Agenda packet — Healdsburg City Council, August 15, 2022

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: August 15, 2022 401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: August 10, 2022
(707) 431-3317
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CORONAVIRUS (COVID-19) ADVISORY NOTICE
Consistent with Government Code section 54953(e), City Council Members will be participating in this meeting either via Zoom Webinar or in person, socially distanced, in the Council Chamber at 401 Grove Street.

How to Observe the Meetings
To maximize public safety while maintaining transparency and public access, the Healdsburg City Council will be using Zoom Webinar service to allow remote participation. Members of the public who only wish to watch the meeting live or recorded can do so by using the link http://healdsburgca.iqm2.com/Citizens/default.aspx or watching it on the City’s Facebook Page www.facebook.com/cityofhealdsburg.

To Watch the Meeting and Submit Public Comment as Part of the Zoom Webinar:

To join by computer, tablet, or mobile device:

1. Go to https://zoom.us/join and type in the Webinar ID: 893 4938 9467 or follow this link:
https://cityofhealdsburg-org.zoom.us/s/89349389467 (Pre-registration for the meeting is not required.)

2. Fill in your full name, verify you are not a robot (if required), and click “Join”.

3. If the meeting host has started the Webinar, you should join automatically. If the meeting host has not started the Webinar, remain in the Webinar and it will start shortly.

To join by phone:

1. Dial 669-900-9128 or 253-215-8782 or 346-248-7799.

2. Enter the meeting ID: 893 4938 9467 and press # #.

3. If the meeting host has started the meeting, you should join automatically. If the meeting host has not started the meeting, remain in the meeting and it will start shortly.

To Submit Public Comment
By computer, tablet, or mobile device:

1. In the bottom center of the screen is a hand icon, click on “Raise Hand”. The hand icon will place you in line to speak.

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2. When it is your turn to comment, the meeting moderator will call upon you to comment.

State your first name, last name, address, and comment. Each speaker will be given no more than three (3) minutes to make your comment.

3. When you are done commenting, please remember to lower hand.

By phone:

1. Press *9 to raise your hand.

2. When it is your turn to comment, the meeting moderator will call the last four digits of your phone number. Press *6 to speak at that time. State your first name, last name, address, and comment. Each speaker will be given no more than three (3) minutes to make your comment.

3. At the conclusion of your comments or when three minutes has passed, the meeting host will remove your ability to talk.

Americans with Disabilities Act Accommodations
Any member of the public who needs accommodations should email the City Clerk at [email protected] or by calling 707-431-3317. The City Clerk will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the city procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the city website at https://www.ci.healdsburg.ca.us/406/ada---public-accessibility.

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1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda

2. REPORT ON CLOSED SESSION(S)

3. ANNOUNCEMENTS/PRESENTATIONS

4. CITY MANAGER REPORTS
A. Water Supply Update

5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.

6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

A. Declaring SCADA Network Radios as Surplus
Adopt a Resolution declaring eighteen SCADA network radios as surplus.

B. Dedication of a Public Sewer Line Easement at 807 Healdsburg Avenue Adopt a Resolution accepting a Public Sewer Line Easement at 807 Healdsburg Avenue (APN: 002-033-016, 002-033-003 portion).

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C. Accept a Recycled Water Public Utility Easement at 581 Foreman Lane Adopt a Resolution accepting a Recycled Water Public Utility Easement from Frank Johnson Vineyards, Inc. at 581 Foreman Lane (APN 110-130-033).

D. Accept a Recycled Water Public Utility Easement across APN 110-080-026.

Adopt a Resolution accepting a Recycled Water Public Utility Easement from the Van Acker - Bleier Living Trust across APN 110-080-026.

E. Dedication of a Public Sidewalk Easement at 916 Sunnyside Drive Adopt a Resolution accepting a Public Sidewalk Easement at 916 Sunnyside Drive (APN:
002-386-009 portion).

F. Dedication of a Public Sidewalk Easement at 410 Hudson Street Adopt a Resolution accepting Public Sidewalk Easements at 410 Hudson Street (APN:
002-322-006 portion).

G. Accept a Recycled Water Public Utility Easement at 762 Foreman Lane Adopt a Resolution accepting a Recycled Water Public Utility Easement from the Van Acker-Bleier Living Trust at 762 Foreman Lane (APN 110-080-004).

H. Amendment to Fitch Mountain Park and Open Space Preserve Public Access Improvements Phase B Design Agreement with Prunuske Chatham Inc for Design and Construction Drawings
Adopt a Resolution amending the Professional Services Agreement with Prunuske Chatham Inc. and increasing the not-to-exceed amount by $25,808 for a total of $121,057 and authorizing the City Manager to execute the contract amendment on the City's behalf.

I. Revision of the City’s Master Fee Schedule to include Senate Bill 9 implementation Adopt a Resolution approving the addition of two fees to the City of Healdsburg Master Fee Schedule, to include a new SB9 Tentative Map fee and a new SB9 Final Parcel Map fee as a result of the implementation of Senate Bill 9 (SB9).

J. Adoption of Resolution Authorizing Remote Meetings
Adopt a Resolution authorizing remote meetings of the City Council and other legislative bodies.

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K. Amendment to Professional Services Agreement with Bureau Veritas Adopt a Resolution approving a Professional Services Agreement Amendment with Bureau Veritas extending the term to December 31, 2023; adding inspection services to the agreement; increasing the not-to-exceed amount by $70,000 totaling $120,000; and authorizing the City Manager to execute the Amendment on behalf of the City.

7. PUBLIC HEARINGS
None.

8. OLD BUSINESS
A. Automated License Plate Reader Program
By motion, provide staff direction on an Automated License Plate Reader program.

9. NEW BUSINESS
A. Agreement with Sonic and Development Group, Inc. for City Dark Fiber Implementation
Adopt a Resolution approving and authorizing the City Manager to:

1. Execute a sole source service agreement, and other documents necessary, with Sonic to upgrade city internet and intranet connections, not to exceed $539,290 over five years.

2. Execute a service agreement, and other documents necessary with Development Group, Inc. for network hardware, configuration, and installation, not to exceed $102,100.51.

B. Adopt the General Fund Surplus Policy
Adopt a Resolution approving the General Fund Surplus Policy establishing a framework for allocating unanticipated annual surplus in the General Fund.

C. Sonoma County Library Commission Vacancy
Form a Subcommittee to interview the applicant; or consider appointing Andy Elkind to a four-year term on the Sonoma County Library Commission due to expire August 1, 2026.

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10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE

PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS

11. WRITTEN COMMUNICATIONS

12. ADJOURN CITY COUNCIL / RSA MEETING

13. FUTURE AGENDA ITEMS
A. Future Agenda Items
Some of the items planned for the September 6, 2022 Council Meeting include, but are not limited to:
• 2022 Building Cycle Reach Code Ordinance Update
• Latino Heritage Month Proclamation
• Cannabis Ordinance Update
• Healdsburg Tourism Improvement District Public Meeting Some of the items planned for the September 19, 2022 Council Meeting include, but are not limited to:
• Healdsburg Avenue Bridge Lighting Policy
• E-Bike Agreement and Presentation
• Discussion of Arts and Culture Master Plan Implementation These agenda items may be delayed or removed before the meeting. Please review the agenda for that meeting when it is published to ensure that you can voice your opinion about issues you are concerned about.

SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.

These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.

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DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.

CIUDAD DE HEALDSBURG

CONSEJO MUNICIPAL/AGENCIA DE DESARROLLO SUCESORA
ORDEN DEL DÍA DE LA REUNIÓN HABITUAL
City Hall Council Chamber
(Salón del Consejo Municipal) Fecha de la reunión: 15 de agosto de 2022 401 Grove Street Hora: 6:00 PM
Healdsburg, CA 95448 Fecha de publicación: 10 de agosto de 2022 (707) 431-3317
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AVISO SOBRE EL CORONAVIRUS (COVID-19)
En consonancia con la Sección 54953(e) del Código de Gobierno, los miembros del Consejo Municipal participarán en esta reunión por seminario o en persona, con distanciamiento físico, en las cámaras del Consejo en 401 Grove Street.

Cómo observar las reuniones
Para maximizar la seguridad del público y a la vez mantener la transparencia y el acceso público, el Consejo Municipal de Healdsburg usará el servicio de seminario de Zoom para permitir la participación remota. Los miembros del público que solo deseen ver la reunión en vivo o grabada, pueden hacerlo utilizando el siguiente enlace:
http://healdsburgca.iqm2.com/Citizens/default.aspx o en la página de Facebook de la Ciudad:
www.facebook.com/cityofhealdsburg.

Para observar la reunión y presentar un comentario público como parte del seminario Zoom:

Para participar por computadora, tableta o teléfono móvil:

1. Vaya a https://zoom.us/join y escriba el identificador (ID) del seminario: 893 4938 9467 o siga este enlace: https://cityofhealdsburg-org.zoom.us/s/89349389467 (No se requiere preinscripción para la reunión).

2. Escriba su nombre completo y, si se requiere, verifique que no es un robot y haga clic en “Join”.

3. Si la persona que anfitriona la reunión ya ha iniciado el seminario, usted ingresará automáticamente a la reunión. Si esa persona no ha iniciado el seminario, permanezca en él y se iniciará en breve.

Para participar por teléfono:

1. Marque 669-900-9128 o 253-215-8782 o 346-248-7799.

2. Escriba el identificador (ID) de la reunión: 893 4938 9467 y oprima # #.

3. Si el anfitrión de la reunión ya ha iniciado el seminario, usted ingresará automáticamente a la reunión. Si tal persona no ha iniciado el seminario, permanezca en él y se iniciará en breve.

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Para presentar un comentario público
Por computadora, tableta o teléfono móvil:

1. En medio del pie de la página de la pantalla hay un símbolo de una mano, haga clic en Raise Hand (Levante la mano). Presionar el símbolo de la mano le colocará en la fila para hablar.

2. Cuando sea su turno para hacer un comentario, el moderador de la reunión le llamará para que lo haga. Diga su primer nombre, su apellido, su dirección y haga su comentario. Cada persona tendrá no más de tres (3) minutos para hacer su comentario.

3. Por favor, recuerde bajar la mano cuando termine su comentario.

Por teléfono:

1. Oprima *9 para levantar la mano.

4. Cuando sea tu turno para hacer un comentario, el moderador de la reunión llamará los últimos cuatro dígitos de su número de teléfono. Oprima *6 para hablar en ese momento.

Diga su primer nombre, apellido, dirección y haga su comentario. Cada persona tendrá no más de tres (3) minutos para hacer su comentario.

2. Al concluir sus comentarios, o cuando hayan pasado tres minutos, el anfitrión de la reunión le quitará su posibilidad de hablar.

Adaptaciones de la Ley de Estadounidenses con Discapacidades Cualquier miembro del público que necesite adaptaciones, debe enviar un correo electrónico a la secretaria municipal a [email protected] o llamar al 707-431-3317. La secretaria municipal hará todo lo posible por proporcionar adaptaciones razonables y ofrecer la mayor accesibilidad posible, así como al mismo tiempo mantener la seguridad pública de acuerdo con el procedimiento de la Ciudad para resolver las solicitudes de adaptaciones razonables.

Todas las adaptaciones razonables ofrecidas se enumeran en la página web de la ciudad en:
https://www.ci.healdsburg.ca.us/406/ada---public-accessibility.

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1. LLAMADA AL ORDEN / PASAR LISTA
A. Juramento a la bandera
B. Aprobación de la Orden del Día

2. INFORME SOBRE LA SESIÓN/LAS SESIONES A PUERTA CERRADA

3. ANUNCIOS/PRESENTACIONES

4. INFORMES DEL GERENTE DE LA CIUDAD
A. Actualización acerca del abastecimiento de agua

5. COMENTARIOS PÚBLICOS SOBRE LOS PUNTOS EN EL CALENDARIO ACORDADO Y LOS PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo está dedicado para recibir comentarios del público sobre asuntos de interés general no incluidos en el orden del día, pero relacionados con los asuntos del Consejo Municipal/RSA. Sin embargo, conforme la Ley Brown, el Consejo Municipal no puede considerar temas o tomar medidas sobre cualquier solicitud hecha durante este periodo de comentario. Los comentarios del público sobre los asuntos no incluidos en el orden del día están limitados a un total de 30 minutos para todos los participantes, y cada persona tendrá no más de tres (3) minutos. Si hay más de 10 comentarios públicos, el alcalde puede reducir el tiempo de tres (3) minutos de cada orador para que así todos los oradores tengan el mismo tiempo para hablar. A discreción del alcalde, se puede extender el periodo de comentarios públicos a más de 30 minutos. Los miembros del público que deseen hablar sobre un asunto en el Calendario Acordado deben notificarle al alcalde durante los comentarios públicos.

6. CALENDARIO ACORDADO
Los siguientes temas enumerados en el Calendario Acordado se consideran rutinarios o han sido discutidos previamente por el Consejo y requieren poca o ninguna discusión por parte del Consejo, el público o solicitante y el Consejo Municipal tomará medidas en una sola moción. Un miembro del Consejo puede solicitar que se excluya un tema del Calendario Acordado y se pueden tomar medidas por separado. Para excluir un tema, se requiere el consentimiento de una mayoría de los miembros del consejo presentes. En caso de que se excluya un tema, el asunto se considerará de inmediato después de la adopción del Calendario Acordado.

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A. DECLARACIÓN DE LAS RADIOS DE LA RED SCADA COMO EXCEDENTE Adoptar una resolución que declare 18 radios de la red SCADA como excedente.

B. Dedicación de un derecho de paso de una línea de alcantarillado público en 807 Healdsburg Avenue
Adoptar una resolución que acepte un derecho de paso de una línea pública de alcantarillado en 807 Healdsburg Avenue (APN: 002-033-016, porción 002-033-003)).

C. Aceptar un derecho de paso de servicios públicos de agua reciclada en 581 Foreman Lane
Adoptar una resolución que acepte un derecho de paso de servicios públicos de agua reciclada en 581 Foreman Lane (APN 110-130-033).

D. Aceptar un derecho de paso de servicios públicos de agua reciclada a través de APN 110-080-026
Adoptar una resolución que acepte un derecho de paso de servicios públicos de agua reciclada a través de APN 110-080-026 concedido por Van Acker - Bleier Living Trust.

E. Dedicación de un derecho de paso de acera pública en 916 Sunnyside Drive Adoptar una resolución que acepte un derecho de paso de acera pública en 916 Sunnyside Drive (APN: porción 002-386-009).

F. Dedicación de un derecho de paso de acera pública en 410 Hudson Street Adoptar una resolución que acepte un derecho de paso de acera pública en 410 Hudson Street (APN: porción 002-322-006)
G. Aceptar un derecho de paso de servicios público de agua reciclada en 762 Foreman Lane
Adoptar una resolución que acepte un derecho de paso de servicios públicos de agua reciclada concedido por Van Acker – Bleier Living Trust a través de 762 Foreman Lane (APN 110-080-004).

H. Modificación del Acuerdo con Prunuske Chatham Inc. para dibujos de diseño y construcción de la fase B de las mejoras de acceso público del Fitch Mountain Park and Open Space Preserve
Adoptar una resolución que modifique el Acuerdo de Servicios Profesionales con Prunuske Chatham Inc. y que aumente el precio máximo por $25,808 para un total de Orden del día de la reunión habitual del Consejo Municipal/RSA 15 de agosto de 2022
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$121,057 y que autorice al gerente de la Ciudad a ejecutar la modificación del contrato en nombre de la Ciudad.

I. Revisión de la Tabla de Tarifas de la Ciudad para incluir la implementación del Proyecto de Ley # 9 del Senado.

Adoptar una resolución para aprobar la adición de dos tarifas a la Tabla de Tarifas de la Ciudad de Healdsburg para para incluir una nueva tarifa tentativa de mapa de SB9 y una nueva tarifa de Mapa de Parcela Final de SB9 que resultan de la implementación del Proyecto de Ley del Senado 9 (SB9).

J. Adopción de resolución que autorice reuniones remotas Adoptar una resolución que autorice las reuniones remotas del Consejo Municipal y otras entidades legislativas.

K. Modificación al acuerdo de servicios profesionales con Bureau Veritas Adoptar una resolución que apruebe una modificación al acuerdo de servicios profesionales con Bureau Veritas, extendiendo el plazo hasta el 31 de diciembre del 2023; y la adición de servicios de inspección al acuerdo; aumentando la cantidad máxima por $70,000 para un total de $120,000; y autorizando al gerente de la Ciudad a ejecutar la modificación en nombre de la Ciudad.

7. AUDIENCIAS PÚBLICAS
Ninguna.

8. ASUNTOS PENDIENTES
A. Programa de lector automático de placas de matrículas Por moción, proporcionar dirección al personal sobre un programa de lector automático de placas de matrículas.

9. ASUNTOS NUEVOS
A. Acuerdo con Sonic and Development Group, Inc. para la implementación de fibra oscura en la Ciudad.

Adoptar una resolución que apruebe y autorice al gerente de la Ciudad a:

1. Ejecutar un acuerdo de servicio de fuente única y otros documentos necesarios, con Sonic para actualizar las conexiones de Internet e Intranet de la Ciudad, por un importe no superior a $539,290 en cinco años.

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2. Ejecutar un acuerdo de servicio y otros documentos necesarios con Development Group, Inc. para el hardware de red, la configuración y la instalación de la red, por un importe no superior a $102,100.51.

B. Adoptar la Política de Superávit del Fondo General
Adoptar una resolución para aprobar la Política de Superávit del Fondo General, estableciendo un marco para la designación del superávit anual imprevisto en el Fondo General.

C. Vacancia para la Comisión de la Biblioteca del Condado de Sonoma Formar un subcomité para entrevistar al solicitante o considerar nombrar a Andy Elkind a un mandato de cuatro años en la Comisión de la Biblioteca del Condado de Sonoma por caducar el 1o de agosto del 2026.

10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS QUE HAN OCURRIDO DESDE LA REUNIÓN HABITUAL ANTERIOR/INFORMES DE

REEMBOLSO DE GASTOS

11. COMUNICACIONES ESCRITAS

12. TERMINAR LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA

13. TEMAS FUTUROS PARA EL ORDEN DEL DÍA
A. Temas futuros para el orden del día
Algunos de los temas planeados para la reunión del Consejo del 6 de septiembre del 2022 incluyen, pero no se limitan a:
• Actualización de la Ordenanza del ciclo de la norma de construcción que excede los requisitos mínimos estatales para el uso de energía del 2022; • Proclamación del Mes de la Herencia Latina;
• Actualización de la Ordenanza de Cannabis;
• Reunión pública del Distrito de Mejora del Turismo de Healdsburg Algunos de los temas planeados para la reunión del Consejo del 19 de septiembre del 2022 incluyen, pero no se limitan a:
• Política de alumbrado del Puente de Healdsburg Avenue • Acuerdo y presentación acerca de bicicletas eléctricas • Discusión sobre la implementación del Plan Maestro de Artes y Cultura Orden del día de la reunión habitual del Consejo Municipal/RSA 15 de agosto de 2022
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Estos temas del orden del día se pueden retrasar o eliminar antes de la reunión. Por favor, revise el orden del día de la reunión indicado cuando se publique para garantizar que pueda expresar su opinión acerca de los temas que le interesan.

SB 343 - DOCUMENTOS RELACIONADOS CON EL ORDEN DEL DÍA DE LAS SESIONES ABIERTAS: Cualquier escrito o documento provisto a una mayoría de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora con respecto a cualquier asunto en este orden del día después de la publicación de la misma y que no esté exento de divulgación, se pondrá a disposición del público en la Oficina de la Secretaría Municipal ubicada en City Hall, 401 Grove Street, Healdsburg, durante horas de oficina normales. Si el material complementario se pone a disposición a los miembros de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesor durante la reunión, una copia estará disponible para la revisión pública en las Cámaras del Consejo Municipal, 401 Grove Street, Healdsburg, CA 95448.

Estos escritos se pondrán a disposición en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.

ADAPTACIONES POR DISCAPACIDAD: La ciudad de Healdsburg hará adaptaciones razonables para las personas con necesidades especiales debidas a discapacidades. Por favor, contacte a Raina Allan, secretaria municipal, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, por lo menos 72 horas antes de la reunión para garantizar que se realicen las adaptaciones necesarias.

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Declaring SCADA Network Radios as Surplus
PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution declaring eighteen SCADA network radios as surplus.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City’s water and wastewater utilities use a network of radios to communicate with the main control system at the Water Reclamation Facility. The radios operate on unlicensed 900 Mhz and communicate data, such as level in wet wells, operation condition of pumps and so on. The radios are essential to the successful operation of the water and wastewater systems.

DISCUSSION/ANALYSIS:

In 2021, staff were advised that the radios that were in place were being discontinued by the manufacturer. The manufacturer further advised that the older radio would not function with the newer evolution of radios and the older radio equipment would no longer be supported with spare parts.

As a fully functioning radio network is essential to facility operations, the radios could not remain in service until failure and then be replaced. As the new radios do not function with the old radios, once one radio is replaced, all must be replaced. Staff proactively replaced the discontinued, unsupported radios with the new evolution of radios so that the transfer of equipment would be under a controlled process rather than an emergency process.

The approximate value of the radios is $540. Pursuant to Healdsburg Municipal Code Section

3.24.130, supplies and equipment valued at more than $500 require a City Council resolution

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declaring them surplus. After the Council has declared the asset as surplus, the City Manager is authorized to dispose of said supplies and equipment in whatever manner best serves the interests of the City.

ENVIRONMENTAL STEWARDSHIP:

The action requested of City Council will divert these radios from landfill, which is beneficial to the environment and consistent with the City’s solid waste minimization goals.

ALTERNATIVES:

City Council may elect to not declare these radios as surplus. If the Council does not declare these radios as surplus, the radios should be considered construction debris and disposed of as electronic waste (e-waste), which would be at some cost.

FISCAL IMPACT:

The radios are MDS iNet 900 (14 units) and iNet II 900 (4 units) and are listed on E-Bay at $100 to $200 per unit. At government auction, a sale price of $30 per unit has been observed, for a total of $540, which would be split between the water and wastewater enterprise funds.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, approval of this resolution is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Radios Surplus Exhibit A

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CITY OF HEALDSBURG
RESOLUTION NO. _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF THE HEALDSBURG DECLARING EIGHTEEN SCADA

RADIOS SURPLUS
WHEREAS, pursuant to Section 3.24.130 of the Healdsburg Municipal Code, supplies and equipment valued at more than $500 require a City Council resolution declaring them surplus.

After the Council has declared the asset as surplus, the City Manager is authorized to dispose of said supplies and equipment in whatever manner best serves the interests of the City; and WHEREAS, the Municipal Utility Department is requesting to declare eighteen (18) supervisory and data acquisition (SCADA) radios as surplus; and WHEREAS, the SCADA radios are obsolete and incompatible with new radios; and WHEREAS, Staff have proactively replaced the radios as they are essential to water and wastewater facility operations; and
WHEREAS, the radios no longer serve day to day operations, therefore having no further use to the City; and
WHEREAS, the value of the radios at surplus is estimated at $540; and WHEREAS, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Declares the supplies and equipment listed on the attached Exhibit A as surplus and authorizes the City Manager to dispose of said supplies and equipment in whatever manner best serves the interests of the City.

2. Finds pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

6.A.a
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Attachment: Resolution (3709 : Declaring SCADA Network Radios Surplus) Resolution No. -2022

Page 2 ends

PASSED, APPROVED AND ADOPTED this 15th day of August 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.A.a
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Attachment: Resolution (3709 : Declaring SCADA Network Radios Surplus) Exhibit ‘A’

DESCRIPTION VALUE REASON FOR SURPLUS
GE MDS iNet 900
data radio, 14 units $420

EQUIPMENT OBSOLETE,

NOT SUPPORTED BY

MANUFACTURER AND

NOT COMPATIBLE WITH

NEW EQUIPMENT
GE MDS iNet-II 900
data radio $120

EQUIPMENT OBSOLETE,

NOT SUPPORTED BY

MANUFACTURER AND

NOT COMPATIBLE WITH

NEW EQUIPMENT

6.A.b
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Attachment: Radios Surplus Exhibit A (3709 : Declaring SCADA Network Radios Surplus)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Dedication of a Public Sewer Line Easement at 807 Healdsburg Avenue PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a Public Sewer Line Easement at 807 Healdsburg Avenue (APN:
002-033-016, 002-033-003 portion).

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

Shaun Madden is the owner of record of real property described as 5505 Redwood Drive SR LLC, located at 807 Healdsburg Avenue. The owner applied for and received approval of Building Permit No. BLDR-0043-2021 and BLDM-0002-2021 to construct a new mixed use housing development at the property.

Pursuant to Public Works conditions of approval of Design Review Project DR2019-01, the property owner is required to dedicate a 20-foot-wide public sewer line easement over the existing City sewer main on 807 Healdsburg Avenue.

DISCUSSION/ANALYSIS:

In order to provide the City land rights for the existing City sewer main, the property owner of 807 Healdsburg Avenue has dedicated a 20-foot-wide strip of land for a public sewer line easement.

The recommended resolution authorizes the City Manager to accept the dedication of a public sewer line easement over a portion of 807 Healdsburg Avenue and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office.

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ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

There is no alternative. The public sewer line easement is a required condition of approval as part of Design Review Project DR2019-01.

FISCAL IMPACT:

Accepting the dedication of easement for the public sewer line will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The project is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Exhibits A and B

6.B
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CITY OF HEALDSBURG
RESOLUTION NO. __-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDBURG ACCEPTING A DEDICATION OF A PUBLIC
SEWER LINE EASEMENT AT 807 HEALDSBURG AVENUE
(PORTION OF APN: 002-033-016, 002-033-003 PORTION)
WHEREAS, Shaun Madden, owner of the property described as 5505 Redwood Drive SR LLC (hereafter “Owners”) located at 897 Healdsburg Avenue (APN: 002-033-016, 002-033- 003 portion) Healdsburg, California, applied for, and received approval of, Building Permit No.

BLDR-0043-2021 and BLDM-0002-2021 to construct a mixed-use housing development on the property; and
WHEREAS, Owner has dedicated in satisfaction of Design Review Project DR2019-01, a 20-foot-wide strip of land by separate instrument for a public sewer line easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of public sewer line easement at 807 Healdsburg Avenue (APN 002-033-016, 002-033-003 portion), Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the public sewer line easement with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15 th day of August 2022, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAIN: Council members: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.B.a
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Attachment: Resolution (3710 : Public Sewer Line Easement Acceptance at 807 Healdsburg Avenue)

6.B.b
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Attachment: Exhibits A and B (3710 : Public Sewer Line Easement Acceptance at 807 Healdsburg Avenue)

6.B.b
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Attachment: Exhibits A and B (3710 : Public Sewer Line Easement Acceptance at 807 Healdsburg Avenue)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Accept a Recycled Water Public Utility Easement at 581 Foreman Lane PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a Recycled Water Public Utility Easement from Frank Johnson Vineyards, Inc. at 581 Foreman Lane (APN 110-130-033).

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City of Healdsburg owns and operates a wastewater treatment facility that is permitted by the State of California under a National Pollution Discharge Elimination System NPDES) permit. One of the requirements of the NPDES permit for the facility is that no discharges to the Russian River are allowed from May 15 to September 30. To achieve compliance with this NPDES requirement in the most cost-effective manner, City staff have coordinated with agricultural operators in the vicinity to receive the tertiary treated water (recycled water) for agricultural irrigation.

In discussion with the agricultural operators, the property owners would grant easements for the construction, operation, and maintenance of the recycled water pipeline facilities in exchange for access to the recycled water for their agricultural operation.

DISCUSSION/ANALYSIS:

Frank Johnson Vineyards, Inc. is the “Owner” of record of real property located at 581 Foreman Lane (portion APN 110-130-033). This location will have a turnout used to convey and measure recycled water to this location and pipeline facilities for conveyance passed this location. The property owner of APN 110-130-033 has dedicated an easement.

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The recommended resolution authorizes the City Manager to accept the dedication of recycled water public utility easement over a portion of APN 110-130-033 and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office. The resolution has been approved as to form by the City Attorney.

ENVIRONMENTAL STEWARDSHIP:

Recycled water for irrigation helps the environment by allowing natural groundwater to remain in the ground, rather than be removed and potentially be depleted.

ALTERNATIVES:

Council could choose not to accept the easement. The recycled water pipeline facility was constructed under a right of entry agreement that indicated that the easement would be defined and dedicated to the City following construction of the pipeline, construction of which is completed. If the easement is not accepted and recorded the facilities and easements rights may not be identified on title searches or parcel maps. Staff recommends accepting the easement such that the land use and rights are properly recorded and noticed.

FISCAL IMPACT:

Accepting the dedication of easement for recycled water will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The proposed action is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Public Utility Easement Exhibit A & B

6.C
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CITY OF HEALDSBURG
RESOLUTION NO. -2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG ACCEPTING A DEDICATION OF A

RECYCLED WATER PUBLIC UTILITY EASEMENT
FROM FRANK JOHNSON VINEYARDS, INC. AT 581
FOREMAN LANE (PORTION OF APN: 110-130-033)
WHEREAS, the Frank Johnson Vineyards, Inc., record owner (hereafter “Owner”) of real property at 581 Foreman Lane (portion APN: 110-130-033), in unincorporated Sonoma County near Healdsburg, California, have agreed to the construction of a portion of the City’s recycled water system on the Owner’s property; and
WHEREAS, Owner has dedicated a portion of land by separate instrument for a recycled water public utility easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of recycled water public utility easement from Frank Johnson Vineyards, Inc. at 581 Foreman Lane (portion of APN 110-130-033), unincorporated Sonoma County near Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the Recycled Water Public Utility Easement with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of August 2022, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
_________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.C.a
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Attachment: Resolution (3711 : Recycled Water Easement Frank Johnson Vineyard)

6.C.b
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Attachment: Public Utility Easement Exhibit A & B (3711 : Recycled Water Easement Frank Johnson Vineyard)

6.C.b
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Attachment: Public Utility Easement Exhibit A & B (3711 : Recycled Water Easement Frank Johnson Vineyard)

6.C.b
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Attachment: Public Utility Easement Exhibit A & B (3711 : Recycled Water Easement Frank Johnson Vineyard)

6.C.b
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Attachment: Public Utility Easement Exhibit A & B (3711 : Recycled Water Easement Frank Johnson Vineyard)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Accept a Recycled Water Public Utility Easement across APN 110-080- 026.

PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a Recycled Water Public Utility Easement from the Van Acker - Bleier Living Trust across APN 110-080-026.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

DISCUSSION/ANALYSIS:

Gary Van Acker and Pamela Bleier, trustees of the Van Acker-Bleier Living Trust are the “Owners” of record of real property located at APN 110-080-026. This location will have two turnouts used to convey and measure recycled water to this location and an adjoining property.

The property owners of APN 110-080-026 have dedicated an easement.

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The recommended resolution authorizes the City Manager to accept the dedication of recycled water public utility easement over a portion of APN 110-080-026 and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office. The resolution has been approved as to form by the City Attorney.

ENVIRONMENTAL STEWARDSHIP:

Recycled water for irrigation helps the environment by allowing natural groundwater to remain in the ground, rather than be removed and potentially be depleted.

ALTERNATIVES:

FISCAL IMPACT:

Accepting the dedication of easement for recycled water will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The proposed action is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Public Utility Easement Exhibit A & B

6.D
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CITY OF HEALDSBURG
RESOLUTION NO. -2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG ACCEPTING A DEDICATION OF A

RECYCLED WATER PUBLIC UTILITY EASEMENT
FROM THE VAN ACKER – BLEIER LIVING TRUST FOR
A PORTION OF APN 110-080-026
WHEREAS, the Van Acker - Bleier Living Trust, record owners (hereafter “Owners”) of real property at APN 110-080-026, in unincorporated Sonoma County near Healdsburg, California, have agreed to the construction of a portion of the City’s recycled water system on the Owner’s property; and
WHEREAS, Owners have dedicated a portion of land by separate instrument for a recycled water public utility easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of recycled water public utility easement from the Van Acker – Bleier Living Trust for a portion of APN 110-080-026), unincorporated Sonoma County near Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of August 2022, by the following vote:

6.D.a
Packet Pg. 27
Attachment: Resolution (3712 : Recycled Water Easement Van Acker west 110-080-026)

6.D.b
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Attachment: Public Utility Easement Exhibit A & B (3712 : Recycled Water Easement Van Acker west 110-080-026)

6.D.b
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Attachment: Public Utility Easement Exhibit A & B (3712 : Recycled Water Easement Van Acker west 110-080-026)

6.D.b
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Attachment: Public Utility Easement Exhibit A & B (3712 : Recycled Water Easement Van Acker west 110-080-026)

6.D.b
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Attachment: Public Utility Easement Exhibit A & B (3712 : Recycled Water Easement Van Acker west 110-080-026)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Dedication of a Public Sidewalk Easement at 916 Sunnyside Drive PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a Public Sidewalk Easement at 916 Sunnyside Drive (APN: 002- 386-009 portion).

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

Stephen Michael Wynne and Jessica Wynne are the “Owners” of record of real property located at 916 Sunnyside Drive. The owners applied for and received approval of Building Permit No.

BLDR-0010-2021 to remodel an existing single-family residence and construct a new accessory dwelling unit.

Pursuant to City Ordinance No. 721 (City Code Chapter. 17A), Building Permit No. BLDR0010-2021 requires the owners to install a new driveway approach and sidewalk in compliance with the Americans with Disabilities Act, per City standards.

DISCUSSION/ANALYSIS:

In order to accommodate the sidewalk portion of the driveway, the property owners of 916 Sunnyside Drive have dedicated a strip of land for a public sidewalk easement.

The recommended resolution authorizes the City Manager to accept the dedication of public sidewalk easement over a portion of 916 Sunnyside Drive and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

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ALTERNATIVES:

There is no alternative. The sidewalk easement is a required condition of approval as part of Building Permit No. BLDR-0010-2021.

FISCAL IMPACT:

Accepting the dedication of easement for sidewalk will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The project is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Exhibits A and B

6.E
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CITY OF HEALDSBURG
RESOLUTION NO. __-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDBURG ACCEPTING A DEDICATION OF A PUBLIC
SIDEWALK EASEMENT AT 916 SUNNYSIDE DRIVE
(PORTION OF APN: 002-386-009)
WHEREAS, Stephen Michael Wynne and Jessica Wynne, trustees of the Stephen Michael and Jessica Wynne Trust dated December 21, 2004 are the record owners (hereafter “Owners”) of real property at 916 Sunnyside Drive (APN: 002-386-009) Healdsburg, California, applied for, and received approval of, Building Permit No. BLDR-0010-2021 to remodel an existing single-family residence and construct an accessory dwelling unit; and WHEREAS, Owners have dedicated in satisfaction of Building Permit No. BLDR-0010- 2021 a wide strip of land by separate instrument for a public sidewalk easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of public sidewalk easement at 916 Sunnyside Drive (portion of APN 002-386-009), Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the Public Sidewalk Easement with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15 th day of August 2022, by the following vote:

6.E.a
Packet Pg. 34
Attachment: Resolution (3713 : Public Sidewalk Easement Acceptance at 916 Sunnyside Drive)

6.E.b
Packet Pg. 35
Attachment: Exhibits A and B (3713 : Public Sidewalk Easement Acceptance at 916 Sunnyside Drive)

6.E.b
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Attachment: Exhibits A and B (3713 : Public Sidewalk Easement Acceptance at 916 Sunnyside Drive)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Dedication of a Public Sidewalk Easement at 410 Hudson Street PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting Public Sidewalk Easements at 410 Hudson Street (APN: 002-322- 006 portion).

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

Eric A. Ziedrich and Janet S. Ziedrich are the “Owners” of record of real property located at 410 Hudson Street. The owners applied for and received approval of Building Permit No. BLDC0025-2020 to construct a new commercial kitchen and restaurant known as ‘Old Roma Station”.

Pursuant to City Ordinance No. 721 (City Code Chapter. 17A), Building Permit No. BLDC0025-2020 requires the owners to install new driveway approaches and sidewalk in compliance with the Americans with Disabilities Act, per City standards.

DISCUSSION/ANALYSIS:

In order to accommodate the sidewalk portion of the driveways, the property owners of 410 Hudson Street have dedicated a strip of land for two public sidewalk easements.

The recommended resolution authorizes the City Manager to accept the dedication of a public sidewalk easement in two locations over a portion of 410 Hudson Street and directs staff to file the easements for recordation with the Sonoma County Recorder’s Office.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

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ALTERNATIVES:

There is no alternative. The sidewalk easements are a required condition of approval as part of Building Permit No. BLDC-0025-2020.

FISCAL IMPACT:

Accepting the dedication of easements for sidewalk will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The project is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Exhibits A and B

6.F
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CITY OF HEALDSBURG
RESOLUTION NO. __-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDBURG ACCEPTING A DEDICATION OF A PUBLIC
SIDEWALK EASEMENTS AT 410 HUDSON STREET
(PORTION OF APN: 002-322-006)
WHEREAS, Eric A. Ziedrich and Janet S. Ziedrich, trustees of the Eric A. Ziedrich and Janet S. Ziedrich 1995 trust dated September 27, 1995 are the record owners (hereafter “Owners”) of real property at 410 Hudson Street (APN: 002-322-006) Healdsburg, California, applied for, and received approval of, Building Permit No. BLDC-0025-2020 to construct and commercial kitchen and new restaurant known as “Old Roma Station”; and WHEREAS, Owners have dedicated in satisfaction of Building Permit No. BLDC-0025- 2020, a wide strip of land by separate instrument for a public sidewalk easements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of public sidewalk easements at 410 Hudson Street (portion of APN 002-322-006), Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the Public Sidewalk Easements with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15 th day of August 2022, by the following vote:

6.F.a
Packet Pg. 39
Attachment: Resolution (3714 : Public Sidewalk Easement Acceptance at 410 Hudson Street)

6.F.b
Packet Pg. 40
Attachment: Exhibits A and B (3714 : Public Sidewalk Easement Acceptance at 410 Hudson Street)

6.F.b
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Attachment: Exhibits A and B (3714 : Public Sidewalk Easement Acceptance at 410 Hudson Street)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Accept a Recycled Water Public Utility Easement at 762 Foreman Lane PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a Recycled Water Public Utility Easement from the Van AckerBleier Living Trust at 762 Foreman Lane (APN 110-080-004).

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

DISCUSSION/ANALYSIS:

Gary Van Acker and Pamela Bleier, trustees of the Van Acker-Bleier living trust are the “Owners” of record of real property located at APN 110-080-004. This location will have a turnout used to convey and measure recycled water to this location. The property owners of APN 110-080-004 have dedicated an easement.

6.G
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The recommended resolution authorizes the City Manager to accept the dedication of recycled water public utility easement over a portion of APN 110-080-004 and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office. The resolution has been approved as to form by the City Attorney.

ENVIRONMENTAL STEWARDSHIP:

Recycled water for irrigation helps the environment by allowing natural groundwater to remain in the ground, rather than be removed and potentially be depleted.

ALTERNATIVES:

FISCAL IMPACT:

Accepting the dedication of easement for recycled water will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The proposed action is categorically exempt per Section 15268, Ministerial Projects, of the California Environmental Quality Act.

ATTACHMENT(S):

Resolution
Public Utility Easement Exhibit A & B

6.G
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CITY OF HEALDSBURG
RESOLUTION NO. -2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG ACCEPTING A DEDICATION OF A

RECYCLED WATER PUBLIC UTILITY EASEMENT

FROM THE VAN ACKER - BLEIER LIVING TRUST AT
762 FOREMAN LANE (PORTION OF APN 110-080-004)
WHEREAS, the Van Acker - Bleier Living Trust, record owners (hereafter “Owners”) of real property at 762 Foreman Lane (APN 110-080-004), in unincorporated Sonoma County near Healdsburg, California, have agreed to the construction of a portion of the City’s recycled water system on the Owner’s property; and
WHEREAS, Owners have dedicated a portion of land by separate instrument for a recycled water public utility easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of recycled water public utility easement from the Van Acker - Bleier Living Trust at 762 Foreman Lane ( portion of APN 110-080-004), unincorporated Sonoma County near Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of August 2022, by the following vote:

6.G.a
Packet Pg. 44
Attachment: Resolution (3715 : Recycled Water Easement Van Acker East)

6.G.b
Packet Pg. 45
Attachment: Public Utility Easement Exhibit A & B (3715 : Recycled Water Easement Van Acker East)

6.G.b
Packet Pg. 46
Attachment: Public Utility Easement Exhibit A & B (3715 : Recycled Water Easement Van Acker East)

6.G.b
Packet Pg. 47
Attachment: Public Utility Easement Exhibit A & B (3715 : Recycled Water Easement Van Acker East)

6.G.b
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Attachment: Public Utility Easement Exhibit A & B (3715 : Recycled Water Easement Van Acker East)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Amendment to Fitch Mountain Park and Open Space Preserve Public Access Improvements Phase B Design Agreement with Prunuske Chatham Inc for Design and Construction Drawings
PREPARED BY: Jaime Licea, Parks Superintendent
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution amending the Professional Services Agreement with Prunuske Chatham Inc. and increasing the not-to-exceed amount by $25,808 for a total of $121,057 and authorizing the City Manager to execute the contract amendment on the City's behalf.

COMMUNITY ENGAGEMENT/OUTREACH:

In 2016 City staff conducted several public meetings with community members and local stakeholder groups to help identify key topics to be addressed in the Fitch Mountain Park and Open Space Preserve Management Plan (“Management Plan”). One of the outcomes from the community meetings was for the City to develop a formal entrance to (“public access improvements”) Fitch Mountain Park and Open Space Preserve (“Preserve”), and the requested action will help fulfill this work.

BACKGROUND:

At the November 20, 2017 City Council meeting, Council approved the completed Management Plan for Fitch Mountain Park and Open Space Preserve. A component of the Management Plan identified public access improvements to access the Preserve from the Villa Chanticleer lower parking lot. At the December 18, 2017 Council meeting, Council approved a resolution to move forward with regulatory compliance, design, and construction drawings for the public access improvements.

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Since the timing to build the public access improvements would be contingent on securing funding, the project was proposed as a two-phase approach:
a) Phase A included the work to develop the trail head and connecting trails from the parking lot to the main Preserve trail (the fire road) that would be constructed once design and construction drawings were completed and funding was finalized through the upcoming budget process.
b) Phase B included additional site improvements to support both the Preserve and the Dog Park including restrooms, ADA corrections for the Dog Park, and other site improvements. This work would be implemented later when additional funding had been identified.

In late 2019, Phase A of the design and construction drawings were completed; however, the COVID-19 pandemic and associated fiscal impacts put the project on hold.

In February of this year, State Senator Mike McGuire informed City staff that he was pursuing additional funding to be allocated for the public access improvement project and encouraged staff to move forward with design and construction drawings for Phase B so the entire project could be completed in one phase. At the March 21, 2022 Council meeting, Council approved a Professional Services Agreement with Prunuske Chatham Inc. (PCI) to prepare and finalize design and construction drawings for Phase B. The State’s recently adopted budget includes an additional $1.5 million in funding for the project appropriated under the Coastal Conservancy.

DISCUSSION/ANALYSIS:

Based on the new funding support and the construction window described in the Streambed Alteration Agreement (SAA), additional unanticipated design work is needed. Staff is requesting that the original agreement be amended by an additional $25,808 to cover costs necessary to finalize design with the new funding. The additional budget request will bring the total design costs to $121,057.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

City Council may choose not to approve the contract amendment and provide direction to staff.

This alternative is not recommended since developing public access improvements is a condition of the City Council approved Fitch Mountain Park and Open Space Preserve Management Plan.

FISCAL IMPACT:

The additional $25,808 in funding request to modify the design and construction drawings for the public access improvement project will come from the FY 2022-23 Community Services Capital Improvement Budget for this project.

ENVIRONMENTAL ANALYSIS:

Phase A of the public access improvement work was part of the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017.

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And activities associated with the Villa Dog Park improvements are exempt from the provisions of California Environmental Quality Act under section §15301, Existing Facilities, as this exemption consists of maintenance and minor alteration to existing public structures or facilities, and the proposed construction does not expand capacity or change existing use.

ATTACHMENT(S):

Resolution
Proposal

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CITY OF HEALDSBURG
RESOLUTION NO. -2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AMENDING THE PROFESSIONAL SERVICES

AGREEMENT WITH PRUNUSKE CHATHAM INC
INCREASING THE NOT-TO-EXCEED AMOUNT BY $25,808
FOR A TOTAL OF $121,057 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AMENDMENT ON THE
CITY’S BEHALF
WHEREAS, at the November 20, 2017, Council meeting, the Council approved the Fitch Mountain Park and Open Space Preserve Management Plan (“Plan”) and executed the property transfer of Fitch Mountain Park and Open Space Preserve (“Preserve”) from LandPaths to the City of Healdsburg (“City”); and
WHEREAS, a component of approving the Plan, was for the City to provide a formal entrance (“public access improvements”) to the Preserve from the Villa Chanticleer parking lot, which is considered the primary access point; and
WHEREAS, the public access improvement project was contingent on securing funding, so it was envisioned as a two-phase approach with Phase A being constructed first; and WHEREAS, consequently, staff enlisted the services of Prunuske Chatham Inc. (“PCI”) for regulatory compliance, design, and construction drawings for the public access improvements to the Preserve; and
WHEREAS, in 2019, Phase A of the design and construction drawings for the public access improvements were completed; and
WHEREAS, In February 2022, the City of Healdsburg became aware of the potential for additional funding in the State budget to be allocated for the public access improvement project leading staff to move forward with design and construction drawings for Phase B so the entire project could be completed in one phase; and
WHEREAS, on March 21, 2022, staff enlisted the services of PCI to prepare and finalize design and construction drawings for Phase B; and
WHEREAS, based on the new funding support the State, and the construction window described in the Streambed Alteration Agreement (SAA), staff is requesting that the original agreement be amended by an additional $25,808 to cover costs necessary to finalize the design; and

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Attachment: Resolution (3694 : Fitch Mountain Public Acces Improvements Phase B Design) Resolution No. -2022

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WHEREAS, the public access improvement work was part of the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017, and activities associated with the Villa Dog Park improvements are exempt from the provisions of California Environmental Quality Act (“CEQA”) under section §15301, Existing Facilities, as this exemption consists of maintenance and minor alteration to existing public structures or facilities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby;

1. Amends the Professional Services Agreement with Prunuske Chatham Inc. to increase the not-to-exceed amount by $25,808 for a total of $121,057.

2. Authorizes the City Manager to execute the contract amendment.

3. Finds that the public access improvement work was part of the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017, and activities associated with the Villa Dog Park improvements are exempt from the provisions of California Environmental Quality Act under section §15301, Existing Facilities, as this exemption consists of maintenance and minor alteration to existing public structures or facilities.

PASSED, APPROVED, AND ADOPTED this 15th day of August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:

SO ORDERED: ATTEST:
___________________________________ _____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Attachment: Resolution (3694 : Fitch Mountain Public Acces Improvements Phase B Design) August 2, 2022
Mark Themig, Community Services Director
Jaime Licea, Parks Superintendent
City of Healdsburg
Community Services Department
401 Grove Street
Healdsburg, CA 95448
Re: Proposal for additional funding for Fitch Mountain Park and Open Space Preserve Design and Construction Drawings for Public Access Improvements, Phases A1, A2, and B Dear Mr. Themig and Mr. Licea:

Per your request, Prunuske Chatham, Inc. (PCI) has prepared this proposal for additional work required to complete Phases A1, A2, and Phase B construction documents for the public access improvements at the Fitch Mountain Park and Open Space Preserve (Preserve) in preparation for a public bidding process and implementation starting in summer/fall 2022.

Project Description
This scope is for the completion of construction drawings and technical specifications for public bidding of Phase A1, Phase A2, and Phase B. Completion of the Phase B design will be based on recent feedback from the City and the dog park committee. Work in this proposal also includes modifying Phase A construction documents: splitting the project into Phase A1 and Phase A2.

Completion of the Phase A1 plans, including work in the riparian area covered by the CDFW Lake and Streambed Alteration Agreement, is required to expedite bidding and construction within the construction window described in the permit. Phase A2, including all other aspects of the public access project, is intended to be bid and constructed concurrently with Phase B. Additionally, because Phase A was designed as a stand-alone project that could be built separately from Phase B, some minor modifications to the interface between Phase A and Phase B will be required; for example, the temporary restroom shown in Phase A plans is not necessary because the permanent restroom shown in Phase B will be constructed instead. Bidding-support services and construction oversight will be offered in a subsequent phase.

Project Components
 Phase A1 Construction Documents
o Center abutment design (by PCI) and detail by Structural Engineer  Phase A2 Construction Documents
 Phase B Construction Documents, including:
o Finalize dog park design
o Finalize butterfly garden area design
o Cost estimates for shade structures and restroom
 Phase A/B interface revisions.

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Attachment: Proposal (3694 : Fitch Mountain Public Acces Improvements Phase B Design) Fitch Mountain Park and Open Space Preserve
Public Access Improvements - Phase A1, A2, B
August 2022

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Services to be Provided by PCI
PCI will perform the following services based on the assumptions which follow. The attached cost estimate worksheet includes additional task details.

Design & Construction Drawings
To complete the design and construction drawings, the following tasks will be completed:
• Prepare 100% plans and technical specifications for Phase B, including Dog Park. • Revise Phase A construction documents into Phase A1 and Phase A2 construction documents.
• Prepare final plans and technical specifications for public bidding, with City comments incorporated.

Deliverable documents:
• 100% plans and technical specifications for Phases A1, A2, and B • Final plans and technical specifications for public bidding • AutoCAD files
• Hard Copies of plans and technical specifications for building permit application.

Project Coordination and Management
Throughout the described work, PCI will oversee sequence planning and provide project coordination and management.

Services to be Provided by Others

1. City will apply for all permits, and permit fees will be paid for directly by the City.

2. Review and comment on PCI deliverables by City.

3. Graphics for signs.

4. Front-end specifications, including procurement and contracting requirements and general requirements (City supplied).

5. Development and Implementation of a Stormwater Prevention Plan (SWPPP).

Assumptions

1. A SWPPP may be required for the project, particularly if major components of the construction will occur during the winter months.

2. The traffic and transportation analysis provided from the CEQA document will suffice for the City’s permitting needs. No additional analysis is proposed at this time.

3. All public access improvements within Park Improvement Area 1 will be constructed on the City-owned Villa Chanticleer property and are outside of the County of Sonoma’s Permit Resource and Management Department (PRMD) jurisdiction. No county review or comment will be required.

4. Construction observation and support are not included in this proposal; a proposal for these services will be submitted after final drawings are produced.

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Attachment: Proposal (3694 : Fitch Mountain Public Acces Improvements Phase B Design) Fitch Mountain Park and Open Space Preserve
Public Access Improvements - Phase A1, A2, B
August 2022

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Schedule
PCI is available to start work immediately. The following is an estimated schedule and may need to be adjusted as the project progresses.

July - August 2022 Contract Formation
Phase A1 Construction Documents
September 2022 100% and Final Plans and Specifications for Phase A2, Phase B
Personnel
Maggie Jensen, Chief Executive Officer, will be the project principal and lead designer. Justin Bodell, R.L.A., will serve as project manager. PCI’s landscape architect and engineering staff will assist with the project along with other PCI staff as needed.

PCI’s landscape architects are licensed by the California Landscape Architects Technical Committee and include Maggie Jensen, L.A. #5594, and Justin Bodell, L.A. #5080. Lucas Walton, P.E. #C79859, is licensed by the California Board for Professional Engineers and Surveyors.

The project manager is your primary point of contact at PCI. The project principal is an alternate point of contact. Feel free to contact the project principal if the project manager is not available or if you have concerns regarding PCI’s performance.

Fees and Budget Estimate
Our estimated cost to complete the services described above is $25,808. PCI will not exceed the cost estimate by more than 10% without your authorization. PCI will typically submit a monthly invoice for progress payments for work completed. A cost breakdown is included as Appendix A.

PCI’s actual fees will be on a time and materials basis in accordance with the attached Fee Schedule, Appendix B.

PCI may choose to not submit an invoice every month. Please notify PCI’s project manager if you need an invoice every month. Payment is due within 30 days of the invoice dates. This cost proposal is valid for 60 days.

If you have any questions or concerns, please feel free to call me at 707-480-5137, or Maggie Jensen at (707) 824-4601, ext. 118. PCI appreciates this opportunity to offer our services. We are very excited about this opportunity to continue working with the City on this project.

Sincerely,
PRUNUSKE CHATHAM, INC.

Justin Bodell
Justin Bodell
Project Manager

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Attachment: Proposal (3694 : Fitch Mountain Public Acces Improvements Phase B Design) Fitch Mountain Park and Open Space Preserve
Public Access Improvements - Phase A1, A2, B
August 2022

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Encl. Cost Estimate – Appendix A
Fee Schedule – Appendix B

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Attachment: Proposal (3694 : Fitch Mountain Public Acces Improvements Phase B Design)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Revision of the City’s Master Fee Schedule to include Senate Bill 9 implementation
PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the addition of two fees to the City of Healdsburg Master Fee Schedule, to include a new SB9 Tentative Map fee and a new SB9 Final Parcel Map fee as a result of the implementation of Senate Bill 9 (SB9).

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

On September 16, 2021, Senate Bill 9 (SB9) was approved by the Governor of the State of California and filed with the Secretary of State, amending Section 66452.6 of the California Government Code and adding to the Government Code Sections 65852.21 and 66411.7, allowing additional housing units on properties within single-family zones and providing for parcel map approval of an Urban Lot Split.

On January 1, 2022, Senate Bill 9 went into effect. SB9 requires the City to ministerially (byright) review the application for a parcel map that subdivides an existing parcel in single-family zoning districts.

Staff recommends amendments to the City of Healdsburg Master Fee Schedule beginning with the 2022/2023 fiscal year to establish processing fees for ministerial SB9 project applications.

City staff recommends the following Planning and Public Works fee schedule changes:

A. Under the Public Works & Engineering Fee category, add a subcategory to the “Parcel/Final/Annexation Maps” to incorporate a $7,647.94 SB9 Final Map fee

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B. Under the Planning Fees category add a subcategory to the “Subdivision per State Subdivision Map Act”, to incorporate a $3,775.07 SB9 Tentative Map fee DISCUSSION/ANALYSIS:

Under State law, fees charged for applications must not exceed the estimated reasonable cost of providing the service for which the fee is charged. The existing fees involve Planning Commission and City Council meetings, and therefore staff recommends new reduced fees to follow State guidance for ministerial action. Staff’s analysis determines that the proposed fees are reasonable in light of the expected City costs needed to process SB9 applications, such as staff time and consultant time. The fees are comparable to existing fees for permits of similar complexity and based on the time required to evaluate and process the applications.

The revision of these two fees will allow the City to recover the cost of the services provided for SB9 related applications. Estimated Public Works Staff time to complete review for an SB9 Final Parcel Map is approximately 37 hours at a rate of $125.62 per hour and includes an additional $3,000 for use of the City’s contract land surveyor which totals $7,647.94. Since the approvals cannot require discretionary review and will no longer require City Council meetings and associated staff reports, staff is recommending new fees be added to reflect the reduction in staff time needed to complete the projects.

Estimated Planning Staff time to complete an SB9 Tentative Map is approximately 20 hours at $186.22 per hour. Since the approvals cannot require discretionary review, they will no longer require Planning Commission or City Council meetings and associated staff reports and presentations. Staff is recommending new fees be added to reflect the reduction in staff time needed to complete the projects.

ENVIRONMENTAL STEWARDSHIP:

Fee reductions to incentivize SB9 lot splits are hoped to encourage the subdivision of properties within the City of Healdsburg. Lot splits that meet SB9 requirements would incentivize smaller units allowing Healdsburg workers a potential housing opportunity closer to work. Proximity of home and employment could reduce vehicle trips which in turn reduce greenhouse gas emissions.

ALTERNATIVES:

The City Council may reject the proposed action and provide direction to staff.

FISCAL IMPACT:

The analysis provided indicates that less staff time is needed to process the applications, and the fees collected will support associated staff and consultant costs. The recommended action will continue to align fees with staff and consultant costs, and therefore no impact to the general fund is expected.

ENVIRONMENTAL ANALYSIS:

The proposed amendments to the City’s Master Fee Schedule are statutorily exempt from CEQA Section 15273(a) which exempts the establishment, modification, structuring, restructuring or approval of rates, tolls, fares and other charges by public agencies.

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ATTACHMENT(S):

Resolution - SB9 Application Fee

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CITY OF HEALDSBURG
RESOLUTION NO. ____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ESTABLISHING FEES FOR SENATE BILL 9

IMPLEMENTATION
WHEREAS, On September 16, 2021, Senate Bill 9 (SB9) was approved by the Governor of the State of California and filed with the Secretary of State, amending Section 66452.6 of the California Government Code and adding to the Government Code Sections 65852.21 and 66411.7, allowing additional housing units on properties within single-family zones and providing for parcel map approval of an Urban Lot Split; and
WHEREAS, on January 1, 2022, Senate Bill 9 went into effect and requires jurisdictions to ministerially review applications for a parcel map that subdivides an existing parcel in singlefamily zoning districts; and WHEREAS, ministerial review incurs less staff time for review; and WHEREAS, these changes necessitate revisions to planning and public works fees to include Senate Bill 9 lot split applications, where applicable, and to ensure they are charged proportionately in relation to the amount of staff time; and WHEREAS, the City Council has considered the staff report, and any public comment and correspondence received regarding this matter; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The recitals set forth above constitute the true and correct findings of the City Council and are incorporated herein by reference.

Section 2. Fee Adoption. The SB9 fees set forth in Exhibit A attached hereto and incorporated herein by reference are hereby approved and adopted and City staff is directed to impose and collect such fees. The new fees will be added to the City’s Master Fee Schedule under the Planning Department and Public Works Department Sections.

Section 3. Annual Adjustment. The fees shall be adjusted for inflation every year by applying the then current Consumer Price Index – All Urban Consumers for the San FranciscoOakland-San Jose area, as calculated by the U.S. Department of Labor, for the month of April.

Section 4. Review. It is the intention of the City Council to review the fees on a periodic basis and, if warranted, to revise such fees based thereon.

Section 5. User of Fee Revenue. The revenues raised by payment of the fees established by this Resolution shall be used to support staff time necessary for project review.

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Attachment: Resolution - SB9 Application Fee (3720 : New Fee for SB9 Implementation) Resolution No. ___-2022

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2 Section 6. Severability. The fees set forth in Exhibit A and all portions of this Resolution are severable. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution. Should any of the fees be adjudged to be invalid and unenforceable by a body of competent jurisdiction, the remaining fees shall be and continue in full force and effect, except those fees that have been adjudged invalid. The City Council hereby declares that it would have passed this Resolution and each of the fees set forth, and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases or clauses be declared unconstitutional on their face or as applied.

Section 7. CEQA. The adoption of the fees herein is intended to recover costs necessary for staff review time, therefore these fee revisions are statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15273(a) which exempts the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares and other charges by public agencies.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of August, 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAIN: Councilmembers: ( )

SO ORDERED ATTEST
__________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Attachment: Resolution - SB9 Application Fee (3720 : New Fee for SB9 Implementation) Resolution No. ___-2022

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3 EXHIBIT A

HEALDSBURG PLANNING DEPARTMENT AND PUBLIC WORKS DEPARTMENT NEW SB9 FEES
Planning Base Fee
SB9 Tentative Map $3,775.07
Public Works Base Fee
SB9 Final Parcel Map $7,647.94

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Attachment: Resolution - SB9 Application Fee (3720 : New Fee for SB9 Implementation)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Adoption of Resolution Authorizing Remote Meetings PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing remote meetings of the City Council and other legislative bodies.

COMMUNITY ENGAGEMENT/OUTREACH:

The City has made and continues to engage in extensive outreach to the community regarding the City’s response to COVID-19, including updates at public meetings.

BACKGROUND:

On or about March 4, 2020, as part of the State of California’s response to address the global COVID-19 outbreak, Governor Gavin Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19 following one official COVID-19 death.

When the COVID-19 pandemic started, local agency boards struggled to conduct their meetings in compliance with the Brown Act’s public accessibility requirements while still abiding by stayat-home orders. As a result, Governor Newsom signed Orders N-25-20, N-29-20, and N-35-20 to grant local agencies the flexibility to meet remotely during the COVID-19 pandemic. These orders expired on September 30, 2021.

DISCUSSION/ANALYSIS:

On September 16, 2021, Governor Newsom signed into law AB 361 – Brown Act: Remote Meetings During Emergencies. AB 361, codified at Government Code Section 54953(e)(1)(B), amended the Brown Act to allow public agencies to allow local legislative bodies to continue meeting by teleconference during a gubernatorial proclaimed state of emergency if the local

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legislative body determines, by majority vote, that as a result of the emergency, meeting entirely in person without restrictions would present imminent risks to the health or safety of attendees.

By adopting the proposed resolution, the Council would, on behalf of the City Council and all other legislative bodies formed by the Council, make the findings required by AB 361 to meet remotely. Because the Council is required to make these findings every thirty days, staff will place a version of this resolution on the consent calendar at all subsequent meetings, until the Council decides that meeting fully in person will no longer pose an imminent risk to the health or safety of attendees.

The resolution was amended at the February 22, 2022, City Council meeting and further amended at the March 21, 2022 City Council meeting, to amend public meeting protocol in response to the latest COVID-19 conditions, as directed by the City Council.

ENVIRONMENTAL STEWARDSHIP:

This section is not applicable.

ALTERNATIVES:

Because the Governor’s Order authorizing online meetings has expired, if the Council does not adopt the proposed resolution, the Council should immediately return to in-person meetings.

FISCAL IMPACT:

There is not a fiscal impact as a direct result of this action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Public Meeting COVID-19 Protocols for the City of Healdsburg

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CITY OF HEALDSBURG
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AND ON BEHALF OF COMMISSIONS AND

COMMITTEES CREATED BY THE CITY COUNCIL

PURSUANT TO CALIFORNIA GOVERNMENT CODE
SECTION 54952(b) AUTHORIZING TELECONFERENCE
MEETINGS IN COMPLIANCE WITH AB 361 (GOVERNMENT
CODE SECTION 54953(e)) TO CONTINUE TO ALLOW

MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN

LOCAL GOVERNMENT MEETINGS
WHEREAS, the City Council is committed to ensuring public access to observe and participate in local government meetings; and
WHEREAS, all meetings of the City Council and other legislative bodies created pursuant to Government Code Section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and
WHEREAS, the recently adopted AB 361, codified at Government Code section 54953(e), makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, on March 4, 2020, Governor Newsom proclaimed a State of Emergency due to the outbreak of respiratory illness due to a novel coronavirus (now known as COVID 19) and that State of Emergency is still in effect in the State of California; and WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Healdsburg that the City Council does hereby:

1. Find that Current Conditions Authorize Teleconference Public Meetings of

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Attachment: Resolution (3726 : Resolution authorizing remote meetings) Resolution No. -2022

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Legislative Bodies. Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions continue to exist pursuant to Government Code section 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

2. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

3. Authorize Legislative Bodies to Conduct Hybrid Meetings. The Legislative Bodies are hereby authorized to conduct meetings in a “hybrid” format, whereby members of the Body and members of the public may elect to be present in person, utilizing appropriate safety procedures, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies to do so, and will otherwise occur in a manner that protects the statutory and constitutional rights of members of the public attending the meeting via teleconferencing. In-person meetings will be held consistent with the protocols described in Exhibit A to this Resolution.

PASSED and ADOPTED by the City Council of the City of Healdsburg, County of Sonoma, State of California, this 15th day of August 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Attachment: Resolution (3726 : Resolution authorizing remote meetings)

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PUBLIC MEETING COVID-19 PROTOCOLS

FOR THE CITY OF HEALDSBURG
SCOPE: These protocols shall apply to all public meetings held in the Council Chamber located at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, by the City Council and by any and all boards, committees and commissions created and/or appointed by the City Council.

APPLICABILITY: These protocols shall apply to all participants, including members of the public, elected officials, appointed members of all boards, committees and commissions, city staff, consultants, applicants, contractors, and any other person or individual attending or participating in a public meeting in the Council Chamber.

In addition to these protocols, the City of Healdsburg will follow all laws, regulations, policies, and orders from all relevant public agencies, including the Center for Disease Control, California Department of Public Health, CalOSHA, and the Sonoma County Public Health Officer.

PURPOSE: The City intends to implement a hybrid public meeting format to allow all participants of a public meeting in the Council Chamber to participate either in-person or remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act. Due to the fact that all participants of a public meeting that choose to participate in-person in the Council Chamber will therefore be in a confined indoor space and, the period of confinement will more likely than not be longer than 15 minutes, the City is adopting these protocols to protect the public health, safety and general welfare and thereby limit the potential risks associated with COVID-19.

COMMITMENT TO PUBLIC PARTICIPATION: None of the protocols established herein are intended to limit public participation by participants of a public meeting in the Council Chamber in any way; indeed, the intent is to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare. Any participant of a public meeting that desires to participate in-person in the Council Chamber that is unable or unwilling to comply with the inperson attendance protocol outlined below, or otherwise chooses not to participate in-person in a public meeting in the Council Chamber, will have the right and ability to participate in a public meeting in the Council Chamber remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act.

IN-PERSON ATTENDANCE PROTOCOL:

1. Social Distancing and Occupancy Limits: The occupancy limit in the Council Chamber will be reduced by at least 50%.
a. Due to limited capacity, participants who indicate they are only interested in a specific item may be asked to wait outside the Council Chamber until their item is called on the agenda.
b. City staff will monitor occupancy within the Council Chamber to ensure proper social distancing is maintained. All participants of a public meeting permitted entry into the Council Chamber shall obey all directions from City staff provided to ensure proper social distancing is maintained. Any participant of a public meeting permitted entry into the Council Chamber who fails or refuses to obey the directions

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Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3726 : Resolution authorizing remote meetings)

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from City staff provided to ensure social distancing, following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
c. City staff and outside consultants to the City will, as appropriate or directed by the City Manager, participate in the public meeting remotely via teleconference.

2. Enforcement: In the event a participant of a public meeting in the Council Chamber refuses or fails to obey a decision, direction or instruction of an appropriate City official issued pursuant to these In-Person Attendance Protocols, the Chief of Police, or his or her designee, may in his or her discretion, or at the direction of the City Manager or the Presiding Officer of the public meeting, take appropriate and reasonable steps to enforce the decision, direction or instruction of the appropriate City official and/or remove the offending participant from the Council Chamber. Additionally, the Presiding Officer of the public meeting may, in his or her discretion, suspend and adjourn the public meeting and/or clear the Council Chamber of all participants in the event of a disturbance and/or disruption to the public meeting, and thereafter reconvene the public meeting once the matter is resolved.

CLEANING PROTOCOL: The Council Chamber shall be professionally cleaned after each public meeting. City staff will additionally use an electrostatic cleaner to disinfect the Council Chamber after each use.

AIR FILTRATION: Air control settings in the Council Chamber will be adjusted to allow for maximum fresh air flow during public meetings. When conditions allow, doors may be left open to facilitate additional fresh air circulation.

DISTRIBUTION OF PROTOCOLS TO PARTICIPANTS: A copy of these protocols shall be published and posted on the City’s website and shall be made available at the entry to the Council Chamber for distribution to all participants of a public meeting seeking to gain entry to the Council Chamber.

CHANGES TO PROTOCOL: The City Council may, from time to time, amend, modify, suspend and/or terminate and repeal all or any portion of these protocols as it may determine to be appropriate and necessary in consideration of changes in conditions or the need to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare.

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Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3726 : Resolution authorizing remote meetings)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Amendment to Professional Services Agreement with Bureau Veritas PREPARED BY: David Willoughby, Building Official
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving a Professional Services Agreement Amendment with Bureau Veritas extending the term to December 31, 2023; adding inspection services to the agreement; increasing the not-to-exceed amount by $70,000 totaling $120,000; and authorizing the City Manager to execute the Amendment on behalf of the City.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

The City engaged the services of Bureau Veritas in a Professional Services Agreement (PSA), effective November 24, 2020, with a total beginning contract amount of $50,000 to provide Plan Review services for the building department. The original PSA was amended on January 1, 2022 to extend the expiration date from December 31, 2021 to December 31, 2022. Now the $50,000 not to exceed limit has been met and additional funds are needed to continue services.

The fees used to pay the consultant for Plan Review are obtained directly from the applicant when a building permit application is submitted to the city. Bureau Veritas charges the city 70% of the collected Plan Review Fees or an hourly fee based on the attached rate sheet depending on the project. Fees used to pay the consultant for Building Inspection services are obtained directly from the applicant when a building permit is issued. Bureau Veritas charges the city an hourly fee based on the attached rate sheet.

The city uses consultants for plan review and building inspections to supplement the department plan review and inspection services as needed.

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DISCUSSION/ANALYSIS:

The scope of work for the original and amended Bureau Veritas PSA included only Plan Review.

Staff would like to expand the scope of services to include Building Inspection, giving the city additional breadth to cover inspections when city inspectors have time off and additional help is needed. All Plan Review and Building Inspection 3rd party consultants are extremely busy and do not always have the capacity to provide services on short notice, therefore having numerous consultants is expedient. Bureau Veritas has provided a new proposal for continued services through 2023.

ENVIRONMENTAL STEWARDSHIP:

N/A
ALTERNATIVES:

Council could choose not to approve the proposed amendment and provide further direction to staff on how to proceed.

FISCAL IMPACT:

The adopted FY 2022-2023 Biennial Budget included sufficient appropriations for the expanded plan review and inspection services in the Building Department. Contract expenses incurred are offset by permit revenues received.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Resolution
Bureau Veritas Scope of Services

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CITY OF HEALDSBURG
RESOLUTION NO. _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES

AGREEMENT AMENDMENT WITH BUREAU VERITAS,

EXTENDING THE TERM OF THE AGREEMENT TO
DECEMBER 31, 2023, ADDING INSPECTION SERVICES TO

THE AGREEMENT, INCREASING THE NOT-TO-EXCEED
AMOUNT BY $70,000 TO $120,000, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE PROFESSIONAL

SERVICES AGREEMENT AMENDMENT ON BEHALF OF

THE CITY
WHEREAS, the City engaged the services of Bureau Veritas in a Professional Services Agreement (PSA), effective November 24, 2020, to provide general plan review services in support of the Building Department; and
WHEREAS, the Original PSA was amended on January 1, 2021, during the agreement term, for the purposes of continuing ongoing services by extending the original term expiration date to December 31, 2022; and
WHEREAS, the current agreement has exceeded the original not to exceed amount of $50,000; and
WHEREAS, due to continued increased workloads and a lack of capacity within the construction and enforcement industries, it is expedient for the City to have multiple contract agencies available to provide plan review and inspection services: and WHEREAS, Bureau Veritas has provided a new proposal for continued plan review services and has added inspection services for the City Building Department through 2023; and WHEREAS, staff is recommending that Council approve an amendment extending the PSA term to provide that it should expire on December 31, 2023, add inspection services to the agreement, increase the not-to-exceed amount of the PSA by $70,000 to $120,000, and authorize the City Manager to execute the PSA Amendment on behalf of the City; and WHEREAS, Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

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Attachment: Resolution (3722 : Bureau Veritas PSA Amendment) Resolution No. __ -2022

Page 2 ends

1. Approves an amendment extending the PSA term to provide that it should expire on December 31, 2023, adds inspection services to the agreement, and increases the not-toexceed amount of the Professional Services Agreement by $70,000 to $120,000.

2. Authorizes the City Manager to execute the Professional Services Agreement Amendment.

3. Finds that pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

PASSED, APPROVED, AND ADOPTED this 15th day of August 2022 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Attachment: Resolution (3722 : Bureau Veritas PSA Amendment)

PLAN REVIEW &

INSPECTION SERVICES
CITY OF HEALDSBURG COMMUNITY DEVELOPMENT DEPT.

STATEMENT OF QUALIFICATIONS
DATE: 8/1/2022
PRESENTED TO:

DAVID WILLOUGHBY | Building Official
City of Healdsburg Community Development Dept
401 Grove Street, Healdsburg, CA 95448
Office 707.473-4465 | [email protected]

PROPOSAL CONTACT
Leo DePaola, CBO
Vice President of Sales, Facilities
Bureau Veritas NA
(279) 204-9941 | [email protected]

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment)

TABLE OF CONTENTS
Rate Sheets.............................................................................................................................................................03 Inspection Services.............................................................................................................................................05 Plan Review Services .........................................................................................................................................07 Certificate of Insurance.....................................................................................................................................13

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment) RATE
SHEET

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment) BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com

INSPECTION RATES
3 Bureau Veritas’ pricing reflects our commitment to the success of the City of Healdsburg by helping you maintain significant quality and cost saving benefits moving forward.

These include:
• Reduced plan review turnaround times
• Implementation of established electronic plan review processes • Commitment to maintain a proposed rate structure for the life of the initial contract period • Confidence of working with a well-established consultant in business for 194+ years Key Personnel Role Hourly Billing Rate
2022

2. Building Inspector $95.00 - 125.00/hr

5. Fire Inspector $125.00/hr

6. CASp Inspector $135.00/h
Reimbursable Expenses Description Billing Rate
2022

8. Job-site mileage using personal vehicle Current IRS rate Overtime (OT) will be charged at 25% times the standard hourly rate, hours worked on a designated holiday will be charged at the appropriate OT rate. No overtime will be charged without approval. No mileage will be charged for inspectors using City of Healdsburg vehicles. Fees charged per service provided.

CITY OF HEALDSBURG, CA, INSPECTION SERVICES
8/1/2022

FEE SCHEDULE
Contract Terms
August 1, 2022 to December 31, 2023
INSPECTION SERVICES:

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment) BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com

PLAN REVIEW RATES
4 Bureau Veritas’ pricing reflects our commitment to the success of the City of Healdsburg by helping you maintain significant quality and cost saving benefits moving forward.

1. Building Official $135.00/hr

3. Senior On-site Plans Examiner / Plan Review Engineer $135.00/hr

4. On-site ICC Certified Plans Examiner $105.00/hr

5. Fire Plans Examiner $125.00/hr

6. CASp $135.00/h

7. Permit Technician $85.00/hr
Expedited plan reviews will be an additional 25% of fees shown above. Overtime (OT) will be charged at 25% times the standard hourly rate, hours worked on a designated holiday will be charged at the appropriate OT rate. No overtime will be charged without approval.

No mileage will be charged for inspectors using City of Healdsburg vehicles. Fees charged per service provided. Plan check turnaround times for large or complex projects may be negotiated.

CITY OF HEALDSBURG, CA, PLAN REVIEW & RELATED

SERVICES
8/1/2022

FEE SCHEDULE
Contract Terms
August 1, 2022 to December 31, 2023
PLAN REVIEW & RELATED SERVICES:

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment)

INSPECTION

SERVICES & SCOPE OF
WORK

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INSPECTION SCOPE OF WORK

BUILDING DEPARTMENT INSPECTION
At Bureau Veritas, we are client-focused and customize
the work according to your specific needs. We can provide inspection services for a single project that presents unique complexities due to its construction or size, or we can provide enough staff to handle all inspection services for an entire jurisdiction. Our building inspection services can be adjusted to provide a high level of coordination specifically suited to the design-build concept. Our inspectors are ICC certified and have extensive experience in the construction trades. Fast-tracked projects may be built into small phases based on incremental design and fabrication steps. In
such cases, our inspection team keeps daily logs to track corrections and plan review changes.

BV’s inspection teams also provide on-call building
inspection services to cover staff vacation time, peak
workloads, specialized inspection activities, and any other situations that may arise. These activities may include nextday inspections and same-day response to important
or urgent requests.

Typical building inspection tasks include:
• Read and study project specifications, plans, and
drawings to become familiar with project prior to
inspection, ensuring that structural or architectural
changes have been stamped as approved by appropriate
authority and recognizing the need for/requiring of plan checks for electrical, plumbing, and mechanical code
requirements.
• Perform and document inspections on construction
projects to determine that all aspects of the project,
such as foundations, building, electrical, plumbing, and mechanical systems, conform to the applicable building
codes, zoning ordinances, energy conservation, and
accessibility requirements, including known local, city, state, and federal requirements.
• Review plans for building construction, plumbing,
electrical, and mechanical details prior to making
inspection.
• Bring to the attention of the jurisdiction for approval of certain changes in building, plumbing, mechanical
electrical, and related work consistent with code and
ordinance requirements.
• Participate in reviews with fire, health, and other
government agency inspectors, as well as owners.
• Maintain a record of non-complying items and follow up to resolution of such items.
• Inspect existing buildings for substandard, unsafe
conditions, upon request.

The Building Inspection Scope to Include:

A. Provide inspection services based on the approved
plans and documents to ensure all new construction is in conformance and compliance with the California Building Code (CBC) and all other volumes within Title 24 California Code of Regulations and all other State and local laws.

B. Prepare weekly and monthly summary reports of progress at the construction site based upon direct observation and reports by subordinate inspector and prepare these reports for review by the Healdsburg Building Department.

C. Review and appropriately respond to all special inspection reports and subsequently electronically file the reports into a user friendly electronic document management system.

D. Maintain an effective working relationship with
Contractor(s), the Design Professionals, the Construction Manager and the City Building Department as to safeguard the interests of the Owner and City.

E. Be tactful, firm and fair in insistence to adherence of the intent of the approved plans and documents.

F. Review and inspect work and materials in a timely manner so as to avoid as much as possible, disruption to the
schedule or work already in place.

G. Provide quality control of work, materials and equipment, and reject work that is substandard and/or which does
not meet the intent of governing codes, laws, rules and/or regulations.
6 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment)

PLAN REVIEW

SERVICES & SCOPE OF
WORK

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PLAN REVIEW SCOPE OF WORK

BUILDING DEPARTMENT PLAN REVIEW
Bureau Veritas personnel have performed and managed
plan review for literally thousands of projects. Project types include high-rise hotels and office buildings;
institutional occupancies, such as jails, shipping
facilities, and room additions; single-family tract and custom homes; tilt-up shells; tenant improvements; and
infrastructure, including roads and wet and dry utilities.

Our staff has considerable review experience of virtually any structure requiring permits, plan reviews, and
inspections. With such a large and licensed plan review staff, we are able to manage numerous, complex projects simultaneously, as well as provide discipline-specific plan reviews (e.g., structural, mechanical/plumbing, electrical, fire, access, street, drainage, map, and civil infrastructure).

As the largest plan review firm in the United States, BV provides full-service code consulting and plan review
services. Our team provides plan reviews for compliance with a variety of codes, including the International
Building Code; Plumbing, Electrical, Mechanical, Fuel Gas, Energy Conservation, and Fire Codes; and the National
Electric Codes as adopted by the City of Healdsburg. We have specific experience working through a variety of
challenges, including, but not limited to, infill commercial development; adaptive reuse and change of occupancies
of existing buildings; retrofit of un-reinforced masonry or soft-story buildings; large commercial shopping centers and mixed-use multi-family developments; live-work
projects; and high tech, research, and development
facilities.

We offer the following plan review services :
• Architectural, fire & life safety plans examination
• Structural plans examination
• Energy code plans examination
• Accessibility requirements, including:
- Barrier-free plans examination requirements
- Disabled access
- CASp
- ADA
• Mechanical, plumbing & electrical code plans examination • Review and approval of alternative materials, alternative design & methods of construction
• Fire plan review, including:
- Fire sprinkler
- Fire alarm
- Smoke detection and dampers
- Underground
• Civil plans examination, including:
- Grading and drainage
- NPDES/SWPPP
- Development
- Infrastructure
- Water and wastewater
- Sewer
• Green building and LEED consulting, including:
- LEED submittal consultation
- Green building consulting, including CALGreen
- ENERGY STAR verification
- Energy efficiency audits
- Chain of Custody (COC) certification
8 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com

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SCOPE OF WORK
9 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com
Plan Review Turnaround Times
At your request, Bureau Veritas can provide plan review activities on a fast-track basis. Turnaround times for each submittal will relate to the size and nature of the project and its impact on the construction schedule. To reduce turnaround times for plan review, we use electronic submittals, phased submittals, conference calling, and videoconferencing.

BV has built long-term partnerships with agencies. We understand that accuracy, efficiency, and integrity in all aspects of professional services are required. Testimony to our professional excellence is the fact that we have provided services to many of our municipal clients since their incorporation. With our large pool of accessible resources, we are able to assemble experienced personnel in order to help with project schedule recovery when necessary. Our team maintains efficient turnaround times on all reviews as a key measurement of performance of our plan review services. The following schedule is representative of the review times associated with the type of construction you can anticipate.

Typical turnaround times for building plan review are as follows:

Initial Check
(working days)
Recheck
(working days)
Expedited
Initial Review
Expedited
Recheck
Commercial TI 7 5 4 3
Residential addition
and/or accessory
building
7 5 4 3
New Residential 7 5 5 3
New Commercial 10 5 5 3
Complex, large, or
unusual project * * * *
*Turnaround times for unusually complex or large projects can be negotiated BV will also accommodate preliminary reviews to facilitate fast-tracked or accelerated projects. This will aid with timely turnaround and create good public relations. If applicants include designs that do not conform to the prescriptive requirements of the codes, the City of Healdsburg’s designee will have final approval over the plan being reviewed. Our staff will make recommendations for the resolution if requested. We are also available to meet with agency staff or others as needed to discuss our findings.

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SCOPE OF WORK
10 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com

PROJECT APPROACH
Architectural Review
BV blends the knowledge of local conditions with a large pool of California licensed or certified building safety experts equipped to handle all building department needs.

We are able to tailor our solutions specific to the City of Healdsburg as a result of having provided plan review,
inspection services, specialty reviews, and municipal
administrative support for over 35 years.

Structural Review
BV is uniquely qualified and experienced in structural
review and inspection. We have plan review and inspection personnel who have specialized experience with multi-family residential, hotels, resorts, retail, commercial, industrial, and high-tech facilities, among other industries. We have several experienced structural engineers on staff who are immediately available to tackle the City of Healdsburg’s most complex projects. We can provide a complete structural
review of design drawings, details, and calculations for both vertical loads and lateral seismic and wind forces, in accordance with the California Building Code structural provisions. Our plan check staff is extremely knowledgeable with the revised structural lateral requirements of this code.

Mechanical Review
The California Building Code is supported by ancillary
codes, such as the California Mechanical Code and any
others specifically designated and adopted by the City
of Healdsburg. Our staff includes licensed and certified mechanical engineers and inspectors who have the
knowledge, training, and experience necessary to review plans for compliance with these codes. Our staff, who are available immediately to the City of Healdsburg, have
reviewed heating, cooling, distribution and return air
systems, hoods, and product conveyance system plans
for a variety of projects, including single-family residential, multi-family residential, custom homes, resorts, and
hotels.

Plumbing Review
The California Building Code is supported by ancillary
codes, such as the California Plumbing Code and any
others specifically designated and adopted by the City of Healdsburg. Our staff has the knowledge, training, and
experience necessary to review plans and inspect construction for compliance with these codes. We have licensed and certified mechanical engineers on staff to assist with plumbing reviews when needed. Our staff has reviewed fuel gas, medical gas, potable and non-potable water piping and waste piping systems, and rainwater system plans for single-family residential, multifamily residential, custom homes, resorts, and hotels.

Electrical Review
Electrical review and inspection to verify energy compliance is included in all projects in accordance with mandates from the applicable energy standards for non-residential construction. We have licensed and certified electrical engineers and inspectors with extensive plan review and inspection experience who have reviewed service installation, transformers, emergency power, panel distribution, single line diagrams, power, and lighting system plans for single-family residential, multi-family residential, custom homes, resorts, and hotels.

Disabled Access Review
BV has extensive experience and capability that enables our staff to provide complete plan review and inspection, utilizing individuals who possess CASp certification and who are able to respond to the needs of the City of Healdsburg quickly. We currently provide CASp certified individuals to jurisdictions in California to meet the requirements of SB 1608. Additionally, we have provided accessibility reviews and inspections of regional projects.

Fire Plan Review
Our staff consults closely with the Fire Chief/Fire Marshal or this person’s designated representative on any areas of the code requiring a unique interpretation or where alternate methods are being proposed and considered. BV reviews plans of fire suppression systems for compliance with applicable codes, standards, and amendments, including CFC, CBC, the adopted National Fire Protection Standards, the California Health & Safety Codes, CSFM, and U.L. Our vast experience includes written comments and verbal communication with applicants to better understand requirements and provide direction for compliance, as well as close communication with fire departments to clarify policies, code interpretations, plan review status, and procedures.

All personnel assigned to your project will have available the necessary materials, resources, and training to conduct plan reviews, including copies of applicable local amendments, policies, procedures, and forms.

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SCOPE OF WORK
11 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com
Green Building Review
We have plan review engineers, plans examiners, and
inspectors who are well versed and experienced with energy code compliance. Our staff has been involved at various levels of energy code development in California and is
certified to review and inspect for energy codes. Our staff has reviewed plans and completed inspections for projects that incorporate new technology and projects with complex energy code compliance. We have staff available to the City of Healdsburg who are CALGreen Certified.

PROJECT METHODOLOGY
Our proposed team familiarizes themselves with the
requirements of a public agency before beginning a
review. BV has extensive public sector experience, which assures that the public’s interests are fully protected. We believe that technical competence, while expected, is not enough. Experience and careful, thorough consideration
of issues and impacts are needed in addition to the purely technical considerations. We have devoted a great deal
of time and effort over the years to refining our approach and developing documentation to assist our clients and
train our staff in understanding plan review procedures.

BV works to ensure that submittals are properly
coordinated and tracked by following an established
internal plan check coordination process in which
each plan received for review is entered into our Deltek database, processed, and returned on time to the client.

Our plan tracking procedures are designed to track each submittal throughout the review process and maintain
accurate and comprehensive records for each submittal.

To accomplish this, we:
• Screen and log each application to assure that it is
routed to all plan reviewers in a timely manner.
• Review submittals for compliance with all relevant
state and City of Healdsburg requirements.
- The log serves as a tracking device to assure
review turnaround times and completeness.
• Complete plan reviews in accordance with local,
state, and federal regulations with which local
jurisdictions are mandated to enforce, as well as all
codes and ordinances in effect by adoption at the
time of plan review.
- Preliminary consultations will be provided to
the applicant upon request to assist and guide in the
design and plans preparation process.
• Verify information shown on each permit application.
- Construction valuation is based on information
provided by the City of Healdsburg and compared to
estimates provided by the applicant.
• Provide a thorough architectural and structural review of design drawings and details for compliance with the
California Building Code architectural provisions, including provisions for safety glazing, building security, and noise insulation performance standards.
• Provide plan review management.
• Assure that corrections are handled as quickly and as clearly as possible.
- Our goal is to help the applicant through the plan
review process. All corrections are identified based on compliance with specified codes and regulations.

Generally, corrections are identified in two ways. Notes are made on plans during electronic review or on hard copy plans if appropriate, and a correction sheet is generated that details what items need to be addressed before plans can be approved.

The City of Healdsburg shall approve the development of any customized correction sheets. Correction sheets for specific projects shall be forwarded to the City of Healdsburg along with a cover memo containing at least the following:
• The date(s) our firm received and reviewed the plans
• The date(s) the applicant was notified of completed plan reviews
• The name and telephone number of the applicant
During the plan review process, BV is prepared to meet with the applicant or architect/engineer, City of Healdsburg employees, or consultants at any time. Telephone discussions or meetings at project sites are welcomed to assure that any plan review issues are handled efficiently. We propose to meet at the offices of the building and safety division or at a particular project site.

Our goal is to issue approved plans as quickly as possible, in full compliance with laws, codes, ordinances, and regulations.

Upon completion of the plan review, the following information package is prepared and logged as a minimum:
• Completed plan review documents, which include sign offs • Transmittal letter documenting any conditions associated with issuance of a permit, if any
• Marked-up plan review documents
• Two sets of approved building plans

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SCOPE OF WORK
12 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com
• Marked-up plan review documents
• Two sets of approved building plans
• Backup documents and reports
All documents shall be provided in a format desired by
the City of Healdsburg.

Transmittal of Plans and Correction Lists
BV assumes responsibility for the pickup and return
of plans. All plans shall be picked up from the City of Healdsburg offices within 24 hours of notification. Should the volume of work be sufficient, we propose to establish consistent, regular pick up of plans. We will also utilize shipping courier at no additional cost to the City of
Healdsburg.

Upon completion of each plan review, we will forward a
copy of the correction list to both the City of Healdsburg and the applicant by mail. When corrected plans are
resubmitted, the previous procedure will be followed,
or the applicant may schedule an office visit to go over any corrections in person. When plans are completed,
they are stamped, signed, and forwarded by BV staff. Our transmittal forms are customized for use unique to the
City of Healdsburg.

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CERTIFICATE

OF INSURANCE

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment)

INSURANCE
14 BUREAU VERITAS 180 Promenade Circle, Suite 150, Sacramento, CA 95834 P 916.725.4200 | www.bvna.com Holder Identifier : 7777777707070700077763616065553330773717456314546607543026773517210073741467057331120736151103073000207466405372765542075662371720367740734001575007671207500413572674130077727252025773110777777707000707007 6666666606060600062606466204446200622002404004220206222024240040200062220260400620200622200604024200006220026042260020062220062602620020622200606224222006202006262202620066646062240664440666666606000606006 Certificate No : 570085339638

CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
12/22/2022
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

PRODUCER
Aon Risk Services Northeast, Inc.

Aon Risk Services Northeast, Inc.

NY NY Office
One Liberty Plaza
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E-MAIL
ADDRESS:

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Bureau Veritas North America, Inc.
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as requested

POLICY EXP
(MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBRWVD INSR LTR ADDL TYPE OF INSURANCE INSD POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

POLICY LOC

EACH OCCURRENCE

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
X
X
X X
GEN'L AGGREGATE LIMIT APPLIES PER:
$2,000,000
$1,000,000
$10,000
$2,000,000
$2,000,000
$2,000,000
C USL00159321 01/01/2022 01/01/2023
PROJECT
OTHER:

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

SCHEDULED
AUTOS

HIRED AUTOS
ONLY

NON-OWNED

AUTOS ONLY
BODILY INJURY ( Per person)

PROPERTY DAMAGE
(Per accident)
X
BODILY INJURY (Per accident)
$2,000,000 A 01/01/2022 01/01/2023
AOS
B 10 AB S41203 01/01/2022 01/01/2023
HI

COMBINED SINGLE LIMIT
(Ea accident) 10 AB S41202

EXCESS LIAB
OCCUR

CLAIMS-MADE AGGREGATE

EACH OCCURRENCE
DED

UMBRELLA LIAB

RETENTION
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
E.L. EACH ACCIDENT $1,000,000
X OTHER D 01/01/2022 01/01/2023 PER STATUTE
See State Policy Addendum
$1,000,000
Y / N
(Mandatory in NH)

ANY PROPRIETOR / PARTNER /

EXECUTIVE OFFICER/MEMBER N N / A

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY
If yes, describe under
DESCRIPTION OF OPERATIONS below
$1,000,000
10WNS41200
USF00248021 01/01/2022 01/01/2023 Each Claim
Claims Made Aggregate $1,000,000
C Archit&Eng Prof
SIR applies per policy terms & conditions
$1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Professional Services Agreement. The Architects & Engineers policy includes coverage for Professional Liability and Contractors Pollution Liability. The City, its officials, officers, employees, agents and volunteers are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies.

General Liability policy evidenced herein is Primary and Non-Contributory to other insurance available to Additional Insured, but only in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of The City, its officials, officers, employees, agents and volunteers in accordance with the policy provisions of the Workers' Compensation policy.

CERTIFICATE HOLDER CANCELLATION
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©1988-2015 ACORD CORPORATION. All rights reserved
The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment) WWW.BVNA.COM

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Attachment: Bureau Veritas Scope of Services (3722 : Bureau Veritas PSA Amendment)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Automated License Plate Reader Program
PREPARED BY: Matt Jenkins, Police Chief
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

By motion, provide staff direction on an Automated License Plate Reader program.

COMMUNITY ENGAGEMENT/OUTREACH:

The City held a community meeting on automated license plate reader (ALPR) technology on July 18, 2022; the meeting was in both English and Spanish. The City announced the meeting on both Facebook and through the City Manager’s Friday Update. The Facebook post announcing the meeting reached 7,395 people and had 555 engagements. Three members of the community attended the meeting, and one member continued to engage with Police Department staff regarding the draft policy. Feedback provided is incorporated below.

BACKGROUND:

At the February 21, 2022, City Council requested that ALPR technology be agendized for additional information and discussion. This informational presentation occurred during the May 2, 2022 City Council meeting.

During the meeting, staff presented City Council with various options to consider when implementing an ALPR system. These options included mobile and/or fixed ALPR cameras and a perimeter or a perimeter and major intersection deployment of fixed ALPR cameras. Staff recommended utilizing a perimeter deployment, and under this strategy, a total of 5 locations would be required. Generalized locations of the cameras would be as follows and as shown on the attached map (Attachment 1):

1. Healdsburg Avenue and Old Redwood Highway (south City limits)

2. Healdsburg Avenue at Exchange Avenue

3. Westside Road at US 101

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4. Dry Creek Road at US 101

5. Healdsburg Avenue at Passalacqua Road (north City limits) After the presentation and discussion, City Council directed staff to look more closely at a fixed ALPR system with a perimeter deployment. City Council also requested staff return to Council after conducting a community meeting to gather additional feedback from the public.

As previously mentioned, the Police Department hosted a community meeting on July 18, 2022 to discuss ALPR technology, its intended uses in Healdsburg, and to review the draft policy.

DISCUSSION/ANALYSIS:

During the previous discussion on ALPR technology, staff advised City Council that if direction was provided to move forward with an ALPR program beyond the current use for parking enforcement, changes to the Healdsburg Police Department policy would be necessary. Police Department staff has worked to incorporate best practices and feedback from the community in the refinement of the department’s ALPR policy.

Community Meeting Feedback
As mentioned, the Police Department hosted a community meeting which was attended by three community members. During the meeting, staff provided an overview of ALPR technology and reviewed the draft ALPR policy changes. Two community members expressed concern about privacy and safeguards for the misuse of the ALPR system. These items will be discussed in detail later in this report.

Draft Policy Manual updates:

A redline draft of the policy is attached as Attachment 2. A highlight of the changes and additions include the following:

ALPR DATA RECORD RETENTION
Staff has surveyed other agencies utilizing ALPR technology, and the retention period ranges from 30 days to 2-years. The current record retention policy for the City states that ALPR records be retained for one year, and the current policy coincides with this requirement.

City Council could direct staff to return with an item updating the record retention policy if the preference is to retain the data for a shorter or longer period. Staff would not recommend retaining records for any less than 30-days as the investigative value of the information becomes diminished. During complex investigations information related to suspect vehicle(s) may not be readily known and it could take days, weeks, or months to develop actionable information to search the ALPR system. Additionally, crimes may be late reported, especially if a victim is out of town when the crime occurred.

Additionally, if City Council were to request staff bring the record retention policy back to amend the retention period for ALPR data, staff would request that two record retention periods be set – one for fixed mounted ALPR cameras and one for the parking enforcement ALPR system. It is critical to maintain parking enforcement ALPR image

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captures for one year to properly adjudicate parking enforcement citations.

PRIVACY
ALPR data would be owned by the Healdsburg Police Department and stored by the ALPR vendor. The policy further clarifies that the information that is gathered or collected will not be sold, accessed, or used for any purpose other than for a legitimate law enforcement or public safety purpose.

The release of ALPR data may only be shared with other law enforcement or prosecutorial agencies for official purposes and as otherwise provided by law. Release under the policy would require a written request from an authorized agency, which would then be reviewed by the Police Lieutenant or Chief of Police. ALRP data would not be released to the federal government for the purposes of federal immigration enforcement.

MISUSE
Additional language has been added to the policy to further emphasize the necessity of confirming license plates hits from the ALPR system. Under the policy, officers would be required to run a hit through the California Law Enforcement Telecommunications System (CLETS) to ensure that the vehicle is still listed as stolen or an otherwise wanted vehicle.

The policy also requires proper logging in and out of the system by user, ensuring accurate auditing of the system.

Language has been added to the policy to further define permitted and impermissible uses of the ALPR system, including defining what constitutes the invasion of privacy, use of the system to harass or intimidate, use of the system based on protected characteristics, use for personal reasons, and uses that would infringe on First Amendment Rights.

Violating the ALPR policy could subject an employee to criminal prosecution, civil liability, and/or internal discipline.

The draft policy required regular system audits, and after receiving feedback during outreach efforts, this language was further clarified to state that system audits would be conducted no less than annually, a frequency that is consistent with other audit requirements.

If City Council provides direction to move forward with the program, the draft policy changes will be incorporated into the Police Department Policy Manual. Direction to adjust the record retention schedule would require that item be brought back before City Council at a future meeting.

Staff is requesting direction from City Council by motion on:

1. Whether to proceed with a fixed ALPR program

2. If there is direction to proceed, whether to amend the City’s record retention schedule related to ALPR retention for data collected by a fixed ALPR camera.

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ALTERNATIVES:

No alternatives are proposed.

FISCAL IMPACT:

At the request of City Council during the May 2, 2022 City Council meeting, funding for an ALPR system was incorporated into the FY 2022-2023 budget.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, receiving this report is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

ALPR Proposed Camera Locations Perimeter Deployment
Draft Automated License Plate Reader Policy

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RESERVOIR
GIBBS
FMS
BASIN

SKATE PARK
VILLA
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Proposed Perimeter Camera
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M

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Attachment: ALPR Proposed Camera Locations Perimeter Deployment (3704 : Automated License Plate Reader) Policy
465
Healdsburg Police Department
Healdsburg PD Policy Manual
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 1 Automated License Plate Readers (ALPRs)
465.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 465.1.1 DEFINITIONS
Definitions related to this policy include:

Automated License Plate Reader (ALPR): A device that uses cameras and computer technology to compare digital images to lists of known information of interest.

ALPR Operator: Trained Department members who may utilize ALPR system/equipment. ALPR operators may be assigned to any position within the Department, and the ALPR Administrator may order the deployment of the ALPR systems for use in various efforts ALPR Administrator: The Operations Division Commander or the Chief's designee, serves as the ALPR Administrator for the Department.

Hot List: A list of license plates associated with vehicles of interest compiled from one or more databases including, but not limited to, NCIC, CA DMV, Local BOLO's, etc.

Vehicles of Interest: Including, but not limited to vehicles which are reported as stolen; display stolen license plates or tags; vehicles linked to missing and/or wanted persons and vehicles flagged by the Department of Motor Vehicle Administration or law enforcement agencies.

Detection: Data obtained by an ALPR of an image (such as a license plate) within public view that was read by the device, including potential images (such as the plate and description of vehicle on which it was displayed), and information regarding the location of the ALPR system at the time of the ALPR's read.

Hit: Alert from the ALPR system that a scanned license plate number may be in the National Crime Information Center (NCIC) or other law enforcement database for a specific reason including, but not limited to, being related to a stolen car, wanted person, missing person, domestic violation protective order or terrorist-related activity.
465.2 POLICY
The policy of the Healdsburg Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public.

All data and images gathered by the ALPR are for the official use of this department. Because such data may contain confidential information, it is not open to public review. 465.3 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the Healdsburg Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying

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Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 2 stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.

All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administration Division Commander. The Administration Division Commander will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data.
465.3.1 ALPR ADMINISTRATOR
The Administration Division Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
(b) Training requirements for authorized users.
(c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data. (g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
465.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.

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Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 3 (e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so.
(f) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. Once an alert is received, the operator should confirm that the observed license plate from the system matches the license plate of the observed vehicle. Before any law enforcement action is taken because of an ALPR alert, the alert will be verified through a CLETS inquiry via MDC or through Dispatch.

Members will not take any police action that restricts the freedom of any individual based solely on an ALPR alert unless it has been validated. Because the ALPR alert may relate to a vehicle and may not relate to the person operating the vehicle, officers are reminded that they need to have reasonable suspicion and/or probable cause to make an enforcement stop of any vehicle. (For example, if a vehicle is entered into the system because of its association with a wanted individual, Officers should attempt to visually match the driver to the description of the wanted subject prior to making the stop or should have another legal basis for making the stop.) (g) Hot Lists. Designation of hot lists to be utilized by the ALPR system shall be made by the ALPR Administrator or his/her designee. Hot lists shall be obtained or compiled from sources as may be consistent with the purposes of the ALPR system set forth in this Policy. Hot lists utilized by the Department's LPR system may be updated by agency sources more frequently than the Department may be uploading them and thus the Department's LPR system will not have access to real time data. Occasionally, there may be errors in the LPR system's read of a license plate. Therefore, an alert alone shall not be a basis for police action (other than following the vehicle of interest). Prior to initiation of a stop of a vehicle or other intervention based on an alert, Department members shall undertake the following:

1. Verification of status on a Hot List. An officer must receive confirmation, from a Healdsburg Police Department Communications Dispatcher or other department computer device, that the license plate is still stolen, wanted, or otherwise of interest before proceeding (absent exigent circumstances).

2. Visual verification of license plate number. Officers shall visually verify that the license plate of interest matches identically with the image of the license plate number captured (read) by the LPR, including both the alphanumeric characters of the license plate, state of issue, and vehicle descriptors before proceeding.

Department members alerted to the fact that an observed motor vehicle's license plate is entered as a Hot Plate (hit) in a specific BOLO (be on the lookout) list are required to make a reasonable effort to confirm that a wanted person is actually in the vehicle and/or that a reasonable basis exists before a Department member would have a lawful basis to stop the vehicle.

3. Department members will clear all stops from hot list alerts by indicating the positive ALPR Hit, i.e., with an arrest or other enforcement action. If it is not obvious in the text of the call as to the correlation of the ALPR Hit and the arrest, then the Department member shall update with the Communications Dispatcher and original person and/or a crime analyst inputting the vehicle in the hot list (hit).

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Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 4

4. General Hot Lists (SVS, SFR, and SLR) will be automatically downloaded into the ALPR system a minimum of once a day with the most current data overwriting the old data.

5. All entries and updates of specific Hot Lists within the ALPR system will be documented by the requesting Department member within the appropriate general offense report. As such, specific Hot Lists shall be approved by the ALPR Administrator (or his/her designee) before initial entry within the ALPR system. The updating of such a list within the ALPR system shall thereafter be accomplished pursuant to the approval of the Department member's immediate supervisor. The hits from these data sources should be viewed as informational; created solely to bring the officers attention to specific vehicles that have been associated with criminal activity.

All Hot Plates and suspect information entered into the ALPR system will contain the following information as a minimum:
• Entering Department member's name
• Short synopsis describing the nature of the originating call • Related case number.
(h) Login/Log-Out Procedure. To ensure proper operation and facilitate oversight of the ALPR system, all users will be required to have individual credentials for access and use of the systems and/or data, which has the ability to be fully audited.

Permitted/Impermissible Uses. The ALPR system, and all data collected, is the property of the Healdsburg Police Department. Department personnel may only access and use the ALPR system for official and legitimate law enforcement purposes consistent with this Policy.

The following uses of the ALPR system are specifically prohibited:

1. Invasion of Privacy: Except when done pursuant to a court order such as a search warrant, is a violation of this Policy to utilize the ALPR to record license plates except those of vehicles that are exposed to public view (e.g., vehicles on a public road or street, or that are on private property but whose license plate(s) are visible from a public road, street, or a place to which members of the public have access, such as the parking lot of a shop or other business establishment).

2. Harassment or Intimidation: It is a violation of this Policy to use the ALPR system to harass and/or intimidate any individual or group.

3. Use Based on a Protected Characteristic. It is a violation of this policy to use the LPR system or associated scan files or hot lists solely because of a person's, or group's race, gender, religion, political affiliation, nationality, ethnicity, sexual orientation, disability, or other classification protected by law.

4. Personal Use: It is a violation of this Policy to use the ALPR system or associated scan files or hot lists for any personal purpose.

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Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 5

5. First Amendment Rights. It is a violation of this policy to use the LPR system or associated scan files or hot lists for the purpose or known effect of infringing upon First Amendment rights.

Anyone who engages in an impermissible use of the ALPR system or associated scan files or hot lists may be subject to
• Criminal prosecution,
• civil liability, and/or
• administrative sanctions, up to and including termination, pursuant to and consistent with the relevant collective bargaining agreements and Department policies. 465.5 DATA COLLECTION AND RETENTION
The Administration Division Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.

All ALPR data downloaded to the server should be stored for a minimum of one year (Government Code § 34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence. 465.5.1 ALPR DATA FROM PARKING ENFORCEMENT OPERATIONS
All ALPR data downloaded to the server should be stored for a minimum of one year (Government Code § 34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence. 465.5.2 ALPR DATA FROM FIXED CAMERA SYSTEM(S)
ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.

ALPR vendor will store the data (data hosting) and ensure proper maintenance and security of data stored in their data towers. ALPR vendor will purge their data at the end of the 30 days of storage. However, this will not preclude HPD from maintaining any relevant vehicle data obtained from the system after that period pursuant to the established City of Healdsburg retention schedule mentioned above or outlined elsewhere.

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Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 6 465.5.3 RESTRICTIONS ON THE USE OF ALPR DATA
Information gathered or collected, and records retained by ALPR vendor(s) will not be sold, accessed, or used for any purpose other than legitimate law enforcement or public safety purposes.
465.6 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.

The Healdsburg Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.
(c) ALPR system audits should be conducted on a regular basis.

For security or data breaches, see the Records Release and Maintenance Policy. 465.7 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:

1. The name of the agency.

2. The name of the person requesting.

3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Administration Division Commander or the authorized designee and approved before the request is fulfilled.
(c) The Chief of Police or the authorized designee will consider the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq), before approving the release of ALPR data. The Healdsburg Police Department does not permit the sharing of ALPR data gathered by the City or its contractors/subcontractors for purpose of federal immigration enforcement, these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
(d) The approved request is retained on file.

Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55).

8.A.b
Packet Pg. 100 Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader) Healdsburg Police Department
Healdsburg PD Policy Manual
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2022/08/08, All Rights Reserved.

Published with permission by Healdsburg Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 7 465.8 TRAINING
The Training Sergeant should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).

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Packet Pg. 101 Attachment: Draft Automated License Plate Reader Policy (3704 : Automated License Plate Reader)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Agreement with Sonic and Development Group, Inc. for City Dark Fiber Implementation
PREPARED BY: Adam McKenna, IT Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution approving and authorizing the City Manager to:

1. Execute a sole source service agreement, and other documents necessary, with Sonic to upgrade city internet and intranet connections, not to exceed $539,290 over five years.

2. Execute a service agreement, and other documents necessary with Development Group, Inc. for network hardware, configuration, and installation, not to exceed $102,100.51.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

A primary component of the City’s technology backbone is the internet and intranet connectivity between city facilities. As the City increases its use of technology and investment in cloud services, it needs to maximize the bandwidth that exists from City facilities to the internet and between City facilities. The City’s current network connections do not allow staff at all sites to access needed resources effectively.

Currently, internet service is purchased with month-to-month contracts with AT&T (CalNet state purchasing contract) and Comcast. Sonic, a locally based service provider, has increased its commercial presence by investing in fiber installations within the City of Healdsburg, and can now offer the City significantly more robust, secure, and cost-effective fiber connectivity to the internet, along with dedicated dark fiber connections between City facilities for approximately the same cost as our current month to month contract. Dark fiber between our buildings means that there is no “middle man” non-City owned network hardware, or third party networks in

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place between our equipment at either end of the connection, making connections faster, more efficient and more secure.

DISCUSSION/ANALYSIS:

For the past year, City staff have been in discussions with Sonic to better understand how they could improve internet and site-to-site network services for the City and allow the organization to take advantage of Sonic's ongoing fiber expansion in town. Sonic previously implemented a similar upgrade in the City of Petaluma and, at the City’s request, proposed a 5-year contract with the City of Healdsburg that would provide the following:
• A 5Gb/s internet connection at the Police Department and City Hall (an increase from 1Gb/s with current provider)
• Dedicated 10Gb/s dark fiber between City Hall, the Police Department, Fire Department, Corporation yard, Senior Center, Swim Center, Community Center, and Gauntlett Tower (no current connection exists)
• A new dedicated internet line to be located in Plaza Park to enable significantly improved public Wi-Fi in the plaza.
• Vastly improved internet speeds at all sites, including 100X improvement at Community Center and Corporation Yard
• Improved redundancy in the event of an outage
• Improved security from cyber threats
• Consistent, locked in pricing for the contract term
Table of Network Speed Changes
Internet Speeds Current
Speed/Connection
Sonic Speed/Connection Speed
Increase
City Hall Internet 1Gb/s (1000Mb/s) 5Gb/s (5000Mb/s) 5x Police Department Internet 1Gb/s (1000Mb/s) 5Gb/s (5000Mb/s) 5x Site to Site Speeds*
Police Department Data Center <->
City Hall Data Center (2x)
500Mb/s 10Gb/s (10,000Mb/s)
10Gb/s (10,000Mb/s)
20x plus
second
Fire Department <-> City Hall 100Mb/s 10Gb/s (10,000Mb/s) 100x Corporation Yard <-> City Hall 100Mb/s 10Gb/s (10,000Mb/s) 100x Senior Center <-> City Hall 50Mb/s 10Gb/s (10,000Mb/s) 200x Swim Center <-> City Hall 50Mb/s 10Gb/s (10,000Mb/s) 200x Community Center <-> City Hall 100Mb/s 10Gb/s (10,000Mb/s) 100x Gauntlett Tower <-> City Hall n/a 10Gb/s (10,000Mb/s) New Gauntlett Tower <-> Police
Department
n/a 10Gb/s (10,000Mb/s) New
Plaza Park <-> City Hall n/a 10Gb/s (10,000Mb/s) New
*Note: Site to site speeds are based on the internet speed available at each site. No direct connection exists except for between City Hall and the Police Department.

PLAZA WI-FI MODERNIZATION
The proposed agreement with Sonic includes a new internet connection at Plaza Park. This new

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connection would result in an opportunity to replace the ineffective and inefficient public Wi-Fi the City currently offers with an updated and modern public Wi-Fi system in the Plaza. Along with this agreement, staff have explored options to install stealth Wi-Fi antennas within the Plaza. After several site visits and analysis of multiple options, staff have determined that the best location to install Wi-Fi antennas is to mount them in the cupola of the Gazebo. Staff have been working closely with the individuals and businesses involved in building the Gazebo to finalize a plan that would minimize the visual impacts to the structure. Staff further propose to include within the scope of work a paint refresh of this important structure.

Along with improved public Wi-Fi speeds, updating the Wi-Fi system in the Plaza would provide fast, reliable internet availability in Plaza Park for Park visitors and City events, opening new doors for community events, public engagement, and community interaction. Staff recommend adding the Plaza connection, and further request that Council provide direction to discontinue the existing, ineffective Wi-Fi service currently offered in Plaza Park.

Should Council agree with staff’s recommendation, staff would return at a future meeting to request Council adopt a resolution authorizing the appropriate contracts to effectuate the installation of the new stealth Wi-Fi system. The installation work would occur in conjunction with other deferred maintenance of the Plaza Gazebo.

Although the Wi-Fi modernization is limited to the Plaza at this time, it can also provide a framework for future public Wi-Fi expansions should the City Council wish to pursue them.

COST AND TIMELINE
The proposed contract includes a cost of approximately $8,500 a month along with a one-time cost of $29,290 to connect the Corporation Yard with dedicated fiber. The monthly cost is approximately $870 more a month than the City currently pays, but comes with vastly improved speed, redundancy, security and network capabilities, and new connections between City Hall, the Police Station, and the Gauntlett Tower.

In addition to the contract cost, there will be a one-time cost for network hardware to be installed in our data centers to accommodate the dark fiber implementation. The cost for this equipment will be $102,100.51 and includes the hardware, installation, and configuration services from Development Group, Inc,. This contract is available to the City through the State of California's Participating Addendum (Participating Addendum No. 3-17-70-2686N) through California Multiple Award Schedules (CMAS) Cooperative Purchasing Program Master Agreement, as permitted by Section 3.24.080.8 of the City of Healdsburg Municipal Code. Purchasing the equipment through the State's Participating Addendum meets all requirements set forth in the City of Healdsburg's Purchasing Policy and ordinance.

Installation of the new fiber connections with Sonic would take approximately 6-9 months with the goal of utilizing the new connections by early 2023. Staff would continue to use AT&T at all sites until the new connections were tested and accepted by the City. Staff recommends this upgrade because it is an opportunity to significantly improve our network communications capability at close to the same cost as our current month to month agreements. The contract with Sonic does require the City to enter into a 5-year agreement, but provides the benefit of long

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term price security to the City during the term. Staff anticipate working with a local service provider will also improve customer service and support.

Staff recommends City Council approve a sole-source agreement with Sonic for internet and managed Dark Fiber construction, installation, and support services. Staff reviewed additional service providers for dark fiber options and found no other providers in the area. The closest service type available is what the City is currently using from ATT. As shown by the chart, for similar prices, Sonic provides significantly better speeds, functionality, availability, and services.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council could choose not to authorize the City Manager to sign an agreement with Sonic and Development Group, Inc.; In this case, internet service would continue under the current contract with AT&T.

FISCAL IMPACT:

Staff is recommending the signing of this 5-year agreement for Sonic internet and dark fiber implementation, and service at $539,290 over 60 months and signing the agreement with Development Group, Inc. for network hardware, configuration, and installation, not to exceed $102,100.51. Sufficient funds are proposed in the 2022-24 Budget for internet and intranet communications. No additional impact or increase to the budget is expected.

ENVIRONMENTAL ANALYSIS:

Pursuant to Section 15378(b)(5) of the State CEQA Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
Development Group, Inc Hardware and Services Agreement
Sonic Service Agreement

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CITY OF HEALDSBURG
RESOLUTION xx-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

EXECUTE A SOLE SOURCE PURCHASE AGREEMENT WITH
SONIC IN THE AMOUNT OF $539,290 OVER 5 YEARS AND

AN A PURCHASE AGREEMENT WITH DEVELOPMENT
GOUP INC IN THE AMOUNT OF $102,100.51
WHEREAS, a primary component of the City’s technology backbone is the internet and intranet connectivity between city facilities; and
WHEREAS, as we increase our use of technology and investment in cloud services, we need to maximize the bandwidth that exists to the internet and between city facilities; and WHEREAS, Staff has significantly increased its usage of internet and cloud-based services to become more efficient, nimble, and utilize modern technologies and with that increased usage, our existing network connections do not allow staff at all sites to access needed resources effectively; and
WHEREAS, currently, internet service is purchased with month-to-month contracts with AT&T (CalNet state purchasing contract, now on month to month) and Comcast; and WHEREAS, Sonic has been investing in fiber installations in Healdsburg, and can now offer the City significantly more robust, secure, and cost-effective fiber connectivity to the internet, along with dark fiber between City facilities for approximately the same cost as our current month to month contract; and
WHEREAS, this agreement will provide 5Gb/s internet connections to both City Hall and the Police Department as well as faster 10Gb/s site to site communication at both those sites plus the Corporation Yard, Fire Station, Senior Center, Plaza Park, Swim Center, Gauntlett Tower, and Community Center; and
WHEREAS, Staff recommends this upgrade because it is an opportunity to significantly improve our network communications capability at close to the same cost as our current month to month agreements; and
WHEREAS, Staff intends to execute the agreement with Sonic as the sole source in the area for managed Dark Fiber construction, installation, and support services after finding no other managed dark fiber providers; and
WHEREAS, Staff intends to execute the agreement with Development Group, Inc. through the State of California's Participating Addendum (Participating Addendum No. 3-17-70-2686N)

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Packet Pg. 106 Attachment: Resolution (3645 : Authorize Agreement with Sonic and Development Group, Inc. for City Dark fiber implementation) Resolution No. xx-2022

Page 2 ends

through California Multiple Award Schedules (CMAS) Cooperative Purchasing Program Master Agreement, as permitted by Section 3.24.080.8 of the City of Healdsburg Municipal Code; and WHEREAS, Staff is recommending the signing of this 5-year agreement for Sonic internet and dark fiber implementation, and service at $539,290 over 60 months and signing the agreement with Development Group, Inc. for network hardware, configuration, and installation, not to exceed $102,100.51; and
WHEREAS, Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Authorizes the City Manager to execute the sole source service agreement, and other documents necessary, with Sonic to upgrade city internet and intranet connections, not to exceed $539,290 over five years; and

2. Authorizes the City Manager to execute the service agreement, and other documents necessary with Development Group, Inc. for network hardware, configuration, and installation, not to exceed $102,100.51
PASSED and ADOPTED by the City Council of the City of Healdsburg, this 15th day of August 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Packet Pg. 107 Attachment: Resolution (3645 : Authorize Agreement with Sonic and Development Group, Inc. for City Dark fiber implementation) Company:

CITY OF HEALDSBURGDescription:Fiber Expansion Equipment Proposal #27193
Bill To:CITY OF HEALDSBURG401 GROVE STHEALDSBURG, CA 95448-4723 Ship To:CITY OF HEALDSBURG238 Center StHealdsburg, CA 95448-4402 Sold To:CITY OF HEALDSBURG401 GROVE STHEALDSBURG, CA 95448-4723 Created: 2/15/2022Expires: 3/15/2022Version: 1
Account Manager: jjonesSystems Engineer: estoxen
Payment Terms:Net 30
Product & Manufacturer Maintenance
Line No Qty Product SMARTnet Unit Price Ext'd Price Tax

1.0 SFP+ Bidirectional for 10km, downstream
2 13 SFP-10G-BX SFP+ Bidirectional for 10km, downstream 48.00 624.00 T

2.0 SFP+ Bidirectional for 10km, upstream
4 13 SFP-10G-BX SFP+ Bidirectional for 10km, upstream 48.00 624.00 T

3.0 Catalyst 9500 16-port 10Gig switch, Advantage
6 4 C9500-16X-A Catalyst 9500 16-port 10Gig switch, Advantage 11,510.98 46,043.92 T7 4 CON-SNT-C95K16XA SNTC-8X5XNBD Catalyst 9500 16-por 3,142.67 12,570.688 4 C9500-NM-BLANK Catalyst 9500 network module blank cover Included9 4 C9500-NW-A C9500 Network Stack, Advantage Included 10 4 S9500UK9-173 Cisco Catalyst 9500 XE 17.3 UNIVERSAL Included11 8 SFP-H10GB-CU1M 10GBASE-CU SFP+ Cable 1 Meter 70.24 561.92 T12 4 PWR-C4-950WAC-R 950W AC Config 4 Power Supply front to back cooling Included13 4 PWR-C4-950WAC-R/2 950W AC Config 4 Power Supply front to back cooling 1,490.44 5,961.76 T14 8 CAB-TA-NA North America AC Type A Power Cable 0.00 0.00 T

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Attachment: Development Group, Inc Hardware and Services Agreement (3645 : Authorize Agreement 15 4 C9500-DNA-16X-A C9500 DNA Advantage, Term licenses 0.00 0.00 16 4 C9500-DNA-L-A-3Y Cisco Catalyst 9500 DNA Advantage 3 Year License 4,619.16 18,476.6417 12 PI-LFAS-T Prime Infrastructure Lifecycle & Assurance Term - Smart Lic Included18 12 PI-LFAS-AP-T-3Y PI Dev Lic for Lifecycle & Assurance Term 3Y 0.00 0.00 T19 4 NETWORK-PNP-LIC Network Plug-n-Play Connect for zero-touch device deployment Included

4.0 10GBASE-LRM SFP Module
21 4 SFP-10G-LRM= 10GBASE-LRM SFP Module 768.73 3,074.92 T Need more time to get important stuff done? Ask us about Subtotal $87,937.84
Handling $2.00
Estimated Sales Tax (9.%) $5,120.33
SMARTnet $0.00
Professional Services $9,040.34
Shipping $0.00
Total $102,100.51

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Attachment: Development Group, Inc Hardware and Services Agreement (3645 : Authorize Agreement Company:

CITY OF HEALDSBURGDescription:Fiber Expansion Equipment Proposal #27193
About Sales TaxItems sold by Development Group, Inc. and shipped to destinations in California and Nevada are subject to sales tax.If an item is subject to sales tax in the state to which the order is shipped, tax is generally calculated on the total selling price of each individual item. In accordance with state tax laws, the total selling price of anorder will generally include shipping and handling charges and item-level discounts. The amount of tax charged on your order will depend upon many factors including, but not limited to, the type of item(s)purchased, and the source and destination of the shipment. Factors can change between the time you place an order and the time and invoice is sent, which could affect the calculation of sales taxes. The amountappearing on your proposal as 'Estimated Sales Tax' may differ from the sales taxes ultimately charged.About Product ReturnsDevelopment Group, Inc. ("DEVGRU") only accepts the return of Products (a) that DEVGRU has the right to return to the applicable manufacturers or suppliers, (b) for which DEVGRU receives your written requestfor return within FOURTEEN (14) DAYS from the date of the invoice for such Products, and (c) that are factory sealed in fully resalable condition or which are Dead on Arrival ("DoA"). Except for Products returnedbecause they are defective or DoA, to be eligible for return, Products must be in resalable condition, complete, unused and unopened, with the outer seal intact. Products that do not meet these conditions are noteligible for return and will be returned to you. Eligible Product returns will receive a credit that will be issued at the original purchase price that you paid for the Product only if your account is current. DEVGRU mayreturn to you, any Product not authorized for return (an "Unauthorized Return") at your expense, or DEVGRU may, at its sole discretion, issue a credit for the current price of the Product, less a thirty percent(30%) restocking fee. DEVGRU is not liable for any loss or damage to Unauthorized Returns.Company & Payment Information Mailing AddressDevelopment Group, Inc.PO Box 991484Redding, CA 96099-1484Phone: (530) 229-0071Fax: (530) 248-3415 Office LocationsDevelopment Group, Inc.6704 Lockheed DrRedding, CA 96002 Payment InformationDevelopment Group, Inc.32880 Collections Center DrChicago, IL 60693Federal Tax ID: 26-3740919 Wire Transfer InformationDomestic Wire Transfer (U.S.)Wire Routing Transit Number (RTN): 026009593Bank Name: Bank of AmericaCity, State: Chicago, ILAccount Number: 8188065595Title of Account: DEVELOPMENT GROUP INC ACH InformationACH Transfer (U.S.)Routing Transit Number (RTN): 071000039Bank Name: Bank of AmericaCity, State: Chicago, ILAccount Number: 8188065595Title of Account: DEVELOPMENT GROUP INC Note: All wire transfers must be made in US Dollars

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Attachment: Development Group, Inc Hardware and Services Agreement (3645 : Authorize Agreement

Page 1 of 10 ends

Service Agreement
This Service Agreement (the “Agreement”) is made and entered into as of the ______ day of August, 2022 (the “Effective Date”), by and between Sonic.net, LLC (“Sonic”) and _________________________(“Customer”), (Sonic and Customer are collectively referred to as the “Parties,” and each individually as a “Party.”) This Agreement consists of the terms and conditions below and in the Sonic Acceptable Use Policy, which is attached hereto as Exhibit C and incorporated herein by this reference.

1.0 Services. Pursuant to the terms provided in this Agreement, Sonic will provide bi-directional dark fiber and Internet access services at the sites listed on Exhibit B (“Service Sites”). The required infrastructure either already exists, or will be constructed by Sonic. Sonic has or will obtain all necessary permits and approvals from the City for any required construction.

1.1 Commencement of Service. Sonic will make commercially reasonable efforts to construct all necessary segments (“Fiber Segments”) of a dark fiber network (“Sonic Network”) within 6 to 12 months of execution of this Agreement. Within that same time period, Sonic shall begin providing Internet access service at the two Internet service addresses listed on Exhibit B (“Internet Access Service”). When each Fiber Segment is completed, Sonic shall test, verify and deliver results of testing of that Fiber Segment to Customer. Customer shall perform initial testing of each Fiber Segment , with Sonic’s assistance, within thirty (30) days of receipt of the test results for each Fiber Segment.

1.2 Turn Up and Acceptance by Customer. Upon full delivery of all Fiber Segments, Customer shall have thirty (30) days to perform any required testing of the integrated Sonic Network, with Sonic’s assistance. If the Customer does not test the integrated Sonic Network and notify Sonic of any deficiencies within 30 days of delivery of the integrated Sonic Network, Customer will be deemed to have accepted the services at the Service Sites.

1.3 Cancellation prior to service delivery. Should Customer cancel any service or Service Site prior to Sonic service delivery and/or start of service and should Sonic have incurred any engineering, construction, or administrative costs, the City shall reimburse costs plus 10% for each Service Site cancelled, upon presentation of receipts for costs incurred by Sonic.

2.0 Maintenance. Sonic will use commercially reasonable efforts to maintain the Sonic Network in accordance with industry standards and the needs of Customer. Costs for required maintenance and repair of the Sonic Network are included in the Payment required by this Agreement.

3.0 Limitation of Agreement. This Agreement does not obligate Sonic to supply to Customer any optical or electrical equipment, or other facilities, including without limitation, local distribution facilities, collocation space, regeneration facilities, generators, batteries, air conditioners, fire protection equipment, monitoring equipment and testing equipment, all of which are the sole responsibility of Customer. Sonic is not responsible for performing any work or providing any service other than as specifically set forth in this Agreement.

4.0 Acceptable Use Policy. This Agreement grants to Customer no right to use any element of the Sonic Network other than those rights granted herein. Customer shall keep any and all portions of the Sonic Network, including the Fiber Segments, free from any liens, rights or claims of any third party that can be attributed to Customer.

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Packet Pg. 111 Attachment: Sonic Service Agreement (3645 : Authorize Agreement with Sonic and Development Group, Inc. for City Dark fiber implementation)

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5.0 Payment. Sonic will issue invoices to Customer by the 5th of each calendar month and payment is due on the 1st day of the following calendar month. If full payment is not received by the 10th day of any month, Sonic may discontinue service until full payment is received. If Sonic still has not received full payment by the 30th day of the applicable calendar month, service will be disconnected. Customer must provide and maintain a valid credit or debit card, against which all applicable fees will be automatically charged if arrangements have not been made to pay by check.

5.1 If service is disconnected due to non-payment and Sonic decides in its discretion to reinstate service, Customer will be assessed a $100.00 administrative fee which must be paid in full prior to the reinstatement.

5.2 All disputes as to any invoiced amount must be submitted in writing within fifteen (15) days of Customer’s receipt of each invoice or the right to dispute will be waived in its entirety. Complete documentation setting forth and establishing all bases of the dispute must be provided within this fifteen (15) day period. Notwithstanding any dispute, the full amount of all disputed and undisputed amounts must be paid in full when due. Sonic shall respond with a determination as to the legitimacy of each dispute within thirty (30) days of receipt. Disputed amounts accepted by Sonic shall be credited by Sonic to Customer on the invoice(s) immediately following the determination by Sonic.

6.0 Indemnification.

6.1 Sonic shall indemnify and hold harmless Customer and its officers, officials, employees, agents and volunteers (collectively, “Indemnitees”) from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, reimbursement of reasonable attorneys' fees and costs and fees of litigation) (collectively, "Liability") to the extent caused by Sonic's negligent provision of the Services or its negligent failure to comply with any of its obligations contained in this Agreement, or willful misconduct of Sonic. Sonic must respond within thirty (30) days to the tender of any claim for indemnity by Customer, unless this time has been extended by Customer. If Sonic fails to accept or reject a tender of indemnity within thirty (30) days, in addition to any other remedy authorized by law, so much of the money due Sonic under and by virtue of this Agreement as shall reasonably be considered necessary by Customer, may be retained by Customer until disposition has been made of the claim or suit for damages, or until Sonic accepts or rejects the tender of indemnity, whichever occurs first. Furthermore, Sonic and Subcontractors’ obligations to indemnify Customer are binding on their successors and assigns and shall survive the termination or completion of this Agreement.

6.2 Customer agrees to release, indemnify, defend, protect, and hold harmless Sonic, its employees, officers, directors, agents, and shareholders, and its affiliate Sonic Telecom, LLC, from and against liability for following:
(1) Any injury, loss or damage to any person, tangible property or facilities of any third person or entity or Sonic (including reasonable attorneys’ fees and costs) to the extent arising out of or resulting from either: (i) the active negligence, sole negligence, or willful misconduct of Customer, its officers, employees, servants, agents, contractors, licensees, invitees or vendors; or (ii) acts and omissions of Customer constituting a default under this Agreement caused by active negligence, sole negligence, or willful misconduct of Customer;
(2) Any claims, liabilities or damages arising out of any violation by Customer of any regulation, rule, statute or order of any local, state or federal governmental agency, court or body in connection with the use of the Sonic Network and/or Internet Access Service hereunder caused by active negligence, sole negligence, or willful misconduct of Customer;
(3) Any claims, liabilities or damages arising out of any interference with or infringement of the rights of any third party as a result of Customer’s use of the Sonic Network and/or Internet Access Service hereunder not in accordance with the provisions of this Agreement and caused by active negligence, sole negligence, or willful misconduct of Customer; and

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(4) Any claims, liabilities or damages arising out of the use, resale, sharing or modification of the Sonic Network and/or Internet Access Service by Customer.

6.3 Notwithstanding the foregoing or any other provision to the contrary, Sonic shall not be required to provide a defense to Customer for claims arising out of Sonic’s obligations under this Agreement as defined in Sonic’s professional liability policy EXCEPT THAT this shall not affect Sonic’s obligation to reimburse reasonable attorneys’ fees and reasonable defense costs as part of Sonic’s actual indemnity obligation to Customer, if any, nor shall it affect Sonic’s duty to defend Customer if such a defense is available under any of Sonic’s other insurance policies.

6.4 Notwithstanding the foregoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code § 2783, as may be amended from time to time, such duties of Sonic to indemnify shall not apply when to do so would be prohibited by California Civil Code § 2782, as may be amended from time to time.

6.5 Notwithstanding the foregoing, to the extent that the Services include design professional services subject to Cal. Civil Code § 2782.8, as amended from time to time, Sonic's duty to indemnify shall only be to the maximum extent permitted by Civil Code § 2782.8.

6.6 The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

7.0 Insurance. Sonic shall, throughout the duration of this Agreement, maintain insurance to cover Sonic (including its agents, representatives, and employees) in connection with the performance of services under this Agreement of the types and in the coverage amounts set forth in Exhibit A entitled “Insurance.” This Agreement identifies the minimum insurance levels with which Sonic shall comply; however, the minimum insurance levels shall not relieve Sonic of any other performance responsibilities under this Agreement (including indemnity language) and Sonic may carry, at its own expense, any additional insurance it deems necessary or prudent. Concurrently with the execution of this Agreement by Sonic, and prior to the commencement of any services, Sonic shall furnish written proof of insurance (certificates and endorsements), in a form acceptable to the City. Sonic shall provide substitute written proof of insurance no later than 30 days prior to the expiration date of any insurance policy required by this Agreement.

8.0 Disclaimer of Warranties and Limitation of Liability.

Sonic provides services hereunder strictly on an “AS IS” and “AS AVAILABLE” basis without any warranty, guarantee or other assurance of quality, reliability or functionality. Except as expressly set forth herein, Customer accepts all risk, including all risk with respect to suitability, use and performance of dark fiber and Internet Access Service. SONIC DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. In any instance involving performance or nonperformance by Sonic with respect to services provided hereunder, Customer’s sole remedy shall be a refund of a pro-rated portion of the price paid for dark fiber and/or Internet Access Service, which was not provided after the first twenty-four (24) consecutive hours in which the service failed to meet the quality of service standards set forth herein.

Customer acknowledges that the facilities and services of third parties may be used in connection with the services. Sonic is not liable for any act, omission to act, negligence or defect in the quality or availability of service of any underlying carrier or other service whose facilities or services are used in furnishing any portion of the service received by the Customer or for any failure of performance that is caused by or the result of any act or omission by Customer or any entity other than Sonic that furnishes services, facilities, or equipment used in connection with Sonic’s services or facilities.

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Sonic will not be liable for any damage that Customer may suffer arising out of use, or inability to use, the dark fiber and/or Internet Access Service. Sonic, Inc. will not be liable for unauthorized access to Customer’s transmission facilities of Customer, Customer’s data files, programs, procedures or information through accident, fraudulent means or devices, or any other method, regardless of whether such damage occurs as a result of Sonic’s negligence. Sonic shall not be liable for indirect, consequential, incidental or special damages even if advised of the possibility in advance. Sonic shall not be liable for any lost property or data of Customer. Sonic’s liability for damages to Customer for any cause whatsoever, regardless of form of action, shall be limited to the pro-rated portion of the monthly charge actually paid by the customer for the period after the first twenty-four (24) consecutive hours in which the service failed to meet the quality of service standards set forth herein.

9.0 Term. This contract is for an initial term of sixty (60) months. The initial term begins once service is installed and billing begins. Customer will have three (3) five (5)-year options to renew.

10.0 Termination.

10.1 Termination by either Party. This Agreement may be terminated by providing the other Party with thirty (30) days prior written notice.

10.2 If any of the events below occur with respect to one Party, then the other Party may terminate this Agreement effective immediately upon the delivery of written notice:

1. A Party becomes insolvent; files a voluntary petition in bankruptcy, proposed any dissolution, liquidation, reorganization or recapitalization; has filed against it an involuntary petition in bankruptcy, or receiver is appointed or takes possession of the Party’s property, and such petition is not dismissed or stayed within ten (10) calendar days of such filing, appointment or taking possession; makes an assignment for the benefit or creditors, or is adjudicated as bankrupt; or takes any similar action under the law of any jurisdiction.

2. Material breach of this Agreement which is not remedied within ten (10) calendar days after written notice (describing the breach with particularity) has been given by the other Party.

11.0 Force Majeure. Neither Party will be liable for, or will be considered to be in breach of or default under this Agreement, if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of the Party, including without limitation failure to reasonably mitigate any adverse impacts (“Force Majeure”). Force Majeure events include the following:

Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “Force Majeure events”).

Any Force Majeure event with a duration in excess of 30 days entitles either party to terminate this Agreement with written notice to the other party, without further penalty or compensation. If any Force Majeure event occurs, the affected Party will give prompt written notice to the other Party and will use commercially reasonable efforts to minimize the impact of the event.

12.0 Notice. Any notice required to be given under this Agreement shall be in writing and delivered personally to the other designated Party at the below stated address, or mailed by certified, registered or Express mail, return receipt requested or by overnight delivery. Either Party may change the address to which notice is to be sent by written notice to the other under any provision of this paragraph.

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Sonic, Inc City of Healdsburg
2260 Apollo Way Attention: City Manager
Santa Rosa, CA 95407 238 Center Street
(707) 522-1000 Healdsburg, CA. 95448

13.0 Jurisdiction for Disputes. The Parties agree that the law governing this Agreement shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of this Agreement shall be filed and maintained in the Courts of the County of Sonoma.

14.0 Agreement Binding on Successors. The provisions of the Agreement shall be binding upon and shall inure to the benefit of the Parties hereto, their heirs, administrators, successors and assigns.

15.0 Assignability. Neither Party shall not have the right to assign this Agreement or the rights and obligations hereunder to any third Party without the prior express written approval of the other Party, which consent shall not be unreasonable withheld.

16.0 Waiver. A waiver of any breach of any provision of this Agreement shall not constitute or operate as a waiver of any other breach of such provision or of any other provisions, nor shall any failure to enforce any provision operate as a waiver of such provision or of any other provisions.

17.0 Severability. If any term, clause or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or provision and such invalid term, clause or provision shall be deemed to be severed from the Agreement.

18.0 Authorities and Consents. By executing below, each person represents and warrants that he/she is authorized to bind the Party on whose behalf he/she is signing and that the consents of third parties is not required to perfect this right.

19.0 Integration. This Agreement constitutes the entire understanding of the Parties, and revokes and supersedes all prior agreements between the Parties and is intended as a final expression of their Agreement. This Agreement may not be modified or amended except in writing signed by the Parties hereto and specifically referring to this Agreement. This Agreement shall take precedence over any other documents which may conflict with this Agreement.

Customer Sonic
City of
Healdsburg: \co1\
Name
(printed):

Name
(printed): \n1\ Title:

Title: \t1\ Date:

Date: \d1\ Signature:

Signature: \s1\

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Exhibit A – Insurance
City of Healdsburg is named as additional insured with regards to general liability per form CGD417 (02/19).

City of Healdsburg, its officers, it’s officials, employees, volunteers, and agents are named as Additional Insured with primary non- contributory & waiver of subrogation per CGD417(02/19), CGT100(02/19), CAT353(02/15), CAT442(02/16) & WC990376(A) attached. 30 day Notice of Cancellation applies per form ILT405 (03/11).

Sonic Certificate of Insurance Copy

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Exhibit B
Contract Term: 60-months
Service Description
5Gbps Internet Access Service
Contingent Pricing on the Purchase of Managed Dark Fiber Sites Term Discount: Monthly
21 Internet Service Address: City Hall, 401 Grove Street 60 months Discount: 50% $1,100 1 Internet Service Address: Police Dept, 238 Center Street 60 months Discount: 50% $1,100 Qty
Service Description
Fully Managed Dark Fiber:
(One strand Bi-directional fiber )
Term Time-one NRC Monthly
1 ALOC: Gauntlett Tower, 1100 March Ave, Healdsburg
ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: Community Center, 1557 Healdsburg Ave, Healdsburg ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: Fire Department, 601 Healdsburg Ave, Healdsburg ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: Police Department, 238 Center Street, Healdsburg ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: (Redundant Strand) Police Department, 238 Center Street ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $350/month 1 ALOC: Gauntlett Tower, 1100 March Ave, Healdsburg
ZLOC: Police Department, 238 Center Street, Healdsburg 60 months $0.00 $350/month 1 ALOC: Senior Center, 133 Matheson Street, Healdsburg
ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: Swim Center, 360 Monte Vista Avenue, Healdsburg ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month 1 ALOC: Corp Yard, 550 West Side Road, Healdsburg
ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $29,290 $700/month 1 ALOC: Town Square Plaza, 304 Center Street, Healdsburg ZLOC: City Hall, 401 Grove Street, Healdsburg 60 months $0.00 $700/month Time-one
NRC:
$29,290.00
Total Monthly:
$8,500.00
Not inclusive of any federal, state or local taxes or fees Delivery interval: 6 to 12 months, permit dependent.
.

To:

City of Healdsburg
238 Center Street
Healdsburg, CA. 95448
Date: June 24, 2022
Expiration Date: 45 days from today
Prepared by: Dane Jasper/Kinderlin Codding
707-522-1000
[email protected]
[email protected]

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Account Information

PRIMARY ACCOUNT OWNER
Name:

Service Address:

City: State: Zipcode:

Primary Contact: Title:

Contact Telephone: Email:

BY INITIALING HERE, YOU ACKNOWLEDGE THAT THE SERVICE ADDRESS LISTED ABOVE IS CORRECT. \i1\

ON-SITE TECHNICAL CONTACT
(This person will be contacted for site survey and
installation)

IMPLEMENTATION CONTACT
(This person will receive all correspondence during
provisioning)
\cbt1\ ADD CONTACT AS ADDITIONAL ADMIN \cbi1\ ADD CONTACT AS ADDITIONAL ADMIN Contact
Name:

Contact
Name:

Phone: Phone:

Email: Email:

PROPERTY MANAGEMENT (if applicable) RISER MANAGEMENT (if applicable) \coi1\ CERTIFICATE OF INSURANCE REQUIRED
Contact
Name:

Contact
Name:

Phone: Phone:

Email:

BILLING INFORMATION
Billing Name:

Billing Address:

City: State: Zipcode:

Billing Contact: Phone: Billing Email:

Credit card
#: Exp: CSC:

Name on credit card:

Desired or Current
username:

All invoices and receipts will be sent via email to the billing email address provided above. This email address needs to be in use by someone associated with accounts payable.

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Exhibit C – Acceptable Use Policy
Any prohibited or illegal activity that affects Sonic.net, LLC, its agents, equipment or customers is punishable to the full extent of the law, and Sonic.net, LLC will hold you responsible for any damage caused by your actions, whether intentional or unintentional. You are strictly prohibited from using your account other than as outlined in this Acceptable Use Policy and will be prosecuted to the full extent of the law if you do so illegally (see Network Abuse and Enforcement section). Sonic.net, LLC makes no exceptions in enforcing this policy. Sonic.net, LLC functions as a common carrier; our standard policy is to not monitor or interrupt our users' activities, exert editorial control over their content, or censor them or their content. To protect the interests of Sonic.net, LLC and in the best interests of our customers, exceptions to this policy may be made under certain specific circumstances including but not limited to the following:

Illegal activities:

The law requires Sonic.net, LLC to report any criminal activity that it becomes aware of to the appropriate authorities. It is the responsibility of the account owner to be familiar with current laws and regulations.

Email:

Email accounts are for personal or business correspondence only. Unsolicited Commercial Email (otherwise known as UCE - or spam) is strictly prohibited and violators will have their accounts terminated immediately.

Sending unsolicited email to one or more addresses regardless of how the addresses were obtained may be considered spamming and is grounds for account termination. Use of a Sonic.net, LLC address or any address of a domain hosted by Sonic.net, LLC as a return address for replies to spam is similarly prohibited. Sonic.net, LLC may at its discretion employ filtering techniques to block inbound email from known sources of spam and email abuse, and may also filter incoming email for known viruses.

Usenet:

All users of Sonic.net, LLC news servers agree to be bound by the charter of any newsgroup or newsgroup hierarchy posted to. It is the responsibility of the user to be familiar with these charters, which may include rules about content, spam, language and off-topic posting. Excessive posting of identical messages to multiple newsgroups ('cross-posting') via Sonic.net, LLC news servers is prohibited, as is the posting of unsolicited commercial email (spam).

Shell use:

Sonic.net, LLC can provide shell access to its users on request. Shell access is an optional service and Sonic.net, LLC reserves the right to grant or revoke customer shell access at any time. To activate shell access, please call our technical support department. The shell server is a shared resource and shell access is intended for use only when a user is actively connected and using the connection. IRC bots, excessive use of resources, and network abuse are all prohibited. The use of any process or program intended to run while the user is not online is also prohibited. Sonic.net, LLC maintains a strict, zero-tolerance policy with regard to abuse of user shell access privileges. Any abuse of the shell service will result in immediate revocation of shell access, and further action may be taken at the discretion of Sonic.net, LLC (see Network abuse and Enforcement section).

Network abuse and Enforcement:

Use of Sonic.net, LLC accounts or services for orchestration of or participation in any abuse of the Sonic.net, LLC network or any other network, system or service is expressly forbidden and is grounds for account termination and possible legal action. Any action which interferes with the Sonic.net, LLC network or other networks or which affects the use of or access to any network is likewise expressly forbidden. Sonic.net, LLC retains at all times the right to determine what constitutes network abuse. Examples include but are not limited to:

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• Attempts to hack the Sonic.net, LLC network or any other network or systems • Port scanning
• Use of 'cracking' software or techniques
• Dissemination of viruses or malware
• Provocation of attacks on the Sonic.net, LLC network or any other network • Conduct which causes Sonic.net, LLC to be blocked by another provider or which causes Sonic.net, LLC to be placed on a "block list"
• Flooding the Sonic.net, LLC network or any other network with traffic for the purpose of disrupting service
• Mail bombing
• Resale of Sonic services, directly or indirectly, without express written consent from Sonic. This includes sale of Wi-Fi access or any off-premises access to services. • Operation of servers for commercial purposes by non-Enterprise customers. Note that it is acceptable to use servers for private or personal use (such as servers to access content in your home and applications that have server capabilities such as multiplayer gaming) and for small business customers to operate private (in-profile) servers for business purposes.

Sonic.net, LLC customers must also comply with the acceptable use policies of our upstream providers, UUNET (http://www.uu.net) and Cable and Wireless ( http://www.cw.com)

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Adopt the General Fund Surplus Policy
PREPARED BY: Katie Edgar, Finance Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the General Fund Surplus Policy establishing a framework for allocating unanticipated annual surplus in the General Fund.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The Government Finance Officers Association best practices emphasize the importance of formally adopting financial policies to provide the foundation for long-term fiscal health. In 2016 Council updated the General Fund Reserve Policy to require a minimum reserve equal to 30 percent of the annual operating expenditures to protect the City’s essential service programs. In accordance with California Government Code, Council adopts an Investment Policy annually to guide all investment activities. In 2019 the Council adopted a Pension Liability Funding Policy establishing a methodology for funding pension liabilities and completed the first biennial review in February 2022. In June of 2021 Council engaged Management Partners Inc. to develop a longterm financial forecast for the City to better understand the fiscal drivers shaping the City’s financial condition. The forecast functions as a guiding tool that allows the Council the opportunity to set the fiscal trajectory of the City by planning for long term needs.

At the May 16th council meeting staff presented the third quarter financial update and estimates to close for FY 2021-2022. Due to staff vacancies, operating savings, and higher than projected sales tax receipts the City anticipated a one-time year end surplus. Council directed staff to allocate these one-time resources to support the cities long-term needs by making additional contributions to the City’s unfunded pension obligations, designating funds for future long-term planning projects, and reducing the streets fund deficit.

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The purpose of the General Fund Surplus Policy is to institutionalize prudent financial management by promoting long-term strategic thinking and defining categories for use of onetime funds derived from year end surplus.

DISCUSSION/ANALYSIS:

City finance staff complete an analysis of the City’s financial condition on a quarterly basis to ensure proactive financial management. Staff update council on current trends and request adjustments to revenue and expenditures based on City needs, economic conditions, and overall fiscal health.

The proposed policy, attached as Exhibit A, seeks to memorialize the process and financial priorities to guide staff in recommending additional, prudent expenditures when an unanticipated surplus exists. During the third quarter review staff provide estimates for remaining revenues and expenditures through the end of the fiscal year and prepare a projected ending fund balance. The policy defines a surplus as any anticipated fund balance exceeding $250,0000 of the required reserve. At the time of the third quarter fiscal review, staff would recommend allocating any available surplus funds based on the funding priorities outlined in the proposed policy.

Identified surplus funds will be proposed for use on non-recurring expenditures and will not increase long-term operation costs or result in an expansion of the scope of City operations. The policy presents surplus funding options that reduce City debt, result in investment returns or support long-range planning, and support the replacement of capital assets. Allocating surplus to reduce City debt or liabilities provides for potential interest savings, better bond ratings, and increases flexibility for future spending. Investing surplus funds into the Pension Trust Fund or contributing to the Long-Range Planning fund provides the opportunity for long term gains in both interest earnings and future revenue potential. Allocating money for future replacements of assets and other infrastructure alleviates one-time burdens placed on the City budget and provides more flexibility to address needs proactively.

By strategically investing our short-term surplus, we can better position the City to address long term goals.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

Council could choose not to adopt the General Fund Surplus Policy. Should that be the case, staff will continue to prepare financial updates and adjust appropriations on an as needed basis allocating excess funds per council direction.

Council could also make specific changes to the proposed policy. If this direction is provided, staff would request time to update the policy and bring it back at a future meeting.

FISCAL IMPACT:

The proposed action would have no immediate impact on the adopted FY 22-24 biennial budget.

Staff will return to Council in May of 2023 to present the third quarter review of the FY 22-23

9.B
Packet Pg. 122
budget and make proposals consistent with the policy to allocate any available surplus anticipated in the General Fund. The adoption of the General Fund Surplus Policy will improve the long-term fiscal health of the City and encourage maintenance of a structurally balanced budget.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Exhibit A: General Fund Surplus Policy

9.B
Packet Pg. 123

CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ADOPTING THE GENERAL FUND SURPLUS
POLICY
WHEREAS, a formally articulated budget and strong fiscal policies provide the foundation for assuring the City’s long-term fiscal health; and
WHEREAS, the City Council of the City of Healdsburg adopted an updated General Fund Reserve Policy on Resolution No. 56-2016 establishing a reserve requirement of at least 30 percent of the annual operating expenditures; and
WHEREAS, the City Council of the City of Healdsburg adopted the Investment Policy for Fiscal Year 2022-2023 on Resolution No. 80-2022; and
WHEREAS, the City Council of the City of Healdsburg adopted an updated Pension Liability Funding Policy on Resolution No. 51-2019; and
WHEREAS, the City Council of the City of Healdsburg engaged Management Partners Inc. to develop a long-term financial forecast for the City; and WHEREAS, total expenditures and revenues at fiscal year-end can vary from the adopted budget resulting in an unanticipated one-time surplus that exceeds the reserve requirement.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Healdsburg adopts the attached General Fund Surplus Policy.

PASSED, APPROVED AND ADOPTED, this 15th day of August 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

9.B.a
Packet Pg. 124 Attachment: Resolution (3721 : General Fund Surplus Policy) City of Healdsburg
General Fund Surplus Policy

1. PURPOSE
The purpose of this policy is to establish a framework for allocating unanticipated annual surplus in the General Fund. This policy establishes a framework for identifying a surplus and the categories of expenditures in which staff will recommend surplus funds be allocated. The policy institutionalizes prudent financial management practices by promoting long-term strategic thinking and defining boundaries for use of one-time funds.

2. BACKGROUND
The City adopts a biennial budget with the goal of balancing the cost of providing services with the amount of revenues received. These planned expenditures and revenues can be further classified as recurring or non-recurring. Recurring expenditures are those that are included in the budget each year to maintain current service levels. Recurring revenues are those that can be reasonably expected to continue every year with some degree of predictability (property taxes, for example). A structurally balanced budget supports financial sustainability for multiple years into the future by balancing recurring revenues with recurring expenses.

The amount of money available after subtracting the total amount of expenditures made from the total amount of revenues received is the fund balance. The City has adopted a general fund reserve policy that requires maintenance of an unrestricted fund balance equal to at least 30% of the annual operating expenditures. The purpose of the reserve policy is to mitigate risks that could disrupt City services. If unforeseen economic conditions result in a reduction of expected revenues or catastrophic events require exorbitant one-time expenses the reserve is available to continue supporting essential recurring expenditures.

In addition to the budget process, the City prepares a long-term forecasting model that provides the opportunity to plan for longer term needs outside of the typical two-year budget cycle. The forecast provides a mechanism to understand the impacts of volatility on recurring revenues like Transient Occupancy Tax and Sales Taxes as well as growth trends associated with pension costs and other recurring expenditures. The forecast model is an important tool for identifying funding shortfalls and understanding the impacts of additional contributions.

3. POLICY

3.1 Definition of Surplus
For this policy, any anticipated remaining fund balance in the general fund that exceeds the reserve by $250,000 is defined as surplus. The $250,000 excess allows for reasonable variances within the estimated closing figures.

3.2 Financial Analysis and Review
A budget is a financial plan. Prudent fiscal management practices require ongoing analysis and updating of the City budget. Staff analyze the Cities financial condition and bring updates to Council for review on a quarterly basis. During these reviews staff recommend adjustments to revenues and expenditures to align budgeted expectations with current trends and reduce or

9.B.b
Packet Pg. 125 Attachment: Exhibit A: General Fund Surplus Policy (3721 : General Fund Surplus Policy) increase expenditures based on City needs and the overall fiscal health of the organization. During the third quarter budget review staff have a good understanding of the remaining revenues to be received and expenditures that will be incurred. During this review staff will provide closing estimates and determine if unanticipated revenues or budgetary savings will result in a surplus in the general fund. If a surplus is present staff will propose additional budgetary appropriations to allocate the surplus consistent with this policy.

3.3 Allocation of Surplus
Identified surplus funds will only be allocated for use on non-recurring expenditures to maintain a structurally balanced budget. Allocations of surplus funds are meant to improve the long-term fiscal health and prosperity of the City. Surplus funds will not increase long-term operational costs or expand the scope of operations. City staff will present surplus funding options consistent with the following categories.
• Actions that reduce City debt or liabilities, including but not limited to reducing fund deficits, paying off internal or external loans, early repayment of bonds, and additional contributions to the City’s unfunded pension obligations (CalPERS UAL). • Contributions that result in investment returns or expand future revenue potential, including but not limited to contributions to the Pension Trust Fund, and Long-Range Planning Fund.
• Investments to repair, replace, or expand existing capital assets including but not limited to deferred building maintenance, vehicle replacements, streets and drainage infrastructure, water and sewer infrastructure.

The ultimate responsibility for determining the allocation of surplus funds, consistent with this policy, rests with the City Council. The third quarter fiscal review will include appropriation adjustments to accommodate the approved allocations, but no expenditures will be incurred until the closing of the fiscal year. Staff will report back to council at the next quarterly financial update if for any reason approved surplus expenditures are not completed.

3.6 Review of Surplus Policy
Maintaining a structurally balanced budget that promotes sustainability of essential services requires a long-term plan. The City will review this policy at a minimum biennially, concurrent with preparation of the budget, to determine if changes to this policy are necessary to ensure resources are being allocated to priorities pertinent in the current financial landscape.

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Packet Pg. 126 Attachment: Exhibit A: General Fund Surplus Policy (3721 : General Fund Surplus Policy)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 15, 2022
SUBJECT: Sonoma County Library Commission Vacancy
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Form a Subcommittee to interview the applicant; or consider appointing Andy Elkind to a four year term on the Sonoma County Library Commission due to expire August 1, 2026.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

As part of the amended Library Joint Powers Agreement, the City of Healdsburg is entitled to appoint a representative on the Sonoma County Library Commission. The terms on the Commission are for four years.

The City of Healdsburg’s current representative is Andy Elkind and his term expired August 1, 2022. Mr. Elkind is seeking re-appointment.

DISCUSSION/ANALYSIS:

The vacancy was advertised in the Healdsburg Tribune, on the homepage of the City’s website and posted at the Healdsburg Library. Additionally, the vacancy was posted on social media and e-mail blasts were sent to the City’s website subscribers.

To date, only one application has been received from Andy Elkind.

Consistent with past practice, staff recommends that Council form a subcommittee to interview the applicant.

ENVIRONMENTAL STEWARDSHIP:

Not Applicable.

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ALTERNATIVES:

Due the minimal interest to serve on the Library Commission, the Council could opt to reappoint Andy Elkind to the position. Council could also opt to direct staff to re-advertise the vacancy.

FISCAL IMPACT:

There is no fiscal impact as a direct result from the proposed action.

ENVIRONMENTAL ANALYSIS:

ATTACHMENT(S):

Sonoma County Library Commission Application

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CITY OF HEALDSBURG

ADMINISTRATION
401 Grove Street
Healdsburg, CA 95448‐4723
Phone: (707) 431‐3317
Fax: (707) 431‐3321
Visit us at www.ci.healdsburg.ca.us
APPLICATION FOR APPOINTMENT TO COMMISSIONS AND COMMITTEES COMMITTEE, COMMISSION, OR AREA OF SERVICE IN WHICH INTERESTED:

Sonoma County Library Commissioner
Name: Andrew E. Elkind Telephone:

Home Address: , Healdsburg, CA 95448
Email:

Bus. Address: , Healdsburg, CA 95448
Telephone:

Resident in Healdsburg for 4 years.

Languages other than English spoken:   French
Name & Location of High School:   Stamford High School, Stamford, CT Date of Graduation:   1969
College or University Attended:   Yale College
Date of Graduation, Degree & Major: 1973, B.A. in Philosophy and Psychology College or University Attended:       Fielding Graduate University Date of Graduation, Degree & Major:   2009, M.A. in Organizational Management Development
Presently Employed by: The Elkind Group (mostly retired) Job Title:   Consultant
Duties Performed:   Organizational Development and Executive Coaching
Other Pertinent Employment Data:   36 years of experience in the management and administration of my own businesses.

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Packet Pg. 129 Attachment: Sonoma County Library Commission Application (3725 : Sonoma County Library Commission) Please state briefly your reasons for applying and why you feel you are qualified for appointment to this body.

Since 2018 I have served as the Sonoma County Library Commissioner appointed by the City of Healdsburg. I am seeking reappointment to provide the Library with continuity of leadership during a period when we are facing some significant challenges.

As you may know, our Director, Ann Hammond, recently retired. Ann provided strong leadership during a difficult period. But she left while the Library is facing several critical issues.

In order to sustain and expand the services that are so essential to the entire Sonoma community, the Library must undertake a focused effort to renew/extend the supplemental sales tax (Measure Y) which currently provides about a third of our total funding. Although the current measure is in effect until 2026, there’s a strong consensus that our best opportunity will be during the 2024 general election that is only two years away.

The Library is also launching a capital campaign to raise the funds needed to finally build a permanent library for the Roseland area of Santa Rosa and to create a foundation for the major fundraising we will need to do on an ongoing basis to fulfill the vision of our recently completed Facilities Master Plan.

And, at the same time, we are also working hard to address the strategic priorities that were outlined in the 2021 Reimagining Plan.

I believe that all of these initiatives will benefit from a continuity of strong leadership – from both Library staff and from the Commission.

For the past two years, I have served as the Chair of the Finance Committee, assuring strong financial oversight during a period when the Library did not have a Chief Financial Officer. I also assisted Library staff in recruiting and hiring our current CFO, Myrna Lopez. And I continue to work closely with Myrna to help her provide the capable leadership we need to assure the entire community that Library resources are being responsibly utilized to support our key strategic priorities. If you choose to reappoint me, I will continue to serve as the Chair of the Finance Committee.

Current and Past Membership in Organizations & Offices Held:

I served 6 years on the Board of Directors – including 2 years as President of the Board – of JVS (formerly Jewish Vocational Services), a non‐sectarian agency located in San Francisco that helps people overcome barriers to work, provides them with relevant training and job preparation skills, and connects them with employers.

I also served 4 years on the Board of Directors of Congregation Beth Sholom in San Francisco.

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Packet Pg. 130 Attachment: Sonoma County Library Commission Application (3725 : Sonoma County Library Commission) Additional Information & Comments:

Originally, I was hoping to end my term and give you an opportunity to appoint a younger person who could bring a more diverse perspective to the Commission. But despite continued and well‐ intentioned efforts by the Commission and the staff, we have not yet succeeded in developing a cadre of younger people who are seriously interested in the work of the Library and could bring fresh perspectives and meaningful experience to the role of Library Commissioner. These efforts are ongoing, and our local Branch Manager Jon Haupt and I are continuing to work with local organizations like Corazón Healdsburg to recruit new members for the Library Advisory Board and the Friends of the Healdsburg Library. But we have not been as successful as we need to be.

So as much as I would like to be able to propose the names of one or more viable candidates to replace me as Commissioner, at the moment I am not able to do so.

Have you ever been convicted of any charges other than minor traffic citations? yes _____ no X If yes, please explain: N/A
Local References:

Name: Doug Garrett Telephone:

Address: , Healdsburg, CA 95448
Email:

Name: Barbara Rosen Telephone:

Address: , Healdsburg, CA 95448
Email:

Name: Therese Walker Telephone:

Address: , Healdsburg, CA 95448
Email:

Signature: Date:

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Packet Pg. 131 Attachment: Sonoma County Library Commission Application (3725 : Sonoma County Library Commission)

Healdsburg City CouncilAugust 15, 2022

Healdsburg City Council
August 15, 2022