CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
December 18, 2023
City Hall Council Chamber
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Kelley called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members
Absent: Council Members/: None.
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Mitchell, seconded by Councilmember Edwards, approved the December 18, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
Mayor Kelley reported a closed session was held prior to this meeting and direction was given to Staff.
ANNOUNCEMENTS/PRESENTATIONS
None.
CITY MANAGER REPORTS
City Manager Kay provided an update about the Fire Substation construction project and the Fitch Mountain Access Improvement project.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
None.
City Council/RSA Regular Meeting Minutes
December 18, 2023
CONSENT CALENDAR
On a motion by Councilmember Mitchell, seconded by Councilmember Herrod, approved the Consent Calendar as follows:
A. FISCAL YEAR 2022-2023 ANNUAL REPORT OF DEVELOPER FEES (AB 1600
REPORT)
Adopted Resolution No. 153-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ACCEPTING THE FISCAL YEAR 2022-23 ANNUAL REPORT OF DEVELOPER DEPOSITS (AB 1600 REPORT).” (Ayes 5, Noes 0, Absent – None)
B. 2024 LOCAL APPOINTMENTS LIST PURSUANT TO THE MADDY ACT Adopted Resolution No. 154-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING THE LOCAL APPOINTMENT LIST OF POSITIONS ON BOARDS, COMMISSIONS AND COMMITTEES FOR 2024 AND
DESIGNATING THE HEALDSBURG REGIONAL LIBRARY AS THE PUBLIC
LIBRARY TO RECEIVE A COPY OF THE LOCAL APPOINTMENTS LIST PURSUANT TO THE MADDY ACT.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the consent calendar carried on a unanimous roll call vote. (Ayes 5, Noes 0 Absent – None)
PUBLIC HEARINGS
None.
OLD BUSINESS - FOLEY FAMILY COMMUNITY PAVILION BID AWARD Project Manager Tom Campbell introduced the item for discussion and recognized Community Services Director Themig for all his work on the Foley project to date. Manager Campbell provided background information on the site, outlined the five contracts for approval this evening as part of the agenda item and reviewed the proposed budget amendment for the 2023- 2024 Capital Improvement Program. Manager Campbell further reviewed the next steps of the project that would follow the proposed action, noting the anticipated completion date is Summer of 2025.
City Manager Kay provided additional information about the proposed budget amendment and allocation of additional funding.
City Council/RSA Regular Meeting Minutes
December 18, 2023
In response to Councilmember Mitchell’s inquiries, Finance Director Edgar provided information on the 12% contingency plan compared to a 15% contingency plan. Project Manager Campbell provided information on the potential nature and scope of change orders. Director Edgar addressed the funding appropriations to fund the Foley Family Pavilion Project and reviewed how Badger Park and the park in the Saggio Hill Development funding sources would be returned.
Public Comment
Beth Swatsky expressed her excitement about the Foley Family Pavilion Project moving forward.
Katie Wetzel Murphy thanked staff for all of their hard work and due diligence to ensure this project is done correctly.
Council Comments
Mayor Kelley thanked staff for their hard work and is looking forward to the next phase of the project.
Councilmember Herrod commented on the positive feedback he has received from the community, highlighting the community’s gratitude and excitement for the project.
On a motion by Vice Mayor Hagele, seconded by Councilmember Herrod, adopted Resolution No. 116-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CONDITIONALLY AWARDING THE FOLEY FAMILY COMMUNITY
PAVILION PROJECT CONSTRUCTION CONTRACT TO WRIGHT CONTRACTING OF SANTA ROSA, CALIFORNIA, IN THE AMOUNT OF $7,394,000; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS UP TO 12% OF THE ORIGINAL CONTRACT AMOUNT; APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH TLCD ARCHITECTS IN THE NOT-TO-EXCEED AMOUNT OF $240,530 TO PROVIDE ARCHITECTURAL CONSTRUCTION ADMINISTRATION SERVICES; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH PJC ASSOCIATES INC. IN THE NOT-TO-EXCEED AMOUNT OF $92,405 TO GEOTECHNICAL OBSERVATIONS AND SPECIAL INSPECTION AND TESTING SERVICES; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH EVANS & DE SHAZO INC. FOR ARCHAEOLOGICAL MONITORING SERVICES FOR THE NOT-TO-EXCEED AMOUNT OF $60,709;APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH COUNTERPOINT CONSTRUCTION SERVICES INC
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE NOT-TO-EXCEED City Council/RSA Regular Meeting Minutes
December 18, 2023
AMOUNT OF $406,670 AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS, AND AMENDING THE ADOPTED FISCAL YEAR 2023-2024 BUDGET.” The motion carried on a unanimous voice vote (Ayes - 5, Noes - 0, Absent - None)
OLD BUSINESS - UPDATE ON THE MUNICIPAL RECYCLED WATER PIPELINE
PROJECT
Utilities Engineering Manager Fuss stated the action this evening was to receive an update on the municipal recycled water pipeline project. Manager Fuss provided an overview of the advantages associated with the Municipal Recycled Water Pipeline project, identified the locations that could benefit from recycled water use, including educational institutions, public parks, athletic facilities, the cemetery, and the Tayman Park Golf Course.
Manager Fuss provided information on the project's evolution, the grant applications submitted, anticipated annual recycled water use, the proposed alignment for the recycled water pipeline and the alternative options for crossing Highway 101. Manager Fuss further reviewed the potential fill station locations, the details on connection configurations for existing irrigation systems, the current project budget status and the anticipated project timeline.
In response to Council inquiries, Manager Fuss explained he is coordinating with schools to complete the project and addressed concerns working on the project in the winter and summer season.
Vice Mayor Hagele commended the community for their conservation efforts during the drought, expressed his appreciation for the forward-thinking approach taken in selecting pipeline locations and thanked Manager Fuss and the entire city staff for their dedication and hard work in bringing this project to fruition.
There were no public comments on this item.
Mayor Kelley echoed the sentiments of her fellow City Councilmembers and commented on the project's significance as a major step towards reducing reliance on potable water for recycled water and praised the team's creativity in developing solutions that facilitated project initiation and implementation.
Councilmember Mitchell commented on the initial discussions surrounding the Municipal Recycled Water Pipeline project, particularly during the drought period and expressed her sincere gratitude to the staff for their perseverance and dedication in bringing the project to this point.
City Council/RSA Regular Meeting Minutes
December 18, 2023
Councilmember Herrod highlighted the project’s importance, expressed his appreciation for the presentation’s comprehensive construction details and thanked Manager Fuss for providing this informative update, emphasizing the project’s significance as a testament to the City’s commitment and care for the community.
NEW BUSINESS - SELECTION OF MAYOR AND VICE MAYOR FOR 2024 Mayor Kelley introduced the item for discussion.
The Councilmembers thanked Mayor Kelley and expressed their appreciation for all her leadership and work as Mayor.
There were no public comments on this item.
Mayor Kelley expressed her sincere appreciation to the Council, City Staff, and the entire community for their dedication and thoughtful contributions to the City. Mayor Kelley emphasized the value of the respectful and professional environment fostered within the Council.
On a motion by Councilmember Herrod, seconded by Councilmember Edwards, nominated David Hagele for Mayor and Evelyn Mitchell for Vice Mayor. The motion carried on a unanimous voice vote (Ayes - 5, Noes - 0, Absent - None)
NEW BUSINESS - APPOINTMENTS OF COUNCIL MEMBERS TO VARIOUS BOARDS AND COMMISSIONS FOR 2024
Mayor Kelley introduced this item for discussion and asked the Council if there were any changes they would like to make to their appointments.
There were no public comments on this item.
Following Council discussion and deliberation on the appointments, on a motion by Councilmember Edwards, seconded by Councilmember Mitchell, assigned Councilmember appointments to the various Boards and Commissions for 2024 as noted below. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None) Board/Commission/Committee 2024 Representative
Healdsburg Library Advisory Board
Council Member Herrod – Representative
Council Member Edwards - Alternate
Senior Advisory Commission Liaison
Council Member Edwards – Representative
Council Member Herrod – Alternate
City Council/RSA Regular Meeting Minutes
December 18, 2023
Northern California Power Agency
(NCPA)
Mayor Hagele, Commissioner
Council Member Herrod, Alternate
Transmission Agency of Northern California
(TANC)
Mayor Hagele, Commissioner
Council Member Herrod, Alternate
Mayors’ and Councilmembers Association
City Selection Committee and Mayors’ and
Councilmembers’ Association Board of
Directors
Mayor Hagele - Representative
Vice Mayor Mitchell - Alternate
Association of Bay Area Governments Council Member Herrod - Delegate Council Member Edwards - Alternate
Sonoma County Transportation
Authority/Regional Climate Protection
Authority
Council Member Kelley – Representative
Council Member Edwards – Alternate
Chamber of Commerce Board Council Member Herrod - Representative Vice Mayor Mitchell - Alternate
Marie Sparks Volunteer of the Year Committee Mayor Hagele League of California Cities General Assembly Vice Mayor Mitchell – Delegate Council Member Edwards– Alternate
Mayors’ and Councilmembers’ Legislative
Committee
Council Member Edwards – Representative
Council Member Herrod – Alternate
Marin/Sonoma Mosquito & Vector Control
District
Citizen Shaun McCaffery (appointed for a
four-year term. Will expire at the end of 2026)
Sonoma County Waste Management Agency Public Works Director Zimmer – Representative
Vice Mayor Mitchell – Alternate
Healdsburg High School Scholarship
Committee
Mayor Hagele and Vice Mayor Mitchell
Russian River Watershed Association
Council Member Edwards – Representative
Council Member Herrod – Alternate
Public Works Director - Alternate
Northern So. Co. Air Pollution Control District
Board of Directors
Council Member Kelley – Representative
Council Member Herrod – Alternate
Healdsburg Tourism Improvement District Vice Mayor Mitchell – Representative Northwest Public Power Association Mayor Hagele
Parks and Recreation Commission Liaison Vice Mayor Mitchell – Representative Council Member Herrod – Alternate
City Council/RSA Regular Meeting Minutes
December 18, 2023
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported he attended the Merry Healdsburg weekend, the Menorah Lighting and the Healdsburg Library Board meeting where they discussed Wi-Fi.
Councilmember Mitchell reported she attended the Mayor and Councilmember’s Meeting, Rotary Crab Feed and VIP Tour on the SMART Train to Larkspur Landing.
Councilmember Herrod reported he attended the Menorah lighting.
Vice Mayor Hagele reported he is enjoying the holiday decorations in Healdsburg and that he attended the Mayor and Councilmember’s Dinner. Furthermore, he highlighted a productive 2023 and is looking forward to 2024.
Mayor Kelley reported she attended the Menorah lighting, Rotary Crab Feed, Mayor and Councilmember’s Dinner, and the Lion King Musical with the senior community.
WRITTEN COMMUNICATIONS
None.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 7:13 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk