DATE: June 2, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications and Call ing for Bids for the FY 2026 Sidewalk Rehabilitation and Wheelchair Ramp Project, Project No. 05348
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving the plans and specifications for the FY2 6 Sidewalk Rehabilitation and Wheelchair Ramps Project No. 05348 and calling for bids to be received on July 7, 2026.
SUMMARY
This project is a continuation of the City’s Annual Sidewalk Repair Program that began in 2001. The City is currently divided into ten districts for the purpose of the Program (Attachment III). Two districts, 1 and 8, will be the focus of this year’s program to address continuous repair and improvement needs.
The project budget is $1,000,000 and is included in the FY26 Capital Improvement Program (CIP). The Project includes 296 locations for sidewalk repair and installation of 10 wheelchair ramps. The proposed improvements will repair damaged sections of sidewalks and increase pedestrian mobility.
On November 15, 20161, Council adopted a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The construction cost estimate for this project is LESS than $1,000,000; therefore, the CWA agreement does not apply to this project.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E- 4BE0929706A0&Options=&Search=
FISCAL IMPACT
This item has no impact on General Fund. The adopted FY26 CIP includes $1,000,000 for the Project in the Street System Improvements Fund (Fund 450). Reimbursement from property owners for the sidewalk rehabilitation is estimated to be approximately $80,000.
The estimated project costs are as follows:
Contract Construction $700,000
Trip Hazard Removal (under a separate contract) $40,000 Design $60,000
Construction Administration, Construction Survey, Inspection, and Testing
$100,000
Administrative Change Orders $100,000
TOTAL $1,000,000
BACKGROUND
When the Program was initiated, the City was divided into ten districts (Attachment III) to facilitate the selection of sidewalk areas for repairs during each year of a five-year cycle. This year, the work will be performed in two districts, Districts 1 and 8.
The Program for the repair of damaged concrete sidewalks consists of two components, each performed under separate construction contracts. City staff conducted a sidewalk survey in these districts to identify the number and location of sidewalk repairs. The first contract, which will be processed under the City Manager’s contract authority, will remove tripping hazards from sidewalk displacements or offsets up to 1 ¾ inches. These hazards will be removed by saw cutting or grinding each uplifted sidewalk panel across the width of the sidewalk to produce a smooth and uniform surface that meets the Americans with Disabilities Act (ADA) slope requirements. Grinding or saw cutting up to 1 ¾” from a short segment of the typical 4” sidewalk section is less expensive and more cost effective than the removal and replacement of an entire sidewalk section.
The second component of the Program, which is the subject of this report, removes and replaces, with new concrete, all sidewalk displacements exceeding 1¾ inches.
DISCUSSION
This year’s project will repair damaged sidewalks in the Downtown Area (District 1) and the Sleepy Hollow Area (District 8). The project includes repair of approximately 13,000 square feet of damaged sidewalk and curb and gutters plus the installation of 10 new wheelchair ramps in various locations, tree trimming, root pruning of existing trees and planting of new trees. As part of the project, the contractor will retain an arborist to examine the condition of existing trees and inspect all root -pruning work. Based on the preliminary insp ection, staff anticipates removing 16 trees and planting 27 new trees in various locations. New trees
will be planted where street trees are absent , where an existing tree must be removed because of disease or it is in danger of falling, where a need for extensive root pruning may kill the tree, or where a more suitable tree species will minimize future maintenance efforts.
Ten (10) new wheelchair ramps will also be installed or upgraded to bring wheelchair ramps into compliance with current ADA standards. (Attachment IV)
Pursuant to Section 5610 of the California Street and Highway Code, property owners are responsible for repairing damaged sidewalks in front of their properties. Under the City’s program, property owners with damaged sidewalks are given the choice of completing the work themselves or having the repairs undertaken by the City’s contractor for a nominal fee of $550 per property.
Non-residential properties, like c ommercial property owners are responsible for 100% of the cost to repair damaged sidewalks fronting their properties. For the current year, the City will not perform sidewalk repairs for non-residential properties because the amount of repairs needed to residential properties exceeded the budgeted amount. Non-residential property owners will be notified of required repairs and directed to complete them at their own expense within a specified timeframe. Permits will be required to ensure the repairs are done in compliance with City standards; however, the permit fees will be waived. Failure to comply may result in further enforcement actions as permitted by City regulations.
The project budget is $1,000,000 and is included in the FY26 Capital Improvement Program (CIP). The Project includes 296 locations for sidewalk repair and installation of approximately 1 0 wheelchair ramps. The proposed improvements will repair damaged sections of sidewalks and increase pedestrian mobility.
On November 15, 2016 2, Council adopted a resolution authorizing a CWA with the BTC, which applies to City projects with construction costs of $1,000,000 or more. The construction cost estimate for this project is less than $1,000,000; therefore, the CWA agreement does not apply to this project.
This project is categorically exempt for environmental review under the California Environmental Quality Act, Section 15301(c) that covers the operation, repair, maintenance , or minor alteration of existing streets, sidewalks, and gutters.
ECONOMIC IMPACT
This project will have a positive economic impact on the community as it provides safer and more accessible sidewalks and ramps for pedestrians. Dividing the City into ten districts allows staff to select and recommend districts to ensure equitable distribution of this service to all City residents and businesses.
STRATEGIC ROADMAP
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E- 4BE0929706A0&Options=&Search=
This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.
SUSTAINABILITY FEATURES
This project requires that all material generated during demolition and construction be sent to designated facilities for recycling. Recycled Portland Cement Concrete will be required for use as aggregate base for the concrete curb, gutter, and sidewalk. The improvements made to the sidewalks will encourage the public to walk more as opposed to driving their vehicles.
This reduces both carbon emissions and carbon footprints, which is beneficial for the environment.
PUBLIC CONTACT
Owners of the affected properties will receive certified letters regarding the program along with a response form to return to the City indicating their choice to complete the repairs themselves or pay the $550 fee for a single-family. Property owners have the option of paying the fee in one lump sum or in twelve monthly payments. The response form also includes a list of trees that an owner can choose from for a replacement tree. Before construction commences, a second notice will be sent to all property owners who did not respond to the first notice to assure they were aware of the program. Prior to the start of the construction another 48-hour advance door-hanger notice will be placed by the contractor of the start of the repair work.
NEXT STEPS
If Council approves, staff will release the calls for bids. The estimated schedule for this project is as follows:
Receive Bids July 07, 2026 Award Contract August 18, 2026 Begin Construction September 21, 2026 Complete Construction November 12, 2026
Prepared by: Mir Ali, Assistant Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Jennifer Ott, City Manager