CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
August 21, 2023
City Hall Council Chamber
401 Grove Street, Healdsburg
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CALL TO ORDER/ROLL CALL
Mayor/Chairperson Kelley called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members
Absent: Council Members/: None.
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Herrod, seconded by Council Member Mitchell, approved the August 21, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
None.
ANNOUNCEMENTS/PRESENTATIONS-WOMEN'S EQUALITY DAY PROCLAMATION Mayor Kelley, with Council concurrence, issued a Proclamation declaring August 26, 2023 as Women’s Equality Day.
Members of the Commission on the Status of Women, Gina Fortuna-Dixon, Kayla Quinn and Jan Waylock, accepted the Proclamation and commented on the history and progress of women’s equality, and thanked the Council for issuing the Proclamation this evening.
ANNOUNCEMENTS/PRESENTATIONS-PROCLAMATION RECOGNIZING THE HEALDSBURG PRUNE PACKERS 2023 CHAMPIONSHIP
Mayor Kelley, with Council concurrence, issued a Proclamation recognizing the Healdsburg Prune Packers baseball team as the 2023 California Collegiate League Champions.
City Council/RSA Regular Meeting Minutes
August 21, 2023
Coach Joey Gomes accepted the Proclamation and commented on his time being a Prune Packers Coach and how special it is to work alongside a special group of young, male athletes.
ANNOUNCEMENTS/PRESENTATIONS-HEALDSBURG HUMANE SOCIETY
UPDATE
Carrie Stewart Healdsburg Animal Shelter Manager, provided information on the Healdsburg Animal Shelter, including the community needs outside of animal control and adoption. She commented on the Community Action Team (CAT) Team which provides pet care for families in need of additional support. Ms. Stewart further reviewed the Strategic Plan Goal of becoming a Regional Resource Center for animals in the County, keeping less animals away from shelters and supporting pets to stay with their families.
Council Member Mitchell thanked Ms. Stewart for the update.
ANNOUNCEMENTS/PRESENTATIONS-SENIOR CITIZENS ADVISORY
COMMISSION UPDATE
Donna O’Brien Chair of the Senior Citizen Advisory Commission, gave an overview of the Senior Citizens Advisory Commission, and provided an update on recent projects and goals that have been completed, are ongoing, and upcoming.
CITY MANAGER REPORTS
City Manager Kay provided an update on the annual Point in Time Count and decline of homelessness in the City of Healdsburg and Sonoma County. He also provided an update on the Local Hazard Mitigation Plan and explained a survey is available. He provided information about the Workforce Housing Survey. Lastly, he announced the second to last concert for the summer, held on Tuesday, August 29th.
Vice Mayor Hagele asked if Staff could track spending for the Point in Time count during next meeting’s L & M Village update.
Council Member Edwards asked if Staff could provide an update of how many homeless people have moved into permanent housing at the next meeting.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
None.
City Council/RSA Regular Meeting Minutes
August 21, 2023
CONSENT CALENDAR
Vice Mayor Hagele recused himself from item 6 (C).
On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, approved the Consent Calendar as follows:
A. REJECT BIDS FOR THE BIOSOLIDS CONVEYOR INSTALLATION
Adopted Resolution No. 106-2023 titled, “REJECTING ALL BIDS RECEIVED FOR THE
WATER RECLAMATION FACILITY BIOSOLIDS CONVEYOR BELT INSTALLATION
PROJECT AND DIRECT STAFF TO CONSTRUCT THE PROJECT USING CITY FORCES” (Ayes 5, Noes 0, Absent – None)
B. SEWER UTILITY LOAN
Adopted Resolution No. 107-2023 titled “AUTHORIZING A LOAN FROM THE
GENERAL FUND TO THE SEWER UTILITY FUND AND AMENDING THE ADOPTED FISCAL YEAR 2023-2024 BUDGET” (Ayes 5, Noes 0, Absent – None) C. FINAL MASTER PLAN FOR THE NEW PUBLIC PARK IN THE SAGGIO HILLS
AREA AND ADDENDUM TO THE SAGGIO HILLS PROJECT ENVIRONMENTAL
IMPACT REPORT
This item was removed from the Consent Calendar for a separate vote.
The motion to approve the Consent Calendar as above carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
FINAL MASTER PLAN FOR THE NEW PUBLIC PARK IN THE SAGGIO HILLS
AREA AND ADDENDUM TO THE SAGGIO HILLS PROJECT ENVIRONMENTAL
IMPACT REPORT
On a motion by Councilmember Herrod, seconded by Councilmember Edwards, adopted Resolution No. 108-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG APPROVING AN ADDENDUM TO SAGGIO HILLS PROJECT
ENVIRONMENTAL IMPACT REPORT AND APPROVING THE SAGGIO HILLS PARK MASTER PLAN” The motion carried on a unanimous voice vote. (Ayes 4, Noes 0, Abstaining - Hagele, Absent – None)
City Council/RSA Regular Meeting Minutes
August 21, 2023
PUBLIC HEARINGS
None.
OLD BUSINESS - PRESENTATION OF PLANNED AND POSSIBLE ALTERNATE
SMART STATION LOCATION IN HEALDSBURG
City Manager Kay introduced the item for discussion and introduced Eddy Cumins, SMART General Manager, who would be giving the presentation this evening.
Eddy Cumins introduced members of the SMART Board of Directors and staff who were in attendance this evening.
Eddy Cumins provided background information on the funding received to date for the extension to Healdsburg, the funding needed to complete the Healdsburg Extension and commented on components of the proposed project that would be included with the proposed extension including a pathway from Windsor to Healdsburg, replacement of the bridge over the Russian and pathway from Front Street to Bailhache Avenue.
Bill Gamlen, SMART Chief Engineer discussed the proposed elements of the Healdsburg station including the platform, shelter and amenities, bicycle and vehicle parking, ridership and schedule. Mr. Gamlen further provided information on the proposed potential SMART Station locations in Healdsburg, including the current Depot Site, between North and Matheson Street and just North of North Street.
Mr. Gamlen provided information on how the roundabout would operate once the SMART Train arrives in Healdsburg.
Principal Engineer Bates reviewed the proposed sites of the Train station, explained the pros and cons and considerations that have been identified to date with the existing depot site, the Downtown Location and potential SMART Station locations.
City Manager Kay discussed the next steps including a community meeting, direction from Council on the SMART Station location site, and design and construction of SMART Station.
In response to Council’s inquiries, the SMART Station team and Staff provided information about bike and vehicle parking capacity, Economic Impact Study, diversity of ridership, specifications of the depot location and potential downtown locations. SMART further provided information on the potential for a traffic study, the train schedule, repair of the train bridge and the cost per mile to get the train from Healdsburg to Cloverdale.
City Council/RSA Regular Meeting Minutes
August 21, 2023
Public Comment
Clifford Grutze expressed his support for the SMART Station location remaining at the Depot and commented on traffic being better at that location.
Karen Neuberger inquired about the history of the depot, recommended the City transform the Depot location into a railroad museum and expressed her support for a downtown location.
Matthew Lopez commented on the placement of a transit location and expressed support for the location to be based on where Amtrak pick up is located.
Valerie White inquired about the construction timeline, implications of traffic downtown, if the tracks would be utilized for freight trains, how long SMART Staff and City Staff have been discussing options for a train station, if there was a study conducted on potential train stop locations and how much the study costs.
Hank Skewis expressed support with moving forward with a transit hub and commented on the potential locations being discussed for the SMART station.
Jonathan Pearlman commented on construction impacts to residents if the downtown station is selected and expressed his support for the Depot location.
Paul Diaz owner of the parking lot off South Matheson, commented on how his parking lot is currently utilized and the potential locations for the SMART train.
Mark McMullen expressed his support for the Depot location as the SMART Station location as described in the General Plan and commented on the train bridge and suggested the pathway should be designed by local artists.
Ty Benoit encouraged Council to create a transit hub in Healdsburg and listen to a presentation from Matthew Lopez on transit in Healdsburg.
Brian Geagan expressed his support for the Depot Site as the SMART Station location.
Linda Mansell commented on why she thought SMART was created, expressed support for creating a transit hub, connecting to Route 60, expressed concern about utilizing the Depot location and was in favor of allowing bikes on the train bridge.
Council Comments
Vice Mayor Hagele commented on connectivity convenience, what it means to Healdsburg to be a transportation hub and thanked SMART for the presentation.
City Council/RSA Regular Meeting Minutes
August 21, 2023
Mayor Kelley thanked the community for their input on this item, expressed concern about upgrading the Depot and inquired what upgrading the Depot would look like.
City Manager Kay commented on the community workshop around the proposed SMART station.
OLD BUSINESS - CHAMBER OF COMMERCE PROFESSIONAL SERVICES AGREEMENT FOR FISCAL YEAR 2023-24
Assistant City Manager Sturmfels introduced Tallia Hart, CEO of the Chamber of Commerce, provided background information on the proposed agreement with the Chamber and shared 2022-2023 Fiscal Year successes. Assistant City Manager Sturmfels further reviewed the scope of proposed contract for fiscal year 2023-24, provided information on the visitor center operations and informed Council the visitor center operations would end on December 31, 2023.
Tallia Hart provided information on business retention and expansion, visitor center statistics and the transition plan for the visitor center.
Councilmember Edwards expressed concern about the loss of the visitor center.
Public Comment
Chris Collins expressed his support for the Chamber of Commerce and the upcoming Fiscal Year 2023-24 budget.
Council Comments
Councilmember Mitchell thanked the Chamber, expressed her excitement to see this contract move forward and acknowledged the closing of the visitor center.
Councilmember Herrod expressed his excitement about the small business recognition campaign and acknowledged the closing of the visitor center.
Vice Mayor Hagele thanked the Chamber for the relationship between the City and the Chamber of Commerce.
On a motion by Vice Mayor Hagele, seconded by Council Member Mitchell, adopted Resolution No. 109-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE
HEALDSBURG CHAMBER OF COMMERCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.” The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
City Council/RSA Regular Meeting Minutes
August 21, 2023
OLD BUSINESS - NORTH VILLAGE FIRE SUBSTATION PROJECT BID AWARD Principal Engineer Thistle introduced the item for discussion, provided background information on the Fire Substation project and how the substation project was funded.
There were no public comments on this item.
On a motion by Council Member Edwards, seconded by Vice Mayor Hagele, adopted Resolution No. 110-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG REJECTING THE BID PROTEST MADE BY CARR’S CONSTRUCTION SERVICE, INC.; CONDITIONALLY AWARDING THE NORTH VILLAGE FIRE
SUBSTATION PROJECT CONSTRUCTION CONTRACT TO HOLLY CONSTRUCTION OF SANTA ROSA, CALIFORNIA, IN THE AMOUNT OF $5,599,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS UP TO 15% OF THE ORIGINAL CONTRACT AMOUNT; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. IN THE NOT-TO-EXCEED AMOUNT OF $270,480.00 TO PROVIDE INSPECTOR OF RECORD SERVICE; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP IN THE NOT-TO-EXCEED AMOUNT OF $309,300.00 TO PROVIDE
ARCHITECTURAL CONSTRUCTION SUPPORT AND TESTING SERVICES FOR THE
PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS, AND AMENDING THE ADOPTED FISCAL YEAR 2023-2024 BUDGET.” The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
NEW BUSINESS
None.
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Vice Mayor Hagele reported he participated in an interview with Japan Times and the Chamber of Commerce attended the Mayors and Councilmembers meeting in Sonoma and attended the Great Redwood Trail Agency meeting in Ukiah.
Council Member Edwards reported he attended the Chamber BBQ.
Council Member Mitchell reported she attended the Mayors and Councilmember’s dinner in Sonoma, a ribbon cutting for Molti Amici Restaurant, the Zero Waste Sonoma Board Meeting, provided an update to Parks and Recreation Commission and attended the Chamber BBQ.
City Council/RSA Regular Meeting Minutes
August 21, 2023
Council Member Herrod reported he attended the ribbon cutting for Molti Amici Restaurant and the Chamber BBQ.
Mayor Kelley reported she attended a tour at the Alliance Medical Center and went to Costeaux French Bakery’s 100-year Anniversary Celebration.
WRITTEN COMMUNICATIONS
None.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:57 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk