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Memorandum of Understanding
between City of Hayward and Hayward Area Recreation and Park District For the La Vista Park Project
ThisMemorandumofUnderstanding (“MOU”), effectivethis dayof , 2025 (the “EffectiveDate”) isbetweentheCityofHayward (“City”), amunicipalcorporationoftheStateofCalifornia, andtheHaywardAreaRecreationandParkDistrict (“HARD”), aCaliforniaspecialdistrict, hereinafterreferredtoindividuallyasa “Party” andcollectivelyas “Parties”, forthedesign, construction, funding, operationandmaintenanceofLaVistaParkinHayward, California.
RECITALS
WHEREAS, in2005, CityapprovedtheLaVistaresidentialdevelopmentinsouthHayward, onTennysonRoadandMissionBoulevard, thatincludedtheconstructionof179newsingle-familyhomes (the “ResidentialDevelopment”); and WHEREAS, thedeveloperoftheResidentialDevelopmentdonatedthirty (30) acresoflandadjacenttotheResidentialDevelopmenttobeusedforthedevelopmentofanewpublicparkforthesouthHaywardcommunityandTwoMillionDollars ($2,000,000.00) forsuchpurpose (the “DeveloperFeeContribution”); and WHEREAS, in2018, thesizeoftheproposedparkexpandedtoalmost50acresoflandwiththeCity’sacquisitionofformerCaliforniaDepartmentofTransportation (“CalTrans”) right-of-waylandfromtheformerRoute238bypassproject; and WHEREAS, thesizeoftheproposedparkwassubsequentlyreducedbyapproximatelyeleven (11) acresoflandtoaddressfundingconstraints, thusresultinginthesizeoftheproposedparkatapproximatelythirty-nine (39) acresoflandasshownasthe “ParkProperty” on theProjectSiteMap, attachedheretoasExhibit “ A” andincorporatedherein; and WHEREAS, theproposedparkistoincludeanumberofparkandrecreationalfacilities, includingsportsfields, courts, ayogalawn, hikingtrails, andamphitheater, amongotheramenities (collectively, the “ParkImprovements”), andapproximatelysixteen (16) acresofopenspace (collectively, the “ParkProject” or “Project”), allasshownontheParkProjectConceptualplan, whichisattachedheretoasExhibit “ B” andincorporatedhereinbyreference, whichwasapprovedbytheHaywardCityCouncilonOctober30, 2017; and WHEREAS, inMarch2019, CityenteredintoaprofessionalservicesagreementwithSurfaceDesign, Inc. (the “ProjectArchitect”) forthedesignoftheParkProjectandthepreparationofplansandspecificationsfortheconstructionoftheParkImprovements; and WHEREAS, inSeptember28, 2021, theHaywardCityCouncilapprovedthefinaldesignoftheParkProjectandconfirmedthatnofurtheractionundertheCaliforniaEnvironmentalQualityAct (“CEQA”) actionwasrequiredaftertheaddendumtotheoriginal Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 29th
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InitialStudy/MitigatedNegativeDeclarationwaspreparedandreviewedandapprovedbytheHaywardCityCouncilin2005; and WHEREAS, CityinitiallybidtheconstructionoftheParkImprovementsin2023, butrejectedallbidsbecausetheyexceededtheavailablefundingfortheprojectandsubsequentlyreducedthescopeoftheParkImprovements; and WHEREAS, theProjectwillcreateamuch-neededamenityandattractionforthesouthHaywardcommunity, atraditionallylow-incomeandunderservedserviceareaofHayward, byimprovingaccesstohighqualityparkandopenspaces, enhancingqualityoflifeforresidents, increasingpropertyvalues, attractingvisitors, andhelpingeconomicgrowthforlocalbusiness; and WHEREAS, CityandHARDdesiretocollaborateonthedesign, funding, construction, operationandmaintenanceoftheProject; and WHEREAS, Chapter4ofDivision5oftheCaliforniaPublicResourcesCodeauthorizesandempowersanycityandrecreationdistricttocooperatewitheachotherandtothatendenterintoagreementswitheachotherforthepurposeofestablishingcommunityrecreationprogramsandfacilities, includingwithoutlimitationthisMOU, subjecttoapprovalorratificationbyHARD’sBoardofDirectorsandtheCity’sCityCouncil.
NOW, THEREFORE, inconsiderationofthecovenantsandconditionshereinaftercontained, itismutuallyagreedbyandbetweenCityandHARDasfollows:
AGREEMENT
1. Park Project Generally. ThepurposeofthisMOUistosetforththetermsandconditionsforthedesign, funding, construction, operationandthemaintenanceoftheParkProjectandParkImprovements. Asfurthersetforthherein, CitywillberesponsibleforthedesignoftheimprovementswithinputfromHARD, thebiddingandconstructionoftheimprovementsandclose-outphasesoftheconstructionoftheimprovements. HARDwillberesponsiblefortheoperation, management, maintenance, andrepairoftheParkImprovements. ThefundingoftheconstructionoftheimprovementswillbesharedbetweenthePartiesassetforthherein. 2. Term. TheTermofthisMOUshallcommenceontheEffectiveDate, andshallexpire, unlessterminatedearlyorextendedasprovidedherein, onthetwenty-fifth (25th) anniversaryoftherecordingofaNoticeofCompletionoftheconstructionoftheParkImprovements. TheTermmaybeextendedbyagreementofthePartiesanddocumentedasanamendmenttothisMOU. CityagreesthatifthisMOUisterminatedearlierthan2046, thenCity, pursuanttotheHARDMeasureF1Bondtax-exemptrequirements, asfurtherdiscussedbelow, willcontinuetousetheParkImprovementsforrecreationalpurposesuntilatleast2046 (theendoftheBondTerm) andthatitwillnotturnoversubstantialcontroloftheParkProjecttoanon-governmentalentityduringtheBondTerm.
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3. Funding of Construction of Park Project Improvements. a) Park In-Lieu Fees. ThePartiesagreethatCitywillallocateThirteenMillionDollars ($13,000,000.00) inaccumulatedparkin-lieufees (QuimbyActfees) collectedbyCityasoftheEffectiveDatefromcertainresidentialdevelopmentprojectsinthecommunitiestobeservedbytheParkProperty, including, butnotlimitedto, theDeveloperFeeContribution (“ParkIn-LieuFees”). Inaddition, andasfurthersetforthinSection3(d), below, thePartiesagreethatCitywillallocateSixMillion, SevenHundredThousandDollars ($6,700,000.00) ofexistingand/orfutureparkin-lieufeescollectedbyCityfromdevelopersofresidentialdevelopmentprojectsincommunitiestobeservedbytheParkPropertytoHARDasareimbursementofaportionofHARD’sfinancialcontributiontotheProjectasdescribedinSection3(c), below. b) City Financial Contribution. CityagreestoallocateatotalofFiveMillion, SevenHundredEighty-FiveThousandDollars ($5,785,000.00) fromseparateCityfundsfortheconstructionoftheParkImprovements, consistingofFiveMillion, TwoHundredThousandDollars ($5,200,000.00) ofMeasureCfundsandFiveHundredEighty-FiveThousandDollars ($585,000.00) ofoff-sitetreemitigationfunds (collectively, the “CityFunds”). AsanadditionalCityfinancialcontributiontotheParkProject, asoftheEffectiveDateCityhasincurredOneMillion, NineHundredTwenty-EightThousand ($1,928,000.00) incostsrelatedtodesignconsultants, geotechnicalandenvironmentalstudiesandParkProjectadministrativecosts. Cityshall, withinfifteen (15) daysoftheEffectiveDate, providetoHARD, forHARD’sreview, copiesofdocumentationofpreviouslyincurredCityprojectcosts. c) HARD Financial Contribution. HARDagreestoallocateatotalofFifteenMillion, FourHundredThousandDollars ($15,400,000.00) inMeasureF1BondfundsforthedesignandconstructionoftheParkImprovements (“HARDFunds”). TheuseofMeasureF1Bondfundsissubjecttotherestrictionsofthetermsandconditionsfortheissuanceofthebondswhichinclude, butarenotlimitedto, therequirementthatimprovementsfundedbythesebondsmustbeusedforrecreationalpurposesduringtheBondTerm, oruntil2046, andthattheimprovementscannotbeoperatedorleasedtoaprivatepartyduringtheBondTerm. HARDwilltransfertheHARDFundsonareimbursementbasistoCityuponCity’srequestsupportedbydocumentationofProjectcostsasfurthersetforthinSection8, below. HARDisnotobligatedtoprovidefurtherfundingforthedesignandconstructionoftheParkImprovementsotherthanasprovidedinthisSection3(c). d) Reimbursement of HARD Financial Contribution. AsdescribedinSection3(a) above, thePartiesagreethatCitywillallocateSixMillion, SevenHundredThousandDollars ($6,700,000.00) ofexistingand/orfutureparkin-lieufeescollectedbyCityfromdevelopersofeligibleresidentialdevelopmentprojectsinthecommunitiestobeservedbytheParkPropertytoHARDasareimbursementofaportionofHARD’stotalfinancialcontributiontotheProject (the “ReimbursementAmount”). ForanyresidentialdevelopmentsinthecommunitiestobeservedbytheParkPropertyforwhichparkin-lieufeesaretobecollectedaftertheEffectiveDate, Cityshall, upontheapprovalofa Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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buildingpermitforsuchdevelopment, inadditiontoitsotherobligationsundertheQuimbyAct, notifyHARDinwritingofsuchdevelopmentandtheamountofparkin-lieufeestobecollectedtherefrom. Uponthereceiptoftheparkin-lieufees, CityshallpaytoHARDtheamountoffeescollectedasaportionoftheReimbursementAmount. AnysuchreimbursementshallbedocumentedinwritingandthePartiesshallkeeparecordofthereimbursementpaymentsmadetoHARD. ThePartiesmayalsoagreetotheCity’stransferofexistingunallocatedparkin-lieufeestoHARDforparkprojectsasapartoftheReimbursementAmount. ItisintendedthatHARDwillbepaidtheReimbursementAmountwithinten (10) yearsofthedateoftheEffectiveDate. IfHARDisnotfullyreimbursedbythatdate, thentheunpaidportionoftheReimbursementAmountonthatdateshallbeincreasedbyinterestatrateoftheconsumerpriceindexforallurbanconsumers (“CPI”), compoundedannually, commencingonthedate10yearsfromtheEffectiveDate. OnceHARDhasreceivedthefullReimbursementAmount, thenCitywillhavenofurtherobligationunderthisSection3(d). HARDshallhavefulldiscretioninitsuseofthefundsreceivedfromCityunderthisMOU, providedthatsuchfundsshallonlybeusedforparklandacquisitionorparkimprovements. ThissubsectionshallsurvivetheearlyterminationofthisMOU. e) Summary of Total Available Funding.
ParkIn-LieuFeeAllocation $13,000,000.00CityofHaywardContribution $5,785,000.00CityPreviouslyIncurredCosts $1,928,000.00HARDContribution $15,400,000.00Total $ 36,113,000.004. Project Costs Estimate. CityhasworkedwiththeProjectArchitecttodevelopacostestimate (shownbelow) ofthetotalhardandsoftcostsanticipatedtobeincurredintheconstructionoftheParkImprovementsbasedontheConceptualPlanasshownbelow: ConstructionofReducedScopePark $25,460,000ConstructionContingency (12%) $ 3,055,200 ConstructionSubtotal $ 28,515,200
Design $ 1,996,064Administration $1,392,520GeotechnicalInspection, TestingandReporting $2,281,216PreviouslyIncurredCityCosts $ 1,928,000TotalProjectCost $ 36,113,0005. Project Budget. Cityshall, withtheassistanceoftheProjectArchitectandconsideringanyinformationprovidedbyHARD, prepareadetailprojectbudgetshowingtheestimatedcostsoftheconstructionoftheoverallParkImprovementsandtheamountoftheconstructioncontingenciesandprojectfees (the “ProposedProjectBudget”) andprovideittoHARDwithinthirty (30) daysoftheEffectiveDate. HARDshallprovideanyproposedchangestoCitywithinfifteen (15) daysthereafter. HARD’sfailuretoprovide Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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aresponsewithinthe15-dayperiodshallbedeemedHARD’sapprovaloftheProposedBudget. CityshallconsideranyHARDrequestedchangestotheProposedBudgetexceptchangesthatmateriallyincreasethetotalcostoftheProject, thatrequireachangetotheConceptualPlanorthatareinconsistentwiththetermsherein. CityandHARDshallapprovetheagreeduponbudget (the “ProjectBudget”). CityshallberesponsiblefortheadministrationoftheProjectBudget, butanychangestotheProjectBudgetshallbeagreeduponbybothParties. 6. Eligible Project Costs. ThefollowingcostsandexpensesmaybefundedwithParkIn-LieuFees, HARDFundsandCityFunds (collectively, “ProjectFunds”) ascontainedintheProjectBudget, andtotheextentnotprohibitedbyapplicablelaw: a) projectcontractorcostsassociatedwithdirectProjectconstruction, coordination, andsupport; b) fundsexpendedinpreparationofProjectdesign, architectural, civil, andgeotechnicalservices; c) sitepreparationcosts; d) fundsspenttoconstructtheProjectincludingbutnotlimitedtocontingencyamountsunderanyProjectcontractoragreement; e) constructionmanagement, fieldinspectionandmaterialtestingcosts; andf) othercostsasmutuallyagreeduponinwritingbyHARDandCity. 7. Administrative Costs. Exceptasotherwiseprovidedherein, eachPartyshallberesponsibleforitsownadministrativecostsincurredortobeincurredinconnectionwithitsroleintheParkProject, includingbutnotnecessarilylimitedtostafftime, andsuchcostsshallnotconstituteEligibleProjectCosts. EachPartyacknowledgesthatbyparticipatingindesign, construction, operationandmaintenanceoftheParkProject, itwillincurasignificantanduncompensatedinvestmentofstafftimeandattorneyresources. 8. Disbursements of HARDFunds. a) Prerequisites to Disbursement of HARD Funds. SubjecttothetermsandconditionsofthisMOU, HARDshallmakeeachdisbursementofHARDFundstoCityfordepositinaseparateaccountestablishedbytheCitysothatsuchfundsshallbeavailableforpaymentofEligibleProjectCostsassuchcostsareincurredbyCity. CityshallberesponsibleforthepaymentoffundstoallProjectcontractorsforEligibleProjectCosts.
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b) Disbursements of HARD Funds. DisbursementsofHARDFundsshallbemadewithinten (10) businessdaysafterreceiptofawrittendisbursementrequestfromCitywhichshallbeaccompaniedby: 1) City’sWrittenStatement. AwrittenstatementfromCitycertifiedbyCity’sauthorizedrepresentativetobetrueandcorrect, whichincludesallofthefollowing: (i) theamountspreviouslypaidtoeachProjectcontractortowhomtheEligibleProjectCostsareowed; (ii) theamountscurrentlyrequestedforpaymentbyeachsuchProjectcontractor; (iii) anybalancesdueoranticipatedtobecomeduetoeachsuchProjectcontractor; (iv) abriefdescriptionoftheEligibleProjectCostsasdefinedabove; and (v) confirmationthattheprimeorgeneralconstructioncontractor’sperformancebondhasbeenpostedandhasnotbeenwithdrawn, terminatedorbecomeunenforceable; 2) WaiversofLiens, Affidavits, andReleasesofLiens. Waiversofliens, affidavits, andreleasesoflienswithrespecttothelaborandmaterialswhicharethesubjectofthecurrentdisbursementrequest; 3) CityandProjectArchitectAcknowledgement. AnacknowledgementbyCitystaffandtheProjectArchitectcertifyingthatworkforwhichHARDFundshavebeenrequestedhasbeencompletedandmaterialsareinplaceasindicatedinthecurrentdisbursementrequest; and4) DocumentationofCosts. CopiesofProjectcontractorrequestsforpaymentorreimbursementofcostsandinvoicesandanyotherdocumentationofpaymentstobemadetoProjectcontractors. 9. Completion Report. PromptlyfollowingacceptanceoftheconstructionoftheParkImprovements, CitywillprepareandsubmittoHARDapost-completionaccountingofallProjectcostsandexpenses, includingallexpendituresofHARDFundsandCityFunds. HARDreservestherighttoindependentlyauditallProjectcostsandexpensesandtheexpenditureofHARDFundsandCityFunds. CityagreestocooperateinanysuchauditandprovideaccesstoHARDand/oritsauditorsofCity’saccountingdocumentsandallotherProjectdocuments. 10. Construction Drawings and Construction Contract. a) General Requirements. Thedesign, materials, andlocationoftheParkImprovementshavebeenandshallcontinuetobesubjecttoreviewandinputbymutualagreementofCityandHARD. CityshalldirecttheProjectArchitecttocompletethedesignoftheParkImprovementsandanyadditionalorsupplementalsiteplans, designdocuments, landscapingplans, drawings, plansandspecifications (includinganyvalueengineeringmodificationsasmaybe Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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mutuallyagreeduponbytheParties) andanyotherdocumentationonwhichProjectcontractorsshallrelyinconnectionwithdevelopmentoftheProject (collectively "ConstructionDrawings"). TheConstructionDrawingsshallimplementandbeconsistentwiththeConceptualPlan, unlessotherwiseagreedtobytheParties. b) HARD Review of Construction Drawings. Cityshallprovidethedraftdrawingsatonehundredpercent (100%) schematicdesign, onehundredpercent (100%) designdevelopment, andonehundredpercent (100%) ConstructionDocuments. HARDshallprovidecomments, ifany, withinten (10) businessdaysofreceipt. CityshallincorporateanychangesreasonablyrequestedbyHARDintotheConstructionDrawings, unlesssuchchangesareinconsistentwiththeConceptualPlan, thisMOU, ormateriallyincreasetheProjectcosts. c) Construction Contract. CityshallcontractwithaprimeorgeneralcontractorfortheconstructionoftheParkImprovements (the "ConstructionContractor") andshallcontractwithsuchothercontractorsandconsultantstoperformworkontheParkProjectasidentifiedintheProjectBudget (collectively “OtherProjectContractors”). CityshallprovidethedraftconstructioncontractandallsupportingdocumentsfortheconstructionoftheParkImprovementswiththeConstructionContractor (the “ConstructionContract”) toHARDforreviewandcomment. HARDshallproviderequestedchangestoCitywithinfifteen (15) daysofreceiptofthedraftConstructionContractfromCity. HARD’sfailuretoproviderequestedchangeswithinthe15-daycommentperiodshallbedeemedHARD’sapprovalofthedraftConstructionContract. CityshallincorporateHARD’srequestedchangestothecontractunlesssuchchangesarenotconsistentwiththeConceptualPlans, theConstructionDocumentsand/orthetermsandconditionshereinormateriallyincreasethecostoftheconstructionoftheParkImprovements. CityshallprovidetoHARDacopyoftheConstructionContractenteredintowiththeConstructionContractor. 11. Observation During Construction. CityagreestoallowHARD'sauthorizedrepresentatives, agentsandemployeesreasonableaccesstotheParkPropertytoobservetheconstructionoftheParkImprovements. HARDshallprovidetwenty-four (24) hourspriorwrittennoticeofitsentranceontotheParkProperty. 12. General Construction Standards. AllworkdoneinconnectionwithconstructionoftheProjectshallbeperformedbytheConstructionContractorpursuanttotheConstructionContractandsuchamendmentstheretoasreviewedandagreeduponbyHARD. AllProjectdesignandconstructionworkshallbeperformedbylicensedcontractors, engineersorarchitects, asapplicable. AllsuchworkshallbeconductedinaprofessionalfashioninaccordancewithConstructionDrawingsandincompliancewithallapplicablelocal, stateandfederalstatutes, codes, ordinances, laws, rules, regulationsandorders, includingtheAmericanswithDisabilitiesActandtheCaliforniaEnvironmentalQualityAct (“CEQA”) andanyrules, regulationsorordersissuedorpromulgatedbyany Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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governmentalagencywithjurisdictionovertheProjectortheParkProperty (collectively, "ApplicableLaws"). 13. Insurance Requirements. CityandtheConstructionContractorandOtherProjectContractors (collectivelyforthepurposesofthisSection13, “ProjectContractors”) shallmaintainacommercialgeneralliabilitypolicyintheamountofatleastTwoMillionDollars ($2,000,000.00) combinedsinglelimit, orsuchotherpolicylimitasCitymayapproveorrequireinitsreasonablediscretion, includingcoverageforbodilyinjury, propertydamage, products, completedoperationsandcontractualliabilitycoverage. Suchpolicyorpoliciesshallbewrittenonanoccurrencebasis. a) CityshallrequireProjectarchitects, landscapearchitects, engineersandotherdesignprofessionalstomaintainprofessionalliabilityinsuranceinanamountnotlessthanOneMillionDollars ($1,000,000.00). b) AllProjectContractorsworkingonbehalfofCityshallmaintaincomprehensiveautomobileliabilitycoverageintheamountofatleastOneMillionDollars ($1,000,000.00), combinedsinglelimitincludingcoverageforownedandnon-ownedvehicles. c) AllProjectContractorsshallobtainandmaintainWorkers’ CompensationInsuranceasrequiredunderStatelaw. d) CompanieswritingtheinsurancerequiredhereundershallbelicensedtodobusinessintheStateofCalifornia. InsuranceshallbeplacedwithinsurerswithacurrentA.M. Best’sratingofnolessthanA: VII. ThecommercialgeneralliabilityandcomprehensiveautomobilepoliciesrequiredhereundershallnameHARDandCityasanadditionalinsuredparty. 14. Notice of Completion. UponcompletionofconstructionoftheParkImprovementsandCity’sandHARD’sacceptancethereof, CityshallfileorcausetobefiledintheOfficialRecordsofAlamedaCountyanoticeofcompletionwithrespecttothesubjectwork (the "NoticeofCompletion"). CityshallprovideHARDwithacopyofthefiledNoticeofCompletionwithinfive (5) daysfilingthedateoffiling. 15. Guaranty and Warranty/ Bonds. CityshallobtainaguarantyfromProjectContractorsthattheParkImprovementsshallperformsatisfactorilyforaperiodofnotlessthantwo (2) yearsfromandafterthedateCityandHARDaccepttheProjectandParkImprovementsascomplete. Followingexpirationofthewarrantiesandguaranties (orintheabsenceofcoveragethereunder), thecostsofundertakinganyrepairstoorreplacementoftheParkProjectorParkImprovementsshallbegovernedbythetermsofthisMOUassetforthinSection19, below. TheConstructionContractshallrequiretheConstructionContractortopostandmaintainthroughouttheconstructionoftheProjectperformanceandpaymentbondsapplicabletosimilarconstructionprojects.
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16. Promotion and Advertising. EachPartymayengageinpromotingoradvertisingtheconstructionoftheParkProject. AnysuchpromotionoradvertisementshallindicatethattheprojectisjointlyfundedbyCityandHARD. 17. Signage. ThePartiesmayagreetopostasignorsignsontheParkPropertyduringconstructionoftheProjectthatstates, amongotherthings, thattheProjectisjointlyfundedbyHARDandCity. HARD’sandCity’slogomaybeaffixedtothesign(s). Anysuchsign(s) shallberemoveduponthecompletionoftheconstructionoftheParkImprovements. Thereafter, asignorsignsshallbepostedatthePropertywhichidentifiestheParkProjectas “LaVistaPark,” statesthatitwasjointlyfundedbyHARDandCity, includesHARD’sandCity’slogo (ofapproximatelythesamesize), andsuch, otherinformationasagreedonbytheParties. ThePartiesshallalsoagreeonthelocationoftheplacementofthesign(s). Thecostoftheconstructionandmaintenanceofthesign(s) shallbeevenlysharedbytheParties. Anysuchsign(s) mayberemovedupontheexpirationoftheTermortheearlierterminationhereof. 18. Title to Land and Improvements. CityshallretaintitletotheParkProperty. TheParkImprovementsshallbeownedbyHARD. UponexpirationoftheTermandanyextensionthereof, ortheearlierterminationhereofanduponCity’spaymenttoHARDasapplicableandasprovidedinSection20(c), below, HARDshallrecordaquitclaimdeed, orsimilarinstrument, againsttheParkPropertythustransferringitsownershipinterestintheParkImprovementstoCity. Thereafter, HARDshallhavenoright, interestorcontroloftheParkImprovements. Notwithstandingtheforegoing, HARDshallhavetherighttousetheParkImprovementsandtoaccess, occupy, useandmanagetheParkPropertyuponwhichtheyaresituatedduringthetermssetforthinthisMOU. 19. Accessto Park Property and Operation of Park. a) Access to Park Property and Operation of Park. UponCity’sandHARD’sacceptanceoftheParkImprovementsandtherecordingoftheNoticeofCompletion, theParkPropertyandParkImprovementsshallbeconsidered “after-acquiredproperty” asdefinedintheMasterAgreementandLease (“MasterAgreement) forHaywardParkSitesbetweenHARDandtheCity, datedJuly1, 2023, andshallbesubjecttoalltermsandprovisionsthereof, exceptasotherwiseprovidedherein, asofthedatetheHaywardCityCouncildesignatesinclusionoftheParkPropertyandParkImprovementsintheMasterAgreementbyresolution. HARD’srightofaccesstotheParkPropertyandtheoperation, managementandmaintenanceoftheParkPropertyandParkImprovementsshallbefortheTermhereofandanyextensionthereof. IftheMasterAgreementexpiresoristerminatedpriortotheendoftheTermhereof, thentheapplicabletermsandconditionsoftheMasterAgreementshallremainapplicabletothisMOU, exceptasotherwiseagreedtoinwritingbytheParties. b) Maintenance of Park Property and Park Improvements. ConsistentwiththeprovisionsoftheMasterAgreement, HARDshallberesponsible, atitscosts, forthemaintenanceoftheParkPropertyandtheParkImprovementsinthesame Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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mannerthatitmaintainsitsotherparksandparkfacilitiespursuanttotheapprovedParkMaintenanceStandardsasadoptedbytheHARDBoardofDirectors, astheymaybeamendedfromtimetotime. Maintenanceshallincludecleaningandmaintainingincludingminorrepairs, cleaningdrains, andcontractingforanyservicesnecessarytomaintaintheprojectareainitsentirety. HARDshallberesponsibleforthemaintenanceandcleaningofallequipment, amenitiesandfacilitieswithintheParkPropertyincludingirrigationofallinstalledtreesandlandscaping, andopenspacefireabatement. HARDshallberesponsibleforprocuringandpayingforallutilitiesfurnishedtotheParkPropertyandParkImprovements. c) Capital Replacement. CapitalReplacementshallmeantherepairorreplacementofanyParkImprovementwithacostthereofinexcessofTwenty-fiveThousandDollars ($25,000.00), increasedannuallyatthepercentagechangeoftheCPI. ForanyCapitalReplacement, thePartiesshallmeetandconferonthesharingoffundingofthecostofthework, theprocesstoretainacontractortoperformtheworkandtheschedulingoftheworksoastominimizethedisruptionoftheuseoftheParkPropertyandtheParkImprovements. 20. Termination/ Events of Default. a) Termination. EitherPartymayterminatethisMOUuponthirty (30) days’ writtennoticefollowingtheotherParty’sfailuretocureanEventofDefault, asdefinedbelow. Uponanysuchtermination, HARDshallremoveallofitsequipment, tools, materials, vehiclesandotherpersonalpropertyownedbyHARDfromtheParkPropertyandreturnanykeys, fobsorotheraccessmechanismstoCity. UponterminationbyCityforanuncuredHARDdefault, HARDshallrecordthequitclaimdeedsetforthinSection18, above. UponterminationbyHARDforanuncuredCitydefault, CityshallmakethepaymenttoHARDasrequiredinSection20(c), below, ifany. b) Events of Default. FailurebyeitherPartytoperformanymaterialactionorcovenantrequiredbythisMOU, withinthetimeperiodsprovidedhereinfollowingnoticeandexpirationoftheapplicablecureperioddescribedbelow, shallconstitutean “EventofDefault.” APartyclaiminganEventofDefaultshallgivewrittennoticeofdefaulttotheotherPartyspecifyingtheEventofDefaultcomplainedof. ExceptasotherwiseexpresslyprovidedinthisMOU, theotherPartyshallnotbeindefaultif (a) inthecaseofamonetarydefault, thedefaultingPartycuresthedefaultwithinten (10) daysfollowingreceiptofthenoticeofdefault, or (b) inthecaseofanon-monetarydefault, thedefaultingPartyfullycures, correctsorremediesthedefaultwithinsixty (60) daysfollowingreceiptofsuchnoticeofdefaultor, ifthenon-monetarydefaultcannotbecuredwithinthirty (30) days, thedefaultingPartycommencestocurethedefaultwithinsuchthirty (30)-dayperiodandthereafterdiligentlyandcontinuouslyprosecutessuchcuretocompletion.
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c) City Default Payment. ShouldCitydefaultpriortothecompletionoftheconstructionoftheParkImprovementsandthePartiesareunabletoagreeonamendmentofthisMOUtootherwiseprovideforthecompletionoftheconstructionoftheimprovementsandthisMOUisterminated, thenCityshallreimburseHARDtheamountofHARDFundstransferredtoCitypriortotheCitydefault. Uponthereceiptofsuchreimbursement, HARDshallrecordthequitclaimdeedsetforthinSection18, above. ShouldthisMOUbeterminatedatanyothertimepriortotheexpirationoftheTermforareasonotherthanaHARDEventofDefault, thenCityshallpaytoHARDanamountbasedonthepercentageofyearsremainingintheTermatthetimeoftheterminationandthetotalnumberofyearsintheTermandappliedtothetotalamountofHARDFundsusedtopaycostsfortheconstructionoftheParkImprovements. Forinstance, ifHARDFundsintheamountof $15,400,000.00areusedonParkImprovementconstructioncostsandtheterminationoccursinthe15thyearoftheTerm, thenCitywouldpaytoHARDfortypercent (40%) ofthatamountor $6,160,000.00. Uponreceiptofsuchpayment, HARDwouldrecordthequitclaimdeedsetforthinSection18, above. SuchpaymentwouldnotaffectHARD’sentitlementtoreimbursementofaportionoftheHARDFundsusedforconstructioncostsfromfutureparkin-lieufeescollectedbyCityassetforthinSection3(d), above. 21. Indemnity for Claims. a) City Indemnity. Cityshallindemnify, defend (withcounselselectedbyCity, subjecttoHARD’sapproval, whichshallnotbeunreasonablywithheld), andholdHARDanditselectedandappointedofficers, officials, employees, agentsandrepresentatives (alloftheforegoing, collectivelythe “Indemnitees”) harmlessfromandagainstanyandallliabilities, losses, damages, fines, deficiencies, penalties, claims, demands, suits, actions, causesofaction, legaloradministrativeproceedings, judgments, costsandexpenses (includingwithoutlimitationreasonableattorneys’ feesandcourtcosts) (alloftheforegoing, collectively “Claims”) incurredbyorbroughtagainstHARDforthefailureofCitytocomplywithApplicableLaws, including, butnotlimitedto, theQuimbyAct, theprocurement, retention, compensationandterminationofProjectContractorsorthedesign, construction, installationorCityfundingoftheParkProject, excepttotheextentsuchClaimarisesfromthenegligenceorwillfulmisconductofHARDorfromHARD’sfailuretomeetitsProjectfundingobligationsassetforthinthisMOU. TheforegoingindemnityobligationshallsurvivetheexpirationoftheTermandextensionthereofortheearlierterminationofthisMOU. b) HARD Indemnity. HARDshallindemnify, defend (withcounselselectedbyHARD, subjecttoCity’sapproval, whichshallnotbeunreasonablywithheld), andholdCityanditselectedandappointedofficers, officials, employees, agentsandrepresentatives (alloftheforegoing, collectivelythe “Indemnitees”) harmlessfromandagainstanyandallliabilities, losses, damages, fines, deficiencies, penalties, claims, demands, suits, actions, causesofaction, legaloradministrativeproceedings, judgments, costsandexpenses (includingwithoutlimitation Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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reasonableattorneys’ feesandcourtcosts) (alloftheforegoing, collectively “Claims”) incurredbyorbroughtagainstCityarisingoutofHARD’suse, occupancy, operation, management, ormaintenanceoftheparkandimprovements, excepttotheextentsuchClaimarisesfromthenegligenceorwillfulmisconductofCity. 22. Dispute Resolution. IfthePartiesareunabletoresolveanydisputearisinginconnectionwiththisMOU, otherthananEventofDefaultofeitherParty, thePartiesagreetosubmitsuchdisputetoamutuallyacceptableprofessionalmediatorandtonegotiateingoodfaithtowardreachingaresolutionofthedisputepriortocommencementofanycivilaction. EachPartyshallpayanequalshareofthemediator’sfeesandexpenses. EachPartyshallberesponsibleforanyotherfeesorcostssuchPartyincursinconnectionwithparticipationinthemediation. 23. Entire Agreement; Amendment. ThisMOUconstitutestheentireunderstandingandagreementofthePartiesandsupersedesallnegotiationsorpreviousagreementsbetweenthePartieswithrespecttoalloranypartofthesubjectmatterhereof. ThisMOUmaybeamendedonlyinwritingsignedbyauthorizedrepresentativesofHARDandCity. 24. Severability. ShouldanyprovisionofanyofthisMOUbefoundinvalidbyacourtorotherbodyofcompetentjurisdiction, saidinvalidityorineffectivenessshallnotaffectthevalidityoftheremainingprovisionsofsuchagreementwhichshallremaininforcetothemaximumextentpossible. 25. Interpretation. ThePartiesacknowledgethateachPartyanditscounselhavereviewedandrevisedthisMOUandthattheruleofconstructiontotheeffectthatanyambiguitiesaretoberesolvedagainstthedraftingpartyshallnotbeemployed. Thedefinedtermshereinshallapplyequallytoboththesingularandthepluralformsofthetermsdefined. Wheneverthecontextmayrequire, anypronounshallincludethecorrespondingmasculine, feminine, andneuterforms. Thewords “include” and “including” shallbedeemedtobefollowedbythephrase “withoutlimitation.” Thewords “approval," “consent" and “notice” shallbedeemedtobeprecededbytheword “written.” 26. Governing Law. ThisMOUshallbegovernedbyandconstruedinaccordancewiththelawsoftheStateofCalifornia. Anyactiontointerpret, enforceorchallengeanarbitrationawardasdescribedabove, shallbefiledintheSuperiorCourtofAlamedaCounty. 27. No Conflict of Interest. EachPartywarrantstotheotherthatnomemberofthegoverningbodyofCityorHARDandnootherpublicofficialofsuchlocalityorlocalitiesduringhis/hertenureandforoneyearthereafter, shallhaveanyinterest, directorindirect, inanycontractorsubcontract, ortheproceedsthereof, forworktobeperformedinconnectionwiththeProject. 28. Counterparts. ThisMOUmaybeexecutedinanynumberofcounterpartsandbydifferentPartiesheretoinseparatecounterparts, eachofwhichwhensoexecutedshallbedeemedtobeanoriginalandallofwhichtakentogethershallconstituteoneandthe Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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sameagreement. SignaturesdeliveredelectronicallyorbyfacsimileshallbeasbindingasoriginalsupontheParties. 29. Further Assurances. FromandafterthedateofeachofthisMOU, thePartiesagreetodosuchthings, performsuchacts, andmake, execute, acknowledgeanddeliversuchdocumentsasmaybereasonablynecessaryorproperandusualtotimelycompletetheactionscontemplatedbysuchagreement. 30. Authorized Representatives. ExceptasotherwiseexpresslyprovidedinthisMOU, wheneverundertheprovisionsofanyofthisMOUtheapprovalofHARDorCityisrequired, orHARDorCityisrequiredtotakesomeactionattherequestoftheother, suchapprovalorrequestshallbegivenforCitybytheCityManagerorhisorherdesignee, andforHARDbyHARD’sGeneralManagerorhisorherdesignee, andanyPartyheretoshallbeauthorizedtorelyuponandsuchapprovalorrequest. 31. No Assignment. NeitherPartymayassignitsrightsorobligationsunderanyofthisAgreementwithouttheexpresswrittenconsentoftheotherPartywhichmaybegrantedordeniedinitssolediscretion. 32. Authority. EachPartyrepresentsthatthesignatoryhastheauthoritytobindeachrespectiveentity, andassentstoeachandeverytermcontainedwithinthisMOU. 33. No Third- Party Beneficiaries. ItistheintentionofthePartiesthatundernocircumstancesareanyrightscreatedforpersonsorentitieswhoarenotpartiestothisMOUandHARDandCityowenodutytoanypersonsorentitiesnotpartiestothisMOUunderathird-partybeneficiarytheoryorunderanyothertheoryoflaw. 34. Attorneys’ Fees. IfeitherPartycommencesanylegalactionagainsttheotherpartyarisingoutofthisMOUortheperformancethereof, eachPartyinsuchactionshallberesponsibleforitsownlitigationexpenses, includingbutnotlimitedtocourtcosts, expertwitnessfees, discoveryexpensesandattorneys’ fees. 35. No Joint Venture. ItisexpresslyunderstoodandagreedthatneitherPartyshallbecomeasaresultofthisMOUapartneroftheotherorajointventurerwiththeotherPartyintheconductofsuchParty’sbusinessorotherwise. ThisMOUisnotintended, andshallnotbeconstrued, tocreatetherelationshipofprincipalandagent, partnership, jointventure, orassociationasbetweenCityandHARD. 36. Successorsand Assigns. Subjecttotherestrictionsonassignmentsetforthabove, alloftheterms, covenants, andconditionsofthisMOUshallbebindinguponCityandHARDandtheirrespectivepermittedsuccessorsandassigns.
Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 HARDRevisions: 12-04-24
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37. Contacts. Allnoticesandrequestshereunderbyeitherpartyshallbeinwritinganddirectedtothepartiesasfollows: ToHARD: JamesWheeler, GeneralManagerHaywardAreaRecreationandParkDistrict1099EStreetHayward, CA94541TotheCity: Dr. AnaM. AlvarezCityofHayward777BStreetHayward, CA94541-5007 INWITNESSHEREOF, CityandHARDhaveexecutedthisMOUasofthedatesetforthabove. HAYWARDRECREATIONANDPARKDISTRICT Dated: By: JamesWheeler, GeneralManager
CITYOFHAYWARD
Dated: ______________________________ By: AlexAmeri, DirectorofPublicWorks Dated: ______________________________ By: Dr. AnaM. Alvarez, CityManager Attest: MiriamLens, CityClerkApprovedastoformandprocedure:
MichaelS. Lawson, CityAttorney
Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 1/ 24/ 2025
1/ 24/ 2025
1/ 28/ 2025
1/ 29/ 2025
1/ 29/ 2025
EXHIBITA
Project SiteMap
Attachedhereto)
Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994 Tennyson
RoadRiP
EXHIBITB
Park Project ConceptualPlan
Attachedhereto)
Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994
EXHIBIT B - PROJECT
CONCEPTUAL PLAN
PICNIC
PLAYGROUND
DOG RUN
BASKETBALL
DOG RUN
BIORETENTION / SCIENCE GARDEN
FOOTHILL TRAIL
EXERCISE
BASKETBALL COURT
SLIDES
PLAYGROUND
ENTRYD R I V E
PARKING
AMPHITHEATER
Docusign Envelope ID: 6EC23AE8- C836- 4E89- 9408- EB00B2D1C994