DATE: June 24, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Agreements and Other Documents with the California Department of Transportation (Caltrans) to Accept and Appropriate State and Federal Funded Payments of $2,754,684 for the Pedestrian Traffic Signal Modifications Project, Project No. 05175; the Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvements Project, Project No. 05716; an d the Pedestrian Crossing Upgrades on Minor Arterials Project, Project No. 05308
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to have signature authority for all of the agreements and documents from the California Department of Transportation (Caltrans) to accept and appropriate state and federal funded payments for the Pedestrian Traffic Signal Modifications Project, Project No. 05175; the Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvements Project, Project No. 05716; and the Pedestrian Crossing Upgrades on Minor Arterials Project, Project No. 05308.
SUMMARY
Staff was successful in receiving four grants from the Caltrans Local Highway Safety Improvement Program (HSIP) in Cycle 12 of that program. Two of the grants will be delivered as a single project due to the proximity of the improvements (along Ruus Road and at the Industrial Parkway/Ruus Road intersection). All of the projects are identified to receive appropriations in the FY 2026 Capital Improvement Program (CIP), including grant funding from Caltrans and required matching funding. The City’s share for the projects is as follows:
$175,580 for the Pedestrian Traffic Signal Modifications Project $250, 012 for the Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvements Project
$229,324 for the Pedestrian Crossings on Minor Arterials Project
BACKGROUND
In 2023, City Council adopted the Local Road Safety Plan (LRSP) and a Vision Zero policy that seeks to eliminate serious injuries and fatalities on City streets by 2050.1 Staff have pursued grants to help implement projects and programs identified in the LRSP and have had several recent successes, including funding from the Safe Streets for All program to develop a Speed Management Plan and High Injury Network Plan.
The Highway Safety Improvement Program (HSIP) is a significant source of funding for safety improvements. HSIP includes both State and local components, funded by a combination of Federal and State funding. Caltrans manages the program for local agencies, which requires applications from local agencies. Local agencies can apply for set aside applications, which are dedicated to categories of improvements that have been demonstrated to improve safety, and benefit-cost applications, which require an evaluation of expected benefits based on the collision history in the project area and proposed countermeasures.
DISCUSSION
In September 2024, staff submitted four grant applications to the HSIP program:
Pedestrian Traffic Signal Modifications Project – this was a benefit-cost application that would add pedestrian count down signals and related upgrades to all signalized intersections in the City that are missing these important safety elements.
Industrial Parkway and Russ Road Traffic Signal Improvements – this was a benefit- cost application that would replace signal poles, add missing signal phases, and add bicycle and pedestrian safety enhancements at the intersection. Bicycle Network improvements – this was a bicycle set aside application that would add separated bikeways on Ruus Road between Industrial Parkway and Folsom Street and complete some small bicycle network gaps on Soto Rd and Amador St. Pedestrian Crossings on Minor Arterials Project – this was a pedestrian crossing set aside application that would add crosswalk upgrades at several locations in the City, including on D Street, Santa Clara Avenue, Patrick Avenue, and the Eden Greenway.
In February, staff received notification that all four projects were recommended for award.
Caltrans recommended that the City combine the Ruus Road/Industrial Parkway project and the bicycle improvements project into a single project for project delivery purposes because both include improvements on Ruus Road.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6271751&GUID=D83F21F7-16CB-46E5-A249- 672EAD37C991&Options=ID|Text|&Search=local+road+safety+plan
This action would allow the City Manager to execute agreements and other related documents required to receive funding from Caltrans for three projects, all of which have been included in the FY 2026 CIP:
The Pedestrian Traffic Signal Modifications Project, Project No. 05175 The Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvements Project, Project No. 05716
The Pedestrian Crossing Upgrades on Minor Arterials Project, Project No. 05308
HSIP projects must follow the Caltrans Local Assistance Procedures Manual (LAPM), which requires Caltrans authorization to complete each phase of the project (e.g., design and construction). City staff have experience following the LAPM on other projects and will ensure effective delivery of these projects.
ECONOMIC IMPACT
Safety enhancements on City streets can help reduce the incidence and severity of traffic collisions. Traffic collisions have significant negative economic impacts that can be avoided through these safety improvements.
FISCAL IMPACT
These projects do not impact the General Fund. Matching funding has been identified in the FY 2026 CIP. The matching funding for the Pedestrian Traffic Signal Modifications Project, Project No. 05175 is from Fund 216 (Measure B – Pedestrian and Bicycle). The matching funding for the Industrial Parkway/Ruus Road Bicycle Network and Intersection Improvements Project, Project No. 05716, is from Fund 212 (Measure BB Local Transportation) and Fund 213 (Measure BB Bicycle and Pedestrian). The matching funding for the Pedestrian Crossing Upgrades on Minor Arterials Project, Project No. 05308, is from Fund 213 (Measure BB Bicycle and Pedestrian). The table below identifies the funding for each project from both HSIP and City matching funds.
Project HSIP Funding City Matching
Fund
City Fund
Sources
Pedestrian Traffic Signal
Modifications Project, 05175
$1,580,220 $175,580 216 & 460
Industrial Parkway/Ruus Road
Bicycle Network and Intersection
Improvements Project, 05716
$824,688 $250,012 212, 213, &
460
Pedestrian Crossing Upgrades on
Minor Arterials Project, 05308
$349,776 $229,324 212, 213, &
460
Total $2,754,684 $654,916
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Invest in Infrastructure. If City Council directs staff to move forward with Option 1, 2, or 3, this project relates to the implementation of the following projects:
Invest in Multimodal Transportation
Project N1: Continue to implement major corridor traffic calming initiatives.
Project N6: Continue to add approximate 10 miles of bike lanes annually, with a focus on protected bike lanes and intersections that have high traffic/incidents.
SUSTAINABILITY FEATURES
These projects will enhance the safety of the transportation network and provide enhanced infrastructure for people walking and bicycling, making these modes of transportation feasible for more purposes, which reduces greenhouse gas emissions.
PUBLIC CONTACT
Staff has conducted in person outreach with residents and businesses along the Ruus Road corridor for the proposed improvements on that street. Staff has also conducted outreach on Santa Clara Street, D Street, and Patrick Avenue as part of other ongoing project work for the proposed pedestrian improvements identified in the Pedestrian Crossing Upgrades on Minor Arterials project. Additional outreach will be conducted during the project design phase.
NEXT STEPS
Staff will work with Caltrans to receive authorization to advance each of these projects into design. Staff will return to City Council to receive authorization to issue a request for bids and to award construction contracts for each project.
Prepared by: Byron Tang, Principal Transportation Engineer
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________________________________
Michael Lawson, J.D.
Acting City Manager