DATE: August 19, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: City Commissions: Review of Six Reappointment Requests and Approval of Interview Process for August 26, 2025
RECOMMENDATION
That the City Council: 1) reviews five Community Services Commission, and one Library Commission reappointment requests; 2) reviews the annual report of Council’s appointed bodies comprising members’ attendance records, completion of trainings, and overall performance; and 3) confirms the process f or conducting the annual City commissions interviews on August 26, 2025.
SUMMARY
The annual recruitment for City commissions was conducted from May 8, 2025 to August 1, 2025. There are currently fourteen vacancies across commissions and six requests fo r reappointment - Table 1: Summary. Fifty-seven applications were received by the submission deadline and fifty-two applicants qualified to be considered for appointment. Attachment III contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available to the City Council on August 11, 2025.
BACKGROUND AND DISCUSSION
City staff identified City commission members whose terms ex pire in September 2025 and contacted them to confirm their desire to continue serving. Table 1 below summarizes the current vacancies for all meeting bodies. Tables 2 to 5 summarize the individual meeting bodies. Attachment II contains detailed information by meeting body including demographic data reflecting the current composition of each meeting body. This information is intended to inform the City Council about the current composition of meeting bodies and urge the City Council to select representatives from sectors/groups not yet represented.
TABLE 1: SUMMARY OF VACANCIES:
Body Vacant
Seat(s)
Seeking
Reappointment
Not Seeking
Reappointment Total
CSC1 0 5 0 5
LC2 2 1 2 5
Pers C3 3 0 0 3
PC4 0 0 0 0
CGC5 7 0 0 7
TOTAL 12 6 2 20
* Fulfilled Term Limit
TABLE 2: COMMUNITY SERVICES COMMISSION (CSC):
* On 3/4/2025, the CSC size was reduced to 11; therefore, since the Commission has currently eleven members, the City Council only needs to review requests for reappointment.
TABLE 3: LIBRARY COMMISSION (LC):
1 Community Services Commission
2 Library Commission
3 Personnel Commission
4 Planning Commission
5 Clean and Green Commission
# Name of
Commissioner
Date
Appointed
Term
Expires Resigned
Not Seeking
Re-
appointment
Seeking Re-
appointment
1 Austin Bruckner Carrillo 9/21/21 9/30/27 12/16/24
2 Tyne Johnson 9/12/23 9/30/24 9/30/24
3 Collin Thormoto 9/21/21 9/30/26 10/8/24
4 Hazel De Leon 1/18/22 9/30/25 x
5 Janet Kassouf 9/15/15 9/30/25 x
6 Linda Moore 9/18/18 9/30/25 x
7 Amardeep Brar 9/12/23 9/30/25 x
8 Daisy Maxion 9/12/23 9/30/25 x
9 Jagdeep Singh 9/20/22 9/30/25 x
10 Lenita Wheeler 9/20/22 9/30/25 x
11 Calvin Wong 9/12/23 9/30/25 x
# Name of
Commissioner
Date
Appointed
Term
Expires Resigned
Not Seeking
Re-
appointment
Seeking Re-
appointment
1 Shonda Goward 9/21/21 9/30/26 6/30/25
2 Marhya Kelsch 1/23/24 9/30/27 5/6/25
3 Joshua De Miguel 9/17/24 9/30/25 x
4 Valerie Fredericks 9/17/24 9/30/25 x
5 Suresh Sangiah 9/10/19 9/30/25 x
TABLE 4: PERSONNEL COMMISSION (PERC):
TABLE 5: CLEAN AND GREEN COMMISSION (CGC):
* On 3/4/2025, the size of the Clean and Green Commission was reduced to 18; therefore, since the Commission has eleven members, the City Council only needs to fill seven vacancies.
Interview Process for August 26, 2025
On August 11, 2025, staff provided Council Members with a digital binder comprising a list of applicants, applicant preference by meeting body, applications, applicant demographic data, and maps of current members vs. applicants.
Should the City Council wish to continue the interview process involving the “pre-screening” step that would allow the City Council to narrow the field of candidates to be interviewed, members of the City Council will complete and email their selection (Attachment IV) to the City C lerk by Wednesday, August 20, 20 26. Applicants who recei ve three points will be invited to interview with the City Council on August 26, 2025.
FISCAL IMPACT
There is no fiscal impact associated with this report.
# Name of
Commissioner
Date
Appointed
Term
Expires Resigned
1 Jadesola Edwards 9/20/22 9/30/26 9/23/24
2 Denise Thompson 9/10/19 9/30/26 11/13/24
3 Lucy Woo 9/20/22 9/30/26 6/12/25
# Name Date
Appointed
Term
Expires
Resigned
1. Lucas Banks 9/20/22 9/30/27 3/25/25
2 Margaret Barton 9/20/22 9/30/26 10/11/24
3 Mohaned Elwali 9/21/21 9/30/28 7/21/25
4 Vikram Gautham 9/12/23 9/30/27 5/16/25
5 Jeffrey Haman 9/19/17 9/30/27 9/17/24
6 Dough Mansel 9/20/22 9/30/28 3/18/25
7 Leah Martinez 9/20/22 9/30/27 10/18/24
8 Jessica Stanley 9/10/19 9/30/27 11/19/24
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
Information about the annual recruitment was disseminated via various channels . Table 6 below provides a summary of the outreach efforts completed to date.
TABLE 6: OUTREACH SUMMARY:
2025 Outreach Efforts
Date
Attendance/Reach
City Newsletter - The Stack 5/8/2025 49,656 recipients
City Newsletter - The Stack Extra 5/13/2025 49,694 recipients City Newsletter - The Stack Extra 7/23/2025 48,995 recipients Annual Earth Day Citywide Clean-Up Event 4/26/2025 ~ 104 attendees Cinco de Mayo 5/3/2025 7,000 attendees
Juneteenth Celebration 6/21/2025 6,000 attendees
All America Festival 6/28/2025 800 attendees
Water Bill and Excise Tax Mailer Mid-April to Mid-June 49,112 mailers Water Bill (online) Mid-April to Mid-June 68,590 mailers with online bill Downtown Hayward Street Parties 6/12/25 & 7/17/25 over 8,000 attendees South Hayward Market 7/21/2025 ~ 80 attendees
Email to Community Groups 7/25/2025
Social Media: Library 7/28/2025
Social Media: Facebook 5/8/25 - 8/1/25 4,934 impressions Social Media: Twitter 5/8/25 - 8/1/25 1,922 impressions Social Media: Instagram 5/8/25 - 8/1/25 4,078 impressions Social Media: LinkedIn 5/8/25 - 8/1/25 3,162 impressions
NEXT STEPS
If the City Council approves the interview selection process, applicants will be invited to interview with the City Council at a special Council meeting on August 26, 2025.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_______________________________________________
Jayanti Addleman, Interim City Manager