Agenda packet, regular meeting — Healdsburg City Council, August 4, 2025 (part 2 of 2)

3. Authorize the City Manager to execute the agreement on the City’s behalf.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 4th day of August 2025, by the following vote:

AYES: Councilmembers: (_)
NOES: Councilmembers: (_)
ABSENT: Councilmembers: (_)
ABSTAINING: Councilmembers: (_)
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Scope of Services - Corazón Healdsburg
Purpose:

To continue a partnership between the City of Healdsburg and Corazón to encourage and increase community engagement of the Latino/a/e community on City initiatives, events, programs, and services.

Support may include, but is not limited to, the following:

1. Direct engagement with residents

2. Social media advertising and material development

3. Arrange for interpretation services at City-sponsored events (e.g. securing interpreter(s), providing interpreting equipment, and staff support)

4. Childcare services for attendees

5. Door-to-door outreach
Focus Area 1: Community Outreach on Programs and Services Support community outreach and engagement on City initiatives, events, programs, and services using Corazón’s channels of communication to increase reach and receptivity.

This includes sharing City developed tools, resources, and information through multiple media, including digital and in person communication. City staff and Corazón will coordinate to streamline information-sharing when residents seek help at City Hall.

1. Programs and Activities including, but not limited to:
a. City Programs:
i. Conservation Incentives and Programs
ii. Affordable Housing Support
iii. Utility Billing Support
iv. Youth and Child Programs
v. Senior Services
b. City Activities:
i. Public Meeting Participation
ii. Community Events
c. Community District Meetings

2. Corazón Programs:
a. Utility Assistance
b. Rental Assistance
Focus Area 2: Enhancing Community Access and Participation Facilitating community engagement with the Latino/a/e community through direct support of City events, initiatives, and stakeholder engagement processes. Requests in this Item 6.f
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Scope of Services - Corazón Healdsburg
category will use a mutually agreed upon planning/request form to ensure clarity on event purpose and needs.

Support Community Access and Participation in the Following City Initiatives:

1. Diversity, Equity, and Inclusion (DEI) Plan Implementation a. Support City efforts to continue implementation of Plan goals and workplan actions.
i. Support efforts to increase participation in City Council meetings. ii. Support efforts to increase participation in neighborhood community meetings (see Neighborhood Engagement below).
iii. Meet with the City Manager’s Office to review the current DEI plan and provide feedback and identify opportunities for collaboration.

2. Climate Mobilization Strategy (CMS) Implementation
a. Support outreach to Latino/a/e community on City sponsored CMS events and initiatives. Arrange interpretation services at City sponsored events to include securing interpreter(s), providing interpreting equipment, and staff support for these services.

3. Neighborhood Engagement
a. Multicultural Center
i. Support the City obtaining community feedback in the implementation of Phase 1 improvements.

4. Community Engagement/Feedback as requested, support additional City initiatives through planning and logistics for other neighborhood outreach events to improve City/neighborhood connectivity.
a. Requests will be made through the City Manager’s Office. Services may include, but are not limited to community outreach and engagement, interpretation and translation services, staff support, childcare support, and coordination of shared programs and services.
b. City will endeavor to provide reasonable advanced notice on requested Corazón involvement.
c. Corazón will validate any requests for Corazón support with the City Manager’s Office in advance of any work being agreed to. d. Anticipated key initiatives:
i. Senior Housing Needs Survey (Summer 2025)
ii. Annual Housing Forum (Fall 2025 and 2026)
iii. Lease-up of Comstock/North Village (Fall 2025), Saggio Hills Phase I (Fall 2026), and Dry Creek Commons (Fall 2026)
iv. Engagement for five SCTCA Cycle 2 grant priority projects (July 17, 2025)
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Scope of Services - Corazón Healdsburg
v. Emergency-preparedness outreach for vulnerable populations (October 2025 & October 2206)
vi. Bilingual “Standards of Cover” survey design and distribution (August/September 2025)
vii. Fire Department Open House (October 2025 & October 2026) viii. Budget Outreach (February/March 2026)
ix. SMART Station Area Plan Outreach such as pop-up events, focus groups, online comment tools.

Contract Value: $50,000
Item Annual Funding
Focus Area 1: Community Outreach on City Programs and Services Community Outreach on City Programs and Services $12,500 Focus Area 2: Enhancing Community Access and Participation DEI Plan Implementation
CMS Implementation
Neighborhood Engagement
Additional Support
$37,500
TOTAL $50,000
Contract Term:2 Years (FY 26 and FY 27)
Contract Evaluation:

Because of the ever-changing environment, this agreement shall be evaluated during its term to determine if it is necessary to shift resources between the identified tasks.

Reporting:

Annual report by Corazón to the City Council on activities of the preceding year.

Invoicing:

Corazón will invoice the City on a quarterly basis in equal installments of $12,500 each for a total annual contract amount not-to-exceed $50,000 and a total contract amount of $100,000.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Public Information and Community Engagement Officer PREPARED BY: Nicole Lopez, Chief Human Resources Officer STRATEGIC INITIATIVE(S):
- Provide effective governance
RECOMMENDED ACTION(S):

Adopt a Resolution rescinding Resolution No. 130-2024 and adopt a Resolution establishing the list of authorized positions and corresponding salary schedule for full-time employees and amending the adopted budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The City Council held a goal setting workshop on April 18, 2025, at Healdsburg Golf Club at Tayman Park Clubhouse. The workshop was open to the public and included multiple opportunities for public comment. At the workshop, City Council identified a goal to enhance City communication and outreach to build public trust. This was affirmed by City Council on June 2, 2025.

BACKGROUND:

Effective communication between the City and its residents, businesses, and stakeholders is vital to fostering transparency, trust, and civic participation. In recent years, the need for timely, transparent, and consistent communication has grown significantly.

In 2017, after relying heavily on a contracted firm to provide community outreach services, the City Council authorized a new Community Outreach Coordinator position in the City Manager’s office. This position was in response to City Council’s goals for Fiscal Year 2017-18 and was intended to focus on creating a communications and community engagement plan, developing and maintaining positive public relations, and to ensure the information needs of the Healdsburg community are met.

Since the position’s inception, the City has sometimes struggled to find and keep staff in that role.

In 2022, the position was reclassified as an Administrative Analyst and the City Clerk position Item 6.g
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was reclassified to include Public Information Officer (PIO), absorbing the duties of the Public Information and Community Outreach Coordinator Position.

Since 2022, the City Clerk and staff have continued to provide important information to the public through a variety of channels including, but not limited to: processing of public records requests, agenda management, City Newsletters, public notices, and coordination of various City events.

This work remains vital to the City Clerk’s role; however, for other communications the City currently relies on a decentralized model, in which individual departments manage their own messaging with limited coordination. As public expectations for real-time information and digital engagement continue to rise, this model no longer adequately serves the City’s communication needs.

DISCUSSION/ANALYSIS:

The role of a city’s Public Information Officer (PIO) has evolved with the changing media landscape and the need to effectively communicate with a broad range of stakeholders. Since 2022, the City Clerk has served as the PIO; however, increasing demands on the Clerk’s office and the rising need for public information have limited the ability provide proactive information to the public. Given the critical importance and increasing demands on both functions, the City Manager believes a dedicated PIO would be most effective at this time. This approach will provide increased capacity for proactive communications efforts, and clear capacity to support the ongoing work of the City Clerk’s office.

To meet the City’s needs and support the City Council’s goal of improving communication and outreach to build public trust, staff recommend re-establishing the Public Information and Community Engagement position. The position would be upgraded from coordinator to an officer level to help attract a broader and more qualified pool of applicants.

The proposed Public Information and Community Engagement Officer’s role will be to:
• Perform professional public communication duties;
• Develop, implement, manage, and monitor the public information, marketing, media relations, outreach, and community engagement needs for a variety of assigned Citywide projects, programs, activities, and events;
• Coordinate assigned communications activities and programs with City Council, City staff, the news media, and the community; and provide professional level support to the City Manager’s Office.

Examples of essential duties may include, but are not limited to:
• Develop and execute strategic communication plans with City management to promote the initiatives and priorities of the City to build a culture of transparency and foster community engagement.
• Manage public messaging across platforms including social media, the City website, email newsletters, and press releases.
• Invest time in tracking and understanding community concerns through presence at community events and monitoring local press and social media channels. • Serve as the City’s Public Information Officer and lead crisis communications efforts in Item 6.g
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emergency situations.
• Develop and periodically update strategies to engage effectively with diverse audiences, particularly members of the community who are not fluent in English. • Develop and utilize communication strategies to inform and promote City activities across print, web, and social platforms; write City news, press releases, and event content. • Serve as the City’s website coordinator and establish policies and procedures to ensure that web pages are relevant, effective, and up-to-date.
• Plan and conduct public outreach such as general meetings, surveys, and special events.

The Public Information and Community Engagement Officer position will work closely with department heads, elected officials, and community stakeholders to ensure that City messaging is clear, accessible, and reflective of City values. This position will be filling a growing gap in the City’s ability to communicate effectively, particularly in emergency situations and during highinterest community issues.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council may choose to not create and fund a dedicated PIO and continue to utilize existing staff to disseminate information to the public.

FISCAL IMPACT:

The salary and benefits cost for a full-time Public Information and Community Engagement Officer for Fiscal Year 2025-26 is estimated to cost approximately $170,006. The position is proposed to be funded by the General Fund and included in the City Manager’s Office Budget.

Staff have reviewed the adopted City Manager’s Office Budget for Fiscal Year 2025-26 and identified $40,000 in appropriations for contracted services that are proposed to be reallocated to offset a portion of the costs of the new position. The remaining $130,006 will be funded by available fund balance in the current fiscal year. Staff are proposing to amend the Fiscal Year 2025-26 adopted budget to increase appropriations in the general fund by $130,006.

This position will provide supportive services for all the various departments in the City, including Community Services, Planning and Building, Police, Fire, Public Works, and Electric. To account for this internal administrative function, the City implements a Cost Allocation Plan that is incorporated into the annual budget process. Through the Cost Allocation Plan, other departments and funds are charged for their respective share of services provided by internal administrative departments like City Managers Office, Finance, and Legal. Through this mechanism a portion of the cost of the Public Information and Community Engagement Officer will be effectively recouped from the various funds in the City in the upcoming Fiscal Year 2026-27 budget.

ENVIRONMENTAL ANALYSIS:

Pursuant to Section 15378(b)(5) of the State CEQA Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

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ATTACHMENT(S):

Resolution
Authorized Position List
Salary Range Schedule
Exhibit C – Budget Amendment
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CITY OF HEALDSBURG
RESOLUTION NO. __-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG RESCINDING RESOLUTION NO. 130-2024,

REESTABLISHING THE AUTHORIZED POSITION LIST AND

CORESPONDING SALARY SCHEDULE EFFECTIVE
AUGUST 4, 2025, AND AMENDING THE FISCAL YEAR 2025-
26 ADOPTED BUDGET
WHEREAS, the City is committed to fostering transparent, inclusive, and effective communication with its residents, businesses, and community stakeholders; and WHEREAS, the City recognizes the growing need to enhance both internal and external communications through timely, accurate, and accessible information; and WHEREAS, it is a strategic priority of the City to build trust and strengthen civic participation by engaging all segments of the community, including historically underserved and underrepresented populations; and
WHEREAS, the City Council desires to establish a dedicated Public Information & Community Engagement Officer position to coordinate public information efforts, manage digital and print communications, serve as a liaison to community groups, and support transparency and responsiveness in City operations; and
WHEREAS, the creation of this position will provide critical support to departments across the organization by streamlining communication efforts, proactively managing public outreach initiatives, and ensuring inclusive engagement strategies are implemented citywide; and WHEREAS, the City Council finds that these changes are in the best interest of the public and will contribute to a more efficient and responsive municipal government; and WHEREAS, the estimated cost of the position for Fiscal Year 2025-26 including salary and benefits is $170,006, and
WHEREAS, the position is proposed to be funded by the General Fund in the City Managers Department Budget; and
WHEREAS, on November 18, 2024, the City Council adopted Resolution No. 130-2024, which included an authorized position list; and
WHEREAS, Staff recommends the City Council rescind Resolution No. 130-2024 and replace it with this Resolution; and
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Resolution No.

Page 2 ends

WHEREAS, to offset a portion of the additional cost staff have identified $40,000 in contracted services included in the City Managers Department of the Fiscal Year 2025-26 Adopted Budget that can be reallocated to support this position.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves the Salary Schedule attached as Exhibit A; the Authorized Position List attached as Exhibit B and rescinds Resolution No. 130-2024.

2. Approves amending the Fiscal Year 2025-26 Adopted Budget as depicted in the attached Exhibit C.

PASSED, APPROVED AND ADOPTED, this 4th day of August 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Exhibit A - Authorized Positions
Department Bargaining Group Authorized
Positions
City Manager's Office
City Manager Executive Management 1
Assistant City Manager Executive Management 1
Chief Information and Security Officer Mid-Management 1 City Clerk/Public Information Officer Mid-Management 1
Chief Human Resources Officer Mid-Management 1
Central Services Manager Mid-Management 1
Human Resources Analyst Mid-Management 1
Mechanic - Equipment Service Writer IBEW 1
Public Information & Community Engagement Officer Mid-Management 1 Administrative Analyst II Mid-Management
Administrative Analyst I Mid-Management
Geographic Information System Technician IBEW 1
Information Technology Engineering Specialist IBEW 2
Fleet Mechanic IBEW 1
Administrative Technician IBEW 1
Building Maintenance Technician II IBEW
Building Maintenance Technician I IBEW
Housing
Housing Director Executive Management 1
Administrative Analyst II Mid-Management
Administrative Analyst I Mid-Management
Finance
Finance Director Executive Management 1
Finance Manager Mid-Management 1
Business Services Manager Mid-Management 1
Accountant Mid-Management 2
Payroll Technician IBEW 1
Senior Accounting Assistant IBEW 1
Accounting Assistant II IBEW
Accounting Assistant I IBEW
Planning & Building
Community Development Director Executive Management 1
Building Official Mid-Management 1
Senior Planner Mid-Management 1
Senior Building Inspector IBEW 1
Building Inspector II IBEW
Building Inspector I
Development Services Technician II IBEW
Development Services Technician I IBEW
Administrative Technician IBEW 1
Assistant Planner IBEW 1
Community Services
Community Services Director Executive Management 1
Parks and Open Space Superintendent Mid-Management 1
Recreation Manager Mid-Management 1
Project Manager Mid-Management 1
Recreation Supervisor Mid-Management 3
Park Maintenance Foreman IBEW 1
Park Maintenance Worker II IBEW
Park Maintenance Worker I IBEW
Office Assistant II IBEW 1
Recreation Coordinator II IBEW
Recreation Coordinator I IBEW
Facility Worker IBEW 1
Office Assistant I IBEW 1
Police
Police Chief Executive Management 1
Police Lieutenant Mid-Management 1
Police Sergeant HPOA 5
Lead Critical Intervention Specialist Mid-Management 1
Emergency Response Coordinator Mid-Management 1
Police Dispatch Supervisor HPOA 1
Police Officer HPOA 11
Critical Intervention Specialist Mid-Management 1
Police Records Supervisor HPOA 1
Police Dispatcher II HPOA
Police Dispatcher I HPOA
Police Technician HPOA 1
Fire
Fire Chief Executive Management 1
Fire Marshal/Division Chief Mid-Management 1
Fire Captain IAFF 3
Fire Inspector IAFF 2
Fire Engineer IAFF 3
Fire Fighter IAFF 3
Office Assistant II IBEW
Office Assistant I IBEW
Public Works
Public Works Director Executive Management 1
Utility Engineering Manager Mid-Management 1
Principal Civil Engineer Mid-Management 2
1 1
3 1
2 1
5 4
2 1
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Exhibit A - Authorized Positions
Water and Wastewater Operations Superintendent Mid-Management 1 Utility Maintenance Superintendent Mid-Management 1
Wastewater Operations Foreman IBEW 1
Water Operations Foreman IBEW 1
Senior Project Manager Mid-Management 1
Senior Public Works Inspector IBEW 1
Industrial Electrician IBEW 1
Instrumentation Technician IBEW 2
Project Manager Mid-Management 1
Public Works Inspector IBEW 1
Utility Maintenance Foreman IBEW 2
Senior Laboratory Analyst IBEW 1
Utility Operator IBEW 4
Industrial Mechanic IBEW 2
Engineering Technician IBEW 2
Administrative Technician IBEW 1
Public Works and Utilities Materials Technician IBEW 1
Utility Worker II IBEW
Utility Worker I IBEW
Utilities
Electric Director Executive Management 1
Electric Operations Superintendent Mid-Management 1
Electric Line Foreman IBEW 1
Lineworker/Troubleshooter IBEW
Lineworker/Troubleshooter Apprentice IBEW
Senior Electric Engineering Technician IBEW 2
Electric Meter Technician IBEW 1
Electric Coordinator/Inspector IBEW 1
Utility Conservation Analyst IBEW 1
Utility Compliance and Safety Coordinator Mid-Management 1 Electric Materials Technician IBEW 1
Administrative Technician IBEW 1
Total Full-time Employees 148
5 7
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Job Classification
EXECUTIVE MANAGEMENT A step B step C step D step E step A step B step C step D step E step Assistant City Manager $ 16,890.04 $ 17,734.13 $ 18,621.96 $ 19,552.14 $ 20,530.31 $ 97.44 $ 102.31 $ 107.43 $ 112.80 $ 118.44 City Manager $ 24,699.16 $ 142.50
Community Development Director $ 15,166.60 $ 15,925.48 $ 16,721.41 $ 17,558.50 $ 18,435.40 $ 87.50 $ 91.88 $ 96.47 $ 101.30 $ 106.36 Community Services Director $ 14,733.22 $ 15,469.04 $ 16,244.05 $ 17,055.67 $ 17,909.08 $ 85.00 $ 89.24 $ 93.72 $ 98.40 $ 103.32 Finance Director $ 14,733.22 $ 15,469.04 $ 16,244.05 $ 17,055.67 $ 17,909.08 $ 85.00 $ 89.24 $ 93.72 $ 98.40 $ 103.32 Fire Chief $ 15,793.15 $ 16,583.86 $ 17,412.45 $ 18,282.88 $ 19,197.74 $ 91.11 $ 95.68 $ 100.46 $ 105.48 $ 110.76 Housing Director $ 13,996.56 $ 14,695.58 $ 15,431.85 $ 16,202.88 $ 17,013.64 $ 80.75 $ 84.78 $ 89.03 $ 93.48 $ 98.16 Police Chief $ 16,433.56 $ 17,255.62 $ 18,118.22 $ 19,023.91 $ 19,975.38 $ 94.81 $ 99.55 $ 104.53 $ 109.75 $ 115.24 Public Works Director $ 15,329.18 $ 16,095.06 $ 16,901.44 $ 17,747.04 $ 18,635.76 $ 88.44 $ 92.86 $ 97.51 $ 102.39 $ 107.51 Utilities Director $ 16,932.81 $ 17,779.72 $ 18,668.43 $ 19,602.89 $ 20,584.41 $ 97.69 $ 102.58 $ 107.70 $ 113.09 $ 118.76 Human Resources Analyst $ 8,693.80 $ 9,136.87 $ 9,602.13 $ 10,092.24 $ 10,607.18 $ 50.16 $ 52.71 $ 55.40 $ 58.22 $ 61.20 Chief Human Resources Officer $ 11,248.70 $ 11,822.31 $ 12,426.13 $ 13,060.13 $ 13,725.69 $ 64.90 $ 68.21 $ 71.69 $ 75.35 $ 79.19 MID-MGT & PROF EMPS ASSOC. A step B step C step D step E step A step B step C step D step E step Accountant $ 8,108.28 $ 8,521.29 $ 8,956.51 $ 9,413.93 $ 9,893.58 $ 46.78 $ 49.16 $ 51.67 $ 54.31 $ 57.08 Administrative Analyst I $ 7,297.46 $ 7,662.34 $ 8,045.45 $ 8,447.73 $ 8,870.11 $ 42.10 $ 44.21 $ 46.42 $ 48.74 $ 51.17 Administrative Analyst II $ 8,108.28 $ 8,521.29 $ 8,956.51 $ 9,413.93 $ 9,893.58 $ 46.78 $ 49.16 $ 51.67 $ 54.31 $ 57.08 Assistant Engineer $ 7,844.09 $ 8,244.02 $ 8,663.94 $ 9,106.08 $ 9,570.44 $ 45.25 $ 47.56 $ 49.98 $ 52.54 $ 55.21 Associate Civil Engineer $ 9,228.36 $ 9,698.85 $ 10,192.88 $ 10,713.05 $ 11,259.34 $ 53.24 $ 55.95 $ 58.81 $ 61.81 $ 64.96 Building Official $ 11,037.39 $ 11,589.25 $ 12,168.72 $ 12,777.15 $ 13,416.01 $ 63.68 $ 66.86 $ 70.20 $ 73.71 $ 77.40 Business Services Manager $ 9,304.76 $ 9,769.99 $ 10,258.49 $ 10,771.42 $ 11,309.99 $ 53.68 $ 56.37 $ 59.18 $ 62.14 $ 65.25 Central Services Manager $ 9,743.50 $ 10,230.66 $ 10,742.22 $ 11,279.31 $ 11,843.28 $ 56.21 $ 59.02 $ 61.97 $ 65.07 $ 68.33 Chief Information and Security Officer $ 12,405.63 $ 13,025.91 $ 13,677.20 $ 14,361.06 $ 15,079.12 $ 71.57 $ 75.15 $ 78.91 $ 82.85 $ 86.99 City Clerk $ 9,939.83 $ 10,436.82 $ 10,958.68 $ 11,506.59 $ 12,081.94 $ 57.35 $ 60.21 $ 63.22 $ 66.38 $ 69.70 City Clerk/Public Information Officer $ 11,430.80 $ 12,002.34 $ 12,602.47 $ 13,232.59 $ 13,894.23 $ 65.95 $ 69.24 $ 72.71 $ 76.34 $ 80.16 Critical Intervention Specialist $ 7,670.79 $ 8,054.34 $ 8,457.05 $ 8,879.90 $ 9,323.89 $ 44.25 $ 46.47 $ 48.79 $ 51.23 $ 53.79 Deputy City Clerk $ 7,333.11 $ 7,704.86 $ 8,099.11 $ 8,511.71 $ 8,946.80 $ 42.31 $ 44.45 $ 46.73 $ 49.11 $ 51.62 Electric Operations Superintendent $ 14,093.12 $ 14,797.64 $ 15,537.53 $ 16,314.41 $ 17,130.13 $ 81.31 $ 85.37 $ 89.64 $ 94.12 $ 98.83 Emergency Response Coordinator $ 8,646.20 $ 9,078.52 $ 9,532.45 $ 10,009.07 $ 10,509.51 $ 49.88 $ 52.38 $ 54.99 $ 57.74 $ 60.63 Finance Manager $ 10,713.05 $ 11,259.35 $ 11,834.40 $ 12,438.22 $ 13,072.09 $ 61.81 $ 64.96 $ 68.28 $ 71.76 $ 75.42 Fire Marshal/Division Chief $ 12,757.88 $ 13,395.77 $ 14,065.56 $ 14,768.84 $ 15,507.28 $ 73.60 $ 77.28 $ 81.15 $ 85.20 $ 89.47 Information Technology Manager $ 11,486.68 $ 12,061.02 $ 12,664.07 $ 13,297.28 $ 13,962.15 $ 66.27 $ 69.58 $ 73.06 $ 76.72 $ 80.55 Lead Critical Intervention Specialist $ 10,667.92 $ 11,229.39 $ 11,820.41 $ 12,411.43 $ 13,032.01 $ 61.55 $ 64.78 $ 68.19 $ 71.60 $ 75.18 Parks and Open Space Superintendent $ 9,890.38 $ 10,384.90 $ 10,904.15 $ 11,449.35 $ 12,021.82 $ 57.06 $ 59.91 $ 62.91 $ 66.05 $ 69.36 Police Lieutenant $ 13,137.76 $ 13,794.65 $ 14,484.37 $ 15,208.60 $ 15,968.66 $ 75.79 $ 79.58 $ 83.56 $ 87.74 $ 92.13 Principal Civil Engineer $ 12,225.17 $ 12,838.13 $ 13,479.86 $ 14,152.92 $ 14,861.29 $ 70.53 $ 74.07 $ 77.77 $ 81.65 $ 85.74 Project Manager $ 8,766.94 $ 9,213.91 $ 9,683.24 $ 10,177.40 $ 10,696.38 $ 50.58 $ 53.16 $ 55.86 $ 58.72 $ 61.71 Public Information and Community Engagement Officer $ 9,166.67 $ 9,625.00 $ 10,106.25 $ 10,611.56 $ 11,142.14 $ 52.88 $ 55.53 $ 58.31 $ 61.22 $ 64.28 Recreation Manager $ 9,503.51 $ 9,978.70 $ 10,477.63 $ 11,001.51 $ 11,551.58 $ 54.83 $ 57.57 $ 60.45 $ 63.47 $ 66.64 Recreation Supervisor $ 7,414.31 $ 7,792.02 $ 8,189.32 $ 8,607.55 $ 9,046.68 $ 42.77 $ 44.95 $ 47.25 $ 49.66 $ 52.19 Senior Civil Engineer $ 10,820.21 $ 11,373.05 $ 11,952.02 $ 12,562.37 $ 13,202.78 $ 62.42 $ 65.61 $ 68.95 $ 72.48 $ 76.17 Senior Planner $ 10,713.05 $ 11,259.34 $ 11,834.40 $ 12,438.22 $ 13,072.09 $ 61.81 $ 64.96 $ 68.28 $ 71.76 $ 75.42 Senior Project Manager $ 10,441.51 $ 10,975.00 $ 11,533.70 $ 12,122.70 $ 12,740.69 $ 60.24 $ 63.32 $ 66.54 $ 69.94 $ 73.50 Utilities Engineering Manager $ 13,474.39 $ 14,148.11 $ 14,855.51 $ 15,598.29 $ 16,378.19 $ 77.74 $ 81.62 $ 85.70 $ 89.99 $ 94.49 Utility Maintenance Superintendent $ 11,259.80 $ 11,822.77 $ 12,413.93 $ 13,035.76 $ 13,686.37 $ 64.96 $ 68.21 $ 71.62 $ 75.21 $ 78.96 Utility Safety Compliance Coordinator $ 8,264.85 $ 8,678.09 $ 9,112.00 $ 9,567.58 $ 10,045.97 $ 47.68 $ 50.07 $ 52.57 $ 55.20 $ 57.96 Water and Wastewater Operations Superintendent $ 11,894.81 $ 12,489.55 $ 13,114.03 $ 13,769.72 $ 14,458.21 $ 68.62 $ 72.06 $ 75.66 $ 79.44 $ 83.41 HBG POLICE OFFICERS ASSOC A step B step C step D step E step A step B step C step D step E step Police Dispatcher I $ 6,045.93 $ 6,354.36 $ 6,677.20 $ 7,018.32 $ 7,369.22 $ 34.88 $ 36.66 $ 38.52 $ 40.49 $ 42.51 Police Dispatcher II $ 6,354.36 $ 6,677.18 $ 7,018.31 $ 7,369.87 $ 7,738.37 $ 36.66 $ 38.52 $ 40.49 $ 42.52 $ 44.64 Police Dispatch Supervisor $ 8,937.82 $ 9,384.71 $ 9,853.95 $ 10,346.64 $ 10,863.97 $ 51.56 $ 54.14 $ 56.85 $ 59.69 $ 62.68 Police Officer $ 8,261.85 $ 8,674.96 $ 9,108.69 $ 9,564.14 $ 10,042.33 $ 47.66 $ 50.05 $ 52.55 $ 55.18 $ 57.94 Police Officer Recruit $ 7,848.75 $ 8,241.21 $ 8,653.26 $ 9,085.93 $ 9,540.22 $ 45.28 $ 47.55 $ 49.92 $ 52.42 $ 55.04 Police Records Technician $ 6,008.86 $ 6,314.15 $ 6,636.92 $ 6,975.81 $ 7,324.60 $ 34.67 $ 36.43 $ 38.29 $ 40.25 $ 42.26 Police Records Supervisor $ 7,432.38 $ 7,804.00 $ 8,194.21 $ 8,603.92 $ 9,034.11 $ 42.88 $ 45.02 $ 47.27 $ 49.64 $ 52.12 Police Sergeant $ 10,340.70 $ 10,857.76 $ 11,400.63 $ 11,970.65 $ 12,569.19 $ 59.66 $ 62.64 $ 65.77 $ 69.06 $ 72.51 Police Technician $ 5,278.60 $ 5,548.91 $ 5,831.34 $ 6,128.56 $ 6,434.96 $ 30.45 $ 32.01 $ 33.64 $ 35.36 $ 37.12 INT'L ASSOC OF FIREFIGHTERS A step B step C step D step E step A step B step C step D step E step Fire Captain (56 hr. work week) $ 9,404.25 $ 9,883.14 $ 10,387.58 $ 10,917.57 $ 11,474.50 $ 38.75 $ 40.73 $ 42.81 $ 44.99 $ 47.29 Monthly Salary Hourly Equivalents
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Fire Engineer (56 hr. work week) $ 8,505.79 $ 8,939.42 $ 9,395.64 $ 9,874.47 $ 10,377.30 $ 35.05 $ 36.84 $ 38.72 $ 40.69 $ 42.76 Fire Engineer (40 hr.work week) $ 8,505.79 $ 8,939.42 $ 9,395.64 $ 9,874.47 $ 10,377.30 $ 49.07 $ 51.57 $ 54.21 $ 56.97 $ 59.87 Firefighter (56 hr. work week) $ 7,706.61 $ 8,100.75 $ 8,513.73 $ 8,948.23 $ 9,404.25 $ 31.76 $ 33.38 $ 35.08 $ 36.87 $ 38.75 Firefighter (40 hr. work week) $ 7,706.61 $ 8,100.75 $ 8,513.73 $ 8,948.23 $ 9,404.25 $ 44.46 $ 46.74 $ 49.12 $ 51.62 $ 54.26 Fire Inspector (40 hr. work week) $ 8,939.44 $ 9,395.64 $ 9,874.45 $ 10,377.29 $ 10,906.97 $ 51.57 $ 54.21 $ 56.97 $ 59.87 $ 62.92 INT'L BROTHERHOOD OF ELECTRICAL WORKERS (IBEW) A step B step C step D step E step A step B step C step D step E step Accounting Assistant I $ 4,810.48 $ 5,051.00 $ 5,303.57 $ 5,568.75 $ 5,847.18 $ 27.75 $ 29.14 $ 30.60 $ 32.13 $ 33.73 Accounting Assistant II $ 5,271.97 $ 5,548.54 $ 5,823.59 $ 6,120.92 $ 6,432.15 $ 30.42 $ 32.01 $ 33.60 $ 35.31 $ 37.11 Accounting Technician $ 6,120.92 $ 6,432.15 $ 6,761.08 $ 7,105.21 $ 7,468.33 $ 35.31 $ 37.11 $ 39.01 $ 40.99 $ 43.09 Administrative Technician $ 6,761.08 $ 7,105.22 $ 7,468.32 $ 7,849.12 $ 8,248.93 $ 39.01 $ 40.99 $ 43.09 $ 45.28 $ 47.59 Assistant Planner $ 6,652.46 $ 6,985.08 $ 7,334.35 $ 7,701.06 $ 8,086.11 $ 38.38 $ 40.30 $ 42.31 $ 44.43 $ 46.65 Building Inspector I $ 7,542.97 $ 7,927.57 $ 8,332.43 $ 8,757.52 $ 9,204.14 $ 43.52 $ 45.74 $ 48.07 $ 50.52 $ 53.10 Building Inspector II $ 8,007.28 $ 8,415.93 $ 8,844.83 $ 9,295.23 $ 9,769.67 $ 46.20 $ 48.55 $ 51.03 $ 53.63 $ 56.36 Building Maintenance Technician I $ 5,368.36 $ 5,636.79 $ 5,918.63 $ 6,214.55 $ 6,525.28 $ 30.97 $ 32.52 $ 34.15 $ 35.85 $ 37.65 Building Maintenance Technician II $ 5,881.79 $ 6,181.63 $ 6,496.67 $ 6,828.13 $ 7,177.33 $ 33.93 $ 35.66 $ 37.48 $ 39.39 $ 41.41 Development Services Technician I $ 6,172.93 $ 6,481.58 $ 6,805.66 $ 7,145.94 $ 7,503.24 $ 35.61 $ 37.39 $ 39.26 $ 41.23 $ 43.29 Development Services Technician II $ 6,761.08 $ 7,105.22 $ 7,468.32 $ 7,849.12 $ 8,248.93 $ 39.01 $ 40.99 $ 43.09 $ 45.28 $ 47.59 Electric Engineering Technician I $ 7,966.79 $ 8,365.33 $ 8,784.10 $ 9,223.12 $ 9,684.91 $ 45.96 $ 48.26 $ 50.68 $ 53.21 $ 55.87 Electric Engineering Technician II $ 8,374.18 $ 8,792.95 $ 9,233.24 $ 9,695.03 $ 10,179.58 $ 48.31 $ 50.73 $ 53.27 $ 55.93 $ 58.73 Electric Coordinator/Inspector $ 8,579.30 $ 9,008.26 $ 9,458.68 $ 9,931.61 $ 10,428.19 $ 49.50 $ 51.97 $ 54.57 $ 57.30 $ 60.16 Electric Line Foreman $ 11,457.33 $ 12,030.21 $ 12,631.70 $ 13,263.30 $ 13,926.46 $ 66.10 $ 69.41 $ 72.88 $ 76.52 $ 80.34 Electric Materials Technician $ 7,205.09 $ 7,565.35 $ 7,943.62 $ 8,340.79 $ 8,757.83 $ 41.57 $ 43.65 $ 45.83 $ 48.12 $ 50.53 Electric Meter Technician $ 8,801.81 $ 9,242.09 $ 9,703.87 $ 10,189.71 $ 10,699.57 $ 50.78 $ 53.32 $ 55.98 $ 58.79 $ 61.73 Electric Meter Technician- Apprentice $ 6,992.67 $ 7,342.31 $ 7,709.42 $ 8,094.89 $ 8,499.64 $ 40.34 $ 42.36 $ 44.48 $ 46.70 $ 49.04 Engineering Technician $ 6,761.08 $ 7,105.22 $ 7,468.32 $ 7,849.12 $ 8,248.93 $ 39.01 $ 40.99 $ 43.09 $ 45.28 $ 47.59 Facility Worker $ 4,820.31 $ 5,065.76 $ 5,325.12 $ 5,595.86 $ 5,881.79 $ 27.81 $ 29.23 $ 30.72 $ 32.28 $ 33.93 Fleet Mechanic $ 7,393.68 $ 7,771.96 $ 8,167.96 $ 8,584.19 $ 9,021.96 $ 42.66 $ 44.84 $ 47.12 $ 49.52 $ 52.05 Geographic Information System Technician $ 7,580.92 $ 7,960.48 $ 8,359.00 $ 8,776.51 $ 9,215.52 $ 43.74 $ 45.93 $ 48.23 $ 50.63 $ 53.17 Industrial Electrician $ 9,108.46 $ 9,563.88 $ 10,042.06 $ 10,544.17 $ 11,071.39 $ 52.55 $ 55.18 $ 57.93 $ 60.83 $ 63.87 Industrial Mechanic $ 7,430.36 $ 7,802.33 $ 8,192.00 $ 8,601.92 $ 9,032.07 $ 42.87 $ 45.01 $ 47.26 $ 49.63 $ 52.11 Instrumentation Technician $ 9,108.46 $ 9,563.88 $ 10,042.06 $ 10,544.17 $ 11,071.39 $ 52.55 $ 55.18 $ 57.93 $ 60.83 $ 63.87 Information Technology Engineering Specialist $ 7,467.81 $ 7,841.20 $ 8,233.27 $ 8,644.92 $ 9,077.17 $ 43.08 $ 45.24 $ 47.50 $ 49.87 $ 52.37 Laboratory Analyst $ 7,611.42 $ 7,992.00 $ 8,391.60 $ 8,811.17 $ 9,251.74 $ 43.91 $ 46.11 $ 48.41 $ 50.83 $ 53.38 Lineworker/Troubleshooter $ 10,369.61 $ 10,888.09 $ 11,432.49 $ 12,004.13 $ 12,604.31 $ 59.82 $ 62.82 $ 65.96 $ 69.25 $ 72.72 Lineworker/Troubleshooter Apprentice $ 7,535.89 $ 7,912.70 $ 8,308.32 $ 8,723.72 $ 9,159.92 $ 43.48 $ 45.65 $ 47.93 $ 50.33 $ 52.85 Mechanic - Equipment Service Writer $ 8,499.45 $ 8,933.40 $ 9,388.85 $ 9,867.09 $ 10,370.62 $ 49.04 $ 51.54 $ 54.17 $ 56.93 $ 59.83 Office Assistant I $ 4,668.66 $ 4,902.09 $ 5,147.20 $ 5,404.56 $ 5,674.79 $ 26.93 $ 28.28 $ 29.70 $ 31.18 $ 32.74 Office Assistant II $ 5,116.37 $ 5,378.25 $ 5,652.80 $ 5,939.99 $ 6,244.89 $ 29.52 $ 31.03 $ 32.61 $ 34.27 $ 36.03 Park Maintenance Worker I $ 5,271.97 $ 5,541.47 $ 5,823.59 $ 6,120.92 $ 6,432.15 $ 30.42 $ 31.97 $ 33.60 $ 35.31 $ 37.11 Park Maintenance Worker II $ 5,765.40 $ 6,060.18 $ 6,368.89 $ 6,694.03 $ 7,035.63 $ 33.26 $ 34.96 $ 36.74 $ 38.62 $ 40.59 Park Maintenance Foreman $ 6,496.67 $ 6,828.13 $ 7,177.33 $ 7,542.97 $ 7,927.57 $ 37.48 $ 39.39 $ 41.41 $ 43.52 $ 45.74 Payroll Technician $ 6,761.08 $ 7,105.22 $ 7,468.32 $ 7,849.12 $ 8,248.93 $ 39.01 $ 40.99 $ 43.09 $ 45.28 $ 47.59 Public Works and Utilities Materials Technician $ 6,496.67 $ 6,828.13 $ 7,177.33 $ 7,542.97 $ 7,927.58 $ 37.48 $ 39.39 $ 41.41 $ 43.52 $ 45.74 Public Works Field Technician $ 7,542.97 $ 7,927.57 $ 8,332.43 $ 8,757.52 $ 9,204.14 $ 43.52 $ 45.74 $ 48.07 $ 50.52 $ 53.10 Public Works Inspector $ 7,542.97 $ 7,927.57 $ 8,332.43 $ 8,757.52 $ 9,204.14 $ 43.52 $ 45.74 $ 48.07 $ 50.52 $ 53.10 Recreation Coordinator I $ 4,622.33 $ 4,853.42 $ 5,096.11 $ 5,350.92 $ 5,618.47 $ 26.67 $ 28.00 $ 29.40 $ 30.87 $ 32.41 Recreation Coordinator II $ 5,107.19 $ 5,362.53 $ 5,630.66 $ 5,912.21 $ 6,207.81 $ 29.46 $ 30.94 $ 32.48 $ 34.11 $ 35.81 Senior Accounting Assistant $ 5,823.59 $ 6,120.92 $ 6,432.15 $ 6,761.08 $ 7,105.22 $ 33.60 $ 35.31 $ 37.11 $ 39.01 $ 40.99 Senior Building Inspector $ 9,295.23 $ 9,769.67 $ 10,268.15 $ 10,791.94 $ 11,342.40 $ 53.63 $ 56.36 $ 59.24 $ 62.26 $ 65.44 Senior Electric Engineering Technician $ 9,865.09 $ 10,358.35 $ 10,876.28 $ 11,420.09 $ 11,991.10 $ 56.91 $ 59.76 $ 62.75 $ 65.89 $ 69.18 Senior Laboratory Analyst $ 8,409.85 $ 8,830.34 $ 9,271.84 $ 9,735.44 $ 10,222.21 $ 48.52 $ 50.94 $ 53.49 $ 56.17 $ 58.97 Senior Public Works Inspector $ 9,295.23 $ 9,769.67 $ 10,268.15 $ 10,791.94 $ 11,342.30 $ 53.63 $ 56.36 $ 59.24 $ 62.26 $ 65.44 Utility Conservation Analyst $ 8,326.35 $ 8,742.69 $ 9,179.81 $ 9,638.81 $ 10,120.75 $ 48.04 $ 50.44 $ 52.96 $ 55.61 $ 58.39 Utility Maintenance Foreman $ 6,820.44 $ 7,161.48 $ 7,519.56 $ 7,895.40 $ 8,290.32 $ 39.35 $ 41.32 $ 43.38 $ 45.55 $ 47.83 Utility Operator $ 8,332.43 $ 8,757.52 $ 9,204.14 $ 9,673.53 $ 10,166.94 $ 48.07 $ 50.52 $ 53.10 $ 55.81 $ 58.66 Utility Operator-In-Training $ 7,082.57 $ 7,443.90 $ 7,823.51 $ 8,222.50 $ 8,641.89 $ 40.86 $ 42.95 $ 45.14 $ 47.44 $ 49.86 Utility Worker I $ 5,271.97 $ 5,548.55 $ 5,823.59 $ 6,120.92 $ 6,432.15 $ 30.42 $ 32.01 $ 33.60 $ 35.31 $ 37.11 Utility Worker II $ 6,172.93 $ 6,481.58 $ 6,805.66 $ 7,145.94 $ 7,503.24 $ 35.61 $ 37.39 $ 39.26 $ 41.23 $ 43.29 Wastewater Operations Foreman $ 9,204.14 $ 9,673.53 $ 10,166.94 $ 10,685.67 $ 11,230.95 $ 53.10 $ 55.81 $ 58.66 $ 61.65 $ 64.79 Water Operations Foreman $ 9,204.14 $ 9,673.53 $ 10,166.94 $ 10,685.67 $ 11,230.95 $ 53.10 $ 55.81 $ 58.66 $ 61.65 $ 64.79 Item 6.g
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Resolution No.

Exhibit C
Account Number Increase Amount Decrease Amount Description 101-2001-41101-00000 $ 121,275 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41205-00000 $ 35,882 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41307-00000 $ 37 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41207-00000 $ 1,759 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41215-00000 $ 222 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41209-00000 $ 801 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-41201-00000 $ 10,030 Increase City Manager Department Salary and Wages Budget for PIO Position 101-2001-43205-00000 $ 40,000 Reduce City Manager Department Contracted Services Budget FY 25-26 Budget Amendment
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Cannabis Local Jurisdiction Retail Access Grant Program PREPARED BY: Scott Duiven, Community Development Director STRATEGIC INITIATIVE(S):
- Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
- Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing State of California Local Jurisdiction Cannabis Retail Access Grant program funding.

COMMUNITY ENGAGEMENT/OUTREACH:

The process of preparing a cannabis retail licensing program involved numerous efforts to engage the community over a three-year period through public workshops, a project website, multiple noticed public meetings, a community survey, and a voter initiative.

BACKGROUND:

The California Department of Cannabis Control (DCC) made available $15 million in grant funding for Phase II of their Cannabis Local Jurisdiction Retail Access Grant program. The program provides funding to eligible local jurisdictions based on the number of cannabis retail permits issued. Local jurisdictions are eligible to apply if they meet the following criteria:
• Prior to July 1, 2022, did not have a cannabis retailer licensing program in existence; and • Has a plan to develop and implement a cannabis retail licensing program; and • Has issued one or more cannabis retail licenses to cannabis businesses within the jurisdiction of the city or county pursuant to that program.

DCC is awarding up to the following amounts per local license issued, subject to available funds:
• $150,000 for each eligible cannabis retailer license issued, or • $300,000 for each eligible equity cannabis retailer license issued.

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The intent of the grant program is to provide consumers with reliable access to regulated, tested cannabis in the legal market, and reduce demand in the illicit market. By supporting local governments in establishing cannabis retail licensing programs and issuing licenses, the grant program also seeks to reduce the size of the illicit market and establish sufficient licensed cannabis retail stores statewide to meet existing consumer demand.

Eligible costs include, but are not limited, to the following:
• Salaries and benefits for local government staff directly involved in the continued development or implementation of the cannabis retailer licensing program. • Expenses to develop or implement application processes for cannabis retailer licenses, including software costs.
• Expenses to conduct stakeholder outreach or community engagement to inform the development of the cannabis retailer licensing program. • Local government staff costs or other professional preparation of CEQA-compliant environmental documents for cannabis retailers.
• Technical support for applicants and licensees.
• Other expenses associated with the issuance of cannabis retailer licenses. • Other uses that further the intent of the program, as determined by DCC.

DISCUSSION/ANALYSIS:

Following City Council direction in November of 2021 staff began the process of developing a cannabis retail licensing program to allow commercial cannabis activities in the City of Healdsburg. The process included:
• Extensive community outreach and engagement.
• Development and adoption of a Commercial Cannabis Ordinance. • Preparation of a fee study.
• Establishment of a cannabis business tax rate– Measure M. • Development of a dispensary application process, scoring, and criteria. • Retail cannabis business application period, review, and selection process. • Permit review, coordination, and issuance.

This multi-year effort culminated with a public hearing held on November 13, 2023, at which the City Council selected 465 Retail LLC (DBA Solful) and JF Healdsburg LLC (DBA Jane) to receive the two available retail cannabis business permits. After meeting the requirements of the City’s Cannabis Ordinance, Solful was issued a Commercial Cannabis Permit by the City on October 10, 2024, and Jane Dispensary was issued a Commercial Cannabis Permit on April 30, 2025. As such the City is eligible for $150,000 for each dispensary, as neither qualifies as an equity cannabis retailer license, for a total of $300,000. These funds can be applied retroactively to reimburse Healdsburg’s staff costs associated with developing a cannabis retailer licensing program.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

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Decline to adopt the resolution and not accept the grant funding from the California Department of Cannabis Control to recover costs associated with developing Healdsburg’s cannabis retail licensing program.

FISCAL IMPACT:

Successful award of the $300,000 in grant funds will offset costs previously incurred in developing Healdsburg’s cannabis retail licensing program in the General Fund.

ENVIRONMENTAL ANALYSIS:

Pursuant to the California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations Section 15378(b)(2), the recommended action is administrative in nature and does not qualify as a “Project” under CEQA. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Resolution
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CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING STATE OF CALIFORNIA

LOCAL JURISDICTION CANNABIS RETAIL ACCESS

GRANT PROGRAM FUNDING
WHEREAS, the California Legislature has appropriated funds for award by the California Department of Cannabis Control to eligible local jurisdictions to develop and implement a cannabis retailer licensing program, including funds to be awarded based on the number of permits issued pursuant to that program; and
WHEREAS, the City of Healdsburg is an eligible jurisdiction that has issued permits to one or more cannabis retail businesses; and
WHEREAS, the Healdsburg City Council has determined that it will use grant funds from the Department of Cannabis Control to continue developing and implementing a local cannabis retailer licensing program, and to continue issuing permits pursuant to that program, as described in its application for grant funds.

NOW, THEREFORE, BE IT RESOLVED that the City Manager of the City of Healdsburg is authorized to execute by electronic signature on behalf of the Healdsburg City Council the grant agreement with the Department of Cannabis Control, including any extensions or amendments thereof and any subsequent grant agreement with Department of Cannabis Control in relation thereto.

BE IT FURTHER RESOLVED that the Healdsburg City Council agrees to abide by the terms and conditions of the Grant Agreement as set forth by the Department of Cannabis Control.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 4th day of August 2025, by the following vote:

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Professional Services Agreement with Brandley Engineering, Inc.

PREPARED BY: Clay Thistle, Principal Engineer
STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution approving a Professional Services Agreement with Brandley Engineering, Inc. in the not-to-exceed amount of $196,000 for environmental and engineering design services for the Healdsburg Municipal Airport Runway 13-31 Pavement Reconstruction Project, contingent upon the FAA funding, authorizing the City Manager to execute the Agreement and execute additional items associated with applying for and receiving grant funding for the project on the City’s behalf, and amending the Fiscal Yare 2025-26 Adopted Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

Prior to beginning construction, advance notices will be posted at the airport and provided to airport tenants. Notices will advise of potential impacts, runway restrictions and planned work duration. The City project manager’s direct contact information will be provided for additional information and for any concerns that arise during the construction process.

BACKGROUND:

The Healdsburg Municipal Airport (Airport) is a Federal Aviation Administration (FAA) sponsored airport.

The City annually prepares an Airport Capital Improvement Program (ACIP) outlining the proposed maintenance and improvement projects for the next five or more years. The ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding. The City routinely receives funding from the FAA for qualifying projects. To plan, develop, and implement the ACIP consultant professional services are required.

As recommended by FAA Sponsor Guide Section 300 – Procurement of Professional Services and in accordance with FAA Advisory Circular 150/5100-14E, Architectural, Engineering and Item 6.i
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Planning Consultant Services for Airport Grant Projects selecting a consultant for multiple projects over a five-year period is preferred for efficiency.

Beginning November 2, 2020, Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years. The services are provided through individual Professional Service Agreements (PSAs).

The Runway 13-31 Pavement Reconstruction Project is included in the ACIP.

The project will reconstruct the runway pavement to repair cracking, spalling and surface delamination. Additionally, the cross taxiways, runways shoulders and lighting elevations will be adjusted to conform to the reconstructed runway.

The City submitted for FAA grant funding in May 2025 and anticipates receiving approval late this summer. When approved, the grant will provide the City up to 90% of the design costs.

Additional funding is anticipated from Caltrans in the amount of 5% but cannot be applied for until the FAA grant has been executed.

To accept the FAA grant funding Council must authorize the City Manager to execute the grant documents. Council authorization is necessary prior to receiving the final grant agreement due to the limited turnaround time provided by the FAA to have the agreements executed.

The FAA’s proposed grant agreement may include new terms and conditions related to immigration enforcement and diversity, equity, and inclusion. These terms and conditions are the subject of ongoing litigation (i.e. King County, et al., vs Scott Turner, et al., Case No. 2:35-cv00814-BJR (“King County Litigation”)). The City is currently seeking a preliminary injunction in the King County Litigation to enjoin the Department of Transportation from implementing or enforcing the coercive conditions in the grant agreement. The court has not yet ruled in that lawsuit, but it is possible the court’s ruling will impact whether the City enter into the grant agreement. If the City does not enter into the grant agreement, staff will notify the City Council.

To receive Caltrans grant funding Council must authorize the City Manager to complete the application, accept the grant, and execute grant documents for the project.

DISCUSSION/ANALYSIS:

Brandley Engineering, Inc. has met with staff for detailed discussions about the Project, related schedule, the City’s expectations concerning delivery of the Project, and the proposed fee estimate for services. Staff has reviewed the proposed not-to-exceed fee of $196,000 and, based on the proposed scope of service and their professional expertise in airport related projects, staff believes the cost of services is reasonable.

Staff recommend that the City Council approve and authorize the City Manager to execute a PSA with Brandley Engineering Inc. in the not-to-exceed amount of $196,000 for environmental and engineering design services for the Runway 13-31 Pavement Reconstruction Project.

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ENVIRONMENTAL STEWARDSHIP:

Reuse, recycling, waste diversion, and construction vehicle emission reduction will be implemented into the design where feasible.

ALTERNATIVES:

Council may choose to not adopt the proposed Resolution for authorizing a contract with Brandley Engineering, Inc. to provide environmental and engineering design services. Under this alternative the City will not have the required expertise to develop the project resulting in continued substandard conditions and the potential loss of grant funding.

FISCAL IMPACT:

Appropriations for the design of the Runway 13-31 Pavement Reconstruction AP004 in the amount of $204,000 are included in the Fiscal Year 2024-25 Airport Capital Replacement Fund Budget.

Funding sources include $183,600 from an anticipated FAA AIP grant, $9,180 from an anticipated Caltrans Grant and $11,220 from the Airport Operating Fund. Staff are proposing to amend the budget for Fiscal Year 2025-26 in the Airport Capital fund and Airport Operating Fund to reestablish the project appropriations.

When design is complete, Council action will be required to award a construction contract. Any budget adjustments needed will be proposed to realign the project budget with future grants. Staff anticipate the grants will be awarded before entering the construction phase and any further budget adjustments to realign the project budget with the actual grant amounts awarded will be proposed at the time of construction contract award.

ENVIRONMENTAL ANALYSIS:

Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Runway 13-31 Pavement Reconstruction Project is categorically excluded pursuant to FAA Order 1050.1F.

The proposed Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) and no further environmental review is needed.

ATTACHMENT(S):

Resolution
Healdsburg Airport Graphic
Proposal
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH BRANDLEY ENGINEERING, INC. IN THE NOTTO-EXCEED AMOUNT OF $196,000.00 FOR ENVIRONMENTAL

AND ENGINEERING DESIGN SERVICES FOR THE HEALDSBURG
MUNICIPAL AIRPORT RUNWAY 13-31 PAVEMENT

RECONSTRUCTION PROJECT, CONTINGENT UPON FAA

FUNDING, AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT AND EXECUTE ADDITIONAL ITEMS

ASSOCIATED WITH APPLYING FOR AND RECEIVING GRANT
FUNDING FOR THE PROJECT ON THE CITY’S BEHALF, AND
AMENDING THE FISCAL YEAR 2025-26 ADOPTED BUDGET
WHEREAS, the Healdsburg Municipal Airport (“Airport”) is a Federal Aviation Administration (“FAA”) sponsored airport; and
WHEREAS, the City annually prepares an Airport Capital Improvement Program (“ACIP”) outlining the proposed maintenance and improvement projects for the next five or more years; and
WHEREAS, the ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding; and
WHEREAS, beginning November 2, 2020, Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years; and WHEREAS, the City has identified a need to reconstruct the runway pavement to repair cracking, spalling and surface delamination, and to adjust the cross taxiways, runways shoulders and lighting elevations to conform to the reconstructed runway (the “Project”); and WHEREAS, Brandley Engineering, Inc. has met with staff for detailed discussions about the Project, related schedule, the City’s expectations concerning delivery of the Project, and the proposed fee estimate for services; and
WHEREAS, Brandley Engineering, Inc. has submitted a proposal to complete the Project, and staff has reviewed the proposed not-to-exceed fee of $196,000 and, based on the proposed scope of service and their professional expertise in Airport related projects, staff believes the cost of services is reasonable; and
WHEREAS, the City submitted for FAA grant funding in May and anticipates receiving approval in the late summer of 2025. The grant funding would be used to finance the Project; and WHEREAS, to accept the FAA grant funding Council must authorize the City Manager to execute the grant documents; and
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Resolution No._-2025

Page 2 ends

WHEREAS, it is necessary to authorize the City manager prior to receiving the final grant agreement due to the limited turnaround time provided by the FAA to have the agreements executed; and
WHEREAS, the Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Runway 13-31 Pavement Reconstruction Project is categorically excluded pursuant to FAA Order 1050.1F.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Healdsburg does hereby:

1. Find that the proposed Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) and no further environmental review is needed.

2. Approve a professional services agreement with Brandley Engineering Inc. in the not-toexceed amount of $196,000 for environmental and engineering design services for the Healdsburg Municipal Airport Runway 13-31 Pavement Reconstruction Project, contingent on the City’s receipt of FAA funding referenced herein.

3. Authorize the City Manager to execute the agreement and execute additional items associated with applying for and receiving grant funding for the project on the City’s behalf.

4. Approve amending the Fiscal Year 2025-26 Adopted Budget as depicted in the attached Exhibit A.

PASSED AND ADOPTED by the City Council of the City of Healdsburg, this 4th day of August 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
___________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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April 8, 2025
Mr. Clay Thistle, PE
Senior Engineer
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Subject: Healdsburg Municipal Airport
Runway 13-31 Pavement Reconstruction - Design
Proposal for Professional Engineering Services
Dear Mr. Thistle:

The City of Healdsburg is desirous of retaining the services of a professional engineer to perform engineering design services for the design of the Runway 13-31 Pavement Reconstruction at the Healdsburg Municipal Airport.

We are pleased to present herewith our proposal for providing these services to the City of Healdsburg.

The engineering scope for this project has been broken down into two phases:
• Phase 1 – Preliminary Engineering.
• Phase 2 – Engineering Design Services Up Through Preparation of Plans & Specifications We have summarized below the scope of work, the engineering fee, and the time of completion for each phase of work.

Phase 1 - Preliminary Engineering:
♦ Prepare environmental documents including Categorical Exclusion (NEPA) ♦ Project Formulation – DBE Goal Preparation
♦ Geotechnical Soil Borings – 10 new soil borings
♦ Geotechnical report utilizing new and existing soil borings from the PMMP. ♦ Topographic surveys.

Phase 1 will be performed prior to Phase 2 at standard hourly rates for a sum not to exceed $61,000.

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Mr. Clay Thistle -2- April 8, 2025

BRANDLEY ENGINEERING, INC.

Phase 2 - Engineering Design Through Preparation of Plans and Specifications ♦ Final Design, Plans & Specs - Engineering design, preparation of plans and specifications, preparation of Engineer’s Report including Engineer’s Estimate, and preparation of Construction Safety and Phasing Plan and Construction Management Plan.

The engineering design and preparation of plans and specifications will be completed within twelve months from authorization to proceed at standard hourly rates for a sum not to exceed $135,000.

A breakdown of estimated engineering fees for this project is attached as Table No. 1.

The total engineering design fee for this project is not to exceed $196,000 at standard hourly rates. A separate proposal will be provided for assistance during bidding, engineering during construction, and resident engineering, as these will be covered under a separate construction grant in 2027. The construction cost estimate of this project from the ACIP is $2,600,000.

We appreciate the opportunity of presenting this proposal and look forward to working with you on this project. If this proposal is satisfactory and falls within the acceptable range of your independent fee estimate, please prepare an agreement for this work and send it to us for execution.

Very truly yours,
Damon Brandley, P.E.

President
RDB:aw
Attachments
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Hours Rate Total
Phase 1 - Preliminary Engineering
Environmental Document - Cat Ex
Wallace Environmental $ 6,100.00
Subconsultant Markup - 10% 610.00
Total Environmental $ 6,710.00
Use $ 6,710.00
Project Formulation - DBE Goal
DBE Specialist Subconsultant $ 6,000.00
Principal Engineer 2.0 $ 300.00 600.00
Total Project Formulation $ 6,600.00
Geotechnical Studies
Drill Test Holes (10 Soil Borings):

Mobilization/Demobilization/Per Diem $ 4,000.00
Truck Drill - 3 Man Crew 8.0 $ 665.00 5,320.00
Truck Drill - 3 Man Crew Overtime 4.0 750.00 3,000.00
Materials 2,000.00
Senior Engineer (On Site) 12.0 190.00 2,280.00
Mileage 280.0 0.67 187.60
Geotechnical Engineer (Lab/Report) 20.0 300.00 6,000.00 Senior Engineer (Lab) 8.0 180.00 1,440.00
Junior Engineer (Lab) 12.0 120.00 1,440.00
Senior Drafter 8.0 110.00 880.00
Total Geotechnical $ 26,547.60
Use $ 27,000.00
Topographic Surveys
2 Man Survey Crew $ 18,000.00
Subconsultant Markup - 10% 1,800.00
Total Topographic Surveys $ 19,800.00
Use $ 20,000.00
Total Preliminary Engineering $ 60,310.00
Use $ 61,000.00
Principal Engineer 140.0 $ 300.00 $ 42,000.00
Project Manager/Senior Engineer 180.0 180.00 32,400.00
Junior Engineer 300.0 120.00 36,000.00
Project Administrator 150.0 100.00 15,000.00
Clerical 100.0 85.00 8,500.00
Mileage 280.0 0.67 187.60
Miscellaneous - Printing, Shipping, etc. 500.00
Total Engineering Design $ 134,587.60
Use $ 135,000.00
TOTAL $ 196,000.00
Phase 2 - Engineering Design: Engineering Services up through Preparation of Plans, Specifications, and Reports
TABLE NO. 1

HEALDSBURG MUNICIPAL AIRPORT

HEALDSBURG, CALIFORNIA

BREAKDOWN OF ENGINEERING FEES
Staff
RUNWAY 13-31 PAVEMENT RECONSTRUCTION
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Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 572-1000-34064-00000 $ 183,600 Increase FAA Grant Revenue for Project AP004 572-1000-34103-00000 $ 9,180 Increase CalTrans Grant Revenue for Project AP004 572-1000-39001-00000 $ 11,220 Increase Transfer in from Airport Operating Fund to Airport Capital Fund for Project AP004 572-6166-45000-AP004 $ 204,000 Increase Airport Runway Pavement Rehabilitation Project AP004 Budget 570-8080-42301-00000 $ 11,220 Increase Transfer out from Airport Operating Fund to Airport Capital Fund for Project AP004 FY 25-26 Budget Amendment
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project Bid Award PREPARED BY: Clay Thistle, Principal Engineer
STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding the Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project construction contract to Terracon Constructors, Inc. of Healdsburg, California, in the amount of $497,856.00 (contingent upon the FAA funding), authorizing the City Manager to execute the contract and execute the FAA grant agreement for the project; authorizing the City Engineer to negotiate and approve contract change orders up to 10% of the original contract amount and approving a Professional Services Agreement with Brandley Engineering, Inc. in the not-to-exceed amount of $95,000.00 to provide engineering and construction management for the Project, authorizing the City Manager to execute the Agreement and amending the adopted Fiscal Year 2025-2026 Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The Project was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.

BACKGROUND:

The Healdsburg Municipal Airport (Airport) is a Federal Aviation Administration (FAA) sponsored airport.

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The City annually prepares an Airport Capital Improvement Program (ACIP) outlining the proposed maintenance and improvement projects for the next five or more years. The ACIP is reviewed and approved by the FAA allowing the City to be eligible for FAA grant funding. The City routinely receives funding from the FAA for qualifying projects. Consultant professional services are required to plan, develop, and implement the ACIP.

The Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project is included in the ACIP.

As recommended by FAA Sponsor Guide Section 300 – Procurement of Professional Services and in accordance with FAA Advisory Circular 150/5100-14E, Architectural, Engineering and Planning Consultant Services for Airport Grant Projects selecting a consultant for multiple projects over a five-year period is preferred for efficiency.

Beginning November 2, 2020, Brandley Engineering, Inc. was selected to provide airport engineering services for a term of 5 years. The services are to be provided through individual Professional Service Agreements (PSAs).

The current project, Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project will rehabilitate failing taxiway pavement, associated aprons, and access road. Rehabilitation will vary from removing and replacing the existing surface pavement, to completely removing and reconstructing the pavement along with the underlying base material.

The City has applied for a grant for construction and construction management along with a grant for design.

The City anticipates receiving the official grant offers by September of 2025. When approved, the grant will provide the City with up to 90% of the design reimbursement, construction, and construction management costs.

To accept the FAA grant funding Council must authorize the City Manager to execute the grant documents. It is necessary to authorize the City manager prior to receiving the final grant agreement due to the limited turnaround time provided by the FAA to have the agreements executed.

The FAA’s proposed grant agreement may include new terms and conditions related to immigration enforcement and diversity, equity, and inclusion. These terms and conditions are the subject of ongoing litigation (i.e. King County, et al., vs Scott Turner, et al., Case No. 2:35-cv00814-BJR (“King County Litigation”)). The City is currently seeking a preliminary injunction in the King County litigation to enjoin the Department of Transportation from implementing or enforcing the coercive conditions in the grant agreement. The court has not yet ruled in that lawsuit, but it is possible the court’s ruling will impact whether the City enter into the grant agreement. If the City does not enter into the grant agreement, staff will notify the City Council.

To accept the FAA grant funding Council must authorize the City Manager to execute the grant Item 6.j
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documents.

DISCUSSION/ANALYSIS:

A notice inviting bids was advertised in accordance with all applicable procedures, and the City received three bids. The lowest apparent and responsive bid was from Terracon Constructors, Inc. of Healdsburg, California in the amount of $497,856. The bid is based on specified bid items, estimated quantities, and fixed unit prices along with one bid alternate for the total bid amount of $497,856. The two additional bids received were in the amount of $533,441 and $695,570. The low bid was higher than the engineer’s estimate of $436,000 by approximately 12%.

Higher than expected construction costs can be attributed to the unique nature and requirements of airport work.

The bid from Terracon Constructors, Inc. satisfies the bidding requirements for the project as described in the bid instructions. There are no irregularities with the bid and no protests to the bid have been filed within the allowable time for filing such actions. Staff has verified that Terracon Constructors, Inc. possesses the required license(s) and is otherwise qualified to complete the project.

To provide the necessary construction oversight as required by the FAA, City staff solicited, received, and reviewed a proposal from Brandley Engineering, Inc. to provide engineering and construction management for the Project. Staff has reviewed the proposed not-to-exceed fee of $95,000.00 and, based on the proposed scope of service and their professional expertise in Airport related projects, staff believes the cost of services is reasonable.

The runway will be closed for approximately 4 days to complete the work.

ENVIRONMENTAL STEWARDSHIP:

Reuse and recycling will be used to divert much of the construction waste from landfill. Concrete and asphalt removed will be reused onsite or delivered to local recyclers for reuse in new paving and concrete products.

ALTERNATIVES:

The Council could choose not to adopt the recommended resolution, and thereby not award the contract to the low bidder. Under this alternative the Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project would not be built, and the taxiway, aprons and access road would continue to fail. Additionally, the grant funding would be lost.

FISCAL IMPACT:

The Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project AP005 was included in the adopted budget with design planned in FY 24-25 and construction in FY 25-26. The total adopted budget for the project is $617,000.

The proposed contract award amount is $497,856, with a 10% contingency of $49,786. Additional project cost includes consultant construction management of $95,000 along with City staff time estimated at $10,000 for a total project budget of $652,642.

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City staff applied for an FAA grant of $572,713 for project construction and construction management along with an FAA grant of $60,800 for project design. The total grant of $633,513.

The FAA grants require a minimum of 5 percent local match. The City proposed to fund the entire 5% matching component of the Construction Grant, $30,143, with Airport operating funds. For the design grant the City anticipates applying for a Caltrans grant of $3,040 combined with $160 of Airport Operations funding to complete the $3,200 matching requirement of the design grant.

Construction costs came in higher than the engineers’ estimate that was used to prepare the grant applications requiring an additional $49,785 in Airport Operating funds to support the total project costs. Staff are proposing to amend the adopted budget to increase the total project budget and realign the funding sources.

ENVIRONMENTAL ANALYSIS:

Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Taxiway Improvements Project is categorically excluded pursuant to FAA Order 1050.1F.

ATTACHMENT(S):

Resolution
Exhibit A
Location Map
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING THE HEALDSBURG

MUNICIPAL AIRPORT REHABILITATION TAXIWAY A (NORTH),
TAXIWAY A1, NORTH APRON, ACCESS ROAD AND SOUTH APRON

PROJECT CONSTRUCTION CONTRACT TO TERRACON
CONSTRUCTORS, INC. OF HEALDSBURG, CALIFORNIA IN THE
AMOUNT OF $497,856, CONTINGENT UPON THE FAA FUNDING,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT
AND EXECUTE THE FAA GRANT AGREEMENT FOR THE PROJECT;

AUTHORIZING THE CITY ENGINEER TO NEGOGIATE AND APPROVE
CONTRACT CHANGE ORDERS UP TO 10% OF THE ORIGINAL

CONTRACT AMOUNT AND APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH BRANDLEY ENGINEERING, INC. IN
THE NOT-TO-EXCEED AMOUNT OF $95,000 TO PROVIDE

ENGINEERING AND CONSTRUCTION MANAGEMENT FOR THE

PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT AND AMENDING THE ADOPTED FISCAL YEAR 2025-
2026 BUDGET
WHEREAS, the notice inviting bids for the Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project (“Project”) was advertised in accordance with applicable procedures that resulted in the City receiving three bids; and
WHEREAS, the lowest apparent and responsive bid was submitted by Terracon Constructors, Inc. of Healdsburg, California in the amount of $497,856; and WHEREAS, staff has verified that Terracon Constructors, Inc. of Healdsburg, California in the amount of $497,856 possesses the required license(s) and is otherwise qualified to complete the project; and
WHEREAS, staff have reviewed the bid proposal and determined that there are no irregularities; and
WHEREAS, staff has applied for a grant from the Federal Aviation Administration for funds to be used on the Project, and hopes to receive grant funding by September of 2025; and WHEREAS, staff recommend awarding the contract to Terracon Constructors, Inc. of Healdsburg, California in the amount of $497,856; and
WHERAS, staff recommend a 10% contract contingency and additional funding for staff inspection and construction management for a total construction phase budget of $547,641; and Item 6.j
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Resolution No. -2025

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WHEREAS, to provide the necessary construction oversight as required by the FAA, City staff solicited, received, and reviewed a proposal from Brandley Engineering, Inc. to provide engineering and construction management for the Project; and WHEREAS, staff has reviewed the proposed not-to-exceed fee provided by Brandley Engineering of $95,000 and, based on the proposed scope of service and their professional expertise in Airport related projects, staff believes the cost of services is reasonable; and WHEREAS, it is necessary to contingently award the construction contract prior to receiving the official grant offer due to the limited turnaround time provided to execute the grant offer once received; and
WHEREAS, Federal Aviation Administration (FAA) as the National Environmental Policy Act (NEPA) responsible entity determined the proposed Taxiway Improvements Project is categorically excluded pursuant to FAA Order 1050.1F.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Determines that the proposed Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use and therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) and no further environmental review is needed.

2. Conditionally awards the Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project to Terracon Constructors, Inc. of Healdsburg, California, contingent on the City receiving FAA grant funds referenced herein.

3. Authorizes the City Manager to execute the Healdsburg Municipal Airport Rehabilitate Taxiway A (North), Taxiway A1, North Apron, Access Road and South Apron Project contract.

4. Authorizes the City Manager to negotiate and approve contract change orders up to ten percent (10%) of the bid amount, issue the notice of award to Terracon Constructors, Inc. of Healdsburg, California.

5. Approves a professional services agreement with Brandley Engineering Inc. in the not-toexceed amount of $95,000 to provide engineering and construction management for the Project.

6. Approves amending the Fiscal Year 2025-26 Adopted Budget as depicted in the attached Exhibit A.

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Resolution No. -2025

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PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 4th day of August 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 572-1000-34064-00000 $ 73,213 Increase FAA Grant Revenue for Project AP005 572-1000-39001-00000 $ 24,428 Increase Transfer in from Airport Operating Fund to Airport Capital Fund for Project AP005 572-6166-45000-AP005 $ 97,641 Increase Airport Taxiway A and A1 Pavement Rehab Project AP005 Budget 570-8080-42301-00000 $ 24,428 Increase Transfer out from Airport Operating Fund to Airport Capital Fund for Project AP005 FY 25-26 Budget Amendment
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Item Item Description
Estimated
Annual Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1 SWPPP Submitted by Qualified
SWPPP Developer (QSD) and SWPPP
Implementation and Monitoring (C1 Lump Sum
$ 45,000.00 $ 45,000.00 $ 26,134.00 $ 26,134.00 $ 24,500.00 $ 24,500.00 2 Mobilization (C-105)* Mobilization
shall be limited to 10 percent of the
total Base Bid cost.
1 Lump Sum
$ 39,000.00 $ 39,000.00 $ 36,700.00 $ 36,700.00 $ 33,000.00 $ 33,000.00 3 Marking and Lighting of Closed Airport
Facilities (C-106) 1 Lump Sum $ 78,000.00 $ 78,000.00 $ 45,706.00 $ 45,706.00 $ 30,000.00 $ 30,000.00 4 In-Place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course -
Grind & Stockpile On-Site (P-207)
230 CY
$ 219.00 $ 50,370.00 $ 65.00 $ 14,950.00 $ 102.00 $ 23,460.00 5 In-Place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course -
Haul and Dispose Off-Site (P-207)
180 CY
$ 10.00 $ 1,800.00 $ 93.00 $ 16,740.00 $ 115.00 $ 20,700.00 6 In-Place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course -
Place & Compact as Shoulder Backing
1 Lump Sum
$ 22,000.00 $ 22,000.00 $ 9,775.00 $ 9,775.00 $ 8,000.00 $ 8,000.00 7 Asphalt Surface Course (P-401) 800 TON
$ 310.00 $ 248,000.00 $ 240.00 $ 192,000.00 $ 220.00 $ 176,000.00 8 Emulsified Asphalt Prime Coat (P-602) 4.5 Ton $ 500.00 $ 2,250.00 $ 2,548.00 $ 11,466.00 $ 2,636.00 $ 11,862.00 9 Emulsified Asphalt Tack Coat (P-603) 2 Ton $ 500.00 $ 1,000.00 $ 2,735.00 $ 5,470.00 $ 1,900.00 $ 3,800.00 10 Marking (P-620) 1,100 SF $ 6.00 $ 6,600.00 $ 7.00 $ 7,700.00 $ 6.00 $ 6,600.00 11 Reflective Media (P-620) 100 LB $ 15.00 $ 1,500.00 $ 18.00 $ 1,800.00 $ 15.00 $ 1,500.00 $ 495,520.00 $ 368,441.00 $ 339,422.00
Item Item Description
Estimated
Annual Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1-1
Mobilization (C-105)* Mobilization
shall be limited to 10 percent of the
total Base Bid cost.
1 Lump Sum
$ 14,000.00 $ 14,000.00 $ 3,142.00 $ 3,142.00 $ 16,000.00 $ 16,000.00 1-2
Marking and Lighting of Closed Airport
Facilities (C-106) 1 Lump Sum $ 15,000.00 $ 15,000.00 $ 1,475.00 $ 1,475.00 $ 21,000.00 $ 21,000.00 1-3 Muck Excavation (P-152) 230 CY $ 50.00 $ 11,500.00 $ 98.00 $ 22,540.00 $ 75.00 $ 17,250.00 1-4 Geogrid (P-152) 230 SY $ 2.00 $ 460.00 $ 5.00 $ 1,150.00 $ 13.00 $ 2,990.00 1-5
In-Place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course -
Grind & Stockpile On-Site (P-207)
100 CY
$ 235.00 $ 23,500.00 $ 17.00 $ 1,700.00 $ 105.00 $ 10,500.00 1-6
In-Place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course -
Place and Compact Stockpiled FDR as
Subbase (P-207)
200 CY
$ 20.00 $ 4,000.00 $ 49.00 $ 9,800.00 $ 103.00 $ 20,600.00 1-7 Aggregate Base Course (P-208) 150 TON $ 100.00 $ 15,000.00 $ 77.00 $ 11,550.00 $ 120.00 $ 18,000.00 1-8
Regrade and Recompact Existing
Aggregate Base Course (P-208) 1830 SY $ 9.00 $ 16,470.00 $ 3.00 $ 5,490.00 $ 4.50 $ 8,235.00 1-9 Asphalt Surface Course (P-401) 280 TON $ 350.00 $ 98,000.00 $ 244.00 $ 68,320.00 $ 255.00 $ 71,400.00 1-10 Emulsified Asphalt Prime Coat (P-602) 1.5 TON $ 500.00 $ 750.00 $ 1,660.00 $ 2,490.00 $ 3,516.00 $ 5,274.00 1-11 Emulsified Asphalt Tack Coat (P-603) 1 TON $ 500.00 $ 500.00 $ 738.00 $ 738.00 $ 1,900.00 $ 1,900.00 1-12 Marking (P-620) 120 SF $ 6.00 $ 720.00 $ 7.00 $ 840.00 $ 6.00 $ 720.00 1-13 Reflective Media (P-620) 10 LB $ 15.00 $ 150.00 $ 18.00 $ 180.00 $ 15.00 $ 150.00 $ 200,050.00 $ 129,415.00 $ 194,019.00
TOTAL BID $ 695,570.00 $ 497,856.00 $ 533,441.00
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Pavement Recycling
Systems Inc. / Jurupa
Valley, CA
GRIND
ASPHALT/$13,700
Chrisp Company /
Fremont, CA
Pavement Marking /
$15,470
Chrisp Company /
Fremont, CA
Pavement Marking /
$15,470
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Chrisp Company /
Fremont, CA
Pavement Marking /
$15,470
Delta Grinding /
Antioch, CA
Asphalt Grinding /
$12,000
Pacific Northwest Oil
/ Sacramento, CA
Tack/Prime Coat Oil
Spreading / $17332
Alternate 1 Total
BASE BID – REHABILITATE TAXIWAY A (NORTH), TAXIWAY A1

AND NORTH APRON
ALTERNATE 1 – REHABILITATE ACCESS ROAD AND SOUTH
APRON

TERRACON ARGONAUT
Base Bid Total

GHILOTTI
Bid Opening 4/24/2025 2:00 PM: Construction of the
Base Bid - Rehabilitate Taxiway A (North), Taxiway A1, and North Apron Alternate 1 – Rehabilitate Access Road and South Apron
At Healdsburg Municipal Airport Healdsburg, California
AIP No. 3-06-0305-0XX-2025
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Accept the Healdsburg Municipal Recycled Water Pipeline Project, Project WA004, as Complete
PREPARED BY: Patrick Fuss
STRATEGIC INITIATIVE(S):
- Pursue Initiatives that Promote Environmental Stewardship - Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting the Healdsburg Municipal Recycled Water Pipeline Project as complete and authorizing staff to file the Notice of Completion.

COMMUNITY ENGAGEMENT/OUTREACH:

Staff identified the Project in the 2020 Urban Water Management Plan and presented it to the public at the August 23, 2021, Council workshop and on September 22, 2021, at a public workshop. Staff presented this Project to the Parks Commission on August 10, 2022. Staff presented this Project to the Russian River Watershed Association on October 11, 2022, and October 26, 2023. Staff presented this Project to the Climate Action Healdsburg on October 12, 2022. Staff presented this Project to the Healdsburg Rotary Club on March 6, 2023. Staff presented this Project at the Climate Fest event on April 22, 2023, and at the Climate Mobilization Strategy Workshop on July 26, 2023. Staff updated City Council on the Project status on December 18, 2023, at a publicly noticed City Council meeting. Staff conducted a duly noticed public hearing for the EIR amendment for this Project at the January 16, 2024, City Council meeting. Staff prepared a staff report to City Council to award the construction of the Project at the publicly noticed City Council meeting on March 18, 2024. During the construction of the Project staff maintained an informational webpage about the Project on the City’s website. A ribbon cutting ceremony was advertised to the public and conducted on May 29, 2025.

BACKGROUND:

The City’s wastewater treatment plant permit includes a requirement prohibiting discharges of tertiary treated wastewater to the Russian River from May 15 to September 30. The City developed a plan in 2018 to reach compliance with the seasonal discharge prohibition. The plan identified Item 6.k
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agricultural reuse as the most cost-effective approach to achieving discharge prohibition compliance. The plan also acknowledged that urban reuse would add diversity to the reuse program, aiding in reliable compliance with the seasonal discharge prohibition. The plan indicated that urban recycled water projects would be pursued as funding allows. Both agricultural and urban beneficial reuse was included in the 2005 environmental impact report (EIR) prepared for the Healdsburg Wastewater Treatment Plant Project.

Staff have sought grant funding for drought relief / drought resiliency projects through state and federal agencies to assist the City’s water department in meeting irrigation demands during periods of water scarcity. Use of recycled water for municipal turf was identified in grant applications to help the water department achieve this goal and ultimately reduce citywide conservation needs during drought periods.

The California Department of Water Resources (DWR) awarded the City a grant of $7 million for a project that will make recycled water available to Healdsburg Elementary School, Tayman Park, Oak Mound Cemetery, Recreation Park, and Giorgi Park. The estimated benefit of the project is approximately 27 million gallons of potable and potentially potable water offset annually.

The City entered into a grant agreement with DWR in April 2022 and engaged a design consultant through an open and competitive process in September 2022. The design was completed in December 2023 and permits secured in January 2024. The Project as designed consists of approximately 10,000 feet of 12-inch pipeline, 675 feet of 4-inch pipeline, four connection turnouts, and a bulk fill station. The Project also includes a crossing of Highway 101 and connection to existing pipe crossing SMART rails.

The Municipal Recycled Water Pipeline Project (Project) was advertised for public bidding in accordance with City purchasing ordinance and State Public Contract Code from January 26 to March 6, 2024. A non-mandatory pre-bid meeting was conducted on February 13, 2024.

On March 6, 2024, bids were opened and read aloud. Four bids were received, with the lowest bid of $4,785,570 offered by Argonaut Constructors, Inc., of Santa Rosa, CA. The bids were reviewed for consistency with the bidding requirements. The low bid offered by Argonaut Constructors, Inc., was determined to be responsive. On March 18, 2024, City Council awarded the construction of the Municipal Recycled Water Pipeline Project to Argonaut Constructors for an amount not to exceed $4,785,570. Work on the Project began May 13, 2024.

DISCUSSION/ANALYSIS:

The Project scope of work consists of approximately 9,680 feet of 12-inch pipeline by open cut construction, 165 feet of 36-inch steel casing installed by tunneling with 12-inch carrier pipe, and 678 feet of 4-inch pipeline. Service connections were installed at Giorgi Park, Recreation Park, Tayman Park, Healdsburg Elementary School, and Oak Mound Cemetery. The project also included construction of a bulk fill station on Healdsburg Avenue.

The initial contract amount was $4,785,570. The final contract amount includes construction change orders (CCOs) as follows:
- CCO1 - Miscellaneous repairs during pipeline construction: $17,949.41; Item 6.k
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- CCO2 - Revision of the alignment in the cemetery to follow the grant easement:
$281,148.50;
- CCO3 - Incorporate work required at the cemetery, SMART right of way, and golf course that was required but not included in the contract documents: $56,897.37; - CCO4 - Construction of a retaining wall at a service connection to accommodate existing grades, adjust service valving to the golf course, and repair a curb: $19,782.68; - CCO5 - Consolidation of unit cost items underrunning or over running initial estimates:
($115,616.70).

The final contract amount was $5,045,731.26 to complete the work of the contract. This is a 5.4% change in the contract price and consistent with typical industry target of within 8%.

ENVIRONMENTAL STEWARDSHIP:

The City’s recycled water program helps to offset the use of surface water and ground water to meet irrigation needs. Offsetting the use of these naturally occurring water supplies helps maintain our environment, increases the local supply of water, and helps to build regional drought resiliency.

This project is included in the City’s Climate Mobilization Strategy.

ALTERNATIVES:

The City Council could choose not to accept the Project as complete and provide further direction to staff. Staff does not recommend this alternative as the work is complete and notice of completion should be recorded to close out the contract.

FISCAL IMPACT:

The amount authorized by City Council for construction of the Healdsburg Municipal Recycled Water Pipeline Project including base bid plus contingency is $5,264,127.00. The costs of construction work completed is $5,045,731.26, with $4,785,570.00 in the base contract work and $260,161.26 in change order work.

The California Department of Water Resources through its “Urban and Multibenefit Drought Relief Grant” (Grant) awarded the City $7.1 million to conduct this project. The Grant will reimburse the City for 100% of the construction costs. The Grant also funds design, inspection, project incidental costs, and other related costs associated with the Project that are not reflected in this staff report.

ENVIRONMENTAL ANALYSIS:

Accepting the Project as complete is and administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

ATTACHMENT(S):

Resolution
Certificate of Completion
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING THE HEALDSBURG

MUNICIPAL RECYCLED WATER PIPELINE PROJECT AS

COMPLETE AND AUTHORIZING STAFF TO FILE THE

NOTICE OF COMPLETION
WHEREAS, the City’s Water Reclamation Facility permit includes a prohibition on discharging to the Russian River from May 15 to September 30; and WHEREAS, staff developed a cost-effective strategy to beneficially reuse reclaimed water for agriculture to achieve compliance with the permit requirements and to develop municipal uses when funding permitted; and
WHEREAS, staff applied for a grant through the California Department of Water Resources (DWR)“Urban and Multibenefit Drought Relief Grant” program; and WHEREAS, on March 23, 2022, DWR approved the grant for up to $7.1 million of project costs with no local match requirement; and
WHEREAS, on March 18, 2024, the City Council awarded the Healdsburg Municipal Recycled Water Pipeline Project, Project WA004 (Project) to Argonaut Constructors. (Contractor) in the amount of $4,785,570.00, with a contingency amount of $478,557.00; and WHEREAS, the Project consisted of construction of approximately 9,680 feet of 12-inch pipeline, 165 feet of tunneled 12-inch pipeline in a casing, 678 feet of 4-inch pipeline, five service connections and one bulk fill station; and
WHEREAS, the work of the Project and related change orders approved by the City Manager are within the approved project budget; and
WHEREAS, on July 18, 2025, the Contractor finalized the Project in accordance with the contract documents to the satisfaction of the City; and WHEREAS, the City’s Utility Engineering Manager has reviewed all the completed work and finds the work complete per the prepared plans and agreed upon change orders; and WHEREAS, accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

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Resolution No. -2025

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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

2. Accepts the project as complete and authorizes staff to file a Notice of Completion with the County Recorder’s Office.

3. Authorizes staff to release any retention due and payable to Argonaut Constructors thirtyfive (35) days after the recordation of the Notice of Completion subject to any retention requirements permitted by law.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 4th day of August 2025, by the following vote:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, Ca. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: Healdsburg Municipal Recycled Water Pipeline Project Site Address or
Location: various
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public rights-of-way and public utility easements NOTICE IS HEREBY GIVEN THAT I, Patrick D. Fuss, P.E., acting Utility Director of the City of Healdsburg, California, on July 18, 2025, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing which was heretofore awarded to Argonaut Constructors, Inc. on March 18, 2024, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on July 18, 2025; That acceptance of the said work and improvements was ordered by City Council Resolution No____ on August 4, 2025
That said work and improvements consisted of 12-inch recycled water pipeline and appurtenances to deliver recycled water to Healdsburg Elementary School, Recreation Park, Giorgi Park, Tayman Park, and Oak Mound Cemetery, as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.

I, Patrick D. Fuss, P.E., acting Utility Director of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED:____________________ ATTEST:
_____________________________
Patrick D. Fuss, P.E. Raina Allan, CMC
Acting Utility Director City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Foley Family Community Pavilion Architectural, Environmental Engineering, and Geotechnical Engineering Services Contract Amendments
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
- Maintain and improve infrastructure and facilities
- Provide resident-driven community services
RECOMMENDED ACTION(S):

Adopt a Resolution approving amendments to the Professional Services Agreements with (1) EBA Engineering for environmental engineering services; and (2) PJC Associates Inc. for geotechnical observations and special inspection and testing services for the Foley Family Community Pavilion project, authorizing the City Manager to execute the amendments, and increasing the not-to-exceed amounts to $133,872 and $107,033 respectively.

COMMUNITY ENGAGEMENT/OUTREACH:

The Foley Family Community Pavilion (“the Pavilion”) project reflects over a decade of community engagement and outreach efforts, including public open houses and public information meetings with the community at-large, design workshops with focus groups such as special event organizers, Healdsburg Chamber of Commerce, and representatives of the Healdsburg Farmers’ Market, and numerous Parks and Recreation Commission, Planning Commission, and City Council meetings and work sessions.

BACKGROUND:

Construction of the Pavilion commenced in March 2024. The project has experienced some weather-related delays and unavoidable shipping delays for long-lead items like the roofing and skylight. The general contractor now anticipates that construction will be completed in October 2025.

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DISCUSSION/ANALYSIS:

EBA Engineering
EBA Engineering provided environmental engineering services throughout the project’s design phase, including the development of a Soil and Groundwater Management Plan (SGWP) as required by the Northcoast Regional Water Quality Control Board (NRWQCB). The SWGP sets forth best management practices regarding proper handling, disposal, and/or reuse of in-place soil that is excavated during construction activities. Due to known environmental conditions at the project site, the SGWP specifies that field screening of on-site soils and all ground water shall be performed during the disturbance and/or excavation of in-place soil.

EBA Engineering anticipated minimal field screening work with the understanding that all soils would be re-used onsite as anticipated by the project’s architects and structural engineers. The City Manager approved a contract for these services in January 2024 in the amount of $8,725.

Subsequently, the general contractor informed the team that a significant amount of soil would need to be off hauled during construction to balance the earthwork on site. The City Manager approved two amendments to EBA’s contract in September and October 2024 for additional environmental engineering services to coordinate soil testing and off haul. The two amendments increased the contract’s not-to-exceed amount to $49,480.

In November 2024, the City Council approved a third amendment to EBA’s contract increasing the total contract not-to-exceed amount to $74,480 for additional services related to the off-haul of soil with a high concentration of lead to an appropriate landfill facility.

In June 2025, the City Council approved a fourth amendment to EBA’s contract increasing the total contract not-to-exceed amount to $108,595 for additional services related to coordination of a response to the discovery of over 20,000 gallons of groundwater during excavation and continued field screening of soils.

Later in June, the contractor excavated another 3,830 cubic yards of soil from the Pavilion project site. EBA’s field screening work determined that this soil also contained high levels of lead and as such it could not be reused at the general contractor’s residential project site in Santa Rosa as planned. EBA provided additional services to coordinate laboratory testing and off haul of the contaminated soil to an appropriate landfill facility.

The general contractor anticipates another 10-12 days of excavation work for the Pavilion’s parking lot area, which will require additional field screening, soil testing, and coordination work.

To fund this additional work and ensure that EBA can continue to provide the necessary environmental engineering services without delaying construction progress, staff propose increasing the not-to-exceed amount for EBA’s contract by $25,277 for a total contract not-toexceed amount of $133,872.

PJC Associates Inc.

The City Council approved a contract with PJC Associates Inc. in the not-to-exceed amount of $92,405 for geotechnical observations and special inspection and testing services for the Pavilion in December 2023.

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PJC estimated the time and materials that would be required for their services based on the Pavilion’s construction drawing plan set, the geotechnical report for the project, and the firm’s experience with similar projects in the area. A construction schedule from the general contractor was not available to assist in the preparation of the cost proposal at that time.

Due to an extremely wet winter, more geotechnical observations were required than initially estimated, and PJC’s contract balance does not have sufficient funding to cover the required special inspections and testing necessary to complete the Pavilion project. To fund this work, staff propose increasing the not-to-exceed amount for PJC’s contract by $14,628 for a total contract not-toexceed amount of $107,033.

ENVIRONMENTAL STEWARDSHIP:

The project is addressing cleanup of minor site contamination and improving stormwater runoff through Low Impact Design approaches among other improvements. The site design includes enhanced pedestrian access and incorporates bicycle parking facilities. Use of the site as home of the Healdsburg Farmers’ Market will promote locally grown food production and use.

The project is required to comply with the Mitigation, Monitoring and Reporting Program developed as part of the Initial Study and Mitigated Negative Declaration adopted for the project.

ALTERNATIVES:

The City Council may choose not to approve the amendments as proposed. This would result in significant construction delays for the Pavilion, and staff would request further direction from Council.

FISCAL IMPACT:

The Pavilion at 3 North Street Project CS004 has a total project budget of $10,511,484. When the City Council awarded the construction contract of $7,394,000, they authorized the City Manager to execute change orders up to a contingency of 12% or $887,280. At this time, approved and anticipated construction contract change orders total $590,770, leaving $296,510 in the construction contingency. The City Council has previously authorized amendments for EBA totaling $99,870 and Evans & De Shazo totaling $40,583 as well as $25,983 in additional costs related to the Duchamp MOU amendment. As a result of the previously approved amendments and the proposed amendments tonight, there is $90,169 remaining in the construction contingency.

ENVIRONMENTAL ANALYSIS:

The City Council adapted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023.

Those documents analyzed all environmental impacts of the Project. The recommended actions herein – authorizing the City Manager to enter into contracts to effectuate the construction of the project – do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guidelines Section 15162 have occurred, no further action is required to comply with CEQA.

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ATTACHMENT(S):

Resolution
EBA Engineering Additional Services Proposal
PJC Associates Inc Additional Services Proposal
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

ADOPT A RESOLUTION APPROVING AMENDMENTS TO
THE PROFESSIONAL SERVICES AGREEMENTS WITH (1)

EBA ENGINEERING FOR ENVIRONMENTAL ENGINEERING
SERVICES; AND (2) PJC ASSOCIATES INC FOR

GEOTECHNICAL OBSERVATIONS AND SPECIAL

INSPECTION AND TESTING SERVICES FOR THE FOLEY

FAMILY COMMUNITY PAVILION PROJECT, AUTHORIZING

THE CITY MANAGER TO EXECUTE THE AMENDMENTS

AND INCREASING THE NOT TO EXCEED AMOUNT TO
$133,872 AND $107,033 RESPECTIVELY
WHEREAS, EBA Engineering provided environmental engineering services throughout the design phase for the Foley Family Community Pavilion (“the Pavilion”); and WHEREAS, the Soil and Groundwater Management Plan required by the Northcoast Regional Water Quality Control Board specifies that due to known environmental conditions at the project site, field screening of on-site soils and groundwater shall be performed during the disturbance and/or excavation of in-place soil; and
WHEREAS, in January 2024, the City Manager approved a professional services agreement with EBA Engineering for the required field screening work in a total not-to-exceed amount of $8,725; and
WHEREAS, construction of the Pavilion commenced in March 2024; and WHEREAS, the general contractor subsequently informed staff that a significant amount of soil off haul is required to balance the earthwork on the project site resulting in the need for additional field screening work; and
WHEREAS, in September and October 2024, the City Manager approved two contract amendments for additional field screening work that increased the not-to-exceed amount for EBA’s contract to a total of $49,480; and
WHEREAS, in November 2024, the City Council approved an amendment increasing the not-to-exceed amount by $25,000 to $74,480 for additional environmental engineering services and coordination of the off-haul the contaminated soil to an appropriate landfill facility; and WHEREAS, in June 2025, the City Council approved an amendment increasing the notto-exceed amount by $34,115 to $108,595 for additional environmental engineering services including testing and coordination to secure a discharge permit for 20,000 gallons of groundwater that were encountered during foundation excavations and additional field screening work; and Item 6.l
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WHEREAS, the field screening work in June 2025 identified high lead concentrations in excavated soil requiring additional testing and coordination work to off haul the contaminated soil to an appropriate landfill facility; and
WHEREAS, the general contractor anticipates another 10-12 days of excavation work for the Pavilion’s parking lot area, which will require a require additional field screening, soil testing and coordination work; and
WHEREAS, staff recommends that the City Council approve an amendment increasing the not-to-exceed amount by $25,277 for a total contract not-to-exceed amount of $133,872 for these additional services; and
WHEREAS, in December 2023, the City Council approved a contract with PJC Associates Inc in the amount of $92,405 to provide geotechnical observations and special inspection and testing services for the Pavilion; and
WHEREAS, PJC estimated the time and materials that would be required for their services without a construction schedule from the general contractor which was not available at that time; and
WHEREAS, more geotechnical observations were required than initially estimated, and PJC’s contract balance does not have sufficient funding to cover the required special inspections and testing necessary to complete the Pavilion project; and WHEREAS, staff recommends that the City Council approve an amendment to increase the not-to-exceed amount by $14,628 for a total not-to-exceed amount of $107,872 for these necessary services; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to execute these amendments on behalf of the City; and
WHEREAS, The City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023. Those documents analyzed all environmental impacts of the Project.

The recommended actions herein – authorizing the City Manager to enter into contracts to effectuate the construction of the project – do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guidelines Section 15162 have occurred, no further action is required to comply with CEQA.

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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves an amendment to the professional services contract with EBA Engineering, increasing the not-to-exceed amount by $25,277 to $133,872.

2. Approves an amendment the professional services contract with PJC Associates Inc., increasing the not-to-exceed amount by $14,628 to $107,872.

3. Authorizes the City Manager to execute the amendments with EBA Engineering and PJC Associates Inc. on behalf of the City.

4. Finds the City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023. Those documents analyzed all environmental impacts of the Project. The recommended actions herein – authorizing the City Manager to enter into contracts to effectuate the construction of the project – do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guidelines Section 15162 have occurred, no further action is required to comply with CEQA.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 4th day of August, 2025, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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825 Sonoma Avenue, Suite C  Santa Rosa, California 95404 (707)544-0784  FAX (707)544-0866  www.ebagroup.com
July 14, 2025
Mr. Tom Campbell
City of Healdsburg, Community Services Department
1557 Healdsburg Avenue
Healdsburg, California 95448
[email protected]
SUBJECT: CONTRACT AMENDMENT COST ESTIMATE PROPOSAL

FOLEY FAMILY PAVILION PROJECT
3 NORTH STREET

HEALDSBURG, CALIFORNIA
EBA PROJECT No. 21-3068
Dear Mr. Campbell:

EBA Engineering (EBA) has prepared this Contract Amendment Cost Estimate Proposal for additional environmental field screening of disturbed soils excavated during construction of the Foley Family Pavilion project located at 3, 6, and 9 North Street in Healdsburg, California, hereinafter referred to as the project site. Based on information provided by the City of Healdsburg (City) and their Contractor (Wright Contracting), EBA understands that approximately 10 to 12 days of additional field screening will now be required. The work described herein will be performed on a time-and-materials basis and conducted in accordance with the February 2023 Soil and Groundwater Management Plan (SGMP). The scope of work, estimated costs, and assumptions/limitations are described below.

SCOPE OF WORK
The scope of work will be performed in accordance with EBA’s current professional service agreement for environmental field screening.

COST ESTIMATE
The time required to complete the field screening is contingent upon the construction contractor’s schedule. EBA understands that the duration of excavation within the parking lot area is expected to be 10 to 12 days. It is assumed that soil sampling and disposal coordination will also be required which will include coordination with the North Coast Regional Water Quality Control Board, analytical testing, and preparation of a Report of Sampling Results. However, please note that the volume of soil to be stockpiled which requires sampling is unknown. As such, the quantity of samples requiring analytical testing is also unknown. Therefore, the analytical testing costs included herein should be considered a rough estimate. EBA has included a contingency for one additional week of field screening which, with the City’s prior Item 6.l
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2 approval, could alternatively be used to cover any additional analytical testing required.

All work described herein will be billed on a time-and-materials basis in accordance with EBA’s Standard Schedule of Rates and Fees (attached).

Please refer to the attached Cost Estimate Spreadsheet for work anticipated to be completed under this contract amendment. As shown on the Cost Estimate Spreadsheet, $3,933.00 of contract budget remains to date. Based on the estimated costs for the environmental field screening services ($29,210.00), the requested contract amendment is for a not-to-exceed amount of $25,277.00.

EBA understands that all work performed for this project is subject to prevailing wages which includes a requirement to comply with Assembly Bill 1768 which amended and expanded the definition of “construction” for which prevailing wages must be paid to include “work performed during the design, site assessment, feasibility study, and other pre-construction phases of construction…regardless of whether any further construction work is conducted…”. As such, professional services rates for all work described herein assume prevailing wages are required. EBA assumes that a Department of Industrial Relations (DIR) number will be provided.

ASSUMPTIONS
For the purposes of developing the scope of work and the cost estimate, the following assumptions were made:
• There is free and open access to the project site.
• No night or weekend work.
• EBA understands that all work performed for this project is subject to prevailing wages which includes a requirement to comply with Assembly Bill 1768 which amended and expanded the definition of “construction” for which prevailing wages must be paid to include “work performed during the design, site assessment, feasibility study, and other pre-construction phases of construction…regardless of whether any further construction work is conducted…”. EBA assumes that a Department of Industrial Relations (DIR) number will be provided.
• PID monitoring performed by EBA does not include ambient air monitoring for the purpose of determining worker safety and Personal Protective Equipment (PPE) requirements which will be the responsibility of the selected contractor. • At least two days prior notice will be provided for construction activities which generate soil and/or groundwater and require implementation of field screening activities.
• Project documentation will consist of a daily field log.

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3 CLOSING
Should you have any questions or comments regarding this cost estimate, please contact EBA at (707) 544-0784. EBA will implement this Scope of Work immediately upon the Client’s approval.

Sincerely,

EBA ENGINEERING
Max Kruzic, P.G., C.Hg., QSD
Senior Geologist
Attached: Cost Estimate Spreadsheet
Standard Schedule of Rates and Fees
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FOLEY PAVILION ENVIRONMENTAL SERVICES COST ESTIMATE
EBA PROJECT NO. 21-3068
JUNE 14, 2025
* All rates shown are prevailing wage rates based on the project's expanded prevailing wage definition per Assembly Bill 1768. ** Specific employee billing rates subject to change based on staffing availability.

Task Description Qty UOM Unit Rate Subtotal
2 Weeks (10 days) field screening - first 8 hours/day 80 / hr $165.00 $13,200.00 2 Weeks (10 days) field screening - 2 hours OT/day 20 / hr $195.00 $3,900.00 Contingency for 1 additional week (5 days) field screening - first 8 hours per day 40 / hr $165.00 $6,600.00 Contingency for 1 additional week (5 days) field screening - +2 hours overtime/day 10 / hr $195.00 $1,950.00 Sampling Staff (Kegan Briesach) 2 / hr $165.00 $330.00
Senior Geologist (Max Kruzic) 6 / hr $205.00 $1,230.00
As-Needed Analytical Testing (Estimate) 1 LS $2,000.00 $2,000.00 TOTAL
Remaining Contract Amount: $3,933.00
Contract Amendment Amount: $25,277.00
Field Screening (assume 10
hours / day)
Soil Re-use / Disposal
Coordination and Approvals
$29,210.00
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STANDARD SCHEDULE OF FEES
Principal Geologist / Principal Engineer $240 - $260 /hr.

Project Manager $165 - $220 /hr.

Senior Geologist / Senior Engineer $155 - $195 /hr.

Senior Project Geologist / Engineer $145 - $175 /hr.

Project Geologist / Project Engineer $140 - $175 /hr.

Staff Geologist / Staff Engineer $105 - $140 /hr.

CEQA Practitioner $180/ hr.

Survey: 3 Man Crew $395 /hr.

Survey: 2 Man Crew $310 /hr.

Survey Travel: 2 Man Crew $210 /hr.

Survey: 1 Man Crew $195 /hr.

Surveyor $180 - $210 /hr.

Survey Technician $135 - $155 /hr.

Senior Environmental Scientist / Specialist $135 - $180 /hr.

Environmental Scientist / Specialist $80 - $130 /hr.

Design Draftsperson $120 - $140 /hr.

Drafting Technician $100 - $160 /hr.

Clerical $70 /hr.

Administrative $75 /hr.

Systems Manager $85 /hr.

Depositions or court proceedings 200% of usual rates
Subconsultants Cost plus 15%
Prints and materials Cost plus 15%
Miscellaneous expenses Cost plus 15%
Prevailing wage rates may be adjusted based on DIR wage determinations.

Rates effective January - December 2025.

Fees may increase between 3% - 5% upon the start of each new fiscal year.

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City of Healdsburg
Attention: Tom Campbell
401 Grove Street
Healdsburg, CA 95448
Reference: 3 North Street – Foley Pavilion
Dear Tom,
This letter is presented to request additional funds for our Geotechnical Observations and Testing at the Foley Family Pavilion Project located at 3 North Street. These additional funds are to cover the anticipated remaining work, as defined by the site superintendent.

Sheet 2 below outlines the cost breakdown for performing the requested inspections and testing.

If our staff does not perform some expected services, or the time on site is less than expected, our office will not invoice for that time.

If you have any questions, please do not hesitate to contact our office.

Thank you,
Paul Cox
Project Engineer
PJC & Associates, Inc.

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Type of Inspection or Test Classification
Group
Number of
visits
Hours
per visit
Total
estimated
hours
Rate Subtotal
a. Reinforcing Steel Group 4 4 x 3 = 12 x 240 $ 2,880.00 $ c. Reinforcing Steel for Masonry Group 4 0 x 0 = 0 x 240 $ - $ d. Inspection of Anchors Group 4 0 x 0 = 0 x $ 240 $ - e.

Inspection and Sampling of
Concrete, Shotcrete Group 4 4 x 4 = 16 x 240 $ 3,840.00 $ h.

Inspection of adhesive and
mechanical anchors Group 4 0 x 0 = 0 x 240 $ - $
p. Pachometer test Group 4 0 x 0 = 0 x $ 240 $ - q. Other: Compaction Testing Group 3 5 x 3 = 15 x $ 240 $ 3,600.00 Lab Fees Number of
Samples aa. Compressive strength testing of
concrete, grout, mortar n/a 4 x $ 150 $ 600.00
bb.

Early compressive strength testing
for PT foundations n/a 0 x $ 150 $ - cc. Core drilling shotcrete/gunite panels for samples. n/a 0 x $ 122 $ - dd.

Compressive strength testing of
shotcrete/gunite n/a 0 x $ 165 $ - ee. Sample Collection n/a 4 x $ 122 $ 488.00 Administration ww. Administrative Assistant n/a 6 x $ 85 $ 510.00 xx. Project Management and Engineer Overview n/a 6 x $ 160 $ 960.00 yy. Final Report - Project Engineer n/a 8 x 160 $ 1,280.00 $ zz. Final Report - Engineer Review n/a 2 x 235 $ 470.00 $ Total $ 14,628.00
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Adoption by reference Part 11 Green Building Standards Code of the 2022 California Building Standards Code Title 24 and the 2021 International Property Maintenance Code in its entirety and making local amendments to the 2022 California Building Code, the 2022 California Residential Code, the 2022 Green Building Standards Code, and the 2021 International Property Maintenance Code
PREPARED BY: David Willoughby, Building Official
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):

Waive full reading of the text and introduce by title only an Ordinance Amending Chapter 15.04 of the Healdsburg Municipal Code and Adopting by Reference Part 11- California Green Building Standards Code (CGBSC) of the 2022 California Building Standards Code Title 24 and the 2021 International Property Maintenance Code in its Entirety and Making Local Amendments to the 2022 California Building Code, the 2022 California Residential Code, the 2022 Green Building Code, and the 2021 International Property Maintenance Code.

Set a public hearing on adoption of the ordinance for August 18, 2025, and publish notice of the public hearing in accordance with Government Code Sections 50022.3 and 6066.

COMMUNITY ENGAGEMENT/OUTREACH:

Noticing as required.

BACKGROUND:

Every three years the State of California Building Standards Commission mandates new and revised building codes. The State of California mandates that the 2025 California Building Standards Codes go into effect on January 1, 2026. Many local governments adopt the published California Building Standards Code Title 24 by reference in local ordinances. This is commonly called an adoption ordinance. If a local government does not adopt Title 24 by local ordinance, Title 24 becomes the applicable code by default. Title 24 applies throughout the state and to all Item 9.a
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building occupancies, whether or not the local government has an adoption ordinance.

The 2022 California Building Standards along with Healdsburg’s local amendments are currently in effect. Typically, the code adoption process occurs every three years with new state adopted codes and local amendments introduced in October and adoption by the City in December. Due to a new Assembly Bill (AB 130) signed into law on June 30, 2025, staff is bringing this item forward to incorporate the 2022 Green Building Standards Code by reference and make additional modifications to the 2022 California Building Standards Code.

DISCUSSION/ANALYSIS:

Applicable provisions of the California Health and Safety Code establish authority for the City to adopt and make local amendments and modifications to the California Building Safety Code to establish more restrictive standards. In order to adopt such modifications, the City Council is required to make findings that the local amendments are reasonably necessary because of local climatic, geological, or topographical conditions.

AB 130 was signed into law on June 30, 2025, and went into effect immediately. Among other things, AB 130 amended Health and Safety Code Sections 17958 and 17985.7 to provide that from October 1, 2025, to June 1, 2031, the City cannot make changes to the California Building Standards Code that are applicable to residential units, unless certain exceptions apply. The California Building Standards Commission will reject any modification or change filed by the City that applies to residential units unless one of the following conditions is met:
(1) The changes or modifications are substantially equivalent to changes or modifications that were previously filed by the governing body of the city or county and were in effect as of September 30, 2025.
(2) The commission deems those changes or modifications necessary as emergency standards to protect health and safety.
(3) The changes or modifications relate to home hardening. (4) The building standards relate to home hardening and are proposed for adoption by a local fire prevention district pursuant to Section 13869.7.
(5) The changes or modifications are necessary to implement a local code amendment that is adopted to align with a general plan approved on or before June 10, 2025, and that permits mixedfuel residential construction consistent with federal law while also incentivizing all-electric construction as part of an adopted greenhouse gas emissions reduction strategy. (6) The changes or modifications are related to administrative practices, are proposed for adoption during the intervening period pursuant to Section 18942, and exclusively result in any of the following:
(A) Reductions in time for a local agency to issue a post-entitlement permit. (B) Alterations to a local agency's post-entitlement fee schedule.

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(C) Modernization of, or adoption of, new permitting platforms and software utilized by the local agency.
(D) Reductions in cost of internal operation for a local agency. (E) Establishment, alteration, or removal of local programs related to enforcement of building code violations or complaints alleging building code violations.

This means that not only will the State adopted codes related to residential construction not change for the next six years, but that changes to local amendments may not be made with the exception of the areas identified above and summarized as follows:
• Local residential standards filed and effective by September 30, 2025 • Local residential standards related to home hardening (wildfire mitigation) • Times of declared emergency
It has come to staff’s attention that our local code amendments, adopted in 2022, have a few inconsistencies and code section discrepancies. Staff planned on addressing these with the next code cycle adoption; however, due to the new law, any local amendment changes need to be adopted, filed with the California Building Standards Commission, and become effective prior to September 30, 2025. Staff propose the attached ordinance which incorporates the following: (1) the 2022 California Green Building Standards Code; (2) the entire 2021 International Property Maintenance Code by reference; (3) additional modifications to the 2022 California Building Standards and the 2021 International Property Maintenance Code; (4) the previous code adoption ordinance, the California Green Building Code was inadvertently excluded. This ordinance will reinstate and locally adopt the code. The State adopts the code, so it has applied over the last three years, but this will align all of the applicable State codes into our local ordinance; and (5) in the prior code adoption ordinance, only certain sections of the International Property Code were adopted. This ordinance will adopt the entire code with one amendment which will align the board of appeals process with the already amended Building Code.

The additional modifications are minor changes correcting inconsistencies and discrepancies. The changes in the ordinance have been italicized and are in bold font for ease of identifying the changes.

A summary of the proposed modifications to the 2022 Healdsburg Municipal Code (HMC) is provided below:

Amendment Topic Change from existing Description of Change Title Reinstated CGBSC Added the California Green Building Standards Code Part 11

15.04.010 Codes Adopted Reinstated CGBSC K. California Green Building Standards Code Title 24 Part 11,
2022 Edition, promulgated and
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published by the International Code
Council;

15.04.020 California
Building Code (CBC)
Amendments
Updated appeals fee The fee for filing a building appeal was updated from $250 to $619.16
and language for increases
according to the fee schedule was
added.

15.04.030 California
Residential Code (CRC)
Amendments
Updated appeals fee
Corrected discrepancies
in code sections for the
Swimming Pool Safety
Act
The fee for filing a building appeal
was updated from $250 to $619.16
and language for increases
according to the fee schedule was
added.

Corrected 2 code section numbers
and changed the required number of
drowning prevention measures
from one to two in alignment with
State code.

15.04.080 Included definition of
Newly Constructed
Building (or New
Construction)
Coordinating the definition of
Newly Constructed Building with
the amendment made in the
California Building Code.

15.04.090 International
Property Maintenance Code
(IPMC) Amendments
Adopted the entire code
except for Amending
the board of appeals
process to match the
already amended
California Building
Code
Previously only 4 chapters of the
IPMC were adopted, however, after
reading through the code staff
believes that it would be beneficial
to adopt the entire code except for
Section 107 which amends the
Board of Appeals process to be in
alignment with the already
amended California Building Code.

ENVIRONMENTAL STEWARDSHIP:

The California Green Building Standards Code emphasizes sustainable building practices and reducing the overall environmental impact of buildings, while the California Energy Code focuses on energy efficiency and reducing greenhouse gas emissions.

ALTERNATIVES:

Since we have adopted the 2022 California Building Standards Codes and the International Property Maintenance Code, the City Council can direct staff not to make any changes to the local amendments currently adopted, or to revise the changes proposed to the Healdsburg Municipal Code that reflect local conditions, and which establish more restrictive building standards that are reasonably necessary.

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FISCAL IMPACT:

There is no fiscal impact as result of the proposed action.

ENVIRONMENTAL ANALYSIS:

The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines because it has no potential for resulting in physical change to the environment, directly or indirectly.

ATTACHMENT(S):

Ordinance
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CITY OF HEALDSBURG
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING CHAPTER 15.04 OF THE HEALDSBURG MUNICIPAL CODE AND ADOPTING BY REFERENCE PART 11 – CALIFORNIA GREEN
BUILDING STANDARDS CODE OF THE 2022 CALIFORNIA BUILDING STANDARDS CODE TITLE 24 AND THE 2021 INTERNATIONAL

PROPERTY MAINTENANCE CODE IN ITS ENTIRETY, AND MAKING
LOCAL AMENDMENTS TO THE 2022 CALIFORNIA BUILDING CODE, THE 2022 CALIFORNIA RESIDENTIAL CODE, THE 2022 GREEN BUILDING CODE, AND THE 2021 INTERNATIONAL PROPERTY MAINTENANCE
CODE
WHEREAS, the California Building Standards Commission adopted Title 24 of the California Code of Regulations, also referred to as the 2022 California Building Standards Code, that become effective statewide on January 1, 2023; and WHEREAS, on December 19, 2022 the City Council for the City of Healdsburg adopted Ordinance No. 1223 and thereby adopted by reference the 2022 California Building Standards Code which includes: the California Administrative Code Part 1, the California Building Code Part 2, Volumes 1&2, including Appendix Chapters B and J as amended, the California Residential Code Part 2.5, including Appendix AX as amended, the California Electrical Code Part 3 and Tables as amended, the California Mechanical Code Part 4 and Standards as amended, the California Plumbing Code Part 5 and Standards as amended, the California Energy Code Part 6, the California Historical Building Code Part 8, the California Fire Code Part 9, as amended, the California Existing Building Code Part 10 as amended, the California Referenced Standards Code Part 12, and the International Property Maintenance Code 2021 Edition as amended; and WHEREAS, California Health and Safety Code Sections 17958, 17958.5, 17958.7 and 18941.5 establish the authority for a city to adopt and make local amendments and modifications to the building standards in the California Building Standards Code to establish more restrictive building standards than those contained in the California Building Standards Code; and WHEREAS, California Health and Safety Code Sections 17958, 17958.5, 17958.7 and 18941.5 require a city, before making any amendments and modifications to the California Building Standards Code, to make an express finding that such amendments and modifications are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, pursuant to Ordinance No. 1223 the City Council also made the requisite findings and adopted local amendments to the 2022 California Building Code, Residential Code, Electrical Code, Mechanical Code, Plumbing Code, Existing Building Code, and the 2021 California International Code; and
WHEREAS, Assembly Bill (AB) 130 which was signed by the Governor and went into effect on June 30, 2025, among other things amended Health and Safety Code Sections 17958 and Item 9.a
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17958.7 to provide that commencing October 1, 2025 until June 1, 2031 the City cannot make changes to the California Building Standards Code that are applicable to residential units unless, certain exceptions are met, which include that the changes or modifications are substantially equivalent to changes or modifications that were previously filed by the City and were in effect as of September 30, 2025; and
WHEREAS, Government Code Section 50022.2 permits enactment of city ordinances that adopt codes or statutes, including codes of the State of California, by reference; and WHEREAS, the City desires to adopt this ordinance and adopt and incorporate by reference Part 11 – California Green Building Standards Code of the 2022 California Building Standards Code, and to make the requisite findings and adopt additional local amendments to the 2022 California Building Code, the 2022 California Residential Code, the 2022 Green Building Standards Code, and the 2021 International Property Maintenance Code; and WHEREAS, notice of this Ordinance was published in accordance with Government Code Sections 50022.3 and 6066; and such notice was sufficient to give notice to interested persons of the purpose of the ordinance and the subject matter thereof.

NOW THEREFORE, the City Council of the City of Healdsburg does ordain as follows:

SECTION 1. FINDINGS
The City Council of the City of Healdsburg finds that, to best protect the health, safety and welfare of the citizens of the City of Healdsburg, the standards of building within the city must conform to state law except where local conditions warrant more restrictive regulations.

Pursuant to Section 17958 of the California Health and Safety Code, the governing body of the City of Healdsburg, in its ordinance adopting the State Building Standards Code and uniform industry codes, may establish amendments which are more restrictive in nature than those adopted by the State of California commonly referred to as Title 24 of the California Code of Regulations.

Based on the materials presented and by the recommendation of the Building Official, the City Council further finds that it is necessary to make the procedural and administrative modifications to the California Building Standards Code and to adopt or not adopt certain appendices to the Code.

Under the provisions of Section 17958.5 of the California Health and Safety Code, local amendments shall be based on climatic, geological and topographical conditions. As such, the City Council finds and declares that the following local conditions exist:

A. Climate. The City, on average, experiences an approximate annual rainfall of 40 inches.

This rainfall can normally be expected between October and April. During the winter months, the City may experience periods of heavy rain, which causes local flooding, erosion and contributes to slope instability. Winter storms are often accompanied by high winds, which have uprooted trees and damaged power lines. The City has also experienced periods of heavy fog, which has delayed the response time for firefighting apparatus, and Item 9.a
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prevented early discovery of structure fires.

During the dry period, temperatures range from 70 degrees to over 100 degrees. These temperatures are often accompanied by a wildland-urban interface, creating a hazardous fire condition. With increased development spreading into the brush-covered foothill area, wind driven fires could have severe consequences, as has been demonstrated on several occasions throughout the State.

B. Geological. The City is susceptible to seismic hazards resulting from movement along any one of several known faults in the area. The most serious direct earthquake hazard threat is from the damage or collapse of buildings and other structures due to ground movement.

In addition to damage caused by earthquakes, there is a possibility of earthquake-induced landslides. Fire is often the major form of damage resulting from earthquakes. Most earthquake-induced fires start because of damage to gas lines, power lines or heat producing appliances. In addition, unstable slopes have been identified in the City, which present a significant potential for landslides. In the event of a major earthquake or landslide, many areas of the City may not be accessible to emergency equipment and, if bridges or roads are damaged, the City may be isolated from outside assistance.

C. Topographical. The City borders include hilly terrain on the north, east and northwest portions of the City. The roadway systems in these hills are designed around the lay of the land with respect to narrow, winding and steep access-ways. The grades of these roadways sometimes exceed 25% and road widths of less than 12 feet are not uncommon. The City is also bordered by Highway 101 and the Russian River and divided by a railroad right-ofway. The railroad, river and freeway all create barriers, which obstruct traffic patterns and delay the response time for fire equipment. The water supply within the City is also directly affected by the topographical layout. The water distribution system consists of pressure zones, which carry water by gravity from various reservoirs. Water flow within the City can vary from less than 250 gallons per minute to flows in excess of 4,000 gallons per minute. This wide variation causes major problems to development as well as to fire suppression efforts. The hilly terrain contributes to drainage, erosion and slope instability problems for development.

Summary
Because of the conditions stated above, the Healdsburg Planning & Building Department must modify and amend certain portions of the California Building Standards Code to ensure that minimum construction requirements, standards and practices are in place to protect the life and safety of the citizens of the City of Healdsburg. Because of the conditions above, the Department has determined that it is necessary to mitigate the potential damage caused by earthquakes, erosion, lot-to-lot drainage and slope instability to protect the life and safety of residents and to ensure the structural stability of new development.

As a result of the findings, as set forth in this section, which identify various climatic, geological Item 9.a
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and topographical elements, those additional requirements as specified in the amendments to the adopting ordinance supplementing and amending the codes herein are considered necessary and reasonable modifications and do not lessen, diminish or change the standards set forth within the California Building Standards Code except as authorized by law.

While it is clearly understood that the adoption of such regulations may not prevent the incidence of fire, earthquake, erosion and slope instability, the implementation of the following amendments to the Code may reduce the severity and potential of loss of life and property and are reasonably necessary because of the local climatic, geological, and topographical conditions:

Chapter or section no. Local climactic, geological or topographical conditions California Building Code (CBC)
CBC Chapter 1, section 1.8.8.3 is amended Administrative California Residential Code (CRC)
CRC Chapter 1, section 1.8.8.3 is amended Administrative CRC Appendix AX is amended A, B, C
California Green Building Standards Code (CAL Green)
CGBSC Section 202 is amended A, B, C
International Property Maintenance Code (IPMC)
IPMC Chapter 1 Part 1, section 107 is amended Administrative SECTION 2. AMENDMENTS TO CHAPTER 15.04 OF THE HEALDSBURG

MUNICIPAL CODE
Chapter 15.04 of the Healdsburg Municipal Code is hereby amended as follows (changes are in bold and italics):

A. Chapter 15.04, “Construction Codes” is hereby amended to add/reinstate the following:

Sections:
“15.04.080 2022 California Green Building Standards Code and amendments” B. Section 15.04.010 of the Healdsburg Municipal Code, “Codes Adopted”, is hereby amended to:

1. Add/reinstate:
“K. California Green Building Standards Code Title 24 Part 11, 2022 Edition, promulgated and published by the International Code Council”; and
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2. Re-letter the remaining provisions sequentially and amend as follows:
“L. California Referenced Standards Code Title 24 Part 12, 2022 Edition, promulgated and published by the International Code Council;
M. International Property Maintenance Code, 2021 Edition, Chapters and Sections listed, promulgated and published by the International Code Council.” C. Section 15.04.020 of the Healdsburg Municipal Code, “California Building Code (CBC) Amendments”, is hereby amended as follows:
“CBC Chapter 1, Division I, Section 1.8.8.3 Appeals; is amended to add the following:

The appellant must fill out the “City of Healdsburg Request for hearing” form and pay an appeals processing fee of $619.16 (adjusted and posted each year in the City Fee Schedule). The appellant shall attach a written statement describing the circumstances of the appeal and include any evidence that he/she would like presented at the hearing.

The Building Official will schedule the appeal for the next available Planning Commission meeting.”
D. Section 15.04.030 of the Healdsburg Municipal Code, “California Residential Code (CRC) Amendments”, is hereby amended as follows:

1. “CRC Chapter 1, Division I, Section 1.8.8.3 Appeals; is amended to add the following:

2. “CRC Appendix AX, Section 115922.1; is added:

Barrier required for private swimming pools. The barrier shall be specifically designed to prevent unauthorized entry from adjacent private and/or public property. Every person who owns or is in possession of any land on which there is situated a private swimming pool shall secure the pool from unauthorized entry by a barrier constructed as an enclosure that meets or exceeds the requirements of CRC AX(HSC 115923). The barrier shall be in addition to two of the "seven drowning prevention safety features" required by CRC AX(HSC 115922).”

3. CRC Appendix AX, Section 115922.2 Safety features required, Existing swimming pools; is added:

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“Any person who owns or is in possession of an existing swimming pool, at a private, single-family home, that does not conform to the enclosure requirements of CRC AX(HSC 115923), shall make the pool conform to the requirements of AX(HSC 115923) within ninety (90) days from this ordinance’s effective date.

Exceptions: If it is secured from unauthorized entry by a natural or artificial barrier that provides the same or a greater degree of protection than would an enclosure. An application for exception shall be filed in writing with the Building Official. The application shall contain a statement evidencing that the applicant is entitled to the exception and such other information as the Building Official may prescribe.” E. Section 15.04.080 of the Healdsburg Municipal Code, “California Building Standards Code amendments”, is amended/reinstated to read in its entirety as follows:
“15.04.080 California Green Building Standards Code amendments.

Section 202, Definitions is modified by adding and amending the following definition:

NEWLY CONSTRUCTED BUILDING (or NEW CONSTRUCTION). As defined in Section

15.04.020 of the Healdsburg Municipal Code.”
F. Section 15.04.090 of the Healdsburg Municipal Code, “International Property Maintenance Code (IPMC) Amendments”, is hereby amended as follows:
“IPMC Chapter 1 Scope and General Requirements, Section 107 Means of Appeal is replaced with the same language as CBC Appendix B Board of Appeals Sections B101.2, B101.2.1, B101.2.2, and B101.7”
SECTION 3. NO OTHER CHANGES
Except as provided in Section 2 of this Ordinance all other provisions of Chapter 15.04 of the Healdsburg Municipal Code remain unchanged and in full force and effect.

SECTION 4. COMPLIANCE WITH CALIFORNIA ENVIRONMENTAL QUALITY ACT The City Council finds that the adoption of this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines because it has no potential for resulting in physical change to the environment, directly or indirectly. Even if the adoption of this Ordinance were to be determined to be a project, it would still be exempt pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment).

SECTION 5. SEVERABILITY
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If any provision of this Ordinance or the application thereof to any person or circumstances is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation.

SECTION 6. EFFECTIVE DATE AND PUBLICATION
This ordinance of the City of Healdsburg shall become effective upon the date the California Building Standards Commission (CBSC) accepts the ordinance for filing. Before the expiration of fifteen (15) days after its adoption, this ordinance, or a summary thereof as provided in California Government Code Section 36933, shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the members of the City Council voting for and against its passage.

INTRODUCED by the City Council of the City of Healdsburg on the 4th day of August 2025, and PASSED and APPROVED on the ____ day of ____ 2025, at a regular meeting, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_______________________________________ _________________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
Dated:_______________________________
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Pavement Preservation Presentation
PREPARED BY: Larry Zimmer, Public Works Director
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Receive report and presentation.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The attached presentation provides an explanation of how the City’s pavement system is managed.

The City is responsible for approximately 48 centerline miles of roadway. The current reconstruction value of the entire pavement system is $146 million. About half of the system is classified as residential and a quarter arterial and a quarter collector. All the City’s arterials and collectors are inspected every two years, and all our residential streets are inspected at a minimum of every four years. The consultants that do the inspections are certified by the Metropolitan Transportation Commission (MTC) to provide consistency for all agencies within the Bay Area.

The consultant inspects the pavements and scores them in each of eight types of distress, which results in a Pavement Condition Index (PCI). The PCI is a number between 0 and 100, with 100 representing a new road.

The standardized inspection results are input into the cloud-based Street Saver software. Street Saver functions as a database for the current and historical condition of the pavement of each individual street segment and includes past maintenance. MTC has access to PCI data for all agencies within their nine-county jurisdiction. This overarching pavement management program was created by MTC to quantify the condition of Bay Area pavement, justify pavement maintenance funding, and demonstrate the financial value of proper maintenance.

Street Saver is more than a database, it can analyze different budget scenarios, recommend Item 9.b
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treatments, and forecasts future PCI based on those treatments. As shown in the attached presentation, estimated costs are generated to meet specific overall system average PCI goals.

Once a budget is set, Street Saver will generate a recommended list of streets segments and treatments to most efficiently increase the overall PCI, along with estimated construction costs.

This is done through a “decision tree” with pavement treatments and unit costs provided by City staff based on methods known to be available and effective in Healdsburg.

DISCUSSION/ANALYSIS:

Biennial inspections result in a report summarizing our current conditions including the detailed results. The City’s overall average PCI is 69 and falls within the “Good Condition” of 50-69. Of the 48.5 centerline miles of streets in Healdsburg, 27.2 are considered “Very Good” (70-89), 9.8 miles are “Good”, 5.1 are “Poor” (25-49), 2.4 miles “Excellent” (90-100) and 2.2 “Very Poor” (24-0).

A PCI of 80 is considered optimal because it results in the lowest cost to maintain the system. It would cost approximately $14 million in current dollars to bring our system from a PCI of 69 to

80. This amount is considered deferred maintenance, or the amount of money for pavement maintenance that we are not doing at the recommended time.

The report analyzes five budget scenarios:

1. No funds – a baseline scenario assuming no money is spent on pavement over the next 5 years which results in a projected PCI of 60 in 5 years.

2. Maintain our current overall average PCI of 69 (a cost of $1.75 million per year).

3. Increase our PCI by 5 points over the next 5 years (requires $3 million per year).

4. Budget needs average – getting our overall average PCI to the optimal level of 80 at the end of 5 years (requires $4.8 million per year)

5. Expected Budget – This is based on funding we have and are forecasting (various amounts).

The expected budget includes the upcoming and fully-funded March Avenue Reconstruction and Healdsburg Avenue Complete Streets projects. It also includes expected work in the “Ward Neighborhood,” Sunset Drive, and Dry Creek Road. This scenario shows a drop in our PCI to 67 at the end of five years. What this scenario does not include is any repaving as part of development work, other grant funding, and any unbudgeted local funding. Assuming there will be pavement work above that included in this scenario, we will likely maintain our current PCI over the next 5 years.

A significant increase in PCI will require additional funds not currently budgeted for pavement.

For comparison in 2023, Healdsburg’s PCI was 67, the average of all Sonoma County agencies was 58, with Petaluma the lowest at 48 and Windsor the highest at 73.

ENVIRONMENTAL STEWARDSHIP:

Improved pavement conditions encourage bicycling and other active transportation.

ALTERNATIVES:

Not applicable.

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FISCAL IMPACT:

The biennial inspections are funded through the MTC Professional Technical Assistance Program (PTAP) grant and have not required any additional City funding.

The presentation today requires no City Council action and has no fiscal impact. The funding for pavement maintenance and rehabilitation is complex and not intended to be part of the presentation.

ENVIRONMENTAL ANALYSIS:

Not applicable for this presentation.

ATTACHMENT(S):

PowerPoint Presentation
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City of Healdsburg
Pavement
Management
Program
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Pavement 101
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PAVEMENT LIFE CYCLE
Pavement Age (Years)

EXCELLENT
(100)

VERY GOOD
(70)
GOOD
(50)
POOR
(25)
FAILED
(0)
4 8 12 16 20
40% DROP
IN

QUALITY
75% OF

PAVEMENT
LIFE
40% DROP
IN

QUALITY
12%

OF LIFE
PAVEMENT CONDITION (Approx. PCI)
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APPLYING A COST-EFFECTIVE TREATMENT
Preventative
Treatment
($1-2/SQ.YD.)
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MORE COST-EFFECTIVE TO TREAT BEFORE STEEP DECLINE
Preventative
Treatment
($1-2/SQ.YD.)
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HEALDSBURG’S NETWORK

INFORMATION
Arterials 79 10.50 23.94 2,243,542 22%
Collector 103 11.94 23.41 2,032,146 25%
Residential 261 25.61 49.93 4,212,882 53%
Totals 443 48.05 97.28 8,488,570 100%
Pavement Mileage by Functional Class
Classification Total
Sections
Total
Center
Line Miles
Total Lane
Miles
Percentage of
Street Network
Total Area
(sq. ft.)
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HEALDSBURG’S NETWORK

INFORMATION
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WHAT IS A

PAVEMENT

MANAGEMENT

PROGRAM
(PMP)?
Pavement Management Program (PMP) is a:
“Computer Assisted Method of Organizing and
Analyzing Information about Pavement
Conditions”
 Organizes, Stores, and Retrieves Data
 Makes Quick Analysis and Calculations
 Provides Cost Effective Maintenance Strategies
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The role of the
Metropolitan
Transportation
Commission
 StreetSaver is PMP software selected by MTC
 Set the inspection schedule
 Certify inspection firms
 Provides consistence through the Bay Area
 MTC funds inspections through the PTAP grant
program
 Agencies must complete inspections and report data
back to MTC to be allowed certain capital grant funds
 Data demonstrates the benefits and justification for
investing in maintenance
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PM STRUCTUREPMP Structure
Pavement Attributes
Treatment Strategies
& Costs
Distress survey data
Pavement
Management
Program (PMP)
Program
Recommendations
(Scenario Work
Plans)
GIS
Program
Optimization &
Practical
Implementation
Performance Analysis
(Needs & Budget
Strategies)
Historical
Maintenance &
Rehabilitation
Condition Analysis
(PCI Calcs) Pavement Condition
Data (PCI)
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PAVEMENT CONDITION INDEX (PCI)
The Pavement Condition Index (PCI) is a numerical index between 0 and 100 which is used to indicate the general condition of a pavement.

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Calculating
PCI
Rating Considerations:
oDistress Type: 8 common to the Bay Area
oDistress Severity: Low/Medium/High
oDistress Quantity: Measurement
Arterials & Collectors: Every 2 years
Residentials: Every 4 years
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Sawmill Circle
PCI = 98
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Center St
PCI = 80
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Cottonwood
Court
PCI = 68
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Fitch Street
PCI = 51
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Adeline Way
PCI = 16
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NEEDS ASSESSMENT
Year PCI
(Treated)
Untreated
PCI
Preventative
Maintenance
($M)
Rehab
($M)
Total Needs
($M)
2025 80 68 $ 2,395,754 $ 11,793,712 $ 14,189,466
2026 79 66 $ 490,888 $ 1,395,184 $ 1,886,072
2027 79 64 $ 24,253 $ 3,266,440 $ 3,290,693
2028 80 62 $ 73,159 $ 2,556,995 $ 2,630,154
2029 79 60 $ 78,379 $ 1,739,085 $ 1,817,464
Totals N/A N/A $ 3,062,433 $ 20,751,416 $ 23,813,849
Budget Needs Analysis
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SCENARIOS

1. No Funds ($0)

2. Maintain PCI of 69 ($1.75 million)

3. Five Point Increase in PCI ($3 million)

4. Budget Needs Average ($4.8 million)

5. Expected Annual Budget (Varying
Budget Amounts)
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Scenario #5
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PCI CHART Item 9.b
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DEFERRED MAINTENANCE CHART Item 9.b
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Questions
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Local Preference Policy for Affordable Housing PREPARED BY: Stephen Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
- Expand Affordable Housing Opportunities
RECOMMENDED ACTION(S):

Receive a presentation on the City’s Local Preference Policy and provide direction to staff regarding enhancements and whether to adopt the policy by ordinance pursuant to Senate Bill 649.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be presented at a regular City Council meeting, offering the public an opportunity for comment. The City Council adopted the existing Local Preference Policy (Resolution No. 22- 2019) on December 16, 2019, at a regularly scheduled City Council meeting with public input.

Should the City Council direct staff to adopt the policy as an ordinance, staff will develop a targeted outreach plan aligned with the ordinance development process.

BACKGROUND:

As part of the City Council’s 2020–2025 Strategic Plan Initiative 3—Expand Affordable Housing Opportunities—this report evaluates options to strengthen and expand Healdsburg’s Local Preference Policy (Resolution No. 22-2019; see Attachment 1). This report directly addresses Strategic Initiative 03: Expand Affordable Housing Opportunities, which includes a specific City Council goal to consider strengthening and expanding the Local Preference policy as part of the City’s affordable housing strategy.

Adopted by resolution on December 16, 2019, Healdsburg’s Local Preference policy prioritizes applicants for deed-restricted affordable housing in the City as follows:
• First Priority: Qualified buyers or renters who live or work in the City limits of Healdsburg.
• Second Priority: Qualified buyers or renters who live or work in unincorporated Healdsburg, but within the 95448 ZIP code.

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• Third Priority: Qualified buyers or renters who live or work in Windsor (ZIP 95492), Geyserville (ZIP 95441), or Cloverdale (ZIP 95425), including those cities’ unincorporated boundaries within the 95492, 95441, or 95425 ZIP codes. • Fourth Priority: Individuals who previously lived in Healdsburg (within the City limits or unincorporated 95448), as evidenced by prior enrollment in Healdsburg public or private schools, or by a previously active utility account with the City.

In September 2022, the State enacted Senate Bill (SB) 6491 (effective January 1, 2023), which created a State policy supporting local preference for lower income households subject to displacement and established a formal, California Department of Housing and Community Development (HCD)–administered process for adopting local preference ordinances.

Healdsburg’s Local Preference Policy was adopted by resolution before SB 649 was enacted, therefore it was not developed pursuant to SB 649.

This report analyzes the City’s current policy, assesses the feasibility and cost of adopting the policy by ordinance, and explores options to strengthen the policy.

DISCUSSION/ANALYSIS:

Existing Resolution Framework
Resolution No. 22-2019 requires that all regulatory agreements governing deed-restricted housing include a provision outlining the local preference requirement and priority described above. To implement the policy, developers submit marketing plans detailing community outreach and how local preferences will be applied. The most successful projects share three key features:
• Early, Community-Based Marketing: Outreach begins well before lease-up via flyers, information sessions, and community events all of which are targeted toward the four priority groups outlined in the policy.
• Strategic Partnerships: Collaboration with Corazón Healdsburg, Reach for Home, the Senior Center, La Luz, and service providers to host application workshops. • Dedicated Application Assistance: On-site navigators guide applicants through eligibility verification and paperwork.

Effectiveness
• Randall Apartments: Of 287 applicants, 157 (55%) claimed preference; 85% of units leased to local residents or workers.
• Healdsburg Scattered Sites Project: Of the 39 rehabilitated units, 88% of the units were leased to local residents.
1 Codified at Gov. Code §§ 7061–7061.3.

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• Farmstand Inclusionary: The inclusionary duplex is 100% leased to existing Healdsburg residents.

These outcomes demonstrate that the existing Local Preference policy is accomplishing its intended outcome of providing housing to local residents. However, adopting the policy by ordinance has some benefits. First, an ordinance could be more transparent, as any potential developer or resident could have easier access to an ordinance than a resolution. Also, an ordinance could cover more projects than a resolution, to the extent that Low-Income Housing Tax Credit (LIHTC) regulations preclude local preferences adopted without following SB 649’s procedures.

Regulatory Context and HCD Guidance
Any local preference must avoid illegal discrimination and comply with State and federal fair housing laws, including the Federal Fair Housing Act of 1968 (42 U.S.C. § 3601, et seq.), the California Fair Employment and Housing Act (Gov. Code §§ 12900–12996), and the California Unruh Civil Rights Act (Civ. Code § 51). Additionally, public agencies have a duty to affirmatively further fair housing (Gov. Code § 8899.50.).

HCD’s Housing Accountability Unit emphasizes that any Local Preference Ordinance must meet these requirements:
• HCD Submittal: The City must submit the ordinance and findings to HCD within 30 days of adoption.
• Webpage Publication: The City must post the full ordinance and supporting materials on a dedicated webpage within 90 days of adoption (Gov. Code § 7061.1). • Annual Reporting: The City must include ordinance outcomes in the Housing Element Annual Progress Report (APR) (Gov. Code § 7061.2).
• Fair-Housing Protections: Prior to adoption, the City must conduct a disparate-impact study; define clear, objective eligibility criteria (e.g., displacement due to no-fault evictions); and limit local-preference set-asides to no more than 25–35 percent of units to guard against exclusionary impacts.

Several California jurisdictions have used SB 649 to adopt their local-preference policies by ordinance—Berkeley adopted its Affordable Housing Preference Ordinance in July 2023, and San José approved its Tenant Preferences Ordinance in March 2024—providing practical models for HCD submittal, webpage publication, and annual reporting (Attachment 2).

HCD also shared these recommended practices, drawn from successful implementations in San José, Berkeley, and National City:
• Disparate-Impact Study: Perform an analysis to identify and mitigate unintended discriminatory effects (e.g., San José’s 2021 study; est. $40K–$50K).

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• Unit-Cap Limits: Reserve no more than 25–35% of affordable units for local preference to balance local needs with equitable access. These are the units specifically designated in the ordinance for preference, but this limit does not restrict the City from achieving higher local occupancy through targeted marketing and outreach. • Objective Eligibility: Specify verifiable criteria—such as displacement from no-fault evictions or substandard housing.
• Robust Outreach: Employ multilingual marketing and community workshops to ensure inclusive applicant pools.

Adopting a Local Preference ordinance pursuant to SB 649 would meet all statutory requirements and HCD’s transparency and annual reporting expectations. It would also require additional funding and staff resources to implement.

Adopting the Local Preference Policy by Ordinance
If the Council elects to adopt the Local Preference Policy by Ordinance, staff recommends the following timeline:

Phase Key Tasks Timeline Estimated
Cost

1. Disparate-Impact
Study
Retain fair-housing consultant; analyze
data and equity impacts; legal review of
findings.
2–3
months
$40K–$50K

2. Stakeholder
Outreach
Bilingual community workshops;
developer & nonprofit focus groups;
public comment portal.
2–3
months
Staff time

3. Drafting & HCD
Review
Draft ordinance & findings; define
eligibility criteria and set-aside caps;
submit to HCD.
2 months Staff time

4. Public Hearings Publish draft on webpage; hold Planning Commission & Council hearings; revise
per feedback.
1–2
months
Staff time

5. Adoption &
Implementation
Council adoption hearing; launch
webpage within 90 days; update lease
systems & train staff.
2 months Staff time
Total 9–12
months
$40K–$50K
Potential Programmatic Enhancements Independent of Codification Regardless of whether the Council chooses to adopt the policy by ordinance, staff recommends the following refinements to the current policy based on our experience implementing the policy since its initial adoption:

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• Ongoing Monitoring: Track applicant origin and exit destinations to analyze retention and turnover patterns and integrate local-preference oversight into the Department’s annual review to ensure compliance throughout each project’s lifecycle—not just at lease-up. • Refined Marketing Toolkit: Develop standardized, multilingual outreach materials for all developers as a template to create consistency.
• Expanded Tenant Support: Deepen partnerships for on-site application assistance, tenant education workshops, and targeted support for displaced residents.

Conclusion and Recommendation
While the existing policy is enforceable through development agreements and has proven effective, adopting an ordinance pursuant to SB 649 would comply with State law, embed the policy in municipal code, and ensure full compliance with California Department of Housing and Community Development (HCD) requirements. Additionally, a local preference policy codified under SB 649 would allow the policy to apply to LIHTC projects.

The required disparate-impact study is expected to cost approximately $40,000-$50,000; subsequent phases can be managed by existing Housing Department’s staff.

ENVIRONMENTAL STEWARDSHIP:

This policy review does not involve physical improvements or land-use changes.

ALTERNATIVES:

1. Maintain Resolution, with or without refinements recommended by staff: Continue operating under the current framework and provide staff with any additional direction or priorities.

2. Adopt the policy by ordinance: Direct staff to develop a Local Preference Ordinance in accordance with SB 649.

FISCAL IMPACT:

Under the current approach, the Housing Department can continue to administer the Local Preference program within its existing budget, with no need for additional resources. Should the Council choose to adopt the policy by ordinance, the City would incur a one-time consultant cost of $40,000–$50,000, plus modest ongoing staff time for reporting, webpage updates, and compliance monitoring.

ENVIRONMENTAL ANALYSIS:

The proposed policy and procedural changes are exempt from the California Environmental Quality Act (CEQA) under the commonsense exemption (CEQA Guidelines § 15061(b)(3)), because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

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ATTACHMENT(S):

Attachment 1, Resolution No. 22-2019
Attachment 2, Case Studies of SB 649 Local Preference Ordinances Item 9.c
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CITY OF HEALDSBURG
RESOLUTION NO. 22-2019

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ADOPTING A LOCAL PREFERENCE POLICY

FOR LOCAL AFFORDABLE HOUSING PROJECTS
WHEREAS, the City Council of the City of Healdsburg has made access to healthy and safe housing for all Healdsburg residents a high priority; and WHEREAS, in an effort to address the housing needs of the community, the City has formed strategic partnerships with a number of experienced housing service providers including Reach for Home (formerly NSCS), Housing Land Trust of Sonoma County, Committee on the Shelterless (COTS), and Fair Housing Advocates of Sonoma County; and WHEREAS, in November 2018, the Healdsburg voters enacted Measure P, allowing the City to issue building permits for 150 deed-restricted, “missing middle” units, in addition to those building permits issued pursuant to the Growth Management Ordinance, in a three year cycle. “Missing middle” is defined as 120%-160% of area median income; and WHEREAS, over the past several years, the City has included various local preference provisions in regulatory agreements with affordable housing developers; and WHEREAS, the local preference provisions have varied from project to project but, in general, have given preference to qualified applicants who live or work in the City of Healdsburg; and
WHEREAS, to the extent not otherwise found to be inconsistent with the federal Fair Housing Act or any other federal or State law, the City Council wishes to take efforts to ensure that there is an adequate supply of affordable housing within the City for individuals who live and work in the City, as permitted by law and consistent with the regulations for funding sources for affordable housing development projects; and
WHEREAS, approval of this resolution is an administrative activity of the City and will not result in direct or indirect physical changes in the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby require the following provision be included in all future regulatory agreements governing deed restricted housing:

The housing units subject to this Agreement shall be subject to the City’s local preference policy. First priority shall be granted to qualified buyers or renters who live or work in the city limits of Healdsburg. If there are no qualified buyers or renters who meet this criteria, second priority shall be granted to qualified buyers or renters who live or work in unincorporated Healdsburg, but within the 95448 zip code. If there are no qualified buyers Item 9.c
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Attachment 2 – Case Studies of SB 649 Local Preference Ordinances Berkeley: Affordable Housing Preference Ordinance (Adopted July 2023; effective Jan 1, 2024)
• Purpose: Prevent and remedy displacement of long-time residents, especially those impacted by public-agency actions (e.g., BART construction, redevelopment). • Preference Tiers:
o Displaced families and their descendants (due to government action or economic hardship).
o At-risk residents facing imminent displacement.
o Remaining units open to general pool.
• Eligibility Criteria:
o Household income ≤ 80 percent of Area Median Income (AMI). o Verified residency in defined displacement or at-risk zones. o Displacement due to no-fault eviction, public project, or substandard conditions. • Analysis & Reporting:
o Preliminary disparate-impact study completed before adoption (staff contract began Feb 2023).
o Annual implementation report to HCD and City Council (first report due Jan 2025).
• Outreach & Implementation:
o Partnered with Healthy Black Families and community fellows to co-design materials.
o Multilingual workshops and flyers starting six months before lease-up. o Integrated preferences into lottery systems for all new affordable projects.

San José: Tenant Preferences Program to Fight Displacement (Approved March 26, 2024; effective immediately)
• Purpose: Mitigate housing instability in high-displacement neighborhoods and support neighborhood retention.
• Set-Asides (35 percent total):

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o 20 percent of units for residents of “high-risk” or “undergoing displacement” census tracts (per UC Berkeley Urban Displacement Project). o 15 percent for renters currently living in the same City Council District as the development.
• Eligibility Criteria:
o Household income ≤ 80 percent AMI.
o Residency in designated displacement-impacted tracts or council district. • Analysis & Reporting:
o Disparate-impact analysis completed pre-adoption.
o Annual dashboard and APR submission to HCD, including unit counts, applicant demographics, and compliance status.
• Outreach & Implementation:
o Housing Department Roles: Integrated into the “Doorway” online portal to autoidentify eligible applicants; issued implementation manual for property managers. o Property Manager Requirements: Advertise alternative documentation options; verify eligibility; maintain compliant waitlists.
o Compliance Enforcement: Annual reviews, written warnings on first violation, and escalating remedies for repeated non-compliance.

National City: Local Preference Policy (Adopted June 2022; effective July 2022) • Purpose: Prioritize existing residents at risk of displacement in new affordable housing developments, especially on public land.
• Preference Tiers & Set-Asides:
o 100 percent of units on city-owned sites with ground leases are reserved for National City residents.
o Applies to developments serving households at or below 80 percent of Area Median Income (AMI).
• Eligibility Criteria:
o Verified current residency in National City.
o Household income ≤ 80 percent AMI.

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o Preference applies only to units on publicly owned parcels or those with 55‐year minimum ground leases.
• Analysis & Reporting:
o Policy adopted following community workshops and equity review. o Annual report to the City Council on unit occupancy rates, resident demographics, and turnover.
• Outreach & Implementation:
o Coordinated with the National City Community Development Department to integrate into application packets.
o Multilingual application materials in English, Spanish, and Tagalog. o Ongoing partnership with local nonprofits (e.g., International Rescue Committee) for applicant assistance.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: August 4, 2025
SUBJECT: Discussion of Update Process for the Council Protocols PREPARED BY: April Mitts, Assistant City Manager
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):

Discussion and Direction for updating City Council Protocols.

COMMUNITY ENGAGEMENT/OUTREACH:

The City Council held a goal setting workshop on April 18, 2025, at Healdsburg Golf Club at Tayman Park Clubhouse. The workshop was open to the public and included multiple opportunities for public comment. At the workshop, City Council identified a goal to update its protocols. This was affirmed by City Council on June 2, 2025.

BACKGROUND:

The City Council first adopted protocols on November 4, 2013 (Resolution No. 128-2013) to assure the orderly and efficient conduct of its meetings. On May 19, 2014 (Resolution No. 65- 2014), City Council revised those protocols to address certain questions and comments received from the public concerning the public comment process. On March 19, 2018 (Resolution No. 20- 2018), City Council further revised the protocols making them more comprehensive and include and/or reference actual language found in City Council adopted resolutions and the City’s Municipal Code as well as best practices in pace in other Sonoma County cities. Attachment 1 is the current Manual of Procedures and Protocols
DISCUSSION/ANALYSIS:

On April 18, 2025, City Council held its goal setting workshop and, out of this process on June 2, 2025, City Council adopted a goal to update the City Council’s Governance Protocols. City Council directed staff to conduct a comprehensive review and look at best practices from other agencies and provided direction for specific updates related to districting, positions on legislation and ballot measures, and remote participation.

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Following City Council’s direction, staff have performed a preliminary review and identified recommended updates which fall into three main categories as summarized below. The list below is not meant to be exhaustive and there may be additional items City Council wishes to consider.

Things in the protocols that need to be updated
Item Reason Section
Agenda Content/Order Reflect current practice Section II.E.

Public Hearing process Areas need clarification Section IX Update to be gender neutral Best practices NEW – All
Things that are missing from the Protocols
Reflect districts Not currently addressed NEW
City Council policy for taking
positions on legislation and ballot
measures
Not currently addressed NEW
Things in the Protocols that require further examination Attendance via
teleconferencing
Reflect current practice, legislation
and reexamine teleconferencing
Section I.H.

Section II.C.

Board/Commission reports Not a current practice, remove from Protocols or update (e.g. annual
report by chair or liaison)
Section II.E.13
Correspondence from the public
regarding agenda items
Update timing based on agenda
publication
Section IV
Change from summary to action
minutes
Best practices Section VI
City Council correspondence Reflect current practice Section XII City Council Goal Setting Examine process to see if any adjustments need to be made
Section XI
Zoom Public Comments Determine whether to re-establish
post COVID and/or establish
protocols for determining when
Zoom comments will be permitted
NEW
As a next step, staff recommends the formation of a City Council subcommittee to work with staff to further review existing protocols. This subcommittee would provide a focused forum for discussing potential updates, clarifications, or new policies to support effective governance, transparency, and public engagement. The subcommittee’s recommendations would be brought back to the full City Council for consideration and the full City Council would ultimately be responsible for adopting an updated version of the protocols.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

If the City Council opts not to form a subcommittee to review and revise City Council protocols, it could elect to hold a special meeting workshop or conduct the review in segments as a standing agenda item in regular City Council meetings.

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FISCAL IMPACT:

There is no direct fiscal impact as a result of the proposed action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Existing City Council Protocols
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CITY COUNCIL

MANUAL OF PROCEDURES AND

PROTOCOLS
Adopted
March 19, 2018
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TABLE OF CONTENTS
Subject Page
I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order 5
B. Regular Meetings 5
C. Adjourned Meetings 5
D. Special Meetings 5
E. Closed Session 6
F. Study Session 6
G. Meetings to be Public 6
H. Attendance 6
I. Quorum 6
II. AGENDA
A. Preparation of Agenda & Agenda Packets 6
B. Placement of Items on Agenda by Councilmembers 7
C. Teleconferencing 7
D. Order of Business 7
E. Agenda Content/Order 8
F. General Procedure for Presentations 10
G. Public Comments at Council meetings 10
III. PRESIDING OFFICER
A. Mayor to Preside 12
B. Powers and Duties of Presiding Officer 12
IV. CORRESPONDENCE FROM THE PUBLIC REGARDING

AGENDA ITEMS
A. Written Correspondence 13
V. DEBATE AND DECORUM
A. Getting the Floor 13
B. Questions to Staff 13
C. Interruptions 14
D. Points of Order 14
E. Decorum and Order, Council and City Staff 14
F. Decorum and Order, Audience 14
G. Enforcement of Decorum 14
H. Failure to Observe Rules of Order 15
I. Use of Technology 15
J. Bring Your Own Device 15
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Subject Page
VI. VOTING
A. Voting Procedure 15
B. Failure to Vote 15
C. Conflict of Interest 16
D. Reconsideration and Rescission of Prior Action 16
E. Lost Motion 16
VII. MINUTES
A. Preparation of Minutes 16
B. Minutes of Hearings 17
C. Reading of Minutes 17
VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts 17 B. Prior Approval by Administrative Staff 17
C. Enactment of Ordinances 17
D. Adoption of Resolutions 18
IX. PUBLIC HEARINGS
A. Application and Definition 18
B. Rights of Interested Persons 18
C. General Procedure 18
D. Presentation of Evidence 19
E. Continuances 20
F. Decision 20
G. Record of Hearing 20
X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/SELECTION
A. Powers and Duties Generally 21
B. Term 21
C. Selection of Mayor and Vice Mayor 21
D. Proclamations 22
XI. COUNCIL GOALS 22
XII. CORRESPONDENCE
A. Correspondence received directly by Councilmembers 22 B. Correspondence received at City Hall 23
C. Community Communications 23
XIII. REQUEST FOR INFORMATION 23
XIV. COUNCIL/CITY STAFF RELATIONS 23
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Subject Page
XV. CITY BOARDS, COMMISSION, AND COMMITTEES 24
XVI. CONFIDENTIAL INFORMATION 25
XVII. STATIONERY USE AND RELATED GUIDELINES 26
XVIII. GENERAL 26
XIX. CONDUCT BY COUNCILMEMBERS 27
APPENDIX A - Rosenberg’s Rules of Order 29
APPENDIX B - Resolution No. 100-2006 30
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I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order
The Council adopts Rosenberg’s Rules of Order as the general procedures for conducting its meetings unless otherwise specified in this manual. In the event of a conflict between this manual and Rosenberg’s Rules of Order, the provisions of this manual shall control. When necessary to resolve issues that may arise over process, the Mayor will refer to the City Attorney who will act as the Parliamentarian. Upon such advice, the Council will vote and follow the decision of the majority.

B. Regular Meetings
The City Council shall hold its regular meetings on the first and third Mondays of each and every calendar month beginning at 6:00 p.m. unless, by a majority vote of Councilmembers present and eligible to vote on the matter at a regular City Council meeting, the City Council elects to cancel a regularly scheduled City Council meeting. In the event that a regular City Council meeting falls on a recognized City holiday, the meeting shall be held on the next regular business day at 6:00 p.m., or at such other time as the City Council may choose. Regular City Council meetings shall be held at City Hall, 401 Grove Street, Healdsburg, CA.

In December of each year, the City Clerk will present the City Council for consideration and action the proposed meeting schedule for the following calendar year, noting the regular meeting dates that fall on a City recognized holiday and anticipated special meeting dates.

The time and/or place of regular City Council meetings may be amended by City Council resolution following adequate notice of an intent to amend the regular meeting time and/or place of such meetings. A resolution changing the regular meeting time and/or meeting place of a regular City Council meeting shall become effective 60 days following adoption of such resolution.

Council meetings may be broadcast live on the City’s website. Council meetings may also be rebroadcast on the City’s local government access channel.

C. Adjourned Meetings
Any regular or adjourned regular meeting may be adjourned to a time, place, and date specified in the order of adjournment but not beyond the next regular meeting. If no time is stated in the order of adjournment, it shall be the same time as for a regular meeting. An adjourned regular meeting is a regular meeting for all purposes.

D. Special Meetings
Special meetings may be called at any time by a majority of the City Council or by the City Manager. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings.

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E. Closed Session(s)
The City Council may meet in closed session as authorized under the Ralph M.

Brown Act.

F. Study Session(s)
The purpose of study sessions are for the City Councilmembers to discuss items in-depth and provide possible direction to staff.

No action shall be taken other than providing direction on study session items and no official minutes are required.

G. Meetings to be Public
All regular, adjourned, and special meetings of the City Council shall be open and public and held in accordance with the Ralph M. Brown Act (Government Code sections 54950, et seq.); provided, however, the City Council may hold closed sessions from which the public may be excluded as allowed by law.

H. Attendance
Councilmembers are expected to attend all meetings of the City Council.

Councilmembers will strive to inform the City Clerk as early as possible when they will be out of town or absent from a meeting to ensure that a quorum will be present at all meetings.

I. Quorum
The Council consists of five members, one of whom is the Mayor. Three members of the Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three (3) Councilmembers appear at a regular meeting, no meeting shall occur.

II. AGENDA
A. Preparation of Agenda and Agenda Packets
The City Clerk shall prepare an agenda for each Council meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. The City Clerk shall arrange the matters to be brought before the Council according to the order of business outlined in Section II.E.

Electronic agenda packets for all regular meetings will be distributed to the City Council and staff by the City Clerk at least 72 hours before the meeting. Special meeting agendas/packets will be distributed as soon as practicable, but no later than 24 hours prior to the meeting, in accordance with the Brown Act.

Additionally, the electronic agenda packets may be posted on the City’s website and notifications sent to those subscribing to agenda notifications.

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All agenda items, with few exceptions such as presentations, require a completed staff report including all pertinent attachments/exhibits such as ordinances, resolutions, contracts, etc.

B. Placement of Items on Upcoming Agendas by Councilmembers Councilmembers may make a request during “Council Reports” to add an item to a subsequent meeting agenda. Any discussion will be limited to a determination of whether the item will be placed on an upcoming agenda. If a majority of the Council Members concurs, the item will be placed on an upcoming agenda for discussion.

At the subsequent meeting, discussion on the matter will focus on the subject matter to be agendized, including: the details of the Council’s request; staff time required to research the matter and prepare the staff report; other priorities; and timeline of when the item would be placed on the agenda. No staff report shall be prepared for this discussion, and the primary purpose is for the Council to provide direction to staff. The item will be discussed, and a staff report presented, at a subsequent meeting.

C. Teleconferencing
Any Councilmember who wishes to participate in a Council meeting by teleconference shall advise the City Clerk at least ten calendar days prior to the City Council meeting in order to properly agendize participation by teleconference as required by Government Code section 54953. Any location at which a Councilmember wishes to teleconference must be open to the public.

The Councilmember shall take all necessary steps to comply with the provisions of the Ralph M. Brown Act related to teleconferencing as instructed by the City Clerk and/or City Attorney or the Councilmember shall not participate in such meeting.

D. Order of Business
At the time set for each regular meeting, the Mayor shall call the meeting to order and the business of the Council shall be taken up for consideration and disposition in the order set forth in Section E below except that with consent of a majority of the Councilmembers present, items may be taken up out of order.

E. Agenda Content/Order
The agenda shall contain the title headings and shall be conducted in the order and manner as set forth below:

1. Call to Order and Roll Call
The Mayor will note for the record the Councilmembers present at the meeting and the City Clerk shall enter the names of the Councilmembers present and absent in the minutes.

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2. Report on Study Session(s) and Closed Session(s)
If a closed session is held prior to the Council meeting, the Mayor will report out on the actions/directions, if any given/taken at the closed session.

3. Approval of Agenda
The Mayor will ask if any changes to the order of business in the agenda are desired and those changes must be approved by a majority of the Councilmembers prior to the approval of the agenda.

4. Approval of Minutes

5. Announcements/Presentations
Presentations will be limited to 10 minutes per presentation including Q&A. If more than one person will be presenting, the entire presentation by all presenters shall not exceed the allotted 10 minutes. It is suggested that PowerPoints be limited to 10 slides.

At the discretion of the Presiding Officer, presentation of proclamations maybe streamlined by only reading the opening and last paragraph.

Proclamations will not be read if the requesting person/group is not present.

6. City Manager Reports
The City Manager may, from time to time, give reports regarding matters of general interest to the Council. Normally no public comment or action is taken on the subject matter.

7. Public Comments on Non Agenda Items
This period is set aside at City Council meetings for members of the public to address the City Council on items of City business other than scheduled agenda items. Public speakers should adhere to the provisions of Section II.G regarding time limits, decorum, etc. The Presiding Officer may ask those wishing to make a public comment to state their name and address (although not legally required to provide either); a sign-in sheet will be provided at the podium where speakers can provide their contact information. Such information would only be used for City business.

8. Consent Calendar Items
Items that are routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant, are considered Consent Items. The Council may act on these items in one motion. Operational expenditures, regardless of expenditure amount, which are approved in the budget such as purchase of vehicles, miscellaneous equipment, contracts for services, etc. as well as ministerial actions (i.e. Final Maps) may also be included in the Consent Calendar.

Councilmembers will make every attempt to get their questions regarding Consent Items answered by staff in advance.

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A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

9. Public Hearings
The Council shall conduct all public hearings in accordance with the provisions of Sections IX.A through IX.G and public comments shall be provided as outlined in Section II.G(5).

10. Old Business Items
Old Business items are typically action items that the City Council has previously considered, or on which the Council has previously deliberated and/or received reports.

11. New Business
New Business items are typically action items that have not been considered previously by the City Council.

12. Council Reports on Matters of Interest occurring since previous regular meeting/expense reports
Individual Councilmember’s reports and comments on: (1) Council appointed committees and commissions as well as volunteer activities related to City business; and (2) meetings/trainings/conferences, etc. attended where eligible travel expenses are paid by the City as required by AB 1234 and City Council Resolution No. 100-2006, attached hereto as Appendix B.

13. Written Communications
Reports on actions taken by the City Council’s various Committees and Commissions will be provided under this section. No Council action is required.

14. Adjournment of Meeting

15. Future Agenda Items
A list of future agenda items will included two months out with the understanding that items may change from time to time depending on other priorities or as items of an important nature arise.

F. General Procedure for Presentation/Discussion of Agenda Items The Council procedure for consideration of items on the agenda shall be conducted as follows:

1. Staff presents its report
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2. Council members may ask questions of staff

3. The Mayor opens the public comment period

4. Members of the public are provided with the opportunity to comment on the subject matter being considered

5. The Mayor closes public comment

6. The Mayor may ask staff to answer questions raised during public comment

7. The Council deliberates on the issue and takes action

8. The Mayor announces the final decision of the Council G. Public Comments at Council/Boards/Commissions/Committees Meetings

1. All oral comments by members of the public at City Council meetings shall be conducted as follows:
a. When time is made available for public comment, the person is requested to come to the podium, state his/her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented.
b. Remarks shall be addressed only to the Council as a whole, and not to individual members, staff, or members of the public.
c. Questions, if any, should be directed to the Mayor who will determine whether, or in what manner, an answer will be provided.

2. Public Comment on Non-Agenda Items is generally accommodated as specified on the City Council agenda and is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes.

3. Public comment is limited to items within the subject matter jurisdiction of the City.

4. Public Comment on Agenda Items - Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Mayor.
a. Public comment shall be limited to three (3) minutes. b. In lieu of public comment persons may submit comments in writing, in advance, care of the City Clerk, for prior distribution to the Council.

Submission of comments in writing is encouraged.

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5. Public Hearings - When a matter for public hearing comes before the Council, the Mayor will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter.
a. Any person desiring to speak or present evidence, upon being recognized by the Mayor, may speak or present evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor. b. Public comment shall be limited to three (3) minutes per speaker. c. The Mayor shall conduct the meeting in such a manner as to afford due process.
d. All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other evidence. e. No person will be permitted during the meeting to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance shall be made by the Mayor, but may be appealed to the full Council.
g. Written communications and petitions concerning the subject matter of the hearing will be noted, read aloud, or summarized by the Mayor. A reading in full shall take place if requested by any Councilmember.

6. Members of the public may submit, and are encouraged to submit, comments in writing to the City Council relating to any items of City business, whether on the City Council agenda or otherwise. Such written comments will be distributed to all members of the Council and considered and acted upon, or not acted upon, as the City Council in its judgment may deem appropriate.

7. Speakers shall not present the same or substantially same items or arguments to the Council repeatedly or be repetitious in presenting their oral comments.

If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially same matter may not be presented orally by the same person any further.

Nothing in the foregoing precludes submission of comments to the City Council in writing for such action or non-action as the Council, in its discretion, may deem appropriate.

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that there be a limit on the number of such persons addressing the Council.

The Mayor may set a time limit for the total presentation. No group shall arrange itself so as to use individual speakers’ times in sequential order to circumvent the time limits.

9. Any of the foregoing guidelines may be waived by majority vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

10. Unruly conduct by the public such as undue noise, hissing, profanity, or physical disturbance shall not be permitted and persons engaging in such conduct shall be removed from the meeting, as explained in Section V.F.

III. PRESIDING OFFICER
A. Mayor to Preside
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall preside.

In the absence of both the Mayor and Vice Mayor, the Councilmember with the longest period of continuous service shall serve as the Presiding Officer. Should there be two or more Councilmembers of equal length of service, the Councilmember who received the highest number of votes in the most recent election shall function as the Presiding Officer.

B. Powers and Duties of Presiding Officer

1. Participation
The Presiding Officer may move or second from the Chair. He/she shall not be deprived of any of the rights and privileges of a Councilmember by reason of his/her acting as Presiding Officer.

2. Questions to be Stated
The Presiding Officer shall state every question coming before the City Council, announce the decision of the City Council on all subjects and decide all questions of order; subject, however, to an appeal to the City Council, in which event a majority vote of the Councilmembers present shall govern and conclusively determine such question of order. Voting on all resolutions and ordinances shall be by roll call vote called by the City Clerk, and the Mayor shall be entitled to vote on all questions, his or her name being called last.

3. Maintaining Order and Decorum
The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings. Any decision or ruling of the Presiding Officer may be appealed by request of any Councilmember. The Presiding Officer shall call for roll call to see if the Chair’s ruling shall be upheld. If the roll call loses, the Presiding Officer’s ruling may be modified.

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4. Signing of Documents
The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating his/her signature, which were adopted in his/her presence, unless he/she is unavailable, in which case an alternate Presiding Officer may sign such documents.

IV. CORRESPONDENCE FROM THE PUBLIC REGARDING AGENDA ITEMS A. Written Correspondence
All correspondence received, written or electronic, pertaining to an agenda item shall be forwarded to the City Clerk.

Correspondence pertaining to an item on the agenda and submitted to the City Clerk’s Office by 12:00 p.m. the Wednesday before the Council meeting will be distributed to the Council prior to the Council meeting. Written correspondence received after the Wednesday deadline and before noon the day of the meeting will be distributed to Councilmembers at the Council meeting. All written correspondence pertaining to matters on the agenda and received after 12:00 p.m. on the day of the meeting will be available for public review in the public meeting binder.

V. DEBATE AND DECORUM
A. Getting the Floor
Councilmembers wishing to speak during Council meetings shall raise their hand or otherwise indicate to the Presiding Officer their desire to speak and gain recognition by the Presiding Officer. Councilmembers shall confine themselves to the question under debate.

B. Questions to Staff
Every Councilmember desiring to question the City staff shall, after recognition by the Presiding Officer, address his/her questions to the presenter of an agenda item, the City Manager or the City Attorney. The City Manager or City Attorney shall be entitled either to answer the inquiry himself/herself, or to designate a member of his/her staff for that purpose.

C. Interruptions
A Councilmember, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order is raised by another Councilmember, or unless the speaker chooses to yield to a question by another Councilmember. If a Councilmember, while speaking, is called to order, he/she shall cease speaking until the question of order is determined; if determined to be in order, he/she may proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks, or until recognition is withdrawn by the Presiding Officer.

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D. Points of Order
The Presiding Officer shall determine all points of order subject to the ability of any Councilmember to appeal to the Council. He/she may request an opinion of the City Attorney in making such determination. Council decision shall conclusively determine any question of order.

E. Decorum and Order, Council and City Staff
While the Council is in session, the Councilmembers and City staff shall preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the directives of the Presiding Officer.

F. Decorum and Order, Audience
Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council and staff. No person shall use loud, profane, threatening, or personally abusive language, or engage in any other disorderly conduct so as to disrupt, disturb or otherwise impede the orderly conduct of any Council meeting. Persons who violate this rule may be barred from attendance for the remainder of the Council meeting, provided that the Mayor has notified the person to conduct himself/herself in a manner consistent with this rule, and warned the person that he/she will be removed if he/she continues to disrupt the Council meeting. If after notification and warning the person persists in disrupting the meeting, the Mayor shall order the person to leave the Council meeting and may recess the meeting if necessary. If the person does not remove himself/herself, the Mayor may request the Sergeant at Arms or any law enforcement officer who is on duty at the meeting to remove that person from the Council Chamber.

G. Enforcement of Decorum
The Chief of Police, or his or her designee, shall serve as the Sergeant-at-Arms at the City Council meetings and he/she shall attend meetings when requested by the Presiding Officer, City Manager, or City Council. He/she shall be available to attend all meetings immediately upon request. He/she shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembers present shall require him/her to do so.

H. Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.

I. Use of Technology
Use of communication system devices (such as iPads) during Council meetings by Councilmembers shall be limited to accessing the agenda materials and any information relevant to the meeting.

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J. Bring Your Own Device
Councilmembers frequently perform position related tasks that require connecting to city-provided resources, systems and/or email. In support of these tasks, Councilmembers and may wish to use their own portable devices such as laptops, tablets, and smartphones as specified in Resolution 105-2014. In the event that a Councilmember does not wish to receive and access the agenda materials electronically, a paper copy of the agenda packet will be provided the afternoon of the Thursday before the meeting.

VI. VOTING
A. Voting Procedure
When any motion is in order, a vote thereon shall be taken either by voice vote or roll call and entered in the record. Motions may be passed by a simple majority of the members present at a properly quorumed meeting unless otherwise required by City ordinance or state law.

If a Councilmember participates via teleconference, a roll call vote shall be required in accordance with the Ralph M. Brown Act.

B. Failure to Vote
Every member should vote unless disqualified due to a conflict. Recusal without a conflict, which results in a tie vote, should be avoided as thwarting Council action, but no Councilmembers shall be forced to vote. Tie votes shall result in no action taken.

C. Conflict of Interest
Any Councilmember who has a financial interest or other conflict of interest in any matter coming before the City Council shall state the nature of the disqualification and disqualify himself/herself from discussing or voting on that matter. The Councilmember shall leave the Council Chamber before any discussion on the matter commences and shall remain outside of the Council Chamber until the matter is concluded. If the matter is on the Consent Calendar, the Council Member shall pull the item, announce his/her conflict, and leave the Chamber while the Council considers that item. A Councilmember stating such disqualification shall not be counted as part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.

D. Reconsideration and Rescission of a Prior Action
A motion to set aside a vote (in essence to reconsider or a motion to rescind (repeal, cancel, nullify) shall be permitted only as outlined in Rosenberg’s Rules of Order.

E. Lost Motions
A lost motion is one that fails to receive the necessary number of votes to carry.

Tie votes result in a lost motion.

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VII. MINUTES
A. Preparation of Minutes
The City Clerk or designee will take summary minutes at each Council meeting.

The minutes will consist of: (a) a summary of the item of discussion; (b) the names of the persons commenting and/or testifying on the item, if known; (c) names of Council persons moving and seconding the action,; (c) specific action taken by the Council; and (d) the vote of each Council member for each agenda item. The summary minutes shall serve as the official record and shall be retained indefinitely.

Although the City will endeavor to record/video tape the meetings, said recordings/videos shall be for reference purposes only. The retention of recordings/videos will be set by City Council resolution as part of the City wide records retention policy.

Any direction for alterations in the minutes shall be made only by action of the City Council.

Corrections or typographical or clerical errors are not considered alterations.

B. Minutes of Hearings
Whenever the Council acts in a quasi-judicial proceeding, such as hearings defined in Section IX.A, the minutes shall contain a summary of the evidence.

C. Reading of Minutes
Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading so long as the City Clerk has previously furnished each Councilmember with a copy.

VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts

1. Ordinances
All ordinances shall be reviewed and approved before presentation, as to form and legality, by the City Attorney and shall be presented to the Council only when ordered by the Council or City Manager, or prepared by the City Attorney on his/her own initiative.

2. Resolutions
All resolutions shall be reviewed and approved by the City Attorney. In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution.

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3. Contracts
All contracts shall be approved as to form by the City Attorney and shall be presented to Council for approval unless the Council has delegated that authority to the City Manager or other staff, or to the City Attorney. The City Council has delegated authority to the City Manager to approve contracts and expenditures of up to $50,000 (Healdsburg Municipal Code Section 3.24).

B. Prior Approval by Administrative Staff
All ordinances, resolutions, and contract documents shall, before presentation to the Council, have been approved as to form by the City Attorney and shall have been examined and approved for administration by the City Manager or his/her authorized representative.

C. Enactment of Ordinances
Ordinances shall be introduced for first reading by motion. When ordinances, other than urgency ordinances, are altered after introduction, they shall be reintroduced at a subsequent meeting. If ordinances are not altered after introduction, they may be passed only at a regular or adjourned regular meeting held at least five (5) days after alteration. Corrections of typographical or clerical errors are not considered alterations.

1. Passage
Ordinances shall be considered for adoption on second reading. Ordinances may be passed by motion and a majority vote of the Council, except for those ordinances which require a super majority vote for approval.

Ordinances, except for urgency ordinances, shall not be passed within five (5) days of their introduction. Adoption of an ordinance may be placed on the Consent Calendar unless otherwise prohibited by law.

2. Reading
After reading the title, further reading of the text is waived.

3. Urgency Ordinance
An urgency ordinance is an ordinance for the immediate preservation of the public peace, health or safety of the City. It may be passed immediately upon introduction either at a regular or special meeting. It must declare the facts constituting the urgency and it may be passed by four affirmative votes.

4. Publication
The City Clerk shall cause each ordinance to be published as required by state law.

5. Effective Date
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if it is an ordinance calling or otherwise relating to an election, of an urgent nature relating to the public peace, health or safety, relating to street improvement proceedings, relating to taxes for the usual and current expenses of the City, or by particular provisions of law prescribing the manner of its passage and adoption.

D. Adoption of Resolutions
Resolutions may be adopted by motion (roll call vote to be called by the City Clerk) on the date they are first presented to the Council. It is not required that resolutions be read, either in full or by title only. Resolutions may be adopted as amended by the Council on the date they are first presented unless the Council by majority vote directs the City Clerk to place an amended resolution on a subsequent meeting agenda for adoption.

IX. PUBLIC HEARINGS
A. Application and Definition
The following procedural rules shall apply to all hearings before the City Council.

As used herein, “hearing” shall include all public hearings required by State law or City ordinance, and proceedings for the revocation, suspension or reinstatement of permits, licenses, and franchises.

B. Rights of Interested Persons
On the date and at the time and place designated in the notice, the Council shall afford any interested person or his/her authorized representative, or both, the opportunity to present documentary evidence, and/or to present statements, arguments, or contentions orally and/or in writing, subject to the rules on addressing the Council and rules hereinafter stated.

C. General Procedure
The Council procedure for the conduct of public hearings is generally as follows:

1. For quasi-judicial hearings, Councilmembers disclose any ex parte communications or information obtained outside the Council Chamber, such as field trips, views of the premises and discussions with individuals

2. Staff presents its report

3. Council members may ask questions of staff

4. The applicant or appellant has the opportunity to present comments, testimony, or arguments. In the case of an appeal when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony

5. The Mayor opens the public hearing

6. Members of the public are provided with the opportunity to present their comments, testimony or argument

7. The public hearing is closed

8. The Council deliberates on the issue
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9. The Council takes action

10. The Mayor announces the final decision of the Council D. Presentation of Evidence

1. Oral Evidence
All oral statements which are relevant to the subject matter of the hearing may be considered by the Council. Oral evidence may be taken on oath or affirmation at the request of any interested party or his/her authorized representative.

2. Exhibits and Documents
Exhibits and documents used by the City staff and any persons participating in the hearing may be considered as evidence.

3. Communications and Petitions
All communications and petitions may be considered as evidence by the Council.

4. Staff Reports
Whenever practicable, a written staff report shall be prepared and summarized aloud as part of the staff presentation. Said report shall be considered as evidence.

5. Large Maps and Displays
Large size maps and displays presented for use at the hearing shall, whenever practicable, be displayed in full view of the participants and the audience. Said maps or displays, or authentic reductions thereof, may be considered as evidence.

6. Admissible Evidence
The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of such evidence in civil actions.

E. Continuances
Any hearing being held, noticed, or ordered to be held by the Council may, by motion, be continued at the request of staff, an applicant or an appellant, or by majority vote of the Council to any subsequent regular or adjourned meeting of the Council provided that if the hearing is continued to a time less than 24 hours after the time specified in the order on notice of hearing, a copy of the order or notice of continuance shall be posted outside the Council Chamber forthwith following the meeting at which the order of continuance was made. A request for Item 9.d
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continuance by an applicant or appellant may only be made in accordance with the Healdsburg Municipal Code.

F. Decision
The Council shall consider all evidence properly presented in accordance with the rules stated herein and, unless otherwise provided by law, said decision or determination shall be made by motion, resolution, or ordinance, as appropriate.

Action may be taken thereon at a subsequent meeting of the Council. Any Councilmember who failed to hear portions of the hearing and who did not familiarize himself/herself with the hearing or conduct thereof so as to be able to publicly state that he/she was familiar with the issues and evidence presented at the hearing shall disqualify himself/herself from discussing or voting on such matter.

G. Record of Hearing
An electronic recording shall be made of the oral evidence presented at the hearing. Said recording, together with all documents, maps, exhibits, and displays admitted into evidence, shall be retained by the City Clerk for a period of one year from the date of the close of the hearing. In lieu of retaining said recording, the City Clerk may prepare a typewritten transcript thereof which shall be retained for the same period of time.

X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/ SELECTION
A. Powers and Duties Generally.

The Mayor shall be the official head of the City for all ceremonial purposes and he or she shall perform all duties imposed upon him or her by the laws of the State or by ordinance of the City Council. The Mayor shall serve in such capacity at the pleasure of the City Council. (Healdsburg Municipal Code 2.20.010) B. Term
The Mayor is appointed for a one-year term at the first regular meeting in December on non-election years or immediately following the installation of the newly-elected Councilmembers if the results of the election are not certified at the first Council meeting of December.

The Vice Mayor is appointed for a one-year term. The Vice Mayor is not a natural ascendancy to Mayor and there is no rotation system for selecting the Mayor or the Vice Mayor. The Vice Mayor shall also serve at the pleasure of the other Councilmembers.

C. Selection Of Mayor And Vice Mayor

1. Presiding Officer for Selection of Mayor
The officer presiding over the selection process shall serve as Mayor Pro Tempore and preside over Council meetings until a Mayor is elected. The individual functioning as Presiding Officer for the election of Mayor shall be Item 9.d
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in the following order:
a. The incumbent Mayor if still on the Council.
b. The incumbent Vice Mayor if still on the Council.
c. The Councilmember with the longest period of continuous service.

Should there be two or more Councilmembers of equal length of service, the Councilmember who received the highest number of votes in the most recent election shall function as the Presiding Officer.

2. Nominations
The Presiding Officer shall call for nominations from the dais for Mayor and Vice Mayor. The Presiding Officer, at his/her discretion, may call for separate nominations. Each nomination must receive a second and be accepted by the nominee prior to a vote on the nomination.

3. Voting
If only one Councilmember is nominated for Mayor and Vice Mayor, the Presiding Officer shall call for a vote on the nomination. If two or more Councilmembers are nominated for each of the positions and those nominations receive a second and are accepted by the nominees, the Presiding Officer shall ask for separate votes on each of the nominations.

In the event that separate nominations are called for Mayor and Vice Mayor the same voting procedure shall be followed.

If the incumbent Mayor is no longer on the Council, the newly selected Mayor will assume the role of Presiding Officer immediately following the selection. If the incumbent Mayor is on the Council and during non-election years; the Mayor and Vice Mayor term will be effective the first of the year.

D. Proclamations
Proclamations are issued and/or scheduled for presentation at a City Council meeting at the discretion of the Mayor in consultation with the City Manager.

XI. COUNCIL GOALS
A. Council Goals are set by the City Council.

B. Staff will prepare an update on City issues, trends, and relevant information to assist the City Council with preparations for their goal setting process.

C. The purpose of the goal setting process is to establish a limited number of high priority consensus goals that the City will focus on for the next year.

D. Staff will develop projected outcomes for each goal for approval by the City Council.

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E. The City Manager is an active participant in the goal setting process. Other staff, such as Department Heads may also participate in goal setting at the direction of the City Council and/or City Manager.

F. Staff will take steps to distribute Council goals to staff and the public.

G. The City Council will review progress on the goals quarterly.

XII. CORRESPONDENCE
A. Correspondence received directly by Councilmembers
All correspondence (including e-mails) received directly by individual Councilmembers pertaining to City business is public information and part of any administrative record. Any communications are subject to the Public Records Act.

Councilmembers shall forward a copy of said correspondence to the City Manager and City Clerk for the official record.

B. Correspondence received at City Hall
The City Manager or his/her designee is authorized to receive and open all mail addressed to the City Council, with the exception of correspondence marked confidential. He/she shall give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be disposed of between Council meetings. Any communication requiring Council action shall be placed upon the agenda. All correspondence requiring a response shall be answered or acknowledged as soon as practicable. Electronic copies of all correspondence received and responses, if any, shall be provided to all members of the Council.

Correspondence marked confidential will be date stamped and placed in the addressee’s respective mail box.

Correspondence directed to the City Council and/or the City Manager relating to Council business is a public record and available to the public.

C. Community Notifications
In an effort to increase communications with the community, every effort will be made to notify residents of issues that will affect their neighborhood that will be coming before the Council or any of the City’s boards, commissions, and advisory committees.

XIII. REQUESTS FOR INFORMATION
A. All Councilmembers’ requests for information, regardless of subject matter, such as information on affordable housing from the Planning and Building Department, shall be submitted to the City Manager. All information gathered will be distributed to all Councilmembers without a notation indicating which Councilmember requested the information.

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XIV. COUNCIL/STAFF RELATIONS
A. City staff shall acknowledge the Council as the policy makers, and the City Council shall acknowledge staff as administering the Council’s policies.

B. Council-Manager Relations
The City Council and its members shall deal with the administrative services of the City only through the City Manager, except for purpose of inquiry, and neither the City Council nor any member thereof shall give orders to any subordinates of the City Manager. The City Manager shall take orders and instructions from the City Council majority only when sitting in a duly held meeting of the City Council, and no individual Councilmember shall give any orders or instructions to the City Manager.

No individual Councilmember shall in any manner attempt to influence the City Manager in the making of any appointment or in the purchase of supplies.

The City Manager and the City Attorney are the only officials directly appointed by the City Council. All department heads, Assistant City Manager, City Clerk and their subordinates are supervised by the City Manager.

C. Council relies on staff for technical work and reports.

D. Staff handles all labor negotiations.

E. Council shall not attempt to coerce or influence staff in the preparation of staff reports, the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications, or the granting of licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department.

F. Councilmembers should confer with the City Manager on issues of concern. The City Manager shall provide written notice to the City Council on all matters of major impact to the City.

G. The City Manager and the City Attorney shall receive annual performance reviews.

H. Staff provides support to Councilmembers serving on regional agencies, boards or commissions or on any League of California Cities affiliated committee or body.

XV. CITY BOARDS, COMMISSIONS, AND COMMITTEES
A. All applicants for City boards, commissions, or advisory committees shall complete and file a standard application form with the City Clerk.

B. The City Clerk shall advertise any vacancies in the local newspaper and post the vacancies on the City’s website and social media. After the deadline to submit Item 9.d
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applications, the City Clerk shall report to the City Council at the next available Council meeting the number of applications received. If Council determines that sufficient applications were received, a Council subcommittee will be formed to interview the applicants. After the interviews, the subcommittee will make recommendations to the City Council on the most qualified applicants to be considered for appointment.

C. Attendance by Councilmembers at Council Committee/Commission meetings Councilmembers may attend meetings of Council-appointed boards, commissions, and advisory committees but are cautioned about becoming involved in the meeting’s discussion or business, and to avoid even the appearance of bias on any matter that could, at some point, come before the Council.

From time to time, members of the City Council who have not been appointed to a particular committee may wish to attend and participate in the discussion. The Brown Act (Government Code section 54952.2(c)(6)) states that when a majority of the members of a legislative body attend an open and noticed meeting of a standing committee of that body, the members of the legislative body who are not members of the standing committee may attend only as "observer." Thus, if a quorum of the City Council is present at the committee meeting and all members present wish to participate, the meeting must be noticed as a special meeting of the City Council.

If a Council Member wishes to attend a meeting of a committee to which that Member has not been appointed, s/he shall announce his/her intent to participate in the meeting at the regular City Council meeting held immediately prior to the committee meeting. If it appears that a quorum of the Council wishes to attend the committee meeting, upon consensus of the majority of the Council, the Mayor shall call a special meeting of the City Council to be held in place of the committee meeting. If appropriate, the meeting shall be noticed as a joint meeting of the Council and the committee or commission. The agenda for the special meeting of the City Council shall indicate that no final decision shall be reached at the special meeting, but that the matter will return to the full Council with a recommendation.

XVI. CONFIDENTIAL INFORMATION
A. Councilmembers shall avoid disclosing information, which is confidential or not generally known or readily available to the public, concerning the business or of the City, for the purpose of benefiting any private interest.

B. If the City Council, in closed session, has provided direction to City staff on proposed terms and conditions for any type of negotiations whether property acquisition or disposal, a proposed or pending claim or litigation and/or employee negotiations, all contact with the other party should be by the designated City staff representative handling the negotiations or litigation. Unless otherwise Item 9.d
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authorized by a majority of the City Council, a Councilmember shall not have any contact or discussions with the other party or its representatives involved with the negotiations, nor communicate any discussion conducted in closed session. All public statements, information, and press releases should be handled by the designated staff spokesperson.

XVII. STATIONERY USE AND RELATED GUIDELINES
A. Official use of City letterhead shall be guided by the following criteria:

1. City letterhead: shall be used by the Mayor and Councilmembers only for official City correspondence and communications.

2. Personal Stationery without City Logo: shall be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember.

3. It is the policy of the City Council that the use of City letterhead and/or title on personal matters is not permitted.

B. The use of the City Seal, logo, or other insignia, on personal matters is not permitted.

C. All business cards printed hereafter will contain only the person’s name, title, City Hall address and telephone number (home or personal cellular telephone numbers optional). Business names and/or addresses are prohibited.

D. All documents/correspondence using the City letterhead are public documents.

Copies of all correspondence/documents shall be provided to the City Manager.

E. All Councilmembers are copied on correspondence signed by the Mayor or other Councilmembers.

XVIII.GENERAL
A. Travel arrangements for City related business should be coordinated with the City Clerk and/or City Manager’s Office staff.

B. Receipts and travel expense reports are to be submitted no later than 30 days after the date of the meeting, conference or event. Expenses shall be reimbursed in accordance with City Council Resolution No. 100-2006 (Appendix B).

Councilmembers must report under Reports from Council attendance at the meeting, conference, event, etc. in order to be eligible for reimbursement.

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XIX. CONDUCT BY COUNCILMEMBERS, COMMISSIONERS AND COMMITTEE

MEMBERS
A. To increase public confidence in City government; assist Councilmembers, and Committee and Commission members with decision-making; and to encourage high standards of behavior by Councilmembers and Committee/Commission members the following Code of Conduct shall be followed by the City Councilmembers and Committees and Commissions of the City of Healdsburg:

1. Council members are expected to read staff reports and supporting information in the agenda packets and get necessary clarification on issues prior to Council meetings.

2. Study sessions are held to help educate the Council and allow staff to receive comments and direction to bring items back on a later agenda for possible action.

3. In order to reach the best possible solutions, information is shared freely between Council members during Council meetings.

4. Council members treat each other, the public, and staff with respect at all times.

5. There is a respect for differing opinions.

6. The Council will address the issue(s) before the body based on the merits and substance of the matter regardless of the person/group presenting those issues.

7. The Council, overall, strives for consensus.

8. There are individual interests and areas of expertise of Council members – allowing the Council to rely on one another for information and positive action.

9. Council looks to boards, commissions, and committees for independent advice and possible legislative actions.

B. Ethical Considerations

1. Comply with the Law. Councilmembers and Board and Commission members shall comply with all applicable laws in the performance of their public duties.

2. Conduct of Councilmembers, Board and Commission members. The professional and personal conduct of members must be above reproach and avoid the appearance of impropriety. While it is understood that Councilmembers, and Board and Commission members enjoy First Amendment rights, they should refrain from abusive conduct, personal charges Item 9.d
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or verbal attacks upon the character or motives of other members of the Council, Boards, Commissions, staff, or the public that is intended to disrupt and not further the City’s business.

3. Respect for Process. Councilmembers, and Board and Commission members shall perform their duties in accordance with the processes and rules of order established by Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the Council by City staff.

4. Decisions based on Merit. Councilmembers and Boards and Commission members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations.

5. Gifts and Favors. Councilmembers and Board and Commission members shall follow the laws and regulations that apply to the acceptance of gifts or favors by a public official.

6. Confidential Information. Councilmembers and Board and Commission members shall respect the confidentiality of information concerning the property, personnel or legal affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.

7. Use of Public Resources. Councilmembers and Board and Commission members shall not use public resources, such as staff time, equipment, supplies or facilities, for private gain or personal purposes.

8. Advocacy. Councilmember and Board and Commission members shall represent the official policies or positions of the Council, Board or Commission to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers and Board and Commission members shall explicitly state they do not represent the position of the entire Council, the Board or the Commission.

9. Positive Work Environment. Councilmembers and Board and Commission members shall support the maintenance of a positive and constructive work environment for City staff, private citizens and businesses dealing with the City. Councilmembers and Board and Commission members shall recognize their roles in individual dealings with City staff.

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APPENDIX A
ROSENBERG’S RULES OF ORDER
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29 APPENDIX B
RESOLUTION NO. 100-2006
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7/30/2025 – Page 1

CITY OF HEALDSBURG

CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) August 18, 2025 Women’s Equality Day Proclamation
Update on State Housing Laws Allowing for Additional Housing Grand Jury Report - Response
Healdsburg Chamber of Commerce Contract Renewal
Professional Services Agreement (5-Year) City Contract Land Surveyor Villa Chanticleer Lease Amendment - Utilities
Comcast Pole Attachment Agreement
Notice of Completion – Electric Vehicle Charging Stations Citrine Apartments Subordination Agreement Amendment and Assignment and Assumption Agreement Title Six Implementation Plan Presentation
Destruction of Certain Records in the Police Department Foley Pavilion Architecture Services Contract Amendment National Opioid Litigation Settlement
Sales Tax Audits and Economic Analysis Contract with HdL Companies California Building Standards Code Local Amendments – 2nd Reading Inclusionary Housing Update
Official City Flower/Plant and or Tree
Arts and Culture Commission Appointment Options
Resolution Supporting the Eel-Russian Project Authority and the New Eel-Russian Facility for Regional Water Supply
155 Dry Creek Funding Commitment
September 2, 2025 Latin American Heritage Month Proclamation Item 12.a
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7/30/2025 – Page 2
National Service Dog Month Proclamation
Professional Services Agreement with XX to provide Engineering Design Services for the Willow Glen Court Storm Drain Repair Project
Appointments to the Planning Commission
Parklet Program Modifications
September 15, 2025 Pollution Prevention and Creek Week Proclamation California Native American Day Proclamation
Senior Center Month Proclamation
Professional Services Agreement with XX to provide Engineering Design Services for the Ward Street Neighborhood Revitalization Project ST009
Climate Mobilization Strategy Update
Magical Bridge Foundation MOU
Badger Park Redevelopment CEQA and Master Plan Approval October 6, 2025 International Active Aging Week Proclamation Domestic Violence Awareness Month Proclamation
Zero Waste Week Proclamation and Presentation
Fire Prevention Week Proclamation
October 20, 2025
Sports Organization Affiliation Agreements
Foley Pavilion Operational Plan Review
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) Item 12.a
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Healdsburg City CouncilAugust 4, 2025

Healdsburg City Council
August 4, 2025