Tuesday, February 24, 2026
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Revised Agenda
1 February 24, 2026City Council Revised Agenda
*** REVISED AGENDA ***
CITY COUNCIL MEETING
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers, The Westin Phoenix Downtown in Phoenix, AZ, and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/89593148306?pwd=b7el9TdYj49D73xAEsQhvux8OOoUaS.1 Meeting ID: 895 9314 8306
Password: CC2/24@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 895 9314 8306
Password: 3506237443
*** REVISED AGENDA ***
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
Pursuant to Government Code section 54953(b), the meeting will include a teleconference location at The Westin Phoenix Downtown, 333 N. Central Avenue, Phoenix, AZ 85004. Council Member Bonilla Jr. will participate via teleconference. The agenda will be posted at the teleconference location, and the public will have an opportunity to address the City Council.
2 February 24, 2026City Council Revised Agenda
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Syrop
SB 707 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
3 February 24, 2026City Council Revised Agenda
PRESENTATION
Hayward Area Recreation and Park District: Comprehensive Update on Current Operations (Report from HARD General
Manager Wheeler)
RPT 26-0211.
Attachments: Attachment I HARD Update
CONSENT CALENDAR
Approve the City Council Minutes of the City Council Meeting on February 17, 2026
MIN 26-0232.
Attachments: Attachment I Draft Minutes of 2/17/2026
Adopt a Resolution Authorizing the Application for, and Receipt of, California Department of Housing and Community
Development Prohousing Incentive Program Funds
CONS 26-0453.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans, Specifications, and Call for Bids for the Fiscal Year 2026 Pavement Improvement Project No. 05347
CONS 26-0464.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III List of Streets
Attachment IV Map
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $215,040 in State of California Department of Forestry and Fire Protection Grant Funding through the 2025 Wildfire Ready East Bay Grant Program to Support Chipping and Residential Assistance Programs Provided by the Hayward Fire Department
CONS 26-0515.
Attachments: Attachment I Staff Report
Attachment II Resolution
4 February 24, 2026City Council Revised Agenda
Adopt an Ordinance of the City Council of the City of Hayward Amending Sections 8-18.20 to 8-18.40, 8-18.120 to 8-18.170, and 8-18.190 to 8-18.200 of Article 18, Chapter 8 of the Hayward Municipal Code Relating to the Utility Users Tax CONS 26-0576.
Attachments: Attachment I Staff Report
Attachment II Summary of Ordinance
PUBLIC HEARING
Public Hearing Pursuant to Government Code Section 3502.3 to Receive a Report on City of Hayward Vacancies; and
Recruitment and Retention Efforts (Report from Human
Resources Director Tecson)
PH 26-0087.
Attachments: Attachment I Staff Report
Attachment II AB 2561 Presentation
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT SPECIAL MEETING, Saturday, February 28, 2026.
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
5 February 24, 2026City Council Revised Agenda
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
6 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 26-021
DATE: February 24, 2026
TO: Mayor and City Council
FROM: City Manager
SUBJECT
Hayward Area Recreation and Park District: Comprehensive Update on Current Operations
RECOMMENDATION
That the City Council receives an update from Hayward Recreation and Park District (HARD) staff regarding current operations.
SUMMARY
The presentation provides the City Council with an overview of HARD’scurrent operations, including an overview of ongoing and completed projects, budget status, and organizational structure. The presentation will also outline future goals and priorities, as well as key challenges the District is addressing as it continues to serve the community.
ATTACHMENTS
Attachment I HARD Update
CITY OF HAYWARD Printed on 2/19/2026Page 1 of 1
powered by Legistar™
7 Hayward Area Recreation
and Park District
Creating Community Through People, Parks and Programs
Attachment I
8 The Hayward Area Recreation and Park District (HARD) is an independent special district established in 1944 to manage and operate parks and recreational facilities and provide programs and services for the City of Hayward and unincorporated Alameda County including Ashland, Castro Valley, Cherryland, Fairview, and San Lorenzo. An elected five- member Board of Directors governs H.A.R.D., they develop policy and exercise oversight of property tax revenues, user fees, and the recently approved $250-million-dollar Measure F- 1 Bond.
The Board of Directors and District Staff work to achieve the District’s Mission “to enrich the quality of life for all community members by providing a wide range of recreational activities, parks, and facilities that meet the diverse needs and interests of the entire community and promote health, well-being, learning, and fun.”
H.A.R.D. has committed to providing a wide range of programming and activities for all ages, and accessible/inclusive recreational opportunities for all community members, including special programs and services for seniors, people with disabilities, and low- income families within the District’s jurisdiction.
9 H.A.R.D. Board of Directors
President
Sara Lamnin
Term: 2022-2026
Vice President
Rick J. Hatcher
Term: 2024-2028
Secretary
Peter Rosen
Term: 2024-2028
Director
Paul W. Hodges, Jr.
Term: 2022-2026
Director
Louis M. Andrade
Term: 2024-2028
10 Board of Directors and General Manager
• Transitioned from at-large to by-district
elections
• Developed Board orientation and additional
training opportunities
• Monitoring of the District's Strategic Plan
11 District Departments
• General Manager's Office
• District Clerk, Analyst, Communications, Government Relations, Public Safety/Rangers • Administrative Services Department
• Finance, Human Resources, IT
• Capital Planning and Development Department
• Measure F1 250 Million Dollar Bond Administration
• Parks and Facility Maintenance Department
• Custodial, Facility Maintenance, Park Maintenance, Fleet • Recreation, Arts & Community Services Department
• Classes, Facility Rentals, Outdoor Recreation, Camps, Swim Centers, Douglas Morrison Theatre, Arts, Special Events
12 District-wide
Size and
Scope
107
Parks and Fields
28 Soccer Fields
42 Baseball/Softball Fields
21 Recreation Facilities
89 Playgrounds
1 Gym
4 Swimming Pools
1 Golf Course
46 Tennis/Pickleball Courts
10 Miles of Trails
41 Full/17 Half
Basketball Courts
6 Dog Parks
53 Reservable Picnic Sites
4 Fitness Courts
13 Hayward
Size and
Scope
51 Parks and Fields
13 Soccer Fields
28 Baseball/Softball Fields
17 Recreation Facilities
48 Playgrounds
1 Gym
2 Swimming Pools
1 Golf Course
21 Tennis/Pickleball Courts
9 Miles of Trails
30 Full/9 Half
Basketball Courts
1 Dog Parks
34 Reservable Picnic Sites
4 Fitness Courts
14 District Amenities and Initiatives
15 • Park Evaluation Scores
• PlacerAI
• Verizon Network Fleet
• Community Survey and Need Assessment
Data Driven Decision Making
16 • Core program models
• Equity-based programming
• Updated program evaluations for improved user input
• Assets and programming based on community priorities from the community survey and needs assessment
New and Other Initiatives
17 Improved Accessibility
•Creation of a District-wide inclusion working group
•Expansion of adaptive recreation programming
•Growth of access-for-all program by 280%
•ADA Transition Plan
ADA Improvements at Sorensdale Park 18
General Manager's Office
• Emergency operations
• Emergency operations center handbook
• Emergency operations plan
• Incident command system training
• Focus on interagency agreements
• Alameda County
• City of Hayward
• Critical communication plan
19 Recreation and Mental Health
20 Administrative Services Department
21 General Fund Revenue by Source
• 77% of funding comes
from property tax
and special
assessment revenue
• Total General Fund
revenue in FY2024-25
amounted to $46.6
million
22 Stewardship of Financial Assets
• Internal service funds: mechanisms established to fund major equipment replacement and Section 115 Pension Trust
• Reserves policy: adopted
3/13/17, targets met by 2022
• Balanced budget: ensuring
fiscal stability into the future
• Long-range planning:
envisioning & implementing
solutions to future needs
• Exemplary credit:
Moody's AAA Rating
(highest available)
23 Human Resources
• In House Recruitment
• 21 Total Full-Time Employees (13%)
• 13 Full-Time Employees promoted or transferred to higher level • 220 hourly employees were hired in 2025
• 5 Rangers 115 Hourly 100 Rehires
• 89 total Hourly Employees promoted or transferred in 2025. • Largest Employer of Youth in the District: 146 hourly employees were between the ages of 16-21 at time of hire
24 Human Resources
• Developing and training District employees
• Learning Management System (LMS)
• Foster workplace engagement (Fridays and staff picnic) 25 Modernization & Efficiency in IT
• $2.2 million investment in information technology, including network modernization and security across 24 locations
• Continued implementation of Enterprise Resource Planning (ERP) • New VOIP phone systems
• IT Disaster Recovery and Business Continuity Plan
• Migrating services and files to the Cloud
26 Recreation, Arts and Community
Services Department
27 Afterschool Arts
28 • Nearly 40,000 registrations through our fee
classes in 2024.
• 5,000 youth served through summer camp
• 53% increase since 2019
• 200,000+ through senior centers, aquatics
centers, 42 special events, and much more.
• $200,000 of fees waived for 50 community
partners for facility and park rentals
Recreation, Arts & Community Services
Community Impact
29 Recreation For All
• 400% Increase in Amount of Scholarship Awarded
• H.A.R.D.'s Health Equity Initiative
• Over $1.2 million in free programs since 2022
• 1,400 weeks of free summer camp
• Water Safety Initiative – 9,000 Free Swim Lessons
• Equity in Outdoor Education/Arts Access
• Mobile Recreation/Special Events
30 • After school Arts Education program at Weekes
• Play H.A.R.D. after school sports league
• Monthly series of free teen events
• Outdoor education program for teens
• Arts access
Significant Investment in Youth and Teens
31 • Hayward Shoreline Interpretive Center
• Adaptive sports programming
• Opening of Challenge Course (high/low ropes course)
• Drowning Prevention at Cherryland Elementary
• Alameda County Agricultural History Center
Looking forward...
32 Parks and Facilities
Maintenance Department
33 Parks and Facilities Maintenance
• Data and Metrics for Efficient Resource Allocation
• Park evaluations data and scores
• Community survey and needs assessments
• Placer.ai for park and facility visit data
• Energy Efficiency Projects
• HVAC
• Lighting
• New roofs & solar
• Pumps & Wells
34 Park Initiatives
• Safety in Hayward parks
• TRUCRS (CARB) compliance and reporting
• EV fleet additions
• Charging stations at HARD sites
• Graffiti abatement program implementation
35 New Parks and Trails
• New Signs at parks
• Maps
• Hayward Community Gardens
• Compost
• Tree nursery
• Park Renovations and Projects
• FEMA repair and mitigation (22 projects)
36 Capital and Planning Department
• The Department was created in 2017
• Voter approval of Measure F-1 by 78%
• 250 Million Dollar Bond, Recently expended 125 million, sold round two of 85 million in 2023, last round will be 40 million
• Raised over $55 Million in Grants for New Parks and Trails • Check out more projects at www.HaywardRec.org/Hardatwork 37 Current Projects
38 Bidwell Community Center
Construction anticipated to start early 2026
39 Carol Pereira Park
D & Clay – 1350 E Street
Currently in Design Development Phase. Construction estimated to start late 2026/early 2027.
40 Mt. Eden Park Renovation
Under construction. Anticipated Completion Summer 2026. 41 Hayward Plunge
Anticipated completion in summer 2026. Project cost $5M 42 Complete Projects
43 Alden E Oliver Sports Park
Renovation of two soccer fields was completed in May 2019. Project cost $2.3M 2025 Visitors: 932,620
44 Mission Hills Golf Course Driving Range
Construction was completed in May 2019. Top Tracer was added. Total project cost was $3.3M.
2025 Golf Course and Driving Range Visitors: 130,237
45 Fitness Courts
Construction completed was completed in 2019 with a project cost of $750K.
Eden Greenway
Cypress and Harder, Hayward
Tennyson Park
Panjon and Huntwood, Hayward
Alden E. Oliver Sports Park
2580 Eden Park Place, Hayward
Currently adding Fitness Courts to Bidwell,
Birchfield, and Mt Eden Parks.
46 Hayward Community Gardens
Construction completed in 2019. Project cost $1.2M
2025 Visitors: 11,185
47 Hayward Area Senior Center
Construction completed in with 2019. Project cost $5.7M 2025 Visitors: 21,710
48 Kennedy Park Renovation
Construction was completed in April 2022 with a project cost $19M 2025 Visitors: 435,958
49 Palma Ceia Park
Renovated playground, picnic areas, pathways, story walk and new outdoor fitness court. Total Project cost $1.5 M. Completed in 2024.
2025 Visitors: 28,842
50 Southgate Park
Renovated playground, picnic areas, pickleball courts and a disc golf course. Project was completed in 2024 with a total project cost of $1.7M.
2025 Visitors: 84,500
51 Mia's All Abilities Playground and
Tennyson Park Renovation
Tennyson construction was completed in 2025 with total cost of $11.5M. 2025 Visitors: 121, 3502025 Visitors: 102, 638
52 Weekes Community Park
Basketball, Tennis & Pickleball Court
Renovations completed in 2023v
Picnic Area Renovations completed in 2021
2025 Visitors: 116,925
Total cost of these improvements was $720 K. There is funding allocated in the CIP for additional improvements.
53 Skate Park Renovation – Stratford Village Park
This renovation was completed in 2025 with a project cost of $55,200. 54 Trails Maps and Signage
This was completed in 2026 with a project cost of $115K. 55 Basketball and Tennis Court Renovations
Canyon View Park
Centennial Park
Greenwood Park
Haymont Mini Park
Longwood Park
Mt. Eden Park
Nuestro Parquecito
Oliver Sports Park
Silver Springs Park
Southgate Park
Spring Grove Park
Twin Bridges Park
Weekes Community Park
These parks are a part of a three phases repairs, total cost for all three phases is $5M
56 Energy Efficient Project
Energry Efficent project was completion in 2026 with a total project cost of $12.5M with a $29M return in cost savings.
• HVAC Upgrades
• Lighting Upgrade
• Thermostat
replacement
• Building Envelope
Sealing
• Transformers
• Low Flow Fixtures
• Solar PV
• New Roofs
57 Regional Projects
58 Sunset Futsal Courts
Futsal construction was completed in 2022 with a project cost of $3.4M. • 2 Adult Courts/4 Youth Courts
• Entry Kiosk
• Restrooms
• Seating
• Fencing
• ADA Parking
• Signage
59 Sulphur Creek Nature Center
Construction was completed in 2024, with a total project cost of $1.1M 2025 Visitors: 33,234
Outdoor Environmental Education Facility Grant Project
60 Unity Park
Unity Park was opened to the public in June 2025. The total project cost were $4.7M for acquisition and $2.3 M for development.
2025 Visitors: 21,753
61 Agricultural History Center at Meek Park
Agricultural DemonstrationCarriage House
Historic Displays
Regional Educational Center was opened to the public in October 2025 with a total project cost of $600K.
62 Challenge Course
The challenge course is located at Rowell Ranch. The project was completed in December 2025, with a total project cost of $175 K. 63 • $27 million
grant funded
• 7-mile trail
through the
District
64 Foundation
• Strategic fundraising for sustainable growth and community impact • Enhanced public awareness through communications and digital engagement for community connectivity – Ninja Warrior
• Enhanced support for and alignment with HARD’s strategic goals • Created the Youth Ambassador Program
• Launch a multi-million-dollar capital campaign to renovate the Sulphur Creek Discovery Museum and a new aquatic center in Hayward • Developed the I Heart H.A.R.D. Initiative
65 Hayward Area Recreation & Park
District Foundation
66 Thank You!!!
Hayward Area Recreation and Park District
James Wheeler, General Manager
[email protected]
67 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-023
DATE: February 24, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the City Council Meeting on February 17, 2026
RECOMMENDATION
That the City Council approves the City Council meeting minutes of February 17, 2026.
SUMMARY
The City Council held a City Council meeting on February 17, 2026.
ATTACHMENTS
Attachment Draft Minutes of 2/17/2026
CITY OF HAYWARD Printed on 2/19/2026Page 1 of 1
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68 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81913005787?pwd=jEZ0ZbnUDMQKx8FJw6raHSjafl8BxI.1 Tuesday, February 17, 2026, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:00 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Roche
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: COUNCIL MEMBER Syrop
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on February 17, 2026, at 6:00 p.m., with Council Member Syrop absent and six members present, and no public speakers, regarding conference with legal counsel, pursuant to Government Code section 54956.9(d), pending litigation, Caleb Smith, et al. v. City of Hayward, et al. United States District Court case no. 4:21-cv-08467 YGR.
The City Council unanimously, with Council Member Roche moving and Council Member Andrew seconding, added pending litigation - Garden of Eden, et al. vs. City of Hayward, to the closed session, as the matter came to the City's attention after the agenda was posted. City Attorney Lawson reported that the City Council conferred with legal counsel regarding the two pending litigation items and took no reportable action. The closed session was adjourned at 6:40 p.m.
PRESENTATION
Mayor Salinas acknowledged National Association for the Advancement of Colored People (NAACP) Hayward South Alameda County representative Alanda Johnson , Black Women Organized for Political Action (BWOPA) Hayward/ South County Chapter President Rocquel Johnson, Alameda County Board of Education Trustee Alisha Knowles, Hayward Unified School District (HUSD) Board President Peter Bufete, and HUSD Superintendent Chien Wu-Fernandez.
Mayor Salinas read a Proclamation declaring February 2026 as Black History Month in the City of Hayward. Representatives from HUSD Board, NAACP Hayward South County, and BWOPA Hayward/ South County Chapter offered remarks and accepted the proclamation on behalf of their respective organizations.
Council Member Andrews thanked attendees and honored Reverend Jesse Jackson as a larger- than-life civil rights leader and longtime head of the Rainbow PUSH Coalition, noting that he witnessed the assassination of Dr. Martin Luther King Jr. and chose to continue his activism rather than live in fear; highlighted Reverend Jackson’s legacy as a presidential candidate and 69 2 | F e b r u a r y 3 , 2 0 2 6
advocate for the Black community ; and commended the City of Hayward and local organizations for continuing that legacy by supporting and celebrating the Black community through initiatives such as raising the Pan -African flag, celebrating Juneteenth and Black History Month, and ensuring libraries remain safe spaces for all.
PUBLIC COMMENTS
There were none.
CITY MANAGER’S COMMENTS
City Manager Ott made three announcements: 1) Keep Hayward Clean and Green Neighborhood Cleanup event led by the Clean and Green Commission on February 28, 2026, at Longwood Elementary School; 2) City of Hayward’s 150th Birthday Celebration kickoff on March 11, 2026, from 4:30 p.m. to 7:00 p.m. at City Hall Plaza, featuring community partners, commemorative refreshments, and live performances ; and 3) Annual State of the City Address on March 12, 2026, at 6:00 p.m. at the Hayward Unified School District Performing Arts Center, where Mayor Salinas will provide updates on City initiatives, budget actions, and Council priorities.
CONSENT CALENDAR
1. Approve the City Council Minutes of the Meeting on January 27, 2025 MIN 26-017 It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously with Council Member Syrop absent, to adopt the City Council meeting minutes of January 27, 2026.
2. Approve the City Council Minutes of the Meeting on February 3, 2025 MIN 26-020 It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously with Council Member Syrop absent, to adopt the City Council meeting minutes of February 3, 2026.
3. Adopt a Resolution Reserving a Blanket Public Utility Easement and Storm Drain Easement Across the Entirety of the Vacated Right-of-Way of Valley Street East of 4th Street to C Street, as a Corrective Action to Resolution No. 23-085 CONS 26-036
Staff report submitted by Public Works Director Ameri, dated February 16, 2026, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
70 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81913005787?pwd=jEZ0ZbnUDMQKx8FJw6raHSjafl8BxI.1 Tuesday, February 17, 2026, 7:00 p.m.
Resolution 26-010, “Resolution Reserving a Blanket Public Utility Easement and Storm Drain Easement Across the Entirety of the Vacated Right-of-Way of Valley Street East of 4th Street to C Street; A Corrective Action to Resolution No. 23-085”
4. Adopt a Resolution Approving the Plans and Specifications and Calling for Bids for A Street Sewer Line Replacement Project, Project No. 07831 CONS 26-038
Staff report submitted by Public Works Director Ameri, dated February 16, 2026, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
Resolution 26 -011, “ Resolution Approving the Plans and Specifications and Calling for Bids for a Street Sewer Line Replacement Project, Project No. 07831”
5. Adopt an Ordinance of the City of Hayward, California, Amending Chapter 12, Article 1 of the Hayward Municipal Code Relating to Residential Rent Stabilization and Tenant Protection CONS 26-039
Staff report submitted by City Clerk Lens, dated February 16, 2026, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
71 4 | F e b r u a r y 3 , 2 0 2 6
Ordinance 26-03, “An Ordinance of the City of Hayward, California Amending Chapter 12, Article 1 of the Hayward Municipal Code Relating to Residential Rent Stabilization and Tenant Protection”
6. Adopt a Resolution Authorizing the City Manager to Appropriate $1,094,417 from Measure BB Fund Balance and Amend the Agreement with Onward Health, Inc. for Paratransit Services to Increase the Total Not-to-Exceed Amount to $1,975,030 CONS 26-044
Staff report submitted by Assistant City Manager Thomas, dated February 16, 2026, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
Resolution 26-012, “Resolution Authorizing the City Manager to Appropriate $1,094,417 From Measure BB Paratransit Fund Balance and Amend the Agreement with Onward Health, Inc. for Paratransit Services for a Total Not -to-Exceed Amount of $1,975,030”
7. Adopt a Resolution Approving Agreement with Philanthropic Ventures Foundation as Fiscal Sponsor for the Russell City Redress Fund and Authorize the City Manager to Execute the Agreement CONS 26-047
Staff report submitted by City Attorney Lawson, dated February 16, 2026, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution with corrections to the staff report, as noted in the memo distributed to the City Council and uploaded to the City’s website.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
72 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81913005787?pwd=jEZ0ZbnUDMQKx8FJw6raHSjafl8BxI.1 Tuesday, February 17, 2026, 7:00 p.m.
Resolution 26-013, “Resolution Certifying Approval for Execution of Agreements Between and Among the City of Hayward, the County of Alameda, and the Alameda County Office of Education with Philanthropic Ventures Foundation, and Adopting the Agreement for Philanthropic Ventures Foundation to Serve as Fiscal Sponsor for the Russell City Redress Fund”
LEGISLATIVE BUSINESS
8. Hayward Municipal Code Update: Introduction of an Ordinance Amending Sections 8 -
18.20 to 8-18.40, 8-18.120 to 8-18.170, and 8-18.190 to 8-18.200, of Article 18, Chapter 8 of the Hayward Municipal Code Related to the Utility User Tax (Report from Finance Director Hilbrants) LB 26-004
Staff report submitted by City Attorney Lawson and Finance Director Hilbrants, dated February 3, 2026, was filed.
Finance Director Hilbrants provided an overview of the staff report.
In response to Council Member Roche ’s inquiry to clarify that the proposed ordinance amendment does not change the utility tax rate, Finance Director Hilbrants confirmed that the tax amount remains the same, with updates only to clarify provisions related to collection and appeals.
There being no public speakers, Mayor Salinas opened and closed the public hearing at 7:28 p.m.
It was moved by Council Member Goldstein, seconded by Council Member Roche, and carried unanimously, to introduce the ordinance.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None
Introduction of Ordinance 26-_, “An Ordinance of the City Council of the City of Hayward Amending Sections 8-18.20 to 8-18.40, 8-
18.120 to 8 -18.170, and 8 -18.190 to 8 -18.200 of Article 18, Chapter 8 of the Hayward Municipal Code Relating to the Utility Users Tax”
73 6 | F e b r u a r y 3 , 2 0 2 6
INFORMATIONAL ITEMS
9. Informational Report: Water Resource Recovery Facility (WRRF) Improvements Phase II Project Update RPT 26-010
Staff report submitted by Public Works Director Ameri , dated February 3, 2026, was filed.
The item was presented as general information for the City Council and the public at large.
In response to Council Member Andrews’ inquiry, City Manager Ott confirmed that the item is not part of the General Fund.
10. Informational Report: Updates to the Ralph M. Brown Act Resulting from the Passage of Senate Bill 707 (SB 707) RPT 26-014
Staff report submitted by City Clerk Lens, City Attorney Lawson, and Senior Assistant City Attorney, dated February 3, 2026, was filed.
The item was presented as general information for the City Council and the public at large.
COUNCIL REPORTS AND ANNOUNCEMENTS
There were none.
COUNCIL REFERRALS
There were none.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 7:31 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
74 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-045
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT
Adopt a Resolution Authorizing the Application for, and Receipt of, California Department of Housing and Community Development Prohousing Incentive Program Funds
RECOMMENDATION
That the City Council adopts a resolution authorizing the City Manager to:
1. Submit an application to the State of California Department of Housing and Community Development (HCD) for Prohousing Incentive (PIP) funds in an amount not to exceed $1,200,000; and, if funds are awarded:
2. Execute a Standard Agreement and any related amendments, modifications, or documents required by HCD;
3. Accept and appropriate awarded funds in an amount not-to exceed $1,200,000; and Allocate the funds to support the ongoing operations of the South Hayward Parish (SHP) Emergency Shelter Program.
SUMMARY
HCD released the Round 4 Notice of Funding Availability (NOFA) for the PIP, making approximately $8 million available statewide for jurisdictions that have been awarded a Prohousing Designation. Based on the City of Hayward’spopulation size and its Prohousing Designation Score of 45, the City is eligible for an estimated $1,200,000 award (base award $750,000 + bonus award $450,000).
PIP funds are one-time resources that may be used for a broad range of eligible housing and community development activities. On December 18, 2025, the Housing Policy and Resource Committee (HPRC) reviewed potential funding options and supported prioritizing the use of PIP funds to support ongoing operations of the SHP Emergency Shelter to provide continued support for a proven community partner and offset the need for General Fund contributions.
This item seeks City Council authorization to apply for PIP funding and, if awarded, to allocate the funds CITY OF HAYWARD Printed on 2/19/2026Page 1 of 2
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75 File #:CONS 26-045
to support SHP.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/19/2026Page 2 of 2
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76
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Adopt a Resolution Authorizing the Application for, and Receipt of, California Department of Housing and Community Development Prohousing Incentive Program Funds
RECOMMENDATION
That the City Council adopts a resolution authorizing the City Manager to:
1. Submit an application to the State of California Department of Housing and Community Development (HCD) for Prohousing Incentive (PIP) funds in an amount not to exceed $1,200,000; and, if funds are awarded:
2. Execute a Standard Agreement and any related amendments, modifications, or documents required by HCD;
3. Accept and appropriate awarded funds in an amount not-to exceed $1,200,000; and
4. Allocate the funds to support the ongoing operations of the South Hayward Parish (SHP) Emergency Shelter Program.
SUMMARY
HCD released the Round 4 Notice of Funding Availability (NOFA) for the PIP, making approximately $8 million available statewide for jurisdictions that have been awarded a Prohousing Designation.1 Based on the City of Hayward’s population size and its Prohousing Designation Score of 45, the City is eligible for an estimated $1,200,000 award (base award $750,000 + bonus award $450,000).
PIP funds are one-time resources that may be used for a broad range of eligible housing and community development activities. On December 18, 2025, the Housing Policy and Resource Committee (HPRC) reviewed potential funding options and supported prioritizing the use of
1 California Department of Housing and Community Development Prohousing Incentive Program (PIP):
https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousing-incentive-program 77
PIP funds to support ongoing operations of the SHP Emergency Shelter to provide continued support for a proven community partner and offset the need for General Fund contributions.2
This item seeks City Council authorization to apply for PIP funding and, if awarded, to allocate the funds to support SHP.
FISCAL IMPACT
There is no immediate fiscal impact associated with this item. If awarded, PIP funds would have a positive fiscal impact by offsetting General Fund expenditures and helping sustain a vital community homelessness response program.
BACKGROUND
On September 30, 2025, HCD issued the Round 4 NOFA for PIP. To be eligible, jurisdictions must maintain a substantially compliant Housing Element, hold a valid Prohousing Designation, submit required annual reports, and remain in compliance with state and federal housing laws.
The City Council authorized application to the Prohousing Designation Program in November 2023.3 Following an initial unsuccessful application, City Council authorized reapplication in March 2024.4 On May 27, 2025, the City was awarded the Prohousing Designation with a score of 45. As a Prohousing-designated jurisdiction with a compliant Housing Element, the City is eligible to apply for competitive PIP grant funds. Applications are due by March 31, 2026, with awards anticipated in June 2026. Funds must be expended by June 30, 2029.
Eligible Uses of PIP Funding
PIP funds must be used for planning or implementation activities related to housing and community development and are limited to eligible uses defined in Health and Safety Code Section 50470(b)(2)(D). These uses include:
Predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live -work, rental housing affordable to extremely low - to moderate-income households, including operating subsidies; Affordable workforce housing serving households earning up to 120% AMI or 150% AMI in high-cost areas;
Homeownership assistance and opportunities;
2 December 18, 2025, HPRC Staff Report:
https://hayward.legistar.com/LegislationDetail.aspx?ID=7783851&GUID=A0A3049B-82F9-44C3-8D77- 2A9E0F3C5810
3 November 14, 2023, City Council Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=6414028&GUID=5A63D923-F7AE-4411-9326- 7097461B74B3
4 March 5, 2024, City Council Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=6561055&GUID=9713977D-0817-407D-B833-172E058032C2 78
Homelessness response activities, including emergency shelters, rental assistance, rapid rehousing, navigation centers, and supportive housing services; Accessibility modifications;
Acquisition and rehabilitation of foreclosed or vacant homes; Capitalized service reserves for permanent supporting housing; Matching contributions to local and regional housing trust funds; Fiscal incentives or matching funds for agencies approving new affordable housing.
HPRC Review and Recommended Use
At its December 18, 2025 work session, the HPRC reviewed several potential PIP -eligible funding options, including gap financing for affordable development projects, down payment assistance, and homelessness response programs. Based on demonstrated need, community impact, and lack of identified ongoing funding, the HPRC supported staff’s recommendation to prioritize support for ongoing operations of the SHP Emergency Shelter.
DISCUSSION
Operated by the First Presbyterian Church of Hayward since 2018, the SHP Emergency Shelter transitioned from a seasonal warming shelter to year -round operations in October 2021, through an infusion of $2,050,000 in City-provided American Rescue Plan Act (ARPA) funding.
SHP is Hayward’s only year-round adult emergency shelter and serves as a critical partner in the City’s homelessness response system, including coordination with Hayward Evaluation and Response Teams (HEART) which bring unhoused residents to the site for meals, showers, and supportive services.
With the expiration of ARPA and ongoing General Fund constraints, the City has been able to provide only partial funding for FY 2026. The total FY 2026 funding request was $1,315,922, of which $328,880 was funded using a combination of General Funds ($264,690) and Opioid Settlement funds ($64,190). Without the PIP award, funding beyond FY 2026 remains uncertain.
If awarded, the estimated $1,200,000 in PIP funds would provide continued partial support for SHP operations, funding approximately four to five shelter beds (at a cost of $62,500 per bed) for up to four years and offsetting the need for General Fund contributions. Annual funding levels could be adjusted to fund two to three beds per year to extend the duration of support, based on community need.
ECONOMIC IMPACT
If awarded, the City would receive approximately $1,200,000 in one-time funding to support homelessness response services and reduce General Fund obligations.
79
STRATEGIC ROADMAP
This item supports the Strategic Priority of Preserve, Protect & Produce Housing , but is not related to a specific Strategic Roadmap project.
PUBLIC CONTACT
This item was presented at a December 18, 2025 HPRC work session and received no public comment. The proposed use of funds aligns with priorities identified through prior public engagement efforts, including the Housing Element, the Let’s Housing Hayward! Plan to Reduce Homelessness, and ARPA funding allocations.
NEXT STEPS
Upon City Council approval, staff will prepare and submit the City’s PIP application by March 31, 2026.
Prepared by: Doris Tang, Management Analyst
Recommended by: Sara Buizer, AICP, Director of Development Services Christina Morales, Deputy Director of Development Services Leigha Schmidt, AICP, Principal Planner
Approved by:
_________________________________
Jennifer Ott, City Manager
80 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING APPLICATION FOR, AND RECEIPT OF,
PROHOUSING INCENTIVE PROGRAM FUNDS
WHEREAS pursuant to Health and Safety Code § 50470 et seq., the California Department of Housing and Community Development (“Department”) is authorized to issue guidelines and administer an incentive program known as the Prohousing Incentive Program (“PIP”); and
WHEREAS the City Council of the City of Hayward (“City”) desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible planning and implementation activities r elated to housing and community development , based on meeting program eligibility criteria including, but not limited to, receipt of a Prohousing Designation on May 27, 2025; and
WHEREAS the City of Hayward received a Prohousing Designation Score of 45, establishing the City’s eligibility for a PIP award amount of up to $1,200,00 0 (comprised of a $750,000 base award and a $450,000 bonus award), subject to available funding; and
WHEREAS the Department issued a Notice of Funding Availability (“NOFA”) and program guidelines for the PIP on September 30, 2025, making approximately $8 million available statewide; and
WHEREAS, on December 18, 2025, the Housing Policy and Resource Committee reviewed potential uses of PIP funds and supported prioritizing the use of such funds to support ongoing operations of the South Hayward Parish (SHP) Emergency Shelter Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward (“Applicant”), that the City Manager, or designee, is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for PIP grant funds in a total amount not to exceed $1,200,000; and
BE IT FURTHER RESOLVED that if the Application is approved by the Department , the City Manager, or designee, is authorized and directed to enter into, execute, and deliver any and all documents required or deemed necessary or appropriate to secure the PIP grant, including, but not limited to, a Standard Agreement and any amendments thereto, as required by the Department and as approved by the City Attorney as to form; and
81 ATTACHMENT II
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager, or designee, to accept and appropriate PIP grant funds in an amount not to exceed $1,200,00, subject to the terms and conditions of the Standard Agreement; and
BE IT FURTHER RESOLVED that the City Council authorizes the allocation and use of PIP grant funds, if awarded, to support ongoing operations of the South Hayward Parish Emergency Shelter Program, consistent with eligible uses under the PIP Guidelines and City Council direction; and
BE IT FURTHER RESOLVED that the City acknowledges and agrees that it shall be subject to all terms and conditions specified in the Standard Agreement, the PIP Guidelines, the NOFA, and all other applicable program requirements governing the PIP grant; and
BE IT FURTHER RESOLVED that the City Manager, or designee, is hereby authorized to execute the City’s obligations under the Standard Agreement, including all performance , reporting, and compliance requirements, and to take any actions necessary to implement the PIP grant consistent with this Resolution; and
BE IT FURTHER RESOLVED that this Resolution shall take immediate effect upon its adoption.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
82 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-046
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Public Works Director
SUBJECT
Adopt a Resolution Approving Plans, Specifications, and Call for Bids for the Fiscal Year 2026 Pavement Improvement Project No. 05347
RECOMMENDATION
That the City Council adopts the attached Resolution (Attachment II) approving the plans and specifications and call for bids for the Fiscal Year 2026 (FY26) Pavement Improvement Project (PIP).
SUMMARY
The FY26 PIP calls for the rehabilitation of 65 street sections and preventive maintenance for 51 street sections, totaling 116 street sections to be addressed (Attachment III & IV). The proposed improvements will repair failed pavement sections and improve street surfaces.
The project budget of $13,260,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) (SB1), Measure BB, Vehicle Registration Fees, and Street System Improvement funds.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III List of Streets
Attachment IV Map
CITY OF HAYWARD Printed on 2/19/2026Page 1 of 1
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83
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Approving Plans , Specifications, and Call for Bids for the Fiscal Year 2026 Pavement Improvement Project No. 05347
RECOMMENDATION
That the City Council adopts the attached Resolution (Attachment II) approving the plans and specifications and call for bids for the Fiscal Year 2026 (FY26) Pavement Improvement Project (PIP).
SUMMARY
The FY 26 PIP calls for the rehabilitation of 65 street sections and preventive maintenance for 51 street sections, totaling 116 street sections to be addressed (Attachment III & IV). The proposed improvements will repair failed pavement sections and improve street surfaces.
The project budget of $13,260,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) (SB1), Measure BB, Vehicle Registration Fees, and Street System Improvement funds.
FISCAL IMPACT
There are no impacts to the General Fund or Measure C.
The estimated project funding sources are as follows:
210 – Gas Tax $904,207
211 – RRAA (SB1) $5,900,000
212 – Measure BB – Local Transportation $5,295,793 218 – Vehicle Registration Fee $400,000
450 – Street System Improvements $1,000,000
Total: $13,500,000
Of this required funding, $1.7 million is incorporated into t he FY 2026 -27 Capital Improvement Program (CIP) which has not been submitted to or adopted by Council. Staff 84
recommends proceeding with this action and, if changes are required resulting from the CIP, Public Works and Finance departments will identify and coordinate alternate funding options. Each of these funds receive ongoing revenue annually.
BACKGROUND
On April 22, 20251, staff recommended City Council approve a project list for the SB1 FY26 PIP Funding. A resolution was required to submit an application to the California Transportation Commission (CTC) to receive an estimated $4,000,000 in funding for pavement improvement.
On June 3, 20252, staff recommended City Council adopt a resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) for engineering services associated with the FY26 PIP. The scope of work for PEI is limited to engineering review, pavement evaluation, measurement of field quantities, curb ramp design, and construction support.
The PIP may include a combination of up to five types of treatments:
Pavement Rehabilitation:
1) Standard overlay of the existing street pavement with new Hot Mix Asphalt surfacing.
2) Cold-In-Place Recycling (CIR), which involves grinding the top layer of asphalt, mixing the grounded asphalt with a recycling agent and other additives on-site, replacing this pavement material onto the same roadway, then applying a Hot Mix Asphalt overlay.
3) Full Depth Reclamation (FDR), which consists of pulverizing and mixing distressed asphalt and underlying pavement materials with or without the addition of stabilizing agents; using the resulting material as a base for the renewed pavement structure and adding a new Hot Mix Asphalt overlay.
Preventive Maintenance:
4) Varying combinations of crack sealing, 6” spot repair and micro-surfacing. 5) Combination of crack sealing and spot repairs.
Street selection for the PIP is based on staff’s analysis using several criteria described below:
Technology – The Pavement Management Program (PMP)3 evaluates current and predicts future roadway conditions. It provides logical and efficient methods of identifying street rehabilitation needs. It also determines the most cost-effective allocation of funds to the street segments needing preventive maintenance,
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=7349053&GUID=8F28E2AC-5C0B-4DC4-A1B6- DBAC8CA3FB4B&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7420492&GUID=1CC7F335-095E-4DDC-B288- DAB76D58554E&Options=&Search=
3 The PMP is a Metropolitan Transportation Commission (MTC) recommended software program. 85
rehabilitation or reconstruction. Staff utilized the PMP to compile an initial list of recommended streets. This list is then revised to consider other criteria and project budget allocation parameters.
Internal Reports - Reports from the City’s Maintenance Services and Public Works staff on streets needing repair were considered.
Council Members Input – Council member requests for selecting streets were considered.
Public Input - Public requests for selecting streets were considered. Geographic Location – Selecting streets in close vicinity to help lower construction bids was considered.
Funding Availability – Available funding and potential for obtaining outside grant funding was evaluated.
The Pavement Condition Index (PCI) is an overall rating of road conditions. The PCI of each arterial and collector street segment is evaluated by an independent third-party every other year, and each residential street segment is evaluated every five years.
PCI Rating Description
100 This rating is given to newly constructed or rehabilitated roadways.
85 - 99 Highly functional roadway. No action required.
70 - 85 Roadway can be maintained ("preventive maintenance") with crack sealing, slurry seals, micro-surfacing, and some minor, localized pothole repairs. As the roadway pavement ages, preventive maintenance may not be effective after a few maintenance cycles.
40 - 70 Extensive "dig-outs," grinding, fabric, or asphalt overlays may be required to maintain (or "rehabilitate") roadway.
0 - 40 Roadway requires complete reconstruction using full depth reconstruction or cold in place recycling. If a street deteriorates beyond certain points, it becomes progressively more expensive to bring that street back to the desired standard.
DISCUSSION
The FY26 PIP focuses on enhancing the streets in the neighborhoods of: Jackson Triangle, Whitman Mocine, Mount Eden, and Industrial Hayward. The FY2 6 PIP aims to promote social equity by paving streets in proximity to lower socioeconomic areas, including A St, Hathaway Ave, and Western Blvd.
86
Staff has engaged an experienced consultant, PEI , to validate the selection of street segments and assess the approximate level of treatment required for each. Additionally, PEI will provide essential engineering support services throughout the project.
1.8 centerline miles of Class II bike lane striping will be installed at the following locations:
A St, Hathaway Ave to Walnut Ave (0.3 miles)
A St, Foothill Ave to City Limits (0.4 miles)
Hathaway Ave, A St to City Limits (0.4 miles)
Santa Clara St, A St to Winton Ave (0.7 miles)
This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Since the construc tion cost estimate for the FY2 6 PIP is more than $1,000,000, the CWA agreement applies to this project.
ECONOMIC IMPACT
The project will improve pavement conditions and generate economic benefits by:
Reducing travel time and congestion
Lowering fuel consumption and vehicle operating costs Attracting business investment
Increasing property values and neighborhood desirability Reducing vehicle traffic through added bike lanes
Creating local construction jobs under the Community Workforce Agreement
STRATEGIC ROADMAP
This agenda item supports the FY25 Strategic Roadmap of Invest in Infrastructure , Objective 1: Invest in multi -modal transportation . Specifically, this item relates to the implementation of the following project(s):
FM2 - #of miles of bike lanes added
FM3 - # of miles of repaving completed
87
SUSTAINABILITY FEATURES
The project requires the contractor to recycle all construction and demolition debris generated from the project.
This project is consistent with City’s Complete Streets Policy and improves travel for all users including:
Improved pavement for motorists
Additional bike lanes and sharrows for cyclists
More visible pavement markings for pedestrians, including near school zones New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians
The project satisfies the following 2040 General Plan policies:
PFS-7.10 Recycled Products or Processes for Capital Projects HQL-2.5 Safe Routes to School
HQL-2.6 Education on Sharing the Road
M-1.7 Eliminate Gaps (in pedestrian networks)
M-3.1 Serving All Users
M-5.1 Pedestrian Needs
M-5.6 Safe Pedestrian Crossings
M-6.2 Encourage Bicycle Use
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and t ime of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.
NEXT STEPS
March 2026 Bid Opening
April 2026 Award of Contract
May 2026 Start of Construction
Fall 2026 End of Construction
88
Prepared by: Yama Farouqi, Senior Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Jennifer Ott, City Manager
89 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE FY 26 PAVEMENT IMPROVEMENT PROJECT, PROJECT NO. 05347 AND CALL FOR BIDS
WHEREAS, those certain plans and specific ations for the FY 26 Pavement Improvement Project, Project No. 05347, on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project; and
WHEREAS, the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law; and
WHEREAS, sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, City Hall Rotu nda, Hayward, California 94541, up to the hour of 2:00 p.m. on Tuesday, March 17, 2026, and immediately thereafter publicly opened and declared by the City Clerk in the Hayward City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California.
NOW, THEREFORE, BE IT RESOLVED, that th e City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.
BE IT FURTHER RESOLVED, that the project is categorically exempt under section 15301(c) of the California Environmental Qualit y Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities
90 ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
91 A
rea (SF)
11,167,385
1 Albatross Rd Breaker Cir to Breaker Cir 17,916
2 Albion Ct Breaker Cir to Cul-De-Sac 12,965
3 Beachwood Ct Cul De Sac to Marshbrook Dr (End) 21,483 4 Beachwood St Marshbrook Dr to Spindrift Cir 16,937
5 Breaker Cir Marshbrook Dr to Marshbrook Dr 75,423
6 Breaker Ln Marshbrook Dr to Marshbrook Dr 32,876
7 Driftwood St Marshbrook Dr to Spindrift Cir 40,139
8 Dune Cir Sandcreek Dr to Sandcreek Dr 35,954
9 Eden Park Pl Hesperian Blvd to Cul-De-Sac 57,368
10 Eden Shores Blvd - 1 Marina Dr to Hesperian Blvd 66,311 11 Eden Shores Blvd - 2 Marina Dr to Begin PCC 22,793
12 Eden Shores Blvd - 3 Begin PCC to End PCC 10,824
13 Eden Shores Blvd - 4 End PCC to Eden Shores Dr 42,666 14 Eden Shores Ct Eden Shores Dr to Cul-De-Sac 11,184
15 Eden Shores Dr Eden Shores Blvd to Eden Shores Ct 127,842 16 Isle Ct Shellgate Cir to Cul-De-Sac 6,014
17 Jetty Wy Eden Shores Dr to Eden Shores Dr 20,758
18 Marina Dr Industrial Blvd to Eden Park Pl 106,030
19 Marshbrook Dr Eden Shores Dr to Eden Shores Dr 101,382 20 Plover Ct Marshbrook Dr to Cul-De-Sac 12,389
21 Sandcreek Dr - 1 Edenshores Blvd to Tern Pl 21,827
22 Sandcreek Dr - 2 Shellgate Cir to Edenshores Blvd 27,958 23 Sea Drift Cir Eden Shores Dr to Eden Shores Dr 43,056 24 Sea Drift Ln Eden Shores Dr to Sandcreek Dr 29,149
25 Sea Haven Ct Eden Shores Dr to Cul-De-Sac 15,548
26 Sea Horse Ct Eden Shores Dr to Cul-De-Sac 12,851
27 Shellgate Cir Shellgate Ct to Sandcreek Dr 59,236
28 Shellgate Ct Shellgate Cir to Cul-De-Sac 10,854
29 Spindrift Cir Marshbrook Dr to Marshbrook Dr 64,993
30 Spindrift Ct Marshbrook Dr to Cul-De-Sac 19,577
31 Sunset Dune Wy Sandcreek Dr to Shellgate Cir 20,714
32 Tern Pl Eden Shores Dr to Sandcreek Dr 21,941
Santa Clara 33 Santa Clara St A St to Winton Av 214,523 34 Foothill Blvd Mission Blvd to Apple Av 628,461
35 Harder Rd Santa Clara St To Mission Blvd 369,822
36 Hesperian Blvd Industrial Pkwy To City Limits 1,450,234 37 Huntwood Av Whipple Rd to San Antonio St & Folsom
Ave to Gading Rd 1,045,836
38 Industrial Pkwy West Whipple Rd to Industrial Pkwy West 318,300 39 Jackson St Santa Clara St to City Limits 708,878
40 Mission Blvd Foothill Blvd to Union City Limits 1,971,312 41 Santa Clara St Harder Rd To Winton Av 337,190
42 Tennyson Rd Hesperian Blvd To Mission Blvd 934,372
43 Whipple Rd City Limits To City Limits 131,250
44 A St Hathaway Blvd to PCC Overpass 47,598
45 A St PCC Overpass to PCC Overpass 12,600
46 A St PCC Overpass to Walnut Ave 45,235
47 Hathaway Av West A St to City Limits 131,216
48 A St Foothill Blvd to County Limits 127,424
49 Fifth St C St to B St 11,148
50 Foxfire Ln Logan Wy to End 8,867
51 Grace St Peralta St to Montgomery St 8,936
52 Grove Wy and Locust St Grove Wy and Locust St 560
53 Kimball Av Rio Vista St to Foothill Blvd 15,782
54 Main St A St to Warrant St 31,800
55 Oakview Av Rio Vista St to Foothill Blvd 14,354
56 Rio Vista St - 1 End to End 16,607
57 Rio Vista St - 2 Hazel Av to Rex Rd 7,550
58 Seventh St B St to End 8,523
59 Sixth St B St to C St 13,862
60 Sylvan Glen Ct Second St to End 18,240
61 Western Blvd Peralta St to City Limits 78,974
Preventive Maintenance
(
Crack Seal &
Spot Repair)
Rehabilitation
(
Mill & Overlay)
Eden Shores
A
rterial
Santa Clara
North Hayward
Preventive Maintenance
(
Micro-Surfcaing)
FY26 PAVEMENT IMPROVEMENT PROJECT
N
eighborhood # Street Limits Treatment
ATTACHMENT III
92 Ar
ea (SF)
11,167,385
FY26 PAVEMENT IMPROVEMENT PROJECT
Neighborhood # Street Limits Treatment
62 Austin Av Cypress Av to Huntwood Av 41,985
63 Berry Av Silverthorne Pl to ACFC (COP) 7,422
64 Diadon Dr Fagundes St to Jackson St 28,356
65 Edith St Sycamore Av to Lilly Av 19,520
66 Groom St Lilly Av to Cul-De-Sac 5,682
67 Lilly Av Groom St to Edith St 14,148
68 Orchard Ave Soto Rd to Joyce St 42,368
69 Pinedale Ct Mission Blvd to End 18,907
70 Sycamore Av Mission Blvd to Edith St 12,087
71 Traynor Ct Cul De Sac to Traynor St 7,817
72 Waterson Ct Traynor St to Cul De Sac 9,009
73 Ainslee Ct Cul De Sac to Whitman St 8,489
74 Colette St Sorenson Rd to South End 7,788
75 Diana Pl Luvena St to End 6,190
76 Ebony Wy Joshua St to Voltaire St 25,271
77 Fruitwood Wy Voltaire St to Whitman St 4,206
78 Jane Av Whitman St to Harder Rd 12,129
79 Laurette Pl Colette St to Cul De Sac 7,834
80 Mahogony St Edwin Wy to Cottage Park Dr 6,138
81 Sorenson Rd Collette St to Luvena Dr 11,680
82 Stanislaus Wy Stanislaus Ct to West End Cul De Sac 35,725 83 Voltaire St Stanislaus Wy to Edwin Wy 30,192
84 Belvedere Ct Shepard Av to CDS 22,692
85 Brian St Bruno St to Baldwin St 18,400
86 Orchard Park Pl Schafer Rd to Cul-De-Sac 25,925
87 Ranker Pl Manon Av to CDS 18,818
88 Tampa Av Tennyson Rd to Patrick Av 102,330
89 Underwood Av Inglewood St to Gomer St 56,457
90 Cinnamon Ct Ruus Rd to Cul De Sac 16,524
91 Colony Ct Folsom Av to Vagabond Ln 17,866
92 Sebring Ct Welford Ln to Cul-De-Sac 14,164
93 Silverdell Wy Huntwood Av to Colony Ct 12,467
94 Thiel Rd Ruus Rd to End 42,600
95 Vagabond Ln Folsom Av to Colony Ct 13,392
96 Breakwater Ct Breakwater Av to Clawiter Rd 15,868
97 Enterprise Av Clawiter Rd to Whitesell St 122,490
98 Point Eden Wy Eden Landing Rd to Cul-De-Sac 99,137
99 Research Rd Point Eden Wy to Trust Wy 36,910
100 Trust Way Resarch Rd to Eden Landing Rd 49,680
101 Viking St Diablo Av to Depot Rd 41,265
102 Anna St Denton Av to Buchanan Wy 21,399
103 Ardenwood Ct West St to Dead End 7,368
104 Bennington Ln Dodge Av to Cryer St 32,704
105 Brentwood Ct Sangamore St to End 7,636
106 Calaveras Rd Denton Av to Buchanan Wy 18,897
107 Chapman Ct Cryer St to Cul De Sac 10,213
108 Christina Ct Monument Blvd to Cul De Sac 10,152
109 Heather Ct West St to Dead End 8,608
110 La Playa Pl La Playa Dr to End 11,700
111 Stone Ct Sangamore St to End 5,694
112 Verlor Ct Sangamore St to End 9,616
113 Xavier Av Monument St to Chandler Rd 30,492
114 Yew Ct Sangamore St to West St 6,566
Rehabilitation
(M
ill & Overlay)
Jackson
Tr
iangle
Whitman Mocine
Harder
Tennyson
Tennyson
Alquire
Industrial
Mt Eden
ATTACHMENT III
93 1 of 5
FY26 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05347
PAVEMENT REHABILITATION
PREVENTIVE MAINTENANCE
ATTACHMENT IV 94
2 of 5
FY26 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05347
PAVEMENT REHABILITATION
PREVENTIVE MAINTENANCE
ATTACHMENT IV 95
3 of 5
FY26 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05347
PAVEMENT REHABILITATION
PREVENTIVE MAINTENANCE
ATTACHMENT IV 96
4 of 5
FY26 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05347
PAVEMENT REHABILITATION
PREVENTIVE MAINTENANCE
ATTACHMENT IV 97
TAXIWAY-A
TAXIWAY-F
TAXIWAY-D
TAXIWAY-E
RUNWAY 10R-28L
RUNWAY 10L-28R
CHENEY LN
FY20 PAVEMENT IMPROVEMENT PROJECT
5 of 5
FY26 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05347
CRACK SEAL & SPOT REPAIR
ATTACHMENT IV
98 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-051
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $215,040 in State of California Department of Forestry and Fire Protection Grant Funding through the 2025 Wildfire Ready East Bay Grant Program to Support Chipping and Residential Assistance Programs Provided by the Hayward Fire Department
RECOMMENDATION
That the City Council adopts a Resolution (Attachment II) authorizing the City Manager to accept and appropriate to fund 220 $215,040 in State of California Department of Forestry and Fire Protection (Cal FIRE) grant funding through the 2025 “Wildfire Ready East Bay” grant program to support chipping and Residential Assistance Program (RAP) programs provided by the Hayward Fire Department.
SUMMARY
The Hayward Fire Department (HFD) has been awarded the 2025 “Wildfire Ready East Bay” Grant through Cal FIRE’sdedicated grant funding that supports wildfire preparedness efforts. HFD sought this grant to subsidize the strain on the City’scurrent financial status, while continuing to provide resources and emergency preparedness efforts for the community. The grant award will fully fund an expanded chipping and vegetation removal assistance initiative throughout Hayward and Fairview, as well as an education campaign and ongoing support efforts.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: February 24, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $215,040 in State of California Department of Forestry and Fire Protection Grant Funding through the 2025 Wildfire Ready East Bay Grant Program to Support Chipping and Residential Assistance Programs Provided by the Hayward Fire Department
RECOMMENDATION
That Council adopts a Resolution (Attachment II) authorizing the City Manager to accept and appropriate to fund 220 $215,040 in State of California Department of Forestry and Fire Protection (Cal FIRE) grant funding through the 2025 “Wildfire Ready East Bay” grant program to support chipping and Residential Assistance Program (RAP) programs provided by the Hayward Fire Department.
SUMMARY
The Hayward Fire Department (HFD) has been awarded the 2025 “Wildfire Ready East Bay” Grant through Cal FIRE’s dedicated grant funding that supports wildfire preparedness efforts.
HFD sought this grant to subsidize the strain on the City’s current financial status, while continuing to provide resources and emergency preparedness efforts for the community. The grant award will fully fund an expanded chipping and vegetation removal assistance initiative throughout Hayward and Fairview, as well as an education campaign and ongoing support efforts.
FISCAL IMPACT
This grant funds costs associated with completing residential chipping and vegetation removal services throughout nine identified high fire danger areas within Hayward and Fairview. This includes:
$112,000 No Cost Chipping Program
$60,000 Residential Assistance Program
$7,000 Community Outreach Toolkits
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$3,750 Printed Educational Brochures
$3,000 Resilience Outreach Supplies
$3,250 Public Education Event Materials
$3,000 Community Emergency Response Team (CERT) Training Supplies $23,040 Other, administrative costs
The grant has no cost matching obligations and is fully reimbursable through Cal FIRE.
BACKGROUND & DISCUSSION
Hayward Fire Department developed a vegetation management program in 2012 to assist residents of both Hayward and Fairview with creating defensible space in high-fire hazard areas. This program is powered by grant funding; the department was awarded the FEMA Hazardous Mitigation Grant to use in the 2022 fire season. The RAP was developed to assist residents unable to cut and stack the limbs due to limited physical abilities and/or economic barriers. The program has since evolved to include creating defensible space around their homes.
This has been a grant-funded initiative since the inception of the program, but funding has been varied and has become more difficult to attain. The current grant program offering from Cal FIRE allows for an expansion of the areas that have previously been included in the program, and for HFD to reach a larger area that is identified as “high hazard” in terms of fire severity risk. With this grant funding, the reach of the program will be expanded to include nine identified neighborhoods. Through the program, HFD will not only offer to remove the physical fuel load but will also encourage fire-safe education, CERT enrollment, and participation in the Firewise Communities network.
The performance period for this grant opportunity spans calendar year 2026, and will include two rounds of chipping/assistance, engage at least 300 parcels through targeted outreach, and inspections to confirm participation and compliance. At the conclusion of the grant period, HFD will identify neighborhoods with strong community leadership to participate in the Firewise Community program to continue to expand education and fire safe practices for the area. A Firewise Community is part of the Firewise USA program, which is a national initiative aimed at helping communities mitigate wildfire risk. This program encourages residents to collaborate on local plans to protect their homes from wildfires through education and specific actions. Communities involved in the Firewise program work together to enhance their resilience against wildfires by implementing strategies that reduce hazards and improve preparedness.
STRATEGIC ROADMAP
This initiative supports the Strategic Roadmap priority of Enhance Community Safety. In particular, it supports the metric “Strengthen Emergency Preparedness.”
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NEXT STEPS
If Council adopts the resolution, the City Manager will accept and appropriate the funds and HFD will use the grant funding to proceed with community outreach, education, and enrollment in the chipping and residential assistance programs.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
_________________________________
Jennifer Ott, City Manager
102
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $215,040 IN STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION GRANT FUNDING THROUGH THE 2025
WILDFIRE READY EAST BAY GRANT PROGRAM TO SUPPORT CHIPPING AND
RESIDENTIAL ASSISTANCE PROGRAM S PROVIDED BY THE HAYWARD FIRE
DEPARTMENT
WHEREAS, the Hayward Fire Department has been awarded $215,040 in g rant funding through the 2025 Wildfire Ready East Bay grant program from the California Department of Forestry and Fire Protection to support chipping and residential assistance program initiatives; and
WHEREAS, the Hayward Fire Department established its chipping program in 2012 and has relied solely on grant funding to continue the ability to host this program; and
WHEREAS, the award valuation for the Wildfire Ready East Bay program will allow for expanded services within the existing program, including service to a larger geographic region, an education campaign, and an increase in participation in emergency preparedness programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to accept and appropriate $215,040 in Cal FIRE grant funding to support chipping and residential assistance programs facilitated by the Hayward Fire Department.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
104
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-057
DATE: February 24, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Adopt an Ordinance of the City Council of the City of Hayward Amending Sections 8-18.20 to 8-18.40, 8-
18.120 to 8-18.170, and 8-18.190 to 8-18.200 of Article 18, Chapter 8 of the Hayward Municipal Code Relating to the Utility Users Tax
RECOMMENDATION
That the Council adopts the Ordinance introduced on February 17, 2026.
SUMMARY
This item entails the adoption of an Ordinance amending Chapter 8, Article 18 sections 8-18.20 to 8-
18.40, 8-18.120 to 8-18.170, and 8-18.190 to 8-18.200, relating to the Utility Users Tax. The Ordinance was introduced on February 17, 2026, by Council Member Goldstein.
ATTACHMENTS
Attachment I Staff Report
Attachment II Summary of Ordinance
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DATE: February 24, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Adopt an Ordinance of the City Council of the City of Hayward Amending Sections 8-18.20 to 8-18.40, 8-18.120 to 8-18.170, and 8-18.190 to 8-18.200 of Article 18, Chapter 8 of the Hayward Municipal Code Relating to the Utility Users Tax
RECOMMENDATION
That the Council adopts the Ordinance introduced on February 17, 2026.
SUMMARY
This item entails the adoption of an Ordinance amending Chapter 8, Article 18 sections 8-
18.20 to 8-18.40, 8-18.120 to 8-18.170, and 8-18.190 to 8-18.200, relating to the Utlity Users Tax. The Ordinance was introduced on February 17, 2026, by Council Member Goldstein.
FISCAL IMPACT
There is no fiscal impact associated with this report.
BACKGROUND
The Ordinance was introduced by Council Member Goldstein at the February 17, 2026 , meeting of the City Council with the following vote:
AYES: COUNCIL MEMBERS: Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: NONE
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STRATEGIC ROADMAP
The agenda item is a routine operational item and does not relate to one of the Council’s Strategic Initiatives.
PUBLIC CONTACT
The summary of the Ordinance was published in the Daily Review c/o Bay Area News Group- East Bay on Friday, February 20, 2026. Adoption, at this time, is therefore appropriate.
NEXT STEPS
The Hayward Municipal Code and other related documents will be updated accordingly.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_____________________________
Jennifer Ott, City Manager
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ATTACHMENT II
PUBLIC NOTICE OF AN INTRODUCTION OF AN ORDINANCE BY THE
CITY COUNCIL OF THE CITY OF HAYWARD
SUMMARY OF ORDINANCE
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAYWARD AMENDING SECTIONS 8-18.20 TO 8 -18.40, 8 -18.120 TO 8 -18.170, AND 8 -18.190 TO 8-18.200 OF ARTICLE 18, CHAPTER 8 OF THE HAYWARD MUNICPAL CODE RELATING TO THE UTILITY USERS TAX
THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:
Section 1. Sections 8 -18.20 to 8 -18.40, 8-18.120 to 8 -18.170, and 8 -18.190 to 8 -18.200, of Article 18, Chapter 8 of the Hayward Municipal Code are amended to read as follows, with deleted terms shown in strikeout and added terms underlined:
ARTICLE 18
UTILITY USERS TAX
SEC. 8-18.20 DEFINITIONS.
SEC. 8.18-30 CONSTITUTIONAL, STATUTORY AND OTHER EXEMPTIONS.
SEC. 8-18.40 LOW INCOME AND LIFELINE EXEMPTION.
SEC. 8-18.120 DUTY TO COLLECT AND REMIT TAX. PROCEDURES.SERVICE SUPPLIERS
SEC. 8 -18.130 COLLECTION PENALTIES . FAILURE TO COLLECT OR REMIT – SERVICE
SUPPLIERS
SEC. 8-18.140 LIABILITIES AND ACTIONS TO COLLECT.
SEC. 8 -18.150 DEFICIENCY DETERMINATION S AND FINAL AND ASSESSMENT. TAX APPLICATION ERRORS.
SEC. 8-18.160 ADMINISTRATIVE REMEDY – NON-PAYING SERVICE USERS.
SEC. 8-18.170 ADDITIONAL POWERS AND DUTIES OF THE TAX ADMINISTRATOR.
SEC. 8-18.190 REFUNDS.
SEC. 8-18.200 APPEALS.
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ATTACHMENT II
Section 2. California Environmental Quality Act. Adoption of this Ordinance is exempt from environmental review as the adoption of this Ordinance does not qualify as a “project” pursuant to the California Environmental Quality Act (“CEQA”), under Public Resource Code Section 21065 and CEQA Guidelines Section 15320, 15378, and 15061(b) (3) as there is no possibility that such action would cause either a direct, or reasonably foreseeable indirect, physical change in the environment.
Section 3. If any section, subsection, paragraph, or sentence of this Ordinance, or any part thereof, is for any reason found to be unconstitutional, invalid, or beyond the authority of the City of Hayward by a court of competent jurisd iction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 4. The effective date of this Article shall be thirty (30) days after its adoption by the City Council.
Introduced at a regular meeting of the City Council of the City of Hayward, held on th e 17th day of February 2026, by Council Member Goldstein.
This Ordinance will be considered for adoption at the regular meeting of the Hayward City Council, to be held on February 24, 2026, at 7:00 p.m.
Please note, the City Council will hold a hybrid meeting which will allow for participation in the Council Chamber and virtually via the Zoom platform.
The full text of this Ordinance is available for examination by the public by contacting the City Clerk’s office at [email protected] or (510) 583-4400.
Dated: February 20, 2026
Miriam Lens, City Clerk
City of Hayward
109
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 26-008
DATE: February 24, 2026
TO: Mayor and City Council
FROM: Director of Human Resources
SUBJECT
Public Hearing Pursuant to Government Code Section 3502.3 to Receive a Report on City of Hayward Vacancies; and Recruitment and Retention Efforts
RECOMMENDATION
Staff recommends that the City Council receives the presentation for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts. The City's recognized employee organizations will be provided an opportunity to make a presentation on these subjects, if desired.
SUMMARY
Assembly Bill 2561 (AB 2561) requires public agencies, including the City, to hold at least one (1) public hearing per fiscal year to discuss vacancies, recruitment and retention efforts. This communication along with the public presentation discusses the City's legal obligations under the new law, which took effect January 1, 2025. This presentation is for informational purposes only regarding the status of the City’s vacancies, recruitment and retention efforts.
ATTACHMENTS
Attachment I Staff Report
Attachment II AB 2561 Presentation
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DATE: February 24, 2026
TO: Mayor and City Council
FROM: Director of Human Resources
SUBJECT: Public Hearing Pursuant to Government Code Section 3502.3 to Receive a Report on City of Hayward Vacancies; and Recruitment and Retention Efforts
RECOMMENDATION
Staff recommends that the City Council receives the presentation for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts. The City's recognized employee organizations will be provided an opportunity to make a presentation on these subjects, if desired.
SUMMARY
Assembly Bill 2561 (AB 2561) requires public agencies, including the City, to hold at least one (1) public hearing per fiscal year to discuss vacancies, recruitment and retention efforts. This communication along with the public presentation discusses the City's legal obligations under the new law, which took effect January 1, 2025. This presentation is for informational purposes only regarding the status of the City’s vacancies, recruitment and retention efforts.
FISCAL IMPACT
There is no direct fiscal impact associated with conducting the public hearing required under Government Code section 3205.3.
BACKGROUND
AB 2561, Chapter 409, an act to add Section 3502.3 to the Government Code (GC) was signed into law on September 22, 2024, and became effective January 1, 2025. AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies conduct a public hearing to present the status of vacancies, recruitment, and retention efforts during a public hearing before the agency’s governing body at least once per fiscal year prior to the 111
adoption of the next fiscal year’s budget and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
GC 3502.3 entitles recognized employee groups, regardless of the vacancy rate, to make a presentation before the governing board of a public agency during the same public hearing in which the public agency makes its annual presentation on vacancies.
DISCUSSION
This report outlines the City’s job vacancies, recruitment, and retention strategies. All data collected is from Fiscal Year (FY) 2025-2026, from July 1, 2025 through January 30, 2026. While AB 2561 has specific requirements as outlined above, the City recognizes the current financial state of the organization and included data in this report beyond the requirements of AB 2561. This additional data provides a more holistic view of vacancies as they relate to the current financial situation of the organization.
For purposes of this reporting, vacancies created from layoffs, separations through the Voluntary Separation Incentive Program (VSIP), and other separations during the fiscal year are included as part of the vacancy rate calculations as these positions are still part of the current fiscal year’s adopted budget. Permanent changes to Full Time Equivalents (FTEs) and positions will be considered as part of the budget review process and proposed for adoption in the upcoming FY 2026-2027 budget.
Definitions
The City utilizes the following definitions when calculating the vacancy rate:
Total Budgeted FTEs – The total number of regular FTEs that are adopted in the current fiscal year budget.
# of Total Positions – The total number of regular full-time and part-time positions allocated to approved classifications.
Viable Vacancy – A funded, authorized regular position that is currently vacant.
Vacancy Rate – The number of viable vacancies divided by the total number of positions.
Status of Vacancies
As of January 30, 2026, the City maintains 956.3 budgeted FTEs within a total of 977 authorized positions. Of the authorized positions, 135 are currently identified as viable vacancies, resulting in an overall vacancy rate of 13.82% as shown in Table 1 below.
112
The following table outlines viable vacancy data by employee group. This breakdown reflects budgeted FTE, total authorized positions, viable vacancies, and the corresponding vacancy rate for each group for the current FY as of January 30, 2026.
Table 1
Employee Group
Total
Budgeted
FTE Count
# of Total
Positions
# of
Viable
Vacancies
Vacancy Rate
IAFF Local 1909 130 130 8 6.15%
IAFF Local 1909 Fire Officer’s 8 8 0 0%
Fire Chief’s Association 2 2 0 0%
Hayward Police Officers’ Association 193 193 24 12.44%
Hayward Police Management 4 4 0 0%
SEIU 1021 Clerical 193.3 211 38 18.01%
SEIU 1021 Maintenance 137 137 21 15.33%
IFPTE Local 21 116.5 119 15 12.61%
Hayward Association of Management
Employees 111.5 112 18 16.07%
City Appointed 3 3 0 0%
Mayor and Council 7 7 0 0%
Unpresented Employees (Exempt) 30 30 10 33.33%
Unpresented Employees (Non-Exempt) 9 9 0 0%
Unpresented Employees (Executives) 12 12 1 8.33%
Total 956.3 977 135 13.82%
Recruitment and Retention Efforts and Challenges in the Hiring Process The City continues to implement targeted strategies to address viable vacancies for positions that are not part of the City’s larger vacancy management strategy. During this time period, key efforts included the use of hiring incentives in hard-to-fill public safety classifications, community outreach, and implementing additional fiscal checks and balances in the hiring processes to ensure more thorough financial review of vacancies prior to advertising for recruitment.
For public safety classifications, recruitment timelines are extended due to required background investigations, medical and psychological evaluations, and academy training requirements. These mandated processes impact hiring timeframes, but are necessary to ensure compliance and maintain public trust.
Additionally, public safety agencies statewide are competing within a limited candidate pool, resulting in increased competition for qualified applicants. Evolving job expectations, retirements, and heightened performance standards further narrow eligibility pools. While during this time period hiring incentives were utilized as part of previously authorized tools, these incentives were discontinued effective January 2026 to help reduce expenditures.
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Community outreach during this time period included participation in the Community Hub which was offered by Hayward Public Library as a full-service, one-stop resource center for patrons to access City of Hayward and community partner services. Recruitment staff participated by providing general advisement and guidance with resume review, job search support, and navigation through the City’s hiring website and process.
Recruitment Statistics for FY 2025-2026
During the current time period the City initiated 37 individual job postings, including seven promotional recruitments, received 2,564 applications, created 62 eligibility lists, and filled 65 vacancies.
Vacancies Created and Maintained as a Result of Layoffs, VSIPs, and Other Separations To help address the City’s financial situation, staff implemented additional checks and balances in partnership with departments to identify and prioritize vacant positions needed to maintain continuity of operations. This included actively maintaining vacancies allocated to the General Fund where the operational need to fill was not immediate.
Additional operational measures were exercised to create savings through vacancy management, including offering the VSIP, implementing layoffs, and maintaining vacancies created through other separations.
Voluntary Separation Incentive Program
An initial offering of VSIP was opened to all staff with the purpose of incentivizing employees to voluntarily separate from their position and create vacancy savings for the City. The program was geared towards those already contemplating separation and received a total of 14 applications with 12 final approvals for the first offering of the program, two applicants withdrew from the program.
The total number of separations through VSIP is shown in Table 2 below.
2025 Layoffs
In order to balance the budget for the current fiscal year, the City made the difficult decision to notice 17 employees for layoff. Of those 17, five employees noticed had available options, including reduction in hours, transfer into viable vacant positions, or bumping rights. The remaining 12 separated through layoff with no bumping rights. Additional employees were displaced through the bumping process and noticed for layoff; in total 14 employees were separated from the City through layoff. The total number of separations through layoff is shown in Table 2 below.
Other Separations
Other separations occurred in the fiscal year through a combination of natural attrition, retirements, and other employment separations from the City, totaling 67 vacancies. The total number of other separations is shown in Table 2 below.
Important to note that vacancy numbers, including vacancy rates change as both hires and separations are updated. This number is continuously moving. 114
Table 2
FY 2025 – 2026 (July 1, 2025 - January 30, 2026) # of Count # of Layoffs 14
# of VSIP 12
# of Other Separations (Retirement, Voluntary
Separation, etc.)
67 General Fund Vacancies
As of January 30, 2026, of the 135 vacancies shown in Table 1, a total of 94 vacancies are funded either in part or in whole through the General Fund. Table 3 below shows the General Fund vacancies by employee group.
Table 3
Employee Group Vacant Position Count
Hayward Association of Management Employee 11
Hayward Police Officers’ Association 24
IAFF Local 1909 8
IFPTE Local 21 12
SEIU 1021 Clerical 31
SEIU 1021 Maintenance 1
Unpresented Employees (Exempt) 6
Unpresented Employees (Executives) 1
STRATEGIC ROADMAP
This agenda item is a routine operational item and supports the City Council’s Strategic Roadmap initiative of Strengthening Organizational Health by reviewing and presenting the status of vacancies, recruitment, and retention efforts.
NEXT STEPS
Receive the informational report in the City of Hayward’s vacancies, and recruitment and retention Efforts Pursuant to Government Code Section 3502.3.
Prepared by: Salina Flores, Human Resources Manager
Recommended by: Ian Tecson, Director of Human Resources
Approved by:
___________________________
Jennifer Ott, City Manager
115
AB 2561 Presentation:
Status of City of Hayward
Vacancies and Recruitment &
Retention Efforts
Public Hearing
February 2026
Attachment II
116
Brief Overview of AB 2561 Report Summary
Assembly Bill 2561 (AB 2561), codified in Government Code Section 3502.3, was signed into law on September 22, 2024, and went into effect on January 1, 2025. This bill requires public agencies to hold a public hearing to address the status of job vacancies prior to the adoption of the upcoming final budget. During this public hearing, the City must present information on the status of vacancies and the City’s recruitment and retention efforts. If necessary, the City will identify necessary changes to policies, procedures, or recruitment activities that may lead to obstacles in the hiring process. This public hearing will ensure compliance with the new law. If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide additional information during the public hearing.
Key requirements under AB 2561:
Bargaining groups are:
Allowed to attend public hearings
Given the opportunity to present their input
Public agencies must report on:
Staffing vacancies
Recruitment efforts
Retention strategies
Identify hiring challenges
Outline strategies and offer recommendations
If a bargaining unit has a vacancy rate over 20%:
The agency must provide additional
recruitment-related data
Attachment II
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Citywide Vacancy Data FY 2025 - 2026
# of CountFY 2025 – 2026 (July 1, 2025 - January 30, 2026) 956.3# of Budgeted FTE
977# of Total Positions
135# of Viable Vacancies as of January 30, 2026
26# of New Hires
39# of Promotions
93# of Separations
13.82% Vacancy Rate
# of CountFY 2025 – 2026 (July 1, 2025 - January 30, 2026) 14# of Layoffs
12# of VSIP
67# of Other Separations (Retirement, Voluntary Separations, etc) Separation Data FY 2025-2026
Attachment II
118
Citywide Bargaining Group Vacancy Information
Vacancy Data as of January 30, 2026
Vacancy Rate# of Viable
Vacancies
# of Total PositionsTotal Budgeted FTE
Position Count
Bargaining Group
6.15%8130130IAFF Local 1909
0%088IAFF Local 1909 Fire Officer’s
0%022Fire Chief’s Association
12.44%24193193Hayward Police Officers’ Association
0%044Hayward Police Management
18.01%38211193.3SEIU 1021 Clerical
15.33%21137137SEIU 1021 Maintenance
12.61%15119116.5IFPTE Local 21
16.07%18112111.5Hayward Association of Management
Attachment II
119
Citywide Employee Group Vacancy Information
Vacancy Data as of January 30, 2026
Vacancy Rate# of Viable Vacancies# of Total PositionsTotal Budgeted FTE Position Count
Employee Group
0%033City Appointed
0%077Mayor and Council
33.33%103030Unrepresented Employees (Exempt)
0%099Unrepresented Employees (Non-
Exempt)
8.33%11212Unrepresented Employees
(Executives)
Attachment II
120
General Fund Vacancy Information
Vacant Position CountEmployee Group
11Hayward Association of Management Employee
24Hayward Police Officers’ Association
8IAFF Local 1909
12IFPTE Local 21
31SEIU 1021 Clerical
1SEIU 1021 Maintenance
6Unpresented Employees (Exempt)
1Unpresented Employees (Executives)
Attachment II
121
Hiring
Incentives
Streamline
Recruitment
Efficiencies
Elevate
Candidate
Experience
Community
Partnership
Classification/
Compensation
Reviews
Recruitment Efforts for July 1 , 2025 – January 30, 2026:
• Total # of Job Postings: 37
• Promotional Only Recruitments:7
• # of Applications Received:2564
• Total # of Eligibility Lists Created: 62
• Total # of Vacancies Filled: 65
Recruitment Strategies
Attachment II
122