DATE: June 17, 2025
TO: City Council
FROM: Interim Director of Finance
SUBJECT: Adopt a Resolution Adjusting the City’s Transient Occupancy Tax Rate from
8.5% to 12.0% Effective August 1, 2025, and Finding that the Action is Exempt from CEQA Review
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) adjusting the City of Hayward’s (City) Transient Occupancy Tax rate from 8.5% to 12.0%, effective August 1, 2025; and to review raising TOT from 12% to 14% effective FY 2027-28 should the current 2% Excise Tax terminate December 31, 2027; and finds that the action is exempt from CEQA review.
SUMMARY
This report provides a review of the City’s current Transient Occupancy Tax (TOT) rate, and consideration for increasing the TOT rate in accordance with Measure NN, a voter approved ballot measure, which authorized Council to adjust the TOT rate from 8.5 percent up to 14 percent. In November 2020, the City continued to balance the impacts related to the economic uncertainties around the pandemic. At that time, Council directed staff to keep the TOT rate at its current rate of 8.5 percent to allow hoteliers time to recover from the pandemic. Council requested that an adjustment to the TOT rate be reviewed and considered when the economy has recovered from the impacts of the pandemic.
The report provides an overview of the TOT rate, and consideration for adjusting the TOT rate from 8.5 percent to 12 percent in FY 2025-26 and to review raising TOT from 12% to 14% effective FY 2027-28 should the current 2% Excise Tax terminate December 31, 2027.
BACKGROUND
In June 20201, Council was presented with a comparative analysis of TOT rates and revenues in neighboring agencies, as well as the presentation of the results of 2017 voter polling in comparison with election results from Bay Area cities that had previously placed ballot measures to voters. The analysis found that Hayward had the lowest TOT rate and ranks
1 CITY OF HAYWARD - File #: LB 20-030 (legistar.com)
eleventh in per-capita TOT revenues of the sixteen Bay Area cities with populations over 100,000. At the time, past polling found that an increase to TOT was supported by approximately two-thirds of registered Hayward voters.
On July 14, 20202, Council authorized actions to place an increase in the City’s TOT from 8.5 percent to up to 14 percent before the voters of Hayward at the November 3, 2020 election. In November 2020, the voters of Hayward passed Measure NN, which increased the TOT from
8.5 percent to no more than 14 percent.
On November 16, 20223, Council Budget and Finance Committee was presented with a review of the City’s current TOT rate and collected revenue. During the presentation, the Committee received comparisons of current TOT rates in neighboring cities and TOT revenue under different rate scenarios. The Committee recommended maintaining the current 8.5 percent rate and discussed potential rate adjustments after further analysis and continued economic recovery.
On January 15, 20254, Council Budget and Finance Committee was presented with a review of the City’s current TOT rate and collected revenue. During the presentation, the Committee received comparisons of current TOT rates in neighboring cities and TOT revenue under different rate scenarios. The Committee recommended presenting City Council with the option to raise TOT from 10 to 12 percent.
After internal discussions and ongoing budget discussions regarding the City’s structural deficit, staff recommended to City Council to raise TOT to the maximum amount of 14%5. City Council asked for additional research to be conducted and for the Council Budget and Finance Committee to review a proposed increase of 12% with the additional research.
On May 21, 20256, staff provided additional research to review in consideration of increasing the TOT rate. Based on the research, Council Budget & Finance Committee recommended proposing an increase to 12% to City Council for FY 2025-26 with an effective date of August 1, 2025.
DISCUSSION
Staff compared the City’s TOT rate of 8.5 percent to that of twelve other cities in the Bay Area with populations over 100,000 with the exception of Castro Valley, Union City, and San Leandro.
2 CITY OF HAYWARD - File #: LB 20-038 (legistar.com)
3 CITY OF HAYWARD - File #: ACT 22-120 (legistar.com)
4 CITY OF HAYWARD - File #: ACT 24-091
5 CITY OF HAYWARD - File #: LB 25-012
6 CITY OF HAYWARD - File #: ACT 25-036
In 2020, when Measure NN was approved by the Hayward voters, Council directed staff to hold the rate at 8.5 percent to allow local hoteliers to recover from the impacts of the pandemic.
While some cities apply only a base TOT rate, others impose additional taxes and fees such as tourism assessments, business improvement district charges, and community facility district levies which increases the total cost to hotel guests. Table 1 details the total effective rates, distinguishing between the base TOT and any additional charges layered on top.
Should Council choose to increase Hayward’s TOT rate up to the 12 percent allowed under Measure NN, the City’s overall lodging cost to guests would fall near the middle range when factoring in the total rates including additional fees charged by neighboring cities. An increase to the full 14 percent would position Hayward in the fourth highest in the comparison group.
However, even at that level, the City would remain well below the total lodging costs seen in cities that apply significant additional surcharges beyond their base TOT rates.
Table 1: Comparison of Current TOT Rates
City TOT Rate Additional Taxes/Fees Total Rate
San Francisco 14.00%
5.96% Destination fee tax, Tourism District
assessment based on zoning between 2-2.25%,
Moscone Assessment fee based on location
between 1-1.25% 23.46% Max
Oakland 14.00%
2% Oakland Tourism Tax, 3.83% Destination fee
tax 19.83%
Santa Clara 13.50%
2% Community Facilities District Tax, 2%
Tourism Improvement District assessment 17.50%
San Leandro 14.00% 14.00%
San Mateo 14.00% 14.00%
Union City 13.86% 13.86%
Berkeley 12.00%
1% Berkeley Tourism Business Improvement
District assessment 13.00%
Concord 10.00% 3% Tourism Business Improvement District tax 13.00% San Jose 10.00%
Hotel Business Improvement District fee based
on zoning between $1-$2.50/room per night 10% + Fee
Hayward 8.50% 2% Emergency Services Facilities Tax 10.50% Fremont 10.00% 10.00%
Antioch 10.00% 10.00%
Castro Valley 10.00% 10.00%
In FY 2022-23, TOT revenue began to show signs of recovery with an increase of approximately $0.5 million over FY 2020-21 in actual revenue collected. Table 2, below, provides updated projections for the last three fiscal years along with the current fiscal year and projected fiscal year, since Measure NN was approved by the Hayward-voters. The table illustrates the fiscal impacts to the revenue source had higher TOT rates been adopted.
Table 2: TOT Revenue Under Different Rate Scenarios in FY 2021 through FY 2026
Fiscal Year 8.5% (Actual) 10% 12% 14%
FY 2021-22 $1,978,905 $2,328,124 $2,963,928 $3,259,373
FY 2022-23 $2,358,670 $2,774,906 $2,103,617 $3,884,868
FY 2023-24 $2,359,000 $2,775,294 $2,681,998 $3,885,412
FY 2024-25
(adopted) $2,125,000 $2,500,000 $3,196,692 $3,500,000
FY 2025-26
(projected) $2,380,000 $2,800,000 $2,771,979 $3,920,000 Average $2,240,315 $2,635,665 $2,743,643 $3,689,931
As illustrated in Table 2, if a 12 percent TOT had been in place since FY 2020-21, it would have generated an average of $2.7 million per year; an average increase of about $0.5 million in annual revenue.
FISCAL IMPACT
Prior to the pandemic and passage of Measure NN, the TOT rate was set at 8.5 percent and generated approximately $2.2 million in General Fund revenue per year in the three fiscal years proceeding FY 2024-25.
TOT revenue has continued to improve and progress toward pre-pandemic levels. Should the City Council choose to exercise its authority to adjust the TOT rate to 12 percent, the increase would result in positive impacts to the General Fund. If a 12 percent TOT rate was approved, using the TOT annual average revenue, shown in Table 2, the City could potentially realize an increase of approximately $0.5 million annually in General Fund revenue.
In FY 2027-28, should City Council approve a 12% rate beginning FY 2025-26 and choose to raise the TOT rate to 14% when the 2% Excise Tax sunsets on December 31, 2027 for FY 2027-28, the City could potentially realize approximately $0.9 million annually based on current projections.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Organizational Health.
Specifically, this item relates to the implementation of the following project(s):
Project 1, Part 1.a: Maintain and Expand Fiscal Sustainability: Evaluate an increase in the Transient Occupancy Tax.
NEXT STEPS
Staff recommends that the City Council adopts a resolution (Attachment II) adjusting the City’s Transient Occupancy Tax rate from 8.5% to 12.0%, effective August 1, 2025; and to review raising TOT from 12% to 14% effective FY 2027-28 should the current 2% Excise Tax terminate December 31, 2027.
Prepared by: Franchesca Hatfield, Management Analyst
Nicholas Mullins, Senior Management Analyst
Recommended by: Sharif Etman, Interim Director of Finance
Approved by:
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Michael Lawson, J.D.
Acting City Manager