Agenda packet — Healdsburg City Council, November 4, 2024 (part 2 of 2)

Vice Mayor Hagele reported he attended the North West Public Power Association Conference in Santa Rosa and attended the workforce housing event. Vice Mayor Hagele acknowledged the passing of Diane Feinstein and provided a brief summary of the interactions he had with her.

Councilmember Mitchell acknowledged Diane Feinstein for all of her accomplishments, reported she attended the League of California Cities conference, engaged in a design discussion event at Craftwork about design and sustainability and attended Mike McGuire’s BBQ.

Councilmember Herrod reported he met with Circe Cher from Piazza Hospitality, attended the League of California Cities conference, attended the Native American day celebration at the Capital and volunteered at the Foss Creek clean-up.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:52 PM p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 105 Attachment: October 2, 2023 Regular Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
October 16, 2023

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Kelley called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members

Absent: Council Members/: None.

Board Members

APPROVAL OF AGENDA
On a motion by Vice Mayor Hagele, seconded by Councilmember Edwards, approved the October 16, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
Vice Mayor Hagele reported a closed session was held prior to this meeting and direction was given to staff.

ANNOUNCEMENTS/PRESENTATIONS-RECOGNITION OF CITY EMPLOYEES

WITH MILESTONE ANNIVERSARIES
Fire Chief Boaz introduced Fire Captain Mack Montanye and congratulated him on 10 years of dedicated service to the City of Healdsburg.

Captain Montanye thanked the Council for the recognition.

CITY MANAGER REPORTS
City Manager Kay provided information about the upcoming SMART Station Community Workshop being held at the Senior Center, the Community Housing and Resource Fair at the Community Center, and Dia de Muertos event on the Plaza.

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PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Califa Witsch commented on the tragic events happening in Israel by the terrorist group, Hamas, and asked for support from Council to luminate the bridge blue and white as a sign of support and compassion towards the victims of Israel.

Jeff Stofer expressed concerns about the Sunset Drive narrows and explained this area is more at risk for fires. Additionally, he commented how difficult it would be to escape in the event of an emergency.

Gabriel Froymovich commented on the horrific incidents happening in Israel and expressed support to light up Memorial Bridge in blue and white.

Susan Atherton described the safety issues with the road on Sunset Drive.

Francis Critchlow requested a hard copy of the Community Environmental Survey be given to the library.

Donald Cummings read aloud multiple comments in opposition of the special event permit required to perform in the Plaza.

Mike Havel commented on a recent trip he took with the Senior Center to Angel Island and expressed concerns about staff not being allowed to bring disposable, recyclable water on the trip.

Karen Neuberger expressed support to see the City illuminate the bridge in blue and white in support Israel.

CONSENT CALENDAR
Mayor Kelley recused from item 6C because her home if located within 500 feet of the proposed project.

On a motion by Councilmember Mitchell, seconded by Vice Mayor Hagele, approved the Consent Calendar as follows:

A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR AUGUST 2023 By motion, approved the Investment Report for August 2023. (Ayes 5, Noes 0, Absent - None)

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B. PROPOSED REORGANIZATION AND AMENDMENT TO AUTHORIZED
POSITIONS TO PUBLIC WORKS DEPARTMENT AND THE CITY MANAGER’S

OFFICE AND PROPOSED SIDE LETTER AGREEMENT WITH IAFF, LOCAL 2604
Adopted Resolution No. 132-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG RESCINDING RESOLUTION NO. 163-2022 AND REESTABLISHING THE LIST OF AUTHORIZED POSITIONS” (Ayes 5, Noes 0, Absent – None)
Adopted Resolution No. 133-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AND AUTHORIZING THE CITY

MANAGER TO SIGN A SIDE LETTER BETWEEN CITY OF HEALDSBURG AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 2604

MEMORANDUM OF UNDERSTANDING AND AMENDING THE ADOPTED
FISCAL YEAR 2023-2024 BUDGET” (Ayes 5, Noes 0, Absent – None) C. PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN SERVICES FOR

THE GROVE STREET NEIGHBORHOOD PLAN IMPLEMENTATION PROJECT This item was removed from the Consent Calendar to be voted on separately.

D. LEASE AGREEMENT FOR THE HEALDSBURG REGIONAL LIBRARY
Adopted Resolution No. 134-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A LEASE AGREEMENT BETWEEN THE

CITY OF HEALDSBURG AND SONOMA COUNTY LIBRARY FOR THE

HEALDSBURG REGIONAL LIBRARY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE LEASE AGREEMENT ON BEHALF OF THE CITY” (Ayes 5, Noes 0, Absent – None)
E. ADJUST THE TIMING AND FUNDING FOR THE PROPOSED HEALDSBURG

AVE UNDERGROUND UTILITY DISTRICT
Adopted Resolution No. 135-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING THE ADOPTED FISCAL YEAR 2023-24 BUDGET TO INCREASE APPROPRIATIONS FOR THE "UNDERGROUND
HEALDSBURG AVE" PROJECT” (Ayes 5, Noes 0, Absent – None)

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F. APPROVE A PROFESSIONAL SERVICES AGREEMENT TO UPDATE
HEALDSBURG’S WATER AND WATER USAGE FORECAST AND PROVIDE

REVISED REVENUE PROJECTIONS
Adopted Resolution No. 136-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS INC. TO UPDATE THE

WATER AND WASTEWATER COST OF SERVICE STUDY AND RATE STRUCTURES FOR AN AMOUNT NOT TO EXCEED $70,093, AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO 15% OF THE ORIGINAL FEE PROPOSAL” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as modified above carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH
ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN SERVICES FOR THE

GROVE STREET NEIGHBORHOOD PLAN IMPLEMENTATION PROJECT
On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, adopted Resolution No. 137-2023 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. IN THE NOT-TO-EXCEED AMOUNT OF $380,747 TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE

GROVE STREET NEIGHBORHOOD PLAN IMPLEMENTATION PROJECT,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND AMENDING THE ADOTPED FISCAL YEAR 2023-24 BUDGET” The motion carried on a voice vote with Mayor Kelley abstaining. (Ayes 4, Noes 0, Abstaining – Kelley, Absent – None)

PUBLIC HEARINGS
None.

OLD BUSINESS - FINAL CLIMATE MOBILIZATION STRATEGY
Assistant City Manager Sturmfels introduced Utility Conservation Analyst Terra Sampson and Consultant Erica Linard who would be assisting with the presentation this evening. Assistant City Manager Sturmfels reviewed the purpose of developing a Climate Mobilization Strategy (CMS), provided background information on the CMS, discussed what the City Council goals are including a strategy which supports state, regional and greenhouse gas reduction goals and to ensure community engagement throughout the process. Manager Sturmfels further provided an update about where the CMS is in the planning process.

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Utility Conservation Analyst Sampson discussed GHG targets including Healdsburg’s community wide forecasted GHG emissions and the state’s target. Ms. Sampson shared which sectors GHG reductions would come from if the CMS was fully implemented before 2030. Ms.

Sampson further reviewed the implementation plan of the CMS including the number of actions needed to be taken in the next 1-3 years, and types of measures and actions. Analyst Sampson reviewed what the CMS will support, the community engagement events over the last year, the final CMS survey results and detailed the five significant changes made to the implementation plan based on community, staff, and council discussions.

Assistant City Manager Sturmfels discussed post-adoption plans including cost considerations, large projects, and annual progress updates to Council.

In response to the Council’s inquiries Assistant City Manager Sturmfels provided information on being transparent with the public through various communication channels including utility billing mailings, the website and social media promotions. Utility Conservation Analyst Sampson explained that the current state of renewables is 65% and no carbon sources and that the projection for the City will be at 75% of renewable energy for 2023. Utilities Director Crowley explained that the Lodi energy center provides 18-30% of hydrocarbon and if they can convert 100% of that to hydrogen fuel, then there would be no carbon energy.

Public Comment
Mike Havel commented on the use of diesel school buses in Healdsburg.

Karen Maley commented on the community outreach completed for the CMS, encouraged staff to emulate the way Corazon does outreach including going door to door, meeting with local business owners and expressed her frustration on how no one knew CMS was drafted. Ms.

Maley opined that she wanted to see the City follow state guidelines and not divert resources and staff time to exceed them.

Karen Neuberger opined she agreed there is a climate crisis but was not supportive of the City leading the way to address climate change. Ms. Neuberger commented that concerns have been raised by residents regarding transportation plans and advocated for the City to consider how seniors get around in the area.

Debra Geitner commented that the CMS is too egregious and too expensive and suggested simplifying the CMS and engaging more with the community.

Cathy Waterbury commented on transitioning to fully electric appliances in homes and asked the City to consider the challenges residents face in the event of a power outage. Ms. Waterbury commented that older homes are not suitable for solar panels, and that the cost for them is not affordable. Additionally, she expressed opposition towards a fully electric system.

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Tallia Hart, CEO of the Chamber of Commerce, expressed support for climate initiatives, expressed concern about the balance between ambitious climate action and the economic impact for businesses and residents. Ms. Hart asked Council to consider a cost benefit analysis moving forward that can provide benefit over time and suggests not exceeding what is legally mandated already by the state.

Small Business Owner expressed concerns about reducing parking and believes the reduction would drive away local customers.

Francis Critchlow inquired who owned the Healdsburg pool and suggested the City should consider the impacts of water loss when there is new construction being built.

Mike Brennan encouraged the Council to focus on housing of all kinds in Healdsburg to offset the contribution to Greenhouse Gass Emissions. Mr. Brennan commented that electric vehicle cars are not affordable or accommodating for families and lifestyle, and that the focus should be on home improvements.

Laura Bracken expressed her concern that only 4% of the community is aware of the CMS, questioned why the CMS goes beyond state requirements and why an Oakland consultant is involved rather than a local community member. Ms. Bracken further opined that the City should prioritize other areas and is concerned the CMS could lead to increased living expenses and business costs in Healdsburg.

Merrilyn Joyce commented on diversifying the economy, believes that adding local shopping downtown would garner support from locals. She recommends a community gathering to discuss these issues and find solutions together.

David Jones thanked Council for putting together the CMS, commented that the CMS contains great initiatives and acknowledges potential in the health and lifestyle benefits offered. Mr. Jones recommended the implementation of LED light bulbs, reducing gas usage in homes and looking at how to reduce tax on the residents.

Council Comments
Councilmember Edwards expressed support to add a pick-up truck as part of the ride share program, inquired about the addition of Accessory Dwelling Unit’s (ADU) and how the $250,000 plus cost in renovations affects the primary home electric requirements for gas stoves, asked about the requirements for EV chargers in homes and asked staff to research converting compost into energy.

Council discussion ensued on adding a pick-up truck as part of the ride share program and the fees for the addition of an ADU.

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Vice Mayor Hagele expressed support for the CMS, commented on the accomplishments the City has made, highlighting the success of the electric garbage truck pilot program and emphasized the importance of affordable housing. Mayor Hagele further expressed support for conducting a citywide evaluation to identify the best locations for EV chargers around Healdsburg. Mayor Hagele commented on including language that would incentivize change in Healdsburg, was in favor of following State guidelines as it pertains to the REACH Code, removing all the references to paid parking and smog requirements in the CMS.

In response to Council inquiries, Utilities Conservation Analyst Sampson detailed the six different areas of EV charging stations listed in the CMS.

Council discussion ensued on meeting and exceeding State climate goals, whether or not the City should exceed the State goals and removing Reach Code requirements from the CMS.

Councilmember Mitchell expressed a desire to remove the REACH Code items from the CMS or revise the language to include statements like “include the following,” or “consider the following,” Councilmember Mitchell concurred that the parking policies and the smog requirements should be removed from the CMS and thanked staff for all the hard work on the CMS.

There was Council majority to remove the parking and smog policies from the CMS as well as the REACH Code items from the CMS.

City Manager Kay clarified which items from the implementation plan would be removed and which items the Council was slightly modifying.

Councilmember Herrod thanked staff and the community for the work on creating the CMS expressed that the CMS exemplifies Healdsburg’s values.

Assistant City Manager read aloud the following changes to the CMS: text changes to Measure and Action Item B.E. 2.2, removed the phrase “and reduce exemptions to align with industry technology advancements” and amended the next sentence to remove the word include and replace it with the word consider. Removing completely from the plan Items B.E. 3.1, B.E. 3.2, B.E. 4.1, B.E. 4.2, T 3.2, T 3.3, T 4.1 and T 4.2.

On a motion by Councilmember Herrod, seconded by Vice Mayor Hagele, adopted Resolution No. 138-2023 including the revisions read into the record by Assistant City Manager, titled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ADOPTING THE CLIMATE MOBILIZATION STRATEGY.” The motion carried on a voice vote. (Ayes 5, Noes 0, Absent – None)

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NEW BUSINESS
None.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported that he attended the Senior Mixer, Fire Substation groundbreaking, and served as alternate for the Parks and Recreation Commission meeting on behalf of Councilmember Mitchell.

Councilmember Herrod reported that he attended the Fire Substation groundbreaking and the NCPA conference in Monterey.

Councilmember Mitchell reported that she attended the Mayors and Councilmembers dinner in Windsor, the Fire Substation groundbreaking and the “Good morning, Healdsburg!” meeting where they provided updates about Enzo Village, North Village and the Montage.

Vice Mayor Hagele reported that he attended the NCPA conference in Monterey and Fire Substation groundbreaking.

Mayor Kelley reported that she attended the Mayor and Councilmember’s meeting in Windsor and the Fire Substation groundbreaking. Mayor Kelley requested a future agenda item about lighting the memorial bridge blue and white be added to the next City Council meeting agenda.

There was Council consensus to agendize a discussion about lighting the bridge in blue and white.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:49 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 113 Attachment: October 16, 2023 Regular Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

SPECIAL MEETING MINUTES
October 23, 2023

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Kelley called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 5:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members

Absent: Council Members/: None.

Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Herrod, seconded by Councilmember Edwards, approved the October 23, 2023, City Council and Redevelopment Successor Agency Special Meeting Agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

NEW BUSINESS-HEALDSBURG AVENUE BRIDGE ILLUMINATION IN SUPPORT

OF ISRAEL
Community Services Director Themig provided background information about the Healdsburg Avenue Bridge Luminating Policy, how the policy was developed and noted the policy allows for special illumination of events happening in the world.

Mayor Kelley read allowed the proposed dates of illumination.

Public Comment
Linda Cade expressed her concern with illuminating the bridge and inquired what other events or holidays would be included.

Merrilyn Joyce encouraged the Council be thoughtful and exercise caution when making this decision and read aloud a poem about peace.

Noe Aranjo expressed his concern and objection to lighting of bridge in support of Israel and commented on the traumatic events happening in Gaza.

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Council Comments
Councilmember Herrod expressed concern about setting a precedent by lighting the bridge and that illuminating the bridge blue and white in support of Israel may be interpreted incorrectly without the ability to put a caption on the bridge.

Councilmember Edwards commented about the rise of hate around the world and suggested organizing a candlelight vigil or illuminating the bridge in a different color like white as a sign of peace.

Councilmember Mitchell was in favor of lighting the bridge in white and commented that it would show support to everyone including Ukraine and other areas of the world.

Vice Mayor Hagele expressed concern about taking a position on national and international issues, was supportive of illuminating the bridge white and noted if there was Council majority to light the bridge in blue and white he would support that as well.

Mayor Kelley commented on why she asked to agendize this item for discussion, expressed her empathy with the community and acknowledged how the events in Israel has affected everyone.

Mayor Kelley further commented on other local and national government entities who have illuminated their buildings blue and white and was supportive of illuminating the bridge white as a sign of peace.

Council discussion ensued on illuminating the bridge in blue and white in support of Israel or just white as a sign of peace. There was a Council majority to direct staff to illuminate the bridge in white from October 23, 2023 until November 3, 2023.

NEW BUSINESS-DIVERSITY, EQUITY AND INCLUSION PRESENTATION City Manager Kay introduced the Diversity, Equity and Inclusion (DEI) Plan and provided a brief overview of what will be presented tonight.

Assistant City Manager Sturmfels introduced Community Services Director Mark Themig, Chief of Police Matt Jenkins, Human Resources Manager Renee Senander and Housing Director Stephen Sotomayor who would be presenting with him this evening. Manager Sturmfels provided background information on the development of the DEI Plan, the Community Encuentro events, areas of focus of the DEI Plan and reviewed the agenda for the evening.

Assistant City Manager Sturmfels further reviewed the successes of the City along the way, including the implementation of dollar days at the swim center, development of a hardship waiver and the community housing and resource fair.

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Chief of Police Jenkins provided information on the Police Community Oriented Response and Equity Team (CORE), the focus of the CORE Team, the community involvement of the Police Department, including National Night Out, local school presentations, and the Healdsburg High School internship program.

Focus Area 1 - Youth
Assistant City Manager Sturmfels provided information on the first focus area in the DEI Plan, Youth. Manager Sturmfels reviewed the recommendations and actions included in the Plan centered on youth.

Human Resources Manager Senander provided information about the different partnerships and programs the City has to engage with the youth community including mock interviews and internship opportunities for students at the High School,.

Community Services Director Themig reviewed the new financial assistance program available to members of the community to participate in programs through the Community Center, provided information about the goal to provide educational events for local youth given by the City’s Active Adult and Senior Services team.

In response to Council’s inquiries Police Chief Jenkins provided information on what the hardship waiver applies to and provided an example of a social equity call for service. Assistant City Manager Sturmfels informed Council that staff can bring regular updates to Council on the DEI initiatives and explained that the Chamber of Commerce also participates in the Healdsburg United School District’s internship program. Housing Director Sotomayor commented that the Housing Fair could be a yearly event based on the large turnout and feedback received.

Community Services Director Themig provided information on the elimination of the financial cap on financial assistance for community services programs.

Focus Area 2 – Labor and Community
Assistant City Manager Sturmfels introduced Labor and Community as the second key focus area and reviewed the recommendations and actions included in the DEI plan. Manager Sturmfels provided information on conducting a seasonal fall and winter job fair, partnering with Healdsburg Unified School District (HUSD) to provide educational opportunities for teachers and shared training opportunities and creating opportunity for collaboration with City partners.

Manager Sturmfels further reviewed provided information about a welcome packet for new residents.

Community Services Director Themig provided information about a potential mural program to be included in the Arts and Culture Master Plan, reviewed the deferred maintenance program, provided an overview on various Community Services projects and discussed the Senior Advisory Commission goals and how they are in alignment with this DEI plan.

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Council Comments
Councilmember Herrod shared his excitement for the season job fair and encouraged staff to incorporate more celebration and acknowledgement for what essential and seasonal workers do for the community and economy.

Councilmember Mitchell expressed support for leveraging HUSD and community partnerships and the quarterly community convening with underrepresented and diverse neighborhoods.

Mayor Kelley commented on the mural program and shared her excitement for creating the mural program. Mayor Kelley inquired about a job skills training program and safety skills training and encouraged convening of food access in the community with organizations like the Food Pantry, Redwood Empire Food Bank and expressed a desire to see the City strengthen the relationship with HUSD.

Councilmember Edwards encouraged staff to take a look at social economic inclusion and educating the community about different cultural celebrations.

Vice Mayor Hagele expressed a desire to see a utility billing mailer to residents with a QR code for residents can sign up for alerts from the City.

Focus Area 3 - Housing
Housing Director Sotomayor introduced Housing as the third key focus area and reviewed the recommendations and actions included in the DEI Plan. Director Sotomayor provided information on the housing resources fair and providing bilingual services to residents. Director Sotomayor further reviewed all the housing recommendations include in the DEI Plan.

In response to Council inquiries, Director Sotomayor commented on the work plan of the Housing Element Work Group and looking at different ways to provide housing in Healdsburg.

Director Sotomayor elaborated on the collaboration between the City and Corazon to handle issues faced by renters, highlighted the importance of encouraging dialogue, and the assistance Corazon offers in facilitating discussions and educating the renters about various programs available. Director Sotomayor further reviewed areas of housing the City could explore.

Vice Mayor Hagele encouraged staff to recognize the challenges faced by landlords in maintaining their properties due to current mandates.

Focus Area 4 – City Staff
Assistant City Manager Sturmfels introduced City Staff as the fourth key focus area and reviewed the recommendations and actions included in the DEI plan

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Human Resources Manager Senander provided information on the development of leadership training for executive staff, establishing quarterly events for staff and launching a monthly internal newsletter. Manager Senander noted the City has begun recruiting for job opportunities in partnership with Los Cien and Corazon Healdsburg, explained DEI and leadership training will be provided as part of succession planning to support internal growth and promotions.

City Manager Kay provided additional information about the additional staff positions included in the DEI Plan.

Council Comments
Councilmember Edwards expressed his excitement about the City doing more outreach about job opportunities.

In response to Council’s inquiries, Manager Senander provided information on affinity groups and the opportunities to join one, how life experience is assessed in an employment application.

Long Term Priorities
Assistant City Manager Sturmfels provided information on the long term priorities included in the DEI Plan including the creation of a Youth Advisory Council, a task force for bilingual school, the creation of an old town Healdsburg Arts and Cultural Center and a local investment strategy, employer provided farmworker housing, and sweat equity/mutual aid housing. Manager Sturmfels further discussed the next steps in regard to the strategic goal setting session early next year and budget development.

Public Comment
Paul-Louis Maillard, Chief Administrative Officer for Sonoma and Marin Boys and Girls Club, commented on the DEI Plan and expressed support for the youth mentoring programs, DEI workshop and youth advisory boards. Additionally, he highlighted the importance of enhancing park lighting to make them safer and more accessible for kids at night.

Mike Potmesil, member of the HUSD board, commented on youth internships, creating more opportunities for youth to participate in art, sports, theater, and recreation activities, suggested making the history of the town available on a QR code and enhancing and increasing the partnership between HUSD and the City.

Matthew Lopez commented on supporting the engineering aspects of empowering the youth and opined on bringing different careers to high school students.

Valerie White opined on the DEI Plan and the recommendation to create a Director of Equity and Community Outreach position in the City.

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Kim Bender, Executive Director of the Healthcare Foundation, opined on a new idea called interest convergence, and the creation of the proposed multicultural center in Healdsburg as described in the DEI Plan.

Holly Hoods, Director of the Healdsburg Museum and Historical Society, commented that the museum is working hard to bring more education about the history of Healdsburg to residents.

Marcy Flores, Interim Executive Director of Corazon Healdsburg, commented on the community feedback received through the Community Encuentros.

Council Comments
Councilmember Herrod commented on the creation of an Arts and Multicultural Community Centers, updating the aging Community Center thanked everyone for their work on the DEI Plan and expressed hid appreciation for the DEI process.

Councilmember Mitchell commented on the recommendations included in the DEI Plan, the proposed idea of creating new positions within the City and expressed her gratitude for all the good work the City is already doing.

Vice Mayor Hagele commented on the opportunity to make an impact to the local students in Healdsburg and partnering with HUSD and emphasized the importance of giving kids the tools to get inspired and be successful.

Councilmember Edwards expressed a desire to see the City coordinate all services we have with different organizations like the Boys and Girls Club, and the Healdsburg Museum.

Mayor Kelley concurred with Councilmember Herrod’s comments, and expressed her belief that the DEI should be treated like a living document with constant check ins, highlighted the success of different cultural events like Dia de Los Muertos, utilizing existing resources to expand cultural experiences and the potential to create a multicultural center in Healdsburg.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 7:40 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 119 Attachment: October 23, 2023 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
November 6, 2023

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

Present: Council Members/: Edwards, Hagele, Mitchell and Mayor Kelley Board Members

Absent: Council Members/: Herrod
Board Members

APPROVAL OF AGENDA
On a motion by Vice Mayor Hagele, seconded by Councilmember Edwards, approved the November 6, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a voice vote, with Councilmember Herrod as absent. (Ayes - 4, Noes - 0, Absent - Herrod)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS - BADGE PINNING OF FIRE CAPTAIN

VICTOR ANDRADE
Fire Chief Boaz introduced Fire Captain Victor Andrade, as the new Captain with the City of Healdsburg Fire Department, provided information about the recruitment process and the experience of Captain Andrade.

Fire Captain Andrade thanked Chief Boaz, his family, and the Council for this opportunity.

ANNOUNCEMENTS/PRESENTATIONS-PRESENTATION ON THE PROPOSED BAY

AREA HOUSING FINANCE AUTHORITY REGIONAL BOND MEASURE
City Manager Kay introduced Kate Hartley, Director of the Bay Area Housing Finance Authority (BAHFA) who would be presenting the evening on the proposed Bay Area Housing Finance Authority Regional Bond Measure.

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Kate Hartley, Director of the Bay Area Housing Finance Authority provided background information on the regional housing issues, the regional role that BAFHA plays in solving the housing issues. Ms. Hartley reviewed the proposed general obligation bond BAFHA is trying to place on the 2024 ballot, including the proposed funding each city in the jurisdiction would receive and how the funds would be spent. Ms. Hartley further reviewed the timeline for the BAFHA Regional Housing Measure.

In response to Council inquiries, Director Hartley provided information on the proposed Constitution Amendment (ACA1) that would allow for General Obligation bond funding to be spend on services instead of just acquisitions of housing. Ms. Hartley reviewed what type of housing the potential funding from the General Obligation bond could be spent on, how the bond will be funded, what will happen to the interest rate generated by the proposed bond, the work BAFHA does regarding tenant protections and utilizing the potential funding from the General Obligation bond to go above the required increase inclusionary housing in a market rate project.

Public Comment
Jen Close, Executive Director of Generation Housing, commented on the proposed bond measure, encouraged the Council to be first Council to pass a resolution in support and further commented on ACA1.

Bryce Jones opined on the proposed measure, expressed support of the measure as a way to eliminate a proposed barrier to housing and encouraged the Council to support the measure as well.

Joe Bartolomei, Vice Chair of Sonoma County Hospitality Association, commented on behalf of the Hospitality Association, urged the Council to support this initiative and commented that it will be beneficial to the hospitality industry.

Zeke Guzman commented on Healdsburg’s efforts to address affordable housing, noting that families are still leaving Healdsburg due to cost of living and expressed support for the proposed measure.

In response to Mayor Kelley’s inquiries, Director Hartley noted the expenditure plan for the potential housing bond won’t be due to BAHFA until after the vote in November 2024.

Executive Director of the Sonoma County Community Development Commission, Michelle Whitman commented that they’ll have a better idea of what the expenditure plan will look like in the next six months.

Council discussion ensued on supporting the measure, wanting to review the expenditure plan before taking a position, setting an example for other cities, Healdsburg not being rewarded for all the work Healdsburg has completed on housing and what would happen if the potential bond measure doesn’t pass. There was Council consensus to wait to agendize a discussion in quarter

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one of 2024 to review and consider support of the proposed ballot measure once the draft ballot language was available.

CITY MANAGER REPORTS
City Manager Kay thanked staff and Corazon Healdsburg for all their hard work planning the Dia de Los Muertos event, announced the “Merry Healdsburg” event the first Friday in December, the Annual Senior Appreciation Luncheon the first Sunday in December and 1st night of Hanukkah event happening on December 7th. Additionally, City Manager Kay announced the City Council Special Meeting on Monday, November 13, 2023 for Council deliberation on two permits for retail cannabis dispensaries.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Taya Levine, volunteer with Corazon Healdsburg, thanked City staff for all their help with the Dia de Los Muertos event.

John Iverson thanked staff who worked on the special event permitting for the Plaza and commented on the improvement in the Plaza since the permit requirement went into place.

Linda Conti expressed concern about the road on Sunset Drive and the impact this could have to safely evacuate in case of an emergency.

Sean Petrick expressed concern about Sunset Drive, the impact to safely evacuate in the event of a emergency and commented about the general erosion happening on the side of the hill.

CONSENT CALENDAR
On a motion by Vice Mayor Hagele seconded by Councilmember Mitchell, approved the Consent Calendar as follows:

A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR SEPTEMBER 2023 By motion, approved the Investment Report for September 2023. (Ayes - 4, Noes - 0, Absent - Herrod)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF SEPTEMBER 2023

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By motion, approved the Disbursement Report for withdrawals for the month of September 2023. (Ayes - 4, Noes - 0, Absent - Herrod)
C. LEASE OF A PORTION OF THE PARK AND RIDE LOT WITH RUSSIAN RIVER

RV STORAGE
Adopted Resolution No. 139-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF HEALDSBURG AND WINE COUNTRY RV STORAGE L.P. (DBA RUSSIAN

RIVER RV STORAGE) FOR THE TEMPORARY USE OF THE SOUTH PORTION OF

THE EXISTING PARK AND RIDE LOT ON HEALDSBURG AVENUE AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON THE CITY’S BEHALF.” (Ayes - 4, Noes - 0, Absent - Herrod)
D. ESTABLISH A NEW CONTRACT WITH REACH FOR HOME FOR FY 2023-2024

FOR EXPANDED SERVICES
Adopted Resolution No. 140-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG WAIVING COMPETITIVE BIDDING FOR EXPANDED

HOMELESSNESS STREET OUTREACH PROGRAM AND LAUNDRY SERVICES,

DIRECTING STAFF TO NEGOTIATE A NEW CONTRACT WITH REACH FOR HOME IN THE NOT TO EXCEED AMOUNT OF $141,636, AUTHORIZING THE CITY

MANAGER TO EXECUTE THE NEW CONTRACT AND ANY OTHER DOCUMENTS

NECESSARY TO COMPLETE THE TRANSACTION, AND AMENDING THE ADOPTED FISCAL YEAR 2023-24 BUDGET.” (Ayes - 4, Noes - 0, Absent - Herrod) The motion to approve the Consent Calendar carried on a roll call vote. (Ayes 5, Noes 0, Absent – None)

PUBLIC HEARINGS
None.

OLD BUSINESS
None.

NEW BUSINESS - COMMUNITY SERVICES DEFERRED MAINTENANCE PLAN AND PROJECT LIST FOR THE FY 2023-2024 BUDGET ALLOCATION FOR DEFERRED MAINTENANCE IN PARKS AND RECREATION FACILITIES CITYWIDE

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Project Manager Tom Campbell introduced the item for discussion and provided background information on the deferred maintenance plan for the parks and recreation facilities. Project Manager Campbell reviewed the Accessibility Evaluation and the Facilities Conditions Assessment, provided examples of work that has been completed, is in process, and is planned in the future. Project Manager Campbell further reviewed the framework categories staff utilized is assessing projects on the list, outlined the timeline and community groups staff met with when developing the list of deferred maintenance projects.

Project Manager Campbell reviewed the preliminary list of recommendations to address in the deferred maintenance projects including updates to the Community Center roof, Recreation Park football concession stand, Villa Chanticleer parking lot lighting, Villa Chanticleer entrance gate, Giorgi Park Tennis Courts, Plaza Gazebo, Recreation Park goal posts and flagpole, Recreation Park grandstand painting refresh, skate park decking and shade installation, and the demolition of the Villa Chanticleer storage building.

In response to Council inquiries, Project Manager Campbell clarified the cost breakdown for the skate park maintenance and noted that the $13 million dollars refers to accessibility needs from the Accessibility Evaluation and for the Facility Conditions Assessment. Manger Campbell further reviewed the concession stand at Rec Park and upgrading the lighting at the Villa.

Public Comment
Heliot Lopez commented about Giorgi Park and thanked community services for painting the basketball court and inquired if there was room in the budget to add additional lighting to the basketball courts.

Kent Thompson, President of the Healdsburg Boosters, addressed Council questions and explained the concession stand serves multiple purposes including use at football games, FFA dinners, and other functions held by various organizations at recreation parks. Mr. Thompson noted the main focus of the Booster Club is functionality like the addition of lighting, better plumbing, and cleanliness to pass the county health inspection.

In response to Mayor Kelley inquiries, Parks Superintendent Licea explained additional lighting at the various parks can be included in the next round of deferred maintenance improvements.

Project Manager Campbell clarified a shade structure would be added to replace previously removed tree at the skate park.

Council Comments
Councilmember Mitchell commented that this presentation shined a light on the extensive deferred maintenance challenges and emphasized the need to prioritize addressing these issues in future budget discussions and goal setting.

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Vice Mayor Hagele expressed his eagerness for upcoming budget discussions, taking action on the deferred maintenance projects and was supportive of the projects as proposed by staff and the Parks and Recreation Commission.

Mayor Kelley expressed support to see lighting included a Giorgi Park in the next round of deferred maintenance projects.

On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, adopted Resolution No. 141-2023, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING THE PROJECT LIST FOR THE FISCAL YEAR 2023-24

BUDGET ALLOCATION FOR DEFERRED MAINTENANCE IN PARKS AND RECREATION FACILITIES CITY-WIDE.” The motion carried on a voice vote, with Councilmember Herrod as absent. (Ayes - 4, Noes - 0, Absent - Herrod)

NEW BUSINESS - APPOINT COUNCIL SUBCOMMITTEE TO INTERVIEW SENIOR

CITIZEN ADVISORY COMMISSION APPLICANTS
City Clerk Allan provided background information and recommendations for appointing a council subcommittee to interview the Senior Citizen Advisory Commission applicants.

There were no public comments on this item.

Following a brief discussion by Council, there was Council consensus to appoint Councilmember Edwards and Councilmember Herrod to be on the Council subcommittee to interview the applicants for the Senior Citizens Advisory Commission.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported he attended the Russian River Watershed Association meeting where they had an informative discussion about the purple pipe project, attended the women’s craft fair at Coyote Sonoma and went to Healdsburg Elementary School where he read a book to the students.

Vice Mayor Hagele reported he attended the NCPA executive and commission meeting, the design dialogues with Councilmember Mitchell and Councilmember Herrod and the Dia de Muertos event in the Plaza. Vice Mayor Hagele announced be participating on a walk from City Hall to the Healdsburg Avenue Bridge with the Great Redwood Trail Agency and will be participating in the Ruby Bridge walk from the Plaza to St. Johns.

Councilmember Mitchell reported she attended the Reach for Home annual fundraising dinner where they exceeded their fundraising goal and the Dia de Muertos event in the Plaza.

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Mayor Kelley reported she attended the Dia de Muertos event in the Plaza, participated in the visit from the Metropolitan Transportation Commission (MTC) to Healdsburg where they toured the 101 corridor with members of SMART staff and other transit and transportation providers.

Mayor Kelley provided information on the goal for convening MTC was to get the SMART to Healdsburg segments put into the Plan Bay Area 2050. Mayor Kelley further reported she would be participating in the Ruby Bridges walk to school event, the Sunrise Rotary breakfast at the Villa honoring Veterans, the gathering in the Plaza to honor Veterans and the Senior Center Lunch Bistro.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:08 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 126 Attachment: November 6, 2023 Regular Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
November 20, 2023

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

Present: Council Members/: Edwards, Hagele, Herrod, Mitchell and Mayor Kelley Board Members

Absent: Council Members/: None.

Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Mitchell, seconded by Councilmember Edwards, approved the November 20, 2023, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS - BADGE PINNING OF RESERVE

FIREFIGHTERS
Fire Chief Boaz introduced Reserve Firefighters Sam Douglas Thomas, Colby Culbertson, David Vasquez, and Aidan Boettger and elaborated on their background and experience. Family members for each firefighter pinned their badges.

ANNOUNCEMENTS/PRESENTATIONS - RECOGNITION OF CITY EMPLOYEES

WITH MILESTONE ANNIVERSARIES
Chief Boaz introduced Reserve Firefight Chief Paul Fleckenstein and recognized him for 35 years of service.

Mayor Kelley thanked Chief Fleckenstein for his hard work and dedication to the community of Healdsburg.

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CITY MANAGER REPORTS
City Manager Kay announced he attended the Senior Thanksgiving Gala at the Senior Center and commented there was a large attendance and great event. Mr. Kay provided information about the Hotel Healdsburg Residences project that will be heard at an upcoming Planning Commission meeting. Additionally, Mr. Kay added that the Merry Healdsburg and Senior Appreciation dinner are happening the first weekend in December.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
None.

CONSENT CALENDAR
On a motion by Councilmember Herrod, seconded by Councilmember Edwards, approved the Consent Calendar as follows:

A. ALLIANCE MEDICAL CENTER LEASE AGREEMENT FOR THE HEALDSBURG

COMMUNITY CENTER
Adopted Resolution No. 143-2023 titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO THE LEASE

AGREEMENT WITH ALLIANCE MEDICAL CENTER FOR THE HEALDSBURG

COMMUNITY CENTER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar carried on a voice vote. (Ayes 5, Noes 0, Absent – None)

PUBLIC HEARINGS
None.

OLD BUSINESS - FISCAL YEAR 2023-24 FIRST QUARTER FINANCIAL UPDATE Finance Director Edgar provided background information on the economic environment and presented the 2023-24 quarter one budget update noting that to date the General Fund has received 14% of the projected revenue, which is down 1% from last year at this time. General Fund expenditures are at 20% of budget.

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Director Edgar reported that the Community Services Fund has received 25% of the projected revenue, the Community Services Fund expenditure is 22% of the budget and the reserve policy is being met.

Director Edgar reported that the Water and Wastewater funds are trending in alignment with the adjustments made in the last quarter, noting the Wastewater Fund is projected to use 9% of the reserve policy to cover operating expenses. Director Edgar further reported that the Electric Fund balance is trending in alignment with the adjustments made in the last quarter, noting only 1% use of reserve funds is being projected at this time.

In response to Council’s inquiries Director Edgar addressed concerns regarding TOT revenue, sales tax revenue, funding for capital projects and the Enso in-lieu of Taxes Agreement.

There were no public comments on this item.

Following brief comments by Council, on a motion by Councilmember Mitchell, seconded by Councilmember Herrod, adopted Resolution No. 144-2023, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING THE FISCAL YEAR 2023- 24 BUDGET.” The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent –None)

NEW BUSINESS - PROPOSED CONTRACT AND LEASE WITH CORAZON

HEALDSBURG
Assistant City Manager Sturmfels stated the action this evening was to adopt a Resolution approving an agreement and Lease with Corazon Healdsburg for FY 2023-24. Manager Sturmfels provided background information on the partnership the City has with Corazon Healdsburg and reviewed the contract scope for FY 2023-24 that would include community engagement on city programs and services and enhancing community access and participation.

Assistant City Manager Sturmfels further reviewed the proposed lease agreement with Corazon Healdsburg for three rooms at the Community Center.

Marcy Flores, Interim Executive Director at Corazon Healdsburg provided an overview on the activities Corazon Healdsburg does including community engagement, providing a family resource center and academic development programs.

Council Comments
Councilmember Edwards thanked Corazon Healdsburg for all the work they do in the community and encouraged them to become more involved with the Senior Community.

Mayor Kelley echoed the sentiments of Councilmember Edwards.

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Councilmember Herrod echoed the sentiments of Councilmember Edwards, acknowledged all the accomplishments the City has achieved in partnership with Corazon and inquired about what Corazon’s biggest challenges are in the next year.

Councilmember Mitchell thanked Corazon Healdsburg for their work and acknowledged how valuable their partnership was to the DEI process.

There were no public comments on this item.

On a motion by Vice Mayor Hagele, seconded by Councilmember Herrod, adopted Resolution No. 145-2023, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROESSIONAL SERVICES AGREEMENT WITH CORAZÓN HEALDSBURG FOR THE PROVISION OF OUTREACH AND SUPPORT

SERVICES TO THE LATINO/A/E COMMUNITY AND APPROVING A LEASE

AGREEMENT EXTENSION FOR SPACE AT THE HEALDSBURG COMMUNITY CENTER

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT AND THE LEASE AGREEMENT EXTENSION.” The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent –None)

NEW BUSINESS - FLOCK SAFETY CONTRACT RENEWAL
Chief of Police Jenkins introduced Lieutenant Rodriguez who would be presenting with him and provided background information about the current contract the City has with Flock Safety.

Lieutenant Rodriguez provided background information about the Automated License Plate Reader Program (ALPR), reviewed what ALPR technology is and what it isn’t, the current location of each camera and the privacy requirements of the information collected. Lieutenant Rodriguez further shared success stories of the technology and noted the contract renewal is being proposed as a five-year agreement.

Chief of Police Jenkins provided information on the available option to include pan-tilt zoom cameras to enhance community safety, noting the funding for this option would not be included until the next fiscal year.

In response to Council inquiries Police Chief Jenkins provided information about including signs by each camera, how effective the cameras are for deterring crime, how alerts are received through the system and privacy concerns.

Council discussion ensued on staff returning at a later Council meeting with additional information on what the Police Department recommends regarding the addition of new cameras.

There were no public comments on this item.

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Mayor Kelley commented on how this program has been a helpful tool to local law enforcement, thanked staff for continuing to have these types of conversations and expressed an appreciation on the balance between aiding in public safety and maintaining civil liberties.

On a motion by Vice Mayor Hagele, seconded by Councilmember Mitchell, adopted Resolution No. 146-2023, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

WITH FLOCK SAFETY FOR AUTOMATED LICENSE PLATE READER CAMERAS FOR AN AMOUNT NOT TO EXCEED $166,500 OVER A FIVE-YEAR TERM.” The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent –None)

NEW BUSINESS - CITY COUNCIL MEETINGS AND WORK SESSION DATES FOR 2024
City Clerk Allan reviewed the proposed 2024 City Council Meeting Calendar, noting that staff is proposing to cancel the January 1, 2024 City Council meeting and provided three options for a City Council goal setting session.

In response to Council inquiries, City Manager Kay discussed potential date and time options for Council Goal Setting sessions and provided information about facilitators assisting with goal setting.

Following a discussion by Council, there was Council consensus to hold the City Council Goal Setting Session on Monday, March 25, 2024 and accepted the other meeting dates on the calendar as proposed.

There were no public comments on this item.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Mitchell reported that she attended the Zero Waste Sonoma Board Meeting, announced the approval to purchase a property in Windsor where a hazardous waste facility will be built, attended the Healdsburg Museum event hosted at Craftwork and Design Dialogues at Craftwork. Councilmember Mitchell further reported that the Parks and Recreation Commission approved a special event policy to be heard at City Council meeting.

Councilmember Edwards reported that he attended the Sonoma County Legislative meeting with Senator McGuire, attended the Veteran’s Breakfast, Candlelight Vigil in the Plaza and an African American curator event at library.

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Vice Mayor Hagele reported he attended the most recent Design Dialogues and recommended a similar presentation be brought to Council in relation to different types of density, attended the Candlelight Vigil in the Plaza and the Veteran’s Breakfast at the Villa.

Councilmember Herrod reported he attended the Healdsburg Museum event at Craftwork, expressed excitement for the Merry Healdsburg and the Senior Appreciation Dinner and Congratulated Mayor Kelley on running for State office.

Mayor Kelley thanked the Council and staff for all of their support in preparing for events like the Candlelight Vigil, Veteran’s Breakfast and lighting the bridge and expressed excitement for Merry Healdsburg.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 7:45 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 132 Attachment: November 20, 2023 Regular Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
February 5, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Legal Counsel – Existing Litigation
Conference with Legal Counsel – Existing Litigation (§54956.9)(d)(1) 891 Grove Street, LLC v. City of Healdsburg, Case No. 23CV01315, Sonoma County Superior Court
B. Conference with Legal Counsel – Anticipated Litigation Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One (1) case
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:55 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 133 Attachment: February 5, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
February 20, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley and Mayor Hagele

Absent: Councilmembers: Mitchell.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Jeff Kay, Assistant City Manager Andrew Sturmfels and Human Resources Manager Renee Senander
Employee Organizations: HPOA, IAFF, IBEW and Mid-Management and Professional Employees Association
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:45 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 134 Attachment: February 20, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
March 18, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Legal Counsel – Existing Litigation
Conference with Legal Counsel - Existing Litigation (§54956.9)(d)(1) Mercy Wellness Healdsburg v. City of Healdsburg, Case No. 24CV00807, Sonoma County Superior Court
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:55 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 135 Attachment: March 18, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
April 1, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Jeff Kay, Assistant City Manager Andrew Sturmfels, Human Resources Manager Renee Senander and
Consultant Patrick Clark
Employee Organizations: HPOA, IAFF and Mid-Management and Professional Employees Association
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:50 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 136 Attachment: April 1, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
April 22, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 4:30 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 6:00 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 137 Attachment: April 22, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
May 13, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 4:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:00 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.m
Packet Pg. 138 Attachment: May 13, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
June 3, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 4:30 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:15 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.n
Packet Pg. 139 Attachment: June 3, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
June 17, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Jeff Kay, Assistant City Manager Andrew Sturmfels, Human Resources Manager Renee Senander and
Consultant Patrick Clark
Employee Organizations: HPOA, IAFF and Mid-Management and Professional Employees Association and Confidential Employees Group
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:50 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.o
Packet Pg. 140 Attachment: June 17, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
August 5, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Jeff Kay, Assistant City Manager Andrew Sturmfels and Human Resources Manager Renee Senander
Employee Organizations: HPOA, IAFF and Mid-Management and Professional Employees Association and Confidential Employees Group
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:53 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.p
Packet Pg. 141 Attachment: August 5, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
October 7, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 4:30 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1).
(a) Jessica Pilling v. City of Healdsburg, Case No. 3:24-cv-06254-TSH, United States District Court Northern District of California San Francisco/Oakland Division.

No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:45 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.q
Packet Pg. 142 Attachment: October 7, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
October 21, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conference with Legal Counsel regarding Threatened Litigation pursuant to Government Code Section 54956.9(d)(2): One (1) case.

No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:51 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.C.r
Packet Pg. 143 Attachment: October 21, 2024 Special Meeting Minutes (4661 : Approval of Minutes - November 4, 2024)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: November 4, 2024
SUBJECT: Professional Services Agreement with Brandley Engineering, Inc.

PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution approving a Professional Services Agreement with Brandley Engineering, Inc. in the not-to-exceed amount of $59,000 for environmental and engineering design services for the Rehabilitate Taxiway A, A1, and Associated Aprons Project, authorizing the City Manager to execute the Agreement and execute additional items associated with applying for and receiving grant funding for the project on the City’s behalf, and amend the Adopted Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The Healdsburg Municipal Airport (Airport) is a Federal Aviation Administration (FAA) sponsored airport.

The City annually prepares an Airport Capital Improvement Program (ACIP) outlining the proposed maintenance and improvement projects for the next five or more years. The ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding. The City routinely receives funding from the FAA for qualifying projects. To plan, develop, and implement the ACIP consultant professional services are required.

As recommended by FAA Sponsor Guide Section 300 – Procurement of Professional Services and in accordance with FAA Advisory Circular 150/5100-14E, Architectural, Engineering and Planning Consultant Services for Airport Grant Projects selecting a consultant for multiple projects over a five-year period is preferred for efficiency.

Beginning November 2, 2020, Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years. The services are to be provided through individual

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Professional Service Agreements (PSAs).

The Rehabilitate Taxiway A, A1, and Associated Aprons Project is included in the ACIP.

The project will rehabilitate failing taxiway pavement along Taxiway A, Taxiway A1 and associated aprons. Rehabilitation will vary from removing and replacing the existing surface pavement, to completely removing and reconstructing the pavement along with the underlying base material.

The Healdsburg Airport receives FAA Airport Improvement Program (AIP) entitlements of $150,000 per year. Entitlements can be collected for a maximum of 4 years totaling $600,00.

The City has collected FY24 and FY25 AIP entitlements of $300,000.

Under the Bipartisan Infrastructure Law (BIL) all airports receive Airport Infrastructure Grant (AIG) entitlement funds for five years (Fiscal Year 2022 through Fiscal Year 2026). Funds are available for four years beginning in the Federal Fiscal Year (October 1st, through September 30th) the funds are allocated. The City has collected Fiscal Year 2022 through Fiscal Year 2025 entitlements of $592,000 and will receive entitlements of approximately $144,000 in Fiscal Year 2026.

Historically FAA grant projects at the Healdsburg Airport have applied for and received design funding in one yearly grant cycle and applied for and received construction funding in a subsequent yearly cycle. This allows for a grant to be issued for design followed by a grant for construction thereby limiting the commitment of City Airport Funds.

With the City’s initial AIG entitlements set to expire in Federal Fiscal Year 2025 it is necessary to complete the design prior to applying for grant funding. Once the design and bidding has been completed a grant for construction, construction management and reimbursement for design can be applied for and received prior to entitlements expiring.

The City anticipates submitting for FAA and grant funding in November and receiving approval in the summer of 2025. When approved, the grant will provide the City with up to 90% of the design reimbursement, construction, and construction management costs.

DISCUSSION/ANALYSIS:

Brandley Engineering, Inc. has met with staff for detailed discussions about the Project, related schedule, the City’s expectations concerning delivery of the Project, and the proposed fee estimate for services. Staff has reviewed the proposed not-to-exceed fee of $59,000 and, based on the proposed scope of service and their professional expertise in airport related projects, staff believes the cost of services is reasonable.

Staff recommends that the City Council approve and authorize the City Manager to execute a PSA with Brandley Engineering Inc. in the not-to-exceed amount of $59,000.00 for environmental and engineering design services for the Rehabilitate Taxiway A, A1, and Associated Aprons Project.

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ENVIRONMENTAL STEWARDSHIP:

Reuse, recycling, waste diversion, and construction vehicle emission reduction will be implemented into the design where possible.

ALTERNATIVES:

Council may choose to not adopt the proposed Resolution for authorizing a contract with Brandley Engineering, Inc. to provide environmental and engineering design services. Under this alternative the City will not have the required expertise to develop the project resulting in continued substandard conditions and the potential loss of grant funding.

FISCAL IMPACT:

Appropriations for the design of Airport Taxiways A and A1 Pavement Rehabilitation Project AP005 in the amount of $62,000 are included in the Fiscal Year 2024-25 Airport Capital Replacement Fund Budget. Funding sources include $55,800 from an anticipated FAA AIP grant and $6,200 from the Airport Operating Fund.

An increase in the Airport Operating Fund contribution of $55,800 is necessary to fully fund the $59,000 design PSA being proposed for approval and staff time. As a grant is not currently in place to support the design work the FAA grant budget will be reduced proportionately, resulting in no change to the total project budget. It is anticipated that when awarded the FAA grant funding will provide reimbursement for 90% of the design costs incurred. Another FAA grant will further fund 90% of the construction costs. When design is complete Council action will be required to award a construction contract. Any budget adjustments needed will be proposed to realign the project budget with grants subsequently awarded.

ENVIRONMENTAL ANALYSIS:

The recommended action does not constitute a “project” under CEQA. The future construction project will be subject to environmental review and pending approval pursuant to CEQA and NEPA guidelines at a future date. The FAA will be the Lead Agency for the NEPA process.

ATTACHMENT(S):

Resolution
Exhibit A
Healdsburg Airport Graphic
Proposal

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Packet Pg. 146

CITY OF HEALDSBURG
RESOLUTION NO. -2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH BRANDLEY ENGINEERING, INC. IN THE NOTTO-EXCEED AMOUNT OF $59,000.00 FOR ENVIRONMENTAL AND

ENGINEERING DESIGN SERVICES FOR THE REHABILITATE
TAXIWAY A, A1, AND ASSOCIATED APRONS PROJECT,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT AND EXECUTE ADDITIONAL ITEMS ASSOCIATED

WITH APPLYING FOR AND RECEIVING GRANT FUNDING FOR
THE PROJECT ON THE CITY’S BEHALF, AND AMENDING THE

ADOPTED BUDGET
WHEREAS, the Healdsburg Municipal Airport (“Airport”) is a Federal Aviation Administration (“FAA”) sponsored airport; and
WHEREAS, the City annually prepares an Airport Capital Improvement Program (“ACIP”) outlining the proposed maintenance and improvement projects for the next five or more years; and
WHEREAS, the ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding; and
WHEREAS, beginning November 2, 2020, Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years; and WHEREAS, the project will rehabilitate failing taxiway pavement along Taxiway A, Taxiway A1 and associated aprons: and
WHEREAS, Brandley Engineering, Inc. has met with staff for detailed discussions about the Project, related schedule, the City’s expectations concerning delivery of the Project, and the proposed fee estimate for services; and
WHEREAS, staff has reviewed the proposed not-to-exceed fee of $59,000 and, based on the proposed scope of service and their professional expertise in Airport related projects, staff believes the cost of services is reasonable; and
WHEREAS staff recommends that the City Council approve and authorize the City Manager to execute a PSA with Brandley Engineering Inc. in the not-to-exceed amount of $59,000.00 for environmental and engineering design services for the Rehabilitate Taxiway A, A1, and Associated Aprons Project; and

6.D.a
Packet Pg. 147 Attachment: Resolution (4647 : Professional Services Agreement with Brandley Engineering, Inc.) Resolution No._-2024

Page 2 ends

WHEREAS, an increase in the Airport Operating Fund contribution of $55,800 is necessary to fully fund the design as a grant is not currently in place.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Healdsburg hereby:

1. Finds that recommended action does not constitute a “project” under CEQA. The future construction project will be subject to environmental review and pending approval pursuant to CEQA and NEPA guidelines at a future date. The FAA will be the Lead Agency for the NEPA process.

2. Approves a professional services agreement with Brandley Engineering Inc. in the not-toexceed amount of $59,000.00 for environmental and engineering design services for the Rehabilitate Taxiway A, A1, and Associated Aprons Project.

3. Authorizes the City Manager to execute the agreement and execute additional items associated with applying for and receiving grant funding for the project on the City’s behalf.

4. Approves amending the adopted fiscal year 2024-2025 budget as depicted in the attached Exhibit A.

PASSED AND ADOPTED by the City Council of the City of Healdsburg, this 4 th day of
November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
___________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk

6.D.a
Packet Pg. 148 Attachment: Resolution (4647 : Professional Services Agreement with Brandley Engineering, Inc.) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 572-1000-34064-00000 $ 55,800 Reduce FAA Grant Revenue for Project AP005 572-1000-39001-00000 $ 55,800 Increase Transfer in from Airport Operating Fund to Airport Capital Fund 570-8080-42301-00000 $ 55,800 Increase Transfer out from Airport Operating Fund to Airport Capital Fund FY 24-25 Budget Amendment

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Packet Pg. 149 Attachment: Exhibit A (4647 : Professional Services Agreement with Brandley Engineering, Inc.) HEALDSBURG MUNICIPAL AIRPORT HEALDSBURG, CALIFORNIA KDCDB 9702.ACIP 2025 DATE 8/12/2023 DRAWN CHECKED PROJECT No. PLATE No. 1 FILE 44.02 TAXIWAY A 0 125 250 SCALE: 1"=250' N
LYLTON SPRINGS RD RUNWAY 13-31 6125 KING ROAD, SUITE 201 · LOOMIS, CALIFORNIA 95650 · (916) 652-4725 T/W B1 T/W A1 T/W A2 T/W A3 T/W A4 ELEC. VAULT PROJ/PRIORITY No. KEY YEAR DESCRIPTION 2025 REHABILITATE TAXIWAY A (NORTH) AND A1 2026 REHABILITATE HANGAR ROW C (ELIGIBLE / INELIGIBLE) 2027 RUNWAY 13-31 RECONSTRUCTION (2,695' x 60') 2027 TAXIWAY RECONFIGURATION PHASE 2 2027 REHABILITATE TAXIWAY LIGHTING AND SIGNAGE 2030 RECONSTRUCT NORTH APRON LEGEND 710
8 AIRPORT CAPITAL IMPROVEMENT PROGRAM 2025-20303 10
7 7 7
8 8
8 7
8 8 8
8 3 3
8 2
5 6
3 5
6 6
8 8
8 5 6.D.c
Packet Pg. 150
Attachment: Healdsburg Airport Graphic (4647 : Professional Services Agreement with Brandley Engineering, Inc.) October 11, 2024
Mr. Clay Thistle, PE
Senior Engineer
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Subject: Healdsburg Municipal Airport
Rehabilitate Taxiway A, A1, and Associated Aprons - Design Proposal for Professional Engineering Services
Dear Mr. Thistle:

The City of Healdsburg is desirous of retaining the services of a professional engineer to perform engineering design services for the design of the Rehabilitation of Taxiway A, Taxiway A1, and Associated Aprons at the Healdsburg Municipal Airport.

We are pleased to present herewith our proposal for providing these services to the City of Healdsburg.

The engineering scope for this project has been broken down into two phases:
• Phase 1 – Preliminary Engineering.
• Phase 2 – Engineering Design Services Up Through Preparation of Plans & Specifications We have summarized below the scope of work, the engineering fee, and the time of completion for each phase of work.

Phase 1 - Preliminary Engineering:
♦ Prepare environmental documents including Categorical Exclusion (NEPA) ♦ Geotechnical report utilizing existing soil borings from the PMMP. ♦ Topographic surveys.

Phase 1 will be performed prior to Phase 2 at standard hourly rates for a sum not to exceed $20,000.

Phase 2 - Engineering Design Through Preparation of Plans and Specifications ♦ Final Design, Plans & Specs - Engineering design, preparation of plans and specifications, preparation of Engineer’s Report including Engineer’s Estimate, and preparation of Construction Safety and Phasing Plan and Construction Management Plan.

6.D.d
Packet Pg. 151 Attachment: Proposal (4647 : Professional Services Agreement with Brandley Engineering, Inc.) Mr. Clay Thistle -2- October 11, 2024

BRANDLEY ENGINEERING, INC.

The engineering design and preparation of plans and specifications will be completed within six months from authorization to proceed at standard hourly rates for a sum not to exceed $39,000.

A breakdown of estimated engineering fees for this project is attached as Table No. 1.

The total engineering design fee for this project is not to exceed $59,000 at standard hourly rates.

A separate proposal will be provided for assistance during bidding, engineering during construction, and resident engineering, as these will be covered under a separate AIG construction grant. The construction cost estimate of this project from the ACIP is $438,000.

We appreciate the opportunity of presenting this proposal and look forward to working with you on this project. If this proposal is satisfactory and falls within the acceptable range of your independent fee estimate, please prepare an agreement for this work and send it to us for execution.

Very truly yours,
Damon Brandley, P.E.

President
RDB:aw
Attachments

6.D.d
Packet Pg. 152 Attachment: Proposal (4647 : Professional Services Agreement with Brandley Engineering, Inc.) Hours Rate Total
Phase 1 - Preliminary Engineering
Environmental Document - Cat Ex
Wallace Environmental 25.0 $ 180.00 $ 3,450.00
Subconsultant Markup - 10% 345.00
Principal Engineer 1.0 $ 300.00 300.00
Junior Engineer 1.5 120.00 180.00
Total Environmental $ 4,275.00
Use $ 4,300.00
Geotechnical Studies
Principal Engineer 8.0 $ 300.00 $ 2,400.00
Total Geotechnical $ 2,400.00
Topographic Surveys
2 Man Survey Crew $ 11,400.00
Subconsultant Markup - 10% 1,140.00
Total Topographic Surveys $ 12,540.00
Use $ 13,000.00
Total Preliminary Engineering $ 19,700.00
Use $ 20,000.00
Principal Engineer 30.0 $ 300.00 $ 9,000.00
Project Manager 50.0 180.00 9,000.00
Junior Engineer 115.0 120.00 13,800.00
Project Administrator 40.0 100.00 4,000.00
Clerical 30.0 85.00 2,550.00
Mileage 130.0 0.67 87.10
Miscellaneous - Printing, Shipping, etc. 500.00
Total Engineering Design $ 38,937.10
Use $ 39,000.00
TOTAL $ 59,000.00
Phase 2 - Engineering Design: Engineering Services up through Preparation of Plans, Specifications, and Reports
TABLE NO. 1

HEALDSBURG MUNICIPAL AIRPORT

HEALDSBURG, CALIFORNIA

BREAKDOWN OF ENGINEERING FEES
Staff
REHABILITATE TAXIWAY A AND A1 AND ASSOCIATED APRONS - DESIGN

6.D.d
Packet Pg. 153 Attachment: Proposal (4647 : Professional Services Agreement with Brandley Engineering, Inc.) 2024 IT Project Updates
City Managers Office
November 4th, 2024
Adam McKenna – Chief Information and Security Officer
Greg McHugh –Geographical Information Systems Specialist

9.A.a
Packet Pg. 154 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Overview
–GIS Rebuild Project –Sonic Dark Fiber –Plaza Wi-Fi –Cyber Security

9.A.a
Packet Pg. 155 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) GIS Rebuild
• 9-Month rebuild
• Interviews with all City Departments
• Migrated all existing GIS Data and
Applications
• GIS Servers, Systems, and Data Structures
were redesigned and rebuilt, simplified, and
modernized from the ground up

9.A.a
Packet Pg. 156 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Defense in
Depth
GIS Rebuild –Antiquated and Inefficient Design

9.A.a
Packet Pg. 157 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Defense in
Depth
GIS Rebuild – Portal

9.A.a
Packet Pg. 158 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Defense in
Depth
GIS Rebuild –Viewer

9.A.a
Packet Pg. 159 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) GIS Rebuild
Phase 2
With the foundation complete…
What’s Next?
– Systematic Data Clean up and review of all data
throughout the system
– Enhance Functionality and Usage of GIS System
via new Apps and Dashboards
– Weed Abatement
– Affordable Housing Dashboard
– Emergency Services Dashboards, Zones, and
Maps

9.A.a
Packet Pg. 160 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Sonic Dark
Fiber
What is Dark Fiber?
– While most connections provided by an ISP have at least 1 ISP stop between Point A and Point B – dark fiber directly connects our facilities with no third-party stop in the middle City Hall ISP Police Department
ISP Owned Fiber
City Hall Police Department
Dark Fiber
Traditional ISP Site to Site Connection

9.A.a
Packet Pg. 161 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Sonic Dark
Fiber
Sonic Speed and Status
Connection
Speed
Increase
Internet Connections
City Hall Internet 5x 5Gb/s (5000Mb/s) Completed 10/24
Police Department Internet 5x 5Gb/s (5000Mb/s) Completed 10/24 Site-to-Site Dark Fiber
10Gb/s (10,000Mb/s) Completed 10/24
10Gb/s (10,000Mb/s)
20x plus
second
Police Department Data Center
<-> City Hall Data Center (2x)
Fire Department <-> City Hall 100x 10Gb/s (10,000Mb/s) Pending Turn-up CorporationYard <-> City Hall 100x 10Gb/s (10,000Mb/s) ~1 month Senior Center <-> City Hall 200x 10Gb/s (10,000Mb/s) Completed 10/24 Swim Center <-> City Hall 200x 10Gb/s (10,000Mb/s) Review Community Center <-> City Hall 100x 10Gb/s (10,000Mb/s) Pending Turn-up Gauntlett Tower <-> City Hall New 10Gb/s (10,000Mb/s) Pending Turn-up Gauntlett Tower <-> Police New 10Gb/s (10,000Mb/s) Pending Turn-up Department
Plaza Park <-> City Hall 40x-300x 10Gb/s (10,000Mb/s) Completed 10/24

9.A.a
Packet Pg. 162 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Plaza Wi-Fi
Enhanced Plaza Wi-Fi
Released to Public on 10/18/24
Goal: replace old aging equipment and deliver highspeed internet to the plaza Design Options: Multiple including Gazebo
Solution: 5 wireless APs directly connected to the
internet on lightpoles
Speed: Increases of >40x with burst speeds >300x

9.A.a
Packet Pg. 163 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Plaza Wi
-Fi
“WIFIHEALDSBURG”

9.A.a
Packet Pg. 164 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Plaza Wi
-Fi
“WIFIHEALDSBURG”

9.A.a
Packet Pg. 165 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
–The number of local agencies breached
continues to grow; so does downtime and
remediation costs
–Cyber Liability Insurance Requirements
–Healdsburg sees thousands of potential
security events each week
–We should not assume “if” but instead
“when”

9.A.a
Packet Pg. 166 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Projects
– Security Implementations
– Okta SSO and Duo MFA
– Change Tracker/Baseline Tools
– Cisco – ISE (Identity Services Engine)
– Splunk SIEM (Security Information & Event Management) – Cisco – XDR (Extended Detection and Response)
– 3
rd Party Penetration Testing
– IT Process and Procedures Security Analysis
– External – Could not bypass Firewall
– Internal – Blocked by ISE. Vulnerabilities found once inside – Staff Action
– 18 IT/Security Policies
– Cyber Incident Response Planning
– Immutable Off-Site Cloud Backup
– Staff Training

9.A.a
Packet Pg. 167 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Defense in
Depth
Cyber Security – Security Information & Event Management

9.A.a
Packet Pg. 168 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Defense in
Depth
Cyber Security – Extended Detection and Response

9.A.a
Packet Pg. 169 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Cyber Security
Staff Training
Staff Training
– General Cyber Security Training Annually
– Phishing Training – Phishing Test E-Mails Sent out Every 2-week

9.A.a
Packet Pg. 170 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) Discussion, Feedback, and
Questions

9.A.a
Packet Pg. 171 Attachment: 2024 IT Update to Council (4659 : IT Project and GIS Update) 10/30/2024 – Page 1

CITY OF HEALDSBURG

CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) November 18, 2024 Memorandum of Understanding to be a member agency in the Russian River Reuse Collective (R3C) 2022 Community Development Block Grant Loan Authorization Landscape Maintenance Services Contract
Acceptance of the Cabernet Road Culvert Replacement Project Revisions to the Memorandum of Understanding with 421 Foss Street LLC (Duchamp Hotel) for the Foley Family Community Pavilion Project
Corazon Lease Agreement Extension
Alliance Medical Center Lease Agreement Extension
Laura Fish Somersal Park Design – Contract Approval
Award Dry Creek WTP Crypto Treatment Construction
Agreement with eScribe Agenda Management Software
Resolution Renaming the Community Center
BloodRoot Ramble Event Agreement
FY 24-25 Q1 Financial Update
Resolution of Intent – District Elections
Discussion of Future Fireworks Shows and Possible Alternatives December 2, 2024 Employee Anniversaries – Victor Halverson (35 years), Eddie Uribe (20 years) and John Peterson (5 years) Acceptance of Sonoma County Funding for Community Center Improvements Prohousing Incentive Program (PIP) funding
Authorized Rates for refuse collection and disposal services for 2025 District Elections
Formula Retail Business Discussion
Identifiable City-Owned Land for Housing Production

13.1.a
Packet Pg. 172 Attachment: Agenda Planning Sheet (4660 : Future Agenda Items - November 4, 2024) 10/30/2024 – Page 2
December 16, 2024 Reach for Home Quarterly Update
Funding Agreement with County of Sonoma for Measure H funding Housing Element Strategic Implementation Plan – Professional Services Agreement Public EV Charging – Phase One
Canvas of 2024 Election Results - Installation of New Councilmembers Selection of Mayor and Vice Mayor 2024
Annual Appointments to regional boards and commissions
2025 City Council Meeting Calendar
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda)

13.1.a
Packet Pg. 173 Attachment: Agenda Planning Sheet (4660 : Future Agenda Items - November 4, 2024)

Healdsburg City CouncilNovember 4, 2024

Healdsburg City Council
November 4, 2024