DATE: June 2, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Tartaglia Engineering for Construction Management Services and Additional Design Services Related to the C.3 Stormwater Compliance for the Hayward Executive Airport Taxiway A1 and Taxiway Z West Reconstruction P roject by $1,202,300 for a Not -to-Exceed Maximum Compensation Amount of $1,850,300
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) authorizing the City Manager to negotiate and execute Amendment No. 2 to the Professional Services Agreement (PSA) with Tartaglia Engineering (Tartaglia) for construction management services for the Hayward Executive Airport – Taxiway A1 and Taxiway Z West Reconstruction Project (Project), to increase the contract amount by $1,203,300, for a total not-to-exceed maximum compensation amount of $1,850,300. This amendment also includes additional design services related to C.3 stormwater treatment compliance. Funding in the amount of $110,000 will be appropriated from Project 06 864 (Taxiway Zulu West Pavement Rehabilitation Construction).
SUMMARY
The Hayward Executive Airport (Airport) uses both in-house engineering staff and outside consultants to assist with the design and construction management of capital projects. The Airport uses outside consultants due to their engineering expertise and knowledge of Federal Aviation Administration (FAA) regulations and standards.
The Project includes the rehabilitation of Taxiway Zulu between Taxiway Delta and Taxiway Foxtrot, the rehabilitation of Taxiway Alpha 1, and a realignment of Taxiway Zulu at Taxiway Delta. A request for qualifications (RFQ) was prepared and released in accordance with the City’s procurement policy and FAA guidelines for construction management services for the Project. Three Statements of Qualifications were received. After reviewing and considering
the merits of each Statement of Qualifications, the review panel selected Tartaglia as the most qualified firm for the construction management services.
The total cost for construction management services is estimated at $1,092,300. The funding for this contract is included as part of the adopted FY 2026 Capital Improvement Program (CIP) under Project 06864 (Taxiway Zulu West Pavement Rehabilitation Construction), with 95% of the cost for the services for the Project to be reimbursed by the FAA. The Project also received a State of California Division of Aeronautics grant in the amount of $200,000.
In addition, the Project is subject to C.3 stormwater treatment requirements. Based on coordination with regulatory agencies and evaluation of site constraints within the active airport environment, the City is pursuing alternative compliance measures. Additional design services are required to support this effort, including coordination, documentation, and preparation of supporting materials for approval. These services will be performed by Tartaglia as part of this amendment.
The total cost for construction management services and additional design services associated with C.3 stormwater compliance will not exceed $ 1,192,300. To fully encumber the total cost of the requested contract increase, $1,192,300 will be appropriated from Project 06864.
FISCAL IMPACT
There are no impacts to the General Fund or Measure C.
The total estimated costs for the construction management services and additional design services associated with C.3 stormwater compliance are as follows:
Project Tasks Costs
Construction Management Services $1,092,300
(Inspection, material testing, & related tasks)
C.3. Stormwater Compliance $110,000
Total $1,202,300
The adopted FY 2026 CIP Budget included funding for the consultant agreement in the Airport Capital Fund (Fund 621) , which is an Enterprise Fund . In addition, funding is included under Projects 06864, with 95% of the cost for the Project to be reimbursed by the FAA. The Project also received a State of California Division of Aeronautics grant in the amount of $200,000.
The Airport is operated as a financially independent Enterprise Fund. It receives no financial support from the City’s General Fund and solely relies on the revenue it generates to fund its annual operating and capital improvement budgets. FAA regulations require the Airport to be as financially self-sustaining as possible, which is also an objective of City Council.
BACKGROUND
The Airport has historically used a combination of in-house staff and consultants to support design and construction management of various Airport-related capital projects. Consultants are retained for their specialized expertise and familiarity with FAA regulations and standards.
On June 20, 2023 1, City Council authorized a PSA with Tartaglia for design services for the Taxiway Reconstruction Project in a not -to-exceed amount of $648,000 . The agreement was executed on August 11, 2023, with a termination date of December 31, 2025.
On April 15, 2025 2, the City Council approved the plans and specifications prepared by Tartaglia, authorized the City Manager to submit grant funding applications to federal & state agencies and further authorized the call for bids for construction of the Project.
On October 21, 20253, the City Council approved Addenda Nos. 1 through 7 and awarded the construction contract for the Project to DeSilva Gates Construction.
On March 2, 2026, Amendment No. 1 to the PSA was executed to extend the termination date to December 31, 2027.
On March 10, 2026, in compliance with City procurement policy and FAA guidance, Airport staff and the Purchasing Division distributed an RFQ to aviation consultants for providing construction management services. After reviewing and considering the merits of the three Statements of Qualifications received, Tartaglia was selected as the most qualified firm.
DISCUSSION
Tartaglia will provide construction management services for the Taxiway Zulu and Taxiway Alpha 1 Reconstruction Project at Airport. They will oversee construction activities to ensure the work is delivered in accordance with the Project plans, specifications, and applicable FAA and regulatory requirements. Tartaglia will serve as the primary liaison between the City, contractor, and regulatory agencies, helping maintain clear communication and coordination throughout the Project.
During construction, Tartaglia will provide on -site observation and oversight of contractor operations to support quality and safety compliance. Their services will include construction survey and layout support to establish and verify field control, along with monitoring progress, documenting construction activities, and working with the contractor and design team to address fie ld conditions and resolve issues as they arise. They will also support
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6264031&GUID=AC9BBDE2-46C0-4798-914E- 39E4C9BF3EC8&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7299985&GUID=289C59F3-944D-49CA-B8B0- FAACB95BFD77&Options=&Search=
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=7708363&GUID=536527C1-7CE4-4DD8-B3BD- 87C8240CA1B8&Options=&Search=
project administration functions such as coordination meetings, progress tracking, and review of contractor requests to help keep the Project on schedule and within scope.
Tartaglia will also assist the City with overall contract administration and regulatory coordination, including supporting FAA -related requirements and maintaining proper project documentation. At the conclusion of construction, they will coordinate final inspections and closeout activities to confirm the Project is completed in accordance with all requirements and ready for acceptance.
In addition to construction management services, Tartaglia will provide supplemental design services to address C.3 stormwater treatment requirements associated with the Project. Due to operational and safety constraints within the active airport environment, including concerns related to ponding and potential wildlife attractants, traditional on -site treatment measures are not feasible. These services will support the development of alternative compliance strategies, including coordination with regulatory agencies, preparation of technical documentation, and integration of the selected approach into the overall Project.
ECONOMIC IMPACT
The Airport provides both direct and indirect economic value to the City and surrounding areas. Maintenance and rehabilitation of airfield pavement, electrical systems, drainage improvements, and graded infield areas adjacent to and between runways and taxiways, preserving and enhancing these features to FAA design standards, are essential goals for the long-term functionality and safe use of the Airport. The identified taxiway reconstruction Project is in line with those goals. Maintaining airfield facilities including runways, taxiways, aprons, and other airfield pavements, is cost prohibitive without grant funding.
The Project will generate work for skilled and unskilled tradespeople during the construction phase.
STRATEGIC ROADMAP
While the City’s Airport was not contemplated in the Fiscal Year 2025 Strategic Roadmap, the proposed taxiway improvement supports the Invest in Infrastructure core priority, specifically:
Objective 1: Invest in multi-modal transportation.
Objective 2: Invest in City-owned facilities & property.
SUST AINABILITY FEATURES
The Airport is strongly committed to developing projects that are environmentally responsible. Project documents require the contractor to pulverize existing asphalt pavement and aggregate base in -place, blend the material, and place the recycled product
back into the structural section as a sub-base material. Additionally, all miscellaneous metals and removed concrete are to be delivered to a certified recycling facility.
PUBLIC CONT ACT
The agenda and staff report for this item ha ve been posted on the City’s website and distributed to interested parties.
NEXT STEPS
If the City Council approves this request, the City Manager will finalize negotiations and execute the contract amendment with Tartaglia.
Prepared by: Sammy Lo, Senior Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Jennifer Ott, City Manager