CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: December 18, 2023 401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: December 13, 2023
(707) 431-3317
To join by computer, tablet, or mobile device:
Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
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1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda
2. REPORT ON CLOSED SESSION(S)
3. ANNOUNCEMENTS/PRESENTATIONS
4. CITY MANAGER REPORTS
5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
City Council/RSA Regular Meeting Agenda
December 18, 2023
A. Fiscal Year 2022-2023 Annual Report of Developer Fees (AB 1600 Report) Adopt a Resolution accepting the fiscal year 2022-2023 annual report of development impact fee activity.
B. 2024 Local Appointments List pursuant to The Maddy Act Adopt a Resolution approving the Local Appointment List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2024 and designating the Healdsburg Public Library as the public library to receive a copy of the Local Appointments List pursuant to The Maddy Act.
7. PUBLIC HEARINGS
None.
8. OLD BUSINESS
A. Foley Family Community Pavilion Bid Award
Adopt a Resolution conditionally awarding the contract for the Foley Family Community Pavilion to Wright Contracting in an amount not to exceed $7,394,000; authorizing the City Manager to execute the contract; authorizing the City Manager to negotiate and approve contract change orders up to 12% of the original amount; approving a Professional Services Agreement with TLCD Architects for the not-to-exceed amount of $240,530 to provide Architectural Construction Administration Services; approving a Professional Services Agreement with PJC Associates Inc. for the not-to-exceed amount of $92,405 for Geotechnical Observations and Special Inspection and Testing Services; approving a Professional Services Agreement with Evans & De Shazo Inc for Archaeological Monitoring Services for the not-to-exceed amount of $60,709; approving a Professional Services Agreement with Counterpoint Construction Services Inc for Construction Management Services for the not-to-exceed amount of $406,670, authorizing the City Manager to execute the Agreements and amending the Adopted Fiscal Year 2023-24 Budget.
B. Update on the Municipal Recycled Water Pipeline Project Receive a presentation updating Council on the progress of the Municipal Recycled Water Pipeline Project and anticipated construction timeline.
9. NEW BUSINESS
A. Selection of Mayor and Vice Mayor for 2024
City Council/RSA Regular Meeting Agenda
December 18, 2023
B. Appointments of Council Members to various Boards and Commissions for 2024 By motion assign Council Member appointments to the various Boards and Commissions for 2024.
10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
11. WRITTEN COMMUNICATIONS
12. ADJOURN CITY COUNCIL / RSA MEETING
13. FUTURE AGENDA ITEMS
A. Future Agenda Items for 2024
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
CIUDAD DE HEALDSBURG
CONSEJO MUNICIPAL/AGENCIA DE DESARROLLO SUCESORA
ORDEN DEL DÍA DE LA REUNIÓN ORDINARIA
Cámaras del Consejo Municipal Fecha de reunión: 18 de diciembre de 2023 401 Grove Street Hora: 6:00 PM
Healdsburg, CA 95448 Fecha de publicación: 13 de diciembre de 2023 (707) 431-3317
Para participar por computadora, tableta o dispositivo móvil:
Vaya a https://zoom.us/join y teclee el número de identificación (ID) del seminario web: 815 8894 3494 o siga este enlace: healdsburg.gov/zoom (No es necesario inscribirse previamente a la reunión).
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1. LLAMADA AL ORDEN/PASAR LISTA
A. Juramento a la bandera
B. Aprobación del orden del día
2. INFORME SOBRE LA SESIÓN/LAS SESIONES A PUERTA CERRADA
3. ANUNCIOS/PRESENTACIONES
4. INFORMES DEL GERENTE DE LA CIUDAD
5. COMENTARIOS PÚBLICOS SOBRE LOS PUNTOS EN EL CALENDARIO ACORDADO Y LOS PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo se reserva para recibir comentarios del público sobre asuntos de interés general no incluidos en el orden del día, pero relacionados con los asuntos del Consejo Municipal/RSA. Sin embargo, conforme la Ley Brown, el Consejo Municipal no puede considerar temas o tomar medidas sobre cualquier solicitud hecha durante este período de comentario. Los comentarios del público sobre los puntos no incluidos en el orden del día están limitados a treinta (30) minutos en total para todos los oradores, concediéndose a cada orador un máximo de tres (3) minutos. Si hay más de diez (10) comentarios públicos, el alcalde puede reducir el tiempo de tres (3) minutos de cada orador para que así todos los oradores tengan el mismo tiempo para hablar. A discreción del alcalde, el periodo de comentarios del público podrá prolongarse más de 30 minutos. Los miembros del público que deseen hablar sobre un asunto en el orden del día acordado deben notificárselo al alcalde durante los comentarios públicos.
6. CALENDARIO ACORDADO
Los siguientes puntos enumerados en el orden del día acordado se consideran rutinarios o han sido revisados previamente por el Consejo y requieren poca o ninguna discusión por parte del Consejo, el público o solicitante y el Consejo Municipal tomará medidas en una sola moción. Un miembro del consejo puede solicitar que se excluya un punto del calendario acordado y se pueden tomar medidas por separado. Para excluir un punto, se requiere el consentimiento de una mayoría Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de diciembre de 2023
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de los miembros del consejo presentes. En caso de que se excluya un punto, el asunto se considerará de inmediato después de la adopción del orden del día acordado.
A. Informe anual del año fiscal 2022-2023 sobre las tasas de urbanización (Informe AB 1600)
Adoptar una Resolución por la que se acepte el informe anual del año fiscal 2022-2023 sobre la actividad de la tasa de impacto sobre el desarrollo.
B. Lista de nombramientos locales para 2024 de conformidad con la Ley Maddy Adoptar una Resolución por la que se apruebe la Lista de nombramientos locales de los puestos en las juntas, comisiones y comités de la Ciudad que tendrán vacantes en 2024 y por la que se designe a la Biblioteca Pública de Healdsburg como la biblioteca pública que recibirá una copia de la lista de nombramientos locales de conformidad con la Ley Maddy.
7. AUDIENCIAS PÚBLICAS
Ninguna.
8. ASUNTOS PENDIENTES
A. Adjudicación de la licitación del pabellón comunitario familiar Foley Adoptar una Resolución para adjudicar condicionalmente el contrato para el Pabellón Comunitario de la Familia Foley a Wright Contracting por un importe no superior a $7,394,000; autorizar al Gerente de la Ciudad a ejecutar el contrato; autorizar al Gerente de la Ciudad a negociar y aprobar órdenes de cambio del contrato hasta el 12% del importe original; aprobar un Acuerdo de Servicios Profesionales con TLCD Architects por un importe no superior a $240,530 para proporcionar servicios de administración de la construcción arquitectónica; aprobar un Acuerdo de Servicios Profesionales con PJC Associates Inc. por un importe no superable de $92,405 para observaciones geotécnicas y servicios especiales de inspección y pruebas; aprobar un Acuerdo de Servicios Profesionales con Evans & De Shazo Inc para servicios de control arqueológico por un importe no superable de $60,709; autorizar al Gerente de la Ciudad a ejecutar los Acuerdos y modificar el Presupuesto Adoptado para el año fiscal 2023-24.
B. Información actualizada sobre el Proyecto de tuberías municipales de agua reciclada
Recibir una presentación del personal sobre el progreso del Proyecto de tuberías municipales de agua reciclada y el cronograma anticipado de construcción.
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de diciembre de 2023
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9. ASUNTOS NUEVOS
A. Selección del alcalde y vicealcalde para el 2024
B. Nombramientos de los concejales para varias juntas y comisiones para 2024 Por moción, asignar a los concejales a varias juntas y comisiones para 2024.
10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS QUE HAN OCURRIDO DESDE LA REUNIÓN ORDINARIA ANTERIOR/INFORMES DE
REEMBOLSO DE GASTOS
11. COMUNICACIONES ESCRITAS
12. LEVANTAR LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA
13. PUNTOS FUTUROS PARA EL ORDEN DEL DÍA
A. Futuros puntos del orden del día para 2024
SB 343 - DOCUMENTOS RELACIONADOS CON EL ÓRDEN DEL DÍA DE LAS SESIONES ABIERTAS: Cualquier escrito o documento provisto a una mayoría de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora con respecto a cualquier punto en este orden del día después de la publicación de la misma y que no esté exento de divulgación, se pondrá a disposición del público en la Oficina de la Secretaría Municipal ubicada en City Hall, 401 Grove Street, Healdsburg, durante horas hábiles. Si el material complementario se pone a disposición de los miembros de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora, una copia estará disponible para la revisión pública en las Cámaras del Consejo Municipal, 401 Grove Street, Healdsburg, CA 95448.
Estos escritos se pondrán a disposición en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.
ADAPTACIONES POR DISCAPACIDAD: La ciudad de Healdsburg realizará adaptaciones razonables para las personas con necesidades especiales debidas a discapacidades. Por favor, contacte a Raina Allan, secretaria municipal, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, por lo menos 72 horas antes de la reunión para garantizar que se realicen las adaptaciones necesarias.
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 18, 2023
SUBJECT: Fiscal Year 2022-2023 Annual Report of Developer Fees (AB 1600 Report)
PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution accepting the fiscal year 2022-2023 annual report of development impact fee activity.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
The City imposes various fees to mitigate the impact of development pursuant to Government Code 66000 et seq. One of the mandated accounting guidelines, as stated in Government Code 66006(a), provides that the City shall establish separate capital accounts for each type of improvement funded by development fees. Therefore, the City maintains separate funds for Fire Facilities, Streets/Traffic, Water, Sewer, Drainage, Electric and Park development impact fees.
Recent legal precedents have expanded the scope of the reporting requirements to include InLieu fees. The City maintains separate accounts for the Inclusionary Housing In-Lieu Fee, Parking In-Lieu Fee, and the Park Dedication In-Lieu Fee.
Each local agency is required within 180 days after the last day of each fiscal year to make available to the public and report to City Council the following information:
a) Fee description
b) Amount of fee
c) Beginning and ending balance of each fund
d) Amount of fee collected, and corresponding interest earned e) Identification of each public improvement on which fees were expended and the amounts expended on each such improvement, including the total percentage of the cost of the public improvement that funded with the fees
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f) Approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement
g) Description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. h) Amount of refunds made pursuance to subdivision (e) of Section 6601 and any allocations pursuant to subdivision (f) of Section 6601 In addition to the annual reporting requirement, government Code 6601 requires that the City prepare a report for the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City is required to make the following findings with respect to that portion of the fund or account remaining unexpended, whether committed or uncommitted:
a) Identify the purpose to which the fee is to be put
b) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged
c) Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements
d) Designate the approximate dates on which the funding referred to in subparagraph (c) is expected to be deposited into the appropriate account or fund.
DISCUSSION/ANALYSIS:
In accordance with the requirements of Government Code Section 66000 et seq., the City’s Annual Report on Developers’ Funds is attached as Exhibit A.
No interfund transfers or loans were made from any of the identified accounts and there were no allocations of unexpended revenues collected, pursuant to Government Code §66001(f). The required findings for the balance in all funds is incorporated in the attached report.
The City has provided a copy of this report to the requesting parties and the City has posted a notice on its website of the availability of the development impact fee information.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
This item is presented for review as required by the Government Code to provide information to the public concerning collections and expenditures of Development Impact Fees (AB 1600 Fees). As long as the City maintains these fees, this annual review will be required.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
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ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Resolution
AB1600 Report
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CITY OF HEALDSBURG
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE FISCAL YEAR 2022-23
ANNUAL REPORT OF DEVELOPER DEPOSITS (AB 1600
REPORT)
WHEREAS, the City of Healdsburg imposes fees to mitigate the impact of development pursuant to Government Code section 66000 et seq.; and
WHEREAS, said fees collected are deposited into a special and separate capital account for each type of improvement funded by development fees; and WHEREAS, the City maintains separate funds for fire facilities, streets/traffic, water, sewer, drainage, electric, park development fees, inclusionary housing in-lieu fees, parking in-lieu fees, and park dedication in-lieu fees; and
WHEREAS, the City is required within 180 days after the last day of each fiscal year to make available to the public information for the fiscal year regarding these fees under Government Code section 66006; and
WHEREAS, City staff has prepared a report ("AB 1600 Report") that contains the information required by Government Code sections 66001 and 66006; and WHEREAS, no interfund transfers or loans were made from any of the accounts identified in the AB 1600 Report; and
WHEREAS, there were no refunds of development impact fees collected pursuant to Government Code §66001(e), nor were there any allocations of unexpended revenues collected pursuant to Government Code §66001(f); and
WHEREAS, the AB 1600 Report was made available for review on December 1, 2023, more than fifteen (15) days prior to the date that the Council considered the AB 1600 Report; and WHEREAS, one interested persons has requested notice of the AB 1600 Report; and one notice of the availability of the AB 1600 Report was mailed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG FINDS AND RESOLVES AS FOLLOWS:
Section 1.
A. In accordance with Government Code sections 66001 and 66006, the City has conducted an annual review of its development impact fees and capital infrastructure programs and the City
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Attachment: Resolution (4188 : AB 1600 Report for FY 22-23) Resolution No.
Council has reviewed the AB 1600 Report attached hereto as Exhibit A and incorporated herein by this reference.
B. The City Council hereby approves, accepts and adopts the AB 1600 Report.
Section 2. Effective Date. The resolution shall take effect immediately upon adoption.
Section 3. Severability. If any section, subsection, sentence, clause, phase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause or phase thereof irrespective of the fact that any one of or more sections, subsections, clauses or phases be declared unconstitutional on their face or as applied.
PASSED, APPROVED AND ADOPTED, this 18th day of December 2023, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_____________________________ _________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4188 : AB 1600 Report for FY 22-23) City of Healdsburg
Annual Report on Developers' Funds Per GC 66000
Development Impact Fee Descriptions
Fire Facilities Development Impact
City Council Resolution 129-2002 established the Fire Facilities Impact Fee for development within the City of Healdsburg. The fee applies to all commercial and residential development regardless of size of the proposed structure. The fee revenues will be used only for the replacement and maintenance costs of the fire department aerial ladder truck. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of fire facilities necessary to serve new development.
Traffic Development Impact
City Council Resolution 2-2021 updated the Streets/Traffic Impact Fee for new and expanded development within the City of Healdsburg incorporating an alternative fee schedule effective upon the closure of the City emergency declaration for COVID-19. Fee revenues will only be used to pay for the portion of variousstreetsfacilitiesthat support new development within the City. The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate cost to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of traffic facilities necessary to serve new development.
Water Development Impact
City Council Resolution 98-2013 established the current Water Capacity Charges for development within the City of Healdsburg. The Water Capacity Charges are based on a system buy-in methodology that assures new developments pay estimated reasonable costs associated with the use of existing capacity in the City’s water system. Fee revenues will be used for the fair share of the City's acquisition and construction costs of the existing water systems, costs of financing system improvements, and existing capital reserves.
The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capitalrevenues necessary to mitigate the cost of Water facilities necessary to serve new development.
The following projects were completed in Fiscal Year 2022-23: Flowmeter replacement $7,557 and Equipment repair $13,401.
Sewer Development Impact
City Council Resolution 98-2013 established the current Sewer Capacity Charges for development within the City of Healdsburg. The Sewer Capacity Charges are based on a system buy-in methodology that assures new developments pay estimated reasonable costs associated with the use of existing capacity in the City’ssewersystem. Fee revenues will be used for the fair share of the City's acquisition and construction costs of the existing sewer systems, costs of financing system improvements, and existing capital reserves.
The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development.
The purpose of this fee is to raise capital revenues necessary to mitigate the cost of Sewer facilities necessary to serve new development. The following projects were completed in Fiscal Year 2022-23: Flowmeter replacement $7,567 and Equipment repair and replacement $188,010.
Drainage Development Impact
City Council Resolution 2-2021 updated the Drainage Impact Fee for new and expanded development within the City of Healdsburg incorporating an alternative fee schedule effective upon the closure of the City emergency declaration for COVID-19. Fee revenues will only be used to pay for the portion of various drainage facilitiesthat support new development within the City. The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate cost to construct the improvements required to serve the use generated by the new development.The purpose of this fee is to raise capital revenues necessary to mitigate the cost of drainage facilities necessary to serve new development.
Electric Development Impact
City Council Resolution 75-1997 updated the Electric Impact Fee for development within the City of Healdsburg. The fee is assessed on new development initial connections to the City's electric system and existing development service upgrades. Fee revenues will be used to fund system expansionsthat support new development and costs of prior oversizing providing servicesto new development.
The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capitalrevenues necessary to mitigate the cost of Electric facilities necessary to serve new development.
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23) Park Development Impact
City Council Resolution 74-1997 updated the Park Development Impact Fee for development within the City of Healdsburg. The fee is assessed on new commercial, industrial and residential units to mitigate the impact of development on park facilities. Fee revenues will be used to fund the expansion and improvement of park facilities. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of park facilities necessary to serve new development.
Inclusionary Housing In-Lieu
City Council Resolution 81-2019 established the current Inclusionary Housing In-Lieu fee for development within the City of Healdsburg. The fee is assessed on new residential developments to support the development of affordable housing in the City. Fee revenues will be used to provide affordable housing programs and servicesin the community, including acquisition of property, planning and design, construction costs, and programadministration. The fee amount is based on the impact of the respective development, measured by the square foot, and the new development’s proportionate costs to construct affordable housing required to serve the community. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of affordable housing necessary to serve the community.
Parking In-Lieu
City Council Resolution 87-2015 established the current Parking In-Lieu fee for development within the Downtown In-Lieu Fee Area.
The fee is assessed on new construction and change of use projects that do not provide the required off-street parking in the in-lieu fee area. Fee revenues will be used to fund parking improvements and alternative transportation, including bicycle and pedestrian, and improvements designed to reduce parking requirements. The fee amount is based on the use by the respective development, measured by development type, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capitalrevenues necessary to mitigate the cost of parking facilities necessary to serve new development.
Park Dedication In-Lieu
City Council Ordinance 1085 established the current Quimby Park Dedication In-Lieu Fee for development within the City of Healdsburg. The fee is assessed on the development of new subdivisions in lieu of dedicating land as determined in Article VIII of the Ordinance. Fee revenues will be used to provide park or recreational facilities reasonably related to serving the subdivision by way of the purchase of necessary land or improving such land available to the subdivision for park and recreational purposes. The fee amount is based on the use by the respective development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of park facilities necessary to serve new development.
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23) Annual Report on Developers' Funds Per GC 66000
Development Impact Fees Schedule
Infrastructure Development Impact Charges - Single Family Residential Dwelling Water System 7,375.83 per unit
Sewer System 12,233.13 per unit
Park Development 2,057.00 per unit
Electrical Development
Up to 125 amps 975.00 per unit
Up to 200 amps 1,473.00 per unit
Up to 400 amps 2,925.00 per unit
Fire Facilities Development 193.00 per unit
Traffic Development 4,488.75 per unit
Drainage Development 4,507.65 per unit
Infrastructure Development Impact Charges - Secondary Residential Dwelling Unit Tier 2, between 851 and 1200 square feet
Electrical Development 487.00
Park Development 1,028.00
Sewer System 6,116.57
Water System 3,687.91
Infrastructure Development Impact Charges - Commercial & Industrial Water System 12,316.94 water meter size 1" or smaller (rate varies for larger meter sizes) Sewer System 20,430.46
water meter size 1" or smaller with low sewer strength (rate varies for larger meter sizes and increased sewer strengths)
Park Development 0.35 per sq-ft of gross floor area
Electrical Development Varies
Fire Facilities Development 0.15 per sq-ft of gross floor area Traffic Development
Commercial 4,223.10 per 1,000 Building Sq. Ft. or Hotel Room Office 5,373.90 per 1,000 Building Sq. Ft. or Hotel Room Industrial 3,188.85 per 1,000 Building Sq. Ft. or Hotel Room Hotel Room 1,978.20 per 1,000 Building Sq. Ft. or Hotel Room Drainage Development
Commercial 1,262.10 per 1,000 Building Sq. Ft. or Hotel Room Office 2,028.60 per 1,000 Building Sq. Ft. or Hotel Room Industrial 1,938.30 per 1,000 Building Sq. Ft. or Hotel Room Hotel Room 1,487.85 per 1,000 Building Sq. Ft. or Hotel Room Infrastructure Development Impact Charges - Multi-Family Residential Dwelling Units Water System 4,423.95 per dwelling unit
Sewer System 11,009.16 per dwelling unit
Park Development 2,057.00 per dwelling unit
Electrical Development
2 to 8 Units 975.00 per dwelling unit
9 to 50 Units 780.00 per dwelling unit
Fire Facilities Development 193.00 per dwelling unit
Traffic Development 2,244.90 per dwelling unit
Drainage Development 1,803.90 per sq-ft of hard surface In-Lieu Charges
Inclusionary Housing
For Sale 18.73 per unit, per square foot
Rental 6.90 per unit, per square foot
Parking
New Construction 17,144.66
Change of Use 7,091.08
Park Dedication Fair market value of land dedication per Section 17.04
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23)
FIRE FACILITIES TRAFFIC WATER SEWER DRAINAGE ELECTRIC PARK INCLUSIONARY PARK
DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT HOUSING PARKING DEDICATION
IMPACT IMPACT IMPACT IMPACT IMPACT IMPACT IMPACT IN-LIEU IN-LIEU IN-LIEU Beginning Fund Balance 07/01/22 $ 134,465 $ 1,219,595 $ 1,233,672 $ 2,842,077 $ 1,242,623 $ 107,493 $ 998,404 $ 262,398 $ 406,031 $ 57,797 per 2021-22 Developer Report
Adjusted beginning fund balance after 134,465 1,219,595 1,233,672 2,842,077 1,242,623 107,493 998,404 262,398 $ 406,031 57,797 2021-22 fiscal year end audit
REVENUE
Fees collected 15,789 175,329 85,449 666,473 138,605 7,832 91,663 56,744 27,014 516,827 Interest earned 2,882 27,858 46,001 74,554 24,068 11,416 23,722 - 9,722 2,002 Rent received - - - - - - 244 - - -
18,671 203,187 131,451 741,026 162,672 19,248 115,629 56,744 36,735 518,829
EXPENDITURES
Projects 143,372 - 20,969 195,577 - - - - 31,888 -
Interfund Transfers/Loans - - - - - - - - - -
Refunds - - - - - - - - - -
Audit Adjustment - - - - - - - - - -
143,372 - 20,969 195,577 - - - - 31,888 -
Excess of Revenue Over/(Under) (124,701) 203,187 110,482 545,449 162,672 19,248 115,629 56,744 4,847 518,829 Expenditures
Ending Fund Balance 06/30/23 $ 9,764 $ 1,422,782 $ 1,344,154 $ 3,387,526 $ 1,405,295 $ 126,741 $ 1,114,033 $ 319,142 $ 410,878 $ 576,626 Analysis of Changes in Fund Balance / Working Capital
Annual Report on Developers' Funds Per GC 66000
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23)
FIRE FACILITIES DEVELOPMENTIMPACT
Aerial Ladder Truck 143,372
Total 143,372
50% Sewer Development Impact 10/19/2022
100% 3/16/2023
Fluxus Flowmeter 7,567
Equipment Repair & Replacement 188,010
Total $ 195,577
50% Water Development Impact 10/19/2022
100% 4/30/2023
PARKING IN-LIEU
Parking Lot Resurfacing 31,888
Total 31,888
Annual Report on Developers' Funds Per GC 66000
Expenditures By Project
FY 2022-23
% Funded
with AB
1600 Fee Balance of Project Funding
Public
Improvement
Date
29% Developer Contribution 5/11/2022
TRAFFIC DEVELOPMENT IMPACT -
Total $ -
WATER DEVELOPMENT IMPACT
Fluxus Flowmeter 7,567
Equipment Repair 13,401
Total $ 20,969
SEWER DEVELOPMENT IMPACT
-
DRAINAGE DEVELOPMENT IMPACT
Total $ - -
ELECTRIC DEVELOPMENT IMPACT
Total $ - -
PARK DEVELOPMENT IMPACT
Total $ - -
INCLUSIONARY HOUSING IN-LIEU
Total $ - -
100% 5/19/2023
PARK DEDICATION IN-LIEU -
Total -
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23) TRAFFIC DEVELOPMENT IMPACT $ 1,422,782
US-101 and Dry Creek Road Interchange
Total
- -
7,724,800 Grant
378,665 Water Operations
724,486 Sewer Operations
318,774 Sewer Impact
695,506 Drainage Impact
- -
- -
378,665 Water Operations
724,486 Sewer Operations
473,331 Water Impact
695,506 Drainage Impact
- -
660,000 Drainage Operations
378,665 Water Operations
724,486 Sewer Operations
473,331 Water Impact
318,774 Sewer Impact
ELECTRIC DEVELOPMENT IMPACT $ 126,741
Badger Substation Bank Replacement
Total
1,000,000 Grant
10,417,409 Bond Proceeds
1,000,000 Park Dedication
200,000 Measure M Parks
1,835,530 Grant
380,000 Measure M Parks
INCLUSIONARY HOUSING IN-LIEU $ 319,142
Development of Affordable Housing – North Healdsburg
Total
PARKING IN-LIEU $ 410,878
West Plaza Parking Lot Resurfacing
Total
1,000,000 Grant
10,535,409 Bond Proceeds
327,042 Park Development
200,000 Measure M Parks
422,162 7/1/2023
1,931,200 7/1/2024
473,331 7/1/2023
227,090 7/1/2023
3,575,000 7/1/2025
318,774 7/1/2023
660,000 7/1/2025
100,000 7/1/2027
695,506 7/1/2023
5-Year Report on Developers' Funds Per GC 66001
Planned Usage of Developer Impact Fees As Per Ordinances Establishing The Impact Fees Estimated
Balance at Planned AB Anticipated Additional Additional Funding 6/30/2023 1600 Fee Use Start of Project Funding Amount Source FIRE FACILITIES DEVELOPMENT IMPACT $ 9,764
Aerial Ladder Truck 138,372 7/1/2021 348,333 Developer Contribution Total $ 138,372
1,423,500 7/1/2024 7,149,000 Unknown
$ 1,423,500
WATER DEVELOPMENT IMPACT $ 1,344,154
System Improvements
Groundwater Supply Wells / Aquifer Storage Recovery
Healdsburg Avenue Utility Replacements
Total $ 2,826,693
SEWER DEVELOPMENT IMPACT $ 3,387,526
System Improvements
Grove Street and Vine Street Trunk Main Replacement
Healdsburg Avenue Utility Replacements
Total $ 4,120,864
DRAINAGE DEVELOPMENT IMPACT $ 1,405,295
Dry Creek Storm Drain Relocation
Armory Catch Basin Replacements
Healdsburg Avenue Utility Replacements
Total $ 1,455,506
1,960,000 7/1/2026 7,840,000 Electric Operations
$ 1,960,000
PARK DEVELOPMENT IMPACT $ 1,114,033
Badger Park Redevelopment 445,042 7/1/2019
Fitch Mountain Park and Open Space Preserve 671,569 7/1/2021 Total $ 1,116,611
500,000 7/1/2024 - -
$ 500,000
665,280 7/1/2024 - -
$ 665,280
PARK DEDICATION IN-LIEU $ 576,626
Badger Park Redevelopment 1,000,000 7/1/2023
Total $ 1,000,000
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Attachment: AB1600 Report (4188 : AB 1600 Report for FY 22-23)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 18, 2023
SUBJECT: 2024 Local Appointments List pursuant to The Maddy Act PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Provide Effective Governance
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution approving the Local Appointment List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2024 and designating the Healdsburg Public Library as the public library to receive a copy of the Local Appointments List pursuant to The Maddy Act.
