Wednesday, January 21, 2026
5:30 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Conference Room 4A & Virtual Participation
Council Budget and Finance Committee
Agenda
January 21, 2026Council Budget and Finance
Committee
Agenda
NOTICE: The Council Budget and Finance Committee will hold a hybrid meeting in Conference Room 4A and virtually via Zoom.
How to submit written Public Comment:
Send an email to [email protected] by 2:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Budget and Finance Committee and City staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx When submitting written comments, indicate in the email if you want your comment read into the record.
Requests will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Council Committee meetings. Email comments will become part of the record of Council Committee meetings.The Chair can limit the time for reading written comments.
When: Jan 21, 2026 05:30 PM
Topic: Council Budget and Finance Committee - January 2026 Please click the link below to join the webinar:
https://hayward.zoom.us/j/82188411189?pwd=rMhxIOETUt1ZQsz2sse7uawzjsEZOB.1 Webinar ID: 821 8841 1189
Password: BudgeT@121
Or join by phone:
US: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 821 8841 1189
Password: 0543174411
CALL TO ORDER
SB 707 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
PUBLIC COMMENTS
Limited Only to Items on the Agenda and Submitted Prior to the Meeting.
APPROVAL OF MINUTES
Review and Approval of the Council Budget and Finance
Committee December 17, 2025, Meeting Minutes
MIN 26-0071.
Attachments: Attachment I Minutes
January 21, 2026Council Budget and Finance
Committee
Agenda
Report and Discussion of Status of Fiscal Year 2025/26
Budget Activities (Oral Report)
Fiscal Year 2027 Budget Process Plan and Development
Calendar
REPORTS/ACTION ITEMS
2. 3. ACT 26-002
Attachments: Attachment I FY 2027 Budget Process Calendar
FUTURE AGENDA ITEMS
Review and Approve the 2026 Council Budget and Finance
Committee Agenda Planning Calendar
CONS 26-0214.
Attachments: Attachment I Planning Agenda
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS
ADJOURNMENT
Next Meeting - 5:30 p.m., Wednesday, February 18, 2026
The City of Hayward's Open Data Portal was designed to allow the public to explore, visualize, and download publicly accessible data. The Open Data Portal allows a clear view of the City's financial performance. Access to the portal may be found at https://haywardca.opengov.com/CITY
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-007
DATE: January 21, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approval of the Council Budget and Finance Committee December 17, 2025, Meeting Minutes
RECOMMENDATION
That the Council Budget and Finance Committee (CBFC) reviews and approves the December 17, 2025, CBFC meeting minutes.
SUMMARY
The CBFC held a meeting on December 17, 2025, and the draft minutes are attached for the CBFC’s review and approval.
ATTACHMENTS
Attachment I 12/17/2025 CBFC Meeting Minutes
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ATT ACHMENT I
COUNCIL BUDGET & FINANCE COMMITTEE MEETING
Meeting Minutes of December 17, 2025
Call to Order: 5:30 p.m.
Members Present: Mayor Salinas, Councilmember Bonilla Jr, Councilmember Syrop
Members Absent: None
Staff: Jennifer Ott, Mary Thomas, DeAnna Hilbrants, Franchesca Hatfield, Nicholas Mullins, Crissy Mello
Guests: None
Public Comments: Hayward Concerned Citizens Representative Carlos Saavedra (Email)
1. Review and Approve of the Council Budget and Finance Committee September 17, 2025, Meeting Minutes
Moved by Councilmember Syrop, Second by Bonilla Jr.
Action: Minutes reviewed and unanimously approved.
2. Review and Approve of the Council Budget and Finance Committee October 15, 2025, Meeting Minutes
Moved by Councilmember Syrop, Second by Bonilla Jr.
Action: Minutes reviewed and unanimously approved.
3. Report and Discussion of Status of Fiscal Year 2025/26 Finance Director Hilbrants presented.
Action: Staff received directions from Committee and will update reports to reflect comments.
4. Discuss February Update/Fiscal Sustainability Plan (Oral Report) Finance Director Hilbrants presented.
Action: Staff received directions from Committee and will complete requests.
Committee Members/Staff Announcements: None.
Adjournment: The meeting was adjourned at 6:45 p.m.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 26-002
DATE: January 21, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Fiscal Year 2027 Budget Process Plan and Development Calendar
RECOMMENDATION
That the Committee receives an overview on the FY 2027 Budget Process and Calendar Review.
SUMMARY
The FY 2027 Budget Process and Calendar generally follows the same cycle from past budget years. Due to the challenges with the FY 2025-26 budget, this process is compressed and also includes the Fiscal Sustainability Workshop scheduled for February 28,2026. The annual budget process includes several significant steps that allow for the development and presentation of the proposed budget to the City Council for consideration prior to the planned adoption in June 2026. Attached (Attachment I) is a detailed calendar of key deadlines that outline the FY 2027 budget process.
ATTACHMENTS
Attachment I FY 2027 Budget Process and Calendar
CITY OF HAYWARD Printed on 1/16/2026Page 1 of 1
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ATTACHMENT I
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-021
DATE: January 21, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve the 2026 Council Budget and Finance Committee Agenda Planning Calendar
RECOMMENDATION
That the Council Budget and Finance Committee reviews and approves the 2026 Council Budget and Finance Committee Agenda Planning Calendar.
SUMMARY
The 2026 Agenda Planning Calendar suggests agenda topics for the 2026 calendar year for the Committee’s consideration.
ATTACHMENTS
Attachment I 2026 Council Budget and Finance Committee Agenda Planning Calendar CITY OF HAYWARD Printed on 1/16/2026Page 1 of 1
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ATTACHMENT I
COUNCIL BUDGET AND FINANCE COMMITTEE
2026 Agenda Planning Calendar
January 21, 2026
Meeting Location: Conference Room 4A/Zoom Platform
Meeting Time: 5:30 p.m.
Meeting Dates: The Council Budget & Finance Committee generally meets monthly on the 3rd Wednesday of the month, except for July and at times August, due to City Council Recess. Special meetings will be scheduled as determined necessary by the Committee or the City Manager.
DATE SUGGESTED TOPICS (subject to change)
February 18, 2026 Monthly YTD Budget Updates for FY 2026 General Fund Long-Range Financial Model Update
Update Budget Policy
March 18, 2026 Monthly YTD Budget Updates for FY 2026 FY 2026 Mid-Year Budget Update
Investment Portfolio Review and FY 2026 Statement of Investment Policy and Delegation Authority (Oral Presentation by External Investment Manager)
April 15, 2026 Monthly YTD Budget Updates for FY 2026 FY 2027 Proposed Budget Discussion, including the Mayor & City Council Budget
FY 2025 Annual Audit Process (Oral Presentation by External Auditor) May 20, 2026 TBD
June 17, 2026 Monthly YTD Budget Updates for FY 2026
FY 2027 Budget Debrief
July 15, 2026 Council Recess
August 19, 2026 TBD
September 16, 2026 Annual Review of City Issued Debt
Annual City Benefit Liabilities and Funding Plan Review October 21, 2026 Measure C Debt Analysis and Review
FY 2028 Budget Process and Calendar Review
November 18, 2026 Informational Report of the Fiscal Year 2026 Audit (Oral Presentation by External Auditor/Maze)
Investment Portfolio Review and FY 2027 Statement of Investment Policy and Delegation Authority (Oral Presentation by External Investment Manager/PFM)
December 16, 2026 TBD
January 20, 2026 TBD