CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: June 21, 2022
401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: June 16, 2022
(707) 431-3317
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CORONAVIRUS (COVID-19) ADVISORY NOTICE
Consistent with Government Code section 54953(e), City Council Members will be participating in this meeting either via Zoom Webinar or in person, socially distanced, in the Council Chamber at 401 Grove Street.
How to Observe the Meetings
To maximize public safety while maintaining transparency and public access, the Healdsburg City Council will be using Zoom Webinar service to allow remote participation. Members of the public who only wish to watch the meeting live or recorded can do so by using the link http://healdsburgca.iqm2.com/Citizens/default.aspx or watching it on the City’s Facebook Page www.facebook.com/cityofhealdsburg.
To Watch the Meeting and Submit Public Comment as Part of the Zoom Webinar:
To join by computer, tablet, or mobile device:
1. Go to https://zoom.us/join and type in the Webinar ID: 814 8346 5676 or follow this link:
https://cityofhealdsburg-org.zoom.us/j/81483465676 (Pre-registration for the meeting is not required.)
2. Fill in your full name, verify you are not a robot (if required), and click “Join”.
3. If the meeting host has started the Webinar, you should join automatically. If the meeting host has not started the Webinar, remain in the Webinar and it will start shortly.
To join by phone:
1. Dial 669-900-9128 or 253-215-8782 or 346-248-7799.
2. Enter the meeting ID: 814 8346 5676 and press # #.
3. If the meeting host has started the meeting, you should join automatically. If the meeting host has not started the meeting, remain in the meeting and it will start shortly.
To Submit Public Comment
By computer, tablet, or mobile device:
1. In the bottom center of the screen is a hand icon, click on “Raise Hand”. The hand icon will place you in line to speak.
City Council/RSA Regular Meeting Agenda
June 21, 2022
2. When it is your turn to comment, the meeting moderator will call upon you to comment.
State your first name, last name, address, and comment. Each speaker will be given no more than three (3) minutes to make your comment.
3. When you are done commenting, please remember to lower hand.
By phone:
1. Press *9 to raise your hand.
2. When it is your turn to comment, the meeting moderator will call the last four digits of your phone number. Press *6 to speak at that time. State your first name, last name, address, and comment. Each speaker will be given no more than three (3) minutes to make your comment.
3. At the conclusion of your comments or when three minutes has passed, the meeting host will remove your ability to talk.
Americans with Disabilities Act Accommodations
Any member of the public who needs accommodations should email the City Clerk at [email protected] or by calling 707-431-3317. The City Clerk will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the city procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the city website at https://www.ci.healdsburg.ca.us/406/ada---public-accessibility.
City Council/RSA Regular Meeting Agenda
June 21, 2022
1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda
2. REPORT ON CLOSED SESSION(S)
3. ANNOUNCEMENTS/PRESENTATIONS
A. Proclamation recognizing July 24 through July 30, 2022 as Zero Waste Week
4. CITY MANAGER REPORTS
A. Introduction of Assistant City Manager Andrew Sturmfels
5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
A. Investment Policy for Fiscal Year 2022-23
Adopt a Resolution approving the City's Investment Policy for Fiscal Year 2022-23.
B. Approval of Change Order Number 1 for the Water Reclamation Facility Equalization Pond Solids Removal and Disposal Project (Project PWS942) City Council/RSA Regular Meeting Agenda
June 21, 2022
Adopt a Resolution increasing the Solids Removal project budget by $156,600 for a total project budget of $382,862, transferring $78,300 from the Wastewater Development Impact Fee Fund to the Sewer Operations Fund to cover fair share maintenance and restored capacity costs and authorizing the City Manager to approve change orders up to the project's approved amount.
C. Extension of a Professional Services Agreement with MMO Partners of Washington DC for Federal Advocacy Services, with Costs Shared by Healdsburg and Five Other Cities
Adopt a Resolution authorizing the City Manager to approve a 12-month extension to a Professional Services Agreement for federal advocacy services with MMO Partners, increasing the not-to-exceed amount by $85,490 of $283,480, offset by an additional $78,432 in reimbursement revenue from five (5) other participating Sonoma County cities.
D. Accept as complete the Badger Substation 12kV and 60kV Bus Reconstruction Project (EL1008)
Adopt a Resolution accepting as complete the Badger Substation 12kV and 60kV Bus Reconstruction Project (EL1008) and authorizing staff to file a Notice of Completion.
E. Professional Services Agreement with SOS Community Counseling for Juvenile Diversion Services
Adopt a Resolution approving an amendment to a Professional Services Agreement with SOS Community Counseling to provide for youth diversion services through its Healdsburg Family Youth Services program for an amount not to exceed $33,542 and authorizing the City Manager to execute the amendment and increasing the not-to-exceed amount by $33,542 to $83,531.
F. Administration of Energy Programs Evaluation, Commercial Energy Efficiency Programs, and Low-Income Application Portal
Adopt a Resolution approving an amendment to the Professional Services Agreement with Efficiency Services Group, LLC to provide energy efficiency administrative services and manage a low-income online application portal and extend the agreement's term to June 30, 2024, increase the not to exceed amount to $141,000, and authorizing the City Manager to execute the agreement on the City’s behalf.
G. Resolution Consolidating the General Municipal Election with the Statewide General Election
City Council/RSA Regular Meeting Agenda
June 21, 2022
Adopt a Resolution (1) calling and giving notice of a general municipal election to be held on November 8, 2022 for the election of three City Council Members; (2) requesting the Board of Supervisors of the County of Sonoma to consolidate a general municipal election to be held on November 8, 2022, with the Statewide General Election pursuant to Section 10403 of the Elections Code; (3) authorizing the City Manager to reimburse the County of Sonoma for the costs to conduct the election; and (4) approving guidelines for conducting said election.
H. Airport Management Services 2022
Adopt a Resolution conditionally awarding a Professional Services Agreement (PSA) for Airport Management Services to Healdsburg Aviation subject to final negotiations, authorizing the City Manager to negotiate the final agreement terms and execute a PSA with a term length up to 5 years on behalf of the City, and authorizing a PSA not-toexceed amount up to $340,000 with Healdsburg Aviation.
I. Janitorial Services Contract Amendment
Adopt a Resolution approving an amendment to the janitorial maintenance contract with ABM of Petaluma and authorizing the City Manager to execute the amendment, extending the contract term to December 31, 2022, and increasing the not to exceed amount by $107,073 to $483,731.
J. Memorandum of Understanding (“MOU”) between City of Healdsburg and Healdsburg Police Officers Association (“HPOA”)
Adopt a Resolution rescinding Resolution No. 27-2021 and approving the MOU between the City of Healdsburg and Healdsburg Police Officers Association for the two-year period ending June 30, 2024.
K. Vacate the Public Trail Easement as shown on the First Final Map for the Saggio Hills Project and Authorizing the City Manager to execute the Amended Northwest Trail Easements and the Certificates of Acceptance for the Saggio Hills Project By motion:
1. Adopt a Resolution summarily vacating the public trail easement as shown on the first final map for the Saggio Hills Project pursuant to Chapter 4 of part 3 of Division 9 of the California Streets and Highways Code, which public trail easement will be superseded by relocation; and
City Council/RSA Regular Meeting Agenda
June 21, 2022
2. Adopt a Resolution approving and authorizing the City Manager to execute the amended northwest trail easement and the certificate of acceptance by and between the City of Healdsburg and Oaks and Olives, LLC as well as the amended northwest trail easement and the certificate of acceptance by and between the City of Healdsburg and Sonoma Luxury Resort, LLC for the Saggio Hills Project.
L. Amendment to Annual Asphalt Maintenance Contract
Adopt a Resolution approving an amendment to the Annual Asphalt Maintenance Contract with Engelke Construction, authorizing the City Manager to execute the amendment increasing the annual not-to-exceed amount by $15,996 to $165,996 for FY 21-22, authorizing the City Manager to execute annual extensions to the Annual Asphalt Maintenance Contract in an amount not to exceed $180,000 in FY 22-23 and FY 23-24, and approving an increase to the Annual Asphalt Maintenance Contract maximum fiveyear not-to-exceed amount by $75,996 to $825,996.
M. Adoption of Resolution Authorizing Remote Meetings
Adopt a Resolution authorizing remote meetings of the City Council and other legislative bodies.
N. Amendment to Professional Services Agreement with Frontier Resource Management
Adopt a Resolution approving a Professional Services Agreement Amendment with Frontier Resource Management, extending the term to December 31, 2023, increasing the not-to-exceed amount by $70,000 to $120,000, and authorizing the City Manager to execute the Amendment on behalf of the City.
O. Professional Services Agreement with Burbank Housing Development Corporation, L&M Village
Adopt a Resolution approving a Professional Services Agreement (PSA) with Burbank Housing for Construction Management services for the design and construction of the L&M Village.
P. Villa Chanticleer Operating Agreement
Adopt a Resolution authorizing the City Manager to enter into an agreement with Milestone Events Group for management and operation of the Villa Chanticleer.
Q. Partnership With the Healdsburg Unified School District (PEG) Adopt a Resolution approving a Professional Services Agreement with the Healdsburg Unified School District for the operation of public access Channel 26 in the amount of $61,425, authorizing the City Manager to execute the agreement on behalf of the City.
City Council/RSA Regular Meeting Agenda
June 21, 2022
7. PUBLIC HEARINGS
A. Consider the adoption of Water and Wastewater rates
1. Conduct a public hearing in accordance with Proposition 218 for the proposed changes to the water and wastewater rates; and
2. Adopt a Resolution determining that there was no majority protest of the proposed water and wastewater services rates, approving updated water and wastewater services rates, and superseding the existing rates established by Resolution No. 34- 2016.
B. Consider adoption of increases to the Passalacqua Pump-Station Pumping Surcharge and meter maintenance charge associated with the Montage Resort area
1. Conduct a public hearing in accordance with Proposition 218 for the proposed changes to the Passalacqua Pump-Station Surcharge; and
2. Adopt a Resolution determining that there was no majority protest for the proposed water surcharge of the Passalacqua Pump-Station surcharge, approving updated water surcharges, and superseding the existing surcharge established by Resolution No. 7- 2019.
C. Resolution Ordering the Abatement of Weeds
1. Hold the public hearing; and
2. Adopt a resolution ordering the abatement of weeds.
D. Hold a Public Hearing and Set Assessments for the Landscaping and Lighting Assessment District
1. Hold public hearing and receive public comments or protests on the Annual Engineer’s Report, the proposed budget for the Healdsburg Landscape and Lighting Assessment District (Assessment District) and annual assessments; and
2. Adopt by Resolution the Annual Engineer’s Report, confirming the assessment diagram and annual assessment amounts and the levying and collection of assessments for FY 2022-23 for the Assessment District.
8. OLD BUSINESS
A. An Ordinance Amending the Development Agreement by and between the City of Healdsburg and Kendal at Sonoma, a Zen Inspired Community, for the Enso Village Project
City Council/RSA Regular Meeting Agenda
June 21, 2022
Pass an ordinance amending the Development Agreement by and between the City of Healdsburg and Kendal at Sonoma, a Zen Inspired Community, for the Enso Village Project.
B. Universal Basic Income
Adopt a Resolution approving a Professional Services Agreement with Corazón Healdsburg in the amount of $250,000 for the purpose of managing a Universal Basic Income program for 24 months.
C. Discuss Park Naming Policy
Review and discuss park naming policy options and provide direction to staff.
D. Appointment of Planning Commissioners
By motion, appoint three applicants to the Planning Commission for a term of four years due to expire June 30, 2026.
9. NEW BUSINESS
A. Cannabis Business Tax Ballot Measure
It is recommended the Council adopt a Resolution placing a Cannabis Business Tax Measure on the ballot for the November 8, 2022 election and requesting the Sonoma County Elections Department conduct said election.
B. Ballot Measure to Amend Transient Occupancy Tax Ordinance Adopt a Resolution placing an Ordinance on the ballot for the November 8, 2022 election and requesting that the Sonoma County Elections Department conduct said election. The ordinance would not change the rate or allocation of the current TOT, but would amend the permitted uses of funds to allow the construction of capital improvements and the payment of principle and interest on debt. A two-thirds vote of the City Council is required to adopt this Resolution.
10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
11. WRITTEN COMMUNICATIONS
A. Written Communication from Community Development Director Scott Duiven regarding Planning Commission actions taken on May 24, 2022 No action required.
City Council/RSA Regular Meeting Agenda
June 21, 2022
12. ADJOURN CITY COUNCIL / RSA MEETING
13. FUTURE AGENDA ITEMS
A. Future Agenda Items
Some of the items planned for the August 1, 2022 Council Meeting include, but are not limited to:
• Special Event Policy and Municipal Code Update
• Reach Code Ordinance Update
• Award Bid for L&M Motel Rehab Project
Some of the items planned for the August 15, 2022 Council Meeting include, but are not limited to:
• Automated License Plate Reader Agreement
• Healdsburg Wine and Food Experience Follow Up
• Healdsburg Tourism Improvement District Initial Meeting • Discussion of Arts and Culture Master Plan Implementation These agenda items may be delayed or removed before the meeting. Please review the agenda for that meeting when it is published to ensure that you can voice your opinion about issues you are concerned about.
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.