CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: December 16, 2024 401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: December 11, 2024
(707) 431-3317
To join by computer, tablet, or mobile device:
Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) .
1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda
2. REPORT ON CLOSED SESSION(S)
3. ANNOUNCEMENTS/PRESENTATIONS
A. Recognition of City Employees with Milestone Anniversaries B. Proclamation Recognizing St. John’s School’s 75th Anniversary C. Proclamation Celebrating Healdsburg Running Company’s Ten-Year Anniversary
4. CITY MANAGER REPORTS
5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A City Council/RSA Regular Meeting Agenda
December 16, 2024
Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
A. Laura Fish Somersal Park Schematic Design Contract
Adopt a Resolution awarding a contract to Fletcher Studios for the schematic design of Laura Fish Somersal Park, approving a 10% contingency, and authorizing the City Manager to execute the contract.
B. Contract for the Construction of Public Electric Vehicle Charging Stations at the Maher and Senior Center parking Lots
Adopted a Resolution rejecting the bid submitted by Premier Construction Inc., conditionally awarding a contract to Pat Nelson Construction Inc. for an amount not to exceed $210,040.00, and delegating authority to the City Manager to execute the contract on the City's behalf.
C. Fiscal Year 2023-2024 Annual Report of Developer Fees (AB 1600 Report) Adopt a Resolution accepting the fiscal year 2023-2024 annual report of development impact fee activity.
D. L&M Village Quarterly Update
Receive the L&M Village Quarterly Update.
E. 2025 Local Appointments List pursuant to The Maddy Act Adopt a Resolution approving the Local Appointment List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2025 and designating the Healdsburg Public Library as the public library to receive a copy of the Local Appointments List pursuant to The Maddy Act.
F. Professional Services Agreement with eScribe Software Ltd for Agenda Management Services
Adopt a Resolution approving a Professional Services Agreement with eScribe Software Ltd. for meeting and agenda automation for an amount not to exceed $80,490, for a term of three years with two optional one-year extensions and authorizing the City Manager to execute said agreement.
7. PUBLIC HEARINGS
A. First Public Hearing to Receive Input on the Composition of Districts and Number of Districts for District Based Council Elections
City Council/RSA Regular Meeting Agenda
December 16, 2024
Conduct the first public hearing to receive community feedback and provide direction to staff regarding the composition of voting districts and number of districts.
8. OLD BUSINESS
A. Renaming the Healdsburg Community Center the "Abel De Luna Community Center"
Adopt a Resolution renaming the Healdsburg Community Center the "Abel De Luna Community Center” and waiving the Healdsburg Park Naming Policy.
9. NEW BUSINESS
A. Canvass of 2024 Municipal Election Results and Installation of Council Members
1. Adopt a Resolution declaring the results of the General Municipal Election held on November 5, 2024, and such other matters as provided by law; and
2. Installation of newly elected Council Members.
B. Appoint a Council Subcommittee to Interview Parks and Recreation Commission and Senior Citizen Advisory Commission Applicants
Consider appointing Council subcommittees to interview the applicants for the Parks and Recreation Commission and the Senior Citizen Advisory Commission.
C. City Council Meetings and Work Session Dates for 2025 By motion, re-schedule certain regular 2025 City Council meeting dates that fall on a holiday and approve the City Council meeting schedule for 2025, including the anticipated work sessions and special meeting dates.
D. Appointments of Council Members to Various Boards and Commissions for 2025
1. By motion assign Council Member appointments to the various Boards and Commissions for 2025.
2. Adopt a Resolution appointing a Commissioner and Alternates to the Northern California Power Agency (“NCPA”), the Transmission Agency of Northern California (“TANC”) and the Lodi Energy Center’s Project Participants Committee (“LEC PPC”) and rescinding all previous appointments.
E. Selection of Mayor and Vice Mayor for 2025
City Council/RSA Regular Meeting Agenda
December 16, 2024
10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
11. WRITTEN COMMUNICATIONS
12. ADJOURN CITY COUNCIL / RSA MEETING
13. FUTURE AGENDA ITEMS
A. Future Agenda Items for 2025
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
CIUDAD DE HEALDSBURG
CONSEJO MUNICIPAL/AGENCIA DE DESARROLLO SUCESORA
ORDEN DEL DÍA DE LA REUNIÓN ORDINARIA
Cámaras del Consejo Municipal Fecha de reunión: 16 de dic. de 2024 401 Grove Street Hora: 6:00 PM
Healdsburg, CA 95448 Fecha de publicación: 11 de dic. de 2024 Para participar por computadora, tableta o dispositivo móvil:
Vaya a https://zoom.us/join y teclee el número de identificación (ID) del seminario web: 815 8894 3494 o siga este enlace: healdsburg.gov/zoom (No es necesario inscribirse previamente a la reunión).
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1. LLAMADA AL ORDEN/PASAR LISTA
A. Juramento a la bandera
B. Aprobación del orden del día
2. INFORME SOBRE LA SESIÓN/LAS SESIONES A PUERTA CERRADA
3. ANUNCIOS/PRESENTACIONES
A. Reconocimiento a los empleados municipales con aniversarios de hitos B. Proclamación de reconocimiento del 75 aniversario de la St. John's School C. Proclamación Celebrando el Décimo Aniversario de Healdsburg Running Company
4. INFORMES DEL GERENTE DE LA CIUDAD
5. COMENTARIOS PÚBLICOS SOBRE LOS PUNTOS EN EL CALENDARIO ACORDADO Y LOS PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo se reserva para recibir comentarios del público sobre asuntos de interés general no incluidos en el orden del día, pero relacionados con los asuntos del Consejo Municipal/RSA. Sin embargo, conforme la Ley Brown, el Consejo Municipal no puede considerar temas o tomar medidas sobre cualquier solicitud hecha durante este período de comentario. Los comentarios del público sobre los puntos no incluidos en el orden del día están limitados a treinta (30) minutos en total para todos los oradores, concediéndose a cada orador un máximo de tres (3) minutos. Si hay más de diez (10) comentarios públicos, el alcalde puede reducir el tiempo de tres (3) minutos de cada orador para que así todos los oradores tengan el mismo tiempo para hablar. A discreción del alcalde, el periodo de comentarios del público podrá prolongarse más de 30 minutos. Los miembros del público que deseen hablar sobre un asunto en el orden del día acordado deben notificárselo al alcalde durante los comentarios públicos.
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 16 de diciembre de 2024
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6. CALENDARIO ACORDADO
Los siguientes puntos enumerados en el orden del día acordado se consideran rutinarios o han sido revisados previamente por el Consejo y requieren poca o ninguna discusión por parte del Consejo, el público o solicitante y el Consejo Municipal tomará medidas en una sola moción. Un miembro del consejo puede solicitar que se excluya un punto del calendario acordado y se pueden tomar medidas por separado. Para excluir un punto, se requiere el consentimiento de una mayoría de los miembros del consejo presentes. En caso de que se excluya un punto, el asunto se considerará de inmediato después de la adopción del orden del día acordado.
A. Contrato de Diseño Esquemático para el Parque Laura Fish Somersal Adoptar una Resolución por la que se adjudique a Fletcher Studios el contrato de diseño esquemático para el Parque Laura Fish Somersal, aprobando una contingencia del 10% y autorizando al gerente de la Ciudad a ejecutar el contrato.
B. Adjudicar un contrato para la construcción de estaciones públicas de carga para vehículos eléctricos en los estacionamientos de MHER y del Centro de Mayores.
Adoptar una Resolución que rechace la licitación presentada por Premier Construction Inc., adjudicando condicionalmente un contrato con Pat Nelson Construction Inc. por un importe que no exceda $210,040.00 y delegando autoridad al gerente de la Ciudad a ejecutar el contrato el nombre de la Ciudad.
C. Informe anual del año fiscal 2023-2024 sobre las tasas de urbanización (Informe AB 1600)
Adoptar una Resolución por la que se acepte el informe anual del año fiscal 2023-2024 sobre la actividad de la tasa de impacto sobre el desarrollo.
D. Actualización trimestral de L&M Village
Recibir la actualización trimestral de L&M Village.
E. Lista de nombramientos locales para 2025 de conformidad con la Ley Maddy Adoptar una Resolución por la que se apruebe la Lista de nombramientos locales de los puestos en las juntas, comisiones y comités de la Ciudad que tendrán vacantes en 2025 y por la que se designe a la Biblioteca Pública de Healdsburg como la biblioteca pública que recibirá una copia de la lista de nombramientos locales de conformidad con la Ley Maddy.
F. Acuerdo de servicios profesionales con eScribe Software Ltd para Servicios de gestión de agendas
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 16 de diciembre de 2024
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Adoptar una Resolución que apruebe un acuerdo de servicios profesionales con eScribe Software Ltd. para la automatización de reuniones y agendas por un monto que no exceda $80,490.00 por un plazo de tres años con dos extensiones opcionales de un año y que autorice al gerente de la Ciudad a ejecutar tal acuerdo.
7. AUDIENCIAS PÚBLICAS
A. Primera audiencia pública para recibir comentarios sobre la composición de los distritos y el número de distritos para las elecciones de Consejo basadas en distritos Realizar la primera audiencia pública para recibir comentarios de la comunidad y proporcionar instrucciones al personal con respecto a la composición de los distritos electorales y el número de distritos.
8. ASUNTOS PENDIENTES
A. Renombrar Healdsburg Community Center el "Abel De Luna Community Center" Adoptar una Resolución renombrado el Healdsburg Community Center el "Abel De Luna Community Center y renunciando la política de nombramiento del parque de Healdsburg.
9. ASUNTOS NUEVOS
A. Escrutinio de los resultados electorales municipales de 2024 e instalación de los miembros del Consejo
1. Adoptar una Resolución que declare los resultados de la Elección General Municipal realizada el 5 de noviembre de 2024 y demás asuntos establecidos por la ley; y
2. Instalación de los miembros del Consejo recién elegidos.
B. Nombrar un Subcomité del Consejo para entrevistar a solicitantes para la Comisión de Parques y Recreación y para la Comisión Asesora de Personas Mayores Considerar nombrar Subcomités del Consejo para entrevistar a solicitantes para la Comisión de Parques y Recreación y para la Comisión Asesora de Personas Mayores.
C. Fechas para las reuniones del Consejo Municipal y las sesiones de trabajo para 2025 Por moción, reprogramar ciertas reuniones regulares de 2025 del Consejo Municipal que caen en día festivo y aprobar el horario para las reuniones del Consejo Municipal en 2025, incluyendo las sesiones de trabajo anticipadas y las fechas de las reuniones especiales.
D. Nombramientos de los concejales para varias juntas y comisiones para 2025 Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 16 de diciembre de 2024
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1. Por moción, asignar a los concejales a varias juntas y comisiones para 2025.
2. Adoptar una Resolución nombrando un comisionado y alternos a la Agencia de Energía del Norte de California. (“NCPA”), a la Agencia de Transmisión del Norte de California (“TANC”) y al Comité de Participantes del Proyecto del Centro de Energía Lodi. (“LEC PPC”) y revocando todos los nombramientos anteriores.
E. Selección del alcalde y vicealcalde para el 2025
10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS QUE HAN OCURRIDO DESDE LA REUNIÓN ORDINARIA ANTERIOR/INFORMES DE
REEMBOLSO DE GASTOS
11. COMUNICACIONES ESCRITAS
12. LEVANTAR LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA
13. PUNTOS FUTUROS PARA EL ORDEN DEL DÍA
A. Futuros puntos del orden del día para 2025
SB 343 - DOCUMENTOS RELACIONADOS CON EL ÓRDEN DEL DÍA DE LAS SESIONES ABIERTAS: Cualquier escrito o documento provisto a una mayoría de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora con respecto a cualquier punto en este orden del día después de la publicación de la misma y que no esté exento de divulgación, se pondrá a disposición del público en la Oficina de la Secretaría Municipal ubicada en City Hall, 401 Grove Street, Healdsburg, durante horas hábiles. Si el material complementario se pone a disposición de los miembros de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora, una copia estará disponible para la revisión pública en las Cámaras del Consejo Municipal, 401 Grove Street, Healdsburg, CA 95448.
Estos escritos se pondrán a disposición en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.
ADAPTACIONES POR DISCAPACIDAD: La ciudad de Healdsburg realizará adaptaciones razonables para las personas con necesidades especiales debidas a discapacidades. Por favor, contacte a Raina Allan, secretaria municipal, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, por lo menos 72 horas antes de la reunión para garantizar que se realicen las adaptaciones necesarias.
CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CELEBRATING HEALDSBURG RUNNING
COMPANY ON THE OCCASION OF THEIR TEN-YEAR
ANNIVERSARY AND FOR THEIR CONTRIBUTIONS TO THE
COMMUNITY
WHEREAS, Healdsburg Running Company (“HRC”) has become a vital and beloved part of the Healdsburg community.; and
WHEREAS, HRC has organized and hosted more than 2,500 free fun runs throughout Sonoma County, fostering a culture of fitness, friendship, and community engagement; and WHEREAS, HRC has also established the iconic Lake Sonoma Race Series, a signature event that has become a staple of the running community, attracting participants from across the country; and
WHEREAS, beyond fitness, HRC has raised nearly $500,000 for local and national charities, including the Live Like Drew Scholarship Fund, Children of the Vineyards Scholarship Fund, Run for Stomp, and Food2firefighters; and
WHEREAS, HRC has been a place where people connect, train, and inspire each other to live healthier, more active lives; and
WHEREAS, HRC is proud to be home to a team of approximately 20 exceptional staff members who have fostered a culture of excellence, empowering hundreds of runners—many of whom have gone on to become scholars, professional athletes, and leaders making a positive impact in communities worldwide.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg hereby celebrates the Healdsburg Running Company on the occasion of their ten-year anniversary and for their contributions to our community.
DATED: December 16, 2024
SO ORDERED:
__________________________________
David Hagele, Mayor
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Attachment: Proclamation (4705 : Proclamation Healdsburg Running Company)
CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG RECOGNIZING ST. JOHN THE BAPTIST CATHOLIC
SCHOOL ON THE OCCASION OF THEIR 75TH ANNIVERSARY
EDUCATING STUDENTS IN THE CITY OF HEALDSBURG
WHEREAS, St. John School, founded by the Sisters of the Holy Infant Jesus, opened its doors to 89 students in 1950; and
WHEREAS, in 1959, as the school grew alongside the expanding community, the demand for more space led to the addition of four new classrooms. These classrooms, which continue to be in use today, are located on Tucker Street; and
WHEREAS, St. John School encourages every child to be faith-filled, responsible and respectful lifelong learners; and
WHEREAS, St. John School currently has an enrollment of 315 students across preschool through 8th grade, and is now welcoming the third generation of many alumni families, whose numbers exceed 11,000; and
WHEREAS, the St. John School community is united and vibrant! Through groups like the Parent Teacher Guild (PTG), Dad’s Club, and Mom’s Club, they create opportunities to bring families together, promote active parent involvement, build camaraderie, and empower one another; and WHEREAS, St. John School is shaping future leaders through its active student council, tiger pods, and a school wide buddy system while fostering self-confidence through their annual talent show and spring community theater productions; and
WHEREAS, St. John School is dedicated to community service and charitable giving through its annual service project, FIAT (Faith In Action Today), in which each class selects a charitable initiative to support throughout the year. This campaign includes activities such as food drives, clothing drives, and efforts to promote environmental awareness; and WHEREAS, St. John School is dedicated to creating an environment where students can grow academically, spiritually, and morally.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg hereby recognizes St. John the Baptist Catholic School on the occasion of their 75th anniversary educating students in the City of Healdsburg.
DATED: December 16, 2024
SO ORDERED:
_____________________________________
David Hagele, Mayor
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Attachment: Proclamation (4706 : St. John School Proclamation)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Laura Fish Somersal Park Schematic Design Contract PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution approving a Professional Services Agreement with Fletcher Studio for the Laura Fish Somersal Park schematic design process in an amount not to exceed $287,123 and authorizing the City Manager to execute the agreement and change orders up to 10% of the original agreement amount.
COMMUNITY ENGAGEMENT/OUTREACH:
The Laura Fish Somersal Park master planning process involved significant community outreach, engagement and input including:
• The Parks Design Team, a group of approximately 30 community members representing different demographics in the community, met 13 times throughout the planning process to guide the project.
• 11 focus group work sessions with park user groups, sports associations, partner organizations, outdoor recreation businesses, residents of the Parkland Farms neighborhood, and City officials and staff.
• Open house events (virtual and in-person) and an online survey.
The Parks and Recreation Commission considered priorities and phasing opportunities for the park’s development at their April 10, 2024. City Council considered priorities and phasing opportunities at the May 6, 2024 meeting.
BACKGROUND:
The Development Agreement for the Saggio Hills project required that the developer provide approximately 36 acres of land for a future public park. The City has completed a communitybased master planning process for the new park, and took ownership of the park land in early
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2023.
In July 2019, the City launched a planning process that would:
• Develop a master plan for the new 36-acre public park in the Saggio Hills Development • Develop a redevelopment master plan for Badger Park
• Assess how to enhance access to the Russian River for the community The City retained the services of Fletcher Studio Landscape Architects and a team of subconsultants to lead the design work. A group of community members called the Parks Design Team served as the steering team for the master planning process. There were over 50 members signed up for the Parks Design Team who received regular meeting information and updates, and approximately 30 members were active throughout the entire process.
City Council approved the CEQA study and final master plan for the Saggio Hills development park on August 21, 2023. On May 6, 2024 City Council provided direction for the park’s first phase of development to include:
• The multipurpose trail
• Creek restoration
• Parking and support facilities such as a restroom and drinking fountain to support the park’s use
• Infrastructure such as utilities, storm water, etc. to support the first phase of the project, as well as future development
• Other park amenities if funding allows
The purpose of this agenda item is to approve a contract to begin the design process for the park’s first phase of construction.
DISCUSSION/ANALYSIS:
City Council is being asked to approve a contract for the schematic design of the first phase of construction. Schematic design refines concepts in the master plan, assigns cost estimates to determine feasibility, and sets the stage for bidding and construction:
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Staff is proposing to continue working with Fletcher Studio as the design lead. Fletcher Studio is a boutique landscape design firm out of San Francisco and has been involved with the Laura Fish Somersal Park project since 2019. Fletcher has a thorough understanding of the site characteristics, the park’s master plan, the design intent, and the Healdsburg community.
Staff requested that Fletcher Studio assemble a design team to facilitate the design process and prepare a proposal for the schematic design stage. This team includes:
Firm Area of Expertise
Carlile Macy Civil Engineering (engineer on record for much of the Saggio Hills development project)
Carlile Macy Hydrological Engineering and Design
Huffman-Broadway Group Environmental and Ecological Services MKM Structural Engineer Structural Engineering
Vektor On-Site Electrical
Engineering
Electrical Engineering
Brookwater Irrigation
Microestimating Cost Estimating
Fletcher Studio prepared a cost proposal for the schematic design process based on City Council’s direction from May 6, 2024 as shown in Exhibit B for a not to exceed cost of $287,123. Once schematic design is complete and the project scope is established within the available budget, staff would return to City Council to review the proposed project scope and request a contract amendment that would move the project into design development, construction drawings, and bid documents. The following is the anticipated schedule for the project milestones:
• December 16 City Council Schematic Design Contract Award • Week of January 6 Kick Off Meeting, Site Walk, City One-Stop (day TBD) • February 20 Schematic Design Public Engagement Session • March 12 Parks and Recreation Commission Schematic Design Review • April 7 City Council Schematic Design Review + Contract Amendment • June 11 Parks and Recreation Commission Design Development Review • October 2025 Bid Documents Released
• Nov/Dec 2025 City Council Bid Award
• Winter/Spring 2026 Construction begins (weather dependent) ENVIRONMENTAL STEWARDSHIP:
The master plan contemplates an overall approach towards low impact design. Implementation of this approach would be addressed during the schematic and design development stages of the project.
ALTERNATIVES:
Do not award a schematic design contract to Fletcher Studio and provide direction to staff.
FISCAL IMPACT:
The adopted Capital Improvement Project budget for the Laura Fish Somersal park project includes the following funding sources:
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Open Space Grant $1,000,000
Park Development Contribution 2,650,183
Multi-Purpose Trail Contribution 3,422,233
Creek Restoration Contribution 578,739
Crosswalk Contribution 25,200
Total $7,676,355*
In addition, the Saggio Hills Affordable Housing project received an Affordable Housing and Sustainable Communities Program funding award for Saggio Hills Phase I that includes an additional $409,894 to the City for the multi-use trail component. The City and Freebird Development are expected to formalize this funding allocation in the near future. *The funds listed above may be moved between project components based on component costs and are not restricted to the specified source.
ENVIRONMENTAL ANALYSIS:
The public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a project-level in the Saggio Hills Project EIR. Raney Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative declaration have occurred.
ATTACHMENT(S):
Resolution
Schematic Design Proposal
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CITY OF HEALDSBURG
RESOLUTION NO. -2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH FLETCHER STUDIO FOR THE LAURA
FISH SOMERSAL PARK SCHEMATIC DESIGN PROCESS IN
AN AMOUNT NOT TO EXCEED $287,123 AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE AGREEMENT AND
CHANGE ORDERS UP TO 10% OF THE ORIGINAL
AGREEMENT AMOUNT
WHEREAS, the City of Healdsburg (the “City”) owns approximately 38 acres of land that was designated in the Saggio Hills Development project to be a public park; and WHEREAS, on August 21, 2023, City Council approved the CEQA study and final master plan for the Saggio Hills development park; and
WHEREAS, on May 6, 2024 City Council provided direction for the park’s first phase of development to include: the multipurpose trail, creek restoration, parking and support facilities such as a restroom and drinking fountain to support the park’s use, infrastructure such as utilities, storm water, etc. to support the first phase of the project, as well as future development, and other park amenities as funding allows, including a modest sports component; and
WHEREAS, on October 21, 2024, City Council named the new park the Laura Fish Somersal Park; and
WHEREAS, Fletcher Studio led the park’s master planning process and has a thorough understanding of the site characteristics, the park’s master plan, the design intent, and the Healdsburg community; and
WHEREAS, Fletcher Studio has assembled a project team and submitted a cost proposal for the schematic design process in an amount not to exceed $287,123; and WHEREAS, the public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a project-level in the Saggio Hills Project EIR. Raney Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative
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Attachment: Resolution (4409 : Somersal Park Schematic Design Contract) Resolution No. ______
declaration have occurred.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:
1. Approves a Professional Services Agreement with Fletcher Studio in an amount not to exceed $287,123.
2. Authorizes the City Manager to execute the agreement and change orders up to 10% of the original agreement amount.
3. Finds that the approval of this Agreement does not require any additional action under CEQA. The public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a projectlevel in the Saggio Hills Project EIR. Raney Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative declaration have occurred.
