. Projects $2,736,914
(603) Water Replacement $7,445,000
(604) Water Improvement $20,727,000
(611) Sewer Replacement $14,701,000
(612) Sewer Improvement $58,613,012
(621) Airport Capital $2,596,000
(726) Facilities Capital $300,000
(731) Information Tech Capital $1,345,000
(736) Fleet Management Capital $2,271,000
(737) Fleet Management Enterprise $647,000
Total $160,963,632
STRATEGIC ROADMAP
The Strategic Roadmap adopted in 2024 is at the forefront of the City’s capital project planning efforts, and each CIP project is evaluated for consistency with the City's Strategic Priorities.
The Recommended CIP Projects predominantly support the Invest in Infrastructure Priority; however, they also touch the Confront Climate Crisis & Champion Environmental Water System
$28,172,000
Sewer System
$73,314,012
Fund 405 Capital
Projects $18,093,914
Measure B/BB
$9,636,000
Gas Tax/RRAA/VRF
$9,436,000
Street/Transportation
System $11,620,706
Airport $2,596,000
Route 238 $1,088,000
Fleet Management
$2,918,000
Measure C $2,444,000
Information Technology
$1,345,000
Facilities $300,000
Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities.
SOCIAL EQUITY
Consideration of social equity has been an important element of selecting certain projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.
SUSTAINABILITY FEATURES
While the proposed projects are aligned with and advance the City Council’s Sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will depend upon a future City Council action. Sustainability features for individual CIP projects are listed in each staff report.
PUBLIC CONTACT
The public has the opportunity to review and comment on the CIP at this evening’s City Council Work Session and will again at the City Council Public Adoption Hearing, which has been tentatively scheduled for June 3, 2025.
Staff presented the Recommended FY26 – FY35 CIP to the Planning Commission at their April 10, 20255 meeting, at which the Commission unanimously found that the CIP was consistent with the Hayward 2040 General Plan. A notice advising residents about the Planning Commission Public Hearing on the CIP was published on March 28, 2025 in The Daily Review newspaper. On April 23, 20256, staff presented the Recommended FY26 – FY35 CIP to the CIAC for review and input at which the Committee recommended the CIP’s adoption to Council. Another Public Notice will be published in the Daily Review newspaper at least ten days in advance of the Council Public Adoption Hearing on June 3, 2025. A copy of the Recommended CIP is made available online at www.hayward- ca.gov/CIP, and printed copies are available at the Public Works & Utilities’ Department office, at the City Clerk’s office, and at both Libraries7. Individual projects receive Council approval and public input as appropriate.
NEXT STEPS
Once City Council has reviewed and offered comments on the Recommended CIP, the appropriate updates will be made. The Council Public Hearing for the adoption of the CIP budget is currently scheduled to take place on June 3, 2025. A notice advising residents about the City Council Public Hearing on the CIP will be published in the Daily Review newspaper at least ten days in advance.
5 https://hayward.legistar.com/LegislationDetail.aspx?ID=7290582&GUID=D34595D1-4820-4915-BD02-6475D544FACC&Options=&Search= 6https://hayward.legistar.com/LegislationDetail.aspx?ID=7349698&GUID=B3C82891-22C3-4ED3-B201-6B8EE9EDFB44&Options=&Search= 7 https://www.hayward-ca.gov/public-library
Prepared by: Marissa Matta, Management Analyst
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________________
Dr. Ana M. Alvarez, City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 25-012
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Finance
SUBJECT
Transient Occupancy Tax (TOT): Adopt a Resolution Adjusting the City’s Transient Occupancy Tax Rate from 8.5% to 14.0%, Effective July 1, 2025; and Finding that the Action is Exempt from CEQA Review.
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) adjusting the City’s Transient Occupancy Tax rate from 8.5% to 14.0%, effective July 1, 2025; and finds that the action is exempt from CEQA review.
SUMMARY
This report provides a review of the City’s current TOT rate, and consideration for adjusting the TOT rate in accordance with Measure NN, a voter approved ballot measure, which authorized City Council to increase the TOT rate from 8.5 percent to an amount up to 14 percent. In November 2020, the City continued to balance the impacts related to the economic uncertainties around the pandemic. At that time, City Council directed staff to keep the TOT rate at its current rate of 8.5 percent to allow hoteliers time to recover from the pandemic. City Council requested that an adjustment to the TOT rate be reviewed and considered when the economy recovered from the impacts of the pandemic.
This report provides an overview of the TOT rate and a recommendation to adjust the TOT rate to 14.0 percent.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
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DATE: May 6, 2025
TO: Mayor and City Council
FROM: Director of Finance
SUBJECT: Transient Occupancy Tax (TOT): Adopt a Resolution Adjusting the City’s Transient Occupancy Tax Rate from 8.5% to 14.0%, Effective July 1, 2025; and Finding that the Action is Exempt from CEQA Review.
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) adjusting the City of Hayward’s (City) Transient Occupancy Tax rate from 8.5% to 14.0%, effective July 1, 2025; and finds that the action is exempt from CEQA review.
SUMMARY
This report provides a review of the City’s current TOT rate, and consideration for adjusting the TOT rate in accordance with Measure NN, a voter approved ballot measure, which authorized City Council to increase the TOT rate from 8.5 percent to an amount up to 14 percent. In November 2020, the City continued to balance the impacts related to the economic uncertainties around the pandemic. At that time, City Council directed staff to keep the TOT rate at its current rate of 8.5 percent to allow hoteliers time to recover from the pandemic.
City Council requested that an adjustment to the TOT rate be reviewed and considered when the economy recovered from the impacts of the pandemic.
This report provides an overview of the TOT rate and a recommendation to adjust the TOT rate to 14.0 percent.
BACKGROUND
In June 20201, City Council was presented with a comparative analysis of TOT rates and revenues in neighboring agencies, as well as the presentation of the results of 2017 voter polling in comparison with election results from Bay Area cities that had previously placed ballot measures to voters. The analysis found that Hayward had the lowest TOT rate and ranks eleventh in per-capita TOT revenues of the sixteen Bay Area cities with populations
1 CITY OF HAYWARD - File #: LB 20-030 (legistar.com)
over 100,000. At the time, past polling found that an increase to TOT was supported by approximately two-thirds of registered Hayward voters.
On July 14, 20202, City Council authorized actions to place an increase in the City’s TOT from
8.5 percent to up to 14 percent before the voters of Hayward at the November 3, 2020 election. In November 2020, the voters of Hayward passed Measure NN, which increased the TOT from 8.5 percent to no more than 14 percent.
On November 16, 20223, City Council Budget and Finance Committee was presented with a review of the City’s current TOT rate and collected revenue. During the presentation, the Committee received comparisons of current TOT rates in neighboring cities and TOT revenue under different rate scenarios. The Committee recommended maintaining the current 8.5 percent rate and discussed potential rate adjustments after further analysis and continued economic recovery.
On January 15, 20254, City Council Budget and Finance Committee was presented with a review of the City’s current TOT rate and collected revenue. During the presentation, the Committee received comparisons of current TOT rates in neighboring cities and TOT revenue under different rate scenarios. The Committee recommended further analysis presented to City Council prior to recommending an adjustment to the TOT rate.
On February 4, 20255, City Council held a General Fund Budget Work Session to review potential strategies that could be implemented to assist in closing the projected structural deficit. During the work session, City Council expressed unanimous support for adjusting the TOT rate as a strategy to close the projected structural deficit. Staff committed to returning to City Council with recommendations regarding strategy implementation, which included an adjustment of the TOT rate.
DISCUSSION
Staff compared the City’s TOT rate of 8.5 percent to other cities in the Bay Area. The City’s current TOT rate remains the lowest among the neighboring agencies listed below. However, with the passage of Measure NN, City Council has the authority to adjust the TOT rate up to 14 percent, which would place the City’s TOT rate within the highest rate compared to neighboring cities; adjusting the rate to 14.0 percent would place the City’s TOT rate within the range of the neighboring agencies listed below. In 2020, when Measure NN was approved by the Hayward voters, City Council directed staff to hold the rate at 8.5 percent to allow local hoteliers to recover from the impacts of the pandemic. Table 1, below, provides a comparison of current TOT rates among neighboring cities:
2 CITY OF HAYWARD - File #: LB 20-038 (legistar.com)
3 CITY OF HAYWARD - File #: ACT 22-120 (legistar.com)
4 CITY OF HAYWARD - File #: ACT 24-091
5 CITY OF HAYWARD - File #: WS 25-002
Table 1: Comparison of Current TOT Rates
Prior to the pandemic, the TOT rate was set at 8.5 percent, generating an average of $2.6 million in General Fund revenue per year in the five fiscal years proceeding that time.