BACKGROUND:
The Legislature enacted Government Code Section 54970 et seq (“The Maddy Act”) to increase public awareness of appointments to be made by any local government and to provide the local legislative bodies access to a talent resource that otherwise would go underutilized.
Government Code Section 54972 requires each legislative body to prepare on or before December 31st of each year a “Local Appointments List” (“List”) of all regular and ongoing boards, commissions and committees which are appointed by the legislative body of the local agency. The List must contain the terms that will expire during the next calendar year, along with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. Government Code Section 54973 requires that the legislative bodies designate either the City internet website or the public library with the largest service population within the jurisdiction to receive a copy of the list.
DISCUSSION/ANALYSIS:
In 2024, two terms on the Parks and Recreation Commission, two terms on the Planning Commission and three terms on the Senior Citizen Advisory Commission will expire.
The List of vacancies for 2024 has been prepared pursuant to the Maddy Act and is attached for
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your consideration. If the resolution is approved as recommended, staff will post it on the City’s website.
ALTERNATIVES:
No alternative is available. This action is proposed to comply with a State mandate.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
The subject matter of this resolution involves administrative activities of the City that will not result in direct or indirect changes in the environment. Therefore, the adoption of this resolution is not a “project”, as defined in the California Environmental Quality Act (“CEQA”) and does not require environmental review, pursuant to Title 14, Chapter 3 of the California Code of Regulations (CEQA Guidelines), sections 15060(c)(3) and 15378(b)(5).
ATTACHMENT(S):
Resolution
List of Appointments - 2024
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CITY OF HEALDSBURG
RESOLUTION NO. _____-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE LOCAL APPOINTMENT
LIST OF POSITIONS ON BOARDS, COMMISSIONS AND
COMMITTEES FOR 2024 AND DESIGNATING THE
HEALDSBURG REGIONAL LIBRARY AS THE PUBLIC
LIBRARY TO RECEIVE A COPY OF THE LOCAL
APPOINTMENTS LIST PURSUANT TO THE MADDY ACT
WHEREAS, the Maddy Act takes into consideration that a vast and largely underutilized pool of talent exists among the citizenry whom all too frequently are not aware of the opportunities for participation on local regulatory and advisory boards and commissions; and WHEREAS, the Maddy Act was enacted to increase public awareness of appointments to be made by the City Council; and
WHEREAS, in accordance with this provision, on or before December 31st of each year, the City Council shall cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council; and WHEREAS, California Government Code Section 54973 requires the City Council to either post a copy of the list on its Internet Web site or designate the public library with the largest service population within its jurisdiction to receive a copy of the list.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby approves the attached Local Appointments List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2024 and designates the City of Healdsburg Internet Website as the place to post a copy of the annual Local Appointments List.
PASSED, APPROVED, AND ADOPTED this 18th day of December 2023 by the following vote:
AYES: Councilmembers: (4) Chambers, Jones, Vice Mayor McCaffery NOES: Councilmembers: (0) None
ABSENT: Councilmembers: (0) None
ABSTAINING: Councilmembers: (0) None
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4283 : Local Appointments List pursuant to the Maddy Act)
CITY OF HEALDSBURG
OFFICE OF THE CITY CLERK
PUBLIC NOTICE
LOCAL APPOINTMENTS LIST OF POSITIONS
ON CITY BOARDS, COMMISSIONS AND COMMITTEES EXPIRING IN 2024 NOTICE IS HEREBY GIVEN THAT the City Council of the City of Healdsburg encourages residents to apply for positions on City Boards, Commissions, and Committees that will have vacancies in 2024.
Pursuant to the Maddy Act, the following is a complete list of the terms expiring in 2024, the names of the incumbents, and the dates of their appointment.
PARKS & RECREATION COMMISSION
Name of Appointee Appointment Date Term Expiration
Michiko Conklin 1/2021 1/1/2024
Rachel Melick 2/2023 1/1/2024
The powers and duties of the Parks and Recreation Commission include serving in an advisory capacity to the City Council and the Community Services Department on policies and programs pertaining to parks, recreation facilities, and programming.
The seven members of the Commission are appointed by a majority of the City Council, each member to serve at the pleasure of the Mayor and the City Council for three (3) year terms and until a successor is appointed. All members serve without compensation. The Commission meets on the second Wednesday of each month at 6:00 PM in the City Hall Council Chamber or such other time and place as the Commission may establish from time to time following proper notice. Two of the seven members may reside outside the City limits but must reside within the boundaries of the Healdsburg Unified School District.
PLANNING COMMISSION
Name of Appointee Appointment Date Term Expiration
Tom Gerlach 2/2022 6/30/2024
Stephen Barber 1/2023 6/30/2024
The Planning Commission’s role include implementation of the City’s Land Use Code (Zoning Ordinance) and Subdivision Ordinance and other regulatory and advisory duties required by the City Council. The Commission also acts as the Historic Committee.
The seven members of the Commission are appointed by a majority of the City Council, each to serve at the will of the City Council for terms of up to four (4) years and until a successor is appointed. The Commission meets the second and fourth Tuesdays of the month at 6:00 PM in the City Hall Council Chamber. Members must reside within the City limits and may be appointed to successive terms without limitations.
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Attachment: List of Appointments - 2024 (4283 : Local Appointments List pursuant to the Maddy Act)
SENIOR CITIZEN ADVISORY COMMISSION
Name of Appointee Appointment Date Term Expiration
Cindi Brown 1/2021 1/1/2024
Donna O’Brien 11/2021 1/1/2024
Barbara Erickson 3/2023 1/1/2024
The function of the Senior Citizen Advisory Commission is to advise the City Council and the Community Services Department on matters relating to policies and programs which serve senior citizens of the community.
The up to seven members of the Commission are appointed by the City Council. The term of office of all members is three (3) years. The Commission meetsthe 4th Wednesday of the month, in the City Hall Council Chamber, 401 Grove Street, Healdsburg, CA or at such other time and location as the Commission may establish from time to time following proper notice. Members must reside within the City limits and be senior citizens (55 years of age or older).
Dated: December 18, 2023
______________________________
Raina Allan, City Clerk
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Attachment: List of Appointments - 2024 (4283 : Local Appointments List pursuant to the Maddy Act)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 18, 2023
SUBJECT: Foley Family Community Pavilion Bid Award, Professional Services Agreements with TLCD Architects, PJC & Associates Inc, Evans & De Shazo Inc, and Counterpoint Construction Services Inc, and FY 23-24 Capital Improvement Program Budget Amendment
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution conditionally awarding the contract for the Foley Family Community Pavilion to Wright Contracting in an amount not to exceed $7,394,000; authorizing the City Manager to execute the contract; authorizing the City Manager to negotiate and approve contract change orders up to 12% of the original amount; approving a Professional Services Agreement with TLCD Architects for the not-to-exceed amount of $240,530 to provide Architectural Construction Administration Services; approving a Professional Services Agreement with PJC Associates Inc. for the not-to-exceed amount of $92,405 for Geotechnical Observations and Special Inspection and Testing Services; approving a Professional Services Agreement with Evans & De Shazo Inc for Archaeological Monitoring Services for the not-to-exceed amount of $60,709; approving a Professional Services Agreement with Counterpoint Construction Services Inc for Construction Management Services for the not-to-exceed amount of $406,670, authorizing the City Manager to execute the Agreements and amending the Adopted Fiscal Year 2023-24 Budget.
COMMUNITY ENGAGEMENT/OUTREACH:
The Foley Family Community Pavilion (“the Pavilion”) project reflects over a decade of community engagement and outreach efforts, including public open houses and public information meetings with the community at-large, design workshops with focus groups such as special event organizers, Healdsburg Chamber of Commerce, and representatives of the Healdsburg Farmers’ Market, and numerous Parks and Recreation Commission, Planning Commission, and City Council meetings and work sessions.
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BACKGROUND:
On March 14, 2023, the Planning Commission approved the Design Review and certain entitlements for the project. On April 17, 2023, the City Council held a public hearing and adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Pavilion project, amended the General Plan land use designation for the site, and introduced an ordinance amending the City of Healdsburg Zoning Map for the 3 North Street property. The City Council passed the rezoning ordinance on May 1, 2023.
DISCUSSION/ANALYSIS:
Staff advertised a notice inviting bids in accordance with all applicable procedures, and the City received four bids. The lowest apparent and responsive bid was from Wright Contracting of Santa Rosa, CA in the amount of $7,394,000. The other bids received ranged from the apparent second lowest bid of $7,485,000 to a high bid of $10,676.000. The low bid was in line with the engineer’s estimate of $7,294,209.
The Wright Contracting bid was complete and timely regarding all other requirements. Wright Contracting possesses the required license(s) and is qualified to complete the project. It is recommended that the City Council award the contract to Wright Contracting. The bidder agrees to deliver and to complete the Project within 450 calendar days from the date of issuance of notice to proceed.
Staff also recommends that the City Council approve a 12% contract contingency and authorize the City Manager to execute the construction contract and related change orders. It is a best practice to allocate projects of this size a 15% contingency; however, in an effort to address a funding gap for the Pavilion project, the staff recommends allocating a reduced contingency with the understanding that additional contingency funding could become necessary as the project progresses through construction.
To provide architectural construction administration services, City staff solicited, received, and reviewed a proposal from TLCD Architects in the not-to-exceed amount of $240,530. TLCD Architects out of Santa Rosa has a deep understanding of the Pavilion project having led the design process since 2015. Maintaining a consistent architect of record from design through construction is essential and customary in construction of similar facilities.
To provide geotechnical field observations, materials testing and special inspections, City staff solicited, received, and reviewed a proposal from PJC Associates Inc in the not-to-exceed amount of $92,405. PJC Associates provided geotechnical investigation services during the project’s design phase and is thoroughly knowledgeable of the project details. This would be an extension of the services previously provided.
To provide the necessary archaeological monitoring services, City staff solicited, received, and reviewed a proposal from Evans & De Shazo Inc in the not-to-exceed amount of $60,709. Evans & De Shazo conducted an Historic Resources Evaluation and Secretary of Interior’s Standards for the Treatment of Historic Properties review of the 3 North Street property in 2021 and is thoroughly knowledgeable of the project details. This would be an extension of the services previously provided.
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City staff solicited, received, and reviewed a proposal from Counterpoint Construction Services, Inc. to provide construction management services, which are needed for the Pavilion project.
Staff has reviewed the proposed not-to-exceed fee of $406,670 and, based on the proposed scope of service and their professional expertise, staff believes the cost of services is reasonable and in line with standard construction management fees which are typically about 6% of the construction contract cost.
ENVIRONMENTAL STEWARDSHIP:
The project will convert an existing derelict site with no significant environmental amenities into a community asset. The project would address cleanup of minor site contamination, improve stormwater runoff through Low Impact Design approaches, and remove invasive tree species, among other improvements. The site design includes enhanced pedestrian access and incorporates bicycle parking facilities. Use of the site as home of the Healdsburg Farmers’ Market will promote locally grown food production and use. Reuse and recycling will be used to divert much of the construction waste from landfill.
The project is required to comply with the Mitigation, Monitoring and Reporting Program developed as part of the Initial Study and Mitigated Negative Declaration adopted for the project.
ALTERNATIVES:
The City Council could continue action on this item to a future Council meeting and direct staff to provide additional information and/or analysis, or the City Council could also choose to reject all bids and direct staff not to go forward with the project or to rebid the project. This alternative is not recommended since the City has spent over a decade advancing the Pavilion project, which is funded by a $7-million donation from the Foley Family Community Foundation.
FISCAL IMPACT:
The contracts proposed for approval are a construction contract with Wright Contracting for $7,394,000 with a 12% contingency of $877,280, totaling $8,281,280; a Professional Services Agreement with TLCD Architecture for $240,530 for architectural support; a Professional Services Agreement with PJC Associates Inc. for $92,405 for geotechnical field observations, materials testing and special inspections; a Professional Services Agreement with Evans & De Shazo Inc. for $60,709 for archaeological monitoring; and a Professional Services Agreement with Counterpoint Construction Services Inc. for $406,670 for construction management services.
The total estimated project cost for the Pavilion project is $10,511,484, including design costs already expended. The project is funded by a $7,000,000 donation from the Foley Family Community Foundation, which is appropriated in Fiscal Year 2023-24. This results in a project budget remaining balance of $3,511,484.
Staff is proposing to prioritize completion of the Pavilion project and address the outstanding funding needs by appropriating additional funding to the project from a variety of sources and deferring two components of the project.
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Proposed Funding Appropriations
Bond Reserve Re-allocation $1,160,265
Community Services Capital Fund $585,564
Park Dedication Fund $599,992
Park Impact Fee Fund $442,663
Parking Impact Fees $410,000
Project Deduction/Changes
Automated parking entrance control system will be
deferred. $50,000
Art component – staff will seek alternative funding. $100,000 IT Fund will install and own IT Infrastructure $163,000 TOTAL $3,511,484
During the development of the current 2-year budget, staff proposed establishment of a Bond Reserve in the current fiscal year to support the future issuance of bonds for the future development of the Saggio Hills Park and the redevelopment of Badger Park. The proposed appropriations include reallocating the proposed bond reserve for towards the Foley Pavilion project. The Saggio Hills and Badger park projects are still under development, and the establishment of the bond reserve is not required at this time. Staff will bring back updated proposals to fund these projects as part of the Capital Improvement Plan development portion of the upcoming two-year budget process. The Badger Park project will be further impacted by the reallocation of $327,042 of Park Impact Fees that were included in the FY 23-24 budget for design work. The proposed appropriations will use the entirety of the available fund balance in the Community Services Capital Fund, the Park Impact Fee Fund, and the Parking Impact Fee Fund. The remaining project funding is proposed from the Park Dedication Fund. Should additional funding sources become available for the Foley Family Pavilion Project, staff will restore funding reallocated from other Capital Projects.
In addition to these funding appropriations, staff proposes to defer the automated parking entrance control system and will seek alternative funding for the art component of the project through fundraising and/or grant applications. The art component has not been defined at this time and therefore would not be included in the construction contract even if sufficient funding were available. The IT infrastructure will be completed, owned, and funded through the City internal service fund for IT.
The totality of the recommended funding actions will shift funding away from the future projects and will be most impactful on funding for Badger Park. Although this is obviously not ideal, staff recommends these actions because those projects will not be ready to be initiated in the current year. Proceeding with the Foley Pavilion now allows the City to move forward with a long-planned project with significant community benefits without running the risk of future cost escalation or inflation. This action also allows the City to leverage the large donation from the
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Foley Family Community Foundation.
ENVIRONMENTAL ANALYSIS:
The City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023.
Those documents analyzed all environmental impacts of the Project. The recommended actions herein – authorizing the City Manager to enter into contracts to effectuate the construction of the project – do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guideleines Section 15162 have occurred, no further action is required to comply with CEQA.
ATTACHMENT(S):
Resolution
Exhibit A
Bid Summary
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CITY OF HEALDSBURG
RESOLUTION NO. __-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG
CONDITIONALLY AWARDING THE FOLEY FAMILY COMMUNITY
PAVILION PROJECT CONSTRUCTION CONTRACT TO WRIGHT
CONTRACTING OF SANTA ROSA, CALIFORNIA, IN THE AMOUNT OF $7,394,000; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS UP TO 12% OF THE ORIGINAL CONTRACT AMOUNT; APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH TLCD ARCHITECTS IN THE NOT-TO-EXCEED
AMOUNT OF $240,530 TO PROVIDE ARCHITECTURAL CONSTRUCTION ADMINISTRATION SERVICES; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH PJC ASSOCIATES INC. IN THE NOT-TO-EXCEED AMOUNT OF $92,405 TO GEOTECHNICAL OBSERVATIONS AND SPECIAL INSPECTION AND TESTING SERVICES; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH EVANS & DE SHAZO INC. FOR
ARCHAEOLOGICAL MONITORING SERVICES FOR THE NOT-TO-EXCEED AMOUNT OF $60,709;APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH COUNTERPOINT CONSTRUCTION SERVICES INC
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE NOT-TOEXCEED AMOUNT OF $406,670 AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENTS, AND AMENDING THE ADOPTED FISCAL YEAR 2023-2024 BUDGET
WHEREAS, the notice inviting bids for the Foley Family Community Pavilion Project was advertised in accordance with applicable procedures that resulted in the city receiving four bids; and
WHEREAS, the apparent lowest bid was submitted by Wright Contracting in the amount of $7,394,000; and
WHEREAS, staff has verified that Wright Contracting possesses the required license(s) and is otherwise qualified to complete the project; and WHEREAS, staff has reviewed the proposal and determined that there are no irregularities; and
WHEREAS, staff recommends awarding the contract to Wright Contracting in the amount of $7,394,000.00; and
WHEREAS, staff recommend a 12% contract contingency of $887,280; and
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Attachment: Resolution (4046 : Foley Family Community Pavilion Bid Award) Resolution No. -2023
WHEREAS, architectural construction administration services are needed for the project; and
WHEREAS, staff solicited, received, and reviewed a proposal from TLCD Architects to provide architectural construction administration services for the project for a not-to-exceed fee of $240,530; and
WHEREAS, geotechnical observations, material testing and special inspections services are needed for the project; and
WHEREAS, staff solicited, received, and reviewed a proposal from PJC Associates Inc. for geotechnical observations, material testing and special inspections services for the project for a not-to-exceed fee of $92,405; and
WHEREAS, archaeological monitoring services are needed for the project; and WHEREAS, staff solicited, received, and reviewed a proposal from Evans & De Shazo Inc. for archaeological services for the project for a not-to-exceed fee of $60,709; and WHEREAS, construction management services are needed for the project; and WHEREAS, staff solicited, received, and reviewed a proposal from Counterpoint Construction Management Inc. for construction management services for the project for a not-toexceed fee of $406,670; and WHEREAS, the estimated project costs through construction total $10,511,484; and WHEREAS, the Foley Family Community Pavilion project is funded by a $7,000,000 donation from the Foley Family Foundation; and
WHEREAS, staff propose appropriating funds as indicated in Exhibit A to the Foley Family Community Pavilion project to fund the remaining project budget.
WHEREAS, The City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project on April 17, 2023.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Conditionally awards the Foley Family Community Pavilion Project to Wright Contracting.
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Attachment: Resolution (4046 : Foley Family Community Pavilion Bid Award) Resolution No. -2023
2. Authorizes the City Manager to execute the Foley Family Community Pavilion Project Construction Contract.
3. Authorizes the City Manager to negotiate and approve contract change orders up to twelve percent (12%) of the original contract amount, issue the notice of award to Wright Contracting and to otherwise administer the Project.
4. Approves a Professional Services Agreement with TLCD Architects in the not-to-exceed amount of $240,530.00 to provide Architectural Construction Administration Services for the Project.
5. Approves a Professional Services Agreement with PJC Associates Inc. in the not-to-exceed amount of $92,405.00 to provide Geotechnical Observations and Special Inspection and Materials Testing Services for the Project.
6. Approves a Professional Services Agreement with Evans & De Shazo Inc. in the not-toexceed amount of $60,709.00 to provide Archaeological Monitoring Services for the Project.
7. Approves a Professional Services Agreement with Counterpoint Construction Services Inc in the not-to-exceed amount of $406,670 to provide Construction Management Services for the Project.
8. Authorizes the City Manager to execute the Professional Services Agreements with TLCD Architects, PJC Associates Inc, Evans & De Shazo, Inc, and Counterpoint Construction Services Inc.
9. Approves amending the adopted Fiscal Year 2023-2024 budget as depicted on the attached Exhibit A.
10. Finds the City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023. Those documents analyzed all environmental impacts of the Project. The recommended actions herein – authorizing the City Manager to enter into contracts to effectuate the construction of the project – do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guideleines Section 15162 have occurred, no further action is required to comply with CEQA.
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Attachment: Resolution (4046 : Foley Family Community Pavilion Bid Award) Resolution No. -2023
PASSED, APPROVED AND ADOPTED, this 18th day of December 2023, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4046 : Foley Family Community Pavilion Bid Award) Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 582-3001-45000-CS004 $ 3,198,484 Increase Foley Pavilion Project Budget 582-3001-45000-CS002 $ 327,042 Reduce Park Impact Fee Funding for Badger Park Project 985-8080-42301-00000 $ 115,621 Increase Transfer out of Park Impact Fee Fund 582-1000-39001-00000 $ 115,621 Increase Transfer in from Park Impact Fee Fund 583-8080-42301-00000 $ 599,992 Increase Transfer out of Park Dedication Fund 582-1000-39001-00000 $ 599,992 Increase Transfer in from Park Dedication Fund 905-8080-42301-00000 $ 410,000 Increase Transfer out of Parking Impact Fee Fund 582-1000-39001-00000 $ 410,000 Increase Transfer in from Parking Impact Fee Fund FY 23-24 Budget Amendment
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Attachment: Exhibit A (4046 : Foley Family Community Pavilion Bid Award) Total Cost (in
figures)
Total Cost (in
figures)
Total Cost (in
figures)
Total Cost (in
figures)
$7,394,000.00 $10,676,000.00 $7,749,000.00 $7,485,000.00 Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Davis Demolition
/ Santa Rosa
Abatement/Demolition /
$350,000
Garrison Demolition
/ San Ramon, CA Demolition / $134,667
Daniel O. Davis Inc /
Santa Rosa, CA
Building Demo & Hard
Demo / $310,000
Top Notch
Mechanical INC /
Sacramento, CA HVAC / $30,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Northwest
Engineering /
Santa Rosa
Earthwork/Site Utilities /
$925,000 Peck & Hiller / Napa Concrete / $1,050,000
Devincenzi / Santa
Rosa Concrete / $1,442,808
Wyatt Studio /
Novato, CA
Structural Steel /
$738,946
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Earth Smelter /
Lodi
Concrete Pavers /
$369,000
Wyatt Studio /
Novato, CA
Structural Steel /
$737,946 NWGE / Santa Rosa Sitework / $998,000 AMG / Oakland, CA Demo / $50,000 Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount NorthBay
Landscape /
Petaluma
Landscape & Irrigation /
$135,000
Alcal Specialty
Contracting /
Fremont, CA Roofing / $194,480
Landco
Environments /
Petaluma Landscaping / $96,800
Devincenzi / Santa
Rosa Concrete / $1,400,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Peck & Hiller /
Napa
Building / Site Concrete /
$982,000
R&S Glazing /
American Canyon,
CA Skylight / $557,338
Dynamic Iron Works,
Inc. / Rio Linda
Structural Steel /
$550,000
Tecta America /
Sacramento, CA
Roof / Wall Panel /
$305,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Westech Roofing
Inc. / Richmond
Metal Roofing & Wall
Panels / $350,000
Holzmueller / San
Francisco
Production Lighting
Control / $45,660
Ironwood
Commercial Builders,
Inc. / Concord, CA
Drywall & Metal
Framing / $108,325
Ironwood / Concord,
CA
Gypsum Board / Metal
Framing / $110,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount AAC Glass /
Hayward Skylights / $1,545,000
Marquee Fire
Protection / Rocklin,
CA
Fire Protection /
$157,270
Applied Finishes /
Chico
Painting & Coatings /
$91,364 KBI / Petaluma, CA Paint / $117,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Hinds Bros. /
Healdsburg
Metal Framing & Drywall
/ $202,000
Bellanti Plumbing / S.
San Francisco, CA Plumbing / $184,400
Presidential /
Sacramento, CA
Fire Sprinklers /
$150,000
Presidential Fire /
Sacramento, CA
Fire Supression /
$143,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Holzmueller / San
Francisco
Production Lighting
Control / $45,600
ACCO Engineering /
San Francisco, CA HVAC / $37,950
Azevedo Plumbing /
Windsor, CA Plumbing / $148,000
Paradise Plumbing /
Novato, CA Plumbing / $102,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Westside
Mechanical /
Cotati Fire Sprinklers / $135,000
Bird Electric / San
Francisco, CA Electrical / $1,815,000
R.McClure Electric /
Cotati, CA Electrical / $920,000
SCC Electric /
Novato, CA Electrical / $1,135,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Westside
Mechanical /
Cotati Plumbing / $150,000 PCD Inc / Santa Rosa
Audio Video Systems /
$89,883
R&S Glazing
Specialties /
American Canyon,
CA Skylights / $557,338
Rouse Masonry /
Ukiah, CA
Pavers/CMU /
$400,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Simpson Sheet
Metal / Santa
Rosa HVAC / $37,000
Brightview
Landscape / San
Fernando, CA
Permeable Pavers /
$583,756
Cornerstone Roofing
/ Sebastopol, CA
Metal Roof & Wall
Panels / $299,717
Greenvine / Santa
Rosa, CA Landscape / $150,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount R. Mcclure /
Cotati Electrical / $847,000
Ghilotti Construction
/ Santa Rosa Site Work / $1,235,554
Terocons/ San
Francisco, CA
CS Earthwork /
$150,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount The Welding Shop
/ Healdsburg
Structural & Misc. Steel /
$868,000
Westside Drywall /
Rohnert Park, CA Drywall / $126,369
AAC Glass /
Hayward, CA Glazing / $500,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount KBI / Petaluma Painting / $117,000
Neary Landscape /
Cotati, CA Landscape / $145,500
CWS Construction
Group INC
Bid Opening:
CONSTRUCTION OF THE
FOLEY FAMILY
COMMUNITY PAVILION
Carr's
Construction
Buhler
Commercial
Base Bid Total
Wright
Contracting LLC
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Attachment: Bid Summary (4046 : Foley Family Community Pavilion Bid Award)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 18, 2023
SUBJECT: Update on the Municipal Recycled Water Pipeline Project PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Receive a presentation on the progress of the Municipal Recycled Water Pipeline Project and anticipated construction timeline.
BACKGROUND:
A Cease-and-Desist Order issued by the North Coast Regional Water Quality Control Board required the City to develop a plan to reach compliance with the seasonal discharge prohibition within five years. The 2018 plan developed by staff identified agricultural reuse as the most costeffective approach to achieving discharge prohibition compliance. The plan also acknowledged that urban reuse would add diversity to the reuse program, aiding in reliable compliance with the seasonal discharge prohibition. The plan indicated that urban recycled water projects would be pursued as funding allows.
Staff sought grant funding for drought relief / drought resiliency projects through state and federal agencies to assist the City’s water department meet demand during periods of short supply. The use of recycled water for municipal turf was identified in grant applications to help the water department achieve this goal and ultimately reduce citywide conservation needs during drought periods.
The grant application prepared by staff for the Department of Water Resources (DWR) Urban Multibenefit and Drought Relief Grant presented a project to deliver recycled water to municipal turf at Healdsburg Elementary School, Tayman Park Golf Course, Oak Mound Cemetery, Recreation Park, Giorgi Park, Healdsburg Junior High School, Healdsburg Senior High School, Fitch Mountain Elementary School, and the Community Center. This proposed project would offset approximately 33 million gallons per year of potable water used for irrigation and replace it with recycled water. The requested funding for this project was $14 million.
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Through the grant application, the DWR awarded the City a grant for $7 million, which is not sufficient to complete the entire project. However, DWR allowed the City to reduce the project scope to fit the funding. Under the revised project, recycled water will be delivered to Healdsburg Elementary School, Tayman Park, Oak Mound Cemetery, Recreation Park, and Giorgi Park. The estimated benefit of the reduced project is approximately 27 million gallons of potable water offset by recycled water.
The City entered into a grant agreement with DWR in April 2022 and engaged a design consultant through an open and competitive process in September 2022. The design will be complete in December 2023.
DISCUSSION/ANALYSIS:
The rescoped project consists of approximately 1.6 miles of pipeline, an underground crossing (boring) of Highway 101 and SMART rails. The pipeline will begin near the existing bulk water fill station on Kinley Road on the west side of Highway 101 and traverse south on Kinley Road to a crossing point. Highway 101 will be crossed using auger bore and jack methods, and the pipeline will continue north on Kennedy Lane. At Kennedy Lane and Healdsburg Avenue, the pipeline will traverse east on Healdsburg Avenue to South University Street. A new bulk fill station will be constructed on the south side of Healdsburg Avenue near the intersection with Palm Ave. At South University Street the pipeline will traverse north to the SMART Rail tracks and connect to an existing dry-barrel pipe crossing below the tracks. On the north side of the tracks, the pipeline will travers east on Hudson Street to Front Street. At Front Street the pipeline will traverse north and veer east to First Street. The pipeline will continue north on First Street to Piper Street. At Piper Street, the pipeline will split. One branch is planned to continue through Oak Mound Cemetery to serve the cemetery and Tayman Park. The other branch will continue west on Piper Street to University Street, then proceed north on University Street to serve Recreation Park and Giorgi Park.
The pipeline will consist of 12-inch and 4-inch PVC pipe colored purple to designate the recycled water being conveyed. The design conforms to City of Healdsburg’s requirements for pipeline installation and State requirements for recycled water pipelines.
Staff anticipates that the design will be ready for bidding in December 2023. The bid period will span December 2023 to February 2024 with a February 2024 bid opening and recommendation for award in March 2024. The construction is expected to commence on or about April 15, 2024 and be completed in mid-2025. The grant agreement requires that no costs be incurred after September 30, 2025, and that the grant be closed by February 27, 2026.
ALTERNATIVES:
The above routing was selected as the alignment provides the most cost-effective route for the pipeline to serve the greatest area of turf for the funding available. Key decision points through design included crossing location for Highway 101, location of the bulk fill station, and configuration of connections to existing irrigation systems.
For the Highway 101 crossing, five alternative locations were considered. The crossing will be accomplished using a trenchless method referred to as auger boring and jacking. It will require a
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large shaft at the launch site and a smaller shaft at the receiving site. The selected location was picked because it has fewer conflicts with existing utilities at the launch and receiving shaft sites, and this location shortens the crossing distance for the trenchless work. A shorter crossing reduces risk and project cost.
The proposed location for the bulk fill station was selected from a number of alternatives in the general vicinity of Healdsburg Avenue. These locations were selected as they included industrial and mixed-use zoned areas as well as collector and arterial streets. The final location on Healdsburg Avenue west of South University Street was selected because this location is industrial zoned (which will disturb less residents), on an arterial street (which has a sturdier structural section that do collector and residential streets), and has space in the parallel parking zone for truck staging/queuing (which reduces impact to traffic).
The connection to existing irrigation systems requires compatibility with the existing facilities and conformance with regulations prohibiting cross connection of the recycled water with the potable system. The design team has developed a swivel connection for this purpose. The swivel connection allows for connection to the recycled water supply or the potable water supply, but not both. In the swivel arrangement, piping can be reconfigured by the end user as necessary.
FISCAL IMPACT:
The Municipal Recycled Water Pipeline Project has been granted $7,000,000 for design and construction, as well as $100,000 for grant administration. The grant does not have a local match for costs.
Design fee for the project have been contracted for $1,094,882. The construction cost is estimated at $5,120,000. The balance of $785,118 is available for construction management, inspection, and contingencies.
Staff believes that the project can be completed within the awarded grant budget. If this changes, staff will bring it to the attention of Council.
When constructed the extension of the recycled water pipeline will require ongoing maintenance, repairs, and future replacement. These ongoing activities will create new costs for the City’s Water Department. As with any cost obligation, these new operating costs will need to be addressed and could be collected via a new fee for recycled water users.
ENVIRONMENTAL ANALYSIS:
As part of the design work, the design consultant examined the previous CEQA documentation for the City’s recycled water programs. This project was considered in the CEQA documentation prepared in 2005 with minor revisions to the alignment. The designer concluded that the appropriate CEQA documentation for this project is an addendum to the existing environmental impact report. Staff will bring the addendum to City Council for adoption in a subsequent Council meeting.
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 18, 2023
SUBJECT: Appointments of Council Members to various Boards and Commissions for 2024
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Provide Effective Governance
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
By motion assign Council Member appointments to the various Boards and Commissions for 2024.
BACKGROUND:
Annually, after the selection of Mayor and Vice Mayor, the City Council re-assigns appointments to various boards and commissions. Attached is a matrix containing information on the boards/committees/commissions and items related to meeting frequency, location, etc.
DISCUSSION/ANALYSIS:
The following is the list of the 2023 appointments:
Board/Commission/Committee Representative
Healdsburg Library Advisory Board Council Member Herrod – Representative Council Member Edwards - Alternate
Senior Advisory Commission Liaison Council Member Edwards – Representative Council Member Herrod – Alternate
Northern California Power Agency (NCPA) Vice Mayor Hagele, Commissioner Mayor Kelley, Alternate
Transmission Agency of Northern California
(TANC)
Vice Mayor Hagele, Commissioner
Mayor Kelley, Alternate
Mayors’ and Councilmembers’ Association City
Selection Committee
Mayor Kelley - Representative
Vice Mayor Hagele - Alternate
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Association of Bay Area Governments (ABAG) Mayor Kelley - Delegate Council Member Herrod - Alternate
Sonoma County Transportation Authority/
Regional Climate Protection Authority
Mayor Kelley – Representative
Council Member Edwards – Alternate
Chamber of Commerce Board Council Member Mitchell
Marie Sparks Volunteer of the Year Com. Mayor Kelley
League of California Cities General Assembly Mayor Kelley – Delegate Council Member Mitchell – Alternate
Mayors’ and Councilmembers’ Legislative
Committee
Council Member Edwards – Representative
Council Member Herrod – Alternate
Marin/Sonoma Mosquito & Vector Control Dist. Citizen Shaun McCaffery (appointed to a four-year term, expiring December 2026)
Sonoma County Waste Management Agency Council Member Mitchell – Representative Public Works Director Zimmer – Alternate
Healdsburg High School Scholarship Committee Council Member Mitchell and Mayor Kelley Russian River Watershed Association Councilmember Edwards - Representative Councilmember Herrod - Alternate
Public Works Director Zimmer - Alternate
Northern Sonoma County Air Pollution Control
District Board of Directors
Mayor Kelley – Representative
Council Member Herrod – Alternate
Healdsburg Tourism Improvement District Council Member Mitchell - Representative Northwest Public Power Association Vice Mayor Hagele
Parks and Recreation Commission Liaison Council Member Mitchell – Representative Council Member Herrod – Alternate
ALTERNATIVES:
The City Council annually makes Member appointments to the various Boards, Committees and Commissions and no other alternatives have been identified.
FISCAL IMPACT:
No fiscal impact is anticipated from the proposed Council action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Board_Commission_Committee - Final
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COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS
Board/Commission/Committee 2023 Representative Meeting Schedule Time Overview Healdsburg Library Advisory
Board
Council Member Herrod – Representative
Council Member Edwards - Alternate
1 st Thursday of March,
June, September and
December at the Library
5:30 pm The Library Advisory Board provides
guidance on programs, operations and
capital improvements at the
Healdsburg Branch of the Sonoma
County Library system.
Senior Advisory Commission
Liaison
Council Member Edwards – Representative
Council Member Herrod – Alternate
4 th Wednesday of every
month in the Council
Chamber
4:00 pm The primary function of the Senior
Citizens Advisory Commission is to
serve as an advocate for Healdsburg’s
older adult residents
Northern California Power
Agency
(NCPA)
Vice Mayor Hagele, Commissioner
Mayor Kelley, Alternate
Monthly, usually the fourth
Thursday of the month –
meeting location mostly in
Roseville (NCPA
headquarters)
May is in Lompoc, July in
Murphys, September in
Monterey
9:30 am
The Northern California Power Agency
(NCPA), a California Joint Action
Agency, was established in 1968.
Healdsburg is a founding member.
NCPA procures energy for its members
to ensure an affordable, reliable, and
clean supply of electricity for
customers in its member communities
Transmission Agency of
Northern California (TANC)
Vice Mayor Hagele, Commissioner
Mayor Kelley, Alternate
Once a month – usually the
third Wednesday of the
month – meeting location,
TANC office in Folsom
10:00 am Healdsburg is a member of TANC
through a joint powers agreement to
provide electric transmission to its
Member utilities through transmission
line ownership or contract
arrangements.
Mayors’ and Councilmembers
Association City Selection
Committee and Mayors’ and
Councilmembers’ Association
Board of Directors
Mayor Kelley - Representative
Vice Mayor Hagele - Alternate
General Membership -
Second Thursday of the
months of February, April,
June, August and October
Board of Directors – Held
the second Thursday of
every month
6:00 pm The Association shall have as its
principal purpose to foster a spirit of
cooperation among the cities of
Sonoma County and enhance public
health, safety and welfare and good
working relationships between the
governments of all the cities and the
County of Sonoma. The Selection
Committee is charged with making
appointments to various regional
bodies and public agencies.
Association of Bay Area
Governments
Mayor Kelley - Delegate
Council Member Herrod - Alternate
Meets annually in June Determine policy annually, adopts the annual budget and work program and
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Attachment: Board_Commission_Committee - Final (4284 : Council appointments to Boards and reviews the policy actions of ABAG’s
Executive Board.
Sonoma County Transportation
Authority/Regional Climate
Protection Authority
Mayor Kelley – Representative
Council Member Edwards – Alternate
Second Monday of each
month in Santa Rosa at 411
King Street in the Board
Room. (Currently meeting
on Zoom)
2:30 pm The SCTA acts as the countywide
planning and fund programming
agency for transportation, project
management, planning, finance, grant
administration and research.
Chamber of Commerce Board Council Member Mitchell Third Thursday of the month at the Chamber
Office
8:00 am The City Council liaison to the
Chamber board of directors works to
ensure open lines of communication
between the City and the business
community by providing updates at
Board meetings and receiving feedback
from the Chamber.
Marie Sparks Volunteer of the
Year Committee
Mayor Kelley Once a year to select the
recipient of the award in
March/April
Following Marie Sparks’ death in April
1995, the City Council created the
annual Marie Sparks Memorial
Volunteer Award to honor Marie’s
giving and unselfish spirit of service to
Healdsburg trough volunteerism.
League of California Cities
General Assembly
Mayor Kelley – Delegate
Council Member Mitchell – Alternate
Once a year as part of the
League of California Cities
Annual Conference and
Expo. Usually at the end of
September – location varies
from southern and northern
California
The League of California Cities is an
association of California city officials
who work together to enhance their
knowledge and skills, exchange
information, and combine resources so
that they may influence policy
decisions that affect cities. Healdsburg
is a member.
Mayors’ and Councilmembers’
Legislative Committee
Council Member Edwards – Representative
Council Member Herrod – Alternate
3rd Friday each month at
the Finley Center, Willow
Room 2060 W. College
Avenue in Santa Rosa
9:00 am As part of the Mayors’ and
Councilmembers’ Association, the
committee meets to review legislation
that affects Sonoma County cities
Marin/Sonoma Mosquito &
Vector Control District
Citizen Shaun McCaffery (appointed for a
four-year term. Will expire at end of 2026)
Second Wednesday of each
month in Cotati at 595
Helman Lane, Cotati
7:00 pm The District protects public health and
welfare of the communities from
mosquitoes and vector-borne disease
through an Integrated Vector
Management Program
Sonoma County Waste
Management Agency
Council Member Mitchell – Representative
Public Works Director Zimmer – Alternate
Monthly meetings on the
third Wednesday in Santa
Rosa in the City of Santa
Council Chamber, 100
Santa Rosa Avenue
(currently on zoom)
8:00 am
The Agency, formed in April 1992, is
the joint powers authority of the nine
incorporated cities and the County of
Sonoma. The mission of the Agency is
waste diversion required by State law
AB939. The Agency's programs
include household hazardous waste,
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Attachment: Board_Commission_Committee - Final (4284 : Council appointments to Boards and composting, wood waste recycling,
planning and education.
Healdsburg High School
Scholarship Committee
Council Member Mitchell and Mayor
Kelley
Once a Year, prior to end of
school year in early April
Russian River Watershed
Association
Council Member Edwards – Representative
Council Member Herrod – Alternate and
Public Works Director – Alternate
Meetings are held in the
Town of Windsor Council
Chamber (currently on
Zoom)
9:00 am –
11:00 am
The association works to promote
cooperation and implementation of
projects that protect watershed
resources, restore fisheries and improve
water quality at reduced cost to our
member agencies and communities
they serve
Northern So. Co. Air Pollution
Control District Board of
Directors
Mayor Kelley – Representative
Council Member Herrod – Alternate
Every other month –
location rotates among
member cities
TBD
The District is one of 35 California air
districts established to regulate the
emissions of air pollution. Directors
oversee District activities and the
development and disbursement of grant
programs.
Healdsburg Tourism
Improvement District
Council Member Mitchell – Representative Third Tuesday of the month, at the Chamber
office
2:00 pm
Assessment district proposed to
provide specific benefits to payors, by
funding marketing and sales promotion
efforts and district development
programs for assessed businesses.
Northwest Public Power
Association Vice Mayor Hagele Once a year TBD
City of Healdsburg is a voting member
of the Northwest Public Power
Association
Parks and Recreation
Commission Liaison
Council Member Mitchell – Representative
Council Member Herrod – Alternate
2 nd Wednesday of every
month in the Council
Chamber
6:00 pm
The primary function of the Parks and
Recreation Commission is to advise the
Council on matters related to public
parks and recreation.
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Attachment: Board_Commission_Committee - Final (4284 : Council appointments to Boards and 12/13/2023 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) January 1, 2024
Cancelled
January 16, 2024 Fire Services Working Group Ballot Measure Presentation (Tuesday) Investment Report – November 2023
Disbursement Report – November 2023
Saggio Land Use Map amendment – 2nd Reading
Revisions to the Memorandum of Understanding with 421 Foss Street LLC (Duchamp Hotel) for the Foley Family Community Pavilion Project
Amend Special Event Policy and Chapter 12.24 of Municipal Code – 2nd reading Bollard Removal Project Bid Award
Fitch Mountain Public Access Improvements – Revegetation Bid Rejection Foley Family Community Pavilion Contract for Construction Management Services Annual L&M Village Update
Recycled Water Pipeline CEQA/EIR Addendum
Update on City Council Goals
Discussion of Community Polling for Housing Policy Options Initial Findings from the Water and Wastewater Cost of Service Update FY 2024-2026 Budget Overview
February 5, 2024
Local Hazard Mitigation Plan Adoption
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Attachment: Agenda Planning Sheet (4285 : Future Agenda Items - December 18, 2023) 12/13/2023 – Page 2
February 20, 2024
(Tuesday) Formation of Grove Street Underground Utility District Formation of Healdsburg Avenue North Underground Utility District Tentative Map – North Village – Middle Income Units
Landscaping and Lighting Assessment District
March 4, 2024
Police Department Annual Update
Cultural Trust Fund Amendment
Initiate the Proposition 218 process for water and wastewater rate increases March 18, 2024
Memorandum of Understanding to be a member agency in the Russian River Reuse Collective (R3C) Fire Department Annual Update
APR Report
March 25, 2023
City Council Goal Setting
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda)
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Attachment: Agenda Planning Sheet (4285 : Future Agenda Items - December 18, 2023)