Tuesday, May 20, 2025
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda
May 20, 2025City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
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https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/88251728357?pwd=4i0JDTUEjn1oEBEhbb7oL2K7DkBv95.1 Meeting ID: 882 5172 8357
Password: CC5/20@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 882 5172 8357
Password: 9496135232
CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Zermeño
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
May 20, 2025City Council Agenda
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
May 13, 2025
May 20, 2025
PRESENTATION
Peace Officers Memorial Week Proclamation
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
May 20, 2025City Council Agenda
CONSENT
Approve the City Council Minutes of the City Council Meeting on April 22, 2025
MIN 25-0621.
Attachments: Attachment I Draft Minutes of 4/22/2025
Approve the City Council Minutes of the City Council Meeting on May 6, 2025
MIN 25-0642.
Attachments: Attachment I Draft Minutes of 5/6/2025
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for
Information Technology Department Infrastructure Security Services in a Not-to-Exceed Amount of $205,000 Annually CONS 25-2033.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Project Sentinel for Fiscal Year 2026 in a Not-to-Exceed Amount of $180,000 to Provide Mediation,
Arbitration, and Education Services Related to the Residential Rent Stabilization and Tenant Protection Ordinance and
Mobilehome Space Rent Stabilization Ordinance
CONS 25-2124.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept Up to $550,000 from the Keith Lacey Trust to be Used by the Hayward Animal Services Bureau for Community Animal
Programs, to Provide Shelter Pets Veterinary Care, to Purchase a Shelter Animal Transport and Community Event Use Van, and to Supplement Shelter Improvement Projects
CONS 25-2175.
Attachments: Attachment I Staff Report
Attachment II Resolution
May 20, 2025City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Resources for Community Development in
Connection with the State of California Affordable Housing and Sustainable Communities (AHSC) Program; and Finding that the Action is Exempt from CEQA Review
CONS 25-2236.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Accepting the Resignation of Commissioner Marhya Kelsch from the Library Commission, Effective
Immediately
CONS 25-2287.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to: (1) Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County
Sheriff’s Office; and to (2) Execute Agreement(s) With Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras for Up to Ten (10) Years With Not-to-Exceed Total Expenditures $4,000,000 Over the Ten-Year Period
CONS 25-2308.
Attachments: Attachment I Staff Report
Attachment II Resolution FEMA
Attachment III Resolution Flock Safety
PUBLIC HEARING
Universal Residential Design: Introduce an Ordinance
Amending the Hayward Municipal Code to Add Article 9,
Chapter 9 (Building Regulations), Establishing Universal Residential Design and Visitability Standards, and Finding the Amendments Categorically Exempt from CEQA Review
Pursuant to Section 15061(b)(3) of the CEQA Guidelines
(Report from Development Services Director Buizer)
PH 25-0199.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Ordinance
Attachment IV Summary of Other Universal Design Ordinances
May 20, 2025City Council Agenda
Harris Road Condos: Proposed Demolition of an Existing
Detached Residence and Construction of Three Residential Condominium Units on a 0.22-Acre Site Located at 477 Harris Road (Assessor’s Parcel Number (APN) 453-0060-047-00,
Requiring Approval of a Zone Change from Low Density
Residential (RL) to Medium Density Residential (RM), Vesting Tentative Map, Site Plan Review and Finding that the Zone Change is Consistent with the Hayward 2040 General Plan EIR and the Proposed Development is Exempt Pursuant to the
California Environmental Quality Act (CEQA), Application No. 202000576. Applicant: Michael Ryan, Michael Ryan Architects.
Owners: Huting Cai, Jun Shen (Report from Development
Services Director Buizer)
PH 25-02110.
Attachments: Attachment I Staff Report
Attachment II Ordinance
Attachment III Resolution
Attachment IV Project Plans
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
May 20, 2025City Council Agenda
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT MEETING, May 27, 2025, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-062
DATE: May 20, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the City Council Meeting on April 22, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of April 22, 2025
SUMMARY
The City Council held a City Council meeting on April 22, 2025.
ATTACHMENTS
Attachment I Draft Minutes of 4/22/2025
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 1
powered by Legistar™
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:10 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Goldstein
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on April 22, 2025, at 5:30 p.m., with all members present and no public speakers, regarding two items: 1) public employment pursuant to Government Code section 54957(b)(1) regarding the City Clerk; and 2) public employment pursuant to Government Code section 54957 regarding City Manager. Mayor Salinas noted there was no reportable action related to both items.
PRESENTATION
Mayor Salinas announced the City of Hayward’s Annual Earth Day Poster and Writing Contest award presentation, noting 2025 marked the 42nd year of Hayward’s celebration of Earth Day; added the annual Citywide Clean-Up Day was on April 26, 2025, at Weekes Park; and thanked staff from Environmental Services and the judges from the Hayward Arts Council who evaluated 602 entries from 31 Hayward schools and selected the winners. Council Members Goldstein, Roche, and Zermeño, who also serve on the Council Sustainability Committee, announced the winners of the Earth Day Poster and Writing Contest for grades kindergarten through high school. Second place winners received a $150 gift card, and first place winners received a $200 gift card. Teachers of essay and poster winners were also recognized; each teacher with a first-place poster or writing winner received a $100 gift card and a $75 gift card for a second place winner. Mayor Salinas drew names for two bonus prizes of $200 each. All students, teachers, and families were congratulated for their participation.
The City Council took a recess, and Mayor Salinas reconvened the meeting at 7:50 p.m.
PUBLIC COMMENTS
Rebecca Eastman, a Spring Drive resident, described safety concerns due to an unregulated room and board home in her neighborhood, citing incidents such as threats, drug overdoses, and indecent exposure; and urged the City to investigate and relocate such homes to non - residential areas.
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Ana Alas, a Spring Drive resident, echoed concerns about the same independent living facility run by Goldies Homes, describing a decade of disturbances, including harassment, violence, and drug use, with no on-site management; and requested the City to investigate the operations of the home and implement measures to provide for a safer environment for the residents.
Kricia Ruiz, a Spring Drive resident, shared an emotional account of ongoing safety concerns, including an incident exposure in front of her children; noted the disturbances persisted since 2010; added there was no prior notice about housing placements on their street; and urged the City Council to consider the impact on families.
Erik Schaffer, a Hayward resident, raised concerns about unfair parking enforcement related to street sweeping, noting the inconsistency compared to nearby areas; voiced dissatisfaction with a traffic calming program; and expressed concern with reduced police presence, especially following a random shooting incident that left residents feeling unsafe.
Alicyn West, former Sun Gallery Board Treasurer, urged the City to reconsider its decision to remove funding from the Sun Gallery, emphasizing its value to the community despite past leadership issues.
Ron Collins, a field supervisor for SEIU 1021, requested the City Council delay approving a proposed salary increase for the City Clerk until an investigation related to a union letter was completed.
Frank Goulart, a Hayward resident, spoke about the Sun Gallery and the misuse of funds.
Carl Gorringe announced the fourth annual Hayward Lit Hop on April 26, 2025, showcasing a variety of local groups performing at various venues and culminating in an after -party celebration at the Sun Gallery.
CITY MANAGER’S COMMENTS
Assistant City Manager Claussen made three announcements: 1) the completion of a new decorative crosswalk on C Street, connecting the Downtown Library to Heritage Plaza; 2) the City’s annual Earth Day Citywide cleanup and community fair on April 26, 2025, at Weekes Park; and 3) ongoing water -wise landscaping classes in partnership with Bay Area Water Supply and Conservation Agency , and an upcoming session on April 26, 2025, on lawn replacement and sustainable garden.
CONSENT
1. Adopt a Resolution Approving the Project List for Fiscal Year 2025-2026 Road Repair and Accountability Act (RRAA) Funding for the Fiscal Year 2025 -2026 Pavement Improvement Project CONS 25-158
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
Staff report submitted by Public Works Director Ameri , dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-051, “Resolution Approving Project List for FY26 Road Repair and Accountability Act (RRAA) Funding for the FY26 Pavement Improvement Project”
2. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Invoice Cloud Inc. and Increase the Contract by a Not-to-Exceed Amount of $3,248,000 to Continue Providing Utility Billing Services CONS 25-159
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-052, “ Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Invoice Cloud Inc. , to Extend the Term by Three Years in an Amount Not to Exceed $1,812,000, with an Option for an Additional Two -Year Extension for a Total Amount Not -To- Exceed $3,248,000 Over Five Years, to Continue Providing Utility Billing Services”
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3. Adopt a Resol ution Authorizing the City Manager to Execute Amendment No.11 to the Professional Services Agreement with CSG Consultants, Inc., for Private Development Review Services in the Amount of $2,724,000 and Extending the Date of the Agreement to July 31, 2025 CONS 25-161
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-053, “Resolution Authorizing the City Manager to Execute Amendment N0. 11 To the Professional Services
Agreement with CSG Consultants, Inc., in an Amount of $120,000 for a Total Not -to-Exceed Amount of $2,724,000 for Temporary Development Review Services and Extending the Date of the Agreement to July 31, 2025”
4. Adopt a Resolution Awarding a Contract to DeSilva Gates Construction LLC, for the Fiscal Year 2024-2025 Pavement Improvement Project, Project No. 05338, in the Amount of $12,570,061 and Authorizing an Administrative Change Order Budget of $949,939 CONS 25-162
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-054, “ Resolution Approving Plans and
Specifications for the F Y25 Pavement Improvement Project, Project Nos. 05338 and Call for Bids”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
5. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Griffin Structures for Assessment and Planning Services for the Corporation Yard Needs Assessment Project in a Not-to-Exceed Amount of $230,000 and an Appropriate Additional $109,000, from Water Improvement Fund 604 to Project No. 07103 CONS 25-172
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-055, “Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Griffin Structures for Assessment and Planning Services for the Corporation Yard Needs Assessment Project in an Amount Not To Exceed $230,000, and Authorize the Appropriation of an Additional $109,000 from Fund 604 Water Improvement to Project No. 07103”
6. Adopt R esolutions to (1) Approve the Fiscal Year 2025 -2026 Measure BB Annual Paratransit Program Plan and Authorize the City Manager to Execute Fiscal Year 2025 - 2026 Service Agreements for Paratransit Services; (2) Authorize and Appropriate Measure BB Fund Balance to Amend the Fiscal Year 2024 -2025 Agreement with Eden I&R, Inc. for Transportation Network Company (TNC) Paratransit Services by $90,000 for a Not-to-Exceed Amount of $542,619; and (3) Appropriate $118,057 of Measure BB Fund Balance to Support Fi scal Year 2024 -2025 Implementation of Mobility Management Services and Program Relaunch Outreach and Marketing Efforts CONS 25-178
Staff report submitted by Community Services Manager Cole - Bloom and Assistant City Manager Youngblood dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolutions.
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AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-056, “Resolution Authorizing the City Manager to Implement an Annual Paratransit Plan and Negotiate and Execute All Documents Related to and In Support of Paratransit Activities Including the Administration of the Hayward Operate Paratransit (HOP) Program”
Resolution 25-057, “Resolution Authorizing the City Manager to Amend the Fiscal Year 2024-2025 Agreement with Eden I&R Inc. for Non -ADA Paratransit Services By $90,000 For A Not -To- Exceed Amount of $542,619 and Appropriate Necessary Funds from Measure BB Fund Balance”
Resolution 25-058, “Resolution Authorizing the City Manager to Appropriate $118,057 of Measure BB Fund Balance to Support FY 2024-2025 Implementation of Mobility Management Services and Program Relaunch Outreach and Marketing Efforts”
7. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Larratt Brothers Plumbing in a Not -to-Exceed Amount of $328,000 for the Heat Pump Water Heater Direct Installation Program CONS 25-183
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-059, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Larratt Brothers Plumbing, in an Amount Not-To-Exceed $328,000”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
8. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with E co Office for the Construction of City Hall’s Second Floor for Public Works & Utilities Department in a Not-to-Exceed Amount of $300,000 CONS 25-184
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-060, “Resolution Authorizing the City Manager to Execute an Agreement with Eco Office for the Construction of City Hall’s Second Floor for Public Works & Utilities Department in an Amount Not-To-Exceed $300,000”
9. Adopt a Resolution Approving the Sewer System Management Plan Update CONS 25-185
Staff report submitted by Public Works Director Ameri dated April 22, 2025, was filed.
It was moved by Council Member Bonilla Jr., seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-061, “ Resolution to Approve the Sewer System Management Plan Update”
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WORK SESSION
10. 2025 Resident Satisfaction Survey (Staff Report from City Manager Dr. Ana M. Alvarez) WS 25-020
Staff report submitted by City Manager Dr. Ana Alvarez, dated April 22, 2025, was filed.
Communications and Marketing Officer Finnie announced the item and introduced Miranda Everitt with FM3 Research who provided an overview of the results of the 2025 Resident Satisfaction Survey, including the methodology used to conduct the survey from March 29, 2025, to April 9, 2025.
Mayor Salinas opened the public comment section at 8:44 p.m.
TJ, Hayward Concerned Citizens’ representative, asked whether residents were informed the survey was put out by FM3 to address concerns about scams, particularly among older residents; and emphasized a community need for increased law enforcement presence and responsiveness.
Frank Goulart expressed lack of engagement around community events, particularly those involving Hayward Odd Fellows; praised the Fire department’s service but echoed concerns about limited police availability ; and requested future collaboration with Communications and Marketing Officer Finnie.
Mayor Salinas closed the public comment section at 8:48 p.m.
Discussion ensued among members of the City Council, City staff, and Consultant Everitt and the following clarifications and comments were made: scam concerns were mitigated by using a multi -channel outreach approach —calls, emails, texts, and postcards —to ensure trust and accessibility; a sample size of 1,200 provides statistically results with a ±3% margin of error, regardless of the City’s total population; all districts received the same survey and Geographic Information System (GIS) staff was used to categorize responses by district; “eviction assistance” was used instead of other housing terms due to time constraints and accessibility of language; Council members appreciated the focus on housing and acknowledged the cost of living as the top issue, valued tracking metrics over time, supported aligning the survey with budgeting and strategic roadmap priorities, and commended the rising satisfaction scores but cautioned that external factors like federal policies or economic changes may challenge future results ; the high percentage of respondents who did not answer the bike safety question reflected non -cyclists or neutral responses, not necessarily dissatisfaction; the survey’s “social media” referred to broader platforms including local news, influencers, and various platforms and the consultant could do additional research in the future; and survey results validate the City’s investments in public safety, community engagement, events, and outreach.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
Members of the City Council offered the following suggestions: expan d future surveys to include comparative benchmarking against other Bay Area cities to contextualize results and performance; share data by district and demographic group to better inform equity -driven decision-making; urge Public Works to consider how to balance bike infrastructure with residents’ dissatisfaction about traffic ; consider more active partnership with Caltrans, noting that freeway off -ramps affect perceptions of city cleanliness ; share homelessness- related survey insights from county agencies and stakeholders to support regional collaboration and funding efforts; integrate public art with maintenance, traffic and pedestrian safety efforts to meet community goals; survey results should not just align with strategic priorities but actively influence and shape them ; note that while residents are generally satisfied with emergency response, there is demand for more police presence in neighborhoods; data provides a roadmap for making community -centered, informed decisions; note that education is a shared civic responsibility and greater City collaboration beyond school districts should be encouraged; consider disaggregating safety data by race, district, and age; corroborate with housing experts before sharing the City’s homelessness- related survey results with county agencies ; include business and economic opportunity feedback in future surveys to reflect broader community priorities beyond City services ; include deeper insights into housing in future surveys ; and concluded that the resident satisfaction report affirms Hayward’s strategy of proactive, data -informed community building.
Members of the City Council thanked City staff and consultant Everitt for the information and efforts with the 2025 Resident Satisfaction Survey results.
PUBLIC HEARING
11. Hayward 2040 General Plan: Adopt a Resolution Amending the Hazards Element of the Hayward 2040 General Plan in Accordance with the Requirements of Assembly Bill 2140 by Adopting and Incorporating by Reference the Updated Hayward Local Resilience Plan; Finding that No Further Environmental Review is Necessary (Report from Interim Fire Chief Vollmer) PH 25-016
Staff report submitted by Interim Fire Chief Vollmer, dated April 22, 2025, was filed.
Mayor Salinas elected to forgo the staff’s oral presentation, and asked City staff to provide brief remarks.
Fire Deputy Chief Hammond noted staff was requesting a minor amendment to the General Plan’s Hazard Element to include by reference the Hayward’s updated Local Resiliency Plan, ensuring compliance with Assembly Bill 2140 and enabling greater disaster recovery funding from the state.
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In response to Council Member Syrop’s request for clarification on documents necessitating changes, Fire Deputy Chief Hammond confirmed the only change was the addition of a footnote on page 3-136 of Attachment III – 2040 Hayward General Plan: Hazards Element - referencing the Hayward 2021 Local Resilience Plan. Council Member Syrop encouraged his colleagues to review Goal 5 Urban Wildfire Hazards in Attachment III.
There being no public comment, Mayor Salinas opened and closed the public hearing at 9:25 p.m.
It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-062, “Resolution Amending the Hazards Element of the Hayward 2040 General Plan in Accordance with the
Requirements of Assembly Bill 2140 by Adopting and
Incorporating by Reference the Local Resilience Plan; and Finding that No Further Environmental Review is Necessary Beyond the Previously Adopted Addendum to the 2040 Hayward General Plan Environmental Impact Report”
12. Community Agency Funding: Approval of Fiscal Year 2025 -2026 Community Agency Funding Recommendations and the Fiscal Year 2026-2029 Consolidated Plan (Report from Assistant City Manager Youngblood) PH 25-017
Staff report submitted by Community Services Manager Cole- Bloom and Assistant City Manager Youngblood , dated April 22, 2025, was filed.
Assistant City Manager Youngblood introduced Management Analyst Hwang who provided a synopsis of the staff report including the community agency funding process, FY 2026-2029 Consolidated Plan, and funding recommendations by category CDBG ( Economic Development and Infrastructure-Neighborhood Facilities and Public Services) and General Fund (Social Services and Arts & Music) for Fiscal Year 2025.
Discussion ensued among members of the City Council and City staff and the following clarifications were made: due to significant organizational leadership changes and loss of financial oversight, the City postponed funding Sun Gallery until an accelerated monitoring review was completed and if Sun Gallery meets corrective action steps outlined in the
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
findings, staff may recommend them for funding in FY 2026 –2027; staff does not currently connect applicants with external funding sources but the Community Services Commission may take on that role as part of future community agency process improvements; current recommendations are reflected in past performance, not projections, and actual impact varies greatly by project type; and different program types (employment vs. enrichment or arts) require different metrics and can differ when comparing service counts across varied agency missions.
Mayor Salinas opened the public hearing at 9:42 p.m.
Community Services Commission Chair Wheeler acknowledged the challenges of funding more needs than available resources; emphasized the C ommunity Services Commission ’s commitment to supporting nonprofits through technical assistance and process improvement; and urged the City Council to approve CSC’s funding recommendations.
Community Services Commissioner Wong urged the City Council to increase General Fund allocations to ensure community needs are met and to view the funding process as part of a broader policy framework, including initiatives such as a rental registry to complement funding recommendations.
Alicyn West voiced concern about the City’s delayed action regarding financial and structural issues at Sun Gallery; and emphasized that despite current concerns, the Sun Gallery needs funding given its physical deterioration and safety concerns.
Carl Gorringe, Sun Gallery Treasurer and Board Member, asked the City Council to consider reinstating funding or placing the Sun Gallery on an alternate list during their monitoring period; and proposed a reallocation approach, suggesting a small percentage reduction across other funded Arts & Music agencies to restore some support to Sun Gallery.
Mayor Salinas closed the public hearing at 9:53 p.m.
Members of the City Council commended City staff , Community Services Commission , and service providers for their thoughtful participation during FY 2025-2026 Community Agency Funding recommendations.
Council Member Syrop emphasized the City cannot be the sole funder of services due to budget constraints and some agencies might need to consider fund-raising opportunities; supported increasing services funding—citing the potential for using K1 funds; and expressed concern about the defunding of the Lambda Project, calling for more efforts to give programs a chance to leverage City funding as seed money for broader support.
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Council Member Bonilla Jr. echoed support for identifying innovative ways to expand the social service funding pool, emphasizing the increasing community need; encouraged broader efforts to support social service and safety-net organizations; and motioned to move staff’s recommendations.
Council Member Roche expressed gratitude for the thoughtful evaluation process, particularly in responding to food insecurity concerns; acknowledged the ongoing frustration over limited funds; and emphasized the importance of continuing to explore General Fund support, while recognizing the budget challenges ahead.
Council Member Goldstein stressed the importance of ensuring that City investments go toward transformative services that change lives, not just sustain systems.
Council Member Andrews commended staff for incorporating long -requested ideas into recent funding processes; and expressed hope for future creativity in funding partnerships, suggesting collaborations with foundations, businesses, and educational organizations to close service gaps and better support local nonprofits.
Council Member Zermeño urged nonprofits to understand the need to seek funding beyond the City, as relying solely on municipal support is unsustainable ; and expressed support for increasing available funding when possible.
It was moved by Council Member Bonilla Jr., seconded by Council Membe r Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-063, “Resolution Approving and Appropriating the Community Agency Funding Recommendations for Fiscal Year 2025-2026 in the Community Development Block Grant (CDBG) Public Services Category and Authorizing the City Manager to Apply for Federal Assistance Under the Community Development Block Grant Program”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
It was moved by Council Member Bonilla Jr. , seconded by Council Membe r Goldstein, and carried, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-064, “Resolution Approving and Appropriating the Community Agency Funding – General Fund Recommendations for Fiscal Year 2025 -2026 in the Social Services Funding Category”
It was moved by Council Member Bonilla Jr., seconded by Council Membe r Goldstein, and carried, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Roche,
Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Goldstein
ABSTAIN: None
Resolution 25-065, “Resolution Approving and Appropriating the Community Agency Funding – General Fund Recommendations for Fiscal Year 2025 -2026 in the Arts and Music Funding Category”
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried by the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Goldstein, Roche,
Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: None
14 | A p r i l 2 2 , 2 0 2 5
Resolution 25-066, “Resolution Approving and Appropriating the Community Agency Funding Recommendations for Fiscal Year 2025-2026 in the Community Development Block Grant (CDBG) Economic Development and Infrastructure Category”
City Attorney Lawson and City Clerk Lens left the Council Chambers. Deputy City Clerk Corral prepared minutes for Items 13 and 14.
LEGISLATIVE BUSINESS
13. Fiscal Year 2024 -2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2024 -2025 (Report from Human Resources Director Frye) LB 25-008
Staff report submitted by Director of Human Resources Frye , dated April 22, 2025, was filed.
Human Resources Director Frye provided a synopsis of the staff report.
Mayor Salinas opened the public hearing at 10:09 p.m.
Briea Allen voiced strong opposition to the proposed 17.82% salary increase for the City Clerk, citing the ongoing internal investigation and concerns over lack of transparency and accountability; and highlighted issues of high staff turnover, poor morale, and declining service quality, urging the City Council to reconsider the proposal.
Evelyn Oliveira, President of SEIU Clerical, criticized the timing and optics of the salary adjustment amidst staff austerity and an active investigation; and called for three immediate actions: (1) tabling the wage increase, (2) conducting an independent audit of the City Clerk’s Office, and (3) appointing an interim leader to stabilize operations.
Angel Picon, Field Representative for the clerical unit, requested the City Council delay the salary increase until the internal investigation concludes; and emphasized that granting a raise to someone under investigation would be inappropriate and undermine the City's credibility and procedural integrity.
Denise Chan, a former senior secretary with 13 years in the City Clerk’s Office, defended the City Clerk’s leadership and disputed claims of a toxic work environment; provided detailed context for several staff departures ; and emphasized the importance of accuracy and fairness in evaluating the City Clerk’s performance.
Mayor Salinas closed the public hearing at 10:20 p.m.
Council Member Syrop stated that the proposed raise aims to align the City Clerk’s compensation with broader efforts for competitive pay across bargaining groups ; acknowledged staff concerns; and emphasized that the City Council is closely monitoring the situation but will refrain from conclusions due to the ongoing investigation.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
It was moved by Council Member Zermeño, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-067, “ Resolution Approving the Amended Fiscal Year 2025 Salary Plan Designating Positions of Employment in the City of Hayward and Salary Range; and Superseding Resolution No. 25-007 and All Amendments Thereto”
14. Council-Appointed Officer’s Employment Agreements: Adopt Resolutions Approving New Employment Agreements Between the City of Hayward and the City Attorney and Between the City of Hayward and the City Clerk, and Authorize the Mayor to Execute the Agreements (Report from Human Resources Director Frye) LB 25-011
Staff report submitted by Assistant City Manager Youngblood , dated April 22, 2025, was filed.
Human Resources Director Frye provided a synopsis of the staff report.
Mayor Salinas opened the public hearing at 10:23 p.m.
Denise Chan stated that the City Clerk’s Office is now fully staffed and that prior concerns raised by Ms . Allen were exaggerated or misrepresented; praised City Clerk Lens’ leadership; highlighted her past refusals of raises due to budget concerns; and criticized the tone of recent letters as harmful and misleading.
Ro Aguilar shared a positive personal experience with the City Clerk, emphasizing her consistent professionalism, integrity, and responsiveness, even under pressure, while clarifying they were not commenting on the investigation itself.
Mayor Salinas closed the public hearing at 10:27 p.m.
It was moved by Mayor Salinas, seconded by Council Member Zermeño, and carried unanimously, to adopt the resolutions.
16 | A p r i l 2 2 , 2 0 2 5
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-068, “ Resolution Approving the Extension and Modification of the Employment Agreement Between the City of Hayward and City Attorney and Authorizing the Mayor to Execute the Agreement”
Resolution 25 -069, “ Resolution Approving the Extension and Modification of the Employment Agreement Between the City of Hayward and City Clerk and Authorizing the Mayor to Execute the Agreement”
City Attorney Lawson and City Clerk Lens returned to the Council Chambers.
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Andrews made the following announcements: 1) Annual Citywide Clean-Up and Community Fair on April 26, 2025 , at Weekes Park ; 2) Annual Volunteer Recognition and Awards Ceremony on April 24, 2025 , at City Hall ; 3) expressed appreciation to City departments and residents for their contributions to improved public safety reflected in the satisfaction survey results ; and 4) urged the City to maintain momentum on public safety innovations and explore options for 24/7 support services , secure ongoing county support through Measure W , and encourage a thoughtful approach when evaluating the School Resource Officer (SRO) program.
Council Member Zermeño announced the passing of longtime Hayward resident Jesus “Chuchito” Flores; shared that he had organized a parade for Mr. Flores on his 100th birthday; and requested a tree be planted in his honor and that the meeting be adjourned in his memory.
Mayor Salinas announced that flags at City Hall and other government buildings were flying at half-staff following the death of Pope Francis; and described the Pope as a profound spiritual leader who championed the poor and marginalized.
Council Member Syrop referenced the Pope’s final sermon, which called for a ceasefire in Gaza; and shared a quote from Pope Francis as a reflection of his compassion and love for humanity.
COUNCIL REFERRALS
There were none.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/89031487794?pwd=xQrlA28tPQkG3vWyqfeU7YnJG3bVUQ.1 Tuesday, April 22, 2025, 7:00 p.m.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 10:35 p.m., in memory of Pope Francis and Jesus “Chuchito” Flores.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-064
DATE: May 20, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the City Council Meeting on May 6, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of May 6, 2025.
SUMMARY
The City Council held a City Council meeting on May 6, 2025
ATTACHMENTS
Attachment I Draft Minutes of 5/6/2025
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 1
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CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:10 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Roche
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on May 6, 2025, at 5:30 p.m., with all members present and no public speakers, regarding three items: 1) public employment pursuant to Government Code section 54957(b)(1) regarding City Clerk; 2) public employment pursuant to Government Code section 54957(b)(1) regarding City Attorney; and 3) conference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Ghali et al v. City of Hayward, US District Court - Northern District of California Case 3:25-cv-01116. City Attorney Lawson noted the City Council discussed Item 3, but there was no reportable action. Mayor Salinas noted there was no reportable action related to Items 1 and 2.
PRESENTATION
Mayor Salinas read a proclamation declaring April 2, 2025, as Autism Awareness Day in the City of Hayward. The following individuals accepted the proclamation on behalf of their organizations. Jessica Pincilloti and Franco Pincilloti Co-Founders with Autism Yesterday and Today; Lani Llamido and Princess Eribo with Hayward Unified School District (HUSD) Special Education Advocacy Group; Principal Lisa Tess and Teacher Leticia Fraizer-Bond with Winton Middle School’s Special Day Class; Ria Lancaster, Founder and President of Fearless Path (formerly Twinkies Crafts); and parent/community advocates Cila Garcia, Sana Navidad, and Joshua Reidnauer.
Mayor Salinas read a proclamation declaring the week of May 4 to May 10, 2025, as Public Service Recognition Week in the City of Hayward. Assistant City Manager Youngblood, Deputy Police Chief William Deplitch, Captain Daniel Olsen and Svetlin Radev accepted proclamations on behalf the City of Hayward, Hayward Police Management Union (HPMU), and SEIU 1021 Maintenance.
2 | Ma y 6 , 202 5
PUBLIC COMMENTS
The following City employees expressed : disappointment at the return-to-office policy implementation which ignored collaboration, data, and transparency; removal of Human Resources Director Frye undermining staff morale and trust during Public Service Recognition Week; concern at the City Manager’s disregard for organizational values such as caring, openness, and integrity ; described the City Manager ’s leadership style as authoritarian, fostering fear and distrust among employees ; resident survey results reflect resident satisfaction of service delivery during the period that remote work has been allowed ; and emphasized that work-life balance should be available to all staff, not just those who disclose medical conditions.
Emily Hwang, Management Analyst
Manny Grewal, Management Analyst & HAME Treasurer
Dr. Amber Green, Economic Development Specialist
Rick Rivera, Management Analyst
CITY MANAGER’S COMMENTS
Assistant City Manager Youngblood made three announcements: 1) the Spring Compost Giveaway event on May 10, 2025, at the Skywest property next to the Hayward Executive Airport; 2) Bike to Wherever Day on May 15, 2025 with Public Works Department ’s staff hosting energizer stations in downtown and Hayward and South Hayward BART stations, with more information at BikeEastBay.org; and 3) the City of Hayward is recruiting Hayward Youth Commission students aged 13–20 who live in Hayward or within the Hayward Unified School District with a deadline to apply by May 9, 2025.
CONSENT
Consent Items 4, 10, and 11 were pulled from the Consent calendar for discussion and public comment. Consent Item 10 was pulled from the consent calendar and continued to a future City Council meeting.
1. Approve the City Council Minutes of the Special Joint City Council and Hayward Redevelopment Successor Agency Board Meeting on April 15, 2025 MIN 25-054 It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the special Joint City Council and Redevelopment Successor Agency Board meeting minutes of April 15, 2025.
2. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with the Downtown Streets Team for a Not -to-Exceed Amount of $100,000 to Expand Litter Collection Efforts CONS 25-193
Staff report submitted by Public Works Director Ameri, dated May 6, 2025, was filed.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-070, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Downtown Streets Team, in an Amount Not-To-Exceed $100,000”
3. Adopt a Resolution Authorizing the City Manager to Appropriate Funds in the Amount of $50,000 from Transportation System Improvement – Fund 460 for the Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737 CONS 25-199
Staff report submitted by Public Works Director Ameri, dated May 6, 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-071, “Resolution Authorizing the City Manager to Appropriate $50,000 from Transportation System Improvement (Fund 460) to Traffic Signal Upgrade at Huntwood Avenue, Project No. 05737”
4. Adopt a Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the Alameda County Public Works Agency for the Zone 3A Line B (Ward Creek) Levee Improvements for a Not-To-Exceed Amount of $174,800 CONS 25-201
4 | Ma y 6 , 202 5
Staff report submitted by Public Works Director Ameri, dated May 6, 2025, was filed.
Aztlan Native expressed concerns about the treatment of unhoused residents during police sweeps, particularly the lack of notice and potential danger, referencing the fatal incident involving James Edward Oakley in Vallejo; raised issues regarding smart meters near schools, and child abductions; and called for greater police transparency and accountability, especially within marginalized communities.
Mayor Salinas thanked the speaker and clarified for the record that he does not own an airplane.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-072, “Resolution Authorizing the City Manager to Execute a Cooperative Agreement (Co-Op Agreement) with the Alameda County Public Works Agency for Zone 3A Line B (Ward Creek) Levee Improvements in an Amount Not -To-Exceed
$174,800”
5. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Services Agency to Accept and Appropriate Between $250,000 and $350,000 in Reimbursements for Medi -Cal Administrative Activities Services Provided by the City of Hayward for Fiscal Year 2025 through 2026 CONS 25- 202
Staff report submitted by Police Chief Matthews, dated May 6, 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
Resolution 25-073, “Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Services Agency to Accept and Appropriate Between $ 250,000 and $350,000 in Reimbursements for Medi-Cal Administrative Activity Services Provided by the City of Hayward for Fiscal Year 2025 Through 2026”
6. Adopt a Resolution Committing the City to Take Ste ps Towards Achieving Compliance with the Metropolitan Transportation Commission’s Transit -Oriented Communities Policy CONS 25-205
Staff report submitted by Public Works Director Ameri, dated May 6, 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-074, “ Resolution Accepting a Grant Award from the Metropolitan Transportation Commission in the Amount of $600,000 and Committing to Take Steps Towards Achieving Compliance with MTC’s Transit-Oriented Communities (TOC) Policy as a Condition for MTC to Allocate Regional Discretionary Funding to the City of Hayward’s Parking Management and Downtown Station Access Projects”
7. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Donations to and Fee Revenue from the Hayward Animal Shelter for Use by the Hayward Animal Shelter Through Fiscal Year 2025-2026 in an Amount Not to Exceed $500,000 CONS 25- 207
Staff report submitted by Police Chief Matthews dated May 6 , 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
6 | Ma y 6 , 202 5
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-075, “Resolution Authorizing the City Manager to Accept and Appropriate Donations to and Fee Revenue from the Hayward Animal Shelter for Use by the Hayward Animal Shelter Through Fiscal Year 2026 in an Amount Not to Exceed $500,000”
8. Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Fiscal Year 2022-2023 and Fiscal Year 2023-2024 New Sidewalks Project – Clawiter Road and Industrial Blvd, Project Nos. 05305 and 05331 CONS 25-209
Staff report submitted by Public Works Director Ameri dated May 6, 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-076, “Resolution Approving Plans and Specifications, and Call for Bids for the F Y23 and F Y24 New Sidewalks New Sidewalks Project-Clawiter Road and Industrial Boulevard, Project Nos. 05331 and 05305”
9. Adopt a Resolution Authorizing the City Manager to Appropriate $92,679 to Emergency Storm Response Project No. FD032 for Demolition and Survey Services Related to the Faircliff Landslide Emergency CONS 25-210
Staff report submitted by Public Works Director Ameri dated May 6, 2025, was filed.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-077, “Resolution Authorizing the City Manager to Appropriate $92,679 to Emergency Storm Response Project No. FD023 for Demolition and Survey Services Related to the Faircliff Landslide Emergency”
10. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County Sheriff’s Office; Execute an Agreement with Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras at a Not-to-Exceed Cost of $165,000 Per Year; and Authorize Continued Contracting with Flock Safety for Up to Ten Years, with Not-to-Exceed Total Expenditures of $4,000,000 Over the Ten -Year Period CONS 25-213
Staff report submitted by Police Chief Matthews, dated May 6, 2025, was filed.
Mike Katz-Lacabe, Research Director for Oakland Privacy, urged the City Council to vote against the proposed addition of 30 license plate readers, citing concerns about surveillance overreach, potential violations of state law; and asked for data analysis on the effectiveness of the existing license plate readers before approving the item.
TJ, Hayward Concerned Citizens’ representative, expressed support for the addition of license plate readers, stating they have effectively reduced vehicle theft and aided in solving crimes; and encouraged continued use of the technology as a public safety tool.
Council Member Syrop used his prerogative to continue the item for further analysis; expressed concerns about increased surveillance and potential cooperation with Immigration and Customs Enforcement ( ICE) following a recent federal executive order affecting sanctuary cities; raised privacy issues related to audio recording capabilities in newer license plate reader models; and requested further clarification on items raised before proceeding.
Council Member Andrews noted the technology had previously been reviewed by the Council Infrastructure Committee and the Police Department with reference to American Civil Liberties 8 | Ma y 6 , 202 5
Union (ACLU) guidelines; and suggested that this information be shared with the City Council when the item returns.
The item was continued to the City Council meeting on May 20, 2025.
11. Adopt a Resolution Authorizing the Mayor to Enter into a Sister City Agreement with City of Arandas, Jalisco CONS 25-214
Staff report submitted by Communications & Marketing Officer Finnie and Assistant City Manager Youngblood dated May 6, 2025, was filed.
Janett Hernandez, Chair of the Hayward-Arandas Sister City Committee, spoke in support of the item, urging the City Council to adopt a resolution formalizing a Sister City Agreement with Arandas, Jalisco, Mexico, to promote cultural and linguistic exchange.
Council Member Zermeño commended City staff for their assistance with the item.
It was moved by Council Member Zermeño, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-078, “Resolution of the City Council of the City of Hayward Authorizing the Mayor to Enter into a Sister City Agreement Between the City of Hayward, California, USA, and Arandas, Jalisco, Mexico”
WORK SESSION
12. Review of Recommended Capital Improvement Program for FY 26 – FY 35 (Staff Report from Public Works Director Ameri) WB 25-021
Staff report submitted by Public Works Director Ameri dated May 6, 2025, was filed.
Public Works Director Ameri announced the item and introduced Management Analyst Matta who provided a synopsis of the staff report.
Mayor Salinas opened the public comment section at 8:32 p.m.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
Ro Aguilar commended the City Council and staff for the list of capital projects but urged them to prioritize addressing homelessness, which was identified as a top concern by residents; and requested a list of capital projects that specifically address homelessness before the appropriations are approved in June.
Mayor Salinas closed the public comment section at 8:35 p.m.
Members of the City Council thanked staff for the presentation on capital projects, and the enhancement of the capital project website and overall presentation quality.
Council Member Syrop emphasized the importance of aligning the budget with the City’s strategic roadmap priorities; inquired about the possibility of combining phases two and three of the Stack Center project, to which staff confirmed it could be considere d if funding is identified; and requested that future iterations reflect strategic goals.
Council Member Roche acknowledged the importance of ensuring all departments have the support needed to implement the City’s capital projects effectively; asked about the status of Phase II of the Recycled Water Project with staff confirming it is being planned to secure future funding; and reiterated the need for improved senior pedestrian crossings, particularly near new senior living developments on Second Street.
Council Member Bonilla Jr. expressed support for the Capital Improvement Program, praising its user -friendly digital format, strategic priorities, and transparency; noted his excitement for the completion of La Vista Park; and appreciated the City’s responsiveness to the community’s evolving needs.
Council Member Andrews emphasized partnering with organizations supporting children with autism to integrate public art into City projects, such as high -visibility crosswalks, potentially helping reduce maintenance costs; highlighted the importance of inve sting in unseen but essential infrastructure such as water and sewer systems ; and advocated for continued State support to meet regulatory mandates.
Council Member Zermeño expressed enthusiasm for all the proposed projects, while wishing for full funding availability; and supported incorporating public art into capital projects.
Mayor Salinas emphasized the importance of continued collaboration with the school district and potential cost -sharing related to infrastructure impacts such as the relocation of Bret Harte Middle School; and expressed support for the City’s ongoing investment in road safety improvements, including pedestrian -friendly configurations, reaffirming the City Council’s commitment to safer streets.
10 | Ma y 6 , 202 5
LEGISLATIVE BUSINESS
13. Transient Occupancy Tax (TOT): Adopt a Resolution Adjusting the City’s Transient Occupancy Tax Rate from 8.5% to 14.0%, Effective July 1, 2025; and Finding that the Action is Exempt from CEQA Review (Report from Interim Finance Director Etman) LB 25-012
Staff report submitted by Interim Finance Director Etman, dated May 6, 2025, was filed.
Interim Finance Director Etman provided a synopsis of the staff report.
Discussion ensued among members of the City Council and City staff and the following clarifications were offered: the City Council has the discretion to set the Transient Occupancy Tax (TOT) at any rate up to 14%, as authorized by voters; the effective tax rate for hotel guests would be 16% due to the combination of the proposed 14% TOT and an existing 2% excise tax; the City Council could consider a phased increase if desired; the phased approach to the TOT increase was not recommended by the Council Budget and Finance Committee but was discussed previously; while the Council Economic Development Committee had not been directly involved, Economic Development staff noted that visitors to Hayward, are not particularly price-sensitive and similar TOT rates exist in neighboring cities; the TOT increase would primarily affects non-residents; the current analysis only considered base TOT rates and did not include special district taxes ; clarity on whether the TOT percentages listed for comparable cities include a 2% excise tax is important for accurate comparison; and while there was no cost analysis, the average hotel rate was estimated at $150 per night including the increase from the current TOT to the proposed 16% (including excise tax) which would raise costs by approximately $12 to $15 per night.
Mayor Salinas opened the public hearing at 9:02 p.m.
Sajit Khatri expressed concern over the proposed 16% tax rate, noting that the average daily hotel rate in Hayward has dropped from $143 in 2019 to $101 today; noted other cities do not have excise tax; and warned that raising taxes could drive customers to neighboring cities, reduce occupancy, and hurt local employment.
Rajesh Khatri echoed similar concerns to Sajit Khatri, stating that the hospitality industry has not recovered since 2019, with decreased corporate and convention business; and suggested a smaller increase of 1–2% would be more appropriate given the economic conditions.
Mitesh Solanski warned that the proposed 5.5% tax hike would place a heavy burden on price- sensitive customers, many of whom already struggle to pay; stressed that Hayward lacks major tourism appeal; and stated increasing costs would likely drive guests to other cities, reducing overall TOT revenue.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
Mayor Salinas closed the public hearing at 9:10 p.m.
Interim Finance Director Etman clarified that the proposed budget for the upcoming year is based on a 12.5% TOT rate, not the full 14%, acknowledging that the City Council had not yet made a final decision; emphasized that the intention is not for Hayward to stand out with a significantly higher rate; and suggested the City Council consider aligning the total tax, including the 2% excise tax, with neighboring cities to remain competitive while still addressing the City's budget deficit.
Mayor Salinas made a motion to table the item and refer it to the Council Budget and Finance Committee for further analysis, particularly on the feasibility of a phased approach, comparisons with other cities including excise taxes, and the financial impact on hotel operators and guests.
Council Member Roche seconded the motion.
Interim Finance Director Etman confirmed that while the draft budget assumes a 14% TOT rate, the City Council has discretion, and changes would be reflected accordingly.
Council Members Zerme ño voiced support for postponing a decision, emphasizing the importance of economic development.
Council Member Goldstein noted that cities, such as San Francisco, rely more on events than tax rates to drive hotel stays.
Council Member Andrews reinforced the need for Hayward to invest in public art, attractions, and sustainability to support its hospitality sector.
It was moved by Mayor Salinas, seconded by Council Member Roche, and carried unanimously, to table the item and refer it to the Council Budget and Finance Committee for further analysis.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Andrews announced a 510 Day – Foodie Fest by West Coast Makers at Chabot College on May 10, 2025.
12 | Ma y 6 , 202 5
COUNCIL REFERRALS
14. City Council Referral: reviewing Voluntary Expenditure and Contribution Limits (Referral from Council Members Bonilla Jr., Syrop, and Zermeño) RPT 25-048
Staff report submitted by Council Members Bonilla Jr., Syrop and Zermeño, dated May 6, 2025, was filed.
Council Member Syrop provided a synopsis of the referral , expressing a preference for agendizing a work session related to the City’s voluntary expenditure limit and individual contributions limits after the City Council recess.
Council Member Bonilla Jr. expressed appreciation for Council Member Syrop’s leadership.
Council Member Zermeño supported delaying discussion of the item until after the summer recess, citing a busy agenda through July and the benefit of having more time for thorough consideration.
Council Member Roche also supported postponing the item, agreeing that it is not urgent for the current fiscal year, and noting that previous staff research could reduce the workload once the discussion resumes.
Council Member Syrop made a motion to agendize the work session for review after the City Council’s recess.
Council Member Bonilla Jr. seconded the motion.
Mayor Salinas acknowledged Hayward's progressive campaign finance history but cautioned against premature adjustments; and suggested the City allow one full election cycle under the new system before making changes.
Council Member Syrop clarified that the intent was not to make immediate changes but to open space for a future conversation, offering to bring examples from other cities that have seen significant spending in small districts; and reiterated the value of discussing the topic.
There being no public comment, Mayor Salinas opened and closed the public comment section at about 9:30 p.m.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried, to agendize a City Council work session after the City Council recess for review of the City’s voluntary expenditure limit and individual contribution limits.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82235850821?pwd=OSuYZgBGGR9RhU4UrCVcVamyJ8xSb7.1 Tuesday, May 6, 2025, 7:00 p.m.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
NOES: MAYOR Salinas
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 9:34 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-203
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Information Technology/CIO
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in a Not-to-Exceed Amount of $205,000 Annually
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department infrastructure security services in an amount not to exceed $205,000 annually.
SUMMARY
On June 7th, 2022, the Hayward City Council adopted a resolution authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services. Since this authorization, the City of Hayward has engaged with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team. Staff recommends extending the annual service contract with this vendor to continue these security services.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 1
powered by Legistar™
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Information Technology/CIO
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in an Amount Not to Exceed $205,000 annually
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department infrastructure security services in an amount not to exceed $205,000 annually.
SUMMARY
On June 7th, 2022, the Hayward City Council adopted a resolution1 authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services. Since this authorization, the City of Hayward has engaged with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team. Staff recommends extending the annual service contract with this vendor to continue these security services.
BACKGROUND
One of the primary responsibilities of the IT Department is to manage and protect the City’s network infrastructure. This technology, which serves as the backbone of City operations, is under constant threat with the primary goal of many attacks being to disrupt government operations. From staff’s comprehensive security assessment, as well as research and analysis of current best practices in cyber security, a need was identified for a central service to analyze the City’s network traffic for anomalies, attack threats, and indicators of account compromise. Implementing this security operations center (SOC) service creates actionable
1 June 7, 2022, meeting of the Hayward City Council:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5677679&GUID=48BCDFB5-EA27-4957-8020- FECCF96F7F06&Options=ID|Text|&Search=savant+solutions
intelligence for the network team to strategically follow-up on potential threats, and provides a 24x7 security expert should the need for resources in cybersecurity arise.
The City is leveraging the National Association of State Procurement Officials (NASPO) contract for competitive pricing. This cooperative purchasing agreement facilitated by the NASPO allows multiple states and other eligible entities to leverage a single, competitively sourced contract for goods and services which maintains minimum competitive pricing across resellers. This contract ensures that Savant Solutions is providing minimum pricing for this SOC-as-a-service offering and includes a continuation of the current services that have been provided for the past five years.
DISCUSSION
IT Security remains a priority of the IT Department. The vendor, Savant Solutions, offers the following suite of highly desirable security technologies:
SOC-AS-A-SERVICE: 24x7 eyes-on-glass monitoring of network traffic including unlimited ingestion of logs and continuous cloud monitoring of Office 365. On a weekly basis, over 80 million data points are ingested and analyzed by the SOC for the City’s environment, which demonstrates the volume and breadth of this service.
DEDICATED SECURITY TEAM: A dedicated team of security resources who understand the City’s network and serve as an extension of the IT team to provide advanced threat detection and incident support to hunt down security threats. IT staff has direct access to this team via phone or email to conduct routine and non-routine tasks to improve the City’s security posture.
FORCE MULTIPLIER PROTECTION: The technology ingests billions of real-time events every day, prioritizing actual threats to eliminate false positives. Most recently, the technology identified attack vectors related to an external software vulnerability. With this information and the scanning tool provided by the vendor, the City was able to proactively scan for the vulnerability to minimize our risk of an external attack. Using the collective knowledge of this service as they ingest and learn from the entirety of the information they analyze, the City is afforded the opportunity to be nimble and close off potential attacks efficiently to prevent spread and disruption.
ACTIONABLE INTELLIGENCE: The technology proactively hunts for hidden threats, performs remote forensic analysis of incidents, and provides actionable plans to help the City remediate incidents.
CUSTOM REPORTING: Monthly security check-ins have revealed the need for generation custom reports on user account lockouts and web traffic destinations to help staff identify trends to improve customer service and security awareness.
EXPANDED SCOPE: To increase the visibility beyond the core offering, the scope has expanded to increase the data points the SOC is ingesting for analysis. Some examples include monitoring
external-facing assets to identify account takeover risks and continuous scanning of internal assets such as PCs and IoT devices to proactively monitor risks associated with those devices.
This data is summarized into a comprehensive risk profile which identifies and prioritizes risks to resolve with the goal of reducing areas of vulnerability.
The security mindset has evolved over time to where it is unfortunately understood that due to the sophistication and frequency of cyber-attacks, malware attacks such as ransomware, or phishing attempts will eventually be successful. Service organizations with tools in place to alert staff in real-time when events occur are at a strategic advantage as compared to conventional toolsets.
FISCAL IMPACT
The proposed agreement covers the annual cost of this offering, and the total amount is not to exceed $205,000 annually. This includes a 10% contingency above projected future annual costs should the scope of security services need to expand or pricing for the core offering increase. Funding has currently been allocated for these services in the IT Operating budget.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Organizational Health.
Specifically, this item relates to the implementation of the following project:
Project R14: Ensure up to date technologies and processes
Staff is bringing forth this new item because of the need to continue to provide infrastructure security services to monitor for cyber security threats with the goal of minimizing system outages due to cyber security attacks.
NEXT STEPS
If City Council approves the attached resolution, staff will finalize the agreement with Savant Solutions and cause the agreement to be executed.
Prepared by: Nathaniel Roush, IT Manager
Recommended by: Adam Kostrzak, CIO / Director of Information Technology
Approved by:
_____________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT WITH SAVANT SOLUTIONS FOR INFORMATION
TECHNOLOGY DEPARTMENT INFRASTRUCTURE SECURITY SERVICES IN AN AMOUNT NOT TO EXCEED $205,000 ANNUALLY
WHEREAS, on June 7th, 2022, City Council approved CONS 22-304 which adopted a resolution authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services; and
WHEREAS, after CONS 2 2-304 was approved by City Council, the City of Hayward (“City”) entered into an agreement with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team; and
WHEREAS, Savant Solutions has been the provider of infrastructure security services to the City for five years; and
WHEREAS, the City desires to extend infrastructure security services; and
WHEREAS, the City is utilizing the National Association of State Procurement Officials (NASPO) contract for competitive pricing.
WHEREAS, this cooperative purchasing agreement facilitated by the NASPO allows multiple states and other eligible entities to leverage a single, competitively sourced contract for goods and services which maintains minimum competitive pricing across resellers , the City selected Savant Solutions for these infrastructure security services; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes and directs the City Manager to negotiate and execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in an amount not to exceed $205,000 annually, in a form approved by the City Attorney.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-212
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Project Sentinel for Fiscal Year 2026 in a Not-to-Exceed Amount of $180,000 to Provide Mediation, Arbitration, and Education Services Related to the Residential Rent Stabilization and Tenant Protection Ordinance and Mobilehome Space Rent Stabilization Ordinance
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) to authorize the City Manager to execute an agreement with Project Sentinel to provide mediation and arbitration services, administrative support, and outreach and educational services related to the Residential Rent Stabilization and Tenant Protection Ordinance (RRSO) and Mobilehome Space Rent Stabilization Ordinance (MRSO) in an amount not-to- exceed $180,000 for Fiscal Year 2026.
SUMMARY
As part of the RRSO, the City provides a mandatory mediation program with binding arbitration to resolve rent increase disputes for tenants of covered rental units. Project Sentinel currently administers the RRSO rent dispute resolution process, including providing mediation and arbitration services, administrative support, and outreach and education support. Project Sentinel has reliably provided these services for many years and their current contract with the City will expire on June 30, 2025.
The Project Sentinel agreement is paid from Rent Review Fund and funded by payments from the annual Residential Rent Stabilization Fee. The fee supports the administration of the RRSO, the Mobilehome Space Rent Stabilization Ordinance (MRSO), and the Tenant Relocation Assistance Ordinance (TRAO).
The Operating Budget will cover the cost associated with this contract with Project Sentinel. The total fiscal impact will be equal to the amount budgeted for FY 26, and there is no additional impact to the Rental Housing Program Fund.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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File #:CONS 25-212
Attachment II Resolution
CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
powered by Legistar™
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Project Sentinel for Fiscal Year 202 6 in an Amount Not -to-Exceed $180,000 to Provide Mediation, Arbitration, and Education Services Related to the Residential Rent Stabilization and Tenant Protection Ordinance and Mobilehome Space Rent Stabilization Ordinance
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) to authorize the City Manager to execute an agreement with Project Sentinel to provide mediation and arbitration services, administrative support, and outreach and educational services related to the Residential Rent Stabilization and Tenant Protection Ordinance (RRSO) and Mobilehome Space Rent Stabilization Ordinance (MRSO) in an amount not-to-exceed $180,000 for Fiscal Year 2026.
SUMMARY
As part of the RRSO, the City provides a mandatory mediation program with b inding arbitration to resolve rent increase disputes for tenants of covered rental units. Project Sentinel currently administers the RRSO rent dispute resolution process, including providing mediation and arbitration services, administrative support, and o utreach and education support. Project Sentinel has reliably provided these services for many years and their current contract with the City will expire on June 30, 2025.
The Project Sentinel agreement is paid from Rent Review Fund and funded by payments from the annual Residential Rent Stabilization Fee. The fee supports the administration of the RRSO, the Mobilehome Space Rent Stabilization Ordinance (MRSO), and the Tenant Relocation Assistance Ordinance (TRAO). The Operating Budget will cover the cost associated with this contract with Project Sentinel. The total fiscal impact will be equal to the amount budgeted for FY 26, and there is no additional impact to the Rental Housing Program Fund.
BACKGROUND
On June 19, 2019, the City Council approved adding Chapter 12 to the Hayward Municipal Code to adopt a new Residential Rent Stabilization and Tenant Protection Ordinance (RRSO) to mitigate displacement of Hayward residents. 1 Included in the RRSO is a mediation and binding arbitration program in which tenants living in units covered by the residential rent threshold provision of the ordinance (Section 12 -1.05) have access to free mediation and arbitration services such as when they receive a rent increase greater than five perce nt, a health or safety violation exists, there is a reduction in housing services, they do not receive a lawful notice of a rent increase, and they receive an increase in utility costs of more than one percent of their current rent and fail to provide supp orting documentation. The MRSO also includes an arbitration program. The City entered into agreements with Project Sentinel to support the City in its administration of the RRSO and MRSO since before FY 2018. Each year, staff provide a n RRSO implementation update to the Housing Policy & Resource Committee (HPRC), formerly known as the Homelessness-Housing Task Force (HHTF). The RRSO implementation update from the December 202 4 HPRC meeting provides a more detailed discussion of Project Sentinel’s role and the implementation of the RRSO.2
DISCUSSION
As part of the RRSO, the City provides a mandatory mediation program with binding arbitration to resolve rent increase disputes for tenants of covered rental units . Project Sentinel currently administers the me diation and arbitration program and provides educational workshops to advise tenants and landlords of their rights and responsibilities under the City ’s RRSO. A key component of the work Project Sentinel does to support the City’s implementation of the RRS O is ensuring that petitions move through the workflow within the timeframes established by the RRSO and contracting with a panel of mediators and arbitrators to provide services established under the RRSO and MRSO. The City has been in contract with Project Sentinel since before FY 2018, with their scope expanding in FY 2020 to account for the adoption of the new RRSO in July 2019.
Staff recommend the City Council adopt a resolution authorizing the City Manager to negotiate and execute an agreement with Project Sentinel to support the implementation of the RRSO and MRSO in FY 2026.
1 June 19, 2019 City Council Meeting Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=3985848&GUID=52D1B678-D6BB-401A-AB3C- 8990885C0CDD&Options=ID|Text|&Search=rent+stabilization
2 December 19, 2024, Housing Policy & Resource Committee Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=7059968&GUID=A2B4C93C-9FBC-4ACF-9CE1- B5DB354C03E0&Options=&Search=
ECONOMIC IMPACT
There is no immediate economic impact with consideration of this report.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Preserve, Protect, and Produce Housing.
This item is not specifically related to a project identified in the Strategic Roadmap. Staff are bringing forth this item because the contract with Project Sentinel is necessary for implementing the RRSO.
FISCAL IMPACT
There are sufficient funds budgeted in the proposed FY 2026 Operating Budget to cover the cost associated with this item, and there is no additional impact to the Rental Housing Program Fund.
PUBLIC CONT ACT
There has been no public comment related to this item.
NEXT STEPS
If this item is approved, staff will enter into an agreement with Project Sentinel to provide the services described in this report.
Prepared by: Ayush Patel, Management Analyst I
Recommended by: Sara Buizer, AICP, Director of Development Services Christina Morales, Deputy Director of Development Services
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH PROJECT SENTINEL IN AN AMOUNT NOT -TO-EXCEED $180,000 TO PROVIDE MEDIATION, ARBITRATION, AND EDUCATION
SERVICES RELATED TO THE RESIDENTIAL RENT STABILIZATION AND
TENANT PROTECTION ORDINANCE AND MOBILEHOME SPACE RENT
STABILIZATION ORDINANCE
WHEREAS, an Agreement with Project Sentinel since before 2018 was executed to administer the City’s Residential Rent Stabilization and Tenant Protection Ordinance (RRSO) and the Mobile home Space Rent Stabilization Ordinance (MRSO) and to provide administrative support, develop a curriculum and provide education regarding tenant a nd landlord rig hts and responsibilities, and mediation and arbitration services to resolve disputes regarding rent increases and health or safety violations; and
WHEREAS, there are sufficient funds budgeted in the proposed FY 202 6 Operating Budget to cover the cost associated with this agreement with no additional impact to the Rental Housing Program Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the City Manager to execute an Agreement for Fiscal Year 202 6 with Project Sentinel, in a form approved by the City Attorney, for a total not -to-exceed amount of $180,000.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-217
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept Up to $550,000 from the Keith Lacey Trust to be Used by the Hayward Animal Services Bureau for Community Animal Programs, to Provide Shelter Pets Veterinary Care, to Purchase a Shelter Animal Transport and Community Event Use Van, and to Supplement Shelter Improvement Projects
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept up to $550,000 from the Keith Lacey Trust, to be used by the Hayward Animal Services Bureau (HASB) to operate community focused animal programs aimed at keeping pets with their owner and reducing pet overpopulation, to provide shelter animals with veterinary care, to purchase a replacement van, and to supplement shelter improvement projects.
SUMMARY
HASB has been named as a beneficiary of a cash gift from the Keith Lacey Trust (the Trust). Pursuant to the Trust, one third of the Estate of Keith Lacey shall be distributed to “Hayward Animal Control” strictly for the rehabilitation of animals. A preliminary distribution of $200,000 has been ordered by the Superior Court of California, County of Alameda. On October 15, 2024, the City Council authorized the City Manager to accept up to $500,000 from the Keith Lacey Trust (Resolution #24-207). The HASB received a notice in April 2025 that there will be additional disbursements totaling between $315,000- $350,000, therefore requiring an additional authorization from City Council to accept the full disbursement.
HASB is proposing to use the donation towards the operation of community-focused animal programs, specifically for spay and neuter services and providing pet owners with financial assistance for veterinary care. HASB also proposes allocating a portion of the donation towards veterinary care for shelter animals to improve their quality of life and enhance their chances for adoption. Funds would also be dedicated to identified shelter improvement projects that enhance the quality of life for shelter animals. Additional funds would support these programs and projects, with HASB proposing to allocate funds for the purchase of a van for animal transport and use at community events. HASB plans to place donor recognition on any transport van acquired and to create the “Keith Lacey Memorial Fund” in his CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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File #:CONS 25-217
donor recognition on any transport van acquired and to create the “Keith Lacey Memorial Fund” in his honor.
The Trust has been informed of and approved of the proposed projects the City intends to utilize the donation towards, as more fully explained below.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
powered by Legistar™
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept up to $550,000 From the Keith Lacey Trust to be Used by the Hayward Animal Services Bureau for Community Animal Programs, to Provide Shelter Pets Veterinary Care, to Purchase a Shelter Animal Transport and Community Event Use Van, and to Supplement Shelter Improvement Projects
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to accept up to $550,000 from the Keith Lacey Trust, to be used by the Hayward Animal Services Bureau (HASB) to operate community focused animal programs aimed at keeping pets with their owner and reducing pet overpopulation, to provide shelter animals with veterinary care, to purchase a replacement van, and to supplement shelter improvement projects.
SUMMARY
The HASB has been named as a beneficiary of a cash gift from the Keith Lacey Trust (the Trust). Pursuant to the Trust, one third of the Estate of Keith Lacey shall be distributed to “Hayward Animal Control” strictly for the rehabilitation of animals. A preliminary distribution of $200,000 has been ordered by the Superior Court of California, County of Alameda. On October 15, 2024, the City Council authorized the City Manager to accept up to $500,000 from the Keith Lacey Trust (Resolution #24-207). The HASB received a notice in April 2025 that there will be additional disbursements totaling between $315,000- $350,000, therefore requiring an additional authorization from City Council to accept the full disbursement.
HASB is proposing to use the donation towards the operation of community-focused animal programs, specifically for spay and neuter services and providing pet owners with financial assistance for veterinary care. HASB also proposes allocating a portion of the donation towards veterinary care for shelter animals to improve their quality of life and enhance their chances for adoption. Funds would also be dedicated to identified shelter
improvement projects that enhance the quality of life for shelter animals. Additional funds would support these programs and projects, with HASB proposing to allocate funds for the purchase of a van for animal transport and use at community events. HASB plans to place donor recognition on any transport van acquired and to create the “Keith Lacey Memorial Fund” in his honor.
The Trust has been informed of and approved of the proposed projects the City intends to utilize the donation towards, as more fully explained below.
DISCUSSION
The HASB intends to use the funds donated by the Trust for the five following rehabilitative projects which focus on reducing the overpopulation of stray animals, the overcrowding of shelters, and providing animals the medical care and lifestyle they deserve. The HASB also proposes establishing a “Keith Lacey Memorial Fund” to honor Keith Lacey for his incredible gift.
(1) City’s Spay and Neuter Program
The City’s Spay and Neuter Programs are critical in reducing the number of animals entering shelters and living on the street. By offering affordable or even free sterilization services to pet owners, these programs help control the animal population at its source, preventing unplanned litters and reducing the burden on shelters. This not only alleviates overcrowding in shelters but also reduces euthanasia rates and promotes responsible pet ownership within the community. In essence, these programs serve as proactive measures to tackle the issue of pet overpopulation and its associated challenges. HASB proposes allocating a portion of the donation towards its low- cost spay and neuter voucher program for owned pets to offer a minimum of 200 free spay/neuter vouchers to Hayward dog owners and 200 free spay/neuter vouchers to Hayward cat owners.
(2) Low-Income Community Based Veterinary Care Assistance Program
The HASB proposes allocating a portion of the donation to fund a community based veterinary care assistance program for low-income Hayward pet owners. Community- based veterinary care and assistance programs that fund treatment of treatable medical conditions play a critical role in keeping pets and people together and preventing pets from entering shelters or being euthanized unnecessarily. HASB would seek to partner with local veterinarians to provide services. Upon application approval, a maximum amount of $1,500 for veterinary services would be made available per pet with a qualifying medical condition. Payments would be made directly to the veterinary service provider . Programs such as these ensure that pet owners facing financial difficulties can access lifesaving and humane medical treatment for their furry companions who need care. By subsidizing and in some cases fully covering the costs for care, these programs help alleviate the financial burden on pet owners, allowing them to provide necessary medical attention to their beloved pets without resorting to surrendering them to shelters, euthanizing them, or allowing them to suffer needlessly due to inability to afford treatment. Ultimately, these programs keep pets in their homes and contribute to strengthening the human-animal bond.
(3) Shelter Animal Veterinary Care
The HASB also proposes using the donation to fund veterinary care deemed necessary to improve the quality of life for shelter animals and enhance their chances of finding loving homes. HASB frequently receives animals requiring various levels of veterinary care. This care encompasses basic medical services and emergency treatments funded by general funds provided by the City. Additionally, we perform procedures essential for improving an animal's quality of life and enhancing their chances for adoption. Since most adopters may not be able to take a pet that needs expensive veterinary care, we provide additional treatments such as diagnostic testing, dental cleanings and extractions, mass removals, and orthopedic surgeries. Veterinary care provided beyond the legal holding period, as well as care that goes beyond basic treatment, is funded through generous donations made to HASB specifically for this purpose. Given the rising costs of veterinary services, we face challenging decisions about the extent of care we can offer, and which animals will receive it.
(4) Shelter Improvement Projects
HASB proposes allocating donation funding towards already identified shelter improvement projects that enhance the quality of life for shelter animals and improves their overall health and welfare by providing conditions conducive to good disease control and have a positive impact on their mental health. In FY 22, the City Council approved the allocation of $300,000 in ARPA funds for facility renovations in FY 24. However, the identified needs of the facility exceed the available funds. Facility needs have been prioritized, with the refurbishment of the flooring in a section of our dog kennels being the top priority. The additional funds will be allocated to refurbishing the flooring in other identified areas, further enhancing the environment for better disease control. Future funding may also support additional improvement projects, such as installing soundproofing materials in dog wards to reduce noise in the kennels and help alleviate stress and create a more welcoming environment for visitors. Improved facilities can attract more volunteers and potential adopters, leading to increased socialization and interaction for the animals. Overall, investing in shelter improvements creates a more conducive environment for the well-being of shelter animals, increasing their chances of adoption and ultimately improving their quality of life.
(5) Shelter Transport Van
The HASB currently uses a 1999 model pick-up truck with a shell for transporting shelter animals to and from our contract veterinarian, adoption partners, and for transporting supplies to community events. The HASB proposes an allocation of $80,000 towards the purchase of a van for animal transport and supply transportation to community events. The goal will be to purchase an electric van to align with the City Council’s strategic priorities.
Purchase of electric van will be dependent on the installation of a charging station at 16 Barnes Ct. The purchase of a van is important for several reasons: Firstly, a temperature- controlled van enhances the safety and comfort for animals being transported, ensuring that pets make it to their destination safely and consistent with best practices; and Secondly, it facilitates the logistics of transporting supplies to community events, allowing for more efficient organization and delivery of essential resources. Purchase of an electric van reduces carbon emissions, contributing to environmental sustainability and promoting eco-friendly practices in alignment with the City Council’s strategic priorities. HASB would recommend vehicle branding include recognition of Keith Lacey and his generous gift to Hayward’s shelter animals.
ECONOMIC IMPACT
This agenda item will have an economic impact on the residents of Hayward since it will enable HASB to provide free services to (1) pet owners wanting to spay/neuter their pets, and (2) low-income pet owners in need of urgent/treatable veterinary services. This agenda item will also save the city money with the purchase of an electric vehicle and contribute towards facility repairs that impact the wellbeing of shelter animals and maintain a welcoming environment for shelter visitors.
FISCAL IMPACT
The donation from the Estate of Keith Lacey will allow HASB to fund projects that support people and pets in our community as well as improve the quality of life for animals in the shelter. Funding community programs reduces the number of animals born that may end up in the shelter and keeps pets out of the shelter and with their families.
STRATEGIC ROADMAP
This agenda item supports the following City Council Strategic Priorities: Enhances Community Safety & Quality of Life; Confront Climate Crisis & Champion Environmental Justice; Invest in Infrastructure.
NEXT STEPS
If City Council approves, the City will send a copy of the approved Resolution to The Demiris Law Firm to accept and request the distribution of funds to be used as directed above.
Prepared by: Jennie Comstock, Animal Services Administrator
Recommended by: Bryan Matthews, Chief of Police
Approved by:
_____________________________________
Dr . Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_______
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT UP TO $550,000 FROM THE KEITH LACEY TRUST TO BE USED BY THE HAYWARD
ANIMAL SERVICES BUREAU FOR COMMUNITY ANIMAL PROGRAMS, TO
PROVIDE SHELTER PETS VETERINARY CARE, TO PURCHASE A SHELTER
ANIMAL TRANSPORT AND COMMUNITY EVENT USE VAN, AND TO
SUPPLEMENT SHELTER IMPROVEMENT PROJECTS
WHEREAS, the Hayward Animal Services Bureau has been named a beneficiary of a cash gift from the Keith Lacey Trust; and
WHEREAS, pursuant to the Trust, one-third of the Estate of Keith Lacey shall be distributed to “Hayward Animal Control” strictly for the rehabilitation of animals; and
WHEREAS, the Trust has proposed an initial distribution of the Estate in the amount of $200,000 to be made to Hayward Animal Services Bureau; and
WHEREAS, the Executor of the Estate estimates there to be an additional gift to be made to Hayward Animal Services Bureau of up to $350,000 upon liquidation of remaining property and assets; and
WHEREAS, this resolution will replace and supersede Resolution #24 -207 which authorized accepting up to $500,000 in donations from the Keith Lacey Trust; and
WHEREAS, the Hayward Animal Services Bureau proposes that donated funds be allocated to five key rehabilitative projects. These include efforts to reduce stray animal overpopulation, alleviate shelter overcrowding, provide medical care and a s upportive environment for shelter animals, and purchase a van for safe animal transport and community event use; and
WHEREAS, the Hayward Animal Services Bureau plans to place donor recognition on any transport van acquired and create the “Keith Lacey Memorial Fund” in his honor.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept up to $550,000 from the Keith Lacey Trust to be used by the Hayward Animal Services Bureau.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ________________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-223
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Resources for Community Development in Connection with the State of California Affordable Housing and Sustainable Communities (AHSC) Program; and Finding that the Action is Exempt from CEQA Review
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to Negotiate and Execute A Non-Applicant agreement with Resources for Community Development or its affiliates in connection with The California Affordable Housing Sustainable Communities notice of funding availability and that certain Disposition Development and Loan Agreement, as amended, between RCD GP IV, LLC and Parcel Group 8, L.P. and making specified findings in association with a Government Code Section 65913.4 exemption from the California Environmental Quality Act.
SUMMARY
On June 28, 2022, the City Council authorized the City Manager to negotiate and execute a Disposition Development and Loan Agreement (DDLA) and related documents, with Resources for Community Development (Developer) for the transfer of the affordable housing segment of Parcel Group 8 to develop new affordable housing and rehabilitate existing units and found the project is consistent with prior California Environmental Quality Act (CEQA) determinations. Since the execution of the DDA, staff and the Developer have been working collaboratively to prepare the site for development and secure financing for the project. The Developer is preparing to submit an application for AHSC fundings due on May 28, 2025 which, if successful, provides financing for the development of affordable housing, rehabilitation of existing housing on Parcel Group 8 and provides financing for transportation improvements and amenities constructed by public agencies. The development of such improvements and amenities by the City will make the Developer’s application for AHSC funding meet certain application thresholds and increase its competitiveness. Staff has been working with the developer to identify projects that support a competitive application. If successful, the City would be reimbursed up to $3 million dollars for the infrastructure improvements surrounding Parcel Group 8. As a non-applicant, the City must enter into a non-applicant agreement with the Developer to demonstrate that it meets the required experience and to be eligible for the funds. Staff recommends entering into a non-applicant agreement with the Developer to support the Developer’s AHSC application and to fund infrastructure CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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File #:CONS 25-223
agreement with the Developer to support the Developer’s AHSC application and to fund infrastructure improvements surrounding Parcel Group 8.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
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DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Resources for Community Development in Connection with the State of California Affordable Housing and Sustainable Communities (AHSC) Program; and Finding that the Action is Exempt from CEQA Review.
RECOMMENDATION
That the Council adopts a resolution (Attachment II) authorizing the City Manager to Negotiate and Execute A Non-Applicant agreement with Resources for Community Development or its affiliates in connection with The California Affordable Housing Sustainable Communities notice of funding availability and that certain Disposition Development and Loan Agreement, as amended, between RCD GP IV, LLC and Parcel Group 8, L.P. and finding that the action is exempt from the California Environmental Quality Act.
SUMMARY
On June 28, 2022, the City Council authorized the City Manager to negotiate and execute a Disposition Development and Loan Agreement (DDLA) and related documents, with Resources for Community Development (Developer) for the transfer of the affordable housing segment of Parcel Group 8 to develop new affordable housing and rehabilitate existing units and found the project is consistent with prior California Environmental Quality Act (CEQA) determinations. Since the execution of the DDA, staff and the Developer have been working collaboratively to prepare the site for development and secure financing for the project. The Developer is preparing to submit an application for AHSC fundings due on May 28, 2025 which, if successful, provides financing for the development of affordable housing, rehabilitation of existing housing on Parcel Group 8 and provides financing for transportation improvements and amenities constructed by public agencies. The development of such improvements and amenities by the City will make the Developer’s application for AHSC funding meet certain application thresholds and increase its competitiveness. Staff has been working with the developer to identify projects that support a competitive application. If successful, the City would be reimbursed up to $3 million dollars for the infrastructure improvements surrounding Parcel Group 8. As a non-applicant, the City must enter into a non-applicant agreement with the Developer to demonstrate that it meets the required
experience and to be eligible for the funds. Staff recommends entering into a non-applicant agreement with the Developer to support the Developer’s AHSC application and to fund infrastructure improvements surrounding Parcel Group 8.
BACKGROUND
The City of Hayward entered into a Purchase and Sale Agreement (PSA) with Caltrans in January 2016 to acquire 10 parcel groups comprised of properties acquired by Caltrans for the State Route 238 expansion project. Caltrans has transferred those properties to the City subject to the City managing the disposition and development of these former State Route 238 parcel groups with the goals of removing blight, enhancing community involvement in the development process, and creating economic and public benefits, such as job generating uses and trails and parks.
Between 2019-2022, City staff worked with the community to develop a vision and approach to the development for Parcel Group 8. This included outreach efforts with the Parcel Group 8 neighborhood, Castro Valley Municipal Advisory Council, the existing Bridge Court tenants, Eden Area Municipal Advisory Council, Grove Way Neighborhood Association, Eden Area Community Land Trust, Supervisor Miley’s Office, Alameda County Housing and Community Development Departments, Hayward Area Recreation and Park District, and the private and nonprofit development community. Based on this extensive community and stakeholder feedback, staff developed an approach to the development of Parcel Group 8 to subdivide Parcel Group 8 into three major segments and move forward with three distinct community and development processes as follows:
1. Affordable Housing Segment – Engage RCD, a nonprofit developer, to build much-needed affordable housing on the Bridge Court/Grove Way properties that minimizes displacement of existing residential tenants.
2. Open Space Segment – Facilitate an open space dedication to HARD for expansion of Carlos Bee Park.
3. Market Rate Middle Segment – Solicit private developer interest in a lower density market rate housing and trail expansion project consistent with the County Housing Element in order to address neighborhood traffic concerns and satisfy the Caltrans purchase price.
Caltrans agreed to authorize the separate and independent subdivision and development of the three distinct segments described above and, on September 15, 2020, the City Council memorialized that the proposed affordable housing development and open space dedication for Parcel Group 8 satisfies the City’s park dedication and affordable housing obligations for any new housing proposed on the Market Rate Middle Segment.
On June 28, 2022, the City Council authorized the City Manager to negotiate and execute a Disposition Development and Loan Agreement (DDA) and related documents, with Developer for the transfer of specified properties and for the development of new affordable housing and rehabilitation of units for affordable housing and found the project is consistent with prior California Environmental Quality Act (CEQA) determinations. The DDA was executed by the City Manager.
On February 20, 2024, the City Council authorized an amendment to the DDA to extend the required close of escrow date from December 31, 2024 to December 31, 2026 and revise the number and size of units in the development plan.
DISCUSSION
Since the execution of the DDLA, staff and the Developer have been working collaboratively to prepare the site for development and secure financing for the project. Key activities have included:
Evaluating competitiveness and applying for various state funding Performed environmental testing
Obtaining a grant for removal of equipment associated with a former gas station on the property.
Monitoring market conditions.
The Developer is preparing to submit an application for AHSC fundings due on May 28, 2025.
A successful application will provide financing for the development of affordable housing and rehabilitation of existing housing on Parcel Group 8 and can be utilized for financing transportation improvements and amenities constructed by public agencies. The development of such improvements and amenities will make the Developer’s application for AHSC funding meet certain application thresholds and increase its competitiveness. The AHSC program funds projects that implement land-use, housing, transportation, and agricultural land preservation practices that reduce greenhouse gas (GHG) emissions. A component of the grant application would fund infrastructure in the public right of way adjacent to the site (e.g. sidewalks). Under the application, the City would be reimbursed up to $3 million to complete the following infrastructure improvements:
More than 2,000 feet of continuous safe and accessible walkway on 4th Street, Valley Street, Russell Way, D Street and Rockaway Lane. Addition of a new 1,000 foot sidewalk where none currently exists on Western Boulevard from Peralta St to Simon St
The addition of transit signal priority (TSP) equipment at ten intersections: Foothill and Grove, Foothill and Hazel, Foothill and City Center, Foothill and A St, Foothill and B
St, Foothill and C St, Foothill and D St, Mission and Sunset, Mission and A St and A St and Main St, which would result in TSP signals for one consecutive lane mile. Consists of eight new bus shelters throughout the Project Area on Main St & B St, A St & Alice St, Mission Blvd & Sunset St (2 ea), Foothill Blvd & Grove Way, C St & Main St, Mission Blvd & Grace St (2 ea).
These improvements fall within the project area of the development, are needed within the City and are needed to be eligible for the grant.
In order for the City to be reimbursed for these costs under the grant, the City must enter into a non-applicant agreement with the developer and demonstrate compliance with experience requirements. Staff recommend entering into a non-applicant agreement with the developer to secure funds to reimburse the City for infrastructure improvements and support the Developer’s application for funding the development of 82 units of affordable housing and rehabilitation of existing housing on Parcel Group 8.
Environmental Review
Pursuant to the California Environmental Quality Act (Public Resources Code Sections 21000 et seq.) ("CEQA") and its implementing guidelines, the authorization and execution of the Non- Applicant Agreement with the Developer is exempt from environmental review pursuant to Section 15061(b)(3) of the CEQA Guidelines since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. If the infrastructure projects described above are undertaken by the City, they will be subject to environmental review at the appropriate time. .
ECONOMIC IMPACT
The proposed development would have a positive economic benefit in that it would result in development of a currently vacant site with new residential units and rehabilitate existing units that require infrastructure investment, and this would beautify the site and increase surrounding property values. The proposed development is expected to provide 82 new affordable housing units and seven rehabilitated units. Development of the project is also expected to generate temporary construction jobs and an estimated 33 permanent jobs.
The Developer is attempting to leverage the City’s investment in their project to secure funding from the County, the State, and private sources. The project is attempting to leverage approximately $84 million dollars.
Additionally, social research indicates that access to affordable housing can improve education outcomes, increase health and well-being, boost economic activity, and lower the costs for state and local governments to provide emergency housing, mental health crisis services, emergency medical care, and other services to assist the homeless or families and individuals with a housing crisis. The rent for affordable housing is relative to income levels
versus market prices which reduces rent burden. This increases available income to pay for other basic needs or save for other financial goals such as furthering education or homeownership. Stabilizing housing costs can be the first step to creating opportunities for personal economic advancement.
FISCAL IMPACT
The estimated $3 million would fully fund the listed infrastructure improvements so there is no direct fiscal impact on the City’s General Fund.
STRATEGIC ROADMAP
The proposed project supports the Strategic Priorities of Preserve, Protect, and Preserve Housing for All, as well as of Grow the Economy, and specifically, relates to the implementation of the following project:
Project EP11: Continue to work on Route 238 Corridor lands disposition and development.
NEXT STEPS
Following Council approval, the City Manager will execute a Non -Applicant Agreement with Resources for Community Development in connection with the State of California Affordable Housing and Sustainable Communities (AHSC) Program .
Prepared by: Christina Morales, Deputy Director of Development Services
Recommended by: Sara Buizer, Director of Development Services
Approved by:
____________________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25 –_______
Introduced by Council Member______________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIAT E AND
EXECUTE A NON -APPLICANT AGRE EMENT WITH RESOURCES FOR
COMMUNITY DEVELOPMEN T OR ITS AFFILIATES IN CONNECTION WITH
THE CALIFORNIA AFFOR DABLE HOUSING SUSTAINABLE COMMUNITIES
NOTICE OF FUNDING AVAILABILITY AND THAT CERTAIN DISPOSITION
DEVELOPMENT AND LOAN AGREEMENT, AS AMENDED, BETWEEN RCD GP IV LLC AND PARCEL GROUP 8, L.P. AND FINDING THAT THE ACTION IS
EXEMPT FROM REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
WHEREAS, the City of Hayward entered into a Purchase and Sale Agreement (PSA) with Caltrans in January 2016 to acquire 10 parcel groups comprised of properties acquired by Caltrans for the State Route 238 expansion project; and
WHEREAS, Caltrans granted the properties to the City in trust pursuant to State Route 238 Local Alternative Transportation Improvement Program (Government Code Sections 14528.6 and 14528.65); and
WHEREAS, Caltrans has transferred those properties to the City subj ect to the City managing the disposition and development of these former State Route 238 parcel groups with the goals of removing blight, enhancing community involvement in the development process, and creating economic and public benefits, such as job gen erating uses and trails and parks; and
WHEREAS, a s the City sells or transfers particular parcels, the City is obligated to repay Caltrans the negotiated purchase prices for the various parcel groups under the PSA ; and
WHEREAS, under Government Code Section 54221(f)(1)(A) "exempt surplus land" is defined to include surplus land that is transferred pursuant to Government Code Section 37364; and
ATTACHMENT II
WHEREAS, under Government Code Section 37364, whenever a City determines that its property can be used for th e provision of affordable housing to families of low or moderate income as defined in Health & Safety Code Section 50093, and that the use is in the City's best interest, the City may sell or otherwise convey the property under whatever terms and conditions it deems appropriate as long as at least 80% of the area of the property being disposed is used for the development of housing, and that at least 40% of the total housing units are restricted to low and very low incomes as specified under Government Code Section 37364(c-d); and
WHEREAS, at least 80% of the developable area of geographically clustered Parcel Group 8 will be used for the generation of housing, and at least 40% of the residential units will be affordable as specified under Government Code Section 37364(c-d); and
WHEREAS, the production and rehabilitation of affordable housing in a comprehensive manner over Parcel Group 8 housing properties is in the best interest of the City as it allows the housing to be built in an expedient manner with project components that are nearly shovel ready and as it avoids detrimental impacts often associated with the concentration of poverty and provides the greatest economic, social, and education opportunities to all residents of Hayward regardless of income; and
WHEREAS, on February 8, 2022, the Council declared the Parcel Group 8 properties "exempt surplus land" because the land will be transferred to provide affordable housing pursuant to Government Code Section 37364, as the sale of these parcels for the generation of housing is in the City's best interest as set forth in adopted Resolution 22-037; and
WHEREAS, on March 1, 2022, the State of California Housing and Community Development Department sent a letter to the City finding that Parcel Group 8 prop erties qualify as "exempt surplus land" under Government Code section 54221 (f)(1), consistent with the City's adopted resolution 22-037; and
WHEREAS, on September 15, 2019 , the Council authorized the City Manager to negotiate and enter into an Exclusive N egotiating Rights Agreement (ENRA) with the proposed Resources for Community Development (RCD) , the developer's predecessor in interest; and
WHEREAS, after significant due diligence and site planning efforts, RCD successfully completed the obligations under the ENRA and on June 28, 2022, the City Council authorized the City Manager to negotiate and execute a Disposition Development and Loan Agreement for the development of a portion of the Parcel Group 8 parcels (the “Property”). RCD GP IV, LLC, a Calif ornia limited liability company (the "Company") and Parcel Group 8, L.P., a California limited partnership (the "Partnership") (collectively, the “Developer”) and the City entered into a Disposition, Development and Loan Agreement (the “Original DDA”); and
ATTACHMENT II
WHEREAS, the City Council approved an amendment to the Original DDA on the same date as this Resolution (as amended, the “DDA”); and
WHEREAS, the DDA contemplates the City will convey the Property to the Company to enable the Partnership to: (1) acquire a leasehold interest in 1.54 acres of property which are located within the City of Hayward and is vacant land (the "City Housing Parcels"); (2) acquire a fee interest in approximately 0.82 acres which are located within unincorporated Alameda County, which contain existing improvements (the "County Housing Parcel"); (3) develop 82 units of multifamily rental affordable housing on the City Housing Parcels (the “City Parcel Improvements”; and (4) rehabilitate existing improvements and develop other improvements on the County Housing Parcels (the “County Parcel Improvements); and
WHEREAS, in order to finance the development of the City Parcel Improvements and the County Parcel Improvements, the sponsor of the Company and Partnership, Resources for Community Development (“RCD”) is applying for Affordable Housing Sustainable Communities (the “AHSC”) funding fro m the California Department of Housing and Community Development (“HCD”) through HCD’s Round 9 Notice of Availability of Funding for AHSC funds, dated March 25, 2025 (the “NOFA”); and
WHEREAS, in addition to financing the City Parcel Improvements and the County Parcel Improvements, the AHSC funds can be utilized for financing transportation improvements and amenities constructed by public agencies and the development of such improvements and amenities will make RCD’s application for AHSC funding meet certain application thresholds and increase its competitiveness; and
WHEREAS, the City desires to cooperate in RCD’s AHSC application and enter into a non- applicant cooperation agreement with RCD (the “AHSC Agreement”), where the City will be able to provide its experience for certain transportation improvements and amenities, including sidewalk, transits signal priority equipment, and new bus shelters, in exchange for Up to $3 Million in grant funding that will finance such improvements and/or amenities (“AHSC Grant Funds”).
NOW, THEREFORE, BE IT RESOLVED that the City Council finds that the above recitals are true and correct and have served, as the basis for the approvals set forth below.
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to negotiate and execute the AHSC Agreement in order to access and utilize the AHSC Grant Funds and to facilitate the use of other AHSC funding for the City Parcel Improvements and the County Parcel Improvements.
ATTACHMENT II
BE IT FURTHER RESOLVED, the City Council finds and determines that authorization and execution of the AHSC Agreement with RCD is exempt from environmental review pursuant to Section 15061(b)(3) of the CEQA Guidelines since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. If public infrastructure projects are undertaken by the City, they will be subject to environmental review at the appropriate time.
BE IT FURTHE R RESOLVED, that the City Manager or designee shall execute such other instruments, and take any and all other action, as may be reasonbly necessary to accept, access and utilize the AHSC grant funds.
IN COUNCIL, HAYWARD, CALIFORNIA_________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
ATTEST:_____________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-228
DATE: May 20, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Adopt a Resolution Accepting the Resignation of Commissioner Marhya Kelsch from the Library Commission, Effective Immediately
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) accepting the resignation of Commissioner Marhya Kelsch, effective immediately.
SUMMARY
Commissioner Marhya Kelsch was appointed to the Library Commission on January 23, 2024. Marhya Kelsch’sresignation becomes effective immediately, per her resignation letter on file with the City Clerk’s office.
Ms. Marhya Kelsch’s vacated position may be filled as part of the annual appointment process for the City’s appointed officials to commissions.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 1
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DATE: May 20, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Adopt a Resolution Accepting the Resignation of Commissioner Marhya Kelsch from the Library Commission, Effective Immediately
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) accepting the resignation of Commissioner Marhya Kelsch, effective immediately.
SUMMARY AND DISCUSSION
Commissioner Marhya Kelsch was appointed to the Library Commission on January 23, 2024.
Marhya Kelsch’s resignation becomes effective immediately, per her resignation letter on file with the City Clerk’s office.
Ms. Marhya Kelsch’s vacated position may be filled as part of the annual appointment process for the City’s appointed officials to commissions.
STRATEGIC ROADMAP
The agenda item is a routine operational item and does not relate to one of the City Council’s Strategic Initiatives.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
________________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-______
Introduced by Council Member ______________
RESOLUTION ACCEPTING THE RESIGNATION OF MS. MARHYA KELSCH FROM
THE LIBRARY COMMISSION
WHEREAS, Ms. Marhya Kelsch was appointed to the Library Commission on January 23, 2024; and
WHEREAS, Ms. Marhya Kelsch submitted a letter of resignation on May 6, 2025.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the Council hereby accepts the resignation of Ms. Mahya Kelsch; and commend s her for her service to the City.
IN CITY COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: CITY COUNCIL MEMBERS:
MAYOR:
NOES: CITY COUNCIL MEMBERS:
ABSTAIN: CITY COUNCIL MEMBERS:
ABSENT: CITY COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-230
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT
Adopt a Resolution Authorizing the City Manager to: (1) Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County Sheriff’sOffice; and to (2) Execute Agreement(s) With Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras for Up to Ten (10) Years With Not-to-Exceed Total Expenditures $4,000,000 Over the Ten -Year Period
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $162,360 in awarded FEMA State Homeland Security Program grant funding from the Alameda County Sheriff’s Office.
It is also recommended that Council adopts another resolution (Attachment III) to execute an agreement (s) with Flock Safety for the purchase of additional Automated License Plate Reader (ALPR) cameras for up to a ten-year-period in a total amount not to exceed $4,000,000.
Any future request to expand the ALPR program beyond the current scope will require Council approval.
This resolution will replace and supersede Resolution #24-049 to ensure program continuity.
SUMMARY
The State Homeland Security Program (SHSP), funded by FEMA, supports emergency preparedness at the state and local levels. In California, Cal OES distributes SHSP funds to counties. From its SHSP award, the Alameda County Sheriff’s Office allocated $162,360 to the Hayward Police Department to expand its Automated License Plate Reader (ALPR) program. The expansion aims to enhance terrorism response, improve real-time alerts for flagged vehicles, and boost overall crime prevention. Hayward PD has already seen success with its existing ALPR network, supporting dozens of arrests and recoveries, and aiding in a homicide suspect's apprehension. Nationally, ALPR systems have been linked to significant crime reductions.
The Hayward Police Department currently maintains a contract with Flock Safety to operate and support CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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a network of 64 Automated License Plate Reader (ALPR) cameras. This agreement, effective from December 2024 through December 2026, has a total value of $271,660.27. Prior to this, the Department entered into several agreements with Flock Safety beginning in 2022, which were subsequently consolidated into the current contract. These earlier agreements, now expired, totaled $349,028.63 in cumulative expenditures.
Starting in Fiscal Year 2026, the projected annual cost to maintain and operate the existing 64-camera network will be approximately $202,000. The proposed system expansion, which will add approximately 30 additional cameras funded by the SHSP grant, is expected to incur an annual cost of up to $162,360. In addition to equipment and service fees, the Department incurs a $300 per camera annual cost to retain ALPR data for investigatory and evidentiary purposes for one year. With a combined network of 94 cameras, the total cost of data retention will be $28,200 per year.
Taking all elements into account-the base contract for existing cameras, the cost of the proposed expansion, and the data retention fees-the estimated total annual expenditure is approximately $392,560.
To ensure operational flexibility and account for potential repairs, camera replacements, or unforeseen service needs, HPD would likely be using a maximum of $400,000 per year, for a total not-to-exceed amount of $4,000,000 for up to a 10 year time period.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution FEMA
Attachment III Resolution Flock Safety
CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
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DATE: May 20, 2025
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to: (1) Accept and Appropriate $162,360 in Awarded FEMA State Homeland Security Program Grant Funding from the Alameda County Sheriff’s Office; and (2) Execute Agreement(s) With Flock Safety for the Purchase of Additional Automated License Plate Reader Cameras for up to ten (10) Years With Total Expenditures Not to Exceed $4,000,000 Over the Ten-Year Period.
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $162,360 in awarded FEMA State Homeland Security Program grant funding from the Alameda County Sheriff’s Office.
It is also recommended that Council adopts another resolution (Attachment III) to execute an agreement(s) with Flock Safety for the purchase of additional Automated License Plate Reader (ALPR) cameras for up to a ten-year-period in a total amount not to exceed $4,000,000.
Any future request to expand the ALPR program beyond the current scope will require Council approval. This resolution will replace and supersede Resolution #24-049 to ensure program continuity.
SUMMARY
The State Homeland Security Program (SHSP), funded by FEMA, supports emergency preparedness at the state and local levels. In California, Cal OES distributes SHSP funds to counties. From its SHSP award, the Alameda County Sheriff’s Office allocated $162,360 to the Hayward Police Department to expand its Automated License Plate Reader (ALPR) program.
The expansion aims to enhance terrorism response, improve real-time alerts for flagged vehicles, and boost overall crime prevention. Hayward PD has already seen success with its existing ALPR network, supporting dozens of arrests and recoveries, and aiding in a homicide suspect's apprehension. Nationally, ALPR systems have been linked to significant crime reductions.
The Hayward Police Department currently maintains a contract with Flock Safety to operate and support a network of 64 Automated License Plate Reader (ALPR) cameras.
This agreement, effective from December 2024 through December 2026, has a total value of $271,660.27. Prior to this, the Department entered into several agreements with Flock Safety beginning in 2022, which were subsequently consolidated into the current contract.
These earlier agreements, now expired, totaled $349,028.63 in cumulative expenditures.
Starting in Fiscal Year 2026, the projected annual cost to maintain and operate the existing 64-camera network will be approximately $202,000. The proposed system expansion, which will add approximately 30 additional cameras funded by the SHSP grant, is expected to incur an annual cost of up to $162,360. In addition to equipment and service fees, the Department incurs a $300 per camera annual cost to retain ALPR data for investigatory and evidentiary purposes for one year. With a combined network of 94 cameras, the total cost of data retention will be $28,200 per year.
Taking all elements into account—the base contract for existing cameras, the cost of the proposed expansion, and the data retention fees—the estimated total annual expenditure is approximately $392,560. To ensure operational flexibility and account for potential repairs, camera replacements, or unforeseen service needs, HPD would likely be using a maximum of $400,000 per year, for a total not-to-exceed amount of $4,000,000 for up to a 10 year time period.
BACKGROUND AND DISCUSSION
The State Homeland Security Program (SHSP) is a FEMA-funded grant program designed to support state and local efforts in preparing for disasters, terrorist threats, and large-scale emergencies. In California, these funds are allocated by Cal OES to counties, which then distribute resources to strengthen local emergency preparedness.
From its SHSP award, the Alameda County Sheriff’s Office has allocated $162,360 to the Hayward Police Department. These funds will be used to expand the Department’s Automated License Plate Reader (ALPR) program by adding approximately 30 new cameras to its existing Flock Safety camera network. These cameras will be strategically placed at key ingress and egress points across the city, particularly along major regional transportation routes, including I-880, I-580, I-238, and SR 92. The deployment of these cameras will enhance the City’s terrorism response capabilities and provide real-time alerts for vehicles flagged in the National Crime Information Center (NCIC).
During the May 6, 2025 City Council meeting, a concern was raised about the potential use of Automated License Plate Reader (ALPR) cameras for immigration enforcement. While Flock Safety’s integration with the National Crime Information Center (NCIC) enables real-time alerts, immigration-related alerts are disabled for all customers in California—including the City of Hayward—in accordance with state law. Additionally, no demographic data is collected using ALPR cameras and none of the data collected is shared with federal immigration agencies.
The Hayward Police Department has established clear policies to ensure ALPR technology is not used for immigration enforcement. Policy 429: Automated License Plate Readers governs the use of ALPR systems and restricts their application to legitimate law enforcement purposes, such as identifying stolen vehicles or locating suspects in criminal investigations.
Access to ALPR data is limited to authorized personnel, and all usage is logged and subject to audit to ensure compliance.
Furthermore, HPD Policy 415: Immigration Violations explicitly prohibits officers from inquiring into an individual's immigration status for the purpose of immigration enforcement.
The policy bars detaining individuals solely based on civil immigration violations or related civil warrants. HPD does not honor immigration detainers from federal agencies unless accompanied by a judicial warrant or a probable cause determination. Despite conversations at the federal level, the HPD’s policies related to immigration violations have not changed.
The City of Hayward has also publicly reaffirmed that its employees, including members of the Police Department, do not engage in the enforcement of federal immigration laws. This reflects the City’s commitment to providing equal protection and service to all community members, regardless of immigration status.
Hayward PD started its ALPR program in mid-2022 and built out the network in four phases:
20 cameras in mid-2022, nine in late 2022, 22 in mid-2024, and 13 in early 2025. The planned expansion aims to address identified gaps or “holes” in the current ALPR network. These gaps occur when individuals in stolen vehicles enter or leave Hayward without being captured by the existing cameras. Filling these gaps will significantly aid investigations of stolen vehicles, crimes against persons, terrorism-related activities, and other law enforcement efforts. This expansion will improve regional security and coordination, as Hayward PD collaborates with multiple other agencies.
In 2023 when the first 29 ALPR cameras were brand new to Hayward PD, the City of Hayward experienced 2,454 motor vehicle thefts. The following year (2024), motor vehicle thefts dropped to 2,183 (an 11.05% reduction from the year before.) After installing 35 additional ALPR cameras by early 2025, year to date as of May 7th 2025, the City of Hayward has experienced a 48.27% reduction in motor vehicle thefts in comparison to 2024 (433 in 2025, versus 837 in 2024.)
Table 1: Vehicle Theft Trends (2021–2025 YTD)
Year Reported Thefts % Change from Prior Year
2021 1,620 –
2022 1,709 ↑5.5%
2023 2,454 ↑43.6%
2024 2,183 ↓11.0%
2025 (YTD as of May 7) 433 ↓48.3% vs. May 7, 2024 YTD
Context: The sharp increase in vehicle thefts beginning in 2023 may be attributed to two key factors:
Widespread security vulnerabilities in certain Kia and Hyundai models, which made them easy targets for theft using simple tools and methods widely circulated via social media.
A shift in prosecutorial practices resulted in certain auto theft offenses being handled through citations rather than custodial arrests or formal charging. This change may have reduced the perceived consequences for offenders, potentially impacting deterrence and contributing to the increase in vehicle thefts.
In 2021 and 2022, Hayward PD recovered 806 and 801 stolen vehicles respectively. In 2023 when the ALPR program was new and had 29 cameras, recoveries rose to 1,143. In 2024, while thefts dropped by 271 incidents (a decrease of 11.05%), Hayward PD still recovered 1,080 stolen vehicles, only 63 less than the year before.
Table 2: Stolen Vehicle Recoveries (2021–2024)
Year Vehicles Recovered % Change from 2021
2021 806 –
2022 801 ↓0.6%
2023 1,143 ↑41.8%
2024 1,080 ↑34.0%
Prior to implementing ALPR cameras in Hayward, there were 105 vehicle theft arrests in 2021. After installing ALPR cameras in 2022, arrests increased to 119 and peaked at 120 in 2023, demonstrating the initial impact of enhanced investigative capabilities. In 2024, arrests declined slightly to 110. This reduction may be due in part to a modest decrease in vehicle thefts that year, as seen in Table 1.
Table 3: Stolen Vehicle Arrests (2021–2024)
Year Arrests % Change from 2021
2021 105 –
2022 119 ↑13.3%
2023 120 ↑14.3%
2024 110 ↑4.8%
Between January and March 2025, Hayward PD responded to 961 incidents involving vehicle theft or attempted theft—an average of over 11 incidents per day. From February 2023 to February 2024, the City’s existing ALPR network directly contributed to the safe apprehension of a homicide suspect in May 2023. This incident occurred on May 11, 2023, and involved the shooting death of a pregnant female and the near fatal shooting of the father of her unborn child. During the initial response to this shooting, HPD Officers were able to identify a vehicle associated with the responsible subject and, within minutes, they learned the vehicle was captured by an HPD Flock Safety ALPR camera as it traveled westbound over the San Mateo bridge. This critical piece of information led directly to the discovery of the responsible subject’s address, the recovery of critical evidence (including the vehicle), and ultimately the safe apprehension of the responsible subject within days of this shooting incident.
Nationally, cities have reported up to a 70% reduction in crime in areas with ALPR networks.
Flock Safety’s ALPR systems provide 24/7 monitoring, high-resolution imagery, and advanced search capabilities to support law enforcement investigations. While some Flock products also feature sound capture capabilities—triggered by sounds such as gunfire, tire screeching, and fireworks—this technology will not be included in Hayward’s current or planned ALPR network expansion. The identified ALPRs have a license plate capture accuracy rate of 97% and contribute to identifying over one billion vehicles involved in crimes nationwide each month.
The planned camera expansion will enhance Hayward’s regional security, investigative capacity, and law enforcement coordination. The Department currently shares ALPR data with 10 Alameda County agencies and more than 26 agencies in the greater Bay Area, fostering inter-agency collaboration that strengthens public safety throughout the region.
Since mid-2022, Hayward PD has expanded its ALPR network in four phases: 20 cameras in mid-2022, nine in late 2022, 22 in mid-2024, and 13 in early 2025. Total compensation to Flock Safety for these cameras through December 2024 was $349,028.63. In December 2024, the Department consolidated all prior agreements into a single co-termed contract valued at $271,660.27. Beginning in Fiscal Year 2026, the projected annual cost to operate and maintain the existing 64-camera network will be approximately $202,000.
With the newly awarded SHSP funds, the Department plans to install approximately 30 additional cameras. The grant will cover the first year of the two-year agreement, with the second year funded by the City’s General Fund. In addition, to support evidentiary and investigatory use of ALPR data, the Department plans to retain camera footage for one year at a cost of $300 per camera. For a combined total of 94 cameras, annual data retention expenses will be $28,200. Altogether, the annual cost to maintain the current network, operate the expanded camera system, and retain captured data is estimated at $392,560. To provide operational flexibility for unforeseen repairs, replacements, or other service needs, staff recommends rounding the maximum authorized annual expenditure to $400,000.
Staff is requesting Council authorization to continue contracting with the vendor for up to ten years. This long-term authority ensures program continuity and facilitates proactive budgeting and planning. Over the full ten-year term, total expenditures under all agreements with Flock Safety shall not exceed $4,000,000. This resolutions will replace and supersede Resolution No. 24-049 to reflect updated funding authorizations. Any future request to expand the ALPR network beyond the current scope will be brought back to Council for approval.
FISCAL IMPACT
The purchase planned using the SHSP grant will not immediately impact the General Fund, as the awarded funds will cover the first year of the new ALPR camera agreement. However, there will be ongoing General Fund obligations for future years. The Police Department has established a new Capital Improvement Project in Fund 405 to track the ALPR program’s expansion and fiscal impacts beginning in FY 2026. The proposed expansion would create an
additional annual funding requirement of up to $162,360, totaling up to $400,000 per year for all agreements with Flock Safety. Over a ten-year period, the total cost of all agreements with Flock Safety will not exceed $4,000,000.
STRATEGIC ROADMAP
While this agenda item does not directly support one of its 27 enumerated projects, the SHSP Grant and expansion of the City’s ALPR program would further the Strategic Priority of Enhancing Community Safety and Quality of Life by increasing crime solvability rates and aiding officers in combatting in-progress crimes.
NEXT STEPS
If the Council authorizes this action, staff will execute a subrecipient agreement with Alameda County Sheriff’s Office, appropriate the funding into the Police Department’s budget, execute an agreement with Flock Safety for additional ALPR cameras, and administer the grant per the terms and conditions of the agreement.
Prepared by: Laura Gomez, Senior Management Analyst
Recommended by: Bryan Matthews, Chief of Police
Approved by:
____________________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _____
RESOLUTION AUTHORIZI NG THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $162,360 IN AWARDED FEMA STA TE HOMELAND SECURITY PROGRAM GRANT FUNDIN G FROM THE ALAMEDA C OUNTY SHERIFF’S OFFICE
WHEREAS, the Federal Emergency Management Agency (FEMA), through the State Homeland Security Program (SHSP), provides grant funding to enhance emergency preparedness and response capabilities; and
WHEREAS, the Alameda County Sheriff’s Office, acting as the regional administrator of SHSP funds, has allocated $162,360 to the City of Hayward for the expansion of its Automated License Plate Reader (ALPR) program; and
WHEREAS, the ALPR expansion will enhance terrorism response, improve real -time alerts for flagged vehicles, and strengthen overall public safety efforts within the City of Hayward.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to accept and appropriate $162,360 in SHSP grant funding awarded by the Alameda County Sheriff’s Office.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ____
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENT(S) WITH FLOCK SAFETY FOR AUTOMATED LICENSE PLATE READER CAMERAS FOR UP TO TEN (10) YEARS WITH TOTAL EXPENDITURES NOT TO EXCEED $4,000,000 OVER THE TEN-YEAR PERIOD
WHEREAS, the City of Hayward currently contracts with Flock Safety for sixty-four Automated License Plate Reader (ALPR) cameras, and intends to expand the network by approximately thirty additional cameras; and
WHEREAS, the ALPR expansion is a key component of the City's public safety strategy, supporting real-time vehicle alerts, investigative capacity, and regional law enforcement coordination; and
WHEREAS, the City of Hayward seeks to enter into agreement(s) with Flock Safety for the purchase of ALPR cameras for up to ten (10) years with a total expenditure amount not to exceed $4,000,000 over the ten-year period; and
WHEREAS, any future request to further expand the ALPR program beyond the current scope shall require additional City Council approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute agreement(s) with Flock Safety for the purchase of ALPR cameras for up to ten (10) years with a total expenditure amount not to exceed $4,000,000 over the ten-year period.
ATTACHMENT III
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 25-019
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT
Universal Residential Design: Introduce an Ordinance Amending the Hayward Municipal Code to Add Article 9, Chapter 9 (Building Regulations), Establishing Universal Residential Design and Visitability Standards, and Finding the Amendments Categorically Exempt from CEQA Review Pursuant to Section 15061(b)(3) of the CEQA Guidelines
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) supporting the proposed amendments to Chapter 9, Article 9 of the Hayward Municipal Code, and introduces an Ordinance (Attachment III) amending the Hayward Municipal Code for the establishment of a Universal Residential Design program for the City of Hayward, and finds the action categorically exempt from CEQA review pursuant to Section 15061(b)(3) of the CEQA Guidelines.
SUMMARY
As part of the 6th Cycle Housing Element (2023-2031) and in alignment with the implementation strategies outlined in the Hayward 2040 General Plan, the City is committed to developing and implementing Universal Design Guidelines that promote accessibility for individuals of all ages and abilities. To fulfill this commitment, staff has drafted a new Universal Design Ordinance, which would apply to all new single-family, duplex, and townhome developments in the City, consistent with similar approaches adopted by other jurisdictions across California. The proposed Ordinance includes the following provisions:
· All new single-family, duplex, and townhome developments must be designed to accommodate Universal Design features, which can be installed during construction or at a later date, as needed. · Projects proposing five (5) or more new single-family, duplex, and townhome units must be designed to meet Visitability requirements in at least 50% of the units. · All new single-family, duplex, and townhome developments receiving City funding assistance must include Universal Design features in at least 50% of the units, with 100% of the units designed to meet Visitability requirements.
· Waivers and exceptions to the Ordinance will be allowed under certain circumstances, including CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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extreme financial hardship, site topography, the conversion or creation of residential units within an existing building, the development of new Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs), and the creation of new affordable housing.
Under the California Building Code (CBC), which sets the accessibility requirements for new residential construction, the City is somewhat limited in adopting accessibility standards that exceed CBC provisions.
However, the City can strengthen accessibility requirements within the broader context of building design for residential development. As part of the Ordinance adoption, staff is proposing to amend Chapter 9 (Building Regulations) of the Hayward Municipal Code to add Article 9 (Universal Design). This amendment would enable the City to achieve its goal of establishing Universal Design guidelines, while promoting new housing that is inclusive and accessible to all ages and abilities.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Ordinance
Attachment IV Summary of Other Universal Design Ordinances CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
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DATE: May 20, 2025
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Universal Residential Design: Introduce an Ordinance Amending the Hayward Municipal Code to add Article 9, Chapter 9 (Building Regulations), establishing Universal Residential Design and Visitability Standards, and finding the Amendments Categorically Exempt from CEQA Review Pursuant to Section 15061(b)(3) of the CEQA Guidelines
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) supporting the proposed amendments to Chapter 9, Article 9 of the Hayward Municipal Code , and introduces an Ordinance (Attachment III) amending the Hayward Municipal Code for the establishment of a Universal Residential Design program for the City of Hayward, and finds the action categorically exempt from CEQA review pursuant to Section 15061(b)(3) of the CEQA Guidelines.
SUMMARY
As part of the 6th Cycle Housing Element (2023-2031) and in alignment with the implementation strategies outlined in the Hayward 2040 General Plan, the City is committed to developing and implementing Universal Design Guidelines that promote accessibility for individuals of all ages and abilities. To fulfill this commitment, staff has drafted a new Universal Design Ordinance, which would apply to all new single-family, duplex, and townhome developments in the City, consistent with similar approaches adopted by other jurisdictions across California. The proposed Ordinance includes the following provisions:
All new single-family, duplex, and townhome developments must be designed to accommodate Universal Design features, which can be installed during construction or at a later date, as needed.
Projects proposing five (5) or more new single-family, duplex, and townhome units must be designed to meet Visitability requirements in at least 50% of the units. All new single-family, duplex, and townhome developments receiving City funding assistance must include Universal Design features in at least 50% of the units, with 100% of the units designed to meet Visitability requirements.
Waivers and exceptions to the Ordinance will be allowed under certain circumstances, including extreme financial hardship, site topography, the conversion or creation of residential units within an existing building, the development of new Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs), and the creation of new affordable housing.
Under the California Building Code (CBC), which sets the accessibility requirements for new residential construction, the City is somewhat limited in adopting accessibility standards that exceed CBC provisions. However, the City can strengthen accessibility requirements within the broader context of building design for residential development. As part of the Ordinance adoption, staff is proposing to amend Chapter 9 (Building Regulations) of the Hayward Municipal Code to add Article 9 (Universal Design). This amendment would enable the City to achieve its goal of establishing Universal Design guidelines, while promoting new housing that is inclusive and accessible to all ages and abilities.
BACKGROUND
The City of Hayward is a diverse community comprising individuals of various backgrounds, lifestyles, family structures, and income levels. Many residents also have specific housing needs. State law requires the City to address the needs of certain special populations, including seniors, persons with disabilities, large families with children, female-headed households, and individuals experiencing homelessness. Meeting the needs of these groups requires a comprehensive range of housing strategies and supportive services. These priorities were emphasized in the City’s recently completed Displacement Study and incorporated into the 6th Cycle Housing Element1, which was certified by the State in 2023 and integrated into the Hayward 2040 General Plan2.
One of the strategies identified in the Housing Element is the development of Universal Design Guidelines for the City of Hayward. Universal design focuses on making walkways, streetscapes, and public environments more accessible and navigable for individuals of all ages and abilities. As advances in health care enable people with disabilities to live longer and the aging population continues to grow, universal design practices that promote health, safety, and accessibility are increasingly essential. These approaches help cities plan for a broader range of needs, including the most marginalized and vulnerable members of Hayward.
Implementing universal design can present challenges, such as perceived cost, resistance to change, regulatory conflicts, and limited awareness or expertise. Despite these obstacles, universal design offers significant benefits: it reduces the need for costly and inefficient retrofits, supports sustainable development, enables residents to age in place, and fosters more inclusive and equitable living environments.
Accessibility and Universal Design. Accessibility, as defined in the California Building Code (CBC), refers to "the combination of various elements in a building, facility, site, or area, or
1 Hayward Housing Element: https://www.hayward-ca.gov/your-government/documents/planning-documents 2 Hayward General Plan: https://www.hayward2040generalplan.com/node/307
a portion thereof, which allows access, circulation, and full use of the building and facilities by persons with disabilities in compliance with this code." More broadly, accessibility encompasses services and facilities that are designed or modified to be usable by individuals of all abilities.
Universal Design is a design principle aimed at making products, components, and the physical environment more usable by as many people as possible, including those with varying levels of ability, and with little or no additional cost.
The Americans with Disabilities Act (ADA) outlines federal requirements for disabled access, particularly as they apply to the built environment. The ADA, enacted in 1990, prohibits discrimination against individuals with disabilities in all areas of public life, including employment, transportation, and both public and private spaces open to the general public. The ADA establishes minimum design standards for non-residential buildings and public and common-use areas within residential construction, specifically through the 2010 ADA Standards for Accessible Design.
While the California Building Code (CBC) incorporates these ADA Standards, local agencies are responsible for enforcing the CBC but do not have jurisdiction over federal ADA law.
Furthermore, they do not have the authority to modify ADA’s requirements.
California Building Code. California's Building Code (CBC) is outlined in Title 24 of the California Code of Regulations (CCR)3. Title 24 includes 13 separate parts, such as the California Building Code, Electrical Code, Mechanical Code, and Green Building Code, among others. CBC Chapter 11B is written to conform with the federal Americans with Disabilities Act (ADA). Except for certain building occupancies subject to state agency enforcement, such as schools and hospitals, the CBC must be enforced by local governments for all construction projects.
Accessibility requirements for residential projects are specified in CBC Chapters 11A (for private development projects) and 11B (for publicly funded housing projects). Chapter 11A applies to apartment buildings with three or more units and condominiums with four or more units. However, not all units within a development are considered “covered units” and, therefore, are not required to meet these requirements. Specifically, units that are not on the ground floor or are not accessible by an elevator or ramp are not classified as “covered units.” While the CBC addresses accessibility for most multi-family developments, it does not impose accessibility requirements on most single-family, duplex, or townhome developments, unless they are built with public funding.
The CBC mandates that all covered units in a project be designed as "adaptable," which is defined in the Building Code as being "designed with elements and spaces that allow the unit to be adapted or adjusted to accommodate the user." In essence, there is no requirement for covered units to be fully accessible to persons with disabilities at the time of construction; rather, the units must be designed in a way that they can easily be modified or adapted to accommodate individuals with disabilities requiring accessible features.
These design elements include an accessible route to and through the unit, wider doors and
3 California Building Code: https://www.dgs.ca.gov/bsc/codes
maneuvering clearances, special door hardware, appropriate kitchen and bathroom layouts, backing for grab bars, and receptacle and switch/control heights that are adjustable. These features must be incorporated into the design to allow accommodations to be made, as needed, by an occupant.
While these standards are generally less stringent than commercial design standards, they are intended to ensure basic usability for homeowners or tenants with disabilities. The CBC provides flexibility in meeting these requirements, offering multiple options (e.g., a bathtub with a handheld shower or a roll-in shower, and a kitchen with lower-height counters or a pull-out breadboard-type work surface).
Limits on CBC Amendments. In Hayward, the California Building Code (CBC) is adopted into the Hayward Municipal Code (HMC) by reference, with limited local amendments. State law establishes the authority and framework for local amendments to Title 24, specifying that such amendments may only be adopted to address specific local topographic, geographic, or climatic conditions. Furthermore, findings supporting these amendments must be explicitly required when incorporated into a local ordinance.
Since the proposed Universal Design Ordinance cannot reasonably be linked to topographic, geographic, or climatic conditions, the City cannot adopt it as a mandatory building code requirement under the CBC. Therefore, staff is proposing that the Universal Design Ordinance be adopted separately as a design requirement in Article 9, Chapter 9 of the Hayward Municipal Code. This approach would allow the City to enforce the ordinance outside of the scope of Title 24 CBC.
Hayward Displacement Study. In April 2021, the City of Hayward completed a Displacement Study4 that established a framework for policymakers, community stakeholders, and residents to better understand the type and extent of residential displacement occurring in the city. This displacement has been largely driven by the unprecedented housing pressures experienced throughout the Bay Area over the past decade.
Among the groups most significantly impacted by displacement is the senior population. As the number of older adults in both Hayward and Alameda County continues to grow, many senior residents face unique challenges that increase their risk of displacement. In particular, limited accessibility and the high cost of retrofitting existing homes often prevent seniors from remaining in their residences as they age.
Stable, accessible housing plays a critical role in allowing seniors to age in place, which is strongly linked to improved mental and physical health outcomes. In response, City staff recommend the adoption of Universal Design guidelines to expand accessibility options.
These guidelines would help ensure that more housing is designed or modified to meet the evolving needs of senior residents, reducing the likelihood of displacement and supporting long-term community stability.
4 Hayward Displacement Study: https://www.hayward-ca.gov/documents/city-hayward-displacement-study
Nationwide Surveys. In addition to the City’s Displacement Study, numerous nationwide surveys highlight the growing need for housing units that incorporate universal design features. According to the Centers for Disease Control and Prevention (CDC), approximately 28.7% of U.S. adults aged 18 and older reported having some form of disability in 2022, totaling over 70 million individuals. These disabilities include mobility, cognition, hearing, vision, and self-care limitations. Furthermore, 12.2% of U.S. adults experience serious difficulty walking or climbing stairs, indicating that a significant portion of the population faces mobility challenges. This includes 43.9% of adults aged 65 and older, many of whom experience severe limitations in one or more functional areas.
Research also suggests that over the lifespan of a typical housing unit, between 25% and 60% of those units will house a disabled person. Additionally, between 53% and 91% will have a disabled visitor at some point during the unit's lifetime.
Further, studies show that a significant majority of older adults prefer to remain in their current homes as they age. For example, a 2000 AARP survey found that 90% of individuals aged 65 and older expressed a desire to stay in their homes for as long as possible.
Similarly, a 2021 AARP survey revealed that two-thirds of adults aged 50 and older wish to remain in their current home and community. Implementing Universal Residential Design features—such as no-step entries, wider doorways, and accessible bathrooms—enables individuals to live independently and safely in their homes for longer periods.
Universal Residential Design standards create homes that are accessible and comfortable for people of all ages and abilities. This inclusivity also supports multigenerational living arrangements, where families of varying ages and physical abilities can coexist harmoniously. The proposed amendments to the Hayward Municipal Code (HMC) to establish Universal Design and Visitability requirements will address these needs and expand accessibility in single-family, duplex, and triplex projects throughout the City.
Housing Policy and Resource Committee. On September 19, 2024, the Housing Policy and Resource Committee5 held a work session to review and provide input on key policy questions related to the proposed Universal Design Ordinance. The Committee expressed support for requiring Universal Design standards in 100% of all new single-family housing projects in Hayward. Additionally, the Committee endorsed the inclusion of a "visitability" requirement to ensure that first-floor areas of new homes are accessible to residents with disabilities.
The Committee also recommended that the City adopt best practices from other jurisdictions and supported the creation of a list of exemptions or waivers, allowing staff to review requests on a case-by-case basis. Furthermore, the Committee advocated for incentives to encourage small projects to incorporate Universal Design features, even in cases where they might otherwise be exempt.
Following the Housing Policy and Resource Committee work session, staff engaged in further discussions with the Building Industry Association of Northern California and disability rights advocates from Community Resources for Independent Living to refine the
5 Housing Policy and Resource Committee Meeting:
https://hayward.legistar.com/MeetingDetail.aspx?ID=1228822&GUID=7F2FF5CA-E19E-43A1-806F-8E762003E950&Options=info|&Search=
draft Universal Design Ordinance. Staff also consulted with the State’s Housing and Community Development (HCD) Department for additional feedback and policy guidance.
While the Housing and Community Development (HCD) Department supported the draft Ordinance, they advised staff to ensure the Ordinance provides sufficient flexibility, allowing homebuilders to comply without the need for formal requests for waivers or exceptions. In response to feedback from the Committee, community stakeholders, and HCD, staff revised the draft to include flexible compliance options. These changes are designed to streamline the process, avoid lengthy reviews, and minimize financial burdens that could delay new housing construction. Staff believes that the revised Ordinance, as currently proposed, strikes a balanced approach by preserving the original intent while mitigating unnecessary administrative challenges during implementation.
Hayward 2040 General Plan. The proposed Universal Design Ordinance aligns with the Hayward 2040 General Plan6, which outlines a community-based vision for the future of Hayward. The General Plan sets forth goals, policies, and implementation programs to help the City and the broader Hayward community achieve that vision. As the City’s overarching planning document, the General Plan provides a comprehensive blueprint for growth and development by establishing land use policies citywide.
Additionally, the recently certified Housing Element offers updated policy guidance, reflecting the City’s commitment to improving access to safe, high-quality housing for residents across all income levels, with an emphasis on sustainability and environmental stewardship. Strategies to achieve these goals include promoting a diversity of housing types, enhancing the feasibility of developing underutilized sites, and focusing new housing near transit and employment centers. The Housing Element also outlines the City’s plan for removing barriers to housing production, addressing the housing shortage, and ensuring that the City meets its “fair share” of affordable and market-rate housing.
To support this effort, the City developed a Housing Plan that sets forth the goals and policies required to meet the needs of both current and future residents. The adoption of Universal Design guidelines is identified as a key policy within the Housing Plan and also supports several other goals and policies of the Hayward 2040 General Plan, including:
• Housing Goal H-5: Provide housing choices that serve the needs of special needs populations, including seniors, homeless, female-headed households, large families, and persons with disabilities, including developmental disabilities. • Housing Policy 5.8: Universal Design Standards: The City shall implement universal design standards or guidelines that promote accessibility for everyone regardless of age or physical ability.
• HQL-6 Goal: Create neighborhoods that enable residents to remain in their homes and live healthy, productive lives as they age.
• HQL-6.1: Aging in Place: The City shall promote community health, safety, and neighborhood cohesiveness by supporting housing and neighborhood amenities that allow residents to age in place.
6 Hayward 2040 General Plan: https://www.hayward-ca.gov/2040-General-Plan
• HQL-6.3: Range of Housing for Seniors: The City shall facilitate the development of a range of housing types, including affordable housing, multi-generational housing, independent living, and assisted living for Hayward seniors. • HQL-6.5: Universal Design: The City shall promote the use of Universal Design Principles in new construction and rehabilitation of housing to improve accessibility for seniors.
DISCUSSION
When reviewing opportunities to expand accessibility requirements for residential development, it is important to recognize that accessibility and disability encompass a broad range of needs among individuals. For instance, not all people with disabilities use wheelchairs, meaning that a roll-in shower may not always be the most suitable or desirable feature for every unit or occupant. Therefore, it is essential that the Ordinance offers flexibility and a range of options that align with universal design principles, ensuring that new dwellings are designed to accommodate people of all ages and abilities.
To provide a regulatory framework for Universal Design and assist cities in developing local programs, the State has adopted a model ordinance along with a related checklist.
These resources can serve as valuable guides when creating and implementing local accessibility programs.
Universal Design Ordinance. In 2002, the State adopted AB 2787, which authorized the Department of Housing and Community Development (HCD) to develop guidelines and a model ordinance for local jurisdictions to use in new for-sale residential construction incorporating universal design principles. In response, HCD developed the Model Universal Design Ordinance7, and jurisdictions are given the option to adopt a local ordinance that is in substantial conformance with, or “substantially similar” to, the Model Ordinance.
The Model Ordinance applies specifically to single-family, duplex, or triplex units (or combinations thereof), excluding custom-built homes, and does not overlap with the accessibility requirements for multi-family developments with more than three units, as outlined in the California Building Code (CBC).
The “substantially similar” requirement means that any locally adopted ordinance must address a similar range of project types, such as buildings with three or fewer units, while excluding larger multi-family projects that are already required to include accessibility features in compliance with the CBC.
Staff reviewed the State’s Model Ordinance, as well as “substantially similar” ordinances from ten other jurisdictions in California, which are summarized in Attachment IV. The range of features listed in these ordinances includes widely accepted universal design recommendations, such as step-free entries, minimum doorway and passageway widths, bathtubs and showers designed for accessibility, switches and receptacles positioned at heights that do not require standing or bending, non-slip flooring, accessible appliances,
7 HCD Universal Design Model Ordinance:
https://www.hcd.ca.gov/building-standards/state-housing-law-program/universal-design-model-ordinance
single-handle faucets, pull-out shelves, closets with adjustable height rails, and accessible workspaces.
In nearby jurisdictions, the City of Dublin8 and the City of Fremont9 have adopted “substantially similar” versions of the State’s Model Ordinance, taking an approach that requires only a “mandate to offer” these features to prospective buyers, with the installation costs borne by the buyer. The City of Alameda10 also adopted and recently updated their Universal Design Ordinance, which is considered “substantially similar” to the State’s Model Ordinance. In Hayward, staff is proposing a similar “mandate to offer” approach for new homes, similar to the Ordinance the City of Alameda adopted. This approach acknowledges that Universal Design upgrades may result in minor increases to construction costs, and some requirements, such as wider hallways or step-free entries, could be challenging to implement on certain sites due to adjacent grade variations.
In addition to universal design, many cities have incorporated a "visitability" requirement, which is also included in the City’s draft Ordinance and discussed in greater detail below.
Universal Design Checklist. AB 1400, codified as Health and Safety Code Section 17959.6, was adopted by the State in 2003 and required the Department of Housing and Community Development (HCD) to develop guidelines and adopt a Universal Design Checklist. This checklist must be provided by the developer to the buyer of any new for-sale residential housing development. However, there is currently no obligation for developers to submit the checklist to the City for compliance verification.
The checklist informs the buyer of the universal accessibility features that would make the home’s entrance, interior routes of travel, bathrooms, and kitchen areas more usable for everyone, including persons with disabilities. The list of items is generally consistent with features outlined in the California Building Code (CBC). The developer must indicate whether the feature is standard, limited, optional, or unavailable, and if available, the buyer must notify the developer during the construction process if they wish to purchase the feature.
Although staff does not believes that every new custom or single-family home should be required to provide this checklist for approval prior to obtaining building permits, the draft Ordinance does include a requirement stating: “Any residential development that includes an on-site sales office, where buyers may purchase a unit prior to completion, must offer buyers the opportunity to select and purchase additional universal design features from a pre- approved list of offered features.” Applicants have the option to develop their own checklist or use the State’s Model Checklist11, which is available to download online at no cost.
To ensure compliance, the developer would be required to prepare a brochure or checklist detailing the universal design features, including pricing information, for review and approval by the City before the issuance of building permits. Staff believes that having the applicant prepare this list, based on the availability of universal design features, will reduce the
8 Dublin Universal Design Ordinance: https://www.codepublishing.com/CA/Dublin/html/Dublin07/Dublin0790.html 9 Fremont Universal Design Ordinance: https://www.codepublishing.com/CA/Fremont/html/Fremont15/Fremont1567.html 10 Alameda Universal Design Ordinance: https://library.municode.com/ca/alameda/codes/code_of_ordinances?nodeId=CHXXXDERE_ARTIZODIRE_30-18UNREDE 11 Model Universal Design Checklist: https://www.hcd.ca.gov/building-standards/state-housing-law-program/universal-design-model-ordinance
administrative burden for City staff and eliminate the “one-size-fits-all” approach, which may be challenging for some developments.
Visitability Requirement. The concept of "visitability" in new residential construction has gained momentum nationwide over the past three decades. Visitability refers to single-family housing designed in a way that makes it accessible for individuals with disabilities to live in or visit. A house is considered visitable when it meets the following basic requirements:
One zero-step entrance;
Doorways with at least 32 inches of clear passage space and hallways with at least 36 inches of clear passage;
One bathroom or powder room on the main floor accessible by wheelchair, with reinforced walls to support the addition of grab bars;
Raised electrical outlets and lowered climate control and light switches; and Levered door handles and single-lever kitchen and bathroom faucets.
Visitability focuses on accommodations that a guest would use, such as a ground-floor entrance, a first-floor bathroom, and wider hallways, rather than features intended for residents who may need additional accessibility features. Many cities that have incorporated visitability requirements in their Universal Design Ordinances have also included waivers or exceptions when compliance is not feasible.
Given the growing need for more accessible dwelling units for both residents and visitors, staff has included a visitability requirement in the draft Ordinance. This would mandate that projects proposing five (5) or more new dwelling units include at least 50% of the units as visitable. The proposed 50% threshold offers flexibility to developers to determine which home sites are best suited to accommodate this requirement, particularly on sites with steep topography or geologic hazards, while ensuring that at least half of the new units provide expanded accessibility.
Exceptions. While the overall goal of adopting a Universal Design Ordinance is to increase the number of housing units accessible to people of all ages and abilities, every jurisdiction surveyed has identified exceptions where strict compliance could negatively impact housing construction. Specifically, cities have included exceptions for economic hardships, potential construction delays, and challenging site topography that may render the construction of certain units difficult or cost-prohibitive. As currently proposed, staff has included the following exceptions within the draft Ordinance:
Rehabilitation or expansion of an existing residential unit; Reconstruction of a residential unit destroyed by fire or natural disaster; Accessory or junior dwelling units;
Addition of four (4) or fewer residential units to or within an existing structure; Addition of four (4) or fewer new residential units above a ground-floor commercial space or a parking structure that does not include an elevator; and Any residential structure constructed with a primary entry above grade, such as when the primary entry is located over a lower level of the dwelling, subterranean parking, or elevated due to the structure’s location in a designated floodplain.
Staff notes that the list of exceptions noted above are similar to those allowed by other jurisdictions and enable the City to maintain compliance with recently adopted State legislation, including the Housing Accountability Act and Housing Crisis Act12.
Waivers. In addition to the list of exceptions provided above, staff is also proposing a list of waivers be included in the Ordinance for projects that meet specific criteria. Similar to California's Density Bonus Law, waivers are modifications or reductions in development standards that would otherwise make it physically impossible to construct a project. Waivers ensure that projects can proceed as intended without unnecessary delays. As currently proposed, staff recommends that the Development Services Director or their designee, or the highest approving body when part of a planning entitlement application, consider granting a waiver to any of the provisions of the Ordinance if they can make one (1) or more of the following findings:
The requested waiver is necessary to make the required findings for project approval; The requested waiver is necessary to support the provision of affordable housing units;
The requested waiver is necessary to avoid undue and substantial financial hardship caused by topographical conditions on the site, the size or configuration of the site, other site constraints, or legal constraints, and equivalent facilitation is not available; or
The requested waiver is necessary to avoid a conflict with adopted local, regional, state, or federal regulations.
Staff believes that the proposed list of waivers is reasonable and aligns with waivers included by other cities, without creating an undue burden for applicants. Additionally, processing and evaluating these requests administratively on a case-by-case basis, rather than through a separate, lengthy public hearing process, will save applicants both time and money and help prevent construction delays.
Enforcement and Annual Reporting. While some California cities have adopted their own ordinances requiring Universal Design for new single-family, duplex, triplex, and townhome developments, many cities have taken a "mandatory to offer" approach. This approach requires developers to provide documentation to the City that Universal Design options were offered to homebuyers prior to purchase, in accordance with AB 1400. To minimize the resources required to administer the program and verify compliance, the draft Ordinance mandates that all single-family dwellings be designed to accommodate Universal Design features unless the projects receive public funding assistance from the City in the form of land donations, direct monetary assistance and/or loans.
As currently proposed, the Ordinance requires applicants to submit a brochure or checklist to the Chief Building Official detailing the Universal Design features offered as part of a new home purchase prior to the issuance of building permits. Additionally, staff believes the Visitability requirement could be verified by the Planning Division early in the project entitlement process, ensuring an efficient and effective approach that integrates seamlessly
12 Housing Accountability Act and Housing Crisis Act: https://www.hcd.ca.gov/planning-and-community-development/accountability-and-enforcement
into the existing development review process. Failure to provide this information in a timely manner may result in delays in permit issuance and/or enforcement action by the City’s Code Enforcement Division.
In response to feedback from the Building Industry Association and to help track progress towards program implementation, staff has added an annual reporting requirement to the Ordinance. This report will be included in the City’s Annual Housing Progress Report and will provide an opportunity for the City Council to recommend any necessary changes or revisions to the Ordinance.
Density Bonus Incentives for Universal Design. In January 2023, the City updated its Density Bonus Ordinance to align with recent State legislation and to further incentivize the production of affordable housing. As part of this update, a 5% increase to the baseline density was approved for new housing developments that accommodate certain target populations, including projects that incorporate Universal Design features in more than 20% of the units.
Although the City has not yet received a Density Bonus application for a project proposing Universal Design features, staff is not recommending any additional changes to the recently adopted Density Bonus Ordinance. Staff believes the additional 5% density bonus currently offered to projects will help offset the slightly increased construction costs associated with implementing these features.
Staff will continue to monitor the number of density bonus applications that propose Universal Design features and may propose amendments to the Density Bonus Ordinance in the future to further incentivize the inclusion of Universal Design, if necessary.
ENVIRONMENTAL REVIEW
Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the “general rule” exemption, CEQA exempts activities that can be shown with certainty to have no possibility of causing a significant effect on the environment. Additionally, this Ordinance is not considered a “project” under Section 15378 of the CEQA Guidelines because it constitutes an administrative activity that does not result in a physical change to the environment. The proposed amendments to the Hayward Municipal Code primarily outline the process by which development applications are reviewed and do not promote physical development.
Therefore, this Ordinance is exempt from CEQA under the general rule, which applies only to projects that have the potential to cause a significant environmental impact. For these reasons, it can be concluded with certainty that this Ordinance will not have a significant effect on the environment.
SUSTAINABILITY FEATURES
The proposed Ordinance and text amendments will not directly result in new development.
However, any future development carried out under these regulations will be subject to the Reach Code, the California Building Code, and any other applicable sustainability-related regulations.
ECONOMIC IMPACT
There is no significant economic impact associated with the creation of the Universal Design Ordinance. However, developers and future homeowners may incur minimal financial costs when incorporating Universal Design features into new construction. That said, staff anticipates that for certain target populations, such as seniors and individuals with disabilities, there could be long-term financial benefits. These benefits may include reduced living and moving expenses, as these residents would not need to retrofit their current home or relocate due to physical or accessibility limitations.
FISCAL IMPACT
No fiscal impact to the City’s General Fund is anticipated as a result of the Amendment to the Hayward Municipal Code to accommodate Universal Design. However, additional staff resources may be required in the future to support the implementation of the program. Once the Ordinance is enacted, staff will monitor its impact on resources and will provide an update to the City Council after the first year of implementation.
STRATEGIC ROADMAP
This agenda item supports the City Council’s Strategic Roadmap Priorities to Preserve, Protect, and Produce Housing for All and aligns with the implementation of the following project:
Encourage Housing Production For All: Adopt Universal Design Guidelines for Accessible Housing.
PUBLIC CONTACT
Housing Element Outreach. Between August 2021 and August 2022, the City’s Housing Team—comprising staff from both the Planning and Housing Divisions—conducted extensive community outreach as part of the development and certification of the City’s 6th Cycle Housing Element, which includes a commitment to develop Universal Design Guidelines.
Outreach efforts included focus group discussions with Community Resources for Independent Living, interviews with nearly 400 Hayward residents regarding their priorities for housing policy, a social media campaign, multiple community workshops, and the creation of bilingual materials to encourage broad community participation throughout the Housing Element update process. The Universal Design Ordinance is one of several programs identified for near-term implementation in 2025.
Targeted Stakeholder Outreach. Between July 2024 and April 2025, City staff conducted targeted outreach meetings with key community stakeholders, including the Building Industry Association of Northern California and Community Resources for Independent Living, to gather feedback on the proposed policies related to the development of a Universal Design Ordinance in the City.
State’s Housing and Community Development Review. In late March 2025, City staff submitted the draft Universal Design Ordinance to the California Department of Housing
and Community Development (HCD) for review and feedback. On April 17, 2025, City staff held a virtual meeting with HCD representatives to discuss the proposed Ordinance and confirm its consistency with State law, including the Housing Accountability Act and the Housing Crisis Act. HCD staff expressed general support for the draft Ordinance and recommended that the City continue to monitor the program after adoption to ensure the regulations do not inadvertently hinder housing production.
As noted above, staff has incorporated a requirement for annual reporting and program evaluation as part of the City’s Annual Housing Progress Report, which is submitted to the State by April 1 of each calendar year.
Additionally, a Notice of Public Hearing was published in The Daily Review on May 9, 2025 and a Stack article to promote this Ordinance was sent electronically to Hayward subscribers in early May. To date, staff has not received any public correspondence regarding the proposed project.
NEXT STEPS
If approved, the Ordinance will return to the City Council for a second reading on the consent calendar on May 27, 2025. If adopted at that meeting, the Ordinance will take effect 30 days thereafter, and the accompanying Resolution will take effect upon adoption of the Ordinance.
Following adoption, staff will notify the California Department of Housing and Community Development (HCD) to confirm completion of the required actions and ensure the City remains in compliance with State law. In addition, staff will work over the next few months to develop supplemental handouts that explain the Universal Design Ordinance program and update the City’s webpage to provide additional resources for applicants and homeowners.
Prepared by: Jeremy Lochirco, Planning Manager
Recommended by: Sara Buizer, AICP, Development Services Director
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_______
Introduced by City Council Member _________________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAYWARD MAKING
FINDINGS IN SUPPORT OF AMENDMENTS TO THE HAYWARD MUNICIPAL CODE TO ADD ARTICLE 9 OF CHAPTER 9 (BUILDING REGULATIONS) TO
ESTABLISH UNIVERSAL RESIDENTIAL DESIGN AND VISITABILITY STANDARDS FOR THE CITY OF HAYWARD; FINDING THAT THE ACTION IS EXEMPT FROM CEQA REVIEW PURSUANT TO SECTION 15061(b)(3) OF THE
CEQA GUIDELINES
WHEREAS, since 1990, Hayward’s population has grown by 44 percent and the City has become increasingly diverse. From 2000 to 2019, older adults aged 65+ increased by 35 percent in Hayward and currently make up approximately 27% of all homeowners. Adults aged 35-64 also grew by 27 percent, marking a steady increase of median age of 31.9 in 2000, to 35.5 in 2019; and
WHEREAS, according to a survey by Healthy Alameda County between 2019-2023, approximately 23.5% of veterans in Hayward , including 10.2% of the entire population of Hayward, identifies as being a person with a disability; and
WHEREAS, incorporating Universal Design principles establish a proactive approach towards creating inclusive and accessible environments and products that provide equitable access for everyone, regardless of age or ability; and
WHEREAS, providing housing choices that serve the needs of special needs populations, including seniors, homeless, female -headed households, large families, and persons with disabilities, including developmental disabilities is a goal of the City’s recently certified Housing Element and the Hayward 2040 General Plan; and
WHEREAS, the certified Housing Element includes several goals and policies, including Policy 5.8, which requires the City develop Universal Design guidelines that promote accessibility for everyone regardless of age or physical ability; and
WHEREAS, the City Council’s Strategic Roadmap include s a priority to Preserve, Protect, and Produce Housing for All, including the adoption of Universal Design Guidelines for Accessible Housing (HB8); and
WHEREAS, on September 19 , 202 4, the Housing Policy and Resource Committee held a work session to discuss several proposed policies for the creation of a new Universal Residential Design Ordinance , including a dding a visitability requirement, for new single- family, duplex and triplex development in the City of Hayward; and
WHEREAS, between July 2024 and April 2025 , City staff held targeted outreach meetings with v arious community stakeholders, including the Building Industry Association of Northern Ca lifornia and Community Resources for Independent Living , to obtain feedback on proposed the proposed policies tied to the creation of a Universal Design Ordinance in the City; and
WHEREAS, on April 17, 2025, City staff met with staff from the California Department of Housing and Community Deve lopment (HCD) to review and provide feedback on the proposed Universal Design Ordinance; and
WHEREAS, on May 9, 2025, a Notice of Public Hearing was published in the manner required by law and the hearing was duly held by the City Council on May 20, 2025.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby finds and determines as follows:
CALIFORNIA ENVIRONMENTAL QUALITY ACT
The City Council hereby finds and determines that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines, commonly referred to as the “general rule” exemption. This exemption applies to activities where it can be seen with certainty that there is no possibility the action may have a significant effect on the environment. In this case, it is clear that the proposed amendments will not result in any physical changes or impact on the environment. Therefore, the project is not subject to CEQA.
FINDINGS FOR TEXT AMENDMENTS TO CHAPTER 9 OF THE HAYWARD MUNICIPAL CODE
RELATED TO THE UNIVERSAL DESIGN ORDINANCE (REFERRED TO AS THE "AMENDMENTS")
1. Substantial proof exists that the proposed change will promote the public health, safety, convenience, and general welfare of the residents of Hayward;
The proposed Amendment promotes the general welfare of the community by addressing the housing needs of individuals with mobility challenges. Whether due to disability, aging, or other functional limitations, many residents require accessible features in their homes to support continued independent living.
According to the Centers for Disease Control and Prevention (CDC), approximately
28.7% of U.S. adults aged 18 and older reported having some form of disability in 2022—equating to over 70 million people. These disabilities include impairments
related to mobility, cognition, hearing, vision, and self-care. Notably, 12.2% of adults reported serious difficulty walking or climbing stairs, with 43.9% of adults aged 65 and older reporting at least one disability, many of whom face significant limitations across multiple functional domains.
Research further shows that over the typical lifespan of a newly constructed housing unit, between 25% and 60% of those units will be occupied by a person with a disability. Additionally, 53% to 91% of those units will host a visitor with a disability at some point during the home’s use.
A strong preference a mong older adults to age in place underscores the need for accessible housing design. A 2000 AARP survey found that 90% of adults aged 65 and older wish to remain in their homes as long as possible. A 2018 AARP survey echoed this sentiment, with 77% of adu lts aged 50 and older expressing a desire to stay in their homes and communities as they age. Incorporating Universal Residential Design features—such as no -step entries, wider doorways, and accessible bathrooms — enables individuals to remain safely and ind ependently in their homes for longer periods.
Universal Residential Design fosters accessibility and comfort for people of all ages and abilities. It also facilitates multigenerational living, allowing families to reside together regardless of physical ab ility or age. The proposed amendments to the Hayward Municipal Code (HMC) to establish Universal Design and Visitability requirements will help meet these needs and expand accessibility across new single-family, duplex, and triplex housing developments in the City.
2. The proposed change is in conformance with all applicable, officially adopted policies and plans;
The proposed Ordinance is consistent with the Hayward 2040 General Plan, including the City’s certified 2023 Housing Element, and aligns with statewide efforts to improve housing accessibility. In 2002, the State enacted AB 2787, authorizing the Department of Housing and Community Development (HCD) to develop a Model Universal Design Ordinance. This model provided a framework for local jurisdict ions to adopt ordinances that are in “substantial conformance” or are “substantially similar” to the State’s guidelines for new for -sale residential construction incorporating universal design principles.
The City’s proposed Ordinance reflects this direction by closely mirroring the State’s Model Ordinance and aligning with the practices of other California jurisdictions. It also directly supports and implements numerous policies and goals of the Hayward 2040 General Plan , including:
Housing Goal H -5: Provide housing choices that serve the needs of special needs populations, including seniors, homeless, female -headed households, large families, and persons with disabilities, including developmental disabilities.
Housing Policy 5.8 – Universal Design Standa rds: The City shall implement universal design standards or guidelines that promote accessibility for everyone regardless of age or physical ability.
HQL-6 Goal : Create neighborhoods that enable residents to remain in their homes and live healthy, productive lives as they age.
HQL Policy -6.1 – Aging in Place : The City shall promote community health, safety, and neighborhood cohesiveness by supporting housing and neighborhood amenities that allow residents to age in place. HQL Policy -6.3 – Range of Housing for Seniors : The City shall facilitate the development of a range of housing types, including affordable housing, multi - generational housing, independent living , and assisted living for Hayward seniors.
HQL Policy -6.5 – Universal Design: The City shall promote the use of Universal Design Principles in new construction and rehabilitation of housing to improve accessibility for seniors.
As currently drafted, the Ordinance reflects best practices across California, complies with State guidance, and supports key objectives of the City’s long -term vision for inclusive and accessible housing.
3. Streets and public facilities existing or proposed are adequate to serve all uses permitted when the property is reclassified; and
The proposed Amendments to the Hayward Municipal Code to incorporate Universal Design features are not anticipated to impact existing streets or public facilities. The proposed Ordinance does not involve any reclassification or rezoning of properties. As such, the City’s current infrastructure , including roadways, utilities, and public services, remains adequate to support future residential development that integrates Universal Design principles. The adoption of these Amendments will enhance housing accessibility without creating additional demands on public infrastructure.
4. All uses permitted when property is reclassified will be compatible with present and potential future uses, and, further, a beneficial effect will be achieved which is not obtainable under existing regulations.
No properties are proposed to be reclassified under the proposed Universal Design Ordinance. The Ordinance introduces Universal Residential Design standards that will provide widespread benefits to individuals, communities, and the broader society by facilitating the creation of homes that are accessible, safe, and functional for people of all ages and abilities. Specifically, the Ordinance is expected to:
Increase accessibility for residents and visitors with disabilities; Promote aging in place by allowing older adults to remain safely in their homes; Minimize the need for costly future retrofits;
Enhance quality of life and support independent living; Improve public safety through thoughtful design features; Increase the market appeal and resale value of new homes;
Foster inclusivity and equity in housing design; and
Encourage more thoughtful, future-ready home construction.
By proactively incorporating these features into the design phase, the City advances its goals of housing equity, sustainability, and livability for all residents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward, based on the foregoing findings, hereby adopts the findings in support of the proposed Amendment to Chapter 9, Article 9, subject to the adoption of the companion Ordinance.
BE IT RESOLVED that this resolution shall become effective on the date that the companion Ordinance (Ordinance No. 25-___) becomes effective.
IN COUNCIL, HAYWARD, CALIFORNIA ____________________, 2025.
ADOPTED BY THE FOLLOWING VOTE:
AYES: CITY COUNCIL MEMBERS:
MAYOR:
NOES: CITY COUNCIL MEMBERS:
ABSTAIN: CITY COUNCIL MEMBERS:
ABSENT: CITY COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
Attachment III
ORDINANCE NO. 25-___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAYWARD AMENDING THE HAYWARD MUNICIPAL CODE TO ADD ARTICLE 9 OF CHAPTER 9 (BUILDING REGULATIONS) TO ESTABLISH UNIVERSAL
RESIDENTIAL DESIGN AND VISITABILITY STANDARDS FOR THE CITY OF
HAYWARD
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:
Section 1. Article 9 of Chapter 9 of the Hayward Municipal Code is hereby a dded to read as follows:
ARTICLE 9
UNIVERSAL RESIDENTIAL DESIGN
SECTION 9-09.100 TITLE.
This Article shall be known and may be cited as the Universal Residential Design Ordinance of the City of Hayward.
SECTION 9-09.105 PURPOSE AND INTENT.
The purpose of this Article is to:
(a) To facilitate the development of residential dwelling units that are visitable, usable and safe for occupancy by persons with disabilities and that support aging in place; (b) To allow new homebuyers the option of incorporating universal design principles into their future homes that would enhance their ability to remain in their homes during periods of temporary, developing, or permanent disabilities or frailties; and (c) To accommodate a wide range of individual preferences and functional abilities while not significantly impacting housing costs and affordability. (d) Promote and preserve the public health, safety, and general welfare of the people of the City of Hayward with mobility issues or who may develop mobility issues with age by ensuring equal access to housing for people born with mobility issues, people that develop mobility issues as the result of disease, accident, injury, military service, or age without significantly impacting housing costs and affordability. (e) Implement the City of Hayward’s General Plan Housing Element policies to provide housing that meets the City's diverse housing needs.
(f) Ensure that people with mobility issues are able to visit the homes of their friends and family members who may not have mobility issues.
SECTION 9-09.110 DEFINITIONS.
For the purpose of this Article, the following terms shall have the following definitions:
" Accessible" means consistent with or as defined by the California building Code, Chapter 11A.
" ANSI A117. 1" means the most current version of the Standard on Accessible and Usable Building and Facilities, commonly known as ICC/ANSI A117. 1, published by the International Code Council and the American National Standards Institute, Inc.
" Bathroom" means A room containing a water closet (toilet), lavatory (sink), and either a shower, bathtub, combination bathtub/shower, or both a shower and bathtub. It includes a compartmented bathroom in which the fixtures are distributed among interconnected rooms.
" CBC, Chapter 11A" means Chapter 11A of the California Building Code (located in Part 2, Title 24, California Code of Regulations), or its successor provisions.
" Common Use Room" means a room commonly used by residents or guest to congregate.
" Condominium" means as defined by the California Building Code.
" Custom-built home" means a single-family detached dwelling that is built to the owner' s specifications and not part of a tract development.
" Dwelling unit" means as defined by the California Building Code.
" Owner occupied" means any residential dwelling unit not intended, at the time of application for the building permit, to be occupied as a rental dwelling.
" Powder room" means a room containing a water closet (toilet) and lavatory (sink), but no bathtub or shower. It includes a compartmented powder room in which the fixtures are distributed among interconnected rooms.
" Primary Entry" means the principal entrance used to enter a building or residential unit, as designated by the Chief Building Official for purposes of compliance with this chapter.
"Rental" means any residential dwelling unit not intended, at the time of application for a building permit, to be occupied by the owner.
" Single-Family Residential Dwelling" means a residential building that's set up to accommodate one family that may be fully detached, semi-detached, a row house or a townhome.
" Substantial Rehabilitation" means the reconstruction of the primary entry, hallway, or one bathroom or powder room on the route from the primary entry, when that reconstruction is required to be consistent with the most current version of the California Building Standards Code.
" Visitable Residential Dwelling" means a residential unit that is designed to be accessible to people with disabilities or mobility limitations. Visitability focuses on the main floor or habitable grade level of a home, and the features that guests would use, such as the entrance, bathroom, and hallways. Visitable Residential Dwelling units shall provide, at minimum, the following design features:
Entrance: At least one entrance with no steps
Doors and hallways: Doors at least 32 inches wide, and hallways at least 36 inches wide
Bathroom: A bathroom or powder room on the main floor that is large enough to fit a wheelchair and close the door
Electrical and environmental controls: Raised electrical outlets and lowered climate control and light switches
Bathroom walls: Reinforced walls to support grab bars
Faucets: Levered door handles and single-lever kitchen and bathroom faucets
SECTION 9-09.115 SCOPE AND APPLICATION.
(a) Applicability. This section shall apply to any new tentative map, site plan review, use permit, site development, planned development, master plan, or other land use entitlement for the approval of a development that includes one or more new single- family, duplex, triplex, or owner-occupied townhomes units submitted to the Development Services Department after the effective date of the ordinance from which this section is derived. All such entitlements shall contain conditions sufficient to ensure compliance with the provisions herein.
(b) Visitability. For projects proposing five (5) or more single-family, duplex or triplex units, or any combination thereof, at least 50% of the owner-occupied or rental units for which an application for a new building permit is submitted to the Building Division, after the effective date of this chapter, shall be designed to be visitable residential dwellings. In determining the number of visitable units required by this subsection, any decimal fraction less than 0.5 shall be rounded down to the nearest whole number, and any decimal fraction of 0.5 or more shall be rounded up to the nearest whole number.
(c) Universal Design. All new single-family, duplex and triplex owner-occupied dwelling units shall be designed to accommodate Universal Design features and shall be offered to and, if accepted, installed at the request and cost of the purchaser or owner. Examples of Universal Design features include, but are not limited to, wider doorway and hallways, use of lever door handles, open floorplans, grab bars, non- slip surfaces, and adaptable kitchens that offer varying counter heights.
Any residential development that includes an on-site sales office in which a buyer may purchase a unit prior to completion of construction of the unit must offer buyers the opportunity to select and purchase additional universal design features from a pre-approved list of offered features. The seller of the residential dwelling units shall prepare a brochure or checklist of the additional universal design features and pricing for the features that will be offered. The brochure or checklist shall be reviewed and approved by the Chief Building Official prior to the issuance of building permits. The office shall have an accessible exterior access to the primary entrance and be fully accessible per the Americans with Disabilities Act (ADA).
(d) Projects Receiving Public Assistance. For new single-family, duplex and triplex residential projects that receive public funding assistance from the City to build affordable housing, 100% of the new owner-occupied or rental units shall be visitable residential dwellings and at least 50% of the owner-occupied units or rental shall be required to install Universal Design features with the remaining 50% of the units to offer Universal Design features to the purchase or owner and, if accepted, installed at the request and cost of the purchaser or owner. For the purpose of this section public funding assistance means direct monetary assistance, land donation and/or loans from the City of Hayward.
SECTION 9-09.120 WAIVER AND EXCEPTIONS.
(a) Waivers. The Development Services Director or their designee or the highest approving body, if associated with a planning entitlement, may consider granting a waiver to any of the provisions of this section if they are able to make one (1) or more of the following findings:
1. The requested waiver is necessary to make the findings for project approval;
2. The requested waiver is necessary to support the provision of affordable housing units;
3. The requested waiver is necessary to avoid an undue and substantial financial hardship caused by topographical conditions on the site; the size or configuration of the site; and/or other site constraints; and/or legal constraints and equivalent facilitation is not available; or
4. The requested waiver is necessary to avoid a conflict with adopted local, regional, State or Federal regulations.
When considering a request for a waiver, the Director and the project applicant, with consultation from the Chief Building Official, may consider incorporating other features into the project to compensate for the loss of required features or to improve the accessibility of the units.
(b) Exceptions. The provisions of this Chapter shall not apply to:
1. Rehabilitation or expansion of an existing residential unit;
2. Reconstruction of an existing residential unit destroyed due to fire or natural disaster;
3. Accessory or junior dwelling units;
4. Addition of four (4) or fewer residential units to or within an existing structure;
5. Addition of four (4) or fewer new residential units above a ground floor commercial space or a parking structure that does not contain an elevator; and
6. This chapter shall not be applicable to any residential structure constructed if the primary entry of that structure is above grade because the primary entry is located over a lower level of the dwelling below, subterranean parking, or increased in ground floor elevations due to location in a designated floodplain.
SECTION 9-09.125. ENFORCEMENT AND REPORTING.
(a) It is unlawful for any person or entity to fail to comply with the requirements of this chapter. The city may prescribe administrative, civil, or criminal penalties or any combination thereof, for violations of this Article including, but not limited to, enforcement pursuant to applicable provisions of the State Housing Law, sections 17910, et seq., of the California Health and Safety Code; injunctive relief or civil penalties; administrative enforcement pursuant to Article 1, Chapter 7 of this Code; and requiring compliance prior to issuance of a final inspection report or certificate of occupancy.
(b) Whenever the Development Service Director or designee inspects or otherwise take any enforcement action against a residential dwelling unit which is governed by this Article to determine compliance with this Article, the Director may assess fees against the owner to recover the costs to the City according to the Master Fee Schedule established by the City of Hayward. The assessment and collection of these fees shall not preclude the imposition of any administrative or judicial penalty or fine for violations of this Article or applicable state laws or regulations.
(c) The Development Services Department shall report annually to the City Council on the implementation of this Article as part of the annual Housing Element Report.
The Annual Report shall provide an opportunity for the City Council to recommend changes or revisions to this Ordinance.
Section 2. California Environmental Quality Act (CEQA). The City Council independently finds and determines that this action is categorically exempt from CEQA pursuant Section 15061( b)( 3) of the CEQA Guidelines, as an activity that is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The ge neral exemption applies in this instance because it can be seen with certainty that there is no possibility that the proposed amendments could have a significant effect on the environment and as such are not subject to CEQA. Thus, it can be seen with certa inty that the proposed project would not have a significant effect on the environment.
Section 3. Severance. Should any part of this Ordinance be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of the City, such decision shall not affect the validity of the remainder of this Ordinance, which shall continue in full force and effect, provided that the remainder of the Ordinance, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the City Council.
Section 4. Effective Date . In accorda nce with the provisions of Section 620 of the City Charter, the Ordinance shall become effective 30 days after adoption by the City Council.
INTRODUCED at a regular meeting of the City Council of the City of Hayward, held the ____ day of ________ 2025, by _________.
ADOPTED at a regular meeting of the City Council of the City of Hayward, held the ____ day of _____, by the following votes of members of said City Council.
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED: _______________________________________
Mayor of the City of Hayward
ATTEST: _____________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
Jurisdiction Adoption Housing Types Covered Compliance Unit Threshold % Units Reqd Visitability Reqd
Enforcement UD Checklist Exclusions
Alameda 2017;
Updated
2024
New Construction Manditory to
offer
5 or more 30% Yes Administrative, civil, or
criminal penalties
No checklist but the
ordinance includes minimum
requirements
ADUs, rehabilitation or expansion of existing unit, reconstruction of a unit due to natural disaster.
Waivers may be granted by the Commission on Disability Issues and Planning Board in the following circumstances: To make the findings for Design Review, To support the provisions of affordable housing units, To avoid undue and substantial financial hardship caused by topographical, size, configuration, or legal constraints Clayton 2013 New construction of single-family,
duplex, triplex units.
.
Mandatory to
offer
1 or more 100% Yes Administrative, civil, or
criminal penalties
No checklist but handout
includes submittal
requirements
Determined by the Community Development Director and Building Official. Exemptions include custom built homes, general undue hardship, undue hardship due to topography, size of site or other site or legal constraints, units being reconstructed as a result of a natural disaster, unreasonable delay in construction or significant unreimbursable costs to developer or builder; and when primary entry is located over below ground or grade-level parking Davis 2008 New single-family dwelling units
and those undergoing substantial
rehabilitation
Mandatory to
offer
1 or more 100% No Building department and
local public prosecutors
and is punishable by civil
penalties
Yes Determined by the City Manager. Exemptions for project that would result in a property taking; delay by 5 or more business days; or are presented as infeasible are not required to be offered.
Dublin 2007 New construction of single-family,
duplex, triplex units.
.
Mandatory
unless applicant
qualifies for
exception or
owners opts-out
20 or more 100% Yes Community Development
Director and Building
Official. Projects not
compliant are subject to
civil action and qualifies as
a misdemeanor.
Yes Determined by the building official. Exemptions include undue financial hardship, undue hardship due to topography, site size or other site or legal constraints; units being reconstructed as a result of a disaster; and any unit where the primary entry is above grade becuase it is above subterranean or grade level parking.
Fremont 2011 New construction of single-family,
duplex, triplex units.
.
Mandatory to
offer and
Manditory to
install, varies
1 or more 100% Yes Chief Building Official and
right to appeal requirement
to City Manager
No Determined by the building official. Exemptions include custom built homes, undue financial hardship, undue hardship due to topography, size of site or other legal constraints, units being reconstructed as a result of a natural disaster, and unreasonable delay in construction.
Fresno 2008 Affordable units receiving City
funding shall include five basic
features of UD. Applies to tracts,
duplex, triplex, condo, townhouses,
or other residential dwellings that
receive City Funding
Mandatory
unless applicant
qualifies for
exception
1 or more Limited. All
afforable units and
projects that receive
public/City funding
No Chief Building Official No Determined by the building official. Exemptions include undue hardship due to topographical conditions, reconstruction and rehabilitation due to natural disasters and multi-dwellings on the second story where elevator does not exist
Murrieta 2023 New construction of single-family,
duplex, triplex units.
.
Mandatory
unless applicant
qualifies for
exception
5 or more 15% for owner-
occupied and rental
units. 100% for
senior projects
No There may be penalties,
fees, or consequences for
violating this municipal
code chapter but they are
not specifically called out
No checklist but developed a
handout that includes
submittal requirements
Determined by the building official. Exemptions include general undue financial hardship, undue hardship due to topography, size of site or other legal constraint, units being reconstructed as a result of a natural disaster and all single-family units on in-fill lots Petaluma 2022 Visitable requirements apply to all
new dwelling units within a
building with four or fewer
dwelling units; Universal design
apply to 30% of the total dwelling
units in projects with five or more
units
Manditory unless
applicant
qualifies for
execption
5 or more Visitability - 100%
Universal Design -
30%
Yes Chief Buiding Official and
right to Appeal
Yes Determined by the building official. Exemptions include alteration or expansion of existing dwelling unit, reconstruction of unit due to fire or natural disaster, ADU, undue financial hardship where compliance is not possible or practical, negative impact on natural environment, the nature and extent of the accessibility to be gained, and the nature of the use of the property by people with disabilities
Sacramento 2010 New construction of residential
construction
Mandatory to
offer
20 or more 100% No Chief Building Office and
right to Appeal
No Determined by the building official. Exemptions include undue hardship due to topography, size of site or other legal constraints, unreasonable delay in construction or significant unreimbursable costs to developer or builder
Sebastopol 2023 New residential construction
inteded to be owner occupied or
rental, incuding single-family,
duplex, and triplex
Mandatory to
offer
1 or more 100% Yes
Violations are subject to
$500 fine. Enforcement is
undertaken by the Building
Official and City Attorney.
Determined by the building official. Exemptions include custom built homes, financial undue hardship, undue hardship due to topography, size of site or other site constraint, units being reconstructed as a result of a natural disaster, unreasonable delay in construction or significant unreimbursable costs to developer or builder; and the primary structure is above grade because the primary entry is located over subterranean or grade-level parking Attachment IVOther City Comparison - Universal Design Ordinance
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 25-021
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT
Harris Road Condos: Proposed Demolition of an Existing Detached Residence and Construction of Three Residential Condominium Units on a 0.22-Acre Site Located at 477 Harris Road (Assessor’s Parcel Number (APN) 453-0060-047-00, Requiring Approval of a Zone Change from Low Density Residential (RL) to Medium Density Residential (RM), Vesting Tentative Map, Site Plan Review and Finding that the Zone Change is Consistent with the Hayward 2040 General Plan EIR and the Proposed Development is Exempt Pursuant to the California Environmental Quality Act (CEQA), Application No. 202000576.
Applicant: Michael Ryan, Michael Ryan Architects. Owners: Huting Cai, Jun Shen
RECOMMENDATION
That the City Council consider the Planning Commission’srecommendation and introduce the Ordinance (Attachment II) approving the Zone Change, Site Plan Review and Vesting Tentative Map 11187 and adopts the Resolution (Attachment III) and Findings that the Zone Change is Consistent with the Hayward 2040 General Plan Environmental Impact Report (EIR) and the Proposed Development is Exempt Pursuant to the California Environmental Quality Act (CEQA), based on the analysis set forth in the Staff Report (Attachment I) and based on the Findings and subject to the Conditions of Approval contained in the resolution.
SUMMARY
The applicant is requesting approval of Zone Change, Vesting Tentative Map, and Site Plan Review Application No. 202000576 to demolish an existing detached residence and construct three residential condominium units at 477 Harris Road. The 0.22-acre project site is currently zoned Low Density Residential (RL) with a Medium Density Residential (MDR) land use designation in the Hayward 2040 General Plan. The purpose of the Zone Change from RL to a Medium Density Residential (RM) is to allow for the construction of the three-story, three-unit building.
ATTACHMENTS
Attachment I Staff Report
Attachment II Ordinance
CITY OF HAYWARD Printed on 5/16/2025Page 1 of 2
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File #:PH 25-021
Attachment III Resolution
Attachment IV Project Plans
CITY OF HAYWARD Printed on 5/16/2025Page 2 of 2
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Attachment I
DATE: May 20, 2025
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT: Harris Road Condos: Proposed Demolition of an Existing Detached Residence and Construction of Three Residential Condominium Units on a 0.22-Acre Site Located at 477 Harris Road (Assessor’s Parcel Number (APN) 453-0060-047- 00, Requiring Approval of a Zone Change and Introduction of an Ordinance Re- Zoning the Parcel from Low Density Residential (RL) to Medium Density Residential (RM), Vesting Tentative Map, Site Plan Review and Finding that the Zone Change is Consistent with the Hayward 2040 General Plan EIR and the Proposed Development is Exempt Pursuant to the California Environmental Quality Act (CEQA), Application No. 202000576. Applicant: Michael Ryan, Michael Ryan Architects. Owners: Huting Cai, Jun Shen
RECOMMENDATION
That the City Council consider the Planning Commission’s recommendation and introduce the Ordinance (Attachment II) approving the Zone Change, Site Plan Review and Vesting Tentative Map 11187 and adopts the Resolution (Attachment III) and Findings that the Zone Change is Consistent with the Hayward 2040 General Plan Environmental Impact Report (EIR) and the Proposed Development is Exempt Pursuant to the California Environmental Quality Act (CEQA), based on the analysis set forth in the Staff Report (Attachment I) and based on the Findings and subject to the Conditions of Approval contained in the resolution.
SUMMARY
The applicant is requesting approval of Zone Change, Vesting Tentative Map, and Site Plan Review Application No. 202000576 to demolish an existing detached residence and construct three residential condominium units at 477 Harris Road. The 0.22-acre project site is currently zoned Low Density Residential (RL) with a Medium Density Residential (MDR) land use designation in the Hayward 2040 General Plan. The purpose of the Zone Change from RL to a Medium Density Residential (RM) is to allow for the construction of the three-story, three-unit building.
Attachment I
BACKGROUND
On July 1, 1948, the City of Hayward finaled Building Permit No. 7578 to construct a detached residential unit at 477 Harris Road. Between 1975 and 1981, several additions to the detached residential unit were submitted, approved and finaled by the City of Hayward.
On February 5, 2020, the Planning Division received Zone Change, Vesting Tentative Map, and Site Plan Review Application No. 202000576 to demolish the existing detached residential unit and construct three residential condominium units at the subject property. The existing detached residential unit is currently occupied by the property owner.
On May 8, 2025, the Planning Commission held a public hearing on the proposed project where the Commissioners recommended 6:0 that the City Council approved the proposed Zone Change, Vesting Tentative Map and Site Plan Review.
PROJECT DESCRIPTION
Existing Conditions: The project site is located within the Harder/Tennyson neighborhood, which is in South Hayward. The site is a 0.22-acre rectangular parcel (Assessor’s Parcel Number (APN) 453-0060-047-00) along Harris Road. The project site is generally flat and developed with a detached residence, and an accessory building.
The project site is surrounded by single-family residential uses to the east and south, a 22- unit multi-family apartment building (Greenleaf Apartments) to the north and two 6-unit multi-family apartment buildings to the west (503 Harris Road and 515 Harris Road).
Additionally, there is one non-residential use surrounding the subject property which is a religious facility (Iglesia de Dios) to the south.
The project site is located approximately 0.9 miles west of South Hayward BART, approximately 0.9 miles east of I-880, approximately 500 feet west of AC Transit bus route 41 on Manon Avenue and approximately 0.4 miles north of AC Transit bus routes 60 and 86 on Tennyson Road. Vehicular and pedestrian access to the site is from Harris Road. Within the vicinity of the site, there are also Class II bicycle facilities located on Huntwood Avenue and Tennyson Road. The site is also in proximity to Tennyson Park, Weekes Park, the Weekes Library, the Stack Community Center, and Mia’s Dream Come True playground.
Project Description: The project proposes to construct a three-story building with three residential condominium units. The proposed building incorporates a modern architectural style that includes a flat roof, varied wall planes, large windows, and an earth-toned color palette. All the units have four bedrooms and 3 or 4 ½ baths, ranging in size from 2,458 to 3,391 square feet. Each unit will feature a two-car garage with an additional uncovered visitor parking space provided on the site.
The project includes a variety of private and common open spaces. Each unit has two private balconies and access to the shared open space. The shared open space in the rear includes a seating area, barbeque and landscaping which can be accessed via a shared pedestrian pathway along the western property line. Access to the shared pathway is Attachment I
limited by fencing and two pedestrian gates. The mailbox is also located behind the secured pedestrian gates adjacent to the shared pathway.
New landscape plantings are proposed along Harris Road, along the driveway and along the rear property line. The plantings will include a variety of drought-tolerant trees, shrubs and ground cover consistent with the Bay Friendly Water Efficient Landscape Ordinance.
The project proposes the removal of seven trees and the installation of six new trees. Only one of the removed trees is protected which is discussed in greater detail in the Code Compliance Section below. A copy of the site and landscaping plans are included as Attachment IV.
POLICY CONTEXT AND CODE COMPLIANCE
Hayward 2040 General Plan: The project site is designated Medium Density Residential (MDR) in the Hayward 2040 General Plan1, which allows residential densities ranging from 8.7 to 17.4 dwelling units per acre. This land use designation allows for detached residential units, attached residential units and supportive compatible uses. The project is consistent with the Hayward 2040 General Plan in that the development proposes attached residential units with a density of 13.6 dwelling units per acre and is also consistent with the following:
H-3.1 Diversity of Housing Types. The City shall implement land use policies that allow for a range of residential densities and housing types, prices, ownership, and size, including low-density single family uses, moderate-density townhomes, and higher- density apartments, condominiums, transit-oriented developments, live-work units, and units in mixed-use developments.
H-3.4 Residential Uses Close to Services. The City shall encourage the development of residential uses close to employment, recreational facilities, schools, neighborhood commercial areas, and transportation routes.
LU-1.3 Growth and Infill Development. The City shall direct local population and employment growth toward infill development sites within the city, especially the catalyst and opportunity sites identified in the Economic Development Strategic Plan.
The project’s consistency with the Hayward 2040 General Plan is discussed further in the project Findings (Attachment II).
Zoning Ordinance: The project site is located within the Low Density Residential (RL) zoning district2. The applicant is requesting to rezone the parcel to the Medium Density Residential (RM) zoning district3 to allow for the development of a three-story building. Besides the number of stories, the proposed development is consistent with all RL and RM development standards as shown in Table 1. The zone change will make the subject property’s zoning consistent with the General Plan.
Table 1: Zoning Compliance
Development Standard RL Requirement RM Requirement Proposed Consistent Min. Lot Size 5000 sf 5000 sf 9398 sf Yes
1 Hayward 2040 General Plan: https://www.hayward-ca.gov/2040-General-Plan 2 RL Zoning District: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART1ZOOR_S10-1.200REDI 3 RM Zoning District: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART1ZOOR_S10-1.200REDI Attachment I
Min. Lot Frontage 35 ft 35 ft 68.12 ft Yes
Min. Average Lot Width 50 ft 60 ft 70.51 ft Yes
Max. Rear Lot Coverage 40% - 0% Yes
Min. Average Lot Depth 80 ft 80 ft 131.37 ft Yes
Min. Front Setback 15 ft 10 ft 20 ft Yes
Min. Side Yard Setback 5 ft 5 ft 6.81 ft Yes
Min. Rear Yard Setback 20 ft 10 ft 20 ft Yes
Height 30 ft 40 ft 28 ft Yes
Stories 2 Stories 3 Stories 3 Stories Only with RM
Furthermore, the proposed building is consistent with all the applicable building massing and façade design standards within the residential zoning districts. The project incorporates a total of 80 façade design points when only 50 points are required, as shown in Table 2.
Table 2: Façade Design Compliance
Design Element Point
Value
Points
Received
At least every 30 feet along the street facing front building façade, horizontal eaves shall be broken by at least one of these strategies:
Inclusion of gables
Change in the roof height by a minimum of 2 feet
Inclusion of dormer windows
30 Yes
At least two distinct building materials that each make up at least 25 percent of the total building facades 20 Yes
At least one balcony for all street facing units with no dimensions less than 5 feet 20 Yes At least one bay window or box window along the street-facing front facade with a minimum projection of 18 inches from the façade 10 Yes Total Points Received 80
Furthermore, in accordance with Section 10-1.34254 of the Hayward Municipal Code, the City Council must make the following findings to approve the proposed rezoning:
Substantial proof exists that the proposed change will promote the public health, safety, convenience, and general welfare of the residents of Hayward. The proposed change is in conformance with the purposes of this Ordinance and all applicable, officially adopted policies and plans.
Streets and public facilities existing or proposed are adequate to serve all uses permitted when property is reclassified.
All uses permitted when property is reclassified will be compatible with present and potential future uses, and, further, a beneficial effect will be achieved which is not obtainable under existing regulations.
The project’s consistency with these Findings is discussed below and in Attachment II.
Site Plan Review: In accordance with Section 10-1.30255 of the Hayward Municipal Code, Site Plan Review is required for all projects that materially alter the appearance and character of the property. As such, the development of three residential condominium units requires Site
4 Rezoning Findings: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART1ZOOR_S10-1.3400AM_S10-1.3425PLCOPR 5 Site Plan Review Findings: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART1ZOOR_S10-1.3000SIPLRE_S10-
1.3025FI
Attachment I
Plan Review. The City Council may approve or conditionally approve a Site Plan Review application when the following findings are made:
The development is compatible with on-site and surrounding structures and uses and is an attractive addition to the city;
The development takes into consideration physical and environmental constraints; The development complies with the intent of City policies and regulations; The development will be operated in a manner determined to be acceptable and compatible with surrounding development.
The project’s consistency with these Findings is discussed below and in Attachment II.
Tentative Map: The project includes a Vesting Tentative Map (No. 11187) for condominium purposes to allow each of the three residential units to be owned separately. Pursuant to Section 10-3.1506 of the Hayward Municipal Code, the City Council must make the following findings in order to approve a Vesting Tentative Map:
The proposed subdivision is not in conflict with the General Plan and applicable specific plans and neighborhood plans;
The proposed subdivision meets the requirements of the City Zoning Ordinance; and
No approval of variances or other exceptions are required for the approval of the subdivision.
Additionally, pursuant to Section 66474 of the State Subdivision Map Act7, the City Council must also make the following findings to approve a Vesting Tentative Map:
The proposed map is consistent with applicable general and specific plans as specified in Government Code Section 65451;
The design or improvement of the proposed subdivision is consistent with applicable general and specific plans;
The site is physically suitable for the type of development being proposed; The site is physically suitable for the proposed density of development; The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat;
The design of the subdivision or type of improvements is not likely to cause serious public health problems; and
The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision.
The project’s consistency with these Findings is discussed below and in Attachment II.
6 HMC Tentative Map Findings: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART3SUOR_GERE_S10-
3.150ADAGAPAU
7 Subdivision Map Act Tentative Map Findings: https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV§ionNum=66474 Attachment I
Tree Preservation Ordinance: The proposed project is subject to requirements set forth in the Tree Preservation Ordinance8 to protect significant trees and ensure removal of trees provides benefits for the neighborhood. There are currently ten trees on the project site; one which is considered “protected” and subject to the Tree Preservation Ordinance. The project proposed to remove seven trees including one protected tree, protect two existing trees and plant six new trees. The protected tree is a 22” diameter Sycamore tree along the project frontage. The Arborist Report prepared for this project noted the tree is in poor condition and valued at $3,110. To mitigate the loss of the one protected tree, the applicant will upsize three street trees and provide three additional trees along the rear property line, which have a value of $4,500. The City’s Landscape Architect has reviewed the request and supports the tree mitigation proposed. The six other trees that are to be removed are predominately small fruit trees within the rear yard which are not protected under the current Tree Preservation Ordinance.
Regional Housing Needs Allocation & Affordable Housing Ordinance: Local jurisdictions report progress annually on meeting their Regional Housing Needs Allocation (RHNA) goals which are included in the City’s Housing Element. The 6th Cycle Housing Element (2023- 2031) was adopted by the City Council on February 7, 2023, and subsequently certified by the State Department of Housing and Community Development in July 2023. In the next eight- year cycle (2023-2031), the City is required to build 4,624 units at a variety of income levels.
According to the Housing Element, Appendix C, Table C-3, Planned, Approved and Pending Projects, there are a total of 2,073 units that are approved or otherwise pending at various income levels during the upcoming cycle. The proposed development would add 3 above- moderate income units to the City’s above moderate-income housing unit totals.
The project is subject to the requirements set forth in Hayward Municipal Code Chapter 10, Article 17-Affordable Housing Ordinance9. An applicant may satisfy the requirements of the ordinance by paying an affordable housing in lieu fee or including affordable units within the proposed development. The applicant has elected to pay the applicable in-lieu fees for the project. Under the current Master Fee Schedule10, the affordable housing in-lieu fee for the project will be approximately $160,809 if paid at building permit issuance or $176,890 if paid at the issuance of the occupancy permit. The affordable housing in-lieu fee will be used to increase the supply of affordable housing in the city by funding new construction, acquisition of affordability covenants and substantial rehabilitation of existing housing.
Park Impact Fees: The Hayward Municipal Code, Chapter 10, Article 16 – Property Developers-Obligations for Parks and Recreation11, sets forth the parkland dedication requirements for developments based on the residential unit count. Pursuant to the Ordinance, the applicant must pay fees in lieu of land dedication (also referred to as park impact fees). Under the current Master Fee Schedule, the park impact fee rates are $26,148 for a four-bedroom unit. The proposed development features three four-bedroom units and as such, the developer will be obligated to pay $78,444 in park impact fees.
8 Tree Preservation Ordinance: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART15TRPR_S10-15.10PUIN 9 Affordable Housing Ordinance: https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART17AFHOOR 10 Master Fee Schedule: https://www.hayward-ca.gov/your-government/documents/master-fee-schedule 11Property Developers – Obligations for Parks and Recreation:
https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH10PLZOSU_ART16PRDEBLPARE Attachment I
DISCUSSION
Staff believe the City Council can approve the project based on the analysis below and per the findings and conditions of approval (Attachment II and III, respectively). Staff also believe the project complies with the intent of City development policies and regulations, including the Hayward 2040 General Plan, the Zoning Ordinance, and the Subdivision Ordinance. Key findings from staff’s analysis are described below.
The proposed demolition of an existing detached residence and the construction of three residential condominium units requires a rezoning from Low Density Residential (RL) to Medium Density Residential (RM), to allow for the construction of a three-story building.
Unlike the applicable RL district, the RM district allows for the development of three-story buildings. However, with the exception of the number of stories, the proposed development complies with all other RL and RM district standards, including building height. Specifically, the project would be 28 feet in height, where 30 feet is permitted in the RL District and up to 40 feet in the RM District. The project will add much needed residential units to Hayward while maintaining the existing development pattern in the area.
The development of the site under the RM district standards will also be more compatible and consistent with the City’s current vision than the existing RL District. The site has a General Plan land use designation of Medium Density Residential (MDR) and is surrounded by parcels with the same land use designation. The project is adjacent to two larger residential projects with densities that range from 23 to 30 dwelling units per acre. This project has a density of
13.6 thus serving as a transition between the higher densities to the north and east and the lower densities to the east and south.
Furthermore, staff believe the development is designed to integrate well with the surrounding residential neighborhood in that the building is positioned closer to the denser, multi-story residential developments and farther away from the detached residences.
ENVIRONMENTAL REVIEW
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15168, a Program Environmental Impact Report (EIR) was prepared for the Hayward 2040 General Plan. On July 1, 2014, the City Council adopted Resolution No. 14-108, approving the Hayward 2040 General Plan Program Environmental Impact Report (EIR)12. In accordance with Section 15164 of the CEQA Guidelines, a lead agency shall prepare an addendum to a previously certified EIR if changes are necessary. However, none of the conditions described in Section 15162 calling for preparation of a subsequent EIR will occur as a result of the proposed Zone Change, and the said Zone Change is fully consistent with the General Plan Land Use diagram.
Based on the analysis provided in this staff report, the proposed development will not result in any new or unanticipated traffic, residential density, or construction impacts that were not previously identified in the General Plan and General Plan EIR. Furthermore, the proposed development is also exempt from environmental review in accordance with the California
12 Hayward 2040 General Plan Program EIR: https://www.hayward- ca.gov/sites/default/files/documents/Hayward%20GPU%20Public%20Release%20Draft%20EIR_1-30-14.pdf Attachment I
Environmental Quality Act (CEQA) Guidelines, Section 15303 (New Construction or Conversion of Small Structures) and Section 15315 (Minor Land Divisions) because the project involves the construction of no more than six dwelling units and the creation of four or fewer parcels within an urbanized area. As such, no further environmental review is necessary.
ECONOMIC IMPACT
The project would result in the redevelopment of an underutilized site in an existing residential setting. The proposed development would connect to existing public utilities and services and is not expected to have a negative result on the City regarding public utilities or public services. Furthermore, the project would result in new residents moving into Hayward, which should generate demand for goods and services, thereby providing stimulus for new or existing jobs and services in the City’s economy.
STRATEGIC ROADMAP
This project supports the Strategic Priority of Preserved, Protect and Produce Housing for All, however, it is not tied to implementation of any specific projects.
FISCAL IMPACT
The residential property tax rate in Alameda County is approximately 0.88%. Assuming an average home value of $825,300, each condominium unit could generate an estimated $7,287 in annual property taxes. The current property results in approximately $3,105 in annual property taxes. Therefore, the project would result in a net increase in annual property taxes of approximately $18,755. While not directly tied to the construction of new units, increased population density can also lead to higher sales tax revenues for the city due to greater consumer activity.
The project is unlikely to necessitate significant new expenditures to the city as many impacts are expected to be offset by development fees including building permits, Affordable Housing Impact Fees and Park Impact Fees. The increase in population density may lead to a slight rise in demand for police, fire and other city services. However, the development of three new units is unlikely to significantly impact these services.
SUSTAINABILITY FEATURES
The project includes sustainability features to improve energy efficiency, reduce greenhouse gas emissions and conserve water. All the residences will be fully electric in accordance with Hayward’s Reach Code (also known as the 2022 All-Electric & Electric-Ready Ordinance)13 and California Green Building Standards Code (also known as Cal Green). As noted previously, the proposed landscaping will be drought resistant in accordance with the Bay Friendly Water
13 Hayward Reach Code:
https://library.municode.com/ca/hayward/codes/municipal_code?nodeId=HAYWARD_MUNICIPAL_CODE_CH9BURE_ART82022AECELADOR EWCO
Attachment I
Efficient Landscape Ordinance. Lastly, the common open space and driveways will have permeable pavement to further reduce water runoff.
PUBLIC CONTACT
On February 13, 2020, a Notice of Receipt of Application was mailed out to 201 property owners, residents, businesses, and community groups (Harder-Tennyson Neighborhood Task Force, Harder-Tennyson Community Org (HATCO), South Hayward Neighborhood Group and South Hayward Parish) within 300 feet of the project site. Staff received no public comments.
On April 25, 2025, notices of this public hearing were sent to all property owners and residents within a 300-foot radius of the project site and were published in The Daily Review. To date, staff has not received any correspondence from the public on this project.
NEXT STEPS
If the City Council approves the proposed project, the applicant will apply for all post entitlement permits to complete their project.
Prepared by: Taylor Richard, Associate Planner
Recommended by: Sara Buizer, AICP, Development Services Director
Approved by:
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
ORDINANCE NO. 25-_______
AN ORDINANCE AMENDING CHAPTER 10, ARTICLE 1
(ZONING ORDINANCE) OF THE HAYWARD MUNICIPAL
CODE REZONING A PROPERTY TO THE MEDIUM
DESNITY RESIDENTIAL DISTRICT IN CONNECTION
WITH ZONE CHANGE , VESTING TENTATIVE MAP AND
SITE PLAN REVIEW APPLICATION NO. 202000576 FOR
A THREE-UNIT RESIDENTIAL CONDOMINIUM
WHEREAS, on May 20, 20 25, the City Council held a public hearing and adopted findings in support of the requested zone change;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:
Section 1. Provisions.
Chapter 10 of the Hayward Municipal Code is hereby amended to rezone one parcel located at 477 Harris Road (Assessor Parcel No. (APN) 453-0060-047-00), to the Medium Density Residential District, subject to the findings and conditions of approval set forth in the companion Resolution (No. 25-___) to this Ordinance.
Section 2. Severance.
Should any part of this ordinance be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond authority of the City, such decision shall not affect the validity of the remainder of this or dinance, which shall continue in fu ll force and effect, provided the remainder of the ordinance, absent the excised portion, can be reasonably interpreted to give effect to intentions of the City Council.
Section 3. Effective Date.
This ordinance shall become effective immediately upon adoption.
INTRODUCED at a regular meeting of the City Council of the City of Hayward, held the _____ day of _____, 2025, by Council Member __________________________.
ADOPTED at a regular meeting of the City Council of the City of Hayward, held the _____ day of _____, 2025, by the following votes of members of said City Council.
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED: _______________________________________
Mayor of the City of Hayward
DATE: _____________________________________________
ATTEST: _____________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
1 HAYWARD CITY COUNCIL
RESOLUTION NO. 25-___
Introduced by Council Member __________
RESOLUTION APPROVING A ZONE CHANGE, VESTING TENTATIVE MAP AND SITE PALN REVIEW FOR A THRRE-UNIT RESIDENTIAL CONDOMINIUM; AND
APPROVING FINDINGS THAT THE ZONE CHANGE IS CONSISTENT WITH THE HAYWARD 2040 GENERAL PLAN EIR AND THE PR OPOSED DEVELOPMENT
IS EXEMPT PURSUANT TO THE CAL IFORNIA ENVIRONMENTA L QUALITY ACT; MICHAEL RYAN ARCHITE CTS AND HUTING CAI A ND JUN SHEN (APPLICANT/PROPERTY OWNERS)
WHEREAS, on February 5, 20 20, Michael Ryan Architects submitted Zone Change, Vesting Tentative Map and Site Plan Review Application No. 20200576, to demolish the existing detached residential unit, construct a three-unit residential condominium and rezone an existing parcel from Low Density Residential (RL) District to Medium Density Residential (RM) District located at 477 Harris Road (Assessor’s Parcel Number (APN) 453-0060-047- 00); and
WHEREAS, a Program Environmental Impact Report (EIR) was prepared for the Hayward 2040 General Plan an d certified by the City Council on July 1, 2014 pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15168. In accordance with Section 15164 of the CEQA Guidelines, a lead agency shall prepare an addendum to a previously certified EIR if changes are necessary but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. The Program EI R covers the subject zoning map amendments, and the said amendments are fully consistent with the General Plan Land Use designation; and
WHEREAS, on May 8, 20 25, the Planning Commission held a duly noticed public hearing on the proposed project and voted 6:0 to recommend City Council’s approval of the project; and
WHEREAS, on APRIL 25, 2025, notice of the City Council public hearing related to the proposed project was mailed to all property owners and residents within 300 feet of the project site as well as those who requested such notice; and was published in The Daily Review; and
WHEREAS, on May 20, 20 25, the City Council held a p ublic hearing and accepted public testimony on the proposed project.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the following findings:
ATTACHMENT III
2 CALIFORNIA ENVIRONMNTAL QUALITY ACT
Pursuant to California Enviro nmental Quality Act (CEQA) Guidelines Section 15168, a Program Environmental Impact Report (EIR) was prepared for the Hayward 2040 General Plan. On July 1, 2014, the City Council adopted Resolution No. 14 -108, approving the Hayward 2040 General Plan Prog ram Environmental Impact Report (EIR). In accordance with Section 15164 of the CEQA Guidelines, a lead agency shall prepare an addendum to a previously certified EIR if changes are necessary. However, none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. The Program EIR covers the subject Zone Change from RL (Low Density Residential) to RM (Medium Density Residential) District consistent with the site’s General Plan Land Use designation of Medium Density Residential.
Based on the analysis provided in these findings, the proposed development will not result in any new or unanticipated traffic, residential density, or construction impacts that were not previously identified in the General Plan and Gene ral Plan EIR. Furthermore, the proposed development is also exempt from environmental review in accordance with the California Environmental Quality Act (CEQA) Guidelines, Section 15303 (New Construction or Conversion of Small Structures) and Section 15315 ( Minor Land Divis ions) because the project involves the construction of no more than six dwelling units and the creation of four or fewer parcels within an urbanized area. As such, no further environmental review is necessary.
ZONE CHANGE
A. Substantial proof exists that t he proposed change will promote the public health, safety, convenience, and general welfare of the residents of Hayward.
The proposed demolition of an existing detached residence and the construction of three residential condominium units requires a rezoni ng from Low Density Residential (RL) to Medium Density Residential (RM), to allow for the construction of a three -story building. Unlike the existing RL district, the RM district allows for the development of three -story buildings. However, with the excep tion of the number of stories, the proposed development complies with all applicable RL and RM district standards.
Furthermore, the development of the site under the RM district will be more compatible and consistent with the City’s current vision tha n the existing RL District. The site has a General Plan land use designation of Medium Density Residential (MDR) and is surrounded on all sides by parcels with the same land use designation. The project is adjacent to a 22 -unit apartment building (Greenlea f Apartments) to the north and two 6 -unit apartment buildings to the west (503 Harris Road and 515 Harris Road) with densities that range from 23 to 30 dwelling units per acre. This development will serve as a transition from these denser developments and the existing detached residences along Harris Road and provide
ATTACHMENT III
3 additional residential units in Hayward while being consistent with existing development patterns.
B. The proposed change is in conformance with the purposes of this Ordinance and all applicable, officially adopted policies and plans.
The proposed development and rezoning from RL to RM District will be in harmony with all applicable City policies, including the Zoning Ordinance and Hayward 2040 General Plan.
The proposed development complies with applicable development standards of the RM district including but not limited to setbacks, height, and lot coverage. The development also complies with all applicable design standards including building massing and façade design. The development incor porates a total of 80 façade design points when only 50 points are required. Furthermore, the intent of the RM District, which is to promote and encourage a suitable environment for households of all types and sizes, seamlessly aligns with the existing Gen eral Plan land use designation.
The MDR designation allows for the development of detached residential units, attached residential units and multi -dwelling units with a density of 8.7 to 17.4 dwelling units per net acre. The project is consistent with th e Hayward 2040 General Plan in that the development proposes attached residential units with a density of
13.6 dwelling units per acre. The development and rezoning further aligns with the following policies in the Housing and Land Use Elements of the Hayward 2040 General Plan which focuses on goals and policies to accommodate future growth and promote housing development.
H-3.1 Diversity of Housing Types. The City shall implement land use policies that allow for a range of residential densities and housing types, prices, ownership, and size, including low -density single family uses, moderate - density townhomes, and higher -density apartments, condominiums, transit - oriented developments, live -work units, and units in mixed -use developments.
H-3.4 Residential Uses Close to Service s. The City shall encourage the development of residential uses close to employment, recreational facilities, schools, neighborhood commercial areas, and transportation routes. LU-1.3 Growth and Infill Development . The City shall direct local population and employment growth toward infill development sites within the city, especially the catalyst and opportunity sites identified in the Economic Development Strategic Plan.
C. Streets and public facilities existing or proposed are adequate to serve all uses permitted when property is reclassified.
ATTACHMENT III
4 The proposed development will be adequately served by the existing streets and public facilities. Direct vehicle and pedestrian access to the site will be provided via Harris Road. The development is located near r egional transportation systems including South Hayward BART, I-880, and AC Transit bus routes 41, 60 and 86. The development will also have access to nearby public facilities including Tennyson Park, Weekes Park, the Weekes Library, the Stack Community Cen ter, and Mia’s Dream Come True playground.
Furthermore, the rezoning from RL to RM District is consistent with the Medium Density Residential land use designation of the Hayward 2040 General Plan as analyzed in the General Plan Environmental Impact Report (EIR). The General Plan EIR analyzed the streets, utilities, and public facilities, ensuring their capacity for future growth. The proposed rezoning is consistent with the General Plan land use designation as described above.
D. All uses permitted when p roperty is reclassified will be compatible with present and potential future uses, and, further, a beneficial effect will be achieved which is not obtainable under existing regulations.
Approval of the rezoning would reclassify the RL parcel as RM, which i s compatible with the existing underlying General Plan land use designation of MDR as noted in Finding B. Both the RM zoning district and MDR General Plan land use designation allow for a variety of residential development including the proposed developmen t of a three -unit residential condominium building. The rezoning will allow the development to be three -stories which is not currently permitted under existing regulations. A three -story building will be more consistent with surrounding development and be an attractive addition to the neighborhood as described in the Site Plan Review findings above.
VESTING TENTATIVE MAP
A. That the proposed map is consistent with applicable general and specific plans as specified in Section 65451. [Subdivision Map Act §66474(a)]
The proposed subdivision is consistent with the Hayward 2040 General Plan as detailed above.
B. That the design or improvement of the proposed subdivision is consistent with applicable general and specific plans. [Subdivision Map Act §66474(b)]
The proposed subdivision design and improvements are consistent with the Hayward 2040 General Plan as detailed above.
C. That the site is physically suitable for the type of development. [Subdivision Map Act §66474(c)]
ATTACHMENT III
5 In accordance with the requirements of Subdivision Map Act §66490, a geotechnical investigation was completed for the development in 2019 by Romig Engineering, INC and peer -reviewed by the City’s geotechnical consultant which concluded that the site was physically suitable for the type and density of development being proposed. Additionally, the property is of sufficient size to accommodate the proposed development in that it contains adequate space for the units in addition to the required parking, setbacks from surrounding de velopment and emergency vehicle access.
D. That the site is physically suitable for the proposed density of development. [Subdivision Map Act §66474(d)]
The proposed site is physically suitable for the proposed development as detailed in Vesting Tentative Map Finding C above.
E. That the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. [Subdivision Map Act §66474(e)]
The project site is surrounded by existing commercial and residential uses and does not contain any environmentally sensitive habitat except for a small number of existing trees. The proposed development will include Standard Conditions of Approval that will reduce potential impacts to protected bird species that may be nesting or foraging in the trees to a less -than-significant level by requiring pre - construction surveys of the trees in accordance with the requirements of the Federal Migratory Bird Treaty Act.
Furthermore, the design of the subdivision and related improvements will not cause substantial environmental damage in that there are existing utilities in place within Harris Road that the project will be able to connect to without requi ring significant extensions or upsizing, and a geotechnical investigation was conducted for the project which confirmed that the subdivision could be developed safely on the site
F. That the design of the subdivision or type of improvements is not likely to cause serious public health problems. [Subdivision Map Act §66474(f)]
The development utilizes an infill site surrounded by existing infrastructure with adequate capacity to serve the proposed subdivision. The improvements to be installed for the subdivision, including the necessary infrastructure as well as the designs of the grading, foundations, and buildings will be required to comply with the applicable engineering and life safety standards which ensure that they function properly and safely with no adverse effects on public health and welfare.
G. That the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or
ATTACHMENT III
6 use of, property within the proposed subdivision. [Subdivision Map Act §66474(g)]
The proposed project will not conflict with existing easements for access through or use of the property in that no such easements currently encumber the property.
H. The proposed subdivision is not in conflict with the General Plan and applicable specific plans and neighborhood plans.
The proposed subdivision meets the requirements of the Hayward 2040 General Plan as detailed above.
I. The proposed subdivision meets the requirements of the City Zoning Ordinance.
The proposed subdivision meets the requirements of the City’s Zoning Ordinance as detailed above.
J. No approval of variances or other exceptions are required for the approval of the subdivision.
No other variances or exceptions are required for the approval of the subdivis ion which is entirely consistent with the applicable General Plan land use designation, and RM district standards of the Zoning Ordinance.
SITE PLAN REVIEW
A. The development is compatible with on -site and surrounding structures and uses and is an attractive addition to the City.
The proposed project includes the demolition of an existing detached residence and redevelopment of a parcel in South Hayward to create three new housing units. The development is designed to integrate well with the surrou nding residential neighborhood in that the building is positioned closer to the denser, multi -story residential developments to the north and west, and farther away from the detached residential unit to the east. The development will result in an increment al contribution to the housing stock contributing to the City’s Regional Housing Needs Allocation (RHNA).
The project is an attractive addition to the neighborhood with modulation of the façade by using plane breaks, and varying architectural elements, including a multi- tone color palette and complimentary building materials. Further, the project includes two car garages, private open space, shared open space, and new landscaping.
ATTACHMENT III
7 B. The development takes into consideration physical and environmental constraints.
The site takes into consideration physical and environmental constraints in that it will result in redevelopment of an underutilized site in South Hayward. The proposed site layout makes efficient use of the rectangular, flat lot along Harri s Road. The building is positioned along the western property line, creating a shared open space area at the rear and allowing for a driveway along the eastern property line.
C. The development complies with the intent of City development policies and regulations.
The proposed development complies with the intent of City development policies and regulations as detailed above.
D. The development will be operated in a manner determined to be acceptable and compatible with surrounding development.
The proposed residential development will operate in a manner similar to the surrounding residential neighborhood. During construction, the project will be subject to all applicable provisions of the Hayward Municipal Code for construction, maintenance, lands caping, including standard procedures of site preparation and development, including permitted hours of construction activity, as well as the incorporation of Best Management Practices (BMPs) for construction noise, grading, and use of equipment to prevent adverse impacts.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward, based on the foregoing findings, hereby approves the Zone Change, Vesting Tentative Map and Site Plan Review Application No. 202000576, subject to the adoption of the companion ordinance (Ordinance No. 25-___) rezoning one parcel located at 477 Harris Road (Assessor Parcel No. (APN) 453-0060-047-00), to the Medium Density Residential District, subject to the attached conditions of approval (Exhibit I); finds that the Zone Change is consistent with the Hayward 2040 General Plan EIR and finds that the propose d development is exempt from environmental review pursuant to the California Environmental Quality Act.
ATTACHMENT III
8 IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
Exhibit I
I-1
ZONE CHANGE, VESTING TENATIVE MAP AND SITE PLAN REVIEW APPLICATION NO. 202000576 – Applicant/Owner: Michael Ryan Architects and Huting Cai and Jun Shen – Demolition of the existing detached residential unit, construction of a three-unit residential condominium and rezoning of an existing parcel from Low Density Residential (RL) District to Medium Density Residential (RM) District located at 477 Harris Road (Ass essor’s Parcel Number (APN) 453-0060-047-00).
GENERAL
1. The approval of Vesting Tentative Map, Site Plan Review and Zone Change Application No. 202000576 shall be limited to the proposed demolition of an existing detached residence and construction of thr ee residential condominium units on a 0.22 -acre site located at 477 Harris Road (Assessor’s Parcel Number (APN) 453-0060-047-00)
2. The developer shall assume the defense of and shall pay on behalf of and hold harmless the City, its officers, employees, volu nteers and agents from and against any or all loss, liability, expense, claim costs, suits and damages of every kind, nature and description directly or indirectly arising from the performance and action of this permit.
3. The Vesting Tentative Map, Site Pl an Review and Zone Change Application is approved subject to the Architectural, Civil and Landscape plans date stamped February 12, 2025, respectively, except as modified by the conditions listed below.
Any proposal for alterations to the conditionally ap proved plan and/or design that does not requir e a variance to any zoning ordinance standard shall be subject to review and approval by the Development Services Director or his/her designee prior to implementation. Alterations requiring a variance shall be subject to review and approval by the Planning Commission, if applicable.
4. The permittee, property owner or designated representative shall allow the City’s staff to access the property for site inspection(s) to confirm all approved conditions have been completed and are being maintained in complian ce with all adopted city, state and federal laws.
5. Failure to comply with any of the conditions set forth in this approval, or as subsequently amended in writing by the City, may result in failure to obtai n a building final and/or a Certificate of Occupancy until full compliance is reached. The City' s requirement for full compliance may require minor corrections and/or complete demolition of a non -compliant improvement regardless of costs incurred where the project does not comply with design requirements and approvals that the applicant agreed to when permits were filed to construct the project.
6. All outstanding fees owed to the City, including permit charges and staff time spent processing or associated with the development review of this application shall be paid in full prior to any consideration of a request for approval extensions and/or the issuance of a building permit.
Exhibit I
I-2
7. If determined to be necessary for the protection of the public peace, safety a nd general welfare, the City of Hayward may im pose additional conditions or restrictions on this permit. Violations of any approved land use conditions or requirements will result in further enforcement action by the Code Enforcement Division. Enforcement includes, but is not limited to, fines, fees/penalties, special assessment, liens, or any other legal remedy required to achieve compliance including the City of Hayward instituting a revocation hearing before the Planning Commission.
8. A copy of these con ditions of approval shall be scanned and inclu ded on a separate, full-sized sheet(s) in the building permit plan check set.
9. The Planning Director or designee may revoke this permit for failure to comply with, or complete all, conditions of approval or im provements indicated on the approved plans.
PLANNING
10. The owner shall maintain in good repair all building exteriors, walls, lighting, drainage facilities, landscaping, driveways, and parking areas. The premises shall be kept clean and weed-free.
11. The applicant shall be responsible for graffiti -free maintenance of the property and shall remove any graffiti within 48 hours of occurrence or City notification.
12. The applicant shall apply for and obtain all necessary permits from the City and/or outside agencies prior to any site work.
13. Prior to operation, issuance of a Building Permit or the Certificate of Occupancy, the applicant shall contact the Planning Division and be subject to a site inspection by the designated project planner to verify that al l applicable mitigations and conditions of app roval have been satisfied. The cost of inspection, including any subsequent inspections that are deemed necessary by the City, shall be paid by the applicant.
14. This development is subject to the requirements of the Property Developers – Obligations for Parks and Recreation set forth in HMC Chapter 10, Article 16. Per HMC Section 10 -16.10. The applicant shall pay impact fees in effect at the time of building permit issuance.
15. Mailboxes shall be installed in a ccordance with Post Office policy and include locking mechanisms to minimize opportunities for theft.
16. Property addresses will be assigned by the Development Services Department prior to issuance of a building permit.
17. All lighting fixtures shall incor porate a shield to allow for downward illumination.
No spillover lighting to adjacent properties is permitted and all exterior lighting on walls, patios or balconies shall be recessed/shielded to minimize visual impacts.
Exhibit I
I-3
18. The building colors and mater ials shown on the building permit plans shall match those shown on the architectural plans, color/material exhibit and/or renderings date stamped February 12, 2025. Any revision to the approved colors and materials shall be reviewed and approved by the Pla nning Division prior to the issuance of a building permit and/or prior to construction.
19. All vents gutters, downspouts, flashings, electrical conduits, etc. shall be painted to match the color of the adjacent material unless specifically designed as an architectural element.
20. All exterior and roof top mechanical equipment shall be screened or located away from public view. Mechanical and rooftop equipment shall include, but is not limited to, electrical panels, pull boxes, air conditioning units, gas me ters, and swimming pool equipment. All rooftop screening and mechanical equipment shall be shown on the project plans and be subject to final review and approval by City staff prior to the issuance of an occupancy permit. All screening shall be compatible with respect to forms and materials used on the building.
21. If permitted, all above -ground utility meters, air conditioners, mechanical equipment and water meters shall be enclosed within the buildings or shall be screened with shrubs and/or an architec tural screen from all perspectives, unless other noise mitigation is required. All equipment shall be designed to be compatible with respect to location, form, design, exterior materials, and noise generation. The applicant shall obtain planning division review and approval prior to issuance of any permits.
22. No signs are approved with this project. Any signs placed on-site or off-site shall be reviewed and approved by the Planning Division and a Sign Permit application shall be required, consistent with Hayward Municipal Code Sign Ordinance requirements.
23. Unless otherwise specified or approved by the Planning Director, all vacant building(s) on-site shall be demolished within six (6) months from project approval, and the site shall be returned to a “pre -development condition” which includes the capping of any utilities, the planting of sod to prevent erosion, and a 6 foot tall perimeter fence shall be erected within the required front, side and rear yards of a vacant parcel, subject to the standards set forth in Section 10 -1.2735.k, Fence Regulations for Vacant Properties. In addition, the property shall be maintained in a weed-free condition and if applicable, be subject to any pre -construction or demolition mitigation required as pursuant to CEQA.
24. Prior to, during and following demolition of vaca nt structures, the property owner shall be responsible for securing and maintaining the site in accordance with HMC Chapter 4, Article 1, Public Nuisances; HMC Chapter 5, Article 7, Community Preservation and Improvement Ordinance; and the California Building Code, among other applicable regulations.
Exhibit I
I-4
25. In accordance with HMC Section 10 -3.246(a), a Tentative Map shall expire 36 months after its approval unless a statutory or discretionary extension is granted in accordance with the Subdivision Map Act and S ubdivision Ordinance of the Hayward Municipal Code.
ENVIRONMENTAL
26. If human remains, archaeological resources, prehistoric, palentological or historic artifacts are discovered during construction or excavatio n, the following procedures shall be followed: Construction and/or excavation activities shall cease immediately and the Planning Division shall be notified. A qualified archaeologist shall be retained to determine whether any such materials are significan t prior to resuming groundbreaking constructio n activities. Standardized procedure for evaluation accidental finds and discovery of human remains shall be followed as prescribed in Sections 15064.f and 151236.4 of the California Environmental Quality Act.
27. In the event that cultural resources of Native American origin are identified during construction, all earth disturbing work within the vicinity of the find must be temporarily suspended or redirected until an archaeologist has evaluated the nature and sig nificance of the find and an appropriate Nativ e American representative, based on the nature of the find, is consulted. If the City determines that the resource is a tribal cultural resource and thus significant under CEQA, a mitigation plan shall be prepa red and implemented in accordance with state guidelines and in consultation with Native American groups. The plan would include avoidance of the resource or, if avoidance of the resource is infeasible, the plan would outline the appropriate treatment of the resource in coordination with the archeologi st and the appropriate Native American tribal representative.
28. As applicable, if project construction activities occur between February 15 and August 31, a qualified biologist shall conduct a pre -construction survey for nesting birds no more than 14 days prior to construction. The survey shall include the entire project site and a 300 -foot buffer to account for nesting raptors. If nests are found, the qualified biologist shall establish an appropriate species -specific avoidance buffer of sufficient size to prevent disturbance to the nest by project activity (up to 300 feet for raptors, up to 150 feet for all other birds). The qualified biologist shall perform at least two hours of pre -construction monitoring of t he nest to characterize "typical" bird behavior. During construction, if active nests are present, the qualified biologist shall monitor the nesting birds to determine if construction activities are causing disturbance to the bird and shall increase the bu ffer if it is determined the birds are showing signs of unusual or distressed behavior associated with project activities. Atypical nesting behaviors that may cause reproductive harm include, but are not limited to, defensive flights, vocalizations directed towards project personnel/activities, standing up from a brooding position, and flying away from the nest. The qualified biologist shall have authority, through the resident engineer, to order the cessation of all project activities if the nesting birds exhibit atypical behavior that may cause repro ductive failure (nest abandonment and loss of eggs and/or young) until a refined appropriate buffer is established. To prevent encroachment, the established buffer(s) should be marked Exhibit I
I-5
clearly by high visibility material. The established buffer(s) should remain in effect until the young have fledged or the nest has been abandoned, as confirmed by the qualified biologist. Any sign of nest abandonment should be reported to the City and CDFW within 48 hours. The mon itoring biologist, in consultation with the re sident engineer and project manager shall determine the appropriate protection for active nests on a case-by-case basis using the criteria described above.
29. The following control measures for geologic hazards s hall be adhered to, unless otherwise approved by the Planning Director or City Engineer. Per standard City project approval procedures, the City must review final project design plans for conformity with building code requirements prior to project construc tion. All earthwork, including site grading, w all foundation excavations, placement and compaction of engineered fill, and final surface drainage installation, would be performed in accordance with the recommendations contained in the geotechnical report, as applicable.
30. The following control measures for construction noise, grading and construction activities shall be adhered to, unless otherwise approved by the Planning Director or City Engineer:
a. Construction activities shall occur in conformance with th e City’s Municipal Code unless otherwise permi tted by the City Engineer or Chief Building Official;
b. Grading and construction equipment shall be properly muffled; c. Stationary noise -generating construction equipment, such as compressors, shall be located as far as practical from occupied residential housing units; d. Applicant/developer shall designate a "noise disturbance coordinator" who will be responsible for responding to any local complaints about construction noise; and
e. Letters shall be mailed to surround ing property owners and residents within 300 feet of the project boundary with this information.
31. In order to meet the BAAQMD fugitive dust threshold, the following BAAQMD Basic Construction Mitigation Measures shall be implemented:
a. All exposed surfaces (e .g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day. b. All haul trucks transporting soil, sand, or other loose material off‐site shall be covered.
c. All visible mud or dirt tracked‐out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.
d. All vehicle speeds on unpaved roads shall be limited to 15 mph. e. All roadways, driveways, and sidewalks to be p aved shall be completed as soon as possible.
f. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.
Exhibit I
I-6
g. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idl ing time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points.
h. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.
i. A publicly visible sign shall be posted wit h the telephone number and person to contact at the City of Hayward regarding dust complaints. This person shall respond and take corrective action within 48 hours. The BAAQMD phone number shall also be visible to ensure compliance with applicable regulations.
BUILDING
32. The project will require a building permit application and the associated plan review process. Additional comments will be provided during that review.
33. The proposed development shall comply with the edition of the California Building Code (CBC) in effect on the date of the building permit application.
FIRE
34. Fire apparatus access roads shall be designed and maintained to support 75,000 pounds, the imposed load of fire apparatus, and shall be surfaced to provide all - weather driving capab ility. An unobstructed vertical clearance of not less than 13 feet 6 inches shall be provided for all fire apparatus accesses.
35. A “No Parking” Sign shall be posted on both sides of fire apparatus access roads between 20 feet to 26 feet wide. The “No Parki ng” signs shall meet City of Hayward Fire Department requirements.
36. Address and premise identification approved numbers shall be placed on the building in such a position as to be plainly visible and legible from the street fronting the property. Placemen t a nd dimensions of address numbers shall be approved by the City of Hayward Fire Department.
37. As part of the Building Permit submittal, a fire flow report shall be provided in accordance with the current edition of the California Fire Code (CFC) Table B 105.1.
A fire flow reduction of up to 50 percent is allowed when the building is provided with automatic sprinkler system in accordance with National Fire Protection Association (NFPA) 13. The resulting fire flow shall not be less than 1,500gpms (gallons per minute).
38. The minimum number of fire hydrants shall be provided in accordance with the Hayward Fire Code Ordinance and CFC. The average spacing between hydrants shall be 300 feet. All portions of the building shall be within 400 feet of a fire hydrant.
Exhibit I
I-7
Spacing and locations of fire hydrants shall be subject to review and approval by the City of Hayward Fire Department.
39. The building is required to install an overhead automatic fire sprinkler system in accordance with NFPA 13/NFPA 13R as reflected on t he current proposal. A separate fire sprinkler permit by a licensed C16 Contractor is required to the Hayward Fire Department.
40. A maximum static pressure of 80 pounds per square inch (PSI) should be used when test data indicates higher pressures. Residual pressures used in the calculation should be adjusted accordingly as part of the Building Permit submittal.
41. Underground fire service lines shall be installed in accordance with NFPA 24 and City of Hayward Standard Detail (SD) 204/216. The required underground fire line will be determined based on the proposed type of fire sprinkler system.
42. Fire sprinkler monitoring systems should be provided in accordance with the CFC and NFPA 72.
a. An audible alarm bell (device) shall be installed on the exterior of t he fire sprinkler system riser. The device shall activate upon any fire sprinkler system water flow activity.
b. Interior audible alarm device(s) shall be installed within each dwelling unit in a location approved by the City of Hayward Fire Department. Th e device shall activate upon any fire sprinkler system water flow activity.
43. Interconnected smoke detectors shall be installed at approved locations based on the California Building (CBC), CFC and NFPA 72 Standards.
HOUSING
44. This development is sub ject to the requirements of the Affordable Housing Ordinance (AHO) set forth in Hayward Municipal Code Chapter 10, Article 17. The applicant shall comply with the requirements in section 10 -17.410 of the AHO by paying the applicable affordable housing in -lieu fee as set by resolution in effect at the time of payment. The applicant shall pay either prior to issuance of building permits, prior to approval of a final inspection, or issuance of an occupancy permit.
No final inspections for occupancy will be app roved and no occupancy permit will be issued for any unit unless the affordable housing in-lieu fees are paid in full.
HAZARDOUS MATERIALS
45. Environmental and Health Based Site Clearance - An evaluation and regulatory oversight is required to ensure that th e site meets environmental and health -based clearances that are appropriate for this residential development. The applicant shall provide clearance documentation from Alameda County Department of Environmental Health’s Local Oversight Program (LOP) to ens ure that the property meets the development investigation and cleanup standards.
Exhibit I
I-8
Clearance from the Alameda County Department of Environmental Health’s Local Oversight Program will ensure that the proposed residential project meets development investiga tion and cleanup standards, including, if necessary, any clearance stipulations, such as a deed restriction or the need for any groundwater/soil vapor/soil management plan. LOP clearance shall be submitted to the Hayward Fire Department’s Hazardous Materi als Office, the City of Hayward Planning Division and City of Hayward Public Works/Engineering Division prior to issuance of any grading and building permits.
46. Electronic Submittal of Environmental Documentation – Environmental Documentation associated wi th the evaluation, investigation and/or clearance of this site shall be provided in an electronic format to the City of Hayward Fire Department prior to the issuance of the Building or Grading Permit.
47. Demolition/Grading – Prior to issuance of a Gradin g P ermit, structures and their contents shall be removed or demolished under permit in an environmentally sensitive manner. Proper evaluation, analysis and disposal of materials shall be done by an appropriate professional(s) to ensure that hazards posed to development construction workers, the environment, future uses, and other persons are mitigated.
48. Wells, Septic Tank Systems or Subsurface Structures – Any wells, septic tank systems and other subsurface structures shall be removed properly to minimi ze threats to the health and safety of the development construction workers, future residents, or the environment. These structures shall be documented and removed under permit from the appropriate regulatory agency when required.
49. Hazardous Materials/W aste and their Vessels Discovered during Grading/Construction – If hazardous materials/wastes or their containers are discovered during grading/construction, the Hayward Fire Department shall be immediately notified at (510) 583-4910.
50. Underground Storage Tanks, Oil Water Separators, Hydraulics Lifts – If found on the property, underground vessels and/or structures shall be removed under an approved plan filed with the Hayward Fire Department (HFD) and appropriate samples shall be taken under the directio n of a qualified consultant to ensure that contamination has not occurred to soil or groundwater. A follow -up report shall be required to be submitted to document the activities performed and any conclusions.
Below are specific requirements on each:
a. Underground storage tank and associate piping: An approved removal plan, including appropriate sampling, a Hayward Fire Department permit for the removal, and follow-up report is required.
b. Oil Water Separators: An approved plan, including appropriate sa mpling, and follow-up report is required.
c. Hydraulic Lifts: An approved plan, including appropriate sampling, and follow-up report is required.
Exhibit I
I-9
51. Hazardous Materials/Waste During Construction - During grading and construction, hazardous materials and ha zardous waste shall be properly stored, managed and disposed.
SOLID WASTE
52. If gates with locks are planned to limit access to the property, the applicant must provide keys or cards to the service provider, Waste Management of Alameda County. Keys and lo cks may also be obtained from Waste Management for a nominal fee. Alternatively, the waste carts must be staged on Harris Road on pick-up days.
53. The City requires that construction and demolition debris be recycled per certain ordinance requirements. A Debris Recycling Statement shall be submitted as part of the Building Permit.
54. The owner or property manager shall be responsible for litter -free maintenance of the property and shall remove any litter on or within 50 feet of the property daily to ensure tha t the property and its street frontage remain clear of any abandoned debris or trash per Hayward Municipal Code (HMC) Section 11-5.22.
UTILITIES
55. All public water mains and appurtenances shall be constructed in accordance with the City’s latest “Specifications for the Construction of Water Mains and Fire Hydrants.” Available on the City’s website at www.hayward-ca.gov/your- government/departments/engineering-division.
56. All connections to existing water mains shall be performed by City Water Distribution personnel at the Applicant/Developer’s expense.
57. Any modifications to existing water services such as but not limited to upsizing, downsizing, relocating, and abandonin g s hall be performed by City Water Distribution personnel at the Applicant/Developer’s expense.
58. Only the City of Hayward Water Distribution personnel shall perform operation of valves on the City of Hayward Water System.
59. Domestic: Each dwelling unit sha ll have an individual domestic water meter.
Facilities fees for residential connections are based on the domestic demand for the home. A larger water meter may be installed if the service is combined with a private fire service. The Applicant/Developer is required to pay water facilities fees and installation charges for connections to water mains and work performed by City forces.
60. Fire: Each structure shall have its own fire service, sized per the requirements of the Fire Department. Fire services sha ll have an above ground Double Check Valve Assembly, per City Standard Detail SD-201 and SD-204.
Exhibit I
I-10
61. Combined Residential Services: The development could use combined residential domestic and fire services for each residence. Residential combined domestic and fire services are allowed, according to City Standard Detail SD -216. Fire services shall be sized per the requirements of the Fire Department; however, the minimum size for a residential fire service connection is one (1)-inch.
62. Irrigation: It is anticip ated that one or more separate irrigation water meters and services shall be installed for the development’s landscaping. The gallon -per- minute demand of the irrigation system must be provided to determine appropriate meter size. The Applicant/Developer s hall install an above ground Reduced Pressure Backflow Prevention Assembly (RPBA) on each irrigation water meter, per City Standard Detail SD -202. Backflow preventions assemblies shall be at least the size of the water meter or the water supply line on th e property side of the meter, whichever is larger.
63. Water meters and services are to be located a minimum of two feet from top of driveway flare as per City Standard Detail SD -213 through SD -218. Water meters shall not be located in the driveway. Water meter lids shall be Nicor Inc.
64. Water mains and services, including the meters, must be located at least ten (10) feet horizontally from and one (1) foot vertically above any parallel pipeline conveying untreated sewage (including sanitary sewer laterals), a nd at least four feet from and on foot vertically above any parallel pipeline conveying storm drainage, per the current California Waterworks Standards, Title 22, Chapter 16, Section 64572. The minimum horizontal separation distances can be reduced by using higher grade (i.e., pressure) piping materials.
65. The Applicant/Developer is responsible for applicable water and sewer connection/capacity fees, at the rates in effect at the time of application for water and sewer service, prior to water connection and sewer discharge.
66. All sanitary sewer mains and appurtenances shall be constructed in accordance with the City’s latest “Specifications for the Construction of Sewer Mains and Appurtenances.” Available on the City’s website at www.hayward-ca.gov/your- government/departments/engineering-division.
67. The development’s sanitary sewer system shall be private, owned, and maintained by the property owner(s)/development.
68. Each dwelling unit shall have an individual sanitary sewer lateral. Each sanitary sewer lateral shall have at least one cleanout and be constructed per City Standard Detail SD-312.
69. Where sanitary sewer lines and/or laterals are the same size as the sanitary sewer main, the connection shall be made with a manhole.
70. The developer is responsible for payment of sewer connection fees at the current rates at or before the time the application for building permits is issued.
Exhibit I
I-11
71. Backflow prevention valves for sanita ry sewers shall be installed per City Standard Detail SD-314 if the lowest fixture in any building is below the rim elevation of the nearest upstream manhole or riser.
LANDSCAPE
General
72. Detailed landscape and irrigation improvement plans prepared by a California licensed landscape architect on an accurately surveyed base plan shall be approved as a part of grading permit prior to issuance of the first building permit.
73. A tree removal permit shall not be required for removing any of the trees on site; however, if the neighboring tree #9 in the arborist report must be removed due to the high degree of impact from root loss from the trenching necessary to the installing new storm drain and walkways for the development, a written and signed consent letter fr om the neighboring property owner shall be submitted to the City prior to issuance of grading or building permit whichever comes first.
74. All new trees shall be located a minimum of 5 feet from lateral service lines and driveways, a minimum of 15 feet fro m a light pole, and a minimum of 30 feet from the face of a traffic signal, or as otherwise specified by the City.
75. Root barriers shall be installed linearly against the paving edge in all instances where a tree is planted within seven feet of pavement o r b uildings, and as recommended by the manufacturer.
76. All above ground mechanical equipment shall be screened from the street with fifteen-gallon shrubs.
77. A dedicated irrigation meter shall be provided. Submetering will not be accepted.
78. Landscape Maintenance:
a. Landscaping shall be maintained in a healthy, weed -free condition at all times and the irrigation system shall be maintained to reduce runoff, promote surface filtration, and minimize the use of fertilizers and pesticides, which contribute pollution to the Bay.
b. The property manager shall inspect the landscaping on a monthly basis and any dead or dying plants (plants that exhibit over 30% dieback) shall be replaced within ten days of the inspection.
c. Three inches deep mulch should be maintained in all planting areas. Mulch shall be organic recycled chipped wood in the shades of Dark Brown Color and the size shall not exceed 1-1/2-inch diameter.
d. All trees planted as a part of the development as shown on the approved landscape plans shall be “Prot ected” and shall be subjected to Tree Preservation Ordinance. Tree removal and pruning shall require a tree pruning or removal permit prior to removal by City Landscape Architect.
Exhibit I
I-12
e. Any damaged or removed trees without a permit shall be replaced in accordance with Tree Preservation Ordinance or as determined by City Landscape Architect within the timeframe established by the City and pursuant to the Municipal Code.
f. Irrigation system shall be tested periodically to maintain uniform distribution of irrigati on water; irrigation controller shall be programed seasonally; irrigation system should be shut -off during winter season; and the whole irrigation system should be flushed and cleaned when the system gets turn on in the spring.
Prior to Building Permit Issuance
79. The plans shall comply with the City’s Bay -Friendly Water Efficient Landscape Ordinance (California Building Code Title 23) and all relevant Municipal Codes.
80. Pursuant to HMC Section 10 -12.07 (a) (2) (C), plant spacing shall not be closer than the minimum spread provided in the reference books in the Ordinance.
During Construction
81. Prior to construction, the contractors working in the vicinity of trees for preservation are required to meet with the Project Arborist at the site to review all work procedures, access routes, storage areas and tree protection measures.
82. Any grading, construction, demolition or other work that is expected to encounter tree roots should be monitored by the Project Arborist. Any necessary root pruning shall be performed by a qualified arborist and not by construction personnel. Roots shall be cleanly pruned with a handsaw or sawzall, immediately covered with wet burlap, and kept moist until backfilled.
83. If damages should occur to any tree during construction, it should be evaluated as soon as possible by the Project Arborist so that appropriate treatments can be applied. If damage to tree(s) results in removal, the removed tree(s) shall be replaced to its appraised value provided by the Project Arborist and approved by City Landscape Architect.
84. Fences shall be erected to protect trees intended to be preserved. The fences are to remain until all site work has been completed. The fences may not be relocated or removed without permission of the Project Arborist.
85. Any addi tional tree pruning needed for clearance during construction must be performed by a qualified arborist and not by construction personnel with a tree pruning permit from City Landscape Architect.
86. Existing trees designated for preservation shall be irrigate d o n a schedule to be determined by the Project Arborist. Each irrigation session shall wet the soil within the full drip zone of the tree.
Exhibit I
I-13
87. All final tree locations shall be field verified by the project Landscape Architect prior to planting and resolve any conflicts arise in the field.
Prior to Issuance of Certificate of Occupancy
88. Once all landscape improvements are completed, the project Landscape Architect shall inspect the improvements for full compliance with the approved landscape plans and prov ide a punch list for corrections to the Landscape Contractor. Any corrections listed by the Landscape Architect shall be corrected and then verified by the Landscape Architect.
89. Upon acceptance of the landscape installation in accordance with the approv ed landscape improvement plans by the City, As -Built digital plans shall be submitted to the Engineering Department by the developer.
90. Pursuant to HMC Section 10 -12.07, a soil analysis report and documentation verifying implementation of soil report rec ommendations such as calculation of required compost and receipts of compost showing the matching quantity shall be submitted as a part of Certificate of Completion package.
91. Pursuant to HMC Section 10 -12.08 and Appendix C, a color coded and laminated valve chart and an irrigation schedule shall be attached to the controller.
92. The applicant shall verify all the items on the “City of Hayward Landscape Inspection Procedure” are meet prior to requesting a final inspection.
93. Upon acceptance of the landscape ins tallation in accordance with the approved landscape improvement plans by the City, as-Built digital plans shall be submitted to the Engineering Department by the developer.
ENGINEERING
General
94. The subdivision shall comply with Chapter 10 Article 3 (Subdivision Ordinance) of the Hayward Municipal Code as determined by the City Engineer. Subdivision improvements required for public health, safety and welfare shall comply with the current Standard Details of the City of Hayward and other agencies’ standards, as applicable. Such improvements include, but are not limited to, the ones needed for:
vehicular and pedestrian access, fire protection, safety lighting and signage, drainage collection and disp osal, sanitary sewer and solid waste collection and distribution of water electricity, telecommunication, and natural gas.
95. Homeowners Association: A Home/Property Owners Association (HOA) shall be formed, and its related Covenant, Conditions and Restrict ions (CCR) documents shall be filed in the public records of Alameda County prior to the sale of any parcel.
Said documents shall be submitted to the City for review and approval before issuance of the first building permit and before submittal to the State Department of Real Estate (DRE) and filing in the County’s public records. The CC&Rs shall include Exhibit I
I-14
the following provisions:
a. The HOA shall be managed and maintained by a professional property management company and maintain updated registration informat ion with the Secretary of State.
b. The HOA shall own and maintain in fully functional condition and good repair all areas, improvements, common area retaining wall systems, and facilities created for common use of the property owners within the project but not dedicated or accepted by the City for its maintenance. c. The HOA shall be responsible for complying with the current and all future updates to the Community Preservation and Improvement Ordinance, Hayward Municipal Code Chapter 5, Article 7.
d. The HOA shal l maintain the common area landscaping in a healthy, weed – free condition and maintain its irrigation system consistent with project development approvals.
e. The CC&Rs shall describe how the stormwater treatment and site -design measures associated with priva tely owned improvements and landscaping shall be maintained by the association.
f. On-site streetlights and pedestrian lighting shall be owned and maintained by the HOA and shall have a decorative design approved by the Planning Director and the City Engineer.
g. Street sweeping of the private parking lot shall be conducted at least once a month.
96. A Current title report shall be submitted to identify current ownership and any existing easements or land use restrictions.
Prior to Building Permit Issuance
97. All grading shall comply with Chapter 10, Article 8 (Subdivision Ordinance) of the Hayward Municipal Code as determined by the City Engineer. A fine grading and drainage plan prepared by a State licensed civil engineer shall be submitted as part of the Improvement Plans for review and approval by the City Engineer prior to the issuance of building permits. Developer has the option to apply for a grading permit to rough grade the project site.
98. A soils report prepared by a licensed civil or geotechnical enginee r subject to approval by the City Engineer shall be submitted and the grading, retaining walls, surface and sub-surface drainage, lot drainage, and utility trench backfilling shall be designed in accordance with the recommendations of the soils report. Fin al grading and drainage plans for the grading permit shall be reviewed and signed by the soils report engineer certifying that the recommendations in the report have been followed. The geotechnical/soils engineer shall submit a letter report to the City at completion of construction certifying that grading, drainage and backfill installation was performed in general compliance with recommendations in the geotechnical report. All material testing reports shall be attached to the certification letter report.
Exhibit I
I-15
99. The project shall not block runoff from, or augment runoff to, adjacent properties.
The developer shall be required to mitigate augmented runoff to maintain post - development site discharge rates to less than or equal to pre-development discharge rates to the satisfaction of the City Engineer.
100. Drainage plans should include all proposed underground pipes, building drains, area drains and inlets. All building sites shall be graded to slope away from the building foundations per California Building Code, Cha pter 18, Section 1804.3 Site Grading or as required by the Soils Engineer. On -site collector storm drains shall be sized to minimize potential for blockages. Storm drains shall be designed to prevent standing water.
101. The on -site storm conveyance and treat ment systems shall be owned and maintained by the property owner.
102. Site drainage shall be collected and discharged to the existing 27 -inch storm drain on Harris Road.
103. All sidewalks shall comply with ADA and Title 24 requirements for cross slope, including driveway approaches and curb ramps.
104. Pavement restoration shall be done as per the plans approved by the City Engineer, for project’s utility trenches in the City right of way.
105. All service to the development shall be an "underground service" designed and installed in accordance with the Pacific Gas and Electric Company, AT&T (phone) Company and local cable company regulations. Transformers and switch gear cabinets shall be placed underground unless otherwise approved by the Planning Director and the City Engineer. Underground utility plans must be submitted for City approval prior to installation. (Required by HMC Section 10-3.815)
During Construction
106. Construction Stormwater Management: Developer shall be responsible for preventing the discharge of pollutants (sediments) into the street and/or the public storm drain system from the project site during construction in accordance with the Hayward Municipal Code Section 11 -5.19. Projects proposed for construction between October 1st and April 30, must h ave an erosion and sedimentation control program approved, and implemented to the maximum extent possible, prior to the start of any land disturbing activity. Trash and debris must be adequately contained at all times. Such measures shall be maintained dur ing the project’s construction period. Violations or other noncompliance with stormwater management measures may result in the project being shut down, including any building permit activity, until full compliance with stormwater management requirements is achieved.
107. Construction Damage: The Developer shall remove and replace any damaged curb, gutter, sidewalks, driveways, signs, pavement, pavement markings, etc. within the public right-of-way along the project frontage and at any locations damaged by the Exhibit I
I-16
construction of the proposed project. Damaged pavement surfaces shall be overlain, micro-surfaced, repaired or resurfaced as required by the City Engineer. Unused driveways or unused portions thereof shall be removed and replaced with curb, gutter and sidewalk per City Standards.
Prior to Issuance of Certificate of Occupancy
108. All public improvements, including the complete installation of all street improvements, fencing, sanitary sewer, storm drainage, water system, underground utilities, streetlights et c., shall be completed and attested to by the City Engineer before approval of occupancy of any unit in each phase of the subdivision. Where facilities of other agencies are involved, such installation shall be verified as having been completed and accepted by those agencies.
109. Prior to final inspection and issuance of final certificates of occupancy, all pertinent conditions of approval and all improvements shall be completed to the satisfaction of the City Engineer and Development Services Director or his/her designees.
110. Final Engineer’s Report: Prior to the issuance of any Certificate of Occupancy, The Engineer of Record shall submit a confirming letter that all grading, drainage, and engineering components of the project have been performed in conforman ce with the approved plans and specifications.
111. As-Built Records: As -built records of site grading and improvements completed by the property owner shall be provided to the City Engineer on electronic media in AutoCAD and pdf formats.
-END OF CONDITIONS-
FRONTAGE ( HARRIS ROAD)
68' - 1 7/16"
131' - 6 23/32"
1:2 RATIO
(2500 SF PER DU)
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
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c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
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2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DE FG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1" = 20'-0"Harris Street Condominiums
A0.0
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Cover Sheet
477 Harris Road. Hayward CA
Owner
Tengjun LLC
David Cai and Daphne Shen
477 Harris Rd.
Hayward CA 94544
1-408-888-6198
Architect:
Michael Ryan Architect
Lic No. C-30179
2539 Lake St #4
San Francisco CA 94121
415-336-6937 c.
415-276-6372 f.
[email protected]
Civil Engineers
Lea and Braze Engineering
Johnny Chiu (Contact)
2495 Industrial Pkrwy W.
Hayward, CA 94545
1-510-887-4086 p
1-510-887-3019
[email protected]
Landscape Architect
Taniguchi Landscape Architects
Dennis Taniguchi (Contact)
Lic no. 2942
1013 South Claremont St., Ste.1
San mateo CA 94402
1-650-638-9985
1-650-638-9986
[email protected]
Site Zoning information:
APN: 453-0060-047
Zone: RM
Occupancy: R2
Type of Construction: VB
Sprinklered: Yes: Wet pipe system LFII by Tyco.
Stories: 3
Ht. Limit: 40'-0"
Lot Dims: 68' x 130' (APPROX.)
Lot Area: 9398 SF (per Survey plan)
Setbacks:
Front & Rear: 20'-0"
Side Yard: 10% = 6'-9 3/4"
Building Coverage:
Footprint 31% (2939 sf)
Open Space: 69% (6459 Total Hard + Soft Scape)
Landscape Area: sf. (Soft Scape)
Hardscape Area: sf (Hardscape)
These plans will comply with 2022 CBC, 2022 CMC, 2022 CPC, 2022 CRC, 2022 CEC, 2022 CFC, 2022 California Energy Code, California Green Building Requirements.
Scope of Work:
Removal of Single Family Residence.
Construction of 3 Town-House Style Condominiums on lot per Planning and Zoning Regulations.
Huiting (David) Cai & Jun (Daphne) Shen
New 3-Unit Condominiums for:
Vicinity Map
1 Street View 1
Sheet Index
Sheet
Number Sheet Name
A0.0 Cover Sheet
A0.1 Site Plan - Architectural
A1.0 1st Floor Proposed
A1.1 2nd Flr Proposed
A1.2 3rd Flr Proposed
A1.3 Roof Plan Proposed
A2.0 Elevations
A2.1 Elevations
A4.0 Sections
A4.1 Sections
A6.0 Site Plan - Existing
A6.1 Floor Plan - Existing
A6.2 Elevations - Existing
SU1 Site Survey
TM-1 Prelim. Title Sheet
TM-2 Prelim. Lot Layout Site Plan
TM-3 Prelim. Grading, Drainage, Util. Plan
TM-4 Prelim. StormWater Plan
BMP-1 Clean Bay Blue Print
L-1A Prelim Landscape Plan 1
L-1B Prelim Landscape Plan 2-3
L-2A Hydrozone Plan 1
L-2B Hydrozone Plan 2-3
L-2C Irrigation Notes
L-3 Landscape Details
1" = 20'-0"2 Lot RM Diagram
Unit Info
9398 Gross SF. / 2500 SF per Unit = 3.75 (3 Units)
Parking: 1 + 1.1 per DU = 6.3 (7 Spaces Required)
2 Provided to each unit. 1 Public Space provided at back of property
Unit #1:
Area total: 3391.6 sf
Parking: 2 Enclosed Spaces
Bedrooms: 4
Bathrooms: 4 full / 2 half
Unit #2:
Area Total: 2458.8 sf
Parking: 2 Enclosed Spaces
Bedrooms: 4
Bathrooms: 3 Full / 1 Half
Unit #3:
Area Total: 3391.6 sf
Parking: 2 Enclosed Spaces
Bedrooms: 4
Bathrooms: 3 Full / 1 Half
Area Calcs for HMC 10-1.205(a) [2]: 1st Floor area: 2965 sf Area of 3rd Floor: 2372 sf. 2965*0.8= 2372
Attachment IV
0' 4' 8' 16' 32'
TNPN
SITE PLAN NOTES:
1. Keys or Cards must be provided to waste management service provider. Waste Management of Alameda County. (510) 537-5500 to acquire Keys and Locks for a fee. or waste carts must be placed on Harris Road on pick up days.
2. All public water mains and appurtenances shall be constructed in accordance with the City's "Specifications for the construction of water mains and fire hydrants" latest revision at the time of permit approval.
3. All connections to the existing water mains shall be performed by City Water Distribution Personnel at the applicants expense.
4. All water services from existing water mains shall be installed by City Water Distribution Personnel and the applicants expense.
Developer may only construct new services in conjunction with their construction of new water mains.
5. Where a water main is in an unpaved easement or under decorative, or stamped, or colored concrete (including turf blocks), the water main shall be constructed of ductile iron. Shut of valves are required where a water main transitions from a paved area to an unpaved easement. trees shall not be planted in the easement to avoid access problems.
6. Water mains and services, including the meters, must be located at least 10 feet horizontally and 1 foot vertically above any parallel pipeline conveying untreated sewage (including sanitary sewer laterals), and at least 4 feet from and one foot vertically above any parallel pipeline conveying storm drainage, The minimum horizontal separation distances can be reduced by using higher grade (ie Pressure) piping materials.
7. All sewer mains and appurtenances shall be constructed in accordance to the city's "Specifications for the construction of Sewer Mains and Appurtenances (12" in diameter or less) latest revision at the time of permit approval. 7 5' - 0"
10' - 0"
20' - 0"
1 Side Setback / Walkway
2 3 4 5 6
Planter
PG&E Meters
Mailbox
6" Curb
Req'd Separation
5' - 8"
1' - 0" 1' - 0" 1' - 0"
9x19 Prk 9x19 Prk 9x19 Prk 9x19 Prk 9x19 Prk 9x19 Prk
Paved Driveway Area
Unit 1
Unit 2Unit 3
Garbage and
Recycling & Organics
Pedestrian Gate to comply
with Chp. 10 Art. 14 of
Haward Municipal Code
5' - 3"
Utility Closet
32 64
64 64 64
32 64
Stoop
Step
Drive way (Paved)
Security Gate and fence
UncoveredParking
Spc.
26' - 0"
Front Yard Areas:
Lawn / Planting: 748 SF
Paving: 638 SF
Lawn
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
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A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/8" = 1'-0"Harris Street Condominiums
A0.1
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Site Plan -
Architectural
1/8" = 1'-0"1 Site Plan - Architectural
A2.0
A2.1
A2.0
1 2
2 1
Side Setback / Walkway
Garden Patio
2 3 4 5 6
NRCB Combi-
boiler Heater
Gar/Rcy Rm
TV
Stoop
Living
Planter
bath #1
EntryBedroom #1
Hall
Washer
Dryer
Up
A4.0
1 1 2 3 3.9 41.1
A
B
A4.0
2 Cl
Cl
PG&E Meters
NRCB Combi-
boiler Heater
NRCB Combi-
boiler Heater
21' - 10 11/16" 21' - 10 11/16" 21' - 10 11/16"
A4.1
1 A4.1
2 bath #1
Low StorageCl.
Cl.
Cl.
Hall
Up
Cl.
Stoop
Egress window w/
Top Down Bottom
Up Shades at this
window, typ.
bath #1
Entry
Low StorageCl.
Cl.
Hall
Up
Cl.
Stoop
Egress window w/
Top Down Bottom
Up Shades at this
window, typ.
Utility Closet
Entry
Cl.
1/2 Bath
Bedroom #1
Path
Driveway
Bedroom #1
32 64
64 64 64
32 64
Security Gate w/ call box
Mail Box
Cl.
A2.1 1
7 5' - 0"
10' - 0"
20' - 0"
6" Curb
(N) Securty Gate and fence
Uncovered Parking
Spc.
5' - 0"
5' - 0"
7 No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A1.0
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
1st Floor
Proposed1/4" = 1'-0"1 First Floor - Proposed
Kitchen
1/2 Bath Master Suite
A4.0
1 1 2 3 3.9 41.1
A
B
R
A4.0
2 P
R
21' - 10 11/16" 21' - 10 11/16" 21' - 10 11/16"
A4.1
1 A4.1
2 Roof Below
Kitchen
1/2 Bath
Cl.
Balcony
DenLiving
Dining / Sitting
M.Bath
Walk-In
Dining / Sitting
Kitchen
Dining / Sitting
Hall
UpDn
1/2 Bath
Cl.
DW
DW
Stucco Solid Railing
L
Bay
Balcony
Cl.
P.
Dn
Cab/Cntr
Cl.
Up
DW
L
Cl.
P.
Dn
Cab/Cntr
Up
R
Cab/CntrCab/Cntr
BalconyPlanter
Bay
Planter
Bay
Planter
DenLiving DenLiving
Metal Wire railingMetal Wire railingMetal Wire railing
Cl.
Planter Below
30x60
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A1.1
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
2nd Flr Proposed
1/4" = 1'-0"1 Second Floor - Proposed
A2.0
A2.1
A2.0
1 2
2 A4.0
1 1 2 3 3.9 41.1
A
B
A4.0
2 21' - 10 11/16" 21' - 10 11/16" 21' - 10 11/16"
Bedroom #2
A4.1
1 A4.1
2 Linen
A2.1 1
Balcony
Bath #3
Bedroom #4
Planter Planter Planter
Bath #3WIC
Bath #2
Hall
Bedroom #3
Desk
Shelves
Balcony Balcony
Cab
Bath #2
Dn
Desk
Shelves
Cab
Linen
Bedroom #4
Cab
Bath #2
Bath #3
Stucco Solid Railing
Metal Wire railingMetal Wire railingMetal Wire railing
Bedroom #2
Dn
Bay Window
Desk
Bedroom #3
Bay WindowBay WindowBay Window Bay Window
Bedroom #2 Bedroom #3
Desk
Dn
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A1.2
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
3rd Flr Proposed
1/4" = 1'-0"1 Third Floor - Proposed
A2.0
A2.1
1 2
A4.0
1 1 2 3 3.9 41.1
A
B
A4.0
2 A4.1
1 A4.1
2 Balcony Below Balcony Below
A2.1 1
CLASS - FLAT ROOF
Sloped to drain
Balcony Below
Planter BelowPlanter Below Planter Below
CLASS - FLAT ROOF
Sloped to drain
CLASS - FLAT ROOF
Sloped to drain
beyond
Skylight typical
CLASS - FLAT ROOF
Sloped to drain
beyond
Planters Below
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A1.3
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Roof Plan
Proposed
1/4" = 1'-0"1 Roof Plan - Proposed
First Floor Plan
0' - 0"
Height Limit
40' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
9' - 0"10' - 0"
Top of Roof
28' - 0"
9' - 0"
1 2 3 3.9 41.1
Property Line
Property LineProperty Line
Ipe Finish Bay Windows typ
Flat Roof
Class A Flat Roof Skylights Typ
Aluminum Clad Wood
Windows
Solid Core Wood Door PG&E Meters
mailbox
Stucco
First Floor Plan
0' - 0"
Height Limit
40' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
AB
9' - 0" 10' - 0"
Stucco Solid Wall Railing
Ipe Wood Finish Planter
Aluminum Clad
Wood Windows
Stucco
Skylight
Skylights, Typ
Ipe Wood Finish
Ipe Wood Finish
Wood and Glass door (Frosted)
Stucco
Flat Roof
Call Box
Gate Pedestrian
Wire Railing
Wire Railing
Stucco / Stone Capped Pier typ.
Property Line
Property Line
x A2.0
5' - 8"
6' - 8"
x A2.0
x A2.0
17' - 0"
x A2.0
x A2.0
100
Neighbor House Mid Point
15' - 0"
4' - 8"
9' - 0" Adjacent Neighbor
House
Approx Length of Front Facade
40' - 2 1/4"
7 8' - 0" 1' - 6" 8' - 6"
Area of Horiz Wood Siding: 236 SF
Area of Stucco: 503 SF
Area of Windows: 176 SF
3' - 6" 3' - 6"
14' - 0"
7 No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DE FG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
3/16" = 1'-0"Harris Street Condominiums
A2.0
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Elevations
3/16" = 1'-0"1 Left Side (West)
3/16" = 1'-0"2 Front Facade (South)
First Floor Plan
0' - 0"
Height Limit
40' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
1233.94 1.1
Property Line Stucco Solid Railing
Ipe Wood Finish Planter
Skylights typ.
Ipe Wood Finish
Planter
Stucco
Wire RailingStucco
Stucco
StuccoGargbage / Recycling
Stucco and Stone Capped Pier
Planter
Ipe Wood Finish
Aluminum Clad Wood Window Typical Typ
Aluminum Clad Wood Glass Doors with Transom typ.
Stone Cap on Solid
Stucco Pier
Roll Up Garage Door
PlanterPlanterPlanter
Planter Planter
Utility Closet
Planter
Wire Railing
Wire RailingWire RailingWire Railing
Wire Railing
First Floor Plan
0' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
A B
Stucco Solid Wall Railing
Aluminum Clad
Wood Windows
Stucco
Skylights, Typ
Ipe Wood Finish
Flat Roof
Planter
No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
3/16" = 1'-0"Harris Street Condominiums
A2.1
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Elevations
3/16" = 1'-0"2 Right Side (East)
3/16" = 1'-0"1 Rear Side (North)
First Floor Plan
0' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
A B
A4.1
1 A4.1
2 First Floor Plan
0' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
A B
A4.1
1 A4.1
2 No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A4.0
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Sections
1/4" = 1'-0"1 Section Thru Stairwell
1/4" = 1'-0"2 Section Thru Unit Center
First Floor Plan
0' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
A4.0
1 1233.94 1.1
A4.0
2 First Floor Plan
0' - 0"
Second Floor
Proposed
9' - 0"
Third Floor
Proposed
19' - 0"
Top of Roof
28' - 0"
A4.0
1 1233.94 1.1
A4.0
2 No.C-30179
Ren.1.31.27
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2024 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE #4
SAN FRANCISCO
CA, 94121
415.336.6937 c
[email protected]
I C H A E L
A B C
8 DEFG H I J K
7 6
5 4
3 2
1 A
B C DEFG H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"Harris Street Condominiums
A4.1
Rev 6: 02-10-2025
477 harris Road.
