DATE: September 15, 2026
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Metropolitan Transportation Commission Pavement Management Technical Assistance Program (P-TAP) 2027 Grant Award for Updating the City's Pavement Management Program, Project No. 05110
RECOMMENDATION
That the City Council review this informational report about the City’s award of the Metropolitan Transportation Commission (MTC) Pavement Management Technical Assistance Program (P-TAP) 2027 Grant.
SUMMARY
The City of Hayward received a grant from MTC for 2027 under the Pavement Management Technical Assistance Program (P-TAP) Program. As part of P-TAP, MTC offers Street Saver, a pavement management software. The City uses Street Saver to update the City Pavement Management Program (PMP) in order to stay compliant with MTC’s Certification Program and to determine streets to be included for the annual pavement repair program. Through the grant, MTC will provide a consultant to the City to update the PMP and prepare a Technical Report required by MTC. The Total Project Cost according to MTC estimates is $101,800. The grant requires a one-time Local Match (20% or $21,800), which will be from existing budget allocation in the Gas Tax Fund (Fund 210). Because the awarded funds will not be received directly by the City, no grant acceptance is required, and no additional appropriation is necessary, as sufficient funding for the local contribution is already included in the adopted Capital Improvement Program (CIP).
FISCAL IMPACT
This item does not impact the General Fund or Measure C. MTC will directly contract with the consultant to deliver the proposed services, with City staff to approve project deliverables. The awarded funding is not being provided directly to the City. This agenda item will result in a cost of $21,800 to the City’s Gas Tax Fund (Fund 210) for the required local contribution. The adopted Capital Improvement Program (CIP) has sufficient appropriation to support the required local contribution.
BACKGROUND & DISCUSSION
The City uses MTC’s Street Saver program, a pavement and asset management software, to evaluate pavement conditions and identify streets for annual maintenance and rehabilitation. The City has regularly maintained the MTC Street Saver Certification credential. One of the key credentialing requirements is to regularly monitor and inspect city streets in a manner prescribed by MTC guidelines. The P-TAP grant helps the City update its PMP and related reporting requirements through an MTC consultant.
On June 5, 2026, the MTC notified the City of its project selection for assistance under the P- TAP Round 27 program. MTC identified a total project cost of $101,800, with a local match of $21,800.
ECONOMIC IMPACT
Maintaining the City’s pavement network supports economic activity by preserving safe and reliable transportation infrastructure for residents, businesses, and visitors.
STRATEGIC ROADMAP
This agenda item is associated in the Strategic Roadmap:
4. Invest in Infrastructure
Invest in City-Owned facilities & property
5. Grow the Economy
Create thriving commercial corridors
NEXT STEPS
Staff will proceed with the requirements and coordinate with MTC and its consultant upon receipt of the notice to proceed.
Prepared by: Sundaresh Begur, Associate Civil Engineer Dave Hung, Acting Deputy Director of Public Works - Engineering
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Jennifer Ott, City Manager