Projections for prior years, assuming higher rates had been in place, can be seen in Table 2, below. These rates reflect pre-pandemic revenue collection.
Table 2: TOT Revenue Under Different Rate Scenarios in FY 2015 through FY 2019
Fiscal Year 8.5% (Actual) 10% 12% 14%
FY 2015 $ 2,033,057 $ 2,391,831 $ 2,870,197 $ 3,348,564 FY 2016 $ 2,591,468 $ 3,048,786 $ 3,658,543 $ 4,268,300 FY 2017 $ 2,559,873 $ 3,011,615 $ 3,613,938 $ 4,216,261 FY 2018 $ 2,808,158 $ 3,303,715 $ 3,964,458 $ 4,625,201 FY 2019 $ 2,822,564 $ 3,320,663 $ 3,984,796 $ 4,648,929 Average $ 2,563,024 $ 3,015,322 $ 3,618,387 $ 4,221,451
However, the pandemic crisis significantly impacted the City’s TOT revenue source from FY 2020 through FY 2022. In FY 2023, TOT revenue began to show signs of recovery with an increase of approximately $0.5 million over FY 2021 in actual revenue collected. Table 3, below, provides updated projections for the last five years, since Measure NN was approved by the Hayward-voters. The table illustrates the fiscal impacts to the revenue source had higher TOT rates been in place during the past five fiscal years.
City TOT Rate
Oakland 14.00%
San Leandro 14.00%
Union City 13.86%
Santa Clara 13.50%
Berkeley 12.00%
Fremont 10.00%
Concord 10.00%
Antioch 10.00%
Castro Valley 10.00%
Hayward 8.50%
Table 3: TOT Revenue Under Different Rate Scenarios in FY 2020 through FY 2024
Fiscal
Year
8.5%
(Actual) 10% 12.5% 14%
FY 2020 $2,186,926 $2,572,854 $3,216,068 $3,601,996
FY 2021 $1,552,148 $1,826,056 $2,282,571 $2,556,479
FY 2022 $1,978,905 $2,328,124 $2,910,154 $3,259,373
FY 2023 $2,358,670 $2,774,906 $3,468,632 $3,884,868
FY 2024 $2,045,297 $2,406,232 $3,007,789 $3,368,724
Average $2,045,297 $2,406,232 $2,977,043 $3,368,724
Based on the information above, the City would be in a more competitive position by adjusting the TOT rate to 14.0 percent. Hayward’s convenient location to multiple major highways (SR-92, I-880, I-580 and Route 238) make the City a preferred location for business professionals and workers in the construction industry looking for a centralized location to stay. Hayward hotels are also near the Oakland Airport and the Port of Oakland which are major economic drivers. The proximity of Hayward to future sporting events, such as the World Cup and Super Bowl may also have a positive financial impact for the City.
With some hotels near the Oakland Airport closing in recent years for various reasons and Hayward’s competitive pricing, Hayward hotels are in an excellent position to remain competitive, despite the proposed adjustment to TOT.
ENVIRONMENTAL REVIEW
Adjustment of the Transient Occupancy Tax rate does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Consequently, the action is exempt from review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378.
FISCAL IMPACT
Prior to the pandemic and passage of Measure NN, the TOT rate was set at 8.5 percent and generated approximately $2.6 million in General Fund revenue per year in the five fiscal years proceeding FY 2020.
As the City continues to recover from the impacts of the pandemic, TOT revenue has continued to improve and progress toward pre-pandemic levels. Should the City Council choose to exercise its authority to adjust the TOT rate to 14.0 percent, the increase would result in positive impacts to the General Fund. If a 14.0 percent TOT rate was approved, using the TOT annual average revenue, shown in Table 3, the City could potentially realize an increase of approximately $500K to $1.0M annually in General Fund revenue.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Organizational Health.
Specifically, this item relates to the implementation of the following project(s):
Project 1, Part 1.a: Maintain and Expand Fiscal Sustainability: Evaluate an increase in the Transient Occupancy Tax.
PUBLIC CONTACT
Staff notified hoteliers of the proposed TOT rate increase on April 8, 2025, by electronic mail (e-mail). A follow up email was sent on April 9, 2025, with clarification on the proposed effective date of the increase. Additionally, a letter was mailed out to all hoteliers notifying them of the proposed TOT increase and Council date on April 29, 2025.
NEXT STEPS
Staff recommends that the City Council adopts a resolution (Attachment II) adjusting the City’s Transient Occupancy Tax rate from 8.5% to 14.0%, effective July 1, 2025.
Prepared by: Nicholas Mullins, Senior Management Analyst
Recommended by: Sharif Etman, Interim Director of Finance
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAYWARD ADJUSTING THE TRANSIENT OCCUPANCY TAX RATE FROM 8.5% TO 14.0% EFFECTIVE JULY 1 , 2025; FINDING THAT THE ACTION IS EXEMPT FROM
ENVIRONMENTAL REVIEW
WHEREAS, the Transient Occupancy Tax (TOT) is a general tax imposed on the privilege of occupancy in any hotel, and is a debt owed by the transient to the City, which is satisfied by payment to the operator of the hotel; and
WHEREAS, the TOT is implemented through Hayward Municipal Code Chapter 8, Article 4; and
WHEREAS, during the November 3, 2020 general election the voters of the City of Hayward approved Measure NN (Ordinance No. ME 20 -01), increasing Hayward’s TOT rate from 8.5% to an amount up to 14%; and
WHEREAS, the City Council directed staff to maintain the TOT rate at 8.5% to allow hoteliers time to recover from the impacts of the COVID 19 pandemic, and requested that an adjustment to the TOT rate be reviewed and considered when the economy recovered from the impacts of the pandemic; and
WHEREAS, on February 4, 2025 the City Council held a General Fund Budget Work Session to review potenti al strategies that could be implemented to assist in closing the projected structural deficit, and during the work session, the City Council expressed unanimous support for adjusting the TOT rate as a strategy to close the projected structural deficit; and
WHEREAS, California Constitution Article XIII C does n ot require voter approval where a general tax is imposed at a rate that does not exceed the maximum tax rate previously approved by the voters.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the Transient Occupancy Tax levied pursuant to Hayward Municipal Code Chapter 8, Article 4 is hereby imposed at the rate of 14.0%, effective July 1, 2025.
BE IT FURTHER RESOLVED, that the City Manager , or he r designee, is authorized to take any administrative actions necessary to implement the rate adjustment adopted herein.
BE IT FURTHER RESOLVED, that this action does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 1 5378. Adjustment of the Transient Occupancy Tax rate does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
IN COUNCIL, HAYWARD, CALIFORNIA, , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 25-048
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Council Members Bonilla Jr., Syrop, and Zermeño
SUBJECT
City Council Referral: Reviewing Voluntary Expenditure and Contribution Limits
RECOMMENDATION
That the City Council reviews the attached City Council referral memo (Attachment I) and Staff Analysis (Attachment II) and provides direction to staff.
SUMMARY
A formal Council referral was received from Council Members Bonilla Jr., Syrop, and Zermeño on March 25, 2025, regarding voluntary expenditure and contribution limits for elections.
ATTACHMENTS
Attachment I City Council Referral
Attachment II Staff Analysis
CITY OF HAYWARD Printed on 5/1/2025Page 1 of 1
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SUMMARY:
This referral requests that Council direct staff to agendize a Council worksession for reviewing the City’s voluntary expenditure limit and individual contribution limits. Both the worksession and any modifications to these limits desired by Council are to be adopted before the end of the current calendar year in order to minimize the impact such changes may have on campaigns for City elected office in the 2026 election cycle and beyond.
.·-- --- -
Ray Bonita
Cnuncii Me·mhei·
j
COUNCIL REFERRAL MEMORANDUM
To: Hayward Mayor and City Council
From: Council Members Ray Bonilla Jr., George Syrop, & Francisco Zermeño Subject: Referral - Reviewing Voluntary Expenditure and Contribution Limits Date: 3/25/2025
BACKGROUND:
The City of Hayward transitioned from an “at-large” to a “district” election system for its City Council seats toward the end of 2024. The Voluntary Expenditure Limit (VEL) for campaigns seeking elected office for the City of Hayward is currently set at $91,096 for 2025. Campaigns can receive contributions up to $1,784 per individual if they agree to the VEL, and $410 per individual if they do not. At-large candidates raised and spent between approximately $30,000 and $60,000 in the 2022 and 2024 election cycles (with one unsuccessful candidate spending $75,000) to court the approximately 81,000 registered voters across the city. With the recent district transition, there are between approximately 10,500 to 14,800 registered voters in each of the six Council districts. .
The current VEL was rarely, if ever, reached for at-large races and Council candidates have to reach fewer voters in district races. If current limits were already comfortably high at-large, they may be excessively high for districts. Revisiting the current VEL and individual contribution limits will help uphold the City’s effort to ensure elections are influenced more by people than by money. “We believe that...
● The importance of large campaign contributions should be reduced while the value of grass roots activism and small contributions should be increased. ● It is difficult for first time candidates, even highly qualified candidates, to raise the funds needed to run a competitive campaign…”
-Campaign $olutions for Hayward (CA$H) - June 6, 2002
____
REFERENCES:
ORIGINAL ORDINANCE & STAFF REPORT IMPLEMENTING CAMPAIGN FINANCE LIMITS:
https://portal.laserfiche.com/Portal/DocView.aspx?id=135466&repo=r-b6d2994c&searchid=be94f 3b1-7a36-4b97-9900-2d5764dffa81
NOTICE OF CAMPAIGN CONTRIBUTION LIMIT AND EXPENDITURE LIMIT FOR HAYWARD CITY ELECTED OFFICES:
https://www.hayward-ca.gov/sites/default/files/documents/Notice-of-2025-CPI-Adjustment.pdf
DATE: May 6, 2025
TO: Mayor and City Council
FROM: City Manager
SUBJECT: Response to City Council Referral: Reviewing Voluntary Expenditure and Contribution Limits for Elections
BACKGROUND
On March 25, 2025, City Council Members Ray Bonilla Jr., George Syrop, and Francisco Zermeño submitted a City Council Referral Memorandum. This referral seeks the City Council approval of the following:
Direct the City Manager to agendize a City Council work session to review the City’s voluntary expenditure and individual contribution limits for elections. Direct the City Manager to schedule the work session and any subsequent legislative business item before the end of calendar year 2025 to allow enough time before the 2026 election.
This memo provides a brief staff analysis in response to the above requests.
DISCUSSION
In early 2025, staff in the City Attorney’s Office reviewed the approach that neighboring jurisdictions have taken towards voluntary expenditure and individual contribution limits after moving to district elections. Comparable cities did not adjust their campaign finance regulations until at least one cycle after moving to districts.
This referral proposes to move forward with amending the limits before the 2026 election to be in place for the first cycle of district elections. This is a policy decision and, as such, staff are not making a recommendation for either approach.
If the City Council chooses to move forward with this referral, staff recommends that the work session be scheduled for June 3, 2025. A subsequent item with adjustments to the ordinance, if desired, would then be scheduled for September 2, 2025, which is the first regular meeting after the City Council recess.
The work session would include analysis of the following factors:
Data on the limits from comparable jurisdictions with district elections Data on the cost of running an average campaign in similar sized districts in comparable jurisdictions
Alternatives for adjustments to the ordinance based on an analysis of the above data
Should the City Council ultimately decide to adopt adjustments that lower expenditure and contribution limits, staff does recommend that campaign committees and candidates who have raised or spent funds thus far in 2025 in accordance with the City Clerk’s published limits should not be penalized.
Of significance, the City’s campaign finance regulations do not, as a practical matter, affect independent expenditures for or against candidates. Since 2015, the City’s regulations have required reporting of such expenditures, including the three largest contributors in certain kinds of advertising. It is acknowledged, however, that independent expenditures have an increasing impact on elections at all levels of government.
Prepared by: Michael Lawson, City Attorney
Miriam Lens, City Clerk
Mary Thomas, Assistant to the City Manager
Approved by:
_______________________________________
Dr. Ana M. Alvarez, City Manager