This action does not create any additional impacts that have not already been analyzed in the previously adopted EIR and Addendum.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 16th day of December, 2024 by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ _________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
EXHIBIT A
PHASE 1 SCOPE EXHIBIT
LAURA FISH SOMERSAL PARK
Trail improvements
begin
PASSALACQUA RD HEALDSBURG AVE SPUR RIDGE LN BRIDLE PATH SADDLE DRAW Creek Restoration
Modify preliminary design as needed N.I.C. in
Phase 1
N.I.C. in
Phase 1
N.I.C. in
Phase 1
Creek Crossing
Creek Restoration begins Creek Restoration ends Creek Crossing N.I.C. in Phase 1
Passalacqua Parking Lot
Creek Crossing
Restroom
with required utility connections
Creek Restoration
Amendment to preliminary design
Trail Connection
to the Northwest
Potential Alternate Trail
Connection to Northwest
Creek Crossing
Trail improvements
end at Passalaqua
EXHIBIT A
PHASE 1 SCOPE EXHIBIT
OFFSITE TRAILHEAD
W ET
2 32 2
0 .0
W ET
2 32 23
0 .0
W ET
2 32 24
0 .0
W ET
2 32 25
0 .0
W ET
2 32 26
0 .0
W ET
2 32 27
0 .0
W ET
2 32 28
0 .0
W ET
2 32 29
0 .0
W ET
2 32 37
0 .0
W ET
2 32 47
0 .0
W ET
2 32 48
0 .0
W ET
2 32 49
0 .0
W ET
2 32 58
0 .0
C L M O N
6 2 2 9. 37
9 0D
1 35
2 6 9. 65
6 0d
2 17
2 4 4. 38
C P #1 35
1 94 97
2 6 9. 5
T-71 T-7843
T-7844
T-7842
14" OAK
1 / 2" IP FLS 51 43
2 06
2 5 0. 28
M O N
1 0 10
2 2 9. 37
T
S
D
42+00
43+00
44+00
45+00
46+00
47+00
47+47
.54
S
S
S
S
S
D
W
H3
T4
H3
H7
H5
CITY OF HEALDSBURG
DN 2019-060594 APN 091-040-107
5 4
1 3
2 PAR
KLANDHIL
LS
PHASE5
600
MAPS40
-44
PARKLAND HILLS
PHASE 10B
659 MAPS 42-45
3 6
5 4
7 8
9 10
12 13
14 15
8 9
2 YD
D
SSMH
RIM
230.14
INV
221.37
SDCB
RIM
230.85
INV
224.50
DI TB
231.02
INV
227.02
DI TB
230.97
INV
227.07
24"RCP
S=0.005
T-71
10" OAK
T-7843
T-7844
T-7842
14" OAK
14" OAK
289.1
303.6
27 0.3
280.8
2' WALL W/
6' WIRE
FENCE
OVERHEAD TELEPHONE
EX WETLANDS
T
S
D
PARKLAND FARMS BLVD
AREA 3
3-STORY WALK-UP
BLDGS
AREA 4
TOWNHOUSES
MULTI-USE PATH,
BICYCLE & PED W/
PLANTED BUFFER
SHARED
COURTYARD
SHARED
TERRACE
SPACE &
TRAILHEAD
EXISTING TRAIL
NETWORK, NOT
ADA COMPLIANT)
_______ 1
L1.03
_______ 1
L1.04
SHADE
STRUCTURE
CARPORT W/ PV
BRIDLE PATH
Trailhead Area
Potential Trail Connection to
Parkland Farms Neighborhood
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HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
EXHIBIT A
SITE LOCATION
LAURA FISH SOMERSAL PARK
& OFFSITE TRAILHEAD
LAURA FISH
SOMERSAL PARK
OFFSITE TRAILHEAD
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NOV
45 46 47 48
DEC
49 50 51 52
2024
JAN
1 2 3 4
FEB
5 6 7 8
MAR
9 10 11 12
APR
13 14 15 16
MAY
17 18 19 20
JUN
21 22 23 24
JUL
25 26 27 28
AUG
29 30 31 32
SEP
33 34 35 36
OCT
37 38 39 40
NOV
41 42 43 44
DEC
45 46 47 48
2025
2026
YR
MO
WK
LAURA FISH SOMERSAL PARK PROJECT
PROPOSED SCHEDULE
JURISDICTIONAL REVIEW
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
CONSTRCUTION DOCUMENTATION
CONSTRUCTION
PROJECT START UP
12/16, CONTRACT AWARDED
WEEK OF 01/06 , KICK-OFF & SITE VISIT
02/12, 90% SD 04/07, END SD
02/28, 100% SD
01/22, 50% SD
04/08, START DD 05/16, 100% DD
06/18, START CD 10/24, 100% CD
SPRING 2026, CONSTRUCTION BEGINS
BIDDING & CONTRACTING
10/27, START BIDDING & CONTRACTING
06/11, PARKS COMISSION DD REVIEW
02/20, PUBLIC ENGAGEMENT
06/11, PARKS COMISSION DD REVIEW 12/18, CITY COUNCIL BID AWARD 03/12, PARKS COMISSION SD REVIEW 04/07, CITY COUNCIL SD REVIEW
KEY SCHEMATIC DESIGN DATES
Week of January 6th - In Person Project Kick-Off & Site Visit With City (Re: One Stop Permitting)
January 22nd - 50% Schematic Design Due
February 12th - 90% Schematic Design Due
February 20th - Community Engagement Events
February 28th - 100% Schematic Design Due
March 12th - Parks Comission SD Review
April 7th - City Council SD Review
49 50 51 52
EXHIBIT B
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract)
COMPENSATION
Services shall be billed monthly, as a percentage of completion for each phase. Fees for additional services will be billed on a time and materials basis with the Client’s approval. The following are the estimated fees by phase. Fees will not exceed these figures without authorization from the Client.
Laura Fish Somersal Park – Site Design
FLETCHER STUDIO
Fletcher Studio Subtotal $120,000
Reimbursables $2,000
Subconsultant Management $14,760
Fletcher Studio Grand Total $136,760
CARLILE MACY, Civil Engineering
Carlile Macy Subtotal $38,145
Carlile Macy Reimbursables $500
Carlile Macy Grand Total $38,645
CARLILE MACY, Hydrological Engineering
Carlile Macy Subtotal $16,060
Carlile Macy Reimbursables $500
Carlile Macy Grand Total $16,560
HUFFMAN-BROADWAY GROUP, Environmental & Ecological
Huffman-Broadway Group Subtotal $31,660
Huffman-Broadway Group Reimbursables $848
Huffman-Broadway Group Grand Total $32,508
MKM, Structural Engineering
MKM Subtotal $4,650
MKM Reimbursables $0
MKM Grand Total $4,650
VEKTOR, On-Site Electrical Engineering
Vektor Subtotal $22,745
Vektor Reimbursables $750
Vektor Grand Total $23,495
Add Service #1: Consideration for Solar Shade Structures $4,400* Add Service #2: Consideration for EV Charging Stations in parking lot $3,850* *Includes 10% subconsultant management
BROOKWATER, Irrigation
Brookwater Subtotal $5,668
Brookwater Reimbursables $200
Brookwater Grand Total $5,868
MICROESTIMATING, Cost Estimating
MicroEstimating Subtotal $28,637
MicroEstimating Reimbursables $0
MicroEstimating Grand Total $28,637
SUMMARY
Landscape Architecture + Management $134,760
Reimbursables $2,000
Fletcher Studio Sub-Consultants $147,565
Reimbursables $2,798
TOTAL CONTRACT $ 287,123
Additional Services:
Add Service #1: Consideration for Solar Shade Structures $4,400 Add Service #2: Consideration for EV Charging Stations in parking lot $3,850 06 December 2024 Exhibit C – Fee Schedule 1
EXHIBIT C
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EXHIBIT D
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EXHIBIT D
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
2/18/2024
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd., Suite 230
Lafayette CA 94549
Brittini Alberty 510-272-1449 [email protected] License#: 6003745 Liberty Insurance Underwriters Inc 19917 FLETSTU-01 Sentinel Insurance Company 11000 Fletcher Studio, Inc.
2325 3rd Street, Suite 323
San Francisco CA 94107
Hartford Casualty Insurance Company 29424 811085591
B X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X
Y Y 57SBWBN3601 2/20/2024 2/20/2025
2,000,000
B 1,000,000 X XY Y 57SBWBN3601 2/20/2024 2/20/2025
B X X 5,000,000 Y Y 57SBWBN3601 2/20/2024 2/20/2025
5,000,000
C
X
N
Y 57WEGAK0HNA 2/20/2024 2/20/2025
1,000,000 1,000,000 1,000,000
A Professional Liability AEXNYABRFGR005 2/20/2024 2/20/2025 Per Claim Aggregate Limit
$2,000,000
$4,000,000
The Umbrella Policy is follow form to its underlying Policies: General Liability/Auto Liability/Employers Liability.
Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies.
RE: All Operations of the Named Insured.
City of Healdsburg, its officers, officials, employees, authorized agents and volunteers are Additional Insured for General Liability and Non-Owned and Hired Auto Liability as required by written contract. General Liability Insurance is Primary & Non-Contributory per policy forms. NOTE: The Insured has no company owned vehicles. General Liability policy includes coverage for Hired & Non-Owned Auto Liability. A Waiver of Subrogation applies to General Liability, Non-Owned and Hired Auto Liability and Workers Compensation. Excess Liability/Umbrella follows form over the General Liability, Non-Owned and Hired Auto Liability and Employer's Liability. 30 Day Notice of Cancellation. 30 Day Notice of Cancellation City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SS 51 14 04 17 Page 1 of 1
© 2017, The Hartford
ADDITIONAL INSURED PROVISIONS - CALIFORNIA
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
A. It is agreed that paragraph (2) of subsections 6.d.
and 6.f. of Section C. - WHO IS AN INSURED is
replaced by the following:
(2) The insurance afforded by paragraph (1) above
does not apply if your acts or omissions, or the
acts or omissions of those acting on your behalf,
that are alleged to have caused the "bodily
injury", "property damage" or "personal and
advertising injury", involve professional
architectural, engineering or surveying services,
including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
drawings, maps, opinions, reports, surveys,
change orders, field orders, designs,
drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
(b) Supervisory, inspection, quality control,
architectural, engineering or surveying
activities or services;
(c) Maintenance of job site safety, construction
administration, construction contracting,
construction management, computer
consulting or design software development
or programming service, or selection of a
contractor or programming service;
(d) Monitoring, sampling, or testing service
necessary to perform any of the services
included in a. b. or c. above;
(e) Supervision, hiring, employment, training or
monitoring of others who are performing
any of the services included in a., b. or c.
above.
The insurance afforded to such additional
insured:
(a) Only applies to the extent permitted by law;
and
(b) Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. It is agreed that the following paragraphs are added to the end of subsections 1. and 8. of Section FOPTIONAL ADDITIONAL INSURED COVERAGES; and it is agreed the following
paragraphs replace section b. of subsection 9. of
Section F. - OPTIONAL ADDITIONAL INSURED
COVERAGES. These paragraphs do not attach or
amend the language of any of the other subsections
of Section F - OPTIONAL ADDITIONAL INSURED
COVERAGES:
The insurance afforded by this subsection does not
apply if your acts or omissions, or the acts or
omissions of those acting on your behalf, that are
alleged to have caused the "bodily injury", "property
damage" or "personal and advertising injury",
involve professional architectural, engineering or
surveying services, including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
drawings, maps, opinions, reports, surveys,
change orders, field orders, designs,
drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
(b) Supervisory, inspection, quality control,
architectural, engineering or surveying
activities or services;
(c) Maintenance of job site safety, construction
administration, construction contracting,
construction management, computer
consulting or design software development
or programming service, or selection of a
contractor or programming service;
(d) Monitoring, sampling, or testing service
necessary to perform any of the services
included in a. b. or c. above;
(e) Supervision, hiring, employment, training or
monitoring of others who are performing any
of the services included in a., b. or c. above.
The insurance afforded to such additional insured:
(a) Only applies to the extent permitted by law;
and
(b) Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
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BUSINESS LIABILITY COVERAGE FORM
(b) b. Rented to, in the care, custody or Coverage under this provision does not control of, or over which physical apply to:
control is being exercised for any (1) "Bodily injury" or "property damage" purpose by you, any of your that occurred; or "employees", "volunteer workers", (2) "Personal and advertising injury" any partner or member (if you are arising out of an offense committed a partnership or joint venture), or any member (if you are a limited before you acquired or formed the liability company). organization.
b. Real Estate Manager 4. Operator Of Mobile Equipment
Any person (other than your "employee" or With respect to "mobile equipment" registered in "volunteer worker"), or any organization your name under any motor vehicle registration while acting as your real estate manager. law, any person is an insured while driving such equipment along a public highway with your c. Temporary Custodians Of Your permission. Any other person or organization Property responsible for the conduct of such person is Any person or organization having proper also an insured, but only with respect to liability temporary custody of your property if you arising out of the operation of the equipment, and die, but only: only if no other insurance of any kind is available (1) With respect to liability arising out of the to that person or organization for this liability. maintenance or use of that property; and However, no person or organization is an insured with respect to: (2) Until your legal representative has been appointed. a. "Bodily injury" to a co-"employee" of the d. Legal Representative If You Die person driving the equipment; or Your legal representative if you die, but b. "Property damage" to property owned by, rented to, in the charge of or occupied by only with respect to duties as such. That you or the employer of any person who is representative will have all your rights and an insured under this provision. duties under this insurance.
5. Operator of Nonowned Watercraft e. Unnamed Subsidiary Any subsidiary and subsidiary thereof, of With respect to watercraft you do not own that is less than 51 feet long and is not being used yours which is a legally incorporated entity to carry persons for a charge, any person is an of which you own a financial interest of more than 50% of the voting stock on the insured while operating such watercraft with your permission. Any other person or effective date of this Coverage Part. organization responsible for the conduct of The insurance afforded herein for any such person is also an insured, but only with subsidiary not shown in the Declarations respect to liability arising out of the operation as a named insured does not apply to of the watercraft, and only if no other injury or damage with respect to which an insurance of any kind is available to that insured under this insurance is also an person or organization for this liability. insured under another policy or would be However, no person or organization is an an insured under such policy but for its insured with respect to: termination or upon the exhaustion of its limits of insurance. a. "Bodily injury" to a co-"employee" of the person operating the watercraft; or 3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, b. "Property damage" to property owned by, rented to, in the charge of or occupied by other than a partnership, joint venture or you or the employer of any person who is limited liability company, and over which you maintain financial interest of more than 50% of an insured under this provision. the voting stock, will qualify as a Named 6. Additional Insureds When Required By Insured if there is no other similar insurance Written Contract, Written Agreement Or available to that organization. However: Permit
a. Coverage under this provision is afforded The person(s) or organization(s) identified in only until the 180th day after you acquire Paragraphs through below are additional a. f. or form the organization or the end of the insureds when you have agreed, in a written policy period, whichever is earlier; and
Form SS 00 08 04 05 Page 11 of 24
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BUSINESS LIABILITY COVERAGE FORM
contract, written agreement or because of a Any failure to make such (e) permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the products; A person or organization is an additional (f) Demonstration, installation, insured under this provision only for that servicing or repair operations, period of time required by the contract, except such operations performed agreement or permit. at the vendor's premises in However, no such person or organization is an connection with the sale of the additional insured under this provision if such product; person or organization is included as an (g) Products which, after distribution additional insured by an endorsement issued or sale by you, have been labeled by us and made a part of this Coverage Part, or relabeled or used as a including all persons or organizations added container, part or ingredient of any as additional insureds under the specific other thing or substance by or for additional insured coverage grants in Section the vendor; or F. – Optional Additional Insured Coverages. (h) "Bodily injury" or "property a. Vendors
damage" arising out of the sole Any person(s) or organization(s) (referred to negligence of the vendor for its below as vendor), but only with respect to own acts or omissions or those of "bodily injury" or "property damage" arising its employees or anyone else out of "your products" which are distributed acting on its behalf. However, this or sold in the regular course of the vendor's exclusion does not apply to: business and only if this Coverage Part (i) The exceptions contained in provides coverage for "bodily injury" or Subparagraphs or ; or (d) (f) "property damage" included within the "products-completed operations hazard". Such inspections, adjustments, (ii) tests or servicing as the vendor (1) The insurance afforded to the vendor has agreed to make or normally is subject to the following additional undertakes to make in the usual exclusions:
course of business, in This insurance does not apply to: connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence b. Lessors Of Equipment of the contract or agreement;
(b) Any express warranty (1) Any person or organization from whom you lease equipment; but only unauthorized by you; with respect to their liability for "bodily (c) Any physical or chemical change injury", "property damage" or in the product made intentionally "personal and advertising injury" by the vendor; caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under
instructions from the manufacturer,
and then repackaged in the
original container;
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract)
BUSINESS LIABILITY COVERAGE FORM
(2) e. Permits Issued By State Or Political With respect to the insurance afforded to these additional insureds, this Subdivisions
insurance does not apply to any (1) Any state or political subdivision, but "occurrence" which takes place after only with respect to operations you cease to lease that equipment. performed by you or on your behalf for c. Lessors Of Land Or Premises which the state or political subdivision has issued a permit. (1) Any person or organization from whom you lease land or premises, but With respect to the insurance afforded (2) only with respect to liability arising out to these additional insureds, this of the ownership, maintenance or use insurance does not apply to:
of that part of the land or premises (a) "Bodily injury", "property damage" leased to you. or "personal and advertising (2) With respect to the insurance afforded injury" arising out of operations to these additional insureds, this performed for the state or insurance does not apply to: municipality; or
(a) (b) Any "occurrence" which takes "Bodily injury" or "property damage" place after you cease to lease that included within the "productsland or be a tenant in that completed operations hazard". premises; or f. Any Other Party
(b) Structural alterations, new (1) Any other person or organization who construction or demolition is not an insured under Paragraphs a. operations performed by or on through . above, but only with e behalf of such person or respect to liability for "bodily injury", organization. "property damage" or "personal and d. Architects, Engineers Or Surveyors advertising injury" caused, in whole or in part, by your acts or omissions or (1) Any architect, engineer, or surveyor, but the acts or omissions of those acting only with respect to liability for "bodily on your behalf: injury", "property damage" or "personal and advertising injury" caused, in whole In the performance of your (a) or in part, by your acts or omissions or ongoing operations; the acts or omissions of those acting on (b) In connection with your premises your behalf: owned by or rented to you; or (a) In connection with your premises; (c) In connection with "your work" and or included within the "products-
(b) In the performance of your completed operations hazard", but ongoing operations performed by only if
you or on your behalf. (i) The written contract or written (2) With respect to the insurance afforded agreement requires you to to these additional insureds, the provide such coverage to following additional exclusion applies: such additional insured; and This insurance does not apply to This Coverage Part provides (ii) "bodily injury", "property damage" or coverage for "bodily injury" or "personal and advertising injury" "property damage" included arising out of the rendering of or the within the "productsfailure to render any professional completed operations hazard". services by or for you, including: (2) With respect to the insurance afforded (a) The preparing, approving, or to these additional insureds, this failure to prepare or approve, insurance does not apply to:
maps, shop drawings, opinions, "Bodily injury", "property damage" or reports, surveys, field orders, "personal and advertising injury" change orders, designs or arising out of the rendering of, or the drawings and specifications; or failure to render, any professional (b) Supervisory, inspection, architectural, engineering or surveying architectural or engineering services, including:
activities.
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BUSINESS LIABILITY COVERAGE FORM
(a) The preparing, approving, or This General Aggregate limit does not failure to prepare or approve, apply to "property damage" to premises maps, shop drawings, opinions, while rented to you or temporarily reports, surveys, field orders, occupied by you with permission of the change orders, designs or owner, arising out of fire, lightning or drawings and specifications; or explosion.
(b) 3. Each Occurrence Limit Supervisory, inspection,
architectural or engineering Subject to or above, whichever 2.a. 2.b activities. applies, the most we will pay for the sum of all The limits of insurance that apply to additional damages because of all "bodily injury", insureds are described in Section – Limits "property damage" and medical expenses D.
Of Insurance. arising out of any one "occurrence" is the How this insurance applies when other Liability and Medical Expenses Limit shown in the Declarations. insurance is available to an additional insured is described in the Other Insurance Condition The most we will pay for all medical expenses in Section – Liability And Medical Expenses because of "bodily injury" sustained by any E.
General Conditions. one person is the Medical Expenses Limit No person or organization is an insured with shown in the Declarations. respect to the conduct of any current or past 4. Personal And Advertising Injury Limit partnership, joint venture or limited liability Subject to above, the most we will pay for 2.b. company that is not shown as a Named Insured in the sum of all damages because of all the Declarations. "personal and advertising injury" sustained by D. LIABILITY AND MEDICAL EXPENSES any one person or organization is the Personal and Advertising Injury Limit shown in the LIMITS OF INSURANCE Declarations.
1. The Most We Will Pay 5. Damage To Premises Rented To You Limit The Limits of Insurance shown in the The Damage To Premises Rented To You Declarations and the rules below fix the most Limit is the most we will pay under Business we will pay regardless of the number of: Liability Coverage for damages because of a. Insureds; "property damage" to any one premises, while b. Claims made or "suits" brought; or rented to you, or in the case of damage by fire, c. Persons or organizations making claims or lightning or explosion, while rented to you or bringing "suits". temporarily occupied by you with permission of the owner. 2. Aggregate Limits
In the case of damage by fire, lightning or The most we will pay for: explosion, the Damage to Premises Rented To a. Damages because of "bodily injury" and You Limit applies to all damage proximately "property damage" included in the caused by the same event, whether such "products-completed operations hazard" is damage results from fire, lightning or explosion the Products-Completed Operations or any combination of these. Aggregate Limit shown in the 6. How Limits Apply To Additional Insureds Declarations.
The most we will pay on behalf of a person or b. Damages because of all other "bodily organization who is an additional insured injury", "property damage" or "personal under this Coverage Part is the lesser of: and advertising injury", including medical expenses, is the General Aggregate Limit a. The limits of insurance specified in a shown in the Declarations. written contract, written agreement or permit issued by a state or political This General Aggregate Limit applies subdivision; or separately to each of your "locations" owned by or rented to you. b. The Limits of Insurance shown in the Declarations. "Location" means premises involving the
same or connecting lots, or premises Such amount shall be a part of and not in whose connection is interrupted only by a addition to the Limits of Insurance shown in street, roadway or right-of-way of a the Declarations and described in this Section. railroad.
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BUSINESS LIABILITY COVERAGE FORM
If more than one limit of insurance under this Immediately send us copies of any (1) policy and any endorsements attached thereto demands, notices, summonses or applies to any claim or "suit", the most we will pay legal papers received in connection under this policy and the endorsements is the with the claim or "suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suit". However, this other information; paragraph does not apply to the Medical Expenses (3) Cooperate with us in the investigation, limit set forth in Paragraph above. 3. settlement of the claim or defense The Limits of Insurance of this Coverage Part apply against the "suit"; and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months, starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will be may also apply. deemed part of the last preceding period for purposes d. Obligations At The Insured's Own Cost of determining the Limits of Insurance.
No insured will, except at that insured's own E. LIABILITY AND MEDICAL EXPENSES cost, voluntarily make a payment, assume GENERAL CONDITIONS any obligation, or incur any expense, other
1. Bankruptcy than for first aid, without our consent.
Bankruptcy or insolvency of the insured or of e. Additional Insured's Other Insurance the insured's estate will not relieve us of our If we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered
2. Duties In The Event Of Occurrence, by other insurance available to an Offense, Claim Or Suit additional insured, such additional insured must submit such claim or "suit" to the a. Notice Of Occurrence Or Offense other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it that we are notified as soon as the extent that you have agreed in a practicable of an "occurrence" or an written contract, written agreement or offense which may result in a claim. To permit that this insurance is primary and the extent possible, notice should include: non-contributory with the additional (1) How, when and where the "occurrence" insured's own insurance. or offense took place; f. Knowledge Of An Occurrence, Offense, (2) The names and addresses of any Claim Or Suit injured persons and witnesses; and Paragraphs and apply to you or to a. b. (3) The nature and location of any injury any additional insured only when such or damage arising out of the "occurrence", offense, claim or "suit" is "occurrence" or offense. known to:
b. Notice Of Claim (1) You or any additional insured that is If a claim is made or "suit" is brought an individual;
against any insured, you or any additional (2) Any partner, if you or an additional insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; insured is a limited liability company; and (4) Any "executive officer" or insurance (2) Notify us as soon as practicable. manager, if you or an additional You or any additional insured must see to insured is a corporation; it that we receive a written notice of the (5) Any trustee, if you or an additional claim or "suit" as soon as practicable. insured is a trust; or c. Assistance And Cooperation Of The (6) Any elected or appointed official, if you Insured or an additional insured is a political You and any other involved insured must: subdivision or public entity.
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BUSINESS LIABILITY COVERAGE FORM
This Paragraph applies separately to We have issued this policy in reliance f. (3) you and any additional insured. upon your representations.
3. Financial Responsibility Laws b. Unintentional Failure To Disclose Hazards a. When this policy is certified as proof of
financial responsibility for the future under If unintentionally you should fail to disclose the provisions of any motor vehicle all hazards relating to the conduct of your financial responsibility law, the insurance business at the inception date of this provided by the policy for "bodily injury" Coverage Part, we shall not deny any liability and "property damage" liability will coverage under this Coverage Part comply with the provisions of the law to because of such failure. the extent of the coverage and limits of 7. Other Insurance insurance required by that law. If other valid and collectible insurance is b. With respect to "mobile equipment" to available for a loss we cover under this which this insurance applies, we will Coverage Part, our obligations are limited as provide any liability, uninsured motorists, follows: underinsured motorists, no-fault or other a. Primary Insurance coverage required by any motor vehicle law. We will provide the required limits for This insurance is primary except when b. those coverages. below applies. If other insurance is also primary, we will share with all that other 4. Legal Action Against Us insurance by the method described in c. No person or organization has a right under below. this Coverage Form:
b. Excess Insurance
a. To join us as a party or otherwise bring us
into a "suit" asking for damages from an This insurance is excess over any of the other insurance, whether primary, excess, insured; or
contingent or on any other basis: b. To sue us on this Coverage Form unless all of its terms have been fully complied (1) Your Work with. That is Fire, Extended Coverage,
A person or organization may sue us to recover Builder's Risk, Installation Risk or on an agreed settlement or on a final judgment similar coverage for "your work"; against an insured; but we will not be liable for (2) Premises Rented To You damages that are not payable under the terms of That is fire, lightning or explosion this insurance or that are in excess of the insurance for premises rented to you applicable limit of insurance. An agreed or temporarily occupied by you with settlement means a settlement and release of permission of the owner; liability signed by us, the insured and the claimant or the claimant's legal representative. (3) Tenant Liability
5. Separation Of Insureds That is insurance purchased by you to cover your liability as a tenant for Except with respect to the Limits of Insurance, "property damage" to premises rented and any rights or duties specifically assigned to you or temporarily occupied by you in this policy to the first Named Insured, this with permission of the owner; insurance applies:
(4) Aircraft, Auto Or Watercraft a. As if each Named Insured were the only Named Insured; and If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to b. Separately to each insured against whom the extent not subject to Exclusion of g. a claim is made or "suit" is brought. Section – Coverages. A.
6. Representations (5) Property Damage To Borrowed a. When You Accept This Policy Equipment Or Use Of Elevators By accepting this policy, you agree: If the loss arises out of "property (1) The statements in the Declarations damage" to borrowed equipment or are accurate and complete; the use of elevators to the extent not subject to Exclusion of Section – k. A. (2) Those statements are based upon Coverages. representations you made to us; and
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BUSINESS LIABILITY COVERAGE FORM
(6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the loss, if any, that
exceeds the sum of: That is other insurance available to you covering liability for damages The total amount that all such other (1) arising out of the premises or insurance would pay for the loss in the operations, or products and completed absence of this insurance; and operations, for which you have been (2) The total of all deductible and selfadded as an additional insured by that insured amounts under all that other insurance; or insurance.
(7) When You Add Others As An We will share the remaining loss, if any, with Additional Insured To This any other insurance that is not described in Insurance this Excess Insurance provision and was not That is other insurance available to an bought specifically to apply in excess of the additional insured. Limits of Insurance shown in the
However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c. Method Of Sharing any person or organization who is an If all the other insurance permits additional insured under this Coverage contribution by equal shares, we will follow Part: this method also. Under this approach, (a) Primary Insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of insurance or none of the loss remains, This insurance is primary if you whichever comes first. have agreed in a written contract, written agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will insurance is also primary, we will contribute by limits. Under this method, each share with all that other insurance insurer’s share is based on the ratio of its by the method described in applicable limit of insurance to the total c. below. applicable limits of insurance of all insurers.
(b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us
Required By Contract a. Transfer Of Rights Of Recovery
If you have agreed in a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them. This condition does not Paragraphs and do not apply to apply to Medical Expenses Coverage. (a) (b) other insurance to which the additional b. Waiver Of Rights Of Recovery (Waiver insured has been added as an Of Subrogation) additional insured. If the insured has waived any rights of When this insurance is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any "suit" if any including Supplementary Payments, we other insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit". If no other also waive that right, provided the insured insurer defends, we will undertake to do waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other insurers. agreement or permit that was executed prior to the injury or damage.
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ABCDEFGHIJ
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
HIRED AUTO AND NON-OWNED AUTO
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
This coverage is subject to all provisions in the moved from the place where they are BUSINESS LIABILITY COVERAGE FORM not accepted by the "insured" for movement into expressly modified herein: or onto the covered "auto"; or c. After the "pollutants" or any property in
A. Amended Coverage: which the "pollutants" are contained are moved from the covered "auto" to the place Coverage is extended to "bodily injury" and where they are finally delivered, disposed of "property damage" arising out of the use of a "hired or abandoned by the "insured". auto" and "non-owned auto".
Paragraph above does not apply to fuels, a. B. Paragraph B. EXCLUSIONS is amended as lubricants, fluids, exhaust gases or other follows: similar "pollutants" that are needed for or
1. Exclusion g. Aircraft, Auto or Watercraft does result from the normal electrical, hydraulic not apply to a "hired auto" or a "non-owned or mechanical functioning of the covered auto". "auto" or its parts, if:
2. Exclusion e. Employers Liability does not (1) The "pollutants" escape, seep, migrate, apply to "bodily injury" to domestic "employees" or are discharged or released directly not entitled to workers’ compensation benefits from an "auto" part designed by its or to liability assumed by the "insured" under an manufacturer to hold, store, receive, or "insured contract". dispose of such "pollutants"; and
3. f. Pollution Exclusion is replaced by the (2) The "bodily injury" and "property following: damage" does not arise out of the
operation of any equipment listed in "Bodily injury" or "property damage" arising out paragraphs 15.b. and 15.c. of the of the actual, alleged or threatened discharge, definition of "mobile equipment". dispersal, seepage, migration, release or escape of "pollutants": Paragraphs b. and c. above do not apply to a. That are, or that are contained in any "accidents" that occur away from premises owned by or rented to an "insured" with property that is: respect to "pollutants" not in or upon a (1) Being transported or towed by, handled, covered "auto" if: or handled for movement into, onto or (1) The "pollutants" or any property in from, the covered "auto"; which the "pollutants" are contained are (2) Otherwise in the course of transit by or upset, overturned or damaged as a on behalf of the "insured"; or result of the maintenance or use of a (3) Being stored, disposed of, treated or covered "auto"; and processed in or upon the covered
"auto".
b. Before the "pollutants" or any property in
which the "pollutants" are contained are
Form SS 04 38 09 09 Page 1 of 3
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) (2) The discharge, dispersal, seepage, company) for an "auto" owned by him or her migration, release or escape of the or a member of his or her household. "pollutants" is caused directly by such d. Anyone liable for the conduct of an "insured" upset, overturn or damage as a result of described above but only to the extent of that the maintenance or use of a covered liability. "auto". D. With respect to the operation of a "hired auto" and 4. With respect to this coverage, the following "non-owned auto", the following additional additional exclusions apply: conditions apply:
a. Fellow employee 1. OTHER INSURANCE
Coverage does not apply to "bodily injury" to a. Except for any liability assumed under an any fellow "employee" of the "insured" "insured contract" the insurance provided by arising out of the operation of an "auto" this Coverage Form is excess over any owned by the "insured" in the course of the other collectible insurance. fellow "employee’s" employment. However, if your business is the selling, b. Care, custody or control servicing, repairing, parking or storage of Coverage does not apply to "property "autos", the insurance provided by this damage" involving property owned or endorsement is primary when covered transported by the "insured" or in the "bodily injury" or "property damage" arises "insured’s" care, custody or control. out of the operation of a customer’s "auto" C. With respect to "hired auto" and "non-owned auto" by you or your "employee". coverage, Paragraph C. WHO IS AN INSURED is b. When this Coverage Form and any other deleted and replaced by the following: Coverage Form or policy covers on the same basis, either excess or primary, we The following are "insureds": will pay only our share. Our share is the a. You. proportion that the Limit of Insurance of our b. Your "employee" while using with your Coverage Form bears to the total of the permission: limits of all the Coverage Forms and policies covering on the same basis. (1) An "auto" you hire or borrow; or (2) An "auto" you don’t own, hire or borrow in 2. TWO OR MORE COVERAGE FORMS OR your business or personal affairs; or POLICIES ISSUED BY US (3) An "auto" hired or rented by your If the Coverage Form and any other Coverage Form or policy issued to you by us or any "employee" on your behalf and at your company affiliated with us apply to the same direction. "accident", the aggregate maximum Limit of c. Anyone else while using a "hired auto" or "non- Insurance under all the Coverage Forms or owned auto" with your permission except: policies shall not exceed the highest applicable (1) The owner or anyone else from whom you Limit of Insurance under any one Coverage hire or borrow an "auto". Form or policy. This condition does not apply to (2) Someone using an auto while he or she is any Coverage Form or policy issued by us or an working in a business of selling, servicing, affiliated company specifically to apply as excess insurance over this Coverage Form. repairing, parking or storing "autos" unless that business is yours. E. The following definitions are added:
(3) Anyone other than your "employees", G. LIABILITY AND MEDICAL EXPENSES partners (if you are a partnership), members DEFINITIONS:
(if you are a limited liability company), or a 1. "Hired auto" means any "auto" you lease, lessee or borrower or any of their hire, rent or borrow. This does not include "employees", while moving property to or any auto you lease, hire, rent or borrow from an "auto". from any of your "employees", your partners (4) A partner (if you are a partnership), or a (if you are a partnership), members (if you member (if you are a limited liability are a limited liability company),
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) or your "executive officers" or members of
their households.
This does not include a long-term leased
"auto" that you insure as an owned "auto"
under any other auto liability insurance
policy or a temporary substitute for an
"auto" you own that is out of service
because of its breakdown, repair, servicing
or destruction.
2. "Non-owned auto " means any "auto" you
do not own, lease, hire, rent or borrow
which is used in connection with your
business. This includes:
a. "Autos" owned by your "employees" your
partners (if you are a partnership),
members (if you are a limited liability
company), or your "executive officers",
or members of their households, but
only while used in your business or your
personal affairs.
b. Customer’s "auto" that is in your care,
custody or control for service.
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
Process Date:
Policy Expiration Date:
© 2000, The Hartford
WORKERS’ COMPENSATION BROAD FORM ENDORSEMENT
EXTENDED OPTIONS
Policy Number: Endorsement Number:
Effective Date: Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address:
Section I of this endorsement expands coverage provided under WC 00 00 00.
Section II of this endorsement provides additional coverage usually only provided by endorsement.
Section III of this endorsement is a Schedule of Covered States.
You may use the index to locate these coverage features quickly:
INDEX
SUBJECT PAGE SUBJECT PAGE
SECTION I
PARTS ONE and TWO
01 We Will Also Pay
PART - THREE
02 How This Insurance Works
PART - SIX
03 Transfer of Your Rights and Duties
04 Liberalization
SECTION II
VOLUNTARY COMPENSATION
INSURANCE
05 Voluntary Compensation Insurance
A. How This Insurance Applies
B. We Will Pay
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Employers’ Liability Insurance
EMPLOYERS’ LIABILITY STOP GAP
ENDORSEMENT
06 Employers’ Liability Stop Gap
Coverage
A. Stop Gap Coverage Limited to
Montana, North Dakota, Ohio,
Washington, West Virginia and
Wyoming
2 2
2 2
2 2
2 2
2 2
2 2
3 3
3 3
3 3
3 3
B. Part One Does Not Apply
C. Application of Coverage
D. Additional Exclusions
E. West Virginia
EXTENDED OPTIONS
01 Employers’ Liability Insurance
02 Unintentional Failure to Disclose
Hazards
03 Waiver of Our Right to Recover from
Others
04 Foreign Voluntary Compensation
A. How This Reimbursement Applies
B. We Will Reimburse
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Reimbursement For Actual Loss
Sustained
G. Repatriation
H. Endemic Disease
05 Longshore and Harbor Workers’
Compensation Act Coverage
Endorsement
SECTION III
01 Schedule of Covered States
3 3
3 3
4 4
4 4
4 4
4 4
5 5
5 5
5 5
6 6
57WEGAK0HNA 02/20/2024
Fletcher Studio, Inc.
2325 3rd Street, Suite 323
San Francisco, CA 94107
2/18/2024 02/20/2025
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SECTION I
PARTS ONE and TWO
1. WE WILL ALSO PAY
D. We Will Also Pay of Part One (WORKERS’
COMPENSATION INSURANCE); and
E. We Will Also Pay of Part Two
(EMPLOYERS’ LIABILITY INSURANCE) is
replaced by the following:
We Will Also Pay
We will also pay these costs, in addition to
other amounts payable under this insurance,
as part of any claim, proceeding, or suit we
defend:
1. reasonable expenses incurred at our
request, INCLUDING loss of earnings;
2. premiums for bonds to release
attachments and for appeal bonds in
bond amounts up to the limit of our
liability under this insurance;
3. litigation costs taxed against you;
4. interest on a judgment as required by law
until we offer the amount due under this
law; and
5. expenses we incur.
PART THREE
2. How This Insurance Applies
Paragraph 4. of A. How This Insurance Applies of
Part 3 (Other States Insurance) is replaced by the
following:
4. If you have work on the effective date of this
policy in any state not listed in Item 3.A. of the
Information Page, coverage will not be afforded
for that state unless we are notified within sixty
days.
PART SIX
3. Transfer Of Your Rights and Duties
C. Transfer Of Your Rights and Duties of Part 6
(Conditions) is replaced by the following:
Your rights or duties under this policy may not be
transferred without our written consent.
If you die and we receive notice within sixty days
after your death, we will cover your legal
representative as insured.
4. Liberalization
If we adopt a change in this form that would broaden
the coverage of this form without extra charge, the
broader coverage will apply to this policy. It will apply when the change becomes effective in your state.
SECTION II
VOLUNTARY COMPENSATION ANDEMPLOYERS’
LIABILITY COVERAGE
5. Voluntary Compensation Insurance
A. How This Insurance Applies
This insurance applies to bodily injury by
accident or bodily injury by disease. Bodily
injury includes resulting death.
1. The bodily injury must be sustained by
any officer or employee not subject to the
workers’ compensation law of any state
shown in Item 3.A. of the Information
Page.
2. The bodily injury must arise out of and in
the course of employment or incidental to
work in a state shown in Item 3.A. of the
Information Page.
3. The bodily injury must occur in the United
States of America, its territories or
possessions, or Canada, and may occur
elsewhere if the employee is a United States
or Canadian citizen, or otherwise legal
resident, and legally employed, in the United
States or Canada and temporarily away from
those places.
4. Bodily injury by accident must occur during
the policy period.
5. Bodily injury by disease must be caused or
aggravated by the conditions of the
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officer’s or employee’s last day of last
exposure to the conditions causing or
aggravating such bodily injury by disease
must occur during the policy period.
B. We Will Pay
We will pay an amount equal to the benefits
that would be required of you as if you and
your employees were subject to the workers’
compensation law of any state shown in Item
3.A. of the Information Page. We will pay
those amounts to the persons who would be
entitled to them under the law.
C. Exclusion
This insurance does not cover:
1. any obligation imposed by workers’
compensation or occupational disease
law or any similar law.
2. bodily injury intentionally caused or
aggravated by you.
3. officers or employees who have elected
not to be subject to the state workers’
compensation law.
4. partners or sole proprietors not covered
under the Standard Sole Proprietors,
Partners, Officers and Others Coverage
Endorsement.
D. Before We Pay
Before we pay benefits to the persons
entitled to them, they must:
1. Release you and us, in writing, of all
responsibility for the injury or death.
2. Transfer to us their right to recover from
others who may be responsible for the
injury or death.
3. Cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.
If the persons entitled to the benefits of this
insurance fail to do those things, our duty to
pay ends at once. If they claim damages
from you or from us for the injury or death,
our duty to pay ends at once.
E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we paid. We will
pay the balance to the persons entitled to it.
If the persons entitled to the benefits of this
insurance make a recovery from others, they
must reimburse us for the benefits we paid them.
F. Employers’ Liability Insurance
Part Two (Employers’ Liability Insurance) applies
to bodily injury covered by this endorsement as
though the State of Employment was shown in
Item 3.A. of the Information Page.
This provision 5. does not apply in New Jersey or
Wisconsin.
EMPLOYERS’ LIABILITY STOP GAP COVERAGE
6. Employers’ Liability Stop Gap Coverage
A. This coverage only applies in Montana, North
Dakota, Ohio, Washington, West Virginia and
Wyoming.
B. Part One (Workers’ Compensation Insurance)
does not apply to work in states shown in
Paragraph A above.
C. Part Two (Employers’ Liability Insurance) applies
in the states, shown in Paragraph A., as though
they were shown in Item 3.A. of the Information
Page.
D. Part Two, Section C. Exclusions is changed by
adding these exclusions.
This insurance does not cover;
5. bodily injury intentionally caused or
aggravated by you or in Ohio bodily injury
resulting from an act which is determined by
an Ohio court of law to have been committed
by you with the belief than an injury is
substantially certain to occur. However, the
cost of defending such claims or suits in Ohio
is covered.
13. bodily injury sustained by any member of the
flying crew of any aircraft.
14. any claim for bodily injury with respect to
which you are deprived of any defense or
defenses or are otherwise subject to penalty
because of default in premium under the
provisions of the workers’ compensation law
or laws of a state shown in Paragraph A.
E. This insurance applies to damages for which you
are liable under West Virginia Code Annot. S 23-
4-2.
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 4 of 6
EXTENDED OPTIONS
1. Employers’ Liability Insurance
Item 3.B. of the Information Page is replaced by
the following:
B. Employers’ Liability Insurance:
1. Part Two of the policy applies to work in
each state listed in Item 3.A.
The Limits of Liability under Part Two are
the higher of:
Bodily Injury
by Accident $500,000 Each Accident
Bodily Injury
by Disease $500,000 Policy Limit
Bodily Injury
by Disease $500,000 Each Employee
OR
2. The amount shown in the Information
Page.
This provision 1 of EXTENDED OPTIONS does
not apply in New York because the Limits Of Our
Liability are unlimited.
In this provision the limits are changed from
$500,000 to $1,000,000 in California.
2. Unintentional Failure to Disclose Hazards
If you unintentionally should fail to disclose all
existing hazards at the inception date of your
policy, we shall not deny coverage under this
policy because of such failure.
3. Waiver of Our Right To Recover From Others
A. We have the right to recover our payments
from anyone liable for an injury covered by
this policy. We will not enforce our right
against any person or organization for whom
you perform work under a written contract
that requires you to obtain this agreement
from us.
This agreement shall not operate directly or
indirectly to benefit anyone not named in the
agreement.
B. This provision 3. does not apply in the states
of Pennsylvania and Utah.
4. Foreign Voluntary Compensation and Employers’
Liability Reimbursement
A. How This Reimbursement Applies
This reimbursement provision applies to bodily
injury by accident or bodily injury by disease.
Bodily injury includes resulting death.
1. The bodily injury must be sustained by an
officer or employee.
2. The bodily injury must occur in the course of
employment necessary or incidental to work
in a country not listed in Exclusion C.1. of this
provision.
3. Bodily injury by accident must occur during
the policy period.
4. Bodily injury by disease must be caused or
aggravated by the conditions of your
employment. The officer or employee’s last
exposure to those conditions of your
employment must occur during the policy
period.
B. We Will Reimburse
We will reimburse you for all amounts paid by
you whether such amounts are:
1. voluntary payments for the benefits that
would be required of you if you and your
officers or employees were subject to any
workers’ compensation law of the state of
hire of the individual employee.
2. sums to which Part Two (Employers’ Liability
Insurance) would apply if the Country of
Employment were shown in Item 3.A. of the
Information Page.
C. Exclusions
This insurance does not cover:
1. any occurrences in the United States,
Canada, and any country or jurisdiction
which is the subject of trade or economic
sanctions imposed by the laws or regulations
of the United States of America in effect as of
the inception date of this policy.
2. any obligation imposed by a workers’
compensation or occupational disease law,
or similar law.
3. bodily injury intentionally caused or
aggravated by you.
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 5 of 6
4. liability for any consequence, whether
direct or indirect, of war, invasion, act of
Foreign enemy, hostilities (whether war
be declared or not), civil war, rebellion,
revolution, insurrection or military or
usurped power. No endorsement now or
subsequently attached to this policy shall
be construed as overriding or waiving
this limitation unless specific reference is
made thereto.
D. Before We Pay
Before we reimburse you for the benefits to
the persons entitled to them, you must have
them:
1. release you and us, in writing, of all
responsibility for the injury or death,
2. transfer to us their right to recover from
others who may be responsible for their
injury or death,
3. cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.
If the persons entitled to the benefits paid fail
to do these things, our duty to reimburse
ends at once. If they claim damages from us
for the injury or death, our duty to reimburse
ends at once.
E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we reimbursed.
We will pay the balance to the persons
entitled to it. If persons entitled to the
benefits make a recovery from others, they
must repay us for the amounts that we have
reimbursed you.
F. Reimbursement for Actual Loss
Sustained
This endorsement provides only for
reimbursement for the loss you actually
sustain. In order for you to recover loss or
expenses under this reimbursement you
must:
1. actually sustain and pay the loss or
expense in money after trial, or
2. secure our consent for the payment of
the loss or expense.
G. Repatriation
Our reimbursement includes the additional
expenses of repatriation to the United States
of America necessarily incurred as a direct result
of bodily injury.
Our reimbursement shall be limited as follows:
1. to the amount by which such expenses
exceed the normal cost of returning the
officer or employee if in good health, or
2. in the event of death, to the amount by which
such expenses exceed the normal cost of
returning the officer or employee if alive and
in good health.
In no event shall our reimbursement exceed the
bodily injury by accident limit shown in Item 3.B.
of the Information Page as respects any one
such officer or employee whether dead or alive.
H. Endemic Disease
The word “disease” includes any endemic
diseases.
The coverage applies as if endemic diseases
were included in the provisions of the workers’
compensation law.
5. Longshore and Harbor Workers’ Compensation
Act Coverage
General Section C. Workers’ Compensation Law
is replaced by the following:
C. Workers’ Compensation Law
Workers’ Compensation Law means the workers
or workers’ compensation law and occupational
disease law of each state or territory named in
Item 3.A. of the Information Page and the
Longshore and Harbor Workers’ Compensation
Act (33 USC Sections 901-950). It includes any
amendments to those laws that are in effect
during the policy period. It does not include any
other federal workers or workers’ compensation
law, other federal occupational disease law or the
provisions of any law that provide
nonoccupational disability benefits.
Part Two (Employers’ Liability Insurance), C.
Exclusions, exclusion 8, does not apply to work
subject to the Longshore and Harbor Workers’
Compensation Act.
This coverage does not apply to work subject to
the Defense Base Act, the Outer Continental
Shelf Lands Act, or the Nonappropriated Fund
Instrumentalities Act.
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 6 of 6
SECTION III
1. SCHEDULE OF COVERED STATES
A. This endorsement only applies in the states
listed in this Schedule of Covered States.
B. If a state, shown in Item 3.A. of the Information
Page, approves this endorsement after the
effective date of this policy, this endorsement will
apply to this policy. The coverage will apply in
the new state on the effective date of the state
approval
C. Schedule of Covered States:
CA
Countersigned by
Authorized Representative
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Attachment: Schematic Design Proposal (4409 : Somersal Park Schematic Design Contract)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Award a contract for the construction of public electric vehicle charging stations at the Maher and Senior Center parking lots.
PREPARED BY: Terry Crowley, Utilities Director
STRATEGIC INITIATIVE(S):
Pursue Initiatives that Promote Environmental Stewardship RECOMMENDED ACTION(S):
Adopted a Resolution rejecting the bid submitted by Premier Construction Inc., conditionally awarding a contract to Pat Nelson Construction Inc. for an amount not to exceed $210,040.00, and delegating authority to the City Manager to execute the contract on the City's behalf.
COMMUNITY ENGAGEMENT/OUTREACH:
Through several community meetings and Council’s adoption of Healdsburg’s Climate Mobilization Strategy (CMS), electrification of the transportation sector was identified as critical to reducing citywide GHG emissions. To support transportation electrification, CMS measure T4.3 set a priority for the establishment of Public Electric Vehicle Charging stations within Healdsburg. Specifically, measure T-4.3 calls out the construction of EV charging stations at both the Maher and Senior Center public parking lots.
BACKGROUND:
To promote the adoption of electric vehicles and support the resulting GHG emission reductions, staff began work with BKF Engineers Inc. (BKF) to design public charging stations at five public locations throughout the City. The design work included charging stations at the Maher Parking Lot (228 Healdsburg Ave), Senior Center Parking Lot, Giorgi Park, along Monte Vista Avenue near the Swim Center, and the Community Center. With design complete for both the Maher and Senior Center lots, staff finalized construction documents and released the documents for bid. The Maher and Senior Center lots represent the first phase of this Capital Improvement Project (CIP) and were split from the larger project to speed the construction of these sites and take possible advantage of CALeVIP grant funding.
Construction documents along with a notice to potential bidders were posted to the City’s website on October 28, 2024. A notice to bidders was also published in local papers on both
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October 30, 2024 and November 4, 2024. A non-mandatory pre-bid meeting was held on November 5, 2024. All sealed bids and necessary bid documents were required to be submitted to the City at or before 2:00pm on November 26, 2024.
DISCUSSION/ANALYSIS:
The planned work for the Maher and Senior Center lots includes the installation of six charging stations at the Maher Lot and four charging stations at the Senior Center Lot. To meet building code and American Disabilities Act (ADA) requirements, two stations at each location will be constructed to provide ADA accessibility. The ADA accessibility charging stalls are intended to allow a person with a disability to use the charging stations but does not restrict non-disabled persons from also using these same facilities. The installation of additional lightning near the charging stations will also increase visibility at night.
As a standard requirement of construction projects, existing deficiency in existing ADA facilities will be corrected up to 20-percent of the core project’s costs. For both sites, these ADA parking improvements will include relocation of ADA parking spots, along with new stripping, signage, and improvement of accessible pathways. As a bid alternative, staff requested bids for the full reconstruction of ADA parking pads to level the proposed ADA parking surfaces at both lots.
From the bids received, the combined cost of ADA parking pads at both locations is outside of planned project funding and exceeds the 20-percent requirement of the building code. To meet the 20-percent code requirement and manage the available project budget, staff is recommending approval of the ADA parking pad within the Senior Center parking lot only.
On or before November 26 three sealed bids were received by the City. Premier Engineering and Construction (Premier) of Brentwood California provided the apparent low bid for and amount of $155,478.14. Premier’s bid did not include the required bid bond, did not acknowledge or formally recognize bid addenda, and submitted an incorrect bid sheet. Additionally, Premier is not registered with the Department of Industrial Relations, as required by California Labor Code § 1725.5. A bid summary was posted on the City’s website on Monday December 2nd, 2024.
While reviewing bids, staff reached out to Premier seeking additional information and clarification on their bid deficiencies. Premier initially indicated their omissions were a clerical error and expressed intent to provide proof of compliance with the bid requirements but have since been non-responsive to staff requests.. Due to Premier’s lack of registration with DIR, bid omissions, and bid sheet errors staff has determined that Premier’s bid is non-responsive, and is recommending that City Council reject the bid received by Premier. Staff informed Premier of their intent to recommend rejection of the bid on December 6th, 2024.
The second lowest bid was received by Pat Nelson Construction (Nelson) of Petaluma for base bid amount of $184,040. Nelson’s provide an alternate bid item for improved ADA parking pad at the Senior Center site for an amount of $26,000. In staff’s review of Nelson’s bid, staff found the bid responsive and including all necessary bid documents. Staff also reviewed the status of Nelson’s contract license, and the licenses of Nelson’s named sub-contractors. All licenses were found to be active and in good standing. Staff is recommending Council conditionally award (conditioned upon provision of insurance, performance bid, etc.) the construction contract to Nelson for an amount not to exceed $210,040.
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Construction of the three remaining sites, Phase-2, is planned to be released for bid in early 2025 subject to available funding. Due to increased construction and material costs, it may be necessary to reduce the scope or number of locations within Phase-2 of this CIP.
ENVIRONMENTAL STEWARDSHIP:
Implementing measures adopted within the CMS implementation plan will reduce GHG emissions and help stem global warming. Construction of Public EV charging stations at the Maher and Senior Center Lots will reduce GHG emissions within the transportation sector while also helping speed EV adoption by improving availability and access to low-cost electric charging.
ALTERNATIVES:
As an alternative, the City Council could choose to not award a contract for the construction of public EV charging stations. Staff does not recommend this alternative as there is a need for additional EV charging stations within the downtown area. Additionally, without the construction of additional charging stations within Healdsburg, further congestion of the charging stations at Cityhall will be experienced and could deter existing and future EV drivers.
FISCAL IMPACT:
The City’s Adopted Budget includes $425,000 in appropriations for the Public Electric Vehicle Charging Station Project EL002. This project is fully funded with proceeds gained from the cale of freely allocated Cap & Trade Allowances. Due to higher construction and material costs, the approved CIP funding is not adequate to fund the full project scope (five locations). Staff is recommending awarding a contract to install EV charging stations at the Maher and Senior Center locations and authorizing a 15% construction contingency due to uncertainty of below ground conditions and other unforeseen construction costs. Costs to complete the Maher and Senior Center lots are shown below.
Cost Element Total Project Cost
Design Consultant $61,570
Construction Costs $210,040
Construction Contingency (15%) $31,506
Material Costs (estimated) $110,000
Staff Time (estimated) $11,000
Total $424,116
Remaining CIP Funding $884
At a subsequent Council meeting staff will present a recommendation for the completion and potential funding for the remaining locations.
ENVIRONMENTAL ANALYSIS:
In accordance with the California Environmental Quality Act (CEQA), the installation of EV chargers at an existing parking lot is categorically exempt pursuant to CEQA Guidelines Section 15301, Class 1 (Existing Facilities), Section 15303, Class 3 (New Construction or Conversion of Small Structures), and Section 15304, Class 4 (Minor Trenching). Section 15301, Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration
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of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. Section 15303, Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. Section 15304, Class 4 provides exemptions for minor trenching and backfill where the surface is restored. The proposed work of installing EV charging equipment at existing, city owned public parking lots meets the requirements of these exemptions. Therefore, no further environmental review is required.
ATTACHMENT(S):
Resolution
FFC Correspondence
Bid Summary
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CITY OF HEALDSBURG
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG REJECTING THE BID SUBMITTED BY
PREMIER CONSTRUCTION INC., CONDITIONALLY
AWARDING A CONSTRUCTION CONTRACT TO PAT
NELSON CONSTRUCITON INC. FOR AN AMOUNT NOT TO
EXCEED $210,040.00, AND DELEGATING AUTHORITY TO
THE CITY MANAGER TO EXECUTE THE CONTRACT ON
THE CITY’S BEHALF
WHEREAS, through the operation of the City’s publicly owned electric utility, the City is a participant in California’s Cap & Trade (C&T) Programs; and WHEREAS, under California’s C&T programs publicly owned electric utilities are freely allocated carbon allowances for sale within California’s carbon market; and WHEREAS, proceeds from the sale of C&T freely allocated allowances are to be used to benefit electric customers while also reducing greenhouse gas emissions; and WHEREAS, Healdsburg current Capital Improvement Program includes $425,000 in funding for allowance sale proceeds to construct additional public electric vehicle charging stations; and
WHEREAS, in support of measures identified within Healdsburg’s Climate Mobilization Strategy (CMS), staff prepared construction documents for construct public electric vehicle charging stations at the Maher (228 Healdsburg Ave) and Senior (311 East St) public parking lots; and
WHEREAS, a notice to bidders was posted on the City’s website on October 28, 2024, published within local papers on October 30, 2024, and November 4, 2024, with all bids received on or before 2:00pm November 26, 2024; and
WHEREAS, the City received three sealed bids with the bid submitted by Premier Construction Inc (Premier) being the apparent low bid; and WHEREAS, staff’s review of Premier’s bid found it to be non-responsive due to various omissions, bid errors, and that Premier is not registered with the Department of Industrial Relations as required by State law; and
WHEREAS, the second lowest bid was submitted by Pat Nelson Construction Inc. (Nelson); and
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Attachment: Resolution (4656 : Public EV Charging - Phase 1) Resolution No.
WHEREAS, staff’s review of Nelson’s bid found it to be responsive, including all necessary bid documents, licenses, and state registrations; and WHEREAS, the work performed under this contract is exempt from California’s Environmental Quality Act (CEQA) guidelines under Section 15301, Class 1 (Existing Facilities), Section 15303, Class 3 (New Construction or Conversion of Small Structures), and Section 15304, Class 4 (Minor Trenching) and is therefore exempt from further environmental review.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg hereby:
1. Finds that work performed under this agreement is exempt from the further California Environmental Quality Act (“CEQA”) review under, but not limited to, Section 15301, Class 1 (Existing Facilities), Section 15303, Class 3 (New Construction or Conversion of Small Structures), and Section 15304, Class 4 (Minor Trenching).
2. Rejectsthe bid submitted by Premier Construction Inc, due to bid omissions, errors, and lack of registration with the California Department of Industrial Relations.
3. Conditionally awards a contract to Pat Nelson Construction Inc. for the construction of public electric vehicle charging stations for an amount not to exceed $210,040.
4. Authorizes the City Manager to execute the agreement on the City’s behalf.
5. Authorizes the City Manager to approve change orders up to 15% of the contract’s original award amount.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 16th day of December 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
___________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4656 : Public EV Charging - Phase 1) 1 From: Justin Bochmann <[email protected]>
Sent: Wednesday, December 4, 2024 5:22 PM
To: Tyler Kettmann <[email protected]>
Cc: David Hagele <[email protected]>; Evelyn Mitchell <[email protected]>; Ronald Edwards <[email protected]>; Chris Herrod <[email protected]>; Ariel Kelley <[email protected]>; Jeff Kay <[email protected]>; Cory Allbritton <[email protected]>; Jesse Jimenez <[email protected]>; Darbi Griffin <[email protected]> Subject: [EXTERNAL] - Bid Advisory on Premier Engineering & Construction - Public Electrical Vehicle Charging Stations, Phase 1 - FFC Case No. 1077RP
[CAUTION:] This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.
RE: BID ADVISORY
Bidder: Premier Engineering & Construction
Awarding Agency: City of Healdsburg
Project: Public Electrical Vehicle Charging Stations, Phase 1 FFC Case No.: 1077RP
Dear Mr. Kettmann:
The Foundation for Fair Contracting (FFC) is a nonprofit organization which has been serving the public interest since 1985. The objective of the FFC is, in-part, to monitor for compliance with prevailing wage laws pertaining to the construction industry, educate industry stakeholders, and ensure a fair and level playing field is present for all contractors. Unbalanced bids raise questions in regard to performance and compliance with the rules and regulations for the payment of prevailing wages, and the safety and well-being of the workforce. It further opens the question of excessive future change orders, the fairness to and rights of other bidders in the bidding process, and the intent of the bidding process in general.
In deference to all bidders and in order for the public interest to best be served, please enter this formal bid advisory against the above-noted contractor as a matter of public record. We respectfully request that Premier Engineering & Construction (Premier) bid be rejected for the following reasons:
FAILURE TO COMPLY WITH REGISTRATION REQUIREMENTS PURSUANT TO CALIFORNIA LABOR CODE § 1725.5 Premier has failed to register with the Department of Industrial Relations, as required by California Labor Code § 1725.5. Accordingly, they are not qualified to bid on or engage in the performance of any contract for public work, pursuant to California Labor Code § 1771.1. We have attached the detailed supporting documentation for your review.
Please contact our office with questions, comments, or clarifications.
Sincerely,
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Attachment: FFC Correspondence (4656 : Public EV Charging - Phase 1) 2 Jesse Jimenez
Executive Director
Case: 1077RP
cc: City of Healdsburg – Mayor and Councilmembers
David Hagele – Email: [email protected]
Evelyn Mitchell – Email: [email protected]
Ron Edwards – Email: [email protected]
Chris Herrod – Email: [email protected]
Ariel Kelley – Email: [email protected]
City of Healdsburg – City Manager
Jeff Kay – Email: [email protected]
Justin Bochmann
Field Representative
Foundation for Fair Contracting
3807 Pasadena Avenue, Suite 150
Sacramento, California 95821
Office (916) 487-7871; Fax (916) 487-0306; Direct (916) 541-2848 One Stop Solutions @ www.ffccalifornia.com
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Attachment: FFC Correspondence (4656 : Public EV Charging - Phase 1) Item Item Description
Estimated
Annual
Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1 Demolition Maher Lot 1.00 Each
$ 11,400.00 $11,400.00 $ 34,720.00 $34,720.00 $ 6,000.00 $6,000.00 2 Demolition Senior
Center Lot 1.00 Each
$ 21,200.00 $21,200.00 $ 30,800.00 $30,800.00 $ 9,000.00 $9,000.00 3 EV Charging Complete
Trench 110.00 Linear Feet $ 190.00 $20,900.00 $ 95.10 $10,461.00 $ 130.00 $14,300.00 4 Utility Service Trench
Sec ‘A’ 120.00 Linear
Feet $ 550.00 $66,000.00 $ 95.10 $11,412.00 $ 210.00 $25,200.00 5 Utility Service Trench
Sec ‘B’ 60.00 Linear
Feet $ 550.00 $33,000.00 $ 95.10 $5,706.00 $ 210.00 $12,600.00 6 ADA Concrete Pad and
Access 966.00 SQFT $ 24.50 $23,667.00 $ 11.89 $11,485.74 $ 30.00 $28,980.00 7 Asphalt per 1” Depth w/
Compacted Base 1500.00 SQFT $ 5.00 $7,500.00 $ 5.85 $8,775.00 $ 3.00 $4,500.00 8 EV Charging Station Fou 7.00 Each $ 2,100.00 $14,700.00 $ 2,500.00 $17,500.00 $ 3,000.00 $21,000.00 9 Asphalt Dike (per detail) 24.00 Linear
Feet $ 100.00 $2,400.00 $ 12.85 $308.40 $ 65.00 $1,560.00 10 Protective Bollards 6.00 Each $ 1,200.00 $7,200.00 $ 550.00 $3,300.00 $ 1,500.00 $9,000.00 11 Streetlight Foundation
& Installation (City 2.00 Each $ 8,000.00 $16,000.00 $ 1,850.00 $3,700.00 $ 4,000.00 $8,000.00 12 Wheel Stops Installed 16.00 Each $ 160.00 $2,560.00 $ 200.00 $3,200.00 $ 200.00 $3,200.00 13 EV Striping Maher &
Senior Center Lots 1.00 Each $ 3,750.00 $3,750.00 $ 1,250.00 $1,250.00 $ 4,000.00 $4,000.00 14 ADA Striping Maher
Lot 1.00 Each $ 2,000.00 $2,000.00 $ 1,550.00 $1,550.00 $ 1,500.00 $1,500.00 15 ADA Striping Senior
Center Lot 1.00 Each $ 1,700.00 $1,700.00 $ 1,475.00 $1,475.00 $ 1,500.00 $1,500.00 16 EV Charging Post w/
Signage` 7.00 Each $ 925.00 $6,475.00 $ 185.00 $1,295.00 $ 700.00 $4,900.00 17 ADA Parking Post w/
Signage 4.00 Each $ 950.00 $3,800.00 $ 185.00 $740.00 $ 700.00 $2,800.00 18 Install Meter Pedestals
(City provided) 2.00 Each $ 5,300.00 $10,600.00 $ 2,475.00 $4,950.00 $ 7,000.00 $14,000.00 19 Install Electrical
(breakers, wire, etc.) 1.00 Each $ 36,000.00 $36,000.00 $ 2,850.00 $2,850.00 $ 12,000.00 $12,000.00 $290,852.00 $155,478.14 $184,040.00
Alternate Bid Items
Item Item Description
Estimated
Annual
Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1 ADA Demo & Grading
Maher Lot 1.00 Each $ 39,000.00 $39,000.00 $ 39,915.20 $39,915.20 $ 38,000.00 $38,000.00 2 ADA Demo & Grading
Senior Center Lot 1.00
Each $ 35,000.00 $35,000.00 $ 38,800.00 $38,800.00 $ 26,000.00 $26,000.00 3 Additional Striping
Senior Center Lot 1.00 Each $ 2,800.00 $2,800.00 $ 1,750.00 $1,750.00 $ 4,000.00 $4,000.00 TOTAL $76,800.00 TOTAL $80,465.20 TOTAL $68,000.00
$367,652.00 $235,943.34 $252,040.00
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount United Striping
101, Inc /
Penngrove, CA Striping / $15,931
United Striping 101,
Inc / Penngrove, CA Striping / $15,931
Tri County Electric,
Inc. / Rohnert Park,
CA Electrical / $62,099
Sonoma Marin
Electric /
Sebastopol, CA Electrical / $41,000
TOTAL BASE BID W/ALTERNATES
Nelson Construction
Premier Engineering &
Construction
Base Bid Total
M3 Integrated Services
Bid Opening: Public Electric Vehicle Charging
Stations, Phase 1 EL002
Bid No. CIP-23-024
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Attachment: Bid Summary (4656 : Public EV Charging - Phase 1)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Fiscal Year 2023-2024 Annual Report of Developer Fees (AB 1600 Report)
PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution accepting the fiscal year 2023-2024 annual report of development impact fee activity.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
The City imposes various fees to mitigate the impact of development pursuant to Government Code 66000 et seq. One of the mandated accounting guidelines, as stated in Government Code 66006(a), provides that the City shall establish separate capital accounts for each type of improvement funded by development fees. Therefore, the City maintains separate funds for Fire Facilities, Streets/Traffic, Water, Sewer, Drainage, Electric and Park development impact fees.
Recent legal precedents have expanded the scope of the reporting requirements to include InLieu fees. The City maintains separate accounts for the Inclusionary Housing In-Lieu Fee, Parking In-Lieu Fee, and the Park Dedication In-Lieu Fee.
Each local agency is required within 180 days after the last day of each fiscal year to make available to the public and report to City Council the following information:
a) Fee description
b) Amount of fee
c) Beginning and ending balance of each fund
d) Amount of fee collected, and corresponding interest earned e) Identification of each public improvement on which fees were expended and the amounts expended on each such improvement, including the total percentage of the cost of the public improvement that funded with the fees
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f) Approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement
g) Description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. h) Amount of refunds made pursuance to subdivision (e) of Section 6601 and any allocations pursuant to subdivision (f) of Section 6601 In addition to the annual reporting requirement, government Code 6601 requires that the City prepare a report for the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City is required to make the following findings with respect to that portion of the fund or account remaining unexpended, whether committed or uncommitted:
a) Identify the purpose to which the fee is to be put
b) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged
c) Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements
d) Designate the approximate dates on which the funding referred to in subparagraph (c) is expected to be deposited into the appropriate account or fund.
DISCUSSION/ANALYSIS:
In accordance with the requirements of Government Code Section 66000 et seq., the City’s Annual Report on Developers’ Funds is attached as Exhibit A.
No interfund transfers or loans were made from any of the identified accounts and there were no allocations of unexpended revenues collected, pursuant to Government Code §66001(f). The required findings for the balance in all funds is incorporated in the attached report.
The City has provided a copy of this report to the requesting parties and the City has posted a notice on its website of the availability of the development impact fee information.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
This item is presented for review as required by the Government Code to provide information to the public concerning collections and expenditures of Development Impact Fees (AB 1600 Fees). As long as the City maintains these fees, this annual review will be required.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
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ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Resolution
Exhibit A
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CITY OF HEALDSBURG
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE FISCAL YEAR 2023-24
ANNUAL REPORT OF DEVELOPER DEPOSITS (AB 1600
REPORT)
WHEREAS, the City of Healdsburg imposes fees to mitigate the impact of development pursuant to Government Code section 66000 et seq.; and
WHEREAS, said fees collected are deposited into a special and separate capital account for each type of improvement funded by development fees; and WHEREAS, the City maintains separate funds for fire facilities, streets/traffic, water, sewer, drainage, electric, park development fees, inclusionary housing in-lieu fees, parking in-lieu fees, and park dedication in-lieu fees; and
WHEREAS, the City is required within 180 days after the last day of each fiscal year to make available to the public information for the fiscal year regarding these fees under Government Code section 66006; and
WHEREAS, City staff has prepared a report ("AB 1600 Report") that contains the information required by Government Code sections 66001, 66006, and 66013; and WHEREAS, no interfund transfers or loans were made from any of the accounts identified in the AB 1600 Report; and
WHEREAS, there were no refunds of development impact fees collected pursuant to Government Code §66001(e), nor were there any allocations of unexpended revenues collected pursuant to Government Code §66001(f); and
WHEREAS, the AB 1600 report makes the required findings on the account balance of all fees in the report; and
WHEREAS, the AB 1600 Report was made available for review on November 27, 2024, more than fifteen (15) days prior to the date that the Council considered the AB 1600 Report; and WHEREAS, one interested persons has requested notice of the AB 1600 Report; and one notice of the availability of the AB 1600 Report was mailed.
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Attachment: Resolution (4683 : AB 1600 Report FY 23-24) Resolution No.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG FINDS AND RESOLVES AS FOLLOWS:
Section 1.
A. In accordance with Government Code sections 66001, 66006, and 66013, the City has conducted an annual review of its development impact fees and capital infrastructure programs and the City Council has reviewed the AB 1600 Report attached hereto as Exhibit A and incorporated herein by this reference.
B. The City Council hereby approves, accepts and adopts the AB 1600 Report.
Section 2. Effective Date. The resolution shall take effect immediately upon adoption.
Section 3. Severability. If any section, subsection, sentence, clause, phase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause or phase thereof irrespective of the fact that any one of or more sections, subsections, clauses or phases be declared unconstitutional on their face or as applied.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 16th day of December 2024, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4683 : AB 1600 Report FY 23-24) Fire Facilities Development Impact
Traffic Development Impact
Water Capacity Charge
Sewer Capacity Charge
Drainage Development Impact
Electric Development Impact
City Council Resolution 98-2013 established the current Water Capacity Charges for development within the City of Healdsburg.
The Water Capacity Charges are based on a system buy-in methodology that assures new developments pay estimated reasonable costs associated with the use of existing capacity in the City’s water system. Fee revenues will be used for the fair share of the City's acquisition and construction costs of the existing water systems, costs of financing system improvements, and existing capital reserves. The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of Water facilities necessary to serve new development. The following projects were completed in Fiscal Year 2023-24: Furnish and Install Compressor #1 at the Water Treatment Plant totaling $21,534.
Annual Report on Developers' Funds Per GC 66000
City of Healdsburg
Development Impact Fee Descriptions
City Council Resolution 129-2002 established the Fire Facilities Impact Fee for development within the City of Healdsburg. The fee applies to all commercial and residential development regardless of size of the proposed structure. The fee revenues will be used only for the replacement and maintenance costs of the fire department aerial ladder truck. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of fire facilities necessary to serve new development.
City Council Resolution 2-2021 updated the Streets/Traffic Impact Fee for new and expanded development within the City of Healdsburg incorporating an alternative fee schedule effective upon the closure of the City emergency declaration for COVID-19.
Fee revenues will only be used to pay for the portion of various streets facilities that support new development within the City. The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate cost to construct the improvements required to serve the use generated by the new development.
The purpose of this fee is to raise capital revenues necessary to mitigate the cost of traffic facilities necessary to serve new development.
City Council Resolution 98-2013 established the current Sewer Capacity Charges for development within the City of Healdsburg.
The Sewer Capacity Charges are based on a system buy-in methodology that assures new developments pay estimated reasonable costs associated with the use of existing capacity in the City’s sewer system. Fee revenues will be used for the fair share of the City's acquisition and construction costs of the existing sewer systems, costs of financing system improvements, and existing capital reserves. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of Sewer facilities necessary to serve new development. The following projects were completed in Fiscal Year 2023-24: Replace Sewer Rotor for $81,750 and replace Pump #2 at the Magnolia Lift Station for $25,697.
City Council Resolution 2-2021 updated the Drainage Impact Fee for new and expanded development within the City of Healdsburg incorporating an alternative fee schedule effective upon the closure of the City emergency declaration for COVID-19.
Fee revenues will only be used to pay for the portion of various drainage facilities that support new development within the City.
The fee amount is based on the use of the respective development, measured by the number of units of the new development, and the new developments proportionate cost to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of drainage facilities necessary to serve new development.
City Council Resolution 75-1997 updated the Electric Impact Fee for development within the City of Healdsburg. The fee is assessed on new development initial connections to the City's electric system and existing development service upgrades. Fee revenues will be used to fund system expansions that support new development and costs of prior oversizing providing services to new development. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of Electric facilities necessary to serve new development.
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
Park Development Impact
Inclusionary Housing In-Lieu
Parking In-Lieu
Park Dedication In-Lieu
City Council Resolution 87-2015 established the current Parking In-Lieu fee for development within the Downtown In-Lieu Fee Area. The fee is assessed on new construction and change of use projects that do not provide the required off-street parking in the in-lieu fee area. Fee revenues will be used to fund parking improvements and alternative transportation, including bicycle and pedestrian, and improvements designed to reduce parking requirements. The fee amount is based on the use by the respective development, measured by development type, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of parking facilities necessary to serve new development.
City Council Ordinance 1085 established the current Quimby Park Dedication In-Lieu Fee for development within the City of Healdsburg. The fee is assessed on the development of new subdivisions in lieu of dedicating land as determined in Article VIII of the Ordinance. Fee revenues will be used to provide park or recreational facilities reasonably related to serving the subdivision by way of the purchase of necessary land or improving such land available to the subdivision for park and recreational purposes. The fee amount is based on the use by the respective development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of park facilities necessary to serve new development.
City Council Resolution 74-1997 updated the Park Development Impact Fee for development within the City of Healdsburg. The fee is assessed on new commercial, industrial and residential units to mitigate the impact of development on park facilities. Fee revenues will be used to fund the expansion and improvement of park facilities. The fee amount is based on the use by the respective development, measured by the number of units of the new development, and the new development’s proportionate costs to construct the improvements required to serve the use generated by the new development. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of park facilities necessary to serve new development.
City Council Resolution 81-2019 established the current Inclusionary Housing In-Lieu fee for development within the City of Healdsburg. The fee is assessed on new residential developments to support the development of affordable housing in the City. Fee revenues will be used to provide affordable housing programs and services in the community, including acquisition of property, planning and design, construction costs, and program administration. The fee amount is based on the impact of the respective development, measured by the square foot, and the new development’s proportionate costs to construct affordable housing required to serve the community. The purpose of this fee is to raise capital revenues necessary to mitigate the cost of affordable housing necessary to serve the community.
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
Infrastructure Development Impact Charges - Single Family Residential Dwelling Water System 7,744.62 per unit
Sewer System 12,844.79 per unit
Park Development 2,057.00 per unit
Electrical Development
Up to 125 amps 975.00 per unit
Up to 200 amps 1,473.00 per unit
Up to 400 amps 2,925.00 per unit
Fire Facilities Development 193.00 per unit
Traffic Development 4,677.28 per unit
Drainage Development 6,262.63 per unit
Infrastructure Development Impact Charges - Secondary Residential Dwelling Unit Tier 2, between 851 and 1200 square feet
Electrical Development 487.00
Park Development 1,028.00
Sewer System 6,422.40
Water System 3,872.31
Infrastructure Development Impact Charges - Commercial & Industrial Water System 12,932.78 water meter size 1" or smaller (rate varies for larger meter sizes) Sewer System 21,451.98
Park Development 0.35 per sq-ft of gross floor area
Electrical Development Varies
Fire Facilities Development 0.15 per sq-ft of gross floor area Traffic Development
Commercial 5,866.56 per 1,000 Building Sq. Ft. or Hotel Room Office 7,466.14 per 1,000 Building Sq. Ft. or Hotel Room Industrial 4,430.01 per 1,000 Building Sq. Ft. or Hotel Room Hotel Room 2,748.38 per 1,000 Building Sq. Ft. or Hotel Room Drainage Development
Commercial 1,752.75 per 1,000 Building Sq. Ft. or Hotel Room Office 2,818.40 per 1,000 Building Sq. Ft. or Hotel Room Industrial 2,692.58 per 1,000 Building Sq. Ft. or Hotel Room Hotel Room 2,066.75 per 1,000 Building Sq. Ft. or Hotel Room Infrastructure Development Impact Charges - Multi-Family Residential Dwelling Units Water System 4,645.15 per dwelling unit
Sewer System 11,559.61 per dwelling unit
Park Development 2,057.00 per dwelling unit
Electrical Development
2 to 8 Units 975.00 per dwelling unit
9 to 50 Units 780.00 per dwelling unit
Fire Facilities Development 193.00 per dwelling unit
Traffic Development 3,118.19 per dwelling unit
Drainage Development 2,505.49 per sq-ft of hard surface In-Lieu Charges
Inclusionary Housing
For Sale 19.66 per unit, per square foot
Rental 7.24 per unit, per square foot
Parking
New Construction 17,864.74
Change of Use 7,388.91
Park Dedication Fair market value of land dedication per Section 17.04 Development Impact Fees Schedule
water meter size 1" or smaller with low sewer strength (rate varies for larger meter sizes and increased sewer strengths)
Annual Report on Developers' Funds Per GC 66000
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
FIRE FACILITIES TRAFFIC WATER SEWER DRAINAGE ELECTRIC PARK INCLUSIONARY PARK
DEVELOPMENT DEVELOPMENT CAPACITY CAPACITY DEVELOPMENT DEVELOPMENT DEVELOPMENT HOUSING PARKING DEDICATION
IMPACT IMPACT CHARGE CHARGE IMPACT IMPACT IMPACT IN-LIEU IN-LIEU IN-LIEU Beginning Fund Balance 07/01/23 $ 1,422,782 9,764 $ 1,344,154 $ 3,387,526 $ 1,405,295 $ 126,741 $ 1,114,033 $ 319,142 $ 410,878 $ 576,626 $ per 2021-22 Developer ReportAdjusted beginning fund balance after 9,764 1,422,782 $ 1,344,154 $ 3,387,526 $ 1,405,295 $ 126,741 $ 1,114,033 $ 319,142 $ 410,878 $ 576,626 $ 2022-23 fiscal year end auditREVENUE Fees collected 27,383 130,896 72,958 219,867 57,511 73,038 20,376 211,755 - 492,788 Interest earned (1,306) * 64,251 69,506 163,157 67,023 6,634 52,794 - 19,658 41,466 Rent received - - - - - - 219 - - - 200,403 26,078 137,210 383,025 124,534 79,672 73,389 211,755 19,658 534,255 EXPENDITURESProjects 138,372 - 32,180 114,544 15,969 - 671,569 319,142 - 60,000Interfund Transfers/Loans - - - - - - - - - Refunds - - - - - - - - - -
Audit Adjustment - - - - - - - - - -
- 138,372 32,180 114,544 15,969 - 671,569 319,142 - 60,000 Excess of Revenue Over/(Under) (112,294) 200,403 105,030 268,480 108,565 79,672 (598,180) (107,387) 19,658 474,255 ExpendituresEnding Fund Balance 06/30/24 (102,530) $ 1,623,185 1,449,183 3,656,006 1,513,860 206,413 515,852 211,755 430,537 1,050,880 * The City operates in a pooled cash environment. For fiscal year 2023-2024 the Fire Facilities Development Impact Fund had a negative balance and therefore earned negative interest.
Analysis of Changes in Fund Balance / Working Capital
Annual Report on Developers' Funds Per GC 66000
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
FY 2023-24
% Funded
with AB
1600 Fee Balance of Project Funding
Public
Improvement
Completion
Date
FIRE FACILITIES DEVELOPMENT IMPACT
Aerial Ladder Truck 138,372 28% Developer Contribution - Total 138,372
TRAFFIC DEVELOPMENT IMPACT - -
Total $ -
WATER CAPACITY CHARGE
Healdsburg Ave Utility Replacements-SE004 10,646 18% Water Operations, Sewer Operations, Sewer Impact,
Drainage Impact -
Furnish & Install Compressor #1 at WTP 21,534 100% 6/30/2024 Total $ 32,180
SEWER CAPACITY CHARGE
Healdsburg Ave Utility Replacements-SE004 7,097 12% Water Operations, Sewer Operations, Water Impact,
Drainage Impact -
Replace Sewer Rotor 81,750 100% 9/14/2023
Replace Pump#2 at Magnolia Lift Station 25,697 100% 1/4/2024 Total $ 114,544 -
DRAINAGE DEVELOPMENT IMPACT
Healdsburg Ave Utility Replacements-SE004 15,969 27% Water Operations, Sewer Operations, Water Impact, Sewer
Impact -
Total $ 15,969 -
ELECTRIC DEVELOPMENT IMPACT
Total $ - -
PARK DEVELOPMENT IMPACT
Fitch Mountain Park and Open Space-CS001 671,569 22%
Grant, Bond Proceeds, Park
Development, Measure M Parks -
Total $ 671,569 -
INCLUSIONARY HOUSING IN-LIEU
Monte Vina Apts Rehabilitation 319,142 100% Inclusionary Housing In-Lieu 4/15/2024 Total $ 319,142 -
PARKING IN-LIEU
Total -
PARK DEDICATION IN-LIEU -
Badger Park Redevelopment-CS002 60,000
Total 60,000
Expenditures By Project
Annual Report on Developers' Funds Per GC 66000
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
Estimated
Balance at
6/30/2024
Planned AB
1600 Fee Use
Anticipated
Start of Project
Additional
Funding Amount
Additional Funding
Source
FIRE FACILITIES DEVELOPMENT IMPACT (102,530) $
- -
Total $ -
TRAFFIC DEVELOPMENT IMPACT 1,623,185 $
US-101 and Dry Creek Road Interchange 14,075,000 7/1/2026 500,000 County Tax Measure Gran Total $ 14,075,000
WATER CAPACITY CHARGE 1,449,183 $
Groundwater Supply Wells / Aquifer Storage Recovery-WA006 1,931,200 7/1/2024 7,724,800 Grant Healdsburg Avenue Utility Replacements-SE004 611,611 7/1/2023 440,853 Water Operations Sewer Operations 843,882
Sewer Impact 411,975
Drainage Impact 898,368
Total $ 2,542,811
SEWER CAPACITY CHARGE 3,656,006 $
Grove Street and Vine Street Trunk Main Replacement 3,575,000 7/1/2026 - - Healdsburg Avenue Utility Replacements-SE004 411,975 7/1/2023 440,853 Water Operations Sewer Operations 843,882
Water Impact 611,611
Drainage Impact 898,368
Total $ 3,986,975
DRAINAGE DEVELOPMENT IMPACT 1,513,860 $
Center Street Storm Drain Replacement 125,000 7/1/2026 - - Pordon Lane Storm Drain Improvements - Phase 2 300,000 7/1/2026 - - Healdsburg Avenue Storm Drain Replacement 150,000 7/1/2026 - - Powell Avenue (Armory) Catch Basin Replacement 100,000 7/1/2026 - - Healdsburg Avenue Utility Replacements-SE004 898,368 7/1/2023 440,853 Water Operations Sewer Operations 843,882
Water Impact 611,611
Sewer Impact 411,975
Total $ 1,573,368
ELECTRIC DEVELOPMENT IMPACT 206,413 $
Badger Substation Bank Replacement 1,960,000 7/1/2029 7,840,000 Electric Operations Total $ 1,960,000
PARK DEVELOPMENT IMPACT 515,852 $
Foley Pavilion-CS004 516,000 7/1/2022 4,997,763 Donation 599,992 Park Dedication In-Lie
410,000 Parking In-Lieu
Total $ 1,745,829 Community Services Ope 516,000 r
INCLUSIONARY HOUSING IN-LIEU 211,755 $
Development of Affordable Housing - North Healdsburg 500,000 7/1/2025 - - Total $ 500,000
PARKING IN-LIEU 430,537 $
West Plaza Parking Lot Resurfacing 55,000 7/1/2026 610,000 Measure T Foley Pavilion-CS004 7/1/2022 4,997,763 Donation 410,000 599,992 Park Dedication In-Lie
516,000 Park Development Impact
1,745,829 Community Services Oper
Total $ 465,000
PARK DEDICATION IN-LIEU 1,050,880 $
Badger Park Redevelopment-CS002 1,052,000 7/1/2023 1,000,000 Grant Bond Proceeds 5,000,000
Measure M Parks 469,956
Total $ 1,052,000
5-Year Report on Developers' Funds Per GC 66001
Planned Usage of Developer Impact Fees As Per Ordinances Establishing The Impact Fees
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
Fire Facilities Development Impact
Traffic Development Impact
Water Capacity Charge
Sewer Capacity Charge
Drainage Development Impact
Electric Development Impact
During the prior year the City planned to use $227,090 of impact fees towards Sewer System Improvements. The project started on 7/1/2023 and was completed by 6/30/2024. The City only used $107,447 towards Sewer System Improvements and released the remaining funding to be reallocated to other projects.
The Grove Street and Vine Street Trunk Main Replacement project had a planned start date of 7/1/2025. During the budget process it was determined that the project would be postponed until 7/1/2026 due to staff capcity and to align construction with other projects being completed in the vacinity.
The Healdsburg Avenue Utility Replacement project (SE004) started as planned on 7/1/2023 and is currently in the design phase.
The Dry Creek Storm Drain Relocation project had a planned start date of 7/1/2025. During the budgeting process the City identified three drainage projects that were smaller in scope and higher priority: $125,000 for Center Street, $300,000 for Pordon Lane - Phase 2, and $150,000 Healdsburg Avenue. These three projects have a start date of 7/1/2026.
The Powell Avenue (Armory) Catch Basin Replacement was originally set to start 7/1/2027, this project's new start date has been moved up to 7/1/2026.
The Healdsburg Avenue Utility Replacement project (SE004) started as planned on 7/1/2023 and is currently in the design phase.
No changes from the prior year.
During the prior year the City planned to use $422,162 of impact fees towards Water System Improvements. The project started 7/1/2023 and was completed by 6/30/2024. The City only used $21,534 towards Water System Improvements and released the remaining funding to be reallocated to other projects.
The Healdsburg Avenue Utility Replacement project (SE004) started as planned on 7/1/2023 and is currently in the design phase.
City of Healdsburg
Annual Report on Developers' Funds Per GC 66000
Summary of Planned Use Changes
The Aerial Ladder Truck Financing project began 7/1/2021. The final payment was made January 2024 and the project is considered complete. The account currently has a negative balance. No activity is anticipated until the balance is reestablished.
The US-101 and Dry Creek Road Interchange project had a planned start date of 7/1/2024. The total cost of the project was anticipated to be $8,572,500 which was comprised of $1,423,500 of impact fees and additional funding from unknown sources. It was determined that the cost estimates for this project were outdated, as such new cost estimates were obtained.
The new cost estimate values the project at $14,575,000. The project start date has been postponed until 7/1/2026 until additional project funding is available.
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
Park Development Impact
Inclusionary Housing In-Lieu
Parking In-Lieu
Park Dedication In-Lieu
The Badger Park Redevelopment project started 7/1/2023 and is currently in the planning phase.
The Badger Park Redevelopment project started 7/1/2023 and is currently in the planning phase. The City originally planned to use $445,042 of impact fees toward the Badger Park Redevelopment project but shifted the need toward the Foley Pavilion project (CS004) as it was construction ready. The Foley Pavilion project (CS004) began 7/1/2022 and is currently in the construction phase. The Badger Park Redevelopment project has been funded with alternative sources.
The Fitch Mountain Park and Open Space Preserve began 7/1/2022 and was completed 10/21/2024.
No changes from the prior year.
The West Plaza Parking Lot Resurfacing project was set to start 7/1/2024. The project start date was postponed to 7/1/2026, due to the Foley Pavilion Project being a higher priority project that increased parking capacity in the downtown area. The Foley Pavilion project (CS004) began 7/1/2022 and is currently in the construction phase.
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Attachment: Exhibit A (4683 : AB 1600 Report FY 23-24)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: L&M Village Quarterly Update
PREPARED BY: Griselda Villarreal, Administrative Analyst II STRATEGIC INITIATIVE(S):
Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):
Receive the L&M Village Quarterly Update.
COMMUNITY ENGAGEMENT/OUTREACH:
The L&M Village Quarterly Update report will be presented at a public meeting, which will include time allocated for public comment and participation. The most recent quarterly report was presented to the City Council on September 16, 2024.
BACKGROUND:
The L&M Village Program is a collaborative initiative between the City of Healdsburg, Reach for Home, and Burbank Housing, focused on addressing homelessness through transitional housing and supportive services for individuals experiencing chronic homelessness. Since its inception in 2021, the program has achieved several key milestones:
On October 18, 2021: The City Council authorized staff, in partnership with Reach for Home and Burbank Housing, to apply for FY 2021-2022 Project Homekey funding. The application sought resources for the acquisition and operation of the L&M Motel, intended for use as interim housing for individuals experiencing chronic homelessness.
On October 27, 2021: The City applied to the State of California for $5.72 million in Project Homekey capital funding and $1.33 million in operating subsidies, securing a total of $7.05 million in state funds.
On December 21, 2021: The State of California approved the Project Homekey application, leading to the execution of a State Standard Agreement on February 16, 2022, and the receipt of funds on March 23, 2022, for both capital and operational costs.
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On May 3, 2022: Escrow closed on the L&M Motel, transferring ownership to the City.
On November 21, 2022: The City Council approved a Lease, Funding, and Service Agreement with Reach for Home for the operation of L&M Village, including terms of service and an annual budget.
On June 20, 2023: The City adopted Resolution No. 91-2023, fulfilling the Council's request to review the terms of service annually within the Lease, Funding, and Service Agreement.
Beginning April 2023, the City Council received quarterly progress updates on operations at the L&M Village.
DISCUSSION/ANALYSIS:
Since its opening, the L&M Village Program has made notable progress in addressing homelessness within the community. The following are cumulative totals of participants served since the program’s inception:
• Participants Served: 87 participants have been enrolled in the program. • Successful Exits to Housing: 40 participants have successfully transitioned into permanent housing.
• Housing Voucher Applications: 26 participants applied for and received housing vouchers to date.
• Health and Wellness: 78 participants accessed mental health services and have engaged in regular or long-term mental health support. Providence provides weekly wellness checks for all participants. 86 participants have accessed health and wellness medical services or appointments.
• Income Stability: 44 participants increased or retained their income through employment and 82 participants have increased income through subsidies such as food stamps or SSI. • Program Engagement: Nearly 80% of participants engage in at least two activities per week, with nearly 90% participating in weekly case management.
Program Outcomes Snapshot (Cumulative Results)
Data Point
Cumulative Total As
of Last Report
(9/16/24)
Quarter 2 FY 24-25
Activity
L&M Village Totals
Since Program Start
Participants Served 71 16 87
Successful Exits to
Housing
36 4 40
Housing Voucher 26 0 26
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Applications
Health & Wellness -
Accessed Mental Health
62 16 78
Health & Wellness -
Accessed Medical
Services/Appointments
66 20 86
Income Progress -
Income increase by
employment
18 26 44
Income Progress -
Income increase by
utilizing subsidies
(Food stamps/SSI)
68 14 82
A key component of the L&M Village Program is the variety of supportive services offered to participants. These include individual counseling sessions, access to a food pantry, cooking and budgeting classes, employment search assistance, haircut services, support with interview clothing, daily living skills training, housing search and application assistance, and animal coaching.
Providence Healthcare conducts door-to-door wellness check-ins to address immediate healthcare needs. Additionally, a Sonoma County employee certified in Alcohol and Other Drug Treatment holds weekly appointments and check-ins. Reach for Home also offers an on-site addiction recovery group.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
No alternatives are presented because this is an informational report FISCAL IMPACT:
Since its inception in 2022, the L&M Village has received $7,048,800 in State Homekey Grant funding and $950,000 in county HHAP early Capital Match Funding. Of the Homekey funds, $6,168,000 was allocated for the acquisition and rehabilitation of the L&M Village, and $880,800 was designated for operational costs.
The City currently holds a contract with the Sonoma County Department of Health Services for reimbursement of up to $644,160 of ongoing operational costs at the L&M Village, set to expire in June 2025. To date, $298,720 has been received to fund operations from January 1, 2023, through June 30, 2024 (FY 23-24) and the remaining $345,440 is anticipated to support operations from July 2024 through November 2024. City staff is currently working with the County to amend the existing contract to include additional funding to continue supporting services through June 2025. The City is also working with the intent to establish a new operational funding agreement with County to ensure operational costs are adequately covered beyond June 2025.
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ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
L&M_Q2_24
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L&M Quarterly
Update (Q2)
December 16, 2024
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Overview
• Q1 Highlights
• Data & Program Outcomes
• Supportive Services Offered
• Financial Status
• Conclusion & Future Activities
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Q1
Highlights
• Program Outcomes
• Continue addressing homelessness in the community.
• Case managers focus on transitioning participants to housing. • December 9, 2024 - Launched the Keep People Housed
Homelessness Prevention Program.
• Staffing Updates
• Reach for Home is hiring another Case Manager and a Supportive Services Assistant.
• Mental Health Internship Program continues.
• Expanded services to include in-person and telehealth psychologist appointments to help expedite access and
adherence to medication.
• Reach for Home Housing Navigator secured 5 more units for a total of 9 by working with landlords to lease for interim/permanent housing.
• Russian River Keepers are continuing to keep the river clean and free of unauthorized access.
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Program
Outcomes
L&M Village Totals
Since Program Start
Quarter 2 FY 24-25
Activity
Cumulative Total As of
Last Report (9/16/24)
Data Point
Participants Served 71 16 87
Successful Exits to Housing 36 4 40
Housing Voucher 26 0 26
Applications
Health & Wellness - 62 16 78
Accessed Mental Health
Health & Wellness - 66 20 86
Accessed Medical
Services/Appointments
Income Progress - Income 18 26 44
increase by employment
Income Progress - Income 68 14 82
increase by utilizing
subsidies (Food
stamps/SSI)
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Occupancy By
Race/Ethnicity
74%
19%
5% 2%
Occupancy By Race &
Ethnicity L&M Village
White Hispanic Native Black
73%
14%
3%
2% 8%
Race & Ethnicity of Those
Experiencing Homelessness
Healdsburg
White Hispanic Native Black Unknown
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Supportive
Services
Offered
– Nearly 80% of participants engaged in at least 2
activities/week
– One-on-one counseling sessions
– Food pantry access
– Budgeting and cooking classes
– Employment search support
– Haircut services
– Interview clothing assistance
– Daily living skills training
– Housing search and application classes
– Weekly healthcare visits by Providence Healthcare
– Active participation in Fentanyl awareness events
– Collaboration with Face to Face for HIV testing
– Addiction recovery group on-site
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Homekey
Funding
Funding Sources Amount Status Use
Homekey Capital $6,168,000 Awarded Acquisition/Construction Homekey Operations $660,800 Awarded L&M Operations
County Capital Match $950,000 Awarded Acquisition/Construction Early Occupancy Bonus $220,000 Awarded Operations
County Operating $644,160 Awarded Operations FY 24
Total $8,642,960
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Conclusion
&
Future
Activities
Challenges
– Grant timing and funding.
– More permanent supportive housing
locations.
Opportunities
– Increasing outside funding and leveraging
existing sources.
– Expansion of the Homeless Prevention
Program including, Case Management and
the Northern Sonoma County hub.
– Employment connections.
– Continued landlord engagement for Housing
Vouchers.
– Healdsburg Scattered Site units coming
online.
– Dry Creek Commons set-asides.
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update) Discussion
&
Questions
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Attachment: L&M_Q2_24 (4687 : L&M Village Quarterly Update)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: 2025 Local Appointments List pursuant to The Maddy Act PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution approving the Local Appointment List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2025 and designating the Healdsburg Public Library as the public library to receive a copy of the Local Appointments List pursuant to The Maddy Act.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
The Legislature enacted Government Code Section 54970 et seq (“The Maddy Act”) to increase public awareness of appointments to be made by any local government and to provide the local legislative bodies access to a talent resource that otherwise would go underutilized.
Government Code Section 54972 requires each legislative body to prepare on or before December 31st of each year a “Local Appointments List” (“List”) of all regular and ongoing boards, commissions and committees which are appointed by the legislative body of the local agency. The List must contain the terms that will expire during the next calendar year, along with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. Government Code Section 54973 requires that the legislative bodies designate either the City internet website or the public library with the largest service population within the jurisdiction to receive a copy of the list.
DISCUSSION/ANALYSIS:
In 2025, three terms on the Parks and Recreation Commission, and two terms on the Senior Citizen Advisory Commission will expire.
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The List of vacancies for 2025 has been prepared pursuant to the Maddy Act and is attached for your consideration. If the resolution is approved as recommended, staff will post it on the City’s website.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
No alternative is available. This action is proposed to comply with a State mandate.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
The subject matter of this resolution involves administrative activities of the City that will not result in direct or indirect changes in the environment. Therefore, the adoption of this resolution is not a “project”, as defined in the California Environmental Quality Act (“CEQA”) and does not require environmental review, pursuant to Title 14, Chapter 3 of the California Code of Regulations (CEQA Guidelines), sections 15060(c)(3) and 15378(b)(5).
ATTACHMENT(S):
Resolution
Maddy Act List 2025
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CITY OF HEALDSBURG
RESOLUTION NO. _____-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE LOCAL APPOINTMENT
LIST OF POSITIONS ON BOARDS, COMMISSIONS AND
COMMITTEES FOR 2025 AND DESIGNATING THE
HEALDSBURG REGIONAL LIBRARY AS THE PUBLIC
LIBRARY TO RECEIVE A COPY OF THE LOCAL
APPOINTMENTS LIST PURSUANT TO THE MADDY ACT
WHEREAS, the Maddy Act takes into consideration that a vast and largely underutilized pool of talent exists among the citizenry whom all too frequently are not aware of the opportunities for participation on local regulatory and advisory boards and commissions; and WHEREAS, the Maddy Act was enacted to increase public awareness of appointments to be made by the City Council; and
WHEREAS, in accordance with this provision, on or before December 31st of each year, the City Council shall cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council; and WHEREAS, California Government Code Section 54973 requires the City Council to either post a copy of the list on its Internet Web site or designate the public library with the largest service population within its jurisdiction to receive a copy of the list.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby approves the attached Local Appointments List of Positions on City Boards, Commissions, and Committees that will have vacancies in 2025 and designates the City of Healdsburg Internet Website as the place to post a copy of the annual Local Appointments List.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16th day of December 2024 by the following vote:
AYES: Councilmembers: (4) Chambers, Jones, Vice Mayor McCaffery NOES: Councilmembers: (0) None
ABSENT: Councilmembers: (0) None
ABSTAINING: Councilmembers: (0) None
SO ORDERED: ATTEST:
__________________________________ ____________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4693 : Maddy Act 2025)
CITY OF HEALDSBURG
OFFICE OF THE CITY CLERK
PUBLIC NOTICE
LOCAL APPOINTMENTS LIST OF POSITIONS
ON CITY BOARDS, COMMISSIONS AND COMMITTEES EXPIRING IN 2025 NOTICE IS HEREBY GIVEN THAT the City Council of the City of Healdsburg encourages residents to apply for positions on City Boards, Commissions, and Committees that will have vacancies in 2025.
Pursuant to the Maddy Act, the following is a complete list of the terms expiring in 2025, the names of the incumbents, and the dates of their appointment.
ARTS AND CULTURE COMMISSION
No terms are set to expire in 2025.
The Arts and Culture Commission serves in an advisory capacity to the City Council and staff to help carry out the vision, goals, and strategies outlined in the City’s Arts and Culture Master Plan.
The Arts and Culture Commission consists of seven members, each member to serve at the pleasure of the Mayor and the City Council for three (3) year terms. All members serve without compensation. The Commission meets the 4th Wednesday of the month at 6:00 p.m. in the City Council Chambers or such other time and place as the Commission may establish from time to time following proper notice. One of the seven members may be designated by City Council as a youth commissioner under the age of 18. Two of the seven members may reside outside the City limits but must reside at a location that is within the boundaries of the Healdsburg Unified School District.
PARKS & RECREATION COMMISSION
Name of Appointee Appointment Date Term Expiration
Nancy Jane Andrews 2/2023 1/1/2025
Rich Halvorsen 1/2022 1/1/2025
Kristin Thwaites 1/2022 1/1/2025
The powers and duties of the Parks and Recreation Commission include serving in an advisory capacity to the City Council and the Community Services Department on policies and programs pertaining to parks, recreation facilities, and programming.
The seven members of the Commission are appointed by a majority of the City Council, each member to serve at the pleasure of the Mayor and the City Council for three (3) year terms and until a successor is appointed. All members serve without compensation. The Commission meets on the second Wednesday of each month at 6:00 PM in the City Hall Council Chamber or such other time and place as the Commission may establish from time to time following proper notice. Two of the seven members may reside outside the City limits but must reside within the boundaries of the Healdsburg Unified School District.
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Attachment: Maddy Act List 2025 (4693 : Maddy Act 2025)
PLANNING COMMISSION
No terms are set to expire in 2025.
The Planning Commission’s role include implementation of the City’s Land Use Code (Zoning Ordinance) and Subdivision Ordinance and other regulatory and advisory duties required by the City Council. The Commission also acts as the Historic Committee.
The seven members of the Commission are appointed by a majority of the City Council, each to serve at the will of the City Council for terms of up to four (4) years and until a successor is appointed. The Commission meets the second and fourth Tuesdays of the month at 6:00 PM in the City Hall Council Chamber. Members must reside within the City limits and may be appointed to successive terms without limitations.
SENIOR CITIZEN ADVISORY COMMISSION
Name of Appointee Appointment Date Term Expiration
Linda Go 11/2022 1/1/2025
Don Taylor 1/2022 1/1/2025
The function of the Senior Citizen Advisory Commission is to advise the City Council and the Community Services Department on matters relating to policies and programs which serve senior citizens of the community.
The up to seven members of the Commission are appointed by the City Council. The term of office of all members is three (3) years. The Commission meets the 4th Wednesday of the month, in the City Hall Council Chamber, 401 Grove Street, Healdsburg, CA or at such other time and location as the Commission may establish from time to time following proper notice. Members must reside within the City limits and be senior citizens (55 years of age or older).
Dated: December 16, 2024
______________________________
Raina Allan, City Clerk
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Attachment: Maddy Act List 2025 (4693 : Maddy Act 2025)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Professional Services Agreement with eScribe Software Ltd for Agenda Management Services
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution approving a Professional Services Agreement with eScribe Software Ltd. for meeting and agenda automation for an amount not to exceed $80,490, for a term of three years with two optional one-year extensions and authorizing the City Manager to execute said agreement.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
The City of Healdsburg uses agenda management software to support the preparation and review process for agendas, staff reports, and meeting materials for the City Council, and all of the City’s commissions. The software is used internally by staff to prepare agenda packets, and provides an external interface that allows the public to access these materials. The City of Healdsburg has contracted with Granicus, Inc. (“Granicus”) for agenda management software since 2015. The software currently being utilized by the City has reached its end of life and will no longer be supported by Granicus beginning in late 2025. The City issued a Request for Proposals to solicit proposals for an automated, web-based Council and Commission agenda management system including video streaming services to replace the current system.
DISCUSSION/ANALYSIS:
Staff issued a Request for Proposal (RFP) for meeting and agenda automation in July. The RFP was posted on the City’s website.
Three firms responded by the August 20, 2024 deadline. Based on staff’s evaluation of the proposal quality, the services offered, experience in agenda management, costs and reference
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checks, it is recommended that City Council authorize the selection of eSribe Software Ltd for agenda management software.
Services
eScribe is a web-based system that can be securely accessed by staff on any internet-connected device to draft, edit, and approve meeting agenda items. eScribe has a robust report manager to assist in tracking pre-meeting workflows and approval of reports and submissions. eScribe will provide agenda management services the City of Healdsburg City Council and the City’s Boards, Commissions, and Committees. Included components include:
• Automatic alerts and RSS feeds that the public can subscribe to for updates; and • A robust application for all Councilmembers and select staff to view published agendas with increased features.
If the agreement is approved, staff anticipates beginning the software transition process early in 2025, with full implementation by late spring.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
Council could choose not to authorize the contract with eScribe Software Ltd. and direct staff to continue to utilize the Granicus software. If Council selects this alternative, staff requests further direction as the current software is sunsetting.
FISCAL IMPACT:
The proposed contract is for an initial term of three years with two optional one-year extensions.
The initial one-time implementation costs are $8,910, with annual license fees of $23,860. The total not to exceed amount for the first three-year term is $80,490. Sufficient funding to cover the cost of agenda management services is included in the Information Services budget.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.
ATTACHMENT(S):
Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. __ - 2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH ESCRIBE SOFTWARE LTD FOR
MEETING AND AGENDA AUTOMATION FOR AN AMOUNT
NOT TO EXCEED $80,490, FOR A TERM OF THREE YEARS
WITH TWO OPTIONAL ONE-YEAR EXTENSIONS AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
AGREEMENT
WHEREAS, the City of Healdsburg has contracted with Granicus, Inc. (“Granicus”) for agenda management software since 2015; and
WHEREAS, the software currently being utilized by the City has reached its end of life and will no longer be supported by Granicus beginning in late 2025.; and WHEREAS, Staff issued a Request for Proposal (RFP) for meeting and agenda automation in July; and
WHEREAS, City staff has considered said proposals and staff’s evaluation of the proposal quality, the services offered, experience in agenda management costs and reference checks, it is recommended that Council authorize the selection of eScribe Software Ltd for agenda management software.; and
WHEREAS, the proposed contract is for an initial three year term with two optional oneyear extensions; and WHEREAS, the proposed cost of services for the initial three-year term is $80,490.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby approve an agreement with eScribe Software Ltd. for meeting and agenda automation for an amount not to exceed $80,490, for a term of three years with two optional one-year extensions and authorizing the City Manager to execute said agreement.
PASSED, APPROVED AND ADOPTED this 16th day of December 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4700 : Professional Services Agreement with eScribe Agenda Management)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: First Public Hearing to Receive Input on the Composition of Districts and Number of Districts for District Based Council Elections PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Conduct the first public hearing to receive community feedback and provide direction to staff regarding the composition of voting districts and number of districts.
COMMUNITY ENGAGEMENT/OUTREACH:
Outreach for this effort includes posting on social media channels, including Facebook, Instagram and Nextdoor. The City has also shared information on the City’s website and in the bi-weekly City Manager’s Update. A dedicated webpage has been created on the City’s website at www.healdsburg.gov/districtelections and the City will be holding a community meeting to gather feedback. Information will be available to provide the public with background information about the districting process, upcoming hearing dates, and supporting documents.
This webpage will be continuously updated with dates and locations where community members can share their feedback on this issue. The website will also feature a virtual mapping tool which community members can use to draw their own district boundaries and a feature allowing submission of community interest forms. Information will be provided in both English and Spanish. Both public hearings and community meetings will include live interpretation services.
BACKGROUND:
The California Voting Rights Act (CVRA) was enacted in 2001, in part, to provide minority groups in California with tools to prevent dilution of votes in “at-large” election systems – meaning each Councilmember is elected by the registered voters of the entire City. The CVRA prohibits any at-large voting system that hinders the ability of a protected class to elect candidates of its choice or influence the outcome of an election. A violation of the CVRA is established if racially polarized voting occurs in elections for Councilmembers or other matters submitted to the voters.
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The CVRA defines “protected class” as a class of voters who are members of a race, color, or language minority group, as referenced and defined in the Federal Voting Rights Act of 1965 (FVRA). “Racially polarized voting” is voting in which there is a difference in the choice of candidates or other electoral choices preferred by voters in a protected class, as compared to the rest of the electorate (i.e., the protected class members vote as a bloc, but the majority bloc usually defeats the protected class’s preferred candidate).
The CVRA does not require showing that the City, the voters, or the elected officials intended to discriminate against a protected class. Similarly, the fact that members of a protected class are not geographically concentrated does not preclude a finding of racially polarized voting. Instead, a violation of the CVRA may be established by showing that both racially polarized voting and dilution occur in elections for members of the governing body. Dilution can be shown where the protected class can show that the at-large election prevents them from electing, either on their own or with the support of crossover voters, their preferred candidate.
The City of Healdsburg currently elects its Councilmembers at-large. On October 3, 2024, the City received a letter from a potential plaintiffs’ attorney, Shenkman & Hughes PC, alleging a violation of the CVRA and threatening litigation unless the City voluntarily transitions to a district-based election system for electing Councilmembers. The letter is attached as Exhibit A.
On November 18, 2024, the City Council adopted a resolution declaring the intent to transition to District-Based elections. Since Council adopted the resolution of intent a prospective plaintiff may not commence an action within ninety (90) days of the resolution of intention’s passage.
DISCUSSION/ANALYSIS:
As a part of the transition process, State law requires the City hold at least two public hearings over a period of no more than 30 days, at which the public is invited to provide input regarding the composition of the districts. No official maps can be drawn before the completion of these two public meetings. Once the initial two meetings are complete, the demographer and public can begin to officially draw maps that will be considered in the districting process. State law requires the City to then hold at least two additional hearings over a period of no more than 45 days, at which the public is invited to provide input regarding the content of the draft maps and the proposed sequence of elections. Once a map is selected, State law requires the City to publish them map at least seven days before consideration at a hearing for introduction of an ordinance to adopt the district map.
State law also requires the City comply with the Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (Fair Maps) Act, which provides criteria that the City must utilize when establishing election district boundaries or when undertaking the redistricting process (which must occur every ten years after each population census). These criteria are summarized below.
a) The election districts must be substantially equal in population based on the most recent census.
b) The districting body must adopt election district boundaries that comply with the United States Constitution, the California Constitution, and the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10301 et seq.) and consistent with the federal Voting Rights Act,
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the districting body shall determine whether it is possible to create an election district or districts in which a minority group is sufficiently large and geographically compact to constitute a majority in a single-member district.
c) The districting body shall adopt election district boundaries using the following criteria, in order of priority:
1. To the maximum extent practicable, election districts shall be geographically contiguous. Areas that meet only at the points of adjoining corners are not contiguous. Areas that are separated by water and are not connected by a bridge, tunnel, or regular ferry service are not contiguous.
2. To the maximum extent practicable, and where it does not conflict with the preceding criterion, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division.
3. To the maximum extent practicable, and where it does not conflict with the preceding criteria, election districts shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the local jurisdiction. Election district boundaries should be easily identifiable and understandable by residents.
4. To the maximum extent practicable, and where it does not conflict with the preceding criteria, election districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations.
d) The districting body shall not adopt election district boundaries for the purpose of favoring or discriminating against an incumbent, political candidate, or political party.
Within 21 days of adopting final election district boundaries, the City Council will be required to issue a report that explains the basis on which it made its decisions in achieving compliance with the requirements and criteria of the Fair Maps Act, including, as to each neighborhood, community of interest, city, or census designated place that was split into two or more districts, the reason for that split.
Staff has prepared a tentative timeline that identifies the preliminary schedule for the required public hearings and public outreach and complies with Elections Code 10010. City Staff met with the potential plaintiff’s attorney regarding an extension of an additional sixty days beyond the ninety-day statue. Elections Code section 10010 provides that a city may enter into a written agreement to extend the 90-day period in order to provide additional time to conduct public outreach, encourage public participation, and receive public input. Staff is in the process of memorializing the extension of 60 days. With the extension, Staff anticipates completing the transition to district elections by April 2025.
The City has retained the services of Redistricting Partners, which will attend the five public hearings and provide the City Council with analysis and recommendations of the maps that will be prepared during the transition process.
At the first public hearing on December 16, 2024, the community is encouraged to participate by providing input on the composition of the districts by sharing specific thoughts on communities of interest that the public identifies within the City of Healdsburg.
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The Fair Maps Act defines a “community of interest” as a population that shares common social or economic interests that should be included within a single election district for purposes of its effective and fair representation. Characteristics of communities of interest may include, but are not limited to, shared public policy concerns such as education, public safety, public health, environment, housing, transportation, and access to social services. Characteristics of communities of interest may also include, but are not limited to, cultural districts, shared socioeconomic characteristics, similar voter registration rates and participation rates, and shared histories. Communities of interest do not include relationships with political parties, incumbents, or political candidates.
Some examples of communities of interest in the City of Healdsburg may include the existing neighborhoods identified by the City, areas surrounding local parks and other landmarks, geographic features, etc.
Composition and Number of Districts
In addition to the foregoing, Council may also discuss and provide direction to staff regarding whether the Council would like to move forward with a total of five districts or consider four districts and a directly elected Mayor position pursuant to Government Code Section 34886. That section provides that the Council “of a city may adopt an ordinance that requires the members of the legislative body to be elected by-district or by-district with an elective mayor, as described in subdivisions (a) and (c) of Section 34871, without being required to submit the ordinance to the voters for approval.”
When a city utilizes a by-district election system, the mayor may be directly elected or selected by the Council. For example, the Council could establish five districts and continue to select the mayor from one of the councilmembers, or the Council could establish four districts and have a directly elected mayoral position. The Mayoral seat could serve a four-year term or two-year term.
In order to clarify as soon as possible the number of districts that will be drawn, staff seeks guidance from the City Council on the desired number of City Council seats, and whether the City should have a mayor selected by the City Council (the current practice) or an at-large mayor elected by the voters. To support that determination, staff offers the following considerations.
Option 1: Implement five districts and continue to have the Mayor selected by the City Council for one year terms.
This option may be considered because:
• This option is most consistent with the current practice and therefore unlikely to result is a disruptive shift in governance model or require a complicated transition. Generally, the role of the Mayor in a general-law City is largely ceremonial. As a result, the administrative process to make a shift to an elected mayor may not be justified. • Given that the CVRA clearly favors a district election model because it increases the ability of communities of interest to elect their candidates of choice, an at-large mayor could undermine the benefits of the transition. Additional costly, citywide elections for mayor may be at odds with the goal of districting to enhance the inclusiveness of
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representation. An at-large mayor is also not a district based election so, technically, the City could be exposed to litigation under the CVRA. However, we know of no cities that have been challenged for having an at-large mayor.
• The current system allows councilmembers to share the role of mayor, potentially resulting in a sense of shared leadership, a more even distribution of authority, and a more level playing field amongst members of the Council. Sharing the role of mayor could also support the sense of unity and focus on Citywide issues over district specific concerns.
• A generally elected mayor may result in overall instability on the council if sitting councilmembers were to become candidates for mayor. In cases where a sitting councilmember ran for mayor from a “safe seat” (i.e. one that is not up for re-election in the same year) the result could be vacancies on the council that would subsequently be filled by a City Council appointment rather than an election by the voters.
Option 2: Implement four districts and a mayor elected at-large by the entire community for a term of either two or four years.
This option may be considered because:
• An at-large, elected mayor is directly accountable to the voters, ensuring that the mayor represents the interests of the entire city rather than just a specific district. • An elected mayor could be viewed by other Councilmembers and the community as having greater authority and stability in their role, which can lead to more effective governance and clearer leadership during crises or important initiatives. • A mayor that serves longer than one year will benefit from greater experience in the role and will presumably become more effective as a spokesperson or chair of meetings over time as compared to the current system of shifting to a new mayor each year.
Although it could be considered, staff does not recommend a shift to a larger City Council with seven or nine members. There is already significant concern that Healdsburg is too small for five districts and that it may be challenging to generate interested candidates from each district. A greater number of smaller districts would only exacerbate this challenge. Additionally, should the Council choose to move forward with four districts and a mayor elected at large, the Council will also need to review and revise relevant City Ordinances and Council Protocols and make decisions on appropriate roles and responsibilities in the new Governance structure.
Alternative Voting Options
Ranked Choice Voting
Ranked Choice Voting allows voters to select, in addition to their first choice, a second and third choice. This system of voting is not authorized for General Law cities in California and is therefore not an option for Healdsburg.
Cumulative Voting
In a Cumulative Voting system, voters are given a number of votes equal to the number of positions to be filled. Voters may allocate all their votes to a single candidate or distribute them among multiple candidates. This allows voters to concentrate their voting power on their
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preferred candidate(s) rather than spreading their votes evenly. It is unclear that switching from an “at-large method of election” to a “cumulative vote system” would satisfy the California Voters Rights Act; doing so could thus leave the City vulnerable to litigation.
Citywide Single Voting
In a Single Voting system, each voter may cast only one vote for a candidate or an issue in a city-wide election, regardless of the number of council seats up for election. Meaning, voters will cast only one vote for council, with the Council candidates receiving the most votes winning council seats.
The City of San Luis Obispo recently settled a CVRA challenge with Shenkman and Hughes PC that permitted the City to implement a version of single voting rather than switching to district based elections.
To remain in the statutory safe harbor provision and limit the City’s exposure to $30,000 in attorney’s fees, Elections Code Section 10010(a) requires a political subdivision to “change from an at-large method of election to a district-based election.” Therefore, to fully address the City’s exposure, the City must transition from an at-large election system to a district-based election system. None of the above alternatives constituted a district-based election system. If the City transitions to any of the above alternatives, the safe harbor provision under State law will not apply. A settlement with the current potential plaintiffs does not fully insulate the City from another challenge.
Staff seeks direction from the Council on whether it wishes to further explore an alternative voting model. Doing so may impact the City’s ability to meet the timeline for a district transition under the safe harbor provision of the CVRA.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
The City Council could choose not to move forward with transitioning to district-based elections or pursue a different approach. If this alternative is selected, staff requests further direction.
FISCAL IMPACT:
There is a fiscal impact due to the costs associated with the transition to District-based elections.
Costs include the demographer, which are estimated to be less than $50,000, legal costs, and payment of the plaintiffs’ attorney costs of $30,000. The City Council appropriated a total of $100,000 for this effort at a prior meeting.
ENVIRONMENTAL ANALYSIS:
This item does not constitute a project as defined by the California Environmental Quality Act (Public Resources Code § 21000, et seq.) (CEQA) as the adoption of the resolution does not have the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15378).
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ATTACHMENT(S):
Tentative Timeline
Districting 101 City of Healdsburg - PowerPoint
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4875-1596-6974 v1
Tentative Timeline for Consideration and Implementation of District-Based Elections Date Event Code § Comment
10/3/24 City received certified
demand letter from
Shenkman & Hughes
EC§10010(e)(1) Before commencing an action to enforce Sections 14027 and 14028, a prospective plaintiff shall send by certified mail a written notice to the clerk of the political subdivision (“City’) against which the action would be brought asserting that the City’s method of conducting elections may violate the California Voting Rights Act.
EC§ 10010(e)(2) A prospective plaintiff shall not commence an action to enforce Sections 14027 and 14028 within 45 days of the City’s receipt of the written notice described above (CVRA lawsuit cannot be commenced until November 17, 2024. Since this is a Sunday use the November 18, 2024 date).
11/18/24 Resolution is
considered at City
Council Meeting
EC§ 10010 (3)(A) Within 45 days of receipt of a notice, the City may pass a resolution outlining its intention to transition from at-large to district-based elections, specific steps it will undertake to facilitate this transition, and an estimated time frame for doing so. (CVRA lawsuit cannot be commenced until November 17, 2024. Since this is a Sunday use the November 18, 2024 date).
11/18/24 Resolution is adopted
at City Council
Meeting
EC§ 10010(e)(3)(B) If the City begins the process of switching to districts within 45 days and adopts a resolution to that effect a potential plaintiff cannot commence an action within 90 days of the resolution’s passage. (CVRA lawsuit cannot be commenced until February 16, 2025, with 60 day extension, the new date would be April 17, 2025.
Before
First Public
Hearing
and
throughout
process
Conduct public
outreach, encourage
public participation,
and receive public
input
EC§ 10010(a)(1)
The City may conduct outreach to the public, including to non-English-speaking communities, to explain the districting process and to encourage public participation.(i.e. farmers market, public library, public schools, places of worship, homeowners associations, and community organizations)
12/16/24 1st Public Hearing
(Regular Meeting)
EC§ 10010(a)(1) First and second public hearings must occur within a period of 30 days.
No maps for review, but take public comments on composition of districts and preference for district lines.
1/6/25 2nd Public Hearing
(Regular Meeting)
EC§ 10010(a)(1) No maps for review, but take public comments on composition of districts and preference for district lines.
2/10/25 Publish for review
first drafts of district
election maps and
EC§ 10010(a)(2) After all draft maps are drawn, at least 7 days before the 3rd public hearing, the City shall publish and make available for release at least one draft map and, if city councilmembers
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Packet Pg. 100 Attachment: Tentative Timeline (4701 : District Elections - Public Hearing #1) 4875-1596-6974 v1
potential sequence of
elections
will be elected in their districts at different times to provide for staggered terms of office, the potential sequence of the elections.
2/18/25 3rd Public Hearing
(Regular Meeting)
EC§ 10010(a)(2) The City shall also hold at least two additional hearings over a period of no more than 45 days, at which the public is invited to provide input regarding the content of the draft map or maps and the proposed sequence of elections, if applicable. 3/10/25 Post any new or
amended maps
EC§ 10010(a)(2) Maps available for review at least 7 days before consideration at the 4th public hearing. 3/17/25 4th Public Hearing
(Regular Meeting)
EC§ 10010(a)(2) Take public comments on proposed maps. Council may introduce ordinance adopting the map at this meeting if map is not changed and selected at this public hearing. If map is changed at this meeting, the map will need to be published again for 7 days and ordinance cannot be introduced until 7 days after amended map is published. 3/31/25 Post any new or
amended maps
EC§ 10010(a)(2) Maps available for review at least 7 days before consideration at the 5th public hearing. 4/7/25 5th Public Hearing
(Regular Meeting)
• If Council makes revisions to map introduced on 3/17/25, Council can re-introduce ordinance establishing district elections, including district boundaries and election sequence and adopt ordinance at next regular meeting on 4/21/25; or adjourn this regular meeting on 4/7/25 to another date to adopt ordinance; Or
• If no revisions to map prior to second reading of the ordinance adopting the map, Council can adopt ordinance at this meeting;
Or
• Make further changes to map without introduction of the ordinance adopting the map.
DEADLINE
4/17/25
EC§ 10010(e)(3)(B)
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Packet Pg. 101 Attachment: Tentative Timeline (4701 : District Elections - Public Hearing #1) City of Healdsburg
Districting 101
December 16, 2024
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Packet Pg. 102 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Agenda
Things we will cover:
• The California Voting Rights Act (CVRA)
• What is Districting/Redistricting
• What is the Voting Rights Act
• What is Gerrymandering
• Required Districting/Redistricting Criteria
• The Mechanics of Districting
• Healdsburg’s Census Data
• Public Hearing Schedule
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Packet Pg. 103 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the CVRA?
The California Voting Rights Act is a state law that
prohibits the use of At Large Election Systems in local government if there is Racially Polarized Voting.
“At Large” is defined as anything other than a system in which an elected official lives in a district, and is only elected by members of that district. Does not include “multi-member” districts. “Racially Polarized Voting” is defined as differences in voting patterns which can be shown to be correlated to race, religion, national origin, or membership in any other protected class. 3 7.A.b
Packet Pg. 104 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the CVRA?
The California Voting Rights Act takes the principles of the Federal Voting Rights Act and expands it regarding
districted elections in two key ways:
While Federal law uses “majority minority” districts as a standard for vulnerability, the CVRA only requires “ability to influence.” The CVRA requires that plaintiffs get full reimbursement for legal fees associated with any successful challenge.
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Packet Pg. 105 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the CVRA?
The California Voting Rights Act takes the principles of the Federal Voting Rights Act and expands it regarding
districted elections in two key ways:
While Federal law uses “majority minority” districts as a standard for vulnerability, the CVRA only requires “ability to influence.” The CVRA requires that plaintiffs get full reimbursement for legal fees associated with any successful challenge. These can be lessened or eliminated if the district follows a strict and prompt process for districting.
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Packet Pg. 106 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Districting
Definition
Districting is the initial process of creating election district boundaries.
These boundaries determine:
• Eligibility to run for office – must live within boundaries to qualify for election.
• Who votes in the election – only voters within the election district vote for their council member.
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Packet Pg. 107 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Districting
Definition
Districting is the initial process of creating election district boundaries.
These boundaries do not determine:
• How the district decides to govern. The district can still work to achieve goals that benefit the district as a whole rather than the interests of any single zone.
• How services or relationships between the district and the public are managed.
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Packet Pg. 108 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Redistricting?
Redistricting is at its core the act of equalizing population among districts. After a city districts, this occurs every ten years following the release of the decennial US Census
datasets.
This is important in order to meet two requirements - one constitutional, one from Supreme Court precedent:
- Equal Representation (14th Amendment) - how effective any resident can be at advocating for themselves or being represented within a jurisdiction.
- One Person One Vote - equal ability to elect a candidate of choice.8
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Packet Pg. 109 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the Voting Rights Act?
The Voting Rights Act is federal law that seeks to remedy racial disenfranchisement. It has two sections impacting redistricting:
Section 2 – Majority Minority Districts
Section 5 – Preclearance (inactive)
The California Voting Rights Act prohibits the use of At Large Election Systems in local government if there is
Racially Polarized Voting.
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Packet Pg. 110 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the Voting Rights Act?
The Voting Rights Act Section 2 is enforced when a
jurisdiction meets certain preconditions:
1) A minority group must be sufficiently large and geographically compact to comprise a majority of the district;
2) The minority group must be politically cohesive (it must demonstrate a pattern of voting for the same candidates, also known as “bloc voting”); and,
3) A majority of voters vote sufficiently as a bloc usually to defeat the minority group’s preferred candidate.
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Packet Pg. 111 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is the Voting Rights Act?
Determining Section 2 obligation requires legal counsel and sometimes a racially polarized voting analysis.
- Does the minority population qualify under Section 2? - Is the proposed district a sufficient remedy – is it an “effective” majority minority district?
- Is there a claim for a coalition district?
- Without Section 2, a community of interest can still be supported but race cannot be a predominant factor in drawing lines. 11
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Packet Pg. 112 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
The Gerrymander
The term Gerrymander came
from a cartoon depicting a
rather serpentine looking district
created by Governor Elbridge Gerry
in Massachusetts.
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Packet Pg. 113 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
The Gerrymander
There are more recent
examples of gerrymandering,
even in California.
This 2001 Senate District is
a great example.
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Packet Pg. 114 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
How does gerrymandering work?
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Packet Pg. 115 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
How does gerrymandering work?
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Packet Pg. 116 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
How does gerrymandering work?
16 7.A.b
Packet Pg. 117 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - What is Gerrymandering
Types of Gerrymanders
The two primary types of gerrymanders are
Partisan and Racial, but there are more.
Partisan Gerrymandering – current Supreme Court
has determined these non-justiciable but some state
and local laws have stepped in to ban them.
Racial Gerrymandering – courts have repeatedly
found these to be unlawful.
Incumbent Gerrymandering – common in any
redistricting conducted by the agency itself.
17 7.A.b
Packet Pg. 118 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Required Redistricting Criteria
There are a number of criteria that are required under the FAIR MAPS Act (ranked):
• Relatively equal size - people, not citizens
• Contiguous – districts should not hop/jump
• Maintain “communities of interest”
• Easily identifiable and understandable lines,
following natural and man-made boundaries
• Keep districts compact – appearance/function
Traditional redistricting principles used throughout the country and written into state law
18 7.A.b
Packet Pg. 119 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Equal Population
Utilizing the US Census Decennial File
What is “equal” population has been a
key subject in districting litigation. • Population Equality is based on “People” not citizens or voters or
other metrics.
• 10% deviation presumed equal.
Other agencies / states have
different plan deviation
requirements. 19
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Packet Pg. 120 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Required Redistricting Criteria
There are a number of criteria that are required under the FAIR MAPS Act (ranked):
• Relatively equal size - people, not citizens
• Contiguous – districts should not hop/jump
• Maintain “communities of interest”
• Easily identifiable and understandable lines,
following natural and man-made boundaries
• Keep districts compact – appearance/function
Traditional redistricting principles used throughout the country and written into state law
20 7.A.b
Packet Pg. 121 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Contiguity
Two definitions for what is contiguous
Contiguity should be thought of as
“literal” and “functional.” • An area that is one whole piece is “literally contiguous.”
• An area that represents
how the population functions
or how people are connected
is “functionally contiguous.”
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Packet Pg. 122 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Contiguity
Determining what is “contiguous”
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Packet Pg. 123 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Contiguity
Determining what is “contiguity”
Railroad tracks act as a barrier,
physically separating the city
with only three thoroughfares
between District 5 and the rest
of the city. 23
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Packet Pg. 124 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Required Redistricting Criteria
There are a number of criteria that are required under the FAIR MAPS Act (ranked):
• Relatively equal size - people, not citizens
• Contiguous – districts should not hop/jump
• Maintain “communities of interest”
• Easily identifiable and understandable lines,
following natural and man-made boundaries
• Keep districts compact – appearance/function
Traditional redistricting principles used throughout the country and written into state law
24 7.A.b
Packet Pg. 125 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Communities of Interest
Communities of interest are the building blocks of election-districts.
A community of interest includes ethnic and language minorities and other groups.
• Subjective
• Open-ended to be as inclusive as possible
Examples of Voting Rights Act Communities
• Latinos
• Asians
• African Americans
Bringing like people together for representation
25 7.A.b
Packet Pg. 126 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Communities of Interest
Communities of interest are the building blocks of election-districts.
A community of interest includes ethnic and language minorities and other groups.
• Subjective
• Open-ended to be as inclusive as possible
Examples of Voting Rights Act Communities
• Latinos
• Asians
• African Americans
While communities of interest may include race, it cannot be the predominant factor in drawing district boundaries.
Bringing like people together for representation
26 7.A.b
Packet Pg. 127 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Required Redistricting Criteria
There are a number of criteria that are required under the FAIR MAPS Act (ranked):
• Relatively equal size - people, not citizens
• Contiguous – districts should not hop/jump
• Maintain “communities of interest”
• Easily identifiable and understandable lines,
following natural and man-made boundaries
• Keep districts compact – appearance/function
Traditional redistricting principles used throughout the country and written into state law
27 7.A.b
Packet Pg. 128 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Required Redistricting Criteria
There are a number of criteria that are required under the FAIR MAPS Act (ranked):
• Relatively equal size - people, not citizens
• Contiguous – districts should not hop/jump
• Maintain “communities of interest”
• Easily identifiable and understandable lines,
following natural and man-made boundaries
• Keep districts compact – appearance/function
Traditional redistricting principles used throughout the country and written into state law
28 7.A.b
Packet Pg. 129 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Compactness
Determining what is “compact”
The measure of compactness can get
complicated. • Ratio of the circumference of
a district and the area of a district. • Measuring the number of distinct straight lines and the number of
kinks and bends. • Simply outlawing funny shapes.
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Packet Pg. 130 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Compactness
Determining what is “compact”
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Packet Pg. 131 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Compactness
Determining what is “compact”
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Packet Pg. 132 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The FAIR MAPS Act adds more criteria to the process.
• Not consider Incumbents / Candidates.
• Not draw districts to advantage or disadvantage a political party.
• Hold minimum set of hearings, encourage public engagement. • Posting of all redistricting commission information on a website that is maintained for the next 10 years.
Additional Redistricting Rules
Criteria required in the City of Healdsburg Beyond Traditional Principles 32 7.A.b
Packet Pg. 133 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
Census Files come in two parts:
Geography – the underlying framework of the data
Data – the counts of population and demographics
And they can convey different information:
Point in Time – Decennial Census
Multi-year Averages – Trends/Estimates
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Packet Pg. 134 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
The Geography is called the
TIGER Files
- Topologically Integrated Geographic
Encoding and Referencing
- Nested geographic units
• Block
• Block Group
• Tract
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Packet Pg. 135 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
Census Blocks Census Block Groups Census Tracts
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Packet Pg. 136 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The mechanics of Redistricting
Census Data
36 7.A.b
Packet Pg. 137 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The mechanics of Redistricting
Census Data
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Packet Pg. 138 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The mechanics of Redistricting
Census Data
38 7.A.b
Packet Pg. 139 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
Two different datasets most commonly used in
redistricting:
- PL 94-171 - the Decennial Census File
- Census Block Geography
- Total Population Counts for April 1, 2020, used to determine the size of each district
- Even though we are now in 2024, we are still required to use this dataset to balance the districts.
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Packet Pg. 140 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
The census data file the city is required to use will be slightly different:
- Statewide Prisoner Reallocation
- California Statewide Database | UC Berkeley – adjusted population removing state prison population and reallocating them based on where they lived prior to being incarcerated. - This allows a more equitable redistricting.
40 7.A.b
Packet Pg. 141 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - The Mechanics of Redistricting
Census Data
Two different datasets most commonly used in
redistricting:
- American Community Survey (ACS)
- Census Block Group and Census Tract or larger geographies - Results in estimated data that provides more context to the Census results with demographic and socioeconomic info. - Provides Citizen Voting Age Population (CVAP)
41 7.A.b
Packet Pg. 142 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - 42 7.A.b
Packet Pg. 143 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - 43 7.A.b
Packet Pg. 144 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Alternative
Voting
Options
We’ve heard questions about:
Ranked ChoiceVoting
Allows voters to select a second and
third choice Not authorized for General
Law cities
CumulativeVoting Voters receive a number of votes equal to the number of open seats. Voters can
allocate all their votes to one candidate
or distribute among multiple candidates
Unclear defensibility under CVRA
Citywide SingleVoting Voter may cast only one vote, regardless of the number of council seats up for election
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Packet Pg. 145 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Composition
and Number
of Districts
Does the City Council want to move
forward with a total of five districts or
consider four districts and a directly
elected Mayor?
Government Code Section 34886 allows for
members of the legislative body to be elected
by-district or by-district with an elected
mayor
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Packet Pg. 146 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Option 1:
Implement
five districts
and continue
to have the
Mayor
selected by
the City
Council for
one-year
terms
This option is most consistent with the
current practice and therefore unlikely to
result in a disruptive shift in governance
model or require a transition.
The current system allows
councilmembers to share the role of
mayor
Best responds to the goal of the
districting process by removing barriers
for candidates and increasing access.
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Packet Pg. 147 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Option 2:
Implement
four districts
and a mayor
elected atlarge by the
entire
community for
a term of
either two or
four years
An at-large, elected mayor is directly
accountable to the voters.
A mayor serving a longer term has
greater stability in their role and an
elected mayor generally enjoys more
deference.
A mayor that serves longer than one year
could benefit from greater experience in
the role.
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Packet Pg. 148 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Composition
and Number
of Districts
Staff seeks direction from City
Council ASAP, and no later than
the second public hearing
Important to avoid muddying the
map drawing process for the public
Five districts and council-selected
mayor is considered the status quo
and default option.
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Packet Pg. 149 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Proposed
Public Hearing
Schedule
Date Hearing Number
December 16, 2024 Public Hearing #1 – (Pre-map)
January 6, 2025 Public Hearing #2 – (Pre-map)
February 18, 2025 Public Hearing #3 – Post-map)
March 17, 2025 Public Hearing #4 – (Post-map)
April 7, 2025 Public Hearing #5 – (Final map)
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Packet Pg. 150 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Community
Engagement/
Outreach Plan
5 Public Hearings – 1st One Tonight
Community Meeting
January 16, 2025 – 6p.m. – Healdsburg Community Center Online tool for he public to draw maps
Will go live after January 6, 2025
Brunch at the Senior Center with paper map options
Friday, January 24, 2025
Social Media Channels
Ongoing
City Website
www.healdsburg.gov/districtelections
City Manager’s Bi-Weekly Newsletter
Email blasts
Brochure has been passed out to each City Facility
in English & Spanish
City-wide mailer will be included in the December
Utility bill in both English & Spanish
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Packet Pg. 151 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections - Questions?
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Packet Pg. 152 Attachment: Districting 101 City of Healdsburg - PowerPoint (4701 : District Elections -
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Renaming the Healdsburg Community Center the "Abel De Luna Community Center"
PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution waiving the Healdsburg Park Naming Policy and renaming the Healdsburg Community Center the "Abel De Luna Community Center".
COMMUNITY ENGAGEMENT/OUTREACH:
This item originated after a community-oriented process to solicit naming ideas for the new public park at the Saggio Hills development site. After the October 21 City Council meeting, Mr.
De Luna visited Healdsburg on November 25 and 26, 2024. During this visit Mr. De Luna met with staff from Corazón Healdsburg, toured the Community Center, attended an evening multicultural center visioning community meeting hosted by the Northern Sonoma Healthcare Foundation and Corazón Healdsburg, and met with Mayor Hagele and City Manager Kay.
BACKGROUND:
The City launched the Saggio Hills Development park naming process in September 2023. The City received 32 naming proposals with 28 unique names proposed for the park (four proposals were duplicates or similar).
On October 21, 2024, City Council considered the Parks and Recreation Commission’s recommendations for naming the Saggio Hills Development park. As part of this process, the City received significant public comment in support of naming the park “Parque De La Luna” in recognition of Abel De Luna. At the October 21, 2024 meeting, City Council named the new park “Laura Fish Somersal Park” and unanimously directed staff to return to City Council with a resolution renaming the Healdsburg Community Center in recognition of Mr. De Luna.
DISCUSSION/ANALYSIS:
Abel DeLuna was a respected and influential business, community, and civic leader in
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Healdsburg during the 1970s and 80s. Mr. De Luna and his wife Emilia, a beautician, moved to Healdsburg after they were married in 1970. Notable in Healdsburg history, Mr. De Luna became the first Mexican-American elected to the Healdsburg City Council in March 1976, and served as Mayor from March 1978 to April 1980. At age 31, he was the youngest and the first Latino Mayor elected. As detailed, in the attached biography, Mr. De Luna was active in supporting the City’s Latino community, was the longtime owner of a local market, and owned and operated the Aven Theater in Healdsburg. As such, his influence in the community included his civic efforts on City Council, multiple successful businesses, and community activities.
Following City Council’s direction, staff consulted with Mr. De Luna about the proposed renaming, and Mr. De Luna requested the “Abel De Luna Community Center”. If adopted, the attached resolution would officially rename the Community Center the “Abel De Luna Community Center”.
After the naming is complete, staff will begin the process of replacing signage and revising print and electronic materials to reflect the new name. Once new signage is in place, staff would propose having a naming ceremony at the site, with a date to be determined.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
1. Do not rename the Healdsburg Community Center.
2. Rename the Healdsburg Community Center with a different name than proposed in the resolution.
3. Table and provide direction to staff.
FISCAL IMPACT:
Staff estimates that replacing the main sign on the façade of the Community Center will cost approximately $3,000. Other changes to print and electronic materials are anticipated to be nominal. While minor, these costs will require reallocating existing appropriations in the Community Services budget that would otherwise be used to support operations.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.
ATTACHMENT(S):
Resolution
Abel De Luna Bio - Healdsburg Museum Research
Healdsburg Park Naming Policy
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CITY OF HEALDSBURG
RESOLUTION NO. _____-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG WAIVING THE HEALDSBURG PARK
NAMING POLICY AND RENAMING THE HEALDSBURG
COMMUNITY CENTER THE “ABEL DE LUNA COMMUNITY
CENTER”
WHEREAS, the naming process for the new park in the Saggio Hills Development resulted in 32 naming proposals with 28 unique names proposed; and WHEREAS, the City Council selected “Laura Fish Somersal Park” as the name of the new park in the Saggio Hills Development; and
WHEREAS, the City Council desiresto acknowledge one of the naming proposals received in recognition of Mr. Abel De Luna, a prominent Healdsburg business owner, the first MexicanAmerican elected to the Healdsburg City Council, and at age 31, the youngest and the first Latino Mayor; and
WHEREAS, the City Council directed staff to return to City Council with a resolution renaming the Healdsburg Community Center in honor of Abel De Luna; and WHEREAS, Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:
1. Waive the Healdsburg Park Naming Policy as to this particular action.
2. Rename the Healdsburg Community Center the “Abel De Luna Community Center”.
3. Finds that the renaming the Healdsburg Community Center is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16 th
Day of December 2024, by the following vote:
AYES: Councilmembers: ()
NOES: Councilmembers: ()
ABSENT: Councilmembers: ()
ABSTAINING: Councilmembers: ()
SO ORDERED: ATTEST:
_________________________________
David Hagele, Mayor Raina Allan, City Clerk
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Packet Pg. 155 Attachment: Resolution (4658 : Healdsburg Community Center Renaming) Abel DeLuna (1947 -still living)
Abel DeLuna was a respected and influential business, community and civic leader in Healdsburg during the 1970s and 80s. He and his wife Emilia, a beautician, moved to Healdsburg after they were married in 1970. Notable in Healdsburg history, Abel DeLuna became the first MexicanAmerican elected to the Healdsburg City Council, in March 1976. He served as Mayor from March 1978 to April 1980. At age 31, he became the youngest and the first Latino Mayor elected.
Born in Zacatecas, Mexico, Abel moved to Juarez, Chihuahua with his family as a child. When he finished high school, he decided to go to the United States with his father. Because Abel had a brother in Calistoga, they came to Napa County in 1967. The DeLuna family worked in agriculture, picking grapes, pears and prunes. Abel could not speak English, so he enrolled at Napa Junior College Night School. After his English improved, he became a community aide in the Office for Economic Opportunity in Napa. Realizing that many Mexican immigrants needed help, he and some friends organized OLLE (Organization LatinaAmericana de Liberacion Economico) and were successful in acquiring a $50,000 grant from OEO for community programs. Next, he "put together" El Porvenir Federal Credit Union and wasitsfirst president... then MAPA (MexicanAmerican Political Association), which dealt with scholarships for Latinos and with making politicians aware of their needs.
Abel worked with the Office of Economic Opportunity to open a small store (La Luna Handy Store) with his family in Rutherford, Napa County. It was successful enough for him to branch out to Healdsburg two years later. He subsequently expanded to Ukiah.
Abel and Emilia DeLuna, 1972
In 1972, Abel DeLuna opened La Luna Market (on Center Street where Casa del Mole is located today). According to an interview in the Healdsburg Tribune, De Luna believed “that it is important for the Mexican American community to have a market where both English and Spanish is spoken and where they can see a Mexican American merchant behind the counter… also that it is important for Anglo customers to learn that Mexican Americans can run a clean orderly store.”
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Packet Pg. 156 Attachment: Abel De Luna Bio - Healdsburg Museum Research (4658 : Healdsburg Community Center Renaming) Profiled in the Press Democrat in 1975, Abel explained, “We were really poor. We all [7 children] lived in one room. My father was a farm worker in the United States and was home only three or four months of the year. He made enough for the food, but not for much else. So, I gave the money I earned to my parents. But I also wanted to do something for them, so we would not be poor forever. I wanted to get ahead.”
From 1978 - 1987, Abel DeLuna operated the Aven Theater, a movie theater, on North Street (where the Raven Playhouse is located today). During his tenure, the movie theater featured regular Spanish language films as well as first-run English language films.
Aven Theater on North Street, Healdsburg, during DeLuna ownership, c. 1978 Since moving to southern California in the 1990s, Abel DeLuna has continued to expand as an entrepreneur. He moved into music, including buying and operating multiple radio stations and DJ work, forming Luna Music Co. and Luna Management Co. He also worked at Sony as a Senior VP Regional Mexican. Currently Abel DeLuna is featured on Linked In as a record producer, artistic representative, manager and show promoter, based in Montebello, CA.
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Packet Pg. 157 Attachment: Abel De Luna Bio - Healdsburg Museum Research (4658 : Healdsburg Community Center Renaming)
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Attachment: Healdsburg Park Naming Policy (4658 : Healdsburg Community Center Renaming)
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Attachment: Healdsburg Park Naming Policy (4658 : Healdsburg Community Center Renaming)
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Attachment: Healdsburg Park Naming Policy (4658 : Healdsburg Community Center Renaming)
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Attachment: Healdsburg Park Naming Policy (4658 : Healdsburg Community Center Renaming)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Canvass of 2024 Municipal Election Results and Installation of Council Members
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Provide Effective Governance
RECOMMENDED ACTION(S):
(1) Adopt a Resolution declaring the results of the General Municipal Election held on November 5, 2024, and such other matters as provided by law; and (2) Installation of newly elected Council Members.
BACKGROUND:
On June 17, 2024, the Council adopted Resolution No. 77-2024 calling for a General Municipal Election to be held November 5, 2024 for the purpose of electing three (3) Council Members; and requesting the Board of Supervisors of the County of Sonoma to consolidate the municipal election with the Statewide General Election pursuant to Section 10403 of the Elections Code.
On June 17, 2024, the Council adopted Resolution No. 83-2024 placing Measure O (City of Healdsburg Housing Measure) on the November 5, 2024 ballot. The resolution also requested consolidation of the election with the Statewide General Election.
DISCUSSION/ANALYSIS:
The Election Code requires that the City Council meet following an election to canvass the results of the precinct vote. The resolution declaring the results of the general municipal election is attached for your review and consideration. A summary of the election results as of the publication of this report is as follows:
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Member, City Council (Full Term) (3 seats)
Vote Count Percentage
Ariel Kelley 3,353 25.43%
Ron Edwards 3,305 25.06%
David Hagele 3,131 23.74%
Heather Hannan-Kramer 1,973 14.96%
Linda Cade 1,424 10.80%
Measure O, City of Healdsburg Housing Measure
Vote Count Percentage
Yes 2,615 44.02%
No 3,325 55.98%
Based on the election results, and presuming no substantive changes are reported by the Registrar of Voters subsequent to the publishing of this report: (1) Ariel Kelley, Ron Edwards and David Hagele were elected to the office of City Council for four-year terms; and (2) Measure O, Healdsburg Housing Measure was defeated.
Following the adoption of the proposed resolution, the City Clerk will administer the Oath of Office to the elected Council Members.
ALTERNATIVES:
There are no viable alternatives as the election process is dictated by the Elections Code.
FISCAL IMPACT:
The proposed action has no fiscal impact.
ENVIRONMENTAL ANALYSIS:
The subject matter of this resolution involves administrative activities of the City that will not result in direct or indirect changes in the environment. Therefore, the adoption of this resolution is not a “project”, as defined in the California Environmental Quality Act (“CEQA”) and does not require environmental review, pursuant to Title 14, Chapter 3 of the California Code of Regulations (CEQA Guidelines), sections 15060(c)(3) and 15378(b)(5).
ATTACHMENT(S):
Resolution
Statement of Votes
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CITY OF HEALDSBURG
RESOLUTION NO. -2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG, CALIFORNIA, RECITING THE FACT OF THE
GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5,
2024, DECLARING THE RESULTS AND SUCH OTHER
MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Healdsburg, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the City Council has determined, pursuant to Section 15378(b)(5) of the California Environmental Quality Act Guidelines, that approval of this resolution is an administrative activity of the City and will not result in direct or indirect physical changes in the environment and is therefore not a project for purposes of CEQA; and WHEREAS, pursuant to Resolution No. 77-2024 and Resolution No. 83-2024 adopted June 17, 2024, the Sonoma County Elections Department canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A."
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the whole number of ballots cast for the office of Councilmember in the City of Healdsburg in the five precincts was 6295.
SECTION 2. That the names of persons voted for at the election for Member of the City Council are as follows:
Full Term
Ariel Kelley
Ron Edwards
David Hagele
Heather Hannan-Kramer
Linda Cade
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Packet Pg. 164 Attachment: Resolution (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers) Resolution No. -2024
SECTION 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates are as listed in Exhibit "A" attached.
SECTION 4. The City Council of the City of Healdsburg does declare and determine that:
Ariel Kelley, Ronald Edwards and David Hagele are elected as Members of the City Council for the full term of four years, by a total of 3,353, 3,305 and 3,131 votes, respectively.
SECTION 5. That the titles of the measures voted upon at the election was as follows:
Measure O
To encourage creation of middle class and workforce housing on underutilized parcels, should the City of Healdsburg exempt multifamily housing along certain portions of the Healdsburg Avenue corridor from the Growth Management Ordinance?
YES
NO
SECTION 6. That the number of votes given at each precinct in favor or against Measure T is listed in Exhibit “A” attached hereto.
SECTION 7. That a majority of the voters of the City of Healdsburg did not vote in favor of Measure O, regarding the Healdsburg Housing Measure by the following vote:
SECTION 8. The City Clerk shall enter in the records of the City Council of the City, a statement of the result of the election, showing: (1) the whole number of votes (ballots) cast in the City; (2) the names of the person voted for; (3) for what office each person was voted for, (4) the measure voted upon; (5) the number of votes given at each precinct to each person, and for and against the measure; and (6) the total number of votes given to each person and for and against measure.
SECTION 9. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
2,615 Yes
3,325 No
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Packet Pg. 165 Attachment: Resolution (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers) Resolution No. -2024
SECTION 10. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 16th day of December 2024 by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ _________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Packet Pg. 166 Attachment: Resolution (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers)
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Attachment: Statement of Votes (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers)
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Attachment: Statement of Votes (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers)
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Attachment: Statement of Votes (4698 : Canvass of 2024 Municipal Election Results and Installation of Councilmembers)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Appoint a Council Subcommittee to interview Parks and Recreation Commission and Senior Citizen Advisory Commission Applicants PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Consider appointing Council subcommittees to interview the applicants for the Parks and Recreation Commission and the Senior Citizen Advisory Commission.
COMMUNITY ENGAGEMENT/OUTREACH:
The Parks and Recreation Commission and Senior Citizen Advisory Commission vacancies are being published in the Press Democrat and the Healdsburg Tribune once a week. Information on the vacancy is also being posted on the City Website and the City Social Media Platforms.
BACKGROUND:
On January 1, 2025, three positions on the Healdsburg Parks and Recreation Commission will be expiring and two terms on the Senior Citizen Advisory Commission will be expiring.
DISCUSSION/ANALYSIS:
Staff Recommends the Council form two subcommittees at this time to interview the potential applicants for the Parks and Recreation Commission and the Senior Citizen Advisory Commission and make recommendations to Council at the January 21, 2025, meeting, on the best qualified candidates to fill the vacant positions. Applications are being accepted until January 7, 2025, and interviews with the applicants will take place the week of January 13-17, 2025.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
Council could move forward without forming subcommittees. If the alternative is selected, staff
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requests further direction.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: City Council Meetings and Work Session Dates for 2025 PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
By motion, re-schedule certain regular 2025 City Council meeting dates that fall on a holiday and approve the City Council meeting schedule for 2025, including the anticipated work sessions and special meeting dates.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
The Healdsburg Municipal Code requires that the Council meet the first and third Mondays of each month.
DISCUSSION/ANALYSIS:
In 2025, the regularly scheduled meetings of January 20th, February 17th and September 1st fall on holidays. Pursuant to the City Council’s protocols, those meetings would be rescheduled as follows:
Regular meeting date Rescheduled meeting date
January 20, 2025 January 21, 2025
February 17, 2025 February 18, 2025
September 1, 2025 September 2, 2025
July 7, 2025 Cancelled
July 21, 2025 Cancelled
As noted above, it is proposed that Council takes a recess in July. This is consistent with the approach taken the last eight years. The two meetings in July that would be cancelled are July 7,
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2025 and July 21, 2025. A special meeting can always be called during that month if the need arises. The proposed regular Council meeting schedule is below for Council’s consideration.
Regular Meetings Special Meetings / Work Sessions
Monday January 6, 2025
Tuesday January 21, 2025
Monday February 3, 2025
Tuesday February 18, 2025
Monday March 3, 2025
Monday March 17, 2025 Monday March 10, 2025 - Strategic Plan/Goal Setting Monday April 7, 2025 Friday March 21, 2025 – Strategic Plan/Goal Setting Monday April 21, 2025 Friday April 4, 2025 – Strategic Plan/Goal Setting Monday May 5, 2025 Monday April 14, 2025 – Strategic Plan/Goal Setting Monday May 19, 2025 Friday April 18, 2025 – Strategic Plan/Goal Setting Monday June 2, 2025
Monday June 16, 2025
Monday July 7, 2025 Meeting Cancelled
Monday July 21, 2025 Meeting Cancelled
Monday August 4, 2025
Monday August 18, 2025
Tuesday September 2, 2025
Monday September 15, 2025
Monday October 6, 2025
Monday October 20, 2025
Monday November 3, 2025
Monday November 17, 2025
Monday December 1, 2025
Monday December 15, 2025
The City Council on an annual basis, also holds work sessions and special meetings to discuss Council goal setting, the biennial budget (during budget development years), and other issues that require additional Council discussion outside the regular meeting schedule. At this time, staff is providing several potential dates for a goal setting session. Staff recommends that the Council discuss the potential dates and provide direction on preferred dates. Because the City Council’s Strategic Plan is due for renewal, staff suggests that the Council consider scheduling two dates for goal setting; one to update the strategic plan and one to define specific goals for the upcoming fiscal year. Additional time for these efforts, if needed, can be scheduled as part of regular City Council meetings.
In connection with this item, Staff is also suggesting Council keep every Monday open for potential special meetings.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
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ALTERNATIVES:
The Council can opt to further revise the proposed regular and special meeting/work session schedule as deemed necessary.
FISCAL IMPACT:
No fiscal impact is anticipated from setting the 2025 Council meeting and work session schedule.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the approval of the 2023 City Council meeting schedule is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
2025 Council Meeting Dates
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CITY COUNCIL OF THE CITY OF HEALDSBURG
LIST OF 2025 CITY COUNCIL
REGULAR AND SPECIAL MEETINGS AND WORK SESSIONS
Regular Meetings Special Meetings / Work Sessions
Monday January 6, 2025
Tuesday January 21, 2025
Monday February 3, 2025
Tuesday February 18, 2025
Monday March 3, 2025 Monday March 10, 2025 - Strategic Plan/Goal Setting Monday March 17, 2025 Friday March 21, 2025 – Strategic Plan/Goal Setting Monday April 7, 2025 Friday April 4, 2025 – Strategic Plan/Goal Setting Monday April 21, 2025 Monday April 14, 2025 – Strategic Plan/Goal Setting Monday May 5, 2025 Friday April 18, 2025 – Strategic Plan/Goal Setting Monday May 19, 2025
Monday June 2, 2025
Monday June 16, 2025
Monday July 7, 2025 Meeting Cancelled
Monday July 21, 2025 Meeting Cancelled
Monday August 4, 2025
Monday August 18, 2025
Tuesday September 2, 2025
Monday September 15, 2025
Monday October 6, 2025
Monday October 20, 2025
Monday November 3, 2025
Monday November 17, 2025
Monday December 1, 2025
Monday December 15, 2025
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Packet Pg. 175 Attachment: 2025 Council Meeting Dates (4692 : 2025 City Council Meeting Calendar)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 16, 2024
SUBJECT: Appointments of Council Members to various Boards and Commissions for 2025
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Provide Effective Governance
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
1. By motion assign Council Member appointments to the various Boards and Commissions for 2025.
2. Adopt a Resolution appointing a Commissioner and Alternates to the Northern California Power Agency (“NCPA”), the Transmission Agency of Northern California (“TANC”) and the Lodi Energy Center’s Project Participants Committee (“LEC PPC”) and rescinding all previous appointments.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
Annually, after the selection of Mayor and Vice Mayor, the City Council re-assigns appointments to various boards and commissions. Attached is a matrix containing information on the boards/committees/commissions and items related to meeting frequency, location, etc.
DISCUSSION/ANALYSIS:
The following is the list of the 2024 appointments:
Board/Commission/Committee Representative
Healdsburg Library Advisory Board Council Member Herrod – Representative Council Member Edwards - Alternate
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Senior Citizen Advisory Commission Liaison Council Member Edwards – Representative Council Member Herrod – Alternate
Northern California Power Agency (NCPA) Mayor Hagele, Commissioner Council Member Herrod, Alternate
Transmission Agency of Northern California
(TANC)
Mayor Hagele, Commissioner
Council Member Herrod, Alternate
Lodi Energy Center Project Participant
Committee (LEC PPC)
Mayor Hagele, Commissioner
Mayors’ and Councilmembers’ Association City
Selection Committee
Mayor Hagele - Representative
Vice Mayor Mitchell - Alternate
Association of Bay Area Governments (ABAG) Council Member Herrod - Delegate Council Member Edwards - Alternate
Sonoma County Transportation Authority/
Regional Climate Protection Authority
Council Member Kelley – Representative
Council Member Edwards – Alternate
Chamber of Commerce Board Council Member Herrod – Representative Vice Mayor Mitchell - Alternate
Marie Sparks Volunteer of the Year Com. Mayor Hagele
League of California Cities General Assembly Vice Mayor Mitchell – Delegate Council Member Edwards – Alternate
Mayors’ and Councilmembers’ Legislative
Committee
Council Member Edwards – Representative
Council Member Herrod – Alternate
Marin/Sonoma Mosquito & Vector Control Dist. Citizen Shaun McCaffery (appointed to a four-year term, expiring December 2026)
Sonoma County Waste Management Agency Public Works Director Zimmer – Representative Vice Mayor Mitchell – Alternate
Healdsburg High School Scholarship Committee Mayor Hagele and Vice Mayor Mitchell Russian River Watershed Association Council Member Edwards - Representative Council Member Herrod - Alternate
Public Works Director Zimmer - Alternate
Northern Sonoma County Air Pollution Control
District Board of Directors
Council Member Kelley – Representative
Council Member Herrod – Alternate
Healdsburg Tourism Improvement District Vice Mayor Mitchell - Representative Northwest Public Power Association Mayor Hagele
Parks and Recreation Commission Liaison Vice Mayor Mitchell – Representative Council Member Herrod – Alternate
The Arts and Culture Commission was recently established a few months ago. Staff recommends adding a Council liaison to the Arts and Culture Commission.
As a reminder, the City participates in the Sonoma County Mayors and Councilmembers Association (M&C). From time to time, M&C makes appointments to regional boards and
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commissions. Council will address those appointments as they come up, with the next appointments scheduled for early 2025.
NCPA, TANC and LEC PPC Appointments
The City of Healdsburg is an active member of the Northern California Power Agency (NCPA), Transmission Agency of Northern California (TANC), and the Lodi Energy Center Project Participants Committee (LEC PPC) which were established through JPAs to primarily procure power and transmit same for the City.
As members of these Agencies, the City of Healdsburg is entitled to have representation on the Commissions that oversee the Agencies. The appointments require formal action by City Council resolution.
Staff recommends that, in additional to the appointed Council members, the City Manager and Utility Director also be appointed as Alternates to the NCPA, TANC, and LEC PPC Commissions/Committee and that the NCPA General Manager be appointed as Alternate to the TANC Commission. The proposed resolution provides for these proposed Primary and Alternate appointments and also rescind existing appointments and resolutions.
ALTERNATIVES:
The City Council annually makes Member appointments to the various Boards, Committees and Commissions and no other alternatives have been identified.
FISCAL IMPACT:
No fiscal impact is anticipated from the proposed Council action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Resolution
Board_Commission_Committee - Final
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CITY OF HEALDSBURG
RESOLUTION NO. -2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPOINTING A COMMISSIONER AND
ALTERNATES TO THE NORTHERN CALIFORNIA POWER
AGENCY (“NCPA”), THE TRANSMISSION AGENCY OF
NORTHERN CALIFORNIA (“TANC”) AND THE LODI ENERGY
CENTER’S PROJECT PARTICIPANTS COMMITTEE (“LEC PPC”)
AND RESCINDING ALL PREVIOUS APPOINTMENTS
WHEREAS, the City of Healdsburg is a member of the Northern California Power Agency (NCPA); and
WHEREAS, as a member of NCPA the City of Healdsburg is entitled to have representation on the NCPA Commission; and
WHEREAS, the City of Healdsburg is a member of the Transmission Agency of Northern California (“TANC”); and
WHEREAS, as a member of TANC the City of Healdsburg is entitled to have representation on the TANC Commission; and
WHEREAS, the City of Healdsburg is an active participant of the Lodi Energy Center (“LEC”); and
WHEREAS, as a member of LEC the City of Healdsburg is entitled to assign representatives to the LEC’s Project Participant Committee (PPC); and
WHEREAS, as an assigned representative to the LEC PPC, representatives can take action and vote on matters related to the LEC.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby appoints Councilmember _________ as the City of Healdsburg’s Commissioner to the Northern California Power Agency (NCPA) Commission, the Transmission Agency of Northern California (TANC) and the Lodi Energy Center’s Project Participants Committee (LEC PPC) to serve at the pleasure of this Council; and
BE IT FURTHER RESOLVED, that in the following order of precedence, depending upon availability, Councilmember _________, Utility Director Terry Crowley and City Manager Jeff Kay are hereby appointed as Alternate Commissioners of the City of Healdsburg to the Northern California Power Agency (NCPA) Commission, the Transmission Agency of Northern California (TANC) and the Lodi Energy Center’s Project Participants Committee (LEC PPC) to serve at the pleasure of this Council; and
9.D.a
Packet Pg. 179 Attachment: Resolution (4695 : Council appointments to Boards and Commissions - 2025) BE IT FURTHER RESOLVED, that all appointments of Commissioner and Alternate Commissioners made prior to this Resolution are hereby rescinded, including but not limited to Resolution No. 12-2019.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16th day of December 2024 by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ ___________________________________ David L. Hagele, Mayor Raina Allan, City Clerk
9.D.a
Packet Pg. 180 Attachment: Resolution (4695 : Council appointments to Boards and Commissions - 2025)
COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS
Board/Commission/Committee 2024 Representative Meeting Schedule Time Overview Healdsburg Library Advisory
Board
Council Member Herrod – Representative
Council Member Edwards - Alternate
1 st Thursday of March,
June, September and
December at the Library
5:30 pm The Library Advisory Board provides
guidance on programs, operations and
capital improvements at the
Healdsburg Branch of the Sonoma
County Library system.
Senior Advisory Commission
Liaison
Council Member Edwards – Representative
Council Member Herrod – Alternate
4 th Wednesday of every
month in the Council
Chamber
4:00 pm The primary function of the Senior
Citizens Advisory Commission is to
serve as an advocate for Healdsburg’s
older adult residents
Northern California Power
Agency
(NCPA)
Mayor Hagele, Commissioner
Council Member Herrod, Alternate
Monthly, usually the fourth
Thursday of the month –
meeting location mostly in
Roseville (NCPA
headquarters)
May is in Lompoc, July in
Murphys, September in
Monterey
9:30 am
The Northern California Power Agency
(NCPA), a California Joint Action
Agency, was established in 1968.
Healdsburg is a founding member.
NCPA procures energy for its members
to ensure an affordable, reliable, and
clean supply of electricity for
customers in its member communities
Transmission Agency of
Northern California (TANC)
Mayor Hagele, Commissioner
Council Member Herrod, Alternate
Once a month – usually the
third Wednesday of the
month – meeting location,
TANC office in Folsom
10:00 am Healdsburg is a member of TANC
through a joint powers agreement to
provide electric transmission to its
Member utilities through transmission
line ownership or contract
arrangements.
Mayors’ and Councilmembers
Association City Selection
Committee and Mayors’ and
Councilmembers’ Association
Board of Directors
Mayor Hagele - Representative
Vice Mayor Mitchell - Alternate
General Membership -
Second Thursday of the
months of February, April,
June, August and October
Board of Directors – Held
the second Thursday of
every month
6:00 pm The Association shall have as its
principal purpose to foster a spirit of
cooperation among the cities of
Sonoma County and enhance public
health, safety and welfare and good
working relationships between the
governments of all the cities and the
County of Sonoma. The Selection
Committee is charged with making
appointments to various regional
bodies and public agencies.
Association of Bay Area
Governments
Council Member Herrod - Delegate
Council Member Edwards - Alternate
Meets annually in June Determine policy annually, adopts the annual budget and work program and
9.D.b
Packet Pg. 181 Attachment: Board_Commission_Committee - Final (4695 : Council appointments to Boards and reviews the policy actions of ABAG’s
Executive Board.
Sonoma County Transportation
Authority/Regional Climate
Protection Authority
Council Member Kelley – Representative
Council Member Edwards – Alternate
Second Monday of each
month in Santa Rosa at 411
King Street in the Board
Room. (Currently meeting
on Zoom)
2:30 pm The SCTA acts as the countywide
planning and fund programming
agency for transportation, project
management, planning, finance, grant
administration and research.
Chamber of Commerce Board Council Member Herrod - Representative Vice Mayor Mitchell – Alternate
Third Thursday of the
month at the Chamber
Office
8:00 am The City Council liaison to the
Chamber board of directors works to
ensure open lines of communication
between the City and the business
community by providing updates at
Board meetings and receiving feedback
from the Chamber.
Marie Sparks Volunteer of the
Year Committee
Mayor Hagele Once a year to select the
recipient of the award in
March/April
Following Marie Sparks’ death in April
1995, the City Council created the
annual Marie Sparks Memorial
Volunteer Award to honor Marie’s
giving and unselfish spirit of service to
Healdsburg trough volunteerism.
League of California Cities
General Assembly
Vice Mayor Mitchell – Delegate
Council Member Edwards – Alternate
Once a year as part of the
League of California Cities
Annual Conference and
Expo. Usually at the end of
September – location varies
from southern and northern
California
The League of California Cities is an
association of California city officials
who work together to enhance their
knowledge and skills, exchange
information, and combine resources so
that they may influence policy
decisions that affect cities. Healdsburg
is a member.
Mayors’ and Councilmembers’
Legislative Committee
Council Member Edwards – Representative
Council Member Herrod – Alternate
3rd Friday each month at
the Finley Center, Willow
Room 2060 W. College
Avenue in Santa Rosa
9:00 am As part of the Mayors’ and
Councilmembers’ Association, the
committee meets to review legislation
that affects Sonoma County cities
Marin/Sonoma Mosquito &
Vector Control District
Citizen Shaun McCaffery (appointed for a
four-year term. Will expire at end of 2026)
Second Wednesday of each
month in Cotati at 595
Helman Lane, Cotati
7:00 pm The District protects public health and
welfare of the communities from
mosquitoes and vector-borne disease
through an Integrated Vector
Management Program
Sonoma County Waste
Management Agency
Public Works Director Zimmer –
Representative
Vice Mayor Mitchell – Alternate
Monthly meetings on the
third Wednesday in Santa
Rosa in the City of Santa
Council Chamber, 100
Santa Rosa Avenue
(currently on zoom)
8:00 am
The Agency, formed in April 1992, is
the joint powers authority of the nine
incorporated cities and the County of
Sonoma. The mission of the Agency is
waste diversion required by State law
AB939. The Agency's programs
include household hazardous waste,
9.D.b
Packet Pg. 182 Attachment: Board_Commission_Committee - Final (4695 : Council appointments to Boards and composting, wood waste recycling,
planning and education.
Healdsburg High School
Scholarship Committee
Mayor Hagele and Vice Mayor Mitchell Once a Year, prior to end of school year in early April
Russian River Watershed
Association
Council Member Edwards – Representative
Council Member Herrod – Alternate and
Public Works Director – Alternate
Meetings are held in the
Town of Windsor Council
Chamber (currently on
Zoom)
9:00 am –
11:00 am
The association works to promote
cooperation and implementation of
projects that protect watershed
resources, restore fisheries and improve
water quality at reduced cost to our
member agencies and communities
they serve
Northern So. Co. Air Pollution
Control District Board of
Directors
Council Member Kelley – Representative
Council Member Herrod – Alternate
Every other month –
location rotates among
member cities
TBD
The District is one of 35 California air
districts established to regulate the
emissions of air pollution. Directors
oversee District activities and the
development and disbursement of grant
programs.
Healdsburg Tourism
Improvement District
Vice Mayor Mitchell – Representative Third Tuesday of the month, at the Chamber
office
2:00 pm
Assessment district proposed to
provide specific benefits to payors, by
funding marketing and sales promotion
efforts and district development
programs for assessed businesses.
Northwest Public Power
Association Mayor Hagele Once a year TBD
City of Healdsburg is a voting member
of the Northwest Public Power
Association
Parks and Recreation
Commission Liaison
Vice Mayor Mitchell – Representative
Council Member Herrod – Alternate
2 nd Wednesday of every
month in the Council
Chamber
6:00 pm
The primary function of the Parks and
Recreation Commission is to advise the
Council on matters related to public
parks and recreation.
9.D.b
Packet Pg. 183 Attachment: Board_Commission_Committee - Final (4695 : Council appointments to Boards and 12/11/2024 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) January 6, 2025
Public Hearing # 2 on District Elections
January 21, 2025 Employee Anniversaries – Ethan Cottrell (20 years) Chayton Osmon (10 years) (Tuesday) Investment Report – Nov 2024
Disbursement Report – Nov 2024
Approve the audited Financial Statements for FY2023-24
Award of Design Contract for March Avenue
Acceptance of the Active Transportation Plan
Appointments to the Parks and Recreation Commission & the Senior Citizen Advisory Commission Discussion of City Owned Property for Affordable Housing February 3, 2025 Employee Anniversaries – Stephen Nelson (10 years) Marin/Sonoma Mosquito and Vector Control District Presentation Acceptance of Sonoma County Funding for Community Center Improvements Local Hazard Mitigation – LRA approval
Renewable Energy Credits (REC’s) Sale Projects
2024-25 Mid-Year Goal Update
February 18, 2025 Public Hearing #3 on District Elections (Tuesday) HUSD Presentation on Climate, Russian River Atlas Projects and Public Art as an infrastructure Electrification Energy Demand Forecast
FY2024-25 Mid-Year Budget Review
13.1.a
Packet Pg. 184 Attachment: Agenda Planning Sheet (4699 : Future Agenda Items - December 16, 2024) 12/11/2024 – Page 2
March 3, 2025 Funding Agreement with County of Sonoma for Measure H Funding Police Department Annual Update
Sports Organization Affiliation Agreements
Energy Efficiency Forecast 2025-2045
Formula Retail Business Ordinance – 1
st reading
March 17, 2025 Public Hearing #4 on District Elections
Reach For Home Quarterly Update
April 7, 2025 Annual Fire Department Update
Memorandum of Understanding to be a member agency in the Russian River Reuse Collective (R3C) Public Hearing #5 on District Elections
April 21, 2025
Energy Efficiency Forecast 2025-2045 to Meet State Forecasting Requirements and Energy Programs Update
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda)
13.1.a
Packet Pg. 185 Attachment: Agenda Planning Sheet (4699 : Future Agenda Items - December 16, 2024)