CITY OF HEALDSBURG
CITY COUNCIL
WORKSHOP AGENDA
Villa Chanticleer Meeting Date: March 10, 2023
900 Chanticleer Way Time: 9:00 AM
Healdsburg, CA 95448 Date Posted: March 6, 2023
(707) 431-3317
1. CALL TO ORDER/ROLL CALL
A. Mayor’s Welcome
B. City Manager’s Remarks and Agenda Overview
2. DISCUSSION ON CITY COUNCIL GOALS FOR FY 2023-24
A. Public Comment
B. Team Building Exercise
C. Strategic Plan Overview and Best Practices
D. City Manager’s Update – Existing Projects and City Finances E. Discuss and Deliberate Council Goals for FY 2023-24
F. Lunch
G. Continued Goal Setting Discussion and Deliberation
H. Public Comment
I. Closing Comments
3. ADJOURN CITY COUNCIL WORKSHOP MEETING
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 10, 2023
SUBJECT: Discussion on City Council Goals for FY 2023-24 PREPARED BY: Jeff Kay, City Manager
STRATEGIC INITIATIVE(S):
Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Pursue Initiatives that Promote Environmental Stewardship Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
Maintain and Enhance Public Health and Safety
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Receive presentation, discuss Council Goals for FY 2023-24 and provide direction to staff.
COMMUNITY ENGAGEMENT/OUTREACH:
The City Council’s annual goal setting session offers the City Council an opportunity to take stock of the current projects underway in the City and to provide direction on goals for the upcoming fiscal year. The 2023 goal setting session will identify goals for the fiscal year beginning on July 1, 2023 and concluding on June 30, 2024, although certain projects and programs are likely to take longer than one year to complete. At this year’s session, staff and our facilitator will provide an overview of desired outcomes for the day, a summary of ongoing work (see attached Work Plan), and a brief overview of the City’s financial condition across major funds. The majority of the time will be reserved for City Council discussion.
This work session is open to the public and opportunities for Public Comment will be provided at both the beginning and the end of the day. Because the work session is not a regular meeting of the City Council, no formal action will be taken. Based on City Council direction at the conclusion, staff anticipates bringing a summary of the proposed FY2023/24 goals to a future City Council meeting for consideration and adoption.
2.1 Packet Pg. 2
ATTACHMENT(S):
23-24 Ongoing Council Goals and City Projects
2.1 Packet Pg. 3
March 2023
[AUTHOR NAME] 1
CITY OF HEALDSBURG – CITY COUNCIL GOALS AND ACTIVE PROJECTS
PROJECT DESCRIPTION PROJECT STATUS LEAD
ECONOMIC DIVERSITY & SUSTAINABLE GROWTH
South Entry Area Plan -- Identify key steps, timeline, and estimated cost.
Conduct outreach to property owners.
ACTIVE (Early Stages). Long range planning efforts and
capacity have been focused on Housing Element and
Cannabis Ordinance.
CDD
Cannabis Business Program Implementation and Dispensary Application -- Development and implementation of a cannabis business permitting program and completion of an application process for two cannabis dispensaries.
ACTIVE. Program development to be finalized in Spring
23. Dispensary application likely to take all of 2023 to complete.
CMO/CDD
VMT -- SB 743 requires jurisdictions to move away from Level of Service (LOS) to Vehicle Miles Travelled (VMT) in assessing circulation impacts in CEQA documents. City has received free technical support through MTC/ABAG to adopt VMT policy.
ACTIVE. Effort is currently underway and anticipate
workshop with Planning Commission and adoption by
City Council late 2023.
CDD/PW
Annual Land Use Code Updates -- Prepare amendments to the Land Use Code to address needed corrections, formalize interpretations, and streamline project review and approval.
ACTIVE. Scheduled for Planning Commission in April and
City Council in May.
CDD (also Public
Works)
Electronic Plan Review -- Working across departments responsible for development review to allow for electronic plan submittal and review.
ACTIVE. Bluebeam software licenses purchased and
training to be scheduled soon.
CDD
Downtown Housing Development Capacity Study -- Evaluation of existing codes, legislation, and law to identify barriers to, and opportunities for, increased housing capacity.
NOT YET STARTED. Ongoing work with the Housing
Element Work Group pending adoption of Housing
Element Update.
CDD / Housing
SMART Station Planning -- Determine preferred station location and explore land use and circulation opportunities presented by future rail service in Healdsburg.
NOT YET STARTED. Initial scoping discussion with City
Council anticipated late Spring 2023
CDD / Public Works
Housing Element Implementation Land Use Code Updates -- With adoption of the Housing Element the City will need to pursue several Land Use Code updates to address programs related to changes in State Law including Density Bonus Ordinance, Object Design Standards, SB9, and more.
NOT YET STARTED. Implementation plan to be outlined
after passage and completion of the Housing Element.
CDD
Food Truck Policy – Provide policy options for revised regulation and allowance of food trucks for City Council consideration.
ACTIVE. Preliminary options presented to City Council
last year. Staff working with Chamber to develop survey for business community input. Further development will
require capacity opening for Planning staff.
CDD / CMO
2.1.a
Packet Pg. 4
Attachment: 23-24 Ongoing Council Goals and City Projects (3969 : City Council Goal Setting) March 2023
[AUTHOR NAME] 2
ENVIRONMENTAL STEWARDSHIP
Climate Mobilization Strategy -- Development of a community climate mobilization strategy.
ACTIVE. Anticipated completion of plan in August 2023.
Plan implementation and management will be new
ongoing task.
CMO/Utilities
AFFORDABLE HOUSING
6th Cycle Housing Element Update – Complete and Adopt Housing Element. ACTIVE. Draft Housing Element submitted to HCD and comment letter received. Response and resubmittal
required with additional review time. In progress with
adoption in Spring 2023.
Housing / CDD
Housing Element Work Group -- Convene the HEWG to make
recommendations and study housing issues in Healdsburg as directed by the City Council.
ONGOING. Ongoing work; commence with HE adoption. Housing / CDD L&M Village -- Operate the L&M Village Interim Housing Program and secure additional funding for operations. Initiate process of quarterly updates to City Council and regular outreach to neighbors and stakeholders.
ONGOING. Will transition to ongoing operations as
startup phase concludes.
Housing
Affordable Housing Development -- Support Burbank Housing and Freebird Development in applications for funding for 155 Dry Creek, Saggio Hills, and thee Scattered Site Project.
ACTIVE. Projects are approved and working through
financing and design refinement. Scatted Site is in
construction.
Housing
INFRASTRUCTURE & FACILITIES
Invest in infrastructure improvements
FACILITIES
Library Upgrades -- City is pursuing a grant with Healdsburg Library to support facility modernization effort and developing a lease for the facility.
ACTIVE. Grant application due in Q1, Awards in Q2,
possible construction by Q4 2023.
CMO
New Fire Substation – Build new fire substation. ACTIVE. Project plans near completion Public Works / Fire PARKS
Park Financing Plan -- Continue to develop and implement a plan to finance a new park on the north end of town and redevelopment of Badger Park ACTIVE. Update Presentation to Council on 2/21. Work
ongoing through bond issuance
CMO / Finance /
Com. Services
STREETS / BIKES / PEDESTRIAN INFRASTRUCTURE
Healdsburg Avenue Improvement Plan Funding – Secure funding for project.
COMPLETED. Secured $11.8 million for project. Funding
for utility work TBD.
Public Works
Healdsburg Avenue Complete Street Project – Prepare design and complete utility work in advance.
ACTIVE. Evaluating proposals for design work. Public Works
2.1.a
Packet Pg. 5
Attachment: 23-24 Ongoing Council Goals and City Projects (3969 : City Council Goal Setting) March 2023
[AUTHOR NAME] 3
Grove Street Neighborhood Plan – Pedestrian, bike, and drainage improvements.
NOT YET STARTED. Partial funding secured, need to
prepare RFP. Funding for utility work TBD.
Public Works
Ward Street Neighborhood Plan—Infrastructure improvements to improve ped and bike mobility, lighting, and safety.
NOT YET STARTED. Uncertain schedule, pending receipt
of grant funds and staffing.
Public Works
WATER INFRASTRUCTURE
Improve water security for the community (purple pipe and other means) ACTIVE. See below. Utility Department Municipal Recycled Water Pipeline – Recycled water for irrigation. Will provide recycled water to several City parks, athletic fields, public golf course and cemetery to make more drinking water available to residents and businesses (offsets).
ACTIVE. Phase 1 funded and in design Utility Department Aquifer Storage and Recovery (ASR) Wells – Focus to improve water supply to supplement Healdsburg water supply during times of drought and low flows in the Russian River.
ON HOLD. Waiting Final FEMA Funding Utility Department
Fitch Well Field & Dry Creek Well Field – Investment for regulatory drinking water filtration improvements. State board has increased the regulatory obligations for the Fitch (Badger) and Dry Creek well fields.
ACTIVE. Regulatory obligation currently in design phase Utility Department
EFFECTIVE GOVERNANCE
Provide for Spanish translation of council agendas and meetings COMPLETED Diversity, Equity, and Inclusion Plan -- Development of a community wide diversity, equity, and inclusion plan.
ACTIVE. Draft plan coming this summer. CMO
Focus on Hiring, Retention and Succession Planning ONGOING. City Manager recommends deletion of this recommendation; included within ongoing operations.
CMO/HR
Business License Process Modernization -- Configure and launch an online platform where businesses can obtain a license conveniently and efficiently.
ACTIVE. Amid configuration, launch scheduled for
Spring 2023
Finance
Bond Financing -- Complete the issuance of TOT secured bonds for the completion of the Saggio Hills and Badger Park Redevelopment projects.
ACTIVE. Planned issuance FY 24-25 Finance
Electric Utility Rate Study—Update rate structure to reflect current and projected costs and planned infrastructure improvements.
ACTIVE. Initial rate calculations to City Council in May. Utilities/Finance
PUBLIC HEALTH & SAFETY
Complete Animal Grazing Protocol -- Adopt a humane treatment of animals’ clause in our contracts for services involving use of animals (e.g., goats) ACTIVE. To City Council in Spring 2023. Fire
Implement Community Wildfire Protection Plan -- Explore and pursue potential grant opportunities to establish a Wildfire Mitigation Assessment ACTIVE. Seeking funding opportunities to expand
wildfire mitigation pursuant to the Plan.
Fire
2.1.a
Packet Pg. 6
Attachment: 23-24 Ongoing Council Goals and City Projects (3969 : City Council Goal Setting) March 2023
[AUTHOR NAME] 4
program and fund a Large Arundo Removal project within the Russian River Watershed.
Fire Fuels Reduction -- Maintain Coastal Conservancy grant by continuing fuel reduction work. In addition to Mechanical Mastication, Hand Crews, Grazing and Prescriptive Burns we are also working to incorporate tribal burns into our wildfire prevention strategy.
ACTIVE. Fuels mitigation work is ongoing in several
locations in the City.
Fire
Emergency Preparation --Ensure/Maintain a strong level of Emergency Preparedness, through enhanced staff trainings, technology implementation, and community outreach.
ONGOING. WebEOC and EOC technology
implementation in progress. Updates forthcoming to
Council regarding emergency alerts and evacuation
zones.
Police / All
COMMUNITY SERVICES
CS Activity Assistance Program -- Department's Activity Assistance Program to be the same as the utility assistances (CARE program) to expand access to recreational and senior activities.
COMPLETED. Incorporated into current City Budget. Community Services
Foley Family Community Pavilion -- Complete CEQA, Design Review, construction drawings, bidding, and majority of construction.
ACTIVE. Design and CEQA documents public hearing
scheduled for 3/14 Planning Commission. Construction
anticipated late Summer.
Community
Services
Senior Center Accessibility Construction Project -- Replacing Doors and improving accessibility at Senior Center from and rear doors.
ACTIVE. Contract awarded. Project being scheduled and
will be completed in current fiscal year.
CMO / Community
Services
Saggio Hills Park Development -- Complete CEQA master plan review, design development, construction drawings, bidding, and initial construction.
ACTIVE. CEQA process to begin Spring 2023, design
development begins summer 2023.
Community
Services
Saggio Hills Park Naming Process -- Complete a community-based process to identify potential names for the new park for City Council consideration.
NOT YET STARTED. Process anticipated to begin in
March 2023, with City Council consideration of names in late summer 2023.
Community
Services
Badger Park Redevelopment -- Complete CEQA master plan review, design development and construction drawings. Bidding contingent on timing of prior work.
NOT YET STARTED. CEQA process to begin in Spring
2023, design development begins in late fall/early winter 2023.
Community
Services
Fitch Mountain Access Improvement Project -- Complete construction drawings, bidding, and construction for project.
ACTIVE. Construction drawings approved. Bidding
anticipated in spring 2023 and construction in summer
2023.
Community
Services
Arts and Culture Master Plan Implementation -- Move the Arts and Culture Master Plan forward into implementation.
ACTIVE. Council reviewed the implementation plan.
Currently in process with priority goals including grant program, branding/identity, percent for arts, and
maintaining existing art.
Community
Services
2.1.a
Packet Pg. 7
Attachment: 23-24 Ongoing Council Goals and City Projects (3969 : City Council Goal Setting) March 2023
[AUTHOR NAME] 5
Deferred Maintenance and Improvement Plan -- Develop a deferred maintenance program and begin implementation.
ACTIVE. ADA and Facilities Assessment completed, and
funds allocated in the current fiscal year. Currently
developing plan framework for plan.
Community
Services
Healdsburg Avenue Bridge Permanent Lighting Display and Policy -- Obtain cost estimate for installation of a permanent lighting system and develop lighting policy for City Council to address short- and long-term practices for determining when to light the bridge.
ACTIVE. Preliminary concept brough to CC in Fall 2022,
next version under development
Community
Services
Commission Composition -- Provide analysis of redefining or combining the Parks and Recreation and Senior Citizens commissions for City Council consideration.
ACTIVE. Scheduled for April 2023 City Council discussion Community Services
City-HUSD Joint Use Agreement -- Work with HUSD to review and update the Joint Use Agreement for operation and maintenance of shared facilities.
NOT YET STARTED. HUSD and City staff to meet in 2023
for potential changes to be considered for FY24-26
budget process.
Community
Services
Villa Chanticleer Capital Replacement Plan -- The agreement with Milestone Events Group requires the City and Milestone to work collaboratively to develop a long-term capital replacement plan for the Villa.
ACTIVE. Several initial improvement complete or
underway. Milestone and City staff to develop the plan
to be considered as part of the FY24-26 budget process.
Community
Services
Facility Improvements for Licensed Preschool Program -- Renovate the existing preschool rooms and outdoor play area to comply with licensing requirements.
ACTIVE. City has received bids for the preschool room
renovations and an estimate for the outdoor play area
improvements. Additional funding will need to be
identified for this work.
Community
Services
Hilltop Road Erosion Repairs -- Repair erosion-related damage and make improvements to reduce future issues on Hilltop Road to ensure public safety and maintenance access.
ACTIVE. Contract has been executed for work. Work will
begin once conditions dry out.
Community
Services
Pickleball Court Conversion -- Under an MOU with HUSD, convert two tennis courts at the High School to four dedicated pickleball courts and establish a monitoring program for use during school hours.
ACTIVE. Court conversion work partially complete with
temporary courts created. Final work will be completed
once warm weather returns. Monitoring program is
developed and ready to implement.
Community
Services
2.1.a
Packet Pg. 8
Attachment: 23-24 Ongoing Council Goals and City Projects (3969 : City Council Goal Setting)