Agenda packet, first session — Hayward City Council, August 18, 2026 (part 2 of 2)

170
Local 1909, Firefighters and Fire Officers Side Letter of Agreement

5. Section 7.12 of the Current MOU with the IAFF, Local 1909, Fire Officers Unit will be amended as set forth below:

7.12 Salaries
In the pay period that includes January 1 of each year, while the Memorandum of Understanding remains in effect, the City shall provide a salary adjustment for the me mbers of the bargaining unit in the amount that results from application of the salary formula below, except for the caps and exceptions that are referenced within this section:

Except as specified above, b Base salary for all classifications covered by this MOU shall be increased by the difference between the total compensation of a Hayward Firefighter and the average of the total compensation for firefighter of the top four (4) agencies based on a survey of salary and benefits.

Hayward may be included in the top four (4) agencies should its total compensation for firefighter so indicate. The percentage increase shall be determined by (Total Compensation average of top four (4) agencies Total Compensation of Hayward Firefighter)/Base pay of Hayward Firefighter, rounded to the nearest one hundredth of a percent (.01%).
Total Compensation shall mean the sum of the following: top step base monthly salary; employer paid
member PERS contributions; education incentive pay applicable to all firefighters; uniform allowance; maximum annual vacation credit; paramedic pay; EMT pay; holiday pay; and health coverage. The amount to be included in the survey for health coverage for the City of Hayward IAFF Local 1909 shall be the amount of the Kaiser Region 1 subscriber +2 premium for the health, dental, and vision plans. For the purpose of this survey, the value of vacation shall be determined as follows: maximum vacation hours divided by twelve (12) multiplied by maximum base hourly rate. For the City of Berkeley only, the longevity pay scale shall be used for the purpose of calculating Total Compensation.

Salary adjustments are to be made annually on the basis of the Survey Formula, the survey shall be completed by November 30th of each year and shall include all salaries and benefits effective on January 1 of each year of the adjustment, and approved by the agencys board or council. If on July 1 of the year of the adjustment, any of the agencies in the survey reaches a settlement retroactive to January 1, thereby changing the average of the top four (4) agencies, a one time adjustment will be
made to salaries to reflect that change within three (3) months of July 1.

For the term of this agreement, salary adjustments will be based on the following cities: Alameda, Berkeley, Daly City, Fremont, Hayward, Palo Alto, Richmond, Alameda County Fire Department, San Mateo Consolidated, Santa Clara, and Vallejo.

Notwithstanding the foregoing, the 3.82% salary adjustment to which members of Local 1909 would be entitled effective January 1, 2026, based on the criteria set forth above, will be deferred as follows:
- 3.82% will be deferred effective January 1, 2026 through and including the last full pay period prior to July 1, 2027;
Unless otherwise mutually agreed, the salary survey will be conducted for calendar year 2027 consistent with the terms set forth above and will be the subject of discussions between the City and the Union scheduled for no later than March 2027. Any wage increases resulting from the calendar year 2027 survey will be implemented in the pay period that includes July 1, 2027 unless otherwise mutually agreed. Any other modifications to this section, including any additional salary increase deferrals shall only be effective if they are part of a signed, mutual written agreement that has been approved by both Local 1909s membership and the City Council.

Attachment VI

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171
Local 1909, Firefighters and Fire Officers Side Letter of Agreement The base rate for the classification of Battalion Chief shall be fourteen and one half percent (14.5%) greater than the highest ranking classification within the MOU between the City of Hayward and the Hayward Firefighters IAFF Local 1909, with applicable conversion for forty (40) hour versus fifty six (56) hour rates.

The base rate for the classification of Fire Training Officer and the Fire Marshal shall be ten percent (10%) greater than the base rate for Battalion Chief (40 hour).

6. Section 7.12 of the Current MOU with the IAFF, Local 1909, Firefighter Unit will be amended as set forth below:

7.12 Salaries
In the pay period that includes January 1 of each year, while the Memorandum of Understanding remains in effect, the City shall provide a salary adjustment for the members of the bargaining unit in the amount that results from application of the salary formula below, except for the caps and exceptions that are referenced within this section:

Except as specified above, base salary for all classifications covered by this MOU shall be increased by the difference between the total compensation of a Hayward Firefighter and the average of the total compensation for firefighter of the top four (4) agencies based on a survey of salary and benefits.

Hayward may be included in the top four (4) agencies should its total compensation for firefighter so indicate. The percentage increase shall be det ermined by (Total Compensation average of top four (4) agencies Total Compensation of Hayward Firefighter)/Base pay of Hayward Firefighter, rounded to the nearest one hundredth of a percent (.01%).
Total Compensation shall mean the sum of the following: top step base monthly salary; employer paid member PERS contributions; education incentive pay applicable to all firefighters; uniform allowance; maximum annual vacation credit; paramedic pay; EMT pay; holiday pay; and health coverage. The amount to be included in the survey for health coverage for the City of Hayward IAFF Local 1909 shall be the amount of the Kaiser Region 1 subscriber +2 premium for the health, dental, and vision plans. For the purpose of this survey, the value of vacation shall be determined as follows: maximum vacation hours divided by twelve (12) multiplied by maximum base hourly rate. For the City of Berkeley only, the longevity pay scale shall be used for the purpose of calculating Total Compensation.

Salary adjustments are to be made annually on the basis of the Survey Formula, the survey shall be completed by November 30th of each year and shall include all salaries and benefits effective on January 1 of each year of the adjustment and approved by the agencys board or council. If on July 1 of the year of the adjustment, any of the agencies in the survey reaches a settlement retroactive to January 1, thereby changing the average of the top four (4) agencies, a one time adjustment will be made to
salaries to reflect that change within three (3) months of July 1.

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172
Local 1909, Firefighters and Fire Officers Side Letter of Agreement Unless otherwise mutually agreed, the salary survey will be conducted for calendar year 2027 consistent with the terms set forth above and will be the subject of discussions between the City and the Union scheduled for no later than March 2027. Any wage increases resulting from the calendar year 2027 survey will be implemented in the pay period that includes July 1, 2027 unless otherwise mutually agreed. Any other modifications to this section, including any additional salary increase deferrals shall only be effective if they are part of a signed, mutual written agreement that has been approved by both Local 1909s membership and the City Council.

7. Section 9.04 of the Current MOU with the IAFF, Local 1909, Firefighter Unit will be amended as set forth below:

9.04 Scheduling of Vacation Leave for Fifty Six (56) Hour Employees Vacation leave shall start on any scheduled work shift throughout each calendar year, subject to the needs of the service and the approval of the Fire Chief. Consideration shall be given to seniority in actual scheduling of vacation leaves. In the event an employee is transferred between platoons for the convenience of the department, vacation periods previously approved by the Fire Chief shall not be canceled for this reason. Co mpensatory time off credits may be used in conjunction with vacation leave if found feasible by the Fire Chief. However, total off duty time for any one (1) period shall not exceed fifty one (51) calendar days except upon specific approval of the Fire Chief. Five (5) employees of any given rank on the same shift may use vacation leave simultaneously. Effective January 1, 2028, six (6) employees of any given rank on the same shift may use vacation leave simultaneously.

Requesting Compensatory/Vacation Time Off
The Fire Chief or designated representative must approve any revisions in scheduled vacation and compensatory time off. In the event an employees remaining vacation leave balance or compensatory time balance is less than twelve (12) hours, the Fire Chief may authorize the employee using a combination of the two (2) to total a twelve (12) hour increment. Requests for the use of vacation or compensatory time off shall normally be made through a Battalion Chief.

Number of Employees Allowed Off
No more than five (5) employees shall be guaranteed the use of vacation leave on any given day. If le ss than five (5) employees are scheduled off on vacation, employees using compensatory time may also be scheduled off up to a combined total of five (5) persons. Effective January 1, 2028, this number will increase to no more than six (6) employees shall be guaranteed the use of vacation leave on any given day. If less than six (6) employees are scheduled off on vacation, employees using compensatory time may also be scheduled off up to a combined total of six (6) persons. There shall be no restriction on the number of persons in each rank who may simultaneously use compensatory time off. The scheduling of compensatory time off will be on a first come first served basis, but such time off may not be scheduled less than twenty four (24) hours in advance, nor more than ninety (90) days in advance.

More than five (5) employees may be allowed off simultaneously for the use of vacation or compensatory time in the event staffing levels so permit. The number of employees allowed off on leave at one (1) time shall not be affected by employees who are absent because of non occupational illness or injury and who are using compensatory time or vacation because of having exhausted sick leave benefits; nor shall absences of management employees requiring bargaining unit members to act in their stead be considered.

Attachment VI

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173
Local 1909, Firefighters and Fire Officers Side Letter of Agreement Vacation/Compensatory Leave Increments
Vacation and/or compensatory time off must be used in increments of twelve (12) hours, either 0800 hours to 2000 hours or 2000 hours to 0800 hours the following day. As an exception to the foregoing, a Battalion Chief may grant the use of leave in excess of twelve (12) hours but less than twenty four (24) hours if such approval does not prevent other employees from using a twelve (12) hour leave period. In case of such conflicts, the first requesting employee shall be given the choice of extending the leave to a full twenty
four (24) hour period, or having the approved period of leave modified to twelve (12) hours only.

Vacation Selection Process
Vacation time off will be selected in advance, and the selection process shall commence in December prior to the calendar year in which the vacation time will be used. Two (2) rounds of vacation selection activity shall be permitted, and selections so made on each shift shall be on the basis of departmental seniority. In each round, employees may select one (1) to six (6) shifts of vacation leave which must fall entirely within one (1) designated vacation period. One (1) vacation period is defined as three (3) contiguous sets. An employees turn in the selection process is defined as either a PASS, or the selection of from one (1) to six (6) shifts of vacation time off. Once the two (2) rounds of vacation selection have been completed, the remaining days will be made a vailable on a first come first served basis.

Cancellation of Scheduled Vacation
Scheduled vacation shall not be canceled with less than ten (10) days advance notice. Scheduled vacation may be canceled with less than ten (10) days advance notice only in the event of illness of the employee, or illness of a family member which qualifies the employee for use of family sick leave (physicians verification required in both instances); use of funeral leave; or if less than four (4) employees are scheduled off on vacation and/or compensatory time on the day(s) to be canceled. As an exception to the foreg oing, vacation may be canceled with twenty four (24) hours advance notice
provided the vacation period in question was approved within the preceding ten (10) calendar days.

Notification of Canceled Vacation Days
All stations shall be notified of canceled vacation days within twenty four (24) hours via station printer or equivalent means of communication. All employees on the same shift, starting with the employee who is next senior to the employee canceling the vacation and proceeding thereafter on the basis of seniority, shall have twenty four (24) hours within which to select the canceled vacation period or a portion thereof after which the remaining time shall be available on a first come first served basis.

8. Section 10.03 of the Current MOUs will be amended as set forth below:

10.03 Sick Leave Allowance
After completing three (3) months of continuous, full time satisfactory service, full time employees other than temporary and provisional employees shall be eligible for sick leave according to the following schedule.

Employees who work a for ty (40) hour workweek shall accrue three and ninety six hundredths (3.96) hours of sick leave credit per payroll period.

Attachment VI

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174
Local 1909, Firefighters and Fire Officers Side Letter of Agreement Effective the pay period containing January 1, 2028, employees who work a forty (40) hour workweek shall accrue sick leave based on their years of service as follows:

Employees with 015 years of service: increase from 3.96 hours per pay period to 4.946 hours per pay period
Employees with more than 15 years of service: increase from 3.96 hours per pay period to

5.94 hours per pay period
Employees who work a fifty six (56) hour workweek shall accrue five and fifty four hundredths (5.54) hours of sick leave credit per payroll period.

Effective the pay period containing January 1, 2028, employees who work a fifty six (56) hour workweek shall accrue sick leave based on their years of service as follows:

Employees with Zero (0) to fifteen (15) years of service shall accrue six and ninety two hundredths (6.92) hours of sick leave credit per payroll period.

Employees with more than fifteen (15) years of service shall accrue eight and thirty one hundredths (8.31) hours of sick leave credit per payroll period.

There shall be no limit on the number of unused hours of sick leave which may be accumulated by an employee. Employees who (1) have a balance of six hundred (600) hours or more as of December 31 of each calendar year, and (2) have not used more than two (2) shifts for fifty six (56) hour employees and twenty four (24) hours for forty (40) hour employees during the calendar year shall receive an additional twenty four (24) hours added to their vacation balance on the first paycheck in February of the following year.

Temporary or part time employees who do not qualify for sick leave under the provisions of this MOU may be entitled to sick leave in accordance with Administrative Rule 2.46, Paid Sick Leave.

Sick leave records shall be maintained on an hourly basis. Sick leave shall be taken in periods of no less than one (1) hour. No sick leave shall be earned during leaves of absence without pay. An employee unable to return to work after a further period allowed on sick leave without pay may be retired for disability or separated.

A new parent may use up to one hundred and twenty (120) hours of earned sick leave upon the birth of a child or when a child begins residence with an employee who has commenced adoption proceedings.

Any leave granted under this provision shall run concurrently with FMLA/CFRA leave and must be used within one (1) year of the birth or placement of the child.

9. Reopener / Restoration
A. If the March 2027 formal reassessment set forth in Section 1 of this Agreement demonstrates that the Citys financial condition has materially improved, the parties agree to a decision based meet and confer to: (a) restore deferred COLA components; (b) restore staffing as described in the Current MOU; and (c) evaluate reinstatement or expansion of browned out companies.

B. Nothing in this Agreement waives the Unions right to negotiate over mandatory subjects of bargaining.

C. Any modification to this Side Letter of Agreement or the MOU shall occur only by mutual written agreement executed by authorized representatives of both parties. In the event of impasse, all existing terms and conditions of the agreements shall remain in full force and effect.

Attachment VI

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175
Local 1909, Firefighters and Fire Officers Side Letter of Agreement

10. Duration/Sunset
A. Unless otherwise specified, the concessionary amendments to Sections 4.05 (Minimum Staffing) and the suspension of the salary adjustments (7.12) will sunset on June 30, 2027 without further action, unless mutually extended through a signed written agreement.

B. The amendments to Section 6.01 (Retirement Plan) Section 9.04 (Scheduling of Vacation and Leave for 56 Hour Employees) and 10.03 (Si ck Leave) do not sunset.

11. Miscellaneous Provisions
A. Governing Law/Venue. The formation, construction, and performance of this Agreement, and any dispute arising from the relationship between the parties shall be subject to binding arbitration.

B. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Union pertaining to the subject matters covered and may only be modified in writing signed by both parties.

C. Severability. If any provision of this Agreement is held invalid, illegal, or unenforceable, such invalidity, illegality, or unenforceability shall not affect the remaining provisions.

For Local 1909 For City of Hayward
Andrew Ghali, Local 1909 President Jennifer Ott, City Manager Jeff Dimick, HFOA President Burke Dunphy, Chief Negotiator Ian Tecson, Director of Human Resources
Dated Dated
Attachment VI

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176

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-314
DATE: August 18, 2026
TO: Mayor and City Council
FROM: Chief of Police

SUBJECT
Adopt a Resolution (1) Authorizing the City Manager to Negotiate and Execute a Five-Year Agreement with Axon Enterprises, Inc. for a Real-Time Information Center Technology Package, including “Drone as a First Responder” Equipment, 64 Replacement Automated License Plate Recognition Cameras, and Other Integrated Technologies with a Maximum Not-to-Exceed Compensation Amount of $2,945,000 Consistent with Previous City Council Direction; (2) Authorizing the City Manager to Execute Future Amendments that Result in Reduced Costs or Impacts to the General Fund; and (3) Authorizing Related Budget Actions Contingent on Maintaining or Reducing the General Fund Allocation

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) (1) authorizing the City Manager to execute a five-year agreement with Axon Enterprises, Inc. (Axon) for the purchase of a Real-Time Information Center (RTIC) technology package, including “Drone as a First Responder” (DFR) equipment, 64 replacement automated license plate recognition (ALPR) cameras, and other integrated technologies consistent with previous City Council direction on June 16, 2026 with a maximum compensation amount not-to-exceed $2,945,000; (2) authorizing the City Manager to execute future amendments as long as they result in reduced costs or impacts to the General Fund; and (3) authorizing related budget actions contingent on maintaining or reducing the amount of funds allocated from the General Fund.

SUMMARY
On June 16, 2026, the City Council adopted a resolution that (1) renewed Hayward Police Department’s (HPD) Military Equipment Use Policy No. 706 and Ordinance 22-06, and (2) authorized the purchase of eight DFR units and associated software, subscriptions, licensing, and accessories in an amount not to exceed $589,000 annually or $2,945,000 over five years. Staff was directed to return to Council with a proposed DFR technology contract for approval. This item fulfills that direction.

HPD intends to supplement its existing Unmanned Aerial (UAS) System Program with a DFR program, with the goal of enhancing public safety services and the ability of HPD and the Hayward Fire Department (HFD) to respond to emerging incidents more effectively and efficiently. Given the City’s strained financial situation, the use of technology that strategically deploys public safety resources as efficiently as possible is crucial to maintaining a high level of service, especially considering HPD’s CITY OF HAYWARD Printed on 8/14/2026Page 1 of 2
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File #:CONS 26-314
efficiently as possible is crucial to maintaining a high level of service, especially considering HPD’s current 27 sworn officer vacancies.

Additionally, the proposed DFR program is a foundational component of HPD’s vision to implement a RTIC concept, which would create a centralized information hub that integrates all live data sources (i.e., DFR, ALPRs, in-car camera systems, Body Worn Camera systems), Computer Aided Dispatch (CAD) information, and records management systems into a single platform that would allow staff to analyze data in real time for emergency response, operational, and investigative purposes.

On June 29, 2026, HPD issued RFP 26-059 seeking a RTIC technology package, including a comprehensive DFR program that would integrate aerial drone response with other existing and proposed RTIC technology solutions. There were three responsive proposals, including one from Axon, who HPD currently contracts with for body worn cameras, digital evidence storage through Evidence.com, transcription software, redaction software, virtual reality training aids, and other accountability tools and products.

Axon’s proposal covers the following components in addition to a comprehensive DFR program, all within the existing budget amounts authorized by the Council for the DFR program: (1) replacement of 64 of the City’s ALPR cameras to begin transitioning away from Flock ALPRs in the City; (2) the Axon Fusus platform that unifies information from the HPD’sdata sources into a single, map-based interface; and (3) “prepared assistive call-taking” software that allows RTIC personnel to see and respond to calls for service before dispatchers finish the call and provides real time translation capabilities.

The proposed agreement is for a five-year period, with a maximum compensation not-to-exceed $2,945,000 and is consistent with previous City Council authorization. Additionally, due to the City’s ongoing fiscal challenges, the contract and associated resolutions request Council authorization to provide for flexibility for staff to respond to future needs that specifically reduce funding from the General Fund, including the acceptance of future grant funds for RTIC technologies, including the DFR Program, and the incremental phasing in or downsizing of the DFR program due to future funding availability.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III HPD Policy 611
CITY OF HAYWARD Printed on 8/14/2026Page 2 of 2
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DATE: August 18, 2026

TO: Mayor and City Council

FROM: Chief of Police

SUBJECT: Adopt a Resolution (1) Authorizing the City Manager to Negotiate and Execute a Five-Year Agreement with Axon Enterprises, Inc. for a Real-Time Information Center Technology Package, including “Drone as a First Responder” Equipment, 64 Replacement Automated License Plate Re cognition Cameras , and Other Integrated Technologies with a Maximum Compensation Amount Not-to-Exceed $2,945,000 Consistent with Previous City Council Direction; (2) Authorizing the City Manager to Execute Future Amendments that Result in Reduced Costs or Impacts to the General Fund; and (3) Authorizing Related Budget Actions Contingent on Maintaining or Reducing the General Fund Allocation

RECOMMENDATION

That the Council adopts a resolution (Attachment II) (1) authorizing the City Manager to execute a five-year agreement with Axon Enterprises, Inc. (Axon) for the purchase of a Real- Time Information Center (RTIC) technology package, including “Drone as a First Responder” (DFR) equipment, 64 replacement automated license plate recognition (ALPR) cameras, and other integrated technologies with a maximum compensation amount not-to-exceed $2,945,000 consistent with previous City Council direction on June 16, 2026; (2) authorizing the City Manager to execute future amendments as long as they result in reduced costs or impacts to the General Fund ; and (3) authorizing related budget actions contingent on maintaining or reducing the amount of funds allocated from the General Fund.

SUMMARY

On June 16, 2026, the City Council adopted a resolution that (1) renewed Hayward Police Department’s (HPD) Military Equipment Use Policy No. 706 and Ordinance 22 -06, and (2) authorized the purchase of eight DFR units and associated software, subscriptions, licensing, and accessories in an amount not to exceed $589,000 annually or $2,945,000 over five years.

Staff was directed to return to Council with a proposed DFR technology contract for approval. This item fulfills that direction.

HPD intends to supplement its existing Unmanned Aerial (UAS) System Program with a DFR program, with the goal of enhancing public safety services and the ability of HPD and the 179

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Hayward Fire Department (HFD) to respond to emerging incidents more effectively and efficiently. Given the City’s strained financial situation, the use of technology that strategically deploys public safety resources as efficiently as possible is crucial to maintaining a high level of service, especially considering HPD’s current 27 sworn officer vacancies.

Additionally, the proposed DFR program is a foundational component of HPD’s vision to implement a RTIC concept, which would create a centralized information hub that integrates all live data sources (i.e., DFR, ALPRs, in -car camera systems, Body Worn Camera systems), Computer Aided Dispatch (CAD) information, and records management systems into a single platform that would allow staff to analyze data in real time for emergency response, operational, and investigative purposes.

On June 29, 2026, HPD issued RFP 26 -059 seeking a RTIC technology package, including a comprehensive DFR program that would integrate aerial drone response with other existing and proposed RTIC technology solutions. There were three responsive proposals, including one from Axon, who HPD currently contracts with for body worn cameras, digital evidence storage through Evidence.com, transcription software, redaction software, virtual reality training aids, and other accountability tools and products.

Axon’s proposal covers the following components in addition to a comprehensive DFR program, all within the existing budget amounts authorized by the Council for the DFR program: (1) replacement of 64 of the City’s ALPR cameras to begin transitioning away from Flock ALPRs in the City; (2) the Axon Fusus platform that unifies information from the HPD’s data sources into a single, map -based interface; and (3) “prepared assistive call -taking” software that allows RTIC personnel to see and respond to calls for service before dispatchers finish the call and provides real time translation capabilities.

The proposed agreement is for a five -year period, with a maximum compensation not-to- exceed $2,945,000 and is consistent with previous City Council authorization. Additionally, due to the City’s ongoing fiscal challenges, the contract and associated resolutions request Council authorization to provide for flexibility for staff to respond to future needs that specifically reduce funding from the General Fund, including the acceptance of future grant funds for RTIC technologies, including the DFR Program, and the incremental phasing in or downsizing of the DFR program due to future funding availability.

FISCAL IMPACT

As mentioned above, on June 16, 2026, Council authorized the purchase of eight DFR units and associated items in an amount not to exceed $589,000 annually or $2,945,000 over five years. The funding source is a combination of asset forfeiture funds, grant funds, and HPD's existing supplies and services budget, with no new General Fund allocation. 180

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Based on Axon’s competitive proposal, the proposed budget of $589,000 annually, or $2,945,000 over five years, includes the comprehensive DFR program plus 64 replacement ALPRs, and other additional RTIC technologies described in greater detail below. The following table proposes a five-year funding plan using only non-General Fund sources other than Capital Improvement Program (CIP) funds already included in the FY2026/27 approved budget and five-year capital plan:

Funding Source Fund # FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31 CIP - Cameras 405 $69,313 $206,800 $389,000 $389,000 $389,000 Federal Grants 820 $120,960 $0 $0 $0 $0
Federal
Appropriations
220 $198,727 $182,200 $0 $0 $0
HPD Asset Forfeiture 265 $200,000 $200,000 $200,000 $200,000 $200,000 TOTAL

$589,000 $589,000 $589,000 $589,000 $589,000

The annual funding for this contract, including the General Fund CIP amount, will be subject to City Council approval, as part of future annual budget processes. HPD will continue to seek out and apply for additional grants or other outside funds to reduce the impact to the City’s General Fund. As a result, City staff will propose the exact combination of sources of funds for the contract each year, subject to City Council’s annual budget approval, with the intent of balancing any restrictions related to grants or other outside funding sources with the goal of minimizing the impact to the City’s General Fund.

In order to allow for flexibility to respond to specific grant or other outside funding requirements, City staff requests authorization to (1) negotiate and execute amendments to the agreement in order to modify annual payment amounts if needed in order to meet requirements for external funding that result in the reduction of the overall General Fund allocation to the RTIC and DFR program; and (2) if external sources of funds are awarded, make budget adjustments to increase revenue and appropriations in order to spend funds as required under those funding sources, resulting in the reduction of General Fund funding. For example, some outside funding sources may need to be used within a year of the award date. This may result in spending more than the anticipated $589,000 amount in a single fiscal year, but the five-year total shall not exceed the authorized amount of $2,945,000 and the use of funding sources from the General Fund would be reduced.

BACKGROUND

In 2022, the City Council authorized HPD to operate a UAS Program, which allows for the use of UAS to assist in response to Calls for Service (CFS) and emerging incidents as outlined in HPD Policy 611 (Unmanned Aerial System (UAS) Operations) – HPD Policy 611 is attached for reference (Attachment III). HPD created a standalone webpage dedicated to its UAS Program which provides information about the program itself, associated policies and procedures, and a UAS usage log which provides the date, time, location, and reason for each UAS use case. This webpage and the associated information related to the HPD’s UAS Program has been available 181

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to the public since the program’s inception. Since the UAS Program’s inception, HPD has conducted a total of 321 UAS flights to assist with a variety of CFS and emerging incidents, including but not limited to offender apprehension, barricaded subjects, and searches for missing persons. To date, the HPD has not received any complaints regarding UAS usage nor have there been any usages that have violated existing laws, policies, or procedures.

HPD intends to supplement its existing UAS Program with a DFR concept, with the goal of enhancing public safety services and the ability of HPD and HFD to respond to emerging incidents more effectively and efficiently. This supplemental concept leverages technological advancements that will allow police officers and firefighters to improve emergency response, enhance situational awareness, and support safer outcomes for police officers, firefighters, and community members, all of which can be achieved desp ite ongoing fiscal and staffing challenges.

Additionally, the proposed DFR program is a foundational component of HPD’s vision to implement an RTIC concept, which would create a centralized information hub that integrates all live data sources (i.e., DFR, ALPRs, in-car camera systems, Body Worn Camera systems), CAD information, and records management systems into a single platform that would allow staff to analyze data in real time for emergency response, operational, and investigative purposes.

Given the City’s strained financial situation, the use of technology that strategically deploys public safety resources as efficiently as possible is crucial to maintaining a high level of service, especially considering HPD’s current 27 sworn officer vacancies.

On May 14, 2026, during HPD’s AB 481 public meeting, this supplemental DFR concept was presented and discussed with the members of the Council Public Safety Committee (CPSC). At the conclusion of the CPSC discussion, the members expressed their support for the supplemental DFR program and recommended it be sent to the full City Council for authorization.

On June 16, 2026, the City Council adopted a resolution renewing HPD’s Military Equipment Use Policy No. 706 and Ordinance 22 -06 and authorized the purchase of additional and/or replacement equipment to supplement HPD's UAS Program with the DFR concept, provided that costs do not exceed $589,000 annually and budget is available in the annual budget process for eight DFR UAS units and associated software, subscriptions, licensing, and accessories. Staff was directed to return to Council with a proposed DFR technology contract for approval. This item fulfills that direction.

City Council provided clear direction that due to the current City budget, no new General Fund allocation or use of salary savings would be available to fund the project. Staff committed that the DFR Program would be funded through other existing funds such as asset forfeiture funds, grant funds, federal congressional appropriations, funds already incorporated into the five-year capital plan, and HPD's existing supplies and services budget.

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DISCUSSION

Following that authorization, on June 29, 2026, HPD issued RFP 26 -059 seeking a RTIC technology package, including a comprehensive DFR program that would integrate aerial drone response with other existing and proposed RTIC technology solutions. There were three responsive proposals, including Axon who submitted a responsive proposal on July 13, 2026, covering the following components in addition to a comprehensive DFR program: (1) replacement of 64 of the City’s ALPR cameras to begin transitioning away from Flock ALPRs in the City; (2) the Axon Fusus platform that unifies the City’s data sources information int o a single, map-based interface; and (3) “prepared assistive call-taking” software that allows RTIC personnel to see and respond to calls for service before dispatchers finish the call and provides real time translation capabilities, all within the cost of $589,000 per year consistent with Council direction on June 16, 2026. In addition, this contract results in $120,000 in annual cost savings to the General Fund due to the expiration of the Flock ALPR camera contract for the 64 cameras.

Staff recommends awarding an agreement to Axon for the full RTIC technology package due to the strategic interoperability Axon provides with the other services contracted by HPD with Axon for body worn cameras, digital evidence storage through Evidence.com, transcription software, redaction software, virtual reality training aids, and other accountability tools and products. Axon has also demonstrated a proven track record of a high level of customer service and privacy protection.

This agreement also provides strong safeguards for ALPR data with Axon’s proven track record and data governance framework and would be compliant with the information - sharing restrictions set forth in the California Senate Bill 34 and California Senate Bil l 54 (California Values Act) as they relate to immigration enforcement.

In summary, staff recommends that Council approve t he proposed agreement for the RTIC technology package, including a DFR program with Axon for a five -year period, with a maximum compensation not-to-exceed $2,9 45,000 consistent with previous City Council direction. Additionally, the contract and associated resolutions request Council authorization for flexibility for staff to respond to future needs that specifically reduce funding from the General Fund, including the acceptance of future grant funds for RTIC technologies, including the DFR Program and the incremental phasing in or downsizing of the DFR program due to future funding availability.

ECONOMIC IMPACT

While these planned expenditures do not have any direct economic impact on the Hayward community, improvements in public safety response and the strategic allocation of resources, despite ongoing staffing challenges, will have a positive impact on the quality of life of residents and the livelihood of local businesses.

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STRATEGIC ROADMAP

The RTIC, including a DFR program, supports the strategic priority, “ Enhance Community Safety & Quality of Life” by optimizing public safety services. It improves the City’s response capabilities, including for natural disasters. The capabilities of the DFR concept will also reduce the need to physically deploy staff to some calls for service that can be cleared remotely. That benefit supports the “ Invest in Infrastructure” and “Confront Climate Crisis & Champion Environmental Justice” strategic priorities by reducing traffic on City roads and the City’s associated carbon footprint.

This item is not specifically related to a particular project identified in the Strategic Roadmap; staff are bringing forth this item to optimize City services and public safety through the deployment of new response technology.

SUSTAINABILITY FEATURES

The capabilities of the DFR concept will reduce the need to physically deploy staff to some calls for service that can be cleared remotely. That benefit reduces traffic on City roads and the City’s associated carbon footprint.

PUBLIC CONTACT

Prior to City Council approval in 2022 and its inception, HPD did extensive community engagement and outreach in developing the UAS Program, associated training manuals, and associated policies and procedures. One of the primary concerns expressed by some members of the community was regarding authorized use of UAS technology, prohibited use of UAS technology, and individual privacy. In fact, community members and City Council members were engaged in and participated in the development of HPD Policy 611, which has been effective s ince March 17, 2022, and is available for public review on HPD’s website.

Additionally, on May 14, 2026, during HPD’s AB 481 public meeting, th e supplemental DFR concept was presented and discussed with the members of the CPSC. At the conclusion of the CPSC discussion, the members expressed their support for this supplemental concept and recommended it be sent to the full City Council for authorization.

NEXT STEPS

If Council adopts this resolution, staff will enter into a five-year purchase/service agreement with Axon E nterprises, Inc. for the purchase of a RTIC technology package, including DFR equipment, 64 replacement ALPR cameras, and other integrated technologies in an amount not-to-exceed $2,945,000.

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Prepared by: Dan Olsen, Police Captain
Garett Wagner, Police Lieutenant
Laura Gomez, Senior Management Analyst

Recommended by: Bryan Matthews, Chief of Police

Approved by:

_________________________________
Jennifer Ott, City Manager
185

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-____

Introduced by Council Member _________

RESOLUTION (1) AUTHORIZING THE CITY MANAGER TO NEGOTIATE ANDEXECUTE A FIVE -YEAR AGREEMENT WITH AXON ENTERPRISES, INC.

FOR A REAL -TIME INFORMATION CENTER TECHNOLOGY PACKAGE, INCLUDING “DRONE AS A FIRST RESPONDER” EQUIPMENT, 64

REPLACEMENT AUTOMATED LICENSE PLATE RECOGNITION CAMERAS, AND

OTHER INTEGRATED TECHNOLOGIES WITH A MAXIMUM COMPENSATION AMOUNT NOT -TO-EXCEED $2,945,000 CONSISTENT WITH PREVIOUS CITY COUNCIL DIRECTION; (2) AUTHORIZING THE CITY MANAGER TO EXECUTE

FUTURE AMENDMENTS THAT RESULT IN REDUCED COSTS OR IMPACTS TO THE GENERAL FUND; AND (3) AUTHORIZING RELATED BUDGET ACTIONS

CONTINGENT ON MAINTAINING OR REDUCING THE GENERAL FUND

ALLOCATION

WHEREAS, the City issued a Request for Proposals seeking a comprehensive Drone as a First Responder (DFR) program; and

WHEREAS, Axon Enterprises, Inc. submitted a responsive proposal, covering all requested DFR components and additional Real Time Information Center (RTIC) components; and

WHEREAS, the City of Hayward selected Axon Enterprises, Inc.’s proposal and intends to enter into a five -year agreement with Axon Enterprises, Inc. for the purchase of a comprehensive DFR equipment and RTIC technology package; and

WHEREAS, the Council Public Safety Committee expressed support and City Council provided authorization for a n expanded DFR program provided that no new funding from the General Fund was required; and

WHEREAS, the agreement will be funded by existing internal and external funding sources with no additional impact on the General Fund; and

WHEREAS, due to the City’s ongoing fiscal situation, staff intends to continue to seek sources of outside funding; and

WHEREAS, the City may reduce services or terminate the agreement if sufficient funding is not appropriated or otherwise available during the five-year period; and

WHEREAS, the agreement is not to exceed $2,945,000 over a five-year period. 186

ATTACHMENT II

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute a five-year agreement with Axon Enterprises, Inc. for the purchase of comprehensive Drone as a First Responder equipment and real -time information center technology package with a maximum compensation amount not -to-exceed $2,945,000 subject to review and approval by City Attorney as to form; and

NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Hayward that, in the event that the City needs to (1) reduce or terminate the program or (2) modify payment timelines to meet requirements of external funding sources; the City Manager is hereby authorized and directed to negotiate and execute amendments to the agreement subject to approval by City Attorney as to form; and

NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the City Manager or designee may increase revenue and appropriations for use of grant or other external funding sources for this project.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

187
Policy
611
Hayward Police Department
Hayward PD Policy Manual
Copyright Lexipol, LLC 2026/08/05, All Rights Reserved.

Published with permission by Hayward Police Department
Unmanned Aerial System (UAS) Operations -
1 Unmanned Aerial System (UAS) Operations
611.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the use of an unmanned aerial system (UAS) and for the storage, retrieval and dissemination of images and data captured by the UAS. 611.1.1 DEFINITIONS
Definitions related to this policy include:

Certificate of Authorization (COA): Given by the Federal Aviation Administration (FAA) granting permission to fly the UAS within specific boundaries and perimeters.

Observer: A member of the Hayward Police Department or Hayward Fire Department who is trained and authorized to maintain visual observation of the UAS while in flight.

Operator
: A member of the Hayward Police Department or Hayward Fire Department who is trained, certified, and authorized to control a UAS during flight.

Unmanned Aerial System (UAS) - An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an unmanned aerial vehicle (UAV), and all of the supporting or attached systems designed for gathering information through imaging, recording, or any other means. 611.2 POLICY
Unmanned aerial systems may be utilized to enhance the Hayward Police Department's mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. UAS usage shall comply with the City's Statement of Values on Surveillance Technology. UAS will be available for cross-departmental use and requests will be evaluated on a case by case basis in accordance with the provisions set forth in this policy.
611.3 PRIVACY
The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations. 611.4 PROGRAM COORDINATOR
Attachment III
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Unmanned Aerial System (UAS) Operations
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Published with permission by Hayward Police Department
Unmanned Aerial System (UAS) Operations -
2 The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current laws, regulations and best practices and will have the following additional responsibilitie The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current laws, regulations and best practices and will have the following additional responsibilities:
(a) Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and ensuring that the COA is current.
(b) Ensuring that all authorized operators and required observers have completed all required FAA and Hayward Police Department-approved training in the operation, applicable laws, policies, and procedures regarding use of the UAS. (c) Developing uniform protocol for submission and evaluation of requests to deploy a UAS, including urgent requests made during ongoing or emerging incidents.

Deployment of a UAS shall require written authorization of the Chief of Police or the authorized designee, depending on the type of mission.
(d) Developing protocol for conducting criminal investigations involving a UAS, including documentation of time spent monitoring a subject. (e) Implementing a system for public notification of UAS deployment. (f) Developing an operational protocol governing the deployment and operation of a UAS including, but not limited to, safety oversight, use of visual observers, establishment of lost link procedures and secure communication with air traffic control facilities.
(g) Developing a protocol for fully documenting all missions. (h) Developing a UAS inspection, maintenance, and record-keeping protocol to ensure continuing airworthiness of a UAS, up to and including its overhaul or life limits. (i) Developing protocols to ensure that all data intended to be used as evidence are accessed, maintained, stored, and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
(j) Developing protocols that ensure retention and purge periods are maintained in accordance with established records retention schedules. (k) Facilitating law enforcement access to images and data captured by the UAS. (l) Recommending program enhancements, particularly regarding safety and information security.
(m) Ensuring that established protocols are followed by monitoring and providing periodic reports on the program to the Chief of Police. 189
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Unmanned Aerial System (UAS) Operations
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Unmanned Aerial System (UAS) Operations -
3 611.5 ROLES AND RESPONSIBILITIES
The roles and responsibilities for UAS Program members are as follows:

Program Coordinator—a Hayward Police Sergeant who manages the UAS Program and ensures the program operates in accordance with all Federal, State, and local laws, and within department policy and guidelines. In addition, the Program Coordinator will:
• Maintain all training flight and maintenance records for each operator and observer, as well as individual airframes.
• Ensure operators and observers stay current with their training and certifications. • Maintain contact with the FAA and familiarity with the pertinent FAA regulations. • Evaluate airframes based on mission needs.
• Remain up to date with current UAS case law, best practices, and industry standards. • Develop and maintain the UAS Operations Manual.

Operator—the Operator's role is to safely operate the UAS in accordance with all applicable law and policy.
• The operator may reject a flight based on personnel safety, violation of FAA regulations, or requests outside of the scope of the authorized uses outlined in this policy.
• The operator shall be responsive to requests and input from the observer in order to accomplish the safe and effective deployment of the UAS. • Operators are responsible for mission documentation and updating the flight book.

Observer—the Observer's role is to assist in the safe and effective operation of the UAS. The observer shall:
• Assist the Operator in avoiding obstacles.
• Operate any attachments to the UAS.
• Remain alert for safety issues surrounding the Operator and Observer. • Handle radio communications.
611.6 USE OF UAS
The UAS will only be used in situations where reasonable suspicion exists, pursuant to a warrant, or during situations where exigent circumstances exist or where public safety needs outweigh privacy expectations. This policy may not encompass every situation officers will encounter in the field and deviations may be necessary and justified. Any deviations from this policy will be reviewed on a case-by-case basis.
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Hayward Police Department
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Unmanned Aerial System (UAS) Operations
Copyright Lexipol, LLC 2026/08/05, All Rights Reserved.

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Unmanned Aerial System (UAS) Operations -
4 The Chief of Police, Deputy Chief, Captain, or Watch Commander may authorize the deployment of the UAS under the following circumstances:
(a) Public safety and life preservation missions including, barricaded suspects, hostage situations, active shooters, apprehension of armed and dangerous fleeing suspects, and high-risk search warrants;
(b) Mass casualty events;
(c) Lost or missing persons;
(d) Search and rescue events;
(e) Disaster response and recovery;
(f) Suspected explosive devices;
(g) Fire suppression or investigation;
(h) Hazardous material releases;
(i) Post-incident crime scene preservation and documentation; (j) Pursuant to a search warrant;
(k) Mass gatherings or special events where security concerns exist or criminal activity is occurring;
(l) When there is probable cause to believe that the UAS will record images of a place, thing, condition, or event, and that those images show a felony has been committed, or shows that a particular person has committed a felony. (m) Anti-UAS operations when a person is operating a UAS in a manner which impedes emergency personnel who, in the course of their duties, are coping with an emergency (refer to Penal Code § 402(a)1);
(n) Training missions;
(o) In support of the Hayward Fire Department when the underlying mission meets the uses outlined in this policy; and
(p) Mutual Aid support when the underlying mission meets the uses outlined in this policy. (q) A UAS specifically designated to the Drone as First Responder (DFR) program can be deployed to any call for service received by Hayward Police Department's Dispatch requiring a staff member be dispatched, including using the UAS in lieu of dispatching a staff member.
611.6.1 CALLOUT PROCEDURE
(a) The Watch Commander shall make a request via dispatch for qualified UAS team members to respond and deploy the UAS.
(a) Dispatch will call the UAS Program Coordinator, or a designee, who will coordinate the callout details with team members.
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Unmanned Aerial System (UAS) Operations -
5 (b) If the UAS Program Coordinator is unavailable, or if specified by the Watch Commander, Dispatch will request assistance from and allied agency or the Hayward Fire Department via ACRECC.
(b) The UAS team members will handle all UAS operations, notifications and all necessary pre- flight guidelines as specified in the UAS Operations Manual. 611.7 EVIDENCE COLLECTION AND RETENTION
(a) Following a UAS operation by the Hayward Fire Department or the Hayward Police Department, a Hayward PD case agent or officer shall meet with the UAS operator to collect the UAS video(s). The video(s) recorded by the Fire Department and/or the Police Department will be uploaded into the approved digital evidence management system. The collection and uploading of the video(s) will be documented in a report by a Hayward PD case agent or officer.
(b) Data collected by the UAS shall be retained as provided in the established Police Department records retention schedule or retained as evidence of a crime. (c) Unauthorized use, duplication, and/or distribution of UAS videos are prohibited.

Personnel shall not make copies of any UAS videos for their personal use and are prohibited from using a recording device such as a personal camera or any secondary video camera to capture UAS videos. All recorded media, images and audio are the property of the Hayward Police Department and shall not be copied, released or disseminated in any form or manner outside the parameters of this policy without the expressed written consent of the Chief of Police.
(d) Departmental request for a UAS video, including requests from the District Attorney's Office or City Attorney's Office, shall be forwarded as a written request via e-mail, to the Property Unit, with sufficient information to locate the UAS video. (e) Non-Departmental Requests for a UAS video shall be accepted and processed in accordance with Federal, State, and local laws, and departmental policy (discovery, media inquiries, subpoenas, California Public Records Act requests, etc.).

1. When practical, Department personnel will be advised prior to any release of UAS video under the California Public Records Act.
(f) Request for Deletion or Accidental Recording

1. In the event of an accidental activation and recording of the UAS camera system, the recording employee may request that the UAS video is deleted by submitting an e-mail request to the Special Investigations Bureau Lieutenant with sufficient information to locate the UAS video. The Special Investigations Bureau Lieutenant shall review the video, approve or deny the deletion request, and forward to the System Administrator for action if applicable.

2. Videos made during authorized department training will be viewed and/or retained for training purposes and then may be retained or deleted with the authorization of the Special Investigations Bureau Lieutenant. Retained files will be stored in approved training files or the digital management system. (g) Copying Procedure
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Published with permission by Hayward Police Department
Unmanned Aerial System (UAS) Operations -
6 1. A copy of the UAS video can be requested in accordance with the provisions of this policy.

2. Property Officers will be responsible for handling evidence requests for DVD copies and online sharing of videos produced by the UAS camera system for court and other approved requests by the Chief of Police or a designee. (h) A UAS video may be utilized as a training tool for individuals, specific units, and the department as a whole. A recommendation to utilize a UAS video for such purpose may come from any source outlined below:

1. A person recommending utilization of a UAS video for training purposes shall submit the recommendation through the chain of command to the Watch Commander.

2. The Watch Commander approving the utilization of a UAS video for training will send an email to Property requesting a copy of the video is placed in the UAS Training file on Sharepoint. This file will hold all training videos. Videos may not be moved to other files, copied, or sent beyond this file.

3. If an involved officer or employee objects to the showing of a UAS video, the objection will be submitted to their supervisor to determine if the employee's objections outweigh the training value. The Special Investigations Bureau Lieutenant or Division Commander shall review the recommendation and determine how best to utilize the UAS video file considering the identity of the person(s) involved, sensitivity of the incident, and the benefit of utilizing the video versus other means (e.g., departmental policy, Training Bulletin, Officer Safety Bulletin, briefing or other training).
611.8 PROHIBITED USE
The UAS video surveillance equipment shall not be used:
(a) To conduct random surveillance activities, including the manual override of DFR UAS cameras while a UAS is in flight before arriving in the area of a call for service. (b) To target a person based solely on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. (c) To harass, intimidate, or discriminate against any individual or group. (d) To conduct personal business of any type.
(e) The UAS shall not be weaponized.
(f) The UAS shall not have facial recognition technology. (g) To conduct routine monitoring of a mass gathering, protest, or demonstration where security concerns do not exist or where criminal activity is not occurring. 193
Hayward Police Department
Hayward PD Policy Manual
Unmanned Aerial System (UAS) Operations
Copyright Lexipol, LLC 2026/08/05, All Rights Reserved.

Published with permission by Hayward Police Department
Unmanned Aerial System (UAS) Operations -
7 611.9 RETENTION OF UAS DATA
Data collected by the UAS shall be retained as provided in the established records retention schedule. Consistent with data collected by other departmental audio or video recorders (e.g., body worn cameras), recordings shall be retained in a data management system where they are accessible for review and use strict to the guidelines pursuant to this policy. Access to recordings is automatically logged and can be audited.

Recordings that contain evidentiary value shall be retained in the same manner as any other evidence gathered during a criminal investigation. Recordings that contain administrative or evidentiary value shall be retained for up to 5 years or until administrative or criminal proceedings are finalized.

For all non-criminal recordings, the retention of recording media will be 90 days provided it remains unassociated to any criminal or administrative investigations. 611.10 REVISIONS
ISSUED: March 17, 2022
Revised: February 19, 2026
Revised: May 21, 2026
Revised: July 16, 2026
194

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 26-014
DATE: August 18, 2026
TO: Mayor and City Council
FROM: City Clerk and City Manager

SUBJECT
Cal Cities 2026 Annual Conference: Adopt Resolutions (1) Designating a Voting Delegate and Alternates for the Conference Scheduled for September 23-25, 2026 , and (2) Directing the City’sVoting Delegate to Vote on a Proposed League of California Cities General Assembly Resolution Calling for a Working Group to Consider Actions to Ensure Final Local Authority Over Housing and Land Use Decisions

RECOMMENDATION
That the City Council adopts two resolutions (Attachments II and III) 1) Designating a voting delegate and alternates to represent Hayward at the General Assembly during the Cal Cities 2026 Annual Conference, and 2) Directing the City’s voting delegate to vote to support the proposed League of California Cities General Assembly resolution calling for the formation of a working group to consider a state constitutional amendment or other form of initiative to ensure final local authority over housing and land use decisions.

SUMMARY
The Cal Cities Annual Conference will be held September 23-25, 2026, in Anaheim at the Anaheim Convention Center.

Attending League of Cities conferences provides the Mayor and Councilmembers with the opportunity to defend local authority, shape state policy, and lobby for the City’ interests effectively. In addition, the conference provides education and professional growth regarding legal, financial, and ethical duties, successful policy solutions enacted by other agencies, and updates on state regulations as well as the opportunity to network with peers in other local organizations to share best practices and discuss challenges and opportunities.

The Cal Cities Annual Conference includes an Annual Business Meeting (General Assembly), scheduled for Friday, September 25, where voting delegates from municipalities consider and vote on proposed Cal Cities resolutions. To participate in the voting process, the City Council must designate a voting delegate CITY OF HAYWARD Printed on 8/14/2026Page 1 of 2
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File #:LB 26-014
and up to two alternates.

One resolution that the 2026 General Assembly will consider is a resolution calling for a working group to develop potential strategies to strengthen local authority over housing and land use decisions while preserving the State Legislature’s authority to establish broad statewide goals, including a state constitutional amendment, legislation, policy changes, or a ballot initiative. Staff recommends that Council support this effort to strengthen local authority.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution Designating Delegates
Attachment III Resolution Regarding Cal Cities Resolution Attachment IV Cal Cities Annual Conference Information
CITY OF HAYWARD Printed on 8/14/2026Page 2 of 2
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DATE: August 18, 2026

TO: Mayor and City Council

FROM: City Clerk and City Manager

SUBJECT: Cal Cities 202 6 Annual Conference: Adopt a Resolution Designating a Voting Delegate and Alternates for the Conference Scheduled for September 23-25, 2026; and Adopt a Resolution Directing the City’s Voting Delegate to Vote on a Proposed League of California Cities General Assembly Resolution Calling for a Working Group to Consider a State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions

RECOMMENDATION

That the City Council adopts two resolutions (Attachments II and III) 1) Designating a voting delegate and alternates to represent Hayward at the General Assembly during the Cal Cities 2026 Annual Conference, and 2) D irecting the City’s voting delegate to vote to support the proposed League of California Cities General Assembly resolution calling for the formation of a working group to consider a state constitutional amendment or other form of initiative to ensure final local authority over housing and land use decisions.

SUMMARY

The Cal Cities Annual Conference will be held September 23-25, 2026, in Anaheim at the Anaheim Convention Center.

Attending League of Cities conferences provides the Mayor and Councilmembers with the opportunity to defend local authority, shape state policy, and lobby for the City’s interest effectively. In addition, the conference provides education and professional growth regarding legal, financial, and ethical duties, successful policy solutions enacted by other agencies, and updates on state regulations as well as the opportunity to network with peers in other local organizations to share best practices and discuss challenges and opportunities.

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FISCAL IMPACT

The estimated expense of attending the conference is approximately $9,500, which is included within the approved Fiscal Year 2027 budget for the Mayor and City Council.

BACKGROUND AND DISCUSSION

Consistent with the Cal Cities’ bylaws, the City Council must designate the City’s voting delegate and up to two alternate voting delegates by formal resolution. All designated delegates must be registered to attend the Annual Conference. To cast a vote at the Annual Business Meeting, at least one designated delegate must be present and in possession of the voting delegate card.

The voting delegate card may be freely transferred between the voting delegate and alternates as needed.

Currently, Mayor Salinas is the City’s delegate to the Cal Cities East Bay Division and Mayor Pro Tempore Syrop is the City’s alternate. Mayor Salinas and Council Members Bonilla Jr., Roche, and Syrop have registered and plan to attend the Cal Cities’ Annual Conference and are available to represent the City Council’s position on legislative matters at the Annual Business Meeting.

Cal Cities’ memo includes the General Assembly Guidelines and Information Sheet for Cal Cities Resolutions and the General Assembly, provided as Attachment IV for the Council’s reference.

The 2026 Cal Cities Resolution Packet is provided as Attachment V for the City Council’s reference.

Resolution Calling for Working Group on Local Control

On August 10, 2026, Cal Cities released details of one resolution to be considered by the General Assembly. Submitted by the City of Murrieta, the resolution states that statewide housing mandates can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for local circumstances. It calls for a working group to consider a state constitutional amendment or other legislative, policy, or ballot -based strategy. As summarized by Cal Cities, the working group would seek a framework that preserves the State’s role in establishing broad housing goals and enforcing civil rights, fair housing, building, life- safety, and environmental requirements while giving cities greater authority to implement statewide objectives based on local conditions.

The resolution aligns with the City’s Strategic Roadmap priority to “Preserve, Produce, and Protect Housing for All” and its legislative program principle of maintaining home rule authority and supporting policies that maintain or improve local regulatory control. Staff also recognizes that statewide housing requirements have developed partly in response to uneven 198

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local accommodation of needed housing and that restrictions in one jurisdiction may increase regional housing costs and shift development and infrastructure pressures to jurisdictions such as Hayward that accommodate growth. The proposed working-group process would provide an opportunity to address these concerns.

Attachment III includes a blank to record whether the City Council directs the voting delegate to support or oppose the proposed resolution; staff recommends that “support” be entered.

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

PUBLIC CONTACT

The report does not require public notice.

NEXT STEPS

Delegates will attend the Cal Cities 2026 Annual Conference and represent the City Council’s position on legislative matters. The City Clerk will submit the City’s delegate information through the online submission portal by September 1, 2026.

Prepared and Recommended by: Miriam Lens, City Clerk
Ember Padro y Pereira, Management Analyst

Approved by:

_____________________________
Jennifer Ott, City Manager

199

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO 26-_______

Introduced by Council Member___________

A RESOLUTION DESIGNATING A VOTING DELEG ATE AND UP TO THREE ALTERNATE VOTING DELEGATE S AS HAYWARD’S REPRESENTATIVE S TO THE CAL CITIES 2026 ANNUAL CONFERENCE

WHEREAS, the City of Hayward is a member of Cal Cities, and the Cal Cities Annual Conference is scheduled for September 23-25, 2026, in Anaheim; and

WHEREAS, Attending League of Cities Conferences provides the mayor and council members with the opportunity to defend local authority, shape state policy, and lobby effectively. In addition, the conference provides education and professional growth such as legal, financial, and ethical duties, successful policy solutions enacted by other agencies, and updates on state regulations as well as the opportunity to network with peers in other local organizations to share best practices and discuss challenges and opportunities; and

WHEREAS, during the annual conference, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy; and

WHEREAS, in order for the City of Hayward to participate in voting at the Annual Business Meeting, a voting delegate and alternates must be designated prior to the Annual Conference in accordance with Cal Cities’ bylaws; and

WHEREAS, currently, Mayor Salinas is the City’s delegate to Cal Cities East Bay Division and Council Member Syrop is the City’s alternate; and

WHEREAS, Mayor Salinas and Council Members Bonilla Jr., Roche, and Syr op have registered to attend the conference and are available to represent the City Council’s position on legislative matters at the Annual Business Meeting on September 25, 2026.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward hereby designates _________________________________ as the City’s voting delegate and _____________________________ as the City’s alternate voting delegate for the Cal Cities 20 26 Annual Conference.

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ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA, _________, 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward
201

ATTACHMENT III

HAYWARD CITY COUNCIL

RESOLUTION NO 26-_______

Introduced by Council Member_____________

A RESOLUTION SUPPORTING/DISCOURAGING SUPPORT OF THE

CALIFORNIA CITIES POLICY RESOLUTION BEING CONSIDERED AT THE CAL CITIES 2024 ANNUAL CONFERENCE

WHEREAS, the City of Hayward is a member of Cal Cities, and the Cal Cities Annual Conference is scheduled for September 23-25, 2026, in Anaheim; and

WHEREAS, as a member in good standing with the League of California Cities, the City of Hayward is entitled to vote on policy matters that come before the League at its Annual Business (General Assembly) Meeting, scheduled to take place on September 25, 2026; and

WHEREAS, one League policy resolution was submitted by the deadline for consideration at the 2026 Annual Conference; and

WHEREAS, the proposed resolution was submitted by the City of Murrieta and is titled “A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA

CITIES CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL

AMENDMENT OR OTHER FORM OF INITIATIVE TO EN SURE FINAL LOCAL AUTHORITY OVER HOUSING AND LAND USE DECISIONS”; and

WHEREAS, the proposed resolution calls for a working group to evaluate strategies for preserving the State’s role in establishing broad housing goals and enforcing statewide legal requirements while providing cities greater authority to implement housing and land use objectives based on local conditions;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby directs the City’s voting delegate to vote to ____________________ the proposed Cal Cities General Assembly resolution identified above.

202

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA, _________, 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward
203
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: M
ayors, Council Members, City Clerks, and City Managers
RE: D

ESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Ev
ery year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Tak
ing place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To ca
st a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Act
ion by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Fol
lowing council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Su
bmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Con
ference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For
a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
Attachment IV
204
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• G
eneral Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 205

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

206
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 207

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 26-057
DATE: August 18, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Fiscal Year 2026 Q3 and Q4 Semiannual Capital Improvement Program Progress Report

RECOMMENDATION
That the City Council reviews the FY26 Q3 and Q4 Semiannual Capital Improvement Program (CIP) Progress Report.

SUMMARY AND BACKGROUND
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The purpose of the CIP Semiannual Progress Report (Report) is to update City Council and the public on the status of CIP projects, as well as to highlight the accomplishments that occurred in each semiannual period. In recent years, staff have presented the report in a PDF format as an attachment to the corresponding staff report for that reporting period.

To increase accessibility and ease of navigation, staff transitioned the report to a new online dashboard, utilizing Clearpoint Strategy, in early 2026. The online dashboard provides users with access to budget information for each CIP project being reported on and details any General Fund or Measure C impact where applicable. Further, the Report details activities completed within the reporting period; status, such as completed, on track, delayed, etc.; percent complete, and target completion date. The Reportcan be found on the CIP homepage posted on the City’s website, under the CIP Progress Report section. A PDF version of the report is also included in Attachment II for active projects and Attachment III for completed projects.

ATTACHMENTS
Attachment I Staff Report
Attachment II In-Progress Projects
Attachment III Completed Projects
CITY OF HAYWARD Printed on 8/14/2026Page 1 of 1
powered by Legistar™
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DATE: August 18, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: FY26 Q3 and Q4 Semiannual Capital Improvement Program Progress Report

RECOMMENDATION

That the City Council reviews the FY26 Q3 and Q4 Semiannual Capital Improvement Program (CIP) Progress Report.

SUMMARY AND BACKGROUND

The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The purpose of the CIP Semiannual Progress Report (Report) is to update City Council and the public on the status of CIP projects, as well as to highlight the accomplishments that occurred in each semiannual period. In recent years, staff have presented the report in a PDF format as an attachment to the corresponding staff report for that reporting period.

To increase accessibility and ease of navigation, staff transitioned the report to a new online dashboard, utilizing Clearpoint Strategy, in early 2026. The online dashboard provides users with access to budget information for each CIP project being reported on and details any General Fund or Measure C impact where applicable. Further, the Report details activities completed within the reporting period; status, such as completed, on track, delayed, etc.; percent complete, and target completion date. The Report 1 can be found on the CIP homepage posted on the City’s website 2, under the CIP Progress Report section. A PDF version of the report is also included in Attachment II for active projects and Attachment III for completed projects.

FISCAL IMPACT

This item has no impact on General Fund or Measure C.

1 https://ciphayward.clearpointstrategy.com/
2 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 209

Page 2 of 3 ends

The effort to provide a Progress Report semiannually is absorbed in the Department’s existing budget. The adopted capital budget for FY26 totals about $161 million, with a total of approximately $1.3 billion tentatively programmed for the entire ten -year period from FY26 through FY35. An additional $709 million in unfunded needs were identified for the same period.

DISCUSSION

The FY26 Quarter 3 and Quarter 4 CIP Progress Report covers the period between January 1, 2026, to June 30, 2026. While the Adopted FY26 CIP contains almost two hundred capital projects, the progress report only includes major projects of interest with activities occurred in FY26 Quarter 3 and Quarter 4, or projects of high interest to the public. To not inundate City Council and the public with progress updates on CIP projects related to routine maintenance, replacements, repairs, or projects performed on an as needed basis, the number of projects reported has been reduced. An example of a routine project not included in the report for this period is Project No. 07679, Cogeneration System Maintenance, which is an annual project to maintain the energy-generating cogeneration facility located at the Water Resource Recovery Facility.

Significant ongoing vacancies in several key positions within the Public Works and Utilities Department, including Assistant Director – Utilities and Deputy Director – Engineering, among dozens of others, have impacted staff's ability to make significant progress on some CIP projects. However, active recruitments are in place to address some staffing shortages and fill vacancies . Nevertheless, significant progress continues to be made on design and construction of major CIP projects such as annual Pavement Rehabilitation projects and multi-year water line and sewer line improvement projects.

ECONOMIC IMPACT

Maintaining and improving the City’s infrastructure, fleet, and equipment will have an unquestionable impact on maintaining and improving the economic health and vitality of the City. However, providing a Semiannual Progress Report will not have a direct economic impact.

STRATEGIC ROADMAP

The 2026 Strategic Roadmap updated in 2025 is at the forefront of the City’s capital project planning efforts. As City Council adopts updates the Strategic Roadmap, staff will continue to ensure that CIP Projects align with the priorities set forth . CIP Projects touch the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities. However, they predominantly support the Invest in Infrastructure Priority.

210

Page 3 of 3 ends

SOCIAL EQUITY

Consideration of social equity has been an important element of selecting projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.

SUSTAINABILITY FEATURES

While the adopted projects are aligned with and advance the City Council’s sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will depend upon a future City Council action. Sustainability features for individual CIP projects are listed in each staff report.

PUBLIC CONTACT

The purpose of the Progress Report is to provide regular updates to City Council and the public on the status of CIP projects. The Progress Report 3 is posted for public view and can be found on the CIP homepage posted on the City’s website4, under the CIP Progress Report section.

NEXT STEPS

Staff will continue to provide semiannual reports on the status of selected projects within the City’s adopted Capital Improvement Program.

Prepared by: Marissa Matta, Management Analyst

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________
Jennifer Ott, City Manager

3 https://ciphayward.clearpointstrategy.com/
4 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 211
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Active Transportation Incentive
and Promotion Program 460 06937 50% On track April 30, 2027 The City is continuing to distribute free bikes and
safety accessories to Hayward residents through
the Hayward Rides program, with over 500 bikes
given out thus far. This City is continuing
collaboration with Eden Youth for program
management and promotion and Bike East Bay for
free bike repairs and workshops every month. The
City is working with Bike East Bay on deciding the
locations for bike parking throughout the City and
HUSD on upgrading bike racks at the school sites
This project is mainly supported by the
California Air Resource Board's Clean
Mobility in Schools and Sustainable
Transportation Equity Project Grant, and
partially funded by Fund 460 -
Transportation Improvement Fund in
the amount of $4,000, which does
include transfers from the General Fund
and Measure C.

Airport Layout Plan Update with
Narrative 621 06851 75% Delayed TBD
Airport staff have been working with a consultant
to develop the Airport Layout Plan (ALP). There
have been ongoing discussions with the Federal
Aviation Administration (FAA) to ensure
compliance with FAA policies and regulations.

Updates to FAA forecasting, changes to FAA
Design Standards, and the Federal Government
shutdown have delayed the project. Negotiations
with Hayward Area Recreational District (HARD)
and the FAA are ongoing for the recreational use
area of the former Skywest Golf Course.

This project has no General Fund or
Measure C impact.

Airport Pavement Rehabilitation 621 06890 0% Ongoing Ongoing Several spot repairs were done on taxiways and
ramp areas on the airfield, including the Green
Ramp and Taxilane E and Taxiway F and A1.

This project has no General Fund or
Measure C impact.

Capital Improvement Program (CIP) Progress Report
FY26 Quarter 3 & 4 In Progress Projects (January 1, 2026 - June 30, 2026)

ATTACHMENT II

Page 1 of 14 ends

212
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Annual Sewer Line
Replacements FY24 611 07789 10% On track October 2027 Project bidding completed and is currently in the award phase
This project has no General Fund or
Measure C impact.

Annual Sewer Line
Replacements FY25 611 07799 0% Not started TBD
Not yet started. Engineering staff is working with
Utilities Operations and Maintenance staff to
review maintenance data and identify utilities to
be included in the project. Design is anticipated to
start in winter 2026.

This project has no General Fund or
Measure C impact.

Annual Sewer Line
Replacements FY26 611 07820 0% Not started TBD
Not yet started. Engineering staff is working with
Utilities Operations and Maintenance staff to
review maintenance data and identify utilities to
be included in the project. Design is anticipated to
start in winter 2026.

This project has no General Fund or
Measure C impact.

Annual Water Line
Improvements FY25 604 07077 0% Not started TBD Design starting July 2026 This project has no General Fund or Measure C impact.

Annual Water Line
Improvements FY26 603 07121 0% Not started TBD
Not yet started. Engineering staff is working with
Utilities Operations and Maintenance staff to
review maintenance data and identify utilities to
be included in the project. Design is anticipated to
start in winter 2026.

This project has no General Fund or
Measure C impact.

Annual Water Line
Replacements FY24 603 07072 10% On track July 2027 Construction scheduled to start August 2026 This project has no General Fund or Measure C impact.

Annual Water Line
Replacements FY25 603 07028 0% Not started TBD Design started July 2026 This project has no General Fund or Measure C impact.

Annual Water Line
Replacements FY26 603 07022 0% Not started TBD
Not yet started. Engineering staff is working with
Utilities Operations and Maintenance staff to
review maintenance data and identify utilities to
be included in the project. Design is anticipated to
start in winter 2026.

This project has no General Fund or
Measure C impact.

ATTACHMENT II

Page 2 of 14 ends

213
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Bicycle and Pedestrian Master
Plan Implementation and Update 213 05352 5% On track December 31, 2027
RFP for the Bicycle and Pedestrian Plan Update
was published and awarded to Alta Planning +
Design. Project is expected to kick off in July 2026
beginning with the Public Engagement Plan.

This project has no General Fund or
Measure C impact.

Campus Drive Sidewalk
Improvement Construction
Phase
212 05350 0% Not started January 2027
Construction has not yet started. Estimated 100%
Set September 2026. Estimated Bid Advertisement
to follow.

This project has no General Fund or
Measure C impact.

Campus Drive Sidewalk
Improvements - Phase I 2nd St
to Oakes Dr
212 05344 95% On track September 30,
2026
Project progressed from 65% to approximately
95% PS&E (project specifications and estimate).

Outstanding items C-3, Right of Way, and public
outreach have been successfully completed. Staff
anticipates 100% set ready by September 30, 2026
with advertisement and construction of the
project to follow.

This project has no General Fund or
Measure C impact.

Campus Drive Sidewalk
Improvements - Phase II Oakes
Dr to Highland Blvd
212 05345 95% On track September 30,
2026
Project progressed from 65% to approximately
95% PS&E (project specifications and estimate).

This project has no General Fund or
Measure C impact.

Cast Iron Water Pipeline
Replacement - Local Streets FY25 603 07080 0% Not started N/A Not moving forward with this project. Funds will be released back into the fund balance.

This project has no General Fund or
Measure C impact.

Cast Iron Water Pipeline
Replacement - Local Streets FY26 603 07023 0% Not started N/A Not moving forward with this project. Funds will be released back into the fund balance.

This project has no General Fund or
Measure C impact.

ATTACHMENT II

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214
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Citywide EV Charging Upgrades 405 06923 10% Ongoing TBD Eight EV Capable charging spaces were installed in
May 2026 - four at the Corp Yard and four at Fire
Station 1 as part of the solar and battery projects
that were installed. Additional EV charging spaces
and EV vehicle purchases are on hold pending
funding.

This project is funded by Fund 405 -
Capital Projects (Governmental) in the
amount of $250,000. Fund 405 includes
transfers from the General Fund and
Measure C.

Clawiter Bike Lane 450 05713 80% Ongoing Ongoing Funds mostly expended. Staff is currently looking for opportunities to expend remaining funds.

This project has no General Fund or
Measure C impact.

Community Based
Transportation Plan 460 06940 50% On track December 31, 2026
The second steering committee meeting with
community stakeholders was conducted to review
outreach conducted thus far and to prepare for
the final outreach push for late summer. The
background and existing conditions chapters of
the plan have been drafted and development is on
track for a final draft in December 2026.

This project has no General Fund or
Measure C impact.

Construct La Vista Park 405 06914 30% On track Q3 2027
The project is on track. Construction work started
at the end of March with grading and
underground utilities installation.

This project is funded by Fund 405 -
Capital Projects (Governmental);
however, the originally budgeted
Measure C contribution of $5,200,000
has recently been removed from this
project.

Corporation Yard Needs
Assessment 604 07103 90% On track Q3 2026
Project is on track. The Consultant has completed
the needs assessment and presented the
preliminary project cost estimates and proposed
phasing plan for the City's review.

This project has no General Fund or
Measure C impact.

ATTACHMENT II

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215
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
D Street Traffic Calming &
Implementation 212 05225 60% On track June 30, 2027
Request for Proposal (RFP) for PS&E was published
and awarded to Bennett Engineering. Project
design has kicked off and is expected to be
completed towards the end of 2026
This project has no General Fund or
Measure C impact.

Design and Construct Water
Pollution Control Facility Phase II
upgrade
612 07760 20% Delayed 2032
Administration building and laboratory is under
construction, with anticipated completion in 2027.

Phase 2 Improvements design is complete but
bidding and construction are on hold pending
execution of federal WIFIA loan.

This project has no General Fund or
Measure C impact.

Develop a Recycled Water
Master Plan 612 07709 90% On track August 31,
2026
A draft version of the Recycled Water System Plan
document is currently in progress. The final
document will include potential projects the City
can elect to implement to increase recycled water
use involving the expansion of the existing
recycled water treatment facilities, and the
storage and distribution infrastructure.

This project has no General Fund or
Measure C impact.

Downtown Bike Loop 213 05353 5% On track October 31,
2027
Some outreach has been performed, with
additional outreach events scheduled throughout
the summer. Design activities have started and the
project is expected to be complete within a year.

This project has no General Fund or
Measure C impact.

ATTACHMENT II

Page 5 of 14 ends

216
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Downtown Parking
Implementation 405 06971 10% On track Fall 2027
The City has coordinated across departments to
begin a pilot parking enforcement program in the
Downtown area, with plans to implement a
temporary residential parking permit program in
late summer. Enforcement steps in Q3/Q4
included allocating vehicles, technology, and staff
to enforcement, and messaging the public about
the process. Adaptive changes also included
creation of long-term parking in key municipal
lots, which created additional off-street parking
opportunities for employees at business that do
not have adequate off-street facilities of their own.

This project is funded by Fund 405 -
Capital Projects (Governmental), in the
amount of $100,000, which does include
transfers from the General Fund and
Measure C.

Downtown Parking Program 405 06913 60% On track Summer 2027 The City has coordinated across departments to
begin a pilot parking enforcement program in the
Downtown area, with plans to implement a
temporary residential parking permit program in
late summer. Enforcement steps in Q3/Q4
included allocating vehicles, technology, and staff
to enforcement, and messaging the public about
the process. Adaptive changes also included
creation of long-term parking in key municipal
lots, which created additional off-street parking
opportunities for employees at business that do
not have adequate off-street facilities of their own.

This project is funded by Fund 405 -
Capital Projects (Governmental), in the
amount of $188,000, which does include
transfers from the General Fund and
Measure C.

ATTACHMENT II

Page 6 of 14 ends

217
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Downtown Specific Plan
Implementation (Foothill Blvd.,
A St., B St., and C St.)
215 05237 90% On track June 30, 2026
Mission Blvd on-street parking pilot program has
been installed, helping the City to study the
feasibility of a road diet on Mission Blvd. City staff
have performed post-project data analysis and
outreach and considers the pilot project to be
successful. Modifications to the pilot project to
address minor issues may still occur in the next six
months. The Downtown Specific Plan
Implementation project also supports traffic
modeling and analysis work for the downtown
area.

This project has no General Fund or
Measure C impact.

Evaluate Alternatives to
Downtown Loop 460 06945 65% On track March 2027 Completed 2nd round of outreach and presented alternatives to Council on June 2nd.

This project has no General Fund or
Measure C impact.

Finish a preliminary feasibility
report on a new Police Building 406 07423 100% Complete Programming, space needs, conceptual design and
site assessment for the new Public Safety Center
are completed. This included a final study report
which was presented to the CIAC on 2/25/26.

This project is funded by Fund 406 -
Measure C Capital, in the amount of
$625,000.

GIS Data Development and
Conversion 604,612 07177 70% On track August 2026
Completed draft of water valves labeling.

Completed pilot study of hyperlinks to record
drawings. Working on draft of field notes and
observation application.

This project has no General Fund or
Measure C impact.

Harder Corridor Median
Improvement 406 07498 10% On hold June 2030
Due to the City's current financial situation, the
project scope was reduced by roughly 20% and
put on hold in FY26 and FY27. This project is
expected to recommence in FY28 and end in FY30.

This project is currently funded by Fund
406 - Measure C Capital in the amount
of $1,000,000.

ATTACHMENT II

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218
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Hayward Boulevard Safety
Improvements 212 05310 10% On track September
2027
Phase 1 improvements completed
September/October 2025. Phase 2 (pedestrian
improvements) are under design. The City is
currently developing topographic survey, which is
the first step in developing project Plans,
Specifications, and Estimates.

This project has no General Fund or
Measure C impact.

Hesperian Frontage Road
Improvement - Sueirro St to
Phillips Way
450 05742 100% Complete
Substantial completion on December 31, 2025.

Final completion on January 30, 2026. Acceptance
of Work on March 24, 2026.

This project has no General Fund or
Measure C impact.

Hesperian Median Streetlight
Improvement Project 450 05349 5% Delayed June 2027
Delayed due to Federal Aviation Administration
(FAA) review and consideration of streetlight
location and height.

This project has no General Fund or
Measure C impact.

High Injury Network Safety Plan 460 06942 50% On track November 2027 Completed round 2 outreach and selected
preferred alternatives for A Street, B Street,
Tennyson Road (Phase 1). Kicked off and collected
data and information for Hesperian Boulevard,
Mission Boulevard, and Jackson Street (Phase 2).

Originally, this project was partially
funded by Fund 460 - Transportation
System Corridor which does include
transfers from the General Fund and
Measure C. In order to minimize the
impact on General Fund, staff received
City Council approval to remove the
entire General Fund contribution of
$264,000 for the required matching
portion of the project and replace with
an appropriation from Fund 213,
Measure BB (Pedestrian& Bicycle).

Industrial Parkway/Ruus Road
Bicycle Network and
Intersection Improvements
213 05716 7% On track October 2027
City has been selected for HSIP funding and is
currently developing the Project Plans,
Specifications, and Estimate. RFP for design
services will be issued in July 2026. Construction is
expected in 2027.

This project has no General Fund or
Measure C impact.

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219
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Main Street Complete Street
Project 219,450 05283 100% Complete Project complete. This project has no General Fund or Measure C impact.

Mission Blvd Southend Frontage
Island Improvement 410 05839 0% On hold TBD
Project is indefinitely on hold. Caltrans is
conducting capital improvements in this location
which incorporate COH's intended improvements.

This project has no General Fund or
Measure C impact.

Nature-Based Solution
Feasibility Study 612 07809 80% On track Fall 2026
The project is approximately 80% through the
schedule. Preliminary studies are complete, and
30% design documents are currently in progress.

The project team has also participated in two
community engagement events.

This project has no General Fund or
Measure C impact.

New Fire Station No. 6 406 07481 99% Delayed November 30, 2026
While buildings have been occupied, contractor
still has remaining items in order to close out the
project.

This project is funded by Fund 406 -
Measure C Capital in the amount of
$18,971,000.

New Fire Training Center 406 07482 99% Delayed November 30, 2026
While buildings have been occupied, contractor
still has remaining items in order to close out the
project.

This project is partially funded by Fund
406 - Measure C Capital in the amount
of $41,866,000.

New Sidewalks - FY23 213 05305 95% On track January 29, 2027
Waiting on 1 year landscape maintenance period
to complete.

This project has no General Fund or
Measure C impact.

New Sidewalks - FY24 213 05331 95% On track January 29, 2027
Waiting on 1 year landscape maintenance period
to complete.

This project has no General Fund or
Measure C impact.

New Sidewalks - FY25 213 05339 10% On track December 31, 2026 Performing in house design using survey data This project has no General Fund or Measure C impact.

New Sidewalks - FY26 213 05355 10% On track December 31, 2026 Conducting in house design using survey data. This project has no General Fund or Measure C impact.

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220
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Nighttime Safety Enhancement
Plan 215,460 05359 5% On track March 2028
The Nighttime Safety Enhancement Plan will
assess and recommend streetlight conditions and
illuminance level to improve the nighttime travel
safety and reduce any collisions happen in the
dark conditions. The project just have began and
the City is working with the consultant to collect
and assess the existing streetlight conditions and
preparing a listening session with Public Works
staff to discuss streetlight maintenance,
installations, and operations.

This project has no General Fund or
Measure C impact.

Orchard Avenue Traffic Calming 213 05312 25% Delayed July 2028 Quick build project has been completed. Planning for permanent improvements not started.

This project has no General Fund or
Measure C impact.

Patrick/Gading Complete Street
Project 210 05307 90% On track September
2026
The Patrick Avenue component of the project is
complete. Gading Road was repaved and a road
diet and new bike lanes were implemented.

However, there are some traffic calming measures
still to be installed. The City has received
responsive bids for this work and will proceed in
Summer 2026
This project has no General Fund or
Measure C impact.

Pavement Improvement of
Hesperian Frontage Road 212 05346 75% On track November 2026 This project has been incorporated into larger
pavement improvement project and is scheduled
to be paved in Summer 2026.

This project has no General Fund or
Measure C impact.

Pavement Rehabilitation - FY26 210,211,2
12,218 05347 75% On track November 2026 Cons truction started on 5/26/26 This project has no General Fund or Measure C impact.

Pedestrian Crossing Upgrades
on Minor Arterials 213,460 05308 30% On track December 31, 2027
The project's current stage is 30% plan set design
(PS&E) has been completed. The 60% PS&E design
will be completed at the end of July-26.

This project has no General Fund or
Measure C Impact.

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221
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Pedestrian Traffic Signal
Modifications and Improvements 216 05175 5% Ongoing September 2028
The project will upgrade pedestrian safety related
infrastructure at the 27 signalized intersections in
the City. The improvements include pedestrian
countdown heads, accessible pedestrian signals,
safety lights, curb ramp upgrades, and signal head
upgrades such as yellow backplate and 8inch to 12
inch signal lights. City staff is working on Request
for Proposal to procure engineering consultant.

This project is mainly supported by a
$1,580,220 grant from Caltrans, and
partially funded by Fund 460 - Street
System Improvements in the amount of
$76,000, which is funded by General
Fund transfer.

Public Art Crosswalk Project 405 06925 100% Complete Project complet e.

This project has a budget of $50,000
(Fiscal Year 2025) and is by funded by
Fund 405 - Capital Projects
(Governmental), which includes
transfers from the General Fund.

Recycled Water Phase II 604 07066 0% On hold TBD
Following completion of the Recycled Water
System Plan, the City will identify and implement
planning, design and construction of a project(s)
to expand the existing recycled water treatment
facility, and storage and distribution infrastructure.

This project has no General Fund or
Measure C impact.

Route 238 Corridor
Improvement Project - Phase 3
Final Design and Construction
410 05287 100% Completed
The construction contract was completed on
November 13, 2025 and was accepted as
complete on January 7, 2026.

This project has no General Fund or
Measure C impact.

Rt 238 Parcel Group 3 & 4 411 7721 25% Ongoing TBD Project is still in progress. City Council has declared the property surplus.

This project has no General Fund or
Measure C impact.

Rt 238 Parcel Group 5 411 07722 25% On going TBD Project under review with Developer This project has no General Fund or Measure C impact.

Rt 238 Parcel Group 6 411 07723 35% Ongoing TBD Property has been declared for surplus per the Surplus Lands Act.

This project has no General Fund or
Measure C impact.

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222
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Rt 238 Parcel Group 8 - FMV
Parcels 411 07725 40% Ongoing TBD Property has been declared surplus by City Council. Surplus Lands Act process is in progress.

This project has no General Fund or
Measure C impact.

Rt 238 Parcel Group 9 411 07726 27% Ongoing TBD The property has been declared surplus by City Council. Surplus Lands Act in process.

This project has no General Fund or
Measure C impact.

Safe Routes for Seniors -
Tennyson 219 05323 30% On track December 2026
City has received final construction documents
and will be heard at City Council in early Fall 2026.

Construction expected Fall 2026
This project has no General Fund or
Measure C impact.

Safe Routes to School
Implementation Project 460 06941 25% On track June 30, 2027 City has received and reviewed 90% Project Plans,
Specifications, and Estimates, and is currently
awaiting 100% submittal. Construction will occur
in 2026 and 2027.

This project has no General Fund or
Measure C impact.

Santa Clara Street Traffic
Calming Study and
Implementation
213 05313 40% On track March 2027
Santa Clara St Safety Improvements Plan was
prepared to increase travel safety and slow overall
speed. The improvements plan has been
presented through the survey and feedback has
been collected from the residents and
stakeholders. The Plan has been finalized and
ready for for construction in August-September
2026.

This project has no General Fund or
Measure C impact.

Sewer Collection System Master
Plan 612 07819 55% On track February 2027
Completed flow monitoring. 24 flow meters were
installed at various locations throughout the City
for 2 months. Reviewed and processed
water/sewer billing data to help calibrate the
sewer model. Selected design and capacity criteria.

This project has no General Fund or
Measure C impact.

Sewer Trunkline Condition
Assessment & Repair Scope 611 07823 20% Ongoing TBD Inspection com pleted for 39-inch Valley View line This project has no General Fund or Measure C impact.

Sidewalk Rehabilitation +
Wheelchair Ramps FY25 450 05340 100% Complete Project complete. This project has no General Fund or Measure C impact.

ATTACHMENT II

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223
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Sidewalk Rehabilitation +
Wheelchair Ramps FY26 450 05348 0% Not started December 2026 Project to start August 2026. This project has no General Fund or Measure C impact.

Simme Seat Project 215 05356 60% On track June 2027
About 124 simme seats has been installed
throughout the bus stops in the City so far.

Remaining bus stops will be assessed and selected
for simme seat installations. Simme seats are
expected to install at additional 70-80 additional
bus stops.

This project has no General Fund or
Measure C impact.

Speed Management Plan 460 06943 100% Complete Completed. Plan approv ed by City Council.

Stack Center Construction 405 06960 36% Ongoing TBD Phase 2 target completion is 9/30/28. Phase 3 target completed is TBD.

This project is funded by Fund 405 -
Capital Projects
(Governmental);however, the originally
budgeted Phase 2 Measure C
contribution of $14,500,000 has
recently been removed.

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224
Project Fund Project
Number
Percent
Complete Status
Target
Completion
Date
Activities General Fund/Measure C Impact
Taxiway Zulu West Pavement
Rehabilitation Construction 621 06864 2% On track Q1 of 2027 The construction contract has been signed.

Request for Quote (RFQ) was developed for
Construction Management services, and a
consultant has been selected. Construction will
begin in August 2026.

This project has no General Fund or
Measure C impact.

Tennyson Rd and Winton Ave
Adaptive Signal Coordination
Project
212,460 05342 90% On track December 2027 Infrastructure and signal timing portion of project completed. Currently in monitoring phase.

This project has no General Fund or
Measure C impact.

Tennyson Road Crossing Safety
Improvements 460 06944 20% On track December 2028 Working on 35% design plans and resolving comments from Diagnostic Team.

This project has no General Fund or
Measure C impact.

Traffic Calming Implementation
Program 460 05734 90% Ongoing Ongoing
Ongoing implementation of the Neighborhood
Traffic Calming Program and responding to
resident requests.

This project is funded by Fund 460 -
Transportation Improvement Fund in
the amount of $150,000 for FY26. Fund
460 includes transfers from the General
Fund and Measure C.

Traffic Signal & Intelligent
Transportation System Master
Plan
212 05351 0% Not started June 2028 Project not yet started. This project has no General Fund or Measure C impact.

WPCF (WRRF) Main 480V MCC
Electrical Distribution
Rehabilitation
611 07656 90% On track October 2026
All electrical installation items in the Main
Switchboard (MSB) building have been completed,
with only punch list items remaining open.

Painting, flooring, other finishes, electrical cable
routing, and programming are currently in
progress at the Site Waste Pump Station.

This project has no General Fund or
Measure C Impact.

WPCF (WRRF) New
Administration Building & Lab
Project
612 07786 40% On track October 2027
Ongoing activities include exterior and interior
framing, gypsum board installation, MEPF
(mechanical, electrical, plumbing, and fire service)
installations, and underground electrical works.

This project has no General Fund or
Measure C Impact.

ATTACHMENT II

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225
Projects Fund Project
Number Activities General Fund/Measure C
Impact
Finish a preliminary feasibility report on a
new Police Building
406 - Measure
C Capital
Projects
07423
Programming, space needs, conceptual design
and site assessment for the new Public Safety
Center are completed. This included a final
study report which was presented to the CIAC
on 2/25/26.

This project is funded by
Fund 406 - Measure C Capital
Projects - Measure C Capital,
in the amount of $625,000.

Hesperian Frontage Road Improvement -
Sueirro St to Phillips Way
450 - Street
System
Improvements
05742
Substantial completion on December 31,
2025. Final completion on January 30, 2026.

Acceptance of Work on March 24, 2026.

This project has no General
Fund or Measure C impact.

Public Art Crosswalk Project
405 - Capital
Projects
(Governmental)
06925 Project complete.

This project has a budget of
$50,000 (Fiscal Year 2025)
and is by funded by Fund 405
- Capital Projects
(Governmental) - Capital
Projects (Governmental),
which includes transfers from
Route 238 Corridor Improvement Project -
Phase 3 Final Design and Construction
410 - Route 238
Corridor
Improvement
05287
The construction contract was completed on
November 13, 2025 and was accepted as
complete on January 7, 2026.

This project has no General
Fund or Measure C impact.

Sidewalk Rehabilitation + Wheelchair
Ramps FY25
450 - Street
System
Im
provements
05340 Project complete. This project has no General
Fund or Measure C impact.

Capital Improvement Program (CIP) Progress Report
FY26 Quarter 3 & 4 Completed Projects (January 1, 2026 to June 30, 2026)

ATTACHMENT III

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226
Projects Fund Project
Number Activities General Fund/Measure C
Impact
Speed Management Plan
460 -
Transportation
Improvement
06943 Completed. Plan appr oved by City Council.

Originally, this project was
partially funded by Fund 460 -
Transportation Improvement
- Transportation System
Corridor which does include
transfers from the General
Fund and Measure C. In
order to minimize the impact
on General Fund, staff
received City Council
approval to remove the
entire General Fund
contribution of $264,000 for
the required matching
portion of the project and
replace with an appropriation
from Fund 213, Measure BB
(Pedestrian& Bicycle).

ATTACHMENT III

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227

Hayward City CouncilAugust 18, 2026

Hayward City Council
August 18, 2026