Wednesday, August 19, 2026
5:30 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
City Hall, Conference Room 4A
777 B Street, Hayward and Zoom Participation
Council Budget and Finance Committee
Agenda
August 19, 2026Council Budget and Finance
Committee
Agenda
The Council Budget and Finance Committee will hold a hybrid meeting in Conference Room 4A and virtually via Zoom.
How to submit written Public Comment:
Send an email to [email protected] by 2:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed tothe Council Budget and Finance Committee and City staff, and published on the City's Meeting & AgendaCenter under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx
When submitting written comments, indicate in the email if you want your comment read into the record.
Requests will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Council Committee meetings. Email comments will become part of the record of Council Committee meetings.The Chair can limit the time for reading written comments.
When: Aug 19, 2026 05:30 PM Pacific Time
Topic: Council Budget and Finance Committee - August 2026 Please click the link below to join the webinar:
https://hayward.zoom.us/j/86068942565?pwd=tGAbO563JyXAHK1kLA8WTqbelqTDjk.1 Webinar ID: 860 6894 2565
Password: Budget@819
Or join by phone:
US: 833 928 4609 (Toll Free) or 833 928 4610 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) or 833 928 4608 (Toll Free) Meeting ID: 860 6894 2565
Password: 3416230313
CALL TO ORDER
SB 707 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
PUBLIC COMMENTS:
Limited Only to Items on the Agenda and Submitted Prior to the Meeting.
APPROVAL OF MINUTES
August 19, 2026Council Budget and Finance
Committee
Agenda
Review and Approve of the Council Budget and Finance
Committee June 17, 2026, Meeting Minutes
MIN 26-0701.
Attachments: Attachment I Minutes
REPORTS/ACTION ITEMS
Receive an Oral Presentation about the Fiscal Year 2025-26 Monthly Budget to Actuals
RPT 26-0612.
FUTURE AGENDA ITEMS
Review and Approve the Agenda Planning CalendarACT 26-0363.
Attachments: Attachment I Agenda Planning Calendar
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
ADJOURNMENT
Next Meeting - 5:30 p.m., Wednesday, September 16, 2026 The City of Hayward's Open Data Portal was designed to allow the public to explore, visualize, and download publicly accessible data. The Open Data Portal allows a clear view of the City's financial performance. Access to the portal may be found at https://haywardca.opengov.com/CITY
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-070
DATE: August 19, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve of the Council Budget and Finance Committee June 17, 2026, Meeting Minutes
RECOMMENDATION
That the Council Budget and Finance Committee (CBFC) reviews and approves the June 17, 2026, CBFC meeting minutes.
SUMMARY
The CBFC held a meeting on June 17, 2026, and the draft minutes are attached for the CBFC’s review and approval.
ATTACHMENTS
Attachment I 6/17/2026 CBFC Meeting Minutes
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ATT ACHMENT I
COUNCIL BUDGET & FINANCE COMMITTEE MEETING
Meeting Minutes of June 17, 2026
Call to Order: 5:31 p.m.
Members Present: Mayor Mark Salinas, Council Member Ray Bonilla Jr., Council Member George Syrop
Members Absent: None
Staff: Jennifer Ott, Mary Thomas, DeAnna Hilbrants, Michael Barnes, Franchesca Hatfield, Nicholas Mullins, Crissy Mello
Guests: None
Public Comments: None
Note: Meeting experienced Zoom technical delays in the first ten minutes of session.
1. Approval of Meeting Minutes from May 20, 2026
Action: Minutes reviewed and approved by Council Member Bonilla Jr. and Mayor Salinas.
2. Receive a Presentation about the Fiscal Year 2025-26 Monthly Budget to Actuals Director DeAnna Hilbrants presented.
Mayor Salinas Questions:
A. Regarding the roughly $21.3 million in outstanding fines owed to the City, could collecting even a portion of that meaningfully offset the deficit? Response: When revenue is booked, it already reflects an estimated likelihood of collection. Some outstanding fines will be collected, but others become liens that may not be collected for years (e.g., only when a property is sold or refinanced), so they are not treated as a near-term funding source for closing the deficit.
B. What’s the current balance of the Successor Agency?
Response: In theory, the balance is essentially zero. The Successor Agency provides the City each year with the exact amount needed to cover its recognized obligations.
Council Member Bonilla Jr. Questions:
A. Can you explain the nearly $1 million charges-for-services line? Response: This relates to development services. Staff had anticipated some larger transactions tied to specific projects, but those projects have been delayed. The swing reflects a regional slowdown in development
activity, alongside continued declines in real property transfer tax revenue; staff have been repeatedly revising this revenue downward and are hoping the market normalizes.
B. Would you characterize the items below "Emergency Reserve" on the list as one-time in nature?
Response: I would say they’re short-term. The bottom three items on that list are one-time in nature. Others (e.g., IT fund, workers' compensation fund) represent excess balances being drawn down and can sustain another year or two of use before becoming unsustainable, though staff do not want to leave those funds in a negative position.
C. With roughly $500,000 remaining in the overtime budget and one month left in the fiscal year, is the department on track to stay within the target? Response: Based on recent monthly trends, staff expect to come in on target barring anything significant.
Council Member Syrop Questions:
A. Sales tax shows a projection of $46 million but unaudited actuals of $36 million, are we expecting to receive the remaining $10 million in revenue by the end of the month?
Response: No, sales tax reporting runs about two months behind, so the gap reflects timing, not a shortfall.
B. How much does the City bring in annually, on average, in the fines and forfeitures category?
Response: Staff will follow up with the specific figure. Fines and forfeitures are generally unrestricted, general-fund revenue, usable for any purpose, versus restricted funds.
C. Is the Successor Agency structured to eventually wind down? Response: Yes, that is the intended goal, though outstanding issued obligations mean the agency will continue providing funding to pay them off until they are satisfied.
D. Is overtime seasonal, for example, driven by wildfires or higher call volume in warmer months?
Response: Yes, generally overtime tends to run higher in hotter months due to increased fire activity, though City personnel responding to incidents outside city limits are typically reimbursed by the State which helps offset the cost over time.
Action: The Committee received the presentation and provided feedback.
3. Debrief of Adopted FY 2026-27 Operating Budget City Council Meeting Finance Director DeAnna Hilbrants presented
Mayor Salinas Questions:
A. Mayor agreed with committee’s comments and suggestions. Council Member Bonilla Jr. Questions:
A. Council Member agreed with committee’s comments and suggestions. Council Member Syrop Questions:
A. Has there been any movement on discussion of compensation philosophy and reconsidering how compensation is structured given how quickly a small adjustment can become a multi-million-dollar ongoing cost? Response: HR has been working with outside consultants on best practices and plans to bring a related item to the Committee in a September closed session
B. Is there a way to use the City's property transfer tax authority to counteract slow home-sale activity and stimulate transactions?
Response: Saff indicated they can look into it but noted the property transfer tax is a one-time, relatively small cost in a home sale and is unlikely to be the primary factor suppressing sales. Staff believe elevated interest rates are the larger driver of the slow market.
Action: The Committee received the report and provided feedback.
4. Review and Approve the 2026 Council Budget and Finance Committee Agenda Planning Calendar
Director of Finance DeAnna Hilbrants Presented.
Mayor Salinas requested a dedicated discussion on how revenue would be spent and its intended purpose should the Business License Tax measure pass.
Council Member Syrop requested discussion on budget to staff salaries ratios.
Council Member Bonilla requested discussion on how one-time funding is allocated.
Action: The Committee received the report and staff will complete requests.
Committee Members/Staff Announcements: None.
Adjournment: The meeting was adjourned at 6:24 p.m.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 26-061
DATE: August 19, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Receive an Oral Presentation about the Fiscal Year 2025-26 Monthly Budget to Actuals
RECOMMENDATION
That the Council Budget and Finance Committee (CBFC) receives an oral presentation and provides comments regarding the monthly budget versus actuals for the General Fund for the period ending June 30, 2026.
SUMMARY
The City has taken a number of measures to balance the Fiscal Year (FY) 2025-26 Operating Budget in the General Fund. At the August CBFC meeting, staff will provide a budget versus actual report of revenue and expenses for the General Fund for the period ending June 30, 2026, including a highlight of monthly salary and benefits costs and overtime by department (police, fire, and other departments).
Staff will continue to provide updates for FY 2025/26 until at least the period ending September 30, 2026.
ATTACHMENTS
None Oral Presentation
CITY OF HAYWARD Printed on 8/16/2026Page 1 of 1
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 26-036
DATE: August 19, 2026
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve the Agenda Planning Calendar
RECOMMENDATION
That the Council Budget and Finance Committee reviews and approves the Agenda Planning Calendar.
SUMMARY
The Agenda Planning Calendar suggests agenda topics for the year for the Committee’s consideration.
ATTACHMENTS
Attachment I Agenda Planning Calendar
CITY OF HAYWARD Printed on 8/16/2026Page 1 of 1
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ATTACHMENT I
COUNCIL BUDGET AND FINANCE COMMITTEE
Meeting Time: 5:30 p.m.
Meeting Dates: The Council Budget & Finance Committee generally meets monthly on the 3rd Wednesday of the month, except for July and at times August, due to City Council Recess. Special meetings will be scheduled as determined necessary by the Committee or the City Manager.
DATE SUGGESTED TOPICS (subject to change)
September 16, 2026 FY 2025-26 Budget Year-End Report
Monthly YTD Budget Updates for FY 2026-27
Annual Review of City Issued Debt
Annual City Benefit Liabilities and Funding Plan Review Fiscal Policies Review
October 21, 2026 Budget Year End Report for FY 2025-26 Monthly YTD Budget Updates for FY 2026-27
Measure C Debt Analysis and Review
Fiscal Policies Review
November 18, 2026 Monthly YTD Budget Updates for FY 2026-27 FY 2025-26 Annual Audit Process
Investment Portfolio Review and FY 2027-28 Statement of Investment Policy and Delegation Authority (Oral Presentation by External Investment Manager/PFM)
FY 2027-28 Budget Process and Calendar Review
Fiscal Policies Review
December 16, 2026 Monthly YTD Budget Updates for FY 2026-27 Informational Report for the Fiscal Year 2025-26 Audit (Oral Presentation)
FY 2027-28 Budget Process Update
Fiscal Policies Review
January 20, 2027 Monthly YTD Budget Updates for FY 2026-27 FY 2027-28 Budget Process Update
Fiscal Policies Review
February 17, 2027 Monthly YTD Budget Updates for FY 2026-27 FY 2026-27 Mid-Year Budget Update
FY 2027-28 Budget Process Update
Fiscal Policies Review
General Fund Long-Range Financial Model Update
March 17, 2027 Monthly YTD Budget Updates for FY 2026-27 FY 2027-28 Budget Process Update
Fiscal Policies Review
April 21, 2027 Monthly YTD Budget Updates for FY 2026-27 FY 2027-28 Budget Process Update
Fiscal Policies Review
May 19, 2027 Monthly YTD Budget Update for FY 2026-27 FY 2027-28 Proposed Budget Discussion (if needed)
Fiscal Policies Review
June 16, 2027 Monthly YTD Budget Updates for FY 2026-27 FY 2027-28 Budget Debrief
Fiscal Policies Review
July 21, 2027 Council Recess
August 18, 2027 Monthly YTD Budget Updates for FY 2027-28
Pending Placement:
- Business Tax License Budget Allocation (MS)
- Budget Ratio of Staff Salaries (GS)
- One-Time Funding Guidelines (RBJ)