Hayward CA
Sections
1/4" = 1'-0"1 Section Longitudinal
1/4" = 1'-0"2 Section Longitudinal Thru Unit Center
WI
TH
RISER
HARRIS ROAD (59')
G FOOTPRINTS ARE SHOWN
ED M
ATERIAL (STUC
C
O/SIDING)
AT GROUND LEVEL.
FLOOR ELEVATIONS ARE TAKEN
DOOR THRESHOLD (EXTERIOR)
GM
W
M
W
M
W
V
EM
EB
N42°
00'32"W
13 1.56'
N57°08'22"E72.90'
N42°
00'32"W
10 1.49'
N32°
51'38"W
29.69'
N57°08'22"E
68.12'
22.94 22.40FL
TC@D
W
22.92 22.44FL
TC@D
W
22.81 22.39FL
TC@D
W
22.75TC
22.28FL
22.67 22.18FL
TC@D
W
22.57 22.07FL
TC@
DW
22.52 22.07FL
TC@
DW
22.58TC
22.11FL
22.62TC
22.17FL
22.68TC
22.20FL
22.70TC
22.25FL
22.80TC
22.32FL
22.88TC
22.51F
L
23.19 23.14
23.10 23.05
22.81 22.76
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INV
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22.2 22.6
23.3 24.6
23.0 23.1
23.5 23.4
23.2 23.4
23.5 23.5
23.5 23.6
23.34 23.2
23.2 23.3
23.3 23.5
23.4 23.3
23.4 23.2
23.39 23.2
23.1 23.2
23.4 23.1
23.1 23.0
23.5 23.2
22.9 23.0
23.4 23.42
23.75 23.26
23.15 23.30
23.15 23.34
23.41 23.12
23.16 23.08
23.06 23.4
23.22 23.03
23.1 23.4
23.323.0
22.97 23.38
22.96 22.92
23.12 22"SYCA
M
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20"STUMP
10"11"PLUM
28"SYCA
M
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10"11"
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3"4"LE
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5"6"PLUM
5"ORANGE
12"PEAR6"TREE
(DEAD)
SSM
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23.11 PARCEL II
PARCEL M
AP No. 1148
79 PARCEL M
APS 41
9,398± SQ.FT.
0.22± ACRES
PARCEL I
PARCEL MA
P No. 1148
79 PARCEL MA
PS 41
LANDS OF SINGH
F M
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37.6 GATE
6'
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PAVERS
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10"VCP 10"VCP
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W/
W
OOD PLUG
ELEVATION =
20.8 (CI
TY OF HAYWA
RD DATUM)
H
Y
D
0' 4' 8' 16' 32'
TNPN
No.C-30179
Ren.1.31.21
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2019 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE ST #4
SAN FRANCISCO CA
94121
415.336.6937 c
[email protected]
I C H A E L
AB C
8 DEFGH I J K
7 6
5 4
3 2
1 AB C D E F G H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/8" = 1'-0"
Harris Street Town Homes
A6.0
08-15-19
477 harris Road.
Hayward CA
Site Plan -
Existing
1/8" = 1'-0"1 Site Plan Existing
A6.2
A6.2
A6.2
A6.2
1 3
4 2
No.C-30179
Ren.1.31.21
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2019 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE ST #4
SAN FRANCISCO CA
94121
415.336.6937 c
[email protected]
I C H A E L
AB C
8 DEFGH I J K
7 6
5 4
3 2
1 AB C D E F G H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"
Harris Street Town Homes
A6.1
08-15-19
477 harris Road.
Hayward CA
Floor Plan -
Existing
1/4" = 1'-0"1 Floor Plan - Existing
No.C-30179
Ren.1.31.21
Michael
Octavius
Ryan L
IC
ENSEDARCHIT
EC
T
S
T
A
T
E
OFCALIFO
R
N
I
A
c 2019 MICHAEL RYAN. NO PART OF THIS WORK
MAY BE REPRODUCED CHANGED COPIED OR
TRANSMITTED IN ANY FORM OR BY ANY MEANS,
INCLUDING BUT NOT LIMITED TO ELECTRONIC OR
MECHANICAL EXCEPT AS MAY BE EXPRESSLY
PERMITTED IN WRITING FROM MICHAEL RYAN.
E S I G N
Y A N
D
R
M
2539 LAKE ST #4
SAN FRANCISCO CA
94121
415.336.6937 c
[email protected]
I C H A E L
AB C
8 DEFGH I J K
7 6
5 4
3 2
1 AB C D E F G H I J K
8 7
6 5
4 3
2 1
&
R C H I T E C T U R EA
1/4" = 1'-0"
Harris Street Town Homes
A6.2
08-15-19
477 harris Road.
Hayward CA
Elevations -
Existing
1/4" = 1'-0"1 Left Side (West)
1/4" = 1'-0"2 Front Facade (South)
1/4" = 1'-0"3 Rear Side (North)
1/4" = 1'-0"4 Right Side (East)
IMPERVIOUS SURFACE
NEW
TOTAL S.F.
+ 1,007 SQUARE FEET (NET INCREASE) NET CHANGE IN IMPERVIOUS AREA
PROPOSED
TOTAL S.F.
PARCEL AREA9,398 SQUARE FEET (0.216 ACRE)
GROSS PROJECT AREA
PERVIOUS PAVING
+ 3,398 SQUARE FEET (NET INCREASE) NET CHANGE IN PERVIOUS PAVING
EXISTING
TOTAL S.F.
REMOVED
TOTAL S.F.
TOTAL DEVELOPED AREA
NET CHANGE IN DEVELOPED AREA
8,312 3,907
+ 4,405 SQUARE FEET (NET INCREASE)
10,166 SQUARE FEET (0.233 ACRE)
3,907 TOTAL IMPERVIOUS AREA
PATIOS, WALKWAYS & PADS
OFF-SITE IMPERVIOUS534
932
1,984 RESIDENCE ROOF*
4,914
598
716
3,600
3,9078,312
PERVIOUS PAVER DRIVEWAY & PARKING03,398 03,398
LANDSCAPE6,2541,854
ACCESSORY STRUCTURE ROOF*247
210 IMPERVIOUS DRIVEWAY & PARKING
0 0
TOTAL DISTURBED AREA 10,166 SQUARE FEET (0.233 ACRE) * HARDSCAPE BELOW ROOFS, BALCONIES, AND OVERHANGS INCLUDED IN ROOF AREA 3,907
534
932
1,984
247
210
4,914
598
716
3,600
0 0
2 HARRIS ROADPROPOSED BUILDINGLAG MUS(36" BOX)
LAG TUSSTREET TREE(36" BOX)
JUN PAT(@ BUBBLER)
12 10 9
6781345
LAG MUS(36" BOX)PHO DDDDDDFES EB
L tL tL t LmLmLmLAG MUS(36" BOX)
PHO YW OLE OLL
PRU CAR
LPLPLPLPLPLPPHO DCLIM PERSLSLSAL LEUSLPHO YWLPLPLP
PRU CARPHO DCDD
MUH RIGCAR TUMSLSLSLSLSLSL
SAL LEUACH SCPHO YWLPLPLPLPLPLPLPLPLIM PERDD
4'-0" FENCE TO BOW4'-0" FENCE TO BOW10
1 44 3
3 8
56 77
7 8
9 2
LEGENDEXISTING TREESTO REMAINPROPOSED TREESEXISTING TREESTO BE REMOVEDXX
SHRUB ANDGROUNDCOVER AREA
KEY NOTES1PROPOSED CONCRETE PAVING2PROPOSED STAMPED CONCRETE PAVING3DRIVEWAY4CITY SIDEWALK (EXIST)5SEATING AREA6BBQ7FENCE--6 FT WOOD, SEE DETAIL 4/L-3. TRANSITIONS TO 4 FT HIGH AT 20' FRONT SETBACK8FENCE HEIGHT TRANSITION POINT9"BUBBLER" REFER TO CIVIL ENGINEER'S STORMDRAIN PLAN10PERMEABLE PRECAST CONCRETE PAVERS--SEECIVIL ENGINEER'S PLAN SCHEMATICLANDSCAPEPLAN:FIRST FLOORL-1A
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024NOTES:1. SOIL TO BE AMENDED BASED ON SOIL FERTILITY TEST AFTER SITEMASS GRADING. A SOIL ANALYSIS REPORT SHALL BE INCLUDED FORAMENDING THE SOIL WITH ORGANIC COMPOST TO BRING THE SOILORGANIC MATTER TO A MINIMUM OF 5% BY DRY WEIGHT ANDINCORPORATING ORGANIC FERTILIZERS TO RECOMMENDED LEVELSFOR PLANTING AREAS. THE SOIL ANALYSIS REPORT SHALL BESUBMITTED WITH THE LANDSCAPE CERTIFICATE OF COMPLETION.3. MULCH TO BE ORGANIC RECYCLED CHIPPED WOOD IN DARK BROWNCOLOR, MINIMUM 3 INCHES DEEP. MAXIMUM SIZE OF MULCH CHIPS IS1-1/2 INCHES. IN ALL PLANTING AREAS EXCEPT ANY ALLOWED LAWNAREAS.4. SEE SHEETS L-2A AND L-2B, IRRIGATION HYDROZONE PLANSFOR CONCEPTUAL IRRIGATION APPROACH, IRRIGATIONSTANDARDS,AND WATER USE.5. SEE SHEET L-3 FOR PLANTING DETAILS.
I HAVE COMPLIED WITH THE CRITERIA OF THE CITY OFHAYWARD BAY-FRIENDLY WATER EFFICIENT LANDSCAPEORDINANCE AND APPLIED THEM FOR THE EFFICIENT USE OFWATER IN THE LANDSCAPE AND IRRIGATION DESIGN PLAN.LANDSCAPE STATEMENT 24TREE NUMBER
FOR EXISTING TREES REFER TO:"ARBORIST REPORT TREEREMOVAL & PROTECTIONPLAN" DATED NOVEMBER 19,2021. PREPARED FORHUITING (DAVID) CAI & JUN(DAPHNE) SHEN, SITEADDRESS: 477 HARRIS RD.HAYWARD, CA 94544 BY BOFIRESTONE TREES &GARDENS, CERTIFIEDARBORIST #WE-8525A.
PROPOSED BUILDINGDbDbDbDbDbDbDbDbDbDIE BIC
NAN GSDIE BICPROPOSED BUILDINGDbDbDbDb DbDbDb
SCHEMATICLANDSCAPEPLAN:SECOND ANDTHIRD FLOORSL-1B
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024
PLAN: SECOND FLOOR
PLAN: THIRD FLOOR
HARRIS ROADPROPOSED BUILDING
HYDROZONE 1:(65 SF)
PROPOSED IRRIGATIONPOINT OF CONNECTION.REDUCED PRESSUREBACKFLOW DEVICE PERHAYWARD STANDARDS HYDROZONE 2:(67 SF)HYDROZONE 3:(715 SF)
HYDROZONE 4:(88 SF)
HYDROZONE 5:(505 SF)
HYDROZONE 6:(288 SF)
IRRIGATIONHYDROZONEPLAN:FIRST FLOOR
CONCEPTUAL IRRIGATION STATEMENT1Irrigation design shall be zoned for 1) turf and annuals and other moderate to higher water use plant materials; 2)groundcovers, and 3) native and water conserving plant materials.2Irrigation design shall also be zoned for micro climates including cool, shaded and protected areas, as well ashot, sunny and windy areas.3Part shade areas include moderate water use areas having morning and/or afternoon shade.4Cool and full shady areas include low water use areas for plants requiring little or no irrigation water and/orlocations that will provide moist conditions.5Layout shall be designed for minimum runoff and overspray onto non-landscaped areas6Low volume sprinklers shall be used wherever possible with head to head coverage.7Drip emitter or bubbler irrigation shall be utilized at trees to promote deep watering wherever possible.8Drip irrigation shall be utilized at non-traffic or isolated planting areas to decrease the possibility of vandalism tothe micro-tubing.9The irrigation controller shall have ample capacity in terms of programs and cycles that will match the complexityof the landscape plan for more efficient watering. For example, the controller shall have the ability to havemultiple cycles to permit a number of short duration waterings that will allow water to soak into the soil rather thanrun off.10Individual bubblers or drip emitters shall be utilized to isolate water for plant materials and eliminate watering of"bare ground."11Trees to be irrigated on a separate irrigation valve. Tree species with different irrigation water needs will be onseparate irrigation valves.
HYDROZONE LEGEND
L-2A
NOTES:1. I HAVE COMPLIED WITH THE CRITERIA OF THE WATER CONSERVATION IN LANDSCAPINGORDINANCE AND APPLIED THEM FOR THE EFFICIENT USE OF WATER IN THE LANDSCAPE ANDIRRIGATION DESIGN PLAN.2. IRRIGATION SYSTEM TO HAVE SEPARATE, DEDICATED WATER METER AND REDUCEDPRESSURE BACKFLOW.3. SEE SHEET L-2B FOR IRRIGATION LEGEND/EQUIPMENT LIST.4. SEE SHEET L-2C FOR IRRIGATION NOTES AND PERFORMANCE SPECIFICATIONS.
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024
LOW WATER USE: 1830 SF(SUBSURFACE DRIP AND/OR DRIP EMITTERS)MEDIUM WATER USE: 0 SF(SUBSURFACE DRIP AND/OR DRIP EMITTERS)
HYDROZONE 7:54 SF
Kitchen1/2 BathMaster Suite
R
PRRoof Below
Kitchen1/2 BathCl.
Balcony
DenLiving
Dining / SittingM.BathWalk-In Dining / Sitting
Kitchen
Dining / SittingHallUpDn1/2 BathCl.
DWDW
Stucco Solid Railing
L
BayBalcony
Cl.P.
DnCab/CntrCl.Up
DW
LCl.P.
DnCab/CntrUp
RCab/CntrCab/Cntr
BalconyPlanterBayPlanterBayPlanter
DenLivingDenLiving
Metal Wire railingMetal Wire railingMetal Wire railing
Cl.
Planter Below
30x60
HYDROZONE 8:48 SF
IRRIGATIONHYDROZONEPLAN:SECOND ANDTHIRD FLOORSL-2B
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024
PLAN: SECOND FLOOR
PLAN: THIRD FLOOR
HYDROZONE LEGENDLOW WATER USE: 1762 SF(SUBSURFACE DRIP AND/OR DRIP EMITTERS)MEDIUM WATER USE: 0 SF(SUBSURFACE DRIP AND/OR DRIP EMITTERS)NOTES:1. I HAVE COMPLIED WITH THE CRITERIA OF THE WATER CONSERVATIONIN LANDSCAPING ORDINANCE AND APPLIED THEM FOR THE EFFICIENTUSE OF WATER IN THE LANDSCAPE AND IRRIGATION DESIGN PLAN.2. SEE SHEET L-3B FOR IRRIGATION NOTES AND PERFORMANCESPECIFICATIONS.
RAIN BIRD REMOTE CONTROL VALVE
REMOTE CONTROL VALVE SIZE (IN INCHES)FLOW (GPM)CONTROLLER AND STATION NUMBERCONTROLLER AND STATION NUMBERAREA (SQ. FT.)FLOW (GPM)REMOTE CONTROL VALVE SIZE (IN INCHES) PEB SERIESXCZ-100-PRB-LCRAIN BIRD REMOTE CONTROL VALVE DRIP ZONE KIT (3-20GPM)
ASSOCIATED REMOTE CONTROL VALVEASSOCIATED REMOTE CONTROL VALVE DRIP ZONE:DRIPLINE REMOTE CONTROL VALVEAPPROXIMATE CONNECTION POINT BETWEEN DRIPLINETUBING AND PVC SUPPLY WHEN DRIP ZONE IS LESSTHAN 3 GPM AND NO PVC SUPPLY/EXHUST HEADERSARE NEEDED. REFER TO DRIPLINE TUBING CONNECTIONDETAIL FOR MORE INFORMATION.DRIPLINE REMOTE CONTROL VALVERAIN BIRD XFCV SERIES DRIPLINE WITH XF DRIPLINEINSERT FITTINGS, PART #XFCV-06-12. TUBING TO BEINSTALLED 4" BELOW GRADE IN A 12" O.C. GRIDACCORDING TO DETAILS. SIZE EXHAUST HEADERS ASFOLLOWS: 1": 0-10 GPM, 1.25": 11-20 GPM. ALLEXHAUST HEADERS SHALL BE 1" SCH 40 PVC OR 1" SCH40 FLEXIBLE PVC. USE SCH. 40 PVC SOLVENT WELDFITTINGS. EXTEND PVC HEADERS TO THE ENDS OF ALLDRIP ZONES TO BALANCE FLOW IF REQUIRED. SEEDETAILS FOR FURTHER INFORMATION.
WLT-0500-TNDS SCH 40 BALL VALVE OR APPROVED EQUALOPERINDRAIN BIRD DRIP ZONE INDICATOR1401/RWS-B-C-1401RAIN BIRD BUBBLERON-GRADE AT TREE AND AROOT WATERING SYSTEM0.25TRICKLE30 PVC LATERALSUPPLYHEADEREXHAUSTHEADERDRIP ZONEEXTENTSPVC LATERALXXSTATION #COLOR HATCHOF ZONEXXSTATION #DRIP ZONEEXTENTSCOLOR HATCHOF ZONE IRRIGATION LEGEND (Proposed for future--componentsnot shown on plan)SYMBOLOPERATINGPSIDESCRIPTIONNOZZLEGPMOPERATINGRADIUS (FEET)MODEL NUMBER SCHEDULE 40 PVC PLASTIC PIPE. COVER TO BE ASINDICATED IN SPECIFICATIONS OR AS INDICATEDABOVE FOR PIPE DEPTH OF COVER. 3/4" AND LARGER:1120-SCHEDULE 40 PVC PLASTIC PIPE WITHSCHEDULE 40 PVC SOLVENT WELD FITTINGS.12" COVER.LATERAL LINE:SLEEVING:
1.5" AND SMALLER:1120-SCHEDULE 40 PVC PLASTIC PIPE WITHSCHEDULE 40 PVC SOLVENT WELD FITTINGS.18" COVER.MAIN LINE:3/4" AND LARGER:1120-SCHEDULE 40 PVC PLASTIC PIPE WITHSCHEDULE 40 PVC SOLVENT WELD FITTINGS.12" COVER.DRIPLINELATERAL LINE:
PHC-2400HUNTER PRO-HC HYDRAWISE CONTROLLER IN A PLASTIC WALLMOUNTED ENCLOSURE.MVHC-100-FLOWHUNTER 1" FLOW METER (0.3-30 GPM)FSHC-PLAN-ENTHUSIASTHUNTER HYDRAWISE SOFTWARE 33-DRCRAIN BIRD 3/4" TWO-PIECE QUICK COUPLING VALVE (YELLOWLOCKING RUBBER COVER)3100100SUPERIOR MASTER VALVE-1" (NORMALLY OPEN)T-FP600A-LF-1"NIBCO 1" BRASS BALL VALVE WR-CLIKWIRELESS RAIN-CLIK SENSOR AND RECIEVER.M70-100LNSX-HLBADGER RECORDALL 1" WATER METERSMWILKINS REDUCED PRESSURE BACKFLOW ASSEMBLY WITHFREEZE BLANKET (PER CITY OF HAYWARD DETAIL).975XL2SEU-1.5"/PBB-30
IRRIGATIONNOTES ANDSPECIFICATIONSL-2C
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024
1.THESE IRRIGATION DRAWINGS ARE DIAGRAMMATIC ANDINDICATIVE OF THE WORK TO BE INSTALLED. ALL PIPING, VALVES,AND OTHER IRRIGATION COMPONENTS MAY BE SHOWN WITHINPAVED AREAS FOR GRAPHIC CLARITY ONLY AND ARE TO BEINSTALLED WITHIN PLANTING AREAS. DUE TO THE SCALE OF THEDRAWINGS, IT IS NOT POSSIBLE TO INDICATE ALL OFFSETS,FITTINGS, SLEEVES, CONDUIT, AND OTHER ITEMS WHICH MAY BEREQUIRED. INVESTIGATE THE STRUCTURAL AND FINISHEDCONDITION AFFECTING THE CONTRACT WORK INCLUDINGOBSTRUCTIONS, GRADE DIFFERENCES OR AREA DIMENSIONALDIFFERENCES. IN THE EVENT OF FIELD DISCREPANCY WITHCONTRACT DOCUMENTS, PLAN THE INSTALLATION WORKACCORDINGLY BY NOTIFICATION AND APPROVAL OF THEOWNER'S AUTHORIZED REPRESENTATIVE AND ACCORDING TO THECONTRACT SPECIFICATIONS. NOTIFY AND COORDINATEIRRIGATION CONTRACT WORK WITH APPLICABLE CONTRACTORSFOR THE LOCATION AND INSTALLATION OF PIPE, CONDUIT ORSLEEVES THROUGH OR UNDER WALLS, ROADWAYS, PAVING ANDSTRUCTURES BEFORE CONSTRUCTION. IN THE EVENT THESENOTIFICATIONS ARE NOT PERFORMED, THE CONTRACTORASSUMES FULL RESPONSIBILITY FOR REQUIRED REVISIONS.2.THE CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE CODES,STANDARDS, AND REGULATIONS. ALL WORK AND MATERIALSSHALL BE IN FULL ACCORDANCE WITH THE LATEST RULES ANDREGULATIONS OF THE NATIONAL ELECTRIC CODE; THE UNIFORMPLUMBING CODE, PUBLISHED BY THE WESTERN PLUMBINGOFFICIALS ASSOCIATION; AND OTHER STATE OR LOCAL LAWS ORREGULATIONS. NOTHING IN THESE DRAWINGS IS TO BECONSTRUED TO PERMIT WORK NOT CONFORMING TO THESECODES OR REGULATIONS. THE CONTRACTOR SHALL FURNISHWITHOUT ANY EXTRA CHARGE, ANY ADDITIONAL MATERIAL ANDLABOR WHEN REQUIRED BY THE COMPLIANCE WITH THESE CODESAND REGULATIONS.3.THE CONTRACTOR SHALL COORDINATE INSTALLATION OFIRRIGATION SYSTEM WITH LAYOUT AND INSTALLATION OF THEPLANT MATERIALS TO INSURE THAT THERE WILL BE COMPLETE ANDUNIFORM IRRIGATION COVERAGE OF PLANTING IN ACCORDANCEWITH THESE DRAWINGS, AND CONTRACT DOCUMENTS. THEIRRIGATION LAYOUT SHALL BE CHECKED BY THE CONTRACTORAND OWNER'S AUTHORIZED REPRESENTATIVE PRIOR TOCONSTRUCTION TO DETERMINE IF ANY CHANGES, DELETIONS, ORADDITIONS ARE REQUIRED. IRRIGATION SYSTEM SHALL BEINSTALLED AND TESTED PRIOR TO INSTALLATION OF PLANTMATERIAL.4.THE INTENT OF THIS IRRIGATION SYSTEM IS TO PROVIDE THEMINIMUM AMOUNT OF WATER REQUIRED TO SUSTAIN GOODPLANT HEALTH.5.IT IS THE RESPONSIBILITY OF THE MAINTENANCE CONTRACTORAND/OR OWNER TO PROGRAM THE IRRIGATION CONTROLLER(S)TO PROVIDE THE MINIMUM AMOUNT OF WATER NEEDED TOSUSTAIN GOOD PLANT HEALTH. THIS INCLUDES MAKINGADJUSTMENTS TO THE PROGRAM FOR SEASONAL WEATHERCHANGES, PLANT MATERIAL, WATER REQUIREMENTS, MOUNDS,SLOPES, SUN, SHADE AND WIND EXPOSURE.6.IT IS THE RESPONSIBILITY OF A LICENSED ELECTRICAL CONTRACTORTO PROVIDE 120 VOLT A.C. (2.5 AMP DEMAND PER CONTROLLER)ELECTRICAL SERVICE TO THE CONTROLLER LOCATION(S). IT IS THERESPONSIBILITY OF THE IRRIGATION CONTRACTOR TOCOORDINATE THE ELECTRICAL SERVICE STUB-OUT TO THECONTROLLER(S). PROVIDE PROPER GROUNDING PER CONTROLLERMANUFACTURER'S INSTRUCTIONS AND IN ACCORDANCE WITHLOCAL CODES.7.SCHEDULE A MEETING WHICH INCLUDES REPRESENTATIVES OF THEIRRIGATION CONTROLLER MANUFACTURER, THE MAINTENANCECONTRACTOR, THE OWNER AND THE IRRIGATION CONTRACTORAT THE SITE FOR INSTRUCTION ON THE PROPER PROGRAMMINGAND OPERATION OF THE IRRIGATION CONTROLLER.8.INSTALL 3" DETECTABLE TAPE ABOVE ALL PRESSURIZED MAIN LINESAS DETAILED. USE CHRISTY MODEL #TA-DT-3-BIRR FOR POTABLEIRRIGATION SYSTEMS.9.PROVIDE EACH IRRIGATION CONTROLLER WITH ITS OWNINDEPENDENT LOW VOLTAGE COMMON GROUND WIRE.10.IRRIGATION CONTROL WIRES: SOLID COPPER WITH U.L. APPROVALFOR DIRECT BURIAL IN GROUND. COMMON GROUND WIRE: SIZE#12-1 WIRE WITH A WHITE INSULATING JACKET. CONTROL WIRESERVICING REMOTE CONTROL VALVES: SIZE #14-1 WIRE WITHINSULATING JACKET OF COLOR OTHER THAN WHITE. SPLICESSHALL BE MADE WITH 3M-DBY SEAL PACKS OR APPROVED EQUAL.11.INSTALL TWO SPARE CONTROL WIRES OF A DIFFERENT COLORALONG THE ENTIRE MAIN LINE. LOOP 36" EXCESS WIRE INTO EACHSINGLE VALVE BOX AND INTO ONE VALVE BOX IN EACH GROUPOF VALVES.12.SPLICING OF LOW VOLTAGE WIRES IS PERMITTED IN VALVE BOXESONLY. LEAVE A 36" LONG, 1" DIAMETER COIL OF EXCESS WIRE ATEACH SPLICE AND A 36" LONG EXPANSION LOOP EVERY 100 FEETALONG WIRE RUN. TAPE WIRES TOGETHER EVERY TEN FEET. DO NOT TAPE WIRES TOGETHER WHERE CONTAINED WITHINSLEEVING OR CONDUIT.13.INSTALL BLACK PLASTIC VALVE BOXES WITH BOLT DOWN, NONHINGED COVER MARKED "IRRIGATION CONTROL VALVE". BOXBODY SHALL HAVE KNOCK OUTS. ACCEPTABLE VALVE BOXMANUFACTURER'S INCLUDE NDS, CARSON OR APPROVED EQUAL.14.INSTALL REMOTE CONTROL VALVE BOXES 12" FROM WALK, CURB,BUILDING OR LANDSCAPE FEATURE. AT MULTIPLE VALVE BOXGROUPS, INSTALL EACH BOX AN EQUAL DISTANCE FROM THEWALK, CURB, BUILDING OR LANDSCAPE FEATURE AND PROVIDE 12"BETWEEN BOX TOPS. ALIGN THE SHORT SIDE OF RECTANGULARVALVE BOXES PARALLEL TO WALK, CURB, BUILDING OR LANDSCAPEFEATURE.15.VALVE LOCATIONS SHOWN ARE DIAGRAMMATIC. INSTALL INGROUND COVER/SHRUB AREAS.16.THE CONTRACTOR SHALL LABEL CONTROL LINE WIRE AT EACHREMOTE CONTROL VALVE WITH A 2 1/4" X 2 3/4" POLYURETHANEI.D. TAG, INDICATING IDENTIFICATION NUMBER OF VALVE(CONTROLLER AND STATION NUMBER). ATTACH LABEL TOCONTROL WIRE. THE CONTRACTOR SHALL PERMANENTLY STAMPALL VALVE BOX LIDS WITH APPROPRIATE IDENTIFICATION ASNOTED IN CONSTRUCTION DETAILS.17.FLUSH AND ADJUST IRRIGATION OUTLETS AND NOZZLES FOROPTIMUM PERFORMANCE AND TO PREVENT OVER SPRAY ONTOWALKS, ROADWAYS, AND/OR BUILDINGS. SELECT THE BESTDEGREE OF THE ARC AND RADIUS TO FIT THE EXISTING SITECONDITIONS AND THROTTLE THE FLOW CONTROL AT EACH VALVETO OBTAIN THE OPTIMUM OPERATING PRESSURE FOR EACHCONTROL ZONE.18.LOCATE EMITTER OUTLETS ON UPHILL SIDE OF PLANT OR TREE.19.LOCATE BUBBLERS ON UPHILL SIDE OF PLANT OR TREE.20.INSTALL A HUNTER HCV SERIES, KBI CV SERIES, OR APPROVEDEQUAL SPRING LOADED CHECK VALVE IN SPRINKLER RISERASSEMBLIES WHERE LOW OUTLET DRAINAGE WILL CAUSE EROSIONAND/OR EXCESS WATER.21.NOTIFY LOCAL JURISDICTIONS FOR INSPECTION AND TESTING OFINSTALLED BACKFLOW PREVENTION DEVICE.22.THE IRRIGATION SYSTEM DESIGN IS BASED ON THE MINIMUMOPERATING PRESSURE SHOWN ON THE IRRIGATION DRAWINGS.VERIFY WATER PRESSURE PRIOR TO CONSTRUCTION. REPORT ANYDIFFERENCE BETWEEN THE WATER PRESSURE INDICATED ON THEDRAWINGS AND THE ACTUAL PRESSURE READING AT THEIRRIGATION POINT OF CONNECTION TO THE OWNER'SAUTHORIZED REPRESENTATIVE.23.PIPE SIZING SHOWN ON THE DRAWINGS IS TYPICAL. AS CHANGESIN LAYOUT OCCUR DURING STAKING AND CONSTRUCTION THESIZE MAY NEED TO BE ADJUSTED ACCORDINGLY.24.PIPE THREAD SEALANT COMPOUND SHALL BE RECTOR SEAL #5.25.THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR MINORCHANGES IN THE IRRIGATION LAYOUT DUE TO OBSTRUCTIONSNOT SHOWN ON THE IRRIGATION DRAWINGS SUCH AS LIGHTS,FIRE HYDRANTS, SIGNS, ELECTRICAL ENCLOSURES, ETC.26.THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FORCHANGES IN THE IRRIGATION LAYOUT AND VALVE ZONING DUETO VARIATIONS IN THE EXISTING SITE CONDITIONS SUCH ASEXPOSURE FROM BUILDINGS, TRELLISES, TREES, ETC., AS WELL ASSLOPE AND SOIL CONDITIONS. THE CONTRACTOR SHALL NOTIFYTHE LANDSCAPE ARCHITECT AND IRRIGATION CONSULTANT OF THEPROPOSED CHANGES PRIOR TO INSTALLATION FOR APPROVAL.27.THE LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR ADJUSTINGTHE IRRIGATION SYSTEM DESIGN IF THE PLANTING DESIGNCHANGES FROM THE ORIGINAL PLAN AND NEEDS TO ADAPT TOTHE NEW PLANTING DESIGN. THE LANDSCAPE CONTRACTORNEEDS TO NOTIFY THE LANDSCAPE ARCHITECT AND IRRIGATIONCONSULTANT OF PROPOSED CHANGES PRIOR TO INSTALLATIONFOR APPROVAL.28.CONTRACTOR SHALL BE RESPONSIBLE FOR SUPPLEMENTAL HANDWATERING OF ALL PLANT MATERIAL WITHIN DRIPLINE AREAS UNTILTHE PLANTS ARE SUFFICIENTLY ESTABLISHED.29.VERIFY LOCATIONS OF ALL IRRIGATION COMPONENTS INSTALLEDWITHIN A VALVE BOX WITH LANDSCAPE ARCHITECT PRIOR TOINSTALLATION. DO NOT INSTALL UNTIL LANDSCAPE ARCHITECTPROVIDES ACCEPTABLE LOCATIONS.
IRRIGATION NOTES AND PERFORMANCE SPECIFICATIONS
1TREE PLANTING (HAYWARD STANDARD)NOT TO SCALE
DESCRIPTION:ISSUE:DATE:
SCALE:PROJECT NUMBER:TLA#: 19023.000
101/17/20PLANNING SUBMITTAL
477 Harris RoadHayward, CA94544
SHEET TITLE
SHEET NO.
c Copyright 2019 TANIGUCHI LANDSCAPE ARCHITECTURE
AS NOTEDTaniguchi Landscape Architecture1013 South Claremont St., Ste 1San Mateo, CA 94402v 650.638.9985 | f 650.638.9986CLA #2942
CONDOMINIUMSHARRIS ROAD
206/08/21PLANNING RESUBMITTAL312/20/21PLANNING RESUBMITTAL404/07/23PLANNING RESUBMITTAL PROGRESS11/26/2024
PROGRESS11/27/2024
2SHRUB PLANTINGNOT TO SCALESECTION
FINISH GRADESCARIFY BOTTOM & SIDESOF PIT TO 3" DEPTHFERTILIZER TABLETSBACKFILL MIXROOT CROWN 1" ABOVE SOILAFTER SETTLEMENT. SCARIFYPERIMETER OF ROOTBALL.MULCH4" HIGH SOIL BERM ATEDGE OF ROOTBALL.REMOVE AT END OFMAINTENANCE PERIOD.2x CONTAINER DIA PLANSECTIONNOTES:1. PLANTS SHALL BE PLANTED ON EQUAL ON-CENTER SPACING AS SHOWN. SEEPLANT LIST FOR ON-CENTER DIMENSIONS.2. PLANT GROUNDCOVER UP TO SOIL BERM OF TREES AND SHRUBS AND INOPENINGSEQ. O.C.EQ. O.C.EQ. O.C. 3GROUNDCOVER/SHRUB PLANTINGplanting.dwgNOT TO SCALE
BACK OF PAVINGOR BACK OF CURBSETBACK EQUAL TO12 OC SPACING FORGIVEN SPECIESHEADERGROUNDCOVER ORSHRUB LOCATION TYP.GROUNDCOVER PLANTMULCH, 3"BACKFILL MIX 4WOOD FENCE (6 FOOT/4 FOOT)NOT TO SCALELANDSCAPEDETAILSL-3