ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AMENDMENT TO THE AGREEMENT WITH BAY AREA
COMMUNITY SERVICES FOR THE SHALLOW RENTAL SUBSIDY PROGRAM OPERATIONS TO EXTEND THE AGREEMENT TERM THROUGH DECEMBER 31, 2026, WITH CONTINUING REPORTING OBLIGATIONS THROUGH DECEMBER 31, 2028
WHEREAS, Council adopted the Let’s House Hayward! Strategic Plan and an American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Fund (SLFRF) expenditure plan on July 13, 2021, including a total allocation of $1,500,000 for a Shallow Rental Subsidy Program; and
WHEREAS, Council adopted Resolution No. 22 -178 on June 28, 2022, authorizing the City Manager to execute an agreement with Bay Area Community Services (BACS) for the first year of Shallow Rental Subsidy Program operations, and adopted Resolution No. 23 -126 on May 2 3, 2023, authorizing an amendment to increase the agreement to include the full previously approved program allocation and extend the term through December 31, 2025; and
WHEREAS, the Shallow Rental Subsidy Program was established to provide time - limited rental assistance to households with prior experience of homelessness, incomes at or below 30 percent of Area Median Income, and rent burdens of 50 percent or more of monthly income; and
WHEREAS, since launch, the program has served fifty -three (53) households, and the program’s lifetime objective is to serve seventy-five (75) households; and
WHEREAS, staff estimates that an additional twenty -two (22) households must be enrolled in order to meet the program objective, and that the remaining balance of the contract previously authorized by Council is sufficient to support that final cohort; and
WHEREAS, of the total $1,500,000 previously allocated to the program, $1,038,431.21 has been expended and $461,568.79 remains, and approval of the proposed amendment would not appropriate additional funds, but would allow the City to continue and complete the program using funds already allocated; and
ATTACHMENT II
WHEREAS, staff seeks to amend the agreement with BACS to extend the term for expenditure through December 31, 2026, to allow payment of the remaining balance on or before December 31, 2026, and to require continuing reporting, documentation, and program data submission through December 31, 2028.
NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Hayward hereby authorizes the City Manager to negotiate and execute an amendment to the agreement between the City of Hayward and Bay Area Community Services for Shallow Rental Subsidy Program operations to extend the a greement term for expenditure s through December 31, 2026, provide for payment of the remaining contract balance on or before December 31, 2026, and require continuing reporting, documentation, and program data submission thr ough December 31, 2028.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward