DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT: Adopt a Resolution A uthorizing the City Manager to Negotiate and Execute a Five-Year Landscape Management Contract for the 92 Reliever Route with Los Loza, Inc. with a Maximum Compensation Not-to-Exceed $387,000
RECOMMENDATION
That the City Council adopts a resolution (Attachment II), authorizing the City Manager to negotiate and execute a five-year landscape management contract for the 92 Reliever Route with Los Loza, Inc. (Los Loza) with a maximum compensation not-to-exceed $387,000.
SUMMARY
Maintenance Services’ Landscape Division maintains street trees and municipal landscaping throughout the City along with landscape and vegetation management in select areas . To support staff workload, the Division routinely uses external contractors to complete landscape and vegetation maintenance. In January 2026, staff released a Request for Quote (RFQ) for landscape and vegetation maintenance along Route 92/Clawiter-Whitesell Interchange and Reliever Route. Staff received and reviewed three (3) bids and recommend awarding this contract to Los Loza with a maximum compensation not-to-exceed $387,000.
FISCAL IMPACT
This is a planned annual cost that is included in the annual Maintenance Services Department operating budget. The existing contract has expired, which triggered the release of a new RFQ.
There will be no new impact to the General Fund of this item.
BACKGROUND AND DISUCSSION
On January 13, 2026, staff released RFQ 26 -016 for maintenance along Route 92/Clawiter - Whitesell Interchange and Reliever Route . The scope of work included various landscape, vegetation, and bioretention activities. On February 25, 2026, staff received and evaluated three (3) bids, ranging from $63,000 to $92,000 annually. Staff recommends awarding the contract to Los Loza, the lowest bidder. Los Loza is a Hayward landscaping company with the level of service required to maintain Bay Friendly certification. Likewise, Los Loza has been previously
awarded other C ity contracts and has demonstrated superb ability to provide adequate maintenance, quick response times in case of emergencies, and excellent customer service. The expected yearly cost, inclusive of 3% annual CPI increase and 10% contingency, is outlined below:
Cost Type FY 27 FY 28 FY 29 FY 30 FY 31 Total
Contractual
Services
$63,360 $65,261 $67,219 $69,235 $71,312 $336,387
Contingency $9,500 $9,700 $10,000 $10,413 $11,000 $50,613 Total $72,860 $74,961 $77,219 $79,648 $82,312 $387,000
ECONOMIC IMPACT
Routine landscape maintenance provides economic benefits, such as reduced blight, increased property values, and enjoyable outdoor spaces for recreational activities.
STRATEGIC ROADMAP AND SUSTAINABILITY FEATURES
This item is a routine operational item and does not directly support Council’s Strategic Priorities or has significant sustainability features.
NEXT STEPS
If Council approves this item, the City Manager will execute an agreement with Los Loza, Inc. with a maximum compensation not-to-exceed $387,000 for five years.
Prepared by: Manny Grewal, Management Analyst
Recommended by: Todd Rullman, Director of Maintenance Services
Approved by:
______________________________
Jennifer Ott, City Manager