ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member __________
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH WESTERN SYSTEMS, INC., TO INCREASE THE AGREEMENT AMOUNT BY $400,000, FOR A TOTAL NOT -TO-EXCEED AMOUNT OF $550,000 FOR THE BATTERY BACKUP PROGRAM, PROJECT NOS. 05233 AND 05856
WHEREAS, the Annual Battery Backup Program upgrades the battery backup systems and other signal equipment at signalized intersections to ensure the reliable function of traffic signals during power outages; and
WHEREAS, the City released a Request for Quote on August 1st, 2024, with the bid due on August 30, 2024, requesting pricing for specific signal equipment, including Alpha Battery Backup System, Econolite Cobalt controller, and P/P Plus cabinet. On August 30, 2024, (2) bids were received from Econolite Control Products, Inc. and Western Systems, Inc., and both vendors were awarded to supply the signal equipment; and
WHEREAS, on March 14th, 2025, the City executed 3 -year agreements with Western Systems, Inc., and Econolite Control Products, Inc., in an amount not-to-exceed $150,000 and $400,000, respectively . However, on March 24 th, 2025, Econolite Control Products, Inc. , notified the City that they c ould no longer supply the Alpha BBS. Therefore, the agreement with Econolite Control Products, Inc., was terminated; and
WHEREAS, to continue with the battery backup system upgrades at more signalized intersections, additional funding will be needed to purchase more signal equipment from Western Systems, Inc., and staff recommends transferring encumbrance from the agreement with Econolite Control Products, Inc. to Western Systems.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is authorized to execute Amendment No. 1 to the agreement with Western Systems, Inc., to increase the agreement amount by $400,000, for a total not-to-exceed amount of $550,000 for the Battery Backup Program.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward