Healdsburg City Council
March 18, 2024

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: March 18, 2024
401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: March 13, 2024
(707) 431-3317
To join by computer, tablet, or mobile device:

Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) .

1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda

2. REPORT ON CLOSED SESSION(S)

3. ANNOUNCEMENTS/PRESENTATIONS
A. Recognition of Employees with Milestone Anniversaries B. Proclamation recognizing March 17-23, 2024 as National Surveyors Week in the City of Healdsburg
C. Annual Police Department Update
Receive a presentation on police department activity during the past year. Staff will also provide a look ahead at projects and goals for the current year.

4. CITY MANAGER REPORTS

5. PUBLIC COMMENTS ON ITEMS ON THE CONSEN CALENDAR AND NON

AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.

City Council/RSA Regular Meeting Agenda
March 18, 2024

6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

A. Review and Renew City of Healdsburg Military Equipment Use Ordinance and Policy and Review and Approve Annual Military Equipment Report Adopt a Resolution renewing Chapter 2.60 of the Healdsburg Municipal Code entitled Military Equipment Use Ordinance, Healdsburg Military Equipment Use Policy 707, and finding that the annual Military Equipment Report complies with the standards of approval set forth in Government Code Section 7071(d).

B. Agreement with DC Electric Group, Inc. and Development Group, Inc. for Public WiFi Implementation in Plaza Park
Adopt a Resolution authorizing the City Manager to execute a purchase agreement with DC Electric Group, Inc. in the amount of $48,987.00 for conduit and electrical work for the Plaza Park public Wi-Fi system and authorizing the City Manager to execute a purchase agreement with Development Group, Inc. in the amount of $49,792.10 for an upgrade to the Plaza Park public Wi-Fi system.

C. Adopt a Resolution for the City's Participation in the Prohousing Incentive Pilot (PIP) Program Round 2
Adopt a Resolution authorizing the City Manager to apply for and receive the Prohousing Incentive Pilot (PIP) Program funding and to execute any other documents necessary to complete the transaction.

D. Letter of Commitment for the EPA Climate Pollution Reduction Grants Program Application for a Regional Biosolids Program
Adopt a Resolution authorizing the City Manager to sign a Letter of Commitment for the Environmental Protection Agency (EPA) Climate Pollution Reduction Grant Program Regional Biosolids Management Grant Application on the City's behalf.

E. Professional Services Agreement with BKF Engineers to Develop Construction Documents for Public EV Charging Stations at Five Locations throughout Healdsburg
City Council/RSA Regular Meeting Agenda
March 18, 2024

Adopt a Resolution awarding a Professional Services Agreement to BKF Engineers Inc. to develop construction documents for public EV charging for the not to exceed amount of $61,570.

F. Housing Element Annual Progress Report
By motion, accept the Housing Element Annual Progress Report for 2023 and direct Staff to submit the report to the State of California Department of Housing and Community Development and the State Office of Planning and Research.

G. General Plan Annual Report
By motion, accept the annual report and direct staff to file with the appropriate state agencies.

H. Growth Management Program Annual Report
By motion, accept the 2023 Growth Management Annual Report.

I. Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center
Adopt a Resolution approving an Agreement with Reeve Wines for The BloodRoot Ramble at the Healdsburg Community Center on Saturday, June 8, 2024, and authorize the City Manager to execute the agreement.

7. PUBLIC HEARINGS
None.

8. OLD BUSINESS
A. Bid Award Municipal Recycled Water Pipeline Project Construction and Amend Design PSA to include Inspection Services
Adopt a Resolution conditionally awarding the construction of the Municipal Recycled Water Pipeline Project, Project WA004 to Argonaut Constructors, Inc., for an amount not to exceed $4,785,570 and authorize the City Manager to execute the construction contract and to approve change orders up to $478,557; and authorize the City Manager to execute an amendment to the professional services agreement with West Yost Associates for inspection services during construction for an amount not to exceed $360,018.

City Council/RSA Regular Meeting Agenda
March 18, 2024

B. Discussion and Direction Regarding the Initiation of a Proposition 218 Process to Increase Water and Wastewater Rates
By motion accept the 2024 Water and Wastewater Rate Executive Summary as basis for proposing multi-year rate increases for the City's Water and Wastewater Departments and direct staff to prepare and mail, as required by law, a notice of public hearing on the proposed water and wastewater rate increases, with a public hearing to be held on May 6, 2024.

C. Ordinance Amending Healdsburg Municipal Code Section 2.08 Related to City Councilmember Compensation
Introduce for first reading, by title only and waiving further reading of the text an Ordinance amending Section 2.08.020 of the Healdsburg Municipal Code.

9. NEW BUSINESS
A. Public Safety Camera System
Provide direction to staff regarding whether to proceed with a public safety camera system program.

10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE

PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS

11. WRITTEN COMMUNICATIONS

12. ADJOURN CITY COUNCIL / RSA MEETING

13. FUTURE AGENDA ITEMS
A. Future Agenda Items for 2024
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.

City Council/RSA Regular Meeting Agenda
March 18, 2024

These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.

DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.

CIUDAD DE HEALDSBURG

CONSEJO MUNICIPAL/AGENCIA DE DESARROLLO SUCESORA
ORDEN DEL DÍA DE LA REUNIÓN ORDINARIA
Cámaras del Consejo Municipal Fecha de reunión: 18 de marzo de 2024 401 Grove Street Hora: 6:00 PM
Healdsburg, CA 95448 Fecha de publicación: 13 de marzo de 2024 (707) 431-3317
Para participar por computadora, tableta o dispositivo móvil:

Vaya a https://zoom.us/join y teclee el número de identificación (ID) del seminario web: 815 8894 3494 o siga este enlace: healdsburg.gov/zoom (No es necesario inscribirse previamente a la reunión).
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1. LLAMADA AL ORDEN/PASAR LISTA
A. Juramento a la bandera
B. Aprobación del orden del día

2. INFORME SOBRE LA SESIÓN/LAS SESIONES A PUERTA CERRADA

3. ANUNCIOS/PRESENTACIONES
A. Reconocimiento a los empleados municipales con aniversarios de hitos B. Proclamación por la que se reconoce del 17 al 23 de marzo de 2024 como Semana Nacional de los Agrimensores en la ciudad de Healdsburg C. Actualización anual del Departamento de Policía
Recibir una presentación sobre la actividad del Departamento de Policía durante el pasado año. El personal también ofrecerá una visión de los proyectos y objetivos para el año en curso.

4. INFORMES DEL GERENTE DE LA CIUDAD

5. COMENTARIOS PÚBLICOS SOBRE LOS PUNTOS EN EL CALENDARIO ACORDADO Y LOS PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo se reserva para recibir comentarios del público sobre asuntos de interés general no incluidos en el orden del día, pero relacionados con los asuntos del Consejo Municipal/RSA. Sin embargo, conforme la Ley Brown, el Consejo Municipal no puede considerar temas o tomar medidas sobre cualquier solicitud hecha durante este período de comentario. Los comentarios del público sobre los puntos no incluidos en el orden del día están limitados a treinta (30) minutos en total para todos los oradores, concediéndose a cada orador un máximo de tres (3) minutos. Si hay más de diez (10) comentarios públicos, el alcalde puede reducir el tiempo de tres (3) minutos de cada orador para que así todos los oradores tengan el mismo tiempo para hablar. A discreción del Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de marzo de 2024
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alcalde, el periodo de comentarios del público podrá prolongarse más de 30 minutos. Los miembros del público que deseen hablar sobre un asunto en el orden del día acordado deben notificárselo al alcalde durante los comentarios públicos.

6. CALENDARIO ACORDADO
Los siguientes puntos enumerados en el orden del día acordado se consideran rutinarios o han sido revisados previamente por el Consejo y requieren poca o ninguna discusión por parte del Consejo, el público o solicitante y el Consejo Municipal tomará medidas en una sola moción. Un miembro del consejo puede solicitar que se excluya un punto del calendario acordado y se pueden tomar medidas por separado. Para excluir un punto, se requiere el consentimiento de una mayoría de los miembros del consejo presentes. En caso de que se excluya un punto, el asunto se considerará de inmediato después de la adopción del orden del día acordado.

A. Revisar y Renovar la Ordenanza y Política de Uso de Equipamiento Militar de la Ciudad de Healdsburg y revisar y aprobar el Informe anual sobre Equipamiento Militar
Adoptar una Resolución que renueve el Capítulo 2.60 del Código Municipal de Healdsburg titulado Ordenanza de Uso de Equipamiento Militar, Política 707 de Uso de Equipamiento Militar de Healdsburg, y que determine que el Informe anual sobre Equipamiento Militar cumple con las normas de aprobación establecidas en la Sección 7071(d) del Código Gubernamental.

B. Acuerdo con DC Electric Group, Inc. y Development Group, Inc. para la implantación de WiFi público en Plaza Park
Adoptar una Resolución autorizando al Administrador de la Ciudad a ejecutar un acuerdo de compra con DC Electric Group, Inc. por la cantidad de $48,987.00 para conductos y trabajo eléctrico para el sistema Wi-Fi público de Plaza Park y autorizando al Administrador de la Ciudad a ejecutar un acuerdo de compra con Development Group, Inc. por la cantidad de $49,792.10 para una actualización del sistema Wi-Fi público de Plaza Park.

C. Adoptar una Resolución para la participación de la Ciudad en la Ronda 2 del Programa Piloto de Incentivos Provivienda (PIP)
Adoptar una Resolución que autorice al Gerente de la Ciudad a solicitar y recibir la financiación del Programa Piloto de Incentivos Provivienda (PIP) y a ejecutar cualquier otro documento necesario para completar la transacción.

D. Carta de compromiso para la solicitud del Programa de Subvenciones para la Reducción de la Contaminación Climática de la EPA para un Programa Regional de Biosólidos
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de marzo de 2024
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Adoptar una Resolución que autorice al Gerente de la Ciudad a firmar una Carta de Compromiso para la Solicitud de Subvención para la Gestión Regional de Biosólidos del Programa de Subvenciones para la Reducción de la Contaminación Climática de la Agencia de Protección Medioambiental (EPA) en nombre de la Ciudad.

E. Acuerdo de servicios profesionales (ASP) con BKF Engineers para desarrollar los documentos de construcción de las estaciones públicas de carga de vehículos eléctricos en cinco ubicaciones de Healdsburg
Adoptar una Resolución por la que se adjudica un Acuerdo de Servicios Profesionales con BKF Engineers Inc. para el diseño y desarrollo de los documentos de construcción para la recarga pública de vehículos eléctricos en cinco ubicaciones dentro de Healdsburg.

F. Elemento de Vivienda Informe Anual de Progreso
Por moción, aceptar el Informe Anual de Progreso del Elemento Vivienda para 2023 y ordenar al Personal que presente el informe al Departamento de Vivienda y Desarrollo Comunitario del Estado de California y a la Oficina Estatal de Planificación e Investigación.

G. Informe anual del Plan General
Por moción, aceptar el informe anual y ordenar al personal que lo presente ante los organismos estatales correspondientes.

H. Informe anual del Programa de Gestión del Crecimiento Por moción, aceptar el Informe Anual de Gestión del Crecimiento 2023.

I. Peticiones de Reeve Wines para The BloodRoot Ramble el 8 de junio de 2024 en el Centro Comunitario de Healdsburg
Adoptar una Resolución que apruebe un Acuerdo con Reeve Wines para The BloodRoot Ramble en el Centro Comunitario de Healdsburg el sábado 8 de junio de 2024, y autorizar al Administrador Municipal a ejecutar el acuerdo.

7. AUDIENCIAS PÚBLICAS
Ninguna.

Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de marzo de 2024
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8. ASUNTOS PENDIENTES
A. Adjudicación de la licitación para la construcción del proyecto municipal de tuberías de agua reciclada y modificación del PSA de diseño para incluir los servicios de inspección
Adoptar una Resolución para adjudicar condicionalmente la construcción del Proyecto Municipal de Tuberías de Agua Reciclada, Proyecto WA004 a Argonaut Constructors, Inc. por un importe que no exceda de $4,785,570 y autorizar al Administrador de la Ciudad a ejecutar el contrato de construcción y a aprobar órdenes de cambio de hasta $478,557; y autorizar al Administrador de la Ciudad a ejecutar una enmienda al Acuerdo de Servicios Profesionales con West Yost Associates para servicios de inspección durante la construcción por un importe que no exceda de $360,018.

B. Debate y orientación sobre el inicio de un proceso de la Proposición 218 para aumentar las tarifas del agua y las aguas residuales
Por moción aceptar el Resumen Ejecutivo de Tarifas de Agua y Aguas Residuales 2024 como base para proponer aumentos de tarifas multianuales para los Departamentos de Agua y Aguas Residuales de la Ciudad y ordenar al personal que prepare y envíe por correo, como lo requiere la ley, un aviso de audiencia pública sobre los aumentos propuestos de tarifas de agua y aguas residuales, con una audiencia pública que se celebrará el 6 de mayo de 2024.

C. Ordenanza de ajuste de la remuneración del Consejo
Presentar para primera lectura, sólo por el título y renunciando a la lectura del texto, una Ordenanza por la que se modifica la Sección 2.08.020 del Código Municipal de Healdsburg.

9. ASUNTOS NUEVOS
A. Sistema de cámaras de seguridad pública
Por moción, proporcionar instrucciones sobre si se debe proceder con un programa de sistema de cámaras de seguridad pública.

10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS QUE HAN OCURRIDO DESDE LA REUNIÓN ORDINARIA ANTERIOR/INFORMES DE

REEMBOLSO DE GASTOS

11. COMUNICACIONES ESCRITAS
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 18 de marzo de 2024
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12. LEVANTAR LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA

13. PUNTOS FUTUROS PARA EL ORDEN DEL DÍA
A. Futuros puntos del orden del día para 2024
SB 343 - DOCUMENTOS RELACIONADOS CON EL ÓRDEN DEL DÍA DE LAS SESIONES ABIERTAS: Cualquier escrito o documento provisto a una mayoría de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora con respecto a cualquier punto en este orden del día después de la publicación de la misma y que no esté exento de divulgación, se pondrá a disposición del público en la Oficina de la Secretaría Municipal ubicada en City Hall, 401 Grove Street, Healdsburg, durante horas hábiles. Si el material complementario se pone a disposición de los miembros de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora, una copia estará disponible para la revisión pública en las Cámaras del Consejo Municipal, 401 Grove Street, Healdsburg, CA 95448.

Estos escritos se pondrán a disposición en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.

ADAPTACIONES POR DISCAPACIDAD: La ciudad de Healdsburg realizará adaptaciones razonables para las personas con necesidades especiales debidas a discapacidades. Por favor, contacte a Raina Allan, secretaria municipal, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, por lo menos 72 horas antes de la reunión para garantizar que se realicen las adaptaciones necesarias.

CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG DECLARING THE WEEK OF MARCH 17-
23, 2024 AS NATIONAL SURVEYOR’S WEEK IN THE CITY

OF HEALDSBURG
WHEREAS, Surveying has been an essential element in the development of the human environment since the beginning of recorded history; and WHEREAS, it is a requirement in the planning and execution of nearly every form of construction with its most familiar modern uses in the fields of transport, building and construction, communications, mapping, and the definition of legal boundaries for land ownership; and
WHEREAS, in order to accomplish their objectives, surveyors use elements of engineering, physics, mathematics, astronomy, law, and history; and WHEREAS, since the colonial days of the United States, surveyors have been leaders in the community, statesmen, influential citizens, and shapers of cultural standards; and WHEREAS, Former notable surveyors include George Washington, Thomas Jefferson, Abraham Lincoln, Lewis and Clark, Daniel Boone, and Henry David Thoreau, among many others; and
WHEREAS, many services are now provided through the use of sophisticated surveying equipment and techniques, including satellite-borne remote sensing devices and automated positioning, measuring, recording, and plotting equipment; and WHEREAS, the establishment of the week of March 17-23, 2024 as National Surveyors Week is a fitting tribute to all surveyors.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby declares the week of March 17-23, 2024, as National Surveyor’s Week in the City of Healdsburg.

DATED: March 18, 2024
SO ORDERED:
________________________________
David Hagele, Mayor

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Attachment: National Surveyors Proclamation (4377 : National Surveyors Week Proclamation - 2024)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Review and Renew City of Healdsburg Military Equipment Use Ordinance and Policy and Review and Approve Annual Military Equipment Report
PREPARED BY: Matt Jenkins, Chief of Police
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution renewing Chapter 2.60 of the Healdsburg Municipal Code entitled Military Equipment Use Ordinance, Healdsburg Military Equipment Use Policy 707, and finding that the annual Military Equipment Report complies with the standards of approval set forth in Government Code Section 7071(d).

COMMUNITY ENGAGEMENT/OUTREACH:

The California Government Code and Healdsburg Municipal Code require that, within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the Police Department hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. This community meeting will be held within the prescribed timeframe at the Healdsburg Police Department.

BACKGROUND:

Effective January 1, 2022, Assembly Bill 481 (codified in Government Code §§7070, et seq.) required legislative bodies to adopt ordinances approving military equipment use policies.

Adopting such policies was required before law enforcement agencies could continue to engage in activities related to the use of “military equipment” as defined in the Government Code. The Healdsburg Police Department has “military equipment” in its inventory and engages in critical public safety activities in coordination with other local jurisdictions. Pursuant to AB 481, on April 18, 2022, the City Council adopted Ordinance No. 1215, adding Chapter 2.60 to the HMC, which approved a military equipment use policy for police services, and included an inventory

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(report) of the City’s military equipment. The Government Code and HMC require the City Council to conduct an annual review of the Military Equipment Use Ordinance and Policy and vote on whether to renew the Ordinance and Policy. As explained in more detail below, the Government Code also requires an annual review of the military equipment report.

DISCUSSION/ANALYSIS:

The proposed resolution (Attachment 1) would confirm that the City Council has reviewed the Healdsburg Military Equipment Use Ordinance (Attachment 2), the Healdsburg Military Equipment Use Policy 707 (Attachment 3) and the annual military equipment report (attachment 4).

As required by Government Code §7071(e)(1) and HMC 2.60.030(F):

The [City Council] shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and…vote on whether to renew the ordinance at a regular meeting held pursuant to the Brown Act.

On April 18, 2022, the City Council adopted Ordinance No. 1215 implementing HMC Chapter

2.60 as well as the Healdsburg Military Equipment Use Policy 707 (Policy 707) which are attached hereto as attachments 2 and 3, respectively.

The Police Department is responsible for ensuring that all provisions of Government Code §§7071 and 7072 and HMC Chapter 2.60 are met. The Council will continue to be required by law to review at least annually the ordinance and policy and will have the opportunity to renew it or make any necessary changes.

Policy 707 approves the continued use by authorized and trained personnel of equipment currently in the Police Department’s inventory when the use is necessary to maintain safety.

Policy 707 also allows the continued collaboration with other law enforcement agencies in the deployment or other use of military equipment within the City when exigent circumstances require a swift response. The Department works closely with other local, county, state and federal law enforcement agencies on police-related matters, including safeguarding the public’s welfare and safety, working on regional task forces, conducting training exercises, providing mutual aid and responding to emergencies. In exigent circumstances, there is sometimes the need to deploy military equipment from or lend military equipment to outside entities to promote the safety and security of the community. When military equipment is used under exigent circumstances, the proposed ordinance requires prompt reporting on the use to the City Council.

In addition, pursuant to Government Code § 7071(e)(2) and HMC 2.60.050, the City Council shall determine, based on the annual military equipment report (attachment 4), whether each type of military equipment identified in that report has complied with the standards of approval set forth in §7071(d) and HMC 2.60.030(D). The standards for approval are set forth below. Staff believes that Council can make the required findings because:

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1. Authorizing the use of military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. The acquisition and use of this equipment is part of the Healdsburg Police Department’s overall approach to Critical Incident Management, Use of Force, De-Escalation and public safety. The equipment will enable department members to properly respond to both planned and unplanned events efficiently and effectively.

2. The proposed Military Equipment Use Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties by ensuring required reporting out, the opportunity for community engagement and feedback, and transparency and oversight regarding the acquisition and use of the specified military equipment in the City of Healdsburg.

3. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time of the use.

Government Code § 7071(e)(2) and HMC 2.60.050 also requires the Police Department obtain approval from City Council prior to acquiring any military equipment. During the next year, the Police Department is seeking authorization to purchase replacement drone equipment as outlined in the attached annual military equipment report and depending on the availability of funds.

ALTERNATIVES:

Council could make changes to the Military Equipment Use Policy and/or ordinance or choose to discontinue the policy.

FISCAL IMPACT:

There would not be any new, unplanned direct fiscal impacts to continuing the use of equipment already in the Department’s inventory or continuing to collaborate with other law enforcement agencies, including in mutual aid circumstances. Maintenance costs of existing equipment is included within the Department’s budget. The annual military equipment report (attachment 4) seeks authorization to purchase replacement drone equipment in the reporting term. The purchases will be made depending upon the availability of appropriations in the Department’s adopted budget in the current fiscal year. If there is insufficient budget in the current year, the purchases will be proposed by the Department in the upcoming budget development process.

There will be staff time associated with compliance, annual review, reporting and community engagement meetings, all of which are required pursuant to applicable provisions of the Government Code.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Public Resources Code § 21065 and the California Environmental Quality Act (“CEQA”) Guidelines § 15378, there is no possibility that this ordinance will have a significant impact on the physical environment and is not a project as defined under CEQA.

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ATTACHMENT(S):

Resolution
2023 Annual Report - AB 481
Chapter 2.60 Military Equipment Use Ordinance
Military_Equipment_Use_Policy (707)

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Attachment 1

CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG PURSUANT TO GOVERNMENT CODE
SECTION 7071 RENEWING CHAPTER 2.60 OF THE

HEALDSBURG MUNICIPAL CODE ENTITLED MILITARY

EQUIPMENT USE ORDINANCE, HEALDSBURG MILITARY
EQUIPMENT USE POLICY 707, AND FINDING THAT THE

ANNUAL MILITARY EQUIPMENT REPORT COMPLIES

WITH THE STANDARDS OF APPROVAL SET FORTH IN
GOVERNMENT CODE SECTION 7071(d)
WHEREAS, effective January 1, 2022, Assembly Bill 481 (AB 481) (Government Code sections 7071 et. seq.) requires legislative bodies to adopt ordinances approving military equipment use policies, which are required before law enforcement agencies can continue to engage in activities related to the use of military equipment; and WHEREAS, the Healdsburg Police Department has “military equipment” in its inventory and engages in critical public safety activities in coordination with other jurisdictions on police related matters, including safeguarding the public’s welfare and safety, working on regional task forces, conducting training exercises, providing mutual aid and responding to emergencies; and WHEREAS, in exigent circumstances, there is sometimes the need to deploy military equipment from or lend military equipment to other local jurisdictions to promote the safety and security of community members; and
WHEREAS, on April 18, 2022, the City Council adopted Ordinance No. 1215, adding Chapter 2.60 to the Healdsburg Municipal Code, which approved Military Equipment Use Policy 707 for police services, and included a report (inventory) of the City’s military equipment; and WHEREAS, Healdsburg Military Equipment Use Policy 707 sets forth a military equipment use policy that is consistent with the Police Department’s current practices, complies with all the requirements of the Government Code and the Healdsburg Municipal Code, will continue to ensure ongoing regulation and compliance with the law going forward and will continue to provide a means of community engagement and transparency regarding use of military equipment by the Department; and
WHEREAS, the Government Code and the Healdsburg Municipal Code require the City Council to conduct an annual review of the Military Equipment Use Ordinance and Policy and vote on whether to the renew the Ordinance and Policy; and WHEREAS, the City Council has conducted its annual review of the Military Equipment Use Ordinance contained in Chapter 2.60 of the Healdsburg Municipal Code as well as its annual review of Healdsburg Military Equipment Use Policy 707; and

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Attachment: Resolution (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Attachment 1
WHEREAS, the City Council has also conducted its annual review of the military equipment report prepared and submitted pursuant to section 7072 of the Government Code and has considered the requirements contained in section 7071(d) of the Government Code; and WHEREAS, public notice has been provided in accordance with applicable law; and WHEREAS, the City Council has reviewed and desires to renew Chapter 2.60 of the Healdsburg Municipal Code and the Healdsburg Military Equipment Use Policy 707.

NOW, THEREFORE, the City Council of the City of Healdsburg, California, DOES HEREBY FIND as follows:

Section 1. All of the statements and facts set forth above in the recitals are true and correct and incorporated herein by this reference. The recitals constitute findings in this matter and, together with the staff report, other written reports, public testimony and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in this ordinance.

Section 2. The City Council finds that Chapter 2.60 of the Healdsburg Municipal Code and Healdsburg Military Equipment Use Policy 707 are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and are not a “project,” as defined in Section 15378 of the CEQA Guidelines.

Section 3. The City Council has reviewed Chapter 2.60 of the Healdsburg Municipal Code and hereby renews that Chapter without change.

Section 4. The City Council has reviewed Healdsburg Military Equipment Use Policy 707 and hereby renews the Policy without change.

Section 5. The City Council has reviewed the annual military equipment report and finds that it complies with the standards of approval set forth in subdivision (d) of Government Code section 7071 because of the following:

1. Authorizing the use of military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. The acquisition and use of this equipment is part of the Healdsburg Police Department’s overall approach to Critical Incident Management, Use of Force, De-Escalation and public safety. The equipment will enable department members to properly respond to both planned and unplanned events efficiently and effectively.

2. The Military Equipment Use Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties by ensuring required reporting out, the opportunity for community engagement and feedback, and transparency and oversight regarding the acquisition and use of the specified military equipment in the City of Healdsburg.

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Attachment: Resolution (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Attachment 1

3. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time of the use.

Section 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

PASSED, APPROVED, and ADOPTED by the City Council of the City of Healdsburg at a regular meeting thereof this 18th day of March 2024 by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
_________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy)

MILITARY EQUIPMENT USE
AB 481
2023 Annual Report
Matt Jenkins, Chief of Police

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Table of Contents
Annual Reporting Requirements...........................................................................................2 Summary of Uses..........................................................................................................................3 Unmanned, remotely piloted, powered aerial or ground vehicles......................................................3 “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray)...............................................................................3 The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons......................3 Complaints or Concerns Received........................................................................................4 Unmanned, remotely piloted, powered aerial or ground vehicles......................................................4 “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray)...............................................................................4 The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons......................4 Internal Audits of Equipment..................................................................................................5 Unmanned, remotely piloted, powered aerial or ground vehicles......................................................5 “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray)...............................................................................5 The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons......................5 Annual Costs...................................................................................................................................6 Unmanned, remotely piloted, powered aerial or ground vehicles......................................................6 “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray)...............................................................................6 The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons......................6 Inventory of Equipment Possessed......................................................................................7 Additional Inventory Sought for 2023 ...............................................................................10

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Annual Reporting Requirements
AB481 requires on an annual basis the police department to seek and obtain City Council approval for future acquisition and funding of new military equipment and provide City Council and the public a report outlining how the military equipment was used, to ensure the police department is adhering to our policy and the city ordinance.

Healdsburg Municipal Code 2.60.050 (Reports on they use of Military Equipment) requires the police department submit to City Council an annual military equipment report for each type of military equipment approved by the City Council within one year of approval, and annually thereafter for as long as the military equipment is available for use. The police department shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use.

This annual military equipment report includes the all of the following required information for the immediately preceding calendar year for each type of military equipment:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the police department will hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Summary of Uses
Unmanned, remotely piloted, powered aerial or ground vehicles How equipment was used: Police Department sUAS’s (drones) were used for a total of 24 flights/missions in 2023. Each flight/mission was conducted within department approved policy for the use of sUAS’s.

Purpose of use:

Training – 16
Law Enforcement Search (Suspect) – 1
Law Enforcement Tactical Support – 1
“Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray) How equipment was used:

Projectiles were deployed during a POST approved law enforcement training course. There were no other uses of this category of equipment.

Purpose of use:

Training Exercise
The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons How equipment was used:

Projectiles were deployed during a POST approved law enforcement training course. There were no other uses of this category of equipment.

Purpose of use:

Training Exercise

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Complaints or Concerns Received
Unmanned, remotely piloted, powered aerial or ground vehicles Complaint/Concern:

No complaints or concerns were received.
“Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray) Complaint/Concern:

No complaints or concerns were received.

The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons Complaint/Concern:

No complaints or concerns were received.

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Internal Audits of Equipment
Unmanned, remotely piloted, powered aerial or ground vehicles Results of any internal audits:

A review of flight data was conducted and found that all flights were conducted within department policy and FAA regulations.

Information about violations of the military equipment use policy:

N/A
Actions taken in response:

N/A
“Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray) Results of any internal audits:

There were no uses or deployments outside of approved training. No additional audits were conducted.

Information about violations of the military equipment use policy:

N/A
Actions taken in response:

N/A
The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons Results of any internal audits:

There were no uses or deployments outside of approved training. No additional audits were conducted.

Information about violations of the military equipment use policy:

N/A
Actions taken in response:

N/A

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Annual Costs
Unmanned, remotely piloted, powered aerial or ground vehicles Acquisition1 Personnel Training Transportation Maintenance Storage Upgrade Source
funds
Total
Costs
$25,000 $1,500 $500 $0.00 $300 $0.00 $0.00
Approved
Budget $27,300
“Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray) Acquisition Personnel Training Transportation Maintenance Storage Upgrade Source
funds
Total
Costs
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Approved
Budget $0.00
The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons Acquisition Personnel Training Transportation Maintenance Storage Upgrade Source
funds
Total
Costs
$3,500 $5,000 $1,000 $0.00 $0.00 $0.00 $0.00
Approved
Budget $9,500
1 During the course of deployments in 2023, HPD’s main drone was damaged beyond repair, and the secondary/training drones are no longer supported by the manufacturer and unable to be updated with needed firmware. Staff plans on procuring new equipment in the current fiscal year or FY 24/25.

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Inventory of Equipment Possessed
Quantities as of Dec 31, 2023
Type of Equipment Quantity
Unmanned, remotely piloted, powered aerial or ground vehicles i. PARROT ANAFI, cost: $700. A compact, foldable, light and easily deployable sUAS. Stabilized on 5 axes (2 mechanical axes and 3 electronic axes), the Sony optical sensor built into ANAFI allows clear images to be taken, despite the vibrations associated with drone flights.

The x3 zoom and the 180° tilt of the camera provide a detailed view of the observed target.

These items are no longer in service and will be replaced in current fiscal year FY 24/25
2 ii. PARROT ANAFI USA, cost: $7,000. To balance the resolutions of the thermal image and visible image, and therefore benefit from information not visible in thermal, the displayed image is a fusion of the information from the two cameras. Stabilized on three axes, the optical unit of ANAFI Thermal combines an infra-red sensor to the electro-optics, making it possible to identify temperatures between -10° and +400°. Thanks to the FLIR Lepton 3.5 module, it is possible to set the absolute temperature of each pixel.

These items are no longer in service and will be replaced in current fiscal year FY 24/25
1 “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls” (excluding standard, service-issued handheld pepper spray) i. COMBINED TACTICAL SYSTEMS, 40MM FRANGIBLE IMPACT OC
POWDER 4556, cost: $19.09. A less lethal 40mm lightweight foam projectile firedfrom a single 40mm launcher with a rifled barrel at 300 FPS.

The 40mm direct fire, dispersed OC irritant round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and asfar as 150 feet from the target. 19 ii. COMBINED TACTICAL SYSTEMS, 37MM OC MUZZLE BLAST
INDOOR AND OUTDOOR 3440, cost: $20.72. A less lethal 37mm lightweight OC powder projectile fired from a single 37mm grenade launcher with a rifled barrel at 240-260 FPS. The 40mm Sponge Round provides accurate and effective performance when fired from the approved distance of not less than ten (10) feet and as far as 50 feet from 20 6.A.b
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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) the target.

The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons
i. PENN ARMS, 40MM SINGLE MULTI LAUNCHER, cost: $2,630. The 40mm Single Launcher is a tactical single-shot launcher that features a fixed stock and an Integrated Front Grip (IFG). It will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. It will launch a 40mm less lethal round up to 131 feet and is authorized to be used by officers trained in its use.
2 ii. DEFENSE TECHNOLOGY, 37MM SINGLE LAUNCHER, cost: $2,630.

The 37mm Single Launcher is a tactical single shot launcher that features a fixed stock and an Integrated Front Grip (IFG). It will fire standard 37mm less lethal ammunition, up to 8 inches in cartridge length. 1 iii. MOSSBERG 590 LESS LETHAL SHOTGUN, cost: $412. The Mossberg 590 Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers anda suspect reducing the immediacy of the threat which is a principle of de-escalation. 6 iv. COMBINED TACTICAL SYSTEMS, 40MM SPONGE 4457, cost: $21.00.

A less lethal 40mm lightweight foam projectile fired from a single 40mm launcher with a rifled barrel at 240-250 FPS. The 40mm Sponge Round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 100 feet from the target.
19 v. COMBINED TACTICAL SYSTEMS, 40MM .60 STING BALL 4558, cost:
$25.84. A less lethal 40mm lightweight foam projectile fired from a single 40mm launcher with a rifled barrel at 240-260 FPS. The 40mm Sponge Round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from the target.
20 vi. COMBINED TACTICAL SYSTEMS, 3.7MM/40MM STING BALL 8” LONG 3559, cost: $17.46. A less lethal 37mm multi-projectile impact munition fired from a single 37mm launcher with a rifled barrel at 280-325 FPS.

The 37mm sting pellet round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 50 feet from the target.
20 vii. COMBINED TACTICAL SYSTEMS, 37MM/40MM FOAM BATON 8” LONG 3555, cost: $21.38. A less lethal 37mm lightweight foam projectile fired from a single 37mm/40mm launcher with a rifled barrel at 240-260 FPS. The 40mm Sponge Round provides accurate and effective 19 6.A.b
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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) performance when fired from the approved distance of not less than five (5) feet and as far as 50 feet from the target.
viii. 12-GAUGE SUPER-SOCK BEANBAG ROUND, cost: $5. A less lethal

2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange butt stock and fore grip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." TheSuperSock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator.The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.
245 Duty

134
Training

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Additional Inventory Sought for 2024
Type of Equipment
Quantity
Sought
The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons
i. COMBINED TACTICAL SYSTEMS, 37MM/40MM FOAM BATON 8”
LONG 3555, cost: $21.38 each
These additional munitions would allow the department to possess a sufficient quantity to properly train department staff pursuant to POST requirements. ii. DEFENSE TECHNOLOGY 40MM DIRECT IMPACT RELOADABLE
TRAINING KIT, cost: $1,500
This kit will enable training of department staff using reloadable training rounds at a fraction of the cost of using operational rounds.
230
1 Unmanned, remotely piloted, powered aerial or ground vehicles i. TBD, cost: TBD
Staff is currently evaluating options that are available and will selected the appropriate sUAS in FY 24/25. The number as well as make/model will be dependent on available funds in the budget.

Up to 4

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Attachment: 2023 Annual Report - AB 481 (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 1/7 Chapter 2.60

MILITARY EQUIPMENT USE ORDINANCE
Sections:

2.60.010 Name of chapter.

2.60.020 Definitions.

2.60.030 Military equipment use policy requirement.

2.60.040 Use in exigent circumstances.

2.60.050 Reports on the use of military equipment.

2.60.060 Severability.

2.60.010 Name of chapter.

This chapter shall be known as the military equipment use ordinance. (Ord. 1215 § 3 (Exh. A), 2022.)

2.60.020 Definitions.

A. “Military equipment” includes all of the following (per Cal. Gov. Code § 7070):

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subsection.

3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subsection.

4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 2/7

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subsection.

8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subsection.

9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subsection.

10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.

13. Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).

14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

16. Notwithstanding subsections (A)(1) through (15) of this section, “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

B. “City” means any department, agency, bureau, and/or subordinate division of the City of Healdsburg.

C. “Police department” means any division, section, bureau, employee, volunteer and/or contractor of the Healdsburg police department.

D. “City Council” means the governing body that is the Healdsburg City Council.

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 3/7 E. “Military equipment use policy” means a publicly released, written document that includes, at a minimum, all of the following:

1. A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.

2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment.

3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.

6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.

F. “Exigent circumstances” means a law enforcement agency’s good faith belief that an emergency involving the danger of, or imminent threat of, death or serious physical injury to any person is occurring, has occurred, or is about to occur.

G. “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution.

H. “Type” means each item that shares the same manufacturer model number. (Ord. 1215 § 3 (Exh.

A), 2022.)

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 4/7

2.60.030 Military equipment use policy requirement.

A. The Healdsburg police department shall obtain approval of the City Council, by a resolution adopting a military equipment use policy (MEUP) at a regular meeting of the City Council held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code) prior to engaging in any of the following:

1. Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.

2. Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

3. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.

4. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the City of Healdsburg.

5. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.

6. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.

7. Acquiring military equipment through any means not provided by this section.

B. No later than May 1, 2022, if seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, the Healdsburg police department shall commence a City Council approval process in accordance with this section. If the City Council does not approve the continuing use of military equipment, including by adoption pursuant to a military equipment use policy submitted pursuant to this chapter, within 180 days of submission of the proposed military equipment use policy to City Council, the Healdsburg police department shall cease its use of the military equipment until it receives the approval of City Council in accordance with this chapter.

C. In seeking the approval of City Council, the Healdsburg police department shall submit a proposed military equipment use policy to the City Council and make those documents available on

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 5/7 the police department’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.

D. The City Council shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:

1. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

2. The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

3. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

E. In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the police department for as long as the military equipment is available for use.

F. The City Council shall review this chapter at least annually and vote on whether to renew it at a regular meeting held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code). (Ord. 1215 § 3 (Exh. A), 2022.)

2.60.040 Use in exigent circumstances.

A. Notwithstanding the provisions of this chapter, the police department may acquire, borrow and/or use military equipment in exigent circumstances without following the requirements of this chapter.

B. If the police department acquires, borrows, and/or uses military equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:

1. Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law.

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 6/7

2. If it is anticipated that the use will continue beyond the exigent circumstance, submit a proposed amended military equipment use policy to the City Council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the City Council.

3. Include the military equipment in the police department’s next annual military equipment report. (Ord. 1215 § 3 (Exh. A), 2022.)

2.60.050 Reports on the use of military equipment.

A. The police department shall submit to City Council an annual military equipment report for each type of military equipment approved by the City Council within one year of approval, and annually thereafter for as long as the military equipment is available for use.

B. The police department shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use.

C. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

D. Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the police department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) 3/12/23, 7:49 PM Chapter 2.60 MILITARY EQUIPMENT USE ORDINANCE https://www.codepublishing.com/CA/Healdsburg/#!/Healdsburg02/Healdsburg0260.html#2.60 7/7 regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.

E. The City Council shall determine, based on the annual military equipment report submitted pursuant to this section, whether each type of military equipment identified in that report has complied with the standards for approval set forth in this chapter and the military equipment use policy. If the City Council determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval, the City Council shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance. (Ord. 1215 § 3 (Exh. A), 2022.)

2.60.060 Severability.

A. If any section, subsection, sentence, clause, phrase, or word of this chapter, or any application thereof to any person or circumstance, is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions or applications of this chapter.

B. The City Council hereby declares that it would have passed this chapter and each and every section, subsection, sentence, clause, phrase, and word not declared invalid or unconstitutional without regard to whether any other portion of this chapter or application thereof would be subsequently declared invalid or unconstitutional. (Ord. 1215 § 3 (Exh. A), 2022.) The Healdsburg Municipal Code is current through Ordinance 1218, passed October 17, 2022.

Disclaimer: The City Clerk’s office has the official version of the Healdsburg Municipal Code. Users should contact the City Clerk’s office for ordinances passed subsequent to the ordinance cited above.

City Website: https://www.ci.healdsburg.ca.us
City Telephone: (707) 431-3317
Code Publishing Company

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Attachment: Chapter 2.60 Military Equipment Use Ordinance (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Policy
707
Healdsburg Police Department
Healdsburg PD Policy Manual
Copyright Lexipol, LLC 2022/12/20, All Rights Reserved.

Published with permission by Healdsburg Police Department Military Equipment Use Policy - 1
Military Equipment Use Policy
707.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072). This is further required by Healdsburg City Municipal Code Chapter

2.60 707.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Department - the City of Healdsburg Police Department (HPD) Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

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Attachment: Military_Equipment_Use_Policy (707) (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Healdsburg Police Department
Healdsburg PD Policy Manual
Military Equipment Use Policy
Copyright Lexipol, LLC 2022/12/20, All Rights Reserved.

Published with permission by Healdsburg Police Department Military Equipment Use Policy - 2
707.2 POLICY
It is the policy of the Healdsburg Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 707.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Healdsburg Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing and coordinating the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner. 707.4 MILITARY EQUIPMENT INVENTORY
The list attached hereto is divided into two section:

1. Section One - lists qualifying equipment that is owned and/or utilized by the Healdsburg Police Department.

2. Section Two - lists qualifying equipment that is not owned or regularly utilized by the Healdsburg Police Department, but which is known to be owned and/or utilized by law enforcement agencies which the departmentcollaborates and/or participates for law enforcement purposes.
707.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is

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Attachment: Military_Equipment_Use_Policy (707) (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Healdsburg Police Department
Healdsburg PD Policy Manual
Military Equipment Use Policy
Copyright Lexipol, LLC 2022/12/20, All Rights Reserved.

Published with permission by Healdsburg Police Department Military Equipment Use Policy - 3
submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above.

The military equipment use policy, and any amendments thereto, shall be approved by the governing body in accordance with Chapter 12.8 of Division 7 of Title 1 of the Government Code, if the governing body determines all of the following (Government Code § 7071(d)(1)):
(a) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (b) The proposed military equipment use policy will safeguard the public's welfare, safety, civil rights, and civil liberties.
(c) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (d) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

The military equipment use policy shall be reviewed and approved by the governing body at least annually through the adoption of a resolution. In the absence of such review and approval, the military equipment use policy shall expire one (1) year from the last approval date.

As part of the annual review, or from time to time as may be needed, the military equipment use policy may be amended through the adoption of a resolution by the governing body.

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Attachment: Military_Equipment_Use_Policy (707) (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy) Healdsburg Police Department
Healdsburg PD Policy Manual
Military Equipment Use Policy
Copyright Lexipol, LLC 2022/12/20, All Rights Reserved.

Published with permission by Healdsburg Police Department Military Equipment Use Policy - 4
707.6 COORDINATION WITH OTHER JURISDICTIONS
In exigent circumstances and with the approval of the Chief of Police or designee, military equipment may be deployed from outside entities to promote the safety and security of community members. If the Department acquires, borrows, or uses military equipment in exigent circumstances, it will provide written notification of the acquisition, borrowing or use to City Council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law.

Military equipment used by any member of this jurisdiction shall be approved for use and in accordance with this Department policy. Military equipment used by other jurisdictions that are providing mutual aid to this jurisdiction shall comply with their respective military equipment use policies in rendering mutual aid.
707.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 707.8 COMPLIANCE
The Chief of Police or designee will ensure that all Department members comply with this policy. A complaint, concern, or question related to Military Equipment utilization by the Healdsburg Police Department can be made as follows:
(a) Via email to: [email protected]
(b) Via phone call to: 707-431-3377
(c) Via mail sent to Healdsburg Police Department: Attn: Military Equipment Coordinator: 238 Center St, Healdsburg, CA 95448
707.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

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Attachment: Military_Equipment_Use_Policy (707) (4323 : Review and Renewal of Military Equipment Use Ordinance and Policy)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Agreement with DC Electric Group, Inc. and Development Group, Inc. for Public WiFi Implementation in Plaza Park
PREPARED BY: Adam McKenna, IT Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to execute a purchase agreement with DC Electric Group, Inc. in the amount of $48,987.00 for conduit and electrical work for the Plaza Park public Wi-Fi system and authorizing the City Manager to execute a purchase agreement with Development Group, Inc. in the amount of $49,792.10 for an upgrade to the Plaza Park public Wi-Fi system.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City manages a series of internet connections for City services and a public Wi-Fi system at many of its facilities and previously in Plaza Park. The previously existing public Wi-Fi system in and around Plaza Park became unusable as the technology, desired speeds, and signal strength did not meet today’s public needs. In August 2022 staff provided the Council with a plan to modernize the majority of the City’s internet connections using a dark fiber network provided from Sonic. The City Council approved this agreement and directed staff to disable the old plaza Wi-Fi system and redesign public Wi-Fi in Plaza Park. After significant design and planning work by staff, staff are recommending a design and upgrade to the Plaza Park public Wi-Fi system to enhance the visitor and citizen experience. For the Plaza Park Wi-Fi system upgrade staff have selected DC Electric Group, Inc. due to their experience working within the Plaza and their response to our proposal request and our Cisco network partner Development Group, Inc. which has been selected due to their experience, existing network knowledge, dedicated support, and the value their solution brings.

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DISCUSSION/ANALYSIS:

The proposed agreements will upgrade public wireless access in and around Plaza Park. The solution staff has provided includes the installation of five wireless access points. One point would be located on the Plaza Park maintenance shed and the remaining four would be affixed to the four light poles near the gazebo and center of the park shown in Attachment C. In conjunction with the City Community Services team, DC Electric will bore and place direct conduit for network cabling from the Plaza shed to each of the 4 light poles. Development Group Inc. will install and configure the network and wireless equipment.

Staff considered several design options, including placing wireless gear within the park gazebo.

Staff ultimately selected the proposed option as it would minimize the impact on the gazebo structure and place additional Wi-Fi signal throughout the plaza. The new system will be directly fed by a 1000Mbs network connection over Sonic dark fiber with the ability to scale as needed in the future. This design will offer a speed increase of nearly 200x over previously existing speeds, a capacity increase allowing more connections, and allow the City to manage and monitor this equipment more efficiently.

Staff reached out to multiple vendors to receive quotes for the electrical and conduit work. DC Electric was the only vendor to supply a complete solution by the proposal deadline.

Additionally, DC Electric has previous experience placing conduits within the Plaza and provided a solution that would minimize interruption and impact to park operations during the conduit installation. Staff intends to execute the agreement with DC Electric Group, Inc. based on these factors.

Staff also intends to execute an agreement with Development Group, Inc. for network gear and configuration through the State of California's Participating Addendum (Participating Addendum No. 3-17-70-2686N) through California Multiple Award Schedules (CMAS) Cooperative Purchasing Program Master Agreement, as permitted by Section 3.24.080.8 of the City of Healdsburg Municipal Code. Purchasing the equipment through the State's Participating Addendum meets all requirements set forth in the City of Healdsburg's Purchasing Policy and ordinance and all requirements set forth by the State of California in regard to regional, state, and national cooperative purchasing agreements. CMAS has established an approved vendor list following a competitive bid process. This process confirms the City still receives the lowest available pricing and meets the competitive bid process requirements.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council could choose not to authorize the City Manager to sign agreements with DC Electric Group, Inc. and Development Group, Inc.; in this case, the Plaza would continue to operate without public Wi-Fi absent additional direction from Council.

FISCAL IMPACT:

Staff recommends approving the agreement with DC Electric Group, Inc. for Public Wi-Fi conduit and electrical work for $48,987.00 and the agreement with Development Group, Inc. for

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network hardware installation and configuration for $49,792.10. This agreement will be funded in Fiscal Year 2023-24 in the Information Services Fund. There are sufficient appropriations in the adopted budget to support the proposed contract.

ENVIRONMENTAL ANALYSIS:

Pursuant to Section 15378(b)(5) of the State CEQA Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
Attachment A - DC Electric Group Inc Proposal
Attachment B - Development Group Inc Proposal
Attachment C - Plaza Park WiFi Design

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CITY OF HEALDSBURG
RESOLUTION XX - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

EXECUTE A PURCHASE AGREEMENT WITH DC ELECTRIC
GROUP, INC. IN THE AMOUNT OF $48,987.00 FOR CONDUIT

AND ELECTRICAL WORK AND WITH DEVELOPMENT
GROUP, INC. IN THE AMOUNT OF $49,792.10 FOR AN

UPGRADE TO THE PLAZA PARK PUBLIC WI-FI SYSTEM
WHEREAS, the City manages public Wi-Fi at many of its facilities and previously in Plaza Park; and
WHEREAS, in 2015, the already existing public Wi-Fi equipment received a speed boost from 6Mbs to 50Mbs, however, the public Wi-Fi system remained one of the few technology systems that City IT did not have modern visibility and management of; and WHEREAS, the design of the public Wi-Fi system in and around Plaza Park had become mostly unusable as the technology, desired speeds, and signal strength did not meet today’s citizens’ or visitors’ needs; and
WHEREAS, in August 2022 staff provided to council a plan to modernize the City’s internet connections using dark fiber from Sonic, and City council approved this agreement and directed staff to disable the old plaza Wi-Fi system and redesign public Wi-Fi in Plaza Park; and WHEREAS, after significant design and planning work by staff, staff are recommending a design and upgrade to the Plaza Park public Wi-Fi system to enhance the visitor and citizen experience; and
WHEREAS, Staff have selected DC Electric Group, Inc. due to their experience working within the Plaza and their response to our proposal request and our Cisco network partner Development Group, Inc. which has been selected due to their experience, existing network knowledge, dedicated support, and the value their solution brings; and WHEREAS, these agreements will upgrade public wireless access in and around Plaza Park; and
WHEREAS, the solution staff has provided includes the installation of 5 wireless access points, one each, on the Plaza Park maintenance shed and 4 light poles near the gazebo and center of the park; and
WHEREAS, this design will offer a speed increase of nearly 200x over previously existing speeds, a capacity increase allowing more connections, and allow the City to manage and monitor this equipment more efficiently; and

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Attachment: Resolution (4351 : Authorize Agreements with DC Electric Group, Inc. and Development Group, Inc.) Resolution No. xx-2024

WHEREAS, Staff reached out to multiple vendors to receive quotes for the electrical and conduit work and DC Electric was the only vendor to supply a complete solution by the proposal deadline; and
WHEREAS, DC Electric has previous experience placing conduits within the Plaza and provided a solution that would minimize interruption and impact to park operations during the conduit installation therefore staff intends to execute the agreement with DC Electric Group, Inc.; and
WHEREAS, Staff also intends to execute an agreement with Development Group, Inc. for network gear and configuration through the State of California's Participating Addendum (Participating Addendum No. 3-17-70-2686N) through California Multiple Award Schedules (CMAS) Cooperative Purchasing Program Master Agreement, as permitted by Section 3.24.080.8 of the City of Healdsburg Municipal Code; and
WHEREAS, staff recommends approving an agreement with DC Electric Group, Inc. for Public Wi-Fi conduit and electrical work for $48,987.00 and an agreement with Development Group, Inc. for network hardware installation and configuration for $49,792.10 to be funded by the previously approved Fiscal Year 2023-2024 Adopted Budget that included funds specifically for the network and communications enhancements; and
WHEREAS, Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Authorize the City Manager to execute a purchase agreement with DC Electric Group, Inc. in the amount of $48,987.00 for conduit and electrical work for the Plaza Park public WiFi system.

2. Authorize the City Manager to execute a purchase agreement with Development Group, Inc. in the amount of $49,792.10 for an upgrade to the Plaza Park public Wi-Fi system.

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Attachment: Resolution (4351 : Authorize Agreements with DC Electric Group, Inc. and Development Group, Inc.) Resolution No. xx-2024

PASSED and ADOPTED by the City Council of the City of Healdsburg, this 18th day of March 2024, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4351 : Authorize Agreements with DC Electric Group, Inc. and Development Group, Inc.) (707) 992-0141 Fax (888) 525-8419 605 W Sierra Ave, Cotati, CA License # 949934 February 6, 2024 Rev2
City of Healdsburg
City Manager’s Office
239 Cetner Street
Healdsburg, CA 95448
Attn: Mr. Adam McKenna, Chief Information Officer
Job Name: Bore and Pull in New Underground HDPE Conduit for Network Path Job Location: Healdsburg Town Square, Healdsburg CA
Mr. McKenna:

We offer to perform the following work on our standard terms and conditions as follows:

Mark Healdsburg Town Square jobsite with chalk paint and call in locations to Underground Service Alert mark public underground utilities. Mobilize to jobsite, locate and pothole private utilities in the work area.

Excavate five (5) bore pits – one (1) at the existing electrical shed and one (1) at each of the four (4) identified light poles around the center of the square. By means of underground directional bore, furnish and install

1.25” power rated HDPE conduit across the park from the electrical shed to the four (4)light poles – a total of four (4) bore alignments for approx. 200’ in total distance. Furnish and install one (1) N30 utility box at each of the four (4) light poles and one (1) N30 utility box at the electrical shed. At each of the pole locations, sweep new conduit into the existing pole and sweep into the new N30 boxes. From the N30 box, sweep one (1) 1.25” rigid conduit to exterior wall of electrical shed. Penetrate exterior wall of electrical shed and provide a chase into the interior. Add one (1) single-gang 120/240V outlet in electrical shed for network equipment. The network cable pulls from the electrical shed through the new conduit to the four (4) light poles and all terminations to be completed by others. All incidental material is stock with DC Electric, and work can begin within 3-4 weeks from receipt of notice proceed.

LABOR, EQUIPMENT AND MATERIALS…$48,987.00
Proposed price is valid for 30 days, permit and inspection fees are not included. Landscape repairs/lawn restoration to be completed by others.

The foregoing offer is hereby accepted this _______ day of __________, 2024.

CITY OF HEALDSBURG DC ELECTRIC GROUP, INC.

By:___________________________ Randy A Vignola Jr.

Title:_________________________ Project Manager/Estimator

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Attachment: Attachment A - DC Electric Group Inc Proposal (4351 : Authorize Agreements with DC Electric Group, Inc. and Development Company:

CITY OF HEALDSBURGRequested By:Adam McKennaInformation Systems ManagerDescription:Downtown Plaza Outdoor Wireless Project -Product and Installation Proposal #27344
Bill To:CITY OF HEALDSBURG401 GROVE STHEALDSBURG, CA 95448-4723 Ship To:DEVELOPMENT GROUP, INC.6704 LOCKHEED DRREDDING, CA 96002-9749 Sold To:CITY OF HEALDSBURG401 GROVE STHEALDSBURG, CA 95448-4723 Created: 2/13/2024Expires: 3/13/2024Version: 1
Account Manager: joravezSystems Engineer: tjenkins
Terms & Conditions:This proposal is offered according to the termsand conditions of one or more CMAS schedules Product & Manufacturer Maintenance
Line No Qty Product Unit Price Ext'd Price Tax

1.0 Meraki MR86 Wi-Fi 6 Outdoor AP
2 5 MR86-HW Meraki MR86 Wi-Fi 6 Outdoor AP 1,767.82 8,839.10 T3 5 MA-MNT-MR-16 Mounting kit for MR86 57.96 289.80 T4 5 ATS-01517 AccelTex Custom Black Skins for MR86 APs 298.00 1,490.00 T

2.0 Meraki Dual-band Omni Antennas
6 10 MA-ANT-20 Meraki Dual-band Omni Antennas 235.39 2,353.90 T

3.0 Meraki MR Enterprise License, 10YR
8 5 LIC-ENT-10YR Meraki MR Enterprise License, 10YR 842.94 4,214.70 T

4.0 C9300 24-port mGig, UPOE, 1100wPS, w/MERAKI
10 1 C9300-24UX-M C9300 24-port mGig, UPOE, 1100wPS, w/MERAKI 9,120.96 9,120.96 T

5.0 Meraki Enterprise License for C9300-M 24-port, 10 year 12 1 LIC-C9300-24E-10Y Meraki Enterprise License for C9300-M 24-port, 10 year 2,885.63 2,885.63 T

6.0 C9300 8 x 10GE Network Module, w/MERAKI
14 1 C9300-NM-8X-M C9300 8 x 10GE Network Module, w/MERAKI 1,839.77 1,839.77 T

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Attachment: Attachment B - Development Group Inc Proposal (4351 : Authorize Agreements with DC

7.0 Meraki AC Power Cord for MX and MS (US Plug)
16 1 MA-PWR-CORD-US Meraki AC Power Cord for MX and MS (US Plug) 17.12 17.12 T

APC UPS
18 1 SMTL2K2RM2UCLNC APC Smart-UPS, lithium-Ion, 120v with SmartConnect Port, network card and L5-20R 3,829.00 3,829.00 T Construction Services
20 1 CABLING DEVGRU Structured Cabling Service 1,231.25 1,231.2521 1 CABLING-PRODUCT DEVGRU Structured Cabling Product 2,915.36 2,915.36 T Product Installation
23 1 INSTALLATION Product Installation 5,117.01 5,117.01 Need more time to get important stuff done? Ask us about Subtotal $44,143.60
Handling $2.00
Estimated Sales Tax (7.25%) $2,740.31
Professional Services $2,890.00
Shipping $16.19
Total $49,792.10

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Attachment: Attachment B - Development Group Inc Proposal (4351 : Authorize Agreements with DC Company:

CITY OF HEALDSBURGRequested By:Adam McKennaInformation Systems ManagerDescription:Downtown Plaza Outdoor Wireless Project -Product and Installation Proposal #27344
Proposal NotesCMAS Contract No.: 3-17-70-2686NCMAS Contract Term: through April 4, 2026Base GSA Schedule No.: GS-35F-0349SCalifornia Multiple Award Schedule (CMAS) Contract Number(s)

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Attachment: Attachment B - Development Group Inc Proposal (4351 : Authorize Agreements with DC Company:

CITY OF HEALDSBURGRequested By:Adam McKennaInformation Systems ManagerDescription:Downtown Plaza Outdoor Wireless Project -Product and Installation Proposal #27344
About Sales TaxItems sold by Development Group, Inc. ("DGI") and shipped to destinations in California are subject to sales tax.If an item is subject to sales tax in the state to which the order is shipped, tax is generally calculated on the total selling price of each individual item. In accordance with state tax laws, the total selling price of anorder will generally include shipping and handling charges and item-level discounts. The amount of tax charged on your order will depend upon many factors including, but not limited to, the type of item(s)purchased, and the source and destination of the shipment. Factors can change between the time you place an order and the time and invoice is sent, which could affect the calculation of sales taxes. The amountappearing on your proposal as 'Estimated Sales Tax' may differ from the sales taxes ultimately charged.About Product ReturnsConsistent with the terms and conditions of the California Multiple Award Schedules (CMAS) General Provisions for Information Technology, you are required to provide written notice of rejection of productsdelivered or services performed within a reasonable time after receipt of such products or the performance of such services. Such notice of rejection is required to state the respect in which the products do notsubstantially conform to your specifications. If you do not provide such notice of rejection within FIFTEEN (15) days of delivery for purchases of Commercial Hardware or Commercial Software or THIRTY (30) daysof delivery for all other purchases, such products and services will be deemed to have been accepted. Your acceptance will be final and irreversible, except as it relates to latent defects, fraud, or gross mistakesamounting to fraud.Company & Payment Information Mailing AddressDevelopment Group, Inc.PO Box 991484Redding, CA 96099-1484Phone: (530) 229-0071Fax: (530) 248-3415 Office LocationsDevelopment Group, Inc.6704 Lockheed DrRedding, CA 96002 Payment InformationDevelopment Group, Inc.32880 Collections Center DrChicago, IL 60693Federal Tax ID: 26-3740919 Wire Transfer InformationDomestic Wire Transfer (U.S.)Wire Routing Transit Number (RTN): 026009593Bank Name: Bank of AmericaCity, State: Chicago, ILAccount Number: 8188065595Title of Account: DEVELOPMENT GROUP INC ACH InformationACH Transfer (U.S.)Routing Transit Number (RTN): 071000039Bank Name: Bank of AmericaCity, State: Chicago, ILAccount Number: 8188065595Title of Account: DEVELOPMENT GROUP INC Note: All wire transfers must be made in US Dollars

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Attachment: Attachment B - Development Group Inc Proposal (4351 : Authorize Agreements with DC Healdsburg Plaza Outdoor WIFI Plan

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Attachment: Attachment C - Plaza Park WiFi Design (4351 : Authorize Agreements with DC

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Attachment: Attachment C - Plaza Park WiFi Design (4351 : Authorize Agreements with DC MR86
Wi-Fi 6 for demanding. high-density
environments
Performance-driven Wi-F'i 61 dedicated security, and Bluetootti® Low Energy radio ..

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Attachment: Attachment C - Plaza Park WiFi Design (4351 : Authorize Agreements with DC

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Attachment: Attachment C - Plaza Park WiFi Design (4351 : Authorize Agreements with DC

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Attachment: Attachment C - Plaza Park WiFi Design (4351 : Authorize Agreements with DC

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Adopt a Resolution for the City's participation in the Prohousing Incentive Pilot (PIP) Program Round 2
PREPARED BY: Griselda Villarreal, Administrative Analyst II STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to apply for and receive the Prohousing Incentive Pilot (PIP) Program funding and to execute any other documents necessary to complete the transaction.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be heard at a public meeting in which the public will be provided with an opportunity to provide comments on the adoption of this resolution and staff’s recommendation to participate in the PIP program.

BACKGROUND:

In 2019, AB 101 established the Prohousing Designation Program (PDP), administered by the California Department of Housing and Community Development (HCD). The PDP incentivizes jurisdictions that comply with housing laws, meet housing element requirements, and enact Prohousing local policies beyond existing law.

On June 7, 2021, HCD released the PDP Emergency Regulations, enabling jurisdictions to start applying for the Prohousing Designation. Applications were reviewed on a rolling basis.

On September 6, 2022, the City Council adopted Resolution No. 136-2022, authorizing the City Manager to submit a PDP application to HCD.

On December 15, 2022, HCD announced a Notice of Funding Availability (NOFA) and final guidelines for the Prohousing Incentive Pilot Program (PIP), funded by Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund. The PIP

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program allocates funds based on jurisdiction size and scores from the PDP application.

On December 19, 2022, the City of Healdsburg submitted its PDP application to HCD. By March 6, 2023, the City received feedback from HCD regarding its application.

On March 20, 2023, the City Council passed Resolution No. 35-2023, authorizing the City Manager to apply for Round 1 of the PIP NOFA. The City was not successful in applying for this funding as the City's application for the Prohousing Designation was pending review beyond the specified grant application deadline.

On December 29, 2023, the City was awarded the Prohousing Designation, scoring 41 points.

On January 23, 2024, HCD issued a NOFA for the second round of PIP funding. This announcement requires the City to update its original resolution to align with the new guidelines and funding criteria for this round of funding.

DISCUSSION/ANALYSIS:

On March 20, 2023, the City Council authorized the City Manager to apply to the PIP, anticipating the City's Prohousing designation before the application deadline. However, due to the delayed announcement of the Prohousing designation, the City missed the initial round of PIP funding under the NOFA.

On January 23, 2024, HCD announced a second round of funding for the PIP, presenting an opportunity for cities and counties to access $9,483,402.17 to support housing and community development initiatives. Eligibility for this funding is contingent upon having the Prohousing designation, with priority given to jurisdictions that did not receive funding in the previous round.

Resolution No. 35-2023, which initially authorized the City Manager to apply for the PIP program, was based on the language of the first round NOFA. The resolution considered today reflects the updated requirements outlined in the Second Round NOFA as mandated by the State.

According to the NOFA guidelines, the City of Healdsburg is eligible for the maximum award under this program for jurisdictions with populations less than 20,000. This includes a base award of $150,000, with a bonus determined by the Prohousing score of 41 points. Staff have determined this amount to be $560,000.

The PIP provides funding for a range of eligible uses to support housing and community development initiatives. These include predevelopment, development, acquisition, rehabilitation, and preservation of housing for diverse income levels, affordable rental and ownership housing, matching funds for local or regional housing trust funds, homelessness assistance, accessibility modifications, efforts to acquire and rehabilitate foreclosed or vacant homes, homeownership opportunities, and fiscal incentives for local organizations providing affordable housing.

If awarded funding, the City retains flexibility to determine the uses of grant funding within the program guidelines before finalizing the State Standard Contract. Currently, it is proposed to

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allocate the grant funds towards needed enhancements of the City-owned Victory Studios and Apartments. This facility offers 11 supportive housing units. Doing so would preserve the availability of the City’s Measure S affordable housing funds for other uses, such as support for future affordable housing projects and planning efforts (which are not an eligible use of PIP funds).

Once approved by HCD, staff will bring the matter back to Council for formal acceptance of the grant funding and with a final project description.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The Council may choose to either not approve this item or make modifications to the resolution.

In the event of non-approval, staff will seek additional direction from the Council.

FISCAL IMPACT:

The City's potential funding from the PIP is based on a base award and its final score from the Prohousing Designation Program application. The PIP has allocated $9,483,402.17 under the second round NOFA. As per the NOFA guidelines, the City is eligible for up to $560,000.

However, the final funding determination rests with the California Department of Housing and Community Development (HCD). Should the City be awarded funding, staff will bring the matter back to Council for formal acceptance of the grant.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, approval of this resolution is an administrative activity of the City that will not result in direct or indirect physical impacts to the environment.

ATTACHMENT(S):

Resolution

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CITY OF HEALDSBURG
RESOLUTION NO. -2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

APPLY FOR AND RECEIVE THE PROHOUSING INCENTIVE

PILOT (PIP) PROGRAM FUNDING AND TO EXECUTE ANY

OTHER DOCUMENTS NECESSARY TO COMPLETE THE

TRANSACTION
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”); and
WHEREAS, the City Council of Healdsburg desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on January 23, 2024, in the amount of $9,483,402.17 for PIP; and
WHEREAS, on March 20, 2023, City Council adopted Resolution No. 35-2023, authorizing the City Manager to submit an application for the Prohousing Incentive Pilot Program; and
WHEREAS, on December 29, 2023, the City was awarded a Prohousing Designation application score of 41 points, thereby qualifying the City for up to $560,000; and WHEREAS, a new Resolution is needed to reflect the language of the Second Round NOFA for the PIP program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg (“Applicant”) resolves as follows:

SECTION 1. The City Manager is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $560,000.

SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Healdsburg is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $560,000 and any and all other documents required or deemed

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Attachment: Resolution (4368 : Prohousing Incentive Pilot (PIP) Program Application) Resolution No. -2024

necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement.

Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

PASSED AND ADOPTED by the City Council of the City of Healdsburg, this 18th day of March, 2024, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4368 : Prohousing Incentive Pilot (PIP) Program Application)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Letter of Commitment for the EPA Climate Pollution Reduction Grants Program Application for a Regional Biosolids Program
PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to sign a Letter of Commitment for the Environmental Protection Agency (EPA) Climate Pollution Reduction Grant Program Regional Biosolids Management Grant Application on the City's behalf.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City of Healdsburg owns and operates a wastewater treatment plant, known as the Water Reclamation Facility (WRF). The WRF uses physical and biological processes to remove pollutants from the sewage generated by the City, creating treated wastewater compliant with regulations for discharge and reuse. The biological portion of the treatment process grows, as it consumes the pollutants in the wastewater, resulting accumulating biomass. Periodically, a portion of the biomass needs to removed from the treatment process and disposed of. This removed portion of biomass is referred to as biosolids.

Prior to 2023, the City had been sending the biosolids to landfill for use as alternative daily cover. However, recently California Senate Bill (SB) 1383, in its goal of reducing greenhouse gas (GHG) productions, required that communities such as Healdsburg stop sending the biosolids to landfills. The City complied and engaged contractors whom would convert the City’s biosolids to soil amendment or who would land apply or compost the biosolids for subsequent land application.

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Biosolids management is one of the largest costs of operation of the City’s WRF and regional wastewater treatment plants within Sonoma County. Staff have been seeking approaches to address biosolids disposal cost-effectively while remaining compliant with the regulations.

DISCUSSION/ANALYSIS:

The City of Healdsburg is not alone in its search for cost-effective, regulation-compliant approaches to biosolids management. Staff have met with representatives from the Town of Windsor and other Sonoma County Agencies who are developing a regional approach to biosolids management through a process called pyrolysis. The pyrolysis process converts the biosolids to biochar, which has an existing local market within the agricultural community. The process would be staged at the Town of Windsor and has the potential to reduce trucking costs to the City and quite possibly the overall biosolids disposal costs. Additionally, the Town representative believes that the pyrolysis process will reduce or eliminate chemicals of emerging concern, such as PFAS chemicals found within the biosolids. The occurrence of PFAS within the biosolids may disrupt the City’s current reuse and disposal methods.

Staff have met with the Town of Windsor staff, and representatives from other local communities (City of Santa Rosa, City of Cloverdale, Sonoma Water) a number of times over the past year. Staff believe a regional coalition would be beneficial in securing grant funding for the pyrolysis approach. The Town of Windsor have engaged a design consultant to assist with developing the project and writing grants. The Town of Windsor has engaged representatives in Sacramento and Washington, D.C. to identify funding opportunities.

The US EPA, through its Climate Pollution Reduction Grants Program, is a potential funding source. The grant is competitive but will fund the project with no local matching funds required.

Staff have been asked by the Town of Windsor if the City wishes to join a regional local coalition to pursue this grant by signing a Letter of Commitment. Staff understands that participating in the coalition does not obligate the City to the pyrolysis program. Rather, it will secure the potential for the City to utilize the regional biosolids management program, and it will support our regional neighbors who are trying to address the same problems the City has.

Staff recommends that the City Council authorize the City manager to sign the Letter of Commitment and participate in the coalition to address biosolids management. The letter will accompany the grant application to be submitted by the Town of Windsor on April 1, 2024.

ENVIRONMENTAL STEWARDSHIP:

The pyrolysis program will reduce trucking the City currently experiences for biosolids disposal in Merced County. Staff estimate that the reduction in trucking alone will reduce the City’s greenhouse gas emission by approximately 55 metric tons per year. The product of the pyrolysis is biochar, which is a nutrient-rich soil amendment, benefiting local agricultural soils.

ALTERNATIVES:

City Council may elect to not authorize the City Manager to sign the Letter of Commitment. If the City Council makes this election, staff will continue with the current biosolids management approach and continue to seek a more cost-effective approach whenever possible.

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FISCAL IMPACT:

Signing of this the Letter of Commitment does not require a financial commitment of the City.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action of signing the Climate Pollution Reduction Grants Program letter of Commitment is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
Proposed Letter of Intent

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CITY OF HEALDSBURG
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

SIGN THE LETTER OF COMMITMENT FOR THE

ENVIRONMENTAL PROTECTION AGENCY (EPA) CLIMATE

POLLUTION REDUCTION GRANT PROGRAM REGIONAL

BIOSOLIDS MANAGEMENT GRANT APPLICATION ON THE
CITY’S BEHALF
WHEREAS, the City of Healdsburg owns and operates the Water Reclamation Facility to treat wastewater generated by the City; and
WHEREAS, the Water Reclamation Facility generates approximately 104 wet tons of biosolids that must be disposed of in compliance with regulatory requirements; and WHEREAS, Staff have sought and continue to seek cost effective approaches to biosolids management; and
WHEREAS, Staff have met on numerous occasions with the Town of Windsor, City of Santa Rosa, City of Cloverdale, Sonoma Water, and others to discuss this issue common to communities in the region; and
WHEREAS, the Town of Windsor is developing a regional biosolids management program utilizing a process called pyrolysis; and
WHEREAS, the Town of Windsor has engaged a design consultant and lobbied for grant money to design and construct a regional biosolids management facility on its property; and WHEREAS, the Town of Windsor has identified a funding source through the EPA Climate Pollution Reduction Grants Program; and
WHEREAS, Staff, the Town and other regional agencies believe that a regional approach will help to make the grant application more competitive; and WHEREAS, the City has been invited to sign a Letter of Commitment to support the grant application; and
WHEREAS, the Letter of Commitment will secure the City as part of the coalition at no cost to the City; and
WHEREAS, pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), signing the Climate Pollution Reduction Grants Program letter of Commitment is an administrative activity of the City that will not result in direct

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Attachment: Resolution (4383 : Letter of Commitment for Regional Biosolids Program) Resolution No. ___-2024

or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby;

1. Find that signing the Climate Pollution Reduction Grants Program Letter of Commitment is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

2. Authorizes the City Manager to sign the Letter of Commitment on the City’s behalf.

PASSED, APPROVED, AND ADOPTED this 18
th day of March 2024 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_____________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4383 : Letter of Commitment for Regional Biosolids Program) March 5, 2024
Climate Pollution Reduction Grants Program: Implementation Grants General Competition United States Environmental Protection Agency
Office of Grants and Debarment
Mail Code: 3901
1200 Pennsylvania Avenue,
N.W. Washington, D.C. 20460
Letter of Commitment: Windsor Water Reclamation Facility Biosolids Handling Project Funding Opportunity Number: EPA-R-OAR-CPRGI-23-07
We are writing to express our collaboration, commitment and participation in the project titled “Windsor Water Reclamation Facility Biosolids Handling Project” (Project), led by the Windsor Water District for their Water Reclamation Facility (WRF). This coordinated grant application to the US Environmental Protection Agency’s (EPA) Climate Pollution Reduction Grant program will directly support the following entities: the Town of Windsor, the City of Healdsburg, the City of Cloverdale, the City of Santa Rosa, Sonoma Water, and the Lytton Rancheria of California (collectively to be known as, the “Collaborative”).

The Collaborative is invested in advancing the goals outlined in the US EPA’s Climate Pollution Reduction Grants Program and building on years of climate change investments throughout Sonoma County. The EPA funding will enable the construction of a biosolids treatment plant that is protective of long-term climate resilience and adaptive capacity in Sonoma County by aligning multiple communities across the county in a regionally collaborative approach to climate risk reduction. This will be accomplished through the construction of a new biosolids treatment facility that will provide regional capacity to produce approximately 1,250 dry tons of Class A EQ biosolids per year for beneficial reuse in the immediate geographic area.

When constructed, the Collaborative will have access to a local biosolids handling facility, thus increasing environmental benefits through a reduction of solids volume, and an increase in beneficial reuse, thereby decreasing current vehicle miles traveled from the current off haul of biosolids to other counties for limited reuse or disposal.

The biosolids project will utilize pyrolysis, which has been demonstrated to reduce per-and polyfluoroalkyl substances (PFAS) and Contaminants of Emerging Concern (CEC). Thisself-sustaining technology will result in an approximately 90% reduction in Greenhouse Gas (GHG) emissions from the WRF current process.

The regional component of this project means the benefits will extend well beyond the Collaborative’s relative jurisdictions.

The Collaborative recognizes that by converting what was once considered waste into a valuable resource, it can mitigate the release of GHGs and align the operations of the Project with the principles of climate change reduction. The Collaborative is positive that having a regionally available biosolids handling facility will act as a solution for other communities within the County making the Project a scalable solution that can significantly amplify impact and contribute to climate change reduction.

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Attachment: Proposed Letter of Intent (4383 : Letter of Commitment for Regional Biosolids Program) The Program will play a transformative role in changing how water and water-related climate change risk are managed in Sonoma County, and the Collaborative represents a long-term and intentionally crosssector collaborative of agencies, community organizations and stakeholders seeking a more integrated and community-driven approach to addressing climate change impacts that are already taking a serious toll on communities throughout Northern California.

Sincerely,

ADD LOGOS
Signature
Title
Town of Windsor
Signature
Title
Lytton Rancheria of California
Signature
Title
Sonoma Water
Signature
Title
City of Santa Rosa
Signature
Title
City of Healdsburg
Signature
Title
City of Cloverdale

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Attachment: Proposed Letter of Intent (4383 : Letter of Commitment for Regional Biosolids Program)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Professional Services Agreement with BKF Engineers to Develop Construction Documents for Public EV Charging Stations at Five Locations throughout Healdsburg
PREPARED BY: Terry Crowley, Utilities Director
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution awarding a Professional Services Agreement to BKF Engineers Inc. to develop construction documents for public EV charging for the not to exceed amount of $61,570.

COMMUNITY ENGAGEMENT/OUTREACH:

This project was discussed at previous Council budget meetings, during the development of the climate mobilization strategy and also presented to the Parks Commission.

BACKGROUND:

The City of Healdsburg owns and operates a public electric utility. Under current California Cap & Trade regulations, the City is afforded freely allocated carbon allowances that can be sold into the California carbon market. Proceeds developed from the sale of these allowances can be used for the primary benefit of electric customers and to reduce GHG emissions. Historically, the City has used these funds to promote energy efficiency programs, fuel switching programs (heatpumps), and to support the adoption of electric vehicles.

To support electric vehicle adoption, the City constructed and expanded the public EV charging stations located at City Hall. While the initial stations only included two charging ports, the current configuration now includes twelve level-2 charging ports. Over the past year, the City Hall charging stations have supported roughly 12,000 individual charging sessions and reduced GHG emissions by 185 metric tons. Of the roughly 12,000 sessions in the previous year, 75% of the charging sessions were from drivers within Sonoma County and 39% were from drivers living within the Healdsburg zip code. The next highest percentage of drivers came from Santa Rosa (17%), Geyserville (5%), Rohnert Park (3%), and Windsor (3%).

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The high level of charging at City Hall, day and night, prevents access to additional drivers wishing to charge their vehicles. On average, peak daily occupancy over the past 90-days has ranged between 80% to 100% and indicates a need for additional public charging stations within Healdsburg.

DISCUSSION/ANALYSIS:

The approved capital improvement program (CIP) includes funding to construct additional public EV charging stations. Responses to a formal request for proposal (RFP) for design services resulted in three proposals with only one being responsive to the RFP. Unfortunately, the not to exceed price for the one responsive bid for design services exceeded the entire project budget. To identify a lower cost and more economical design contract, staff worked directly with BKF Engineers Inc (BKF). BKF designed the first two charging stations at City Hall and has experience with the design and regulatory requirements of public EV charging stations.

BKF’s proposal eliminated unnecessary design work by using standard drawings and specifications that can be applied to each of the five proposed sites. This approach reduces design costs to just under 15% of the total project costs and is in-line with industry averages.

BKF’s proposal will provide design and construction documents for five locations: Maher Lot, Senior Center Lot, Community Center, Giorgi Park, and along Monta Vista Ave near the Healdsburg Swim Center. These sites were identified as having high potential for daytime or workplace charging as well as charging from residents during evening hours. Staff has reviewed BKF’s proposal and finds that it meets Healdsburg’s needs and presents a good value.

BKF’s proposal is anticipated to require four to five months to complete the construction documents. At that point the City will release the documents requesting formal bids with construction beginning fall of 2024.

ENVIRONMENTAL STEWARDSHIP:

The installation of public EV charging stations will create easy access to vehicle charging and help speed the adoption of EVs. As the transportation sector is the high producer of GHG emissions, efforts to promote EV adoption will reduce Healdsburg’s transportation sector GHG emissions. Expanding public EV Charging stations within the City is consistent with the City’s Climate Mobilization Strategy Goals T-4.5 and T-5A.2.

ALTERNATIVES:

As an alternative the City Council could choose not to approve the agreement and provide further direction to staff.

FISCAL IMPACT:

BKF’s proposal is for the not to exceed amount of $61,570 and is within the approved project budget. Funding for the EV charging stations is provided by the Cap & Trade proceeds gained through the sale of freely allocated carbon allowances and therefore does not directly impact Healdsburg electric customers.

The currently approved CIP for Public EV Charging includes $425,000. This amount will cover

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the design costs and estimated construction costs for two public charging stations in the downtown area at the Maher Lot and the Senior Center Lot. Staff is currently seeking grant funding to offset the cost of construction. The completion of design documents and cost estimates will support the submission of competitive grant applications and meet grant timelines.

Completing the design for all five proposed stations will put Healdsburg in a better position for existing and future grant applications.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City and by itself will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution

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CITY OF HEALDSBURG
RESOLUTION NO. -2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH BKF ENGINEERING INC. TO DEVELOP

PUBLIC EV CHARGING STATION CONSTRUCTION
DOCUMENTS FOR AN AMOUNT NOT TO EXCEED $61,570
WHEREAS, publicly owned electric utilities, such as Healdsburg, are granted freely allocated carbon allowances through California’s Cap & Trade Program; and WHEREAS, these allowances can be sold, at auction, to develop program funding for the primary benefit of electric customers and to reduce GHG emissions; and WHEREAS, the twelve existing charging ports at city hall are in constant use indicating a need for additional public charging stations throughout Healdsburg; and WHEREAS, to construct additional EV charging stations throughout Healdsburg, staff released a request for proposals (RFP); and
WHEREAS, the RFP resulted in no viable or cost-effective proposals for the work; and WHEREAS, lacking viable proposals, staff worked directly with BKF Engineers Inc. (BKF) to develop a scope of work for the design of five additional EV charging stations; and WHEREAS, BKF is experienced in the design of public EV charging stations and their proposal provides a good value to the City; and
WHEREAS, Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b)(5), continued administrative actions do not qualify as a “Project”.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Find that Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b)(5), continued administrative actions do not qualify as a “Project”.

2. Approve a Professional Services Agreement with BKF Engineers Inc. for the design and development of construction drawings for five public EV charging stations.

3. Authorize the City Manager to execute a Professional Services Agreement with BKF for the amount of $61,570 and authorize the City Manager to approve change orders up to 15% of the original fee proposal.

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Attachment: Resolution (4390 : Public EV Charging Design PSA) Resolution No. – 2024

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg, the 18th day of March 2024, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4390 : Public EV Charging Design PSA)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Housing Element Annual Progress Report
PREPARED BY: Stephen Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):

Accept the Housing Element Annual Progress Report for 2023 and direct Staff to submit the report to the State of California Department of Housing and Community Development and the State Office of Planning and Research.

COMMUNITY ENGAGEMENT/OUTREACH:

This report is required by the State of California as part of the City’s General Plan Housing Element, which was developed through extensive community engagement and input. The City’s Annual Progress Report will be heard during a public meeting in which an opportunity for public comment is provided.

BACKGROUND:

The Healdsburg 2030 General Plan provides a comprehensive long-range plan used to inform and guide decision-making by residents, property owners, business interests, and elected and appointed City officials principally regarding the public and private land use and development that shapes Healdsburg’s physical environment.

The City of Healdsburg completed a thorough revision of its General Plan, which was adopted by the City Council on July 6, 2009. Among the mandated components of the General Plan is the Housing Element, consisting of goals, policies and programs designed to ensure the City can effectively meet future housing demands by furthering the development, improvement, and preservation of housing. Governed by State Planning Law (Government Code §65580 et seq., as amended), the Housing Element requires regular updating and certification by the State Department of Housing and Community Development (HCD) every 8 years.

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Per State Planning Law (Article 10.6, California Government Code), the City of Healdsburg updated its General Plan Housing Element for the 6th Cycle Housing Element that covers the period of 2023-2031, replacing the expired 5th Cycle Housing Element that was updated and adopted on November 17, 2014, certified on January 8, 2015, and covered the period of 2015- 2023.

The City Council officially adopted the 6th Cycle Housing Element Update on May 1, 2023.

Subsequently, on May 2, 2023, the update was submitted to the Department of Housing and Community Development (HCD). On June 29, 2023, the City received official State certification for the updated plan.

The Housing Element Annual Progress Report (“APR”) satisfies the reporting requirements for the State as it provides an annual update on the progress made towards implementation of the General Plan Housing Element through 2031, to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD) (Government Code §65400). A major area of focus of the APR is a description of the City’s progress in meeting the City’s share of regional housing needs as set forth in the City’s adopted Housing Element.

On September 29, 2017, California Senate Bill 35 (SB-35) was signed by Governor Jerry Brown and became effective January 1, 2018. SB-35 applies in cities that are not meeting their Regional Housing Need Allocation (“RHNA”) goal for construction of above-moderate income housing and/or housing for households below 80% area median income (“AMI”). SB-35 amends Government Code Section 65913.4 to require local entities to streamline the approval of certain housing projects by providing a ministerial approval process. Streamlining includes the removal of the requirement for CEQA analysis, conditional use permits, design review, or any other similar discretionary entitlements granted by the Planning Commission.

A project electing to pursue streamlining must meet certain eligibility criteria as well as provide a percentage of the proposed residential units as affordable.

This inaugural APR for the 6th Cycle of the RHNA is required for the City of Healdsburg to maintain compliance with Housing Element Law and avoid the need for streamlined project approvals. The report must be submitted to the State by April 1, 2024.

DISCUSSION/ANALYSIS:

Staff recommends that the City Council receive the APR and authorize staff to submit the APR to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD).

Highlights of the City’s 2023 Annual Progress Report
The 6th Cycle APR requires a comprehensive overview of the City's actions to implement the recently adopted General Plan Housing Element. The APR highlights two main areas: the City's progress toward its RHNA for 2023 and the status of implementing the Housing Element's goals, policies, and programs.

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Housing Production & Progress Towards RHNA
The chart below illustrates the City's progress from the onset of the 6th Cycle Projection Period (6/30/22 – 1/30/23) through December 31, 2023, against the benchmarks set by the 6th Cycle RHNA Allocations. This chart summarizes the data in the APR RHNA progress included in Attachment A.

The data to date reveals the City's significant progress across various income groups, particularly noting substantial achievements in the Very Low-income category.

RHNA Allocation & Progress for the 6th Cycle (2023-2031) Income Group Number of Units
2023 - 2031
Progress To Date
2023
% of RHNA
Complete
Very Low (> 30% ≤ 50% AMI) 190 56 29.47%
Low (> 50% ≤ 80% AMI) 109 22 20.18%
Moderate (> 80% ≤ 120% AMI) 49 1 2.04%
Above Moderate (> 120% AMI) 128 42 32.81%
Total 476 120 25.21%
In the 2022-2023 period, significant progress towards RHNA targets was achieved through projects such as The Randall Apartments (Mill District), 531-535 University Street (Scattered Site), and the L&M Village. Though initiated during the 5th Cycle of RHNA, these projects are included in the 6th Cycle's reporting due to a methodological update in which projects are not reported until they are constructed.

The City has updated its APR to incorporate units that received their final building approval, effectively capturing developments started in the 5th Cycle and completed in the 6th Cycle. This reporting approach not only accurately reflects the City’s progress but also assists in fulfilling RHNA objectives and avoiding streamlining under SB 35.

Through this change in reporting, the City has improved its capacity to meet housing goals and maintain autonomy over the approval of housing projects.

Progress Towards Goals, Policies and Programs
The Housing Element's strategy is built on three key components: goals, policies, and programs.

Goals outline the overarching objectives of the Housing Element, setting the direction for housing policy. Policies provide a structured approach to achieving these goals, while programs detail actionable steps the City intends to take during the 2023-2031 cycle to meet these objectives.

Table D of the APR (Attachment B) offers a comprehensive overview of activities and milestones tied to each goal, highlighting both completed and ongoing efforts that contribute to the City’s housing objectives. Below is a partial listing of some key highlights of the 6th Cycle.

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• Adoption of the 6th Cycle General Plan Housing Element. • Receipt of the Prohousing Designation from the State of California. • Launch of a Housing Needs Assessment/Downtown Capacity Study. • Held a Community Housing & Resource Fair.
• Progress on the 155 Dry Creek Project and securing Joe Serna Jr. Farmworker Housing Program funds.
• Advancement of the Saggio Hills Affordable Housing development. • Implementation of the continued workplan of the Housing Element Work Group (HEWG).
• Held an Employer Housing Forum with the Chamber of Commerce. • Securing new methods of financing for the North Village affordable housing component through a 501(C)(3) Bond.

This progress is in alignment with the City Council adopted Housing Element and demonstrates solid progress towards meeting the goals of the 6th Cycle Housing Element.

Conclusion:

The City's APR for the 6th Cycle Housing Element underscores Healdsburg’s substantial strides towards meeting RHNA targets. In the initial reporting period, the City achieved 25.21% of its overall RHNA goals, with notable success in providing housing for Extremely Low and Very Low-Income categories. Key developments in progress, such as the North Village, 155 Dry Creek, and Saggio Hills will be pivotal in positioning the City to continue to make progress throughout the 6th Cycle, as detailed in the Housing Element.

The HEWG’s ongoing endeavors further support the objectives of the Housing Element. The completion of their work plan will address several program objectives, which will be detailed in future annual progress reports to the State.

Should the City Council approve this Annual Progress Report, the APR will be submitted to the State by the April 1, 2024, deadline, ensuring the City remains in compliance with Housing Element law.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council may choose not to approve the submission of the City’s Annual Progress Report or make changes to the information in the report. Should the Council choose this course of action, staff would seek additional Council direction.

FISCAL IMPACT:

There is no fiscal impact associated with the proposed action.

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ENVIRONMENTAL ANALYSIS:

The Annual Progress Report is an informational item required to comply with State reporting requirements on mandated plans and policies, which does not qualify as a project pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15378(b)(5) that states that organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment are not projects. Pursuant to CEQA Guidelines Section 15060(c)(3) any activity that is not a project is not subject to environmental review under CEQA.

ATTACHMENT(S):

Attachment_A
Attachement B_2024

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Attachment: Attachment_A (4385 : 2023 Housing Element Annual Progress Report) Jurisdiction Healdsburg
Reporting Year 2023 (Jan. 1 - Dec. 31)
12 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1.1; Housing Administration; Sustain Partnerships with Other Agencies.

Strengthen and form strategic partnerships with experienced housing service providers to ensure residents have direct access to financial assistance for low-income tenants at risk of displacement, fair housing services for tenands and landlords, first-time homebuyer assistance for low-income and moderate-income families, and emergency and transitional housing services.

Ongoing activity.

The City has enhanced partnerships with key local organizations like the Chamber of Commerce, Healdsburg Public Library, and Climate Action Healdsburg to deliver housing assistance workshops, bi-monthly fairs, and service access. The successful Community Housing & Resource Fair on Oct. 22, 2023, with the Sonoma County Housing Authority, provided residents with direct help in obtaining housing vouchers and access to other essential services.

Program 1.2; Housing Administration; Continue to Assist Affordable Housing Developers.

Publicize and provide financial and procedural assistance to affordable housing developers, assist in efforts to provide local subsidy funding on a project-by-project basis, and assist project proposers 100% in securing state/federal funding.

Ongoing activity.

The City of Healdsburg actively works with Affordable Housing Developers to secure funding for affordable housing through Federal, State and Local programs. In this reporting period the City has assisted affordable Housing Developers apply for AHSC, CDBG, HOME, HOME ARP, CDBG-CV, the Joe Serna Jr. Farmworker Housing program, and the LIHTC program. The City will continue to apply or support applications as projects materialize.

Program 1.3; Housing Administration; Continue to Administer Fair Housing Programs.

Produce a comprehensive AFFH plan, that will include the actionable programs to mitigate the Contributing Factors identified within the Fair Housing Assessment, summarized in Section 1 and further detailed in the Technical Background Report Ongoing activity. Fair Housing programs continue to be administered.

Program 1.4; Housing Administration; Expand Affordable Housing Monitoring Program.

The existing and increasing inventory of affordable housing will require monitoring, typically in cooperation with the developers and owners of the individual affordable housing projects. The objective of this program is to ensure that households continue to qualify for price-restricted rents, consistent with HCD income limits, and that other covenants and obligations are being met.

Ongoing activity. Beginning in 2023 expand efforts to encompass new affordable units conoming on-line during the 6th cycle.

The City conducts annual and random monitoring of affordable housing in coordination with developers and owners. We partner with Corazon Healdsburg to provide a bilingual process for the Latin-X community to report substandard living conditions or to seek advice on hosuing related issues. The Housing Land Trust of the North Bay oversees forsale unit monitoring through a contract with the City of Healdsburg. Properties not covered by other funding source monitoring requirements receive additional focus to ensure compliance with income limits and covenant obligations.

Program 1.5; Housing Administration; Prepare Annual Housing Report.

Review and report annually on the implementation of Housing Element programs for the prior calendar year and present the annual report to the City Council at a public hearing before submitting the annual report to HCD and the Office of Planning and Research (OPR).

Ongiong activity. Annual reports prepared by April 1, 2023 through 2031, documenting progress towards meeting RHNA and other 6th Cycle housing policies and programs. 2023 Annual Report in preparation process.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 1.6; Housing
Administration; Sustain and Expand Financial Resources.

The City relies upon a variety of funding sources in support of affordable housing development including an allocation of the City’s Transient Occupancy Tax, negotiated agreements with developers and Inclusionary Housing Ordinance in lieu fees, and various grant program awards. Additionally, the City continues participation in the Joint Powers Authority with Sonoma County and other Sonoma County jurisdictions to further City’s eligibility for traditional State and Federal funding (e.g., CDBG and HOME programs) and new programs such as California SB-1 Sustainable Communities Grants, the Strategic Growth Council and HCD Sustainable Communities Programs and HCD’s Permanent Local Housing Allocation, and regional funding programs offered by ABAG/MTC. These efforts will require applying for regional, State, and Federal grants for affordable housing, providing documentation as needed in support of project applications for State and Federal financial assistance. Also, the City will continue to evaluate potential new local funding sources, such as JPA and 501(c) (3) bonds for acquisition and new construction and will implement this model in the first two years of the 6th Cycle.

Ongoing activity; expand existing effort beginning in 2023, to identify and establish additional affordable housing funding sources; local funding program implemented by April 2025.

The City actively uses a variety of funding mechanisms to further affordable housing initiatives, drawing on the Transient Occupancy Tax, developer agreements, Inclusionary Housing Ordinance in lieu fees, and grants. Our collaboration with the City and Towns Advisory Committee Joint Powers Authority and Sonoma County bolsters our ability to secure state and federal funds, including CDBG and HOME programs, as well as engaging with newer state programs like California SB-1 and those offered by HCD. Innovatively, the City has utilized a first-of-its-kind funding structure through the issuance of 501(c)(3) bonds for new construction, which supported the financing of 43 affordable housing units, moving towards a reduced dependency on prescriptive state and federal programs. Moreover, the City has been recognized with the Prohousing Designation. This designation has qualified us for the Prohousing Incentive Pilot Program, further increasing our funding potential by $560,000. In parallel, the City has engaged Economic Planning Systems to refresh our Housing Needs Assessment and create funding strategies aligned with our Regional Housing Needs Allocation (RHNA) goals, ensuring a strategic approach to meeting our community's housing demands.

Program 1.7; Housing Administration; Continue to support HEWG.

Continue to engage and support the Housing Element Working Group (HEWG) or other successor community focus groups in Housing Element implementation efforts. The HEWG was convened as a public advisory body in support of the 6th Cycle Housing Element update but is being extended by the City Council to serve as a resource to advance policies, implement programs, and support broader community engagement efforts. Specific efforts identified include consideration of options for amending the Growth Management Ordinance, evaluating development capacity and how planning and regulatory measures can increase housing development capacity, strategies for expanding ‘middle’ housing, expanding funding sources, and considering priorities for new area and specific plans.

Ongoing activity; at least once per calendar year, provide updates to the City Council and seek Council direction on policy; continue existing effort as directed by the City Council.

The City continues to convene with the Housing Element Working Group (HEWG) and various stakeholders, focusing on critical aspects of housing and community development. Following the 6th Cycle Housing Element's completion, the HEWG has commenced with its continued work plan aiming to deliver their comprehensive recommendations and report to the City Council by June 2024.Their initiatives are expected to discuss a proposed ballot measure for amending the City's Growth Management Ordinance, a significant policy evolution. Additionally, the group is developing strategies to bolster middle-income housing and to recommend ways to increase density in the downtown area. The timeline for these efforts is set to conclude by November 2024.

Program 1.8; Housing Administration; Continue to Advocate for Affordable Housing.

The State Legislature remains very active with its housing agenda. The Housing Department will continue to advocate to the State and Federal governments to provide additional financial resources for affordable housing. The City will continue to include its housing related advocacy platform in its Legislative Agenda which is adopted every two years.

Ongoing activity; sustain existing advocacy with annual review of proposed State legislation provided to City Council by June of each year, biannual consideration of amendments to the City’s Legislative Agenda, and funding advocacy (e.g. public comment at State allocation hearings) conducted as warranted by local funding needs for specific project(s), the City, or the County of Sonoma.

The Housing Department will continue to convene and advocate for the advancement of initiatives and policies supporting affordable housing development, services, and programs, in alignment with the City's Legislative Agenda. This agenda, adopted by the City Council every two years, provides the policy framework guiding these endeavors.

Program 1.9; Housing Administration; Continue to act as Redevelopment Successor Agency.

While most of the assets of the Successor Agency and Housing Successor Agency have been utilized, there are ongoing responsibilities and obligations of the former Redevelopment Agency. The Housing Department will continue to fulfill this role.

Ongoing activity. Sustain existing Successor Agency functions until such time as all related obligations are met and properties divested and/or developed.

The City Continues to sustain the Successor Agency.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 1.10; Housing
Administration; Pursue Prohousing Designation.

Through addressing constraints to development and fair housing opportunities, the City will strive to achieve and maintain the State’s Prohousing Designation throughout the 6th Cycle. This designation will provide the City an advantage in applications for competitive funding sources, including the Affordable Housing & Sustainable Communities Program, Infill Infrastructure Grant, and a direct pool of Prohousing Incentive Pilot (PIP) funds available to designated communities. In collaboration with the Napa Sonoma Collaborative (or similar/successor organizations) and local nonprofit organizations, the City will analyze policies and programs needed to exceed the threshold for the Prohousing Designation program and apply in 2023.

Ongoing activity; application submitted in December 2022, and Prohousing designation anticipated in 2023.

Application submitted in December 2022, and the Prohousing Designation was awarded 12/29/2023.

Program 2.1; Preserving Existing Housing and Neighborhoods; Acquire Multifamily Housing.

Recognizing the relatively large stock of market-rate multifamily rental buildings, continue seeking opportunities to purchase and rehabilitate multifamily rental housing buildings to provide these housing units at prices affordable to households at a variety of income levels. The City will proactively monitor the availability of properties on the market and responsively coordinate with property owners interested in selling mutifamily property. Single-family properties with capacity for redevelopment at greater intensity will be considered for conversion to multifamily or supportive housing on an opportunity basis.

Ongoing activity; provide 39 units affordable to Very Low-income households by the end of 2023 within the “Scattered Sites” project discussed in Section 3; sustain existing opportunistic acquisition and rehabilitation actions when housing rental buildings come onto the market or seek the City’s assistance. Given history, two or three additional opportunities may occur during the 6th Cycle.

The City actively monitors the real estate market to maintain a current inventory of Naturally Occurring Affordable Housing (NOAH) properties suitable for potential acquisition. In anticipation of a possible affordable housing bond from BAFA, this inventory is being refined to pinpoint opportunities for acquisition and rehabilitation projects. These projects aim to transform unrestricted units into deed-restricted affordable housing. The completed Scattered Site Projects serve as a model for this approach, with properties at 531 University Street (8 units), 500 Piper Street (8 units), and 1302 Prentice Street (23 units) fully occupied as of the current reporting period.

Program 2.2; Preserving Existing Housing and Neighborhoods; Ensure Replacement Housing.

Replace any housing units displaced due to a redevelopment project with equivalent housing units, as a condition of approval.

Ongoing activity; assure continuing consistency with Government Code Section 65915 requirements to replace any housing units displaced by development activity on a project-by-project basis; report such loss and replacement on an annual basis beginning in April 2023.

The City continues to assure consistency with Government Code Section 65915, recording any units displaced by development activity on a project-by-project basis and on an annual basis.

Program 2.3; Preserving Existing Housing and Neighborhoods; Continue to Enforce Mobile Home Park Space Rent Stabilization Ordinance.

Continue to enforce the terms of the Mobile Home Park Space Rent Stabilization ordinance (Municipal Code Chapter 2.56) and administer the procedures of the ordinance to ensure the continued preservation of affordability of mobile homes parks within the City.

Ongoing activity; sustain existing Rent Stabilization Ordinance.

The City has one Mobile Home Park within its jurisdiction and continues to sustain the existing Rent Stabilization Ordinance.

Program 2.4; Preserving Existing Housing and Neighborhoods; Continue to Restrict Non-Residential Use of Existing Houses.

Continue to enforce the terms of the City’s prohibition of vacation home rentals (i.e., fewer than 30 days) in residential zoning districts, and conversions of homes to commercial use (offices, etc.).

Ongoing activity; sustain existing prohibition of vacation home rentals.

The City continues to enforce prohibition on vacation rentals in residential zoning districts.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 2.5; Preserving
Existing Housing and Neighborhoods; Measure and Consider Strategies to Mitigate Loss of Housing Stock to Second Homes.

As part of implementing this housing program, measure and track the number of existing second-home conversions and report changes annually as part of the Annual Housing Report, beginning in 2023. Identify and pursue actions for mitigating loss of housing to second homes through the presentation of an action plan to City Council New technical effort and regulatory action; adopt actions needed to mitigate the loss of housing to second home use including identification of needed funding source(s) not later than end of year 2024.

The Housing Element Work Group has broadened its efforts to include a Housing Needs Assessment (HNA), aimed at determining the demand for housing units beyond those required by the Regional Housing Needs Allocation (RHNA). As part of this assessment, the City has analyzed the prevalence of second homes and is in the process of fine-tuning this data for integration into the Work Group's final recommendations, which are scheduled to be presented to the City Council in June 2024.

Program 2.6; Preserving Existing Housing and Neighborhoods; Continue to Reduce Wildfire Risk.

In collaboration with the City Fire Department, regional agencies, CalFire, and organized property owner groups, and building upon existing efforts, adopt and implement additional programs and related investments that reduce wildfire hazards, consistent with the City’s General Plan Safety Element update.

Ongoing inter-agency coordination and new plan and regulation; initiate and complete Safety Element Update addressing wildfire hazard reduction and resilience not later than June 2024.

In progress.

Program 3.1; Sustaining and Expanding Housing Sites; Maintain Adequate Residential Sites to Assure “No Net Loss”.

Monitor the supply of residential sites and related development projects to ensure that sufficient developable sites and units are available to meet the 6th Cycle RHNA requirement. Building upon the existing effort, maintain and expand a detailed listing of sites available for housing development and use this list to assure RHNA requirements are met and also to attract residential developers to the City. Also, assure ‘No Net Loss’ of residential units by disallowing or mitigating any loss of housing due to redevelopment of existing areas containing housing units.

Ongoing activity; sustain existing Residential Sites and assure ‘not net loss’ as the result of their development; potential changes to the Housing Element Sites Inventory reported in the APR by April 1 of each year through 2031.

Monitoring and reporting is ongoing.

Program 3.2; Sustaining and Expanding Housing Sites; Pursue Housing Site Acquisition/Land Banking.

On an opportunistic basis, purchase sites or otherwise acquire sites with housing potential as part of efforts to partner with affordable housing developers and consider formation of or participation in a local or regional Housing Trust and/or Community Development Corporation to facilitate such transactions.

Expand existing activity; continue to identify potential housing sites opportunistically where City ownership would facilitate affordable housing production throughout the 6th Cycle; provide Council with action items regarding a Housing Trust and/or Community Development Corporation by December 2025.

As an extension of its scope of work, the Housing Element Working Group (HEWG) will investigate the establishment of a Housing Trust and/or Community Development Corporation. This exploration aims to assess the potential benefits of these organizational structures in furthering the City Council's affordable housing objectives. The HEWG is scheduled to present its final recommendations to the City Council in June 2024 which will include a recommendation on the establishment of a Housing Trust or other like program.

Program 3.3; Sustaining and Expanding Housing Sites; Convert Hotels and Motels As part of a long-term recovery response to COVID-19, support the acquisition of hotels and motels to be converted into housing units and made available for people experiencing homelessness at rents Provide 22 units by 2023 within the “L&M” project discussed in Section 3.

The 22-Unit L&M Motel, as funded through Project Homekey, is complete and operational.

Program 3.4; Sustaining and Expanding Housing Sites; Provide Public Information on ADUs, SB 9, and Other Opportunities and incentives for Homeowners to Increase Housing Onsite.

In addition to promoting ADUs, provide information about SB 9 (2021), which allows property owners to split a single-family lot into two lots, and AB 917 (2022), which allows the conversion of existing living space to up to two bedrooms without a public hearing. The City will prepare and distribute informational brochures and update the City’s website on the permitting procedures, requirements, and support available by 2024.

As part of Housing Development Capacity Study identify parcels with potential for additional housing unit(s) and complete informational brochure and website information not later than the end of 2024.

The Downtown Housing Capacity Study was initiated in 2023, and the anticipated project completion is in spring of 2024.

Program 4.1; Expanding Housing Development Capacity; Conduct Development Capacity Study.

Conduct a ‘development capacity and opportunity study’ for the City that identifies existing housing development opportunities and visually demonstrates how zoning and other legislative and regulatory tools can unlock development opportunities.

Initiate and complete Housing Development Capacity Study by end of 2024.

Entered into a Professional Services Agreement with consultant EPS and Opticos in 2023, with project completion acticipated in Spring 2024.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 4.2; Expanding
Housing Development Capacity; Adopt Development Code Amendments.

There are a variety of opportunities to amend the City’s Land Use Code that can expand housing development capacity and reduce constraints, including increasing the maximum density of selected base zoning districts to 30 units (or more) per acre to better reflect the density needed for multifamily rental housing. While not required to meet the 6th Cycle RHNA, this effort can provide additional opportunities during this Planning Cycle and beyond.

Amended regulation action; initiate code amendments by the end of 2023, and complete Development Code amendments by end of 2025.

The City initiated this process through a Downtown Capacity Study, designed to facilitate a community engagement exercise focused on visualizing the impact of increased density. This study, slated for completion in Spring 2024, will serve as a critical foundation for informing forthcoming code amendments. Concurrently, the City is in the process of drafting a Request for Proposal (RFP) for consultant services. These services are sought to assist in the development of recommended code amendments, which will subsequently be presented to the City Council for consideration.

Program 4.3; Expanding Housing Development Capacity; Rezone Existing Sites with Housing Potential.

Rezone properties to allow higher density housing where such development is compatible with surrounding uses.

Ongoing and expanded regulation action; continue considering rezoning of individual sites suitable for higher density development and proceed with programmatic rezoning following adoption of amended Development Code in 2025.

Downtown Housing Capacity Study was initiated in 2023, and anticipated project completion is in spring of 2024. This has the potential to spur code amendments to potentially increase density in the downtown area. Throughout 2023, the City continued to consider and explore rezoning sites for higher densities.

Program 4.4; Expanding Housing Development Capacity; Prepare and Adopt Area Plans and/or Specific Plans.

Evaluate and prioritize preparation and implementation of Area Plans or Specific Plans for portions of the City where such planning can substantially add to the City’s housing development capacity and serve as comprehensive place-based strategies to affirmatively further fair housing. These areas include: -Central Healdsburg Area - North Healdsburg Avenue Area -South Entry Area As these plans New planning and regulation action; select, initiate, and complete a minimum of one of the identified area plans by 2030.

In 2023, the City continued to explore and begin talks of initiating the South Entry Area Plan.

Program 4.5; Expanding Housing Development Capacity; Pursue Development of ‘Housing Opportunity Sites’ through Partnership with Other Public or Private Entities.

Identify and evaluate potential sites (e.g., Foss Creek Community Center site, Healdsburg Hospital site, Station Area site, and other City-owned property) for potential development partnerships that focus on providing local employee housing. If feasible, civic functions (e.g., a community center, recreation facilities, libraries, etc.) that are adjacent to or incorporated as part of the site plan may enhance amenities.

Select, pursue, and complete planning and regulations for a minimum of two opportunity sites by 2030.

The City is actively pursuing land acquisition opportunities to support affordable housing initiatives, a critical factor in meeting the 7th Cycle RHNA objectives, which will require secured land prior to 2031. To enhance the effectiveness of these acquisitions, the City is seeking amendments to its growth management ordinance and proposing increased density allowances for additional housing units in specified areas. Furthermore, the City has engaged in dialogue with the faithbased community to identify and develop underutilized land on religious property. Conversations have also been initiated with local school districts to explore options for affordable teacher housing, contributing to the broader community development goals.

Program 5.1; Developing Affordable and Middle-Income Housing; Continue to implement the Inclusionary Housing Ordinance (IHO).

Continue to implement the recently amended IHO, which requires Moderate- and Middle Income units in for sale projects and Lowand Moderate-income units in rental projects. Prepare and act upon any revisions to the inclusionary housing requirements as needed to further incentivize middle-income units, to the extent necessary to achieve Quantified Objectives of 263 affordable rental units and 98 affordable ownership units by 2031.

Ongoing activity; develop, act upon and implement amendments to the Inclusionary Housing Ordinance by 2025.

The City continues to act upon and implement its Inclusionary Housing Ordinance.

Program 5.2; Developing Affordable and Middle-Income Housing; Manage Construction of Affordable Housing Development.

The development of price restricted affordable housing projects requires considerable planning review, transactional support, and administrative effort. Fortunately, many of the projects that will be completed during the 6th Cycle have already been planned and funded, reducing this effort. However, there will be ongoing management efforts to ensure the projects are completed as expected and new projects are supported. The City may contract with organizations or consulting firms that assist with construction management and administration of affordable housing projects and tenanting.

Ongoing activity; assure that ongoing and additional affordable housing projects are efficiently and effectively managed throughout the 6th Cycle by tracking units planned and units constructed per Housing Department staff person and monitoring ratios over time, using 2023 as a base year.

Ongoing and additional affordable housing projects are efficiently and effectively managed and monitored.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 5.3; Developing
Affordable and Middle-Income Housing; Incentivize Affordable Accessory Dwelling Units.

Create an affordable accessory dwelling unit incentive program to encourage property owners to deed-restrict secondary dwelling units as affordable rental housing for lower- or moderate-income households. The program will focus on lowering ADU costs though pre-approved plans, modular units, and financing programs. As part of this program, the City will complete an inventory and evaluation of ADU capacity and trends in the City, establish a monitoring program that documents ADUs created year-to-year, and ensure the long-term affordability is maintained in any ADUs where City financial support is offered.

Ongoing and expanded activity; building upon current efforts, complete the ADU Incentive Program not later than end of year 2024. It is expected that given the average number of permitted ADUs in the past five years, and relying on ABAG’s “safe harbor” allowances, 110 ADU units will be created in the City during the 6th Cycle.

In 2023, the City worked with the Napa Sonoma ADU Center to provide pre-approved ADU plans to our residents and continues to incentivize and encourage ADU production through expedited permitting. The City will evaluate the need for additional incentives for ADUs based upon production activity.

Program 5.4; Developing Affordable and Middle-Income Housing; Develop Lower, Moderate and Middle-Income Housing.

Creating very low and low income housing is often substantially assisted through LIHTC programs, creating middle income housing (up to 160% AMI) is often more challenging due to limited State or federal subsidies and high costs of development, in Healdsburg, with its high median housing prices and high land cost. Also, necessary price restrictions associated with public subsidies can deter market attractiveness of such homes, requiring special focused marketing efforts. This program has the following elements: -Expand Individual Affordable Housing Projects to include ‘mixedincome’ housing projects. -Utilize Land Trust Model. -EmployerProvided Housing. -Developing Subsidy Incentives and Options. -Target Opportunity Sites for Lower and Middle-Income Housing.

Focus on supporting the development of at least 236 lower-income units in higherincome areas (see Table 10), and integrate ‘middle income’ housing, including opportunities for ownership housing in the related Program implementation efforts; facilitate construction of a minimum of 50 middle income ownership housing units during the 6th Cycle (before 2030).

The City is actively supporting the development of moderate-to-middleincome housing within the Mill District, North Village, and at 3 Healdsburg Avenue. Furthermore, efforts are underway to foster the predevelopment of additional housing units of the same income category at the Saggio Hills development. The Housing Element Working Group (HEWG) is tasked with ongoing analysis and will provide recommendations to further these initiatives. Presently, there are 65 middle-income housing units in various stages of predevelopment or construction within the city.

Program 5.5; Developing Affordable and Middle-Income Housing; Facilitate Streamlined Development.

The City will continue ongoing practices for priority processing and increase opportunities for streamlining the development process, including no- cost housing pre-application meetings with all relevant departments, and fast-tracked priority processing for ADUs and affordable housing developments. In addition, the City will develop a written application process, including the pre-application and the procedure that will be used. This process will provide a streamlined ministerial approval process to qualified residential and mixed-use development projects under State laws including SB 9, SB 35 (Gov. Code § 65913.4, as amended), SB 330, and AB 2162. The written procedures and checklists will be developed and made available on the City’s website, and revised as additional laws modify or expand eligibility.

Focus on streamlining the development of at least 100 ADUs in higher-income R1 areas; integrate ‘streamlining’ provisions in all planning and regulation actions and develop and adopt standardized streamlined application process not later than end of year 2023.

ADU's bypass the planning process and go straight to the building permit processing. Affordable Housing Developments are prioritized.

Program 6.1; Affirmatively Furthering Fair Housing; Refer Fair Housing Complaints.

Continue to refer fair housing complaints to the State Department of Fair Employment and Housing, Fair Housing Advocates of Northern California, and legal services. Complaints are promptly directed to the appropriate authority including the Sonoma County CDC, Legal Aid of Sonoma County, and/or Housing Director for further discussion and evaluation. The City anticipates utilizing this process for 1-2 such complaints per year, or 10-12 times throughout the planning period.

Respond to complaints within 48 hours; Continue effort throughout the 6th Cycle. Complaints continue to be responded to within 48 hours.

Program 6.2; Affirmatively Furthering Fair Housing; Provide Non-Discrimination Clause and Mandate Fair Housing Practices.

Provide nondiscrimination clauses in rental agreements and deed restrictions for housing constructed with City subsidy or through the IHO and mandate the implementation of fair housing practices in contracts with affordable housing developers.

Ongoing technical activity; continue effort throughout the 6th Cycle.

All Affordable Housing Regulatory Agreements entered into by the City contain provisions that forbid discrimination. The City diligently examines marketing plans and leasing procedures for affordable housing to ensure adherence to these non-discrimination standards.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 6.3; Affirmatively
Furthering Fair Housing; Disseminate Fair Housing Information.

Create a landing page on City’s website and disseminate fair housing information through multilingual posters, brochures, forms, and landlord/tenant handbooks from the State Department of Fair Employment and Housing and Fair Housing Advocates of Northern California in public locations and provide links on the City’s website.

Develop and disseminate bilingual fair housing information on at least a biannual basis in the City’s newsletter to assure citywide reach, developed by December 2023 and continuing with annual review for updates to fair housing law throughout the 6th Cycle.

As part of its community engagement and outreach initiatives, the City hosted a Community Housing & Resource Fair on October 22, 2023. The event included a panel discussion with a representative from Legal Aid of Sonoma County, who addressed fair housing practices in Healdsburg. Additionally, the City, in partnership with the Healdsburg Library, holds biannual community meetings to offer information and assistance concerning fair housing resources. The Housing Department has created a comprehensive package for new tenants, to be provided upon utility service registration. This package is designed to clearly outline the rights and responsibilities of both tenants and landlords.

Program 6.4; Affirmatively Furthering Fair Housing; Conduct Spanish Language Outreach.

Conduct outreach efforts for the City’s affordable housing programs in Spanish as well as English and publicize the programs through organizations representing Spanish-speaking residents. Additionally, seek bilingual staff to support the Housing Department in outreach to Spanish-language households citywide, and with proactive outreach conducted to block groups with higher proportions of Spanish-language households at least twice in the planning cycle.

Continue translation of policy and program documents throughout the 6th Cycle.

Bilingual staff in place. The City works collaboratively with local nonprofit Corazon Healdsburg, and provides Spanish translations at all City Council meetings wherein affordable housing projects and programs are addressed. In addition, the City ensures that its Housing Element is available in Spanish on the City's website.

Program 6.5; Affirmatively Furthering Fair Housing; Provide Utility Discounts for Lower-Income Households.

Continue to discount the electric, water and sewer utility and storm drainage maintenance charges to lower-income households and affordable residential projects.

Ongoing regulatory activity; continue existing discounted rates throughout the 6th Cycle.

The City continues to provide utility discounts for lower-income households.

Program 6.6; Affirmatively Furthering Fair Housing; Conduct Code Enforcement.

Continue to investigate complaints and take action concerning Code Enforcement violations to encourage rehabilitation of substandard residential properties by homeowners and landlords and improve overall housing quality and conditions in the City. Emphasize areas of higher need, including relatively lowerincome neighborhoods, and assist with funding with a target of 25 homes in the planning period.

Ongoing regulatory activity; continue existing code enforcement efforts throughout the 6th Cycle.

The City upholds its commitment to code enforcement and has introduced a bilingual and anonymous complaint process for residents wary of landlord retaliation upon reporting code infractions. This program aims to address and resolve issues collaboratively with tenants and landlords, with housing preservation as the paramount objective.

Program 6.7; Affirmatively Furthering Fair Housing; Improve Infrastructure in Lower Income Area Continue street, sidewalk, recreation and other infrastructure and neighborhood improvements and maintenance. Consistent with the City’s Capital Improvement Program, at least every other year apply for funding and annually prioritize improvements in lower- and moderate-income neighborhoods of the City which may include close proximity to new affordable housing developments.

Ongoing technical activity; continue infrastructure improvements in relatively lower-income areas and areas with higher concentration of poverty throughout the 6th Cycle; pursue grant funding sources including the Infill Infrastructure Grant (IIG) program on an annual basis, and apply as project needs align with funding criteria.

On January 27, 2023, the Metropolitan Transportation Commission approved an $11.8M Active Transportation Program Grant to complete a road diet in Healdsburg. The Funding will include construction of protected bike lanes and pedestrian improvements to transform Healdsburg Ave. from Powell Ave. to the Parkland Farms subdivision. Additional improvements include adding bike lanes connecting to the northern city limits. The Anticipated project completion date will be in 2028. Additionally, the City in partnership with Freebird Development INC, are seeking funding for infrastructure improvements through the AHSC program.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 7.1; Removing
Housing Constraints; Update and Reform Development Impact Fees and Charges.

Review and update City Development Impact Fees and Connection Charges. Conduct economic analysis to determine the burden that such fees place on new development and seek ways, consistent with AB-602, to reduce the burden, particularly on affordable and middleincome housing development while at the same time assuring adequate funding for needed infrastructure. Pursuant to Government Code section 65940.1(a)(1), improve and ensure transparency by posting all development standards, planning and permitting fees/charges, and development impact fees on the City's website so that they are easy to find.

Update City development impact fees and connection charges; and publish development standards and planning, building, and development impact fee schedules on the City’s website to be compliant with AB-602 and pursuant to Government Code section 65940.1(a)(1) and to align with other Programs by the end of year 2023.

Regulation informational brochures, application forms, submittal requirements, and fees are posted on the City website.

Program 7.2; Removing Housing Constraints; Promote and Utilize Exemptions to the Growth Management Ordinance.

The GMO, as currently configured, exempts affordable housing units and allows construction of rental housing above its 30 unit per year limit on market rate housing. In addition, encourage housing developments of ten or fewer units, as they are exempt from the GMO under the regulatory provisions of SB 10 and provide a flexible option for amending the City’s high propensity of R1 zoning with a target of 25 higher intensity units (tri-plex or more) in relatively higher-income R1 neighborhoods.

Ongoing technical activity; continue efforts to educate the community about how GMO exemptions have been and can be utilized throughout the 6th Cycle; present SB 10 options to City Council concurrent with Development Capacity Study completed by the end of 2024 (see Program 4.1), and adopt any resulting ordinance prior to SB 10 sunset on January 1, 2029.

The City conducted a Housing Needs Assessment and Downtown Capacity Study on February 22, 2024, which included an active discussion to educate the community about the Growth Management Ordinance (GMO). Additionally, in February 2024, a survey regarding the GMO was distributed to assess community interest, awareness, and opinions.

Program 7.3; Removing Housing Constraints; Evaluate Potential Amendments to the Growth Management Ordinance.

Present amendments to the GMO to add further exemptions or increase the development cap above the existing 30 units per year for market-rate residential. The City will evaluate and consider specific amendments that further reduce constraints imposed by the GMO and thus promote housing availability and affordability.

Evaluate and select amendments to the existing GMO resulting in an increase in annual market rate units allocated by end of year 2026; present options to City Council for ballot measures amending/eliminating the GMO in the 2024, 2026, 2028, and 2030 primary and general elections by February of each year unless rendered inactionable by a prior election; on an ongoing basis, monitor and present any legislative proposals to modify the Housing Accountability Act or other State law which may alter or nullify the provisions of the GMO.

Ahead of the November 2024 ballot, the City retained consultant FM3 to perform a voting constituent survey to gauge community sentiment on 3 possible GMO measure modifications.

Program 7.4; Removing Housing Constraints; Evaluate Infrastructure Readiness and Capacity.

Conduct evaluation of roads, utilities, and other infrastructure needed to support expanded development capacity, as proposed in this Housing Element Update, and add required projects to the City’s long-range capital improvement plans or the Capital Improvement Program.

Concurrent with the preparation of the the Developmet Capacity Study, evaluate related needs for infrastructure improvements and add such improvements to the City’s Capital Improvement Program, impact fee project lists, and project or plan related infrastructure improvement programs In coordination with the Development Capacity Study, the City will conduct an evaluation of infrastructure needs. Identified improvements will be integrated into the City’s Capital Improvement Program, impact fee project lists, and associated infrastructure improvement initiatives.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 7.5; Removing
Housing Constraints; Prepare Program-Level Environmental Impact Reports.

Develop procedures for preparing ‘program environmental impact reports’ (EIRs). Such program EIRs can reduce the time and expense of preparing project-level EIRs by limiting the scope of environmental review on individual projects covered by the program EIR. Program EIRs are suitable where one large project, such as an area or specific plan, can be characterized geographically. The project may involve a chain of subsequent individual projects carried out under the same authorizing statutory or regulatory authority which may have generally similar environmental effects, and which can be pre-mitigated in similar comprehensive ways.

Concurrent with the preparation of the the Development Code amendments, rezoning, and development of specific or areas plans prepare program EIRs that minimize the need for project-specific environmental review and EIR preparation.

In 2023, the City did not have any significant development code amendments, rezoning for area plans underway. The City will continue to consider this when these projects are initiated.

Program 8.1; Extremely LowIncome, Homeless, and Special Needs Housing Program; Develop Extremely Low-Income Housing Promote housing for extremely low-income households by encouraging and supporting funding applications for developers of permanent supportive housing, and by continuing to provide for housing with supportive services, single-room occupancy housing, and shared housing in the Zoning Ordinance. The City will continue to identify opportunities to incentivize extremely low-income housing by identifying/dedicating land and participating through local match pledges (Measure S (TOT) revenue) to support tax credit applications. In addition, identifying appropriate regulatory incentives will occur with the preparation of Specific Plans (see HP4 Expanding Housing Development Capacity).

Continue efforts to integrate Extremely Low Income Housing in affordable housing projects and development of supportive housing projects to support the development of at least 83 extremely-low income units over the planning cycle as required by RHNA.

The City of Healdsburg consistently mandates that developers responding to City Requests for Qualifications incorporate supportive housing units within their affordable housing projects. This requirement has resulted in 10 supportive units at 155 Dry Creek Road and another 10 units within the Scattered Site Projects.

Program 8.2; Extremely LowIncome, Homeless, and Special Needs Housing Program; Provide Disabled-Access Units.

Enforce Building Code requirements for the inclusion of accessible units in residential development projects that are subject to such requirements.

Ongoing regulatory activity; continue efforts to create accessible and universal design features in affordable housing projects, special needs housing, and supportive housing projects.

The City of Healdsburg is committed to providing inclusive housing options, ensuring that units are accessible to individuals with disabilities. Investments have been made in city-operated projects such as Victory Studios and Apartments and L&M Village to remodel units for enhanced mobility, visual, and auditory accessibility. Notably, L&M Village, which serves individuals who have experienced chronic homelessness, has equipped over 30% of its units with accessibility features.

Program 8.3; Extremely LowIncome, Homeless, and Special Needs Housing Program; Provide Emergency and Transitional Housing.

Work with appropriate agencies and groups to provide temporary and transitional housing and support services for the homeless in Healdsburg. Continue the 15-year operating grant with the State of California for 22 units of transitional housing at L&M Village throughout the planning cycle, with the potential to consider programmatic options to convert the L&M Village to permanent supportive housing pursuant to Project Homekey guidelines.

Ongoing technical activity.

The City of Healdsburg is actively engaged in a continuous collaboration with relevant agencies and organizations to offer temporary and transitional housing, along with support services for the homeless population. This effort includes sustaining a 15-year operating grant from the State of California, which supports 22 units of transitional housing at L&M Village throughout the planning cycle. Additionally, the City is exploring programmatic options to transition L&M Village into permanent supportive housing in alignment with the guidelines of Project Homekey.

Program 8.4; Extremely LowIncome, Homeless, and Special Needs Housing Program; Provide Assistance to Female Head of Households.

Based on identified needs of female heads of households, and specifically single female heads of households with children, conduct targeted outreach regarding the City’s housing programs and opportunities, and work to incorporate on-site amenities in new residential developments that benefit this special needs population (e.g., in-unit laundry, onsite childcare, outdoor play structures, etc.).

New technical and regulatory activity; assess the needs of female head-of-households in Healdsburg; conduct outreach to daycares and preschools (using City’s business license database) to inform female heads of household regarding available programs and housing opportunities beginning in 2023.

The City has engaged Economic Planning Systems to perform an extensive Housing Needs Assessment, incorporating the demographic survey specified in this program. The data gathered through this assessment will guide the formulation of recommendations for the outreach plan and the dissemination of information.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 8.5; Extremely LowIncome, Homeless, and Special Needs Housing Program; Provide Farmworker Housing.

Work with appropriate agencies and groups to provide housing and support services for farmworkers in Healdsburg. Evaluate the community’s farmworker population including farmworker jobs within the community to identify the need for farmworker housing by type and size and establish outreach to farmworker employers to match potential tenants to housing opportunities. The City will amend the City's Land Use Code, as applicable, to permit employee housing of up to 36 beds or 12 units as an agricultural use.

In cooperation with the County, other public agencies and community-based organizations conduct evaluation of local farmworkers, to be completed not later than 2024 and provide farmworker housing needs in affordable and opportunity site projects; City participating in Association of Bay Area Governments (ABAG) farmworker housing cohort commencing in February 2023 to facilitate the identification of action(s) to bring to City Council by February 2024; support applications for the project-based Joe Serna, Jr. Farmworker Housing Grant (FHWG) Program as eligibility opens and local projects qualify for farmworker housing financing.

The City of Healdsburg has already commenced on the provision of affordable farmworker housing by supporting Burbank Housing's application for the Joe Serna Jr. Farmwoker Housing program, in which 27 units of the 58-unit affordable development will be offered thorough this program. In addition, the City Housing Department has been actively involved in local initiatives to expand housing and economic opportunities for farmworks in coordination with the United States Department of Agriculture. The City is exploring future homeownership opportunities through this new collaboration.

Program 8.6; Extremely LowIncome, Homeless, and Special Needs Housing Program; Publicize Senior Housing Resources.

Provide information to the public on resources available to seniors, including local subsidized senior housing, senior housing providers, and fair housing assistance.

Continue efforts to inform the City’s senior population regarding housing resources and opportunities in Healdsburg; conduct outreach on housing-related initiatives in coordination with the City’s Senior Advisory Committee and Healdsburg Senior Center at least annually.

In partnership with the Healdsburg Public Library, the City routinely coordinates resource fairs to provide the community with information on housing options for seniors. Additionally, the local Senior Center acts as a valuable resource, providing details on a range of housing programs and services that are available to the community's residents.

Program 8.7; Extremely LowIncome, Homeless, and Special Needs Housing Program; Participate in Countywide Homeless Survey.

Participate in annual comprehensive surveys of the County’s homeless population.

Ongoing technical activity; continue efforts to cooperate with the County in funding and conducting homeless surveys and outreach efforts including the Sonoma County point-intime count conducted each February.

The City cooperated with the County for The Point-in-time count was successfully conducted in February 2024.

Program 8.8; Extremely LowIncome, Homeless, and Special Needs Housing Program; Implement Countywide Homeless Plan.

Participate in the Sonoma County Continuum of Care Strategic Planning process and continue to implement the strategies outlined in the Northern Sonoma County Homelessness Plan.

Ongoing technical and regulatory activity.

The City continues to follow the Northern Sonoma County Homeless Plan which was integrated into a county wide homeless initiative that incorporated all local planning efforts into one strategic plan for the entire county, known as the County of Sonoma Strategic Homeless Plan.

Program 8.9; Extremely LowIncome, Homeless, and Special Needs Housing Program; Develop Housing for Persons with Disabilities and Promote Universal Design Guidelines.

Reach out annually to developers of supportive housing to encourage development of projects targeted to persons with disabilities, including developmental disabilities. Support applications for County, State, and Federal funding for housing construction and rehabilitation for persons with disabilities, including developmental disabilities. Promote Universal Design guidelines to maximize the number of units that are accessible to persons with disabilities.

New regulatory action; require universal design quotas pursuant to ADA and State standards in new development agreements by December 2023; assemble, promote and provide action items to City Council on implementation of Universal Design Guidelines by April 2026.

The Affordable Housing Agreement and Declaration of Restrictive Covenants that accompanies Development Agreements ensures developments are in compliance with all applicable disabled and handicapped access requirements, including the Americans With Disabilities Act, the Unruh Civil Rights Act, and City Municipal Code. The City is working on developing Universal Design Guidelines.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 8.10; Extremely LowIncome, Homeless, and Special Needs Housing Program; Coordinate with Disability Services Stakeholders Work with the North Bay Regional Center, Disability Services & Legal Center (DSLC), and/or other relevant parties to implement an outreach program informing residents of the housing and services available for persons with developmental disabilities, including in coordination with initiatives to increase housing access for people with disabilities as established by Program 8-11. Make information available on the City website including a dedicated page with City procedures and relevant local/regional resources. Publicize updates in the City's newsletter and conduct proactive targeted outreach to affordable housing developments and housing communities dedicated to seniors and people with disabilities at least twice throughout the planning cycle and as policy updates are established.

In cooperation with the North Bay Regional Center or similar agency, implement an outreach program not later than December 2024.

The Building Department is responsible for verifying that ADA accessible affordable housing developments are in compliance with state rules and regulations. Collaborative efforts with the North Bay Regional Center to support this compliance are currently in progress.

Program 8.11; Extremely LowIncome, Homeless, and Special Needs Housing Program; Provide Incentives for Disabled Access.

Adopt incentives for accessory dwelling units that are designed to be accessible for people with disabilities. Incentives may include, but are not limited to: universal design, first floor bedroom/bathroom configurations, reduced setbacks, and/or reduced fees.

Develop incentives to homeowners building ADUs to include Universal Design and other accessibility features in ADUs, create incentive program by 2024. The City will make its reasonable accommodation form available and easily accessible on its website by December 2023.

The City is currently evaluating incentive programs aimed at motivating homeowners to incorporate universal design features and improve accessibility within Accessory Dwelling Units (ADUs). Concurrently, in an effort to provide pertinent information to homeowners, the City is collaborating with the Sonoma Napa ADU Center. Additionally, the City maintains a reasonable accommodation form on its website, ensuring easy public access to this resource.

Program 8.12; Extremely LowIncome, Homeless, and Special Needs Housing Program; Allow Employee Housing.

Amend the Zoning Ordinance to allow employee housing for six or fewer employees as a permitted use in the City’s Mixed Use and Office zones to comply with California Health and Safety Code 17000, et seq.

As part of Development Code amendments and opportunity site identification and development, allow employee housing in Mixed Use and Office zoning districts as part of changes to Development Code completed by December 2024.

Rezoning for area plans underway.

Program 8.13; Extremely LowIncome, Homeless, and Special Needs Housing Program; Eliminate Constraints to Emergency Shelters.

Review and amend parking standards for emergency shelters to ensure compliance with SB 2 and mitigate potential constraints to the development of emergency shelters. As necessary, the City will conduct outreach to relevant stakeholders such as service providers.

Review and make regulatory changes to Develoment Code by December 2024.

The City will continue to look into reviewing and amending parking standards for emergency shelters.

Program 9.1; Environmental Quality and Conservation Program; Implement CalGreen Program.

Ensure that the designs and construction practices for new residences and additions to existing residences comply with the California Green Building Standards Code.

Ongoing regulatory activity; continue application of California Green Building Standards Code.

The City is continuing to require and enforce the California Green Building Standards Code as it applies to projects that obtain building permits within its jurisdiction.

Program 9.2; Environmental Quality and Conservation Program; Provide Solar Access.

Include an evaluation of consistency with Subdivision Map Act Section 66473.1 in staff reports to ensure residential subdivision applications provide for solar access.

Ongoing regulatory activity; continue requirements for solar access in all residential projects.

The City publicizes the solar access in all residential projects on the City website, and it provides a streamlined process for permitting Small Residential Rooftop Solar Energy Systems, usually 1 to 3 days.

Program 9.3; Environmental Quality and Conservation Program; Provide and Publicize Energy Audit Program.

Continue to provide and publicize the Energy Audit Program services to homeowners and landlords.

Ongoing technical activity; continue to provide and publicize the City’s Energy Audit Program with information available on the City’s website by December 2025; utilize program in at least two affordable housing developments by December 2023.

The City publicizes the Do It Yourself Energy and Water Saving Tool Kit, and it is available for free at the Healdsburg Library. Additionally, the State's HEAP application located at the front counter for constituents includes the free energy audit and improvement services.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report) Program 9.4; Environmental
Quality and Conservation Program; Provide and Publicize Energy Efficiency Rebate and Weatherization Programs.

Continue to publicize and administer State rebates for energyefficient lighting fixtures and light bulbs, electric water heaters, air conditioners, heat pumps, appliances and photovoltaic systems, water storage, greywater systems, and weatherization of existing homes.

Ongoing technical activity; continue to provide and publicize the City’s Energy Efficiency Rebate and Weatherization Programs with information available on the City’s website by December 2025; utilize program in at least two affordable housing developments by December 2023.

The City continues to provide and publicize the City's Energy Efficiency Rebate and Weatherization Programs and information on the City's website. Also, the City has utilized the program at the following affordable housing projects: 1. L&M Village at 70 Healdsburg Avenue & 2. Mill District at 111 Saw Mill Circle.

Program 9.5; Environmental Quality and Conservation Program; Construct Pedestrian and Bicycle Facilities.

Include projects in the annual Capital Improvement Program and apply annually for CDBG funding to support projects with emphasis in relatively lower-income and higher poverty areas that provide safe walking and bicycling facilities between housing and commercial, educational, and transit destinations.

Continue construction of pedestrian and bicycle facilities in the City as part of project development and the City’s Capital Improvement Program, incrementally during the 6th Cycle.

On January 27, 2023, the Metropolitan Transportation Commission approved an $11.8M Active Transportation Program Grant to complete a road diet in Healdsburg. The Funding will include construction of protected bike lanes and pedestrian improvements to transform Healdsburg Ave. from Powell Ave. to the Parkland Farms subdivision. Additional improvements include adding bike lanes connecting to the northern city limits. Anticipated project completion date will be in 2028.

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Attachment: Attachement B_2024 (4385 : 2023 Housing Element Annual Progress Report)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: General Plan Annual Report
PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Pursue Initiatives that Promote Environmental Stewardship Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

By motion, accept the annual report and direct staff to file with the appropriate state agencies.

COMMUNITY ENGAGEMENT/OUTREACH:

No specific outreach has occurred for the preparation of this General Plan Annual Report since it is an informational report. Implementation of General Plan goals and policies typically involve substantial outreach and community engagement.

BACKGROUND:

The Healdsburg 2030 General Plan helps to guide decision making by residents, property owners, business interests, and elected and appointed officials about public and private land use and development that shape Healdsburg’s physical environment.

DISCUSSION/ANALYSIS:

State law requires the City submit an annual report to the City Council, the Governor’s Office of Planning and Research (OPR) and the California Department of Housing and Community Development (HCD) on the status of the General Plan and progress made in its implementation.

Additionally, General Plan Implementation Measure AI-1 requires the preparation of an annual report to the Planning Commission and City Council, focusing on actions undertaken in the

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previous year to carry out General Plan implementation measures, outlining actions planned for the coming year and identifying necessary revisions to the policy document.

In 2023, the City Council took numerous actions which forwarded goals and policies included in the General Plan. Attachment 1 to this report provides summaries of those actions by element of the General Plan.

ENVIRONMENTAL STEWARDSHIP:

Implementation of many General Plan goals and policies as outlined in the attached report reflects ongoing environmental stewardship.

ALTERNATIVES:

The report is a presentation of information only.

FISCAL IMPACT:

There are no fiscal implications associated with acceptance of the General Plan Annual Report.

ENVIRONMENTAL ANALYSIS:

The General Plan Annual Report is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (the “common sense exemption”) because it can be seen with certainty that there is no possibility that the General Plan Annual Report will have a significant effect on the environment.

ATTACHMENT(S):

General Plan Annual Report 2023

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ATTACHMENT 1
City of Healdsburg
General Plan Annual Report
2023 – Year in Review

INTRODUCTION
The 2030 General Plan, adopted July 6, 2009, provides a strategic program for addressing and planning for the quality of life and needs of the Healdsburg community through 2030. It includes all the state required elements as well as additional optional elements important to the Healdsburg community. The document consists of guiding principles and goals, policies and implementation programs, and it guides the physical development of the City. It has been prepared in accordance with the State Office of Planning and Research’s General Plan Guidelines.

California state law requires an annual report be prepared and presented to the City Council, along with delivery to the Office of Planning and Research and the Department of Housing and Community Development by April 1. Local policy also addresses annual reporting, providing additional direction.

General Plan policy AI-1 directs preparation of an annual report to the Planning Commission and City Council which focuses on actions undertaken in the previous year to carry out General Plan implementation measures, outlines actions planned for the coming year and identifies any necessary revisions.

This report addresses these requirements and outlines how key General Plan goals have been implemented over the last calendar year. The complete General Plan is available on the City’s website at https://www.ci.healdsburg.ca.us/354/General-Plan.

GENERAL PLAN IMPLEMENTATION ACTIONS IN 2023
State law allows amendment of the General Plan up to four times per year. During 2023, three General Plan amendments were considered by the Planning Commission and City Council. The General Plan Amendments consisted of a new housing element, an amendment to the land use map changing the designation from Downtown Commercial to Public/Quasi Public to allow for the Foley Family Pavilion at 3 North Street, and an amendment to clean up mapping related to the exchange of parcels within the Saggio Hills Development and updating designations from Very Low Residential to Public/Quasi Public and vice versa.

Progress was made in forwarding key implementation actions during 2023. Below is a summary of implementation actions completed or underway by General Plan element.

LAND USE/COMMUNITY DESIGN
The Land Use Element sets forth the density and intensity of land uses and addresses development and redevelopment of land within the Urban Growth Boundary. It includes the Land Use Plan (map) and goals, policies, and implementation measures. The Community Design Element addresses the visual quality and character of Healdsburg’s built environment. The following summarizes new development in the City.

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 2 City of Healdsburg General Plan Annual Report Calendar Year 2023 North Village
In February 2020, the Planning Commission approved a Master Conditional Use Permit for the North Village Project, a 32-acre mixed-use development in north Healdsburg. The project includes a senior community (Enso Village) with 221 independent living units (30 affordable) and 54 assisted living/memory care units; 75 multifamily apartments and 5 live-work units (53 affordable and 27 middleincome); 12,000 square feet of retail/commercial; and a 108-key hotel with restaurant, bar, and event space.

In 2020, the City Council approved the Development Agreement, which includes benefits to the City such as affordable housing units, construction of a fire department substation, and connectivity improvements including a shuttle from the site to downtown. In May 2021, the Planning Commission approved Conditional Use Permits and Design Review applications for the mixed-use and hotel components of the project. Building Permits for the senior community component (Enso Village) were issued in 2021 and construction was well underway and nearing completion in 2023. The hotel building permit was issued in 2023 and construction is ongoing. In August 2023 the Planning Commission approved design review and a tentative map for the 27 middle-income townhomes.

The North Village project helps implement Housing Element Goal H-A which calls for the City to “maximize opportunities for the development of a variety of housing types to accommodate anticipated growth, facilitate mobility within both the ownership and rental markets, and encourage a diverse community.”
Mill District
In 2019, the City Council and the Planning Commission approved the Mill District mixed-use project to redevelop the 9.59-acre site located at 146 and 164 Healdsburg Avenue with 146 market-rate residential units, 30 middle-income residential units, 16 low-income residential units 24 very low-income residential units, 15,000 square feet of commercial space, 53 hotel rooms, and a 0.78-acre park. The building permits for the affordable housing component of the project were issued in 2021 and construction was completed in 2023 and the units occupied. Entitlements related to the Mill District continued to be approved in 2023, and construction has begun on the market-rate residential component of the project.

The Mill District project helps implement Housing Element Goal H-A, which calls for the City to “maximize opportunities for the development of a variety of housing types to accommodate anticipated growth, facilitate mobility within both the ownership and rental markets, and encourage a diverse community.”
Saggio Hills
In 2023, the City advanced multiple projects associated with the overall Saggio Hills development including the affordable housing component of the Saggio Hills project. The Saggio Hills affordable housing project advances General Plan Program H-14 which calls for the City to “develop the Saggio Hills affordable housing site with a range of housing types and target income groups.” The development has continued to pull permits throughout 2023 to continue the construction of the previously approved housing projects. The villa component of the project consists of 25 single family homes and all permits were issued and construction was nearing completion at the end of 2023. Several estate homes are continuing construction, with more units anticipating completion in 2024. The amenities building was issued a building permit and began construction in 2023.

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 3 City of Healdsburg General Plan Annual Report Calendar Year 2023 3 Healdsburg Avenue
In 2022, the Planning Commission approved a Major Design Review allowing for the construction of a 30-unit apartment project with a density bonus. The project includes the demolition of 5 existing dwelling units and the construction of 5 new two-story buildings. The City continued to advance the project in 2023 by issuing demolition, grading, and building permits. Each building will contain 6 apartments ranging in size from 490 square feet to 1,029 square feet. The project includes 6 bonus units as allowed by the State Density Bonus Law. The 3 Healdsburg project helps implement General Plan Policy H-A-4, which calls for the City to “Provide for a wide range of housing opportunities for all economic segments of the community, while maintaining a mix of housing types in Healdsburg.” The project will consist of affordable, middle-income, and market rate units.
155 Dry Creek Road
On September 27, 2022, the Planning Commission approved a Major Design Review and adopted a Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program allowing the construction of a 58-unit, 4-story affordable housing project consisting of (28) 1-bedroom, (14) 2- bedroom, and (15) 3-bedroom units for extremely-low, very-low, and low-income families in partnership with Burbank Housing. The development helps implement General Plan Policy H-C-2, which calls for the City to “work with non-profit organizations to benefit from their expertise and the resources available to them for the development of affordable housing and its ongoing support.” In 2023 the City continued to partner with Burbank Housing to advance the project.

HOUSING
The City Council forwarded General Plan housing goals with actions taken in 2023. More detail on housing accomplishments is included in the separate, Annual Progress Report, specific to the Housing Element, but a few notable items are highlighted here:
• The City Council adopted a Resolution on May 1, 2021, adopting the Housing Element Update covering the period of 2023-2031 to further fair housing and comply with State Housing Element Law.
• The City Council adopted a Resolution on September 18, 2023 executing a PSA with the Housing Land Trust of the North Bay to provide professional services related to affordable homeownership within the City of Healdsburg.

ECONOMIC DEVELOPMENT
The Economic Development Element promotes economic opportunities and stability in Healdsburg.

Policies seek to provide opportunities, including ensuring a diversified employment base and meeting commercial needs of residents and visitors. The following summarizes economic development projects and actions for 2023.

Parklet Program
On February 7, 2022 the City Council authorized an ongoing parklet program establishing fees and encroachment permits for businesses operating within the Public Right of Way. The project helps the City to achieve General Plan Goal ED-B to “maintain a thriving downtown, with the Plaza as the City’s

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 4 City of Healdsburg General Plan Annual Report Calendar Year 2023 commercial center.” In 2023 the City continues to partner with local businesses to implement and maintain the ongoing parklet program.

Retail Cannabis
On April 17, 2023 the City Council established a procedure, guidelines and review criteria to govern the application and selection process for Cannabis storefront retail permits. In May of 2023, the City Council established the Cannabis Business Tax and lastly on November 13, 2023 the City Council selected two retail cannabis businesses to operate within the City of Healdsburg. The establishment of a commercial cannabis program furthers General Plan Policies ED-A-3 to “Provide for the continuation and expansion of Healdsburg’s commercial services to meet the needs of both Healdsburg area residents and visitors.”

TRANSPORTATION
The Transportation Element contains goals and policies related to the transportation system in Healdsburg, including streets, public transit, bicycle, pedestrian connections, and rail service. They address each of the transportation modes with the objective of creating a safe, efficient, and convenient transportation system.

The projects below also help implement the City Council goal to diversify transportation options. The following summarizes mobility projects forwarded in 2023.

Bike Share
On September 19, 2022, the City Council approved a resolution approving an agreement for bike share services with Bird Rides, Inc. for $290,000 to operate an electric bike share pilot program. The project is a 3-year pilot program making available electric bikes (e-bikes) for public use. The City continued to successfully partner with Bird Rides, Inc. in 2023 and provided e-bikes to the community. The project is further achieving Transportation Element implementation measure T-12, “Implement the Bicycle & Pedestrian Master Plan as opportunities arise and require development projects to dedicate land and/or construct/install bicycle and pedestrian facilities in coordination with the Plan.” Vehicle Miles Traveled
On October 2, 2023 the City Council established a vehicle miles traveled (VMT) policy with significance thresholds and screening criteria for environmental review pursuant to the California Environmental Quality Act (CEQA).

PUBLIC SERVICES
The Public Services Element focuses on providing facilities and services that are important to residents’ safety and quality of life. These facilities and services include drainage facilities, sewer and water lines, wastewater treatment plants, electrical utility infrastructure, passive and active recreation, police, fire, education, and health care. The following summarizes the public services projects approved in 2023. 3 North Street – Foley Family Pavilion
The City owns 3 North Street, across from City Hall, and in 2017 approved a schematic design for a Community Pavilion and Farmer’s Market at this location, directing staff to commence design work and to seek funding. In January 2020, the City received a funding pledge of $7 million for the plan from the Foley Family Foundation.

On April 19, 2021, The Council approved a memorandum of understanding with the Foley Family Foundation for funding the final design phase of the Community Pavilion Project and the Council agreed

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 5 City of Healdsburg General Plan Annual Report Calendar Year 2023 the Foundation will have the right to name the Community Pavilion Project. Once the design and the other project approvals have been approved by Planning Commission and City Council, the City and the Foundation will commence discussion and negotiation regarding the construction agreements for the project. The Council also approved a professional service agreement with TLCD Architects to provide the final design for the project.

The project submitted for Major Design Review on January 31, 2022, and continued the design review and environmental review processes throughout 2022. The project was approved by the Planning Commission in 2023 with construction anticipated to commence in 2024.

This action continues to allow the City implement Land Use Element policy LU-D-2 which directs the City to “seek to provide a diversity of uses within the downtown that serve both residents and visitors and shall avoid an over-concentration of a single type of use” as well as Public Services Element Goal PS-H which calls for “a park and recreation system that is suited to the needs and interests of Healdsburg residents and visitors.”
Infrastructure Improvements
The City Council accepted and authorized numerous infrastructure improvements during 2023, consistent with General Plan policies directing adequate levels of service for the City’s water, wastewater, and storm drain systems.

Some of the improvements completed in 2023 include: Parkland Farms Blvd. extension, public utility improvements for the North Village Project, and continued acceptance of public utility easements.

NATURAL RESOURCES
The Natural Resources Element seeks to protect and improve Healdsburg’s water, agricultural, mineral, air, plant, wildlife, and scenic resources.

The City Council took several actions in 2023 consistent with Natural Resources Goal NR-E, “Reduce greenhouse gas emissions and increase energy efficiency communitywide” and Natural Resources Implementation Measure NR-16, “Implement greenhouse gas emissions reduction measures adopted by the City Council.”
Energy Efficiency and Zero Emission Building Programs
Healdsburg’s Electric Department continues to operate numerous energy efficiency and rebate programs for residential and commercial customers.

Climate Mobilization Strategy
In 2023 the City adopted a Climate Mobilization Strategy to pursue greenhouse gas emission reductions for the City in support of RCPA’s goal for carbon neutrality by 2030. The plan details actions and measures the City can take in the future to reduce greenhouse gas emissions through building energy, transportation, waste, water and wastewater, carbon sequestration, and administration.

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 6 City of Healdsburg General Plan Annual Report Calendar Year 2023 SAFETY
The Safety Element seeks to prevent the loss of lives, injuries, and property damage due to geologic hazards, flooding, fire, crime, hazardous materials, and noise.

Verizon Wireless
On May 17, 2021, City Council authorized a land lease agreement for a portion of City-owned property adjacent to Tayman Park Golf Course to allow the installation of a Verizon, wireless communication facility. Wireless communication facilities are used by first responders and emergency personnel such as police, fire, emergency medical, homeland security, and disaster response agencies to respond to incidents or situations that pose a threat to people or property. The Conditional Use Permit and associated applications were approved on April 12, 2022 and construction was nearly complete in 2023.

Local Hazard Mitigation Plan
In 2023 the City underwent an update to the Local Hazard Mitigation Plan (LHMP) that was submitted to CalOES and FEMA in 2023 for approval. The City intends to incorporate the LHMP, by reference, into the Safety Element of the General Plan as soon as Council approves the LHMP. Incorporating the LHMP by reference will increase the City’s access to available funds in the event of a disaster.

Fire Substation Project
On August 24, 2021, The Planning Commission re-approved a previously expired Major Design Review Application for the construction of a Fire Substation located at 1804 Healdsburg Avenue near the northern city boundary. The Fire Substation project is being developed in accordance with the Saggio Hills and North Village Development Agreements and the project broke ground in 2023. The proposed Fire Substation helps to implement fire safety objectives of the Saggio Hills Area Plan.

HISTORIC AND CULTURAL RESOURCES
The Historic and Cultural Resources Element seeks to preserve significant historic and Native American cultural resources. Such resources include buildings and neighborhoods of historic architectural significance, places of special historic or archaeological value, and other features that have special value to the community. Staff implements policies in this element throughout the year in its review of development proposals.
607 Johnson Street
On November 1, 2022, the Planning Commission approved a Major Design Review to allow for the restoration of the original residence, demolition of later additions and the existing carriage house. A Historic Resource Evaluation (HRE) was prepared to evaluate the changes to the structure and additions to determine compatibility with the Johnson Street Historic District. The HRE found that the changes were compatible with the intent of the HD overlay, which intends to preserve, maintain and enhance for historic integrity of designated areas within the City that are of historic significance or contain significant structures intended to protect. This project will help the City achieve Historic and Cultural Resources Goal HCR-A-1 to provide “promote the protection and enhancement of Healdsburg’s historically significant districts, buildings and landscape features”. The project broke ground in 2023 and is currently under construction.

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Attachment: General Plan Annual Report 2023 (4366 : General Plan Annual Report) 7 City of Healdsburg General Plan Annual Report Calendar Year 2023 Diversity, Equity, and Inclusion Plan
In 2022 the City Council adopted a Resolution allowing the City Manager to execute a contract with Acosta Latino Learning Partnership (ALLP) for specific services related to diversity, equity and inclusion services. In 2023 the City adopted a diversity, equity and inclusion plan that contained policies to assist the City in identifying opportunities for diversity, equity and inclusion across all City operations.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Growth Management Program Annual Report
PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
RECOMMENDED ACTION(S):

By motion, accept the 2023 Growth Management Annual Report.

COMMUNITY ENGAGEMENT/OUTREACH:

No community outreach has occurred for the preparation of the Growth Management Annual Report given that it is an informational report.

BACKGROUND:

Measure M, a residential growth management initiative, was approved by Healdsburg voters on November 7, 2000. This measure limited residential building permits to an average of 30 units per year and no more than 90 over a 3-year period, with affordable units and accessory dwelling units exempt. Measure P, approved by voters on November 6, 2018, amended the City’s Growth Management Ordinance to allow an average of 50 additional multifamily rental units per year, not to exceed 150 units in a 3-year period, restricted to households earning no more than 160% of the Sonoma County Area Median Income, adjusted for household size for the unit. Measure H, approved by voters on March 3, 2020, amended Measure P’s additional unit allowance to permit these units to be for sale as well as for rent.

The Policies and Procedures for the Healdsburg Residential Growth Management Program were revised twice in 2019, first in January to recognize and implement passage of Measure P and secondly in May to incorporate recommendations made in 2018 by the Community Housing Committee, which had considered Growth Management policies at the direction of the Council.

The second revision of the Policies and Procedures in May 2019 also initiated a slightly new way of administering Healdsburg’s Growth Management program along with slightly increased flexibility. Several large projects had been approved, making growth management allocations difficult to secure for projects seeking the 30 units allowed under Measure M, and the City

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Council was interested in adding flexibility within the parameters of the Growth Management Ordinance. The Policies and Procedures were again updated in May 2020 to address Measure H which permits middle-income units to be for sale as well as rentals.

The Policies and Procedures allow all 90 allocations (30 Category A – projects of four or fewer units and 60 Category B – projects of five or more units) to be available in year one of a threeyear period, rather than 30 units at the beginning of each year in the three-year period, which enables projects to receive allocations while fulfilling the Measure M provision of no more than an average of 30 units per year. The Policies and Procedures also allow 150 Category C allocations to be available in year one of a three-year period rather than 50 units at the beginning of each year in the three-year period. Changes to the definitions of Category A and B to allow more cross-allocation also increase flexibility. Category C projects are multifamily rental or for sale units restricted to households earning no more than 160% of the Sonoma County Area Median Income, adjusted for household size for the unit.

DISCUSSION/ANALYSIS:

The Policies and Procedures, Section 6. Administration requires the Community Development Director to prepare an annual report and sets forth the specific content of the report. Responses are shown in italics below each item.
(1) The number of dwelling allocations issued during the three-year period and in future periods.

The year 2023 was year 2 of a 3-year period under the Growth Management Program (Cycle 8). At the end of 2023, there were 79 allocations (7 Category A and 60 Category B and 12 Category C) issued and/or reserved for the 3-year period. In 2023 three (3) Category A allocations were issued to construct three (3) new single-family dwellings, 10 Category B allocations were reserved by the 3 Healdsburg Avenue project, and 12 Category C allocations were reserved for the 3 Healdsburg Avenue project.

In accordance with the Development Agreement between the City of Healdsburg and Replay Healdsburg LLC unused GMO allocations that would expire or be forfeited at the end of a calendar year shall, if requested, be issued to the Mill District project. At the end of 2022, ten (10) Saggio Hill’s allocations were set to expire or be forfeited. On December 21, 2022 Replay Healdsburg LLC requested that any expiring allocations be assigned to the Mill District project. The 10 expiring allocations have been reassigned to the Mill District and will expire December 31, 2026 if unused.

On January 1, 2021 the Mill District received 23 expiring allocations from the Farmstand project. Three (3) of these allocations were used for Mill District Lot 4, and the remaining 20 allocations were not used and expired on December 31, 2023. (2) The number of building permits issued for dwelling units during the prior year, including the Category of dwelling allocation and whether the permitted unit was exempt from the Growth Management Ordinance.

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The City of Healdsburg issued permits for 16 new residential dwelling units in 2023. Of these, 13 were exempt from the Growth Management Ordinance. The exempt units include 13 accessory dwelling units.

The 3 units subject to the GMO included 3 Category A allocations. Ten (10) Category B and 12 Category C allocations were reserved in 2023 for the 3 Healdsburg Avenue project, however building permits were not issued in 2023, therefore these units are not included in the overall residential unit count for 2023. (3) The status of any waiting list.

A waiting list was not established for Cycle 8 during 2023. (4) A description of any significant problems that arose during the prior year in administering the Growth Management Program.

No significant problems arose in administering the Growth Management Program during 2023. However, scarcity of Category B allocations will remain an issue with no Category B allocations available through the end of the 3-year period ending in 2024 (Cycle 8), at which point 15 Category B allocations will become available in Cycle 9 ending on December 31, 2027.
(5) Recommendations with regard to changes or revisions to these Policies and Procedures to improve its effectiveness and/or administration.

Revised Growth Management Ordinance Policies and Procedures were adopted by the City Council in May 2020; no revisions are recommended at this time.

ENVIRONMENTAL STEWARDSHIP:

The Healdsburg Growth Management Ordinance limits the number of residential units annually, which helps the City plan for, accommodate, and meter growth, which in turn may have environmental benefits such as reduced greenhouse gas emissions.

ALTERNATIVES:

No alternative has been identified since the report is required in accordance with the Policies and Procedures for the Healdsburg Residential Growth Management Program, Section 6.

Administration.

FISCAL IMPACT:

The administration of the Growth Management Program is supported by the processing fee assessed for growth management allocations. Based on the current fee schedule, the fee is $730.28 per growth management allocation. There is no fiscal impact related to the proposed action.

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ENVIRONMENTAL ANALYSIS:

The annual report is not a “project” that is subject to environmental review because the report represents a compilation of information and could not possibly impact the environment (California Environmental Quality Act, CEQA Guidelines Section 15061). Therefore, no further environmental review of the annual report is required.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 18, 2024
SUBJECT: Reeve Wines' Request for the BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center
PREPARED BY: Matt Milde, Recreation Supervisor
STRATEGIC INITIATIVE(S):

Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving an Agreement with Reeve Wines for the BloodRoot Ramble at the Healdsburg Community Center on Saturday, June 8, 2024, and authorize the City Manager to execute the agreement.

COMMUNITY ENGAGEMENT/OUTREACH:

All properties within 1,500 feet of the Healdsburg Community Center have been notified in writing and have been provided with preliminary event details and contact information. Reeve Wines will coordinate all special event outreach to the residential and business community as required in their conditions of approval.

BACKGROUND:

The City has received a special event application for an external, private, ticketed event called the BloodRoot Ramble sponsored by Reeve Wines (the “applicant”). The event is proposed to be an all-day concert with music, food, wine, and beer hosted at the Healdsburg Community Center with a maximum attendance of 2,500.

Under the recently updated Healdsburg Municipal Code 12.24.040(B), external special events with an anticipated attendance exceeding 1,000 people are required to be reviewed by City Council. As part of this review, City Council will determine whether to conditionally approve the special event, with the approval being conditioned on the event organizers meeting all the City’s requirements and being issued a special event permit. As part of this process, City Council would also consider special requests such as alcohol consumption that may require waiving certain sections of the City’s municipal code and/or special event policy. The conditional approval process allows event organizers to seek City Council approval for the event concept prior to investing significant time and expense on the event planning and logistics that are required for

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issuance of the special event permit and production of the event.

The City issued special event permits to the applicant, Reeve Wines, for Banshee Fest in West Plaza Park in 2016 and for BloodRoot Ramble in West Plaza Park in 2023. Both events were smaller in scale but contained similar aspects such as music, food, wine, and beer. There were no major issues or concerns arising from these two events.

DISCUSSION/ANALYSIS:

Reeve Wines proposes to hold the Bloodroot Ramble at the Healdsburg Community Center sports turf field and south blacktop area on Saturday, June 8, 2024 from 12:00 p.m. – 8:00 p.m.

The event would use portions of the Community Center site starting at 8:00 a.m. on Friday, June 7, 2024 for setup, and finish at 12:00 p.m. on Sunday, June 9, 2024 when takedown is complete.

In addition, the applicant proposes to use the following other spaces on the event day:
• The north parking areas (the “Hammer Lot” and the “Dirt Lot”) for limited on-site VIP parking for the event
• The south blacktop area for event staging and logistics and accessible parking • Portions of the Community Center building for event support such as green rooms and event coordination
• City Hall Parking Lot
Special Event Agreement
An external special event with over 1,000 anticipated attendees requires a written agreement approved by City Council. The proposed agreement for this event outlines several key actions to be taken by both the City and Reeve Wines. If City Council approves the agreement, this action would conditionally approve the event and waive the following City regulations:

1. HMC 12.28.2020(A) which restricts the consumption of alcohol in any public park; authorizes the consumption of alcohol on the Healdsburg Community Center site on Saturday, June 8, 2024, from 12:00 p.m. to 8:00 p.m.

Background Information on Request
The applicant requests allowance of alcohol consumption on the Healdsburg Community Center Field between 12:00 p.m. – 8:00 p.m. on Saturday, June 8, 2024 during the BloodRoot Ramble event. HMC Section 12.28.2020(A) restricts the consumption of alcohol in any public park so the applicant would need a waiver of this section from City Council to serve beer and wine during this timeframe.

If City Council waives this section of Municipal Code and authorizes the consumption of alcohol for the event, staff would condition the permit to require a secure perimeter, event staff and licensed private security to monitor all entrance and exit ways of the event area during the consumption of alcohol timeframe. Admission to the event is by ticket only, with each participant receiving a wristband and participant age would be verified at the entrance.

The applicant would also be required to meet all requirements of the Healdsburg Police Department and the California Department of Alcoholic Beverage Control (ABC).

2. Special Event Policy (Resolution 150-2023) 3.2.2, which restricts special events from

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excluding the public from the general use of any City park or public property; allows the event organizers to fence portions of the Community Center Site for the event, including setup and take down.

Background Information on Request
The applicant is proposing to create an event perimeter consisting of screened, temporary chain link fence along the east, south, and west sides of the Community Center turf sports field, and along the southerly portion of the blacktop area. The fence will restrict access to the site to ticket holders and comply with ABC requirements. The sports field and blacktop area would not be available for use by the general public from approximately 8:00 a.m.

Friday, June 7, 2024 through 12:00 p.m., Sunday, June 9, 2024.

Restricting access during the proposed timeframe could impact recreational users and would impact Montage’s off-site parking. However, other fields are available in town for recreational use such as the High School and Jr. High sites, and staff would work with Montage to coordinate their parking needs at alternative locations. There are no City programs or City-sponsored programs scheduled to use these areas during this timeframe.

3. Special Event Policy (Resolution 150-2023) 4.2 which prohibits a special event with more than 2,500 attendees from being scheduled in a City venue outside the Downtown Core on the same day that a major event (Saturday Farmers’ Market) is scheduled at a Downtown Core venue; allows the event to occur on Saturday, June 8, 2024.

Background Information on Request
The applicant is proposing to host an event with 2,500 attendees outside the Downtown Core on the same day that a major event (Saturday Farmers’ Market) is scheduled at a Downtown Core venue. Factoring event personnel and performers, the proposed event will exceed the 2,500 threshold, so a waiver of this policy is required.

The 2024 Saturday Farmers’ Market has been permitted to operate on Saturdays between April 13 and December 21 in the West Plaza Parking Lot from 6:30 a.m. – 1:00 p.m. While there would be some overlap in the BloodRoot Ramble using the City Hall Parking Lot, staff does not anticipate this to create a parking burden for the Market since there is usually parking available in the City Hall Parking Lot.

Other Event Requirements
Staff in the Community Services, Public Works, and Police Departments have reviewed the special event permit application and are developing the permit conditions. If the event agreement is conditionally approved by City Council, the applicant would move forward with finalizing items required for the special event permit such as the final event layout, final parking plan, waste management plan, public safety plan, and any requirements from the Fire Department for emergency response.

In addition to the terms and conditions in the special event agreement and the conditions of the special event permit, the applicant would be required to adhere to all directives, regulations, ordinances, and guidelines issued by the California Department of Public Health (CDPH), the

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Sonoma County Health Officer, and the City of Healdsburg that are in effect at the time of the event.

Since this is a private, special event, the applicant will be required to enter into a cost recovery deposit agreement. All City costs incurred after the issuance of the special event permit would be the responsibility of the applicant.

Finally, staff required the applicant to notify all properties within a 1,500 foot radius of the proposed event site about the event and City Council’s consideration of the event scheduled for March 18. Property owners were expected to receive this notice on or about March 12, 2024. In addition, the applicant would be required to staff a phone line during the event to receive calls regarding the event, and the applicant would be required to install LED roadway signage on Healdsburg Ave. notifying the public about the event and potential traffic impacts.

Items of Interest

1. Parking
The Community Center campus does not have capacity to accommodate the parking demand anticipated for this event. Assuming a sellout of 2,500 attendees, staff estimate a parking demand of at least 800 vehicles. Staff asked the applicant to provide a parking plan as part of the permit application to address parking.

The applicant is proposing a combination of limited on-site VIP and accessible parking, offsite parking with shuttle service, walking/biking, public transportation, rideshare, and friends & family drop offs. As part of this plan, the applicant has secured 545 total vehicle parking spaces. See attached “Special Event Permit Application” for the applicant’s preliminary parking plan.

2. Noise
The event is anticipated to generate noise that will carry over into adjacent neighborhoods. In the past, City and City-sponsored events at the Community Center have generated noise complaints. However, HMC 9.32.060(A) exempts “Occasional outdoor gatherings, public dances, shows, sporting and entertainment events, provided such events are conducted pursuant to a permit or license issued by the City relative to the staging of such events.” from complying with the City’s noise ordinance.

ENVIRONMENTAL STEWARDSHIP:
• The event is located at the Healdsburg Community Center, accessible by transit, bicycle, and walking.
• The applicant would provide trash, recycling, and compost receptacles and portable restroom units to accommodate the increased foot traffic.
• The applicant would be required to utilize as much reusable and compostable materials as possible to move towards zero-waste events, and would be required to meet or exceed all current waste and conservation requirements that are in place by the State, County and/or City at the time of the events.
• California law (AB 2176) requires special events and public venue facilities with more than 2,000 participants per day to develop and implement a waste management plan. As a

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condition of approval, the applicant must submit a detailed waste management plan and will be expected to follow their plan during their permitted activities.

ALTERNATIVES:
• Deny all or any combination of the request.
• Modify any portion of the request.
• Continue the item and reconsider at a future meeting.

FISCAL IMPACT:

The costs associated with staff activities, such as reviewing permit application details, conducting virtual and on-site meetings with the applicant, and preparing staff reports and potential presentations for the City Council, are covered by the special event permit fees assessed to Reeve Wines. These costs are outlined in the Master Fee Schedule and are as follows:
2024 Base Fees
• $850.79 – Major Special Event Permit (one-time fee, for processing event request) • $118.26 – City Council Request (one-time fee, for staff time associated with each Council Request that requires the development of a staff report for review and approval) • $330.66 – Parking Lot Fees (one-time fee, for public parking lots used for event including public off-site parking areas)
• $1,446.76 – City Field Rental (one-time fee, for Healdsburg Community Center Field rental; 12 hours on 6/7, 12 hours on 6/8, and 4 hours on 7/9)
• $1,478.82 – Facility Use Permit Fees (one-time fee, for rental of the Healdsburg Community Center Multipurpose Room for 14 hours)
• $1,093.12 – Facility Use Permit Fees (one-time fee, for rental of the Healdsburg Community Center Community Meeting Room for 14 hours)
All City costs incurred after the issuance of the special event permit will be the responsibility of the applicant and will be billed to the applicant in accordance with the attached Cost Recovery Deposit Agreement. A breakdown of the estimated costs are as follows:
2024 Variable Fees (estimate)
(1) $4,730.40 – $118.26/hr Community Services General Services Fee (FT staff for 40 hours) (2) $999.00 – $33.30/hr Community Services General Services Fee (PT staff for 30 hours) (3) $5,841.88 – $182.56/hr Police General Services Fee (FT Staff for 32 OT hours; 4 officers for 8 hours each).
(4) $430.50 - $5.74/each Barricade Rental Fee (Estimated 75 barricades) The applicant also bears responsibility for any costs associated with damages to City venues during the event, surpassing what is considered normal wear and tear. This includes expenses for repairs, litter removal, trash collection, and other cleanup requirements arising from the event. A portion or the entirety of the damage deposit may be allocated to address such damages or other clean-up activities. To ensure the proper care of City facilities, Community Services staff will be on-site during the event.

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ENVIRONMENTAL ANALYSIS:

Entering into an agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because authorizing conditional approval of a special event is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adopting an agreement were to be considered a project, it would be exempt from CEQA pursuant to CEQA Guidelines Section 15304(e) because the special event permits constitute a temporary use of land having negligible or no permanent effects on the environment. Further, issuing special event permits are considered normal operations of existing facilities for public gatherings (CEQA Guidelines Section 15323). Temporary special events occurring on the Healdsburg Community Center campus have occurred with regularity for several years and future events would not represent a change in the operation. Therefore, entering into an agreement is exempt from CEQA. In addition, there will be no impact on environmental resources of hazardous or critical concern. The proposed actions will not result in cumulative impacts, impacts to scenic highways, or historic resources, nor will the actions involve a hazardous waste site or unusual circumstances. Therefore, none of the exceptions pursuant to CEQA Guidelines Section 15300.2 apply.

ATTACHMENT(S):

Resolution
Agreement
Neighborhood Notification
BloodRoot Ramble Special Event Permit Application
Special Event Permit Preliminary Conditions of Approval Cost Recovery Deposit Agreement
Special Events and City Partnerships Policy
HMC Chapter 12.24 Special Events

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CITY OF HEALDSBURG
RESOLUTION NO. ____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN AGREEMENT WITH REEVE

WINES FOR THE BLOODROOT RAMBLE ON THE

HEALDSBURG COMMUNITY CENTER CAMPUS AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT
WHEREAS, Reeve Wines (“Applicant”) held two privately ticketed concert events “Banshee Fest” in 2016 and “The BloodRoot Ramble” in 2023 in West Plaza Park located in the City of Healdsburg (“City”) with attendance between 500-600 people; and WHEREAS, Applicant has expressed interest in expanding The BloodRoot Ramble (“Event”) to a maximum 2,500 attendees and relocating the event to the Healdsburg Community Center campus in 2024; and
WHEREAS, to facilitate the Event and related activities, certain waivers from the Healdsburg Municipal Code and Policy for Special Events and City Partnerships are necessary; and
WHEREAS, Healdsburg Municipal Code Section 12.24, Special Events, requires the Organizer of any event with an anticipated attendance over 1,000 to, in addition to submitting an application for a Special Event Permit (“Permit”) to the Community Services Department, enter into a cost recovery deposit agreement and a special event agreement with the City. The special event agreement is subject to City Council review and approval; and WHEREAS, in addition to the terms and conditions of the Agreement and any conditions of approval on the Permit, Applicant will adhere to all directives, regulations, ordinances, and guidelines issued by the California Department of Public Health, the Sonoma County Health Officer, and the City of Healdsburg, including those related to environmental stewardship; and WHEREAS, the Event will not occur, and the Agreement being approved by this action is thus conditional upon: 1) the Organizer obtaining a Special Event Permit from the Community Services Director or their designee; and 2) the Organizer executing and providing a deposition for a Cost Recovery Deposit Agreement; and
WHEREAS, the City now desires to enter into a one-year agreement (“Agreement”) with Organizer to conditionally approve the Event as well as the requested waivers.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg:

1. Entering into an agreement is not subject to the provisions of the California Environmental

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Packet Pg. 111 Attachment: Resolution (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center) Resolution No. -2024

Quality Act (CEQA) because authorizing conditional approval of a special event is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adopting an agreement were to be considered a project, it would be exempt from CEQA pursuant to CEQA Guidelines Section 15304(e) because the special event permits constitute a temporary use of land having negligible or no permanent effects on the environment. Further, issuing special event permits are considered normal operations of existing facilities for public gatherings (CEQA Guidelines Section 15323).

Temporary special events occurring on the Healdsburg Community Center campus have occurred with regularity for several years and future events would not represent a change in the operation. Therefore, entering into an agreement is exempt from CEQA. In addition, there will be no impact on environmental resources of hazardous or critical concern. The proposed actions will not result in cumulative impacts, impacts to scenic highways, or historic resources, nor will the actions involve a hazardous waste site or unusual circumstances. Therefore, none of the exceptions pursuant to CEQA Guidelines Section 15300.2 apply.

2. Approves the Agreement with Applicant, attached hereto as Exhibit A, and authorizes the City Manager to execute the Agreement.

PASSED, APPROVED AND ADOPTED, this 18th day of March, 2024 by the following:

AYES: Councilmembers: ()
NOES: Councilmembers: ()
ABSENT: Councilmembers: ()
ABSTAINING: Councilmembers: ()
SO ORDERED: ATTEST:
__________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 112 Attachment: Resolution (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center)

AGREEMENT AND SPECIAL EVENT CONDITIONAL APPROVAL
FOR THE BLOODROOT RAMBLE 2024
This Agreement and Special Event Conditional Approval ("Agreement") is made and entered into this __ day of ________ 2024, between the City of Healdsburg, a California municipal corporation ("City"), and Reeve Wines ("Applicant"). City and Applicant may be each referred to as “Party” or collectively as the "Parties."

RECITALS
A. City is the owner of certain parcels of real property known as the "Healdsburg Community Center" located at 1557 Healdsburg Ave., in the City of Healdsburg, County of Sonoma, State of California, and “City Hall Parking Lot” located at 401 Grove St., in the City of Healdsburg, County of Sonoma, State of California, collectively known as "Properties".

B. Applicant has applied for a special event permit to utilize the Properties to conduct The BloodRoot Ramble (“Event”). The details of the Event are memorialized in Applicant’s 2024 Special Event Permit Application (Exhibit A.).

C. The Event is a significant and commercially-oriented gathering of substantial proportions, attracting an estimated 2,500 attendees. The successful execution of the Event requires the allocation and utilization of significant City resources including public spaces, infrastructure, and a comprehensive security and safety assessment, all dedicated to ensuring the health and safety of the general public, including event participants.

D. The City acknowledges the Event's positive impact on the local community, while also recognizing the imperative of responsibly and sustainably managing City resources.

E. Applicant desires to obtain and City desires to grant conditional approval for the Event on the dates requested, including granting the requested waivers of the provisions of the Healdsburg Municipal Code and Policy for Special Events and City Partnerships.

F. Applicant anticipates and represents that the Event will be held in substantially similar form as described in their 2024 Special Event Permit Application.

NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows:

1. Conditional Event Approval. The City hereby grants conditional approval for the Event, subject to the conditions and terms contained herein, and subject to any Conditions of Approval on the special event permit issued by the Community Services Director or their designee.

The City Council has also waived the following provisions, as requested by the Applicant, and as described below:
i. HMC 12.28.2020(A), which restricts the consumption of alcohol in any public park and authorizes the consumption of alcohol on the Healdsburg Community Center Field, on Saturday, June 8, 2024, from 12:00 p.m to 8:00 p.m..

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Packet Pg. 113 Attachment: Agreement (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center)

ii. Special Event Policy (Resolution 150-2023) 3.2.2, which prohibits special events from excluding the public from the general use of any City park or public property on the Healdsburg Community Center Field, on Friday, June 7, 2024 at 8:00 a.m. through Sunday, June 9, 2024 at 12:00 p.m. to facilitate a privately ticketed event, protect event equipment overnight, and ensure public safety during logistical event set-up and clean-up operations.
iii. Special Event Policy (Resolution 150-2023) 4.2, which prohibits a special event with more than 2,500 attendees from being scheduled in a City venue outside the Downtown Core on the same day that a major event (Saturday Farmers’ Market) is scheduled at a Downtown Core venue.

2. Fees. Applicant agrees to pay City all applicable special event permitting fees based on the Master Fee Schedule in effect at time of payment. A schedule of permit fee deadlines shall be included in the Conditions of Approval attached to the special event permit issued by the Community Services Director or their designee.

For services requested of City staff for which no fee is listed in this Master Fee Schedule, the Director of the department whose services are requested shall determine the appropriate fee, based on approved hourly rates for staff time involved in the service or activity.

3. Cost Recovery Deposit Agreement. Prior to and as a condition to the issuance of the Special Event Permit, Applicant agrees to execute a Cost Recovery Deposit Agreement provided by the City. Applicant is responsible for all costs related to the event, including event security, and City staff and consultant costs, including overtime costs. Prior to or at the time of execution of the Cost Recovery Deposit Agreement, Applicant will pay to the City a deposit of $5,000, to be applied to costs subject to the Cost Recovery Deposit Agreement. In the event that the initial deposit falls below $1,250, Applicant will replenish it to $5,000, within 7 (seven) days of notification by the City.

4. Event Period. The Event shall be held for a period of three (3) calendar days from Friday, June 7, 2024, at 8:00 a.m. through Sunday, June 9, 2024 at noon (“Event Period”), with ticketed Event occurring on Saturday, June 8, 2024, from 12:00 p.m. – 8:00 p.m.

5. Special Event Permit Required. Prior to hosting the Event, Applicant shall obtain a Special Event Permit from the Community Services Director or their designee. Applicant shall comply with all terms and conditions set forth in that approved permit.

6. Applicant shall obtain and/or provide the following documents to the satisfaction of the Community Services Director or their designee:
i. Special Event Permit Application
ii. Event Layout (Preliminary & Final)
iii. Insurance with Endorsement
iv. Workers Compensation Declaration
v. Risk Management Plan
vi. Parking Plan
vii. Private Security Contract
viii. Waste Management / Zero Waste Plan
ix. Perimeter Control Plan

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Packet Pg. 114 Attachment: Agreement (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center)

x. Tent Permit
xi. ABC License
xii. Supplemental Documents as required
xiii. Post-Event Report (due 60 days after event)

6. Meetings and Updates. Applicant is required to attend all meetings as required by City staff to coordinate the Event. Applicant may also request meetings with City staff and City will undertake to reasonably accommodate Applicant’s request(s). Applicant agrees to respond to requests from the City to provide a status update within 48 hours of receipt.

7. Effective Date, Term. This Agreement shall be effective as of the date indicated above and shall have a term of one (1) year.

8. Severability. If any provision of this Agreement shall be held or made invalid by a court decision, statute or rule, or shall be otherwise rendered invalid, the remainder of this Agreement shall not be affected thereby.

9. Choice of Law. This Agreement shall be governed and construed in accordance with the laws of the State of California and any lawsuit or action relating in any way to this Agreement must be filed in Sonoma County, California.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

CITY OF HEALDSBURG:

By: _____________________________ Date: _________________ Jeff Kay
City Manager
ATTEST:

By: _____________________________ Date: _________________ Raina Allan
City Clerk
APPROVED AS TO FORM:

By: _____________________________ Date: _________________

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Packet Pg. 115 Attachment: Agreement (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center) Page
4 of 5
Samantha W. Zutler
City Attorney
REEVE WINES:

By: _____________________________
________________________________
Its: _____________________________
Date: _________________

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Packet Pg. 116 Attachment: Agreement (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center)

EXHIBIT “A”
2024 The BloodRoot Ramble
Special Event Permit Application with Conditions of Approval

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Packet Pg. 117 Attachment: Agreement (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center) BloodRoot Wines
Kelly & Noah Dorrance
P.O. Box 380
Healdsburg, CA 95448
March 7, 2024
Dear Neighbors,
We are wriKng to inform you about an upcoming special event that is anKcipated to take place in our vicinity. In fact, our family lives nearby on Lorraine Court. We are excited to host the 2nd annual BloodRoot Ramble at the Healdsburg Community Center Field and we want to ensure that you are aware of the details.

Event Name: BloodRoot Ramble
Date: Saturday, June 8, 2024
Time: 12PM-8PM
Event Details: This is a Kcketed concert with live music and food and drink vendors with all proceeds in support of gun violence prevenKon. We lost our niece in the Nashville Covenant School shooKng in March 2023, and with the help of the arKsts performing, we’re hoping to raise more than $100K for the cause.

To Note: There will be amplified music during sound-checks starKng around 9:30AM, and will conKnue off and on throughout the event. There is a maximum a^endance of 2,500 for this Kcket event, so there will also be increased foot, car, bike and shu^le traffic. Most a^endees will arrive via shu^les from designated offsite parking lots. We will also have LED and posted signage discouraging special event parking in the neighborhood. Music will have a hard stop at 8PM.

This event is not sponsored by the City of Healdsburg. As part of our commitment to maintaining open communicaKon with the Healdsburg community, we are noKfying all businesses, residents, and property owners in the area of this event. We understand the importance of being considerate of our neighbors, and we aim to minimize any inconveniences that may arise. Please know that the sidewalk and entrance to your property remain open and unobstructed throughout the duraKon of the event. If you have any issues during the event, please call 707-387-7058.

If you have any quesKons, concerns, or require addiKonal informaKon about the event, please feel free to contact us via email or phone below. City Council will be considering our special event permit applicaKon at their next meeKng, 6PM, Monday, March 18 at Healdsburg City Hall, 401 Grove Street should you want to a^end, learn more, and offer any public comment. You can download the meeKng informaKon from the Coty’s website at h^ps://healdsburg.gov/543/Agendas-Minutes typically beginning Wednesday evening the week prior the he meeKng.

We value your input and appreciate your understanding as we work together to create a successful and enjoyable event for the community. Thank you for your cooperaKon, and we look forward to your conKnued support.

Sincerely,
Kelly & Noah
707-387-7058
[email protected]
www.bloodrootramble.com

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Packet Pg. 118 Attachment: Neighborhood Notification (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg

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Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

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Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

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Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

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Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

APPENDIX A
Special Event Permit Application // 2024 BloodRoot Ramble June 8, 2024

SECTION A
A:2 – “The event is accessible to the general public, meaning, no portion of the event is exclusive to specific guest lists or ticket holders” Our event will be ticketed. Tickets will be $85 for the day. We plan to sell 2500.

Tickets will be purchased online through Eventbrite with e-ticket delivery to attendees.

We will set up a will call station at BloodRoot three days prior where guests can get wristbands to wear for the event.

We will secure temporary WiFi with Spectrum Technologies.

A:3 – “The even remains largely unchanged compared to its previous occurrence.” The format and experience of the event will not be that different from our 2023 Ramble with the exception of size and location. We have a more well-known band

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Packet Pg. 133 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at and can sell more tickets (i.e., raise more money) in a bigger space. We also appreciate the flat, square, useable space of the Community Center Fields. The biggest difference will be:
2023: West Park Plaza / 550 attendees / 2 food vendors / 10 portapotties 2024: Community Center Fields / 2500 attendees / 4 food vendors / 16 portapotties shuttles and paid parking
A:5 – “All special event activity will occur in the Downtown Core, meaning, all public property within 1,500’ of the Healdsburg Plaza.”
Last year our event was downtown. This year we need more space and would like to move to the community center. We see value in being able to sell more tickets, have more space for designated blanket & chair areas, have a few more food options, and space for an exhibit on fighting gun violence and moments of societal change.

Please see B:1 (sound) and the parking plan to read about how we’ll address being in a residential zone.

A:8 – “One or more areas of the event will be fenced or have restricted/controlled areas.”
The entire event will have 8’ privacy fencing with along the outside perimeter of the field. The bike path and parking lots will remain accessible. Within the perimeter fencing, there will be:
+ Two entrances/exits
+ One secured gate for load-in – load-out
+ One secured gate at the parking lot for fire access
+ Access gates will be monitored
There will be fencing within the perimeter to secure the back stage area. See the site plan for approximate locations.

SECTION B
B:1 – “Sound amplification or any other noise generating equipment will be used” This is a music concert, so there will be sound amplification. All sound will happen during daylight hours and within the hours of 10AM – 8PM. There will be a sound

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Packet Pg. 134 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at check in the morning (10:30-11:30) and then the concert with four bands will run from 12:30-7:30.

We live in the affected neighborhood so are familiar with event noise from the community center. We plan to put notices on all doors 30 days before the event.

We will aim to provide notices within 1600 feet from the source (we will also include the neighborhood at Chiquita and Grove). See map below:

Verbiage for the notices will have the following information:

The BloodRoot Ramble
Healdsburg’s Homegrown Music and Wine Festival
Saturday, June 8, 2024 from 12PM – 8PM
Healdsburg Community Center Fields
Hello neighbors! We live on Lorraine Court and own a winery in Healdsburg. We will be hosting a music festival and fundraiser to help combat gun violence in our

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Packet Pg. 135 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at schools after our losing our 9-year-old niece in the Covenant School shooting. You’ll likely hear the festival from your home, and we would like to extend an invitation to join us. Tickets are available here (QR Code). We appreciate your support and understanding as we pull off an ambitious community event for a good cause. {{ QR CODE }}
Cheers, Noah and Kelly Dorrance, BloodRoot & Reeve Wines [email protected]
B:5 – “Signage will be installed on display in advance of the event.” During permitted hours we will have some branded banners & directional signage on the fence and in the sandwich boards parking lot.

B:6 – “Event will include entertainment features or interactive games.” Live music will be the main entertainment feature.

B:7 – “The event organizers will arrange and install all required barricades and road signs”
We will install the signage mentioned in B:5 in addition to “SHUTTLE PICK UP” signage at City Hall and “SHUTTLE DROP OFF” signage at the drive through area by the field.

We will also have “NO EVENT PARKING” signs on the sidewalk corners of Paul Wittke, Sunnyvale, and Terrace + Healdsburg Avenue, with HBG PD permission.

SECTION C
C:2 – A tent with a size exceeding 400 square feet, or a combination of multiple tents, regardless of individual sizes, with a combined area surpassing 400 square feet.

There will be a combination of 16 tents. Please see site plan for size and placement.

C:3 – “On-site cooking, deep frying, or devices producing open flames”

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Packet Pg. 136 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at We will have four licensed food vendors from local restaurants and caterers. They will each carry their own insurance and food-handlers certification. We will likely have three food trucks and two vendors with tents and food prep areas.

We plan to place the food on the edge of the parking lot between the grass and the security fencing to have a secure surface for cooking and for less wear and tear on the lawn.

C:4 – “Compressed gas cylinders (i.e., propane….) will be used.

Our food vendors will use propane for their grills. Each vendor will have their own fire hydrant.

SECTION F

Insurance
We are in process of a policy with the same policy holder as 2023 Ramble with updated specifications.

SECTION G
Permits Required:

Propane Permit
Tent Permit
Facility Use Permit
ABC License
All Permits are in process.

SECTION H
Supplemental Documents:

Private Security – Working on contract
Written Notices to Businesses / Property Owners – See B:1 OTHER

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Packet Pg. 137 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at FIRST AID – We are hiring a contract First Aid company to provide a tent, first aid supplies, and two first aid professionals to administer as necessary. SEE RISK MANAGEMENT PLAN.

FUNDRAISING – Through sponsorships, in-kind donations and tickets sales, we are hoping to raise more than $100K to help fight gun violence. We will take no profit from the event.

GREEN ROOM – We would like to use three rooms in the Community Center for green rooms. Each room will have snacks + water.

SITE PLAN – Attached, and to scale.

PARKING / TRAFFIC PLAN – Please see attached Parking Plan.

POST EVENT SURVEY FROM 2023 - We sent a survey to all the emails associated with ticket sales. 71 people responded.

COMMENTS
Absolutely loved it! hope you make it an annual tradition. We'll come back and bring friends :)
Loved it! Would come again please do it!
Fantastic community, event and music. Exactly what Healdsburg needs more of.

It was such a sweet, fun event! The wine, music, afterparty, vibes, and weather (though not in your control) were fantastic!
I was calling it the 375ml of BottleRock since it was a smaller version. Great to have it in town.

Event was great. Music was spectacular. Loved the different venues and the feel of each one. We had a blast and would attend again.

I live in St. Helena, loved event, please do it next year, SUSTO are my favorite band, Lone Bellow was incredible set, bravo.

I really loved the event. I'm already ready to buy tickets for next year! HOW SATISFIED WERE YOU WITH THE EVENT(S), ON A SCALE OF 1-5? FIVE | 71% (51)
FOUR | 22.5% (16)
THREE | 5.6% (4)
TWO & ONE | Zero
FEEDBACK -- TOP 3 REQUESTS

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Packet Pg. 138 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at Water stations, Shade, More food options

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Packet Pg. 139 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at MAIN
STAGE
36x24
BACKSTAGE
SUB
FLOOR
36x24
100'
100'

VIP TENT
43x34
MERCH
10x20
PORTAPOTTIES
GATE 2
GATE 1 MAIN GATE
10x10
G
AT
E
3 SHADE
20x20
SHADE
20x20
SHADE
20x20
BEV TENT 1
(2) 10x10
FOOD 1 FOOD 2 FOOD 3 FOOD 4 FOOD 5
SOUND
20x20
35'
35' 0"

PARKING AREA

SHUTTLE DROP

MAIN PARKING LOT

GRASS LINE

WHITE CONCRETE LINE

GRASS LINE

WHITE CONCRETE LINE
264'

BAND TENT
30x40
BAR
15x15
FIRST
AID
10x10

VOLUNTEER
10x10
WATER

STATION
10x10

RESTROOM

RESTROOM

MOONLIGHT

TRAILER
BEV TENT 2
(2) 10x10

MOONLIGHT

TRAILER
23'
19'
22'

GRASS LINE
22'
NA
54'
40'
68'
8'
40'
88'
21'
334'
21'
19'
40'
20'
31'
121'
34'
KEY:

Line: Existing Fence
Line: Rented Fence
Line: Grass Line
100'
26'
16'
16' 0"
16'
16' 0"
90'
89' 4"
40'
38' 8"
30'
30' 0"
28'
28' 0"
80'
80' 7 7/16"
48'
48' 0"
20'
20' 0"
20'
20' 0" 20'
20' 0" 20'20' 0" 48'48' 0"
46'
46' 8"
HAND
WASH
STATIONS

MIX GARDEN MATERIALS COMPANY
H
E
A
L
D
S
B
U
R
G
AV
E
.

FOSS CREEK

PATHWAY

FOSS CREEK

PATHWAY

FOSS CREEK

PATHWAY
225'
330'
329' 4"
178'
177' 7 1/8"

HEALDSBURG COMMUNITY CENTER

MAIN FIELD
GATE
GATE
GATE

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Packet Pg. 140 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at the Healdsburg Community Center) BloodRoot Ramble, Parking Plan
Healdsburg Community Center & City Hall
June 8, 2024

CAR CALCULATION
2500 Attendees
500 Healdsburg Residents who can walk, bike, shuttle, be dropped off. 400 people staying in hotels who can walk, bike, shuttle. 100 people who will Uber or take Sonoma County Transit. 1500 attendees who will drive in.

Average 3 people per car: 500 cars estimate // City requesting 800 stalls

PARKING ATTENDANT / MONITOR SHUTTLE STOP / DIRECTION

EVENT VENUE
SOUTH LOT + BLACK TOP
#1 SOUTH LOT — DROP OFF AND UBER/LYFT ONLY
#2 BLACKTOP — USED FOR SHUTTLE DROP, LOAD IN EQUIPMENT, FOOD TRUCK, 10 ACCESSIBLE SPOTS AND STAFF
HAMMER LOT + DIRT LOT
#3 HAMMER & #4 DIRT LOT — PREPAID PARKING FOR 125 (140 CAPACITY) AT $60 1 2
4 3

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Packet Pg. 141 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

SHUTTLES & DESIGNATED PARKING
We will have rented three 56 passenger shuttles that will run continuously. One will run from City Hall to Venue continuously throughout the duration of the event. The other will run from Healdsburg High School to Venue continuously throughout the duration of the event. The third shuttle will run from Fitch Mountain Middle School to Venue continuously throughout the duration of the event. All of these lots are withing 3-5 minutes of the Venue.

CITY HALL PARKING LOT (BLUE) – 100 spots – Two Attendants HEALDSBURG HIGH SCHOOL (RED) PARKING LOT – 250 spots – Three Attendants FITCH MOUNTAIN SCHOOL PARKING LOT (GREEN) – 70 spots – Two Attendants DIRT AND HAMMER LOT AT VENUE (PREMIUM PAID) – 125 spots – Five Attendants TOTAL SECURED = 545
*We have other lots under negotiation to add. See below.

Attendees will pre-buy a $10 Shuttle Ticket as an add on to their ticket. One week prior to the event, Shuttle Ticket holders will be divided into color groups, and will be emailed arrival instructions. We will also put the lot information on our website for attendees to reference.

Walk-ons are welcome to the City Hall shuttle if they are coming from a downtown hotel.

The yellow dots indicate parking attendant staff. We are hiring CPA Valet to provide professional services. These folks will monitor shuttle stops, ins and outs, and directing cars to open spots. We have 15 people in total. They will have vest and batons and walkie talkies.

BLUE LOT // CITY HALL (Old screen shot, additional parking to right) 100 Designated Spots + Shuttle Stop
Also Foot Traffic from Downtown Residents and Hotels

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Packet Pg. 142 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at

RED LOT // HEALDSBURG HIGH SCHOOL
250 Designated Spots + Shuttle Stop

GREEN LOT // FITCH MOUNTAIN SCHOOL
70 Designated Spots + Shuttle Stop

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Packet Pg. 143 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at OTHER LOTS UNDER CONSIDERATION:

HEALDSBURG COMMUNITY CHURCH, 1100 University Ave, 90 Spots THE HEALDSBURG SCHOOL / MAXX PROPERTIES LOT, 33 Healdsburg Ave, 110 spots

BIKE PROGRAM
We have partnered with the Sonoma County Bicycle Coalition to donate 20 bike racks to park 200 bikes. Coalition volunteers would hand these out.

COMMUNICATIONS
In all of our emails, confirmations, receipts and on our website we will lay out a clear communication plan to encourage walking, biking, carpooling, Sonoma County Transit. We will make mention of distance from downtown and hotels, and encourage use of the Foss Creek Bike Path.

If anyone comes to park at the Venue without a paid ticket, we will direct them back downtown to take the shuttle.

Here are drafts of our communications:
1) ON WEBSITE:
“A very limited amount of parking passes at the venue are available to purchase (including 10 accessible spots). Absolutely no neighborhood parking allowed.

Offsite parking and shuttle passes are also offered. This is a convenient way to have a guaranteed parking spot, with a short three-minute ride to the front gate. Shuttles will run continuously throughout the duration of the event. Location details will be released the week prior to the event.

Event is an easy walk or ride on the Foss Creek Bike Path. Bike racks will be available. ½ mile from Hotel Trio & Dry Creek Inn OR 1 ½ mile from the Healdsburg Plaza.

Stay tuned for more details on transportation options.” 2) EMAIL 30 DAYS OUT TO ALL ATTENDEES WITHOUT A PARKING OR SHUTTLE PASS:

Subject: Parking Options at The Ramble
“Hello! We are one month out from The Ramble! To ensure things run smoothly and the experience is great for both our attendees and our neighbors, please review your options if you are arriving by car.

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Packet Pg. 144 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at OPTION ONE (IF STILL AVAILABLE) – ONSITE EVENT PARKING (hyperlink to site) - A very limited amount of parking passes at the venue are available to purchase (including 10 accessible spots).

OPTION TWO – OFFSITE PARKING & QUICK SHUTTLE (hyperlink to site) - Offsite parking and shuttle passes are also offered. This is a convenient way to have a guaranteed parking spot, with a short three-minute ride to the front gate. Shuttles will run continuously throughout the duration of the event. Location details will be released the week prior to the event.

OPTION THREE – USE YOUR LEGS – The event is an easy walk or ride on the Foss Creek Bike Path. Bike racks will be available. The Healdsburg Community Center is ½ mile from Hotel Trio & Dry Creek Inn OR 1 ½ mile from the Healdsburg Plaza.
*Reminder - No neighborhood parking allowed!*
Please reach out with any questions by replying to this email.” 3) WEBSITE UPDATE 30 DAYS OUT
Maps and color coding of lots will be posted online with arrival instructions:
“Please see below for parking assignment locations:

All lots will be attended and monitored. Please be ready to show your pass to the attendant.

Check your inbox for your assignment and arrival instruction, and email [email protected] if you have any questions.

PREMIER ONSITE PARKING
BLUE LOT PARKING – 5 Minute Shuttle
RED LOT PARKING – 3 Minute Shuttle
GREEN LOT PARKING – 3 Minute Shuttle
Reminder – ABSOLUTELY NO NEIGHBORHOOD PARKING ALLOWED”
4) EMAIL PARKING ASSIGNMENT COMMUNICATIONS
“We are excited to Ramble with you! Please see below for parking instruction PREMIER ONSITE PARKING – Please arrive at the entrance of the lot from the Grove Street entrance (we will show a graphic example). Be ready to show your pass at the entrance and you will be guided to your spot.

SHUTTLES – You have been assigned the (insert color) lot at (insert address). Please arrive at the entrance (we will show a graphic example) and be ready to show your pass at the entrance. Shuttles will be running continuously during the duration of the event.

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Packet Pg. 145 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at Email [email protected] if you have any questions.” 5) ONE WEEK OUT – Same email as 30 day out, but as a second reminder.

LED SIGNS
We will also have rented TWO LED ROAD SIGNS that will be in place from Tuesday, June 4 – Sunday, June 9.

SIGN ONE will face SOUTHBOUND traffic on Healdsburg Avenue at the northwest corner of Grove and Healdsburg Avenue.

SIGN TWO will face NORTHBOUND traffic on Healdsburg Avenue at the northeast corner of Sunnyvale and Healdsburg Avenue. See dots exactly where signs will go. Signs will not block sidewalk, parking, or bike path. Signage text below:
“BE AWARE OF EVENT TRAFFIC FROM SAT 6/8 12P-8P
DRIVE SLOWLY”
“NO NEIGHBORHOOD PARKING” SIGNS
We will also have “NO EVENT PARKING” signs on the sidewalk corners of Paul Wittke, Sunnyvale, and Terrace + Healdsburg Avenue, with HBG PD permission.

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Packet Pg. 146 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at BloodRoot Wines
Kelly & Noah Dorrance
Healdsburg, CA 95448
March 7, 2024
Dear Neighbors,
We are writing to inform you about an upcoming special event that is anticipated to take place in our vicinity. In fact, our family lives nearby on Lorraine Court. We are excited to host the 2 nd annual BloodRoot Ramble at the
Healdsburg Community Center Field and we want to ensure that you are aware of the details.

Event Name: BloodRoot Ramble
Date: Saturday, June 8, 2024
Time: 12PM-8PM
Event Details: This is a ticketed concert with live music and food and drink vendors with all proceeds in support of gun violence prevention. We lost our niece in the Nashville Covenant School shooting in March 2023, and with the help of the artists performing, we’re hoping to raise more than $100K for the cause.

To Note: There will be amplified music during sound-checks starting around 9:30AM, and will continue off and on throughout the event. There is a maximum attendance of 2,500 for this ticket event, so there will also be increased foot, car, bike and shuttle traffic. Most attendees will arrive via shuttles from designated offsite parking lots. We will also have LED and posted signage discouraging special event parking in the neighborhood. Music will have a hard stop at 8PM.

This event is not sponsored by the City of Healdsburg. As part of our commitment to maintaining open communication with the Healdsburg community, we are notifying all businesses, residents, and property owners in the area of this event. We understand the importance of being considerate of our neighbors, and we aim to minimize any inconveniences that may arise. Please know that the sidewalk and entrance to your property remain open and unobstructed throughout the duration of the event. If you have any issues during the event, please call 707-387-7058.

If you have any questions, concerns, or require additional information about the event, please feel free to contact us via email or phone below. City Council will be considering our special event permit application at their next meeting, 6PM, Monday, March 18 at Healdsburg City Hall, 401 Grove Street should you want to attend, learn more, and offer any public comment. You can download the meeting information from the Coty’s website at https://healdsburg.gov/543/Agendas-Minutes typically beginning Wednesday evening the week prior the he meeting.

We value your input and appreciate your understanding as we work together to create a successful and enjoyable event for the community. Thank you for your cooperation, and we look forward to your continued support.

Sincerely,
Kelly & Noah
707-387-7058
[email protected]
www.bloodrootramble.com

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Packet Pg. 147 Attachment: BloodRoot Ramble Special Event Permit Application (4345 : Reeve Wines' Requests for The BloodRoot Ramble on June 8, 2024 at