CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
May 15, 2023
City Hall Council Chamber
401 Grove Street, Healdsburg
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CALL TO ORDER/ROLL CALL
Mayor/Chairperson Kelley called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members
Absent: Council Members/: None
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Mitchell, seconded by Vice Mayor Hagele, approved the May 15, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
None.
ANNOUNCEMENTS/PRESENTATIONS – PRIDE IN PUBLIC SERVICE AWARD
RECIPIENTS RECOGNITION
City Manager Kay announced the Pride in Public Service Award winners for 2022 and 2023.
Jeffrey McGee was recognized as the 2022 award recipient and Rosa Gutierrez was recognized as the 2023 recipient.
Police Chief Jenkins commented on Jeff and his role in the Police Department and serving the community.
Utilities Director Crowley commented on Rosa and the contributions she brings to the City of Healdsburg.
City Council/RSA Regular Meeting Minutes
May 15, 2023
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 2023 AS JEWISH AMERICAN HERITAGE MONTH
Mayor Kelley, with Council concurrence, issued a Proclamation recognizing May 2023 as Jewish American Heritage Month in the City of Healdsburg.
Jenny Levine Smith thanked Council for the Proclamation and read allowed a statement recognizing the Jewish community of Healdsburg.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 2023 AS AFFORDABLE HOUSING MONTH IN THE CITY OF HEALDSBURG Mayor Kelley, with Council concurrence, issued a Proclamation recognizing May 2023 as Affordable Housing Month in the City of Healdsburg.
Omar Lopez, Generation Housing, thanked Council for the Proclamation and their commitment to affordable housing in Healdsburg.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 21-27, 2023 AS PUBLIC WORKS WEEK IN THE CITY OF HEALDSBURG Mayor Kelley, with Council concurrence, issued a Proclamation recognizing May 21-27, 2023 as Public Works Week in the City of Healdsburg.
Jarrod Dericco, Streets and Storm Drain Superintendent, thanked Council for the Proclamation and commented on the work of the Public Works Department.
ANNOUNCEMENTS/PRESENTATIONS – PRESENTATION FROM THE
HEALDSBURG HIGH SCHOOL ARTS CLUB
Linus Lancaster, Art Teacher at Healdsburg High School, introduced students from his class, provided information on various art pieces completed by his art students, reviewed the air rocket project, an art installation at City Hall and utilizing art to bring attention to infrastructure. Mr.
Lancaster further reviewed the art class participation in the climate festival, world dance event, the mural on the wall of the Raven and various art events in Healdsburg. Mr. Lancaster commented on the proposed soap box derby and encouraged support for fully funding the Arts and Culture Master Plan.
Mayor Kelley thanked Linus and the students for the presentation.
City Council/RSA Regular Meeting Minutes
May 15, 2023
CITY MANAGER REPORTS
City Manager Kay announced the future agenda items list has been updated to include the safe storage of guns ordinance for the second meeting in June and the discussion of the future SMART station may be moved to a later date. Mr. Kay informed Council the Community Development front counter remodel is almost complete, the preschool construction is in process and the new doors for the Senior Center project began today.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
Terry commented on the 3 Healdsburg Avenue project and inquired if Council could assist with negotiating a ninety-day notice and relocation costs with the developer.
Janet Ciel thanked Council for the endless support of the Farmers’ Market, announced their new market ambassador to assist with outreach and their need for a Market assistant.
Cathy Waterbury proposed a community flea market in Healdsburg at the Community Center.
CONSENT CALENDAR
Councilmember Edwards inquired about Item 6C and wanted to find out if the timing of the traffic lights would be checked during the maintenance process.
Councilmember Edwards asked if Items 6B and 6D could be pulled from Consent for discussion.
There was not a Council majority to pull the items for discussion.
On a motion by Councilmember Mitchell, seconded by Vice Mayor Hagele, approved the Consent Calendar as follows:
A. LIST OF PROJECTS TO BE FUNDED BY SENATE BILL 1 – “THE ROAD REPAIR AND ACCOUNTABILITY ACT”
Adopted Resolution No. 62-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.” (Ayes 5, Noes 0, Absent - None)
B. AFFORDABLE HOUSING REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS – 3 HEALDSBURG AVENUE
City Council/RSA Regular Meeting Minutes
May 15, 2023
Adopted Resolution No. 63-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING AN AFFORDABLE HOUSING
REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS
BETWEEN THE CITY AND KHE HOLDINGS, LLC FOR THE HEALDSBURG AVENUE APARTMENTS PROJECT LOCATED AT 3 HEALDSBURG AVENUE AND AUTHORIZING EXECUTION AND RECORDATION OF THE AGREEMENT.” (Ayes 5, Noes 0, Absent - None)
C. AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE CONTRACT Adopted Resolution No. 64-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE CONTRACT WITH DC ELECTRIC GROUP, INC., INCREASING THE NOT TO EXCEED AMOUNT BY $93,970, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT AMENDMENT AND AMENDING THE BUDGET.” (Ayes 5, Noes 0, Absent - None)
D. ST. PAUL’S EPISCOPAL CHURCH – PROFESSIONAL SERVICES AGREEMENT Adopted Resolution No. 65-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ST. PAUL’S EPISCOPAL CHURCH FOR SERVICES TO THE
HOMELESS COMMUNITY WITH AN OPTION TO EXTEND THE AGREEMENT FOR
TWO ADDITIONAL YEARS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.” (Ayes 5, Noes 0, Absent - None) E. AMENDMENT TO FITCH MOUNTAIN PARK AND OPEN SPACE PRESERVE
PUBLIC ACCESS IMPROVEMENTS BIDDING SUPPORT SERVICES
AGREEMENT WITH PRUNUSKE CHATHAM INC.
Adopted Resolution No. 66-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH PRUNUSKE CHATHAM INC. AND INCREASING THE NOT-TOEXCEED AMOUNT BY $15,440 FOR A TOTAL OF $32,536 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT ON THE CITY’S BEHALF.” (Ayes 5, Noes 0, Absent - None)
The motion to approve the Consent Calendar as noted above carried on a voice vote with Mayor Kelley noted as absent. (Ayes 5, Noes 0, Absent - None) City Council/RSA Regular Meeting Minutes
May 15, 2023
PUBLIC HEARINGS
None.
OLD BUSINESS – FISCAL YEAR 2022-23 THIRD QUARTER BUDGET REVIEW Finance Director Edgar stated the action this evening was to receive a presentation on the third quarter financial update and adopt a resolution approving amendments to the upcoming fiscal year 2023-24 budget. Director Edgar reviewed the General Fund revenues and expenses, General Fund balance, the Community Services revenue, expenses and fund balance. Director Edgar further reviewed the water fund balance and electric fund balance.
In response to Council’s inquiries, Director Edgar provided information on the reserve balance for water and wastewater and budget for Community Services event permits. Utilities Director Crowley and Public Works Director Zimmer provided information on the two positions being frozen in the Water and Wastewater Department. Director Crowley provided information on the deferred project maintenance list.
There were no public comments on this item.
On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, adopted Resolution No. 67-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING THE FISCAL YEAR 2023-24 BUDGET.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None) OLD BUSINESS – HEALDSBURG AVENUE DECORATIVE BRIDGE LIGHTING POLICY
Parks Superintendent Jaime Licea introduced Project Manager Tom Campbell who would be assisting with the presentation this evening. Superintendent Licea stated the action was to adopt a resolution authorizing policies for the decorative illumination of the Healdsburg Avenue Bridge.
Superintendent Licea provided background information on illuminating the Memorial Bridge, staff time to illuminate the bridge, various events the bridge has been illuminated for, the proposed policy Council considered in October of 2022 and the proposed events including, pride month, fourth of July, December holiday season excluding Hanukkah and Hanukkah.
Superintendent Licea further reviewed allowances for special requests.
Project Manager Campbell provided information on options for a permanent lighting installation the cost associated with permanent options and the cost for the temporary lighting installation.
City Council/RSA Regular Meeting Minutes
May 15, 2023
In response to Council’s inquiries, Project Manager Campbell reviewed potential cost for installation, the definition of a permanent installation versus temporary installation, why the lights on the bay bridge need to be replaced. Superintendent Licea reviewed the number of days the installation would be in place, the need to do a feasibility study to assess traffic impacts if the permanent installation option was selected and how the cost is absorbed to install the temporary installation.
There were no public comments on this item.
Council Comments
Mayor Kelley expressed her support for continuing with the temporary lighting option, exploring a more permanent option when funds are available and proposed including National Veterans Awareness Week as an additional illumination option.
Councilmember Herrod expressed his support to continue with the temporary lighting option until funding was available for a permanent option and was supportive of acknowledging National Veterans Awareness Week.
Councilmember Edwards inquired if we could take a community approach to getting a permanent lighting option installed.
Councilmember Mitchell was supportive of continuing with the temporary lighting option and was in supportive of acknowledging National Veterans Awareness Week.
Vice Mayor Hagele expressed his support to see staff explore option A for a permanent lighting option budget discussions.
There was Council consensus to include Option A at a future budget discussion and adding National Veterans Awareness Week as an additional illumination option.
On a motion by Councilmember Mitchell, seconded by Councilmember Edwards, adopted Resolution No. 68-2023 titled, “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AUTHORIZING POLICIES FOR THE DECORATIVE ILLUMINATION OF THE HEALDSBURG AVENUE BRIDGE, with the addition of National Veterans Awareness Week. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None) City Council/RSA Regular Meeting Minutes
May 15, 2023
NEW BUSINESS – SPECIAL EVENTS REPORT AND PROPOSED SPECIAL EVENT
REVIEW PROCESS
Recreation Supervisor Milde stated the action this evening was to provide direction to staff, approve or deny a request to add a soap box derby and conditionally approve the 2023 special event master list and 2023 special event requests. Supervisor Milde provided background information on events, different categories of events, the documents used the guide the special event process and provided an overview of the number of events and costs associated with hosting and partnering on events.
Supervisor Milde further reviewed the special event permit process, provided information on the proposed updated process including the creation of a special event master list review and approval process. Supervisor Milde announced the launch of a pilot program for 2023, reviewed the requested addition of the Soap Box Derby to the 2023 list and discussed the impacts of the proposed new process.
In response to Council’s inquiries, Supervisor Milde reviewed the timeframe to bring back the master list of 2024 events, the cost associated with the Future Farmers Fair and Parade, the potential for events to move to the Foley Pavilion once it is constructed, the difficulty in capturing staff cost to assist with events and the process for road closures.
Public Comments
Kathy Birdsong commented on why the Soap Box Derby proposal went to HTID before the Council.
Deven Drew read aloud various comments in support of the proposed Soap Box Derby.
Jessica Martin commented on the proposed Soap Box Derby and streamlining of the event approval process.
Cathy Waterbury inquired what streets would be utilized to host the Soap Box Derby and suggested a few streets in Healdsburg she thought would work.
Member of the public commented on the bridge lighting and suggested a few options.
Kathy Birdsong commented on the Art After Dark event.
Kim Dow expressed support for the Soap Box Derby.
City Council/RSA Regular Meeting Minutes
May 15, 2023
Council Comments
Councilmember Mitchell expressed her support for the proposed Soap Box Derby.
Councilmember Herrod thanked staff for their work on this item, expressed his support for the Soap Box Derby, including a provision for last minute events and leaving room for a discussion on multi-year agreements.
Councilmember Edwards expressed his support for the Soap Box Derby.
Vice Mayor Hagele was supportive of the Soap Box Derby and seeing events moved to the Foley Family Pavilion once it is built.
Mayor Kelley was in favor of moving forward with the Soap Box Derby, streamlining the event approval process and conditionally approving the 2023 proposed list.
Council discussion ensued on reoccurring events, proceeding with multi-year events, allowing conditional approvals for the following year, entering into multi-year agreements for events and keeping the community in mind as things move forward.
On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, approved a request to add a soap box derby request to the 2023 special event schedule and conditionally approved the 2023 special event master list and 2023 special event requests. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Herrod reported he attended the fire and earthquake expo at the Community Center and the employee appreciation event at the Villa.
Councilmember Mitchell reported she attended the employee appreciation event at the Villa, the Mother’s Day tea at the Senior Center and announced the scholarship fund created in honor of former Chief of Police Kevin Burke.
Councilmember Edwards had nothing to report.
Vice Mayor Hagele reported he went to Washinton D.C. for NCPA and provided a short presentation on the Federal Policy Conference.
City Council/RSA Regular Meeting Minutes
May 15, 2023
Mayor Kelley reported she attended the employee appreciation lunch at the Villa, attended the Mayors and Councilmembers Board of Directors meeting and announced the Board of Supervisors meeting tomorrow where they would be discussing Measure O funding.
WRITTEN COMMUNICATIONS
None.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:45 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk