ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member ______________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LANDSCAPE MAINTENANCE CONTRACT WITH LOS LOZA, INC., IN A TOTAL NOT-TO-EXCEED AMOUNT OF $3.2 MILLION OVER FIVE YEARS FOR MISSION BLVD/ROUTE 238 PHASES 1, 2, AND 3, LINEAR PARK, AND JACKSON ST/ROUTE 92 AND APPROPRIATE $120,000 YEARLY FOR THE TERM OF THE
CONTRACT
WHEREAS, on August 13, 2025, staff released a Request for Quote (RFQ) 2 6-005 to solicit quotes for a qualified contractor to provide landscape maintenance along Route 238 Phase 1, 2, and 3, Linear Park, and Jackson St./Route 92; and
WHEREAS, combined, these six different capital improvement projects invested over $130 million throughout the City , including pavement improvement, lighting upgrades, alternative transportation mode accessibility, landscape enhancements, and traf fic safety enhancements; and
WHEREAS, the RFQ detailed the maintenance related to landscape maintenance of roughly 18 acres, tree trimming for over 1,500 trees, irrigation maintenance for 90 utility meters, backflows, and irrigation controllers, maintenance of gateway monuments, entry walls, and decorative fencing, and other maintenance activities; and
WHEREAS, staff received and evaluated four (4) different proposals; and
WHEREAS, staff recommends awarding the contract to Los Loza, Inc. , the most responsive bidder, in an annual amount of $5 62,800, subject to annual CPI incr eases and a
7.5% annual contingency amount; and
WHEREAS, the contract term length would be for three (3) years with two (2) options for one (1)-year extensions, for a total contract term length of five years; and
WHEREAS, the Maintenance Services Department currently has an annual budget of $445,000 to fund this contract.
ATTACHMENT II
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute a landscape maintenance contract with Los Loza, Inc. in a not -to-exceed amount of $ 3.2 million for five years, from FY26 thru FY30, for the maintenance of Mission Blvd/Route 238 Phases 1, 2, and 3, Linear Park, and Jackson St/Route 92.
BE IT FURTHER RESOLVED that the City Council authorizes t he appropriation of $120,000 from the General Fund on an annual basis for the term of the contract to the Department to fund the contractual difference.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward