ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH BAY AREA TREE SPECIALIST FOR THE FIRE
DEPARTMENT’S VEGETATION MANAGEMENT PROGRAMS THROUGH JUNE 30, 2031 IN A NOT-TO-EXCEED AMOUNT OF $200,000 ANNUALLY AND $1,000,000 TOTAL, CONTINGENT UPON THE ANNUAL RECEIPT AND
APPROPRIATION OF GRANT FUNDING TO SUPPORT THE AGREEMENT
WHEREAS, the Hayward Fire Department established residential assistance vegetation management programs in 2012 to assist local property owners in creating defensible space in high-fire hazard areas; and
WHEREAS, the Hayward Fire Department has continuously relied on grant funding and community support funds to continue these services as offered to residents of Hayward and unincorporated Fairview; and
WHEREAS, the Hayward Fire Department has been awarded grant funding from CalFIRE to support the program initiatives for calendar year 2026 and Resolution 26-025 appropriated and accepted the funding via Resolution 26-015; and
WHEREAS, after completing the RFP process through OpenGov and receiving seven proposals the vendor selected to perform the work for the 2026-2031 calendar years is Bay Area Tree Specialists.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to enter into an agreement with Bay Area Tree Specialist for the Fire Department’s Vegetation Management Programs through June 30, 2031 in a not-to-exceed amount of $200,000 annually and $1,000,000 in total, contingent upon the annual receipt and appropriation of grant funding to support the agreement.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward