ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-___
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH FIRST
PRESBYTERIAN CHURCH OF HAYWARD TO OPERATE THE YEAR-ROUND SHELTER AT SOUTH HAYWARD PARISH FOR FISCAL YEAR 2025-2026 FOR A NOT-TO EXCEED AMOUNT OF $339,190
WHEREAS, beginning on December 1, 2018, First Presbyterian Church of Hayward (FPCH) offered emergency shelter services at its South Hayward Parish (SHP) location with funding support from the City; and
WHEREAS, from 2018 through 2021, the Winter Warming Center provided 18 nightly shelter beds during the fall and winter months, when temperatures fell below 45 degrees or there was a high chance of rain; and
WHEREAS, During these months, the shelter operated from 7 p.m. until 7 a.m. and provided dinner and breakfast services for its clients; and WHEREAS, in support of this important work , Council awards a non -competitive annual allocation of $25,000, through the Community Services Division’s (CSD) operating budget; and
WHEREAS, On April 27, 2021, Council accepted American Rescue Plan Act of 2021 (ARPA) funds in response to the ongoing impacts of the COVID -19 pandemic and directed staff to develop a Federal Stimulus Expenditure Plan; and WHEREAS, on July 13, 2021, Council approved the City of Hayward Federal Stimulus Expenditure Plan and Let’s House Hayward (LHH) Strategic Plan, which detailed goals for reducing homelessness in Hayward and strategies and action steps required to achieve those goals, and
WHEREAS, one key action identified in both the Hayward Federal Stimulus Expenditure Plan and LHH Strategic Plan was expanding services at the Winter Warming Shelter to operate year -round and to open a day center so residents were not displaced during the day; and
WHEREAS, in October 2021, the shelter began offering expanded service hours to offer year-round shelter in South Hayward; and
THIS RESOLUTION WAS REVISED. SEE DOCUMENTS
RECEIVED AFTER AGENDA PUBLISHED.
ATTACHMENT III
WHEREAS, the shelter is a vital resource, and the Hayward Evaluation and Response Teams (HEART) routinely utilize SHP’s shelter services; and
WHEREAS, to support the frequent collaboration between HEART and SHP and the need to provide shelter services to HEART clients who would otherwise be sleeping outside overnight, the HEART team budgeted $250,000 to reserve four nightly shelter beds for HEART use as part of the FY 2025-2026 operating budget; and
WHEREAS, this guarantees four out of 23 shelter beds for City use at the only drop-in emergency shelter serving single adults experiencing homelessness in Hayward , with the beds becoming available to other clients after a daily cutoff time to avoid vacant beds; and
WHEREAS, through the Community Agency Funding process, the Community Services Commission recommended, and Council approved a competitive award to FPCH in the amount of $169,190 for FY 2025-2026 emergency shelter operations; and
WHEREAS, FPCH continues to pursue funding options and is planning to leverage the City’s contribution and other committed funds to request additional grant funding and apply for foundation and philanthropic funding sources to close the funding gap in FY 2025-2026.
NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Hayward hereby authorizes the City Manager or their designee to negotiate and execute a professional services agreement with First Presbyterian Church of Hayward to operate the year -round shelter at South Hayward Parish for FY 2025-2026 for a Not-to-Exceed amount of $339,190.
ATTACHMENT III
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward