Healdsburg City Council
August 7, 2023

Exhibit “A”
Recycled Waterline Easement
Lying within the Sotoyome Rancho, County of Sonoma, State of California and being an easement over a portion of the lands of Foley Family Farms, LP, as described by Grant Deed recorded under Document Number 2020-073779, Sonoma County Records, the centerline of said easement is the As-Built location of the physical waterline as it existed and was surveyed in March, 2017, and is more particularly described as follows:

PARCEL 1
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at a point on the northerly boundary of said lands of Foley Family Farms, LP, from which a 3/4-inch iron pipe, not tagged, on said northerly boundary bears South 89°24’33” West (South 89°08’10” West per Record of Survey filed in Book 76 of Maps, Page 9, Sonoma County Records) 975.53 feet, and from which a 3/4-inch iron pipe bears South 31°14’59” West 1160.30 feet (said iron pipes are shown on said Record of Survey); thence leaving said northerly boundary and along said centerline, South 59°25’31” East 18.39 feet; thence South 20°20’00” East 18.15 feet; thence South 10°55’56” East 20.15 feet; thence South 29°19’29” West 82.51 feet; thence South 37°02’07” West 40.95 feet; thence South 43°56’17” West 130.78 feet; thence South 41°50’30” West 135.60 feet; thence South 34°23’06” West

73.64 feet; thence South 26°55’42” West 213.66 feet; thence South 27°09’05” West 259.89 feet; thence South 25°23’56” West 59.41 feet to a point hereafter known as “POINT A”; thence South 25°23’56” West 62.10 feet; thence South 22°52’43” West 111.63 feet; thence South 20°48’32” West 107.23 feet; thence South 15°03’25” West 109.29 feet to a point hereafter known as “POINT B”; thence South 15°03’25” West 329.82 feet; thence South 12°31’29” West 195.84 feet to the Terminus of the centerline and easement herein described, being a point on the southerly boundary of said lands of Foley Family Farms, LP, from which a found chiseled “X” on the southerly corner of a concrete box culvert as set per Record of Survey filed in Book 547 of Maps, Pages 43 and 44, bears North 57°52’19” West 22.72 feet.

The sidelines of said easement shall be lengthened or shortened to terminate on the northerly and southerly boundaries of said lands of Foley Family Farms, LP.

PARCEL 2
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at aforementioned “POINT A”; thence North 64°36’04” West 29.85 feet to the westerly boundary of said lands of Foley Family Farms, LP, said point being the Terminus of the centerline and easement herein described.

The sidelines of said easement shall be lengthened or shortened to terminate on the westerly boundary of said lands of Foley Family Farms, LP, and on the westerly line of Parcel 1 described herein.

PARCEL 3
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at aforementioned “POINT B”; thence North 74°56’35” West 31.48 feet to the westerly boundary of said lands of Foley Family Farms, LP, said point being the Terminus of the centerline and easement herein described.

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Packet Pg. 202 Attachment: Exhibit A and B - APN 110-110-021 & 066-310-025 (4112 : Recycled Water Easement Foley Family Farms) 1360 North Dutton Avenue, Suite 150, Santa Rosa, CA 95401 Tel: (707) 542-6268 Fax: (707) 542-2106
www.cinquinipassarino.com
CPI No.: 7342-16

The sidelines of said easement shall be lengthened or shortened to terminate on the westerly boundary of said lands of Foley Family Farms, LP, and on the westerly line of Parcel 1 described herein.

Containing 30,230 square feet more or less.

Being a portion of APN 110-110-021 & 066-310-025.

The Basis of Bearings for the legal description herein is based upon California Coordinate System of 1983, Zone 2, Epoch 2011.00.

Prepared by Cinquini & Passarino, Inc.
_______________________________ _____________________
Mathew D. Dudley, P.L.S. 9396 Date
9/9/2022

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Packet Pg. 203 Attachment: Exhibit A and B - APN 110-110-021 & 066-310-025 (4112 : Recycled Water Easement Foley Family Farms) Copyright © Cinquini & Passarino, Inc 2022 Copyright © Cinquini & Passarino, Inc 2022

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Packet Pg. 204 Attachment: Exhibit A and B - APN 110-110-021 & 066-310-025 (4112 : Recycled Water Easement Foley Family Farms)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Accept a Recycled Water Public Utility Easement across APN 110-080- 018
PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a dedication of a Recycled Water Public Utility Easement from the Pine Ridge Winery, LLC., at a portion of APN 110-080-018.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City of Healdsburg owns and operates a wastewater treatment facility that is permitted by the State of California under a National Pollution Discharge Elimination System (“NPDES”) permit. One of the requirements of the NPDES permit for the facility is that no discharges to the Russian River are allowed from May 15 to September 30. To achieve compliance with this NPDES requirement, in the most cost-effective manner, City staff have coordinated with agricultural operators in the vicinity to receive the tertiary treated water (recycled water) for agricultural irrigation.

In discussion with the agricultural operators, the property owners would grant easements over their lands for the construction, operation, and maintenance of the recycled water pipeline facilities in exchange for access to the recycled water for their agricultural operation.

DISCUSSION/ANALYSIS:

Pine Ridge Winery, LLC., is the “Owner” of record of real property located at APN 110-080- 018. This location will have a portion of the recycled water pipeline traverse through it in a dedicated easement.

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The recommended resolution authorizes the City Manager to accept the dedication of recycled water public utility easement over a portion of APN 110-080-018 and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office. The resolution has been approved as to form by the City Attorney.

ENVIRONMENTAL STEWARDSHIP:

Recycled water for irrigation helps the environment by allowing natural groundwater to remain in the ground, rather than be removed and potentially be depleted.

ALTERNATIVES:

Council could choose not to accept the easement. The recycled water pipeline facility was constructed under a right of entry agreement that indicated that the easement would be defined and dedicated to the City following construction of the pipeline, construction of which is completed. If the easement is not accepted and recorded the facilities and easements rights may not be identified on title searches or parcel maps. Staff recommends accepting the easement such that the land use and rights are properly recorded and noticed.

FISCAL IMPACT:

Accepting the dedication of easement for recycled water will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The acceptance of a public utility easement is not subject to the provisions of the California Environmental Quality Act (CEQA) because the acceptance is not a project since it is not a discretionary action by a governmental agency and will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Exhibit A 9844-Pine Ridge Winery_110-080-018

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG ACCEPTING A DEDICATION OF A

RECYCLED WATER PUBLIC UTILITY EASEMENT
FROM PINE RIDGE WINERY, LLC., AT A PORTION OF
APN 110-080-018
WHEREAS, Pine Ridge Winery LLC., record owner (hereafter “Owner”) of real property at APN 110-080-018, in unincorporated Sonoma County near Healdsburg, California, has agreed to the construction of a portion of the City’s recycled water system on the Owner’s property; and WHEREAS, Owner has dedicated a portion of land by separate instrument for a recycled water public utility easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of recycled water public utility easement from Pine Ridge Winery, LLC., at a portion of APN 110-080-018, unincorporated Sonoma County near Healdsburg, California, as described and shown in Exhibit “A” attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the Recycled Water Public Utility Easement with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 7 th
day of August 2023, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
_________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 207 Attachment: Resolution (4129 : Recycled Water Easement Pine Ridge Winery, LLC.) 1360 North Dutton Avenue, Suite 150, Santa Rosa, CA 95401 Tel: (707) 542-6268 Fax: (707) 542-2106
www.cinquinipassarino.com
CPI No.: 7342-16

Exhibit “A”
Recycled Waterline Easement
Lying within the Sotoyome Rancho, County of Sonoma, State of California, and being an easement over a portion of the lands of Pine Ridge Winery, LLC, as described by Grant Deed recorded under Document Number 2011-048589, Sonoma County Records, the centerline of said easement is the As-Built location of the physical waterline as it existed and was surveyed in March, 2017, and is more particularly described as follows:

PARCEL 1
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at a point on the northerly boundary of said lands of Pine Ridge Winery, LLC, from which an untagged 1/2-inch iron pipe on the southerly right-of-way of Foreman Lane bears South 81°53’15” West 65.90 feet, and from which an untagged 1/2-inch iron pipe on the northerly right-of-way of Foreman Lane bears North 65°08’43” West 73.07 feet, and from which an untagged 1/2-inch iron pipe as shown on that certain Record of Survey filed in Book 713 of Maps, Page 17, Sonoma County Records, bears North 89°43’04” East 1094.06 feet; thence leaving said northerly boundary, South 46°04’28” East 17.20 feet to a point hereafter known as “POINT K”; thence continuing South 46°04’28” East 11.78 feet; thence North 88°31’23” East 157.62 feet; thence North 88°25’00” East 142.96 feet to a point hereafter known as “POINT L”; thence continuing North 88°25’00” East 466.58 feet to the Terminus of the centerline and easement described herein, being a point on the common boundary of said lands of Pine Ridge Winery, LLC, and the lands of Syar Industries, Inc., as described by Grant Deed recorded under Document Number 2004-123614, Sonoma County Records, from which a found 3/4-inch iron pipe tagged “RCE 18483” as shown on that certain Record of Survey filed in Book 398 of Maps, Page 50, Sonoma County Records, bears North 0°29’27” East 15.46 feet and North 26°56’27” West 1.60 feet, and from which an untagged 1/2-inch iron pipe bears North 85°55’52” East 306.84 feet.

The sidelines of said easement shall be lengthened or shortened to terminate on the northerly and easterly boundary of said lands of Pine Ridge Winery, LLC.

PARCEL 2
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at aforementioned “POINT K”; thence South 22°14’12 West 27.68 feet to the Terminus of the centerline and easement described herein.

The sidelines of said easement shall be lengthened or shortened to terminate on the southwesterly line of Parcel 1 described herein and on a line perpendicular to the centerline described herein at the Terminus of said easement.

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Packet Pg. 208 Attachment: Exhibit A 9844-Pine Ridge Winery_110-080-018 (4129 : Recycled Water Easement Pine Ridge Winery, LLC.) 1360 North Dutton Avenue, Suite 150, Santa Rosa, CA 95401 Tel: (707) 542-6268 Fax: (707) 542-2106
www.cinquinipassarino.com
CPI No.: 7342-16

PARCEL 3
Being an easement 15.00 feet in width lying 7.50 feet on each side of the following described centerline:

Beginning at aforementioned “POINT L”; thence North 2°23’46” West 18.72 feet to the northerly boundary of said lands of Pine Ridge Winery, LLC, being the Terminus of the centerline and easement described herein.

The sidelines of said easement shall be lengthened or shortened to terminate on the northerly line of Parcel 1 described herein and on the northerly boundary of said lands of Pine Ridge Winery, LLC.

Containing 12,405 square feet more or less.

Being a portion of APN 110-080-018
The Basis of Bearings for the legal description herein is based upon California Coordinate System of 1983, Zone 2, Epoch 2011.00.

Prepared by Cinquini & Passarino, Inc.
_______________________________ _____________________
Mathew D. Dudley, P.L.S. 9396 Date

9/9/2022

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Packet Pg. 209 Attachment: Exhibit A 9844-Pine Ridge Winery_110-080-018 (4129 : Recycled Water Easement Pine Ridge Winery, LLC.) Copyright © Cinquini & Passarino, Inc 2022 Copyright © Cinquini & Passarino, Inc 2022

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Packet Pg. 210 Attachment: Exhibit A 9844-Pine Ridge Winery_110-080-018 (4129 : Recycled Water Easement Pine Ridge Winery, LLC.)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Healdsburg Municipal Airport Taxiway Reconfiguration Phase 1 Project Bid Award
PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding the Healdsburg Municipal Airport Taxiway Reconfiguration Phase 1 Project construction contract to Granite Construction Company of Ukiah, California, in the amount of $617,163.67; authorizing the City Manager to execute the contract and execute the FAA grant agreement for the project; authorizing the City Manager to apply for, accept and execute Caltrans grant documents for the project; authorizing the City Engineer to negotiate and approve contract change orders up to 10% of the original contract amount and approving a Professional Services Agreement with Brandley Engineering, Inc. in the not-to-exceed amount of $112,100.00 to provide engineering and construction management for the Project, authorizing the City Manager to execute the Agreement and amending the adopted Fiscal Year 2023-2024 Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The Project was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.

Prior to beginning construction, advance notices will be posted at the airport and provided to airport tenants. Notices will advise of potential impacts, runway restrictions and planned work duration. The City project manager’s direct contact information will be provided for additional information and for any concerns that arise during the construction process.

BACKGROUND:

The Healdsburg Municipal Airport (Airport) is a Federal Aviation Administration (FAA) sponsored airport.

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The City annually prepares an Airport Capital Improvement Program (ACIP) outlining the proposed maintenance and improvement projects for the next five or more years. The ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding. The City routinely receives funding from the FAA for qualifying projects. To plan, develop, and implement the ACIP consultant professional services are required. The Airport Taxiway Reconfiguration Phase 1 Project is included in the ACIP.

Beginning November 2, 2020 Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years. The services are to be provided through individual Professional Service Agreements (PSAs).

The City previously solicited bids for the current project as part of a larger Healdsburg Municipal Airport Construct New Taxiway A2, Remove Taxiway A2, A3, A5, and Abandoned Pavement, Rehabilitate Taxiway Lighting and Signage Project. The larger project bids exceeded available funding resulting in City Council rejecting all bids and directing staff to revise and readvertise the project.

City Staff with the support from Brandley Engineering, Inc. reduced the project scope by separating the taxiway work into two phases and deferring a majority of the lighting and signage rehabilitation until sufficient funding accumulates. Additionally, the project bid documents were structured with a base bid and two alternates allowing for the flexibility to expand the scope if funding allowed.

The current project, Healdsburg Municipal Airport Taxiway Reconfiguration Phase 1 will remove Taxiway A2 (Base Bid) to eliminate a direct connection of apron and hangar areas to the runway which could result in planes inadvertently entering the runway. Additionally, the project will remove excess pavement at Taxiway A5 (Bid Alternate 1) to narrow the taxiway to a standard width and remove additional noncompliant pavement along the runway (Bid Alternate 2). A future Phase 2 project will remove noncompliant Taxiway A3 and construct a new compliant Taxiway A2.

DISCUSSION/ANALYSIS:

A notice inviting bids was advertised in accordance with all applicable procedures, and the City received two bids. The lowest apparent and responsive bid was from Granite Construction Company of Ukiah, California in the amount of $617,163.67. The bid is based on specified bid items, estimated quantities, and fixed unit prices along with two bid alternates for the total bid amount of $617,163.67. The second bid received was for $742,566.00. The low bid was higher than the engineer’s estimate of $442,230.00 by approximately 28%.

Higher than expected construction costs continue throughout the industry and can be attributed to sharp increases in material cost, limitations on labor and material availability, and a surplus of work available for contractors.

The bid from Granite Construction Company satisfies the bidding requirements for the project as described in the bid instructions. There are no irregularities with the bid and no protests to the bid have been filed within the allowable time for filing such actions. Staff has verified that

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Granite Construction Company possesses the required license(s) and is otherwise qualified to complete the project.

To provide the necessary construction oversight as required by the FAA, City staff solicited, received, and reviewed a proposal from Brandley Engineering, Inc. to provide engineering and construction management for the Project. Staff has reviewed the proposed not-to-exceed fee of $112,100.00 and, based on the proposed scope of service and their professional expertise in Airport related projects, staff believes the cost of services is reasonable.

The runway will be closed for approximately 15 days to complete the work.

ENVIRONMENTAL STEWARDSHIP:

Reuse and recycling will be used to divert much of the construction waste from landfill. Concrete and asphalt removed will be reused onsite or delivered to local recyclers for reuse in new paving and concrete products.

ALTERNATIVES:

The Council could choose not to adopt the recommended resolution, and thereby not award the contract to the low bidder. Under this alternative the Airport Taxiway Reconfiguration Phase 1 Project would not be built and Taxiways A2 and A5 would remain substandard and out of compliance with the FAA resulting in the potential loss of future grant funding.

FISCAL IMPACT:

The requested contract award amount is $617,164, with a 10% contingency of $61,716.

Additional project cost includes consultant design and construction management of $181,600 along with City staff time estimated at $28,800 for a total project budget of $889,280.

City staff applied for and has received a FAA grant offer of $732,838 for the project design, construction and construction management. The grant requires 10% matching funds totaling $73,284. City staff is requesting Council approval to apply for a Caltrans grant to cover approximately half of the matching funding, $32,970. The remaining local match of $40,314 along with an additional $83,159 for a total of $123,473 will come from the Airport Fund to support City staff time and construction contingency costs.

The Adopted Fiscal Year 2022-2023 Budget included $608,000 for project AP002, funded by an FAA grant in the amount of $511,140, a Caltrans grant of $27,360, and $69,500 of Airport funds.

The project design has already been completed in FY 22-23 for a total cost of $73,706 including associated staff time. The design costs will be funded by the FAA grant with all city staff costs funded by Airport funds.

Staff is proposing to Amend the Fiscal Year 2023-2024 Adopted Budget to re-establish the project in the current fiscal year budget and realign the grant amounts. The project budget to be established in FY 23-24 is $815,574 funded by $677,503 in FAA grants, $32,970 in Caltrans Grants, and $105,101 in Airport funding.

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To accept the FAA grant funding Council must authorize the City Manager to execute the grant documents.

To receive Caltrans grant funding Council must authorize the City Manager to complete the application, accept the grant, and execute grant documents for the project.

ENVIRONMENTAL ANALYSIS:

Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Taxiway Improvements Project is categorically excluded pursuant to FAA Order 1050.1F.

The proposed Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) and no further environmental review is needed.

ATTACHMENT(S):

Resolution
Exhibit A
Location Map

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CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING THE HEALDSBURG
MUNICIPAL AIRPORT TAXIWAY RECONFIGURATION PHASE 1

PROJECT CONSTRUCTION CONTRACT TO GRANITE

CONSTRUCTION COMPANY OF UKIAH, CALIFORNIA, IN THE
AMOUNT OF $617,163.67; AUTHORIZING THE CITY MANAGER TO

EXECUTE THE CONTRACT AND EXECUTE THE FAA GRANT
AGREEMENT FOR THE PROJECT; AUTHORIZING THE CITY

MANAGER TO APPLY FOR, ACCEPT AND EXECUTE CALTRANS
GRANT DOCUMENTS FOR THE PROJECT; AUTHORIZING THE CITY

ENGINEER TO NEGOTIATE AND APPROVE CONTRACT CHANGE
ORDERS UP TO 10% OF THE ORIGINAL CONTRACT AMOUNT;

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
BRANDLEY ENGINEERING, INC. IN THE NOT-TO-EXCEED AMOUNT
OF $112,100.00 TO PROVIDE ENGINEERING AND CONSTRUCTION

MANAGEMENT FOR THE PROJECT, AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT, AND AMENDING THE
ADOPTED FISCAL YEAR 2023-2024 BUDGET
WHEREAS, the notice inviting bids for the Airport Taxiway Reconfiguration Phase 1 Project was advertised in accordance with applicable procedures that resulted in the City receiving two bids; and
WHEREAS, the lowest responsive bid was submitted by Granite Construction Company in the amount of $617,163.67; and
WHEREAS, staff has verified that Granite Construction Company possesses the required license(s) and is otherwise qualified to complete the project; and WHEREAS, staff has reviewed the proposal and determined that there are no irregularities and no protests have been filed; and
WHEREAS, staff recommends awarding the contract to Granite Construction Company in the amount of $617,163.67; and
WHEREAS, staff recommend a standard 10% contract contingency of $61,716.37; and WHEREAS, staff applied for and has received a FAA grant offer of $732,838.00 for the project design, construction and construction management; and WHEREAS, to accept the FAA grant funding Council must authorize the City Manager to execute the grant documents; and

6.H.a
Packet Pg. 215 Attachment: Resolution (4082 : Bid Award - Taxiway Reconfiguration Phase 1) Resolution No. -2023

WHEREAS, specialized construction oversight is required by the FAA for the project; and WHEREAS, staff solicited, received, and reviewed a proposal from Brandley Engineering, Inc. to provide engineering and construction management for the project; and WHEREAS, additional project costs include consultant design and construction management of $181,600 along with City staff time estimated at $28,800.00 for a total project budget of $889,280.04; and
WHEREAS, the California Department of Transportation (Caltrans), pursuant to the Public Utilities Code Section 21683.1, provides grants of up to 5% of FAA grants to airports; and WHEREAS, upon acceptance of the FAA grant the City will apply for a Caltrans grant in the amount of $32,970; and
WHEREAS, to receive the Caltrans grant funding Council must authorize the City Manager to apply for, accept and execute the grant documents; and WHEREAS, the remaining project funding will come from the Airport Operating Fund; and
WHEREAS, the Airport Taxiway Reconfiguration Project was included in the Adopted 2022-23 Airport Capital Fund Budget with a total budgeted amount of $608,000; and WHEREAS, design costs and staff time incurred in Fiscal Year 2022-23 total $73,706; and WHEREAS, the Project Budget needs to be re-established in Fiscal Year 2023-24 and realigned with the updated grant amounts; and
WHEREAS, Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Taxiway Improvements Project is categorically excluded pursuant to FAA Order 1050.1F.; and WHEREAS, the proposed Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use and therefore is exempt, pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c); and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds the proposed Airport Taxiway Reconfiguration Phase 1 Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use

6.H.a
Packet Pg. 216 Attachment: Resolution (4082 : Bid Award - Taxiway Reconfiguration Phase 1) Resolution No. -2023

therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) and 15302(c).

2. Conditionally awards the Airport Taxiway Reconfiguration Phase 1 Project to Granite Construction Company.

3. Authorizes the City Manager to execute the Airport Taxiway Reconfiguration Phase 1 Project Construction Contract and execute the FAA grant agreement for the project.

4. Authorizes the City Manager to apply for, accept and execute Caltrans grant documents for the project.

5. Authorizes the City Engineer to negotiate and approve contract change orders up to ten percent (10%) of the original contract amount, issue the notice of award to Granite Construction Company and to otherwise administer the Project.

6. Approves a Professional Services Agreement with Brandley Engineering, Inc. in the not-toexceed amount of $112,100.00 to provide engineering and construction management for the Project.

7. Authorizes the City Manager to execute the Professional Services Agreement with Brandley Engineering, Inc.

8. Approves amending the adopted Fiscal Year 2023-24 budget as depicted on the attached Exhibit A.

PASSED, APPROVED AND ADOPTED, this 7
th
day of August 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 217 Attachment: Resolution (4082 : Bid Award - Taxiway Reconfiguration Phase 1) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 572-6166-45000-AP002 $ 815,574 Re-establish Airport Taxiway Reconfiguration Project AP002 Budget 572-1000-34064-00000 $ 677,503 Re-establish and align FAA Grant Revenue 572-1000-34064-00000 $ 32,970 Re-establish and align Caltrans Grant Revenue 572-1000-39001-00000 $ 105,101 Re-establish and align Transfer in from Airport Capital Fund 570-8080-42301-00000 $ 105,101 Re-establish and align Transfer out of Airport Operating Fund FY 23-24 Budget Amendment

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Packet Pg. 218 Attachment: Exhibit A (4082 : Bid Award - Taxiway Reconfiguration Phase 1)

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Packet Pg. 219 Attachment: Location Map (4082 : Bid Award - Taxiway Reconfiguration Phase 1)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Amendment to Professional Services Agreement with Raney Planning & Management for CEQA Documentation for the Badger Park
Redevelopment Master Plan and Corresponding Budget Amendment PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution amending the Professional Services Agreement with Raney Planning & Management and increasing the not-to-exceed amount by $99,654 to $136,211, authorizing the City Manager to execute the contract amendment on the City's behalf and change orders up to 10% of the original agreement amount, and amending the adopted Fiscal Year 23-24 Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

In July 2019, the City launched the Parks, River Access, and Connectivity Master Planning process, which included four components:
• Development of a redevelopment master plan for Badger Park • Assessment of how to enhance access to the Russian River for the community • Development a master plan for the new public park in the Saggio Hills area • Analysis of strategies for improved connectivity throughout our community between parks, schools, and places of interest
This planning process involved significant community outreach, engagement and input including:
• The Parks Design Team, a steering team of approximately 30 community members representing different demographics, met 13 times throughout the planning process to guide the project.
• 11 focus group work sessions with park user groups, sports associations, partner organizations, outdoor recreation businesses, residents of the Parkland Farms neighborhood, and City officials and staff.

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• Open house events (virtual and in-person) and an online survey.

BACKGROUND:

The Parks, River Access, and Connectivity Master Planning process included Badger Park in response to the community’s desire for restrooms, increased access to the Russian River, and a plan for the future replacement of existing park amenities. The resulting Badger Park redevelopment master plan incorporates these goals by:
• Opening up the vegetation by removing invasive species and selective clearing, improving trails, and updating amenities
• Expanding parking
• Expanding the community garden
• Adding sports courts (the specific types of sports would be determined during the design development stage)
• Adding restrooms
• Adding various river access points including a canoe and kayak launch.

In 2021, City Council reviewed the results of the master planning process and directed staff to move forward with required environmental review pursuant to the California Environmental Quality Act (CEQA) for the Badger Park Redevelopment Master Plan and the new public park in the Saggio Hills area.

On March 1, 2023, the City retained the services of Raney Planning & Management for CEQA work related to the new public park in the Saggio Hills area for a total contract amount of $36,557.

DISCUSSION/ANALYSIS:

Raney Planning & Management proposes to prepare an Initial Study (IS) checklist to analyze the potential environmental effects of the Badger Park redevelopment master plan. The scope of work also includes the preparation of a Mitigated Negative Declaration (MND), which is anticipated to be the appropriate CEQA document. The scope of work also includes the preparation of an Aquatic Resources Jurisdictional Delineation, which is required prior to the US Army Corps of Engineers issuing a Section 401 permit for the project.

Raney Planning & Management’s proposal for CEQA documentation and aquatic jurisdictional delineation services is $99,654. Staff requests that the original agreement with Raney Planning & Management be amended by an additional $99,654 to cover these costs, which are necessary to move the Badger Park Redevelopment Master Plan forward. Staff also recommends a 10% contingency for unanticipated costs for a total not to exceed amount of $109,620.

ENVIRONMENTAL STEWARDSHIP:

The master plan contemplates an overall approach towards low impact design. Implementation of this would be addressed during the detailed design development stage.

ALTERNATIVES:

The City Council may choose not to approve the contract amendment and provide direction to staff.

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FISCAL IMPACT:

The proposed amendment to the Raney Planning & Management professional services agreement is $99,654, increasing the total contract value from $36,557 to $136,211. The original $36,557 contract is for the Saggio Park Project and the work for each park project will be billed and accounted for separately.

The FY 22-23 Adopted Budget included the Badger Park Redevelopment Project with a budget of $327,042 funded by Park Impact Fees. The project did not incur any expenses in FY 22-23 resulting in $327,042 in available Park Impact Fees that need to be re-budgeted in FY 23-24. The FY 23-24 Adopted Budget includes an additional $527,500 in appropriations funded by Sonoma County Parks Measure M revenue, Park Dedication Fees, and an Open Space Grant.

ENVIRONMENTAL ANALYSIS:

City Council’s approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Exhibit A
Proposal from Raney Planning & Management

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AMENDING THE PROFESSIONAL SERVICES

AGREEMENT WITH RANEY PLANNING & MANAGEMENT

AND INCREASING THE NOT-TO-EXCEED AMOUNT BY
$99,654 FOR A TOTAL OF $136,211, AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AMENDMENT ON THE
CITY’S BEHALF AND CHANGE ORDERS UP TO 10% OF THE

ORIGINAL AGREEMENT AMOUNT, AND AMENDING THE
ADOPTED FISCAL YEAR 23-24 BUDGET
WHEREAS, the City launched the Parks, River Access and Connectivity Master Planning process in 2019, which included the development of a Badger Park Redevelopment Master Plan and the development of a master plan for a new public park in the Saggio Hills area; and WHEREAS, the City Council received an update on the Parks, River Access, and Connectivity Master Planning process in September 2021 and directed staff to move forward with CEQA documentation for the Badger Park Redevelopment Master Plan and the new public park in the Saggio Hills area; and
WHEREAS, the City Manager approved a Professional Services Agreement with Raney Planning and Management on March 1, 2023 in the amount of $36,557 for CEQA work related to the new public park in the Saggio Hills area; and
WHEREAS, Staff is requesting that the agreement with Raney Planning & Management be amended by an additional $99,654 to cover costs necessary for CEQA work and an aquatic resources jurisdictional delineation for the Badger Park Redevelopment Master Plan project bringing the total contract costs to $136,211; and
WHEREAS, the Adopted FY 22-23 Budget included $327,042 of Park Impact Fee Funding appropriated for the Badger Park Redevelopment project that was not used; and WHEREAS, City Council’s approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Amends the Professional Services Agreement with Raney Planning & Management to increase the not-to-exceed amount by $99,654 for a total of $136,211.

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Packet Pg. 223 Attachment: Resolution (4092 : Contract Amendment with Raney Planning & Management for Badger Park CEQA Work) Resolution No. -2023

2. Authorizes the City Manager to execute the contract amendment.

3. Approves amending the Fiscal Year 23-24 budget as depicted on the attached Exhibit A.

4. Determines that approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

PASSED, APPROVED, AND ADOPTED this 7
th day of August 2023, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 224 Attachment: Resolution (4092 : Contract Amendment with Raney Planning & Management for Badger Park CEQA Work) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 582-3001-45000-CS002 $ 327,042 Re-establish Badger Park Redevelopment Project CS002 Budget 985-8080-42301-00000 $ 327,042 Re-establish Transfer out of Park Impact Fee Fund 582-1000-39001-00000 $ 327,042 Re-establish Transfer in from Park Impact Fee Fund FY 23-24 Budget Amendment

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Packet Pg. 225 Attachment: Exhibit A (4092 : Contract Amendment with Raney Planning & Management for Badger Park CEQA Work) March 8, 2023
Mark Themig, Community Services Director
City of Healdsburg
401 Grove Street
Healdsburg CA, 95448
Re: Badger Park Redevelopment Master Plan Project Initial Study/Mitigated Negative Declaration
Dear Mr. Themig:

On behalf of Raney, a division of Raney Planning & Management, Inc., I am pleased to submit the following proposal for the preparation of CEQA documentation for the Badger Park Redevelopment Master Plan Project (proposed project) in the City of Healdsburg. The following scope of work has been tailored based on the information provided to date and discussions with the City of Healdsburg staff. The scope of work may be further refined in coordination with you and City staff, as needed. We would like to sincerely thank you for requesting a proposal for the project and look forward to the continued opportunity to work with you and the professional staff at the City of Healdsburg.

PROJECT UNDERSTANDING
Project Location
The project site is located at 750 Heron Drive in the City of Healdsburg, California. The existing 21-acre Badger Park (APNs 088-141-012 and -016) consists of a 37,500-square foot (sf) soccer field; play area; community garden; dog play area; picnic areas; and a parking lot for 46 vehicles.

Surrounding existing land uses include single-family residences to the north and west; singlefamily residences and an electrical substation to the east; and the Russian River to the south. The City of Healdsburg General Plan designates the project site as Park/Open Space and the site is zoned Park (P).

Project Description
The City is proposing to redevelop Badger Park, which would consist of improvements to the existing park and new park amenities. The western portion of the park would be comprised of two adventure play areas; a picnic area; and a riverwalk trail. The riverwalk trail would allow access to the Russian River and the proposed “Willow Island”, as well as proposed Russian River overlook areas. The riverwalk trail would follow the southern boundary of the site, connecting the western river overlooks with Russian River access at the southeast corner of Badger Park. The existing woodland canopy within the western portion of the park property would be thinned out to increase access and visibility of the Russian River. The central portion of the park would be redeveloped to include a central lawn area with two sports courts, as well as a plaza, picnic areas, and river overlooks, and an expanded dog park. A promenade trail would loop around the central area and provide access to the central lawn amenities and connect to the

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Packet Pg. 226 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 2 rest of the park. The eastern portion of the park would be redeveloped to include a children’s play area; picnic areas; game courts; volleyball court; and river access points; as well as an expanded community garden. The existing parking lot would be realigned as part of the redevelopment plan and a river access drop-off area would be added.

Raney anticipates the City will provide a written detailed project description and GIS shapefile or CAD file of the limits of impact for use by the technical consultant team, namely biological and cultural consultants, with impact areas prior to the project kick-off meeting. It is Raney’s understand that CEQA review for the project is required by the discretionary action required by City Council for Master Plan approval.

APPROACH
Raney proposes to prepare an Initial Study (IS) checklist to analyze the potential environmental effects associated with the proposed project. The IS will be prepared using the checklist contained in Appendix G of the CEQA Guidelines and the standard City of Healdsburg format.

Raney preliminarily anticipates that the potential impacts will be reduced to a less-thansignificant level with the implementation of appropriate and practical mitigation measures; therefore, for purposes of this scope of work, the appropriate CEQA document is anticipated to be an Initial Study/Mitigated Negative Declaration (IS/MND). However, if one or more potential impacts cannot be reduced to less-than-significant levels necessitating the preparation of an Environmental Impact Report (EIR), Raney would coordinate with the City and propose to prepare a new scope of work. Raney will work closely with City staff throughout the preparation of the IS and determination of appropriate findings. The IS will provide a discussion of the impacts related to implementation of the proposed project.

Raney anticipates that the key issue areas, which may require a more in-depth discussion in the IS, may include but not be limited to air quality and greenhouse gas (GHG) emissions, biological resources, cultural resources, noise, and transportation. Raney will utilize technical reports prepared by Raney and its team of technical consultants, existing information for the project site including, but not limited to, the City of Healdsburg General Plan and associated EIR, as well as other environmental documents prepared for projects in the area, as applicable. Raney intends to work closely with the City of Healdsburg throughout the development and processing of the IS.

Raney will remain objective and rely on the City as the lead agency to make the ultimate determination on the conclusions and mitigation measures. The expectation of Raney is that we will serve as environmental consultants to the City, and will make ourselves available to assist the City to facilitate the process.

Technical Reports Prepared by Raney and its Subconsultants Raney proposes to sub-contract with the following technical consultants for the preparation of project-specific technical reports:
• Biological Resources Assessment – Huffman-Broadway Group; • Cultural Resources Study – Evans & De Shazo;
• Noise Study – Saxelby Acoustics; and
• Transportation Impact Study – W-Trans.

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Packet Pg. 227 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 3 The air quality and GHG emissions analysis for the project will be prepared in-house by Raney’s Air Quality Division led by Vice President/Air Quality Specialist, Rod Stinson and Division Manager/Air Quality Specialist, Angela DaRosa. All air quality and GHG studies are prepared consistent with the regulations and requirements of CEQA, AB 32, SB 32, the Bay Area Air Quality Management District (BAAQMD), and the lead agency.

TECHNICAL SCOPE OF SERVICES
Raney proposes to perform the following tasks for the provision of environmental consultation services for the proposed project:

Task 1 Project Initiation
The objective of this task is to participate in a kick-off meeting with City staff to review existing documentation for the project, identify the key issues, perform a site visit, and confirm assumptions. In addition, any necessary refinements to Raney’s scope of work will be discussed.

Senior Vice President, Cindy Gnos, AICP, will serve as the Project Director and Vice President, Nick Pappani, will serve as the Project Manager.

Raney will complete the following:
• Participate in a kick-off meeting with City staff;
• Review existing documentation for the project and identify key issues; • Establish communication protocols;
• Refine the scope, if necessary, with any revisions for the City to approve; and • Perform a site visit.

Task 2 Prepare Administrative Draft IS
The objective of this task is to prepare an Administrative Draft version of the IS for review by City staff. The IS will be prepared based upon City standards and will address all the issues identified in the Environmental Checklist, per Appendix G of the CEQA Guidelines. Raney will utilize the latest version of the Appendix G Checklist.

The following summarizes how Raney proposes to analyze the anticipated key issue areas:

Air Quality and GHG Emissions
The air quality and GHG emissions analysis for the proposed project will be performed in-house by Raney, following the BAAQMD guidelines. Raney will rely on the CalEEMod software package, as well as information provided by the City.

Air Quality
The air quality impact analysis will include a quantitative assessment of short-term (i.e., construction) and long-term (i.e., operational) increases of criteria air pollutant emissions of primary concern (i.e., ROG, NOX, and PM10). Raney will additionally address toxic air contaminant (TAC) emissions using the California Air Resources Board (CARB) “Air Quality and Land Use Handbook: A Community Health Perspective.” The project’s cumulative contribution to regional air quality would be discussed, based in part on the modeling conducted at the project level. The significance of air quality impacts will be determined in comparison to the BAAQMD’s significance thresholds. Mitigation measures will be incorporated to reduce any

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Packet Pg. 228 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 4 significant air quality impacts, and anticipated reductions in emissions associated with proposed mitigation measures will be quantified.

GHG Emissions
Raney will run the CalEEMod program using project land use, and trip generation rates, to produce an estimate of annual GHG emissions for the proposed project. The BAAQMD has recently adopted new thresholds of significance for GHG emissions. Pursuant to the new BAAQMD thresholds of significance for GHG emissions, new land use development projects need to implement specific design elements (i.e., no natural gas, electric vehicle charging, reduce VMT by 15 percent) or show consistency with a local GHG reduction strategy in order to do its “fair share” of implementing the goal of carbon neutrality by 2045. If the project can implement the specific design elements and/or be consistent with a local GHG reduction strategy, it can reasonably be determined that the proposed project will not make a cumulatively considerable contribution to global climate change.

Raney will work closely with the City throughout preparation of the GHG analysis and will rely on BAAQMD’s thresholds of significance for the GHG analysis. Raney’s GHG analysis for the proposed project will follow the agreed upon methodology and thresholds. With respect to AB 32 and SB 32, Raney will coordinate with the City of Healdsburg and BAAQMD to ensure comparison of the estimated emissions to appropriate thresholds. Mitigation measures would be identified, as appropriate, in coordination with the City and BAAQMD to identify feasible mitigations for GHG emissions.

Biological Resources
The biological resources section will summarize the setting and describe the potential project effects to plant communities, oak woodlands, wildlife, Russian River, and wetlands, including adverse effects on rare, endangered, candidate, sensitive, and special-status species for the project site. Raney proposes to subcontract with Huffman-Broadway Group (HBG) to prepare a Biological Resources Assessment (BRA) (please see Attachment A for a complete scope of work). The BRA will include an evaluation of impacts to biological resources that would occur as a result of the proposed project including, the extent to which the project could potentially impact any special-status species, including State and federally listed species; potentially reduce the number and diversity of native plant species; introduce new species into the site through landscaping; wildlife habitat loss; and the disrupt wildlife uses. HBG will identify, describe, and evaluate the potential impacts to wetlands and other defined sensitive habitats relevant to any future environmental regulatory permit documentation requirements.

HBG will include mapping of plant communities; suitable habitat for special status flora and fauna; and project impacts to sensitive habitats, such as wetlands and streams, riparian setbacks, heritage trees, as defined by City of Healdsburg Municipal Code, and oak woodland canopy.

Specifically, HBG will evaluate potential impacts related to the removal of heritage trees; however, it should be noted that HBG’s scope does not include analysis by a licensed arborist.

Therefore, if the City requests such an analysis, a contract amendment would be needed . Prior to conducting the field reconnaissance surveys, HBG will consult the California Natural Diversity Database (CNDDB), as well as other plant and animal databases to determine the potential for rare, threatened, or endangered plant or animal species and sensitive habitats to occur on site or

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Packet Pg. 229 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 5 in the general vicinity. HBG will conduct field reconnaissance surveys of any areas that may be suitable for special status species; sensitive habitats; required riparian setbacks; heritage trees; and oak woodland canopies. HBG will coordinate with U.S. Army Corps of Engineers (USACE), U.S. Environmental Protection Agency (USEPA), U.S. Fish and Wildlife Service (USFWS), NOAA Fisheries, Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW), as necessary during the preparation of the BRA.

Based on impact findings, HBG will include any feasible mitigation measures to minimize identified impacts, as well as permit requirements of regulatory agencies related to biological resources and to reduce ecological impacts as well as satisfy agency requirements. Raney will review the BRA to ensure all issues of CEQA are adequately and accurately addressed and include the results of the analysis in the biological resources section of the IS.

Optional Task – Aquatic Resources Jurisdictional Delineation In the event that the City would like to be well positioned to secure resource agency permits soon after the CEQA process is completed, Raney and HBG recommend that an Aquatic Resources Delineation be prepared concurrently with the CEQA document. The Aquatic Resources Delineation will need to be verified prior to the USACE issuing a Section 404 permit for the project. HBG will conduct a detailed field investigation within the project site boundary in accordance with Corps, RWQCB, and CDFW required methodology, documentation, and reporting requirements. HBG will collect data necessary to identify aquatic resources, if present, and delineate geographic extent based on USACE methodology and USEPA guidance documents. HBG will document field data regarding vegetation, soil, and hydrology conditions and Ordinary High Water Mark (OHWM) observations on USACE wetland delineation data forms. HBG will also follow guidelines for delineation of waters of the State as required by the RWQCB, and lake and stream habitats as required by the CDFW. The collected field data will be transferred to an ArcGIS Pro database established for the project. ArcGIS Field Maps and ArcGIS Pro will be used to delineate/map each identified aquatic resource. HBG will prepare an Aquatic Delineation Report that describes the project site; includes identification and delineation methodology; technical findings; identification of California Water Association (CWA) aquatic resources potentially subject to federal agencies, RWQCB, and CDFW jurisdiction; and findings regarding potential federal and State jurisdiction. HBG will then submit the delineation report to the USACE and will coordinate with the USACE, as necessary, during the jurisdictional determination process.

Cultural Resources
The cultural resources section will summarize the setting and briefly describe the potential effects to any on-site historical and archaeological resources due to implementation of the proposed project. Raney’s analysis will be based on a Cultural Resources Study to be prepared by Evans & De Shazo (EDS), under contract with Raney (please see Attachment B for a complete scope of work). EDS will contact the Native American Heritage Commission (NAHC) to request a Sacred Lands inventory and a Native American contact list. The Sacred Lands inventory will determine if there are any recorded Sacred Sites located within or in the vicinity of the project site. EDS will conduct tribal outreach to the individuals and tribes listed on the Native American contact list to inquire about Sacred Sites or other properties of traditional religious and cultural importance to local tribes. It should be noted that such tribal outreach conducted would not meet AB 52 requirements. EDS will complete a record search at the Northwest Information

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Packet Pg. 230 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 6 Center (NWIC) of the California Historical Resources Information Systems (CHRIS) to obtain and review previous cultural resource studies and resource records pertaining to the project area and nearby vicinity. The literature review will consist of reviewing relevant environmental, prehistoric, ethnohistoric, and historical references to assess the potential for buried archaeological resources within the project area. A qualified archaeologist and archaeological technician will conduct a pedestrian field survey to identify and record any potentially significant cultural resources that may be present. The field strategy will include an on-foot visual inspection of the project area by parallel transects or other methods deemed appropriate based on local field conditions. Any present potentially significant cultural resources will be recorded on Department of Parks and Recreation (DPR) 523 forms during the identification process. EDS will prepare a Cultural Resources Study and include any recommendations if cultural resources are identified within the project area or if the project area is found to have an elevated sensitivity for archaeological resources that could not be observed on the surface. Raney will review the Cultural Resources Study to ensure all CEQA issues are adequately and accurately addressed and include the results of the analysis into the cultural resources section of the IS.

Given the passage of AB 52, and the associated amendments to Public Resources Code 21080.3.1, lead agencies are required to consult with Native American tribes early in the CEQA process. Raney understands the City of Healdsburg has received letters from tribes requesting notice pursuant to AB 52/PRC 21080.3.1, and the City is required to notify the tribes in writing of the proposed project within 14 days from the start of the CEQA process. Raney will assist the City with requirements and formal consultation pursuant to AB 52, if requested.

Noise
The noise section will summarize quantitative noise associated with construction and operation of the proposed project. Raney proposes to subcontract with Saxelby Acoustics (Saxelby) to prepare a Noise Study (please see Attachment C for a complete scope of work). Saxelby will conduct a noise survey within the project site to quantify existing background noise levels. The noise survey will consist of continuous 72-hour noise level measurements at the closest noisesensitive receptors around the project site. In addition, Saxelby will evaluate increased traffic noise levels at existing sensitive receptors in the project vicinity, based on trip generation data to be provided by W-Trans. Saxelby will provide an analysis of noise levels associated with the proposed project at the nearest noise-sensitive residential uses. Noise levels will be quantified using data collected for similar uses and mapped using the Sound PLAN noise model. Noise sources are expected to include a playground area, sports field, dog play area, parking lots, sports court, etc. The study will also include an assessment of construction noise and vibration. Saxelby will provide a report detailing any findings, methodology, and noise reduction measures, as needed. Raney will review the Noise Study to ensure all CEQA issues are adequately and accurately addressed and include the results of the analysis into the noise section of the IS.

Transportation
The transportation section will summarize the traffic impacts associated with the proposed project. Raney proposes to subcontract with W-Trans to prepare a Transportation Impact Study (TIS) (please see Attachment D for a complete scope for work). W-Trans will determine trip generation data for the proposed project based on standard rates published by Institute of Transportation Engineers (ITE) in Trip Generation Manual, 11th Edition (2021). W-Trans will

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Packet Pg. 231 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 7 conduct a field visit and perform a brief speed survey to determine applicable approach speeds for use in the sight distance adequacy evaluation. W-Trans will determine the adequacy of facilities for pedestrians, bicyclists, and transit riders, and review any pedestrian-related or bicyclist-related accidents in the vicinity. W-Trans will determine the proposed project’s anticipated Vehicle Miles Traveled (VMT) impact based on adopted standards. W-Trans will use proposed project trip generation to evaluate the potential need for improvements at the project driveway to accommodate project-generated traffic. W-Trans will determine the need for turn lanes based on traffic volume, adequacy of sight distance and safety considerations, as well as the adequacy of emergency access and the project’s potential impact on emergency response times will also be assessed. W-Trans will prepare a Transportation Impact Study that details the analysis and findings, as well as any recommendations for identified impacts. Raney will review the Transportation Impact Study to ensure all CEQA issues are adequately and accurately addressed and include the results of the analysis into the transportation section of the IS.

Remaining Issue Areas
The remaining issue areas of the IS will be based upon information provided by the City and/or the project team, and pertinent City documents, including but not limited to the City of Healdsburg General Plan and General Plan EIR, as well as any other pertinent information prepared for the project site and surrounding area.

Raney will complete the following deliverables:
• One electronic copy of the Administrative Draft IS to the City for review.

Task 3 Prepare Screencheck Draft IS and Public Review Draft IS for City Release to the Public
The objective of this task is to edit the Administrative Draft IS based on the comments received from City staff and to prepare a Screencheck Draft IS. The City will then review the Screencheck Draft IS/MND to provide any additional comments. Raney will revise the Screencheck Draft IS/MND, based on City comments, to submit a Public Review IS/MND to the City for distribution. Raney will prepare a Notice of Intent (NOI) to Adopt a Mitigated Negative Declaration (MND) for City review. Raney assumes the City will publish the notice for the IS/MND in the paper, and post the IS/MND online. Raney will also prepare a Notice of Completion (NOC) and Summary Form for State Clearinghouse submittal. Raney will electronically submit the NOC, IS/MND, and State Clearinghouse Summary Form for Electronic Document Submittal (Form F) to the State Clearinghouse. Raney will provide a copy of the notice and IS/MND to the County Clerk. Raney will also prepare and submit the Notice of Determination (NOD) should the project be approved, to the County Clerk’s Office.

Raney will complete the following deliverables:
• Submit one electronic version of the Screencheck Draft IS to the City that incorporates City comments;
• Revise the Screencheck Draft IS to reflect City comments and prepare a Public Review IS;
• Submit one electronic version of the Public Review IS/MND to the City; • Prepare the NOI to Adopt an MND and the NOD, should the project be approved; • Assist with distribution of the NOI and IS/MND to the County Clerk;

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Packet Pg. 232 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 8 • Prepare the NOC and the State Clearinghouse Summary Form F; and • Electronically submit the NOC, IS/MND, and Summary Form F to the State Clearinghouse.

Task 4 Prepare Mitigation Monitoring & Reporting Program (MMRP) The objective of this task is to prepare a Mitigation Monitoring & Reporting Program (MMRP) for the City of Healdsburg. Raney will incorporate existing monitoring mechanisms that are in place in order to assist the City of Healdsburg in meeting the intent of CEQA. The MMRP will be prepared in table format to specify any mitigation measures, standards of success, parties responsible for implementing and monitoring, and timing.

Raney will complete the following deliverables:
• Prepare and submit one electronic copy of the draft MMRP in table format to the City; • Revise draft MMRP based on City comments; and
• Prepare and submit one electronic final MMRP.

Task 5 Response to Comments (if needed)
The objective of this task is to provide a written response to any comments received during the public review period of the IS/MND, if necessary. Although CEQA does not require written responses to comments on an IS/MND, Raney suggests the written responses be included in the staff report to ensure the decision-makers have adequate information on which to base their decision on the project. For the purposes of this scope, Raney assumes that up to 10 comment letters from the public will be received on the project. Responses to comment letters that are technical in scope and could require Raney to conduct additional analysis in order to respond appropriately, are not included in this scope of work.

Raney will complete the following deliverables:
• Prepare written responses to comments received in coordination with the City; and • Produce an errata sheet should any comments necessitate changes to the IS/MND text.

Task 6 Project Management and Meetings
The objective of this task is to ensure extensive coordination with City staff throughout the processing of the environmental document. For the purposes of this scope of work, Raney has assumed attendance at up to two virtual public hearings. Should the City request in-person attendance at public hearings, Raney would prepare a budget amendment to cover the associated travel. Attendance at additional public hearings or meetings could easily be accommodated upon request and would be billed on a time-and-materials basis following Raney’s standard billing rates.

Raney will complete the following deliverables:
• Project Management by Senior Vice President, Cindy Gnos, AICP, serving as Project Director, and Vice President, Nick Pappani, serving as Project Manager; • Project Support from President, Tim Raney, AICP; Vice President/Air Quality Specialist, Rod Stinson; Division Manager/Air Quality Specialist, Angela DaRosa; and Associate/administrative staff;

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Packet Pg. 233 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 9 • Regular phone and e-mail communication with City staff; • Attendance at up to two virtual public hearings; and
• Additional meetings and hearings can easily be accommodated upon request and would be billed on a time-and-materials basis following Raney’s standard billing rates.

SCHEDULE
The following tentative schedule is based on experience providing similar services. The schedule could be lengthened or shortened, depending on the needs of the City of Healdsburg. Factors that could lengthen or shorten the schedule include dates of receipt of project information, length of document reviews, AB 52 consultation requirements, changes in the project description, and unanticipated issues arising from City staff.
*Extended due to holiday.

TENTATIVE SCHEDULE
City of Healdsburg
Badger Park Redevelopment Master Plan Project IS/MND
Milestones & Deliverables Timing Anticipated Date
Notice to Proceed (NTP) TBD March 20, 2023
Receipt of All Technical Reports Eight weeks from NTP May 15, 2023 Submit Administrative Draft IS
Two weeks from
Receipt of All Technical
Reports
May 30, 2023*
Receipt of City comments on the
Administrative Draft IS Two weeks June 13, 2023
Submit Screencheck Draft IS/MND to the
City for review
Two weeks June 27, 2023
Receipt of City comments on the
Screencheck Draft IS One week July 6, 2023*
Submit Public Review IS/MND to the
City of Healdsburg
One week July 13, 2023
Public Review Period (30 days) Thirty days July 14, 2023 to August 13, 2023
Final MMRP and Response to Comments
(if necessary) to the City of Healdsburg
One week August 21, 2023
City Council Hearing TBD September 2023

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Packet Pg. 234 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 10 Project Director
Project Manager
Air Quality Specialist
Air Quality Technician
Senior Associate
Associate
Cost Per Task
Task 1 Project Initiation 6 $ 1,050
Task 2 Prepare Administrative Draft Initial Study 2 7 5 44 $ 7,840 Task 2.1 AQ/GHG Technical Analysis 6 10 $ 2,440
Task 3 Prepare Screencheck IS and Public Review IS 4 5 12 $ 2,925 Task 4 Prepare MMRP 1 1 2 $ 570
Task 5 Response to comments, if needed 1 3 3 8 $ 2,155
Task 6 Project Management and Meetings 2 16 $ 3,190
Total Hours 5 37 6 10 14 66
Hourly Rate $ 195 $ 175 $ 165 $ 145 $ 145 $ 125
Total Labor $ 975 $ 6,475 $ 990 $ 1,450 $ 2,030 $ 8,250 $ 20,170 Sub-Consultants & Expenses $ 65,784
Copying/Printing/Travel/Postage/Etc.* $ 350
Sub-Consultant: Huffman-Broadway Group $ 39,270
Sub-Consultant: Evans & De Shazo $ 6,967
Sub-Consultant: Saxelby Acoustics $ 5,517
Sub-Consultants: W-Trans $ 7,700
10% administrative fee $ 5,980
Total Budget $ 85,954
HGB Optional Task: Prepare Detailed Aquatic Resources Jurisdictional Delineation $ 10,700 HBG Optional Task: Complete Agency Aquatic Resource Delineation Determination Process $ 3,000 *Estimate only and will be billed at cost.

Badger Park Redevelopment Master Plan Project IS/MND

COST ESTIMATE
BUDGET
The cost for completion of the Badger Park Redevelopment Master Plan Project IS/MND without HBG’s optional tasks is anticipated not to exceed $85,954 as shown in the following spreadsheet. The cost for completion of HBG’s optional tasks, including preparation of an Aquatic Resources Delineation and completion of the Agency Aquatic Resource Delineation Determination Process is anticipated not-to-exceed $13,700. The costs for completion of the IS/MND are based on the estimates of time for each task, following Raney’s standard billing rates.

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Packet Pg. 235 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 11 The following assumptions were used in the calculations:
• Raney assumes attendance at meetings as outlined in the above scope of work.

Attendance at additional meetings or hearings could easily be accommodated and would be billed on a time-and-materials basis, as directed.
• Raney costs are based on the assumption that the provided data from the City is accurate and current and will be available for the preparation of the IS. • Raney will provide to the City the number of copies of the documents as indicated in the technical scope of services. The cost for copying and printing is an estimate only and will be billed at cost. All other printing and distribution of the documents will be the responsibility of the City.
• Raney expects that all work will be completed within the budgeted time. If additional time is necessary beyond that which has been budgeted due to unanticipated circumstances, those items will need to be renegotiated.

Factors that would increase the scope of work and estimated costs outlined in the proposal include: attendance at additional meetings and hearings, printing of additional copies of reports, analysis of additional issues beyond those discussed in this proposal or a more detailed level of analysis than described in this proposal, additional comments and subsequent revisions or responses to comments, changes in the project, and collection of data required beyond that described in this proposal. Raney would propose to renegotiate these items, if required, or charge on a time-and-materials basis.

Thank you for the opportunity to submit our proposal for your consideration. Additional information regarding Raney’s experience, including resumes and project history, is available upon request. If you have any questions regarding our scope of work or qualifications, please feel free to contact me. We look forward to the continued opportunity to work with you and the City of Healdsburg.

Thank you,
Nick Pappani, Vice President
Raney Planning & Management, Inc.
[email protected]
Attachment A: Huffman-Broadway Group Scope of Work
Attachment B: Evans & De Shazo Scope of Work
Attachment C: Saxelby Acoustics Scope of Work
Attachment D: W-Trans Scope of Work

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Packet Pg. 236 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park ATTACHMENT A: HUFFMAN-BROADWAY GROUP

SCOPE OF WORK

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Packet Pg. 237 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park March 8, 2023 Sent via Email
Nick Pappani, Vice President
Raney Planning & Management, Inc.
1501 Sports Drive, Suite A
Sacramento, CA 95834
Subject: Proposal for a Biological Resources Assessment of the Badger Park Redevelopment Master Plan Project, City of Healdsburg, CA
Dear Mr. Pappani:

Huffman‐Broadway Group, Inc. (HBG) is providing our proposal for assistance with preparation of a CEQA Level Biological Resources Assessment of the Badger Park Redevelopment Master Plan Project, City of Healdsburg, CA. Optional tasks are also included with this proposal which include an aquatic resources delineation following agency technical criteria and a task for official verification of the delineation by the Corps of Engineers. The optional tasks allow for obtaining a verified jurisdictional delineation for the entire project area being evaluated during the CEQA process. The verified delineation is required for obtaining federal and state authorizations for impacts to aquatic habitats that will occur as a result of the Project. Time to obtain a verified delineation can often take 9 to 12 months. Obtaining the Corps verified delineation during the CEQA process will help expedite the federal and state authorization process once a CEQA determination is made by the City of Healdsburg.

Please review the Attachment 1 Scope of Work. The work will be conducted on a time and materials basis with the estimated amount not to be exceeded without prior authorization.

Resumes of key personnel can be found on our company web site, www.h‐bgroup.com, together with an overview of our services. Project references can be provided upon request.

We appreciate this opportunity to provide our services. If you have any questions, please feel free to contact me at (415) 385‐1045 or thuffman@h‐bgroup.com.

Sincerely,
Terry Huffman, PhD
Wetland Regulatory Scientist
Attachment:

Attachment 1 Scope of Work

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Packet Pg. 238 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 2 ATTACHMENT 1.

SCOPE OF WORK FOR A BIOLOGICAL RESOURCES ASSESSMENT

FOR THE BADGER PARK REDEVELOPMENT MASTER PLAN PROJECT

CITY OF HEALDSBURG, CA

1.0 DESCRIPTION OF SERVICES

1.2 Background. Huffman‐Broadway Group, Inc. (HBG) has been requested to prepare a CEQA Level Biological Resources Assessment for the Badger Park Redevelopment Master Plan Project (Project), City of Healdsburg, CA. Optional tasks are also provided which include an aquatic resources delineation following agency technical criteria and a task for official verification of the delineation by the Corps of Engineers. The optional tasks allow for obtaining a verified jurisdictional delineation for the entire project area being evaluated during the CEQA process. The verified delineation is required for obtaining federal and state authorizations for impacts to aquatic habitats that will occur as a result of the Project.

Time to obtain a verified delineation can often take 9 to 12 months. Obtaining the Corps verified delineation during the CEQA process will help expedite the federal and state authorization process once a CEQA determination is made by the City of Healdsburg.

1.3 General Assumptions. This proposal assumes that the Clientshall provide to HBG, if available:
• Provide Project Boundary KML/KMZ files, Geodatabase and/or zipped Shapefiles (.sbx, .cbg, .dbf, .prj, .sbn, .shp, .shx, and .xml files zipped into a folder). • Detailed engineer level topographic mapping with Project boundary in a standard AutoCAD format (preferably DWG file type).
• AutoCAD and GIS data accurately oriented to a standard coordinate system (e.g., State Plane, UTM, etc.) so that field collected GPS data and data from government agencies, as applicable, can be accurately overlaid.
• Detailed engineer level Project design plan and section drawings including development boundaries, grading limits, haul routes, and stockpile/storage areas and Ordinary High Water Mark, edge of water, Top of Bank, riparian, wetland, or stream boundaries in a standard AutoCAD format (preferably DWG file type).
• Digital Elevation Models (DEM) used to develop site topographic mapping in a standard georeferenced image format (e.g., tif, jpg, sid).
• Aerial and/or satellite imagery of the project area in a standard georeferenced image format (e.g., tif, jpg, sid).
• LiDAR point cloud with metadata for method of collection, point density and horizontal/vertical accuracy in LAS format.
• Electronic copies of all relevant technical surveys (e.g., hydrology, soils, geotechnical, Phase I & II Environmental, Cultural Resources Survey Reports, and biological reports) regarding the Project site.
• Electronic file copies of all written and email correspondence to and from Federal, State, and local agencies regarding environmental issues.
• HBG will be provided ready access to all properties within the Project Site boundary.

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Packet Pg. 239 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 3 1.4 Tasks
Task 1. Prepare CEQA Biological Resources Assessment. HBG will prepare a detailed Biological Resources Assessment report (report) that will serve as a technical resource document for the lead CEQA Agency documentation pursuant to the California Environmental Quality Act. This report will include a description of:

1. the proposed project;

2. regulatory background;

3. existing conditions, which describes site conditions to include land use, topography, soils, climate, hydrology, plant communities, and animal populations;

4. information regarding the potential presence of special status flora and/or fauna and sensitive habitats on the site or in the vicinity;

5. determination will be made as to the location of any riparian setback required by the City of Healdsburg;

6. an evaluation of impacts to biological resources that would occur due to the proposed project including: (a) the extent to which the project would impact any special status species, including state and federally listed animal and plant species., (b) potential reduction of the number and diversity of native plant species, (c) introduction of new species onto the site through landscaping, (d) loss of wildlife habitat, and (e) disruption of wildlife use;

7. potential impacts to wetlands and other defined sensitive habitats will be identified, described, and an evaluation of potential direct loss of habitat relevant to any future environmental regulatory permit documentation requirements will be conducted; and

8. references.

The report will also include mapping of plant communities, suitable habitat for special status flora and/or fauna, and project impacts to sensitive habitats such as wetlands and streams, riparian setback, heritage trees, and oak woodland canopy.

Prior to conducting field reconnaissance surveys, the California Natural Diversity Data Base as well as other plant and animal data bases will be consulted to determine the potential for rare, threatened, or endangered plant or animal species and sensitive habitats to occur on site or in the general vicinity. Field reconnaissance surveys will be conducted by HBG to inventory and map habitats found onsite to include (1) any areas that may be suitable for special status species; (2) sensitive habitats, (3) required riparian setback; (4) heritage trees; and (5) oak woodland canopy.

HBG will coordinate with USACE, USEPA, USFWS, NOAA Fisheries, RWQCB, and CDFW, as necessary during the preparation of the Biological Resources Assessment. Based on impact findings, HBG will describe feasible mitigation measures to minimize identified impacts. Permit requirements of regulatory agencies related to biological resources (i.e., wetlands, other sensitive habitats, and special status species) will be described, and mitigation measures will be developed in the Biological Resources Assessment to reduce ecological impacts as well as satisfy agency requirements.

Assumptions
• Four field sampling days to collect data for biological assessment and mapping. • If the City determines a licensed arborist needs to be involved following the above-described field surveys and mapping, HBG would subcontract for these services under a separate contract.

This proposal assumes that 167 hours of time plus expenses are necessary for this Task.

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Packet Pg. 240 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 4 Task 2. CEQA Process Assistance. HBG will assist in matters pertaining to the evaluation of biological resources included within the CEQA environmental check‐list documentation relying on the technical findings from the biological survey. Task will be performed on an as‐needed basis and includes items such as document review, preparation of technical comment letters, responses to comments on behalf of the applicant, and participation in lead agency meetings, as required.

Assumptions
• Two project site walks through with City Staff and public interest representatives to discuss project objectives (Estimated 8 hours will be required, including travel). • Virtual calls to coordinate with City staff regarding clarifications to CEQA process. (Estimated 2 hours will be required.
• Attend one virtual public hearing. (Estimated 4 hours will be required). • A total of 12 hours plus expenses will be necessary for this task.

Task 3. Coordinate with Client and Client Representatives. HBG will also coordinate through telephone calls, meetings, and written documentation on an as‐needed basis with client and other designated representatives regarding: (1) project status and needs related to the above work tasks, and (2) project issues related to project design and environmental regulatory constraints.

Assumption
• Participation in virtual project team meetings to discuss specific project issues such as project design strategy and environmental regulatory constraints as project alternatives are evaluated (Estimated 4 hours will be required).

OPTIONAL TASKS
Task 4. Prepare Detailed Aquatic Resources Jurisdictional Delineation. HBG will conduct a detailed field investigation within the Project site boundary in accordance with Corps, RWQCB, and CDFW required methodology, documentation, and reporting requirements. HBG will collect data necessary to identify aquatic resources, if present, and delineate their geographic extent based on methodology described in the Corps’ 1987 Wetlands Delineation Manual, the Corps’ 2010 Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0) and supporting Corps and US EPA guidance documents including A Field Guide to the Identification of the Ordinary High Water Mark (OHWM) in the Arid West Region of the Western United States: A Delineation Manual. Field data taken regarding vegetation, soil, and hydrology conditions and OHWM observations will be documented on Corps wetland delineation data forms. HBG will also follow guidelines for delineation of waters of the State as required by the RWQCB and lake and stream habitats as required by the CDFW, Representative Review Area photographs will also be taken at field data collection points. The location of field data collection points and boundaries of any aquatic resource identified having the collective presence of vegetation, soil, and hydrology conditions indicators of wetlands, and lake, and/or stream identified as having an OHWM will be documented in the field using a Trimble DA2 Receiver Kit in conjunction with ArcGIS Apps (Field Maps) with real-time beacon correction (accuracy <50cm). The field data collected will be transferred to an ArcGIS Pro database established for the project. ArcGIS Field Maps and ArcGIS Pro will be used to delineate (map) each aquatic resource identified and delineated as a digital shape on to a base map consisting of a digital color orthorectified aerial image and, if available, LiDAR databased topographic mapping.

An aquatic resources delineation report will be prepared which describes (1) the Review Area; (2)

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Packet Pg. 241 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 5 identification and delineation methodology; (3) technical findings; (4) identification of CWA aquatic resources potentially subject to federal (Corps/USEPA), Lahontan Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife jurisdiction; (5) findings regarding potential federal and state jurisdiction; and (6) references. Report findings regarding potential CWA federal regulation will be based on the Corps/USEPA current definition of Waters of the United States which currently is the pre-2015 Corps / US EPA Clean Water Act (CWA) Section 404 regulatory regime in accordance with the 1986 Code of Federal Regulations (CFR) definitions of jurisdictional waters. Report findings regarding potential waters of the state regulated under both the RWQCB’s Section 401 CWA and Porter Cologne Act regulatory programs and CDFW’s Lake and Streambed Alteration Agreement program (1600 Fish and Game Code).

Assumptions
• Conduct a one-day data collection field trip.
• Report submitted to Corps requesting verification.
• It is estimated that 50 hours of labor plus expenses are necessary for this task.

Task 5. Agency Aquatic Resource Delineation Determination Process. HBG will submit the above delineation report to the Corps. HBG will coordinate with the Corps as necessary during the jurisdictional determination process which includes phone calls, emails, and one site visit with Corps staff. Note that delineation will also be provided with the application documentation provided to the RWQCB and CDFW as described below. This will be done ahead of Corps determination process.

Assumptions
• Attend one onsite meeting with the Corps staff.
• Edit jurisdictional delineation map if requested by the Corps. • Provide digital copies of any revised mapping to Client and reviewing agencies. • It is estimated that 15 hours plus expenses will be necessary for this task.

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Packet Pg. 242 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 6 2.0. SUMMARY OF WORK PRODUCTS, ESTIMATED COMPLETION DATES, AND COSTS. HBG will compile the necessary documentation and coordinate with appropriate parties to provide the work products and coordination services as close as possible to the estimated schedule and costs indicated below.

Tasks Subtasks/Products Estimated
Completion1
Estimated
Costs ($)
Task 1. Prepare CEQA
Biological Resources
Assessment
• Prepare CEQA Biological Resources
Report and mapping.
• Client review and approval.
• Submit final report.
120 Days 36,130
Task 2. CEQA Process
Assistance
• Attend site visit with City Staff and public
interest representatives.
• Respond to comments and information
requests.
• Questionnaire.
• Coordination with City staff
• Attend Lead Agency meeting(s).

As Needed 2,380
Task 3. Coordinate with
Client and Client
Representatives
• Coordination via telephone
conversations, virtual meetings, site
meetings, emails, & letters.

As Needed 760
Total Estimated Cost 39,270
Optional Tasks
Task 4. Prepare Detailed
Aquatic Resources
Jurisdictional Delineation
• Document review and field work/data
collection/analysis.
• Prepare draft & final technical report for
client review and approval.
• Submit final technical report to Corps for
verification upon Client approval.
60 Days 10,700
Task 5. Agency Aquatic
Resource Delineation
Determination Process
• Conduct field review with Corps staff.
• Follow-up responses to Corps staff
questions/comments.
• Finalize delineation/Corps jurisdictional
determination mapping with electronic
uploads to Corps data base.

Follows Submission
of Jurisdictional
Delineation
3,000
Total Estimated Cost with
Optional Tasks
52,970
1 Completion refers to an estimate of the time to prepare product for client review and approval.

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Packet Pg. 243 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 7 3.0 PERSONNEL. It is anticipated that the following personnel will be utilized during this project.

Personnel Rate/Hr. Specialty
Dr. Terry Huffman $190.00 Principal in Charge/Wetlands Regulatory Scientist Gary Deghi $190.00 Sr. Environmental Scientist
Mark Jennings
Greg Huffman
$150.00
$150.00
Fisheries and Amphibian Biologist
Wetlands Regulatory Scientist
Max Brier
Agie Gilmore
$150.00
$150.00
Wildlife Biologist
GIS Specialist
George Ball $135.00 Sr. Technical Assistant
Technical Editor(s) $85.00 Technical Editing

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Packet Pg. 244 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park ATTACHMENT B: EVANS & DE SHAZO

SCOPE OF WORK

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Packet Pg. 245 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park

Evans & De Shazo, Inc.
1141 Gravenstein Highway South
Sebastopol, CA 95472
707-823-7400
www.evans-deshazo.com

A PROPOSAL TO COMPLETE A CULTURAL

RESOURCES STUDY FOR THE PROPOSED

BADGER PARK MASTER PLAN PROJECT,

HEALDSBURG, SONOMA COUNTY,

CALIFORNIA
PREPARED FOR:

Nick Pappani, Vice President
Raney Planning & Management
1501 Sports Drive, Suite A
Sacramento, CA 95834
[email protected]
PREPARED BY:

Sally Evans, M.A., RPA
Principal Archaeologist | Cultural Resources Specialist [email protected]

February 14, 2023

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Packet Pg. 246 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page i

TABLE OF CONTENTS
INTRODUCTION............................................................................................... 2 ABOUT EVANS & DE SHAZO, INC. ..................................................................... 2 EDS PRINCIPALS......................................................................................................................................3 EDS STAFF .............................................................................................................................................4 PROFESSIONAL REFERENCES .......................................................................................................................4 REGULATORY SETTING..................................................................................... 4 THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)................................................................................4 SCOPE OF WORK ............................................................................................. 7 TASK 1. PROJECT MANAGEMENT ................................................................................................................7 TASK 2. MAP PREPARATION (GIS) AND GPS DATA PROCESSING........................................................................7 TASK 3. SACRED LANDS INVENTORY AND TRIBAL OUTREACH .............................................................................7 TASK 4. RECORD SEARCH AND LITERATURE REVIEW.........................................................................................7 TASK 5. PEDESTRIAN FIELD SURVEY .............................................................................................................8 TASK 6. CRS REPORT................................................................................................................................8 OPTIONAL TASK 7. MEETINGS ....................................................................................................................8 PROPOSED SCHEDULE...................................................................................... 8 ESTIMATED COST ............................................................................................ 9 OPTIONAL TASKS............................................................................................. 9 ADDITIONAL DETAILS ...................................................................................... 9 RESPONSE TO COMMENTS .........................................................................................................................9 INSURANCE COVERAGE ........................................................................................................................... 10 PAYMENT TERMS................................................................................................................................... 10 PROJECT AUTHORIZATION............................................................................. 10

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Packet Pg. 247 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 2

INTRODUCTION
Evans & De Shazo, Inc. (EDS) is pleased to provide Raney Planning & Management a proposal to complete a Cultural Resources Study (CRS) for the proposed Badger Park Master Plan (Project) located within an approximate 21-acre area (Project Area) that includes the existing Badger Park at 750 Heron Drive, Healdsburg, Sonoma County, California. Badger Park currently includes a natural grass field, children’s plan area, community garden, dog park, and picnic area within an approximate 11-acre area, with wooded areas to the west along an unnamed creek and to the south along the Russian River. The City of Healdsburg is proposing a redevelopment plan for various trail and Park amenity improvements, currently in the design phase. The proposed Project is subject to review under the California Environmental Quality Act (CEQA). As such, a CRS is needed to identify cultural resources within the Project Area, assess potential impacts to significant cultural resources, and provide recommendations as warranted.

EDS has the experience necessary to successfully complete the CRS on time and within budget. Herein is the scope of work (SOW), schedule, and estimated costs to complete the work.

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Packet Pg. 248 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 3
ABOUT EVANS & DE SHAZO, INC.

EDS is a certified Women Business Enterprise (WBE), Small/Micro Business Enterprise (SBE), and Disadvantaged Business Enterprise (DBE) that offers a variety of consulting services to help identify, evaluate, mitigate, and resolve impacts to significant cultural resources, including historic buildings, structures, and features within the built environment, prehistoric and historic archaeological resources, tribal cultural resources, and paleontological resources. The EDS team consists of highly qualified cultural resource management (CRM) experts, archaeologists, architectural historians, paleontologists, project managers, and GIS specialists who are experienced with conducting projects of varying scopes and sizes.

Since 2014, EDS has completed over 700 cultural resource studies for various local, state, and federal agencies, as well as development, engineering, and architectural firms, non-profit organizations, and private landowners throughout California and Oregon in accordance with the National Environmental Policy Act (NEPA), Section 106 of the National Historic Preservation Act (NHPA), Native American Graves Protection and Repatriation Act (NAGPRA), and the California Environmental Quality Act (CEQA) regulations and guidelines, as well as local district, city, and county ordinances.

EDS PRINCIPALS
Sally Evans, M.A., RPA - Principal Archaeologist | Cultural Resources Specialist Ms. Evans exceeds the Secretary of Interior's professional qualification standards in Archaeology and is a Registered Professional Archaeologist (RPA #29300590) with over 22 years of professional experience in archaeology and CRM. Ms. Evans earned a Master of Arts (M.A.) degree in CRM from Sonoma State University, a Bachelor of Arts degree (B.A.) in Anthropology from California State University Chico and has additional training in Section 106 of the NHPA and CEQA from the National Preservation Institute and the California Preservation Foundation, GIS from Santa Rosa Junior College, and bioarchaeology from the University of Warsaw, Poland. Ms. Evans has directed hundreds of cultural resource projects throughout California and Oregon in compliance with local, state, and federal laws and is well-qualified to conduct cultural resource and archaeological investigations. She has contributed to the management of numerous cultural resources ranging from prehistoric and early historic era settlements to Mexican-era adobes and Chinese American sites. Additionally, Ms. Evans has extensive project management skills in budgeting, scoping, report writing, and directing staff and field operations. Ms. Evans is also an expert at using GIS to manage cultural resources by creating predictive models, site maps, location maps, and cultural resource sensitivity maps.

Stacey De Shazo, M.A. - Principal Architectural Historian Ms. De Shazo holds a M.A. in Historic Preservation from Savanah College of Art and Design (SCAD), a B.A. in Anthropology from San Francisco State University (SFSU) and exceeds the Secretary of the Interior's professional qualification standards in Architectural History and History. Ms. De Shazo has over 22 years of experience in the survey, identification, and evaluation of cultural resources in California. Ms. De Shazo is also highly experienced in managing projects under CEQA regulations and has completed hundreds of Historic Architectural Evaluations and associated reports for projects in cities and counties throughout California. Her extensive experience in historic architecture and regulatory compliance within California and her education have allowed her to become an expert and leader in the field of Historic Preservation. Ms. De

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Shazo served as Chair of the City of Santa Rosa Cultural Heritage Board for seven years (2011 – 2019) and was an Adjunct Lecturer at Sonoma State University, teaching the graduate-level class Practicum in the National Register of Historic Places from 2017 to 2019.

EDS STAFF
Nicole LaRochelle, M.S. - Architectural Historian
Ms. LaRochelle is an architectural historian with an M.S. in Historic Preservation from Clemson University and College of Charleston and a B.A. in History from Christendom College in Virginia. In 2021, Ms. LaRochelle completed a historic preservation internship with EDS under Principal Architectural Historian Stacey De Shazo. At the end of her internship, EDS hired Ms. LaRochelle as an architectural historian – conducting archival research and historic architectural surveys and writing historical context and documentation for evaluating built environment resources. In 2022, Ms. LaRochelle assisted with the completion of two NRHP nominations. Ms. LaRochelle understands various state and federal laws and regulations, including Section 106 of the NHPA.

Bee Thao, M.A. - Archaeologist
Ms. Thao meets the Secretary of Interior qualification standards in Archaeology and has over ten years of professional experience in Archaeology and CRM. Ms. Thao earned an M.A. in CRM from Sonoma State University and a B.A. in Anthropology from California State University Chico and has additional training in NAGPRA. Throughout her ten years of experience, Ms. Thao has contributed to the management and site evaluation of historic and precontact archaeological resources in California and Hawaii. Ms. Thao is excellent at completing historical research, literature reviews, field surveys, archaeological excavation, archaeological monitoring, and artifact analysis.

PROFESSIONAL REFERENCES
Name Affiliation Title Contact Information
Maya DeRosa, AICP City of St. Helena Planning & Building Director (707) 968-2659
[email protected]
Debbie Pedro, AICP City of Saratoga Community Development Director (408) 868-1231
[email protected]
Olivia Ervin M-Group Principal Environmental Planner
(707) 259-1790
[email protected]

REGULATORY SETTING
The proposed Project is subject to CEQA and the Guidelines for Implementing CEQA (State CEQA Guidelines, 14 CCR § 15064.5). These regulations, as they pertain to cultural resources, are outlined below.

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
CEQA regulations are encoded in Sections (§) 21000 et seq of the Public Resources Code (PRC) with Guidelines for implementation codified in the California Code of Regulations (CCR), Title 14, Chapter 3, § 15000 et seq. CEQA requires state and local public agencies to identify the environmental impacts of

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proposed discretionary activities or projects, determine if the impacts will be significant, and identify alternatives and mitigation measures that will substantially reduce or eliminate significant impacts to the environment. According to CEQA, historical resources, unique archaeological resources, and tribal cultural resources are aspects of the environment that require identification and consideration regarding potential impacts.

Historical Resources
According to CCR § 15064.5, historical resources shall include buildings, structures, objects, sites, or districts that meet one or more of the following criteria:
• Listed in, or eligible for listing in the California Register of Historic Resources (CRHR) (PRC § 5024.1, Title 14 CCR § 4850 et. seq.).
• A resource included in a local register of historical resources, as defined in PRC § 5020.1(k) or identified as significant in an historical resource survey meeting the requirements PRC § 5024.1(g), shall be presumed to be historically or culturally significant. Public agencies must treat any such resource as significant unless the preponderance of evidence demonstrates that it is not historically or culturally significant.
• Any object, building, structure, site, area, place, record, or manuscript which a lead agency determines to be historically significant or significant in the architectural, engineering, scientific, economic, agricultural, educational, social, political, military, or cultural annals of California may be considered to be an historical resource, provided the lead agency's determination is supported by substantial evidence in light of the whole record. Generally, a resource shall be considered by the lead agency to be “historically significant” if the resource meets the criteria for listing on the California Register of Historical Resources (PRC § 5024.1, Title 14 CCR § 4852) including the following:

1. Is associated with events that have made a significant contribution to the broad patterns of California's history and cultural heritage;

2. Is associated with the lives of persons important in our past;

3. Embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values; or

4. Has yielded, or may be likely to yield, information important in prehistory or history. • The fact that a resource is not listed in or determined to be eligible for listing in the CRHR, not included in a local register of historical resources (pursuant to PRC § 5020.1(k)) or identified in an historical resources survey (meeting the criteria in PRC § 5024.1(g)) does not preclude a lead agency from determining that the resource may be an historical resource as defined in PRC § 5020.1(j) or § 5024.1.

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Unique Archaeological Resources
CEQA (PRC § 21083.2) distinguishes between two classes of archaeological resources: archaeological sites that meet the definition of an historical resource as described above, and “unique archaeological resources.” A unique archaeological resource is defined as an archaeological artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it meets any of the following criteria:

1. Contains information needed to answer important scientific research questions and that there is a demonstrable public interest in that information,

2. Has a special and particular quality such as being the oldest of its type or the best available example of its type, or

3. Is directly associated with a scientifically recognized important prehistoric or historic event or person.

Tribal Cultural Resources
Assembly Bill 52 (AB 52) was passed in 2014 and initiated compliance on July 1, 2015. AB 52 amended CEQA to address California Native American tribal concerns regarding how cultural resources of importance to tribes are treated under CEQA. The passage of AB 52 created a new category of resource called “Tribal Cultural Resources”. The statute identifies a Tribal Cultural Resources as a separate and distinct category of resource, separate from a historical resource. CEQA now specifies that a project that may cause a substantial adverse change in the significance of a Tribal Cultural Resource s(as defined in PRC § 21074(a)) is a project that may have a significant effect on the environment. To help determine whether a project may have such an effect, the PRC requires a lead agency to consult with any California Native American tribe that requests consultation and is traditionally and culturally affiliated with the geographic area of the proposed project. According to AB 52, tribes may have expertise in tribal history and “tribal knowledge about land and tribal cultural resources at issue should be included in environmental assessments for projects that may have a significant impact on those resources.”
According to Public Resource Code (PRC) §21074(a)(1) and (2):
(a) Tribal Cultural Resources are either of the following:
1) Sites, features, places, cultural landscapes, sacred places, and objects with cultural value to a California Native American tribe that are either of the following:

A. Included or determined to be eligible for inclusion in the California Register of Historical Resources (CRHR).

B. Included in a local register of historical resources as defined in subdivision (k) of §5020.1.
2) A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of §5024.1. In applying the criteria set forth in subdivision (c) of §5024.1 for the purposes of this

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Packet Pg. 252 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 7
paragraph, the lead agency shall consider the significance of the resource to a California Native American tribe.
(b) A cultural landscape that meets the criteria of subdivision (a) is a tribal cultural resource to the extent that the landscape is geographically defined in terms of the size and scope of the landscape.

A historical resource described in PRC §21084.1, a unique archaeological resource as defined in subdivision (g) of PRC §21083.2, or a “nonunique archaeological resource” as defined in subdivision (h) of PRC §21083.2 may also be a tribal cultural resource if it conforms with the criteria of subdivision (a) listed above.

SCOPE OF WORK
The proposed SOW to complete the CRS includes the following tasks.

TASK 1. PROJECT MANAGEMENT
A Project Manager will be assigned to be the primary contact for the client, manage the completion of tasks, perform contract administration, planning, scheduling, and budgeting duties, and ensure the tasks are completed on time and within budget.

TASK 2. MAP PREPARATION (GIS) AND GPS DATA PROCESSING
EDS will prepare maps for the study, including a location map that depicts the Project Area on a USGS 7.5- minute quadrangle, a survey coverage map, and any other maps necessary for research or documentation purposes. Resource location map(s) will also be prepared as needed to record cultural resources identified within the Project Area. GPS Data Processing includes the post-processing of any GPS-collected field data and incorporating GPS-collected field data into ArcGIS for mapping purposes.

TASK 3. SACRED LANDS INVENTORY AND TRIBAL OUTREACH
EDS will contact the Native American Heritage Commission (NAHC) to request a Sacred Lands inventory and a Native American contact list. The Sacred Lands inventory will determine if there are recorded Sacred Sites located within or in the vicinity of the Project Area. EDS will also conduct tribal outreach to the individuals and tribes listed on the Native American contact list to inquire about Sacred Sites or other properties of traditional religious and cultural importance to local tribes. This consultation will help facilitate, but is separate from, the government-to-government consultation required to be conducted by the City of Healdsburg.

TASK 4. RECORD SEARCH AND LITERATURE REVIEW
EDS will complete a record search at the Northwest Information Center (NWIC) of the California Historical Resources Information Systems (CHRIS) to obtain and review previous cultural resource studies and resource records pertaining to the Project Area and land located within 0.5-miles of the Project Area, or a lesser distance if needed. The literature review will consist of reviewing relevant environmental, prehistoric, ethnohistoric, and historical references to assess the potential/sensitivity for buried archaeological resources within the Project Area that may not be identifiable on the surface.

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Packet Pg. 253 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 8
TASK 5. PEDESTRIAN FIELD SURVEY
A pedestrian field survey of the Project Area will be conducted by a Secretary of Interior qualified Archaeologist and an Archaeological Technician to identify and record any potentially significant cultural resources that may be present. The field strategy will include an on-foot visual inspection of the Project Area by conducting parallel transects, or other methods deemed appropriate based on local field conditions. If present, potentially significant cultural resources will be recorded on Department of Parks and Recreation (DPR) 523 forms during the identification process.
1 No artifacts will be collected, and isolated artifacts (i.e., artifacts not found in association with other artifacts) will be noted, but not recorded.

TASK 6. CRS REPORT
Upon completion of Tasks 2, 3, 4, and 5, a CRS report will be prepared. The report will include a discussion of the methods used to complete the study and the results of the study. The report will include recommendations if any cultural resources are identified within the Project Area or if the Project Area is found to have an elevated sensitivity/potential for archaeological resources that could not be observed on the surface. When the draft report is provided, the client will have the opportunity to review the report and provide comments before delivering the final report. The final CRS report and any associated DPR 523 forms will be submitted to the NWIC for incorporation into the CHRIS.

OPTIONAL TASK 7. MEETINGS
EDS Principal Archaeologist will be available to provide guidance and consultation to Raney Planning & Management or the City of Healdsburg, as needed, regarding the findings and recommendations of the CRS study or Tribal consultation.

PROPOSED SCHEDULE
EDS can complete the CRS within 35 business days of your notice to proceed (NTP) with a start date of March 3, 2023. However, if the NTP is provided after February 24, 2023, please contact EDS for updated start dates, which will be based on EDS’ current availability calendar. 1 Includes the recordation of up to two cultural resources on DPR 523 forms within the budget provided.

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Packet Pg. 254 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 9

ESTIMATED COST
The estimated cost associated with the SOW is provided below.

TASKS STAFFING POSITION
HOURLY
RATE

ESTIMATED
HOURS

ESTIMATED
COST
1: Project Management Project Manager $140.00 2.0 $280.00 2: Map Preparation and GPS Data
Processing GIS Specialist $95.00 2.0 $190.00
3: Sacred Lands Inventory and Tribal
Outreach Senior Archaeologist $130.00 2.0 $260.00
4: Record Search and Review Senior Archaeologist $130.00 10.0 $1,300.00 5: Pedestrian Field Survey
Archaeologist $95.00 6.0 $570.00
Archaeological
Technician $75.00 6.0 $450.00
6: CRS Report
Principal Archaeologist $150.00 14.0 $2,100.00
Technical Editor $90.00 2.0 $180.00
Subtotal 44.0 $5,330.00
G&A and Direct Costs:

General and Administrative (Rate: 12% of subtotal) $639.60 Estimated NWIC Record Search & Copy Fee2 $250.00
Travel Costs (current GSA rate) $75.00
TOTAL ESTIMATED COST $6,294.60

OPTIONAL TASKS
Optional Task 7:
3 Meeting(s)
Staff Position and Rate: Principal Archaeologist ($150.00/hour) Time for Completion: 4.0 Hours
Subtotal: $600.00
G & A Fee (Rate 12% of Subtotal) $72.00
Estimated Cost: $672.00

ADDITIONAL DETAILS

RESPONSE TO COMMENTS
EDS is prepared to provide written responses to minor comments on the CRS report as part of this cost estimate. However, if a more extensive response to comments is necessary, a separate cost estimate for this effort may be prepared in consultation with the client once the comments are received, and costs are determined. An extensive response will require more than one hour to address. 2 The estimated cost will be billed at actual cost.
3 Optional Task 7 shall be approved in writing by the client prior to EDS commencing with this task, which will also include associated travel costs (if applicable).

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Packet Pg. 255 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park A Proposal to Complete a Cultural Resources Study for the Proposed Badger Park Master Plan Project, Healdsburg, Sonoma County, California. Page 10

INSURANCE COVERAGE
EDS maintains a $4,000,000.00 General Aggregate Liability policy, with coverage to $2,000,000.00 per occurrence, a $1,000,000.00 Professional Liability (Errors & Omissions) policy, and Worker's Compensation insurance. We also maintain full commercial coverage for all scheduled, hired, and non-owned vehicles operated by any of our members and staff.

PAYMENT TERMS
In accordance with the costs estimate, or unless otherwise agreed to by the parties in writing, payment is due within thirty (30) days of the date provided on the EDS invoice.

PROJECT AUTHORIZATION
If this proposal correctly sets forth your needs, please sign and date below and provide via email to Sally Evans at [email protected].

READ AND APPROVED BY:
______________________________________, ________________________ , _______________ Name Title Date

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FEE SCHEDULE

STAFF POSITIONS/HOURLY RATES
Historic Preservation Specialist.....................................................................$200.00/hour Cultural Resource Specialist..........................................................................$200.00/hour Project Manager...........................................................................................$140.00/hour Principal Architectural Historian ...................................................................$150.00/hour Architectural Historian..................................................................................$130.00/hour Principal Archaeologist.................................................................................$150.00/hour Senior Archaeologist.....................................................................................$130.00/hour Archaeologist ...............................................................................................$95.00/hour Archaeological Monitor ................................................................................$90.00/hour Archaeological Field Technician ....................................................................$75.00/hour Historian/Researcher....................................................................................$90.00/hour Archaeological Laboratory Analyst................................................................$85.00/hour Technical Editor............................................................................................$90.00/hour Geographic Information System (GIS) Specialist............................................$95.00/hour Oral Historian/Ethnographer ........................................................................$150.00/hour Paleontologist ..............................................................................................$150.00/hour Bioarchaeologist / Osteologist......................................................................$150.00/hour Zooarchaeologist (Faunal Analyst) ................................................................$150.00/hour Geoarchaeologist..........................................................................................$150.00/hour

DIRECT COSTS
General & Administrative Fees .....................................................................12% Expedite Fee.................................................................................................25% Travel/Per Diem ...........................................................................................GSA Rates Equipment....................................................................................................Billable based on specialized needs; otherwise inclusive

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Packet Pg. 257 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park ATTACHMENT C: SAXELBY ACOUSTICS

SCOPE OF WORK

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Packet Pg. 258 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park March 8, 2023
Malena Garcia
Raney Planning & Management
1501 Sports Drive
Sacramento, California 95834
[email protected]
Subject: Proposal to Prepare an CEQA Noise Analysis for the Badger Park Redevelopment Master Plan – City of Healdsburg, California
Dear Mr. Pappani:

Based upon the information you provided, Saxelby Acoustics is pleased to provide the following scope of services for the above-referenced project located in the City of Healdsburg, California. We propose to provide the following scope to prepare a noise study for use in the project environmental document.

Scope of Work:

Task 1 – CEQA Noise and Vibration Study
1A. Existing Noise Environment: Saxelby Acoustics will conduct a noise survey within the project site to quantify existing background noise levels. The noise survey will consist of continuous (72-hour) noise level measurements at the closest noise-sensitive receptors around the project site. We anticipate conducting noise measurements at 2-3 locations over a full weekday and weekend period.
1B. Analysis of Traffic Noise Environment: Saxelby Acoustics will evaluate increased traffic noise levels at existing sensitive receptors in the project vicinity. This task will be performed using trip generation data and existing traffic counts, as available. 1C. Analysis of Stationary Noise Environment: Saxelby Acoustics will provide an analysis of noise levels associated with the proposed park project at the nearest noise-sensitive residential uses.

Noise levels will be quantified using data collected for similar uses and mapped using the SoundPLAN noise model. Noise sources are expected to include the playground area, sports field, dog play area, parking lots, volleyball, sports courts, etc. If other outdoor uses are added to the project description, we will evaluate them also. The study will also include an assessment of construction noise and vibration.
1D. Report Preparation: Saxelby Acoustics will provide a draft report which details our findings, methodology, and noise reduction measures (if required). The report will be prepared to meet the requirements of the City of Healdsburg and CEQA. Saxelby Acoustics will provide the technical noise study in a generic technical format.
1E. Response to Comments: Saxelby Acoustics will respond to comments on the draft technical report. After comments are received, a final report will be provided.

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Packet Pg. 259 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park

Nick Pappani, RPM March 8, 2023 www.SaxNoise.com
\\192.168.68.50\Saxelby Acoustics\General\Sax Acoustic Files\Proposals\Environmental - RPM - City of Healdsburg - Sonoma County - Badger Park Redevelopment Master Plan.docx Fee:

Saxelby Acoustics will conduct the above-described scope of work for a total fee of $5,516.80, including expenses, as outlined below.

Saxelby Acoustics Fee Proposal – Badger Park Redevelopment Master Plan Attendance at additional meetings or performance of additional work which is outside of this proposal will be invoiced based upon hourly rates and expenses, as outlined in the attached fee schedule.

Timing:

We will commit to meeting deadlines as required to keep the project schedule. We request two weeks to provide a completed study after receipt of traffic volumes from the traffic engineer.

Saxelby Acoustics maintains automobile, general, workers compensation, and professional liability insurance policies as outlined on the attached fee schedule.

Thank you again for inviting our proposal, and please call or email me if you have any questions.

Sincerely,
Saxelby Acoustics LLC
Luke Saxelby, INCE Bd. Cert.

Principal Consultant
Board Certified, Institute of Noise Control Engineering

Task Description Fee
1A Existing Noise Environment
Technical Staff 16 hrs. $ 150 /hr. $2,400
Mileage 560 miles $ 0.655 /mile $366.80
1B Analysis of Traffic Noise on Existing Uses
Principal Consultant 1 hrs. $ 200 /hr. $200
Technical Staff 1 hrs. $ 150 /hr. $150
1C Analysis of Stationary Noise Environment
Principal Consultant 2 hrs. $ 200 /hr. $400
Technical Staff 4 hrs. $ 150 /hr. $600
1D Report Preparation
Principal Consultant 2 hrs. $ 200 /hr. $400
Technical Staff 4 hrs. $ 150 /hr. $600
AdministraƟon 1 hrs. $ 100 /hr. $100
1E Response to Comments
Principal Consultant 2 hrs. $ 150 /hr. $300
$5,516.80
Task 1 – CEQA Noise and Vibration Study
Quantity Rate
Total for Task 1:

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Packet Pg. 260 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park

Nick Pappani, RPM March 8, 2023 www.SaxNoise.com
\\192.168.68.50\Saxelby Acoustics\General\Sax Acoustic Files\Proposals\Environmental - RPM - City of Healdsburg - Sonoma County - Badger Park Redevelopment Master Plan.docx Saxelby Acoustics 2023 Fee Schedule and Consulting Terms Item Rate
Principal Consultant
Regular Rate
Legal Rate (Inspections, depositions, court testimony, expert witness conference, etc.)
$200/hr.
$500/hr.

Technical Staff $150/hr.

Administrative Staff $100/hr.

Mileage Rate IRS Rate ($0.625/mile)
Meals and Lodging $250/day
Sound Level Meter
Basic (daily)
Basic (weekly)
Advanced (daily)
Advanced (weekly)
Very Low Noise (daily)
Very Low Noise (weekly)
Sound Meter – Advanced Outdoor Setup
Very low noise, wind measurement, audio recording, solar panels, environmental protection shroud, etc.
$100/day
$400/week
$150/day
$600/week
$200/day
$800/week
$1,000/week
IIC Tapping Machine $500/day
$2000/week
Sound System for Acoustic Testing $200/day
$800/week
Vibration Sensor with Calibrator $200/day
$800/week
Insurance Coverage
Saxelby Acoustics LLC maintains the following insurance limits:
 Commercial General Liability – $2,000,000 per occurrence / $4,000,000 aggregate  Auto Liability – $1,000,000
 Umbrella Liability – $3,000,000 per occurrence, $3,000,000 aggregate  Worker’s Compensation – Per Statute
 Professional Liability - $1,000,000
Certificates of insurance to our clients can be issued for no additional fee.

Request for Retainers
For new clients, a retainer of up to 50% of the contract is required prior to beginning work on the project. Payment for the balance of the study will be required prior to issuance of signed/stamped report.

Invoicing and Terms of Payment
Saxelby Acoustics reserves the right to submit monthly invoices for services and expenses which have been incurred when the project duration is expected to exceed 30 days. Payment for professional services is due within 30 days of the invoice date, and past due thereafter. Past due invoices will incur interest at the rate of 2% per month on the balance due, unless otherwise agreed upon. We will accept bank transfer (ACH) and credit card payments for no additional fee.

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Packet Pg. 261 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park ATTACHMENT D: W-TRANS SCOPE OF WORK

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Packet Pg. 262 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 490 Mendocino Avenue, Suite 201 Santa Rosa, CA 95401 707.542.9500 w-trans.com SANTA ROSA • OAKLAND
February 16, 2023
Mr. Nick Pappani
Raney Planning & Management, Inc.
1501 Sports Drive, Suite A
Sacramento, CA 95834
Proposal to Prepare an Initial Study for the Badger Park Master Plan Dear Mr. Pappani;
W-Trans is pleased to provide this proposal to evaluate potential transportation impacts associated with the Master Plan for Badger Park to be located at 750 Heron Drive in the City of Healdsburg. We understand that the Master Plan includes a modest expansion of facilities to include additional sports courts, trails, and river access.

The following scope of services is suggested to identify the project’s potential impacts based on our experience with numerous other transportation studies for projects in Healdsburg.

Understanding
While implementation of the Master Plan would result in some expansion of use at Badger Park, the amenities would primarily serve residents of Healdsburg, many of whom can walk or bicycle to the park so the increase in parking is fairly modest at about 20 spaces. Because the additional trips that would potentially be generated during the weekday peak hours would be nominal, an operational analysis is not proposed. Instead, the focus of the analysis would be on the items contained in the California Environmental Quality Act (CEQA) Initial Study Checklist.

Study Area and Periods
The study area will consist of the section of Heron Drive fronting the project site and the project access point. The weekday a.m. and p.m. peak periods as well as the weekend peak period will be documented.

Tasks
Project Initiation

1. The trip generation for the new park components included in the Master Plan will be determined based on standard rates published by ITE in Trip Generation Manual, 11th Edition, 2021. This information, along with the scope of services, will be provided to City of Healdsburg staff in a memorandum of assumptions for review and comment. Should their comments result in either a reduction or expansion of the scope, the contract amount would be adjusted accordingly.

2. A field visit of the project site and study area will be conducted. Specific attention will be paid to sight distance for both exiting and entering movements at the site’s driveway. Appropriate field notes and photos will be taken. A brief speed survey will be performed to determine applicable approach speeds for use in evaluating adequacy of sight distance, if appropriate.

CEQA Analysis

3. Adequacy of facilities for pedestrians, bicyclists, and transit riders will be evaluated, including a review of any pedestrian-related or bicyclist-related crashes in the vicinity.

4. The project’s anticipated impact in terms of Vehicle Miles Traveled (VMT) will be determined based on adopted standards. It is assumed that the project would be expected to have a less-than-significant impact on VMT due to the limited number of new trips, local-serving nature of the use, and seasonal aspects of the

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trip generation. Should it not be determined that the impact is less-than-significant, a proposal for an expanded scope to model the potential impact and determine if there are measures that can be implemented to mitigate the impact will be provided.

5. Trips from the project will be used to evaluate potential need for improvements at the project driveway to accommodate project-generated traffic. The need for turn lanes will be evaluated in terms of volume, adequacy of sight distance and safety considerations.

6. Adequacy of emergency access and the project’s potential impact on emergency response times will be assessed.

7. Recommendations will be developed to address any impacts identified.

Deliverables

8. A draft IS section that provides details of the analysis and findings will be prepared and submitted for your review. If desired, it can be prepared in a format to be consistent with the master document.

9. Your comments will be addressed, and an updated IS section submitted for inclusion in the City review draft.

10. Comments from City staff will be addressed, and a final version of the checklist submitted.

Exclusions – The scope of services includes only those items that are specifically identified above. Any additional services, such as meetings or hearings, requests for analysis not included in this scope, or multiple rounds of comments, if needed, could be provided on a time and materials basis after receiving written authorization for the extra work.

Schedule and Budget
The draft IS section can be submitted for your comments within approximately six to eight weeks following confirmation of our trip generation and scope of work by City staff. Our services will be conducted on a time and materials basis at the rates indicated on the enclosed sheet. Monthly invoices will be provided electronically unless a hard copy via mail is requested. The estimated maximum fee for this work is $7,700.

Please provide your standard contract documents if you wish to initiate work. This proposal will remain a firm offer for 90 days from the date of this letter. Thank you for giving us the opportunity to propose on these services.

Sincerely,
Dalene J. Whitlock, PE, PTOE
Senior Principal
DJW/djw/HEA085.P1
Enclosure: 2023 Fee Schedule

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Packet Pg. 264 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park 490 Mendocino Avenue, Suite 201 SANTA ROSA, CA 95401 707.542.9500 414 13th Street, 5th Floor OAKLAND, CA 94612 510.444.2600 w-trans.com
Fee Schedule
2023 Staff Billing Rates
Position Billing Rate (per hour)
Senior Principal $290 – $350
Principal $225 – $290
Senior Engineer/Planner $185 – $225
Engineer/Planner $170 – $190
Associate Engineer/Planner $150 – $170
Assistant Engineer/Planner $130 – $145
Technician/Administrative $115 – $140
Intern $30 – $80
Field Technician $30 – $75
2023 Expense Charges
Item Charge
Mileage $0.6875/mile*
Services and Expenses 10% surcharge
These rates are valid for work performed prior to December 31, 2023. Work performed after January 1, 2024, and any
subsequent year may be billed at the revised rates established for that year.
* Mileage charge will be based on the IRS Standard Mileage Rate (set at $0.625/mile effective July 1, 2022) plus 10 percent.

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Packet Pg. 265 Attachment: Proposal from Raney Planning & Management (4092 : Contract Amendment with Raney Planning & Management for Badger Park

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Accept as complete the 2022 City Hall Planning Counter Modifications Project
PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting as complete the 2022 City Hall Planning Counter Modifications Project and authorizing staff to file a Notice of Completion.

COMMUNITY ENGAGEMENT/OUTREACH:

No public engagement was sought for this item.

BACKGROUND:

One of the Strategic Plan Initiatives adopted by the City Council is to “Maintain and Improve Infrastructure and Facilities.” The initiative states that “Healdsburg will initiate action necessary to catch up on the deferred maintenance of City facilities and infrastructure including streets, sidewalks, parks, utility infrastructure and buildings. The City will also develop a program for long-term maintenance that includes a system for establishing priorities among projects and maintenance services and needs.” The 2022 City Hall Planning Counter Modifications Project (the “Project”) addresses necessary building improvements and is consistent with the City’s aforementioned Strategic Initiative.

During the fiscal year 2022-24 budget process staff presented Council with the schedule of building maintenance projects to be completed during the budget cycle. The 2022 City Hall Planning Counter Modifications Project was included in this schedule of projects. A notice inviting bids for the Project was released on November 10, 2022, with the public bid opening occurring on November 30, 2022. The City received four bids ranging from $57,800 for the apparent low bid, and $129,000 for the apparent high bid.

The lowest apparent bid, with a base bid of $57,800 was received from BEAM Construction.

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DISCUSSION/ANALYSIS:

To complete the necessary work, a contract was conditionally awarded to BEAM Construction for the original amount of $57,800. Included in the Council’s authorization was a 10% contingency to account for changes typical of construction projects. Change orders were necessary and issued as summarized below.

Change Order Summary Change Order Price
CCO 1: Install additional patch panel per proposal $ 835.29 Total Contract Costs $ 58,635.29
The work has been completed in accordance with the contract documents and approved change orders to the satisfaction of the City’s representative.

ENVIRONMENTAL STEWARDSHIP:

The Project Technical Specifications includes general requirements and procedures for compliance with California Code of Regulations, Title 24, Part 11 California Green Building Standards Code, "CAL-Green". This includes but is not limited to; related requirements for Construction Waste Management and Disposal; VOC Restrictions; Construction Site Best Management Practices; a Storm Water Pollution Prevention Plan; and Pollutant Control.

ALTERNATIVES:

City Council could choose not to accept the Project as complete and provide further direction to staff.

FISCAL IMPACT:

The Planning Counter Modifications Project was completed in the Building Maintenance Fund.

The FY 22-23 Adopted Budget included $64,819 for the project. The total project cost including building permits, printing services, and inspections totaled $61,151. The project was funded largely by the Measure T Fund.

ENVIRONMENTAL ANALYSIS:

Council’s accepting of the Project as complete and directing staff to record the Notice of Completion with Sonoma County is not a “project” pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(2) because administrative activities do not constitute a “project”; therefore, no environmental review is required.

ATTACHMENT(S):

Resolution
Certificate of Completion
Notice of Completion
Image of Front Counter
Image

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING AS COMPLETE THE 2022 CITY

HALL PLANNING COUNTER MODIFICATIONS PROJECT

AND AUTHORIZING STAFF TO FILE A NOTICE OF

COMPLETION
WHEREAS, on December 19, 2022, City Council awarded the 2022 City Hall Planning Counter Modifications Project (Project), to BEAM Construction (Contractor), in the amount of $57,800, with a contingency of $5,780; and
WHEREAS, on July 21, 2023, the Contractor finalized the Project in accordance with the contract documents to the satisfaction of the City; and WHEREAS, City staff have reviewed all the completed work and finds the work complete per the prepared plans and agreed upon change orders; and WHEREAS, accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg hereby:

1. Find that continued administrative activity are exempt from CEQA and no further environmental review is necessary.

2. Accept the Project as complete and authorizes staff to file a Notice of Completion with the County Recorder’s Office.

3. Authorize staff to release any retention due and payable to BEAM Construction thirty-five (35) days after the recordation of the Notice of Completion subject to any retention requirements permitted by law.

PASSED, APPROVED AND ADOPTED, this 7
th day of August 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 268 Attachment: Resolution (4130 : Accept As Complete 2022 City Hall Planning Counter Modifications)

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Packet Pg. 269
Attachment: Certificate of Completion (4130 : Accept As Complete 2022 City Hall Planning Counter Modifications) Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, Ca. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: 2022 City Hall Planning Counter Modifications Project Site Address or
Location: 401 Grove St, Healdsburg CA 95448.

Property Owner: City of Healdsburg
Address:

City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Nature of Owner’s
Interest City Hall CDC Lobby
NOTICE IS HEREBY GIVEN THAT I, Tyler Kettmann, Central Services Manager, of the City of Healdsburg, California, on July 21, 2023, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described contracted work, which was heretofore awarded to BEAM Construction on December 19, 2022, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on July 21, 2023; That acceptance of the said work and improvements was ordered by City Council Resolution No.___ on August 7th, 2023.

That said work and improvements consisted of the 2022 City Hall Planning Counter Modifications Project, as more specifically described in the plans and specifications.

I, Tyler Kettmann, Central Services Manager, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED:____________________ ATTEST:
_____________________________
Tyler Kettmann Raina Allan
Central Services Manager City Clerk

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Packet Pg. 270 Attachment: Notice of Completion (4130 : Accept As Complete 2022 City Hall Planning Counter Modifications)

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Packet Pg. 271 Attachment: Image of Front Counter (4130 : Accept As Complete 2022 City Hall Planning Counter Modifications)

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Packet Pg. 272 Attachment: Image (4130 : Accept As Complete 2022 City Hall Planning Counter Modifications)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Accept as complete the Senior Center Improvements 2022 Project PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting as complete the Senior Center Improvements 2022 Project and authorizing staff to file a Notice of Completion.

COMMUNITY ENGAGEMENT/OUTREACH:

No public engagement was sought for this item.

BACKGROUND:

One of the Strategic Plan Initiatives adopted by the City Council is to “Maintain and Improve Infrastructure and Facilities.” The initiative states that “Healdsburg will initiate action necessary to catch up on the deferred maintenance of City facilities and infrastructure including streets, sidewalks, parks, utility infrastructure and buildings. The City will also develop a program for long-term maintenance that includes a system for establishing priorities among projects and maintenance services and needs.” The Senior Center Improvements project addresses necessary building improvements and is consistent with the City’s aforementioned Strategic Initiative.

During the fiscal year 2018-20 budget process staff presented Council with the schedule of immediate concerns found at six City facilities. The building deficiencies centered around security matters, flooring, bathroom upgrades, and exterior improvements. A Multi-Facility construction project was completed in 2020 to address many of these concerns. One of the add alternates left off of the Multi-Facility project due to budget constraints included the scope of the Senior Center Improvements 2022 project.

Accessibility to the Senior Center posed a significant issue, with both the front and rear entry points having considerable challenges to the primary users of the facility. Both doors were at their end of useful life, and during the rainy season significant standing water creates a slip hazard at both entries. The front entry has an aging tile walking surface that was also a safety

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concern. The Senior Center Improvements project addressed these concerns by improving drainage, replacing the walking surface in front of both doors, and adding automatic sliding doors at both entry points of the facility.

The notice inviting bids for the Project was released on October 22, 2022, with the public bid opening on November 15, 2022. The City received one bid.

The lowest apparent bid, with a base bid of $171,000 was received from FRC, Inc. Add alternate No. 1 was bid for $25,000. Add alternate No. 2 was bid for an additional $11,000.

DISCUSSION/ANALYSIS:

To complete the necessary work, a contract was conditionally awarded to FRC, Inc. for the original amount of $171,000. Included in the Council’s authorization was a 10% contingency to account for changes typical of construction projects. Change orders were necessary and issued as summarized below.

Change Order Summary Change Order Price
CCO 1: Front Entry Carpet/Demo Tile, Fire Alarm, Exit Sign $ 5,020.79 Total Contract Costs $ 176,020.79
The work has been completed in accordance with the contract documents and approved change orders to the satisfaction of the City’s representative.

ENVIRONMENTAL STEWARDSHIP:

The Project Technical Specifications includes general requirements and procedures for compliance with California Code of Regulations, Title 24, Part 11 California Green Building Standards Code, "CAL-Green". This includes but is not limited to; related requirements for Construction Waste Management and Disposal; VOC Restrictions; Construction Site Best Management Practices; a Storm Water Pollution Prevention Plan; and Pollutant Control.

ALTERNATIVES:

City Council could choose not to accept the Project as complete and provide further direction to staff.

FISCAL IMPACT:

The Senior Center Improvements Project was completed in the Building Maintenance Fund. The FY 22-23 Adopted Budget included $188,100 for the project. The total project cost including building permits, printing services, and noticing totaled $182,181. The project was funded with $100,000 from the Community Services Operating Fund and the remainder from the deferred maintenance fund balance set aside in the Community Services Capital Improvement Fund.

ENVIRONMENTAL ANALYSIS:

Council’s accepting of the Project as complete and directing staff to record the Notice of Completion with Sonoma County is not a “project” pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(2) because administrative activities do not constitute a “project”; therefore, no environmental review is required.

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ATTACHMENT(S):

Resolution
Certificate of Completion
Notice of Completion
Senior Center Front Entry
Senior Center Back Entry

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING AS COMPLETE THE SENIOR
CENTER IMPROVEMENTS 2022 PROJECT AND

AUTHORIZING STAFF TO FILE A NOTICE OF COMPLETION
WHEREAS, on December 19, 2022, City Council awarded the Senior Center Improvements 2022 Project (Project), to FRC, Inc. (Contractor), in the amount of $171,000, with a contingency of $17,100; and
WHEREAS, on July 21, 2023, the Contractor finalized the Project in accordance with the contract documents to the satisfaction of the City; and WHEREAS, City staff have reviewed all the completed work and finds the work complete per the prepared plans and agreed upon change orders; and WHEREAS, accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg hereby:

1. Find that continued administrative activity are exempt from CEQA and no further environmental review is necessary.

2. Accept the Project as complete and authorizes staff to file a Notice of Completion with the County Recorder’s Office.

3. Authorize staff to release any retention due and payable to FRC, Inc. thirty-five (35) days after the recordation of the Notice of Completion subject to any retention requirements permitted by law.

PASSED, APPROVED AND ADOPTED, this 7
th day of August 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 276 Attachment: Resolution (4131 : Accept As Complete Senior Center Improvements 2022)

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Packet Pg. 277
Attachment: Certificate of Completion (4131 : Accept As Complete Senior Center Improvements 2022) Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, Ca. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: Senior Center Improvements 2022 Project
Site Address or
Location: 133 Matheson St, Healdsburg CA 95448.

Property Owner: City of Healdsburg
Address:

City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Nature of Owner’s
Interest Healdsburg Senior Center
NOTICE IS HEREBY GIVEN THAT I, Tyler Kettmann, Central Services Manager, of the City of Healdsburg, California, on July 21, 2023, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described contracted work, which was heretofore awarded to FRC, Inc. on December 19, 2022, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on July 21, 2023; That acceptance of the said work and improvements was ordered by City Council Resolution No.___ on August 7th, 2023.

That said work and improvements consisted of the Senior Center Improvements 2022 Project, as more specifically described in the plans and specifications.

I, Tyler Kettmann, Central Services Manager, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED:____________________ ATTEST:
_____________________________
Tyler Kettmann Raina Allan
Central Services Manager City Clerk

6.K.c
Packet Pg. 278 Attachment: Notice of Completion (4131 : Accept As Complete Senior Center Improvements 2022)

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Packet Pg. 279 Attachment: Senior Center Front Entry (4131 : Accept As Complete Senior Center Improvements 2022)

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Packet Pg. 280 Attachment: Senior Center Back Entry (4131 : Accept As Complete Senior Center Improvements 2022)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Granting of easements to the County of Sonoma for Storm Damage Repair Project in Fitch Mountain Park and Open Space Preserve
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving a right of way contract and granting a Slope and Drainage Easement and a Temporary Construction Easement to the County of Sonoma for storm damagerelated repairs and improvements in Fitch Mountain Park and Open Space Preserve and authorizing the City Manager to execute the agreements.

COMMUNITY ENGAGEMENT/OUTREACH:

The City of Healdsburg (the “City”) and Sonoma County Agricultural Preservation and Open Space District (the “District), partnered to protect, restore, enhance and steward Fitch Mountain.

As partners:
• The District secured funding to purchase the property and protect it through a conservation easement and recreation covenant.
• The City owns the property rights, developed the Fitch Mountain Park and Open Space Preserve Management Plan (“Management Plan”), and is responsible for the Preserve’s longterm care.

In 2016, City staff conducted several public meetings with community members and local stakeholder groups to help identify key topics to be addressed in the Management Plan. And in 2017, the City Council accepted the Final Mitigated Negative Declaration and approved the Management Plan as complete.

BACKGROUND:

The Fitch Mountain Park and Open Space Preserve (the “Preserve”) is a 173-acre property that encompasses the entire 991-foot peak of Fitch Mountain and most of its surrounding slopes. The District acquired a conservation easement in 2014 in connection with its acquisition of the

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property and creation of the Preserve in partnership with the City. The property was transferred from the previous owner directly to the City, which in turn transferred it temporarily to LandPaths, a non-profit organization, to manage on behalf of the City during an interim period.

In 2016, the property was transferred back to the City, and City Council approved the Management Plan. The City now owns the property subject to the Conservation Easement and Recreation Covenant and manages the property for its natural resources, as well as its scenic, recreational, and educational values.

DISCUSSION/ANALYSIS:

North Fitch Mountain Road, a County road, runs alongside a portion of the Preserve and spans a larger section of the general Fitch Mountain area from South Fitch Mountain Road to Powell Avenue. During the winter storms of 2017, one site along North Fitch Mountain Road suffered erosion damage due to a landslip, threatening the integrity and safety of the road. Given the wildfires and flooding events that have impacted Sonoma County in recent years, and the prospect of future fires and other local emergencies, this road serves as a vital access point for emergency services and for local access and egress to residential properties.

The County made temporary repairs to the road shortly after the initial slide by installing cement barriers along the roadside to reduce the likelihood of additional slides and prevent material from entering the roadway. However, a permanent repair is still needed. The County has completed the design for the repairs and secured funding.

To implement this important roadway improvement successfully, Sonoma County Public Infrastructure (formerly General Services and Transportation and Public Works) (the “County”) must correct slope conditions and repair the underlying landslip that has impacted the roadway section. Without the use of this portion of the Preserve to secure and maintain the roadway, the repair cannot function as intended and needed, thereby compromising public safety.

The work requires grading and stabilization outside of the County’s existing right-of-way along the edge of the property. Thus, the County is asking the City to convey a 0.08-acre (3,338 square foot) permanent slope and drainage easement (“Slope Easement”) to allow the work to proceed and to allow the County to maintain the stability and drainage of the site in the future. The proposed Slope Easement will grant the County the right to install, maintain, access, inspect, and use underground improvements for stabilization and maintenance of slopes at the project site.

The County also requires a 0.19-acre (8,360 square foot) temporary construction easement (“TCE”) for activities necessary to construct the drainage improvements, including storing equipment and work materials and allowing ingress to and egress from the project site. The total easement area needed by the County is 0.27 acres (11,698 square feet). The Slope Easement and TCE include mitigation measures designed to preserve, to the fullest extent possible, the Conservation Easement’s Conservation Values.

Since the proposed Slope Easement is not consistent with the Conservation Easement, the District’s Board of Directors approved a Consent and Subordination Agreement for the County’s acquisition of these easements on August 1, 2023. The Board’s resolution describes the public interest factors that support the agreement, which include the fact that the County’s project will

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mitigate risks to natural resources protected by the Conservation Easement associated with the potential for future landslides and other erosive conditions.

These easements are agreed to in a Right of Way Contract that also acknowledges the District’s Consent and Subordination Agreement.

The roadway improvements are a County project, and the County will determine the final construction schedule and impacts to the road system. The County currently anticipates starting construction in May 2024. Temporary, partial closures of North Fitch Mountain Road will likely be necessary to complete the work.

ENVIRONMENTAL STEWARDSHIP:

The Preserve is considered an environmentally sensitive area. The County’s project will mitigate risks to natural resources associated with the potential for future landslides and other erosive conditions.

ALTERNATIVES:

The City Council could choose not to approve the Right of Way Contract or grant the Slope Easement and TCE and provide direction to staff.

FISCAL IMPACT:

Granting these easements will have no direct fiscal impact on the City, and the City is not contributing any funding for the repairs and roadway improvements.

ENVIRONMENTAL ANALYSIS:

City Council’s granting of a Slope Easement and Temporary Construction Easement is not subject to the provisions of the California Environmental Quality Act (CEQA) because granting easements is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Location Map
Project Site Photo
Right of Way Contract with Exhibits_2023-07-19
Slope and Drainage Easement_2023-07-19
Temp Construction Easement_2023-07-19

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CITY OF HEALDSBURG
RESOLUTION NO. ___-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A RIGHT OF WAY CONTRACT

AND GRANTING A SLOPE AND DRAINAGE EASEMENT

AND A TEMPORARY CONSTRUCTION EASEMENT TO THE
COUNTY OF SONOMA FOR A STORM DRAINAGERELATED REPAIR PROJECT IN FITCH MOUNTAIN PARK

AND OPEN SPACE PRESERVE AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AGREEMENTS
WHEREAS, in 2014 the Sonoma County Agricultural Preservation and Open Space District (the “District) acquired a conservation easement in connection with its acquisition of the Fitch Mountain Park and Open Space Preserve in partnership with the City; and WHEREAS, on November 20, 2017, the Council approved the Fitch Mountain Park and Open Space Preserve Management Plan (“Plan”) and executed the property transfer of Fitch Mountain Park and Open Space Preserve (“Preserve”) from LandPaths to the City of Healdsburg (“City”); and
WHEREAS, the City now owns the Preserve subject to the Conservation Easement and manages it for its natural resources, as well as its scenic, recreational, and educational values; and WHEREAS, Sonoma County must correct erosion damage due to a 2017 landslip in a portion of the Preserve that threatens the integrity and safety of North Fitch Mountain Road, a County road that runs alongside the Preserve; and
WHEREAS, the work requires grading and stabilization outside of the County’s existing right-of-way along the edge of the Preserve property, thus requiring the City to convey a 0.08-acre permanent Slope and Drainage Easement to allow the work to proceed and to allow the County to maintain the stability and drainage of the site in the future; and WHEREAS, the County also requires a 0.19-acre temporary construction easement for activities necessary to construct the drainage improvements, including storing equipment and work materials and allowing ingress to and egress from the project site; and WHEREAS, the District’s Board of Directors approved a Consent and Subordination Agreement regarding these easements on August 1, 2023; and WHEREAS, the City Council approved the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve in November 2017; and WHEREAS, City Council’s granting of a Slope and Drainage Easement and Temporary Construction Easement is not subject to the provisions of the California Environmental Quality Act (CEQA) because granting easements is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

6.L.a
Packet Pg. 284 Attachment: Resolution (4116 : Easements with Sonoma County for a Storm Damage Repair Project on Fitch Mountain) Resolution No. _____-2023

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves a Right of Way contract and grants a Slope and Drainage Easement and a Temporary Construction Easement to the County of Sonoma for a storm drainagerelated repair project in Fitch Mountain Park and Open Space Preserve.

2. Authorizes the City Manager to execute the agreements.

3. Determines that the granting of a Slope and Drainage Easement and Temporary Construction Easement is not subject to the provisions of the California Environmental Quality Act (CEQA) because granting easements is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

PASSED, APPROVED, AND ADOPTED this 7
th day of August, 2023, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

6.L.a
Packet Pg. 285 Attachment: Resolution (4116 : Easements with Sonoma County for a Storm Damage Repair Project on Fitch Mountain) North Fitch Mountain Rd
kj River View Dr

RUSSIAN RIVER

RUSSIAN RIVER
´
0 0.1 0.2
Miles
C. Iantosca S:\GISProjects\Fitch_Mtn_OSP\PDFs\Fitch_Mtn_OSP_County_Easement_Map.pdf Fitch Mountain Open Space Preserve Conservation Easement Proposed County of Sonoma Slope Easement Along North Fitch Mountain Rd Map Date: 7/18/2023 Sources: Pictometry International & Sonoma County,
Spring 2021 (aerial); Sonoma County GIS (roads,
parcels); Sonoma Water (streams).

This map displays GIS data for illustrative purposes
only and is not intended to depict definitive property
boundaries or feature locations.

Road
Property Boundary
kj Project Site

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Packet Pg. 286 Attachment: Location Map (4116 : Easements with Sonoma County for a Storm Damage Repair Project on View of project site from North Fitch Mountain Road

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Packet Pg. 287 Attachment: Project Site Photo (4116 : Easements with Sonoma County for a Storm Damage Repair Project on Fitch Mountain) Form RW 09-04-04 2/90

COUNTY OF SONOMA
DEPT. OF PUBLIC INFRASTRUCTURE
Santa Rosa, California
Date: ___________________________
Owner: THE CITY OF HEALDSBURG, A Municipal Corporation
APN: 087-120-001
Project Name: North Fitch Mountain Road Storm Damage Repair Project County Project No.: C11601
Federal Project No.: ER-32LO (502)

RIGHT OF WAY CONTRACT - PUBLIC HIGHWAY
Exhibit A, in the form of an Easement Deed and Exhibit B in the form of a Temporary Construction Easement Deed, covering the property particularly described in the above instruments, have been executed and delivered to Associated Right of Way Services, Right of Way Consultant for the County of Sonoma on behalf of the acquiring agency, the County of Sonoma (“County”).

In consideration of which, and the other considerations hereinafter set forth, it is mutually agreed as follows:

1. (A) The parties have herein set forth the whole of their agreement. The performance of this agreement constitutes the entire consideration for said document and shall relieve the County of Sonoma of all further obligation or claims on the account, or on account of the location, grade or construction of the proposed public improvement.
(B) Grantee requires said property described in Exhibit A and Exhibit B for County roadway purposes, a public use for which Grantee has the authority to exercise the power of eminent domain. Grantor is compelled to sell, and Grantee is compelled to acquire the property.
(C) Both Grantor and Grantee recognize the expense, time, effort, and risk to both parties in determining the compensation for the property by eminent domain litigation. The compensation set forth herein for the property is in compromise and settlement, in lieu of such litigation.

The parties to this contract shall, pursuant to Section 21.7(a) of Title 49, Code of Federal Regulations, comply with all elements of Title VI of the Civil Rights Act of 1964. This requirement under Title VI and the Code of Federal Regulations is to complete the USDOTNon-Discrimination Assurance requiring compliance with Title VI of the Civil Rights Act of 164, 49 C.F.R Section 50.3.

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Packet Pg. 288 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on Form RW 09-04-04 2/90

No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that is the subject of this contract.

2. The County of Sonoma shall:
(A) Pay the undersigned Grantor the sum of $600.00 for the property of interest conveyed by above documents when title to said property interests vest in the County of Sonoma, a Political Subdivision of the State of California, free and clear of all liens, encumbrances, assessments, easements and leases (recorded and/or unrecorded), and taxes, except:
a. Taxes for the tax year in which this escrow closes shall be cleared and paid in the manner required by Section 5086 of the Revenue and Taxation Code, if unpaid at the close of escrow.
b. Covenants, conditions, restrictions and reservations of record, or contained in the above referenced document.
c. Easements or rights of way over said land for public or quasi-public utility or public street purposes, if any.
d. Such matters as may be waived by the County of Sonoma’s Right of Way Manager, or designated representative.
(B) Pay all escrow and recording fees incurred in this transaction and, if title insurance is desired by the County, the premium charged therefor.
(C) Have the authority to deduct and pay from the amount shown in Clause 2(A) above any amount necessary to satisfy any bond demands and delinquent taxes due in any year except the year in which this escrow closes, together with penalties and interest thereon, and/or delinquent and unpaid non-delinquent assessments which have become a lien at the close of escrow.

3. Any or all monies payable under this contract, up to and including the total amount of unpaid principal and interest on note(s) secured by mortgage(s) or deed(s) of trust, if any, and all other amounts due and payable in accordance with terms and conditions of said trust deed(s) or mortgage(s) shall, upon demand(s) be made payable to the mortgage(s) or beneficiary(s) entitled thereunder; said mortgage(s) or beneficiary(s) to furnish Grantor with good and sufficient receipt showing said moneys credited against the indebtedness secured by said mortgage(s) or deed(s) of trust.

4. Grantor hereby authorizes County to prepare and file escrow instructions in accordance with this Contract on behalf of both parties. This transaction will be handled by First American Title Company, 627 College Avenue, Santa Rosa, CA 95404; File No. 4904-6399553.

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Packet Pg. 289 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on Form RW 09-04-04 2/90

5. Grantor discloses, and Grantee acknowledges, that the property identified as APN: 087- 120-001 is encumbered by a Conservation Easement owned by Sonoma County Agricultural and Open Space District (DISTRICT) and that the Grant of Easement and Grant of Temporary Construction Easement referenced herein are subject to approval and consent by DISTRICT. Such consent shall be memorialized in a duly executed Consent and Subordination Agreement, substantially in the form of that attached as Exhibit C, to be executed by DISTRICT, prior to approval, acceptance, and recordation of the Grant of Easement and Grant of Temporary Construction Easement.

6. It is agreed and confirmed by the parties hereto that notwithstanding other provisions in this contract, the right of possession and use of the permanent property rights being purchased by the County of Sonoma, including the right to remove and dispose of improvements, shall commence upon acceptance of this contract by the County of Sonoma, execution of the Consent and Subordination Agreement by the DISTRICT, and either deposit of funds in escrow controlling this transaction, or upon the close of escrow, whichever occurs first, and that the amount of $600.00 includes, but is not limited to, full payment for such possession and use, and damages, if any, from said date..

7. It is further agreed and confirmed by the parties hereto that permission is hereby granted the County of Sonoma or its authorized agent(s), to enter upon Grantor’s land where necessary within that certain area (TCE Area) described in Exhibit B for the purpose of a temporary construction easement (TCE). The right of possession and use of the TCE, shall commence on _____________________and terminate on _______________________Grantor shall have use of the TCE Area until the County of Sonoma takes physical possession. In case of unpredictable delays in construction, upon written notification to Grantor, the terms of the TCE may be extended by an amendment to this Right of Way Contract. Grantor shall be compensated based on the fair market value at the time of the extension. Payment shall be made to the Grantor for the extension period prior to the expiration of the original period. The County engineer shall notify the Grantor 72 hours prior to the commencement of actual construction or by 10 days written notice, first class mail, delivery deemed completed on date of mailing.

8. Grantor warrants that there are no oral or written leases on all or any portion of the property exceeding a period of one month, and the Grantor further agrees to hold the County of Sonoma harmless and reimburse the County of Sonoma for any and all of their losses and expenses occasioned by reason of any lease of said property held by any tenant of Grantor for a period exceeding one month.

9. The undersigned Grantor hereby agrees and consents to the dismissal of any eminent domain action in the Superior Court wherein the herein described land is included and also waives any and all claims to any money that may now be on deposit in said action.

10. At no expense to the Grantor and at the time of the project construction, The County shall construct the improvements as shown on approved plans on file with the Department of Public Infrastructure. All site improvements and utilities located as of the date of this Agreement within the proposed acquisition areas will be repaired, replaced or relocated at signatuCounty’s cost.

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Packet Pg. 290 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on

11. All work done under this Agreement shall conform to all applicable building, fire, and sanitary laws, ordinances, and regulations relating to such work, and shall be done in a good and workmanlike manner. All structures, improvements or other facilities, when removed, and relocated, or reconstructed by the County of Sonoma shall be left in as good condition as found.

12. The Grantor hereby represents and warrants that during the period of Grantor's ownership of the property, there have been no disposals, releases or threatened releases of hazardous substances or hazardous wastes on, from, or under the property. Grantor further represents and warrants that Grantor has no knowledge of any disposal, release, or threatened release of hazardous substances or hazardous wastes on, from, or under the property that may have occurred prior to Grantor taking title to the property.

The acquisition price of the property interests being acquired in this transaction reflects the fair market value of the property without the presence of contamination. If the property being acquired is found to be contaminated by the presence of hazardous waste that requires mitigation under federal or state law, the County may elect to recover its clean-up costs from those who caused or contributed to the contamination.

13. County agrees to indemnify and hold harmless Grantor from any liability arising out of County’s operations under this Agreement. County further agrees to assume responsibility for any damages proximately caused by reason of County’s operations under this Agreement and County will, at its option, either repair or pay for such damage.

14. This Agreement shall be binding on and inure to the benefit of the respective heirs, successors and assigns of the parties to this Agreement.

15. Grantor understands that this Agreement is subject to the final approval of the County of Sonoma and/or the County Board of Supervisor as necessary and if required. Further, that this Agreement shall have no force or effect unless and until said approval has been obtained.

16. In the event of a breach of this Agreement by Grantor, County shall be entitled to pursue any and all remedies available to it against Grantor, including without limitation, claims for all damages attributable to Grantor’s breach, and specific performance of this Agreement.

Signatures on following page

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Packet Pg. 291 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed.

By GRANTOR this ___ day of _________________________, 20_____.

By COUNTY this ____ day of _________________________, 20_____.

GRANTOR:

CITY OF HEALDSBURG,
A MUNICIPAL CORPORATION:

By:

Printed Name:

Its:

COUNTY OF SONOMA:

By: _______________________________ Date:____________________________ Johannes Hoevertsz
Director, Sonoma County Public Infrastructure
Approved as to Form:

By: _______________________________ Date:____________________________ County Counsel
Reviewed as to Substance:

By: _______________________________ Date:____________________________ Right of Way Manager
By: _______________________________ Date:____________________________ Project Engineer

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Packet Pg. 292 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on RECORDING REQUESTED BY:

COUNTY OF SONOMA
When recorded return to:

EXECUTIVE SECRETARY

DEPARTMENT OF PUBLIC INFRASTRUCTURE
2300 County Center Drive, Suite B100
Santa Rosa, CA 95403
APN 087-120-001 (portion of)
Record Without Fee SPACE ABOVE THIS LINE FOR RECORDER’S USE Govt. Code. §6103 & §27383
THIS TRANSACTION IS EXEMPT FROM CALIFORNIA DOCUMENTARY TRANSFER TAX PURSUANT TO SECTION 11922 OF THE CALIFORNIA REVENUE AND TAXATION CODE. THIS DOCUMENT IS EXEMPT FROM RECORDING FEES PURSUANT TO SECTIONS 6103 and 27383 OF THE CALIFORNIA GOVERNMENT CODE.

GRANT OF EASEMENT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF HEALDSBURG, hereinafter referred to as “Grantor (s),”

GRANTS TO THE COUNTY OF SONOMA, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, hereinafter referred to as “Grantee”,
A permanent easement for slope and drainage purposes including installation of underground improvements for stabilization and maintenance of slopes adjoining the road right of way, under, over, across, with permanent ingress thereto, and egress therefrom, that portion of Grantor’s property as more particularly described in the attached Exhibit “A”, and depicted in the attached Exhibit “B”, situated in the unincorporated area of the County of Sonoma, State of California.

Grantor agrees for itself, its successors and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any permanent structures, earth fill, large trees, large shrubs, block walls, and/or other similar improvements on the easement area that would interfere with underground drainage systems or limit Grantee’s access to the easement for the purposes of repair, replacement, or installation.

Grantee shall implement appropriate measures to be agreed upon by all interested parties, including the Sonoma County Agricultural Preservation and Open Space District, as holder of that certain Conservation Easement recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082294, in order to best ensure that native grasses are replaced and to best prevent non-native vegetation from being introduced to disturbed easement areas.

To the fullest extent feasible and in accordance with engineering requirements and other best practices, Grantee shall use best efforts to prevent and mitigate erosion, and reuse and restore existing site soils and spoils to disturbed easement areas.

Dated this day of , 2023.

SIGNATURES ON FOLLOWING PAGE
EXHIBIT A - EASEMENT DEED 6.L.d
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By:

Name printed:

Title:

EXHIBIT ONLY

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me, personally
appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal,

SIGNATURE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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COUNTY OF SONOMA
When recorded return to:

EXECUTIVE SECRETARY

DEPARTMENT OF PUBLIC INFRASTRUCTURE
2300 COUNTY CENTER DRIVE, SUITE B100
SANTA ROSA, CA 95403
APN 087-120-001 (portion of)
Project Name: North Fitch Mountain Storm Damage Repair Project APN: 087-120-001 (portion of)
Dated , 2023

GRANT OF TEMPORARY CONSTRUCTION EASEMENT
Record free per Gov. Code
6103. Required by Sonoma
County Dept. of Public
Infrastructure.

CITY OF HEALDSBURG
GRANT(S) TO: THE COUNTY OF SONOMA, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, A TEMPORARY EASEMENT FOR:

An exclusive TEMPORARY CONSTRUCTION EASEMENT for all purposes necessary for the construction of improvements for the North Fitch Mountain Road Storm Damage Repair Project. Such purposes, as necessary, include, but not limited to storage of materials and equipment, including trucks and tractors, as well as ingress to and egress from the property during the construction period shown below.

THE TEMPORARY CONSTRUCTION EASEMENT CONSISTS OF THE FOLLOWING DESCRIBED PARCEL:

All that Real property situated in the unincorporated area of the County of Sonoma, State of California, described as follows:

SEE EXHIBITS "A" and “B” ATTACHED
Said Temporary Construction Easement shall commence on , and terminate on , or upon the filing of the Notice of Completion at the Sonoma County Recorder's Office for the project entitled “North Fitch Mountain Road Storm Damage Repair Project” whichever shall occur first.

Grantee shall implement appropriate measures to be agreed upon by all interested parties, including the Sonoma County Agricultural Preservation and Open Space District, as holder of that certain Conservation Easement recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082294, in order to best ensure that native grasses are replaced and to best prevent non-native vegetation from being introduced to disturbed easement areas. To the fullest extent feasible and in accordance with engineering requirements and other best practices, Grantee shall use best efforts to prevent and mitigate erosion, and reuse and restore existing site soils and spoils to disturbed easement areas.

SIGNATURES ON FOLLOWING PAGE
EXHIBIT B - TEMPORARY CONSTRUCTION EASEMENT DEED 6.L.d
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By:

Name printed:

Title:

EXHIBIT ONLY

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me, personally
appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal,

SIGNATURE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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Executive Secretary
Sonoma County Department of Public Infrastructure
2300 County Center Drive, Suite B 100
Santa Rosa, CA 95403

CONSENT AND SUBORDINATION AGREEMENT
NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR INTEREST IN THE

PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN A CERTAIN NEW EASEMENT OVER THE SAME PROPERTY.

THIS AGREEMENT (“Consent Agreement”), made this ___ day of ____________, 20__, is by and between Sonoma County Agricultural and Open Space District (“District”), a special district, and County of Sonoma (“County”), a political subdivision of the State of California.

WHEREAS, District is holder and owner of that certain “DEED AND AGREEMENT

BY AND BETWEEN THE CITY OF HEALDSBURG AND THE SONOMA COUNTY

AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT CONVEYING A CONSERVATION EASEMENT AND ASSIGNING DEVELOPMENT RIGHTS,” recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082294 (“the Conservation Easement”), as to certain real property more particularly described therein “(the Property”); and
WHEREAS, the Property is owned by The City of Healdsburg(“CITY”); and WHEREAS the City of Healdsburg agreed to a certain “RECREATION CONSERVATION COVENANT” with the Sonoma County Agricultural Preservation and Open District recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082295 (“the Recreation Covenant”); and WHEREAS, County is undertaking a road project on and adjacent to the Property, to repair certain recurring storm damage and stabilize the roadway and adjacent slope areas to mitigate future failures and impacts (the “Project”). As part of that Project, County requires a permanent right of way for slope and drainage improvements (“Permanent Easement”) over, on, and under a certain area of the Property for certain permanent improvements, maintenance, and other slope and drainage rights, which Easement is to be recorded in the Office of the Sonoma County Recorder concurrently with this Consent Agreement; and
WHEREAS, County also requires a Temporary Construction Easement for temporary construction work areas on both sides of the Permanent Easement, which Easement is also to be recorded in the Office of the Sonoma County Recorder concurrently with this Consent Agreement; and
EXHIBIT C - CONSENT AND SUBORDINATION AGREEMENT 6.L.d
Packet Pg. 305 Attachment: Right of Way Contract with Exhibits_2023-07-19 (4116 : Easements with Sonoma County for a Storm Damage Repair Project on WHEREAS, the area of the Property to be encumbered by the County’s Permanent Easement is described in Exhibit A, and depicted in Exhibit B, attached hereto and incorporated herein by this reference; and
WHEREAS, the areas of the Property to be encumbered by the County’s Temporary Construction Easement is described in Exhibit C, and depicted in Exhibit D, attached hereto and incorporated herein by this reference; and
WHEREAS, the Permanent Easement contains the terms and conditions of the County’s Project that will run with the land, including mitigation measures designed to preserve, to the fullest extent possible, the conservation purposes of the Conservation Easement and the Recreation Covenant. Notwithstanding, County and District agree that the Permanent Easement is not absolutely consistent with the Conservation Easement and Recreation Covenant which, but for this Consent Agreement, would continue to govern the allowed uses and improvements on the affected portion of the Property. As such, County has requested the District’s consent to subordinate its Conservation Easement and Recreation Covenant to the Permanent Easement and the Temporary Construction Easement, as more specifically described below, in consideration of the public necessity of the County’s project; and WHEREAS, County acknowledges need for the District’s consent to the Permanent and Temporary Construction Easements in order to complete the transaction as contemplated; and WHEREAS, having had sufficient opportunity to review and confer as to the final form and terms of the Permanent Easement and the Temporary Construction Easement, and following such findings as required by law as further set forth in Resolution No. ________of the District Board of Directors on July 11, 2023, District is willing to consent to the Permanent Easement and Temporary Construction Easement and to subordinate the Conservation Easement and Recreation Covenant to the Easements to the extent of any conflict as between these instruments, as further set forth below;
NOW, THEREFORE, based on the terms and conditions of the Permanent Easement and Temporary Construction Easement and other valuable consideration, the sufficiency and receipt of such is acknowledged, the parties hereto agree as follows:

1. The above recitals are true and correct.

2. District hereby confirms receipt and review of all of the terms and conditions of the Permanent Easement and the Temporary Construction Easement, entitled “Grant of Permanent Easement” and “Grant of Temporary Construction Easement,” respectively, by and between the City of Healdsburg and the County of Sonoma, and consents to the execution by the City of Healdsburg, and acceptance by the County of Sonoma, of the Permanent Easement and the Temporary Construction Easement, and to the recording of the Permanent Easement and the Temporary Construction Easement substantially concurrently with this with this Subordination Agreement.

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3. As to the portion of the Property encumbered by the Permanent Easement, District hereby subordinates its Conservation Easement and Recreation Covenant to said Permanent Easement to the extent of any conflict as between these instruments, and agrees that the Conservation Easement and the Recreation Covenant shall be subject to said Permanent Easement and to the rights and restrictions arising thereunder to the extent of any conflict, and as if for all purposes said Permanent Easement had been executed and recorded prior to the Conservation Easement and the Recreation Covenant.

4. As to the portion of the Property encumbered by the Temporary Construction Easement, District hereby subordinates its Conservation Easement Recreation Covenant to said Temporary Construction Easement to the extent of any conflict as between these instruments, and agrees that the Conservation Easement and the Recreation Covenant shall be subject to said Temporary Construction Easement and to the rights and restrictions arising thereunder to the extent of any conflict, and as if for all purposes said Temporary Construction Easement had been executed and recorded prior to the Conservation Easement and the Recreation Covenant.

DISTRICT and COUNTY have executed this Consent Agreement on this _______ day of __________, 2023.

SONOMA COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE

DISTRICT
By: ______________________________
President of the Board of Directors:

ATTEST:
__________________________________
Clerk of the Board of Directors

COUNTY OF SONOMA
By: ______________________________
Johannes Hoevertsz,
Director of Public Infrastructure
County of Sonoma
Acknowledged, by City of Healdsburg:
__________________________________

EXHIBIT ONLY

EXHIBIT ONLY

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NOTARY PUBLIC CERTIFICATE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me,
personally appeared , who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS by my hand and official seal,
Signature (Seal)

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NOTARY PUBLIC CERTIFICATE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me,
personally appeared , who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS by my hand and official seal,
Signature (Seal)

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NOTARY PUBLIC CERTIFICATE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me,
personally appeared , who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS by my hand and official seal,
Signature (Seal)

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EXHIBIT A
Legal Description of Land Encumbered by County Permanent Easement

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EXHIBIT B
Right of Way Plat Depicting County Permanent Easement

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EXHIBIT C
Legal Description of Land Encumbered by County Temporary Construction Easement

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EXHIBIT D
Right of Way Plat Depicting County Temporary Construction Easement

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COUNTY OF SONOMA
When recorded return to:

EXECUTIVE SECRETARY

DEPARTMENT OF PUBLIC INFRASTRUCTURE
2300 County Center Drive, Suite B100
Santa Rosa, CA 95403
APN 087-120-001 (portion of)
Record Without Fee SPACE ABOVE THIS LINE FOR RECORDER’S USE Govt. Code. §6103 & §27383
THIS TRANSACTION IS EXEMPT FROM CALIFORNIA DOCUMENTARY TRANSFER TAX PURSUANT TO SECTION 11922 OF THE CALIFORNIA REVENUE AND TAXATION CODE. THIS DOCUMENT IS EXEMPT FROM RECORDING FEES PURSUANT TO SECTIONS 6103 and 27383 OF THE CALIFORNIA GOVERNMENT CODE.

GRANT OF EASEMENT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF HEALDSBURG, hereinafter referred to as “Grantor (s),”

GRANTS TO THE COUNTY OF SONOMA, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, hereinafter referred to as “Grantee”,
A permanent easement for slope and drainage purposes including installation of underground improvements for stabilization and maintenance of slopes adjoining the road right of way, under, over, across, with permanent ingress thereto, and egress therefrom, that portion of Grantor’s property as more particularly described in the attached Exhibit “A”, and depicted in the attached Exhibit “B”, situated in the unincorporated area of the County of Sonoma, State of California.

Grantor agrees for itself, its successors and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any permanent structures, earth fill, large trees, large shrubs, block walls, and/or other similar improvements on the easement area that would interfere with underground drainage systems or limit Grantee’s access to the easement for the purposes of repair, replacement, or installation.

Grantee shall implement appropriate measures to be agreed upon by all interested parties, including the Sonoma County Agricultural Preservation and Open Space District, as holder of that certain Conservation Easement recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082294, in order to best ensure that native grasses are replaced and to best prevent non-native vegetation from being introduced to disturbed easement areas.

To the fullest extent feasible and in accordance with engineering requirements and other best practices, Grantee shall use best efforts to prevent and mitigate erosion, and reuse and restore existing site soils and spoils to disturbed easement areas.

Dated this day of , 2023.

SIGNATURES ON FOLLOWING PAGE

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By:

Name printed:

Title:

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me, personally
appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal,

SIGNATURE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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COUNTY OF SONOMA
When recorded return to:

EXECUTIVE SECRETARY

DEPARTMENT OF PUBLIC INFRASTRUCTURE
2300 COUNTY CENTER DRIVE, SUITE B100
SANTA ROSA, CA 95403
APN 087-120-001 (portion of)
Project Name: North Fitch Mountain Storm Damage Repair Project APN: 087-120-001 (portion of)
Dated , 2023

GRANT OF TEMPORARY CONSTRUCTION EASEMENT
Record free per Gov. Code
6103. Required by Sonoma
County Dept. of Public
Infrastructure.

CITY OF HEALDSBURG
GRANT(S) TO: THE COUNTY OF SONOMA, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, A TEMPORARY EASEMENT FOR:

An exclusive TEMPORARY CONSTRUCTION EASEMENT for all purposes necessary for the construction of improvements for the North Fitch Mountain Road Storm Damage Repair Project. Such purposes, as necessary, include, but not limited to storage of materials and equipment, including trucks and tractors, as well as ingress to and egress from the property during the construction period shown below.

THE TEMPORARY CONSTRUCTION EASEMENT CONSISTS OF THE FOLLOWING DESCRIBED PARCEL:

All that Real property situated in the unincorporated area of the County of Sonoma, State of California, described as follows:

SEE EXHIBITS "A" and “B” ATTACHED
Said Temporary Construction Easement shall commence on , and terminate on , or upon the filing of the Notice of Completion at the Sonoma County Recorder's Office for the project entitled “North Fitch Mountain Road Storm Damage Repair Project” whichever shall occur first.

Grantee shall implement appropriate measures to be agreed upon by all interested parties, including the Sonoma County Agricultural Preservation and Open Space District, as holder of that certain Conservation Easement recorded in the Official Records of the County of Sonoma, State of California on November 18, 2014, as Document No. 2014082294, in order to best ensure that native grasses are replaced and to best prevent non-native vegetation from being introduced to disturbed easement areas. To the fullest extent feasible and in accordance with engineering requirements and other best practices, Grantee shall use best efforts to prevent and mitigate erosion, and reuse and restore existing site soils and spoils to disturbed easement areas.

SIGNATURES ON FOLLOWING PAGE

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By:

Name printed:

Title:

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT

STATE OF CALIFORNIA

COUNTY OF SONOMA
On before me, personally
appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal,

SIGNATURE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Declaring Vehicles and Equipment Surplus
PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Effective & Efficient Government
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution declaring various vehicles and equipment as surplus.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

Staff have identified vehicles and equipment that have either been replaced, been made obsolete, or have outlived their useful life.

Chapter 3.24 of the Healdsburg Municipal Code ("Code") governing the surplus of property requires the City Council to declare any vehicle and equipment valued in excess of $500 as surplus prior to disposal of said equipment.

DISCUSSION/ANALYSIS:

City Vehicle 79 is a 2005 Chevy Silverado Pickup Truck that was utilized by the City Water/Wastewater Utility Operators. The vehicle is well beyond its expected useful life and was replaced with City Vehicle 101, which is a 2022 Chevy Colorado pickup truck. Both the condition of Vehicle 79 and recent increased need for repairs make it an appropriate candidate to be declared surplus. Vehicle 79 was removed from service when it was replaced.

City Vehicle 238 is a 2016 Ford Interceptor Pursuit Vehicle that was utilized by the Police Department. The vehicle is well beyond its expected useful life and was replaced in 2020 with City Vehicle 249, which is a 2020 Ford Interceptor. Both the current condition of Vehicle 238

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and the high-risk use case make it an appropriate candidate to be declared surplus. Vehicle 238 was removed from service when it was replaced.

City Vehicle 243 is a 2017 GEM electric vehicle that was utilized by the Police Department for parking enforcement. The GEM is a low-speed vehicle with the driver seat equipped on the right side for marking tires. The GEM was replaced in 2019 by City Vehicle 245, which is a GMC Canyon pickup truck that is outfitted with cameras that are utilized for parking enforcement.

Several years of effective utilization of City Vehicle 245 have made the GEM obsolete. Both the specialized use case and current department operations make the GEM an appropriate candidate to be declared surplus. Vehicle 243 was removed from service when it was replaced.

In February 2023, the Fire Department completed hose and nozzle replacement for all apparatus as well as the backup complement on their storage rack as the equipment was nearing the end of its expected service life. There is now a considerable amount of hose in various diameters and many appliances (nozzles) that are not in use and being stored at the Fire Department. The Fire Department intends to retain all its large diameter supply line and its 1 ½” diameter wildland hose.

The Electric Department is currently in possession of twenty-one (21) 16ft nostalgic style light poles with banner arms. The poles were ordered for the Mill District/Replay project and paid for by the developer. Due to an error by the developer on base placement, they could not be installed because the bases are too close to the edge of curb. Residential style poles with a much smaller base were used as an alternative. The total estimated value of the light poles is $94,605.

Staff is requesting that the Council declare the vehicles and equipment listed below as surplus.

These assets have exceeded their useful life and have been replaced or removed from service.

VEHICLES:

VEHYR
VEHICL

E ID VIN LICENSE MAKE MODEL
Estimated
Value
2005 79 1GCHC24U75E331302
116759
7 CHEVROLE
T

SILVERADO
2500
$
4,000.00
2016 238
1FM5K8AR0GGA4690
6 147051
2 FORD INTERCEPTOR
$
13,000.00
2017 243
52CG2AGA1H001580
5 149253
2 GEM GEM
$
10,000.00
FIRE DEPT EQUIPMENT:

Equipment MFG Color/Model
Size
(Diameter;
inches)
Length
(ft) Quantity Estimated Value (EA)
Estimated
Value(extended)
Hose
Mercedes
Textiles Red 2.5 50 32 $ 30.00 $ 960.00
Hose National Hose Tan 2.5 50 59 $ 30.00 $ 1,770.00
Hose Ponn Conquest Yellow 1.75 50 26 $ 32.50 $ 845.00
Hose Ponn Conquest Orange 1.75 50 31 $ 32.50 $ 1,007.50

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Hose Ponn Conquest Yellow 1.75 10 4 $ - $ -
Hose Ponn Conquest Orange 1.75 10 4 $ - $ -
Nozzle Task Force Tips
Thunder Fog
QF1000 Big Body
Metro 2.5 N/A 3 $ 384.00 $ 1,152.00
Nozzle Task Force Tips Metro 1 1.5 N/A 9 $ 307.50 $ 2,767.50 Nozzle Task Force Tips Metro 2 2.5 N/A 4 $ 357.50 $ 1,430.00 Nozzle Task Force Tips
Thunder Fog
FTS200 1.5 N/A 6 $ 361.25 $ 2,167.50
Nozzle Task Force Tips Thunder Fog JTS250 2.5 N/A 2 $ 384.00 $ 768.00 Nozzle Task Force Tips Thunder Fog FT250 1.5 N/A 1 $ 236.00 $ 236.00 $ 13,103.50
ELECTRIC DEPARTMENT EQUIPMENT:
(21) 16ft nostalgic style light poles with banner arms
ESTIMATED VALUE: $94,605
Pursuant to Healdsburg Municipal Code Section 3.24.130, the Council declaring the surplus of equipment and vehicles allows for the City Manager to dispose of vehicles and equipment in a manner that shall best serve the interests of the City.

Should it be declared surplus, there may be potential options for donating the Fire Department equipment to other agencies, or the Santa Rosa Junior College locally. If no neighboring agencies are interested in the surplus equipment, the City intends to post the equipment for sale on a government auction website.

Staff expects to post the City vehicles and Electric Department equipment on a government auction website for sale should they be declared surplus.

ENVIRONMENTAL STEWARDSHIP:

Not Applicable.

ALTERNATIVES:

The Council may choose to take no action and retain the equipment and vehicles or designate an alternate use. In this case, staff requests additional direction.

FISCAL IMPACT:

The proposed action of declaring the vehicles and equipment as surplus authorizes the City Manager to initiate a sale, should it benefit the City. Proceeds from the vehicle sales will be considered revenue of the Vehicle Replacement Fund and the Fire Hose and Nozzle sales will be considered revenue of the General Fund. Proceeds from the sale of the light poles will be returned to the developer.

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ENVIRONMENTAL ANALYSIS:

The approval of this resolution declaring vehicles and equipment as surplus and authorizing their disposal and sale is an administrative activity of the City that will not result in a direct or indirect physical change in the environment and thus is not a "project" subject to environmental analysis pursuant to the requirements of the California Environmental Quality Act (?CEQA?), as provided in State CEQA Guidelines Section 15378(b)(5), and therefore no environmental review or analysis is required.

ATTACHMENT(S):

Resolution
Exhibit A

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CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG DECLARING VARIOUS VEHICLES AND

EQUIPMENT AS SURPLUS
WHEREAS, staff is requesting that the City Council declare the vehicles and equipment listed on the attached Exhibit A, as surplus; and
WHEREAS, the vehicles and equipment have exceeded their useful life and are obsolete, therefore having no further use to the City; and
WHEREAS, Healdsburg Municipal Code Section 3.24.10 grants the City Manager the authority to dispose of vehicles and equipment that have been declared surplus by the Council in a manner that shall best serve the interests of the City; and WHEREAS, proceeds from vehicle sales will be considered revenue of the Vehicle Replacement Fund and the Fire Hose and Nozzle sales will be considered revenue of the General Fund; and
WHEREAS, proceeds from the light pole sales will be returned to the developer; and WHEREAS, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Declares the vehicles and equipment listed on the attached Exhibit A, as surplus, and the City Manager shall have the authority to dispose of vehicles and equipment in whatever manner shall best serve the interests of the City.

2. Declaring vehicles and equipment as surplus and authorizing their disposal and sale is an administrative activity of the City that will not result in a direct or indirect physical change in the environment and thus is not a "project" subject to environmental analysis pursuant to the requirements of the California Environmental Quality Act (CEQA), as provided in State CEQA Guidelines Section 15378(b)(5).

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Packet Pg. 333 Attachment: Resolution (4132 : Declaring Vehicles and Equipment as Surplus) Resolution No. -2023

PASSED, APPROVED AND ADOPTED this 7
th day of August 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 334 Attachment: Resolution (4132 : Declaring Vehicles and Equipment as Surplus)

EXHIBIT A
VEHICLES:

VEHYR

VEHICLE

ID VIN LICENSE MAKE MODEL
Estimated
Value
2005 79 1GCHC24U75E331302 1167597 CHEVROLET

SILVERADO
2500
$
4,000.00
2016 238 1FM5K8AR0GGA46906 1470512 FORD INTERCEPTOR
$
13,000.00
2017 243 52CG2AGA1H0015805 1492532 GEM GEM
$
10,000.00
FIRE DEPT EQUIPMENT:

Equipment MFG Color/Model
Size
(Diameter;
inches)
Length
(ft) Quantity
Estimated
Value (EA)
Estimated
Value(extended)
Hose
Mercedes
Textiles Red 2.5 50 32
$

30.00 $ 960.00
Hose National Hose Tan 2.5 50 59
$

30.00 $ 1,770.00
Hose Ponn Conquest Yellow 1.75 50 26
$

32.50 $ 845.00
Hose Ponn Conquest Orange 1.75 50 31
$

32.50 $ 1,007.50
Hose Ponn Conquest Yellow 1.75 10 4
$
- $ -
Hose Ponn Conquest Orange 1.75 10 4
$
- $ -
Nozzle Task Force Tips
Thunder Fog
QF1000 Big Body
Metro 2.5 N/A 3
$
384.00 $ 1,152.00
Nozzle Task Force Tips Metro 1 1.5 N/A 9
$
307.50 $ 2,767.50
Nozzle Task Force Tips Metro 2 2.5 N/A 4
$
357.50 $ 1,430.00
Nozzle Task Force Tips
Thunder Fog
FTS200 1.5 N/A 6
$
361.25 $ 2,167.50
Nozzle Task Force Tips
Thunder Fog
JTS250 2.5 N/A 2
$
384.00 $ 768.00
Nozzle Task Force Tips Thunder Fog FT250 1.5 N/A 1
$
236.00 $ 236.00
$ 13,103.50
ELECTRIC DEPARTMENT EQUIPMENT:
(21) 16ft nostalgic style light poles with banner arms
ESTIMATED VALUE: $94,605

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Packet Pg. 335 Attachment: Exhibit A [Revision 1] (4132 : Declaring Vehicles and Equipment as Surplus)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Consider approving the purchase of pad-mounted utility transformers for pending development, undergrounding projects, and inventory stock.

PREPARED BY: Terry Crowley, Utilities Director
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution approving the purchase of pad-mounted transformers and delegating authority to the City Manager to sign a purchase order for the amount of $363,188.

COMMUNITY ENGAGEMENT/OUTREACH:

No community engagement was sought for this item.

BACKGROUND:

In the ownership and operation of Healdsburg’s electric system, the City must purchase electric equipment to facilitate new development projects, undergrounding projects, and purchase equipment for planned and unplanned replacements. Due to recent supply chain disruptions, the delivery times for electric equipment has grown from a historical norm of 18-weeks to unprecedented delivery times extending beyond two years. These long lead times are requiring the City to plan and purchase material years in advance to avoid significant delays in development projects or other City reconstruction projects.

Over the next two years, the City has several developments and capital projects planned that require the purchase of multiple utility transformers. Due to the extremely long delivery times, the City must purchase transformers now to avoid delaying these projects.

DISCUSSION/ANALYSIS:

In June of 2023 City staff requested bids for several sizes of pad-mounted distribution transformers. Three bids were received and included estimated delivery times ranging between 38-weeks and 116-weeks (over two-years). Due to significant lead times for delivery, staff are recommending Council approval to purchase several transformers to accommodate the planned projects noted in the table below.

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Project Transformer Type Quantity Pricing
Saggio Hills Affordable Housing*
- Passalacqua Road
75kVA 3-phase
208/120V
1 $ 23,866.64
150kVA 3-phase
208/120V
1 $ 28,847.94
Dry Creek Commons Affordable Housing*
- 155 Dry Creek
150kVA 3-phase
208/120V
1 $ 28,847.94
Fire Substation* 75kVA 3-phase
208/120V
1 $ 23,866.64
Healdsburg Ave Undergrounding 75kVA 3-phase
208/120V
4 $ 95,466.56
Grove Street Undergrounding 150kVA 3-phase
208/120V
1 $ 28,847.94
750kVA 3-phase
480/277V
1 $ 54,788.85
Inventory 75kVA 3-phase
208/120V
1 $ 23,866.64
Inventory 750kVA 3-phase
480/277V
1 $ 54,788.85
TOTAL PURCHASE COST $ 363,188.00
*Development reimbursable projects and other City capital projects will cover the cost to purchase and install these transformers. Due to shifts in project timelines transformers and equipment may be reallocated to projects with more immediate needs.

Each bid received included standard 30-day pricing terms. Beyond 30-days each bidder will not guarantee their pricing or delivery times. To secure the lowest pricing and a 38-week delivery time, City staff approved the purchase order due to the 30-day term and lack of Council meetings in July. While staff was able to hold the low pricing and relatively short delivery times, City Council action is required to provide approval of the purchase. A summary of the bids is included as an attachment with this staff report.

Each of the bids received included a stipulation that prices will be adjusted to account for volatility in key materials. REXEL, offering Prolec GE transformers and the lowest bid price, included an adjustment of pricing at the time of shipping. The adjustment is based upon the “Prolec GE’s Price Index” (PGPI) and accounts for changes in raw material pricing including silicon steel, copper, aluminum, carbon steel, and transformer oil. The PGPI is updated quarterly with the last quarter increasing by 1.01%.

Since the total purchase price of the equipment exceeds $150,000, City staff is recommending the City Council approval of the purchase and delegation of authority to the City manager to sign a purchase order for $363,188. Additionally, due to continued market volatility of key transformer material costs staff is recommending the City Manager be authorized to increase the purchase order by up to 10% ($36,319) should prices at the time of shipment be adjusted as described in the bid received.

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ENVIRONMENTAL STEWARDSHIP:

The purchase of these transformers will facilitate the completion of planned projects and support the reliability of the City’s electric system. Housing projects included in this purchase will be required to follow the City electric reach code to reduce GHG emissions. Additionally, the planned undergrounding of Healdsburg Avenue and Grove Street will reduce the risk of wildfire and associated GHG emissions. The purchase of these transformers is critical support the environmental benefits of these projects.

ALTERNATIVES:

As an alternative, the City Council could direct staff to cancel the purchase order and not purchase the transformers. Staff does not recommend this alternative as not purchasing these transformers would result in delays in the occupancy of affordable housing and delays in the undergrounding of overhead utilities along Healdsburg Avenue and Grove Street.

FISCAL IMPACT:

The inventory purchases proposed total $363,188. Of the total purchase price, $179,103.35 is necessary for electric undergrounding projects and $78,655.49 is necessary to replenish electric operating inventory levels. These costs will be incurred in the Electric Utility Funds and be supported by rate revenues. The remaining $105,429.16 will be expensed to development projects and other City CIP projects as they are constructed. The construction of all City and development projects are anticipated to occur outside of the current budget cycle. The costs of purchasing and installing the equipment will be included in future CIP budgets as appropriate.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations, Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Resolution
Transformer Bid Summary

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CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE PURCHASE OF PADMOUNTED TRANSFORMERS AND DELEGATING

AUTHORITY TO THE CITY MANAGER TO SIGN A
PURCHASE ORDER FOR THE AMOUNT OF $363,188
WHEREAS, the City’s Electric Department frequently installs and replaces pad-mounted transformers to facilitate new developments as well as planned and unplanned replacements; and WHEREAS, to be responsive to developer timelines and maintain reliable electric service the City is required to purchase and maintain adequate levels of pad-mounted transformers within City inventories; and
WHEREAS, in June 2023 the City received three bids for pad-mounted transformers with REXEL providing the apparent low bid of $363,188; and
WHEREAS, delivery times quoted from REXEL are 38-weeks and roughly two to three times faster than the other two bids received; and
WHEREAS, the forecasted timelines for development and undergrounding projects require purchasing of transformers now to avoid project delays; and WHEREAS, due to long delivery times and volatility in raw material pricing, bid prices may be adjusted at the time of shipment; and
WHEREAS, pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations, Section 15378(b)(2), continued administrative actions do not qualify as a “Project.”
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg does hereby:

1. Find that pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations, Section 15378(b)(2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

2. Delegate authority to the City Manager to approve the purchase of three-phase, pad-mounted transformers for an amount of $363,188.

3. Authorize the City Manger to increase the approved purchase price by 10% ($36,319) due to changes in raw material pricing.

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Packet Pg. 339 Attachment: Resolution (4114 : Transformer Purchase) Resolution No. -2023

PASSED, APPROVED AND ADOPTED, this 7th day of August 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 340 Attachment: Resolution (4114 : Transformer Purchase) Pad‐Mounted Transformer Bid Results ‐ June 2023
75 kVA 208V 150 kVA 208 750kVA 480V 75 kVA 208V 150 kVA 208 750kVA 480V 75 kVA 208V 150 kVA 208 750kVA 480V Unit Cost/Each $ 21,896.00 $ 26,466.00 $ 50,265.00 $ 22,908.00 $ 27,723.00 $ 59,110.00 $ 27,244.00 $ 34,011.00 $ 74,624.00 Sales Tax $ 1,970.64 $ 2,381.94 $ 4,523.85 $ 2,061.72 $ 2,495.07 $ 5,319.90 $ 2,451.96 $ 3,060.99 $ 6,716.16 Total Unit Cost/ Each $ 23,866.64 $ 28,847.94 $ 54,788.85 $ 24,969.72 $ 30,218.07 $ 64,429.90 $ 29,695.96 $ 37,071.99 $ 81,340.16 Quantity 732732732Total Bid x Qty $ 167,066.48 $ 86,543.82 $ 109,577.70 $ 174,788.04 $ 90,654.21 $ 128,859.80 $ 207,871.72 $ 111,215.97 $ 162,680.32 No Load Losses 181 144 397 104 306 899 150 238 1086
Watts No Load Loss x $7.80 $ 1,411.80 $ 1,123.20 $ 3,096.60 $ 811.20 $ 2,386.80 $ 7,012.20 $ 1,170.00 $ 1,856.40 $ 8,470.80 Winding Losses 768 1319 4570 702 1404 5782 915 1680 4833 Watts Winding Loss x $2.20 $ 1,689.60 $ 2,901.80 $ 10,054.00 $ 1,544.40 $ 3,088.80 $ 12,720.40 $ 2,013.00 $ 3,696.00 $ 10,632.60 Per Unit Evaluated Cost $ 26,968.04 $ 32,872.94 $ 67,939.45 $ 27,325.32 $ 35,693.67 $ 84,162.50 $ 32,878.96 $ 42,624.39 $ 100,443.56 Total Evaluated Cost $ 188,776.28 $ 98,618.82 $ 135,878.90 $ 191,277.24 $ 107,081.01 $ 168,325.00 $ 230,152.72 $ 127,873.17 $ 200,887.12 Delivery Lead Time 38 38 38 116 116 116 52 52 52
Apparent Low Bid $ 363,188.00 $ 394,302.05 $ 481,768.01 REXEL USA, INC (GE PROLEC) WEG Transformers USA Howard Industries

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Attachment: Transformer Bid Summary (4114 : Transformer Purchase)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: An ordinance adding section 9.16.060 to the Healdsburg Municipal Code relating to the safe storage of firearms
PREPARED BY: Matt Jenkins, Chief of Police
STRATEGIC INITIATIVE(S):

Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Pass an ordinance of the City Council of the City of Healdsburg, adding section 9.16.060 to the Healdsburg Municipal Code relating to the safe storage of firearms.

BACKGROUND:

At the April 3, 2023 meeting, City Council requested that a discussion on Safe Gun Storage be placed on a future agenda. This discussion occurred during the May 1, 2023 City Council meeting and, after the discussion, City Council directed staff to bring back an ordinance related to safe gun storage.

At its June 20, 2023 meeting the City Council introduced for first reading, by title only, waiving further reading of the text, “an ordinance adding section 9.16.060 to the Healdsburg Municipal Code relating to safe storage of firearms.”
DISCUSSION/ANALYSIS:

Safe Storage Ordinances have been adopted by Cities throughout California to require that firearms be securely stored within private residences. To comply with this type of ordinance, owners must store firearms in a locked container or place a locking device on the firearm while it is stored. Some Safe Storage Ordinances also require timely reporting of missing or stolen firearms to law enforcement.

Safe storage ordinances are in effect in at least 20 California municipalities, including Antioch, Alameda, Belvedere, Berkeley, Dublin, Los Angeles, Moraga, Morgan Hill, Napa, Oakland, Orinda, Palm Springs, Petaluma, San Diego, San Francisco, San Jose, Santa Cruz, Saratoga, South San Francisco, St. Helena, Sunnyvale, Tiburon, and Walnut Creek.

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The following is a summary of relevant sections of the Healdsburg Municipal Code and California law about gun storage:

Municipal Code: The Healdsburg Municipal Code does not have any provisions regulating gun storage, except for the storage of guns at licensed gun stores. Healdsburg Municipal Code section 20.20.105 (Firearm Sales) requires that “firearms and ammunition, at all times, whether on display or in storage, be maintained in a secured and locked location so that access is controlled solely by the dealer or employee, to the exclusion of others.” The City does not currently regulate residential storage.

State law: State law only requires that firearms be stored securely if the firearms could be accessed by a child or if a person who is prohibited from possessing a firearm is likely to gain access to the firearm. The violation increases in degree if a child or prohibited person obtains access to the firearm and causes injuries or carries the firearm offpremises.

State law also requires that persons leaving handguns in unattended vehicles must: 1) lock the handguns in a trunk; 2) lock the handguns in a container placed out of plain view; 3) lock the handguns in a container permanently affixed to the vehicle’s interior and not in plain view; or 4) or lock the handguns in a locked toolbox or utility box.

State law also requires that every person report the loss or theft of a firearm that they own within five days of the time that they reasonably knew or should have known that the firearm handgun had been lost or stolen.

Proposed Safe Storage Ordinance
The proposed amendments to Chapter 9.16 of the Healdsburg Municipal Code would require all firearms and firearm precursors as defined by the California Penal Code section 16520 to either be stored in a locked container or disabled with a trigger lock.

A “Locked container” is defined as “a secure container that is fully enclosed and locked by a padlock, keylock, combination lock, or similar locking device.” The term locked container does not include the utility or glove compartment of a motor vehicle. “Trigger lock” is defined as a trigger lock that is listed on the California Department of Justice’s roster of approved firearms safety devices and that is identified as appropriate for that firearm by reference to either the manufacturer and model of the firearm or to the physical characteristics of the firearm that match those listed on the roster for use with the device under California Penal Code Section 23635.

The proposed ordinance includes exceptions to the safe storage requirements that would apply when the firearm is carried on the person or is otherwise in the immediate control and possession of a peace officer or an individual who is complying with applicable state and federal firearm laws.

The proposed ordinance would also require any person who owns or possesses a firearm to report a missing firearm to the Healdsburg Police Department within 48 hours of the time they

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suspected or knew their firearm is missing if the person is a resident of Healdsburg or the firearm went missing in Healdsburg.

A violation of the proposed ordinance would be subject to enforcement through the City’s municipal code enforcement procedures outlined in Healdsburg Municipal Code section 1.12.

The procedures allow for a violation to be handled as an administrative, civil, or criminal matter.

If adopted, Police Department staff would not be allowed to enter a private residence to ensure compliance or take proactive enforcement action without a warrant. Enforcement would thus typically occur in conjunction with another incident or crime wherein a person is found to have gained access to a firearm unlawfully stored.

The ordinance would not create a substantial burden to persons lawfully carrying and storing firearms in the home as the devices are readily available. Requiring safe firearm storage is intended to decrease the risk of harm to children and the entire community from unauthorized access to firearms. The proposed ordinance fills an important gap in existing law and aims to reduce accidental gun shootings, gun-related homicides and suicides, and the theft of unsecured firearms.

Outreach and Education
If the proposed ordinance is enacted, the Police Department would work in conjunction with the City’s Public Information team to conduct an education and outreach campaign to inform City residents of the new requirements as well as conduct continued outreach and issue a proclamation on an annual basis during the month of June as part of National Gun Violence Awareness month.

Staff will also include information about the ordinance, if passed, in the information that is provided to new residents of Healdsburg at the time they establish new service with the City’s utilities department.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The Council could choose to not adopt the proposed ordinance or to adopt the ordinance with changes.

FISCAL IMPACT:

There is no fiscal impact in adopting the proposed ordinance. There could be costs associated with outreach and education campaigns, particularly if the City chose to offer free or subsidized gun locks to residents. The City has received gun locks from Project Childsafe for the Police Department to distribute free of charge. Additional locks will be requested when the current supply is exhausted.

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ENVIRONMENTAL ANALYSIS:

The proposed ordinance is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Safe Storage Ordinance
Public Comments

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CITY OF HEALDSBURG
ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ADDING SECTION 9.16.060 TO THE

MUNICIPAL CODE RELATING TO SAFE STORAGE OF

FIREARMS
WHEREAS, the City of Healdsburg, California (“City”) does not presently regulate firearm storage within residential locations; and
WHEREAS, firearm injuries have significant adverse public health and safety impact nationally, regionally, and locally; and
WHEREAS, improperly stored firearms may result in accidental firearm injuries and/or deaths, particularly in homes with children;
WHEREAS, having a loaded or unlocked firearm in the home has been associated with an increased risk of firearm-related injury and death, as well as theft of the firearm; WHEREAS, a firearm stored while loaded or unloaded increases the risk of an accidental shooting, and has been associated with higher risks of suicide; and WHEREAS, utilizing gun locks or lock boxes when storing firearms in the home reduces the risk of firearm injury, death, and firearm theft; and WHEREAS, keeping a firearm locked when it is not being carried ensures that it cannot be accessed or used by others without the owner’s knowledge or permission, decreasing the risk that the gun will be used to commit suicide, homicide, or inflict injury, whether intentionally or unintentionally; and
WHEREAS, the International Association of Chiefs of Police and the American Academy of Pediatrics recommend the safe storage of firearms; and WHEREAS, requiring stored, unsupervised firearms to be secured with gun locks for in a locked container does not substantially burden the right or ability to use firearms for self-defense in the home; and
WHEREAS, the City Council finds that requiring safe storage of firearms would constitute a sensible safety regulation and would not be unduly burdensome for firearm owners.

NOW, THEREFORE, THE PEOPLE OF THE CITY OF HEALDSBURG DO ORDAIN AS FOLLOWS:

Section 1. Findings
The City Council of the City of Healdsburg does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.

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Packet Pg. 346 Attachment: Safe Storage Ordinance (4106 : Safe Firearm Storage Ordinance) Ordinance No.

Section 2. Adding a New Section 9.16.060 to the Healdsburg Municipal Code Section 9.16.060, Safe Firearm Storage, is hereby added to Chapter 9.16, Weapons, of the Healdsburg Municipal Code to read in its entirety as shown on Exhibit A, attached hereto and incorporated herein by reference.

Section 3. Environmental Review
The City Council finds and determines that this Ordinance, which regulates the safe storage of firearms, is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

Section 4. Severability
If any section, subsection, sentence, clause or phrase or word of this Ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance.

Section 6. Effective Date
This Ordinance shall take effect thirty (30) days after passage by the City Council.

Section 7. Publication
The City Clerk is directed to publish this Ordinance as required by State law.

This ordinance was introduced by the City Council of the City of Healdsburg, County of Sonoma, at a regular meeting thereof on the 20th day of June, 2023, and passed and adopted on the 7th day of August, 2023 by the following roll call vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
Dated: ______________________________

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Packet Pg. 347 Attachment: Safe Storage Ordinance (4106 : Safe Firearm Storage Ordinance) Ordinance No.

Exhibit A
Section 9.16.060 – Safe Firearm Storage.

A. No person shall keep a firearm within any residence unless the firearm is stored in a locked container or disabled with a trigger lock.

1. For purposes of this Section, “Firearm” shall mean any gun, rifle, pistol, or any other firearm as defined in California Penal Code section 16520, as amended from time to time.

2. For purposes of this Section, “Locked Container” shall mean a locked container as defined in California Penal Code Section 16850, as amended from time to time, and is listed on the California Department of Justice Bureau of Firearms roster of approved firearm safety devices.

3. For purposes of this Section, “Trigger Lock” shall mean a trigger lock that is listed on the California Department of Justice’s roster of approved firearms safety devices and that is identified as appropriate for that firearm by reference to either the manufacturer and model of the firearm or to the physical characteristics of the firearm that match those listed on the roster for use with the device under California Penal Code Section 23635.

4. For purposes of this Section, “Residence” shall mean any structure intended or used for human habitation, including but not limited to houses, apartments, condominiums, rooms, in-law units, accessory dwelling units, motels, hotels, single-room occupancy units (SROs), time-shares, mobile homes, and recreational and other vehicles where human habitation occurs.

B. The requirements of Section 9.16.060(A) do not apply when a firearm is carried on the person of, or is otherwise in the immediate control and possession of, an individual in accordance with applicable local, state, or federal laws.

C. This Section does not apply when a firearm is carried on the person of, or is otherwise in the immediate control and possession of, a peace officer (as defined in California Penal Code Section 830 et seq., as may be amended from time to time).

D. It is not the intention of this chapter to regulate any conduct if the regulation of such conduct has been preempted by state or federal law.

E. Every violation of this chapter shall constitute an infraction and shall be punished in accordance with Section 1.12.

F. Any person who owns or possesses a firearm shall report the theft or loss of the firearm to the City of Healdsburg Police Department within forty-eight hours of the time the person suspected or knew that the firearm had been stolen or lost, if:

1. the person who owns or possessed the stolen or lost firearm resides in the city; or

2. the theft or loss of the firearm occurred in the city.

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Packet Pg. 348 Attachment: Safe Storage Ordinance (4106 : Safe Firearm Storage Ordinance) 1 Raina Allan
From: Michael Fitzpatrick >
Sent: Thursday, July 6, 2023 3:20 PM
To: Raina Allan
Subject: [EXTERNAL] - comments re safe gun act
Attachments: Healdsburg memo re guns saftey act^.pdf
[CAUTION:] This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.

I am requestioning that these comments be included in the council packet when for the second reading of the proposed “safe gun storage ordinance” comes back before them. I have attached this as a pdf but am not sure of the cities policy regarding opening attachments, so I have also pasted it into this email.

Thanks.

City of Healdsburg City
Mayor & Council Members
RE: Safe Firearms Storage
I am wriƟng today to express my views and the view of the United States Supreme Court, related to, safe firearms storage ordinance. I request that this council rescind their prior acƟon related to the proposed safe gun legislaƟon. I do believe the City Council was not given the complete legal guidance necessary.

In the 2008 decision of the United States Supreme Court, “Heller versus the District of Columbia”, it was determined to be unconsƟtuƟonal for the District of Columbia to require handguns/ guns to be keep locked or made non‐funcƟonal within the home, precisely what you have done here. See the Heller decision (Pg 58) below. “We must also address the District’s requirement (as
applied to respondent’s handgun) that firearms in the
home be rendered and kept inoperable at all Ɵmes. This
makes it impossible for ciƟzens to use them for the core lawful purpose of self‐defense and is hence unconsƟtuƟonal.” The Heller decision was re‐affirmed in the recent Bruen decision of Supreme Court. The ruling outlined how to consider firearms regulaƟons.
“In Heller and McDonald, we held that the Second and Fourteenth Amendments protect an individual right to keep and bear arms for self‐defense. In doing so, we held unconsƟtuƟonal two laws that prohibited the possession and use of handguns in the home. In the years since,

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Packet Pg. 349 Attachment: Public Comments (4106 : Safe Firearm Storage Ordinance) 2 the Courts of Appeals have coalesced around a “two‐step” framework for analyzing Second Amendment challenges that combines history with means‐end scruƟny. Today, we decline to adopt that two‐part approach. In keeping with Heller, we hold that when the Second Amend‐ ment’s plain text covers an individual’s conduct, the ConsƟtuƟon presumpƟvely protects that conduct. To jusƟfy its regulaƟon, the government may not simply posit that the regulaƟon promotes an important interest. Rather, the government must demonstrate that the regulaƟon is consistent with this NaƟon’s historical tradiƟon of firearm regulaƟon. Only if a firearm regulaƟon is consistent with this NaƟon’s historical tradiƟon may a court conclude that the individual’s conduct falls outside the Second Amendment’s “unqualified command.” Konigsberg v. State Bar of Cal.,”
There can be no dispute that interest balancing has been done here, with your recitals of the many dangers that could be caused and may be corrected, is unconsƟtuƟonal. If somehow you could address only criminals and not law‐abiding ciƟzens with your regulaƟons, we would have agreement. But alas criminals do not follow laws. One cannot suspend a consƟtuƟonal right to try and solve an outside interest. You would not for one second try and limit the 1st amendment related to free speech or freedom of religion, so you must refrain here as well.

We are a naƟon of laws and we as a free people are expected to follow them for the collecƟve good. This includes you as the people and especially as elected government representaƟves.

I trust that the council will make the correct decision and rescind the proposed legislaƟon thus protecƟng the city from any legal exposure and the costs that would incur.

Respecƞully
Michael Fitzpatrick
Michael Fitzpatrick

6.O.b
Packet Pg. 350 Attachment: Public Comments (4106 : Safe Firearm Storage Ordinance)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Diversity, Equity, and Inclusion Plan Development Update PREPARED BY: Andrew Sturmfels, Assistant City Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Receive a presentation from staff and Acosta Latino Learning Partnership on the status of the Diversity, Equity, and Inclusion plan development and provide feedback to staff.

COMMUNITY ENGAGEMENT/OUTREACH:

Over the course of the last year, the City and Acosta Latino Learning Partnership (ALLP) have conducted 9 community events to discuss issues of diversity, equity, and inclusion (DEI) in the community. These events include:

1. Cafecito with the Spanish speaking community at the Community Center on August 11, 2022

2. Community Encuentro at the Healdsburg Library on August 29, 2022

3. Youth and Family Encuentro at the Healdsburg Community Center on September 28, 2022

4. Youth focused Encuentro at Healdsburg High School Library on October 10, 2022 (Indigenous Peoples Day)
Phase 2 Community Equity Encuentros:

5. “Indigenous Voices and in lak’ech” on January 26, 2023

6. “Contemporary Voices of the African American Community in Healdsburg and Sonoma County” on February 23, 2023

7. “Living Together: Housing + Planning for a Better Future” on March 9, 2023

8. “Labor Days: Migrant and Service Community Experiences in Healdsburg” on March 30, 2023

9. “Contemporary and historical Experiences of the Asian-American and Pacific Islander Community in Healdsburg and Sonoma County” on April 27, 2023 All events were planned with a bilingual audience in mind. Events offered live interpretation,

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Packet Pg. 351
childcare services, and snacks. Events included diverse participation from across our community and region. The City and ALLP partnered with Corazon Healdsburg and other organizations to drive engagement and participation.

BACKGROUND:

On April 14, 2021, at the City Council’s goal-setting session, the Council discussed interest in improving inclusion and equity, including enhanced community engagement, as well as improving marginalized residents’ access to government. At that same meeting, the Council formed an Ad Hoc Committee on Equity, consisting of former Mayor Jimenez and former Council Member Palacios. The City Council approved a budget of $75,000 for the DEI project, and the Ad Hoc Committee guided the development and release of a Request for Proposals to retain a DEI consultant, reviewed proposals and conducted interviews with the City Manager, and made a recommendation to Council to award a contract to ALLP.

At the February 7, 2022 City Council meeting, Council received a presentation from ALLP and provided staff direction on next steps. On March 21, 2022, Council adopted Resolution No. 35- 2022, authorizing a professional services agreement between ALLP and the City of Healdsburg.

On August 1, 2022 ALLP provided an update to the Council on the status of their work along with a workplan to complete the first phase of the approved scope of work.

The approved scope of work, provided as Attachment A, includes 3 phases of work. The first phase includes initial outreach to the Community and City Employees and concludes with an initial assessment completed by ALLP. The second phase includes a series of Community Equity Encuentro’s to discuss a wide range of topics around diversity, equity, and inclusion. The third phase includes the development of the DEI plan for the City.

On December 5th, ALLP provided an update to Council after completing the phase one deliverables. ALLP and the City completed the phase two deliverables with the conclusion of the final Equity Encuentro. Since that time, ALLP has focused their work on developing the draft DEI plan for the City.

DISCUSSION/ANALYSIS:

Attachment B and C to the staff report includes the draft DEI Plan and Summary Recommendations for the City of Healdsburg. The report focuses on reviewing, improving, and establishing community equity programming both within the City government and throughout the greater Healdsburg Community. Using qualitative data collected from 2022 and 2023, the ALLP team established a set of recommendations aimed at accomplishing these goals. The recommendations focus on a variety of issue affecting the lives of Healdsburg residents, including livability, housing affordability, youth engagement, and City staff and operations.

The draft report includes a series of recommendations and groups them in the categories of Youth, Labor & Community, Housing, and City Staff. Recommendations are also sorted by the time horizons of short term, mid-term, and long term. As part of the plan development process, City staff provided information to ALLP on successful actions related to DEI taken during the process. City Staff also reviewed the draft report and provided clarifying suggestions to ALLP to support their efforts.

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ALLP will present on the draft report and recommendations. Council will then have an opportunity to receive public comment and provide feedback to ALLP on the plan and direction to staff on next steps.

ENVIRONMENTAL STEWARDSHIP:

Equity and environmental stewardship can be intertwined, as processes can be developed that ensure that green public infrastructure, communications, incentives, and services do not miss any part of the Healdsburg community. Further, where long-ago land use and other decisions may have limited or adversely impacted Healdsburg’s BIPOC community, equity programs and toolkits can begin to remedy those impacts.

ALTERNATIVES:

Staff are requesting Council feedback on the draft DEI plan.

FISCAL IMPACT:

The approved budget for this agreement was $75,000 and was encumbered for this purpose within the FY 2021-22 City budget. To date, the City has remitted $61,000 to ALLP for completion of phase one and two deliverables. Upon acceptance of this report, ALLP will have completed the scope of work.

While some of the recommendations can be included or absorbed within the existing City budget, there are several recommendations that would result in new costs to the City. Ultimately, the addition of new positions and other recommendations with significant costs will need to be considered as part of the budget development process along with other City priorities.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations Section 15378(b)(2), the recommended action is administrative in nature and does not qualify as a “Project” under CEQA. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Attachment A: ALLP Scope Approved by Council
Attachment B: Healdsburg DEI Report
Attachment C: Recommendation Table

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Packet Pg. 353
Exhibit A - Consultant’s Proposal/Scope of Services
ALLP will provide the following services within this engagement and accordance with the terms of this Professional Services Agreement:

Phase 1: May 2022 to October 2022
Tasks:
● Public Participation Encuentros/Community Encuentros (3 total) ● Youth-Facilitated Encuentro (1 - Fall 2022)
● Facilitated conversations with City staff (2 total)
● Community Needs Assessment
Deliverables:

1. Convening of three (3) Community Encuentros

2. Convening of one (1) Youth-Facilitated Encuentro

3. Convening of two (2) facilitated discussions with City staff, one with management and one with line staff

4. Summary report of participants’ comments and related discussions

5. A draft and final Community Needs Assessment

6. Invoicing for this Phase 1.

Narrative:

During this period, the ALLP team will plan, schedule, and conduct three Community Encuentros in a range of formats with an in-person presence of select ALLP staff, although ALLP staff members may also participate on-line. The encuentros shall be, to the extent possible, available for in-person attendance as well as on-line participation. Similarly, the Youth-Facilitated Encuentro shall be focused on Healdsburg-area youth who shall have a facilitation role in the event(s).

Of the Community Encuentros, at least one shall be bilingual in both Spanish and English. At least one Encuentro shall be a “cafecito” designed for the Spanish-speaking community.

At the conclusion of the events, ALLP shall summarize the information gathered at the encuentros and shall use the information to develop a Community Needs Assessment. The Community Needs Assessment will provide a baseline of data and information that will inform future work by ALLP, including but not limited to the DEI Plan.

During this period, City staff will endeavor to assist ALLP in scheduling, providing Zoom technology, providing social and other media updates about this Phase, and access to readily available data or materials that assist with the work.

Contract Resources Allocated to this Phase: $40,000, including time spent with City officials, marketing and outreach, encuentros facilitation, miscellaneous costs associated with the encuentros, and some travel costs. Generally:

8.A.a
Packet Pg. 354 Attachment: Attachment A: ALLP Scope Approved by Council (3913 : Diversity Equity and Inclusion Plan Development Update)

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $4,500 Outreach & Marketing $2,500
Facilitation of Community Encuentros $15,000
Miscellaneous Community Encuentros costs $4,000
Travel within this Phase $10,000
Written Community Needs Assessment $4,000
Subtotal = $40,000
Phase 2: July 2022 to January 2023 (may overlap with Phase 1) Tasks:
● Equity Encuentros (5 total)
Deliverables:

7. Convening of five (5) Equity Encuentros in various formats

8. Summary report of participants’ comments and related discussions

9. Invoicing for this Phase 2.

Narrative:

During this period, the ALLP team will plan, schedule, and conduct five Equity Encuentros that are structured to address the issues raised in the Community Needs Assessment developed in Phase

1. The Equity Encuentros are intended to bring forward the voices of local individuals who have stories and expertise to convey the importance of DEI in the Healdsburg community. One goal of the Equity Encuentros will be to establish them in the community as a tradition going forward.

The Equity Encuentros may be in a range of formats with an in-person presence of select ALLP staff, although ALLP staff members may also participate on-line. The encuentros shall be, to the extent possible, available for in-person attendance as well as on-line participation.

Concepts for the Equity Encuentros may include, but are not limited to:
● “I never learned this in school,” a local history of Inequality and Disenfranchisement. ● “In Lak'ech” - You are my other me/tu eres mi otro yo as a framework for equity. ● Understanding the indigenous history of our region and tools for engaging with the indigenous community.
● Community and Cultural Wealth of Healdsburg - Reenvisioning our public spaces. ● Exploring local personal stories that tie into a theme of “You Belong Here.” ● Navigating systems: School system, physical and mental health, employment and housing.

At the conclusion of the events, ALLP shall summarize the information gathered at the encuentros

8.A.a
Packet Pg. 355 Attachment: Attachment A: ALLP Scope Approved by Council (3913 : Diversity Equity and Inclusion Plan Development Update)

and shall use the information to build into the DEI Plan of Phase 3.

During this period, City staff will endeavor to assist ALLP in scheduling, providing Zoom technology, and providing social and other media updates about this Phase.

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $4,500 Outreach & Marketing $2,500
Facilitation of Equity Encuentros $5,000
Miscellaneous Equity Encuentros costs $4,000
Travel within this Phase $5,000
Subtotal = $21,000
Phase 3: January 2023 to May 2023 (may overlap with Phase 2) Tasks:
● Developing and completing a draft Diversity, Equity and Inclusion (DEI) Plan for review by the Ad Hoc Committee and City staff; and
● Finalizing the draft plan based on feedback from the Ad Hoc Committee, city staff, and the City Council and community.

Deliverables:

10. A draft and final DEI Plan with action items to be used by the City of Healdsburg for the upcoming 3-5 years. The Plan shall include, but not be limited to:
a. Guidance for City staff retention and recruitment practices b. Guidance for City staff training on DEI and development of a more inclusive workplace
c. Guidance for involving more BIPOC youth in City governance and programs d. Guidance for involving more diversity on City boards and commissions e. Guidance for integrating DEI practices in law enforcement interactions f. Guidance for providing for the equitable provision of City services, programs, and infrastructure.
g. Guidance for voicing the needs of under-represented community members in housing policy , including ensuring that BIPOC community members are involved and have access to the housing element processes. Includes a review of how the City may affirmatively further fair housing.
h. Ways to continue and build upon the Community and Equity Encuentros i. Baseline data, including ways to measure improvement from the baselines established in the Community Needs Assessment of Phase 1.

11. Attendance at and presentation of the DEI Plan to the community via a City Council workshop set for late Spring, 2023.

12. Final invoicing.

8.A.a
Packet Pg. 356 Attachment: Attachment A: ALLP Scope Approved by Council (3913 : Diversity Equity and Inclusion Plan Development Update)

Narrative:

During this period, the ALLP team will continue to engage with the community and city leaders in development of a straightforward and action-oriented DEI Plan for City to cover the upcoming three to five years in Healdsburg. The DEI Plan shall include, but not be limited to, the information noted above in “Deliverables” (Parts a-i). City staff and the Ad Hoc Committee may determine that additional information is needed in these sections, and shall work with ALLP to address any increased costs or staff time from ALLP.

This phase may include some in-person discussions, but most interactions will include Zoom meetings and exchanges of draft documents. It is envisioned within this scope that most if not all consultant travel will have been completed in Phases 1 and 2.

Contract Resources Allocated to this Phase: $14,000, including time spent with City officials and the consultants’ time to prepare the draft and final DEI Plan. Generally:

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $7,000 Preparation of the Draft and Final DEI Plan $7,000
Subtotal = $14,000
Total All Phases = $75,000
# # #

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Packet Pg. 357 Attachment: Attachment A: ALLP Scope Approved by Council (3913 : Diversity Equity and Inclusion Plan Development Update) Definition of Terms
Ableism
Discrimination in favor of able-bodied people.

Ageism
Prejudice or discrimination on the grounds of a person's age.

Classism
Prejudice against or in favor of people belonging to a particular social class.

Disparity
A noticeable and usually significant difference or dissimilarity.

Dignity
The principle of dignity in organizing, engagement, and equity work refers to the intrinsic value and worth of every human being, and to words, actions, or conditions that either affirm human dignity or violate it. In schools, workplaces, and communities, dignity can be affirmed when the value of a person is recognized, validated, and honored, for example, or it can be violated when people experience indignities that undermine feelings of self-worth, when they feel patronized or stereotyped, when their identity or culture is denigrated, or when they live or work in conditions that are humiliating, degrading, or dehumanizing. (Hicks, as cited by Organizing Element) Diversity
Diversity is the presence of differences between individuals at the workplace. Examples of diversity may include race, gender, religion, sexual orientation, ethnicity, nationality, socioeconomic status, language, (dis)ability, age, religion, and/or political perspectives. 1 8.A.b
Packet Pg. 358 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Equity
Equity is ensuring that access to resources and opportunities are provided to everyone. Including, and especially, to those who are underrepresented and have been historically disadvantaged.

Inclusion
Inclusion is a culture that is welcoming to all people regardless of race, ethnicity, sex, gender identity, age, abilities, and religion. In this culture everyone is valued, respected and able to reach their full potential.

Latine
Latina is a contemporary form of the term “Latino” which replaces the “o” with an non-binary “e” at the end in order to be more inclusive and to move past historical gender power dynamics.

Racism
Prejudice, discrimination, or antagonism directed against a person or people on the basis of their membership in a particular racial or ethnic group, typically one that is a minority or marginalized.

Sexism
Prejudice, stereotyping, or discrimination, typically against women, on the basis of sex.

White Supremacy
The belief that the white race is inherently superior to other races and that white people should have control over people of other races; the social, economic, and political systems that collectively enable white people to maintain power over people of other races. 2 8.A.b
Packet Pg. 359 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Executive Summary
In 2020, as Covid-19 spread across the country and following George Floyd's killing in Minneapolis, MN the community in the city of Healdsburg began a dialogue that led to a robust discussion between the city and its residents about whether and how Black, Indigenous, and People of Color (BIPOC) are marginalized from city and community life. These discussions led to a request for proposals (RFP) aimed at creating a process that would transform the community and move the city towards implementing a DEI Action Plan that prioritized recommendations on strategies that, among other things, engaged the city government, the community and key stakeholders to examine and improve DEI overall.

Accordingly, this report focuses on reviewing, improving, and establishing community equity programming both within city government and throughout the greater Healdsburg community. Using qualitative data collected over a one year time period during 2022, the Acosta Latino Learning Partnership (ALLP) team established a set of recommendations aimed at accomplishing these goals. We use the metaphor of a tree to distinguish between three levels:
roots and soil, tree trunk and lower branches, and higher branches and blooms. The root level describes those themes, reflections, and recommendations that require immediate attention. The trunk and lower branches refer to the institutional and policy changes needed to produce healthy outcomes in Healdsburg. The higher branches and blooms section refers to DEI aspirations that may take longer to blossom.

The recommendations within this report focus on a variety of issues affecting the everyday lives of Healdsburgers. They include low wages, housing affordability, youth engagement, and city staff and employee buy-in, among others. Ultimately, the goal of this work is to provide the context that Healsburgers need to cultivate the soil and roots of Healdsburg that leads to a strong structure and beautiful blossoms for the seven generations to follow. 3 8.A.b
Packet Pg. 360 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Summary of Acosta Latino Learning Partnership DEI Phases Below is a summary of the events and activities that the Acosta Latino Learning Partnership (ALLP) consulting firm initiated in the city of Healdsburg from August 2022 through June 2023.

Phase 1
Our initial phase of our diversity, equity, and inclusion (DEI) assessment with the city of Healdsburg began with Community Encuentros (Spanish for “gathering”), which were our version of listening sessions with community members. We scheduled five encuentros from August-November 2022, including an additional youth encuentro at Healdsburg High School in partnership with Healdsburg Unified School District (HUSD). Most of our encuentros were targeted towards specific subgroups of Healdsburg, while also including one that was geared towards a general audience of Healdsburg residents.

It is important to note that in the request for proposal for this DEI assessment only two such engagements were required, one being specifically for monolingual Spanish speakers.

However, we believed that this expectation would not allow our team to get the full breadth and depth of the DEI issues that Healdsburg residents are facing, nor would it sufficiently engage the diversity of the local population. Thus, we designed the following encuentros to increase our reach into the community:
● Spanish Language Cafécito at Healdsburg Community Center ● Bilingual Community Encuentro at Healdsburg Library
● Youth and Family Encuentro at Healdsburg Community Center ● Youth Encuentro at Healdsburg High School
● HHS Youth Encuentro at Healdsburg High School
Approximately 150 people participated in the Community Encuentro process. To gather community input, we used various methods, including interpretation services when needed, sitting in circles to create a sense of community, note-taking, collecting participant ideas directly on poster paper, and audio recording whenever possible. Consistent themes emerged from the five encuentros which guided our work in Phase 2 (described further in this report) of 4 8.A.b
Packet Pg. 361 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) community sharing and learning, as well as directly impacted the recommendations in this final report.

Simultaneous with the Community Encuentro listening process, ALLP conducted a DEI survey for City of Healdsburg employees regarding DEI issues and needs such as hiring, retention, and training. At the inception of this work, it was important to establish a baseline of where current city staff stand on these issues to measure current buy-in and potential opportunities for growth and education. As part of these efforts, ALLP staff drafted and implemented a survey that went out to all eligible City staff in a form approved by the City Manager’s office.

The survey consisted of a total of 57 questions separated into three sections. The sections were, “Diversity, Equity and Inclusion in the Workplace,” “Diversity, Equity and Inclusion in Services to the Public,” and “Demographic Information.” The survey was available from September 19, 2022, to October 9, 2022 (21 days) and was completed by 92 staff members across all departments out of a total 138 full time city employees. This is a response rate of

66.67%, a response rate higher than the average employee survey which typically garners a response rate of 52.7% (Baruch and Holtom, 2008). The majority of the sample identified as male with 57.5% of respondents identifying as such while 28.75% identified as female, 12.5% preferring not to identify, while 1.25% of respondents skipped the gender question. A majority of 5 8.A.b
Packet Pg. 362 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) respondents self-identified as white (50.62%), 3.70% identified as Asian, 2.47% identified as American Indian or Alaska Native, 4.94% identified as some other race, and 22.22% preferred not to respond to the question. In addition to these demographic markers, 16.05% preferred to self-describe their racial identity. These individuals listed identities such as “Hispanic,” “Mestizo,” “Central American,” and “Filipino” among other descriptions.

The survey had a completion rate of 90% (calculated by the number of surveys filled out and submitted divided by the number of surveys started by respondents) and took an average of 20 minutes to complete. There was a very low rate of skips per question, thus the majority of respondents answered most questions. An incentive was offered for participation and employees who completed the survey were able to opt-into a drawing for two $50 gift cards to a local grocery store.

Phase 2
The second phase of our DEI inquiry for the City of Healdsburg included the continuation of our encuentro community gatherings. Internally, we named these Equity Encuentros, as opposed to the Community Encuentros in phase 1, since we shifted our focus to learning and listening together communally. The objective of the Equity Encuentros was to create a different democratic space to learn deeply about specific community members who suffered from lack of visibility and representation in Healdsburg. In addition, we aimed to dive deeper into topical issues that were consistently prevalent in the previous Community Encuentros. The following Equity Encuentros were facilitated by our team in collaboration with the city staff, and Corazón Healdsburg.
● Indigenous Voices of Healdsburg: Going Beyond Land Acknowledgments ● Is the Dream Alive and Well in Healdsburg?: Contemporary and Historical Experiences of the African American Community in Healdsburg and Sonoma County
● Living Together: Housing and Planning for a Better Future ● Labor Days: Migrant and Service Community Experiences in Healdsburg 6 8.A.b
Packet Pg. 363 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) ● Contemporary and Historical Experiences of the Asian American & Pacific Islander Community in Healdsburg and Sonoma County
Our phase 2 Equity Encuentros had much more engagement than the Community Encuentros in our phase one. We believe a number of factors contributed to the increased participation. First, the learning curve of what we were trying to accomplish, who we were, and how we interacted and engaged community members had already been established. Residents, and other interested Healdsburg and Sonoma County visitors, were becoming more accustomed to this form of community learning and democratic participation. Our coordination and publicity of the Equity Encuentros with city staff was also continuing to develop and improve. By the end of the process, it was clear that these gatherings were successful in not only outreach, but by the candid participation of Healdsburg residents.

The panel of experts and participants at each Encuentro illustrated the amount of precious and beautiful knowledge that is in abundance in Healdsburg and the region. The dialogue that was created at the meetings allowed us to explore the themes and issues that were the most pressing for Healdsburg residents and laborers. We were able to record each session and take copious notes during the Equity Encuentros that have been critical evidence for composing this report and corresponding recommendations.

Phase 3
The final phase of our plan centered on a move from our public interactions to more private meetings with specific groups. In late April, we were able to work collaboratively with the Healdsburg Chamber of Commerce leadership and staff to create a focus group of business leaders and non-profit organizations regarding DEI issues that they felt were the most critical for themselves and their networks. Representatives from the wine and hospitality industry were able to attend for a two hour conversation. Earlier in our timeline, we were also able to meet with representatives from the city, HUSD, and Corazón Healdsburg to discuss how these organizations could align and work more effectively together instead of replicating services and programs for the community.

We were also able to follow up our survey of City of Healdsburg employees with individual interviews with three members of the city staff during the final month of our study. 7 8.A.b
Packet Pg. 364 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) These were semi-structured in-depth interviews that lasted approximately an hour each. The interviews were meant to give additional insight into findings from the survey in order to give additional context to the findings. During the interviews employees discussed topics such as their personal understanding of DEI, buy-in and willingness to participate in DEI initiatives, as well as their perceptions of ongoing efforts
Narration of Recommendations
“For all the people of the earth, the Creator has planted a Sacred Tree under which they may gather, and there find healing, power, wisdom and security. The roots of this tree spread deep into the body of Mother Earth. Its branches reach upward like hands praying to Father Sky. The fruits of this tree are the good things the Creator has given to the people: teachings that show the path to love, compassion, generosity, patience, wisdom, justice, courage, respect, humility and many other wonderful gifts” (Lane, Brown, Bopp, Bopp, and Elders, 2020). “The best time to plant a tree was 20 years ago. The next best time is now.” –Chinese Proverb When we think of a healthy and thriving Healdsburg, we think of a tree. As noted in the quote above, the tree carries the wisdom and teachings of those that came before us and provides us guidance for moving forward in a good way. We extend the metaphor to the city of Healdsburg. During our time facilitating, documenting, and researching issues of diversity, equity, and inclusion (DEI) in Healdsburg, California, over the past year, consistent themes immediately emerged. We use the metaphor of the tree to distinguish between three levels: roots and soil, tree trunk and lower branches, and higher branches and blooms. The root level describes those themes, reflections, and recommendations that require immediate attention. The trunk and lower branches refer to the institutional and policy changes needed to produce healthy outcomes in Healdsburg. The higher branches and blooms section refers to DEI aspirations that may take longer to blossom. The higher branches and bloom section will require visionary and aspirational leadership so that the next generation of Healdsburgers experience a more equitable Healdsburg. As stated in the quote above, for Healdsburg to blossom to its fullest potential, it will require a concerted investment in the values of “love, compassion, generosity, patience, 8 8.A.b
Packet Pg. 365 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) wisdom, justice, courage, respect and humility” that can strengthen its existing root system and produce the fruit needed for the Healdsburg community to thrive.

The Roots and Soil - Living and Nurturing the Shared Values of Healdsburg Throughout the months of engagement with different segments of the community, we were struck by the deep affection that residents have for their town, and the aspirations to make Healdsburg a place where everyone belongs. We noted areas where the values mentioned above are producing healthy fruit and areas that require attention. For example, we heard many inspiring and affirming stories regarding why folks love Healdsburg. The characteristics of a small, California farm town were often cited by residents such as the city being safe and clean.

People spoke to us about their children loving Healdsburg and having many friends and that they felt at home in Healdsburg. The annual Healdsburg Future Farmers Country Fair & Twilight Parade was seen by numerous Healdsburg residents as an event that brings the best parts of the town together, and lauded as a favorite event by diverse groups in regard to ethnicity and socio-economics. It is an event that encapsulates various traditions unique to Healdsburg while simultaneously acknowledging the demographic changes and contemporary economic drivers of the town through the connection of farming, and the vast wine industry that is pivotal in the lives of many residents and laborers.

Similar feelings of belonging were expressed toward the Healdsburg Public Library and its programming. Families of young children named it as another bright spot that built a sense of community and inclusion. This was also the case with Healdsburg Unified School District (HUSD) librarians and community outreach personnel who were consistently singled out as individuals who have created spaces where students were honored for their identities and cultural backgrounds, while also being able to learn about their peers and neighbors. Healdsburg residents were effusive in their praise of how important it was that these events were bilingual in English and Spanish, and how the HUSD librarians and community outreach personnel were able to cultivate authentic experiences for monolingual Spanish and English speakers without sacrificing the community learning. In fact, these events gave Healdsburg families a celebratory feeling of pride toward their school and community.
9 8.A.b
Packet Pg. 366 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Celebrations in the plaza were also seen as a positive part of how the city functions by an overwhelming majority of Healdsburgers. People cited the 4th of July, Día de los Muertos, and the aforementioned Healdsburg Future Farmers Country Fair & Twilight Parade as events that bring Healdsburg together.

Encouraging DEI Movement Within the City Employees
Over the past year, the city of Healdsburg employees and leadership have embraced our DEI work. We have learned from our interviews and interactions with city employees that attention and action to DEI issues predate our direct involvement in Healdsburg. It has been shared with us that a DEI lens has been developing internally toward the vision, responsibilities, and actions required to best serve Healdsburg residents. More intentionality has produced changes such as the following:

Parks and Recreation
● Implemented $1 pool days to expand access to the Healdsburg Swim Center. ● Deeper discounts for all children's athletic programs to expand access to all members of the community.

Increased Access for Authentic Civic Engagement
● Spanish interpretation at city meetings.
● Transcription in multiple languages through Zoom.
● Transcription in multiple languages available for commission meetings. ● Council agendas published with Spanish translation.

Recruitment to Diversify City Personnel
● Began engaging diverse professional associations when recruiting for job openings.
● Joined Los Cien.

Financial Equity
● Created a financial hardship waiver for people receiving a citation who want to appeal but cannot afford the appeal fee.
10 8.A.b
Packet Pg. 367 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) ● Opening infant care and childcare facilities to offer subsidized childcare options to families.
● Received grant funding and increased focus on infrastructure in the Ward Street neighborhood.

Housing
● Established a Housing Complaint Form to receive and handle claims regarding housing issues.
● Adopted a new City Housing Element focusing on meeting Regional Housing Needs Allocation (RHNA).

We are encouraged by the attitudes, energy, actions, and support of city personnel and leadership toward equity throughout our time working with Healdsburg residents. Some of the actions listed were to be a part of our recommendations in this very report, and we applaud the city for initiating these actions organically. We believe that this spirit is a key asset when developing a more intentional plan moving forward in addressing the myriad of complicated issues at the root of many of the equity issues in the city. In the structural changes sections, we include a deeper analysis of some of the gaps that remain for city staff and personnel when it comes to their comfort and confidence in developing their own DEI vision and application within their specific departments, roles, and responsibilities. However, we are encouraged that many of our recommendations will be received well by city of Healdsburg leadership since there is evidence of a growing DEI lens already taking place.

Equally, we have been encouraged by the manner in which city business with the City Council is conducted. We have observed a genuine collegiality between City council members with one another and in our DEI efforts. Although interest and personal involvement varied, we see this as a foundation for more strategic and intentional changes aligned with the small, California farm town values, our DEI recommendations in this report, and further goal setting around DEI issues in the future.
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Packet Pg. 368 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Challenges and Obstacles to Healthy Soil and Roots
“I’m trying to move from asking people to be an ally to being in kinship with me. To be in kinship with the land. To be in kinship with each other. To understand what it means to be a relative. If your goal this evening is to include Indigenous people, then we must become visible to you.” -–Indigenous Voices of Healdsburg Encuentro, Community Participant There are many challenges that obstruct the ideals of Healdsburg from becoming an actuality. Residents told stories of discriminatory actions and inhospitable interactions from store owners and visitors in and around the plaza area. Residents also shared how there are pockets of Healdsburg that are welcoming and feel like home, but the plaza area was seen by many as a space that is not for Healdsburg residents. There is a tension between the burgeoning tourists and hospitality industry that has increased dramatically over the last decade and local’s desire to hold onto small town values. This leaves generational residents and new residents alike asking questions about who Healdsburg actually serves.

Events in the plaza, such as the “Tuesday in the Plaza” summer concert series, were not seen as inclusive to many residents. People commented that the music itself did not match the ethnic diversity of the community. Some members of the local Latine community shared that they had enjoyed the cumbia/banda grupo that had performed, but others shared that it was still difficult for them to attend due to the practice of residents reserving spots with their lawn chairs during the workday. The difficulty in attending the summer concerts at the plaza due to this practice was shared by other residents, as well.

There was also evidence of de facto segregation in some of the celebratory events on the plaza. The ethnic diversity of Healdsburg was not represented in either the 4th of July Kids Parade and Duck Dash, nor the Community Posada and Hanukkah Celebration, although both events were well attended. We also heard from residents who said that they did not attend the Día de los Muertos event, citing a lack of personal connection to the holiday. Similar comments were made about the Equity Encuentros that we facilitated for the city of Healdsburg during our DEI assessment project. Although Healdsburg residents consistently stated that they honor diversity and community, there was a lack of European American participation in events that explored racially minoritized communities such as the Black and African American and Asian American 12 8.A.b
Packet Pg. 369 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) and Pacific Islander focused encuentros. It is important to note that the Indigenous/Native Encuentro was well-attended and diverse in regard to ethnicity and age.

Of course, all events may not resonate with all people. However, it is important to illustrate the gap between the values and ideals that the city of Healdsburg purports to have with what was uncovered through our work this past year. It is essential to name these issues in order to effectively and intentionally address them in future actions by the city.

Authenticity & Visibility
“So what we find ourselves asking is, a people that have been here, and have been pushed to the back, and pretty much have been made invisible… is how do we take that next step? Where do we go from here? What I am hearing is, it still seems like there’s nothing here that substantiates and solidifies our presence here…There’s no buildings named for us, there’s no streets named for us, there’s no schools named for us, there’s no parks named for us.” –Indigenous Voices of Healdsburg Encuentro, Community Participant
“There are Indigenous people to the area and they must be listened to first… You reach first to the local people, reach first to the local tribal leaders…I think it’s really important that the tribal leaders in this area need to be invited, be visible, and be a part of it.”–Indigenous Voices of Healdsburg Encuentro, Community Participant
Authenticity and lack of visibility of certain populations were mentioned as a barrier in participating in city events, as well as an absence of events for members of the community who are often mentioned as vital to the lifeblood of Healdsburg. Some members criticized the celebratory events as being inauthentic such as Día de los Muertos, or that they were not interested in cultural events that were not necessarily a part of their own heritage and family history. Although these opinions were not in abundance, it is important to name the contradiction to the idea of being a tight knit community. We witnessed this disconnect at our encuentros, as well. The majority of which were well attended with an audience of multigenerational Latine residents, as well as older European Americans. However, our programming did not attract European American families with school-age children or young professionals.

The challenge that remains for the city of Healdsburg moving forward is how to live up to the small, California farm town values of living and learning about your neighbors and their experiences. Equally as important, is understanding the very history of the land and valuing the original stewards of the land, namely the Dry Creek Pomo and other regional tribes. Lifting up 13 8.A.b
Packet Pg. 370 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) the history and storytelling of Dry Creek Pomo elders and tribal elders from Sonoma County is essential to living the shared values of Healdsburg. At our Indigenous Voices Encuentro, the lack of visibility, acknowledgement, and representation of the Dry Creek Pomo and other Indigenous peoples were raised by the panelists, and our Encuentro was embraced as a starting point for the correction of generations of invisibility and removal. We recommend that the City of Healdsburg go beyond proclamations and strive to address the dehumanizing history of the past by authentically lifting the visibility of the Dry Creek Pomo and establishing regular meetings to discuss further collaboration and shared power.

Dignity
Dignity Defined: The principle of dignity in organizing, engagement, and equity work refers to the intrinsic value and worth of every human being, and to words, actions, or conditions that either affirm human dignity or violate it. In schools, workplaces, and communities, dignity can be affirmed when the value of a person is recognized, validated, and honored, for example, or it can be violated when people experience indignities that undermine feelings of self-worth, when they feel patronized or stereotyped, when their identity or culture is denigrated, or when they live or work in conditions that are humiliating, degrading, or dehumanizing. (Hicks, as cited by Organizing Element)
For Black and Indigenous people, dignity is the actionable affirmation of a person’s inviolable and sacred personhood—a quintessential value for oppressed people who have experienced centuries of dehumanization and discrimination (Davis, 2021, as cited by Stanford Social Innovation Review).

The issue of dignity was a common theme throughout all of our encuentros. Dignity is a critical component of any equity work as it is how people embody equity or a lack of equity.

When people experience a lack of dignity, for example, it affects the relationships and trust they develop with themselves, peers, leaders, and community. While a lack of dignity can be experienced at the individual level, it can also be understood at the institutional level in the form of social dignity (e.g., racism), economic dignity (e.g., low wages, unaffordable housing), political dignity (e.g., disempowerment), and legal dignity (e.g., absence of legal protection) (Hicks, as cited by Organizing Element).

In Healdsburg we saw many of these aforementioned dignity classifications simultaneously overlap as Healdsburg residents experienced the effects of low wages and 14 8.A.b
Packet Pg. 371 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) unaffordable housing by a majority of Latin and indigenous Healdsburg residents. One particular Latine mother explained her frustrations in the following manner:
“One of my kids just graduated high school and my other kid is beginning high school. My biggest dream is for my kids to have their own room. Their whole lives they have been sharing a room. When they were little it was easier but they are older and it is very difficult…My husband works 3 jobs and I have 1 job. I have never been able to take my kids to vacation. When will we leave poverty?... My dream is for my kids to be viewed and treated like their [city and government officials’] kids.” –Spanish Language Cafecito, Healdsburg, Community Participant At one of our Youth and Family encuentros, we saw a young resident shed tears due to the continuous microaggressions that he experienced from people not saying his name correctly.

At one point he mentioned that it was too difficult and painful to ask people to say his name correctly and resorted to anglicizing his own name. Another young person recalled her experiences going to high school and witnessing “Confederate Wednesdays” where some high schoolers would wear confederate clothing/attire and drive up and down one of the main arteries of Healdsburg (from Big John’s market to Healdsburg High School) flying the confederate flag.

At another Encuentro a community member recalled her experiences growing up in the city, and one of the many things that stood out from her testimony was a critique about how leaders of color are often not trusted to lead in Healdsburg, “You have to actually believe that people of color can lead effectively.”
The overlapping lack of indignities (i.e., economic, racial, social, etc.) experienced by Healdsburg is a cause of concern. Many residents shed tears describing these social aggressions, a sign that repair, healing, and trust building trust was needed in Healdsburg. Yet, the critique also points to where repair is needed and where there are opportunities for growth. For Healdsburg to grow in a healthy manner, these indignities need to be acknowledged and addressed as they are central to not only the city’s DEI aspirations, but the citywide aspiration of being a small tight community. Furthermore, it is important to recognize what it means to be a leader of color in Healdsburg. Leaders of color in Healdsburg are experiencing overlapping hardships that include racialized historical trauma, high cost of living, daily stress, in addition to fulfilling their occupational duties. To borrow an example from another field, oftentimes students that experienced hardships have the capacity to be the brightest leaders as their equity 15 8.A.b
Packet Pg. 372 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) sensibilities are sharp (Duncan-Andrade, 2022). How can we harness the hardships experienced by Healdsburgers in a way that creates leadership opportunities in service of DEI? The historical context and recent experiences of discrimination and racism, such as the examples above, created a chilling effect for community members. When discussing issues of race, implicit bias, inequality, or inequities some of our interview subjects displayed discomfort and anxiety by lowering their voices or looking over their shoulders and reviewing the surroundings before speaking. We witnessed this in personal interviews, encuentros, focus groups, and in more informal settings. This is not uncommon in our work in other northern California contexts, and is a byproduct of decades of dehumanizing policies and experiences endured by communities of color in Sonoma County. However, it is important to note that Healdsburg is not immune from this history, and must reconcile the past and current institutional practices that inhibit community members from speaking freely about these issues and creating a better path forward in solidarity to each other.

Lack of Affordability and Low Wages
“I did not return to the field (grape fields) because the salary is very low. And another thing, I’m old now, unfortunately for older people there isn’t much work anymore. It’s the first thing they notice that you’re old... They say ‘you are no longer of service.’ But I was of service for a very long time. I served plenty. I left all my youth in those lines. Those tractors with so much smoke…they gave us on the nights that we were working. I did serve. But now they say I am no longer of service.”--Labor Days Encuentro: Migrant and Service Community Experiences in Healdsburg, Community Participant
“My husband works in construction. He has worked many jobs…We all work in the hotels, we clean their houses, and we prepare the food for their table, we all cooperate. We all need a dignant life, because we are paying the price to live here. We love Healdsburg but it is very expensive. We can’t pay the rent. --Labor Days Encuentro: Migrant and Service Community Experiences in Healdsburg, Community Participant
Stemming from multiple encuentros and our focus group hosted by the Healdsburg Chamber of Commerce, a huge obstacle raised by Healdsburg residents is the affordability of living in Healdsburg. At the top of the list is housing, which we will elaborate further throughout this report, but shopping and other living expenses were also emphasized as stressors for residents. Community members across race and class lines articulated how the downtown area 16 8.A.b
Packet Pg. 373 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) near the plaza does not have many places where working class and middle class residents can shop or dine, and that most of the spaces near the plaza are focused on serving tourists of Healdsburg. Residents spoke that there is a lack of balance between shops and restaurants serving locals and those serving visitors, and the disappearance of diverse wares that were once prevalent in Healdsburg like many other small cities and towns of its size.

The issues related to labor are linked to the issues of housing. Healdsburg is experiencing a vortex of low wages and high cost of living creating deep seeded frustrations for its residents.

In all of our encuentros the issue of housing and labor were prevalent. Many of the participants described their frustration as a lack of dignity. The lack of dignity for working class or non-working residents is a prevalent equity issue in Healdsburg that needs to be addressed.

While this section will focus on the labor issues, they also affect the housing issues in Healdsburg.

We recommend that the city of Healdsburg hold job fairs and forums where Healdsburg business owners and residents can gather to:
● de-mystify seasonal job opportunities.
● offer training and network opportunities.
● discuss union job opportunities.
● provide safety protocols.
● disseminate job opportunities.
● connect skill sets to job opportunities.
● hold labor forums.

We recommend that the City Of Healdsburg create a mission statement that clearly articulates that the values of diversity, equity, and inclusion are central to the core values of the Healdsburg community. Economic/labor inclusivity and housing inclusivity will continue to be relevant in the foreseeable future. The city of Healdsburg would benefit from placing these issues front and center of their aspirations. Addressing and alleviating the problems created by housing and labor is critical as it is where residents are most likely to experience the fruit of dignity. 17 8.A.b
Packet Pg. 374 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Housing
"Good evening…I would like to make a comment about this housing proposal because I think it's fabulous to think that all human beings can have a decent home to live in...mainly because, well, we have children here for the future we are people who work for Healdsburg to grow but sadly I say this because we are people from the community who are involved here and sadly we come to speak to the City we come to speak with our hearts we come knocking on doors and we are the first people who get told "there is nothing for you"…"it is not possible"...they tell me there is no longer a place, there is no opportunity. I feel sad to have to move to another place. What can I do? How can I have the opportunity to even just rent an apartment?” – Living Together:

Housing and Planning for a Better Future Encuentro, Community Participant “We’ve lived in Healdsburg most of our lives…our children were born and raised here…and now that they have finished college and they are professionals and they’d like to come back…and for example one of them wants to teach in Healdsburg but he can’t afford to…so he’s looking for a job somewhere else…Why? because he just can’t afford to live in Healdsburg even at a teachers starting wage at the high school. He can’t afford it. So, I think that, yes, definitely we need to keep it extra low-income, low-income, middle-income, but let’s keep in mind those young professionals that want to help Healdsburg keep progressing and keep growing.” –Living Together: Housing and Planning for a Better Future Encuentro, Community Participant “I was born and raised in Healdsburg but all my friends live in Santa Rosa and Windsor because unless you inherited or have a lot of money you can’t have a home here.” – City of Healdsburg Employee, Interview
The City of Healdsburg is a highly sought destination for tourists. It has a vibrant economy fueled by retail, highly rated restaurants and luxury lodging that contributes to the tax base which ensures that the city can provide high quality municipal services to its residents but increases home values and makes the community unaffordable for long-term residents. Since the inception of ALLP’s DEI efforts in the community, it became apparent very quickly that housing was a major point of contention in the community. The Healdsburg housing market is such that it is not only inaccessible to the area’s agricultural workers who are amongst the most vulnerable individuals in the community but also to middle class individuals like city workers, teachers, and first responders who are forced to travel into Healdsburg to work and travel out to go home.

The city has been working diligently with community members and consultants on their updated Housing Element which provides up-to-date information on local housing issues, identifies housing needs, articulates a Citywide housing vision, and develops a strategy to 18 8.A.b
Packet Pg. 375 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) provide a range of housing types that meet the needs of a wide variety of people living in, and looking to live in, Healdsburg. This section seeks to complement the Housing Element update by addressing housing from an equity perspective in order to assist the City’s in advancing their expressed goal of addressing the housing needs of low-and moderate-income families especially communities of color. We do this by showcasing the community’s view regarding the issue in the context of the overall work performed by LPPI as part of the DEI plan. In addition, we provide recommendations that stem directly from conversations with community members.

Recommendations:
● We recommend that the city of Healdsburg support the building of additional units of housing meant to house agricultural workers as part of their affordable housing strategy.

If the housing is to be city owned and operated, the city should apply for state funding through project-based programs such as the Joe Serna, Jr. Farmworker Housing Grant (FHWG) program which provides financing for farmworker housing. Understanding that property for such projects is limited within city limits we recommend that the city partner with the county and neighboring cities to accomplish this task. While these developments may not end up in the city of Healdsburg we believe it is still important for the city to engage in such developments as residents of these developments will likely shop in Healdsburg, send their children to Healdsburg schools, and otherwise contribute to the community. We feel this is well within the city’s sphere of influence. ● We recommend that the city of Healdsburg support the building of additional units of housing meant to house agricultural workers as part of their affordable housing strategy.

If the housing is to be city owned and operated, the city should apply for state funding through project-based programs such as the Joe Serna, Jr. Farmworker Housing Grant (FHWG) program which provides financing for farmworker housing. ● We recommend that the city of Healdsburg encourage employer owned and provided housing. The city should assist the agricultural employers with the process of permitting and certifying their units with the appropriate state agency. 19 8.A.b
Packet Pg. 376 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) ● We recommend that the city of Healdsburg promote affordable rent and homeownership through community land trusts. This strategy can assist individuals at all levels of the income scale. It can help young professionals access entry level homeownership opportunities to purchase townhomes, duplexes, fourplexes, and other such building types. In addition, affordable multi-family housing can also be provided. ● We recommend that the city of Healdsburg explore the potential of shared housing models. For example, by promoting a program where elderly homeowners in the community can share their home with a young professional working in Healdsburg. They would share utilities, food expenses, and the younger person would help the elderly person with transportation and other needs.
● We recommend that the city of Healdsburg continue to protect individuals from substandard housing by enforcing codes. However, we suggest that the city invest in providing assistance to individuals displaced through these enforcement actions to other units at similar price point and place.
● We recommend that the city of Healdsburg increase their ability to help the monolingual Spanish speaking community with administrative processes related to housing. For example, provide assistance to apply for housing assistance programs like tenant-based voucher programs, etc.
● We recommend that the city of Healdsburg expand the staff in their Housing department in order to accommodate these recommendations with special focus on recruiting additional Spanish speaking staff.
● We recommend that city staff present the City Council with suitable language for potential ballot measures that would radically amend or repeal the Growth Management Ordinance (GMO) (Measure H, 2020) as it is a barrier to construction of additional housing in the community.
● We recommend that the city of Healdsburg work with the community to identify potential sources of funding for a sweat equity program. This could include the Mutual Self-Help Housing Technical Assistance Grant program which identifies Healdsburg as an eligible rural site. According to the agency, the program “[p]rovides grants to qualified 20 8.A.b
Packet Pg. 377 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) organizations to help them carry out local self-help housing construction projects. Grant recipients supervise groups of very-low- and low-income individuals and families as they construct their own homes in rural areas. The group members provide most of the construction labor on each other’s homes, with technical assistance from the organization overseeing the project” (US Department of Agriculture, n.d.). While the cost of land in a constrained market like California can make such programs cost prohibitive, we encourage the city to seek agricultural partners who may be amenable to donating land within (or outside) city jurisdiction for labor force housing. We contend that if the land is within Sonoma County the city could partner with them to make the program happen as it is still well within Healdsburg’s sphere of influence. While models of these types of programs might be scarce, we contend that Healdsburg stands to serve as a leader in this space which will help nearby communities envision similar projects.

Interest Convergence Theme
“If we are talking about In Lak’ech (i.e., You are my other me) we have to negotiate again the question of what labor is. Because right now…work is difficult because it is exploited, but the work itself, the human being, does not have to be exploited. Work can be something beautiful, something that gives us life, something that helps the community and the society when it is not exploited.” –Labor Days: Migrant and Service Community Experiences in Healdsburg, Community Participant
“A lot of people in this room really talked about home ownership and being part of the community. In the late 70s and 80s…We build a lot of sweat equity homes. Where people were proud of their work, after work, and on the weekends and visualize their future being built one step at a time, one board at a time.” –Labor Days: Migrant and Service Community Experiences in Healdsburg, Community Participant
In addition to the challenges posed by the vortex of low wages and high cost of housing, we also heard examples of where the interests of one sector could create opportunities in another sector to benefit residents. For example, the creation of sweat equity homes came up in various encuentros as an opportunity for interest convergence. Sweat equity homes refer to a community partnership where the community partners with future homeowners to build an affordable home.

Another example of interest convergence was between the labor and environmental sectors. A 21 8.A.b
Packet Pg. 378 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) panelist participant brought up the example of a partnership in the Russian River where labor workers were paid higher wages to dig up highly flammable trees, thus creating job opportunities for workers while addressing environmental concerns specific to Sonoma County. Similarly, the issue of disaster pay was brought up as an opportunity to pay workers on the front lines to be compensated for working through natural disasters or to be compensated when they cannot work.

The labor conversations were challenging, but they revealed the nature of the wounds experienced by Healdburgers.
● We recommend that the city of Healdsburg focus on creating interest convergence opportunities where the city staff partners with residents to address local issues collectively.
● We recommend that the city of Healdsburg create housing equity opportunities where the city can partner with future homeowners to build their own homes through sweat equity projects.
● We recommend that the city of Healdsburg partners with a Latin based organization such as Corazón Healdsburg and its clients to commission a muralist that can paint the experiences of laborers in Healdsburg (see example below; artist info found here). While artistic representation does not solve the issues experienced by laborers, it does create visibility and recognition of the hard work and value that the laborers bring to Healdsburg.
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Packet Pg. 379 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Labor Days - Celebrations of Workers
The need to celebrate the laborers of Healdsburg was a passionate sentiment generated from the Youth Encuentro. Healdsburg youth specifically asserted that farm workers and hospitality workers were not recognized for their labor, and that the city of Healdsburg has many celebrations, but none for those who contribute to such a vital part of the economic lifeblood of Healdsburg. Thus, we recommend that the City of Healdsburg add seasonal celebrations for different labor groups who are often overlooked and unrecognized. These celebrations can also dovetail with our recommendations for seasonal job fairs, suggestions that were generated from our Labor Encuentro and focus groups.

Eliminating Silos
A high priority area for the city to lead in terms of DEI work is toward addressing and eliminating the silos that have naturally developed over time with organizations and community groups who have a natural affinity and relationship with many of the DEI recommendations that follow in this report.

Healdsburg is a small town and we believe that should work to its advantage by looping together groups who have a connection to specific DEI goals that will be generated from this 23 8.A.b
Packet Pg. 380 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) report. A strategic effort to increase fluidity and cohesion between groups such as the rotary clubs, local schools, youth development organizations, faith-based organizations, local non-profits, and businesses would increase the impact and effectiveness of the city towards their DEI goals. Like most people in our current American culture, Healdsburgers are incredibly busy with work, family life, volunteering, and more. However, we believe that focused meetings that highlight the intersection between Healdsburg community serving groups and specific DEI goals will be appreciated by those groups. The city may even consider ways to incentivize groups in coming together in order to increase collaboration and participation.

Our attempt to work with youth of HUSD in regards to this DEI project was unsuccessful and illustrated the difficulty in breaking through the barriers of institutional silos. There was a willingness to meet and discuss such collaborations, but it was difficult to put into place new ways of being and relating to one another in the short time that we had to do so. The traditional roles, responsibilities, and expectations seemed to be too much to overcome, which returned us back to the status quo and silos. We recommend that the city manager and HUSD superintendent meet monthly to engage in the work of dismantling these institutional barriers.

We also heard language that reproduces the silos that need to be eliminated. For example, paraphrasing, we heard comments like: “That issue falls under the county and not the city” or “We don’t have a say in what happens in that sector.” While organizational boundaries may exist on paper, the mental boundaries created can also affect the spirit, creativity, and wellness of the community. We recommend taking a public health approach that cannot afford to draw boundaries to address public health concerns. We saw the public health approach in full display during the pandemic. During the pandemic, we learned that we were all in the same proverbial boat. Creating silos would have been catastrophic to everyone's health. Community wellness requires an all-hands-on-deck approach. For this reason, we recommend that City Leaders have monthly or quarterly meetings with other wellness institutions, such as school districts, wellness centers, etc. Our capacity to cultivate strong relationships with leaders in various sectors within the community will strengthen the City's capacity to fulfill its DEI aspirations and advance the overall wellness within Healdsburg. Furthermore, it is important to acknowledge that a leader's influence does not begin and end with their institutional titles or 24 8.A.b
Packet Pg. 381 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) areas of jurisdiction. On the contrary, their influence has the capacity to plant seeds or help revitalize areas that have been neglected. In other words, we recommend that City leaders use their power to build bridges and form partnerships in spaces that enhance the overall wellness of their community.

We also saw a lack of consistent collaboration and participation from schools throughout the Encuentro process, regardless of the outreach and interconnectedness of the content of the Encuentro with the educational goals, mission, and vision of the institutions.

Outreach and Increasing Democratization
Building off the idea of increased communication and collaboration toward specific DEI goals, we also recommend a targeted effort to increase outreach and democratization toward DEI goals. City Council meetings and committee structures are traditional methods for civic engagement, however, new methods are required for an ever evolving community.

Our first Community Encuentro was a cafecito format that we held for the Spanish speaking community of Healdsburg. Due to the successful methods utilized and authentic relationship forged by Corazón Healdsburg staff, our cafecito was the best attended Community Encuentro by far. In addition, the benefits of the cafecito were seen later during Phase 2 of our time in Healdsburg as the Spanish speaking Latine community consistently participated in our Equity Encuentros. It is evident to our team that the alternate community forum space that we help create in partnership with the city of Healdsburg and Corazón Healdsburg has potential of increasing democratic participation that could lead to more authentic and impactful solutions for achieving DEI goals, as well as being responsive to community needs as they evolve.

We would also recommend working collaboratively with local schools to replicate the cafecito model, especially during morning drop off or early dismissals. Our encuentros did not attract many parents of young children outside of the Latine community. However, in conversations with Healdsburg Unified School District and The Healdsburg School personnel, we believe that community outreach towards DEI goals at schools would be received well with the partnership of educational institutions. We also believe that cafecitos could be replicated at the Healdsburg Senior Center to increase accessibility and civic engagement for seniors. 25 8.A.b
Packet Pg. 382 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Abandoning Hierarchical Relationships for Collaborative Approaches We have been encouraged by the DEI actions implemented by the city of Healdsburg over the past year. This illustrates that there is tremendous potential to transform how the city staff and leadership can best meet the needs of Healdsburg residents. To that end, we recommend a commitment to work more collaboratively in all aspects of city work. Although flow charts of leadership and work structures exist to help organizations function, hierarchical relationships and culture stand in direct opposition to equity and inclusion. During our time working with different parts of the city and community, we heard city council members say that the city staff work for them. We have seen evidence from the survey that we administered to city personnel that there are significant equity gaps in how employees feel appreciated for additional labor for DEI purposes, as well as an opportunity to increase sentiments of safety to express their opinions about DEI issues in the workplace. Employees perceive a disconnect between city leadership and the rest of the workforce as it pertains to DEI. There is a feeling that the city’s efforts in this realm are very top down and the ordinary employee is not considered or included.

In order to be a driving force to make Healdsburg a model community in terms of diversity, equity, and inclusion, we feel that investing in building a collaborative and transparent culture is essential. In our previous work with school districts in the North Bay, we have assisted upper management and leadership in humanizing practices that cultivate deeper relationships between and within departments or schools. This included specific meetings with the intention of building community between staff in order to create a safe space to proactively address concerns within the team and/or to develop a culture of partnership and community problem solving.

These practices may seem awkward at the start since they are new and embrace collaboration versus transactional and hierarchical approaches. Eventually, the managers who adopted our suggestions shared with us that their departments were far more cohesive, connected, efficient and effective by privileging relationships. Thus, we recommend hiring external consultants who can lead in that work for all city staff and city council members alike, although we would like to be clear that we are not suggesting our firm
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Packet Pg. 383 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) The Tree Trunk and Lower Branches - Creating and Strengthening DEI Structures and Practices in Healdsburg
Simultaneously to nurturing and cultivating the soil of equity in Healdsburg, it is critical that structures and practices be put into place by the city in order to achieve the aspirational goals of a community that values one another. As stated earlier, there are significant gaps in how the city has functioned that must be addressed by using an equity lens. We were also able to recognize the work that has already begun towards being more inclusive civil servants for the residents of Healdsburg. City employees themselves recognize that DEI issues and barriers exist and are eager to address them in order to be more impactful for all members of the community.

In this section, we outline the path forward in creating structural change that will help Healdsburg elevate towards its lofty goals as a community where everyone belongs.

The Creation of City of Healdsburg Staff Positions
For Healdsburg to commit to its values, a Director of Equity and Community Outreach (DECO) along with a specific budget for DEI priorities and goals will be essential, as well as the establishment of a Multicultural Center with staff. The city has relied on external partnerships such as Corazón Healdsburg, as well as other non-profit organizations, as a stop gap measure when working with specific populations in the community. Throughout our work in the community the past year, we consistently heard a conflation and confusion coming from Latine residents regarding Corazón Healdsburg. When asked about city events or services that they participated in or found helpful for their family, Latine residents named events and services that were established or provided by Corazón Healdsburg. A similar conflation happened during our Equity Encuentros. Some residents thought we were city employees when they interacted with us during the events.

We saw extensive examples of how the Corazón staff effectively and authentically built trusting relationships with the Latine community through direct outreach, being able to speak Spanish, and a keen cultural understanding of those whom they serve. The positive impact on the lives of many Latine families by Corazón Healdsburg is a model for how the city of Healdsburg could move forward in providing services for a rising demographic in the city and region. Thus, 27 8.A.b
Packet Pg. 384 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) it is critical to establish permanent staff positions and a physical center that is designed to cultivate authentic relationships with Healdsburg residents who have felt alienated or disengaged from interacting with city personnel who are there to serve them. Hiring staff with qualifications and sensibilities such as the Corazón staff can help the city of Healdsburg have a more direct understanding of the pulse of the Latine community. In addition, hiring Latine/bilingual/bicultural staff can align communication between the city of Healdsburg and its underrepresented sectors, help disseminate information, and help diversify city staff.

We also encourage the city of Healdsburg to meet with Corazón Healdsburg to discuss and learn how the city can grow and improve how it serves the Latine community. For example, learning how Corazón recruits and hires talent, interview questions that elicit lived experience, and strategies for culturally competent information dissemination, would be great discussion topics. These meetings will also be critical in distinguishing the different services and goals for each organization, in order to avoid redundancy, replication, and competition. Developing a strategic plan and having clear communication between the organizations will assist in the clarity needed for those in the community, and benefit all who are involved.

Finally, when thinking about hiring bilingual and bicultural staff, it is important to create “cluster hires” (4-5 simultaneous hires) so that new bilingual/bicultural staff feel supported and encouraged to enact the recommendations in this report. If cluster hires are not possible, creating internal mentoring programs that place bilingual/bicultural staff with other more experienced bilingual/bicultural staff would improve the feeling of isolation and enhance support.

Director of Equity and Community Outreach
The Director of Equity and Community Outreach (DECO) will serve a dual role that will address both internal DEI issues and goals for city of Healdsburg employees and external community outreach. It was apparent from the data that city of Healdsburg employees desire training (see below) when it comes to DEI issues. The DECO will oversee the prioritization and implementation of training for staff. In addition, there is a need to establish DEI initiatives and goals in collaboration with all departments in order for equity gaps to be identified and addressed with intentionality.
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Packet Pg. 385 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) The DECO will also need to develop a plan for recruitment and retention of staff that mirrors the diversity of the community and region. This includes creating new hiring criteria that reflects lived experience in Healdsburg and working with the diverse racial, ethnic, and vast socioeconomic range found within Healdsburg. In addition, the DECO will oversee the creation of task forces that includes members of the Healdsburg City Council, relevant city personnel, and community members to establish equity criteria for new businesses to Healdsburg, as well as an additional task force for establishing DEI criteria for naming and dedication of future city projects that reflect the historical impact and representation of community members who have been systemically underrepresented.

We imagine that this new position can work closely with the Sonoma County Director of Equity to ensure fidelity and alignment with DEI county policies and emerging issues that impact Healdsburg residents.

Center for Multicultural Services and Staff
In order to have a more effective and efficient way of communicating with the large Spanish speaking community in Healdsburg, and other emerging cultures and languages, we believe the city of Healdsburg should develop a multicultural center that is housed within the Community Services/Parks and Recreation department. During our time speaking with community members, communication in Spanish about local events and services provided by the city was consistently shared as a need for many Healdsburg families. We also consistently heard the need for a common calendar of different local organizations for events in the city during our Community Encuentros. Although we are aware the city of Healdsburg does have such a calendar, the issue is more about how that information is shared with the community. The creation of a multicultural center with a director and staff, will be a clear signal to the community where events, activities, and information exist in multiple languages.

We also recommend that the director and staff of the multicultural center be bilingual in English and Spanish as a starting point with the potential of adding other cultural and linguistic representation as the center and the community evolves. The multicultural center does not necessarily need to be in its own building at the start, however, we would encourage it to be 29 8.A.b
Packet Pg. 386 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) housed in space that is easy to access for residents who would utilize the services provided. We would also recommend that transportation be provided for those who may have accessibility issues. In addition, we recommend that the Center for Multicultural Services dedicate a family space where young people and their families can buy affordable food and clothes.

Center for Multicultural Services Director
The Corazón Healdsburg staff has proven to have a model for how to engage and serve the growing Latine population in Healdsburg, and we believe that the existing partnership that the city has with this organization will support the development of the center, director, and staff.

We also suggest some specific equity targets and priorities for the center staff beyond connecting with Healdsburg residents regarding services, events, and activities. Parents in HUSD have been effusive in their praise towards the community outreach coordinators, and we believe that the city could tap into something similar in order to authentically connect with young families, especially Latine families and other community members of color.

The multicultural services director should have the responsibility and task to organize non-profit organizations, organizations that provide services to youth, families, and the elderly who work and serve Healdsburg residents. There are many different groups working with families, youth, and the elderly but there is no centralized space for information to be gathered and shared beyond online or social media. Thus, there is a perception that there is no coordination between organizations and the city, and although we have found that this is not necessarily the case, we believe the multicultural center would be a clear action by the city to address the misinformation, misperceptions, and miscommunication. In essence, it could be a clearinghouse space for information, while simultaneously being a collaborative space for planning across systems and organizations within the community.

City Staff/Employees
“I wish this wasn’t just a report that the city was doing to check the box because the work you did to get people there [encuentros] seemed genuine but the city didn’t seem genuine.” – City of Healdsburg Employee, Interview
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Packet Pg. 387 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) “I grew up in Healdsburg and I’m brown so I know I can't be myself 100 percent or I won’t get promoted.” – City of Healdsburg Employee, Interview
During phase one of our efforts a survey was administered to city staff. Initial findings from the survey were presented to the Mayor and Council during the December 5, 2022 council meeting. There we highlighted several themes that emerged as a result of initial analysis of survey findings. During the final phase of the study we also reached out to staff members that indicated that they would be amenable to a potential interview and/or focus group with ALLP as part of the DEI initiative. These interviews were meant to round out context and supplement the information gathered in our baseline survey. It is of note that while there were several employees that indicated a potential willingness to participate in an interview when filling out the survey only three staff members actually sat down for interviews. Multiple efforts were made to engage them with city management sending out multiple emails on our behalf. In addition, personal follow-up emails were sent to all those who indicated interest. It became apparent very soon that employees were concerned about the potential consequences of their participation in the study.

While the survey provided more evident anonymity a one-on-one interview felt much more exposing to them. Two of the three participants were home for their interview with one of them attesting that they had gone home for their interview because of a fear of retaliation for their involvement. While the employee was clear that this fear stemmed from previous experiences with former city leadership and staff and that they remain hopeful that action will result from current efforts these concerns from staff should be taken seriously.

Several issues became clear themes of the interviews. First, as with the survey, issues around Spanish language translation were revealed. The city of Healdsburg provides a stipend to those employees that can sit for and pass a Spanish assessment. However, not all employees receiving the stipend get relied upon for their services equally. There is variability in the abilities of the individuals that can pass the assessment, and while some can navigate a conversation with a resident seeking services, they are not able to read or write. Therefore, when there is a need for a document translation not all employees receiving the stipend get this extra workload. One of the interviewees shared that there is an employee in another department that they can “call 24/7” to help with translations. This individual does not work in their department, yet they care deeply 31 8.A.b
Packet Pg. 388 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) about the work carried out by the interviewee. This employee probably receives the bilingual stipend offered to employees, however, they are receiving more requests for assistance than other employees who also receive the stipend creating inequity in the very system meant to create equity. All three employees expressed various levels of optimism that this effort would bring about meaningful change. One respondent stated that they were optimistic that the community had pushed for these efforts and that they appreciated the current window of opportunity but that they were concerned that “... not taking advantage of the opportunity of this moment will cause it to pass and then nothing come of it” another respondent was much more skeptical stating “I don’t have faith…I think they’ll shelve it [the report].” Finally, employees were happy that this effort was born from the bottom up. Two of the three expressed gratitude for organizations like Corazón Healdsburg for pushing the city in a direction where an effort like this would be possible. They expressed feeling supported as city employees and felt that they personally benefited from Corazón’s advocacy in the broader community.

DEI Training for City Staff/Employees
The survey showed that a potential meaningful way to get employees more involved in DEI and increase understanding is through training and other professional development opportunities. According to the survey, city of Healdsburg employees are interested in all of the training categories presented to them in the survey, these include; “age equity in the workplace,” “class equity in the workplace,” “(dis)ability equity in the workplace,” “gender equity in the workplace,” “race equity in the workplace,” “ethnic/cultural equity in the workplace,” and “implicit bias in the workplace.” However, “race equity in the workplace,” “ethnic/cultural equity in the workplace,” and “implicit bias training” received an overwhelming majority of the interest from employees. There was a subset of employees that were not interested in DEI training. This subset constituted a minority of respondents and there is a potential that the answer is tied to the time component referenced previously. In order to address this issue, the city might implement incentives for completing training and incorporate it into the potential for growth and promotion structure.
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Packet Pg. 389 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) The interviews also highlighted training and professional development as a potential opportunity. One employee suggested that training would be welcome but that everyone had to be included. It was their view that training is useless if the city will only include directors and middle management and not individuals working in jobs like maintenance and other lower-level jobs.

Recommendations:
● We recommend that the city of Healdsburg provide staff with quarterly DEI related training.
● We recommend that the city of Healdsburg provide monetary incentives (stipend) for employees who attend DEI related training.
● We recommend that the city of Healdsburg incorporate DEI training into the potential for growth and promotion structure.
● We recommend that the city of Healdsburg provide additional stipends to employees who are repeatedly tasked with translating documents and other materials for the city.

City Staff Hiring Practices
The survey, interviews, and community input highlighted several potential strategies that the city could implement to be more inclusive in their hiring practices within City Hall. DEI is an important consideration when it comes to service delivery and policy decisions that are made at all levels. They are also critical to recruiting, retaining and engaging an effective local workforce.

Recommendations:
● We recommend that the city of Healdsburg take into account experiential learning (lived experience) as valuable in hiring practices.
● We recommend that the city of Healdsburg work to remove barriers to entry into their workforce for historically marginalized groups (e.g. provide virtual interviews, remote working opportunities, create partnerships with local community colleges to recruit your workforce).
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Packet Pg. 390 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) ● We recommend that the city of Healdsburg support and encourage the formation of affinity groups within their workforce.
● We recommend that the city of Healdsburg support employee leaders and other residents of color need to be supported through cluster hires so that they are not working in cultural isolation.

Mentoring Programs for Youth
“We need to get a mentor program going. We really need to connect people with our lower income minorities, even upper income. We need to mentor our youth to know what is possible… If you look who we attract here it's because we are a good city and we have good services. If we can just attach that to our youth…This is something we can do.”--Is the Dream Alive in Healdsburg? Contemporary and Historical Experiences of the African American Community in Healdsburg, Community Participant.

We recommend that theCity of Healdsburg invest further towards a mentoring partnership between the city of Healdsburg, the business community, and Healdsburg Unified School District. The mentorship program can help young people demystify what it takes to be a small business owner or hold a city position for example. Here is another interest convergence opportunity. The city of Healdsburg could benefit from increasing its bilingual personnel in all the various city sectors. Mentoring young bilingual candidates into a mentorship program would tap into the rich diversity and linguistic diversity that Healdsburg already possesses. We also encourage the city to facilitate, or find outside facilitators, to engage the youth of Healdsburg regarding the type of mentoring programs that they believe would be the most beneficial to their futures.

DEI Workshops for Youth
We believe the city should continue to develop relationships with school systems and youth-oriented organizations by hosting events that will cultivate youth voice, agency, and civic engagement. The new established Director of Equity and Community Outreach will oversee the implementation and facilitation of DEI and civic engagement workshops, programming, and projects, which should include but not be limited to, local history provided by Healdsburg elders, 34 8.A.b
Packet Pg. 391 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) experts in youth participatory action research, as well as diversity, equity, and inclusion. Working with local schools and youth organizations is also encouraged.

Encuentros - Community Education and Increased Democratic Participation One of the objectives for establishing a series of Equity Encuentros was to gauge the community interest regarding issues of diversity, inclusion, and belonging. We were encouraged by the response to the five spring encuentros and believe this type of community learning to be essential in fostering Healdsburg community values. However, there were some glaring gaps that were evident regarding who attended the encuentros.

Further community learning events should continue to be sponsored by the city of Healdsburg in partnership with local organizations, schools, community groups, and businesses in order to increase the representation of European American families with young children. We also believe that participation for community learning events will increase by having the city personnel and local groups organizing, facilitating, and producing these opportunities for Healdsburg residents and neighbors rather than an external consultation firm that is not local. We also believe that this work should be consistent throughout the year and in conjunction with local holidays and celebrations, as well as intentional forums around DEI goals and other critical community issues that would benefit from more democratic participation. Finally, these events should be streamed online as much as possible for the purposes of outreach and equity for residents and neighbors who may not be able to attend in person for a variety of reasons.

In addition to encuentros, we recommend that the city of Healdsburg provide authentic learning experiences for youth, as well as professional development learning opportunities for educators. These events should be hosted in partnership with local education and youth development organizations, and center local Indigenous, Latine, Black/African-American, Asian American/Pacific Islander elders, educators, residents, and scholars. This would include but not be limited to Healdsburg Unified School District, St. John’s the Baptist Catholic School, The Healdsburg School, The Boys and Girl Club in Healdsburg, and Corazón Healdsburg. We imagine that these learning sessions could be co-constructed between city of Healdsburg personnel and the local groups.
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Packet Pg. 392 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Our recommendation is that the responsibility for organizing encuentros/community learning events be the responsibility of the director and staff for the new Center for Multicultural Services.

City of Healdsburg Personnel Recruitment and Retention
We believe that recruiting and retaining a diverse workforce for the city of Healdsburg will be buoyed by a robust and progressive DEI plan. Prioritizing and operationalizing these recommendations will contribute to creating a space where people of color feel safe, appreciated, and included. A full time Director of Equity and Community Outreach, along with establishing a Center for Multicultural Services and staff will allow Healdsburg to compete with Santa Rosa and other cities in Sonoma County who have traditionally had more linguistic, cultural, and racial diversity in their public service departments, especially at the leadership level.

Furthermore, we believe that some of our recommendations for youth such as DEI programming, mentorship, and educational programs will serve as a pathway for Healdsburg youth to find careers as city employees.

The Higher Branches and Blooms - Aspirational DEI Goals in Healdsburg This section is focused on the long-term goals and planning that will be needed for Healdsburg to be a leader in California in regards to truly being a place where everyone belongs.

The branches and blooms of the tree are directly impacted by the foundational and structural work that is outlined earlier in this report. Forecasting this far out is not a science, it is aspirational. We expect that the ideas in this section will evolve with time, community input, and shifting priorities. However, we believe that the following ideas can help shape the policies and vision for Healdsburg in five years time.

Old Town Healdsburg Arts and Cultural Center
One of our most aspirational recommendations is for the city to acquire land near or adjacent to the plaza that can be developed into a space to celebrate the small, California farm town history and values that nearly all of the people we interacted with during our DEI work, identified as a key part of what they love about living in Healdsburg. 36 8.A.b
Packet Pg. 393 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) A majority of Healdsburg residents that we spoke to throughout this process described a tension between being a city that is attractive to tourists while remaining a place that serves and centers the local residents. Furthermore, concerns were raised that the plaza area is on a trajectory that caters only to tourists given that the shops, restaurants, and other businesses are quite expensive. We believe that developing a cultural and arts center that is connected to the history and culture of Healdsburg would be a step towards bringing balance to the downtown area in terms of local and tourist activity and engagement. The Old Town Healdsburg Arts and Cultural Center could also be a permanent home for the Center for Multicultural Services if needed.

We imagine that “old town” Healdsburg can be represented by rotating local farmers and farmworker vendors selling locally grown produce and other fare such as homemade tortillas, tamales, pies, cobblers, etc. Residents have voiced frustration and concerns with accessibility and inclusion within the current structure of the Healdsburg farmer’s market. Indigenous communities have expressed a desire to make and sell their artifacts given that they felt excluded and outpriced in the current farmer’s market structure. Thus, a space that is permanent where seasonal workers can have an opportunity to earn income, while promoting one of the most foundational elements of Healdsburg would be an excellent opportunity for creating a balance between what serves locals and what serves visitors.

In addition, we recommend that a space be created in the cultural and arts center that encapsulates the indigenous roots and culture of Healdsburg and other historically marginalized and racially minoritized groups, in collaboration with the Healdsburg Museum and Historical Society. At our encuentros, the lived experiences and history of racially minoritized groups such as the Native and Indigenous, Black and African American, and Asian American communities were highlighted. Local experts and residents alike expressed that these forums were the first time that such a spotlight had been given to these groups. Furthermore, at the Indigenous Voices Encuentro, a lack of visibility and permanence in Healdsburg spaces was emphasized. This was shared by Latine community members who were consistent participants at the encuentros.

A cultural and arts center that tells both the history of people of color in Healdsburg, as well as a space to emphasize the contemporary experiences is critical to the values and roots of 37 8.A.b
Packet Pg. 394 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) the city. Exhibits that center the Dry Creek Pomo history, culture, and knowledge are particularly important since the city is on their original land. Educational spaces for community learning events and encuentros could also be valuable in breaking down structural barriers between different demographic groups as a part of the work for the center.

We also imagine an arts space that centers on local youth artists, as a critical component to the project. At our youth Encuentro at Healdsburg High School, local youth expressed their frustration in finding anything in the city that is accessible or engages them. The lack of affordability in terms of shopping and entertainment, not only in the plaza area, but throughout Healdsburg was an overwhelming issue. Healdsburg youth expressed the lack of affordability to do simple things like shop for clothes, buy food, enjoy an ice cream, and be a kid. Creating a vibrant art and cultural center with activities for youth would be a step towards addressing the alienation that many youth feel when walking through their hometown. Small performance and gallery spaces for shows that center youth culture could be a way to engage more youth. Local theater productions, poetry slams/readings, musical performances, graffiti art exhibitions and classes, are just a few potential ways the arts and cultural center can be used.

Investment As Opposed to Charity
There is an abundance of philanthropy in the North Bay and a spirit of giving with many folks we spoke to during our time embedded in Healdsburg. As Healdsburg becomes more authentically integrated in the future, there is a possibility to grow partnerships between businesses and the city to directly invest in city DEI priorities. This may include incentives to create a collaborative environment where skills, food, goods, and other resources can be exchanged in lieu of strictly financial donations. A robust mentorship and jobs program could be the benefit of this type of collaboration. Community bonds and relationships would also thicken by having more direct connections between city services, Healdsburg businesses, and residents. 38 8.A.b
Packet Pg. 395 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Healdsburg Youth
It is important to make explicit that young people bring an abundance of wisdom and creative energy that if organized, can help the city identify equity gaps. Moreover, tapping into the creative expertise of young Healdsburgers can help the city “see” into the future for what is needed to help young people thrive in Healdsburg. In almost all of the poster boards we collected at our Youth Encuentro, the Housing issue was a top priority for youth. Here we see how the issues that parents are dealing with are also front and center of young people’s stressors. 39 8.A.b
Packet Pg. 396 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Yet in spite of the difficult issues that young people brought up, they produced a wealth of ideas that serve as inspiration for our recommendations.

Mentoring Programs for Youth
“We need to get a mentor program going. We really need to connect people with our lower income minorities even upper income. We need to mentor our youth to know what is possible… If you look who we attract here it's because we are a good city, we have good services. If we can just attach that to our youth…This is something we can do.” --Is the Dream Alive in Healdsburg? Contemporary and Historical Experiences of the African American Community in Healdsburg, Community Participant.

We recommend that the City of Healdsburg invest in a mentoring partnership between the City of Healdsburg, the business community, and Healdsburg Unified School District. The mentorship program can help young people demystify what it takes to be a small business owner or hold a city position for example. Here is another interest convergence opportunity. The City of Healdsburg could benefit from increasing its bilingual personnel in all the various city sectors.

Mentoring young bilingual candidates into a mentorship program would tap into the rich ethnic and linguistic diversity that Healdsburg has.

Activities and Sports Programs for Youth
40 8.A.b
Packet Pg. 397 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) We also recommend that the City of Healdsburg eliminate the fees for young people to participate in city sports and activities. Many students and families reported that it is cost prohibitive for more than one family member to play sports. ● We recommend that the city of Healdsburg explore partnering with local entrepreneurs to establish a movie theater that shows current movies, a bowling alley, and an arcade. ● We recommend that the city of Healdsburg invest in recreational fields and parks. Many youth mentioned the need to fix existing parks and the need to update infrastructure such as adding lights to parks.

Bilingual Community School
Youth wellness is of critical importance to any thriving community. During our time embedded in the community, we heard youth, parents, and community members share with us aspirations for how to better serve the youth and families of Healdsburg. For example, the need for a dual immersion bilingual (or multilingual) school that honors the linguistic diversity of Healdsburg was a common theme in many of our encuentros. We also heard how important it is for the organizations who serve youth to come together in order to share information, plan, and collaborate with one another in a way that is intentional, strategic, and maximizes the resources, gifts, and talents in the community.

We recommend that the city of Healdsburg create a partnership with HUSD to promote the creation of a dual immersion multilingual community school. Community schools have been utilized throughout the nation as impactful ways to address specific needs for youth and families.

According to Dr. Pedro Noguera (2016),
Each community school partnership is a network of school faculty and staff, parents, and organizations within the community, working together to assess and respond to the various needs of the school’s students through social services, physical and mental health services, extended-day educational services and adult education programs.
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Packet Pg. 398 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) Community schools are not bound by the traditional school day parameters, and can be spaces for whole family learning, job training, and mentorship programs that can be directly aligned with the DEI goals of the city and our earlier recommendations. With decreasing student enrollment figures in small towns in north Sonoma County, reimagining how school sites can serve the entire community beyond the weekday time window of 8am-4pm could be a key development for transforming Healdsburg into a more equitable city.

Some areas that can be addressed with a community school approach include:
● Parent Advocacy Groups
● Youth Advocacy Groups
● Establishing a Bilingual/Multilingual Culture in Healdsburg ● Indigenous Language Support
● Indigenous Language Teaching
● Indigenous Workshops (we recognized a strong indigenous artisan community) ● Bicultural/Bilingual Programming
● Community Asset Sharing between various demographic groups in Healdsburg ● Arts Programming (e.g. Ballet Folklorico, Mariachi, Indigenous Dancing) ● Hub for Community Collaborations
While the creation of a dual immersion community school may, on the surface, seem outside the scope of a city’s duties, the creation of dual immersion bilingual school is central to the city’s DEI initiatives and overall cultural wellness. Here is another example of interest convergence. The city of Healdsburg needs culturally responsive bilingual teachers and leaders to help address the growing demographic shifts and DEI aspirations within Healdsburg. The city of Healdsburg is fortunate to have a large demographic of Latine bilingual youth with the linguistic and cultural assets needed to help the city thrive. Healdsburg’s aspirational goals depend on its capacity to invest in the cultural wealth of its youth and community. Achieving this aspiration will not be easy, but we are reminded of the seventh-generation principle that asks leaders to think about how their decisions today will affect communities seven generations into the future. We recommend City officials partner with Healdsburg Unified School District and 42 8.A.b
Packet Pg. 399 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) other local educational institutions to create and sustain a formidable conversation around dual language immersion until a dual language school comes to fruition.

Creating a multilingual community school could alter how Healdsburg interacts and supports immigrant families and diverse languages. Bilingual schools create an atmosphere where the language and, thus, the culture of immigrant families are honored and valued. In a dual immersion language immersion program, the cultural gifts that immigrant families bring hold status and are indispensable traits for survival, cultural brokering, and learning an additional language for English-speaking and non-English-speaking children. Creating a dual immersion school can also help create and amplify the dignity factors described earlier in this report. A dual immersion school can support the city’s DEI efforts by providing culturally relevant programming and dignity-reifying projects needed in Healdsburg.

Youth Advisory Board for the City Council and City Staff The city of Healdsburg should establish a Youth Advisory Council that will meet regularly with the Healdsburg City Council and the city managers in regard to DEI issues. The Director of Equity and Community Outreach will work in collaboration with Healdsburg Unified School District, The Healdsburg School, and St. John’s the Baptist School to create criteria for youth applications and appointments. This could include, but not be limited to participation in DEI workshops and civic engagement projects hosted by the city.

Conclusion
“Authentic help means that all who are involved help each other mutually, growing together in the common effort to understand the reality which they seek to transform. Only through such praxis — in which those who help and those who are being helped help each other simultaneously —can the act of helping become free from the distortion in which the helper dominates the helped (Freire, 2016, p.3).”
We have been honored to work in the Healdsburg community for the past year. These recommendations have been a process of co-construction that has blended our experience and expertise with the wisdom and lived experiences of so many wonderful people in the greater Healdsburg community. We see much potential for Healdsburg to become a place that does not 43 8.A.b
Packet Pg. 400 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) simply tolerate the many forms of diverse people, cultures, and identities that make up the individuals that work in live the city, but becomes a community that has genuine respect, interest, and compassion for all the uniqueness that makes it such a special place for so many people. We have outlined a plan that begins with shared California farm town values and challenges the city to live up to those values. In order for any of these recommendations to work, it is critical that the city of Healdsburg be committed to transparency and authenticity in how issues and services are communicated, debated, and reconciled.

We have heard enthusiasm toward the work we have done in community with the various groups and people whom we have collaborated with the past year in Healdsburg. However, as we have come to the conclusion of this project, we have also heard doubt, skepticism, and cynicism from generational Healdsburg residents that anything will change. These feelings are well earned by generations of alienation, marginalization, and lack of visibility and representation. There is still a shadow of fear and chill that envelops Healdsburgers to speak frankly about inequities, segregation, discrimination, and race. We have heard stories from residents of color who have encountered retaliation and alienation in the workplace for speaking freely on these issues. We understand this intimately, since our own interactions and experiences during this process have unearthed unease, discomfort, and microaggressions toward DEI work in contemporary Healdsburg.

In order to truly transform Healdsburg, the initial steps that we have outlined in this report are fundamental. Bold leadership is required for Healdsburg to reconcile with its past and embrace the inequities and inequalities of the present. Critical self-reflection and humility are essential. This includes trusting those in the community to lead in ways where current and traditional leadership have fallen short and bringing segments of the community together in a consistent and intentional way that allow the community and cultural wealth of Healdsburg to flourish. Like most towns, cities, and communities throughout the United States, Healdsburg needs to heal together and build trust to live up to its own aspirations. We sincerely hope that work is shared amongst all the people, and that the difficult process of cultivating the soil and roots of Healdsburg leads to the strong structure, and beautiful blossoms for the seven generations to follow.
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Packet Pg. 401 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) 45 8.A.b
Packet Pg. 402 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) References
Baruch, Y., & Holtom, B. C. (2008). Survey response rate levels and trends in organizational research. Human relations, 61(8), 1139-1160.

Davis, A.M. (2026, April). Dignity is the Bedrock for Workplace Belonging. Stanford Social Innovation Review.
https://ssir.org/articles/entry/dignity_is_the_bedrock_for_workplace_belonging# Duncan-Andrade, J. M. (2022). Equality or equity: Toward a model of community-responsive education. Harvard Education Press.

Freire, P. (2016). Pedagogy in process: The letters to Guinea-Bissau. New York: Bloomsbury.

Morgan Mural Studios (2023, June). Mural Celebrating the Farmworkers of Napa Valley. https://morganmurals.com/mural/grape-pickers-of-napa-valley-mural/ Noguera, P. & Lyons, J. (2016, March, 25). Community schools: Support services going well beyond the classroom. In Motion Magazine.
https://www.inmotionmagazine.com/er16/pn16-community-schools.html Organizing Engagement. (2023, July 7, 2023). Dignity. Engagement. https://organizingengagement.org/principles/dignity/
46 8.A.b
Packet Pg. 403 Attachment: Attachment B: Healdsburg DEI Report (3913 : Diversity Equity and Inclusion Plan Development Update) DEI Recommendations
Youth These recommendations are connected to DEI experiences centered on youth.

Recommendation Item Priority Level Action
DEI Educational
Experiences
Short Term The city of Healdsburg will organize educational events for local youth, in collaboration with educational institutions and youth organizations in Healdsburg, to learn about the diverse history of people of color in Healdsburg from community elders and other local elders who have been gifted with that history and/or lived experiences.

Youth Mentoring
Program
Mid Term We recommend that the City of Healdsburg invest further towards a mentoring partnership between the City of Healdsburg, the business community, and Healdsburg Unified School District. The mentorship program can help young people demystify what it takes to be a small business owner or hold a city position for example. We also encourage the city to work with local youth to discover the type of mentoring program that is most desired.

DEI Workshops for Youth Mid Term The city should provide youth workshops and events that are aligned to the DEI goals of the city in order to increase civic engagement and participation.

Eliminating Fees for
Youth Activities and
Sports
Long Term The City of Healdsburg should eliminate the fees for young people to participate in city sports and activities. Many students and families reported that it is not affordable to pay for more than one family member to play sports
Youth Advisory Board for
the City Council and City
Staff
Long Term The City of Healdsburg should establish a Youth Advisory Council that will meet regularly with the Healdsburg City Council and the city managers in regard to DEI issues. The Director of Equity and Community Outreach will work in collaboration with Healdsburg Unified School District, The Healdsburg School, and St. John’s the Baptist School to create criteria for youth applications and appointments.

Task Force for Bilingual
School
Long Term The city of Healdsburg should create a task force with the local school district to promote the need for a Bilingual School. The Healdsburg community needs bilingual teachers, workers, and leaders. A bilingual school would create capacity for that vision to be a reality.

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Packet Pg. 404 Attachment: Attachment C: Recommendation Table (3913 : Diversity Equity and Inclusion Plan Youth Programming at
Healdsburg Arts and
Cultural Center
Long Term After the creation of the Healdsburg Arts and Cultural Center (see Labor and Community Recommendations for description), the city of Healdsburg can provide youth programming such as youth theater productions, art shows, dance performances, graffiti art shows, poetry slams, and other youth cultural events.

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Packet Pg. 411 Attachment: Attachment C: Recommendation Table (3913 : Diversity Equity and Inclusion Plan

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Saggio Hills Park Capital Campaign Sponsorship Opportunities PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Discuss preliminary capital campaign sponsorship opportunities for the Saggio Hills park and provide direction to staff.

COMMUNITY ENGAGEMENT/OUTREACH:

Significant community engagement occurred as part of the park master planning process.

Additional community engagement will be part of the park naming process.

BACKGROUND:

The Development Agreement for the Saggio Hills project required that the developer provide approximately 36 acres of land for a future public park. The City has completed a communitybased master planning process for the new park and has taken ownership of the property. City Council is scheduled to review the CEQA documentation for the park master plan at the August 21, 2023 meeting.

On December 19, 2022 City Council reviewed a proposed naming process for the new park. As part of this discussion, City Council asked staff to return with a list of potential capital campaign sponsorship opportunities for further consideration. City Council directed that staff would not lead a capital campaign process.

Staff is anticipating launching the park naming process in August.

DISCUSSION/ANALYSIS:

Staff prepared a list of potential capital campaign sponsorship opportunities based on the preliminary master plan for the park. For this list, we extrapolated an order of magnitude cost estimate for each component. It’s important to note that the component costs are from the 2021

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master plan cost estimate and have likely changed since that time. Additional work to update the cost estimates for each park component will be undertaken later this year as City Council considers funding approaches for the park.

The following are preliminary sponsorship opportunities that are categorized by level of financial commitment:

Component Description Order of Magnitude
Cost Estimate
(Soft Costs + Construction)
1 Entire Park + Barbieri Park Redevelopment $35,200,000 2a Community Park 20,600,000
2b Sports Complex 12,000,000
2c Barbieri Park Redevelopment 2,600,000
3a Community Garden 300,000
3b Dog Park: Open Run Area 200,000
3c Dog Park: Small Dog Area 300,000
3d Hiking Trails (Soft Surface) 300,000
3e Performance Area 500,000
3f Picnic Pavilion 1,000,000
3g Picnic Island 2,500,000
3h Public Art Component 350,000
3i Sports Courts – Pickleball (4) 600,000
3j Sports Courts – Basketball (2) 500,000
3k Sports Courts – Tennis (2) 500,000
3l Playground – Community Park 1,000,000
3m Playground – Sports Complex 250,000
3n Pump Track 250,000
3o Sports Complex – Concession, Restroom,
Mechanical/Storage Building
1,000,000
3p Sports Complex – Field Lighting System 750,000
3q Sports Complex – Synthetic Turf System 5,000,000
Category 1 and 2 include all park infrastructure such as parking, lighting, fencing, park amenities, restrooms, walkways, utilities, etc. Infrastructure items are not included as individual Category 3 components due to their potential desirability for sponsorship. However, staff could include these components with cost estimates if desired by City Council. In addition, this list does not include items funded as part of the requirements of the Saggio Hills Development Agreement including the multi-purpose trail and the creek restoration.

Staff is seeking direction from City Council on if and how it would like to proceed with the capital campaign fundraising for the park.

ENVIRONMENTAL STEWARDSHIP:

None. This agenda item is for discussion and direction only.

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ALTERNATIVES:

None. This agenda item is for discussion and direction only.

FISCAL IMPACT:

None. This agenda item is for discussion and direction only.

ENVIRONMENTAL ANALYSIS:

City Council’s discussion about potential capital campaign sponsorship opportunities is not subject to the provisions of the California Environmental Quality Act (CEQA) because discussing capital campaign sponsorship opportunities is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Saggio Hills Preliminary Park Master Plan

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HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO

PROPOSED MASTER PLAN

SAGGIO HILLS DEVELOPMENT PARK

SPORTS FIELDS
(NORTH OF THE CREEK)

COMMUNITY PARK
(SOUTH OF THE CREEK)

BARBIERI PARK INTEGRATION

TRAILS NETWORK

OFF-LEASH DOG PLAY AREA

STORMWATER FEATURES

CREEK RESTORATION

WETLANDS

NATURAL RESOURCE

MANAGEMENT AND FIRE

FUELS REDUCTION

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Packet Pg. 415 Attachment: Saggio Hills Preliminary Park Master Plan (4133 :

HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO

SPORTS FIELDS

PLAY AREAS

PICNIC ISLAND

PROMENADES

PARKING
RESTROOMS + CONCESSIONS

DOG PLAY AREA

HIKING TRAILS

SPORTS COURTS

PUMP TRACK

COMMUNITY GARDEN

OAK GROVE

OPEN LAWN

SPECIAL USE GARDENS

PICNIC PAVILION

BANDSHELL

MULTI-USE TRAIL

POSSIBLE ART
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Packet Pg. 416 Attachment: Saggio Hills Preliminary Park Master Plan (4133 :

HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO

PROPOSED MASTER PLAN

BARBIERI PARK INTEGRATION
INITIAL: PARK AMENITIES AND DESIGN REMAIN AS IS FUTURE: AMENITIES UPGRADED AFTER NEW PARK DEVELOPED

NEW COMMUNITY GARDEN

UPGRADED RESTROOMS

EXISTING LAWN REMAINS

PROMENADES EXTEND TO

INTEGRATE BARBIERI INTO

LARGER IMPROVEMENTS

UPGRADED PLAY AREA

OAK GROVE THRESHOLD PARK AMENITIES AND

DESIGN REMAIN AS IS

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Packet Pg. 417 Attachment: Saggio Hills Preliminary Park Master Plan (4133 :

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 7, 2023
SUBJECT: Arts and Culture Commission
PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):

Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Discuss creating an Arts and Culture Commission and provide direction to staff.

COMMUNITY ENGAGEMENT/OUTREACH:

In 2019 the City launched an arts and culture master planning process led by a community-based Creative Leadership Team. Over the course of three years the City held numerous community meetings, stakeholder discussions, and other community engagement and outreach activities.

Following City Council’s adoption of the plan in August 2021, staff continued to work with the Creative Leadership Team to develop an implementation plan. Representation from the Creative Leadership Team remains active and engaged.

BACKGROUND:

On June 20, 2023 City Council added a future agenda item to discuss creating an Arts and Culture Commission. The concept of creating an Arts and Culture Commission is part of the Arts and Culture Master Plan’s recommendations. (Page 15, Goal 1.2, https://healdsburg.gov/1025/Community-Arts-and-Culture-Master-Plan-D) DISCUSSION/ANALYSIS:

City Council currently has three standing commissions: Planning Commission, Parks and Recreation Commission, and Senior Citizens Advisory Commission. Each commission has a specific charge that they carry out at the direction of City Council, and the commission’s activities are governed by the Brown Act. From time-to-time City Council has established other commissions and workgroups such as the Transportation Advisory Commission, the Housing Element Workgroup, and the Community Housing Committee. In addition, staff has formed community-based workgroups such as the Creative Leadership Team that assisted with the arts and culture master planning process and the Parks Design Team that assisted with the park master planning process.

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The creation of an Arts and Culture Commission would require a commitment of staffing and other resources to support the commission’s activities. If City Council desires to consider establishing a commission now, it should direct staff to prepare an analysis of options for City Council’s consideration at a future meeting. As an alternative, City Council could consider the creation of a commission as part of the FY24-26 budget process or at the 2024 Goal Setting workshop, which occur in the first half of 2024. Under the alternative approach, City Council could ask the Creative Leadership Team to continue supporting the implementation of the Arts and Culture Master Plan during the interim.

ENVIRONMENTAL STEWARDSHIP:

None. This agenda item is for discussion and direction only.

ALTERNATIVES:

None. This agenda item is for discussion and direction only.

FISCAL IMPACT:

None. This agenda item is for discussion and direction only.

ENVIRONMENTAL ANALYSIS:

City Council’s discussion about creating an Arts and Culture Commission is not subject to the provisions of the California Environmental Quality Act (CEQA) because discussing the creation of an Arts and Culture Commission is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

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8/1/2023 – Page 1

CITY OF HEALDSBURG

CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) August 21, 2023 Update on the Healdsburg Humane Society from Executive Director Lindsay McCall Senior Advisory Commission Update from Chair O’Brien
Women’s Equality Day Proclamation
North Village Fire Substation Project Bid Award
Acceptance of the Community Development Block Grant Curb Ramp Improvements Project Saggio Hills Park CEQA Addendum and Final Master Plan Approval YWCA Preschool Lease Agreement
Reject Bids for the Biosolids Conveyor Installation
Professional Services Agreement with the Chamber of Commerce Housing Element Work Group Reorganization
Professional Services Agreement for Housing Needs Assessment Discussion of Future SMART Train Station Location in Healdsburg Healdsburg Wine and Food Experience Agreement
September 5, 2023 155 Dry Creek Disposition and Development Agreement (Tuesday) Application for Establishment of a Priority Development Area Review Draft Climate Mobilization Strategy
L&M Village Quarterly Update
Professional Services Agreement for a Downtown Density Study Special Performance Policy for the Healdsburg Plaza
Professional Services Agreement with BKF Engineers to Provide Engineering Design Services for the Healdsburg Avenue Complete Streets Project
September 18, 2023 Vehicle Miles Traveled Policy

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Packet Pg. 420 Attachment: Future Agenda Planning Sheet (4125 : Future Agenda Items - August 7, 2023) 8/1/2023 – Page 2
Foley Family Community Pavilion Bid Award
Cultural Trust Fund Amendment
Community Services Deferred Maintenance Plan
Proposed Adoption of Climate Mobilization Strategy
October 2, 20223 Proclamation recognizing October 2-8, 2023 as International Active Aging Week Amend Special Event Policy and Chapter 12.24 of Municipal Code Water and Wastewater Sales Forecast Study
October 16, 2023
November 6, 2023
2024 Special Event Requests
Amend Special Event Policy and Chapter 12.24 of Municipal Code – 2nd reading November 20, 2023
2024 City Council Meeting Calendar
December 4, 2023
December 18, 2023 Local Appointments List – Maddy Act
Selection of Mayor and Vice Mayor for 2024
Council appointments to Boards and Commissions for 2024 (NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda)

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Packet Pg. 421 Attachment: Future Agenda Planning Sheet (4125 : Future Agenda Items - August 7, 2023)