DATE: September 23, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Cal Cities 202 5 Annual Conference: Adopt a Resolution Designating Voting Delegates and Alternates for the Annual Conference Scheduled for October 8-10, 2025
RECOMMENDATION
That the Council adopts a resolution (Attachment II) designating a voting delegate and alternates as Hayward’s representatives to the Annual Business Meeting at the Cal Cities 2025 Annual Conference; and authorizes the City Clerk to s ubmit the 202 5 Annual Conference Voting Delegate/Alternate Form.
SUMMARY
The Cal Cities Annual Conference is scheduled for October 8-10, 2025, in Long Beach at the Long Beach Convention Center. The Annual Business Meeting (General Assembly), scheduled for Friday, October 10, 2025, is typically where various municipalities’ voting delegates vote on resolutions considered by Cal Cities. To vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternates and submit the names to Cal Cities no later than September 24, 2025.
BACKGROUND AND DISCUSSION
Consistent with the Cal Cities bylaws, the City Council must designate the C ity’s voting delegate and up to two alternates by formal Resolution. The voting delegate and alternates must be registered to attend the Annual Conference . At least one vot ing delegate must be present at the Annual Business Meeting and in possession of the voting delegate card to cast a vote. The voting delegate card may be transferred fr eely between the voting delegate and alternates.
Currently, Mayor Salinas is the City’s delegate to the Cal Cities East Bay Division and Council Member Syrop is the City’s alternate. Mayor Salinas and Council Member Bonilla Jr. have registered and plan to attend the Cal Cities’ Annual Conference and are available to represent the City Council’s position on legislative matters at the Annual Business Meeting.
Cal Cities’ correspondence includes the Annual Conference Voting Procedures and the Voting Delegate/Alternate Form which are included as Attachment III for Council’s reference.
Cal Cities did not receive any resolutions by the August 9, 2025, submission deadline.
Petitioned resolutions may be introduced during the Cal Cities Annual Conference. The General Assembly will convene if a petition resolution is introduced and qualified.
FISCAL IMPACT
The estimated expense of attending the conference is $3,000, which is included within the approved Fiscal Year 2026 budget for Mayor and City Council.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
The report does not require public notice.
NEXT STEPS
Delegates will attend the Cal Cities 2025 Annual Conference and represent the City Council’s position on legislative matters.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
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Jayanti Addleman, Interim City Manager