Legislative Bodies. Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions continue to exist pursuant to Government Code section 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.
2. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.
3. Authorize Legislative Bodies to Conduct Hybrid Meetings. The Legislative Bodies are hereby authorized to conduct meetings in a “hybrid” format, whereby members of the Body and members of the public may elect to be present in person, utilizing appropriate safety procedures, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies to do so, and will otherwise occur in a manner that protects the statutory and constitutional rights of members of the public attending the meeting via teleconferencing. In-person meetings will be held consistent with the protocols described in Exhibit A to this Resolution.
PASSED and ADOPTED by the City Council of the City of Healdsburg, County of Sonoma, State of California, this 1st day of August 2022, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk
6.L.a
Packet Pg. 242 Attachment: Resolution (3706 : Resolution authorizing remote meetings)
PUBLIC MEETING COVID-19 PROTOCOLS
FOR THE CITY OF HEALDSBURG
SCOPE: These protocols shall apply to all public meetings held in the Council Chamber located at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, by the City Council and by any and all boards, committees and commissions created and/or appointed by the City Council.
APPLICABILITY: These protocols shall apply to all participants, including members of the public, elected officials, appointed members of all boards, committees and commissions, city staff, consultants, applicants, contractors, and any other person or individual attending or participating in a public meeting in the Council Chamber.
In addition to these protocols, the City of Healdsburg will follow all laws, regulations, policies, and orders from all relevant public agencies, including the Center for Disease Control, California Department of Public Health, CalOSHA, and the Sonoma County Public Health Officer.
PURPOSE: The City intends to implement a hybrid public meeting format to allow all participants of a public meeting in the Council Chamber to participate either in-person or remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act. Due to the fact that all participants of a public meeting that choose to participate in-person in the Council Chamber will therefore be in a confined indoor space and, the period of confinement will more likely than not be longer than 15 minutes, the City is adopting these protocols to protect the public health, safety and general welfare and thereby limit the potential risks associated with COVID-19.
COMMITMENT TO PUBLIC PARTICIPATION: None of the protocols established herein are intended to limit public participation by participants of a public meeting in the Council Chamber in any way; indeed, the intent is to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare. Any participant of a public meeting that desires to participate in-person in the Council Chamber that is unable or unwilling to comply with the inperson attendance protocol outlined below, or otherwise chooses not to participate in-person in a public meeting in the Council Chamber, will have the right and ability to participate in a public meeting in the Council Chamber remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act.
IN-PERSON ATTENDANCE PROTOCOL:
1. Social Distancing and Occupancy Limits: The occupancy limit in the Council Chamber will be reduced by at least 50%.
a. Due to limited capacity, participants who indicate they are only interested in a specific item may be asked to wait outside the Council Chamber until their item is called on the agenda.
b. City staff will monitor occupancy within the Council Chamber to ensure proper social distancing is maintained. All participants of a public meeting permitted entry into the Council Chamber shall obey all directions from City staff provided to ensure proper social distancing is maintained. Any participant of a public meeting permitted entry into the Council Chamber who fails or refuses to obey the directions
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Packet Pg. 243 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3706 : Resolution authorizing remote meetings)
from City staff provided to ensure social distancing, following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
c. City staff and outside consultants to the City will, as appropriate or directed by the City Manager, participate in the public meeting remotely via teleconference.
2. Enforcement: In the event a participant of a public meeting in the Council Chamber refuses or fails to obey a decision, direction or instruction of an appropriate City official issued pursuant to these In-Person Attendance Protocols, the Chief of Police, or his or her designee, may in his or her discretion, or at the direction of the City Manager or the Presiding Officer of the public meeting, take appropriate and reasonable steps to enforce the decision, direction or instruction of the appropriate City official and/or remove the offending participant from the Council Chamber. Additionally, the Presiding Officer of the public meeting may, in his or her discretion, suspend and adjourn the public meeting and/or clear the Council Chamber of all participants in the event of a disturbance and/or disruption to the public meeting, and thereafter reconvene the public meeting once the matter is resolved.
CLEANING PROTOCOL: The Council Chamber shall be professionally cleaned after each public meeting. City staff will additionally use an electrostatic cleaner to disinfect the Council Chamber after each use.
AIR FILTRATION: Air control settings in the Council Chamber will be adjusted to allow for maximum fresh air flow during public meetings. When conditions allow, doors may be left open to facilitate additional fresh air circulation.
DISTRIBUTION OF PROTOCOLS TO PARTICIPANTS: A copy of these protocols shall be published and posted on the City’s website and shall be made available at the entry to the Council Chamber for distribution to all participants of a public meeting seeking to gain entry to the Council Chamber.
CHANGES TO PROTOCOL: The City Council may, from time to time, amend, modify, suspend and/or terminate and repeal all or any portion of these protocols as it may determine to be appropriate and necessary in consideration of changes in conditions or the need to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare.
6.L.b
Packet Pg. 244 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3706 : Resolution authorizing remote meetings)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Rehabilitation of the L&M Motel Bid Award
PREPARED BY: Stephen Sotomayor, Housing Administrator
STRATEGIC INITIATIVE(S):
Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution conditionally awarding the contract for the Rehabilitation of the L&M Motel to DMR Builders in an amount not to exceed $1,348,776, authorizing the City Manager to execute the construction contract and related change orders, approving a 10% contract contingency in the amount of $134,878, and amending the Fiscal Year 2022-23 budget.
COMMUNITY ENGAGEMENT/OUTREACH:
On September 13, 2021, the Healdsburg City Council held a workshop on local and regional efforts to address homelessness. During this workshop, the public was invited to participate in a discussion on programs, services, and future needs associated with addressing homelessness in Healdsburg. One of the main topics of that workshop was a discussion on the establishment of interim housing shelter in Healdsburg.
Since City staff received direction to seek grant funding under the Project Homekey program, City staff and Reach for Home have held three community meetings, met with the Chamber of Commerce Government Affairs Committee, and held dozens of meetings with businesses and individuals on the purchase and operation of the L&M Village, 70 Healdsburg Avenue (Project Site), for use as interim housing. This included sending notifications to businesses and residents within 1,000 feet of the Project Site.
Recognizing that a continued dialog with the community is imperative to ensure a successful project and to meet the expectations of surrounding neighbors, businesses, and the clients the project will serve, staff will hold an additional community meeting on August 10th in conjunction with Supervisorial District 4 and will meet individually with neighboring businesses and residents to outline the construction schedule and improvements to be made to the project site.
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BACKGROUND:
In July of 2020, the State of California launched a $750 million program called “Project Homekey,” with the aim of helping local communities rapidly acquire hotels, motels, commercial buildings, and other creative housing types to rapidly house people experiencing homelessness during the COVID-19 pandemic. Project Homekey resulted in 8,264 individuals housed across 120 unique properties
Given the success of Project Homekey, the State of California budged an additional $1.45 billion for Fiscal Year (FY) 2021-2022. Of the $1.45 billion in Homekey funding, $1.2 billion is derived from the Coronavirus State Fiscal Recovery Fund (CSFRF) established by the American Rescue Plan Act (ARPA) of 2021 and $250 million is State General Fund.
On October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home (Reach) and Burbank Housing (Burbank), to apply for the FY 2021-2022 Project Homekey program for the acquisition by the City of the Project Site for use as interim housing for those experiencing homelessness.
On October 27, 2021, the City, Reach and Burbank applied to the State of California for $5,720,000 in Project Homekey capital funding and $1,328,800 in operating subsidy for a total of $7,048,800 in State funds.
On December 21, 2021, the State of California announced that the City, Reach and Burbank were successful in their application for Project Homekey funding and conditionally awarded the requested funding pending the execution of the State’s Standard Agreements.
On February 16, 2022, the City executed a State Standard Agreement with the State of California and on March 23, 2022, the City received the Project Homekey 2 program funds for both capital and operational costs.
On May 3, 2022, the City closed escrow on the L&M Motel and the property is now under City ownership.
On June 9, 2022, the City applied for an extension for the L&M Village project to restore 92 days to the capital fund expenditure and occupancy deadlines as required under the program rules. The State approved this request, which extended these deadlines from August 21, 2022, to November 21, 2022. The extension preserved the City’s ability to receive the early occupancy bonus of $220,000 if occupancy is achieved by the deadline.
During the period between the grant award and issuance of the grant program funding, the City and its program partners drafted construction drawings for the bidding of the project, and on June 15, 2022, the City issued a notice to bidders for the construction of the project.
On July 18th, the City received three bids for the improvements to the L&M Village. Should the City Council approve this Resolution, the City and its partners are ready to begin work.
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DISCUSSION/ANALYSIS:
A notice inviting bids was advertised in accordance with all applicable procedures and the City received three bids. The lowest apparent and responsive bid was received from DMR Builders (DMR) of Santa Rosa in the amount of $1,347,326 for the base bid and $1,348,776 with add alternates numbers 1-4 included. The other bids received ranged from $1,626,293 to $1,808,300.
A copy of the bid summary is attached as Exhibit B.
The bids received for the rehabilitation of the L&M Village were higher than the initial estimates made by staff and its program partners and will require additional funds to ensure the City has an adequate contingency reserve.
In addition, the project bid includes the addition of sidewalks to the frontage of the L&M Village on both Healdsburg and Exchange Avenues to improve the neighborhood’s infrastructure and to ensure the project adds value to the surrounding area. The cost of adding sidewalks was not originally estimated in the L&M project budget but is necessary to ensure that the City delivers a quality product and can achieve an economy of scale with an already mobilized contractor.
To accommodate the contingency reserve and to make infrastructure improvements to Healdsburg and Exchange Avenues, staff is requesting the Council adopt budget amendments from the Homekey Operational Funding in the amount of $305,684. The use of these funds is consistent with previous housing capital projects and allowable under Homekey grant guidelines.
The bid from DMR satisfies the bidding requirements for the L&M Village. DMR builders did send an official letter, in accordance with §4107 of the California Public Contract Code, requesting two subcontractor substitutions. The City has notified the subcontractors of the contractor’s request as required and did not receive any protests. There are no irregularities with the bid and no protests to the bid have been filed within the allowable time for filing such actions. Staff has verified that DMR possesses the required license(s) and is otherwise qualified to perform the Project.
The construction will include the addition of fire alarms and suppression systems, ADA improvements, the conversion of a two-bedroom single family house to four units, the addition of sidewalks, sewer line improvements, and other necessary repairs to achieve occupancy.
ENVIRONMENTAL STEWARDSHIP:
The projects technical specifications include general requirements and procedures for compliance with the California Code of Regulations, Title 24, Part 11 California Green Building Standards Code, “CAL-Green.” This includes but is not limited to: related requirements for Construction Waste Management and Disposal; VOC Restrictions; Construction Site Best Management Practices; a Storm Water pollution Prevention Plan; and Pollutant control.
ALTERNATIVES:
The Council may choose to not adopt the recommend resolution. If such alternative is chosen, additional direction to staff is requested.
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FISCAL IMPACT:
The bid price for construction of improvements at the L&M Village is $1,348,776. The recommended contingency to address unforeseen issues during construction is 10% of the construction costs, or $134,878. The adopted Fiscal Year 2022-23 budget included $1,657,970 in capital appropriations for improvements of the L&M Village funded by a combination of State and County grants. At the June 21, 2022, meeting Council authorized an agreement with Burbank Housing for construction management services with a 20% contingency for a total of $480,000, leaving $1,177,970 for project construction.
Staff is proposing to fund the current budget shortfall of $305,684 from State Homekey Grant funds that were received to support operations. The City is on track to receive a $220,000 bonus for achieving occupancy by the deadline of November 21, 2022. If received, bonus funds will backfill the operational funds used for construction. The bonus was not included in the adopted budget. If successful, the ultimate impact would be using $85,684 in funding initially set aside to support future operations to complete the project improvements.
ENVIRONMENTAL ANALYSIS:
The proposed Project involves the acquisition and rehabilitation of an existing and operational motel, which shall then be used to provide interim housing on the Property and accordingly does not involve any change in land use or density, nor any expansion of use. Accordingly, the proposed Project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, which exempts the repair and minor alteration of existing public or private structures involving negligible or no expansion of use, as well as Section 15061(b)(3), commonly known as the common sense exemption, which acknowledges that CEQA applies only to projects which have the potential for causing a significant effect on the environment and in this instance there is no possibility that the Project may have a significant effect on the environment, given that there is no change in the land use, density, nor any expansion of use. Therefore, the proposed Project is not subject to CEQA.
ATTACHMENT(S):
Resolution
Exhibit A - Budget Amendment
Exhibit B
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CITY OF HEALDSBURG
RESOLUTION NO. _______-2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AWARDING THE CONTRACT FOR THE
REHABILITATION OF THE L&M VILLAGE TO DMR
BUILDERS IN AN AMOUNT NOT TO EXCEED $1,348,776,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION CONTRACT AND RELATED CHANGE
ORDERS, APPROVING A 10% CONTRACT CONTINGENCY
IN THE AMOUNT OF $134,878, AND INCREASING
APPROPRIATIONS IN THE FISCAL YEAR 2022-23 BUDGET
WHEREAS, the State of California Department of Housing and Community Development (Department) issued a Notice of Funding Availability (NOFA), dated September 9, 2021, for the Homekey Program. The Department has issued the NOFA for Homekey grant funds pursuant to Health and Safety Code section 50675.1.3 (Assembly Bill No. 140 (2021-2022 Reg. Sess.), § 20.); and
WHEREAS, on October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home (Reach) and Burbank Housing (Burbank), to apply for the FY 2021-2022 Project Homekey program for the acquisition of the L&M Motel, 70 Healdsburg Avenue, Healdsburg, California (APN 002-304-009) (L&M Village), for use as interim housing for those experiencing homelessness; and
WHEREAS, on October 27, 2021, the City, Reach and Burbank applied to the State of California for $5,720,000 in Project Homekey capital funding and $1,328,800 in operating subsidy for a total of $7,048,800 in State funds; and
WHEREAS, on December 21, 2021, the State of California announced that the City, Reach and Burbank were successful in their application for Project Homekey funding; and WHEREAS, on January 18, 2022, the City Council accepted the Project Homekey Grant funding and authorized the City Manager to enter a contract with the Department to receive program funding for the L&M Village; and
WHEREAS, on February 16, 2022, the City executed a State Standard Agreement with the State of California for the acquisition and operation of the L&M Village; and WHEREAS, on March 23, 2022, the City received funding from the Department for the acquisition and operation of the L&M Village; and
WHEREAS, on May 3, 2022, the City closed escrow on the Property and now is ready to make the contractual improvements to the property as represented in the City’s Homekey application; and
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Packet Pg. 249 Attachment: Resolution (3718 : L&M Village Bid Award) Resolution. XX-2022
WHEREAS, on June 15, 2022, a notice inviting bids for the project was advertised in accordance with all applicable procedures and the City received three bids on July 18, 2022; and WHEREAS, the lowest apparent and responsive bid, with a base bid of $1,347,326 and a total bid including add Alternate bids numbers 1-4 of $1,348,776 was received by DMR Builders (DMR) of Santa Rosa, California; and
WHEREAS, the bid from DMR satisfies the bidding requirements for the projects as described in the bid instructions with no irregularities with the bid.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Awards the contract to DMR for the rehabilitation of the L&M Village not to exceed $1,348,776.
2. Approves a 10% contract contingency in the amount of $134,878 for related change orders.
3. Authorizes the City Manager to execute the construction contract and related change orders.
4. Increases appropriations in the fiscal year 2022-23 budget according to Exhibit A.
PASSED AND ADOPTED by the City Council of the City of Healdsburg, this 1st day of August 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk
6.M.a
Packet Pg. 250 Attachment: Resolution (3718 : L&M Village Bid Award) Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 107-8080-42301-00000 $ 305,684 Transfer out from L&M Village Fund to General Capital Replacement Fund 102-1000-39001-00000 $ 305,684 Transfer In to General Capital Replacement Fund from L&M Village Fund 102-2022-43223-00000 $ 305,684 L&M Village Construction Services Exhibit A
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Packet Pg. 251 Attachment: Exhibit A - Budget Amendment [Revision 1] (3718 : L&M Village Bid Award) Item No. Units Unit Price Item No. Units Unit Price Item No. Units Unit Price 1 SF $6.50 1 SF $25.63 1 SF $10.00
2 Gypsum Board (5/8 Type X) SF $8.50 2 SF $26.57 2 SF $12.00 3 SF $10.00 3 SF $19.93 3 SF $20.00
4 SF $3.00 4 SF $2.50 4 SF $2.00
5 SF $4.50 5 SF $3.25 5 SF $5.00
6 SF $8.00 6 SF $36.75 6 SF $40.00
7 SF $6.50 7 SF $11.25 7 SF $12.00
8 SF $8.66 8 SF $47.65 8 SF $37.00
Trade/Amount Trade/Amount Trade/Amount
Electric, $120,700 Sitework $261,851 Earthwork, $304,000 Flooring, $12,635 Concrete, $136,696 Concrete, $146,586 Concrete, $136,696 Plumbing, $130,960 Casework, $37,692 Fire Sprinkers,
$200,000 Floors, $12,635 Gypboard, $76,848
Demo & Sitework,
$257,780 Painting, $53,594 Flooring, $12,635
Abatement, $8,700 Tile, $14,130 Tile, $23,345
HVAC, $27,000 Blinds, $36,375 Painting, $30,000
Fire protection,
$161,000 Blinds, $36,000
Electrical, $25,641 HVAC, $25,000
Electrical, $108,000 Plumbing, $105,000
Fire Sprinklers,
$190,000
Electrical, $109,000
Nordby, Santa Rosa
$1,348,776.00 $1,808,300.00
FRC Inc
$1,800,000.00
Gypsum Board (5/8 Type X)
Item Description
Gypsum Board (1/2")
Gypsum Board (5/8 Type X)
$1,347,326.00
$12,000.00
-$20,550.00
-$10,000.00
ADD ALTERNATE #1
ADD ALTERNATE #2
ADD ALTERNATE #4 $20,000.00 35,000.00
$23,300.00
-$40,000.00
ADD ALTERNATE #3 -10,000.00
DMR Builders
Base Bid
Rehabilitation of L&M Motel
Bid Opening, July 18, 2022 at 1PM Holly Construction
$1,624,900.00
$9,800.00
-$20,507.00
-$4,900.00
$17,000.00
$1,626,293.00
Concrete Walkway/Patio Install
Item Description
Gypsum Board (1/2")
Wall Demolition
Painting
A/C Paving Demo
A/C Paving Install
Sub & Location
Concrete Walkway/Patio Demo
Concrete Walkway/Patio Install
Item Description
Gypsum Board (1/2")
Wall Demolition
Painting
A/C Paving Demo
A/C Paving Install
Concrete Walkway/Patio Demo
Wall Demolition
Painting
A/C Paving Demo
A/C Paving Install
Concrete Walkway/Patio Demo
Concrete Walkway/Patio Install
Devincenzi, Santa Rosa
JR Stephens, Arcada
No. Pacific Drywall, Santa Rosa
BT Mancini, Santa Rosa
Matrix, Novato
Peterson Tile, Santa Rosa
JR Thompson, Novato
Drapery Concepts, Santa Rosa
RG Plumbing, Santa Rosa
Bay Cities Fire, Santa Rosa
Nordby Electric, Santa Rosa
Sub & Location
MC Dixon. Middletown
Devencinzi, Santa Rosa
Wolff Contractor, Santa Rosa
BT Mancini, Santa Rosa
KBI Painting, Petaluma
WestPak Constr., Healdsburg
Sub & Location
Norby Electric, Santa Rosa
BT Mancini, Santa Rosa
Devincenzi, Santa Rosa
Bay Cities, Santa Rosa
Peters Excavating, Seb.
CVE, Rohnert Park
Top Notch Mech., Sacramento
Peterson Tile, Santa Rosa
Drapery Concepts, Cotati
Bay Cities, Santa Rosa
Matrix, Santa Rosa
6.M.c
Packet Pg. 252 Attachment: Exhibit B (3718 : L&M Village Bid Award)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Update on City Diversity, Equity, and Inclusion efforts with Acosta Latino Learning Partnership
PREPARED BY: Andrew Sturmfels, Administrative Services Director STRATEGIC INITIATIVE(S):
Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Pursue Initiatives that Promote Environmental Stewardship Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Receive a presentation from Acosta Latino Learning Partnership and provide feedback and direction to City staff.
COMMUNITY ENGAGEMENT/OUTREACH:
Dr. Curtis Acosta of Acosta Latino Learning Partnership (ALLP) and the ALLP team made a presentation to the City Council on February 7, 2022 to present ALLP’s approach for this effort.
A primary part of ALLP’s work plan envisions targeted as well as broad community engagement and outreach across the diversity of Healdsburg, later leading to further public processes that include and expand upon how Diversity, Equity, and Inclusion (DEI) intersects with City and community activities. The purpose of this staff report is to provide additional information on planned outreach activities that will lead to the development of a DEI Plan for the City.
BACKGROUND:
In 2020 and beyond, many communities across California and the nation took note of an unsatisfactory level of participation, engagement, and inclusion in public life where the participation reflected the diversity of each community’s residents. More specifically, the voices and interests of Black, Indigenous, and People of Color (BIPOC) can be marginalized in locations where government history and structures are oriented more predominantly towards non-BIPOC individuals.
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Healdsburg’s experience with equity and inclusion became a focus of public discussion in May 2020, as part of the national dialogue that followed the murder of George Floyd, a resident of Minneapolis, at the knee of a Minneapolis police officer. City Council members and others in the community discussed whether Healdsburg needed to review its public safety services, as well as broaden its public dialogue and public programs to include more voices from Healdsburg’s BIPOC community.
On April 14, 2021 at the City Council’s goal-setting session, the Council discussed interest in improving inclusion and equity, including enhanced community engagement, as well as improving marginalized residents’ access to government. At that same meeting, the Council formed an Ad Hoc Committee on Equity, consisting of now-Mayor Jimenez and former Council Member Palacios. The City Council approved a budget of $75,000 for the DEI project, and the Ad Hoc Committee guided the development and release of a Request for Proposals to retain a DEI consultant, reviewed proposals and conducted interviews with the City Manager, and made a recommendation to Council to award a contract to ALLP. At the February 7, 2022 City Council meeting, Council received a presentation from ALLP and provided staff direction on next steps.
On March 21, 2022, Council adopted Resolution 35-2022, authorizing a professional services agreement between ALLP and the City of Healdsburg.
The scope of work included in the professional services agreement approved by Council contemplated work beginning in May of 2022 and running through May of 2023. However, the contract between the City and ALLP was not fully executed until June 28th, 2022. As such, the timeline identified in the scope is being revised to coincide with the timing of the now executed contract. The scope includes the following phases and deliverables:
Phase 1: May 2022 to October 2022 Revised to July-December Tasks:
• Public Participation Encuentros/Community Encuentros (3 total) • Youth-Facilitated Encuentro (1 - Fall 2022)
• Facilitated conversations with City staff (2 total)
• Community Needs Assessment
Deliverables for Phase 1:
1. Convening of three (3) Community Encuentros
2. Convening of one (1) Youth Encuentro
3. Convening of two (2) facilitated discussions with City staff, one with management and one with line staff
4. Summary report of participants’ comments and related discussions
5. A draft and final Community Needs Assessment
Phase 2: July 2022 to January 2023 Revised to October – March Tasks:
• Equity Encuentros (5 total)
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Deliverables for Phase 2:
1. Convening of five (5) Equity Encuentros in various formats
2. Summary report of participants’ comments and related discussions Phase 3: January 2023 to May 2023 Revised to March - May Tasks:
• Developing and completing a draft Diversity, Equity, and Inclusion (DEI) Plan for review by the City Council and City staff; and
• Finalizing the draft plan based on feedback from city staff, the City Council and community.
Deliverables for Phase 3:
1. A draft and final DEI Plan with action items to be used by the City of Healdsburg for the upcoming 3-5 years. The Plan shall include, but not be limited to:
a. Guidance for City staff retention and recruitment practices b. Guidance for City staff training on DEI and development of a more inclusive workplace
c. Guidance for involving more BIPOC youth in City governance and programs d. Guidance for involving more diversity on City boards and commissions e. Guidance for integrating DEI practices in law enforcement interactions f. Guidance for providing for the equitable provision of City services, programs, and infrastructure.
g. Guidance for voicing the needs of under-represented community members in housing policy, including ensuring that BIPOC community members are involved and have access to the housing element processes. Includes a review of how the City may affirmatively further fair housing.
h. Ways to continue and build upon the Community and Equity Encuentros i. Baseline data, including ways to measure improvement from the baselines established in the Community Needs Assessment of Phase 1.
2. Attendance at and presentation of the DEI Plan to the community via a City Council workshop set for late Spring, 2023.
City staff have been working closely with ALLP in completing groundwork activities necessary to support the workplan. The purpose of this item is to provide Council with an update on ALLP and City efforts to move forward and receive feedback form Council on the specific areas of focus for the upcoming Encuentro’s.
DISCUSSION/ANALYSIS:
As part of this agenda item, ALLP will provide an update on work completed and planned to date. ALLP has begun initial outreach with a variety of community stakeholders, with whom they have been engaged with in listening sessions. These stakeholders include individuals involved with local schools, non-profits, civic clubs, churches, community organizations, and business owners and civic leaders. ALLP will be continuing this listening tour, meeting with organizations and individuals across the community through the month of August. These listening sessions include both one-on-one meetings but also small informal "cafecitos" that can range in size from a few participants to a small group in a setting where they might feel more
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comfortable speaking to their perceptions of city government than City Hall or other governmental offices. This is part of a multi-pronged approach to engaging hard-to-reach and overlooked populations.
ALLP will be meeting with the City Executive Team on August 9th to conduct the first facilitated conversation with the City team and begin discussing the work ahead. Additionally, ALLP are finalizing an employee survey to go out to all City staff that will help inform City leadership about staff understanding, perception, and attitudes towards DEI. The survey will provide insight into employee experiences, willingness to participate in DEI initiatives, and specific areas in which City staff see opportunities for improvement. ALLP is also planning a series of focus group meetings with staff.
The agreement with ALLP includes a series of community Encuentro’s (community meetings) to engage the public on a range of DEI topics. The first community Encuentro is scheduled for Monday, August 29th. The Encuentro will be held at the Healdsburg Community Library (139 Piper Street) from 6:00 PM to 8:00 PM. The purpose of this first Community Encuentro will be to engage the community in equity-based discussions to better understand their expectations of the City’s DEI work. These equity-based discussions will center community experiences with issues such as housing, access to services, and representation. ALLP and City staff will be promoting the event through a variety of channels throughout the month of August. Additional Encuentro’s will follow in the fall.
Upon completing the stakeholder outreach and the Community Encuentros’s, ALLP will complete a Community Needs Assessment, which will provide an initial list of priority areas and opportunities for transformation. The assessment will serve as a baseline to inform Phase 2 Equity Encuentros and help guide the Phase 3 DEI Plan. Staff and ALLP will return to City Council in the fall to provide an update on the Community Encuentros’s and Assessment. Staff and ALLP will return to Council upon completion of each phase of work to provide an update and receive feedback.
ENVIRONMENTAL STEWARDSHIP:
Equity and environmental stewardship can be intertwined, as processes can be developed that ensure that green public infrastructure, communications, incentives, and services do not miss any part of the Healdsburg community. Further, where long-ago land use and other decisions may have limited or adversely impacted Healdsburg’s BIPOC community, equity programs and toolkits can begin to remedy those impacts.
ALTERNATIVES:
Council could choose not to receive the update from ALLP and provide feedback.
FISCAL IMPACT:
The approved budget for this agreement was $75,000 and was encumbered for this purpose within the FY 2021-22 City budget.
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ENVIRONMENTAL ANALYSIS:
Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations Section 15378(b)(2), the recommended action is administrative in nature and does not qualify as a “Project” under CEQA. Therefore, no further CEQA or environmental review is required.
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience Grand Tasting
PREPARED BY: Matt Milde, Recreation Supervisor
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Receive post-event report and provide input on the SD Media Productions' 2022 Healdsburg Wine and Food Experience Grand Tasting event.
COMMUNITY ENGAGEMENT/OUTREACH:
SD Media Productions (the applicant) notified all residents and merchants in the vicinity of the West Plaza Parking Lot in writing in the lead-up to the Grand Tasting event. This notification included sections of North Street, Foss Street, Matheson Street, and the courtyard areas of West Plaza Park that are adjacent to the proposed event space.
BACKGROUND:
On June 7, 2021 SD Media Productions submitted a special event permit application that proposed the use of West Plaza Parking Lot, North Street and adjacent areas between May 20- 22, 2022 to accommodate a Grand Tasting as the signature event for the Healdsburg Wine & Food Experience. At the June 21, 2021 City Council meeting, Council deliberated the applicant’s request for consumption of alcohol, street closure, and 24-hour use authorization of the parking lot and adjacent areas. During the meeting, SD Media Productions agreed to several additions and modifications to their event scope including featuring Sonoma County Wines, promoting Healdsburg hotels, and committing to a minimum charitable contribution to local non-profits.
Additionally, the applicant agreed to submit a post-event report and return to City Council after the Grand Tasting to provide an overview of the event.
DISCUSSION/ANALYSIS:
SD Media Productions’ Healdsburg Wine & Food Experience occurred from May 20-22, 2022, at various locations throughout the City and the surrounding area, including hotels, restaurants,
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wineries, and art galleries. The City issued a special event permit for a Grand Tasting event held in the West Plaza Parking Lot on May 21. The Grand Tasting was the intended focal point of the weekend. It included wine seminars featuring local wineries, cooking demonstrations sourcing most of the food from local farms, live music, and an overall theme focused on Healdsburg’s agricultural roots.
At the Monday, June 21, 2021 meeting City Council provided feedback on the proposed event and approved SD Media’s request for consumption of alcohol, street closure, and 24-hour use restriction. SD Media Productions agreed to the following terms and conditions during Council’s deliberations:
1. Event Title - The title of the overall event will be called the “Healdsburg Wine and Food Experience.”
2. Hotel Booking Reports - SD Media Productions will provide periodic reports indicating the number of hotel night stays booked in Healdsburg associated with the event.
3. Post Event Report - SD Media Productions shall submit a post-event report (attached) and attend a City Council meeting to present an overview of the event.
4. Minimum Charitable Contribution - SD Media Productions shall make a minimum charitable contribution of $125,000 to local non-profits. These contributions shall benefit the Healdsburg Future Farmers and Sonoma County Grape Growers Foundation.
5. Event Producer - SD Media Productions shall hire a local event producer to manage the Grand Tasting by December 31, 2021.
6. Promoting Sonoma County Wines - SD Media Productions shall feature a large percentage of local Sonoma County wines as part of the Grand Tasting. SD Media Productions shall report on the percentage of Sonoma County Wines on May 1, 2022.
7. Promoting Healdsburg Hotels - SD Media Production shall work with hotels within the City of Healdsburg city limits that contribute towards Healdsburg Transient Occupancy Tax to offer ticket packages that promote/encourage hotel night stays.
While not considered conditions of the permit, Healdsburg City Council requested at the June 21, 2021 City Council meeting that SD Media Productions consider the following requests:
1. Local Sponsorship - SD Media Productions was asked to seek Healdsburg-based sponsorships and purveyors.
2. Discounted Healdsburg-Based Vendor Rate - SD Media Productions was asked to provide a discounted vendor rate for Healdsburg-based wineries and businesses with a Healdsburg business license at an amount of up to 50 % off.
3. Additional Charitable Contributions - SD Media Productions was asked to increase the
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fundraising goal above the stated $125,000 and to further support farmworkers through an additional contribution to the Healdsburg Day Labor Center.
SD Media Productions agreed to report on each of the above items in their post-event report as part of their conditions of permit approval. SD Media will be in attendance at the August 1 City Council meeting to make this presentation.
SD Media Productions has shared an interest in keeping the Grand Tasting in the West Plaza Parking Lot for the 2023 Healdsburg Wine & Food Experience. In addition to receiving SD Media’s report and asking any follow-up questions, staff requests feedback from City Council on whether there would be support to consider a special event permit request for 2023. SD Media generally complied with the terms and conditions of the special event permit in 2022 and will address any items that they did not fulfill as part of their presentation to City Council.
ENVIRONMENTAL STEWARDSHIP:
The event was held in the downtown corridor, accessible by transit, bicycle, and walking. SD Media Productions followed a detailed Waste Management Plan as a requirement of their conditions of approval.
ALTERNATIVES:
Report only.
FISCAL IMPACT:
The applicant was responsible for all associated event costs, including event-related work that requires additional City staff time. SD Media Productions and the City of Healdsburg entered into a Cost Recovery Deposit Agreement to ensure City staff time would be charged back to the applicant. A copy of the agreement is in the attached special event permit. SD Media Productions incurred City permit and staffing costs totaling $12,602.23 as of June 30, 2022.
ENVIRONMENTAL ANALYSIS:
The event is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Guidelines Sections 15304 Class 4(e) Minor Alterations to Land, because the proposed event constitutes a “minor temporary use of land having negligible or permanent effects on the environment including carnivals, sales of Christmas trees, etc.” ATTACHMENT(S):
2022 HWFE - Post-Event Report
2022 HWFE - COH Conditions of Approval
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2022
POST-EVENT
RECAP
Prepared for the City of Healdsburg
MAY 20-22, 2022
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Packet Pg. 261 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience A
TTENDEES
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Packet Pg. 262 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience General Admission
70%
Ultra VIP
2.7%
Trade
15%
VIP
12.4%
HealdsburgWine&FoodExperience2022attracted
2,000total GrandTastingattendees
These2,000attendees included: 1,400 General Admission gue sts
247VIPguests
53UltraVIPguests
300Tradeattendees: Chefs,Exhibitors
ATTENDEES
Overall Attendance
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Packet Pg. 263 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience Out of State/Country
32.6%
Napa
14.4%
Larger Sonoma County
12.5%
Greater Bay Area
12.1%
San Francisco
11.1%
Healdsburg
10.1%
Greater California
7.2%
ATTENDEES
Geographical Breakdown
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Packet Pg. 264 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience CALIFORNIA - 67.4%
TOP 10
OUT OF STATE - 32.6%
Healdsburg 10.1%
Greater Sonoma County 12.5%
Napa 14.4%
San Francisco 11.1%
Greater Bay Area 12.1%
Greater California 7.2%
Texas
Michigan
New York
Nevada
Oregon
Utah
Florida
Missouri
Washingon
Colorado
These 10 states accounted for 28.9% of attendees
Illinois
New Jersey
Massachusetts
North Carolina
Pennsylvania
Ohio
Maryland
Kansas
Tennessee
Georgia
Wisconsin
South Carolina
Nebraska
Wyoming
Washington DC
Ontario, Canada
We also had guests from the following 16 states + Canada:
ATTENDEES Geographical Breakdown
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Packet Pg. 265 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience C
OMMUNITYPARTNERSHIPS
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Packet Pg. 266 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience Healdsburg Residents received a 25% discount (highest offered to any individual) on all Grand Tasting Tickets
We offered a discounted vendor rate for Healdsburg-based wineries up to 50% off
Community Event on Friday – Live Fire BBQ featuring Matt Horn (FOOD & WINE Best New Chef and James Beard Nominee); Healdsburg FFA students participated in and spoke at the event, a hog was purchased from one of the students; also set an affordable ticket price of $65 to make this event easily accessible to community members.
Charity Concert at Rodney Strong Vineyards featuring The Band Perry – net proceeds contributed towards donation made to SCGGF.
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Packet Pg. 267 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience The funds raised through this event will be
used in two key areas: to support the
Workforce Resiliency Fund, which acts as a
financial safety net in a crisis, and to support
the first-of-its-kind Vineyard Employee
Leadership Academy which trains our
vineyard workforce in skills beyond farming to
inspire leadership in their organizations and in
Healdsburg and the Sonoma County
community. The leadership academy includes
training such as financial literacy, disaster
preparedness, healthcare, communication, and
leadership. It also acts as an incredible
opportunity for employees across the county
to meet and develop an important network
and friendships, which are at the heart of our
ag and wine community.
Historically about 1/3 of the Leadership Academy
members are from northern Sonoma County (including
Healdsburg and the surrounding rural area) and almost
50% of the recovery and resiliency funding has gone to
support those impacted by the Kincaid fire. As we
cannot predict future crises, this percentage may
change in future years depending on needs.
$90,000 TO SONOMA COUNTY
GRAPEGROWERS FOUNDATION
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Packet Pg. 268 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience $30,000
TO HEALDSBURG FFA
Funds donated will be used to create
the Healdsburg Wine and Food
Experience Future Farmers
Scholarship Fund
Recipients of this scholarship will be
Healdsburg high school students in the
FFA program who want to further their
agriculture and farming education in
college.
Multiple recipients will be selected by
the organization
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Packet Pg. 269 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience We maintained our target goal of $125,000 and our
commitment to donate significantly to these important
charities. We ended up being just short of that amount, which puts the event at an operational loss, but it was important to us and a cost we willingly incurred. We are looking to potentially add other charities in 2023 and
beyond, and increase the total donation amounts as the
event continues to grow.
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Packet Pg. 270 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience We offered a discounted vendor rate for
Healdsburg-based wineries up to 50% off
HWFE created a Sonoma County-only area within the Grand Tasting and offered twenty (20) of these tables at $750 each (50% off the standard $1,500 Table Participation, and the biggest discount to any participant). Wineries in this area were:
Bruliam Wines
Bucher Wines
Comstock Wines
Domaine de la Rivière
Dry Creek Vineyard
Dutton-Goldfield
Fountaingrove District AVA
Freeman Vineyard & Winery
Kokomo Winery
LANDO Wines
LIOCO
MacRostie Winery & Vineyards
Nalle Winery
Orsi Family Vineyards
Pedroncelli Winery
Puccioni Vineyards
Russian River Vineyards
SUTRO
Williamson Wines
Woodenhead
*Additional smaller Healdsburg wineries received discounts on larger booth spaces as well, and payment plans were offered if needed.
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Packet Pg. 271 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience 7 5%OFGRANDTASTING
TABLESPOURED1ORMORE
SONOMACOUNTYWINES
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Packet Pg. 272 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience HWFE featured a large percentage of local Sonoma
County wines as part of the Grand Tasting experience.
Out of 108 Exhibitor Tables/Spaces that served wine during the Grand Tasting, 81 of those included one or more wines from Sonoma County, which equates to 75% of Grand Tasting Wine Tables serving wines from Sonoma County.
IIncluding the cider and kombucha tables, the number increases to 83 out of 110, or 75.5%. *Please note that wineries were were not required to share an exact list of wines poured at the Grand Tasting. They were allowed to pour up to 6 wines and some tables poured wines from multiple AVA's.
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Packet Pg. 273 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience HWFE actively sought out Healdsburg-based sponsorships and purveyors The Wurst – volunteer meals
Local Food Trucks – volunteer meals & concert concessions Relish Kitchen – hub for weekend culinary needs
Farmers Market Private Tour facilitated by Donna (Relish Kitchen) & Clark Wolfe, including Market Bucks purchased by HWFE for tour guests to use Wineries participated as exhibitors at Grand Tasting
Events held at HBG, SingleThread, The Matheson, Hotel Healdsburg, Marine Layer HWFE supported the Farmers Market, invited local businesses to participate at various levels, sent emails and other communications through local organizations such as Healdsburg Chamber of Commerce and Sonoma County Winegrowers. These efforts resulted in several businesses partnering with the event, including but not limited to:
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Packet Pg. 274 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience L
OCALPARTNERS&PARTICIPANTS
AlexanderValleyVineyards
AlphaOmegaCollective
AmistaVineyards
ArtisanKulture Inc. Barndiva Black Pig Meat Co. Bucher Wines Comstock Wines Domaine Co. Flowers Vineyards & Winery
FoleyFamilyWines
GaryFarrell Winery
HarmonGuestHouse
HartfordCourt
HealdsburgBar&Grill Hotel Healdsburg J Vineyards Jordan Journeyman Meats Kokomo Winery LIOCO MacRostie Winery & Vin eyards
MarineLayer
MontageHealdsburg
NalleWinery
Orsi FamilyVineyards
PapapietroPerry
Portalupi Wine
ReeveWines
RelishCulinaryAdventures
RodneyStrong
SingleThread
SutroWineCo
TheHarrisGalleryArt&WineCollection
TheMatheson
TheWurst
Valette
Verite
VoloChocolate
WilliamsonWines
WilsonArtisanWines
WineRoadNorthernSonomaCounty
WinesByJamesMacPhail
Note: List above includes many but not all local partners and participants in HWFE 2022
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Packet Pg. 275 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience
LOCAL EVENT PRODUCERS
Samantha Paull
Samantha Paull Planning & Consulting
Judy Walker
Judy Groverman Walker Events LLC
VIP EVENTS PRODUCER GRAND TASTING PRODUCER
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Packet Pg. 276 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience P
RESS
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Packet Pg. 277 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience
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Packet Pg. 278 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience KPIX CBS SF Bay Area | Segment on Bay Area Focus
CBS News Bay Area | Liam’s List | Liam Mayclem
The Press Democrat | Inaugural Healdsburg Wine & Food Experience kicks off with benefit barbecue | Charles Swanson
The Press Democrat | Wine lover’s guide to the inaugural Healdsburg Wine & Food Experience | Peg Melnik Wine events, cooking classes and new openings this spring | A La Carte | Diane Peterson How to navigate the Healdsburg Wine & Food Experience | Diane Peterson KCBS Radio | SFFILM, Healdsburg & Dubs Foodie Chap | Liam’s List | Liam Mayclem Fox 2 KTVU | Inaugural Healdsburg Wine and Food Experience event comes to Sonoma County | Sal Castaneda
KRUSH-Radio | On-Air Interviews & Ticket Giveaway with Ziggy the Wine Gal KRUSH-Radio | Ziggy Shared on Social
KRUSH-Radio | Ziggy Live Broadcast from the Event
KGO-TV ABC 7 | Live Broadcast of Footage from Event
KSRO Radio | Off the Vine with Karissa Kruse & Steve Jaxon featuring guests Alex of Stonestreet and Chef Duskie
KSRO Radio | Tom the Wine Guy interview with Rodney Strong Winemaker, Justin Seidenfeld, Senior VP Winegrowing & Winemaking, Christopher O’Gorman, Chef Leah and Karissa Kruse KSRO Radio | At the Table with Clarke Wolf
Wine Road Podcast | Interview with Karissa Kruse
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Packet Pg. 279 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience Edible Marin | The Makers Behind the Magic | Christina Mueller Marin Magazine | Top Women Chefs Hit the Stage at the Healdsburg Wine & Food Experience | Lotus Abrams 7x7 | The Healdsburg Wine & Food Experience will celebrate Sonoma talent + bounty this May | Sydney Fogel SF Gate | Bites, Sips & Sustainability – Healdsburg Wine & Food Experience Dallas Morning News | New food festival in California wine country features chefs from Texas | Sarah Blaskovich Haute Living Magazine | Calendar Section
Diablo Magazine | E-Blast List
Sonoma Magazine | Out & About
Tablehopper | March Newsletter
Jetsetting Fashionista | March Mention
Visit California | May Events
Visit California | Celebrate Culinary Bounty at the Healdsburg Wine & Food Experience | Tina Caputo Visit California | Social Media Posts | Instagram, Facebook & Twitter Marin Dish | Emails, Social Media & Giveaways
Frances Rivetti | Southern Sonoma County Life | Kick Off Summer in Wine Country With Tickets to the Fabulous Healdsburg Wine & Food Experience, May 20th - 22nd, 2022 Scott Greenberg Podcasts - interviews with: Duff Bevill, Bevill Vineyard Management; Maneet Chauhan, Celebrity Chef; Alberto Solis, Encina Farms; Steve Sangiacomo, Sangiacomo Family Vineyards; Laura Werlin, Award Winning Author – Cheese; Justin Seidenfeld, SVP Winemaking & Growing, Rodney Strong; Scott will be updating us with the podcast schedule (Maneet’s posted on Friday, 6/3/2022)
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Packet Pg. 280 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience FIN
ANCIALS
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Packet Pg. 281 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience
HOTEL PARTNERS
157 Room
Nights
$291,537
in revenue
Montage
Healdsburg
Hotel
Trio
The
Madrona
Hotel Healdsburg,
h2, Harmon Guest
House
TOTAL
191 Room
Nights
$84,739
in revenue
94 Room
Nights
$41,756 in
revenue
50 Room
Nights
$54,743
in revenue
492 Room
Nights
$472,775
in revenue
NOTE: Data above is only from direct partners with HWFE room blocks; total revenue from other properties where HWFE guests booked independently is not included.
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Packet Pg. 282 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience E
VENTFINANCIALS
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Packet Pg. 283 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience THANK YOU!
Presented By: Steve Dveris, CEO/Founder
SD Media Productions, LLC
415-602-6355 [email protected] www.healdsburgwineandfood.com
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Packet Pg. 284 Attachment: 2022 HWFE - Post-Event Report (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food Experience
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Packet Pg. 285 Attachment: 2022 HWFE - COH Conditions of Approval (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and -REVISED 3.14.2022-
City of Healdsburg
401 Grove Street
Healdsburg, California 95448
(707) 431-3128
[email protected]
Special Event Permit Conditions
Event: Wine & Food Experience
Grand Tasting Date: May 21, 2022
Location: West Plaza Parking Lot /
Downtown Set-up:
Friday, May 20 at 7:00 a.m. through
Saturday, May 21 at 11:00 a.m.
Applicant: SD Media Productions, LLC Event: Saturday, May 21 from 11:00 a.m. – 4:00 p.m.
Contact: Steve Dveris Clean-up:
Saturday, May 21 from 4:00 p.m. thru
Sunday, May 22 at 11:00 a.m.
A – PERMITTED SPACES
Location Start Time End Time Notes
West Plaza Parking Lot 7:00 a.m. May 20,
2022
11:00 a.m. May 22,
2022
• Must coordinate with Hotel
Healdsburg for use of valet
parking area.
• Must coordinate with the
Healdsburg Farmers’ Market for
use of West Plaza Parking Lot.
• Sidewalks and pedestrian
walkways need to remain
unobstructed.
North Street from
Grove/Vine Street to Foss
Street
6:30 a.m. May 21,
2022
1:00 p.m. May 21,
2022
• Sidewalks and pedestrian
walkways need to remain
unobstructed.
Matheson Street - 6 parking
stalls: 3 on North side of
roadway and 3 on South
side of roadway between
drive aisles.
7:00 a.m. May 20,
2022
11:00 a.m. May 22,
2022
• 6 parking stalls for staging
vehicles and equipment
• Sidewalks and pedestrian
walkways need to remain
unobstructed.
• No parking or staging equipment
in emergency zones.
West Plaza Park 7:00 a.m. May 21,
2022
8:00 p.m. May 21,
2022
• Sidewalks and pedestrian
walkways need to remain
unobstructed.
• No event vehicle access or
unloading on Emergency Vehicle
Access (EVA) lane.
Revisions:
-North Street open to through traffic
-Parking on South side of North Street (10 stalls) use for Farmers' Market vendors (May 21 - 6am-1pm) -Parking on East side of Vine Street (10 stalls) use for Vendor Parking (May 20-22 - All Day) -3 North Dirt Lot - Use for Event Vendor Parking (May 21 - All Day), must be monitored by parking staff -Use of former fountain area in West Plaza Park permitted for art display -Hotel Healdsburg valet parking confirmed within 0.3 miles at: Coyote Sonoma, 44 Mill St, Healdsburg
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Packet Pg. 286 Attachment: 2022 HWFE - COH Conditions of Approval (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food -REVISED 3.14.2022-
B - HEALDSBURG CITY COUNCIL – CONDITIONS OF APPROVAL
At the Monday, June 21, 2021, Healdsburg City Council Meeting, SD Media Productions agreed to the following terms and conditions during Council’s deliberations:
1. Event Title
• Title of overall event will be called the “Healdsburg Wine and Food Experience”.
2. Hotel Booking Reports
• SD Media Productions will provide periodic reports indicating the number of hotel night stays that have been booked in Healdsburg associated with the event. This report is intended to assist with determining parking needs and the event’s impact to our local hospitality industry. SD Media shall provide this report on February 1, 2022, May 1, 2022, May 18, 2022, and a post-event report on June 30, 2022.
3. Post Event Report
• SD Media Productions shall submit a post-event report and attend a City Council meeting to present an overview of the event. The report and presentation must include a comprehensive financial report detailing revenues earned, amounts donated to local non-profits, and how the proceeds are being used to support local farm workers. This report must be submitted on June 30, 2022, with the City Council presentation date scheduled for a future meeting.
4. Minimum Charitable Contribution
• SD Media Productions shall make a minimum charitable contribution of $125,000 to local non-profits.
These contributions shall benefit the Healdsburg Future Farmers and Sonoma County Grape Growers Foundation. The post-event report required in A-3 must detail amount of funds to each organization.
5. Event Producer
• SD Media Productions shall hire a local event producer to manage the Grand Tasting by December 31, 2021.
6. Promoting Sonoma County Wines
• SD Media Productions shall feature a large percentage of local Sonoma County wines as part of the Grand Tasting. SD Media Productions shall report on the percentage of Sonoma County Wines on May 1, 2022.
7. Promoting Healdsburg Hotels
• SD Media Production shall work with hotels located within the City of Healdsburg city limits that contribute towards Healdsburg Transient Occupancy Tax to offer ticket packages that promote/encourage hotel night stays.
C - HEALDSBURG CITY COUNCIL – REQUESTS
While not considered conditions to the permit, Healdsburg City Council requested at the June 21, 2021 City Council meeting that SD Media Productions consider the following:
1. Local Sponsorship
• SD Media Productions is asked to seek Healdsburg-based sponsorships and purveyors.
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Packet Pg. 287 Attachment: 2022 HWFE - COH Conditions of Approval (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food -REVISED 3.14.2022-
2. Discounted Healdsburg-Based Vendor Rate
• SD Media Productions is asked to provide a discounted vendor rate for Healdsburg-based wineries and businesses with a Healdsburg business license at an amount of up to 50 % off.
3. Additional Charitable Contributions
• SD Media Productions is asked to increase the fundraising goal above the stated $125,000. • SD Media Productions is asked to further support farmworkers through an additional contribution to the Healdsburg Day Labor Center.
SD Media Productions shall include reports on these three items as part of the Post Event Report.
D – SPECIAL EVENT CONDITIONS OF APPROVAL
1. City Costs
• This event is not sponsored by the City of Healdsburg and therefore SD Media Productions shall enter into a Cost Recovery Agreement with the City by January 5, 2021. The City will account for costs the City incurs for all planning, setup, event delivery, and takedown/cleanup including but not limited to City staff time, use of City equipment, and other internal and external costs. All City costs shall be the responsibility of SD Media Productions and will be reimbursed by means of a deposit account.
2. Deposit Account
• The City shall create a deposit account that will be used to reimburse the City for costs related to the event. SD Media Productions shall make an initial deposit of $5,000 into the deposit account on January 5, 2021.
• When the deposit balance reaches $1,250.00, SD Media Productions shall be required to replenish the deposit amount to the original $5,000.00.
• All or part of the deposit may be used to cover City expenses associated with the event including, but not limited to:
o City staff time associated with planning, setup, event deliver, takedown, and event follow-up. o Non-compliance to the permit parameters.
o Violation of any special event condition, policy, or ordinance. o Damage to City property not considered normal wear and tear. o Event cleanup.
3. Fees
• This event is considered a Major Special Event under the City of Healdsburg Special Event Policy.
The special event permit application processing fee is $3,676.12 and is due on January 5, 2021. • SD Media Projections is responsible for all associated event costs as approved by City Council in the most current version of the of City of Healdsburg Master Fee Schedule, attached. • For services requested of City staff for which no fee is listed in this Master Fee Schedule, the Director of the department whose services are requested shall determine the appropriate fee, based on approved hourly rates for staff time involved in the service or activity.
4. Insurance, Indemnification, and Waivers
The applicant is required to provide the following:
A. Signed a COVID-19 Liability Waiver for Facility Use (if applicable) by April 1, 2022.
B. COVID-19 safety protocols (if applicable) by April 1, 2022.
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C. A Certificate of Liability Insurance with Endorsement meeting the City’s minimum requirements by February 1, 2022 (Chapter 12.24 Special Events, Healdsburg Municipal Code: 12.24.080 - Insurance). As a condition of use of City of Healdsburg facilities or City programs, your organization must provide, at your sole expense, each of the following items as indicated:
o Proof of insurance comprised of certificate of Insurance and original Policy Endorsement of comprehensive general liability insurance written by one or more responsible insurance companies licensed to do business in California. This coverage must:
▪ This insurance is primary with respect to the additional insured named above. Any other insurance available to The City of Healdsburg, its officers, officials, caretakers, employees and volunteers shall be excess and noncontributing.” ▪ Name the City of Healdsburg, its officers, officials, caretakers, employees and volunteers as additional insured by endorsement against liability for injury to persons, damages to property and for the death of a person or persons arising or resulting from any act or omission on the part of your organization, its agents or employees. ▪ Include liability coverage for claims made by participants in your event/program. You are advised that any and all exclusions pertaining to athletic or recreational event/programs must be disclosed in the endorsement and failure to do so will not necessarily insulate your organization form individual liability for claims made as a result of the use of the facilities and your even/program. ▪ Be PRIMARY insurance with respect to the additional insured named above. Any other insurance available to The City of Healdsburg, its officers, officials, caretakers, employees and volunteers be excess and noncontributing. ▪ The comprehensive general liability insurance policy limits of such insurance shall not be less than $2,000,000 per occurrence for bodily injury, personal injury and property damage. a. Any deductible or self-insured retention must be identified and approved by the City. In the event the deductible is deemed to be too great, the City may require you to have your insurer eliminate the deductible or reduce it. ▪ Include proof of Workers’ Comp Insurance as required by the State of California and Employer’s Liability Insurance.
o You must satisfy these requirements by furnishing the City with certificates of insurance and endorsements affecting the required coverage. The certificate and endorsements are to be on ISO-approved forms. The City will not accept a Certificate of Insurance alone as proof of insurance coverage. The City will not accept the wording listed in the box below in the Description of Operations box on the Certificate.
o Please refer to page 14 of your special event permit application for a comprehensive account of the City of Healdsburg’s insurance requirements.
5. Event Layout and Installation
• SD Media Productions shall provide a preliminary event layout on February 1, 2022 for City review.
The City shall provide comments and required changes for the preliminary event layout to SD Media Productions.
• SD Media Productions shall provide a final event layout to the City on March 15, 2022 for final City approval. No changes to the event layout shall be made without written consent of the City. • All equipment such as tents and stages must be installed so as not to damage parking surfaces, walkways, lighting, trees or landscaping, or other City infrastructure. No drilling into pavement or ground is permitted, and nothing can be attached to City property such as light poles or signs.
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• A 6’ clearance must be provided at all times to any public utility box, panel, or fixture. • Special event shall not exclude the public from the general use of West Plaza Park.
6. Trash, Recycling, and Composting
• SD Media Productions shall use as much reusable and compostable materials as possible to move towards a zero-waste event.
• SD Media Productions shall be required to meet or exceed all current waste and conservation requirements that are in place by the State, County and/or City at the time of the event, and must conform to all applicable municipal and county codes and regulations, including serving products and food waste.
• SD Media Productions shall work with Recology, the City’s refuse hauler, to develop and submit a waste management plan for City review no later than March 15, 2022. • SD Media Productions shall confirm final count of waste bins (garbage / recycle / compost) and portable restrooms facilities by April 1, 2022.
• All trash, recycling, and compost units shall be removed on or before 11:00 a.m. May 23, 2022.
7. North Street Closure
• SD Media Productions shall coordinate the closure on North Street. This closure will require Public Works Department staff time to conduct the closure and placement of road signage to notify the public of the partial closure/no thru access.
• SD Media Productions shall:
o No-Parking Signage – Post “No-Parking / Tow Away” a-frame signage:
▪ West Plaza Parking Lot subject to the closure a minimum of 24 hours prior to event. A-frame signage must be in place by 7:00 am, May 19, 2022.
▪ On both sides of North Street subject to the closure a minimum of 24 hours prior to event. Aframe signage must be in place by 6:30 am, May 20, 2022. ▪ 6 parking stalls on Matheson Street. A-frame signage must be in place by 7:00 am, May 19, 2022.
▪ SD Media shall coordinate signs and barricades from Community Services 30 days prior to the event.
o Road Signage – Coordinate with Public Works for installation of required road closure signage based on the approved traffic control plan.
o Traffic Control – Designate a staff member or volunteer in a safety vest at the intersections of Healdsburg Avenue and North Street to assist detouring traffic. o Emergency Lane – Maintain an unobstructed 10’ emergency lane along the entire length of the North Street closure at all times.
o Public Noticing – Notify all business and residences in the area of the West Plaza Parking Lot of the street closure by May 1, 2022. This shall include event details, North Street closure days and times, contact information, etc. The minimum scope of this notification should reach. ▪ North Street (between Vine Street and Healdsburg Ave) ▪ Foss Street (plus all businesses who access the back of their business from Foss Street) ▪ Matheson Street (between Vine Street and Healdsburg Ave) ▪ Hotel Healdsburg
▪ Farmer’s Market
▪ All businesses in the proximity of West Plaza Park (business complexes between West Plaza Park and Healdsburg Ave).
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• SD Media Productions shall work with the Healdsburg Farmers’ Market to encourage market attendees to park in the City Hall public parking lot or take alternative modes of transportation.
8. Safety & Risk Management
• SD Media Productions shall prepare and submit a Risk Management Plan that includes mitigation measures for combating potential risks and hazards on March 1, 2022. The plan must include (but is not limited to):
A. Identifying and prioritizing risks associated with the event and assigning mitigation measures B. A medical response plan including but not limited to the staging of medical personnel throughout the duration of the event and medical incident response protocols. • SD Media Productions is required to follow all orders, regulations, ordinances, and guidelines of the California Department of Public Health (CDPH), the Sonoma County Health Officer, and the City of Healdsburg in effect at the time of the event.
• Pedestrian emergency exits must be provided at four separate and clearly signed egress points at the event site. These emergency exit points should be clearly labeled on the event layout/map.
9. Parking & Traffic
• SD Media shall prepare and submit a Parking Control Plan for City review on March 1, 2022. The plan must include (but is not limited to):
o Traffic detouring and routing associated with the North Street street closure. o Specific shuttle pick-up locations outside of the downtown core with corresponding parking capacity.
o Specific shuttle drop-off location (must avoid crossing of streets by pedestrians). o Methods used to encourage and promote accessibility of shuttle service locations outside of the downtown core and encourage alternative modes of transportation other than personal vehicles. o Specific location of Healdsburg Hotel valet parking.
o Number of parking spaces inaccessible to public parking due to the event footprint during the event hours (i.e., West Plaza Parking Lot, North Street, Vine Street, Shuttle drop-off, Relocation of Healdsburg Hotel valet, etc.).
10. Event Planning Updates
• SD Media Productions shall meet with the City’s Facilities and Events Supervisor (and other City staff as needed) as specified below. SD Media Productions shall work with the Facilities and Events Supervisor to schedule these meetings.
o January 2022
o February 2022
o March 2022
o April 2022
o May 9-12, 2022 (On-site: Pre-Event Walkthrough)
o May 22, 2022 (On-Site: Post-Event Walkthrough)
• SD Media Productions must respond to requests from the Special Event Permit Committee to provide a status update at any time.
11. Restrictions & Violations
• Live and/or recorded amplified sound or excessive noise is prohibited during daytime hours: before 7:00 a.m. and after 8:00 p.m.
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• Any violation of any special event permit requirements shall be noted, and the event may be subject to sanctions by the City in subsequent applications, up to and including denial of future use. • City reserves the to terminate all or part of this permit immediately without notice if the SD Media Productions does not adhere to all city requirements or if the facility is damaged or destroyed. • Filming activities for the purpose of motion picture, commercial, or videotaping on or of City property for commercial purposes is prohibited without a City of Healdsburg Film Permit. A film permit can be obtained by contacting Facilities and Events Supervisor, Matt Milde at (707) 431-3128 or [email protected].
• Discharge of weapons, explosives, firearms, or pyrotechnics is prohibited.
12. Other Conditions
• All vendors must obtain a Healdsburg Businesses License by April 1, 2022. • SD Media Productions shall assure that all participants selling goods and services adhere to local requirements.
• SD Media Productions shall be responsible for the cost of all damage to City venues resulting from the event and shall be responsible for any repairs, litter removal, trash collection or other clean up caused by the event. All or part of the damage deposit may be applied to costs. • No vehicles, trailers, portable BBQ’s, etc. shall be driven or parked on City-owned sidewalks or lawns. • No digging or cutting of any shrubs, vegetation, and/or trees. • No spray paint or chalk used on roads, parking areas, grass, sidewalks, etc. • The onsite event organizer shall retain a copy of the special event permit and keep on location. (Ord. 819/1, 1987. Code 1964/16-A-10)
• The City must approve, in writing, any modifications to the event after the event permit has been issued.
• Special event set-up & break-down activities are permitted during day-use hours only, from 7:00 a.m. to 10:00 p.m.
C – HEALDSBURG POLICE DEPARTMENT CONDITIONS OF APPROVAL
1. All state laws, city ordinances and parking regulations are subject to enforcement.
2. Amplified Sound
• Must be kept at a reasonable level and not violate Healdsburg Municipal Code at any time during the event, including setup and takedown.
3. Private Security
• SD Media Productions must provide for private security as outlined on page 9 of the special event application. The required number of security guards is subject to any changes to the layout or scope of event. (a copy of the security contract must be provided by April 1, 2022).
4. Handicapped, Bus, or Taxi Zones
• Portable toilets and dumpsters shall not block disabled spaces or bus and taxi zones. Locations for such must be posted 24 hours in advance of anticipated delivery with “No-Parking / Tow Away” signs.
Signs and barricades may be obtained from police department prior to event.
5. Alcohol
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• Alcohol sales must be in conjunction with a valid ABC license (obtained by April 1, 2022) and a city council waiver must be obtained. (HCO 9.12.170). City Council waiver obtained on June 21, 2021. • Persons purchasing or being served alcohol must be 21 or older. Valid identification must be shown.
Must have hand stamped or be issued a wristband. No alcohol to be sold or served to intoxicated persons.
• All alcohol sales and service to stop at 3:45 pm.
6. Perimeter Control
• Perimeter of event area must be fenced and posted with signs indicating no alcohol outside of event area. Fencing shall be of a type that prevents people from entering or exiting, except at designed spaces. Event organizer must provide the police department with fencing specifications no later than February 1, 2022.
• SD Media Productions or their designee shall be stationed at gates to prevent persons from leaving event area with open alcohol. Persons with alcohol outside of event area may be subject to citation. (HMC 9.12.170).
7. Police Staffing
• This event has the potential to bring a significant increase in people to the City of Healdsburg. Given the increase in people and traffic, the police department reserves the right to require increased staffing during the event at a ratio of 1 officer per 1,000 attendees. Event organizers shall provide the Police Department with current and anticipated attendance numbers April 1, 2022, May 1, 2022, and May 18, 2022. Police will determine the number of officers and the duration they will be required. The cost will be billed to the event at the rate indicated on the approved master fee schedule at that time.
D – HEALDSBURG FIRE DEPARTMENT CONDITIONS OF APPROVAL
1. Cooking Booth and Food Truck Requirements
• Food vendors must comply with the cooking both requirements as listed in the attached inspection form and drawing. Vendors will be inspected prior to the event. • Barbeques and cooking apparatus must be located 10 ft. away from any combustible materials including tents and canopies.
• Fire extinguishers are required at all cooking booths. • Grills and deep fat fryers that give off grease laden vapors are required to be at least 18 inches to the exterior of the booth.
• Propane is to be stored outside of the membrane.
• Food trucks shall have the Ansul system tagged as inspected and certified within 6 months of the date of the event.
2. Tents
• Tents over 400 sq. ft. will require a tent permit and will require inspection from Healdsburg Fire Department. The permit will provide the tent owner/operator of the above listed requirements. The tent permit application can be found online at www.healdsburg.gov under Fire Department. • No open flame will be allowed under the tent structure. Tents shall be subject to the Parking, Cooking, No Smoking, and other requirements as identified in T-19 CCR, CFC 3203. • If 50-gallon poly drums are used to secure tents, the drums must be clean of chemicals or debris prior to filling.
• Tent permit applications shall be submitted March 1, 2022.
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3. Emergency Vehicle Access (EVA) West Plaza Parking Lot • SD Media Productions shall maintain a 10-foot-wide EVA through the West Plaza Parking Lot between North to Matheson Streets. The EVA can be used by pedestrian traffic but shall not have objects that cannot be quickly moved during an emergency.
4. Emergency Vehicle Access (EVA) North Street
• SD Media Productions shall maintain a 10-foot-wide EVA through North Street between Healdsburg Avenue and Grove Street during the street closure hours. The EVA can be used by pedestrian traffic but shall not have objects that cannot be quickly moved during an emergency.
5. Vehicles Blocking Entry at Entrances to Event
• If vehicles are used to block the ends of the street the vehicles shall have the keys left in them in case of emergency.
6. Consultation Meeting
• SD Media Productions shall schedule a meeting and site walk to discuss the spacing requirements between food booths and tent requirements. Call the Fire Marshal to schedule at (707) 431-3125 (schedule by April 20, 2022).
7. Loading and Unloading
• All loading and unloading of merchandise and materials shall not block the roadways around West Plaza Park / West Plaza Parking Lot for Emergency Vehicle Access.
8. Inspection
• Contact the Healdsburg Fire Department Fire Marshal prior to the event for inspections of the tents and vendor booths at (707) 431-3125. A 48-hour inspection notice must be given.
F – CONDITION DEADLINES
December 31, 2021 Provide contact information of local event producer who will manage the Grand Tasting
January 2022 Status Update Check-in Meeting
January 5, 2022 Initial Event deposit and permit application fees due Special event permit application processing fee is due
February 2022 Status Update Check-in Meeting
February 1, 2022 Provide preliminary Special Event Layout Provide report on the number of hotel night stays in Healdsburg associated with the event.
Provide fencing specifications
Provide Certificate of Liability Insurance with Endorsement March 2022 Status Update Check-in Meeting
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March 1, 2022 Provide Traffic Control Plan
Submit Tent Permit Application
Provide Risk Management Plan
March 15, 2022 Submit a Waste Management Plan
Finalized Special Event Layout
April 2022 Status Update Check-in Meeting
April 1, 2022 Provide preliminary attendance numbers
Provide copy of security contract
Obtain ABC license for alcohol sales
COVID-19 Liability Waiver
COVID-19 Safety Protocols
Confirm final count of waste bins (garbage / recycle / compost) and portable restrooms facilities
All vendors must obtain a Healdsburg Businesses License April 20, 2022 Schedule Consultation Meeting with Fire Department Coordinate “No Parking” signs and barricade pick-up from Community Services
May 1, 2022 Provide current attendance numbers
Public notification deadline
Provide report on the percentage of Sonoma County Wines Provide report on the number of hotel night stays in Healdsburg associated with the event
May 9-12, 2022 On-site: Pre-Event Walkthrough
May 18, 2022 Provide final attendance numbers
Provide report on the number of hotel night stays in Healdsburg associated with the event.
May 19, 2022 “No Parking” signage in place: West Plaza Parking Lot and Matheson Street by 7:00 a.m.
May 20, 2022 “No Parking” signage in place: North Street by 6:30 a.m.
May 22, 2022 On-Site: Post-Event Walkthrough
May 23, 2022 All trash, recycling, and compost units removed by 11:00 a.m.
June 30, 2022 Post-event report submitted
August 2022 City Council Event Recap presentation
All required materials outlined in the above conditions are due by the assigned date to Recreation Supervisor, Matt Milde (707-431-3128 / [email protected]).
We hope that your special event is a success.
If you have any questions related to the attached conditions, please contact Recreation Supervisor, Matt Milde at (707) 431-3128.
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Packet Pg. 295 Attachment: 2022 HWFE - COH Conditions of Approval (3684 : Post-Event Report from SD Media Productions' 2022 Healdsburg Wine and Food
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Discuss Park Naming Policy
PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Review and discuss park naming policy options and provide direction to staff.
COMMUNITY ENGAGEMENT/OUTREACH:
None up to this point.
BACKGROUND:
On September 20, 2021, the City Council voted to place on a future agenda a discussion on the existing City Park naming policy. This agenda item is intended to introduce the topic of park naming policy and receive direction from City Council.
DISCUSSION/ANALYSIS:
The Healdsburg City Council adopted a park naming policy in 2002 to create a uniform way to name existing and future park and/or recreation facilities (attached). The policy’s objectives are to:
1. Ensure that naming/memorializing of public parks and recreation facilities will enhance the values and heritage of the City of Healdsburg and will be compatible with community interests.
2. Name public parks or recreation facilities so that they will be easily identified as to geographical location and/or function.
3. Encourage the dedication of land or funds for public use by individuals and groups, and provide recognition of their achievements or community contributions.
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Implementation of the policy includes the following components:
• The City Council has final authority in naming all public parks and recreation facilities within its jurisdiction.
• No park site or recreation facility will be named for a living person, unless the site or facility has been donated by an individual, or a substantial donation has been made by an individual or organization to acquire a park site or recreation facility. • When appropriate, a park or recreation facility can be named in honor of a person, posthumously, when such person has made major contributions to the community, the country, or the field of recreation and parks.
• Historical names may be considered when the name is appropriate to the site.
Additional elements of the City’s current policy include:
• When a park site or recreation facility is carrying out a particular theme, that theme may be considered for the park or recreation facility name.
• Markers such a plaques, signs, etc. for the sole purpose of memorializing are not to be permitted in City parks or recreational facilities. The policy does allow naming items within a park (tree, park furniture, meadow, room, etc.) in recognition of donated funds. • The criteria for naming includes service recognition or monetary/material contribution. • The policy gives the City’s Parks and Recreation Commission the role of soliciting naming ideas and making a recommendation to City Council.
Based on review of records, it appears that there have been two relatively recent park naming processes using this policy: (1) naming Barbieri Brothers Park in the Parkland Farms Development (2002-2003) and (2) naming the grandstands at Recreation Park the “Clarence Ruonavaara Grandstands” (2010). (Attached)
City Council is asked to provide direction to staff on:
1. What considerations Council would like to have addressed in proposed revisions to the City’s park naming policy?
2. What process Council would like staff to implement to develop proposed policy updates (e.g. community engagement, role of the Parks and Recreation Commission, etc.)?
3. Any other considerations.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
Do not update the City’s park naming policy. The existing park naming policy would continue to be used.
FISCAL IMPACT:
There is no fiscal impact anticipated with updating the City’s park naming policy other than staff time and associated operational costs.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the
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California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.
ATTACHMENT(S):
Park Naming Policy
Barbieri Park Naming
Clarence Ruonavaara Grandstands Naming
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Attachment: Park Naming Policy (3696 : Park Naming Policy)
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Packet Pg. 303 Attachment: Barbieri Park Naming (3696 : Park Naming Policy)
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Packet Pg. 304 Attachment: Barbieri Park Naming (3696 : Park Naming Policy) City Council Meeting Minutes
September 3, 2002
Councilmember Liles, seconded by Councilmember Gold, motioned to adopt Resolution No. 94- 2002, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG DENYING AN APPEAL OF TWO CONDITIONS OF APPROVAL FOR MINOR USE PERMIT UP02-9 TO LEGALIZE A RESIDENTIAL VISITOR LODGING UNIT AT 602 COLLEGE STREET, APN 002-074-001”. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
SUPPORT OF MEASURES G AND H
School Board President McGuire, Acting Superintendent Bugarske, School Superintendent Schultz and Coach Darryl Barbieri gave a presentation on the improvements that are proposed if Measures G and H are approved, including school and community playfield improvement purposes. It was noted that an Oversight Committee will be formed and two audits will be conducted to ensure the voters the bond funds are spent on the projects that are identified.
In response to Councilmember Liles’ inquiry, Mr. McGuire stated there are no provisions to exempt senior citizens or low-income residents.
Mr. McGuire asked Council to support Measures G and H and adopt the proposed resolution.
Councilmember Liles, seconded by Councilmember Schaffner, motioned to adopt Resolution No. 95-2002, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG IN SUPPORT OF MEASURES G AND H – THE SCHOOL AND COMMUNITY PLAY FIELD IMPROVEMENT MEASURES”. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
NAMING OF PARKLAND FARMS PARK
Community Services Director Goodman reported, in accordance with the adopted Park Naming Policy, the Parks and Recreation Commission solicited input on possible names for the Parkland Farms neighborhood park. Out of the four names submitted, two names are being submitted to the City Council for final selection: Bridle Path Park and Oasis Park.
Councilmember Liles opined the park naming policy was not thought through and suggested naming parks after prominent individuals in the community.
Councilmember Gold stated she had reservations with the name selection, mainly because bridle path implies you can take a horse to the park, which is not the case and Oasis Park does not reflect Healdsburg’s identity.
Council discussion ensued regarding whether or not to refer the matter back to the Parks and Recreation Commission for further review.
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Packet Pg. 305 Attachment: Barbieri Park Naming (3696 : Park Naming Policy) City Council Meeting Minutes
September 3, 2002
Councilmember Liles, seconded by Councilmember Gold, motioned to refer the park naming matter back to the Parks and Recreation Commission for further review and recommendation.
The motion carried on a voice vote. (Ayes 5, Noes 0, Absent – None)
PARKLAND FARMS PARK MASTER PLAN
Community Services Director Goodman outlined the planning process followed to develop the master plan for the Parkland Farms neighborhood park and gave an overview of the park master plan, the lay out and the amenities included. It is proposed that construction of the park be in two phases because funding is only available for Phase I.
Discussion ensued regarding possible funding sources and timing for Phase II and the amenities that were left out because of cost, i.e. drinking fountain, fencing around the tot play area.
Councilmember Schaffner expressed interest in having a fence around the tot play area.
In response to Councilmember Mitchell’s inquiry, Ms. Goodman stated there would be opportunity to revise the park master plan until it is approved by the City Council.
Mayor Gleason asked for public input on the master plan.
Mr. Tom Chambers, 226 Burgundy, spoke in support of the multi-use park and noted the turf area is to accommodate sports in general, not just soccer. Mr. Chambers suggested planning for additional parking for future needs and asked Council to identify funds for phase II and include a full size soccer field. Mr. Chambers reiterated his support for the park and encouraged Council to move forward with the project, find the money for phase II and include land for future parking.
Ms. Karen Tynam, Stirrup Loop, expressed concern about the cost of the construction easement to reach phase II and the uncertainty of what is planned for Area C. Ms. Tynam also expressed concern about having BBQs in an area that is adjacent to a high fire hazard area and the increase in traffic. Ms. Tynam encouraged Council to communicate with the residents and include them in the process. Ms. Tynam added she had additional comments about General Plan consistency; however, she would raise those concerns at the Planning Commission hearing.
Community Services Director Goodman noted a construction easement would no longer be needed because Phase II would be accessed from property on Phase I.
Councilmember Liles opined that the BBQs should be eliminated.
Ms. Ann Freidemann, Tee Court, spoke on behalf of the Healdsburg Youth Soccer League soccer and opined there is a need for multi-use fields. Ms. Freidemann stated the League is aware of the neighbor’s concerns and will make an effort to minimize the impact on the neighborhood.
Ms. Freidemeann encouraged Council to include a full size soccer field on phase II.
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Packet Pg. 308 Attachment: Barbieri Park Naming (3696 : Park Naming Policy) City Council Meeting Minutes
March 3, 2003
Ms. Cecilia Pietropoali opined the education packet is a good idea and noted members of the Dog Park Committee would be monitoring the off-leash areas for compliance with the regulations and educating the public.
Mr. Barry Evans, March Avenue, spoke in support of the proposed ordinance.
In response to Council’s inquiries, Ms. Goodman stated signs would be installed to notify the public of the regulations and added that options for bag dispensers were being explored.
Assistant City Attorney Gogna recommended Section 3-47 be revised to read as follows:
“Dogs are permitted in City owned parks except for Recreation Park only if such dog is licensed and under owner control on a leash. The leash shall not exceed six feet in length. Dogs are prohibited from playground areas in all City parks and in all areas of Recreation Park”.
Councilmember Liles, seconded by Councilmember Mitchell, motioned to introduce for first reading an Ordinance entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING CHAPTER 3, SECTIONS 3-45 AND 3-47 (DOGS IN CITY PARKS) AND AMENDING CHAPTER 14A, TO ADD SECTION 14A-40 (OFF-LEASH AREA USE REGULATIONS)”, as revised above by the City Attorney, by title only and waiving further reading of the text. The motion carried on a roll call vote with Councilmember Gleason noted as absent. (Ayes 4, Noes 0, Absent – Gleason)
NAMING OF PARKLAND FARMS SUBDIVISION NEIGHBORHOOD PARK
Community Services Director Goodman reviewed the Parks and Recreation Commission recommendation to name the Parkland Farms Subdivision neighborhood park as “Isabel Haigh Park”. The second choice was King Fisher Park.
Council expressed concern about naming a park after a person that is not well known and the desire to name the park after someone that made a great contribution to the City.
Discussion ensued regarding the various park name options, the historical significance of Isabel Haigh, whether or not the residents of Parkland Farms had expressed a name preference and the need to establish criteria to be used when naming a park after an individual.
It was Council’s consensus to defer action on this item to the next meeting and asked the community to provide input as to the name of the park.
GEOTECHNICAL REVIEW FEES
Planning Director Spitler informed Council of the need to increase the geotechnical service review fee and noted it is proposed that the fee be increased from $1,400 to $1,600.
8.C.b
Packet Pg. 309 Attachment: Barbieri Park Naming (3696 : Park Naming Policy)
8.C.b
Packet Pg. 310 Attachment: Barbieri Park Naming (3696 : Park Naming Policy) City Council Meeting Minutes
March 17, 2003
Councilmember Gleason, seconded by Councilmember Mitchell, motioned to introduce for first reading an Ordinance, entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG REVISING THE ZONING MAP AS SET FORTH IN ORDINANCE NO. 950 TO CHANGE THE ZONING DISTRICT FOR 2.36 ACRES COMPRISING THE HAMILTON OFFICE PARK LOCATED AT 550 GROVE STREET, APN 089-130-055 FROM ORM TO PD”, by title only and waiving further reading of the text. (Ayes 5, Noes 0, Absent – None)
Councilmember Schaffner, seconded by Councilmember Liles, motioned to adopt Resolution No. 29-2003, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PLANNED DEVELOPMENT PLAN AND POLICY STATEMENT PD02-1 AND A TENTATIVE MAJOR SUBDIVISION TM02-3, TO CREATE
A SIX-LOT SUBDIVISION AND TO CONSTRUCT A RESIDENTIAL DUPLEX AND AN OFFICE PARK ON A 3.09 ACRE VACANT PARCEL AT 550 GROVE STREET (APN 089- 130-055)”. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
NAMING OF PARKLAND FARMS SUBDIVISION NEIGHBORHOOD PARK
Mayor Gold stated this item was deferred from the last meeting to allow Council time to consider other names for the Parkland Farms Subdivision neighborhood park.
Councilmember Mitchell recalled at the last meeting he suggested naming the park after either former Councilmember Bob Haviland or Al Barbieri also a former Councilmember and founder of the Boys and Girls Club. Councilmember Mitchell added he was withdrawing Bob Haviland’s name at this time because it conflicted with the park naming policy and suggested the park be named after Al Barbieri.
Following a brief discussion regarding the park naming policy and the various names suggested, Councilmember Mitchell, seconded by Councilmember Schaffner, motioned to name the Parkland Farms Subdivision park as “Al Barbieri” Park. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
DISCUSSION – PATRIOT ACT
Mayor Gold, after inquiring how many people wanted to speak on the subject, asked that the comments be limited to three minutes.
Ms. Kathleen Palmer, Sunset Drive, thanked Council for considering the resolution opposing certain provisions of the Patriot Act.
Ms. Beverly Liberman, Sunset Drive, spoke in favor of the USA Patriot Act and added the Act is needed to protect this country against terrorism. Ms. Liberman further opined it is important to stand behind the President and not undermine what the government is doing to protect its citizens.
8.C.b
Packet Pg. 311 Attachment: Barbieri Park Naming (3696 : Park Naming Policy)
8.C.b
Packet Pg. 312 Attachment: Barbieri Park Naming (3696 : Park Naming Policy) City Council Meeting Minutes
June 2, 2003
The motion to approve the Consent Calendar, as submitted, carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
WEED ABATEMENT PUBLIC HEARING
Fire Marshal Collins recalled previously Council declared a public nuisance to exist on certain properties in the City due to weed and/or debris.
Mr. Collins informed Council the property owners were given notice to either abate the nuisance or to contest the order at tonight’s public hearing. The City will hire a private contractor to cut weeds and/or remove debris on properties re-inspected and found to still be in violation and owners will be billed for the cost plus an administrative charge.
In response to Councilmember Schaffner’s inquiries, Fire Marshall Collins reported approximately 75% of the people in the initial list comply with the abatement order.
In response to Councilmember Gleason’s inquiries, Fire Marshall Collins reported the City typically abates six properties a year.
Mayor Gold opened the public hearing.
There being no public speakers, Councilmember Gleason, seconded by Councilmember Mitchell, motioned to close the public input portion of the hearing. The motion carried on a voice vote. (Ayes 5, Noes 0, Absent – None)
Councilmember Gleason, seconded by Councilmember Mitchell, motioned to adopt Resolution No. 62-2003, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ORDERING THE ABATEMENT OF NOXIOUS WEEDS, RUBBISH, ABANDONED VEHICLES AND REFUSE”. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
DISCUSSION – NAME OF PARKLAND FARMS NEIGHBORHOOD PARK
Councilmember Mitchell reported having had spoken to Daryl Barbieri and he had expressed the family’s wishes to name the park “Barbieri Brothers Park”.
Councilmember Liles, seconded by Councilmember Mitchell, motioned to change the name of the A.L. Barbieri Park to “Barbieri Brothers Park”. The motion carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Director Goodman presented the staff report and reported that no additional properties were being annexed to the District and only a CPI was applied to the assessments. The amount that will be levied and collected will remain the same.
8.C.b
Packet Pg. 313 Attachment: Barbieri Park Naming (3696 : Park Naming Policy)
8.C.c
Packet Pg. 314
Attachment: Clarence Ruonavaara Grandstands Naming (3696 : Park Naming Policy)
8.C.c
Packet Pg. 315
Attachment: Clarence Ruonavaara Grandstands Naming (3696 : Park Naming Policy)
8.C.c
Packet Pg. 316
Attachment: Clarence Ruonavaara Grandstands Naming (3696 : Park Naming Policy)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Appointments to various Boards and Commissions for 2022 PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Review the Councilmember appointments to the various Boards and Commissions for 2022 and by motion, fill the vacancies left by former Councilmember Palacios.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
Annually, after the selection of Mayor and Vice Mayor, the City Council re-assigns appointments to various boards and commissions; however, this year due to former Councilmember Palacios’ resignation, it is appropriate to revisit the appointments.
DISCUSSION/ANALYSIS:
With the resignation of Ms. Palacios, it is necessary for Council to consider appointments to the positions held by her. The following table shows the appointments to various boards and commissions that Council made on December 6, 2021 for the 2022 calendar year. Staff has highlighted the positions held by Ms. Palacios:
Board/Commission/Committee 2022 Representative
Healdsburg Library Advisory Board Council Member Palacios Senior Advisory Commission Liaison Mayor Jimenez
Economic Development Steering Committee Council Member Hagele, Representative Council Member Mitchell, Alternate
9.B
Packet Pg. 317
Northern California Power Agency (NCPA) Council Member Hagele, Commissioner Mayor Jimenez, Alternate
Transportation Agency of Northern California
(TANC)
Council Member Hagele, Commissioner
Mayor Jimenez, Alternate
Mayors’ and Councilmembers Association
City Selection Committee and Mayors’ and
Councilmembers’ Association Board of
Directors
Mayor Jimenez, Representative
Vice Mayor Kelley, alternate
Association of Bay Area Governments Vice Mayor Kelley, Delegate Mayor Jimenez, Alternate
Sonoma County Transportation
Authority/Regional Climate Protection
Authority
Vice Mayor Kelley, Representative
Council Member Palacios, Alternate
Chamber of Commerce Board Council Member Mitchell
Marie Sparks Volunteer of the Year
Committee
Vice Mayor Kelley
League of California Cities General Assembly Vice Mayor Kelley, Delegate Mayor Jimenez, Alternate
Mayors’ and Councilmembers’ Legislative
Committee
Vice Mayor Kelley, Representative
Mayor Jimenez, Alternate
Health Action Council Mayor Jimenez, Representative
Council Member Palacios, Alternate
Marin/Sonoma Mosquito & Vector Control
District
Community Member Shaun McCaffery (appointed for a two-year term. Will expire at end of 2022
Sonoma County Waste Management Agency Council Member Mitchell, Representative Vice Mayor Kelley, Alternate
Healdsburg High School Scholarship
Committee
Council Member Mitchell and Mayor Jimenez
Russian River Watershed Association Mayor Jimenez, Representative Vice Mayor Kelley, Alternate and Public Works Director, Alternate
Northern So. Co. Air Pollution Control
District Board of Directors
Vice Mayor Kelley, Representative
Mayor Jimenez, Alternate
Healdsburg Tourism Improvement District Council Member Mitchell Representative Mayor Jimenez, Alternate
9.B
Packet Pg. 318
Northwest Public Power Association Council Member Hagele Parks and Recreation Commission Liaison Council Member Palacios Attached, for your information, is a matrix with information on the boards and commissions regarding meeting frequency, location, etc.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
Council may opt to revisit all the appointments and re-assign positions.
FISCAL IMPACT:
No fiscal impact is anticipated from the proposed Council action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Board_Commission_Committee - 2022 Representative
9.B
Packet Pg. 319
COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS
Board/Commission/Committee 2022 Representative Meeting Schedule Time Overview Healdsburg Library Advisory
Board
Council Member Palacios
1 st Thursday of March,
June, September and
December at the Library
5:30 pm
Senior Advisory Commission
Liaison
Mayor Jimenez
4 th Wednesday of every
month in the Council
Chamber
4:00 pm The primary function of the Senior
Citizens Advisory Commission is to
serve as an advocate for Healdsburg’s
older adult residents
Economic Development Steering
Committee
Council Member Hagele, Representative;
Council Member Mitchell, Alternate
First Thursday of the month
at the Community Center 8:00 am
Northern California Power
Agency
(NCPA)
Council Member Hagele, Commissioner
Mayor Jimenez, Alternate
Monthly, usually the last
Thursday of the month –
meeting location mostly in
Roseville (NCPA
headquarters)
June meeting will be held in
Ukiah, July in Murphys and
September in Napa
9:30 am
The Northern California Power Agency
(NCPA), a California Joint Action
Agency, was established in 1968.
Healdsburg is a founding member.
NCPA procures energy for its members
to ensure an affordable, reliable, and
clean supply of electricity for
customers in its member communities
Transmission Agency of
Northern California (TANC)
Council Member Hagele, Commissioner
Mayor Jimenez, Alternate
Once a month – the day
before the NCPA
Commission – meeting
location, TANC office in
Folsom
10:00 am Healdsburg is a member of TANC
through a joint powers agreement to
provide electric transmission to its
Member utilities through transmission
line ownership or contract
arrangements.
Mayors’ and Councilmembers
Association City Selection
Committee and Mayors’ and
Councilmembers’ Association
Board of Directors
Mayor Jimenez, Representative
Vice Mayor Kelley, alternate
Second Thursday every
other month
6:00 P.M.
Association of Bay Area
Governments
Vice Mayor Kelley, Delegate
Mayor Jimenez, Alternate
Meets twice a year; usually
June and October in
Oakland
ABAG was created by local
governments to meet their planning
and research needs related to land use,
environmental and water resource
protection, disaster resilience, energy
efficiency
9.B.a
Packet Pg. 320 Attachment: Board_Commission_Committee - 2022 Representative (3701 : Council appointments to Sonoma County Transportation
Authority/Regional Climate
Protection Authority
Vice Mayor Kelley, Representative;
Council Member Palacios, Alternate
Second Monday of each
month in Santa Rosa at 411
King Street in the Board
Room. (Currently meeting
on Zoom)
2:30 pm The SCTA acts as the countywide
planning and fund programming
agency for transportation, project
management, planning, finance, grant
administration and research.
Chamber of Commerce Board Council Member Mitchell Third Thursday of the month at the Chamber
Office
8:00 am The City contracts with the Chamber to
administer the Downtown Business
District
Marie Sparks Volunteer of the
Year Committee
Vice Mayor Kelley Once a year to select the
recipient of the award in
March/April
Following Marie Sparks’ death in
April 1995, the City Council created
the annual Marie Sparks Memorial
Volunteer Award to honor Marie’s
giving and unselfish spirit of service to
Healdsburg trough volunteerism.
League of California Cities
General Assembly
Vice Mayor Kelley, Delegate;
Mayor Jimenez, Alternate
Once a year as part of the
League of California Cities
usually at the end of
September – location varies
from southern and northern
California
The League of California Cities is an
association of California city officials
who work together to enhance their
knowledge and skills, exchange
information, and combine resources so
that they may influence policy
decisions that affect cities. Healdsburg
is a member.
Mayors’ and Councilmembers’
Legislative Committee
Vice Mayor Kelley, Representative;
Mayor Jimenez, Alternate
3rd Friday each month at
the Finley Center, Willow
Room 2060 W. College
Avenue in Santa Rosa
9:00 AM As part of the Mayors’ and
Councilmembers’ Association, the
committee meets to review legislation
that affects Sonoma County cities
Health Action Council Mayor Jimenez, Representative
Council Member Palacios, Alternate
Meets every other month on
the first Friday of the month
in February, April, June,
August, October and
December
8:00 am –
9:30 am
In August 2007, the Sonoma County
Board of Supervisors authorized the
Department of Health Services to
convene a health action council (now
called “Health Action”) to work on
improving health and health care for
all Sonoma County residents. Health
Action’s over-arching mission is
.community health improvement
Marin/Sonoma Mosquito &
Vector Control District
Citizen Shaun McCaffery (appointed for a
two-year term. Will expire at end of 2022)
Second Wednesday of each
month in Cotati at 595
Helman Lane, Cotati
7:00 pm The District protects public health and
welfare of the communities from
mosquitoes and vector-borne disease
through an Integrated Vector
Management Program
Sonoma County Waste
Management Agency
Council Member Mitchell, Representative
Vice Mayor Kelley, Alternate
Monthly meetings on the
third Wednesday in Santa
Rosa in the City of Santa
8:00 am
The Agency, formed in April 1992, is
the joint powers authority of the nine
incorporated cities and the County of
9.B.a
Packet Pg. 321 Attachment: Board_Commission_Committee - 2022 Representative (3701 : Council appointments to Council Chamber, 100
Santa Rosa Avenue
(currently on zoom)
Sonoma. The mission of the Agency is
waste diversion required by State law
AB939. The Agency's programs
include household hazardous waste,
composting, wood waste recycling,
planning and education.
Healdsburg High School
Scholarship Committee
Council Member Mitchell and Mayor
Jimenez
Once a Year, prior to end of
school year
Russian River Watershed
Association
Mayor Jimenez, Representative
Vice Mayor Kelley, Alternate and Public
Works Director, Alternate
Meetings are held in the
Town of Windsor Council
Chamber (currently on
Zoom)
9:00 am –
11:00 am
The association works to promote
cooperation and implementation of
projects that protect watershed
resources, restore fisheries and
improve water quality at reduced cost
to our member agencies and
communities they serve
Northern So. Co. Air Pollution
Control District Board of
Directors
Vice Mayor Kelley, Representative;
Mayor Jimenez, Alternate
Every other month –
location rotates among
member cities
TBD
The District is one of 35 California air
districts established to regulate the
emissions of air pollution
Healdsburg Tourism
Improvement District
Council Member Mitchell Representative,
Mayor Jimenez, Alternate
Third Tuesday of the
month, at the Chamber
office
2:00 pm
Assessment district proposed to
provide specific benefits to payors, by
funding marketing and sales
promotion efforts and district
development programs for assessed
businesses.
Northwest Public Power
Association Council Member Hagele Once a year TBD
City of Healdsburg is a voting member
of the Northwest Public Power
Association
Parks and Recreation
Commission Liaison Council Member Palacios
2 nd Wednesday of every
month in the Council
Chamber
6:00 pm
The primary function of the Parks and
Recreation Commission is to advise
the Council on matters related to
public parks and recreation.
9.B.a
Packet Pg. 322 Attachment: Board_Commission_Committee - 2022 Representative (3701 : Council appointments to
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 1, 2022
SUBJECT: Written Communication from Community Development Director Scott Duiven regarding Planning Commission actions taken on June 28, 2022 PREPARED BY: Shawn Sumpter, Administrative Specialist
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
No action required.
COMMUNITY ENGAGEMENT/OUTREACH:
Public hearing notices were sent to all property owners within 300’ of the subject properties.
The Agenda was posted on the public notice board at City Hall and the packet was posted on the website. Notice of the packet availability was provided to website subscribers in the form of emails and/or text messages.
The meeting was available for viewing live on our website and continues to be available as a video recording.
During the meeting opportunity for public input was provided.
BACKGROUND:
Since the formation of the Planning Commission, a report on actions taken at the immediately prior Commission meeting has been provided to the City Council as a way of keeping the Council informed of the matters/issues before the Commission.
This report is not required by the Healdsburg Municipal Code, City Council resolution or state law and requires no action from the City Council.
DISCUSSION/ANALYSIS:
Attached, for your information and receipt, is the report on the actions taken by the Planning Commission at its June 28, 2022 meeting.
11.A
Packet Pg. 323
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
None
FISCAL IMPACT:
There is no fiscal impact as a direct result from the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
PC Summary 20220628
11.A
Packet Pg. 324
REPORT TO COUNCIL
1. ROLL CALL
Commissioners present: Breznikar, Brunner, Gerlach, Hunt, Luks, McKay Commissioners absent: Eddinger
City Staff present: Community Development Director Scott Duiven, Senior Planner Ellen McDowell, Contract Planner Linda Ruffing
2. ADMINISTRATIVE ACTIONS
A. The Commission voted 6-0-1 (Eddinger absent) to approve the June 28, 2022 Agenda.
B. The Commission voted 6-0-1 (Eddinger absent) to approve the May 24, 2022 Minutes.
C. Acceptance of Communications and Correspondence: None D. Declarations of Conflicts of Interest: Commissioner Brunner declared a conflict with item 4B, Mill District.
E. Disclosures of Ex Parte Communications: None
3. PUBLIC COMMENTS
Valerie White Prune Tree Drive, asked for clarification regarding the recusal. She stated that she would like to see the addition of Commissioner biographies to the website.
4. PUBLIC HEARINGS
A. The Commission voted 6-0-1 (Eddinger absent) to approve a time extension for Tentative Map TM 2017-03 at 359 Hudson Street.
B. The Commission voted 5-0-1-1 (Eddinger absent, Brunner abstain) to approve DR 2022-06, and CUP 2022-03 for the Mill District Lot 1 Residential Amenities Building.
5. COMMISSIONER AND SUBCOMMITTEE REPORTS: None
6. DIRECTOR’S REPORT:
reappointment of Commissioners Breznikar, Luks, and McKay possible cancellation of the 7/12/2022 meeting due to lack of items election of officers will occur at the next meeting
update on the Housing Element Update progress
The meeting adjourned at 7:36 PM.
11.A.a
Packet Pg. 325 Attachment: PC Summary 20220628 (3692 : PC Summary 6-28-2022)