CITY COUNCIL
MEETING
SEPTEMBER 2, 2025
PRESENTATIONS
Item #1
APPT 25-003
City
Commissions
1 CITY COMMISSIONS
Tuesday, September 2, 2025
Miriam Lens, City Clerk
City Commissions: Adopt a Resolution Confirming
the Appointment and Reappointment of Members
of the Clean and Green Commission, Community
Services Commission, Library Commission,
Personnel Commission and Planning Commission
ITEM 1: APPT 25
-
003
2 BODY Fill
Vacancies
Approve
Reappointments
Approve
Alternates
Vacancies
CGC 7 0 0 2
CSC 3 4 0 0
LC 3 0 0 2
PerC 4 0 2 0
PC 1 0 0 0
TOTAL
18 4 2 4
RECOMMENDATION
CGC = Clean and Green Commission; CSC = Community Services Commission; LC = Library Commission; PerC
= Personnel Commission; PC = Planning Commission
3 5/8 Recruitment: Mailers I Events I City Newsletter I Social Media 8/1 Application Deadline: 52 Applications
8/19 Work Session: 4 Requests I 4 Seats Vacated I 3 Monitoring List 8/20 Pre-Screened Applicants: 29 Applicants
8/26 Council Interviews: 20 Applicants Selected
9/2 Council Meeting: Action and Swear-In Ceremony
SUMMARY
4 CLEAN AND GREEN (7) TERM EXPIRES
Kyle McCray September 2026
Michael Garcia-Picazo September 2027
Christian Loza September 2027
Peyton Waterman September 2027
Thomas Ford September 2028
Mary Otegbade September 2028
Herminia Ruiz September 2028
CITY COMMISSIONS
APPOINTMENTS
5 COMMISSIONS
APPOINTMENTS
COMMUNITY SERVICES (3) TERM EXPIRES
Elvin Sledge September 2027
Jayendra Singh September 2028
Barbara Madeiros September 2029
LIBRARY (3) TERM EXPIRES
Jackqueline Felix September 2029
Angela Ramos September 2029
Lucretia Whitener September 2029
6 COMMISSIONS
APPOINTMENTS
PERSONNEL (4) TERM EXPIRES
Edward Moore September 2026
Bonnie Tendencia September 2026
Tiega-Noel Varlack September 2026
Sergey Melnikov September 2027
PLANNING (1) TERM EXPIRES
Vasko Yorgov September 2026
7 COMMUNITY SERVICES (4) TERM EXPIRES
Daisy Maxion September 2029
Jagdeep Singh September 2029
Lenita Wheeler September 2029
Calvin Wong September 2029
COMMISSIONS
REAPPOINTMENTS AND ALTERNATES
PERSONNEL (2) TERM EXPIRES
Amarilis Diaz- First September 2026
Sana Alam - Second September 2026
8 2RECOMMENDATION
Adopt resolution confirming:
18 Appointments; 4 Reappointments; and 2 Alternates
If resolution is adopted, oaths of affirmation administered.
Item #9
WS 25-027
Rental
Registration
System
1 Work Session Regarding the Feasibility
of a Rental Registration System
WORK SESSION
September 2, 2025 | City Council
Ayush Patel, Management Analyst I
Christina Morales, Deputy Director of Development Services 2 HOUSING PROGRAMS
• Coordinate tenant
petition process with
Project Sentinel
• Facilitate relocation
assistance cases
• Maintain records related
to rental housing
ordinances
• Staff Housing Policy &
Resource Committee
and produce reports to
inform committee
members
• Review development
applications for AHO
compliance
• Negotiate loan
agreements for City-
funded affordable
housing
• Manage City’s portfolio of
Below Market Rate
ownership units
• Review affordable
housing ownership
applications
DEVELOPMENT RENT REVIEW OUTREACH
• Facilitate training
workshops for
landlords and
tenants
• Provide technical
assistance to
community
regarding rental
housing ordinances
• Table at community
events to distribute
rental housing
resources to tenants
3 RESIDENTIAL RENT STABILIZATION ORDINANCE
Applicable to all pre-1979 units (“Covered Rental Units”) except single-unit properties consistent with State law - approximately 11,000 units:
• Sets rent increase limits and requires mediation and arbitration to resolve disputes • Sets capital improvement pass-through and landlord’s right to a fair return Applicable to all rental units:
• Provisions to protect Section 8 voucher holders from discrimination • Requirements that landlords file rent increase notices and eviction notices • Tenant retaliation protection provisions
• Just Cause for tenant evictions
4 RRSO DATA CHALLENGES
0 100
200
300
400
500
600RENT INCREASE NOTICES RECEIVED FROM JULY 2019 – JUNE 2024 • Complaint-based ordinance
• Landlords likely
underreporting rent increase
and termination notices
• Manual data tabulation and
non-uniform form data
quality strain staff time
• Lack of data does not
provide picture of Hayward’s
rental market
Covered Rental Units Rental Units (Not-Covered)
5 2
Proactively enforces rent increase limits for
covered units
Provides micro-level rental inventory data
Improves data accuracy and accessibility
Increases compliance with Rent Program
Fees
Supports strategic enforcement & inspections
Implementation and operational costs
Increased administrative complexity
Increased compliance requirements for
rental property owners
Potential privacy concerns for collection
of tenant information
Infeasible regional collaboration
RENTAL REGISTRATION SYSTEM
LANDLORDS
TENANTS
RENT
UNIT INFO
NOTICES
6 PROGRAM COSTS
*This proposed staffing model has a General Fund impact of approximately $250,000 STAFFING MODEL Current Rental
FTEs
Proposed Rental
FTEs
General Fund
FTEs*
Development Services Deputy Director 0.50 0.25 0.25
Housing Manager 0.00 0.50 0.50
Management Analyst 1.00 1.00 0.00
Community Program Specialist 1.00 2.00 0.00
Senior Secretary 1.00 2.00 0.00
TOTAL 3.50 5.75 0.75
CITY NUMBER OF RENTAL UNITS FTEs
City of Alameda 16,600 6.00
City of Berkeley 29,000 26.00
City of Mountain View 14,400 7.00
City of Oakland 95,000 40.92
7 PROPOSED FEES TO SUPPORT AN RRS
RENT PROGRAM FEES CURRENT RATE PROPOSED RATE
Covered Rental Units $66 $140
Rental Units (Not-Covered) $32 $90
(per unit per year)
Comparison to other
Cities
RENT PROGRAM FEES (PER UNIT PER YEAR)
Rent-Controlled Units Unregulated Units
City of Alameda $168 $113
City of Berkeley $344 $212
City of Mountain View $120
City of Oakland $101
8 RECOMMENDATION
Given the lack of staff capacity in the Housing Division and the General Fund budget deficit, staff recommends reevaluating the financial feasibility of implementing an RRS in a year.
During this time staff will continue to monitor funding options and evaluate the capacity of the Housing Division.
9 QUESTIONS