Tuesday, September 15, 2026
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
City Hall, Council Chambers
777 B Street, Hayward
City Council
Agenda
1 September 15, 2026City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
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https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
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Password: CC91526@7p
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2 September 15, 2026City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Bonilla Jr.
SB 707 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
September 1, 2026
September 15, 2026
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
3 September 15, 2026City Council Agenda
CITY COMMISSIONS
City Commissions: Adopt a Resolution Confirming the
Appointment and Reappointment of Members of the Clean and Green Commission, Community Services Commission, Library Commission, Personnel Commission and Planning Commission (Report from City Clerk Lens)
APPT 26-0011.
Attachments: Attachment I Staff Report
Attachment II Resolution
CONSENT CALENDAR
Approve the City Council Minutes of the Special City Council Meeting on August 18, 2026
MIN 26-0772.
Attachments: Attachment I Draft Minutes of 8/18/2026
Approve the City Council Minutes of the City Council Meeting on August 18, 2026
MIN 26-0783.
Attachments: Attachment I Draft Minutes of 8/18/2026
Approve the City Council Minutes of the Special City Council Meeting on August 25, 2026
MIN 26-0794.
Attachments: Attachment I Draft Minutes of 8/25/2026
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to an Agreement with Prenuvo
Radiology to Provide Cancer and Health Screening Services for the Hayward Fire Department with a Maximum Compensation Amount Not To Exceed $100,000 Annually and a Total of
$500,000 Over Five Years
CONS 26-2865.
Attachments: Attachment I Staff Report
Attachment II Resolution
4 September 15, 2026City Council Agenda
Adopt a Resolution (1) Allocating $500,000 in HOME
Investment Partnership Program Funds, (2) Authorizing the City Manager to Negotiate and Execute an Agreement to Renew the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental
Assistance to Emancipated and Former Foster Care Youth in a Not-to-Exceed Amount of $500,000, and (3) Authorizing
Associated Budget Actions
CONS 26-2906.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with ImageTrend to Provide
Cloud-Based Data and Mapping Analytics Software for the Hayward Fire Department with a Maximum Compensation
Amount Not to Exceed $540,000 for a Five-Year Term Subject to Approval by City Attorney as to Form
CONS 26-2957.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Professional Services Agreements with Western States Oil, Efuel LLC, and Flyers Energy for Fuel Supply and Delivery Services in a Total Not-to-Exceed Amount of $7 Million Through Fiscal Year 2031
CONS 26-2968.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute an Agreement Continuing Hayward Fire Department Participation in the Alameda County Operational Area Emergency
Management Organization From 2026 through 2035
CONS 26-3019.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III County Report and Agreement
5 September 15, 2026City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Tablet Command to Provide Incident
Management Software for the Hayward Fire Department with a Maximum Compensation Amount Not to Exceed $274,500 Over Five Years
CONS 26-31910.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $215,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department CONS 26-32011.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $30,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department CONS 26-32112.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Staples Construction Company for the City Hall Second Floor Facility Improvement Project No. 06972 in an Amount Not to Exceed $469,649.85 and Approving $46,965 in Administrative Construction Contingencies for a Total Maximum Compensation Amount Not to Exceed
$516,614.85
CONS 26-32213.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Sharp Performance to
Extend the Term for Four Additional Years and Increase the Maximum Compensation Amount from $65,000 for a One-Year Term to $325,000 for a Five-Year Term to Provide Digital Mental Health Support Services for the Hayward Fire
Department
CONS 26-32814.
Attachments: Attachment I Staff Report
Attachment II Resolution
6 September 15, 2026City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Kimley-Horn and Associates Inc. for On-Call Airport Planning and Environmental Services, Extending the Agreement to
September 30, 2027, and Increasing the Maximum
Compensation Amount from $880,000 to $950,000
CONS 26-32915.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Accepting the Resignation of Commissioner Shreya Rathaur from the Hayward Youth Commission, Effective Immediately
CONS 26-33916.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter
Adopt a Resolution Authorizing the City Manager to Execute a Ground Lease Agreement with Simmons and Associates for
Aircraft Parking Ramp and Taxiway Z Access Area, with the Hayward Executive Airport
CONS 26-34617.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the South Hayward Safe Routes for Seniors Project, Project No. 05323
CONS 26-34818.
Attachments: Attachment I Staff Report
Attachment II Resolution
7 September 15, 2026City Council Agenda
Adopt a Resolution Approving and Ratifying the Settlement Agreement and General Release of All Claims, as Amended, Resolving Ghali et al. v. City Of Hayward, and a Side Letter of Agreement Amending the Memorandum of Understanding
Between the City of Hayward and the International Association of Firefighters, Local 1909, Regarding the Calculation of Overtime Compensation and Authorize Transfer of Funds from the Risk Management Fund to the General Fund
CONS 26-35119.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III FLSA Settlement Agreement
Attachment IV Amendment to FLSA Settlement Agreement
Attachment V Side Letter of Agreement - Overtime
INFORMATION ITEM
Information items are presented as general information for Council and the public, and are not presented for discussion. Should Council wish to discuss or take action on any of the "information” items, they will direct the City Manager to bring them back at the next Council agenda as an Action Item.
Metropolitan Transportation Commission Pavement
Management Technical Assistance Program (P-TAP) 2027
Grant Award for Updating the City's Pavement Management Program, Project No. 05110
RPT 26-06220.
Attachments: Attachment I Staff Report
COUNCIL REPORTS AND ANNOUNCEMENTS
Oral reports from Council Members on their activities, referrals to staff, and suggestions for future agenda items.
8 September 15, 2026City Council Agenda
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff. Public comment is limited to one (1) minute per person.
City Council Referral: Prohibition on Data Center Development (Referral from Mayor Salinas, Council Member Syrop, and Council Member Andrews)
RPT 26-06421.
Attachments: Attachment I Data Center Referral
Attachment II Staff Analysis
ADJOURNMENT
NEXT MEETING, OCTOBER 6, 2026,7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time. Public comment for Referral items is limited to one (1) minute per person.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
9 September 15, 2026City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. For translation services, please contact the City Clerk ’s Office at least 24 hours before the start of the meeting at cityclerk@hayward -ca.gov or (510) 583-4400. The translation link will only be activated when translation services have been requested in advance. If translation services have been requested for this meeting, written or audio translation may be accessed during the meeting using the following link: https://attend.wordly.ai/join.
10 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: APPT 26-001
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
City Commissions: Adopt a Resolution Confirming the Appointment and Reappointment of Members of the Clean and Green Commission, Community Services Commission, Library Commission, Personnel Commission and Planning Commission
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) confirming thirteen (13) appointments and nine (9) reappointments to the City’s commissions as follows: Clean and Green Community (6); Community Services Commission (6); Library Commission (4); Personnel Commission (3); and Planning Commission (3). The resolution also identifies two alternates for the Clean and Green Commission, one alternate for the Library Commission, and one alternate for the Personnel Commission; and notes one vacancy on the Community Services Commission.
SUMMARY
The annual recruitment for City commissions was conducted from March 10, 2026, through July 31, 2026. Early in the recruitment process, there were nine vacancies across the City’s commissions; however, additional vacancies occurred during the process due to resignations and seats being vacated, bringing the total number of vacancies to fourteen. The vacancies were as follows: Clean and Green Commission (5), Community Services Commission (5), Library Commission (3), Personnel Commission (0), and Planning Commission (1).
A total of sixty-nine applications were received by the submission deadline, with sixty-five applicants qualifying for consideration. Seventeen applicants were ultimately selected for service on City commissions. The resolution (Attachment II) confirming the appointment and reappointment of members includes the names of all appointees organized by commission.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/10/2026Page 1 of 2
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11 File #:APPT 26-001
Attachment II Resolution
CITY OF HAYWARD Printed on 9/10/2026Page 2 of 2
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12
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: City Commissions: Adopt a Resolution Confirming the Appointment and Reappointment of Members of the Clean and Green Commission, Community Services Commission, Library Commission, Personnel Commission and Planning Commission
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) confirming thirteen (13) appointments and nine (9) reappointments to the City’s commissions as follows: Clean and Green Com munity (6); Community Services Commission (6); Library Commission (4); Personnel Commission (3); and Planning Commission (3). The resolution also identifies two alternates for the Clean and Green Commission, one alternate for the Library Commission, and one alternate for the Personnel Commission; and notes one vacancy on the Community Services Commission.
SUMMARY
The annual recruitment for City commissions was conducted from March 10, 2026, through July 31, 2026. Early in the recruitment process, there were nine vacancies across the City’s commissions; however, additional vacancies occurred during the process due to resignations and seats being vacated, bringing the total number of vacancies to fourteen. The vacancies were as follows: Clean and Green Commission (5), Community Services Commission (5), Library Commission (3), Personnel Commission (0), and Planning Commission (1).
A total of sixty -nine applications were received by the submission deadline, with sixty -five applicants qualifying for consider ation. Seventeen applicants were ultimately selected for service on City commissions. The resolution (Attachment II) confirming the appointment and reappointment of members includes the names of all appointees organized by commission.
FISCAL IMPACT
There is no fiscal impact associated with this report.
13
BACKGROUND AND DISCUSSION
During the special City Council meeting on August 18, 20261, and as provided for in the City’s Council Appointed Officials Handbook, the City Council reviewed nine reappoint ment requests and the annual Commissions Report comprising members’ attendance records and completion of mandatory trainings. Following the reappointment request evaluation process, which considered attendance records and overall performance, the City Council recommended advancing nine reappointment requests as presented in Table 1. The City Council vacated one seat of a member whose attendance fell below a 6 0 percent threshold.
City staff were directed to amend the attendance policy and add it to a City Council agenda at the end of November. In addition, the City Council agreed that commissioners with outstanding Ethics and/or Harassment Prevention training would be given until September 17, 2026, to complete the required trainings.
Following current practice, members of the City Council reviewed and pre -screened all applications and individually communicated their selections to the City Clerk as outlined in the August 18, 2026, City Council staff report. Twenty-three applicants received at least three points and were invited to interview with the City Council on August 25, 2026. The August 25, 2026, City Council staff report2, and attachments provide information about the pre-selected applicants and details related to the selection/interview process. At the conclusion of the interviews, the City Council selected thirteen applicants for service on City commissions, and also identified two alternates for the Clean and Green Commission, one for Library Commission and one for Personnel Commission.
The resolution (Attachment II) confirming the appointment and reappointment of members lists the names by meeting body. The length of term for the individuals identified as alternates will be valid for one year expiring in September 2027. The appointment process for alternates will involve two separate actions on the same City Council agenda: 1) resolution accepting the resignation of a member; and 2) resolution recommending the alternate to fill the vacated position for the remainder of the unexpired term. The City Cl erk will ensure the alternate continues to be interested in serving and will confirm the alternate’s eligibility status prior to recommending for service. The appointment of Community Services Commissioner Daisy Maxion to the Planning Commission created an additional vacancy on the Community Services Commission, which will be filled during the next annual recruitment process.
Table 1 summarizes updated filled seats and approved requests for reappointment by meeting body. Tables 2 through 6 summarize information by meeting body.
1 8/18/26 Staff Rport: CITY OF HAYWARD - Meeting of City Council on 8/18/2026 at 5:30 PM 2 8/25/26 Staff Report: CITY OF HAYWARD - Meeting of City Council on 8/25/2026 at 5:00 PM 14
TABLE 1: SUMMARY BY COMMISSION:
Body Vacant
Seat(s)
Seeking
Reappointment
Not Seeking
Reappointment Total
CGC 5 1 0 6
CSC 4 2 1 7
LC 3 1 0 4
Pers C 0 3 0 3
PC 0 2 1 3
TOTAL 12 9 2 23
TABLE 2: CLEAN AND GREEN COMMISSION (CGC):
#
NAME
Date
Appointed
Term
Expires
Resigned
Seeking
Reappointment
1 Thomas Ford 9/2/25 9/30/28 2/26/26
2 Sergey Melnikov 9/12/23 9/30/27 9/2/25
3 Melissa Milleman 9/15/20 9/30/27 4/20/26
4 Jessica Stanley 9/10/19 9/30/27 11/19/24
5 Chandrakala Siramdas 9/20/23 9/30/28 6/25/26
6 Kyle McCray 9/2/25 9/30/26 x
7 Blytha Bowers 4/15/08 9/30/28
8 Celia Ching Chung 9/12/23 9/30/27
9 Gwenda Dossey 9/12/23 9/30/28
10 Tom Ferreira 9/21/21 9/30/28
11 Sandra Frost 9/12/23 9/30/27
12 Michael Garcia-Picazo 9/2/25 9/30/27
13 Christian Loza 9/2/25 9/30/27
14 Shingo Nagae 9/21/21 9/30/27
15 Mary Otegbade 9/2/25 9/30/28
16 Herminia Ruiz 9/2/25 9/30/28
17 George Villamil 9/12/23 9/30/27
18 Peyton Waterman 9/2/25 9/30/27
15
TABLE 3: COMMUNITY SERVICES COMMISSION (CSC):
TABLE 4: LIBRARY COMMISSION (LC):
# NAME Date
Appointed
Term
Expires
Not Seeking
Re-
appointment
Seeking Re-
appointment
Resigned/
Dismissed
1 Guadalupe Angulo 9/12/23 9/30/26 x
2 Hoang Dao 9/12/23 9/30/26 x
3 Jesse Gunn 9/21/23 9/30/26 x
4 Barbara Maderios 9/12/25 9/30/29 8/11/26
5 Yoshiko Kimura 9/18/23 9/30/27
6 Daisy Maxion 9/12/23 9/30/29 8/26/26
7 Jagdeep Singh 9/20/22 9/30/29 8/18/26
8 Jayendra Singh 9/2/25 9/30/28 8/25/26
9 Elvin Sledge 9/2/25 9/30/27
10 Lenita Wheeler 9/20/22 9/30/29
11 Calvin Wong 9/12/23 9/30/29
#
NAME Date
Appointed
Term
Expires
Resigned Seeking
Reappointment
1 Marhya Kelsch 1/23/24 9/30/27 5/6/25
2 Shonda Goward 9/21/21 9/30/26 6/30/25
3 Dominique Dozier 9/12/23 9/30/27 9/9/25
4 Shareen Purcell 3/22/22 9/30/26 x
5 Jackqueline Felix 9/2/25 9/30/29
6 Amalia Navarro 9/15/20 9/30/28
7 Crystal Porter 9/12/23 9/30/27
8 Angela Ramos 9/2/25 9/30/29
9 Lucretia Whitener 9/30/25 9/30/29
16
TABLE 5: PERSONNEL COMMISSION (PERC):
TABLE 6: PLANNING COMMISSION (PC):
STRATEGIC ROADMAP
This agenda item relates to goals outlined in the Council’s Strategic Roadmap to support vibrant communities. Staff analyzed data pertaining to the composition of members of the City Council’s appointed bodies. These efforts are intended to eliminate racial inequities, mitigate unintended consequences, and advance the goals of the Commitment for an Inclusive, Equitable and Compassionate Community and the 2020 Racial Equity Action Plan. During this recruitment, staff continued recruitment efforts with an equity lens in mind and focused efforts in areas lacking representation in current meeting bodies. It is staff’s goal to have the City Council’s appointed bodies from diverse backgrounds reflecting a diverse, equitable and inclusive community.
#
NAME
Date
Appointed
Term Expires
Seeking
Reappointment
1 Bonnie Tendencia 9/2/25 9/30/26 x
2 Edward Moore 9/2/25 9/30/26 x
3 Tiega-Noel Varlack 9/2/25 9/30/26 x
4 Amarilis Diaz 11/18/25 9/30/27
5 Sergey Melnikov 9/12/23 9/30/27
6 Linda Gruel Neff 9/17/24 9/30/27
7 Rebecca Parr 9/17/24 9/30/28
# NAME Date
Appointed
Term
Expires
Not Seeking
Reappointment
Seeking
Reappointment
1 Ron A Meyers 12/12/23 9/30/26 x
2 Briggitte Lowe 9/21/21 9/30/26 x
3 Vasko Yorgov 9/2/25 9/30/26 x
4 Karla Goodbody 1/24/23 9/30/27
5 Jeffrey Haman 9/17/24 9/30/28
6 Anika Hardy 1/24/23 9/30/27
7 Robert Stevens 9/10/19 9/30/27
17
PUBLIC CONTACT
Information about the annual recruitment was disseminated via various channels. Table 7 below provides a summary of the outreach efforts related to the recruitment. All related agendas were posted in accordance with the Brown Act.
TABLE 7: OUTREACH SUMMARY:
2026 Outreach Efforts
Date
Attendance/Reach
City Newsletter - The Stack- March 3/10/2026 46,289 recipients City Newsletter - The Stack - April 4/14/2026 45,652 recipients City Newsletter - The Stack Extra 7/13/2026 44,219 recipients Annual Earth Day Citywide Clean-Up Event
and Community Fair 4/25/2026 Over 300 attendees
Cinco de Mayo 41st Annual – Festival & Car
Show 5/2/2026 Over 7,000 attendees
All America Festival 6/27/2026 Over 300 attendees
Hayward Water System and Excise Tax
Accounts (electronic copy of the flyer with
their bill)
Mid April through end
of July 70,096 accounts
Hayward Water System and Excise Tax
Accounts (hard copy of the flyer with their bill
to those requeting mail delivery only)
Mid April through end
of July
35,451 out of 70,096
accounts
Downtown Hayward Street Parties 6/18/26 Approimately 8,000 attendees
Downtown Hayward Street Parties 7/16/26 Over 18,000 attendees Letters to Faith-Based Organizations 6/10/2026 44 packets Social Media: Facebook 3/13/2026-7/31/2026 13,277 impressions Social Media: Twitter 3/13/2026-7/31/2026 1,523 impressions Social Media: Instagram 3/13/2026-7/31/2026 6,223 impressions Social Media: LinkedIn 3/13/2026-7/31/2026 2,602 impressions
NEXT STEPS
Following Council’s actions, oaths of affirmation will be administered to newly and reappointed members.
18
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_______________________________
Jennifer Ott, City Manager
19 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION CONFIRMING THE APPOINTMENT AND REAPPOINTMENT OF
MEMBERS O F THE CLEAN AND GREEN COMMISSION, COMMUNITY
SERVICES COMMISSION, LIBRARY COMMISSION, PERSONNEL COMMISSION
AND PLANNING COMMISSION
WHEREAS, the City conducted its annual recruitment for City commissions; and
WHEREAS, the City Council reviewed sixty-five applications, and interviewed twenty-five eligible applicants on August 26, 2025; and
WHEREAS, the City Council selected a total of seventeen members; and
WHEREAS, the City Council left vacant one seat on the Community Services Commission which should not impact quorum.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward does hereby confirm the appointment of the following as members of the commissions for the terms as designated.
APPOINTMENTS
Clean and Green Commission
Maryell Azucena Abella (Succeeds Sergey Melnikov) September 2027 Israel Mendez (Succeeds Jessica Stanley) September 2027 Jed Mariz Nugal (Succeeds Melissa Milleman) September 2027 Josh Rubietta (Succeeds Chandrakala Sirmdas) September 2028 Sophia Sanhueza (Succeeds Thomas Ford) September 2028
Community Services Commission
Vrushali Nanjundappa (Succeeds Guadalupe Angulo) September 2030 Guadalupe Romero (Succeeds Barbara Maderios) September 2029 Jose Montesinos (Succeeds Jagdeep Singh) September 2029 Victor Gomez
(Succeeds Jayendra Singh) September 2028
20 ATTACHMENT II
Library Commission
Carmen Caballeros (Succeeds Dominique Dozier) September 2027 Eric Hernandez (Succeeds Shonda Goward) September 2030
Phylis Essandoh (Succeeds Marhya Kelsch) September 2027
Planning Commission
Daisy Maxion (Succeeds Ron A Meyers) September 2030
BE IT FURTHER RESOLVED that the City Council of the City of Hayward does hereby confirm the reappointment of the below -named persons as member s of the Community Services Commission.
REAPPOINTMENTS
Clean and Green Commission
Kyle McCray September 2030
Community Services Commission
Hoang Dao September 2030
Jesse Gunn September 2030
Library Commission
Shareen Purcell September 2030
Personnel Commission
Bonnie Tendencia September 2030
Edward Moore September 2030
Tiega-Noel Varlack September 2030
Planning Commission
Briggitte Lowe September 2030
Vasko Yorgov September 2030
21 ATTACHMENT II
BE IT FURTHER RESOLVED that the City Council of the City of Hayward does hereby confirm the selection of the below -named individual as alternate s to fill unexpired vacancies until September 2027.
ALTERNATES
Clean and Green Commission
Alicia Sierra Martinez- First
Shawn Dennis- Second
September 2027
September 2027
Library Commission
Geena Ballesteros
September 2027
Personnel Commission
Richard Luna
September 2027
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
22 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-077
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the Special City Council Meeting on August 18, 2026
RECOMMENDATION
That the City Council approves the Special City Council meeting minutes of August 18, 2026.
SUMMARY
The City Council held a Special City Council meeting on August 18, 2026.
ATTACHMENTS
Attachment I Draft Minutes of 8/18/2026
CITY OF HAYWARD Printed on 9/10/2026Page 1 of 1
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23 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/85980835092?pwd=9Nru3ZRs60BIzufUUs8qDI5L8mY6jx.1 Tuesday, August 18, 2026, 5:30 p.m.
The City Council meeting was called to order by Mayor Salinas at 5:30 p.m. in Conference Room 2A.
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: None
PUBLIC COMMENTS
There were none.
WORK SESSION
1. City Commissions: Review of Seven Reappointment Requests and Approval of Interview Process for August 25, 2026 WS 26-016 (Report from City Clerk Lens)
Staff report submitted by City Clerk Lens, dated August 18, 2026, was filed.
City Clerk Lens provided an overview of the staff report and noted that two Planning Commission reappointment requests had been inadvertently omitted. With their inclusion, the total number of reappointment requests before the City Council was nine.
Discussion ensued among City Council members and staff regarding the nine reappointment requests and the Commission Report, which included commissioners’ attendance records and verification of mandatory training completion across all City commissions.
Following discussion, the City Council recommended advancing all nine reappointment requests and declaring one commission seat vacant due to the member attending fewer than 60 percent of meetings in the preceding year. The City Council also directed the City Clerk to amend the resolution establishing commission attendance policy to state that commissioners who fail to attend at least 60 percent of all regular meetings will be dismissed and not reappointed. The Planning Commission will retain its existing 75 percent attendance threshold.
The amendment will additionally include an analysis of whether subcommittee meeting attendance should be factored into overall attendance calculations. City staff were directed to return with the proposed amendment by the end of November. The City Council further agreed that commissioners with outstanding Ethics or Harassment Prevention trainings must complete the required sessions by September 17, 2026, as staff were coordinating in-person training opportunities.
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The City Council agreed to the selection and interview process outlined in the staff report.
ADJOURNMENT
Mayor Salinas adjourned the Special City Council work session at 6:00 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
25 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-078
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the City Council Meeting on August 18, 2026
RECOMMENDATION
That the City Council approves the City Council meeting minutes of August 18, 2026.
SUMMARY
The City Council held a City Council meeting on August 18, 2026.
ATTACHMENTS
Attachment I Draft Minutes of 8/18/2026
CITY OF HAYWARD Printed on 9/10/2026Page 1 of 1
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26 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:0 4 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Andrews
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: None
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on June 16, 2026, at 5:30 p.m., for a conference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Caleb Smith, et al. v. City of Hayward, et al., U.S. District Court case no. C21-08467 YGR. City Attorney Lawson reported that the City Council met with legal counsel on June 16, 2026, and authorized settlement of Caleb Smith v. City of Hayward, contingent upon approval by the City’s insurance partners, which was received on July 8, 2026. The settlement is now complete, with the plaintiff to receive $850,000, to be paid by the City’s excess insurance carrier.
The City Council convened in closed session on July 22, 2026, at 5:30 p.m., with all members present, to discuss the Citty Attorney’s public employment pursuant to Government Code section 54957(b)(1). City Attorney Lawson reported that the City Council completed the annual evaluation of the City Attorney and took no reportable action.
The City Council convened in closed session on August 18, 2026, at 6:00 p.m., with all members present. Two public comments were received related to data centers. The Council considered two items: 1) conference with property negotiators pursuant to Government Code section 54956.8, regarding City Center (APNs 415-0250-111-02, 415-0250-112-00, and 415-0250- 113-00); Cinema Place (APNs 428 -0066-085-00 and 428 -0066-086-00); C St and Main St (APNs 428 -0066-037-00, 428 -0066-038-02, & 428 -0066-038-01); Parcel Group 8 (APNs 415-0180-070-00, 415-0180-068-01, 415-0180-076-00, 415-0180-084-01, 415-0180-073- 00, 415 -0180-074-00, 415 -0180-075-00, 415 -0180-072-00, 415 -0180-071-00, 415 -0180- 069-01, 415 -0190-064-00, 415 -0180-083-01, 415 -0180-080-00, 415 -0180-082-01, and 415-0180-081-01); and 2) c onference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Ghali et al v. City of Hayward , US District Court - Northern District of California Case 3:25 -cv-01116. City Attorney Lawson reported that the City Council provided direction to staff regarding Item 1 but took no reportable action. Regarding Item 2, he reported that negotiations have concluded and the court has entered a final order approving settlement, with the City paying $600,000.
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SPECIAL PRESENTATION
Mayor Salinas and Fire Chief Hamre presented letters of commendation, St. Florian challenge coins and a Unit Citation to Firefighter Mitchell Klimek, Battalion Chief Darren Ferguson, and Apparatus Operator Jonathan Irizarry (represented by his family while he was deployed to the Big Sur Timber Fire) in recognition of their actions during two separate structure -fire rescues earlier in 2026.
PUBLIC COMMENT
Marla Sather , Hayward resident, expressed concerns regarding the STACK/SVYO3A data center, including its water and electricity demands, the use of diesel backup generators with no solar panels or storage batteries planned , and potential environmental impacts ; and requested that the City form a community committee to study the project immediately and consider potential amendments to its construction requirements.
Cheryl Zuur advocated preserving the former Sky west Golf Course as open space ; opposed expansion of the Hayward Executive Airport onto the Skywest property, citing environmental and community impacts ; and expressed support for concerns raised regarding data center development in Hayward.
Gina Pacalde, Hayward resident, questioned the plausibility of claims that the data center would be "solar powered" while running 24/7; cited concerns regarding the use of 167,000 gallons of diesel fuel; raised concerns about potential effects on Hetch Hetchy drinking water; and urged the City to consider pausing construction of the data center to further evaluate the project.
Tom Wong expressed concerns regarding the electricity and water demands of existing and proposed data centers and questioned their benefits to the community ; requested an emergency meeting and moratorium on data center development ; and encouraged the City to further scrutinize existing projects and any financial incentives provided to them.
Sheila Cho, Hayward resident, requested that Mayor Salinas agendize a dedicated Council meeting regarding the STACK/SVY03A data center ; expressed concerns regarding the project's approval process, energy consumption, diesel generators, and environmental impacts; and requested greater public oversight and environmental monitoring.
Joe Ramos, Hayward resident, requested that the City review unlicensed taco truck/vendors needing inspection; consider residency requirements for City and Hayward Unified School District employees ; improve the Hayward Loop traffic pattern ; opposed data center development; called for greater City transparency and efforts to attract quality employers ; and supported offering zero-interest loans to local businesses.
Caitlin Keliiaa , Hayward resident , expressed opposition to the SVY03A data center and concerns regarding public awareness of the project's approval and its potential 28 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
environmental impacts; requested additional public review, including a public hearing and environmental analysis; and supported community efforts opposing the project.
Mayor Salinas announced that he, Council Member Syrop, and Council Member Andrews had co-authored a referral to study banning data centers in Hayward , scheduled for discussion at the September 15, 2026, City Council meeting; and encouraged community members to subscribe to the City’s newsletter and meeting agenda notifications for updates.
CITY MANAGER’S COMMENTS
There were none.
SPECIAL PRESENTATION
1. AC Transit Budget & Service Update: Receive a Presentation from AC Transit on Agency Deficit Projections and Potential Service and Workforce Reductions (Report from AC Transit Board Director Anthony C. Silva) RPT 26-058
Alameda County (AC) Transit Board Director Silva , AC Transit General Manager and CEO Llamas, and AC Transit Transportation Planner Christofferson , presented on ridership, economic impact, AC Transit’s projected $200 million funding deficit over the next four years, and reviewed potential impacts to Hayward routes, including reduced frequency and hours of operation on certain lines, and announced an October 14, 2026, public hearing to receive community feedback on the proposed plan. It was noted that w ithout new funding, such as Senate Bill 63/the Regional Transit Measure (SB 63), by December 2026, service cuts of up to 16 percent and potential layoffs of 300 employees could take effect by June 2027.
Mayor Salinas recognized AC Transit representatives for their experience in public transportation and bus manufacturing; highlighted free and unlimited transit pass programs available to Hayward students and Cal State East Bay students ; expressed support for the passage of SB 63 ; and highlighted a new railroad crossing near Tennyson High School , recognizing the partnership between the City, Alameda County Transportation Commission, Hayward Unified School District, and Alameda County Supervisor Márquez in completing the project.
Council Member Syrop spoke as one of the City's two AC Transit Interagency Liaison Committee members; highlighted collaborative improvements from that committee, including installing bus benches citywide, conducting accessibility assessments at bus stops, and making traffic signal/pavement upgrades to improve bus reliability ; commended AC Transit’s fiscal stewardship; and emphasized the importance of public transportation in addressing climate change and serving Hayward’s transit-dependent residents.
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Council Member Zermeño expressed appreciation for AC Transit’s partnership with the City through the AC Transit Interagency Liaison Committee where he serves as one of the City’s two members; encouraged community participation in its meetings ; and emphasized the importance of public transportation in addressing climate change and expressed support for SB 63.
Council Member Roche acknowledged AC Transit’s financial challenges and expressed support for SB 63; shared her family’s positive experience adapting to AC Transit’s recent route realign service changes; and emphasized the importance of public transportation in providing mobility and independence.
Council Member Andrews thanked AC Transit's external affairs team for their community engagement visibility. In response to questions about whether the funding sought would also fund visible infrastructure improvements and whether AC Transit had explored private partnerships, General Manager Llamas explained that the proposed funding would primarily preserve existing service and noted that AC Transit is exploring public-private partnerships and announced Hayward will receive part of a federal grant to build a hydrogen fueling station to support zero-emission buses.
CONSENT CALENDAR
Consent Items 10 and 12 were pulled from the Consent Calendar for discussion and to allow public comment.
2. Approve the City Council Minutes of the City Council Meeting on June 16, 2026 MIN 26-073 It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously, to adopt the City Council Meeting Minutes of June 16, 2026.
3. Adopt a Resolution (1) Approving Addendum No. 1 and No. 2 to the Project Specifications and Plans, (2) Rejecting the Bid Protest from SubTerra Construction, Inc., (3) Authorizing the City Manager to Award a Contract to JDB & Sons Construction, Inc., in an Amount of $10,229,360, and (4) Approving $1,022,936 in Administrative Construction Contingency for the FY24 Sewer Line Replacement Project, Project No. 07789 CONS 26-288
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
30 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
Resolution 26-134, “Resolution approving addendum No. 1 and No. 2 to the Project Specifications and Plans, Rejecting the Bid Protest from Subterra Construction, Inc., authorizing the City M anager to Award a Contract to JDB & Sons Construction, Inc. in an Amount of $10,229,360 and Approving $1,022,936 in Administrative Construction Contingency for the FY24 Sewer Line Replacement Project, Project No. 07789”
4. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Hi-Lite Airfield Services for Pavement Improvements of the Airport Hangar Improvement Project No. 06826 in a Not-To-Exceed Amount of $244,387.10, and Approving $24,438.71 in Administrative Construction Contingencies CONS 26-289
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-135, “Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Hi-Life Airfield Services for the Pavement Improvement of the Airport Hangar Improvement Project No. 06826, in an Amount Not -to-Exceed $244,387.10 and Approving $24,438.71 Contingencies in Administrative Construction”
5. Adopt Resolutions Approving City Applications to the Alameda County Transportation Commission Comprehensive Investment Plan and Authorizing the City Manager to Execute Agreements with the Alameda County Transportation Commission CONS 26-291
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried out unanimously, to adopt the resolutions.
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AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-136, “Resolution Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the Safe Streets H ayward – Tennyson Corridor Project and Committing any Necessary Matching Funds and Stating Assurances to Complete the Project”
Resolution 26-137, “Resolution Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the A Street Corridor Signal Interconnect and Advanced Traffic Management System Project and Committing any Necessary Matching Funds and Stating Assurances to Complete the Project”
Resolution 26-138, “Resolution Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the Safe Routes to School Implementation Project and Committing any Necessary Matching Funds and Stating Assurances to Complete the Project”
6. Adopt a Resolution Approving Addendum No. 1, Awarding a Construction Contract to QLM, Inc., for the Fiscal Year 2026 Sidewalk Rehabilitation and Wheelchair Ramps Project, Project No. 05348 in the Amount of $823,397, and Approving $100,000 in Administrative Construction Contingencies CONS 26-293
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried out unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-139, “Approving Addendum No. 1, Awarding a Construction Contract to QLM, Inc., for the Fiscal Year 2026 Sidewalk Rehabilitation and Wheelchair Ramps Project, Project No. 05348 in the Amount of $823,397, and Approving $100,000 in Administrative Construction Contingencies”
32 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
7. Adopt an Ordinance of the City Council of the City of Hayward Amending Sections 2-3.90, et seq., of the Hayward Municipal Code, Relating to the Community Services Commission; and Finding that the Action is Exempt from CEQA Review CONS 26-294
Staff report submitted by City Clerk Lens dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried out unanimously, to adopt the ordinance.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Ordinance 26-08, “An ordinance of the City Council of the City of Hayward Amending Sections 2 -3.90, et seq., of the Hayward Municipal Code, Relating to the Community Services Commission; and Finding that the Action is Exempt from CEQA Review”
8. Adopt a Resolution Approving Addendums No. 1 and No. 2, Authorizing the City Manager to 1) Award a Contract to Corcus Construction, Inc., in an Amount of $1,262,240 and Approve $126,224 in Administrative Construction Contingency, and 2) Amend the Existing Professional Services Agreement with HydroScience Engineers, Inc., to Increase the Contract Amount by $44,203; and 3) Appropriate Additional Funds in the Amount of $471,275 for the Water Resource Recovery Facility Effluent Return Pump Station Project, Project No. 07806 CONS 26-299
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
33 8 | A u g u s t 1 8 , 202 6
Resolution 26-140, “Approving Addendums No.1 and No.2 to the Plans and Specifications and Authorizing the City Manager to 1) Award a Contract to Corcus Construction, Inc., in an Amount Not to Exceed $1,262,240 and Approve $126,224 in Administrative Construction Contingency, and 2) Amending the Existing Professional Services Agreement with Hydroscience Engineers, Inc., to increase the Contract Amount By $44,203 ; and 3) Appropriating Additional Funds in the Amount of $471,275 for the WRRF Effluent Channel Return Pump Station Project, Project No. 07806”
9. Adopt Resolutions Authorizing the City Manager to Negotiate and Execute 1) An Amendment to the Loan to the Hayward Economic Development Corporation, and 2) An Agreement for Staffing Services Between the Two Agencies CONS 26-307
Staff report submitted by City Manager Ott, dated August 18, 2026, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously, to adopt the resolutions.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-141, “Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to the Economic Development Loan Agreement with the Hayward Economic Development Corporation Amending the Terms for Repayment”
Resolution 26-142, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with the Hayward Economic Development Corporation for Staffing Services”
10. Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Hayward and the County of Alameda for the Administration of the Russell City Redress Fund and Phase 1 Payments and Related Actions CONS 26-309
Staff report submitted by City Attorney Lawson, dated August 18, 2026, was filed.
Mayor Salinas thanked Council Members Andrews and Roche and the City’s legal team for keeping the Russell City Redress efforts at the forefront, ensuring the process was followed and 34 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
impacted families were heard ; and expressed appreciation for the progress made toward establishing the Russell City Redress Fund.
Council Member Andrews thanked the Alameda County Board of Supervisors, Supervisor Márquez and her staff, the Russell City Steering Committee, fellow Council Member Roche, City staff, and other partners for their work to establish the Redress Fund ; noted conversations about restorative justice began around 2020–2021, and described the MOU as an important step toward restorative justice and acknowledging the harm experienced by the former Russell City community, while recognizing that it could not fully remedy the harm caused.
Council Member Roche described establishment of the Russell City Redress Fund as a historic step from acknowledging the displacement and harm experienced by approximately 1,400 former Russell City residents to taking tangible action through redress payments; recognized the Russell City community, Alameda County Supervisor Márquez and the Board of Supervisors, Council Member Andrews, City staff, the Alameda County Office of Education, the Knowles family, and others who contributed to the effort; and emphasized that while the fund could not undo or fully compensate for past harms, it represented an important step toward making amends and honoring the Russell City community.
City Attorney Lawson recognized former Equity Officers Chacon and Ayankoya and former Assistant City Manager Youngblood for initiating and advancing the City’s work on the Russell City Redress efforts.
Council Member Syrop recognized Council Members Andrews and Roche, City staff, Supervisor Márquez, the Russell City Steering Committee, Community Services Commission, participating families, and others who contributed to the redress process; emphasized the significance of the City’s efforts to address the lasting impacts of the displacement of Russell City residents, noting that the City continues to benefit from development of the former Russell City site ; and expressed hope that the redress fund could serve as a model for other jurisdictions seeking to address racial inequalities and historical harms.
Mayor Salinas shared a personal story illustrating the lasting impact of the displacement of Russell City residents; expressed appreciation for the City’s efforts to acknowledge and address the harm caused to the community ; and stated that while the action could not reverse past harms, it reflected the City’s values of diversity, inclusion, and justice.
It was moved by Council Member Andrews, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
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AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-143, “Resolution of the City Council of the City of Hayward:
1) Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of Alameda and the City of Hayward for the Administration of the Russell City Redress Fund and First Phase Payments; 2) Accepting $100,000 from the Alameda County Office of Education for its Pledge to the Russell City Redress Fund and Transferring Said $100,000 to the County of Alameda Auditor-Controller; 3) Approving Receipt of Up to $100,000 in Additional Contributions from Other Entities Or Persons and Transferring Such Contributions to the County of Alameda Auditor- Controller; and, 4) Directing the City M anager to Take any Associated Budgetary Actions Related Hereto”
11. Adopt a Resolution Approving Three Side Letters of Agreement for Clarification and Clean- Up Purposes Amending Memoranda of Understanding between the City of Hayward and Both the International Association of Firefighters, Local 1909 and Hayward Fire Officers Association Confirming Previous Agreements and Establishing Payment for Preceptor Work, and Authorizing Staff to Execute the Agreements CONS 26-313
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 26-144, “Resolution Approving Three Side Letters of Agreement Amending Memoranda of Understanding Between the City of Hayward and Both the International Association of Firefighters, Local 1909 and Hayward Fire Officers Association and Authorizing Staff to Execute the Agreements”
36 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
12. Adopt a Resolution (1) Authorizing the City Manager to Negotiate and Execute a Five-Year Agreement with Axon Enterprises, Inc. for a Real -Time Information Center Technology Package, including “Drone as a First Responder” Equipment, 64 Replacement Automated License Plate Recognition Cameras, and Other Integrated Technologies with a Maximum Not-to-Exceed Compensation Amount of $2,945,000 Consistent with Previous City Council Direction; (2) Authorizing the City Manager to Execute Future Amendments that Result in Reduced Costs or Impacts to the General Fund; and (3) Authorizing Related Budget Actions Contingent on Maintaining or Reducing the General Fund Allocation CONS 26-314
Staff report submitted by Police Chief Matthews, dated August 18, 2026, was filed.
Council Member Syrop pulled the item to highlight that the proposed agreement involves transitioning from the expiring Flock contract to Axon. In response to how many Flock cameras would remain in the city if the transition proceeds, City Manager Ott confirmed 23 cameras.
Council Member Roche received confirmation from City Manager Ott that the proposed contract would not draw on General Fund dollars.
Mayor Salinas opened the public comment section at 8:36 p.m.
Arieana, Hayward resident/small business owner, urged the Council to vote “no” or grant a 60- day continuance to allow a full audit of the proposed technology; and raised concerns regarding data access and sharing, privacy and surveillance capabilities, potential misuse, immigration enforcement, drones as first responders, the Real -Time Information Center, and safeguards governing Axon technology.
Brian Schott, Hayward resident, expressed support for the proposed agreement and the Drone as First Responder (DFR) equipment, citing its potential to improve response times, provide officers with information prior to arriving at incidents, and enhance officer and community safety; broke down the cost of the p ackage at approximately $68 per hour over five years, characterizing it as a "bargain" if it helps reduce crime; and suggested similar drone technology could also benefit the Hayward Fire Department.
TJ, representing Hayward Concerned Citizens (HCC), expressed support for the DFR program and the proposed Axon package, stating that HCC had discussed the program with Police Department staff and viewed the technology as a force multiplier for public safety and criminal investigations; and urged the Council to approve the five-year agreement.
Theresa Rezendez, representing Hayward Concerned Citizens, expressed support for the DFR program and Axon technology package; stated that public safety was her primary concern; and 37 12 | A u g u s t 1 8 , 202 6
supported sharing information with other law enforcement agencies for purposes of investigating criminal activity, even where the technology may raise civil liberties concerns.
Mayor Salinas closed the public comment section at 8: 49 p.m.
Council Member Syrop remained consistent with his previously stated opposition to expanding surveillance technology, particularly in light of current Immigration and Customs Enforcement (ICE) activity; noted that while he welcomed moving away from Flock, he remained concerned that transitioning to Axon reflects shifting investor interests rather than addressing the broader issue of expanding mass-surveillance infrastructure; noted that public safety already comprises roughly 80 percent of the General Fund; and questioned the potential cost to civil liberties given uncertainty around how the tools might be used amid immigration enforcement actions.
In response to Council Member Bonilla Jr.’s inquiries regarding data security, access controls, auditing to prevent misuse, drone deployment scope, and non-crime application, Police Chief Matthews explained that Automated License Plate Recognition (ALPR) access is a udited monthly, users have individual IDs and must enter “reason codes” for every search; and the City complies with SB 34 and SB 54. He noted the department already uses Axon's evidence.com platform for body-worn camera footage; clarified that drone deployment is strictly tied to 911 calls for service; highlighted broader emergency-response benefits such as earthquake damage assessment; and stated that the program requires annual Council reauthorization under AB481, with the ability to halt usage if misuse or policy deviations occur.
Council Member Goldstein expressed support for the technology as a cost -effective tool to enhance police and fire response, assist in rescue operations, and monitor fleeing suspects and vehicles while reducing risks to employees and residents. In response to his questions regarding potential misuse, Police Chief Matthews stated that employees who misuse the technology would be subject to discipline, up to and including termination, and confirmed that safeguards are in place to ensure responsible use.
Council Member Andrews requested more frequent reporting on complaints or potential misuse of the drone and ALPR programs, as well as alignment with American Civil Liberties Union ( ACLU) standards. Police Chief Matthews explained that suspected misuse may be reported through Internal Affairs, direct email, or Access Hayward; stated that audits conducted since implementation have not identified employee misuse; and agreed to include complaint and misuse information in regular Public Safety Committee meeting agendas. He added that the Police Department considered ACLU privacy recommendations when developing its policies and confirmed that Hayward does not coordinate with ICE, consistent with SB 34 and SB 54.
Council Member Syrop requested additional safeguards and reporting regarding the proposed technology, including confirmation of the ALPR cameras’ live-streaming capabilities, removal timeline for the expiring Flock camera poles, reporting to the Public Safety Committee , specifically case-resolution/solvability rates tied to ALPR use , and a constituent's concern about ALPR misreads. Staff clarified that the Axon Outpost ALPR product can live-stream when viewed through the FUSUS platform but cannot pan, tilt, zoom, or record for later recall. Police 38 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
Chief Matthews said removal had not been discussed with Flock yet but expected the vendor to retrieve them when the contract ends in December; shared two recent infant-abduction cases resolved with ALPR assistance; and acknowledged the ALPR misread is possible due to human error but said officers make final decisions.
Council Member Zermeño expressed support for the agreement, citing constituent emails prioritizing public safety, dismissed concerns about personal misuse as unlikely given trust in Police and Fire leadership and personnel, and noted the contract does not draw on the General Fund.
Mayor Salinas acknowledged concerns regarding camera use but emphasized that cameras and license plate readers can serve as important public safety tools ; cited cases involving child abductions in which camera technology assisted law enforcement and stressed the importance of considering crime victims and vulnerable community members, particularly children; noted that similar technologies have received support from jurisdictions throughout the Bay Area and stated that their effectiveness could be reevaluated and their use discontinued if warranted.
It was moved by Mayor Salinas , seconded by Council Member Bonilla Jr. , and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño MAYOR Salinas
NOES: COUNCIL MEMBER Syrop
ABSENT: None
ABSTAIN: None
Resolution 26 -145, “ Resolution (1) Authorizing the City M anager to Negotiate and Execute a Five-Year Agreement with Axon Enterprises, Inc. for a Real-Time Information Center Technology Package, Including “Drone as a First Responder” Equipment, 64 Replacement Automated License Plate Recognition Cameras, and Other Integrated Technologies with a Maximum Compensation Amount Not to Exceed $2,945,000 Consistent with Previous City Council Direction; (2) Authorizing the City Manager to Execute Future Amendments that Result in Reduced Costs or Impacts to the General Fund; and (3) Authorizing Related Budget Actions Contingent on Maintaining or Reducing the General Fund Allocation”
39 14 | A u g u s t 1 8 , 202 6
LEGISLATIVE BUSINESS
13. Cal Cities 2026 Annual Conference: Adopt Resolutions (1) Designating a Voting Delegate and Alternates for the Conference Scheduled for September 23-25, 2026, and (2) Directing the City’s Voting Delegate to Vote on a Proposed League of California Cities General Assembly Resolution Calling for a Working Group to Consider Actions to Ensure Final Local Authority Over Housing and Land Use Decisions (Report from City Clerk Lens and City Manager Ott) LB 26-014
Staff report submitted by City Manager Ott and City Clerk Lens , dated August 18, 2026, was filed.
City Manager Ott provided a synopsis of the staff report.
Mayor Salinas nominated Councilmember Bonilla as the primary delegate and Council Member Roche as an alternate to represent Hayward at the Cal Cities Annual Conference. There was discussion about needing two alternates, Mayor Salinas was added as the primary alternate.
Council Member Syrop expressed concern that the proposed resolution could be used to limit state efforts to increase housing production under the premise of preserving local control. City Manager Ott acknowledged the concern but clarified that the resolution would only support the formation of a working group to discuss local authority over housing and land use decisions, not to endorse any specific policy outcome yet; and noted that staff could recommend opposing any future proposals developed by the working group that were inconsistent with the City’s housing goals. Council Member Syrop, after hearing this clarification, said he was satisfied and comfortable supporting the staff recommendation on that basis.
Mayor Salinas opened public comment at 9:14 p.m.
Ro Aguilar spoke in support of forming the working group to consider the benefits, concerns, and potential impacts associated with local housing and land use authority.
Mayor Salinas closed public comment at 9:15 p.m.
It was moved by Council Member Bonilla Jr., seconded by Council Member Roche, and carried out unanimously, to adopt the resolution designating Mayor Salinas as the primary delegate and Council Member Bonilla Jr. as the first alternate and Council Member Roche as the second alternate; and adopt a resolution supporting the California Cities policy resolution.
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
40 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/84066967720?pwd=STfQFdYVPhjGEntuoifMSJdHr17GQJ.1 Tuesday, August 18, 2026, 7:00 p.m.
Resolution 26-146, “A Resolution Designating a Voting Delegate and Up to Three Alternate Voting Delegates as Hayward’s Representatives to the Cal Cities 2026 Annual Conference”
Resolution 26-176, “ A Resolution Supporting the California Cities Policy Resolution Being Considered at the Cal Cities 2024 Annual Conference”
COUNCIL REPORTS AND ANNOUNCEMENTS
There were none.
INFORMATION ITEMS
14. Fiscal Year 2026 Q3 and Q4 Semiannual Capital Improvement Program Progress Report
Staff report submitted by Public Works Director Ameri , dated August 18, 2026, was filed.
The item was presented as general information for the City Council and no questions were raised by members of the City Council.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 9:21 p.m. in memory of Jud ith Eve Harrison, longtime president of the Friends of the Hayward Library, who passed away on July 19, 2026. It was noted that Judy Harrison was a librarian with the Hayward Unified School District, volunteered with the Peace Corps in Sierra Leone, was active with the American Association of University Women, and was instrumental in the success of Measure C, with the library described as her legacy. Mayor Salinas also shared that the Hayward Public Library would hold a celebration of her life on August 29, 2026.
APPROVED
_________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
41 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-079
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the Special City Council Meeting on August 25, 2026
RECOMMENDATION
That the City Council approves the Special City Council meeting minutes of August 25, 2026.
SUMMARY
The City Council held a Special City Council meeting on August 25, 2026.
ATTACHMENTS
Attachment I Draft Minutes of 8/25/2026
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42 SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Conference Room 2A
Tuesday, August 25, 2026, 5:00 p.m.
The Special City Council meeting was called to order by Mayor Salinas at 5:00 p.m. in Conference Room 2A, City Hall.
PLEDGE OF ALLEGIANCE: Council Member Bonilla Jr.
ROLL CALL
Present: COUNCIL MEMBER Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
PUBLIC COMMENTS
There were none.
CITY COMMISSIONS INTERVIEWS
1. Annual City Commissions Interviews: Annual City Commissions Interviews: Interview Applicants for Service on City Commissions (Report from City Clerk) ACT 26-039
Members of the City Council interviewed nineteen applicants as follows: Alicia Sierra Martinez, Jed Mariz Nugal , Maryell Azucena Abella , Sophia Sanhueza, Guadalupe Romero , Jose Montesinos, Israel Mendez, Victor Gomez, Vrushali Nanjundappa, Carmen Caballero, Eric Hernandez, Patricia Saunders, Richard Luna, Daisy Maxion, Funmi Ilesanmi, Josh Rubietta, Shawn Dennis, Geena Ballesteros, and Phylis Essandoh. Applicant Philippe Sudaria withdrew his application, and applicant Abigail McMurry did not participate.
SELECTION
2. Selection of Members for Service on the Clean and Green Commission, Community Services Commission, Library Commission, Personnel Commission and Planning Commission ACT 26-040
CLEAN AND GREEN COMMISSION
Motion made by Council Member Andrews, seconded by Council Member Zermeño, to select the following individuals for terms as follows: Josh Rubietta (2-year term), Sophia Sanhueza (2- year term), Maryell Azucena Abella (1-year term), Israel Mendez (1-year term), and Jed Mariz Nugal (1-year term). Alicia Sierra Martinez as first alternate and Shawn Dennis as the second alternate.
APPROVED; 7:0:0 (AYES: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño, Salinas)
43 2 |August 25 , 202 6
COMMUNITY SERVICES COMMISSION
Motion made by Council Member Syrop, seconded by Council Member Bonilla Jr., to select the following individuals for terms as follows: Victor Gomez (2-year term), Jose Montesinos (3-year term), Guadalupe Romero (3-year term), and Vrushali Nanjundappa (4-year term).
APPROVED; 7:0:0 (AYES: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño, Salinas)
LIBRARY COMMISSION
Motion made by Council Member Roche, seconded by Council Member Andrews, to select the following individuals for terms as follows: Carmen Caballeros (1-year term), Phylis Essandoh (1-year term), and Eric Hernandez (4-year term). Geena Ballesteros as alternate.
APPROVED; 7:0:0 (AYES: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño, Salinas)
PERSONNEL COMMISSION
Motion made by Council Member Syrop, seconded by Council Member Roche, to select Richard Luna as alternate.
APPROVED; 7:0:0 (AYES: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño, Salinas)
PLANNING COMMISSION
Motion made by Council Member Bonilla Jr., seconded by Council Member Andrews, to select Daisy Maxion (4-year term).
APPROVED; 7:0:0 (AYES: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño, Salinas)
ADJOURNMENT
Mayor Salinas adjourned the special City Council meeting at 8:40 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
44 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-286
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to an Agreement with Prenuvo Radiology to Provide Cancer and Health Screening Services for the Hayward Fire Department with a Maximum Compensation Amount Not To Exceed $100,000 Annually and a Total of $500,000 Over Five Years
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute amendment or amendments to an agreement with Prenuvo Radiology for cancer and health screening services for the Hayward Fire Department (HFD) with a maximum compensation amount not-to-exceed $100,000 annually and a total of $500,000 over five years, subject to the annual budget process.
SUMMARY
HFD currently has an agreement with Prenuvo Radiology to conduct Whole Body MRI Scans for the frontline members of the Department with a maximum compensation of $99, 291 for one year. HFD proposes extending this contract four years for a total term of five years with a maximum compensation amount not-to-exceed $100,000 annually and a total of $500,000 over five years, subject to the annual budget process.
This vital health screening is crucial for the overall health and wellness of the City’s first-responder firefighters, and Prenuvo was overwhelmingly chosen by the internal HFD group assigned to explore cancer screening options for HFD due to the complete and comprehensive nature of the exam, while, at the same time, providing a non-invasive procedure. Cancer screening services are a benefit that is contractually obligated through the Local 1909 union agreement, and HFD has received an enthusiastic response to Prenuvo with many firefighters requesting access to this service.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to an Agreement with Prenuvo Radiology to Provide Cancer and Health Screening Services for the Hayward Fire Department with a Maximum Compensation Amount Not To Exceed $100,000 Annually and a Total of $500,000 Over Five Years
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute amendment or amendments to an agreement with Prenuvo Radiology for cancer and health screening services for the Hayward Fire Department (HFD) with a maximum compensation amount not-to-exceed $100,000 annually and a total of $500,000 over five years, subject to the annual budget process.
SUMMARY
HFD currently has an agreement with Prenuvo Radiology to conduct Whole Body MRI Scans for the frontline members of the Department with a maximum compensation of $99, 291 for one year. HFD proposes extending this contract four years for a total term of five years with a maximum compensation amount not-to-exceed $100,000 annually and a total of $500,000 over five years, subject to the annual budget process.
This vital health screening is crucial for the overall health and wellness of the City’s first- responder firefighters, and Prenuvo was overwhelmingly chosen by the internal HFD group assigned to explore cancer screening options for HFD due to the complete and comprehensive nature of the exam, while, at the same time, providing a non-invasive procedure. Cancer screening services are a benefit that is contractually obligated through the Local 1909 union agreement, and HFD received an enthusiastic response to Prenuvo with many firefighters requesting access to this service.
47
FISCAL IMPACT
Funds for this agreement are included in the Fire Department operating budget for Fiscal Year 2026-27. Funds for future years will be subject to the annual budget process.
BACKGROUND & DISCUSSION
Prenuvo Radiology conducts Whole Body MRI Scans, which includes for each patient: a Whole-Body MRI health screening, a detailed report, copies of radiology images as requested by the individual; access to a consultation with a health practitioner to go over the results of the scan and access to related and educational health information via the Prenuvo mobile app or web platform. HFD initially partnered with Prenuvo in 2024, and the overall services provided have exceeded expectations as well as employee satisfaction, and there is interest in continuing the partnership over the next five years, as long as services remain consistent and positive.
The City is committed to promoting the ongoing health and wellness of staff. Pursuant to Section 6.09 of the Memorandum of Understanding between the International Association of Firefighters – Local 1909 the City is required to provide cancer screening mutually agreed upon between Local 1909 and the Fire Chief .
STRATEGIC ROADMAP
This service is aligned with the strategic priority to strengthen organizational health. It will improve the quality of our first responders and help retain a strong and healthy force.
NEXT STEPS
If Council approves staff’s recommendation, the City Manager will negotiate and execute an amendment or amendments with Prenuvo and Prenuvo will continue providing cancer screening services to HFD.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
_________________________________
Jennifer Ott, City Manager
48 HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AMENDMENT OR AMENDMENTS WITH PRENUVO RADIOLOGY
TO PROVIDE CANCER AND HEALTH SCREENING SERVICES FOR THE
HAYWARD FIRE DEPARTMENT WITH A MAXIMUM COMPENSATION
AMOUNT NOT TO EXCEED $100,000 PER YEAR OR A TOTAL OF $ 500,000
OVER FIVE YEARS
WHEREAS, the Hayward Fire Department is contractually obligated to provide cancer screening services as per the Local 1909 Firefighter’s MOU;
WHEREAS, the department has an existing agreement with Prenuvo Radiology to provide whole body MRI cancer screening services currently in an amount of $99,291;
WHERES, the department wishes to extend its agreement with Prenuvo Radiology with a maximum compensation amount not-to-exceed $100,000 per year or $500,000 over a five-year period.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute an agreement with Prenuvo Radiology to provide cancer and health screening services for the Hayward Fire Department with a maximum compensation amount-not-to-exceed $100,000 per year or $500,000 over a five-year period.
49 ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
50 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-290
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT
Adopt a Resolution (1) Allocating $500,000 in HOME Investment Partnership Program Funds, (2) Authorizing the City Manager to Negotiate and Execute an Agreement to Renew the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental Assistance to Emancipated and Former Foster Care Youth in a Not-to-Exceed Amount of $500,000, and (3) Authorizing Associated Budget Actions
RECOMMENDATION
That the City Council adopts a Resolution (Attachment II) (1) allocating $500,000 in HOME Investment Partnership Program Funds, (2) authorizing the City Manager to negotiate and execute an agreement to renew the housing grant subsidy agreement with Abode Services for Project Independence to provide tenant based rental assistance to emancipated and former foster care Youth in an amount not-to-exceed $500,000, and (3) authorizing associated budget actions.
SUMMARY
The Project Independence Program, managed by Abode Services, provides rental assistance to emancipated and former foster care youth and has been supported by the City of Hayward since 2008.
Project Independence has been successful at providing positive outcomes for participants who are otherwise at high risk for housing instability and homelessness.
The recommended resolution authorizes the City Manager to negotiate and execute a rental housing subsidy agreement with Abode Services in an amount not-to-exceed $500,000 of HOME funds. The Project Independence Program receives funding from multiple sources. The City of Hayward’sallocation of HOME funds is used for the direct benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County Transitional Housing Program-Plus (THP+), which pays for case management, staffing, and other operating costs for the Program. The Program is consistent with priorities set in the Consolidated Plan of the Alameda County HOME Consortium, the Hayward Housing Element, and the City’s Strategic Plan Priority to Preserve, Protect, and Produce Housing for All. In addition, the resolution authorizes the City Manager to increase revenue and appropriations in order to receive and expend these funds.
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51 File #:CONS 26-290
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 9/10/2026Page 2 of 2
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52
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Adopt a Resolution (1) Allocating $500,000 in HOME Investment Partnership Program Funds, (2) Authorizing the City Manager to Negotiate and Execute an Agreement to Renew the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental Assistance to Emancipated and Former Foster Care Youth in a Not-to-Exceed Amount of $500,000, and (3) Authorizing Associated Budget Actions
RECOMMENDATION
That the City Council adopts a Resolution (Attachment II) (1) allocating $500,000 in HOME Investment Partnership Program (HOME) f unds, (2) authorizing the City Manager to negotiate and execute an agreement to renew the housing grant subsidy agreement with Abode Services for Project Independence to provide tenant based rental assistance to emancipated and former foster care Youth in an amount not -to-exceed $500,000, and (3) authorizing associated budget actions.
SUMMARY
The Project Independence Program, managed by Abode Services, provides rental assistance to emancipated and former foster care youth and has been supported by the City of Hayward since 200 8. Project Independence has been successful at providing positive outcomes for participants who are otherwise at high risk for housing instability and homelessness.
The recommended resolution authorizes the City Manager to negotiate and execute a rental housing subsidy agreement with Abode Services in an amount not -to-exceed $500,000 of HOME funds. The Project Independence Program receives funding from multiple sources.
The City of Hayward’s allocation of HOME funds is used for the direct benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County Transitional Housing Program-Plus (THP+), which pays for case management, staffing, and other operating costs for the Program. The Program is consistent with priorities set in the Consolidated Pl an of the Alameda County HOME Consortium, the Hayward Housing Element , and the City’s Strategic Plan Priority to Preserve, Protect, and Produce Housing for All. In addition, the resolution authorizes the City Manager to increase revenue and appropriations in order to receive and expend these funds. 53
FISCAL IMPACT
Implementation and administration of this program would have no impact on the City’s General Fund. There are sufficient HOME funds to support this contract. Should the City Council approve the attached Resolution, the City will fund Project Independence in the amount of $ 500,000 from uncommitted HOME funds. Funds are reimbursed to the City typically on a quarterly basis.
BACKGROUND
On July 24, 2007, the Council first authorized the use of HOME funds to provide rental assistance to emancipated and former foster care youth through Abode Services’ Project Independence Program.1 The Program was implemented in 2008. The primary goal of the Program is to provide case management and rental support to emancipated and former foster care youth who are experiencing homelessness or at risk of experiencing homelessness. The City Council approved the renewal of the program in 2010, 2013, 2014, 2016, 2018, 2019, 2021, and 2024.
The HOME Investment Partnerships Program is a federally funded program that supports participating jurisdictions with funding for acquisition, rehabilitation, new construction of affordable housing, homebuyers, and tenant -based rental assistance. The HOME Project Independence is a tenant -based rental assistance program. HOME is administered by the County, which serves as a pass -through agency for the Alameda County Consortium. Since 1991, the City of Hayward has been a part of the Alameda County HOME Consortium, which includes unincorporated Alameda County and the Cities of Alameda, Fremont, Livermore, Pleasanton, San Leandro, and Union City. The County of Alameda serves as the lead member for administrative and federal reporting purposes. Brief Description
DISCUSSION
The Project Independence Program provides a critical service in Hayward by giving housing subsidies to emancipated and former foster youth. The Program is consistent with priorities set in the Consolidated Plan of the Alameda County HOME Consortium and the Hayward Housing Element.
Program Description
The objective of the Program is to assist young adults to transition from the foster care or group home system with securing housing, linkages to job training and/or education, and social services that will enable them to act with self -determination and independence.
Program participants are either fully emancipated youth or 18 years or older and have aged out of the foster care system, experiencing homelessness or at risk of experiencing homelessness, and demonstrate the ability to enter housing, including signing a lease
1 July 24, 2007 City Council Meeting Staff Report:
https://portal.laserfiche.com/Portal/DocView.aspx?id=136821&repo=r-b6d2994c
54
agreement, abiding by the rules, and agreeing to pay the $75 deposit and first month’s rent.
Each participant will develop a Transition to Independent Living Plan. This Plan is used to set goals for the participant and monitor progress in achieving the participant’s stated goals.
Each participant will work with Abode staff to identify and make referrals to any needed resources. Participants will be required to pay the greater of $75 or 30% of their adjusted income on rent, unless a hardship can be determined. They are also required to abide by the terms of the lease and the Program.
Current participants are being housed in rental units located throughout multiple apartment complexes in Hayward. As required by Federal funding, staff from Abode Services conduct a housing quality inspection of the apartments prior to move -in by participants to make sure that they live in a decent, safe, and sanitary environment. The City pays the difference between the fair market rents, as established by the Department of Housing and Urban Development, and the participants’ rent payments do not exceed the actual rent for the unit.
Program Need
Youth who age out of the foster care system face unique challenges such as mental health problems, early or unplanned pregnancies, lack of stable affordable housing, fewer employment opportunities, and substandard medical care. Consequently, youth who were formerly in foster care or group homes experience disproportionately higher rates of unemployment, lower educational attainment, incarceration, dependence on public assistance, substance abuse, and other high -risk behaviors that lead to on going housing instability.
Consistency with Housing Goals
The Project Independence Program is consistent with the strategies, priorities, and programs in the FY 202 6-2029 Consolidated Plan, which was approved by the City Council in April 2025.2 The Consolidated Plan outlines needs, strategies, priorities, and programs for the expenditure of Federal funds for housing and community development activities as required by the Department of Housing and Urban Development (HUD) for jurisdictions to be eligible to receive Federal funding. The Program is also included in the current Housing Element as one of the programs aimed at addressing the housing needs of special populations. 3 Finally, tenant-based rental assistance such as the Project Independence Program was highlighted as a strength of the City’s response to homelessness during the Let’s House Hayward strategic planning process in early 2021.4
2 April 22, 2025 City Council Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?From=RSS&ID=7349061&GUID=286ACED0-DF24- 498A-AF9D-D87E68F36D05
3 City of Hayward Housing Element:
https://www.hayward-
ca.gov/sites/default/files/City_of_Hayward_2023_2031_Housing%20Element_Certified.pdf
4 Let’s House Hayward Strategic Plan:
55
Program Funding
The Project Independence Program receives funding from multiple sources. The City of Hayward allocates HOME funds for the direct benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County THP+, which pays for case management, staffing, and other operating costs for the Program.
Program Performance
Since implementation of the Program in 2008, Hayward’s HOME fund contributions have helped house over 83 individuals formerly in foster care and at -risk of homelessness.
Additionally, 50% of currently enrolled participa nts have obtained their diplomas or GEDs prior to this past fiscal year. Table 1 below highlights some program successes for Fiscal Year 2026.
Table 1. Highlights Of Project Independences Success
Enrolled in formal education or vocational training 26% Secured stable housing after aging out of program 56%
Independent living programs like Project Independence are an effective approach to mitigating and resolving many of the challenges that youth that were formerly in the foster care system are inevitably facing. The supportive housing strategy provides youth with a stable foundation and adult support while they finish their education or job training, find new employment, and/or overcome psychological problems that interfere with their ability to live independently.
ECONOMIC IMPACT
Homelessness and housing crises are not only damaging to the physical, mental, and economic health of individuals and families, but have serious costs to the community as well.
The costs to the community include the costs of providing emergency housing, mental health crisis services, emergency medical care, criminal justice, and judicial system involvement. A program such as Project Independence helps avoid these costs by preventing youth aging out of the foster care system from becoming homeless.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Preserve, Protect, and Produce Housing.
This item is not specifically related to a project identified in the Strategic Roadmap. Staff is bringing forth this item to continue operations of an important federally funded program that supports the City’s goals of providing affordable housing opportunities to individuals at risk of homelessness, creating housing stability and preventing displacement.
https://www.hayward-
ca.gov/sites/default/files/documents/Let%27s%20House%20Hayward%21%20Strategic%20Plan%202021.0
6.25.pdf
56
PUBLIC CONT ACT
As part of the Housing Element update process, the City implemented the State’s Housing Element’s public participation requirements. As a goal of the Housing Element, the Project Independence Program was open to public feedback during community/stakeholder workshops, townhall forums, General Plan taskforce meetings, Planning Commission and Council Study Sessions, and through a community survey. The City and County also took public comment on the formation of the Consolidated Plan for the HOME Consortium; no comments about Project Independence were provided.
NEXT STEPS
If this item is approved, staff will enter into an agreement with Abode to provide the services described in this report and take associated budget actions.
Prepared by: Ayush Patel, Management Analyst II
Recommended by: Sara Buizer, AICP , Director of Development Services Christina Morales, Deputy Director of Development Services
Approved by:
Jennifer Ott, City Manager
57 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION TO (1) ALLOCATE $500,000 IN HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR RENTAL ASSISTANCE TO
EMANCIPATED AND FORMER FOSTER CARE YOUTH THROUGH ABODE SERVICES' PROJECT INDEPENDENCE , (2) AUTHORIZE THE CITY MANAGER
TO NEGOTIATE AND EXECUTE A HOUSING SUBSIDY G RANT AGREEMENT WITH ADOBE SERVICES IN AN AMOUNT NOT TO EXCEED $ 500,000, AND (3)
AUTHORIZE ASSOCIATED BUDGET ACTIONS
WHEREAS, the City of Hayward participates in a consortium of cities in Alameda County that share federal HOME Investment Partnership Program (HOME) funds, and which helps provide funding for affordable housing programs; and
WHEREAS, the City receives an allocation of federal HOME Investment Partnership funds each year, through the consortium; and
WHEREAS, Project Independence is a program implemented by Abode Services that serves emancipated youth or youth ages 18 and older, in Alameda County who have aged out of the foster care system; and
WHEREAS, Project Independence provides affordable housing and comprehensive support services, such as education, and vocational training, employment placement, financial literacy training, and mental and physical healthcare services; and
WHEREAS, staff proposes to utilize $500,000 of HOME program funds that were allocated to the City to help pay for rental subsidies for emancipated and former foster care youth through the Project Independence program; and
WHEREAS, the rental subsidies will be used by Abode Services to pay a portion of the Project Independence program participants' rent; and
WHEREAS, staff anticipates that said funds would subsidize rents for a minimum of ten individuals per year provided they comply with the provisions of the Project Independence program.
58 ATTACHMENT II
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the allocation of $500,000 in HOME Investment Partnership Program Funds to the housing grant subsidy agreement with Abode Services for Project Independence to provide tenant based rental assistance to emancipated and former foster care Youth; and
BE IT FURTHER REOLVED that the City Manager is authorized to negotiate and execute a housing subsidy grant agreement with Adobe Services in an amount not-to-exceed $500,000, in a form approved by the City Attorney; and
BE IT FURTHER REOLVED that the City Manager is authorized to increase revenue and appropriations in order to receive and expend these funds; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take such actions as may be necessary to provide and implement the rental subsidies.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
59 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-295
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with ImageTrend to Provide Cloud-Based Data and Mapping Analytics Software for the Hayward Fire Department with a Maximum Compensation Amount Not to Exceed $540,000 for a Five-Year Term Subject to Approval by City Attorney as to Form
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with ImageTrend to provide cloud-based data and mapping analytics software for the Hayward Fire Department (HFD) with a maximum compensation amount not-to-exceed $540,000 for a five-year term.
SUMMARY
The Hayward Fire Department seeks to provide the highest quality emergency response to the Hayward community. A crucial element of emergency response is the ability to use cutting-edge software platforms that will streamline critical data points and facilitate efficient and effective response information. To meet this goal, HFD is seeking to switch from current providers to ImageTrend. ImageTrend will provide data analytics, patient registries, NERIS reporting services, as well as mapping tools and services. ImageTrend has been tested and implemented through many local agencies, including Alameda County and has proven to be the most comprehensive software available. The switch will improve local communications as well as interconnectivity.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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60 File #:CONS 26-295
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with ImageTrend to Provide Cloud-Based Data and Mapping Analytics Software for the Hayward Fire Department for a Five-Year Term with a Maximum Compensation Amount Not To Exceed $540,000 Subject to Approval by City Attorney as to Form
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with ImageTrend to provide cloud-based data and mapping analytics software for the Hayward Fire Department (HFD) with a maximum compensation amount not-to-exceed $540,000 for a five-year term.
SUMMARY
The Hayward Fire Department seeks to provide the highest quality emergency response to the Hayward community. A crucial element of emergency response is the ability to use cutting-edge software platforms that will streamline critical data points and facilitate efficient and effective response information. To meet this goal, HFD is seeking to switch from current providers to ImageTrend. ImageTrend will provide data analytics, patient registries, NERIS reporting services, as well as mapping tools and services. ImageTrend has been tested and implemented through many local agencies, including Alameda County and has proven to be the most comprehensive software available. The switch will improve local communications as well as interconnectivity.
FISCAL IMPACT
There is no immediate budgetary impact, as Hayward Fire has accounted for this purchase within the adopted operating budget for Fiscal Year 2026/27. Pricing for this service is based on a piggy-back agreement with the City of Berkeley.
BACKGROUND & DISCUSSION
The Hayward Fire Department always seeks tools that would benefit response and fire study 62
data in relation to efficiency, clarity, and ease of use. HFD has used and tested several options for compatibility with the daily operation of fire response, most recently Intterra and ESO Analytics. While there have been successes, these platforms were not all-inclusive and limited the ability for information sharing with local agencies. ImageTrend is currently adopted in Alameda County and other neighboring jurisdictions, allowing for full interconnectivity.
ImageTrend is a robust platform that is used behind the scenes to assist with department strategic efforts for future planning, required county and national data sharing and submissions, and relevant community updates on performance and metrics. Traditionally, these functions have been carried out over various platforms that have not had interconnectivity and often were not compatible to merge. By housing this data within one operating system, the fluidity of available data will allow for greater success and productivity across the entire operation and overall improved effectiveness.
STRATEGIC ROADMAP
This initiative is related to the priority areas of Enhance Community Safety and Strengthen Organizational Health.
NEXT STEPS
If Council adopts the resolution, staff will work with the City Manager to negotiate and execute the agreement with ImageTrend and will begin the onboarding and training process to utilize the new software.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
______________________________
Jennifer Ott, City Manager
63 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT WITH IMAGETRAND TO PROVIDE CLOUD-BASED
DATA AND MAPPING ANALYTICS SOFTWARE FOR THE HAYWARD FIRE
DEPARTMENT WITH A MAXIMUM COMPENSATION AMOUNT NOT TO
EXCEED $540,000 FOR A FIVE-YEAR TERM
WHEREAS, the Hayward Fire Department uses software programs to maximize operations and reply to emergency needs throughout the city of Hayward to provide mapping, patient data, equipment tracking and resource management; and
WHEREAS, the Hayward Fire Department has determined that ImageTrend is the most compatible and proficient program for the needs of daily operations; and
WHEREAS, local agencies, including Alameda County Fire, utilize ImageTrend in emergency and firefighting operations, and the addition of the Hayward Fire Department onto this shared system will allow for smoother integration and communications for local events; and
WHEREAS, the City of Hayward can piggyback from a contract bid and executed by the City of Berkeley.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute an agreement with ImageTrend to provide cloud -based data and mapping analytics software for the Hayward Fire Department with a maximum compensation not-to-exceed $540,000 for a five-year term subject to approval by City Attorney as to form.
64 ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
65 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-296
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Professional Services Agreements with Western States Oil, Efuel LLC, and Flyers Energy for Fuel Supply and Delivery Services in a Total Not-to-Exceed Amount of $7 Million Through Fiscal Year 2031
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a professional services agreements (PSA) with Western States Oil, Efuel LLC, and Flyers Energy for fuel supply and delivery services in a total amount not-to-exceed $7,000,000 agreement effective date through Fiscal Year 2031 (FY31).
SUMMARY
The Fleet Division is responsible for the management of over 450 pieces of equipment, with fuel being a key expense. Fuel is stored and dispensed at various city facilities, like fire stations, or via fuel cards at external fueling locations. The current agreements with vendors are expiring. As such, in May 2026, staff released a Request for Quote (RFQ) to seek a qualified vendor(s) to supply fuel and delivery and/or fuel cards and an online management platform/system. After reviewing five (5) proposals, staff is recommending awarding agreements with Western States Oil, Efuel LLC, and Flyers Energy. The sum of all three agreements will not exceed a total amount of $7,000,000 through FY31.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 9/10/2026Page 1 of 1
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66
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Professional Services Agreements with Western States Oil, Efuel LLC, and Flyers Energy for Fuel Supply and Delivery Services in a Total Not-to-Exceed Amount of $7 Million Through Fiscal Year 2031
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute professional services agreements (PSA) with Western States Oil, Efuel LLC, and Flyers Energy for fuel supply and delivery services in a total amount not-to-exceed $7,000,000 agreement effective date through Fiscal Year 2031 (FY31).
SUMMARY
The Fleet Division is responsible for the management of over 450 pieces of equipment, with fuel being a key expense. Fuel is stored and dispensed at various city facilities, like fire stations, or via fuel cards at external fueling locations. The current agreements with vendors are expiring. As such, in May 2026, staff released a Request for Quote (RFQ) to seek a qualified vendor(s) to supply fuel and delivery and/or fuel cards and an online management platform/system. After reviewing five (5) proposals, staff is recommending awarding agreements with Western States Oil, Efuel LLC, and Flyers Energy . The sum of all three agreements will not exceed a total amount of $7,000,000 through FY31.
FISCAL IMPACT
This item will be funded through the Fleet Division’s annual operating budget (Fund 735) for the respective contract year. There are no anticipated increases over existing baseline budget.
Contracts are tied to actual use of fuel which is subject to future appropriations.
BACKGROUND
Fuel is stored and dispensed at various city facilities, like fire stations, or via fuel cards at specific fueling locations. For on-site fueling services, where fuel is delivered to specified city locations, contractual costs are primarily based on two factors:
67
1. Rack Pricing: refers to the wholesale price of fuel at a distribution terminal. It is slightly different that retail pricing, which is the price “paid at the pump” by consumers. For this RFQ, staff outlined that vendors will need to deliver fuel based on the Oil Price Information Service (OPIS), a global price reporting agency for various energy, chemical, and environmental commodity markets. Since Hayward is in between two geographical OPIS markets (San Francisco and San Jose), vendors were notified that they can select either Rack Price Market for their bid.
2. Overhead costs: vendor’s expenses related to delivering the services and products, such as OPIS Rack Price mark-up, shipping fees, minimum order fees, etc.
For off-site fueling services, in which staff use a fuel card to “pay at the pump,” the contractual cost is primarily based on retail fuel price, card access, in- or out- of network locations, and any online/maintenance fees.
DISCUSSION
On May 26, 2026, staff released RFQ 26-046 seeking a qualified vendor(s) to supply fuel and delivery. To support operations best and seek the most qualified vendor given specific criteria, staff outlined four scopes of work. Vendors were able to apply to as many parts as they desired.
1. Parts A and B (on-site fueling): supplying and delivering unleaded gasoline and /or renewable diesel at specified city locations
2. Part C (off-site fueling): providing fuel card s and an online management platform/service for off-site fueling
3. Part D: all three desired services
On June 30, 2026, staff received five (5) bids. After reviewing all proposals, staff recommends awarding agreements with Western States Oil, Efuel LLC, and Flyers Energy , summarized below.
Scope of Work Apparent Winner Summarized Proposals
A and B: On-site fueling Western States Oil
Efuel LLC
-$0.07-$.30/gallon mark -up
fee
-$20-150 delivery fee
-48-72 hour turnaround time
for fuel cards
C: Off-site fueling Flyers Energy
D: All services N/A
For on-site fueling, Western States Oil, and Efuel LLC submitted proposals with reasonable mark-up and delivery fees. Efuel LLC, specifically, submitted a proposal that includes a $0.20/gallon discount for renewable diesel, no delivery fee for any product, and a free tank - monitoring system for seamless fuel readings and order placement.
For off-site fueling services, Flyers Energy submitted the most attractive proposal with no costs associated with its cardlock system and a small discount at in-network gas station locations.
68
To provide operational flexibility, staff is recommending awarding agreements with all three vendors. The sum of all three agreements over the maximum five-year contract term will not exceed $7,000,000, which includes a contingency to account for fuel market price volatility, changes to the City’s fleet inventory, or emergencies.
Service Estimated 5 -
Year Spend
(FY27-31)
Contingency
(15%)
Total
Estimated
Spend (FY27 -
FY31)
On-Site Fueling $1,500,000 $150,000 $1,650,000
Off-Site Fueling $4,500,000 $850,000 $5,350,000
Total $6,000,000 $1,000,000 $7,000,000
STRATEGIC ROADMAP AND SUSTAINABILITY FEATURES
This item does neither directly support Council’s Strategic Priorities nor have direct sustainability features.
PUBLIC CONTACT
The RFQ was publicized from May – June 2026 with interviews held in July 2026.
NEXT STEPS
If Council approves this request, the City Manager will execute agreements with Western States Oil, Efuel LLC, and Flyers Energy . The sum of all three agreements will not exceed the total amount of seven million ($7,000,000) through FY31.
Prepared by: Manny Grewal, Management Analyst
Recommended by: Todd Rullman, Director of Maintenance Services
Approved by:
_________________________________
Jennifer Ott, City Manager
69 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-___
Introduced by Council Member ___
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE PROFESSIONAL SERVICES AGREEMENTS WITH WESTERN STATES
OIL, EFUEL LLC, AND FLYERS ENERGY FOR FUEL SUPPLY AND DELIVERY SERVICES IN A TOTAL NOT -TO-EXCEED AMOUNT OF $7 MILLION DOLLARS THROUGH FISCAL YEAR 2031
WHEREAS, the Maintenance Services’ Fleet Division manages over 450 pieces of equipment, with fuel being a key expense; and,
WHEREAS, fuel is stored and dispensed at various city facilities, like fire stations, or via fuel cards at extern fueling locations; and,
WHEREAS, the current services agreements are expiring; and,
WHEREAS, in May 2026, RFQ 26-046 was released seeking a qualified vendor(s) to supply fuel and delivery services; and,
WHEREAS, staff received and reviewed five (5) proposals; and,
WHEREAS, to provide staff with operational flexibility, staff is recommending awarding agreements with three (3) vendors; and,
WHEREAS, the sum of all four agreements will not exceed a total of seven million dollars through Fiscal Year 2031; and,
WHEREAS, the re is no anticipated increases to the Division’s baseline fuel budget and actual costs are subject to use and future budget appropriations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and enter into professional services agreements, in a form approved by the City Attorney, with the following three vendors for a total not -to- exceed seven million dollars through Fiscal Year 2031:
1. Western States Oil
2. Efuel LLC
3. Flyers Energy
70
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
71 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-301
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement Continuing Hayward Fire Department Participation in the Alameda County Operational Area Emergency Management Organization From 2026 through 2035
RECOMMENDATION
That Council adopts the attached resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement to continue Hayward Fire Department’sparticipation in the Alameda County Operational Area Emergency Management Organization from 2026-2035.
SUMMARY
After the 1991 East Bay Hills Firestorm, the State passed legislation that established a “Standardized Emergency Management System”, or SEMS to create a framework for responding to and managing emergencies involving multiple jurisdictions or agencies. Part of the SEMS is the local Operational Area.
Alameda County established an Operational Area in 1995, which the City of Hayward joined and renewed commitment to in 2005 and 2016. The County is now asking local agencies in Alameda County, including the City of Hayward, to adopt a resolution to continue participation in the Operation Area through 2035.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III County Staff Report and Agreement
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72
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Alameda County to Continue Hayward Fire Department’s Participation in the Alameda County Operational Area Emergency Management Organization From 2026 through 2035
RECOMMENDATION
That Council adopts the attached resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement to continue Hayward Fire Department’s participation in the Alameda County Operational Area Emergency Management Organization from 2026-2035.
SUMMARY
After the 1991 East Bay Hills Firestorm, the State passed legislation that established a “Standardized Emergency Management System”, or SEMS to create a framework for responding to and managing emergencies involving multiple jurisdictions or agencies. Part of the SEMS is the local Operational Area. Alameda County established an Operational Area in 1995, which the City of Hayward joined and renewed commitment to in 2005 and 2016. The County is now asking local agencies in Alameda County, including the City of Hayward, to adopt a resolution to continue participation in the Operation Area through 2035.
FISCAL IMPACT
This action does not have any fiscal impact. The County provides the emergency operations center that is the site for the Operational Area Emergency Management Organization. The County also provides the support staff for the center and supplies during actual activations, drills, and exercises. Hayward may assign staff representatives for decision making and training exercises, which would be absorbed into the Fire Department’s operations budget.
73
BACKGROUND AND DISCUSSION
After the 1991 East Bay Hills Firestorm, the State passed legislation that established a standardized emergency management system, or SEMS. The purpose of SEMS is to ensure a unified and coordinated effort between state and local government agencies to facilitate mutual aid and to ensure the effective and efficient use of regional and local resources in the event of a catastrophe. The Agreement establishes an Operational Area Emergency Management Organization (Organization) consisting of the following persons or their designees: certain County elected and appointed officials; representatives of professional associations for emergency managers, fire chiefs, and law enforcement chiefs; one city manager representative each from north, south, and east county cities; a general manager of a special district; a general manager of a regional district; the Alameda County Superintendent of Schools; and representatives of non-profit organizations and private entities who are members of certain existing emergency management organizations in Alameda County.
The State legislation also established Operational Areas, which are the intermediate level of the SEMS organization and consist of a county and all political subdivisions within the county area. In response, Alameda County established an Operational Area in 1995, which the City of Hayward joined a few months later. In 2005, Council authorized the City Manager to renew the Agreement for participation for an additional ten years, through 2015, and the Hayward Fire Department is requesting a new extension to this agreement through 2035.
In 2016, the County Board of Supervisors approved a new Agreement for Participation for an additional ten years, through 2025. The language in the new agreement (Attachement III) is the same as the prior agreement. The agreement facilitates the exchange of disaster intelligence, mutual aid requests, and resource requests in emergencies. In addition, the agreement facilitates cooperative training and exercises.
The County is now asking local agencies in Alameda County, including the City of Hayward, to adopt a resolution to continue participation (Attachment II). Staff recommends that Council adopt the attached resolution to continue Hayward’s participation in the Organization. Upon adoption of the Agreement, the City Manager is required to identify a line of succession of officials empowered to represent the City to the Organization, and to provide staff to attend training provided by the County.
STRATEGIC ROADMAP
This agenda item relates to the Strategic Priority, “Enhance Community Safety & Quality of Life.”
NEXT STEPS
If Council approves staff’s recommendation, the City Manager will negotiate and execute an agreement with Alameda County to continue participation in the Organization.
74
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
______________________________
Jennifer Ott, City Manager
75 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT WITH ALAMEDA COUNTY TO CONTINUE
HAYWARD FIRE DEPARTMENT ’S PARTICIPATION IN THE ALAMEDA
COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION FROM 2026 THROUGH 2035
WHEREAS, The State established the s tandardized emergency management system (SEMS) to ensure a unified and coordinated effort between state and local government agencies to facilitate mutual aid and to ensure the effective and efficient use of regional and local resources in the event of a catastrophe; and
WHEREAS, Hayward has participated in the Alameda County SEMS Operational Area since it was established in 1995, at no cost to the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to negotiate and execute an agreement with Alameda County to continue participation in the Alameda County Operational Area Emergency Mana gement Organization through the year 2035.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
76 77
78 Attachment III
79 80
81 82
10. INDEMNIFICATION AND HOLD HARMLESS
Each of the parties agree to indemnify and hold the other parties harmless and waives all claims for compensation for any loss, damage, personal injury, or death incurred in consequences of the acts or omissions of the indemnifying parties' own employees and agents in the performance of this Agreement.
It is the intent of the parties that, where negligence is determined to have been contributory, principles of comparative fault will be followed, and each party shall bear the proportionate costs of any loss, damage, expense, and liability attributable to the party's negligence.
11. SALARIES, EMPLOYMENT AND WORKERS COMPENSATION BENEFITS The salaries, employment and workers compensation benefits of each employee participating in the Operational Area Emergency Management Organization shall be the responsibility of the party employing the individual. It is understood that each party's employees have no rights, benefits, or special employment status conferred by reason of this Agreement.
IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT AS FOLLOWS:
COUNTY OF ALAMEDA,
a political subdivision of the
::•re;r;;,ro.�
DAVID HAUBERT, President
Board of Supervisors
I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to e ecut this document on behalf of the County of Alameda by a majority vote of the .
Board on / 1 '.) ; and that a copy has been delivered to the President as provided by Gover ment Code section 25103.
ATTEST: BRITNEY DAVIS
Clerk, Board of Supervisors
Alameda Count , California
By�J�-'-ir--'-..........,'4-'-f----'---!�
Cler
APPROVED AS TO FORM AND CONTENT:
DONNA ZIEGLER
County Counsel
By rc;�(M��
Clay Christianson
Deputy County Counsel
Alameda County Operational Area Agreement Page 5
83 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-319
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Tablet Command to Provide Incident Management Software for the Hayward Fire Department with a Maximum Compensation Amount Not to Exceed $274,500 Over Five Years
RECOMMENDATION
That Council approves a resolution (Attachment II) authorizing the City Manager to execute an agreement with Tablet Command to provide incident management software for the Hayward Fire Department (HFD) with a maximum compensation amount not to exceed $274,500 over five years, subject to the annual budget process.
SUMMARY
HFD seeks to onboard Tablet Command for daily emergency response management software. This iPad compatible software will provide the ability to have mobile management at each emergency response, which will provide situational awareness, including surrounding GIS information, responding units, CAD notes, and related alerts. By providing real-time incident information and a common operating platform, Tablet Command will help crews make faster, better-informed decisions and improve coordination during emergency response. This capability will benefit incidents within Hayward and mutual aid responses throughout Alameda County and across California.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 9/10/2026Page 1 of 1
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84
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Tablet Command to Provide Incident Management Software for the Hayward Fire Department with a Maximum Compensation Amount Not to Exceed $274,500 Over Five Years
RECOMMENDATION
That Council approves a resolution (Attachment II) authorizing the City Manager to execute an agreement with Tablet Command to provide incident management software for the Hayward Fire Department (HFD) with a maximum compensation amount not-to-exceed $274,500 over five years, subject to the annual budget process.
SUMMARY
HFD seeks to onboard Tablet Command for daily emergency response management software.
This iPad compatible software will provide the ability to have mobile management at each emergency response, which will provide situational awareness, including surrounding GIS information, responding units, CAD notes, and related alerts. By providing real-time incident information and a common operating platform, Tablet Command will help crews make faster, better-informed decisions and improve coordination during emergency response. This capability will benefit incidents within Hayward and mutual aid responses throughout Alameda County and across California.
FISCAL IMPACT
Funds for this agreement are in the Fire Department adopted operating budget for FY 2026-
27. Funding for future years will be subject to the annual budget process. Additionally, by onboarding Tablet Command, HFD will be able to cancel Active911 and remove Toughbooks from the rigs, resulting in budget savings.
BACKGROUND & DISCUSSION
Tablet Command is a specialized mobile incident management software designed for firefighters and first responders, primarily used on iPads and iPhones. It enhances situational 85
awareness by providing digital tools for tracking personnel, managing incidents via drag-and- drop assignments, viewing real-time maps (AVL), and improving accountability. It is currently in use with every fire agency in Alameda County and over 70,000 fire agencies throughout the United States. HFD would like to join the local agencies to allow for greater compatibility for joint response efforts, as well as information sharing and best practice implementation methods. The full two-way CAD interface allows the user to better see and receive calls, incident mapping services, mobile phone interface with audio, fire mapping, incident sharing with other agencies, onsite training, and streaming service over internet at the fire stations.
In addition to the stellar reputation this program has garnered throughout Alameda County, HFD would like to onboard this software so that interagency communications will be seamless. HFD is exploring and, where possible, using all tools that will provide the most efficient and effective emergency response services to the Hayward community, and Tablet Command has proven to be the best solution in Alameda County. HFD will run Tablet Command on iPads, which will streamline onboarding by removing the “Toughbook” tablets that are currently on all rigs and transition to the more user-friendly platform. This will eliminate the need for an additional piece of equipment to purchase, service, and maintain, as the iPad is already included on all rigs for additional programming needs. Additionally, Tablet Command services include features that will render an additional program, Active911, useless, allowing for termination of an additional cost and contract. This procurement will piggyback off an existing procurement by another local agency.
STRATEGIC ROADMAP
This item supports Council’s Strategic Priority of “Enhance Community Safety.”
NEXT STEPS
If Council adopts the resolution, staff will work with the City Manager to execute the agreement and onboard the software.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
_______________________________
Jennifer Ott, City Manager
86 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH TABLET COMMAND TO PROVIDE INCIDENT
MANAGEMENT SOFTWARE FOR THE HAYWARD FIRE DEPARTMENT WITH A MAXIMUM COMPENSATION AMOUNT NOT TO EXCEED $274,500 OVER FIVE YEARS
WHEREAS, the Hayward Fire Department uses software programs to manage daily emergency response in a safe and efficient manner; and
WHEREAS, the Hayward Fire Department has determined that Tablet Command will be cost effective and compatible with internal and external sources;
WHEREAS, local agencies, including Alameda County Fire, use Tablet Command in emergency and firefighting operations, and the addition of the Hayward Fire Department onto this shared system will allow for smoother integration and communications for local events;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to enter into an agreement with Tablet Command to provide incident management software for the Hayward Fire Department in an amount not- to-exceed $274,500 over five years.
87 ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
88 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-320
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Police Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $215,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $215,000 in awarded grant funding from the California Office of Traffic Safety for the Hayward Police Department (HPD).
SUMMARY
HPD applied for and was awarded $215,000 in grant funding from the California Office of Traffic Safety for HPD as part of a Selective Traffic Enforcement Program (STEP) grant. The funds will be used for educational and other programs, including impaired driving enforcement; enforcement focusing on distracted driving; seat belt enforcement; special enforcement encouraging motorcycle safety; enforcement and public education in areas with high bicycle/pedestrian collisions; and media outreach strategies designed to enhance public awareness.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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89
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution A uthorizing the City Manager to Accept and Appropriate $215,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $215,000 in awarded grant funding from the California Office of Traffic Safety for the Hayward Police Department (HPD).
SUMMARY
HPD applied for and was awarded $215,000 in grant funding from the California Office of Traffic Safety for HPD as part of a Selective Traffic Enforcement Program (STEP) grant. The funds will be used for educational and other programs , including impaired driving enforcement; enforcement focusing on distracted driving; seat belt enforcement; special enforcement encouraging motorcycle safety; enforcement and public education in areas with high bicycle/pedestrian collisions; and media outreach strate gies designed to enhance public awareness.
FISCAL IMPACT
The STEP grant funds will not have an impact on the General Fund. The awarded grant funds will be used to allocate resources toward efforts to address traffic safety within the community.
There is no match for this grant.
BACKGROUND & DISCUSSION
HPD applied for and was awarded $215,000 in grant funding from the California Office of Traffic Safety for HPD as part of a STEP grant. The California Office of Traffic Safety strives to eliminate traffic deaths and injuries by making grants available to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries, and economic losses from collisions. 90
HPD plans to use these funds to reduce the number of persons killed and injured in collisions involving alcohol and other collision-causing factors. Strategies include the following:
(a) Impaired driving enforcement.
(b) Enforcement focusing on distracted driving.
(c) Seat belt enforcement.
(d) Special enforcement encouraging motorcycle safety.
(e) Enforcement and public education in areas with high bicycle/pedestrian collisions. (f) Media outreach strategies designed to enhance public awareness, educate the public, and deter poor behavior.
STRATEGIC ROADMAP
The STEP Grant supports the following Strategic Roadmap priority although it does not fall under a specific project:
• Enhance Community Safety and Quality of Life
NEXT STEPS
If the Council authorizes this action, staff will appropriate the funding into HPD’s budget and administer the grant according to the terms and conditions of the Office of Traffic Safety agreement.
Prepared by: Laura Gomez, Senior Management Analyst
Recommended by: Bryan Matthews, Chief of Police
Approved by:
__________________________
Jennifer Ott, City Manager
91 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ______
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $2 15,000 IN GRANT FUNDING FROM THE CALIFORNIA
OFFICE OF TRAFFIC SAFETY FOR THE HAYWARD POLICE DEPARTMENT
WHEREAS, the State of California Office of Traffic Safety has agreed to award the City of Hayward Police Department $2 15,000 to implement best practice strategies under the Selective Traffic Enforcement Program (STEP); and,
WHEREAS, the Hayward Police Department shall use these funds to reduce the number of persons killed and injured in traffic collisions involving alcohol and other primary collision factors under the provisions of the grant agreement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept and appropriate $2 15,000 in funding from the California Office of Traffic Safety for use by the Hayward Police Department to reduce the number of persons killed and injured in traffic collisions involving alcohol and other factors under the provisions of the grant agreement.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
92 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-321
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Police Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $30,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $30,000 in awarded grant funding from the California Office of Traffic Safety for the Hayward Police Department (HPD).
SUMMARY
HPD applied for and was awarded $30,000 in grant funding from the California Office of Traffic Safety for HPD as part of a Motorcyclist Safety Education and Training Program grant. The grant award will be used to fund four “Live to Ride” motorcycle courses offered by HPD’s Traffic Unit staff.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution A uthorizing the City Manager to Accept and Appropriate $30,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $30,000 in awarded grant funding from the California Office of Traffic Safety for the Hayward Police Department (HPD).
SUMMARY
HPD applied for and was awarded $30,000 in grant funding from the California Office of Traffic Safety for HPD as part of a Motorcyclist Safety Education and Training Program grant.
The grant award will be used to fund four “Live to Ride” motorcycle courses offered by HPD’s Traffic Unit staff.
FISCAL IMPACT
The Motorcyclist Safety Education and Training Program grant funds will not have an impact on the General Fund. The awarded grant funds will be used to allocate resources toward efforts to address motorcycle safety within the community.
BACKGROUND & DISCUSSION
HPD applied for and was awarded $30,000 in grant funding from the California Office of Traffic Safety for HPD as part of a Motorcyclist Safety Education and Training Program grant.
The California Office of Traffic Safety strives to eliminate traffic deaths and injuries by making grants available to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries, and economic losses from collisions.
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HPD plans to use these funds to reduce the number of persons killed and injured in motorcycle collisions. One method to help obtain this goal is through HPD’s no-cost civilian “Live to Ride” motorcycle training program. This program is designed to provide free training to members of our community in an effort to enhance rider safety and the overall safety of motorists on our roadways. This program has become increasingly popular with the community and has helped reduce the number of motorcyclists involved in crashes by increasing rider proficiency, knowledge, and situational awareness. The grant funding provided by the California Office of Traffic Safety will allow HPD staff to hold four “Live to Ride” motorcycle training classes from October 2026 through September 2027.
STRATEGIC ROADMAP
The STEP Grant supports the following Strategic Roadmap priority although it does not fall under a specific project:
• Enhance Community Safety and Quality of Life
NEXT STEPS
If the Council authorizes this action, staff will appropriate the funding into the HPD’s budget and administer the grant per the terms and conditions of the Office of Traffic Safety agreement.
Prepared by: Laura Gomez, Senior Management Analyst
Recommended by: Bryan Matthews, Chief of Police
Approved by:
______________________________
Jennifer Ott, City Manager
95 ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-___
Introduced by Council Member _
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $ 30,000 IN FUNDING FROM THE CALIFORNIA OFFICE OF
TRAFFIC SAFETY FOR THE HAYWARD POLICE DEPARTMENT
WHEREAS, the State of California Office of Traffic Safety has agreed to award the City of Hayward Police Department $ 30,000 as part of a Motorcyclist Safety Education and Training Program grant; and
WHEREAS, the Hayward Police Department shall use this award to fund four “Live to Ride” motorcycle courses offered by Hayward Police Department’s Traffic Unit staff in an effort to reduce the number of persons killed and injured in motorcycle collisions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept and appropriate $ 30,000 in funding from the California Office of Traffic Safety for use by the Hayward Police Department to fund four “Live to Ride” motorcycle courses.
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
96 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-322
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Staples Construction Company for the City Hall Second Floor Facility Improvement Project No. 06972 in an Amount Not to Exceed $469,649.85 and Approving $46,965 in Administrative Construction Contingencies for a Total Maximum Compensation Amount Not to Exceed $516,614.85
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Contract with Staples Construction Company for the City Hall Second Floor Facility Improvement Project No. 06972, in an amount not to exceed $469,649.85 and approving $46,965 in Administrative Construction Contingencies for a total not-to-exceed contract amount of 516,614.85.
SUMMARY
The City Hall Second Floor Facility Improvement Project at City Hall includes a new conference room and two offices for the Public Works and Utilities (PW&U) Deputy Director positions, which are currently the only Deputy Director positions in the City without offices. This project will enhance City operations and service delivery by providing dedicated office space for the Deputy Directors of Transportation and Engineering to provide adequate privacy for personnel matters, confidential discussions, or focused work. The addition of a new conference room will serve as an alternative to Conference Room 2A for sizable meetings, including those held by the Mayor & City Council, Council Committees, other City- related business, as well as PW&U departmental and divisional meetings.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with Staples Construction Company for the City Hall Second Floor Facility Improvement Project No. 06972 in an Amount Not To Exceed $469,649.85 and Approving $46,965 in Administrative Construction Contingencies for a Total Maximum Compensation Amount Not to Exceed $516,614.85
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Contract with Staples Construction Company for the City Hall Second Floor Facility Improvement Project No. 06972, in an amount not-to-exceed $469,649.85 and approving $46,965 in Administrative Construction Contingencies for a total not -to-exceed contract amount of 516,614.85.
SUMMARY
The City Hall Second Floor Facility Improvement Project at City Hall includes a new conference room and two offices for the Public Works and Utilities (PW&U) Deputy Director positions, which are currently the only Deputy Director positions in the City without offices.
This project will enhance City operations and service delivery by providing dedicated office space for the Deputy Directors of Transportation and Engineering to provide adequate privacy for personnel matters, confidential discussions, or focused work . The addition of a new conference room will serve as an alternative to Conference Room 2A for sizable meetings, including those held by the Mayor & City Council, Council Committees, other City- related business, as well as PW&U departmental and divisional meetings.
FISCAL IMPACT
There will be no impact on the General Fund or Measure C.
Funding for this work will come from the City Hall Second Floor Facility Improvement Project, Project No. 06972, made up of fund transfers from the Water Enterprise, Wastewater Enterprise, and Measure D Special Revenue Funds , for a project total in an amount not -to- exceed $550,000.
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The estimated total project cost for the City Hall Second Floor Facility Improvement Project is as follows:
Project Tasks Cost
Construction Contract $469,649.85
Deputy Director Offices $156,321.45
Conference Room $285,525.12
Fire Suppression $17,693.40
Bond Fees $10,109.88
Administrative Construction Contingency $46,965
Office Furnishing $18,385
MSD Facilities Labor $15,000
Estimated Project Total $550,000
DISCUSSION
The Hayward City Hall Second Floor Facility Improvement Project, Project No. 06972 (Project) include s addition of a new conference room. The addition of a new conference room will serve as an alternative to Conference Room 2A, when Conference Room 2A is unavailable or overbooked. This added capacity will better accommodate the needs of interdepartmental meetings, project coordination sessions, and other internal functions, such as those held by the Mayor & City Council, Council Committees, other City -related business, as well as PW&U departmental and divisional meetings.
The project will also include two newly enclosed offices designated for the Deputy Directors of Transportation and Engineer ing, who are currently the only deputy directors without offices. These Deputy Directors oversee approximately 30 professional staff members and are currently located in open cubicle areas, which do not provide adequate privacy for personnel matters, confidential discussions, or focused work. The addition of private offices will support more confidential matters appropriately, facilitate sensitive conversations, and improve overall operational efficiency.
Staff propose using Sourcewell, a cooperative purchasing program that competitively bids construction services with pre -existing unit prices and specifications for general construction services (including materials, equipment, labor costs), to contract with Staples Construction Company for the project. Pursuant to California Government Code Section 6500 et seq., public agencies are authorized to enter into joint agreements to exercise shared power, including participating in cooperative purchasing agreements, provided such participation complies with the City’s adopted procurement policies and procedures . A job walk was conducted, and Staples Construction Company submitted a proposal in the amount of $469,649.85. Additionally, the City is requesting a 10% administrative construction contingency in the amount of $46,965. Staff has reviewed this proposal and recommend a contract award not-to-exceed $516,614.85.
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STRATEGIC ROADMAP
This agenda item supports Strategic Priority to Invest in Infrastructure, specifically Invest in City Facilities and Property.
NEXT STEPS
If City C ouncil approves this request, staff will finalize a n agreement with Staples Construction Company for services to be performed.
Prepared by: Trang Nguyen, Management Analyst II
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________________
Jennifer Ott, City Manager
100
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A CONTRACT WITH STAPLES CONSTRUCTION COMPANY FOR THE CITY HALL SECOND FLOOR FACILITY IMPROVEMENT PROJECT NO. 06972 (PROJECT), IN AN AMOUNT NOT TO EXCEED $469,649.85 AND APPROVING $46,965 IN ADMINISTRATIVE CONSTRUCTION CONTINGENCIES FOR A TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF $516,614.85
WHEREAS, t he Project will include a new conference room that will serve as an alternative to Conference Room 2A, when it is unavailable or overbooked; and
WHEREAS, the Project will include addition of two new offices for the Deputy Directors of Transportation and Engineering in the City’s Public Works and Utilities Department’s workspace; and
WHEREAS, the City proposes using Sourcewell, a cooperative purchasing program for competitively bid construction services to contract with Staples Construction Company for the project; and
WHEREAS, the total maximum estimated contract cost is $516,614.85, which includes a 10% administrative construction contingency in an amount of $46,965; and
WHEREAS, funding for the Project will be from the Capital Projects Fund (Fund 405) with Project funds made up of transfers from Water Operating Fund (Fund 605) , the Wastewater Operating Fund (Fund 610) , and the Measure D Special Revenue Funds (Fund 232).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward, that the City Manager is hereby authorized to negotiate and execute an agreement with Staples Construction Company for construction of City Hall’s offices and conference room for a total maximum compensation amount not-to-exceed $516,614.85.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, , 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
102
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-328
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Sharp Performance to Extend the Term for Four Additional Years and Increase the Maximum Compensation Amount from $65,000 for a One-Year Term to $325,000 for a Five-Year Term to Provide Digital Mental Health Support Services for the Hayward Fire Department
RECOMMENDATION
That Council approves a resolution (Attachment II) authorizing the City Manager to execute an amendment to the agreement with Sharp Performance to extend the term for four additional years and increase the maximum compensation amount from $65,000 for a one-year term to $325,000 for a five- year term to provide digital mental health support services for the Hayward Fire Department.
SUMMARY
The Hayward Fire Department entered into an initial agreement with Sharp Performance in fiscal year 2026 to provide mental health support services via an app-based system that is available to all sworn members of the department. Mental health support is a crucial element in the well-rounded health of the fire service community, and Sharp Performance has been positively reviewed by the frontline staff during the first year of implementation. Services available to the department include mental performance coaching, self-paced training modules, personalized onboarding, utilization reports, tech support, and a resource directory for additional services as needed.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Sharp Performance to Extend the Term for Four Additional Years and Increase the Maximum Compensation Amount from $65,000 for a One-Year Term to $325,000 for a Five -Year Term to Provide Digital Mental Health Support Services for the Hayward Fire Department
RECOMMENDATION
That Council approves a resolution (Attachment II) authorizing the City Manager to execute an amendment to the agreement with Sharp Performance to extend the term for four additional years and increase the maximum compensation amount from $65,000 for a one-year term to $325,000 for a five-year term to provide digital mental health support services for the Hayward Fire Department.
SUMMARY
The Hayward Fire Department entered into an initial agreement with Sharp Performance in fiscal year 2026 to provide mental health support services via an app-based system that is available to all sworn members of the department. Mental health support is a crucial element in the well -rounded health of the fire service community, and Sharp Performance has been positively reviewed by the frontline staff during the first year of implementation. Services available to the department include mental performance coaching, self-paced training modules, personalized onboarding, utilization reports, tech support, and a resource directory for additional services as needed.
BACKGROUND & DISCUSSION
Sharp Performance, based Carlsbad, California, is an organization founded and run by US Special Operations veterans, sports psychologists, and performance experts, providing well rounded and relevant experiences that are highly intuitive to the needs of first responders. All sworn staff members have access to their app -based platform that provides a wide array of mental health services that can be adapted to recovery, growth, and stress management.
Firefighters must remain ready to respond to unpredictable and high-consequence incidents.
Over a career, shift work, interrupted sleep, repeated trauma exposure, and sustained vigilance 104
can create cumulative physical and psychological stress. These demands may contribute to fatigue, disrupted recovery, and difficulty transitioning from a heightened state of alertness.
Behavioral health, peer support, and wellness resources can help streng then resilience, recovery, and long-term operational readiness.
The Hayward Fire Department includes mental health support as part of the total health approach to supporting firefighters. In addition to cancer and physical health screenings, it has proven extremely valuable to provide mental health support as well, ensuring that the staff is both physically and mentally supported throughout their careers. The Sharp Performance app provides not only clinical support but also training modules to provide tools for frontline personnel to learn breathing techniques that assist with managing energy, stress reset, and relaxation. These are practical tools that can be implemented throughout daily operations to ensure that personnel can self-regulate during high -stress environments associated with emergency response work.
STRATEGIC ROADMAP
This initiative Strengthens Organizational Health by supporting workforce wellness and resilience, which improves operational readiness and, in turn, Enhances Community Safety.
FISCAL IMPACT
Funding for this agreement is included in the Fire Department’s adopted operating budget.
Funding for future years will be incorporated into future year’s budget.
PUBLIC CONTACT
No public contact is needed for this item.
NEXT STEPS
If Council adopts the resolution, the City Manager will execute an amendment to the agreement with Sharp Performance to continue the mental health support services app for the Hayward Fire Department extending the term for four additional years and increasing the maximum , compensation from $65,000 for a one-year term to $325,000 for a five-year term.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Ryan Hamre, Fire Chief
Approved by:
_________________________________
Jennifer Ott, City Manager
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ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE AGREEMENT WITH SHARP PERFORMANCE TO
EXTENDING THE TERM FOR FOUR ADDITIONAL YEARS AND INCREASING THE MAXIMUM COMPENSATION FROM $65,000 FOR A ONE -YEAR TERM TO $325,000 FOR A FIVE -YEAR TERM TO PROVIDE DIGITAL MENTAL HEALTH
SUPPORT SERVICES FOR THE HAYWARD FIRE DEPARTMENT
WHEREAS, the Hayward Fire Department entered into an initial one-year agreement with Sharp performance in 2026 to provide mental health support services for sworn members of the department; and
WHEREAS, the services, terms, conditions, and product remain favorable and preferred; and
WHEREAS, the Hayward Fire Department would like to extend the agreement with Sharp Performance for a period of up to four additional years for a total of five years with a maximum compensation amount not to exceed $65,000 per year or $325,000 for a five-year term.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute an amendment to or otherwise extend the agreement with Sharp Performance to provide digital mental health support services for the Hayward Fire Department in an amount not -to-exceed $65,000 per year or $ 325,000 for a five-year term.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
107
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-329
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Kimley-Horn and Associates Inc. for On-Call Airport Planning and Environmental Services, Extending the Agreement to September 30, 2027, and Increasing the Maximum Compensation Amount from $880,000 to $950,000
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement (PSA) with Kimley-Horn and Associates Inc. (Kimley-Horn) for on-call airport planning and environmental services, extending the termination date to September 30, 2027, and increasing the maximum compensation amount from $880,000 to $950,000.
SUMMARY
The City entered into a PSA with Kimley-Horn on June 27, 2022, to assist with planning and environmental services for some of its airport-related capital projects. The use of on-call consultants at the Airport is consistent with past practice primarily due to their expertise and knowledge of Federal Aviation Administration (FAA) regulations and standards. Continued consultant support from Kimley- Horn will be beneficial for key initiatives, including the Skywest property release, California Air National Guard (CANG) site redevelopment efforts, environmental review and clearance activities, federal grant administration, and other Airport planning and development projects. Staff is requesting to increase the total maximum compensation from $880,000 to a maximum compensation amount not-to-exceed $950,000 to provide sufficient funding for additional services and to extend the agreement to September 30, 2027.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Kimley -Horn and Associates Inc. for On-Call Airport Planning and Environmental Services , Extending the Agreement to September 30, 2027, and Increas ing the Maximum Compensation Amount from $880,000 to $950,000
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement (PSA) with Kimley -Horn and Associates Inc. (Kimley -Horn) for on-call airport planning and environmental services , extending the termination date to September 30, 202 7, and increasing the maximum compensation amount from $880,000 to $950,000.
SUMMARY
The City entered into a PSA with Kimley-Horn on June 27, 2022, to assist with planning and environmental services for some of its airport -related capital projects. The use of on -call consultants at the Airport is consistent with past practice primarily due to their expertise and knowledge of Federal Aviation Administration (FAA) regulations and standards.
Continued consultant support from Kimley -Horn will be beneficial for key initiatives, including the Skywest property release, California Air National Guard (CANG) site redevelopment efforts, environmental review and clearance activities, federal grant administration, and other Airport planning and development projects. Staff is requesting to increase the total maximum compensation from $880,000 to a maximum compensation amount not-to-exceed $950,000 to provide sufficient funding for additional services and to extend the agreement to September 30, 2027.
FISCAL IMPACT
This item does not impact the General Fund or Measure C . Funding for this work will come from the Airport Capital Fund (621), which is funded by the Airport Enterprise Fund.
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BACKGROUND
The Airport has employed consultants and in-house engineering and design staff in the past to assist with various Airport-related capital projects. The Airport requires the use of on-call consultants for their design and planning expertise and knowledge of constantly changing FAA regulations and standards.
In early 2022, Airport staff and the Finance Department’s Purchasing Division distributed a request for qualifications (RFQ) to aviation consultants in accordance with City procurement policy and FAA guidance. After reviewing and considering the merits of each RFQ received, Kimley-Horn was selected as the consultant and the City entered into an agreement with the firm on June 27, 2022.
Due to requested revisions from staff pertaining to forecasts contained in the draft Airport Layout Plan (ALP), assistance with the preparation of federal grants, and other forthcoming airport-related projects, on May 21, 2024, City Council approved and authorized to continue receiving these services through June 30, 2026. Additionally, on June 25, 2024, City Council approved increasing the total not-to-exceed amount from $700,000 to $880,000.
Kimley-Horn was tasked with working on two projects during the length of the initial two - year contract: the development of an updated ALP, and an analysis of the Remote Transmitter Receiver (RTR) installation at the Airport. Work is progressing on both the RTR installation and the ALP Update, with the ALP Update requiring the following tasks to be completed before both items can be reviewed and ultimately approved by the FAA.
Airport Layout Plan with Narrative
The ALP with Narrative provides an inventory of Airport facilities including buildings, runways, taxiways, and aircraft parking aprons. The ALP also depicts the locations of potential capital projects. The ALP Update will ensure Airport facilities conform to current FAA design standards. Kimley -Horn is assisting in the preparation of the ALP Update, in accordance with FAA requirements.
Original projections noted that all work was to be completed by June 30, 2024. However, several items associated with the forecasts, such as future traffic growth, needed further analysis. On June 25, 2024, City Council approved and authorized increasing the project amount by $100,000.
Other Airport-Related Services
Kimley-Horn has effectively responded to several occasions that required interpretation of FAA policies and design standards and evaluating impacts to the airport. On June 25, 2024, City Council approved increasing the project amount for on -call airport-related services by an additional $40,000.
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DISCUSSION
Continued consultant support from Kimley -Horn will be beneficial for key initiatives, including the Skywest property release, CANG site redevelopment efforts, environmental review and clearance activities, federal grant administration, and other Airport planning and development projects. Staff is requesting to increase the total maximum compensation from $880,000 to a maximum compensation not -to-exceed $950,000 providing funding for additional services and extending the agreement to September 30, 2027.
Skywest Phase 1 – FAA Coordination and Redevelopment Support Kimley-Horn will provide planning, technical, and coordination support to assist the Airport and City in evaluating and advancing potential redevelopment opportunities for the Skywest Property. Services will include coordination with City staff, regulatory agencies, and other stakeholders; preparation of supporting technical documentation; participation in meetings; and updates to planning materials as needed to support ongoing project evaluation and FAA coordination activities. This phase is intended to su pport continued assessment of future property use considerations and related planning efforts.
Skywest Phase 2 – FAA Non-Aeronautical Release and Environmental Clearance Pending further direction from the City, Kimley -Horn may provide additional support related to FAA property release considerations and associated environmental review requirements. Services may include preparation of supporting documentation, conducting technical analyses, coordination with relevant agencies, and carrying out environmental review tasks needed to support regulatory review and decision-making.
Environmental review under this scope is expected to be limited to what is needed to support the FAA's evaluation of a property release request . F or example, preparation of a NEPA Categorical Exclusion (CATEX) or comparable documentation, as applicable. Any project-specific environmental clearance tied to future redevelopment of the site, would be addressed under a separate scope, if and when required.
STRATEGIC ROADMAP
This agenda item supports the s trategic priority of “Invest in Infrastructure, ” specifically Invest in City Facilities and Property.
SUSTAINABILITY FEATURES
The Airport is strongly committed to developing projects that are environmentally responsible. Therefore, staff will ensure that all plans proposed by future developers incorporate features that are in line with the City’s sustainability guidelines.
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NEXT STEPS
If City Council approves this request, the City Manager will Amendment No. 2 to the PSA with Kimley-Horn, to extend the agreement to September 30, 2027, and increas e the total maximum compensation from $880,000 to $950,000.
Prepared by: Doug McNeeley, Airport Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_______________________________
Jennifer Ott, City Manager
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ATTACHMENT II
II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _____________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR ON -CALL AIRPORT PLANNING
AND ENVIRONMENTAL SERVICES EXTEND ING THE AGREEMENT TO
SEPTEMBER 30, 2027, AND INCREAS ING THE MAXIMUM COMPENSATION AMOUNT FROM $880,000 TO AN AMOUNT NOT-TO-EXCEED $950,000
WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and
WHEREAS, the Airport has employed the use of both consultants and in -house engineering and design staff in the past to assist with various Airport -related capital projects; and
WHEREAS, the Airport requires use of outside consultants for their design and planning expertise and knowledge of constantly changing Federal Aviation Administration (FAA) regulations and standards; and
WHEREAS, According to City procurement policy and FAA guidance, Airport staff and the Purchasing Division distributed a Request for Qualifications (RFQ) to aviation consultants; and
WHEREAS, after reviewing and considering the merits of each RFQ received, Kimley- Horn was selected as the consultant and entered into an agreement with the City on June 27, 2022; and
WHEREAS, Kimley-Horn was tasked with working on two primary projects during the length of the initial two-year contract. The first was t he development of an updated Airport Layout Plan ( ALP) and the second was an analysis of the Remote Transmitter Receiver (RTR) installation at the Airport; and
WHEREAS, staff also intended to use Kimley-Horn in the event an interpretation of new FAA policies and procedures and evaluate impacts to the airport is required; and
WHEREAS, on May 21, 2024, City Council approved and authorized amendment no. 1 to extend the Professional Services Agreement to June 30, 2026; and
WHEREAS, on June 25, 2024, City Council approved and authorized increasing the total maximum compensation by $180,000; and
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ATTACHMENT II
II
WHEREAS, continued consultant support will be beneficial for key initiatives, including the Skywest property release, California Air National Guard (CANG) site redevelopment efforts, environmental review and clearance activities, federal grant administration, and other Airport planning and development projects.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute Amendment No. 2 to the Professional Services Agreement (PSA) with Kimley-Horn and Associates, Inc., (Kimley-Horn) for on-call airport planning and environmental services, extend ing the agreement to September 30, 2027, and increas ing the total maximum compensation by $70,000 to a maximum compensation not-to-exceed $950,000, in a form to be approved by the City Attorney.
IN COUNCIL, HAYWARD, CALIFORNIA, , 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-339
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Adopt a Resolution Accepting the Resignation of Commissioner Shreya Rathaur from the Hayward Youth Commission, Effective Immediately
RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Commissioner Shreya Rathaur from the Hayward Youth Commission, effective immediately.
SUMMARY
Commissioner Shreya Rathaur was appointed to the Hayward Youth Commission on June 21, 2022 and reappointed on June 18, 2024. Ms. Shreya Rathaur’sresignation becomes effective immediately, per her resignation letter (Attachment III).
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Adopt a Resolution Accepting the Resignation of Commissioner Shreya Rathaur from the Hayward Youth Commission, Effective Immediately
RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Commissioner Shreya Rathaur from the Hayward Youth Commission, effective immediately.
SUMMARY AND DISCUSSION
Commissioner Shreya Rathaur was appointed to the Hayward Youth Commission on June 21, 2022 and reappointed on June 18, 2024. Ms. Shreya Rathaur’s resignation becomes effective immediately, per her resignation letter (Attachment III).
Ms. Shreya Rathaur’s vacated position may be filled as part of the annual appointment process for the Hayward Youth Commission.
FISCAL IMPACT
There is no fiscal impact associated with this action.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
______________________________
Jennifer Ott, City Manager
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ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-_____
Introduced by Council Member ______________
RESOLUTION ACCEPTING THE RESIGNATION OF MS. SHREYA RATHAUR
FROM THE HAYWARD YOUTH COMMISSION
WHEREAS, Ms. Shreya Rathaur was appointed to the Hayward Youth Commission on June 21, 2022; and
WHEREAS, Ms. Shreya Rathaur was reappointed to the Hayward Youth Commission on June 18, 2024; and
WHEREAS, Ms. Shreya Rathaur submitted a letter of resignation on August 17, 2026.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the Council hereby accepts the resignation of Ms. Shreya Rathaur; and commends her for her service to the City.
IN CITY COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: CITY COUNCIL MEMBERS:
MAYOR:
NOES: CITY COUNCIL MEMBERS:
ABSTAIN: CITY COUNCIL MEMBERS:
ABSENT: CITY COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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ATT ACHMENT III
From: Shreya Rathaur
Sent: Monday, August 17, 2026 11:00 AM
To: CityClerk <[email protected]>; Miriam Lens <[email protected]>; Jennifer Tibbetts <[email protected]>; Ivan Padilla <[email protected]>; Larry Ewings <[email protected]>
Subject: HYC Term
Good Morning,
I hope you all are doing well. I recently finalized my schedule for the Fall semester and unfortunately, I will not be able to continue with the Hayward Youth Commission because of a time conflict with my classes.
I apologize for the late notice.
I am grateful to have been a part of the Youth Commission for so long! It was genuinely a great experience!
Sincerely,
Shreya Rathaur
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-346
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute a Ground Lease Agreement with Simmons and Associates for Aircraft Parking Ramp and Taxiway Z Access Area, with the Hayward Executive Airport
RECOMMENDATION
That City Council adopts the attached resolution (Attachment I) authorizing the City Manager to negotiate and execute a Ground Lease Agreement with Simmons and Associates for 23,589 square feet of property at Hayward Executive Airport (HEA), consisting of a Parking Ramp and a Taxiway Z Access Area, for aircraft storage within the Airport Operations Area (AOA).
SUMMARY
The leased premises is a total 23,590 square feet, made up of a 15,804.01 square foot parking ramp and a 7,785.97 square foot Taxiway Z access area. Simmons and Associates previously accessed this area under a Taxiway Access Permit that the City terminated in 2024, after the East Bay Regional Park District Police Department (EBRPD), whose presence had justified the permit, relocated its air operations. A ground lease replaces the permit and brings the arrangement into compliance with Federal Aviation Administration (FAA) Order 5190.6C, which governs commercial “through-the-fence” access to airport property. The proposed lease has a ten-year term.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Ground Lease Agreement with Simmons and Associates for Aircraft Parking Ramp and Taxiway Z Access Area, with the Hayward Executive Airport
RECOMMENDATION
That City Council adopts the attached resolution (Attachment I) authorizing the City Manager to negotiate and execute a Ground Lease Agreement with Simmons and Associates for 23,589 square feet of property at Hayward Executive Airport (HEA), consisting of a Parking Ramp and a Taxiway Z Access Area, for aircraft storage within the Airport Operations Area (AOA).
SUMMARY
The leased premises is a total 23,590 square feet, made up of a 15,804.01 square foot parking ramp and a 7,785.97 square foot Taxiway Z access area. Simmons and Associates previously accessed this area under a Taxiway Access Permit that the City terminated in 2024, after the East Bay Regional Park District Police Department (EBRPD), whose presence had justified the permit, relocated its air operations. A ground lease replaces the permit and brings the arrangement into compliance with Federal Aviation Administration (FAA) Order 5190.6C, which governs commercial “through-the-fence” access to airport property. The proposed lease has a ten-year term.
FISCAL IMPACT
This item does not impact the General Fund or Measure C.
Hayward Executive Airport operates as an Enterprise Fund. Under the terms currently negotiated, annual rent for the parking ramp is proposed at an appraised rate of $0.33 per square foot per year, or $5,215.32 per year, subject consumer price index (CPI) adjustment.
The proposed lease has a ten-year term. In addition, rent from the past two-year negotiation period will be amortized over the first five years, so the annual amount due in years one through five will be $7,388.37. In place of rent for the Taxiway Z access area, Simmons and Associates will be responsible for physically maintaining that area. Rent will 120
be subject to periodic adjustment under the Airport's policy establishing periodic adjustments to land value.
BACKGROUND
On July 21, 1970, the City Council adopted Resolution No. 70-271, approving the Taxiway Access Permit application process, terms and conditions, and fee structure for Airport tenants. On April 7, 1998, the City Council adopted Resolution No. 98-059, approving updated Taxiway Access Permit agreements.
Simmons and Associates held a Taxiway Access Permit for the ramp area in front of its hangar at HEA. The permit had been grandfathered because EBRPD, which provides helicopter-based public safety patrol services to the region, rented hangar space from Simmons and Associates and based its aircraft there.
EBRPD relocated its air operations in 2024. With EBRPD no longer based at the hangar, the circumstance that justified the grandfathered permit no longer applied. On May 21, 2024, Airport staff sent Simmons and Associates a Taxiway Access Permit Termination Letter, ending the permit effective June 30, 2024.
Following termination of the permit, at Simmons’ request, Airport staff began negotiating a ground lease for the ramp area to bring the arrangement into compliance with FAA Order 5190.6C, the FAA's Airport Compliance Manual, which governs commercial access to airport property from land outside the airport boundary.
DISCUSSION
FAA Order 5190.6C governs commercial through-the-fence (TTF) agreements, which allow a business to access an airfield for commercial purposes from property that is not part of the airport. Under this policy, a commercial TTF arrangement is treated as an exception rather than a right. To qualify, the airport sponsor must show the FAA Regional Office that the arrangement preserves the airport's legal control of the airfield, applies the same minimum operating standards used for on-airport tenants, and charges fees equivalent to those charged to on-airport tenants. This requirement supports FAA Grant Assurance 24, Fee and Rental Structure, and 49 U.S.C. Section 47107(a)(13), which require airport sponsors that accept federal grant funding to keep the airport as financially self-sustaining as possible.
Previously, Simmons and Associates accessed the ramp area under a permit, and the circumstance that justified the grandfathered arrangement no longer exists. A ground lease is needed to bring the arrangement into compliance with FAA Order 5190.6C.
The leased premises would consist of the parking ramp (15,804.01 square feet) and the Taxiway Z access area (7,785.97 square feet), for a total of 23,590 square feet. Simmons and Associates will be permitted to use the Parking Ramp for aviation commercial services, and activities, including storage and fueling of aircraft that it owns or operates. Simmons 121
and Associates would be prohibited from selling fuel to the public and would not be authorized to operate as a fixed base operator (FBO), meaning it could not sell fuel or provide services to based or transient aircraft owned by others. The Taxiway Z access area could be used only for taxiing aircraft to and from Taxiway Z, not for aircraft storage or fueling.
The proposed lease has a ten-year term, and Simmons and Associates would have the right to terminate the lease at any time during that term. Rent would be subject to periodic CPI adjustment under the Airport's standard land value adjustment policy, consistent with other Airport ground leases.
ECONOMIC IMPACT
This lease supports the Airport's compliance with FAA Order 5190.6C, which helps preserve the Airport's ability to generate revenue consistent with federal grant assurance requirements. It also allows Simmons and Associates to continue operating from its existing hangar and ramp area, supporting continued business activity and associated employment at the Airport.
STRATEGIC ROADMAP
This agenda item does not directly relate to any of the priorities in the Council's Strategic Roadmap.
SUSTAINABILITY FEATURES
The Airport is committed to operating in an environmentally responsible manner. Staff will monitor for compliance, but responsible party is Simmons and Associates. Simmons and Associates' use of the leased premises, including fuel storage and handling, complies with applicable state and local environmental requirements.
PUBLIC CONTACT
The agenda and staff report for this item will be posted on the City's website and distributed to interested parties.
NEXT STEPS
If approved, Staff will finalize and execute the ground lease agreement with Simmons and Associates.
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Prepared by: Pamela Svrdlin, Airport Operations Supervisor
Reviewed by: Doug McNeeley, Airport Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________________
Jennifer Ott, City Manager
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ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A GROUND
LEASE AGREEMENT WITH SIMMONS AND ASSOCIATES FOR AIRCRAFT
PARKING RAMP AND TAXIWAY Z ACCESS AREA WITH THE EXECUTIVE
HAYWARD AIRPORT
WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and
WHEREAS, the City wishes to lease certain property on the airport; and
WHEREAS, Simmons and Associates, Inc. have expressed interest in a parking ramp area adjacent to their property located off airport property , located at 20876 Cors air Blvd, Hayward, CA 94545; and
WHEREAS, as there is no other formal interest in the parking ramp area at this time, staff recommends that the City enter into a land lease with Simmons and Associates, Inc; and
WHEREAS, the Federal Aviation Administration permits airport sponsors to enter into leases by negotiation or solicitation.
NOW, THEREFORE, BE IT RESOLVED that the City Manager is authorized to negotiate and execute a ground lease with Simmons and Associates, Inc . for the parking ramp and Taxiway Z access area adjacent to the property located at 20876 Corsair Blvd, Hayward, CA, in a form approved by the City Attorney.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
125
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-348
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the South Hayward Safe Routes for Seniors Project, Project No. 05323
RECOMMENDATION
That City Council adopts the attached resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on October 14, 2026, for the construction of the South Hayward Safe Routes for Seniors Project.
SUMMARY
The South Hayward Safe Routes for Seniors Project includes sidewalk and crossing improvements at several locations in South Hayward. This project expands on the City’s earlier Safe Routes for Seniors improvements in Downtown Hayward by extending the program to senior-serving locations in South Hayward. The current project will improve intersections at West Tennyson Road and Oliver Drive and three locations around Weekes Park:
· Patrick Avenue and Roosevelt Avenue
· Patrick Avenue and Gomer Street/Tampa Avenue
· Midblock crosswalk at 27350 Tampa Avenue
Major improvements consist of sidewalk bulb-outs, median refuge islands, rectangular rapid flashing beacons (RRFBs), and a pedestrian signal that opens a closed crosswalk.
The plans and specifications are completed, and staff seeks City Council approval of the plans and specifications and call for bids to be received on October 14, 2026.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the South Hayward Safe Routes for Seniors Project, Project No. 05323
RECOMMENDATION
That City Council adopts the attached resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on October 14, 2026, for the construction of the South Hayward Safe Routes for Seniors Project.
SUMMARY
The South Hayward Safe Routes for Seniors Project includes sidewalk and crossing improvements at several locations in South Hayward. This project expands on the City’s earlier Safe Routes for Seniors improvements in Downtown Hayward by extending the program to senior-serving locations in South Hayward. The current project will improve intersections at West Tennyson Road and Oliver Drive and three locations around Weekes Park:
• Patrick Avenue and Roosevelt Avenue
• Patrick Avenue and Gomer Street/Tampa Avenue
• Midblock crosswalk at 27350 Tampa Avenue
Major improvements consist of sidewalk bulb-outs, median refuge islands, rectangular rapid flashing beacons (RRFBs), and a pedestrian signal that opens a closed crosswalk.
The plans and specifications are completed, and staff seeks City Council approval of the plans and specifications and call for bids to be received on October 14, 2026.
FISCAL IMPACT
This item has no impact on General Fund or Measure C.
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The project is funded by Measure BB (Paratransit – Capital) - Fund 219. The adopted FY27 Capital Improvement Program includes $1,049,000 for this project. The current Engineer’s Estimate of $1,299,100 exceeds the remaining available budget of $833,000.
Based on the Engineer’s Estimate, staff may require an additional $500,000 in funding— $200,000 from Fund 210 (Gas Tax) and $300,000 from Fund 213 (Measure BB – Pedestrian & Bicycle)—to address the project’s current funding gap and the associated City project management and administration, construction inspection, and materials testing costs.
Following receipt of bids and confirmation of final project costs, staff will return to City Council to request the necessary budget appropriation and contract award.
BACKGROUND
Alameda County Transportation Commission (Alameda CTC) includes a Paratransit Capital Funding program dedicated to capital improvements that make transportation more accessible for older adults and people with disabilities. It is distinct from operating funds that pay for day-to-day paratransit trips. The funding comes from Alameda County Measure B and BB.
Eligible projects include construction or reconstruction of Americans with Disabilities Act (ADA) curb ramps, sidewalk improvements that remove barriers for people using wheelchairs or walkers, improved pedestrian crossings, bus stop accessibility improvements, and other infrastructure intended to benefit seniors and people with disabilities.
The South Hayward Safe Routes for Seniors Project expands on the City’s earlier Safe Routes for Seniors improvements in Downtown Hayward. On January 18, 2022, City Council adopted Resolution No. 22-0141, approving the plans and specifications and calling for bids for the Downtown Safe Routes for Seniors Project, Project No. 05309. That project included pedestrian safety and accessibility improvements at four Downtown locations:
Foothill Boulevard/Hazel Avenue-City Center Drive, Montgomery Avenue/A Street, Montgomery Avenue/B Street, and Watkins Avenue/D Street. On March 22, 2022, Council adopted Resolution No. 22-0632, awarding the construction contract to Sposeto Engineering, Inc.
DISCUSSION
The current project continues the Safe Routes for Seniors program by extending similar pedestrian accessibility and safety improvements to locations in South Hayward near senior housing, healthcare facilities, parks, transit stops, and other community destinations. The City Manager’s Office and the Department of Public Works & Utilities
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5382580&GUID=15E9CEE7-48E8-4D11-832D- 54CC341FC16E&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5531460&GUID=087805F1-D767-4AA1-8917- 7D75E176C35C&Options=&Search=
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executed an amendment to a Memorandum of Understanding (MOU) in October 2024 authorizing a portion of Measure BB Paratransit revenue to be dedicated to capital improvements that improve access to transit and paratransit in areas with high senior populations.
Locations for capital improvements were selected in partnership with staff from Hayward Operated Paratransit and AC Transit:
• The Eden Healthcare Center at 27350 Tampa Avenue is a 121-bed skilled nursing facility providing short- and long-term healthcare. A midblock crosswalk connects the Eden Healthcare Center to Weekes Park. This crossing will be improved with bulb-outs and RRFBs.
• The intersection of Patrick and Roosevelt also serves Weekes Park, in particular the Weekes Branch Library and AC Transit stops on Patrick Avenue. This project includes bulb-outs, bus boarding islands, and improved crosswalks. • The intersection of Patrick and Gomer also serves senior populations and AC Transit bus stops in the neighborhood. The project includes bulb-outs and median refuge islands.
• The Josephine Lum Lodge is a 150-unit affordable senior apartment community at 2747 Oliver Drive, located adjacent to a closed crosswalk that this project will reopen, improving the accessibility of Mt. Eden Park. All locations include ADA- compliant crosswalks.
This project includes several elements demonstrated to improve safety and accessibility for pedestrians and transit riders, especially seniors and people with disabilities:
• Bulb-outs at the intersections of Patrick Avenue with Tampa Avenue and Roosevelt Avenue
• A bus boarding island at Patrick Avenue and Roosevelt Avenue • Bulb-outs and a RRFB at the midblock crossing of Tampa Avenue at the Eden Healthcare Center
• A new pedestrian signal that opens a closed crosswalk at West Tennyson Road and Oliver Drive.
• Street lighting and landscaping
• ADA-compliant curb ramps at all locations
This project is categorically exempt from environmental review under Section 15301(c) of the CEQA Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016[1], Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires
[1] https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E- 4BE0929706A0&Options=&Search=
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hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate is more than $1,000,000, the CWA agreement applies to this project.
The plans and specifications are completed, and staff seeks City Council approval of the plans and specifications and call for bids to be received on October 14, 2026.
ECONOMIC IMPACT
Safe and accessible pedestrian crossings and transit access allow seniors to continue to reach local businesses, medical appointments, and community amenities, supporting continued independence and participation in the local economy. Enhancing walkability to destinations like Weekes Park and Mt. Eden Park can boost neighborhood vitality, supporting property values and strengthening the community.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of “Invest in Infrastructure.” The relevant actions under “Invest in Multi-Modal Transportation” are:
• N1: Continue to implement major corridor traffic calming initiatives • N5: Implement six intersections for Safe Routes for Seniors in the downtown area Although the proposed improvements are located outside the Downtown area, this project expands on the City’s 2022 Safe Routes for Seniors project, which delivered improvements at four Downtown locations, by extending similar pedestrian safety and accessibility benefits to additional neighborhoods in South Hayward.
SUSTAINABILITY FEATURES
These grant applications will advance implementation of safety improvements on several streets that will benefit people walking, bicycling, and taking transit, potentially facilitating increased use of these modes of transportation.
The project satisfies the following General Plan policies:
• M-1.6 Bicycling, Walking, and Transit Amenities
• M-3.1 Serving All Users
• M-3.10 Motorists, Bicyclists, and Pedestrian Conflicts • M-5.2 Pedestrian System
• M-5.3 Access to Transit
• M-5.4 Sidewalk Design
• M-5.7 Safe Sidewalks
The project requires the contractor to recycle all construction and demolition debris as a result of the project.
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PUBLIC CONTACT
This project was developed in consultation with AC Transit and the Hayward Operated Paratransit program. While the project consists primarily of typically standard pedestrian safety improvements, such as bulb-outs and RRFBs, the Safe Routes for Seniors concept designs were presented at the Council Infrastructure and Airport Committee in August 2024, prior to beginning the final design package for bid. The project also responds to a repeated concern shared through Access Hayward of the stop sign not being sufficiently visible at the intersection of Patrick and Roosevelt
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work on Patrick Avenue, Tampa Avenue, and West Tennyson Road.
NEXT STEPS
Approval of this item will allow the project to go to bid.
October 14, 2026 Bid Opening
November 17, 2026 Award of Contract
December 2026 Start of Construction
July 2027 End of Construction
Prepared by: Lucas Woodward, Senior Transportation Engineer Saeed Saebi, Senior Civil Engineer
Reviewed by: Dave Hung, Acting Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________
Jennifer Ott, City Manager
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ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ____________
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND CALLING FOR
BIDS FOR THE SOUTH HAYWARD SAFE ROUTES FOR SENIORS PROJECT, PROJECT NO. 05323
WHEREAS, in 2022, the City Council adopted Resolution Nos. 22 -014 and 22 -063 approving the plans and specifications and subsequently awarding a construction contract for the Downtown Safe Routes for Seniors Project, Project No. 05309; and
WHEREAS, the South Hayward Safe Routes for Seniors Project continues the City’s efforts to improve pedestrian safety and accessibility for seniors and people with disabilities by extending improvements to additional locations in South Hayward; and
WHEREAS, those certain plans and specifications for the Safe Routes for Seniors (SR4S) Project, Project No. 05323, are hereby adopted as the plans and specifications for the project; and
WHEREAS, the Project is categorically exempt from environmental review under Section 15301 (c) of the California Environmental Quality Act (CEQA) for existing facilities, consisting of the operation, repair, maintenance, or minor alterations of existing facilities ; and
WHEREAS, the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law; and
WHEREAS, sealed bids therefore will be received by the City Clerk’s office at City Hall, 777 B Street, 1 st Floor, Rotunda, Hayward, California 94541 up to the hour of 2:00 PM on Wednesday, October 14th, 2026 and immediately thereafter publicly opened and declared by the City Clerk in the Hayward City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California.
NOW THEREFORE, BE IT RESOLVED, that the City Council will consider a report on the bids at a future regular meeting following the aforesaid opening and declaration of same.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, ____________________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-351
DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Attorney’s Office
SUBJECT
Adopt a Resolution Approving and Ratifying the Settlement Agreement and General Release of All Claims, as Amended, Resolving Ghali et al. v. City Of Hayward, and a Side Letter of Agreement Amending the Memorandum of Understanding Between the City of Hayward and the International Association of Firefighters, Local 1909, Regarding the Calculation of Overtime Compensation and Authorize Transfer of Funds from the Risk Management Fund to the General Fund
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving and ratifying: (1) the Settlement Agreement and General Release of All Claims in Ghali et al. v. City of Hayward (Attachment III), as amended (Attachment IV); and (2) the Side Letter of Agreement between the City of Hayward and the International Association of Firefighters, Local 1909 (Local 1909), amending Section 4.02 of the parties' Memorandum of Understanding regarding the calculation of overtime compensation (Attachment V).
SUMMARY
The City, Local 1909, and the plaintiffs in Ghali et al. v. City of Hayward reached a global resolution of disputes concerning the City's calculation of overtime compensation. The resolution includes a $600,000 monetary settlement of specified historical claims, prospective changes to the calculation of overtime for Local 1909 members.
Those terms were subsequently implemented through a long-form Settlement Agreement and amendment and an Overtime Side Letter. On July 30, 2026, the United States District Court for the Northern District of California approved the FLSA settlement and entered final judgment. The City thereafter implemented the prospective overtime-calculation methodology beginning with the first full pay period following court approval.
Although the agreements were executed as part of the negotiated resolution, the Settlement Agreement, amendment, and Overtime Side Letter were not separately presented to the City Council for formal approval. To establish a clear public record of approval, staff recommends that the Council approve and ratify the agreements and their prior execution and implementation.
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File #:CONS 26-351
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Settlement Agreement and General Release of All Claims Attachment IV Amendment to Settlement Agreement
Attachment V Overtime Side Letter
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: City Attorney’s Office
SUBJECT: Adopt a Resolution Approving and Ratifying the Settlement Agreement and General Release of All Claims, as Amended, Resolving Ghali et al. v. City Of Hayward, and a Side Letter of Agreement Amending the Memorandum of Understanding Between the City of Hayward and the International Association of Firefighters, Local 1909, Regarding the Calculation of Overtime Compensation and Authorize Transfer of Funds from the Risk Management Fund to the General Fund
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving and ratifying: (1) the Settlement Agreement and General Release of All Claims in Ghali et al. v. City of Hayward (Attachment III), as amended (Attachment IV); and (2) the Side Letter of Agreement between the City of Hayward and the International Association of Firefighters, Local 1909 (Local 1909), amending Section 4.02 of the parties' Memorandum of Understanding regarding the calculation of overtime compensation (Attachment V).
SUMMARY
The City, Local 1909, and the plaintiffs in Ghali et al. v. City of Hayward reached a global resolution of disputes concerning the City's calculation of overtime compensation. The resolution includes a $600,000 monetary settlement of specified historical claims, prospective changes to the calculation of overtime for Local 1909 members.
Those terms were subsequently implemented through a long-form Settlement Agreement and amendment and an Overtime Side Letter. On July 30, 2026, the United States District Court for the Northern District of California approved the FLSA settlement and entered final judgment. The City thereafter implemented the prospective overtime -calculation methodology beginning with the first full pay period following court approval.
Although the agreements were executed as part of the negotiated resolution, the Settlement Agreement, amendment, and Overtime Side Letter were not separately presented to the City Council for formal approval. To establish a clear public record of approval, staff recommends that the Council approve and ratify the agreements and their prior execution and implementation.
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FISCAL IMPACT
The amended Settlement Agreement provides for a total City payment of $600,000. Of that amount, $435,437.68 is allocated as damages to plaintiffs and other affected employees, $5,000 is allocated as a service award to Andrew Ghali, and $159,562.32 is allocated to plaintiffs' counsel for attorneys' fees and costs.
The Overtime Side Letter establishes a prospective overtime -calculation methodology for covered 56-hour fire-suppression employees. The ongoing cost will vary based on the number of overtime hours worked and the remuneration included in each employee's regular rate of pay.
The settlement costs of $600,000 are budgeted in the FY 2026/27 budget in the Risk Management Fund and the increased overtime costs associated with the new methodology was budgeted in the Fire Department Budget for FY 2026/27. A transfer of funds from the Risk Management Fund to the General Fund and an associated increase in revenue and appropriations is required.
BACKGROUND
In Ghali et al. v. City of Hayward, current and former non-exempt City employees asserted claims under the Fair Labor Standards Act (FLSA) concerning the calculation of overtime compensation. The claims included the treatment of cash payments made in lieu of health benefits and a separate dispute over the methodology used to calculate the regular rate and overtime compensation for fire-suppression employees. The City disputed the claims and denied that it had violated the FLSA.
Following negotiations and mediation, the parties executed the Settlement Agreement and General Release of All Claims in April 2026. An amendment executed in June 2026 corrected an individual damages allocation by reallocating $437.68 from attorneys’ fees to damages without changing the total $600,000 settlement amount. The parties also executed the Overtime Side Letter amending Section 4.02 of the MOU.
On July 30, 2026, the United States District Court found the FLSA settlement fair and reasonable, approved it in full, and entered final judgment. The court's order requires the parties to perform the Settlement Agreement according to its terms. Under the Overtime Side Letter, the revised overtime calculation became effective with the first full pay period following court approval, and the City has implemented the revised calculation.
At the August 18, 2026 City Council meeting, it was reported that settlement negotiations had concluded and that the court had entered a final order approving the City's payment of $600,000. Staff now recommends open-session approval and ratification of Settlement Agreement, amendment, and Overtime Side Letter and their prior implementation.
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DISCUSSION
The agreements are interrelated components of the global resolution. Their principal terms are summarized below.
Settlement Agreement and Amendment
The long-form Settlement Agreement identifies the individual settlement allocations and provides for dismissal and release of the claims asserted in the Ghali action. As amended, the agreement maintains a total settlement amount of $600,000, consisting of $435,437.68 in damages, a $5,000 service award, and $159,562.32 in attorneys' fees and costs. One-half of each individual's damages payment is treated as back wages and one - half as liquidated damages. The amendment corrects one individual's allocation without increasing the total settlement amount.
Overtime Side Letter
The Side Letter memorializes the parties' agreement regarding the interaction between contractual overtime provided by the MOU and the City's separate calculation of overtime required by the FLSA. Its principal terms are summarized below.
Contractual Overtime
Section 4.02(a) continues the existing MOU provisions governing overtime compensation and compensatory time off. An employee is compensated by pay or time off with pay at the applicable overtime hourly rate for work required to be performed beyond the employee’s regular work shift. An employee who completes a regular work shift, is released for the day, and is subsequently called back to work is compensated at one and one-half times the regular straight-time hourly rate for the employee’s classification. The Side Letter refers to hours worked beyond an employee’s regular work shift under this provision as “Contractual Overtime.”
Regular Rate of Pay
The Side Letter provides that effective the first full pay period after the Court’s approval of the Ghali settlement, the City shall calculate the Regular Rate of Pay for 56 - hour/suppression FLSA Overtime Hours worked, by dividing total remuneration (as defined by 29 U.S.C. section 207(e)), paid in the work period by two hundred twenty-four (224).
FLSA Overtime Hours
The Side Letter provides that a t the end of each employee’s 28 -day FLSA work period, the City calculates the number of hours the employee actually worked in excess of 212 hours. The Side Letter identifies 212 hours as the FLSA overtime threshold for a 28 -day work period established under 29 U.S.C. section 207(k) and defines the hours actually worked above that threshold as “FLSA Overtime Hours.”
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Scheduled FLSA Overtime
The Side Letter provides that an employee’s fixed salary compensates the employee at the straight-time rate for all regularly scheduled shift hours worked during the 28 -day work period, including regularly scheduled hours exceeding 212. For regularly scheduled shift hours exceeding 212 hours, the employee receives additional premium compensation equal to one-half of the employee’s regular rate of pay.
Unscheduled FLSA Overtime
The Side Letter defines “Unscheduled FLSA Overtime” as hours actually worked in excess of both 212 hours and the employee’s regularly scheduled shift hours during the work period. For 56 -hour / suppression employees, the City shall calculate the additional Unscheduled FLSA Overtime pay owed by multiplying one and one -half (1.5) of the Regular Rate of Pay by each Unscheduled FLSA Overtime Hour in the work period.
Offsets and FLSA Overtime Adjustment
After calculating the total FLSA Overtime owed, the City applies the offsets permitted by 29 U.S.C. section 207(h)(2). As provided in the Side Letter, the City offsets the applicable one-half premium previously paid for Scheduled FLSA Overtime and Contractual Overtime. Any remaining amount is paid to the employee as an FLSA Overtime adjustment.
Barnett Reopener Provision
If the Ninth Circuit Court of Appeals or the United States Supreme Court issues a decision in Barnett et al. v. City of San Jose supporting the City’s position that 29 C.F.R. section 778.113 does not apply to Local 1909 members, the City may reopen the FLSA overtime- calculation methodology established by the Side Letter. Any reopener remains subject to the City’s applicable meet -and-confer obligations, and employees retain their rights to challenge any resulting adjustment.
Council Approval and Ratification
The proposed resolution approves and ratifies the Settlement Agreement, amendment, and Overtime Side Letter. It also confirms the prior execution and implementation of those agreements and authorizes the City Manager or designee to take administrative actions necessary to complete and continue their implementation according to their terms.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to one of the Council’s Strategic Roadmap.
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NEXT STEPS
If the Council adopts the resolution, staff will complete the settlement administration and continue implementing the Side Letters. Human Resources, Finance, and the Fire Department will administer the revised compensation provisions, and the City Attorney's Office will monitor the Barnett litigation for any development that may implicate the reopener provision.
Prepared and Recommended by: Deputy City Attorney R. Mick Rubio
Approved by:
Jennifer Ott, City Manager
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ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 26-____
Introduced by Council Member ______________________
RESOLUTION APPROVING AND RATIFYING THE SETTLEMENT AGREEMENT
AND GENERAL RELEASE OF ALL CLAIMS, AS AMENDED, RESOLVING GHALI ET AL. v. CITY OF HAYWARD, AND A SIDE LETTER OF AGREEMENT AMENDING
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
HAYWARD AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1909, REGARDING THE CALCULATION OF OVERTIME
COMPENSATION
WHEREAS, current and former non-exempt employees commenced Ghali et al. v. City of Hayward, United States District Court for the Northern District of California, Case No. 4:25- cv-01116-YGR, asserting claims under the Fair Labor Standards Act concerning the City’s calculation of overtime compensation; and
WHEREAS, the City disputed the claims and denied that it violated the Fair Labor Standards Act; and
WHEREAS, following negotiations and mediation, the parties executed a Settlement Agreement and General Release of All Claims providing for a total City payment of $600,000 to resolve the asserted claims; and
WHEREAS, the parties subsequently executed an amendment correcting an individual damages allocation by reallocating $437.68 from attorneys’ fees to damages without changing the total settlement amount; and
WHEREAS, the settlement amount is budgeted in the Risk Management Fund and payments to employees are paid from the departm ent’s funds in the General Fund and, therefore, a transfer of funds from the Risk Management Fund to the General Fund is required; and
WHEREAS, on July 30, 2026, the United States District Court found the Settlement Agreement fair and reasonable, approved it in full, and entered final judgment; and
WHEREAS, representatives of the City and the International Association of Firefighters, Local 1909, met and conferred regarding the City’s overtime -calculation practices and executed a Side Letter of Agreement amending Section 4.02 of the parties’ Memorandum of Understanding; and
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ATTACHMENT II
WHEREAS, the Side Letter establishes a prospective methodology for calculating overtime compensation for covered 56 -hour fire -suppression employees and became effective with the first full pay period following the court’s approval of the Settlement Agreement; and
WHEREAS, the City has implemented the revised overtime-calculation methodology, and the City Council now desires to formally approve and ratify the Settlement Agreement and amendment, the Overtime Side Letter, and their prior execution and implementation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward as follows:
The City Council hereby approves and ratifies the Settlement Agreement and General Release of All Claims in Ghali et al. v. City of Hayward , attached to the accompanying staff report as Attachment III, and the Amendment to Settlement Agreement, attached as Attachment IV.
The City Council hereby approves and ratifies the Side Letter of Agreement between the City of Hayward and the International Association of Firefighters, Local 1909, amending Section 4.02 of the parties’ Memorandum of Understanding regarding the calculatio n of overtime compensation, attached to the accompanying staff report as Attachment V.
The City Council hereby confirms and ratifies the prior execution and implementation of the Settlement Agreement, amendment, and Overtime Side Letter according to their terms.
The City Manager, or designee, is authorized to take any administrative actions and execute any documents necessary to complete and continue implementation of the agreements, consistent with their terms.
The City Manager, or designee, is authorized to transfer funds from the Risk Management Fund (Fund 710) to the General Fund (Fund 100) in an amount up to $435,437.68 and to increase revenue and appropriations in a corresponding amount.
This resolution shall become effective immediately upon its adoption.
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ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA, _______________________, 2026
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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ATTACHMENT V
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 26-062
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Metropolitan Transportation Commission Pavement Management Technical Assistance Program (P-TAP) 2027 Grant Award for Updating the City's Pavement Management Program, Project No. 05110
RECOMMENDATION
That the City Council review an informational report regarding the City’s award of the Metropolitan Transportation Commission (MTC) Pavement Management Technical Assistance Program (P-TAP) 2027 Grant.
SUMMARY
The City of Hayward received a grant from MTC for 2027 under the Pavement Management Technical Assistance Program (P-TAP) Program. As part of P-TAP, MTC offers Street Saver, a pavement management software. The City uses Street Saver to update the City Pavement Management Program (PMP) in order to stay compliant with MTC’s Certification Program and to determine streets to be included for the annual pavement repair program. Through the grant, MTC will provide a consultant to the City to update the PMP and prepare a Technical Report required by MTC. The Total Project Cost according to MTC estimates is $101,800. The grant requires a one-time Local Match (20% or $21,800), which will be from existing budget allocation in the Gas Tax Fund (Fund 210). Because the awarded funds will not be received directly by the City, no grant acceptance is required, and no additional appropriation is necessary, as sufficient funding for the local contribution is already included in the adopted Capital Improvement Program (CIP).
ATTACHMENTS
Attachment I Staff Report
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DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Metropolitan Transportation Commission Pavement Management Technical Assistance Program (P-TAP) 2027 Grant Award for Updating the City's Pavement Management Program, Project No. 05110
RECOMMENDATION
That the City Council review this informational report about the City’s award of the Metropolitan Transportation Commission (MTC) Pavement Management Technical Assistance Program (P-TAP) 2027 Grant.
SUMMARY
The City of Hayward received a grant from MTC for 2027 under the Pavement Management Technical Assistance Program (P-TAP) Program. As part of P-TAP, MTC offers Street Saver, a pavement management software. The City uses Street Saver to update the City Pavement Management Program (PMP) in order to stay compliant with MTC’s Certification Program and to determine streets to be included for the annual pavement repair program. Through the grant, MTC will provide a consultant to the City to update the PMP and prepare a Technical Report required by MTC. The Total Project Cost according to MTC estimates is $101,800. The grant requires a one-time Local Match (20% or $21,800), which will be from existing budget allocation in the Gas Tax Fund (Fund 210). Because the awarded funds will not be received directly by the City, no grant acceptance is required, and no additional appropriation is necessary, as sufficient funding for the local contribution is already included in the adopted Capital Improvement Program (CIP).
FISCAL IMPACT
This item does not impact the General Fund or Measure C. MTC will directly contract with the consultant to deliver the proposed services, with City staff to approve project deliverables. The awarded funding is not being provided directly to the City. This agenda item will result in a cost of $21,800 to the City’s Gas Tax Fund (Fund 210) for the required local contribution. The adopted Capital Improvement Program (CIP) has sufficient appropriation to support the required local contribution.
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BACKGROUND & DISCUSSION
The City uses MTC’s Street Saver program, a pavement and asset management software, to evaluate pavement conditions and identify streets for annual maintenance and rehabilitation. The City has regularly maintained the MTC Street Saver Certification credential. One of the key credentialing requirements is to regularly monitor and inspect city streets in a manner prescribed by MTC guidelines. The P-TAP grant helps the City update its PMP and related reporting requirements through an MTC consultant.
On June 5, 2026, the MTC notified the City of its project selection for assistance under the P- TAP Round 27 program. MTC identified a total project cost of $101,800, with a local match of $21,800.
ECONOMIC IMPACT
Maintaining the City’s pavement network supports economic activity by preserving safe and reliable transportation infrastructure for residents, businesses, and visitors.
STRATEGIC ROADMAP
This agenda item is associated in the Strategic Roadmap:
4. Invest in Infrastructure
Invest in City-Owned facilities & property
5. Grow the Economy
Create thriving commercial corridors
NEXT STEPS
Staff will proceed with the requirements and coordinate with MTC and its consultant upon receipt of the notice to proceed.
Prepared by: Sundaresh Begur, Associate Civil Engineer Dave Hung, Acting Deputy Director of Public Works - Engineering
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Jennifer Ott, City Manager
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 26-064
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Mayor Salinas, Council Member Syrop, Council Member Andrews
SUBJECT
City Council Referral: Prohibition on Data Center Development
RECOMMENDATION
That the City Council reviews the attached City Council Referral Memo (Attachment I) and Staff Analysis (Attachments II and III) and provides direction to staff.
SUMMARY
A formal Council referral was received from Mayor Salinas, Council Members Syrop, and Council Member Andrews on August 12, 2026, regarding prohibition on data center development.
ATTACHMENTS
Attachment I City Council Referral
Attachment II Staff Analysis
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COUNCIL REFERRAL MEMORANDUM
To: Hayward City Council
From: Mayor Salinas, Mayor Pro Tempore Syrop, Council Member Andrews Subject: Referral - Prohibition on Data Center Development Date: 8/12/2026
BACKGROUND:
There has been significant community outcry in response to the Planning Commission’s approval of the STACK SVY03A data center at Eden Landing in May, 2025. Despite the STACK data center’s approved plan to mitigate negative environmental impacts, resident concerns related to the project, and data centers in general, still persist and include: potential health and environmental risks, rising utility costs, and the over-consumption of natural resources (such as water and energy).
Additionally, there is continued developer interest in building new data centers larger than STACK SVY03A in Hayward according to PG&E.1
While the City has limited legal recourse to prevent the ongoing construction of the STACK data center, the City Council does have the ability to prevent any future data centers from entering Hayward. The purpose of this referral is to begin and expedite the creation of a formal prohibition on data centers in Hayward.
SUMMARY:
This referral requests that Council direct staff to:
1. Begin the process of updating our zoning code to prohibit the development of all future data centers in Hayward. The resulting legislation should be introduced and adopted before the end of this calendar year. Staff is encouraged to research similar moratoriums and prohibitions introduced in other jurisdictions2 to inform the City of Hayward’s approach.
2. Direct the Council Sustainability Committee to begin developing a report on the economic and environmental impacts of all existing data centers in Hayward, including those under construction (such as the STACK data center) once construction is complete, and present the Committee’s findings to the full Council and general public when the report is complete.
________________________ ________________________ ________________________ Mark Salinas George Syrop Angela Andrews Mayor Mayor Pro Tempore Council Member
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REFERENCES:
12024 PG&E INVESTOR PRESENTATION (DATA CENTER INTEREST ON PGs. 20-21):
https://s21.q4cdn.com/673114418/files/doc_events/2024/06/1/2024-Investor-Update-Presentat ion_Final.pdf
2EXAMPLE OF DATA CENTER PROHIBITION PASSED IN CUDAHY, CA ON 8/4/2026 (PG. 47):
https://www.cityofcudahyca.gov/AgendaCenter/ViewFile/Agenda/_08042026-521 320
DATE: September 15, 2026
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT: City Council Referral: Actions to Limit or Further Regulate Data Centers in Hayward.
RECOMMENDATION
That the Council accepts this report related to a variety of actions that may be taken in response to the City Council referral directing staff to develop options to limit or ban future data center development and provide staff direction on next steps.
SUMMARY
On August 12, 2026, three members of the City Council prepared a referral directing staff to begin the process of prohibiting future data centers in Hayward with action preferably occurring before the end of the calendar year. The referral cited significant community outcry related to the approval of The Stack Data Center and lingering concerns about the potential health and environmental risks, rising utility costs and overconsumption of natural resources of data centers in general. The referral also directed the Council Sustainability Committee to develop a report on economic & environmental impacts of existing data centers in Hayward.
This report provides background on data centers currently operating or recently approved in Hayward; the process for reviewing and approving new data centers; and provides information on actions that the City Council may take to further regulate, limit or ban future development of data centers. Specific actions described in this report include directing staff to update and strengthen data center regulations while maintaining the current application review and approval process; adoption of an urgency moratorium to pause data center development while staff prepares updates to regulations; and initiation of a Council-initiated ban.
BACKGROUND
Data centers are buildings designed and equipped to meet the needs of high-density computing equipment, such as server racks, used for data storage and processing. Typically, these facilities require dedicated uninterruptible power supplies and cooling systems. 321
Functions may include traditional enterprise services (to support the needs of large organizations), on-demand services, high-performance computing, internet facilities, and hosting facilities. While most data centers rely on the electric grid as their primary source of power, they typically provide on-site electricity generation for backup power, most commonly diesel-powered generators. These backup generators are designed to only run during emergencies, testing, and maintenance.
While the functions and design of data centers have changed with expanding technology, they are not a contemporary phenomenon. In fact, data centers have been operational in the United States for decades and have expanded along with technology:
- In the 1960s, data centers housed mainframe computers for large corporations, universities and governments.
- In the 1970s, data centers were located within rooms or floors of buildings as computer use and operations expanded into the private sector. - In the 1980s and 1990s, data centers expanded into separate buildings to provide multiple servers, storage devices and to support expansion of telecommunications and the internet.
- In the 2000s, data centers further expanded into warehouses to support cloud computing and virtualization, which enables the division of a single computer’s hardware into multiple virtual machines thus expanding its capabilities. - The 2010s saw the development of hyperscale data centers ranging from thousands to millions of square feet with the rise of cloud services, big data and the internet of things (smart homes, wearables, smart cities, among others). - The 2020s have seen the expansion of hyperscale data centers resulting in a significant expansion in quantity and size of data centers to accommodate increasing demand for data storage, data analytics, AI, automation, self-driving cars, and other expanding and emerging technologies.
City of Hayward Data Centers
Hayward has several existing telecommunications facilities and data centers that were constructed between the 1980s and mid-2000s. The City is not aware of any environmental issues related to the existing facilities which have been consistently operating for decades.
On February 11, 20211, the Planning Commission approved an application for Major Site Plan Review (MSPR) and Conditional Use Permit (CUP) to construct three speculative industrial buildings and a three-story data center on an approximately 26-acre site at 25800 Clawiter Road. The MSPR and CUP were triggered by the size of the site and the sizes of the buildings, respectively. In addition, the applicant sought an increase in building height increase pursuant to Hayward Municipal Code (HMC) Section 10-1.1604, where the approving authority may approve a height increase where the increase is necessary to provide a more beneficial site layout or will result in public benefits or amenities that could not be achieved under current
1 February 11, 2021 Planning Commission. https://hayward.legistar.com/LegislationDetail.aspx?ID=4791223&GUID=52B31733-BC4B-4D91-A106- 1853583C544E&Options=&Search=
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zoning standards. In exchange for the increase in height, the applicant provided the following community benefits: a financial contribution to the construction of off-site bicycle infrastructure, installation of art throughout the site, and construction of an outdoor plaza for food trucks and community gatherings.
On May 22, 20252, the Planning Commission approved an application for MSPR and AUP to construct an approximately 310,000 square foot, three-story data center and related generator yard, substation and switching yard at 26062 Eden Landing Road. The MSPR was triggered by the size of the site and the AUP was triggered by the diesel fuel stored on-site for the backup generators staged on-site. Like the Clawiter data center development described above, this applicant also sought an increase in building height in exchange for a community benefits package that included financial contributions of $2 million to various City projects and community groups.
On April 21, 20263, the City Council held a public hearing on a variety of Zoning Text Amendments to streamline entitlement for desirable businesses across commercial, mixed use and industrial zoning districts and to activate vacant and underutilized properties. In conjunction with those amendments, the City Council took the following actions to strengthen oversight and create more transparent, stricter and clearer regulations related to data centers:
- Defined the term “data center” in the Municipal Code. Previously data centers were included under the general “Office” use and were considered a by right use; - Established a new Major Conditional Use Permit (MCUP) process requiring City Council approval;
- Allowed data centers in the General Industrial and Industrial Park zoning districts subject to approval of a MCUP; and,
- Required that all data centers submit a Sustainability Plan and Community Benefits Package regardless of building height or size of site.
To date, the City has not received any new data center applications under the new regulations.
Environmental Review & California Energy Commission Oversight
If on-site back-up electricity generation is below 50 MW, the City is responsible for preparing the environmental analysis and serves as the lead agency and permitting authority. Hayward’s Corporate Avenue and Clawiter Road data centers followed this process.
If on-site back-up energy infrastructure exceeds 50 MW, then the facility falls under the jurisdiction of the California Energy Commission (CEC)4.
2 May 22, 2025 Planning Commission. https://hayward.legistar.com/LegislationDetail.aspx?ID=7400268&GUID=4C37C260-C950-440F-B68C- 826967AFB56C&Options=&Search=
3 April 21, 2026. https://hayward.legistar.com/LegislationDetail.aspx?ID=7987053&GUID=C94A3DF0-8BAB-4F0D-B8CE-5076FDDDD36E&Options=&Search= 4 California Energy Commission, Data Centers Permitting Process. https://www.energy.ca.gov/programs-and-topics/topics/data-centers 323
- If a facility generates between 50-100 MW, the project is eligible for the CEC’s Small Power Plant Exemption (SPPE) program. Under this program, the CEC conducts environmental analysis in accordance with the California Environmental Quality Act (CEQA) and California Code of Regulations Title 20. Following CEQA review, which includes mandatory public noticing, if the CEC finds that the facility will not create a substantial adverse impact on the environment or energy resources, then they find the project exempt and the developer must seek local, state and federal permits to construct and operate the facility. The Stack Data Center followed this process. - If a facility generates over 100 MW, the facility requires approval through the CEC’s certified regulatory licensing process and related environmental analysis and the CEC is responsible for ongoing monitoring for compliance with all local, state and federal laws in addition to any conditions of certification. Hayward does not have any data centers that fall into this category.
State Legislation
There are several bills under consideration or recently passed by the California State Legislature that address ratepayer protection and energy costs related to data centers (Senate Bill (SB) 886, Assembly Bill (AB) 2383 and SB 1168); water use and reporting (AB 2469, AB 2619 and AB 1577); and environmental efficiency reporting (SB 887)5. At this point, staff is uncertain which bills will be signed into law by the Governor and can provide a verbal update at the September 15th Council hearing if the bill status changes.
Council Referral
On August 12, 2026, citing concerns about the potential health and environmental risks, rising utility costs and overconsumption of natural resources related to approval of The Stack Data Center, three members of the City Council prepared a referral (Attachment I):
- Directing staff to begin the process of prohibiting future data centers in Hayward with action before the end of the calendar year, and
- Directing the Council Sustainability Committee to develop a report on economic & environmental impacts of existing data centers in Hayward.
DISCUSSION
The City Council has various options for limiting or disallowing future development of data centers. These include maintaining the status quo while directing staff to update the current regulations, adoption of an Urgency Moratorium, and initiation of a Council-Enacted Ban. The following discussion includes a description of each of the potential actions, one or more jurisdictions that have taken that action, a timeline and benefits and drawbacks of each action.
Maintain Status Quo/Direct Staff to Review Strengthen Existing Regulations. As described above, in April 2026, the City Council adopted new regulations related to data
5 https://www.politico.com/news/2026/09/01/california-lawmakers-big-swing-newsom-data-centers-01058848 324
centers that enact stricter regulations and oversight, while still allowing data center development. The City Council may choose to maintain the status quo and allow any new data center development to go through the new process with the understanding that the development will ultimately be approved or denied by the City Council following environmental review and subject to approval of a sustainability plan, community benefits package and findings related to the specific development.
The City Council may also direct staff to conduct outreach and to prepare Zoning Amendments to strengthen environmental monitoring and reporting to disclose any potential water, electricity, noise or other environmental impacts while maintaining the status quo. Other jurisdictions that are taking a status quo approach while they update and strengthen regulations include San Jose and Los Angeles County.
Process: This action would require staff to prepare a study, conduct outreach, and prepare Zoning Text Amendments intended to address environmental and community concerns. Following preparation of Amendments, staff would schedule public hearings with the Planning Commission and City Council followed by a second reading with the City Council. If approved, the Ordinance would take effect 30 days later.
Timeframe: The process of amending the Zoning Ordinance to strengthen or otherwise update date center regulations could be accomplished within approximately six to nine months with the Planning Commission hearing by March 2027, City Council hearings in April 2027 and regulations taking effect in May 2027.
Benefits: This action would provide time for City staff to analyze environmental impacts of data centers; monitor pending State legislation related to data centers; develop updated standards for data centers before bringing forward a permanent recommendation; and analyze, hold a public hearing on and approve or deny data center applications on a case-by-case basis.
Drawbacks: The City must continue to take in and process data center applications while the updated regulations are being prepared.
Urgency Moratorium – Temporary Ban. Pursuant to Government Code Section 65858, the City Council may adopt an urgency moratorium subject to certain findings to provide time to study the potential cumulative impacts of the use and to develop updated regulations based on the updated analysis. This action would require a 4/5 vote of the City Council. Other jurisdictions that have adopted moratoria include Oakley, El Monte, Baldwin Park, Montebello, Calipatria, Patterson, Imperial, Indio, Desert Hot Springs, Commerce, as well as Imperial, Tulare and Calaveras counties.
Process: This action would require staff to return to the City Council with findings for an urgency moratorium. Adoption of a moratorium would initiate a 45-day moratorium on approval of any new data center development which may be extended for an additional 10 months and 15 days, and again for a second year, based on findings.
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Timeframe: Staff could return to the City Council with findings to start the moratorium in late October 2026. If an extension of the moratorium is necessary to accomplish the work directed by City Council, staff could return in early December 2026 to extend it. If the City Council directs staff to amend the Zoning Ordinance related to data centers during the moratorium, refer to action above regarding process and timeframe.
Benefits: The action would take effect immediately upon adoption and result in a ban on new data center approvals which would temporarily ban data center development in Hayward. Further, this action would provide time for City staff to analyze environmental impacts of data centers; monitor pending State legislation related to data centers; develop updated standards for data centers before bringing forward a permanent recommendation
Drawbacks: The City must redirect staff and City resources to develop urgency findings pursuant to State Law and continue to take in and process, although not approve, applications during the moratorium.
Council-Enacted Ban – Permanent Ban. The City Council may direct staff to amend the Zoning Ordinance to prohibit or otherwise limit data center development based on local analysis. This process will require public hearings with the Planning Commission and City Council. Other jurisdictions that have enacted or are in the process of enacting bans include Coachella, Cudahy and Irwindale.
Process: This action would kick off a process involving preparation of a local study, preparation of Zoning Text Amendments based on the evidence and findings of the local study, public hearings with the Planning Commission and City Council followed by a second reading with the City Council. If approved, the Ordinance would take effect 30 days later.
Timeframe: The process of amending the Zoning Ordinance to ban date centers regulations with options for excluding/exceptions for existing data centers could be accomplished within approximately six to nine months with the Planning Commission hearing by March 2027, City Council hearings in April 2027 and regulations taking effect in May 2027.
Benefits: The City Council retains the authority to amend the Zoning Ordinance and may define exclusions and exceptions to the Ordinance both upon initial adoption and in the future.
Drawbacks: This action has a longer time frame for implementation and creates uncertainty around existing data centers unless exclusions/exceptions are made for such facilities; the City must take in and process applications under current regulations until they are amended; and, this action would result in a loss of potential revenues and community benefits associated with future data centers.
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FISCAL IMPACT
Staff Time and Consultant Support
Depending on Council direction, there will be fiscal impacts associated with hiring a consultant(s) to prepare a local study to quantify, examine and disclose environmental impacts associated with data centers and to provide a legal basis for pausing or banning such use. There has not been adequate time to investigate costs associated with a consultant.
Further, there will be costs associated with staff time to manage consultants, review local studies, conduct public outreach, participate in internal and external meetings, prepare Zoning Amendments, staff reports and findings based on the local studies, and public noticing for future actions. Depending on City Council direction on the variety of actions described below, staff time could range from no impact (for the status quo alternative) to approximately 25% to 35% of a full-time employee (for the other alternative actions described below), not including support from other Departments. This would result in other projects Development Services projects being postponed. Since this would be a City-initiated project, staff would be funded entirely through the General Fund.
Property, Sales, and Utilities Taxes
While the City does not have any current applications for data centers, a moratorium or a ban could result in the loss of potential revenues associated with future data centers.
For comparison, the projected tax revenue from the Stack Data Center is estimated to be somewhere between $5 to $9 million annually, based on two studies commissioned separately by the City and the developer.
STRATEGIC ROADMAP
This agenda item is not on the Strategic Roadmap and will require that projects included on the Strategic Roadmap be paused or eliminated depending on City Council direction.
NEXT STEPS
Depending on Council direction, staff will implement the appropriate next steps.
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Prepared by: Leigha Schmidt, AICP, Planning Manager
Recommended by: Sara Buizer, AICP, Development Services Director
Approved by:
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Jennifer Ott, City Manager
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