DATE: August 18, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Hi-Lite Airfield Services for Pavement Improvements of the Airport Hangar Improvement Project No. 06826 in a Not-To-Exceed Amount of $244,387.10, and Approving $24,438.71 in Administrative Construction Contingencies
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Contract with Hi-Lite Airfield Services for the Airport Hangar Improvement Project No. 06826, in an amount not -to-exceed $244,387.10 and approving $24,438.71 in Administrative Construction Contingencies.
SUMMARY
The Airport Hangar Improvement Project No. 06826 will be used to repair and maintain T-Hangars located at the Hayward Executive Airport. The project will include a seal coat, crack seal, and markings of approximately 265,482 square feet.
FISCAL IMPACT
There will be no impact on the General Fund or Measure C.
Funding for this work will come from the Airport Capital Fund (621), which is funded by the Airport Enterprise Fund.
BACKGROUND
The Airport Hangar Improvement Project No. 06826 will be used to repair and maintain T-Hangars located at and owned by the Hayward Executive Airport. The project will include a seal coat, crack seal, and markings of approximately 265,482 square feet.
DISCUSSION
Staff propose utilizing Sourcewell, a cooperative purchasing program that competitively bids construction services with pre -existing unit prices and specifications for general construction services (including materials, equipment, labor costs), to contract with Hi-Lite Airfield Services for the project. Pursuant to California Government Code Section 6500 et seq., public agencies are authorized to enter into joint agreements to exercise shared power, including participating in cooperative purchasing agreements, provided such participation complies with the City’s adopted procurement policies and procedures . Hi-Lite Airfield Services submitted a proposal in the amount of $244,387.10. Additionally, the City is requesting a 10% administrative construction contingency in the amount of $ 24,438.71.
Staff has reviewed this proposal and recommend a contract award not-to-exceed $268,825.81.
ECONOMIC IMPACT
There is no economic impact related to this action.
STRATEGIC ROADMAP
This agenda item supports Strategic Priority to Invest in Infrastructure, specifically Invest in City Facilities and Property.
SUSTAINABILITY FEATURES
This item does not involve any sustainability features.
PUBLIC CONTACT
No public contact was made for this agenda item.
NEXT STEPS
If City C ouncil approves this request, staff will finalize a contract with Hi-Lite Airfield Services for services to be performed. Construction will start in September and last approximately four weeks.
Prepared by: Pamela Svrdlin, Airport Operations Supervisor
Reviewed by: Douglas McNeeley, Airport Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
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Jennifer Ott, City Manager