ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXCUTE AN AGREEMENT WITH SWA SER VICES GROUP TO PROVIDE
JANITORIAL CLEANING SERVICES AT VARIOUS CITY LOCATIONS FOR A
TERM OF THREE YEARS WITH TWO -ONE-YEAR OPTIONS TO EXTEND IN A CONTRACT AMOUNT OF $2,698,755 AND A CONTINGENCY AMOUNT OF $135,000, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $2,833,755
WHEREAS, RFP 25-023 was published by the City of Hayward Finance Department to solicit proposals at various City-owned locations, specifically at City Hall, Downtown Library and Learning Center, Weekes Branch Library, Corporation Yard, Hayward Police Department Locations, Animal Services, Fire Station #6 & Regional Training Center and the Water Resource Recovery Facility (WRRF); and
WHEREAS, the Maintenance Services Department, Hayward Police Department and the Water Resource Recovery Facility have sufficient funds in their respective operating budgets for this contract; and
WHEREAS, staff received and evaluated nine proposals; and
WHEREAS, SWA Services Group, was selected as the most qualified bidder due to extensive municipal experience, strong commitment to OSHA compliance and continuous employee safety training, emphasis on sustainability, overall cost efficiency, and SWA employees are represented by organized labor (Signatory to SEIU); and
WHEREAS, the new annual contract with SWA Services Group will result in annual savings to the General Fund of $157,156 when compared to the current janitorial contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to negotiate and execute a contract, in a form approved by the City Attorney, with SWA Group Services for janitorial services at various City locations for a term of three years with two one-year options to extend in a total not-to-exceed amount of $2,833,755, which includes a $135,000 contingency budget.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward