DATE: January 27, 2026
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT: Adopt Resolutions Authorizing the City Manager to Negotiate and Execute Landscape Maintenance Contracts for Twin Bridges Landscape and Lighting Assessment District 7 with New Image Landscape Company in a Not-to-Exceed Amount of $357,000 and for Parkside Heights Landscape and Lighting Assessment District 17 with Pacheco Landscape Management, Inc. in a Not-to-Exceed Amount of $91,000
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a landscape maintenance contracts for Twin Bridges Landscape and Lighting Assessment District (LLAD) 7 with New Image Landscape Company (New Image) in a not-to-exceed amount of $357,000 and a resolution (Attachment III) authorizing the City Manager to negotiate and execute a landscape maintenance contract for Parkside Heights LLAD 17 with Pacheco Landscape Management, Inc. (Pacheco) in a not-to-exceed amount of $91,000, both for a length of five years.
SUMMARY
Maintenance Services’ Landscape Division maintains eighteen (18) LLADs and two (2) Maintenance Districts. In October 2025, staff released requests for quotes (RFQ) to seek experienced and qualified contractors to provide landscape maintenance within Twin Bridges (LLAD 7) and Parkside Heights (LLAD 17). Staff received and evaluated five (5) bids for LLAD 7 and six (6) bids for LLAD 17. For LLAD 7, staff recommends awarding the landscape maintenance contract to New Image in a not-to-exceed amount of $357,000. For LLAD 17, staff recommends awarding the contract to Pacheco in a not-to-exceed amount of $91,000. Both agreements will have an effective term date from July 1, 2025 – June 30, 2028, with an option to extend for two one-year extensions through June 2030. The agreements are also subject to an annual CPI increase.
BACKGROUND AND DISCUSSION
In October 2025, staff released RFQ 26-008 that detailed landscape maintenance required for LLAD 7. In December 2025, staff received the following bids:
Vendor
Monthly Bid
Yearly Bid
NEW IMAGE LANDSCAPE COMPANY
$ 5,100
$ 61,200
BRIGHTVIEW LANDSCAPE SERVICES, INC.
$ 5,261.08
$ 63,132.96
BAYSCAPE MANAGEMENT, INC
$ 5,480
$ 65,760
PACHECO LANDSCAPE MANANAGEMENT, INC
$ 6,200
$ 74,400
LOS LOZA, INC
$ 7,800
$ 93,600
Staff recommends awarding the contract to New Image. The expected yearly cost, inclusive of 3% annual CPI increase and a 10% contingency, is outlined below.
Cost Type
FY 2026
FY 2027
FY 2028
FY 2029
FY 2030
Total
Contractual Services
$ 61,200
$ 63,036
$ 64,927
$ 66,875
$ 68,881
$ 324,919
Contingency
$ 6,121
$ 6,120
$ 6,120
$ 6,860
$ 6,860
$ 32,081
Total
$ 67,321
$ 69,156
$ 71,047
$ 73,735
$ 75,741
$ 357,000
Additionally, staff released RFQ 26-012 that detailed landscape maintenance required for LLAD 17. Staff received the following bids:
Vendor
Monthly Bid
Yearly Bid
PACHECO LANDSCAPE MANANAGEMENT, INC
$ 1,300
$ 15,600
LOS LOZA, INC
$ 1,920
$ 23,040
BRIGHTVIEW LANDSCAPE SERVICES, INC.
$ 2,070.92
$ 24,851.04
BAYSCAPE MANAGEMENT, INC
$ 2,495
$ 29,940
NEW IMAGE LANDSCAPE COMPANY
$ 2,510
$ 30,120
RUBICON LANDSCAPE CORPORATION
$ 4,523.45
$ 54,281.45
Staff recommends awarding the contract to Pacheco. The expected yearly cost, inclusive of 3% annual CPI increase and 10% contingency, is outlined below.
Cost Type
FY 2026
FY 2027
FY 2028
FY 2029
FY 2030
Total
Contractual Services
$ 15,600
$ 16,068
$ 16,550
$ 17,047
$ 17,558
$ 82,823
Contingency
$ 1,497
$ 1,500
$ 1,580
$ 1,800
$ 1,800
$ 8,177
Total
$ 17,097
$ 17,568
$ 18,130
$ 18,847
$ 19,358
$ 91,000
FISCAL AND ECONOMIC IMPACT
Each LLAD collects tax assessments levied on the parcels within the community. LLAD 7 (Fund 274) and LLAD 17 (Fund 290) have sufficient funds for this agreement. This item has no impact on the General Fund.
Routine landscape maintenance provides economic benefits, such as reduced blight, increased property values, and enjoyable outdoor spaces for recreational activities.
STRATEGIC ROADMAP AND SUSTAINABILITY FEATURES
This item is a routine operational item and does not directly support Council’s Strategic Priorities or has significant sustainability features.
NEXT STEPS
If Council approves the attached resolution, the City Manager will execute the agreement with New Image for Twin Bridges LLAD 7 for a total not-to-exceed amount of $357,000 and an agreement with Pacheco for Parkside Heights LLAD 17 for a total not-to-exceed amount of $91,000. Both agreements will have a termination date through FY2030 and subject to CPI increases.
Prepared by: Manny Grewal, Management Analyst
Recommended by: Todd Rullman, Director of Maintenance Services Approved by:
Jennifer Ott, City Manager