CITY OF HAYWARD
Minutes
Library Commission
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
November 21, 2022 6:30 PM Remote Participation
CALL TO ORDER
Commission Chair Patterson called the meeting to order at 6:30p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
Present: Commissioners Carl Gorringe, Shonda Goward, Anika Patterson, Shareen Purcell, and Suresh Sangiah and Councilmember Elisa Marquez
Absent: Commissioners Priscilla Banks, Sofy Navarro, Kelly Sullivan, and Andrea Wong Staff: Jayanti Addleman, Director
Melissa Burkley, Administrative Assistant III
Brad Olson, Management Analyst II
Visitors: Germani Latchison, Hayward Youth Poet Laureate
APPROVAL OF MINUTES
MIN 22-138 Library Commission Meeting Minutes of October 17, 2022 Motioned by Commissioner Purcell to approve the October 17, 2022, Library Commission Minutes: seconded by Commissioner Sangiah. Passed 5-0-0.
PUBLIC COMMENTS
There being no general public comments, Chairperson Patterson opened and closed the public comment period at 6:32PM.
NEW BUSINESS
a. Meet Hayward’s Youth Poet Laureate
• Germani Latchison was named Hayward’s Youth Poet Laureate since March 2022 • Hayward Unified School District will be publishing a book of poetry (including works by Germani) in the near future
b. Review Code of Conduct and Banning Documents
• Slightly changed previous documents including making wording more standard • The documents have been vetted by our Legal Department • Commissioners feel the amount of time banned for some incidents are too lenient • Incident reports are filed regularly when something occurs at one of the branches • A new incident tracking software is being used – PITS (Patron Incident Tracking System)
• The new documents are being implemented currently
Motioned by Commissioner Purcell to approve the Code of Conduct and Banning Documents: seconded by Library Commission Minutes November 21, 2022
CITY OF HAYWARD Page 2
Commissioner Goward. Passed 5-0-0.
c. Update on Library Security
• Facilities Department temporarily installed large spheres in front of Weekes Branch to deter people from setting up camps and sleeping in front of windows • People are now sleeping directly in front of doors
• Moving forward with installing a fence around Weekes
• Trying to find a balance between compassion and safety • Security guards are now located at both branches from 12:15 until 15 minutes after closing
• City is in the process of hiring a new security company
OLD BUSINESS
a. Revisit Best Practices
Motioned by Commissioner Purcell to approve the updated Library Commission Best Practices: seconded by Commissioner Gorringe. Passed 5-0-0.
RECOMMENDATIONS
a. No recommendations
REPORTS
a. Library Director
• Veterans Art Project is on display in the Downtown Library currently and the reception for the installation was a great success
• Global Warming will be the theme for the next Downtown Branch art installation • Received a $40,000 grant from Sunlight Giving to work on the children’s section • Alameda County Mayor’s Conference was held at the Downtown Branch 2 weeks ago • Weekes needs assessment is ongoing
b. City Council Liaison
• Dec. 3rd will be the annual Light Up the Season from 3-7pm • Annual Holiday Reception will be Dec. 9
• 2 new councilmembers have been elected: Julie Roche and George Syrup and a new mayor elect, Mark Salinas will be sworn in Dec. 13th
Will be voting on how to fill Mark Salinas’ remaining 2-year council seat Planning commission vacancies will be filled soon
c. Friends of Hayward Library
• Enough volunteers to have book sales every weekend beginning in January • Donations are being accepted again
d. Library Commissioners
• Trunk or Treat event was well received
AGENDA BUILDING
a. No changes
ADJOURNMENT
The meeting was adjourned at 7:26 p.m.
NEXT MEETING – January 23, 2022
(Following December Recess)
Library Commission Attendance November 21, 2022
CITY OF HAYWARD Page 3
Attendance
Commissioner
Present at
11/21/2022
Meeting
Meetings Present
to Date This Fiscal
Year
Meetings Absent
to Date this Fiscal
Year
Priscilla Banks - 2 1
Carl Gorringe ✓ 3 0
Shonda Goward ✓ 2 1
Sofy Navarro - 2 1
Anika Patterson ✓ 3 0
Shareen Purcell ✓ 3 0
Suresh Sangiah ✓ 3 0
Kelly Sullivan - 2 1
Andrea Wong - 1 2
Council Member
Elisa Marquez ✓ 2 1