CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT
SUCCESSOR AGENCY
REGULAR MEETING AGENDA
Meeting Date: September 15, 2025
Time: 06:00 PM
City Hall Council Chamber
401 Grove Street
Healdsburg, CA 95448
To join by computer, tablet, or mobile device:
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healdsburg.gov/zoom (Pre-registration for the meeting is not required.) To view the agenda online, visit healdsburg.gov/agendas. To view the Council Meeting PowerPoint presentations or correspondence received after the agenda packet has been posted, visit healdsburg.gov/presentations. To electronically submit correspondence regarding an item on the agenda, please email [email protected]. Documents and correspondence received 72 hours prior to the meeting will be posted by 10:00 a.m. the following business day.
CALL TO ORDER/ROLL CALL
Pledge of Allegiance
Approval of Agenda
REPORT ON CLOSED SESSION(S)
ANNOUNCEMENTS/PRESENTATIONS
Proclamation Recognizing September 26, 2025, as California Native American Day
Proclamation Recognizing September 15th - October 15th as Latin American Heritage Month
Proclamation declaring September 21, 2025 "Sun Day" in the City of Healdsburg
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CITY MANAGER REPORTS
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
FY 24/25 Sidewalk Repair and Gap Closure Project ST012
Adopt a Resolution accepting the FY 24/25 Sidewalk Repair and Gap Closure Project ST012 as complete and authorizing staff to file a Notice of Completion with the County Recorder.
Public EV Charging Stations Project, Project EL002
Adopt a Resolution accepting the Public EV Charging Stations, Phase 1, Project EL002, as complete and authorizing staff to file Notice of Completion with the County Recorder.
Amendment of Professional Services Agreement with Utility Design Services LLC
Adopt a Resolution authorizing an amendment to the professional services agreement with Utility Design Serivces, LLC, to provide design services and engineering services during construction for the Grove Street Underground Utility District and the Healdsburg Avenue Underground Utility District, for an amount of $120,130, increasing the not-to-exceed limit of this agreement to $214, 980.
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2024 Calendar Year Power Source Disclosure Report
Adopt a Resolution attesting to the veracity of the 2024 Power Source Disclosure Annual Report and direct staff to submit the Resolution to the California Energy Commission to meet regulatory obligations.
Professional Services Agreement with BKF Engineers for Engineering Design Services in the not-to-exceed amount of $271,337 for the Ward Street Neighborhood Revitalization Project No. ST009
Adopt a Resolution approving a Professional Services Agreement with BKF Engineers for engineering design services for the Ward Street Neighborhood Revitalization Project No. ST009 in the not-to-exceed amount of $271,337, authorizing the City Manager to execute the Agreements, and amending the adopted Fiscal Year 2025-26 Budget.
Approval of Minutes
By motion, approve the April 7, 2025 Regular Meeting Minutes, the April 21, 2025 Special Meeting Minutes, the April 21, 2025 Regular Meeting Minutes, the May 5, 2025 Regular Meeting Minutes and the May 19, 2025 Special Meeting Minutes.
PUBLIC HEARINGS
OLD BUSINESS
Climate Mobilization Strategy Implementation Annual Update Receive a presentation from City staff on the implementation status of the City Climate Mobilization Strategy.
NEW BUSINESS
Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design services for a Magical Bridge Playground at Badger Park
Adopt a Resolution approving a Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park, and authorizing the City Manager to execute documents on behalf of the City Council.
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
ADJOURN CITY COUNCIL/RSA MEETING
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2025
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FUTURE AGENDA ITEMS
Future Agenda Items List for 2025
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City Council/RSA Regular Meeting Agenda September 15,
2025
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG PROCLAIMING SEPTEMBER 26, 2025, AS
CALIFORNIA NATIVE AMERICAN DAY IN THE CITY OF
HEALDSBURG
WHEREAS, the City of Healdsburg recognizes that we are on the ancestral lands of the Southern Pomo and Wappo people, that this land was historically, unjustly taken during the settlement of Euro-Americans, and that the rich history of our indigenous communities, past, present, and future, should be recognized, respected, and honored; and WHEREAS, the City of Healdsburg expresses its gratitude to the original stewards of this land for establishing natural, mutually beneficial relationships with the earth, without the intent for commoditization or exploitation; and
WHEREAS the City of Healdsburg acknowledges the historical attempts to degrade the native peoples, tribes, and land from which, the effects are still felt today in the lived experiences of our Indigenous community members; and
WHEREAS the City of Healdsburg recognizes the necessity to include indigenous voices in city governance and planning, consistent with our values of community and diversity, and acknowledges we have a responsibility to establish and make visible the City’s relationship to Native peoples; and
WHEREAS, Native American Day began in California in 1939, and in 1968 California Tribal Leaders and the Governor declared the 4th Friday of September as California Indian Day; and
WHEREAS, September 26, 2025, is the day to honor the tribes of California for their accomplishments, outstanding achievements, and contributions, both historical and cultural, to our communities; and
WHEREAS, Native Americans continue to play an invaluable role in enriching our community’s culture with a long and esteemed heritage, as well as being an integral part of our rich diversity; and
WHEREAS, the wisdom and craft traditions of Native Americans hold important values for our community and have helped to make our community stronger and more prosperous; and WHEREAS, we celebrate the richness of the Tribal history and traditions, and the impact Native American cultures have had upon every American; and Item 3.a
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WHEREAS, in observance of Native American Day, the City Council of the City of Healdsburg encourages all citizens to join in recognizing the accomplishments and contributions Native Americans have made to our city, and salutes those who have sought to honor the important role of Tribal leadership in our city’s past, present, and future.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby proclaims September 26, 2025, as California Native American Day in the City of Healdsburg.
DATED: September 15, 2025
SO ORDERED:
_______________________________
Chris Herrod, Vice Mayor
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG DECLARING SEPTEMBER 15 TO OCTOBER 15,
2025 AS LATIN-AMERICAN HERITAGE MONTH
WHEREAS, the United States observes National Hispanic Heritage Month annually to celebrate the culture, heritage and countless contributions of those with Latin American ancestry; and
WHEREAS, recent federal immigration policies have increased detentions and deportations and curtailed asylum rights, policies that disrupt families and communities nationally and underscore the importance of cities like Healdsburg affirming their commitment to welcoming and supporting all community members; and
WHEREAS, in 2023, the City Council of Healdsburg formally approved a comprehensive Diversity, Equity, and Inclusion (DEI) Plan focused on promoting inclusivity, supporting local labor, advancing housing equity, and providing DEI training for city staff; and WHEREAS, this work aims to cultivate an inclusive and equitable community foundation that benefits all current and future generations of Healdsburg residents; and WHEREAS, today Latin Americans are integral to Healdsburg's identity, with 33% of our broader population and 65% of our school district students identifying as Hispanic or Latino; and WHEREAS, despite the active participation of Latin Americans in the neighborhoods, schools, economic sectors and political leadership of Healdsburg, Latin Americans remain underrepresented and underserved in our community; and
WHEREAS, Latin Americans continue to enrich Healdsburg's cultural, educational, economic and political landscape with their diverse contributions and perspectives.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg hereby proclaims September 15th – October 15th, 2025 as Latin-American Heritage Month and encourages all residents of Healdsburg to share in this special annual tribute by learning about and celebrating the generations of Latin American who have influenced and enriched our community.
DATED: September 15, 2025
SO ORDERED:
____________________________________
Chris Herrod, Vice Mayor
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CIUDAD DE HEALDSBURG
PROCLAMACIÓN
UNA PROCLAMACIÓN DEL CONCEJO MUNICIPAL DE LA
CIUDAD DE HEALDSBURG DECLARANDO DEL 15 DE
SEPTIEMBRE AL 15 DE OCTUBRE DE 2025 COMO EL MES DE
LA HERENCIA LATINOAMERICANA
CONSIDERANDO QUE, los Estados Unidos conmemora anualmente el Mes Nacional de la Herencia Latinoamericana para celebrar la cultura, el patrimonio y las innumerables contribuciones de aquellos con ascendencia latinoamericana; y CONSIDERANDO QUE, las recientes políticas federales de inmigración han incrementado las detenciones y deportaciones, y han restringido los derechos de asilo, políticas que afectan a familias y comunidades a nivel nacional, y subrayan la importancia de que ciudades como Healdsburg afiancen su compromiso de acoger y apoyar a todos los miembros de la comunidad; y
CONSIDERANDO QUE, en 2023, el Concejo Municipal de Healdsburg aprobó formalmente un Plan integral de Diversidad, Equidad e Inclusión (DEI) enfocado en promover la inclusión, apoyar al trabajo local, avanzar en la equidad habitacional y proveer capacitación en DEI para el personal del municipio; y
CONSIDERANDO QUE, este trabajo tiene como objetivo cultivar una base comunitaria inclusiva y equitativa que beneficie a todas las generaciones presentes y futuras de residentes de Healdsburg; y
CONSIDERANDO QUE, los latinoamericanos son parte integral de la identidad de Healdsburg, representando hoy el 27% de nuestra población general y el 65% de los estudiantes de nuestro distrito escolar que se identifican como hispanos o latinos; y CONSIDERANDO QUE, a pesar de la participación activa de los latinoamericanos en los vecindarios, escuelas, sectores económicos y liderazgo político de Healdsburg, los latinoamericanos siguen estando subrepresentados e insuficientemente atendidos en nuestra comunidad; y
CONSIDERANDO QUE, los latinoamericanos continúan enriqueciendo el panorama cultural, educativo, económico y político de Healdsburg con sus diversas contribuciones y perspectivas.
AHORA, POR LO TANTO, SE PROCLAMA, que el Concejo Municipal de la Ciudad de Healdsburg por la presente proclama del 15 de septiembre al 15 de octubre de 2025 como el Mes de la Herencia Latinoamericana y alienta a todos los residentes de Healdsburg a participar en este tributo anual especial aprendiendo sobre y celebrando las generaciones de latinoamericanos que han influido y enriquecido nuestra comunidad.
FECHA: 15 de septiembre de 2025
ASÍ SE ORDENA:
______________________________________
Chris Herrod, Vice Alcalde
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG DECLARING SEPTEMBER 21, 2025
“SUN DAY” IN THE CITY OF HEALDSBURG
WHEREAS solar and wind energy, and the batteries to store their power when the wind drops or the sun goes down, are the fastest growing sources of energy in the world; and
WHEREAS solar and wind energy are now the cheapest ways to produce power on planet earth, offering a path to lower utility bills, energy independence, and long-term affordability for residents and businesses alike; and
WHEREAS America is the birthplace of solar energy, having seen the invention of the solar cell in 1954 at Bell Labs, and the birthplace as well of utility-scale wind, with the 1940s wind turbine on Grandpa’s Knob, Vermont; and
WHEREAS solar and wind are proving to be key components of a diversified grid, especially in times of high demand and other stress on utilities; and WHEREAS, the City of Healdsburg has its own floating solar project, completed in 2021, providing 8% of the city’s annual electrical needs and, at the time, was largest floating project in the United States; and
WHEREAS, the transition to clean energy creates high-quality jobs with some of the most rapid growth in the US economy, employs more than 3.5 million Americans, supports local economies, improves public health by reducing air and water pollution, and helps build a more just and resilient future for all; and WHEREAS, the climate crisis presents an urgent threat to the health, safety, and economic well-being of communities across the country and around the world, with impacts including extreme weather, rising temperatures, and increased pollution; and WHEREAS, a national network of organizations has declared September 20 – 21, 2025 as “Sun Day” – a celebration and call to action to increase solar and wind power; and
WHEREAS, towns and cities across the United States, faith communities, grassroots groups, clean energy experts, solar industry and worker organizations, schools, affordable housing advocates, farmers, and creative partners will gather together on Sun Day to celebrate the power of renewable energy, activate others to support a clean energy future, and support a transition away from fossil fuels.
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NOW THEREFORE BE IT PROCLAIMED that the City Council of declares September 21, 2025 as “Sun Day” in the City of Healdsburg and encourages all community members to celebrate clean energy, and to work together to build a sustainable future powered by the sun.
DATED: September 15, 2025
SIGNED:
_______________________________________
Chris Herrod, Vice Mayor
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: FY 24/25 Sidewalk Repair and Gap Closure Project ST012 PREPARED BY: Terrie Zwillinger, Senior Project Manager
STRATEGIC INITIATIVE:
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTIONS:
Adopt a Resolution accepting the FY 24/25 Sidewalk Repair and Gap Closure Project ST012 as complete and authorizing staff to file a Notice of Completion with the County Recorder.
COMMUNITY ENGAGEMENT/OUTREACH:
The FY 24/25 Sidewalk Repair and Gap Closure Project construction contract was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.
Prior to beginning construction, advance notices were provided to adjacent properties. The notices advised of potential impacts, parking restrictions, and the planned work duration. The City Project Manager’s direct contact information was provided for additional information and for any concerns that might arise during the construction process.
Staff investigated locations where street trees were adjacent to uplifted sidewalks in the Project area and contacted the affected residents.
BACKGROUND:
Public Works staff collects and maintains a list of sidewalks within the public right-of-way needing repair. Where vertical offsets occur, they can typically be repaired through a horizontal sawcutting contract performed on a periodic basis. Certain locations are not able to be cut and must be replaced. The FY24/25 Sidewalk Repair and Gap Closure Project ST012 repaired seventeen of these locations. The repairs were needed due to tree roots and subsurface soil movement.
On February 27, 2025, and March 4, 2025, the FY 24/25 Sidewalk Repair and Gap Closure Project was advertised for construction and bids were opened on March 27, 2025.
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The City Council awarded the construction bid contract to AGD General Engineering, Inc. on April 21, 2025, and construction began June 9, 2025.
City staff considered the work complete on July 25, 2025.
DISCUSSION/ANALYSIS:
AGD General Engineering, Inc. has completed all the work in compliance with the approved Project Plans, Specifications, Special Provisions, and Contract Change Orders. City representatives have reviewed all contract documents and performed final inspections of the work and have determined that all work has been performed and completed in accordance with the contract documents, and as directed by the City. There are no liquidated damages to be assessed and there are no existing or potential contractor claims. Therefore, the project is deemed complete by staff and ready for City Council acceptance.
ENVIRONMENTAL STEWARDSHIP:
Construction waste was diverted from landfill for reuse or recycling where possible.
ALTERNATIVES:
There is no reasonable alternative to the recommended action as the public has begun beneficial use of the repaired sidewalk areas.
FISCAL IMPACT:
The total project budget for the FY 24/25 Sidewalk Repair and Gap Closure Project ST012 was $129,394. Funding consisted of $4,394 in Measure T funds, and $125,000 of Transportation Development Act (TDA) funds.
Project costs are comprised of a construction contract with AGD General Engineering for $88,645, with an authorized contingency of $13,296. Construction, including approved change orders, was completed for a total of $101,108, which is approximately $833 under the authorized amount. Staff time and newspaper notice fees currently total $22,225.
Additional minor expenses may be incurred to finalize the project; however total project costs including associated construction and staff time are anticipated to be $123,333. The project is estimated to be completed under budget, including contingencies, by $6,061. The majority of the remaining funding is TDA funds and will remain in the TDA fund program and be available to the City for a future project.
ENVIRONMENTAL ANALYSIS:
The FY 24/25 Sidewalk Repair and Gap Closure Project involved the repair and maintenance of existing public facilities involving negligible or no expansion of use. The Project is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15302(c).
A Notice of Exemption was filed with the Office of Planning and Research and the County Clerk on April 2, 2024.
ATTACHMENT(S):
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Resolution
Certificate of Completion
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. -2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE FY 24/25 SIDEWALK
REPAIR AND GAP CLOSURE PROJECT ST012 AS
COMPLETE AND AUTHORIZING STAFF TO FILE A NOTICE
OF COMPLETION WITH THE COUNTY RECORDER'S
OFFICE
WHEREAS, April 21, 2025, the Healdsburg City Council awarded a construction contract for the FY 24/25 Sidewalk Repair and Gap Closure Project ST012 to AGD General Engineering, Inc.; and
WHEREAS, the Healdsburg City Council at a regular meeting held September 15, 2025, received the report from the City Engineer that the Project has been satisfactorily completed in accordance with the contract documents and City Standards; and WHEREAS, the work consisted of removal and replacement of sidewalk in 17 areas throughout the City; and
WHEREAS, the Project Manager recommended that the City Council accept the Project as complete and take appropriate action to finalize the Project; and WHEREAS, on April 2, 2024, a California Environmental Quality Act Notice of Exemption was filed with the Office of Planning and Research and the County Clerk and no further action is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Accepts the FY 24/25 Sidewalk Repair and Gap Closure Project ST012 as complete; and
2. Authorizes staff to file a Notice of Completion with the County Recorder’s Office.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 15th day of September 2025, by the following vote:
SO ORDERED: ATTEST:
_________________________________ __________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Recording Requested by:
Healdsburg City Clerk
When Recorded Return to:
Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448
CITY OF HEALDSBURG
NOTICE OF COMPLETION
Project Title: FY 24/25 Sidewalk Repair and Gap Closure Project City Project No. ST012
Site Address or
Location: Various – Sidewalk areas in 17 locations throughout the City Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Larry Zimmer, City Engineer of the City of Healdsburg, California, on August 20, 2025, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing, which was heretofore awarded AGD General Engineering, Inc., on April 21, 2025, in accordance with the City Clerk and approved by the City Council of said City; That said work and improvements were actually completed on July 25, 2025; That acceptance of the said work and improvements was ordered by City Council Resolution No. ___- 2025 on September 15, 2025.
That said work and improvements consisted of removal and replacement of sidewalk in 17 areas throughout the City, as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.
I, Larry Zimmer, City Engineer, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.
DATED: ATTEST:
________________________________ ___________________________________ Larry Zimmer, City Engineer Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: Public EV Charging Stations Project, Project EL002 PREPARED BY: Patrick Fuss, Interim Utilities Director
STRATEGIC INITIATIVE(S):
- Pursue Initiatives that Promote Environmental Stewardship - Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution accepting the Public EV Charging Stations, Phase 1, Project EL002, as complete and authorizing staff to file Notice of Completion with the County Recorder.
COMMUNITY ENGAGEMENT/OUTREACH:
The Public EV Charging Stations Project was presented to the public in the Climate Mobilization Strategy meetings and workshop. The Climate Mobilization Strategy, which includes this project, was adopted by City Council on October 16, 2023.
BACKGROUND:
To promote the use of electric vehicles (EV) and to support the resulting greenhouse gas emissions reductions that are anticipated with increased electric vehicle usage, staff began working with a consultant to identify sites for public electric vehicle charging stations to be constructed. Staff and the consultant identified five sites for public EV charging stations. The sites at the Senior Center and the Maher Gallery parking lot at 228 Healdsburg Avenue, were identified as Phase 1 of the multiphase process to construct the public EV charging stations.
The consultant and staff prepared contract documents for bidding and construction of the Project.
The Project was advertised for bids on October 28, 2024, in compliance with City purchasing guidelines. Bids were opened on November 26, 2024. Council awarded the construction contract to Pat Nelson Construction on December 16, 2024.
DISCUSSION/ANALYSIS:
The Project consisted of modifications to the existing parking lots, establishing new electric services at each of the two parking lots, construction of electric vehicle charging ports (six at Item 6.b
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Maher Gallery and four at Senior Center), and miscellaneous improvements.
The initial contract amount was $210,040. The final contract amount includes two construction change orders. The first change order covered additional work for ADA compliance at Maher Parking Lot for $11,170. The second change order covered permit reimbursement, additional signage, and additional civil work not indicated on the contract documents for $11,805. The total of both change orders was $22,975 bringing the final authorized contract amount to $233,015.
Because certain project unit priced components ended up requiring less quantities than originally anticipated in the contract, the total for work completed by the contractor, including change orders, totaled $218,357, or approximately 4% over the initial contract, but below the amended contract amount.
ENVIRONMENTAL STEWARDSHIP:
The EV charging stations at the Senior Center and Maher Gallery will reduce greenhouse gases and help stem global climate change. These facilities will also help speed EV adoption by improving availability and access to low-cost electric charging.
ALTERNATIVES:
The Council could choose to not accept the Project as complete and provide further direction to staff. Staff does not recommend this alternative, as the work is complete and notice of completion should be recorded to close out this contract.
FISCAL IMPACT:
The total budget for the Public EV Charging Station Project EL002 is $425,000. The project is fully funded by proceeds gained from the sale of freely allocated Cap & Trade Allowances. The total project costs are summarized below, with the project being completed $139 under the adopted budget.
Design Services $ 59,180
Staff Time $ 17,140
City Furnished Materials $ 130,184
Construction Contract $ 218,357
Total Expenses $ 424,861
ENVIRONMENTAL ANALYSIS:
Accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).
ATTACHMENT(S):
Resolution
Certificate of Completion
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE PUBLIC EV CHARGING
STATIONS PROJECT, PHASE 1 (PROJECT EL002) AS
COMPLETE AND AUTHORIZING STAFF TO FILE THE
NOTICE OF COMPLETION
WHEREAS, the City’s Climate Mobilization Strategy includes construction of electric vehicle (EV) charging stations to encourage EV use and provide access to low-cost electric charging; and
WHEREAS, staff along with a consultant identified five locations for potential EV charging stations including one at the Senior Center and one at the public parking lot near Maher Gallery; and
WHEREAS, staff developed a capital improvement project to construct the EV charging station at the Senior Center and Maher Gallery as Public EV Charging Stations, Phase 1 Project, Project EL002; and
WHEREAS, on December 16, 2024, the City Council awarded the Public EV Chargin Station, Phase 1 Project, Project EL002 (Project) to Pat Nelson Construction (Contractor) in the amount of $210,040, with a contingency amount of $31,506; and WHEREAS, the Project consisted of modifications to the existing parking lots, establishing new electric services at each of the two parking lots, construction of electric vehicle charging ports (six at Maher Gallery and four at Senior Center) and miscellaneous improvements; and WHEREAS, the work of the Project and related change orders approved by the City Manager are within the approved project budget; and
WHEREAS, on June 27, 2025, the Contractor finalized the Project in accordance with the contract documents to the satisfaction of the City; and WHEREAS, the City’s Utility Engineering Manager has reviewed all the completed work and finds the work complete per the prepared plans and agreed upon change orders; and WHEREAS, accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).
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Resolution No. -2025
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Finds that accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).
2. Accepts the project as complete and authorizes staff to file a Notice of Completion with the County Recorder’s Office.
3. Authorizes staff to release any retention due and payable to Pat Nelson Construction thirtyfive (35) days after the recordation of the Notice of Completion subject to any retention requirements permitted by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of September 2025, by the following vote:
SO ORDERED: ATTEST:
________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Recording Requested by:
Healdsburg City Clerk
When Recorded Return to:
Healdsburg City Clerk
401 Grove Street
Healdsburg, Ca. 95448
CITY OF HEALDSBURG
NOTICE OF COMPLETION
Project Title: EV Charging Stations Phase 1, EL002
Site Address or
Location: Senior Center and Maher Lot
Property Owner: City of Healdsburg
Address:
401 Grove Street
Healdsburg, CA 95448
Nature of Owner’s
Interest Title in fee
NOTICE IS HEREBY GIVEN THAT I, Patrick Fuss, P.E., Acting Utility Director, of the City of Healdsburg, California, on August 7, 2025, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing which was heretofore awarded to Patrick Nelson Construction, Inc. on December 16, 2024, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on June 27, 2025.
That acceptance of the said work and improvements was ordered by City Council Resolution No____ on September 15, 2025.
That said work and improvements consisted construction of electric vehicle charging stations at the Senior Center and Maher gallery parking lots as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.
I, Patrick Fuss, P.E., Acting Utility Director, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.
DATED: ATTEST:
_______________________________ _________________________________ Patrick Fuss, P.E. Raina Allan, CMC
Acting Utility Director City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: Amendment of Professional Services Agreement with Utility Design Services LLC
PREPARED BY: Patrick Fuss, Interim Utilities Director
STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution authorizing an amendment to the professional services agreement with Utility Design Serivces, LLC, to provide design services and engineering services during construction for the Grove Street Underground Utility District and the Healdsburg Avenue Underground Utility District, for an amount of $120,130, increasing the not-to-exceed limit of this agreement to $214, 980.
COMMUNITY ENGAGEMENT/OUTREACH:
The City conducted a public hearing for the Underground Utility District efforts on February 20, 2024. The City also sent notice to residents of the Healdsburg Avenue Utility District on June 24, 2025.
BACKGROUND:
The City’s Electric Department is in the process of undergrounding overhead electric utilities in Grove Street from West Grant Street to Dry Creek Road, in Healdsburg Avenue from Boxheart Drive to Sunnyvale Avenue, and in the area around the intersection of Grove Street and Healdsburg Avenue. The design of these improvements is beyond the capacity of internal staff, so the City has engaged a consultant, Utility Design Services, LLC., to perform the design of these improvements.
The Council approved a professional services agreement with Utility Design Services, LLC on October 21, 2024.
DISCUSSION/ANALYSIS:
Utility Design Services, LLC had made good progress in the design for the underground improvements. However, the design of surface improvements in these streets in a project subsequent to the undergrounding of the utilities has lagged. As a result, the underground improvements have conflicted with the surface improvements in a number of locations, Item 6.c
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necessitating some unanticipated redesign of the undergrounding projects.
Additionally, the initial scope of services with Utility Design Serivces, LLC did not include engineering services during construction (ESDC). ESDC includes consultant fees for submittal review, responding to requests for information, developing/reviewing proposed change order and design modifications, and limited onsite inspections.
The additional fee requested is estimated as follows:
EL005 – Grove Street UUD
Design $44,240
ESDC $14,750
Total $58,990
EL008 – Healdsburg Avenue UUD
Design $45,850
ESDC $15,290
Total $61,140
The total amendment requested is $120,130and will increase the not-to-exceed limit for this PSA from $94,850 to $214,980.
Utility Design Services, LLC’s core competency is electric utility distribution engineering including undergrounding of overhead utilities. The City has engaged Utility Design Services, LLC since 2017. Staff have found Utility Design Serivces, LLC to provide good service and a good value to the rate payers.
ENVIRONMENTAL STEWARDSHIP:
The project will support two large underground projects within Healdsburg. Undergrounding projects reduce the need for tree trimming and reduce the risk of utility-caused wildfires.
ALTERNATIVES:
City Council could choose not to amend the professional services agreement with Utility Design Services, LLC. If City Council elects not to amend this professional services agreement, staff will require direction from City Council as to whether or how to complete the undergrounding project design through construction.
FISCAL IMPACT:
The Underground Grove Street Project EL005 has a total budget of $2,150,000. The Underground Healdsburg Avenue Project EL008 has a total budget of $4,120,000. Both projects are fully funded by electric utility rate revenues. There are sufficient appropriations available in both projects to support the proposed additional professional services provided by Utility Design Services, LLC totaling $120,130. Of the proposed additional services, $58,990 is allocated to the Underground Grove Street Project EL005 and $61,140 is allocated to the Underground Healdsburg Avenue Project EL008. The total budgets for each undergrounding project will be reassessed at the time of construction contract award.
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ENVIRONMENTAL ANALYSIS:
Pursuant to California Enviornmental Quality Act (CEQA) and Title 14 of the California Code of Regulations (CEQA Guidelines), Section 1537(b)(2). administrative actions do not qualify as a “project.” Therefore, no further CEQA or environmental review is required.
ATTACHMENT(S):
Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH UTILITY
DESIGN SERVICES
WHEREAS, Healdsburg’s electric department is responsible for the design, maintenance, repair and operation of the City’s high voltage distribution system; and WHEREAS, the electric department requires additional resources to prepare systems designs and construction drawings, specifically for two utility undergrounding projects; and WHEREAS, since 2017 the City has contracted with Utility Design Service LLC for engineering technician services related to power distribution systems; and WHEREAS, On October 21, 2024, the City has contracted with Utility Design Service LLC for the design of utility undergrounding for the Grove Street Underground Utility District Project (EL005) and the Healdsburg Avenue Underground Utility Direct Project (EL008); and WHEREAS, the design of the has progressed and required redesign to coordinate with planned subsequent surface improvements; and
WHEREAS, the City will require engineering services during construction of the utility undergrounding projects; and
WHEREAS, over time Utility Design Services, LLC has provided good service and a good value to the City; and
WHEREAS, the work to be performed under this agreement is administrative and does not constitute a project under CEQA guidelines and is therefore exempt from further environmental review.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Finds that work performed under this agreement and amendment is exempt from the further California Environmental Quality Act (“CEQA”) review pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).
2. Authorizes an amendment to the professional services agreement with Utility Design Services, LLC to increase the amount by $120,130 and increase the not-to-exceed limit to $214,980, as approved by the City Manager and City Attorney.
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Resolution No. -2025
3. Authorizes the Utility Director to execute and approve individual task orders to a cumulative amount not to exceed the agreement’s limits.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of September 2025, by the following vote:
SO ORDERED: ATTEST:
________________________________ ________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES (“Amendment”) is made by and between Utility Design Services, LLC hereinafter, (“Consultant”) and the CITY OF HEALDSBURG (“City”), and collectively referred to as (“Parties”) and shall be effective as of _________ ___, 2025, for the purpose of amending that certain Professional Services Agreement (“Original Agreement”), between the Parties signed November 18, 20244 for General Engineering and Electrical Design Services for the Grove Street Underground Utility District Project, Healdsburg Avenue North Underground Utility District Project, and the Grove Street/Healdsburg Avenue Utility Undergrounding Project (“The Project”).
WHEREAS, City and Consultant wish to amend the term of the Original Agreement to extend the expiration date from 6/30/2026 to 12/31/2026; and
WHEREAS, the amended scope of work will increase the Original Agreement not to exceed amount by $120,130 to $214,980.
NOW THEREFORE, the Parties hereby agree to amend the Original Agreement as follows:
1. PAYMENT TERMS AND NOT TO EXCEED AMOUNT- Section 3 is hereby amended to increase the not to exceed amount by $120,130 to $214,980.
2. TERM- Section 2 of the Original Agreement is amended to provide that the term shall expire on 12/31/2026.
3. With respect to all other terms and conditions, the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written:
City of Healdsburg, a Municipal Corporation Alpha Analytical Laboratories, Inc By: _________________________________________
Jeffrey Kay, City Manager Al Smatsky, CEO
Utility Design Services< LLC
Attest:
Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: 2024 Calendar Year Power Source Disclosure Report PREPARED BY: Terra Sampson, Utility Conservation Analyst STRATEGIC INITIATIVE(S):
- Pursue Initiatives that Promote Environmental Stewardship - Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution attesting to the veracity of the 2024 Power Source Disclosure Annual Report and direct staff to submit the Resolution to the California Energy Commission to meet regulatory obligations.
COMMUNITY ENGAGEMENT/OUTREACH:
A breakdown of the types of electricity generated and supplied to the Healdsburg Electric Department will be presented in a Power Content Label (PCL) and provided to every City electric customer in both English and Spanish with the October utility bill. The PCL will also be posted at www.healdsburg.gov/powercontent.
BACKGROUND:
Under State law (Public Utilities Code Sections 398.4 and 398.5), retail suppliers of electricity must annually: (1) disclose the type of generation resources (e.g., hydroelectric, geothermal, solar, natural gas, etc.) provided to their customers in the form of a PCL, and (2) report this same information, together with supporting documentation in verified form, to the California Energy Commission (CEC), in the form of a Power Source Disclosure Report (PSD). The intent of the PCL is to educate customers through the disclosure of accurate, reliable, and simple to understand information regarding the generation attributes of the energy being provided by their electric service provider.
The PCL includes the overall carbon content for each energy product sold to retail customers. The City of Healdsburg provides two products: (1) the Healdsburg Standard energy rate, which is a blend of generation from City-owned projects as well as supplemental market purchases and (2) Item 6.d
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the Healdsburg Green Rate, which includes a mix of renewable energy from plants located within the State of California.
The CEC’s due date for the PSD report is June 1st each year. Healdsburg staff compiled and filed the annual PSD by the deadline. The next step is for Healdsburg’s City Council to certify the PSD for Healdsburg. The CEC will use the submitted PSD to create the PCL, which includes the statewide average power mix as compared to Healdsburg’s energy products, for Healdsburg. .
Once the PCL is provided by the CEC, each City electric customer will receive a copy of the 2024 PCL in accordance with the State’s regulation.
DISCUSSION/ANALYSIS:
The State’s regulations for the power source disclosure report include a requirement that the governing board of publicly owned utilities, during a public meeting, attest to the veracity of the annual power source disclosure report. Table 1 below lists the percentages for the City’s two energy products, as well as the community-wide totals.
Predominately, Healdsburg electric customers purchase energy under the City’s “Standard” electric service product. This offering is a mix of both renewable, carbon-free, carbon-based energy, and market purchases. This comprises 98% percent of electric accounts and 92% of total electric consumption. As an alternative, Healdsburg electric customers may choose to purchase the City’s “Green Rate”, which provides energy sourced from renewable systems located within the State of California. As all City municipal accounts take service under the Green Rate, the City makes up 66% of the participation and 96% of the electric consumption on the Green Rate (water and wastewater operations require large amounts of energy).
A graphic showing the combined community-wide electric resources is also included in Figure 1.
It is increasingly important to look at community-wide electric resources as a whole, rather than the individual Green and Standard rates. California’s Renewables Portfolio Standard (RPS), including Senate Bill 100 and Senate Bill 1020, sets requirements for the community-wide electricity provided, including 52% renewable energy by 2027, 60% renewable by 2030, 90% renewable and carbon-free by 2035, 95% by 2040, and 100% renewable and carbon-free by 2045.
Due to limited access to new renewable projects with confirmed access to transmission lines as well as increasing electricity consumption alongside the increasing renewable percentage requirements, these will be difficult compliance targets to meet. Regardless, City staff continue efforts to secure new sources of affordable renewable energy.
In 2024, Healdsburg’s Green Rate comprised 100% renewable electricity from geothermal (12%), solar (86%), and small hydroelectric (2%). In 2024, Healdsburg’s Standard Rate comprised 43% renewable and zero-carbon electricity from geothermal (4%), solar (7%), small hydroelectric (1%), and large hydroelectric (31%).
Table 1. 2024 Healdsburg Electricity Resources for Standard Rate, Green Rate, and Community-Wide Total
Resource Standard Rate Green Rate Community-Wide
Biomass & Biogas 0% 0% 0%
Geothermal 4% 12% 5%
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Eligible
Hydroelectric
1% 2% 1%
Solar 7% 86% 14%
Wind 0% 0% 0%
Large Hydroelectric 31% 0% 28%
Nuclear 0% 0% 0%
Emerging
Technologies
0% 0% 0%
Other 0% 0% 0%
Natural Gas 17% 0% 16%
Coal & Petroleum 0% 0% 0%
Unspecified Power –
Spot Market
40% 0% 36%
PCL GHG Intensity
(lbs CO2e/MWh)
527 0 485
Figure 1. 2024 Community-Wide Electric Resources
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Overall, 47% of community-wide electricity came from renewable (19%) and carbon-free (28%) sources in 2024. This is lower than normal for Healdsburg due to a temporary policy to sell Renewable Energy Credits (RECs) to create funding for future energy projects. Per Council Resolution 151-2023, staff have been selling excess Renewable Energy Credits (RECs) on the market in 2024 and 2025 to create additional revenue for electric projects, such as a local renewable solar + battery project at a City facility to benefit the community. This substantially reduces the renewable sources that can be claimed in the 2024 and 2025 Standard Rate PSD.
Although it appears as if renewables are being reduced in these years, it is only a temporary policy shifting carbon obligations between NCPA members. Had the RECs not been sold, Healdsburg electric would have achieved 72% of community-wide electricity from renewable (44%) and carbon-free (28%) sources, which is in closer alignment with Healdsburg and State-wide targets.
Through the use of historical carryover RECs (the City’s reward for early adoption of renewable energy), the City will continue to meet State Renewable Portfolio Standard (RPS) requirements in Item 6.d
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2024 and 2025 regardless of the REC sale. Revenue generated from the sale of these RECs was $1.6 million in fiscal year 2024-25 and fiscal year 2025-26 is expected to be similar, totaling approximately $3.2 million in additional funds. On February 3, 2025, staff received direction from City Council to consider options for using these one-time revenues to benefit Healdsburg electric customers through the undergrounding of certain utility lines and/or installation of a local renewable solar + battery project at a City facility to benefit the community.
In 2024, the combined (Green and Standard rates) community-wide GHG emissions intensity was 485 lbs. CO2e per MWh, roughly double the City-adopted target of 200 lbs. per MWh (Resolution 99-2018). Had the RECs not been sold, the combined community-wide GHG emissions intensity would have been 251 lbs. CO2e per MWh. This is still above the City-adopted target partly due to the 10% increase in electricity consumption in 2024, as compared to 2023, likely due to the extremely hot summer in 2024 and, therefore, a need to purchase market energy to meet demands.
City staff continue to procure new renewable and carbon-free energy resources to provide to Healdsburg’s electric customers. For example, the City is working with other owners of the Lodi Energy Center, a natural gas plant, to incorporate green hydrogen and reduce carbon emissions from the plant. The City has also contracted for a new solar project, to be completed in 2028, and provide approximately 6,500 MWh (expected to be roughly 7% of community-wide electricity) of additional renewable electricity.
Additionally, staff worked with a consultant to develop a long-range community-wide electric energy and demand scenarios forecast estimating future usage and peak demands due to adoption of building and transportation electrification. The forecast will be used to develop a Renewable Energy Procurement Plan and help inform system capacity improvements required to meet Healdsburg’s 24/7/365 energy demands, remain compliant with State renewable and carbon-free requirements, and work towards the Climate Mobilization Strategy target of 85% renewable and carbon-free resources by 2030.
The scenarios forecast includes estimated hourly electric demands over the course of the year, allowing Electric Department staff to plan for meeting electric demands 24/7/365 from weatherdependent renewable and carbon-free generation sources to meet customer energy demands as they occur. This planning effort to match renewable resources to estimated future energy demands will help reduce costly over purchasing of intermittently-unavailable weather-based resources (solar, hydroelectric, wind, etc.).
At this time, most official reporting of energy consumption is on an annualized basis. The State’s PSD report has its limitations in capturing true GHG emissions required to provide electric service 24/7/365. For example, natural gas plants may have served the electric generation needed to provide electricity at a specific moment in time (evening air-conditioning), but if a low- or nocarbon resource was over-generated or over-purchased, then this omits the natural gas emissions within the PSD report. Therefore, the PSD provides an annualized accounting of GHG emissions but does not necessarily reflect the day-to-day or hour-to-hour generation sources and GHG emissions necessary to provide reliable electric service. Currently, Healdsburg does not purchase carbon offsets to lower the annualized electricity emissions; though in some years such as 2023 with high hydroelectric production, the annual reporting is lowered from over-production of zeroItem 6.d 34 of 116
carbon resources. In the future, State reporting will move more towards monthly or hourly generation to more accurately represent and assign GHG emissions.
The numbers shown in the 2024 PSD come from both City and Northern California Power Agency (NCPA) staff working collaboratively to confirm the accuracy and compliance of energy supplied in 2024. This effort included cross checking numbers from the California Independent System Operator, NCPA generation metering, validations of market purchases from unspecified sources, review of certified RECs, tracking of solar generation, and customer sales records. Through this iterative process, City staff are confident that the PSD and PCL provide the most accurate information for the public.
In addition to the resources either owned or contracted by the City for the community, there are many customer-owned solar and battery storage systems within Healdsburg, as shown in Figure
2. As of June 30, 2025, Healdsburg residents and businesses have 425 solar arrays and 81 battery systems. These customer owned systems are estimated to produce over 6,950 MWh per year and represent roughly an additional 8% of the community’s annual electricity needs. This selfgeneration reduces the amount of mid-day energy required by the community. As California has an abundance of mid-day solar generation, the City is also developing programs to shift loads towards these periods of abundant renewables and away from peak demand periods in the early evening.
Figure 2. Growth of Customer-Owned Solar and Batteries in Healdsburg Item 6.d
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Attached to this report is a resolution that, if adopted by City Council, approves an attestation of the veracity of the 2024 PSD for Healdsburg’s Standard and Green electric service products, and directs staff to submit the resolution to the CEC.
ENVIRONMENTAL STEWARDSHIP:
Providing the power content label to City electric customers helps to educate consumers on the types of generation being used to meet their energy needs. Informing customers of their energy sources helps to steer policies regarding procurement of renewable and carbon-free energy.
Electricity consumption in 2024 resulted in 18,070 MT CO2e greenhouse gas (GHG) emissions, compared to 35,182 MT CO2e GHG emissions had the City onlypurchased market-based electricity.
ALTERNATIVES:
City Council could choose not to adopt the resolution attesting the veracity of the 2024 PSD for Healdsburg Standard and Green electric service products. Staff would request additional direction if this alternative is pursued, as submitting this attestation is a state requirement.
FISCAL IMPACT:
There is no fiscal impact related to the recommended action.
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ENVIRONMENTAL ANALYSIS:
The approval of the Power Source Disclosure is not subject to the provisions of the California Environmental Quality Act (CEQA) because the Power Source Disclosure Program is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
ATTACHMENT(S):
Resolution
2024 Power Source Disclosure Report
Draft Healdsburg 2024 Power Content Label – Utility Bill Insert Item 6.d
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CITY OF HEALDSBURG
RESOLUTION NO. -2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ATTESTING TO THE VERACITY OF THE
2024 POWER SOURCE DISCLOSURE ANNUAL REPORT AND
DIRECTING STAFF TO SUBMIT THE RESOLUTION TO THE
CALIFORNIA ENERGY COMMISSION
WHEREAS, the City of Healdsburg owns and operates a publicly owned utility subject to certain laws and requirements of the State Legislature; and WHEREAS, Public Utility Code establishes a Power Source Disclosure (PSD) program that requires retail sellers of electricity to annually submit a power source disclosure report to the California Energy Commission; and
WHEREAS, Healdsburg Electric Department is a retail seller of electricity as defined by the PSD Program and is therefore required to provide electric customers an annual power content label (PCL); and
WHEREAS, Healdsburg staff prepared and submitted the 2024 Annual Power Source Disclosure Report to the Energy Commission in accordance with the timelines of the regulation; and
WHEREAS, the PCL for the City’s Standard and Green energy service products will be prepared by the Energy Commission consistent with the filed PSD; and WHEREAS, the approval of the Power Source Disclosure is not subject to the provisions of the California Environmental Quality Act (CEQA) because the Power Source Disclosure Program is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg does hereby:
1. Find that the approval of the Power Source Disclosure is not subject to the provisions of the California Environmental Quality Act (CEQA) because the Power Source Disclosure Program is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
2. Attest to the veracity of the 2024 Power Source Disclosure Annual Report for Healdsburg’s “Standard Rate” and “Green Rate” electric service products and direct staff to submit the resolution to the California Energy Commission.
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Resolution No. -2025
PASSED, APPROVED AND ADOPTED, this 15th day of September 2025, by the following vote:
SO ORDERED: ATTEST:
___________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Retail Sales 75,616.15 6,585.22
Unmet Load
29956 0
Facility Name Fuel Type State or Province WREGIS ID of REC source
RPS ID of
REC
source
EIA ID of
delivered
energy
Gross
MWhs
Procured
Specified
Resales
MWhs
Net MWhs
Procured
Firmed &
Shaped
Resource?
Eligible for Firmed
& Shaped
Grandfathering?
Total EF
(MT
CO2e/MWh)
Total
GHGs
PCL EF
(MT
CO2e/MWh)
Standard Rate Green Rate
DISSIGNO HEALDSBURG FPV, LLC Solar CA W11037 65360 64308 5950 5950 0.0000 0.0000 3442 2508ANTELOPE EXPANSION 1B Solar CA W12142 63581 62320 5336 5336 0.0000 0.0000 2192 3144GEO OSL Geothermal CA W4883 60908 7368 65 65 0.0548 4 0.0000 65GEOTHERMAL 1_UNIT 1 Geothermal CA W1254 60908 7368 809 809 0.0548 44 0.0000 809GEOTHERMAL 1_UNIT 2 Geothermal CA W1255 60908 7368 892 892 0.0548 49 0.0000 892GEOTHERMAL 2_UNIT 4 Geothermal CA W1257 60911 7369 2196 2196 0.0829 182 0.0000 1383 813GEO SOLAR 1 - CLEARLAKE Solar CA W1509 62040 P217 2 2 0.0000 0.0000 2 GEO SOLAR 2 - MIDDLETOWN Solar CA W2792 62041 P218 1 1 0.0000 0.0000 1SFWPA KELLY RIDGE Eligible Hydroelectric CA W761 60266 418 209 209 0.0000 0.0000 209WAPA - NIMBUS Eligible Hydroelectric CA W1161 61045 444 168 168 0.0000 0.0000 84 84SFWPA SLY CREEK Eligible Hydroelectric CA W701 60267 776 38 38 0.0000 0.0000 38NEW SPICER MEADOWS Eligible Hydroelectric CA W1260 61580 54554 354 354 0.0000 0.0000 318 36WAPA - STAMPEDE Eligible Hydroelectric CA W1177 61046 7066 8 8 0.0000 0.0000 8ALMEDA CT UNIT 1 Natural Gas CA 7450 96 96 0.9589 92 0.9589 96ALMEDA CT UNIT 2 Natural Gas CA 7450 91 91 0.9589 87 0.9589 91COLLIERVILLE Large Hydroelectric CA 54555 8764 8764 0.0000 0.0000 8764WAPA - FOLSOM Large Hydroelectric CA 441 1105 1105 0.0000 0.0000 1105WAPA - GIANELLI Large Hydroelectric CA 448 222 222 0.0000 0.0000 222WAPA - J.F. CARR Large Hydroelectric CA 442 469 469 0.0000 0.0000 469WAPA - KESWICK Large Hydroelectric CA 443 655 655 0.0000 0.0000 655LODI CITI UNIT Natural Gas CA 7451 166 166 0.9514 158 0.9514 166LODI ENERGY CENTER Natural Gas CA 57978 12751 12751 0.3852 4912 0.3852 12751WAPA - NEW MELONES Large Hydroelectric CA 6158 995 995 0.0000 0.0000 995WAPA - O'NEILL Large Hydroelectric CA 446 3 3 0.0000 0.0000 3SFWPA FOBESTOWN Large Hydroelectric CA 417 2116 2116 0.0000 0.0000 2116SFWPA WOODLEAF Large Hydroelectric CA 419 3190 3190 0.0000 0.0000 3190WAPA - SHASTA Large Hydroelectric CA 445 4252 4252 0.0000 0.0000 4252WAPA - SPRING CREEK Large Hydroelectric CA 450 606 606 0.0000 0.0000 606WAPA - TRINITY Large Hydroelectric CA 451 736 736 0.0000 0.0000 736 Item 6.d
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Standard Rate Portfolio Totals PCL Data Green Rate Portfolio Totals PCL Data Retail Sales 75616 Retail Sales 6585
Total Specified 45660 Total Specified 6585
Biomass & Biogas 0 0% Biomass & Biogas 0 0%
Geothermal 3149 4% Geothermal 813 12%
Eligible Hydroelectric 657 1% Eligible Hydroelectric 120 2%Solar 5637 7% Solar 5652 86% Wind 0 0% Wind 0 0%
Large Hydroelectric 23113 31% Large Hydroelectric 0 0%
Nuclear 0 0% Nuclear 0 0%
Emerging Technologies 0 0% Emerging Technologies 0 0%
Other 0 0% Other 0 0%
Natural Gas 13104 17% Natural Gas 0 0%Coal & Petroleum 0 0% Coal & Petroleum 0 0% Unspecified Power - ACS 0 Unspecified Power - ACS 0
Unspecified Power - Spot Market 29956 Unspecified Power - Spot Market 0Unspecified Power - Total 29956 40% Unspecified Power - Total 0 0%Total PCL GHGs (MT CO2e) 18070.2 Total PCL GHGs (MT CO2e) 0.1 Emissions intensity (MT CO2e/MWh) 0.239 Emissions intensity (MT CO2e/MWh) 0.000 PCL GHG Intensity (lbs CO2e/MWh) 527 PCL GHG Intensity (lbs CO2e/MWh) 0 Unbundled REC %
0%
Unbundled REC %
0%
Standard Rate Green Rate
Facility Name Fuel Type Net Procurement
Annual
PCL
GHGs (MT
CO2e)
Facility Name Fuel Type Net Procurement
Annual
PCL
GHGs (MT
CO2e)
DISSIGNO HEALDSBURG FPV, LLC Solar 3442 0 DISSIGNO HEALDSBURG FPV, LLC Solar 2508 0ANTELOPE EXPANSION 1B Solar 2192 0 ANTELOPE EXPANSION 1B Solar 3144 0GEO OSL Geothermal 65 0 - - - 0GEOTHERMAL 1_UNIT 1 Geothermal 809 0 - - - 0GEOTHERMAL 1_UNIT 2 Geothermal 892 0 - - - 0GEOTHERMAL 2_UNIT 4 Geothermal 1383 0 GEOTHERMAL 2_UNIT 4 Geothermal 813 0GEO SOLAR 1 - CLEARLAKE Solar 2 0 - - - 0GEO SOLAR 2 - MIDDLETOWN Solar 1 0 - - - 0SFWPA KELLY RIDGE Eligible Hydroelectric 209 0 - - - 0WAPA - NIMBUS Eligible Hydroelectric 84 0 WAPA - NIMBUS Eligible Hydroelectric 84 0SFWPA SLY CREEK Eligible Hydroelectric 38 0 - - - 0NEW SPICER MEADOWS Eligible Hydroelectric 318 0 NEW SPICER MEADOWS Eligible Hydroelectric 36 0WAPA - STAMPEDE Eligible Hydroelectric 8 0 - - - 0ALMEDA CT UNIT 1 Natural Gas 96 92.0544 - - - 0ALMEDA CT UNIT 2 Natural Gas 91 87.2599 - - - 0COLLIERVILLE Large Hydroelectric 8764 0 - - - 0WAPA - FOLSOM Large Hydroelectric 1105 0 - - - 0WAPA - GIANELLI Large Hydroelectric 222 0 - - - 0WAPA - J.F. CARR Large Hydroelectric 469 0 - - - 0WAPA - KESWICK Large Hydroelectric 655 0 - - - 0LODI CITI UNIT Natural Gas 166 157.9324 - - - 0LODI ENERGY CENTER Natural Gas 12751 4911.6852 - - - 0WAPA - NEW MELONES Large Hydroelectric 995 0 - - - 0WAPA - O'NEILL Large Hydroelectric 3 0 - - - 0SFWPA FOBESTOWN Large Hydroelectric 2116 0 - - - 0SFWPA WOODLEAF Large Hydroelectric 3190 0 - - - 0WAPA - SHASTA Large Hydroelectric 4252 0 - - - 0WAPA - SPRING CREEK Large Hydroelectric 606 0 - - - 0WAPA - TRINITY Large Hydroelectric 736 0 - - - 0 Item 6.d
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DRAFT
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DRAFT
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: Professional Services Agreement with BKF Engineers for Engineering Design Services in the not-to-exceed amount of $271,337 for the Ward Street Neighborhood Revitalization Project No. ST009
PREPARED BY: Terrie Zwillinger, Senior Project Manager
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution approving a Professional Services Agreement with BKF Engineers for engineering design services for the Ward Street Neighborhood Revitalization Project No. ST009 in the not-to-exceed amount of $271,337, authorizing the City Manager to execute the Agreements, and amending the adopted Fiscal Year 2025-26 Budget.
COMMUNITY ENGAGEMENT/OUTREACH:
Since 2021, City staff, in partnership with Corazón Healdsburg, have been working with the residents on Adeline, Ward, Palm, Exchange, and South University streets to improve relations and the living conditions in the area referred to herein as the Ward Street Neighborhood.
As part of the proposed needs assessment and preliminary design phase, a neighborhood meeting will be held informing the neighborhood of the project, the project schedule, and soliciting input for project components. Additionally, a preliminary design presentation to City Council is anticipated.
Prior to construction additional notifications will be provided to the neighborhood.
BACKGROUND:
The Ward Street Neighborhood Revitalization Project encompasses the area along Adeline Way, Ward Street, Palm Avenue, South University, the connecting segment of Exchange Avenue and the frontage of Healdsburg Avenue from the Highway 101 Ramp to the Healdsburg Memorial Bridge. The area is limited to the north by the railroad line and to the east by the Russian River.
The lack of continuous walkways, poor pavement condition, and poor drainage limit its residents from walking and biking to easily accessible destinations, including shopping, schools, daycare, Item 6.e
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and places of work. There are known drainage issues throughout the neighborhood that need to be addressed.
The Ward Street Neighborhood Revitalization Project will close sidewalk gaps, repair uneven walkway surfaces, install ADA ramps, reconstruct pavement, and improve storm drainage. By doing so, it will improve walkability and bike ability by eliminating deterrents such as rough pavement surfaces and damaged and missing walkways to ultimate create direct connections to the City’s downtown area and more.
On August 5, 2024, City Council authorized the City Manager to execute a Cooperative Agreement with the Sonoma County Transportation and Climate Authority (SCTCA) for the Ward Street Neighborhood Revitalization Project in the total amount of $1,194,000, made up of $554,000 of Go Sonoma – Bikeways and Pathways (BBP) funding and $640,000 of Go Sonoma – Move Traffic Improve Safety (MTIS) funding (Resolution 2024-93).
On June 9, 2025, City staff requested proposals (RFP) from qualified consultant firms/teams with relevant experience and knowledge to prepare a needs assessment, preliminary plans, environmental and right-of-way documents, and final plans, specifications, and cost estimate (PS&E), for the Ward Street Neighborhood Revitalization Project.
Two qualified firms submitted proposals within the specified submittal deadline. Staff reviewed both proposals and determined they met the minimum submittal requirements, including scope of services, liability coverages, recommended details, and submittal forms. Staff further evaluated the proposals against pre-established criteria and based on the evaluation and in accordance with the RFP, contacted references, and interviewed both firms on August 20, 2025. Based on this evaluation, BKF Engineers was deemed most qualified to complete this work.
DISCUSSION/ANALYSIS:
Staff met with BKF Engineering for a detailed discussion about scope, schedule, the City’s expectations, and the proposed fee estimate for services. Staff negotiated portions of the scope and fee with BKF Engineering and has determined that the cost of services is reasonable.
The complete PS&E will be the basis for soliciting bids for construction of the Ward Street Neighborhood Revitalization Project. Construction is anticipated to begin in summer of 2026.
ENVIRONMENTAL STEWARDSHIP:
Reuse, recycling, waste diversion, construction vehicle emission reduction, and storm water treatment will be implemented into the design where possible. The goal of this project is to increase safety for active transportation thus reducing vehicular miles traveled.
ALTERNATIVES:
The City Council may choose not to adopt the recommended Resolution authorizing a contract with BKF Engineering to provide engineering design services for the Ward Street Neighborhood Revitalization Project. The City Council may direct staff to readvertise the RFP or decide to not move forward with the project at this time. However, this may potentially jeopardize receiving the $1,194,000 in grant funding.
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FISCAL IMPACT:
The Ward Street Neighborhood Revitalization Project ST009 has an adopted budget of $1,449,000.
The construction phase of the project is funded by $1,194,000 in grant funding from the SCTCA with the remaining $255,000 in Measure T funding available to support the design phase. The proposed design contract with BKF Engineers is for an amount not-to-exceed $271,337. In conjunction with the design contract, staff costs are estimated at about 15% of the contract value or $40,700, bringing the total cost for the design phase to $312,037. The design phase requires an additional $57,037 in appropriations. Staff proposes amending the adopted Fiscal Year 2025-26 budget to reappropriate project funds from Fiscal Year 2024-25 and fund the shortfall with additional funding from the Streets Operating Fund. It is anticipated that there will be additional funding for construction needed. At the time of construction award, staff will return to City Council to identify any additional funding necessary.
ENVIRONMENTAL ANALYSIS:
The recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA). The future construction project will be subject to environmental review and pending approval pursuant to CEQA and NEPA (National Environmental Policy Act) guidelines at a future date.
ATTACHMENT(S):
Resolution
BKF Engineering Proposal and Fee
Exhibit A - Budget Amendment
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CITY OF HEALDSBURG
RESOLUTION NO. - 2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH BKF ENGINEERS IN THE NOT-TOEXCEED AMOUNT OF $271,337 TO PROVIDE ENGINEERING
DESIGN SERVICES FOR THE WARD STREET
NEIGHBORHOOD REVITALIZATION PROJECT NO. ST009,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT, AND AMENDING THE ADOPTED FISCAL YEAR
2025-26 BUDGET
WHEREAS, since 2021, City staff, in partnership with Corazon Healdsburg, have been working with the residents on Adeline, Ward, Palm, Exchange, and South University streets to improve relations and the living conditions in the area referred to herein as the Ward Street Neighborhood; and
WHEREAS, the Ward Street Neighborhood Revitalization Project No. ST009 will close sidewalk gaps, repair uneven walkway surfaces, install ADA ramps, reconstruct pavement, and improve storm drainage; and
WHEREAS, on August 5, 2024, the City Council authorized the City Manager to execute a Cooperative Agreement with the Sonoma County Transportation and Climate Authority (SCTCA) for the Ward Street Neighborhood Revitalization Project in the total amount of $1,194,000; and
WHEREAS, on June 9, 2025, City staff requested proposals (RFP) from qualified consultant firms/teams with relevant experience and knowledge to prepare a needs assessment, preliminary plans, environmental and right-of-way documents, final plans, specifications, and construction cost estimate (PS&E), for the Ward Street Neighborhood Revitalization Project; and WHEREAS, in response to the RFP, two qualified firms submitted proposals within the specified submittal deadline; and
WHEREAS, staff has reviewed and evaluated proposals confirming that each has met the minimum submittal requirements, including scope of services, liability coverages, recommended details, and submittal forms and statements; and
WHEREAS, staff interviewed both firms on August 20, 2025; and WHEREAS, based on the evaluation, BKF Engineers was determined to be the firm best suited to complete the project design; and
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WHEREAS, the base bid amount proposed by BKF Engineers for services is $271,337; and
WHEREAS, the completed and approved PS&E will be used as the basis for soliciting bids and constructing the Ward Street Neighborhood Revitalization Project; and WHEREAS, the final construction budget is expected to be refined throughout the design process as details of the construction scope are finalized; and WHEREAS, the adopted budget included $255,000 Measure T appropriations for the project; and
WHEREAS, in conjunction with the design contract, staff costs are estimated at about 15% of the contract value or $40,700, bringing the total cost for the design phase to $312,037 and leaving a $57,037 shortfall that requires additional funding; and WHEREAS, staff proposes funding the shortfall of $57,037 with unanticipated additional revenues received in the Streets Operating Fund; and
WHEREAS, the recommended action does not constitute a "project" under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA) and no further action is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Approves a Professional Services Agreement with BKF Engineers. to provide engineering design services for the Ward Street Neighborhood Revitalization Project for $271,337.
2. Authorizes the City Manager to execute the Professional Services Agreement.
3. Approves amending the adopted Fiscal Year 2025-26 budget as depicted in the attached Exhibit A.
PASSED, APPROVED, AND ADOPTED, this 15th day of September, 2025, by the following vote:
SO ORDERED: ATTEST:
Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 512-1000-39001-00000 $ 57,037 Increase Transfer in from Streets Operating Fund for Ward Street Neighborhood Revitalization Project ST009 510-8080-42301-00000 $ 57,037 Increase Transfer out to Streets Capital Fund for Ward Street Neighborhood Revitalization Project ST009 512-6162-45000-ST009 $ 57,037 Increase Expense Budget for Ward Street Neighborhood Revitalization Project ST009 512-1000-39001-00000 $ 146,810 Re-establish Transfer in from Measure T for Ward Street Neighborhood Revitalization Project ST009 105-8080-42301-00000 $ 146,810 Re-establish Transfer out to Streets Capital Fund for Ward Street Neighborhood Revitalization Project ST009 512-6162-45000-ST009 $ 146,810 Re-establish Expense Budget for Ward Street Neighborhood Revitalization Project ST009 FY 25-26 Budget Amendment
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August 25, 2025
BKF No. C20251275
Terrie Zwillinger
Senior Project Manager
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Transmitted Via Email
Subject: Ward Street Neighborhood Revitalization
City Project No. ST009
Civil Engineering and Land Surveying Proposal
Dear Terrie,
BKF Engineers welcomes the opportunity to submit this scope of services for civil engineering and land surveying services associated with the Ward Street Neighborhood Revitalization project. The scope of services and enclosed fee is based on the proposal BKF submitted dated July 8, 2025 and subsequent revisions based on our scoping discussion on August 22, 2025. Below we present our scope of services for your consideration.
SCOPE OF SERVICES
TASK 1: PROJECT MANAGEMENT
Project management activities will include setting up a kick-off meeting, routine check-in meetings, preparation and distribution of meeting agendas, minutes, and action item logs for both internal, interagency and public meetings. Updates to the project schedule, budget tracking, and maintenance of a living Action Log will also be completed as part of this task. BKF will also process monthly invoices reflecting total budget, budget spent to date, and remaining budget for each task.
TASK 2: BACKGROUND RESEARCH AND UTILITY COORDINATION
We recognize the importance of mapping known utilities to avoid design conflicts, minimize construction delay and potential claims. BKF will obtain utility maps from the City as well as other utility providers within the area.
We will organize a list of utility contacts and mail utility letters out on the City’s letterhead. We will then endeavor to map the location of underground utilities from record drawings and the surface features we surveyed and included on our topographic map included in Task 3 below. BKF is not proposing to locate underground utilities using ground penetrating radar and similar methods, but we have this ability and can perform this work as an additional service if needed. During the design phase, we will prepare a memorandum or exhibit reflecting utility conflicts and suggest solutions. We will also coordinate with utility companies to see if the conflicting utility can be relocated. If needed, BKF will offer a preliminary opinion of probable cost (estimate) to relocate utilities.
DELIVERABLES:
• Project Schedule
• Meeting Minutes and Notes, including Action Log updates • Monthly Invoices
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Additionally, our team will visit the project site following the completion of the topographic mapping to fieldverify mapped conditions and assess the site opportunities and constraints relative to the public right of way.
We will develop a photo diary of the project area including annotations of deficiencies or ideas discussed with City staff during the site visit.
TASK 3: TOPOGRAPHIC AND BOUNDARY SURVEY
1. Establishment of Project Survey Control: BKF will perform a Control Survey and establish project control. Horizontal control will be based on California Coordinates System of 1983 (CCS83) relative to California Spatial Reference Network by static GPS observation. Vertical coordinates will be relative to the North American Vertical Datum of 1988 (NAVD88).
2. Boundary Analysis and Survey: BKF will perform a Boundary Survey and prepare a Boundary Analysis that will define the subject parcel area.
a. Public Records Research - BKF will obtain and assemble the available maps and deeds encompassing Healdsburg Avenue, South University Street, Palm Avenue, Exchange Avenue, Adeline Way and Kennedy Lane. We may consult with the Sonoma County Surveyor’s office to review any existing or pending records that may be available. Title report procurement is not included in this scope of services but is expected to be necessary for approximately 5 parcels at this time. BKF is specifically excluding right-of- way mapping for Ward Street.
b. Private Records Research – BKF will review unrecorded survey notes and maps in local private survey archives known to BKF. Some private archive holders charge a fee for access and/or research of these archives. Fees and services associated with private archive/unrecorded survey research is not included in this scope of services, but can be provided as an additional service if unrecorded records are uncovered in our initial investigation.
c. Existing Condition of ROW Records - Based on a cursory review of readily available public records, the subject streets appear to be shown on a number of record maps with the exception of Kennedy Lane at Healdsburg Avenue, Exchange Avenue between Palm Avenue and S University Street, Adeline Way North of Exchange Avenue, and Healdsburg Avenue West of Adeline Way therefore requiring a record of survey if we are to include these right-of-way lines. BKF will endeavor to recover monuments shown on these surveys and plot the boundary lines on the topographic base mapping based on said record maps.
d. Easements – If title reports are provided by client, BKF will plot up to twenty (20) easements and title encumbrances listed in said reports. Procurement of new or updated title reports is not included in this scope of services.
e. Reconnaissance - BKF will conduct field research for primary monumentation to establish a boundary resolution, including survey markers, public agency monuments, witness or line trees, fences, lines of occupation and other relevant information discovered during our boundary research. f. Boundary Determination - Once the research and reconnaissance has been completed, BKF will perform a boundary determination, which includes an analysis of the assembled evidence with respect to its relationship to the title and other documentary evidence.
3. Topographic Field Survey: Since the RFP doesn’t specify which curb ramps or driveways will need to be surveyed, BKF is offering to provide up to four days of field surveying to prepare a Topographic Map for the subject areas. If additional days are needed, BKF can provide an estimate for the areas designated by the client. BKF will gather available public data and plans for the site and its surrounding improvements.
The topographic survey will be comprised of the following:
DELIVERABLES:
• Utility Request Letters, Matrix, and Utility Composite Drawing • Site Visit Notes and Photo Diary
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a. Terrestrial Survey - BKF will provide the field work to prepare a Topographic Map for the subject areas. The limits of the topographic survey will be determined at a future date but will be limited to four days of field surveying. The topographic survey will be comprised of identified visible site features such as roadways, pavements, evidence of significant traveled ways, walls, fences, trees 9-inches and larger in diameter and visible utility infrastructure. We will obtain a succession of spot elevations to define the general terrain of the site and immediately adjacent improvements to produce mapping at a 1-foot contour interval.
b. Utilities - Utility infrastructure within the mapping limits, including sewer, water valves, hydrants, meter boxes, storm drain and marked utilities, if encountered during the course of our field survey, will also be identified. The basic routing, inverts and orientation of the on-site gravity utilities will be identified based on field evidence and any available plans provided to BKF prior to commencement of the survey.
If as- built drawings are not provided or are inconclusive when compared to the field evidence, only data at the dipped structures will be provided. Locating of underground pressure pipe and dry utilities is not included.
c. Mapping - BKF will produce the mapping in a reproducible hard copy and electronic format. The signed hardcopy Topographic Map will be an instrument of service. Electronic mapping will be completed in an AutoCAD format and can be transferred and used by other team consultants for their work, as a courtesy.
1) The mapping is anticipated to be compiled at 1” = 20’, and will also indicate individual spot elevations at various locations throughout the site. BKF will take a series of photographs for future reference and documentation of current field conditions encountered during the time of our survey. The vertical control for the survey will be tied to the North American Vertical Datum of 1988 (NAVD88), unless otherwise agreed upon in writing prior to commencement of the survey.
2) The horizontal location and rotation of the mapping is anticipated to be on California Coordinates System of 1983 (CCS83) unless otherwise agreed upon in writing prior to commencement of the survey.
Record of Survey: BKF is including a Record of Survey based on research of public maps in the project vicinity and as detailed under the Existing Conditions section above.
TASK 4: NEEDS ASSESSMENT
BKF will develop a Needs Assessment document describing the project area and conditions, need for the project improvements, and ideas and conceptual design for potential improvements to meet the project goals.
The Needs Assessment document will also include a conceptual design-level graphics and cost opinions for the full scope of improvements, recommended immediate scope (limited improvements based on currently-available funding), and remaining scope items. These sets of graphics and cost opinions will be presented in an effort to support informed decision making by the City as well as future funding solicitation for the remaining project elements.
We understand that the recommended improvements should be consistent with the 2021 Sonoma County Transit Authority (SCTA) Funding Program Call for Projects and be able to be constructed within existing public Right of Way. We understand that the project elements may include pavement repairs and resurfacing, sidewalk gap closure,
DELIVERABLES:
• Draft Needs Assessment Document (in electronic format) • Final Needs Assessment Document (in electronic format) Item 6.e
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ADA barrier removal and curb ramp replacement, drainage improvements, transit facility improvements, streetlighting assessment, and miscellaneous utility improvements.
TASK 5: PUBLIC OUTREACH AND CITY COUNCIL MEETING SUPPORT BKF can support a City-lead public outreach process through co-development of an engagement plan and presentation at one (1) community outreach event. The engagement plan would include a simplified overview of the project needs, goals, and graphics representing options for the contemplated improvements, a high-level design and construction schedule, and would identify the target audience (residents of the Ward Street neighborhood) as well as community-based organizations that should be included in the engagement messaging (such as Corazon Healdsburg). For the outreach event, BKF can prepare an agenda, graphics, and can support a presentation of the project to the public at and event coordinated by City staff. The intent of this outreach event will be to solicit feedback from the residents regarding their priorities and ideas for the neighborhood improvements. Public feedback and comments will be documented by BKF in an Outreach Summary document.
Following the completion of the public outreach event, BKF will meet with City staff to identify the prioritized and preferred improvements and will expand our conceptual design graphics into a preliminary design package.
The preliminary design drawings and estimate will be presented to City Council to solicit their feedback and authorization to proceed with the design. BKF will present the preliminary design to Council at one (1) council meeting in conjunction with City staff. For the Council meeting, BKF can prepare and present graphics and a slideshow presentation recapping the existing conditions and public outreach process.
If additional public outreach and engagement efforts are desired by the City, we can continue to support an expanded scope with the expertise of our on-call sub-consultant, Plan to Place, through an amendment to our agreement.
TASK 6: ENVIRONMENTAL REVIEW SUPPORT
As the project is focused on providing pedestrian accessibility and path-of-travel improvements, we expect that the project will be categorically exempt form CEQA. We further understand that the City will be the CEQA lead agency and will prepare and file the categorical exemption paperwork with the County and the State. To support the City, BKF can prepare a Project Description narrative and supporting graphics and exhibits to be appended to the CEQA paperwork, detailing the project elements and limits of work.
TASK 7: PAVEMENT ASSESSMENT
Our geotechnical subconsultant, RGH, will prepare a Pavement Assessment Memorandum describing the existing pavement conditions and future pavement mitigation and rehabilitation approaches that can be considered for the neighborhood streets. RGH will review selected published geologic information and geotechnical study reports performed within the vicinity of the project area, including the Mill District and Healdsburg Avenue Roundabout projects. The team will then perform a reconnaissance of the streets, including an evaluation of the condition of the existing asphalt. The team will document general information on the existing pavement performance and, DELIVERABLES:
• Project Description Narrative
• Graphics to Support Categorical Exemption Filing
DELIVERABLES:
• Public Outreach Engagement Plan
• Graphics, Agenda, and Attendance at one (1) public outreach event • Graphics, Slideshow, and Presentation at one (1) City Council meeting Item 6.e
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using assumed subgrade R-Values, will provide preliminary recommendations for pavement rehabilitation options.
Following the issuance of the Pavement Assessment Memorandum, the design team will meet with City staff to review the document and define the preferred pavement remediation approach to be used in design.
If additional geotechnical investigations or more in-depth paving recommendations are desired by the City, we can continue to support an expanded scope with the expertise of our sub-consultant, RGH, through an amendment to our agreement.
TASK 8: 60% PS&E DOCUMENTS
Our Team will superimpose the improvements from the selected concept design onto the background mapping BKF prepared and develop 60% construction drawings. The drawings will include general notes, specific notes, legend, abbreviations, index of drawings, provisions for grading and drainage improvements, curb ramp layouts information, pavement markings and signage, utility improvements, various details, and provisions for temporary erosion and sediment control. Our Team will review the boilerplate technical specifications provided by City and update them to accommodate this project. Our Team will also prepare a Preliminary Engineer’s Opinion of Probable Construction Costs (Estimate). After implementing our Quality Control and Quality Assurance program to capture design and drafting errors, the 60% PS&E documents will be provided to the City for review and comment. Deliverables noted below will be provided both electronically and in hard-copy, full-sized format if desired.
TASK 9: 90% PS&E DOCUMENTS
BKF will meet with City staff to discuss the 60% review comments prior to commencing with documents for the 90% submittal. The PS&E documents will be updated to incorporate minor comments and recommendations provided by the City and other Stakeholders following the 60% submittal. Documents associated with the 90% PS&E package will be provided to the City after going through our Quality Control process. Deliverables noted below will be provided both electronically and in hard-copy, full-sized format if desired.
DELIVERABLES:
• 90% Drawings
• 90% Special Provisions and Technical Specifications
• 90% Engineer’s Opinion of Probable Construction Costs • Draft Supporting Calculations (such as storm drain sizing calculations, as applicable) DELIVERABLES:
• Pavement Assessment Memorandum
DELIVERABLES:
• 60% Drawings
• 60% Special Provisions and Technical Specifications
• 60% Engineer’s Opinion of Probable Construction Costs Item 6.e
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TASK 10: FINAL (100%) PS&E DOCUMENTS
BKF will meet with City staff to discuss the 90% review comments prior to commencing with documents for the 100% submittal. The PS&E documents will be updated to incorporate minor comments and recommendations provided by the City following the 90% submittal and will advance the design to the level need to bid and construct the project. After implementing our Quality Control and Quality Assurance program to capture design and drafting errors, and performing an independent design check of the drawings, signed and stamped 100% PS&E documents, quantities and relevant calculations will be provided to the City for bidding.
TASK 11: CONSTRUCTION BIDDING SUPPORT SERVICES
Our Team will review the City’s “Front End” specifications to help ensure they are cohesive and will remain available to assist the City during bid and award. Services we provide might include clarification of the bid documents, responding to requests for information (RFIs), preparing addenda, and evaluating bids.
OPTIONAL SCOPE OF SERVICES
In the event that the city requires additional support on this project, BKF and our sub-consultant team can provide the following additional services, which can be provided through a service agreement amendment. ▪ Underground Utility Locating
▪ Environmental Permitting Support
▪ Right of Way Acquisition Support
▪ Additional Public Outreach
▪ Geotechnical Borings and Investigation Report
▪ Grant Funding Support
▪ Construction Support Service
DELIVERABLES:
• 100% Drawings
• 100% Special Provisions and Technical Specifications
• 100% Engineer’s Opinion of Probable Construction Costs • Final Supporting Calculations
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RGH
VP AP PM PE DE FC FC FC
$317 $287 $273 $205 $179 $233 $200 $150
1 Project Management
1 Project Management 0 24 0 0 0 0 0 0 24 $6,888 $0 $0 $6,888 2 Project Kick-Off Meeting 2 4 0 2 0 0 0 0 8 $2,192 $0 $0 $2,192 3 Routine Project Team Meetings 0 30 0 30 0 0 0 0 60 $14,760 $0 $0 $14,760 2 58 0 32 0 0 0 0 92 $23,840 $0 $0 $23,840
2 Background Research and Utility Coordiantion
1 Record Data Collection and Site Assessment 0 4 0 8 8 0 0 0 20 $4,220 $0 $0 $4,220 2 Public/Private Utilities Coordination 0 0 0 8 8 0 0 0 16 $3,072 $0 $0 $3,072 3 Utility Mapping 0 2 0 4 16 0 0 0 22 $4,258 $0 $0 $4,258 0 6 0 20 32 0 0 0 58 $11,550 $0 $0 $11,550
3 Surveying and Right-of-Way Mapping
1 Topographic Survey 1 8 0 0 60 32 0 32 133 $25,609 $0 $0 $25,609 2 Right-of-Way/Boundary Mapping 4 16 0 44 24 48 0 48 184 $37,560 $0 $0 $37,560 3 Record of Survey 1 10 0 16 40 0 0 0 67 $13,627 $0 $0 $13,627 6 34 0 60 124 80 0 80 384 $76,796 $0 $0 $76,796
4 Needs Assesment
1 Draft Needs Assessment Narrative 2 16 0 16 0 0 0 0 34 $8,506 $0 $0 $8,506 2 Concepts Designs 0 8 0 16 32 0 0 0 56 $11,304 $0 $0 $11,304 3 Cost Opinions 0 4 0 8 16 0 0 0 28 $5,652 $0 $0 $5,652 4 Final Needs Assessment Document 0 4 0 4 4 0 0 0 12 $2,684 $0 $0 $2,684 2 32 0 44 52 0 0 0 130 $28,146 $0 $0 $28,146
5 Public Outreach and City Council Presentation Support 1 Outreach Coordination and Agenda Development 0 4 0 0 0 0 0 0 4 $1,148 $0 $0 $1,148 2 Graphics for Outreach 0 8 0 4 12 0 0 0 24 $5,264 $0 $0 $5,264 3 Attendance at one (1) Outreach Event 0 4 0 0 0 0 0 0 4 $1,148 $0 $0 $1,148 4 Follow-Up Meeting with City and Outreach Summary 0 4 0 0 4 0 0 0 8 $1,864 $0 $0 $1,864 5 Preparation of Preliminary Design of Preferred Alternative 0 12 0 20 40 0 0 0 72 $14,704 $0 $0 $14,704 6 City Council Presentation and Slideshow Preparation 1 12 0 0 8 0 0 0 21 $5,193 $0 $0 $5,193 1 44 0 24 64 0 0 0 133 $29,321 $0 $0 $29,321
6 Environmental Review Support
1 Project Description Narrative 0 2 0 4 0 0 0 0 6 $1,394 $0 $0 $1,394 2 Graphics and Calculations for Categorical Exemption 0 2 0 4 0 0 0 0 6 $1,394 $0 $0 $1,394 0 4 0 8 0 0 0 0 12 $2,788 $0 $0 $2,788
7 Pavement Assesment
1 Site Assessement 0 0 0 0 0 0 0 0 0 $0 $1,500 $1,725 $1,725 2 Review of Available Geotechnical Data 0 0 0 0 0 0 0 0 0 $0 $1,500 $1,725 $1,725 3 Pavement Assessment Memorandum 0 2 0 2 0 0 0 0 4 $984 $3,000 $3,450 $4,434 4 Pavement Approach Discussion with City 0 2 0 2 0 0 0 0 4 $984 $500 $575 $1,559 0 4 0 4 0 0 0 0 8 $1,968 $6,500 $7,475 $9,443
8 60% PS&E Documents
1 Drawings 0 20 0 40 80 0 0 0 140 $28,260 $0 $0 $28,260 2 Estimate 0 1 0 2 8 0 0 0 11 $2,129 $0 $0 $2,129
3 Specifications 0 4 0 4 0 0 0 0 8 $1,968 $0 $0 $1,968
4 Quality Control Review 0 0 8 0 0 0 0 0 8 $2,184 $0 $0 $2,184 0 25 8 46 88 0 0 0 167 $34,541 $0 $0 $34,541
9 90% PS&E Documents
1 Drawings 0 12 0 24 60 0 0 0 96 $19,104 $0 $0 $19,104
2 Estimate 0 1 0 2 6 0 0 0 9 $1,771 $0 $0 $0
3 Specifications 0 8 0 8 0 0 0 0 16 $3,936 $0 $0 $3,936 4 Quality Control Review and Comment Review and Responses 0 0 8 0 0 0 0 0 8 $2,184 $0 $0 $2,184 0 21 8 34 66 0 0 0 129 $26,995 $0 $0 $26,995
10 Final (100%) PS&E Documents
1 Drawings 0 8 0 16 40 0 0 0 64 $12,736 $0 $0 $12,736
2 Estimate 0 1 0 2 4 0 0 0 7 $1,413 $0 $0 $1,413
3 Specifications 0 4 0 4 0 0 0 0 8 $1,968 $0 $0 $1,968
4 Quality Control Review and Comment Review and Responses 0 0 8 0 0 0 0 0 8 $2,184 $0 $0 $2,184 0 13 8 22 44 0 0 0 87 $18,301 $0 $0 $18,301
11 Construction Bidding Support Services
1 Construction Bidding Support Services 0 8 0 24 0 0 0 0 32 $7,216 $0 $0 $7,216 0 8 0 24 0 0 0 0 32 $7,216 $0 $0 $7,216
General BKF Printing, Plotting, and Travel (1% of Total) Consultant Labor Totals 11 249 24 318 470 80 0 80 1232 $261,462 $6,500 $7,475 $268,937 Total Fees* (Total fees include consultant and reimbursable markups pursuant to rate sheets) $271,337 11 Construction Bidding Support Services Subtotal:
8 60% PS&E Documents Subtotal:
9 90% PS&E Documents Subtotal:
10 Final (100%) PS&E Documents Subtotal:
Sub Consultants
Field Crew Instrument Person
Task Description Full Rate
City of Healdsburg - Ward Street Neighborhood Revitalization 1 Project Management Subtotal:
PrincipalProject ManagerProject Engineer
Design Engineer
Field Crew Party Chief
4 Needs Assesment Subtotal:
3 Surveying and Right-of-Way Mapping Subtotal:
$2,400
Field Crew Chainperson
Total Subconsultant Fee*
*Includes 15% Markup
QA/QC Manager
Reimbursable and Consultant Expenses
Total BKF HoursTotal BKF Fee
Geotechnical
The enclosed fee worksheet includes key staff anticipated to complete the services being requested. Our team may use staff in other positions, who are not listed on this fee worksheet to facilitate the efficient delivery of certain services, provided that the total contract value is not exceeded. 7 Pavement Assesment Subtotal:
5 Public Outreach and City Council Presentation Support Subtotal:
Total Fee
6 Environmental Review Support Subtotal:
2 Background Research and Utility Coordiantion Subtotal:
CONSULTING SERVICES
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BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025
CLASSIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal in Charge $317.00
Senior Project Executive $294.00
Project Executive $287.00
Senior Project Manager | Senior Technical Manager $278.00 Project Manager | Technical Manager $273.00
Engineering Manager | Surveying Manager | Planning Manager $251.00
TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $233.00 Project Engineer | Project Surveyor | Project Planner $205.00 Design Engineer | Staff Surveyor | Staff Planner $179.00 BIM Specialist I, II, III $179.00 - $205.00 - $233.00
Technician I, II, III, IV, V $170.00 - $181.00 - $198.00 - $213.00 - $230.00 Drafter I, II, III, IV $133.00 - $146.00 - $158.00 - $175.00 Engineering Assistant | Surveying Assistant | Planning Assistant $111.00
FIELD SURVEYING
Survey Party Chief $233.00
Instrument Person $200.00
Survey Chainperson $150.00
Utility Locator I, II, III, IV $122.00 - $172.00 - $207.00 - $235.00 Apprentice I, II, III, IV $92.00 - $124.00 - $137.00 - $145.00
CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00
PROJECT ADMINISTRATION
Project Coordinator $149.00
Senior Project Assistant $128.00
Project Assistant $113.00
Clerical | Administrative Assistant $95.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. • The rates shown are subject to periodic increases, including January 1st of each year.
BKF ENGINEERS
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CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
April 7, 2025
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Mitchell called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Herrod, Kelley and Mayor Mitchell Board Members
Absent: Council Members/: None
Board Members
APPROVAL OF AGENDA
On a motion by Vice Mayor Herrod, seconded by Councilmember Edwards, approved the April 7, 2025, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
None.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING APRIL 11, 2025 AS PARKINSON’S AWARENESS DAY IN THE CITY OF HEALDSBURG Mayor Mitchell with Council concurrence issued a Proclamation recognizing April 11, 2025 as Parkinson’s Awareness Day in the City of Healdsburg.
Shelly Gilbert thanked the Council for the Proclamation.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION DECLARING APRIL 2025 AS NATIONAL VOLUNTEER APPRECIATION MONTH
Mayor Mitchell with Council concurrence issued a Proclamation recognizing April 2025 as National Volunteer Month in the City of Healdsburg.
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Linda Go Friends of the Senior Center, accepted the Proclamation, thanked the Council and commented on what Friends of the Senior Center does for the Healdsburg community.
ANNOUNCEMENTS/PRESENTATIONS - ANNUAL MARIE SPARKS MEMORIAL
VOLUNTEER AWARD
Recreation Supervisor Anna Grant provided background information on the Marie Sparks Memorial Volunteer Award which was established by the City Council to recognize volunteerism in the community. Supervisor Grant introduced Richard Bugarske.
Richard Bugarske read aloud a statement about Dana Grande, the first 2024 recipient of the Marie Sparks Appreciation Award and noted the contributions she has made to Healdsburg and the Warm Springs 4-H.
Dana Grande thanked the Council for the recognition and commented on her reasons for volunteering with the Warm Springs 4-H.
Suzanne Esquivel introduced Lupe King, the second recipients of the 2024 Marie Sparks Appreciation Award and described her contributions given to the community.
Lupe King thanked the community for the kind words and spoke about all the things her Girl Scout Troop does in the Healdsburg Community.
Greta Mesics introduced Steve Pogue, the third recipient of the 2024 Marie Sparks Appreciation Award and described his contributions to the community.
Steve Pogue thanked the Council for the recognition and spoke about fighting food insecurity in Sonoma County.
ANNOUNCEMENTS/PRESENTATIONS – ANNUAL FIRE DEPARTMENT UPDATE Fire Chief Boaz provided an update on the Fire Department including current staffing levels, reserve firefighter program, incident statistics for 2024, response times, mutual aid and the fire services contracts. Chief Boaz further reviewed the contract area calls for service, fire history map, vegetation management strategy, fire prevention division, plan check review and inspections and community engagement.
Chief Boaz provided information on the Fire Substation 2, the funding the City will receive from Measure H and the Standards of Cover Community Risk Assessment and Strategic Plan study that will be completed.
Mayor Mitchell thanked Chief Boaz for the presentation.
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PUBLIC HEARINGS – DISTRICT ELECTIONS – PUBLIC HEARING #5 City Manager Kay introduced this item for discussion and introduced Paul Mitchell from Redistricting Partners who would be giving the presentation.
Paul Mitchell, Redistricting Partners reviewed the District Elections schedule, the required Districting criteria, noted the additional map received from the public between public hearing four and five and provided details on potential final map Draft A. Mr. Mitchell further reviewed and provided an overview of how sequencing would work once a final Map was selected.
In response to Councilmember Edwards inquiry, Mr. Mitchell noted the number of the map that was submitted since the last hearing and provided information on what would happen if the Council decided to select a different map.
Mayor Mitchell opened the public hearing.
Public Comment
Jonathan Pearlman commented on the educational process that Districting has been and commented on the street segments being split up in the proposed map.
Dan Pizza expressed his support for Draft Map A and potentially having a representative from the Southern District represent the area.
Council Comments
Mayor Mitchell commented on Draft Map A and expressed her hesitation with Draft Map A, noting the bulb out of March Avenue, breaking up Matheson Street and the distance of the District between Sunnyvale and Matheson Street and inquired if there were any Councilmembers who would consider Map D.
Councilmember Edwards commented on Draft Map A and expressed a desire to see less than three Districts touching the Downtown core and was supportive of moving forward Map D to the next Council meeting.
Councilmember Kelley inquired about the issue with Matheson Street being split in two.
Councilmember Hagele commented on Draft Map A, was supportive of using Matheson Street as the divider, opined on the Council representing everyone is the City regardless of District location and expressed support for Draft Map A.
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Vice Mayor Herrod commented on Draft Map A and Draft Map D and expressed support to move forward Draft Map D to the next Council meeting.
Council discussion ensued on how many Districts touch the Downtown area.
Mayor Mitchell noted there were three Councilmembers who were willing to move forward Map D to the next Council meeting.
City Manager Kay summarized the process to move forward Draft Map D if the Council moved forward with providing that direction.
Councilmember Kelley commented on campaign finance, the Levine Act, the District along Grove Street the pros and cons to Draft Map A and Draft Map D.
Council discussion ensued on Draft Map A and Draft Map D Mr. Mitchell reviewed the total deviation and the Citizen Voting Age Population for Map D.
On a motion by Mayor Mitchell, seconded by Councilmember Edwards, directed Staff to publish Draft Map D and return to Council at a subsequent meeting with an Ordinance adopting Map D.
The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
CITY MANAGER REPORTS
None.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
Breen Ker commented on walking along the river with his dogs and continuing to have access to the river and encouraged the Council to preserve the river accesses current state and have it remained open to the public.
Keith Baker expressed support for a Magical Bridge playground at Laura Fish Somersal Park.
CONSENT CALENDAR
Councilmember Kelley recused from Consent Item 6E as she owns a property within 500 feet of the proposed development and has a presumed financial interest.
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On a motion by Vice Mayor Herrod, seconded by Councilmember Kelley, approved the Consent Calendar as follows:
A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR FEBRUARY 2025 By motion, received and approved the Monthly Treasurer’s Investment Report for February 2025. (Ayes 5, Noes 0, Absent - None)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF FEBRUARY 2025
By motion, approved the Disbursement Report for February 2025. (Ayes 5, Noes 0, Absent - None)
C. REVISIONS TO THE HEALDSBURG MUNICIPAL CODE, TITLE 20, LAND USE
CODE, REGARDING FORMULA BUSINESSES DOWNTOWN, AND
PROHIBITING BIG BOX RETAIL AND OUTLET MALLS THROUGHOUT THE CITY
Adopted Ordinance No. 1245, titled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING HEALDSBURG MUNICIPAL CODE TITLE 20 (LAND USE CODE), CHAPTER 20.08 (BASE ZONING DISTRICTS), ARTICLE VI (COMMERCIAL DISTRICTS), SECTIONS 20.08.115, 20.08.120, 20.08.125, 20.08.130,
20.08.135, 20.08.145 (TABLE 10), 20.08.155 (TABLE 12), CHAPTER 20.28 (ADMINISTRATION), ARTICLE IX (DEFINITIONS), SECTION 20.28.310, ARTICLE V (CONDITIONAL USE PERMITS), SECTION 20.28.165 AND ADDING SECTION
20.20.115 TO CHAPTER 20.20 (STANDARDS FOR SPECIFIC LAND USES), ARTICLE
II (COMMERCIAL-RELATED REGULATIONS) REGARDING FORMULA
BUSINESSES DOWNTOWN AND PROHIBITING BIG BOX RETAIL AND OUTLET MALLS THROUGHOUT THE CITY.” (Ayes 5, Noes 0, Absent - None) D. PROFESSIONAL SERVICES AGREEMENT WITH AP TRITON
Adopted Resolution No. 21-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH AP TRITON IN THE NOT-TO-EXCEED AMOUNT OF $97,975 TO
CONDUCT A COMPREHENSIVE STANDARDS OF COVER ASSESSMENT,
COMMUNITY RISK ASSESSMENT, AND STRATEGIC PLAN FOR THE CITY OF
HEALDSBURG FIRE DEPARTMENT, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT ON BEHALF OF THE CITY AND AMENDING THE ADOPTED BUDGET.” (Ayes 5, Noes 0, Absent - None)
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E. SAGGIO HILLS AFFORDABLE HOUSING FIRST FINAL MAP
This item was removed from the Consent Calendar to be voted on separately.
F. FIRE DEPARTMENT SB1205 INSPECTION REPORT
Adopted Resolution No. 22-2025, titled “A RESOLUTION OF THE COUNCIL OF THE
CITY OF HEALDSBURG ACKNOWLEDGING RECEIPT OF A REPORT MADE BY
THE HEALDSBURG FIRE DEPARTMENT REGARDING THE INSPECTION OF
CERTAIN OCCUPANCIES REQUIRED TO RECEIVE ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE.” (Ayes 5, Noes 0, Absent - None)
G. APPROVAL OF MINUTES
By motion approved the August 5, 2024 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent - None)
The motion to approve the Consent Calendar as above carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent - None)
SAGGIO HILLS AFFORDABLE HOUSING FIRST FINAL MAP
On a motion by Councilmember Hagele, seconded by Councilmember Edwards, adopted Resolution No. 23-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE FIRST FINAL MAP FOR THE SAGGIO HILLS AFFORDABLE HOUSING PROJECT; ACCEPTING DEDICATION, SUBJECT TO
IMPROVEMENT, OF PUBLIC STREETS, PUBLIC UTILITY EASEMENTS, PUBLIC
WATER EASEMENTS, PUBLIC ACCESS EASEMENTS, EMERGENCY VEHICLE
ACCESS EASEMENTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PHASE I PARCELS - PUBLIC IMPROVEMENT AGREEMENT.” The motion carried on a roll call vote, with Councilmember Kelley abstaining. (Ayes 4, Noes 0, Absent – None, Abstaining – Kelley)
OLD BUSINESS
None.
NEW BUSINESS – PARKLET PROGRAM UPDATE
Public Works Director Zimmer stated the action this evening was to provide direction on updating the Parklet Program. Director Zimmer provided information on the history of the Item 6.f
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Parklet Program, the current number of Parklets, fees associated with Parklets and noted the number of Parklets neighboring Sonoma County Cities have. Director Zimmer further reviewed the benefits and challenges of Parklets and the options available to Council this evening for Parklets.
Additionally, Director Zimmer provided the recommendations from Staff on updating the Parklet Program and reviewed additional discussion items for Council’s consideration.
In response to Council’s inquiries, Director Zimmer provided information on who is responsible for fixing a Parklet if the City needs to remove it to make a repair, how the City addresses cleaning up gutters, visibility for pedestrians, vacant Parklets and adding handicap parking spots.
Public Comments
Cathy Waterbury commented on the new Daylighting Law and the changes to Parklets and parking spaces that may need to happen due to the new Daylight Law.
Sam, Manager of Lioco tasting room, expressed his appreciation for being a part of the Parklet Program and thanked the Council for the program.
Jonathan Pearlman commented on Parklets and the wonderful things Parklets have done for Healdsburg and encouraged Council to find ways to continue the Parklet Program.
Brian Geagan opined on Parklets and what Parklets bring to Healdsburg and encouraged Council to preserve the Parklet Program.
Mark McMullen expressed support for the Parklets and encouraged Council to view Parklets in the larger view of pedestrian access.
Dustin Valette commented on the Parklet Program, expressed his support for continuing the Program, encouraged the maintenance of Parklets and provided insight on the design and development of his Parklet.
Carlos Molica expressed appreciation for being a part of the Parklet Program and commented on the administrative fees associated with the Parklet Program.
Valerie White commented on the PowerPoint presentation availability and the public property being utilized by private businesses and making the Parklet guidelines stricter.
Aaron Flores General Manager of Duke’s Spirited Cocktails thanked the City for the Parklet Program, commented on how the Parklets helped local businesses stay open and the fees associated with Parklets.
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Skip Brand commented on how his business utilizes the Parklet and the benefits the Parklets bring to the Healdsburg community.
Deb Kravitz commented on the Parklet Program and expressed her support for continuing the Program and addressing the changes needed.
Jesus Main commented on the Parklet program.
Council Comments
Councilmember Kelley expressed support for continuing the Parklet Program as well as addressing Staff’s recommendations, expressed concern about businesses who have an outside space as part of their lease also having a Parklet and addressing vacant Parklets.
Councilmember Hagele was in favor of keeping the Parklet Program going, commented on the benefit Parklets bring to Healdsburg, the fee structure associated with Parklets, vacant Parklets, capping the number of Parklets at five percent and continuing with the Parklet Program.
Vice Mayor Herrod commented on Staff’s proposed recommendations for the Parklet Program, addressing vacant Parklets and the challenges of Parklets.
Councilmember Edwards commented on Parklets and placing a cap on the number of parking spaces utilized for Parklets.
Mayor Mitchell expressed support to continue the Parklet Program, commented on the fees associated with the Parklets and limiting the number of Parklets.
Public Works Director Zimmer addressed some of the feedback heard this evening.
NEW BUSINESS – L&M VILLAGE QUARTERLY UPDATE
Housing Director Sotomayor introduced Margaret Sluyk, CEO of Reach For Home who would be giving the presentation.
Ms. Sluyk provided an overview of what the L&M Village is, reviewed the quarterly three highlights of the L&M Village, the program outcomes during quarterly three, occupancy by race/ethnicity and supportive services offered.
Director Sotomayor provided information on the current funding status for the L&M Village.
Ms. Sluyk further reviewed the challenges and opportunities the L&M Village face and the 2024 Point-in-Time count.
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In response to Councilmember Kelley’s inquiry, Ms. Sluyk reviewed the annual cost for the 23 supportive housing units that are not associated with the L&M.
Public Comment
Dan Pizza commented on the Syar Property and inquired when the remaining individuals would be removed from the property.
Council Comments
Councilmember Kelley commented on the rate of individuals being housed from the L&M.
Councilmember Hagele thanked Ms. Sluyk for all the work she has done in managing the L&M.
Councilmember Edwards commented on all the work Reach For Home does for the shelter-less population and the uncertainties facing Reach For Home currently.
Vice Mayor Herrod thanked Reach For Home for everything they do for Healdsburg.
Mayor Mitchell thanked Ms. Sluyk for all the work Reach For Home does.
NEW BUSINESS – APPOINTMENTS OF THE CITY SELECTION COMMITTEE AND MAYORS AND COUNCILMEMBERS’ ASSOCIATION BOARD OF DIRECTORS City Clerk Allan introduced the item for discussion.
There were no public comments on this item.
Following a discussion by Council, there was Council consensus to direct the Mayor to support Healdsburg Mayor Evelyn Mitchell and Santa Rosa Councilmember Jeff Okrepkie for the Measure H Oversight Committee, Cotati Councilmember Susan Harvey and Petaluma Councilmember Janice Cader Thompson for the North Bay Division, LOCC Executive Board and Cloverdale Councilmember Marjorie Morgenstern and Petaluma Councilmembers John Shibbs and Karen Nu for the Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee.
NEW BUSINESS – COUNCIL DISCUSSION ON POTENTIAL OUTREACH
MATERIAL RELATED TO IMMIGRATION POLICIES AND RESOURCES
City Manager Kay introduced this item for discussion and noted how this item landed on the agenda.
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Vice Mayor Herrod provided information on why this item was requested and his desire to send a mailer to all Healdsburg households containing information on immigration policies and resources.
Council discussion ensued on what information and type of statements that should be included in the potential mailer.
City Manager Kay summarized the feedback heard this evening on the content of the mailer.
There were no public comments on this item.
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, created a subcommittee of Mayor Mitchell and Vice Mayor Herrod to assist in the development of the mailer. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported he attended the Military Equipment public meeting.
Vice Mayor Herrod reported he attended the mural unveiling at Healdsburg High School, the Kiwanis breakfast, met with Assembly Member Rogers, attended the ribbon cutting for Lavish and acknowledged the passing of Aaron Rosewater.
Councilmember Kelley reported she attended the SMART Board Meeting and the Healdsburg Little League opening day.
Councilmember Hagele reported he attended the Little League opening day, attended a tour of Congressman Huffman’s D.C. staff of the floating solar, met with Joe Naujokas about the housing trust and commented on only having one Marie Sparks Award winner going forward.
Mayor Mitchell commented on the Marie Sparks Award process and reported she attended the Lavish ribbon cutting, met with Assembly Member Rogers, participated in the Chamber update and the Arts and Culture Commission update.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 10:51 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL
SPECIAL MEETING MINUTES
April 21, 2025
CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448
CALL TO ORDER/ROLL CALL
Vice Mayor Herrod called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:
Present: Councilmembers: Edwards, Hagele, Kelley, and Vice Mayor Herrod
Absent: Councilmembers: Mayor Mitchell
APPROVAL OF AGENDA
The April 21, 2025 Special Meeting Agenda as was approved by a majority of the Councilmembers present.
PUBLIC COMMENT
None.
CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:
A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6 Agency Negotiator: City Manager Jeff Kay, Human Resources Manager Nicole Lopez and Consultant Patrick Clark
Employee Organizations: International Brotherhood of Electrical Workers (IBEW) and International Association of Firefighters (IAFF)
No action was taken during or following the closed session.
ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:55 P.M.
APPROVED: ATTEST:
__________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
April 21, 2025
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Vice Mayor/Vice Chairperson Herrod called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:03 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Kelley and Vice Mayor Herrod Board Members
Absent: Council Members/: Mayor Mitchell
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, approved the April 21, 2025, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a roll call vote with Mayor Mitchell noted as absent. (Ayes 4, Noes 0, Absent – Mitchell)
REPORT ON CLOSED SESSION
Vice Mayor Herrod reported a Closed Session was held prior to the meeting and no action was taken.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING
UTILITIES DIRECTOR TERRY CROWLEY
Vice Mayor Herrod with Council concurrence issued a proclamation recognizing Utilities Director Terry Crowley for his years of service to the City of Healdsburg and his contributions to the Healdsburg community.
City Manager Kay thanked Terry for all his contributions to the City over the last fourteen years and commented on his rare skill set he brought to the City.
The Councilmembers thanked Director Crowley for all the hard work, effort and determination he brought to the City of Healdsburg.
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Utilities Director Terry Crowley thanked the Council for the Proclamation and commented on his time spent with the City of Healdsburg.
CITY MANAGER REPORTS
City Manager Kay provided an update on the Test Wells and Aquafer Storage and Recovery Wells project, noting the funding was terminated by the Federal Government, announced the upcoming community meeting on March Avenue reconstruction project, the Planning Commission meeting on the renovations of the Boys and Girls Club and commented on the fire fuels mitigation work completed recently. City Manager Kay further announced the weed abatement inspections would begin for the year and noted that Senior Planner Ellen McDowell and Segreant Kristin Dean recently completed the Marin Sonoma Leadership Academy.
PUBLIC HEARING – TO START AT A TIME CERTAIN OF 6:30 P.M. – SIXTH
PUBLIC HEARING ON DISTRICT ELECTIONS
Map Selection
City Manager Kay reviewed the recommended action for the evening, provided background information on the District Election process, how the City arrived at the sixth public hearing and presented details on Draft Map D.
In response to Vice Mayor Herrod’s inquiry, City Attorney Zutler provided information on how public comment could be handled.
In response to Councilmember Kelley’s inquiries, Paul Mitchell, Redistricting Partners provided information on the Latino Citizen Voting Age Population (CVAP) in Draft Map D, the concept of the downtown area. City Manager confirmed no additional maps were received between the fifth and sixth public hearing.
Vice Mayor Herrod opened the public hearing.
Public Comment
Dan Pizza inquired if the Council would address the cure and correct letter from a local attorney on the fifth public hearing and commented on the outcome of the fifth public hearing and opined on how individual Councilmembers should vote.
Jonathan Pearlman expressed disagreement with the prior public comment and commented on Draft Map D and thanked the Council for doing the hard work.
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Marcy Flores Executive Director of Corazon Healdsburg commented on the decision in front of Council this evening, expressed a desire to see March Avenue included with the Grove Street corridor and thanked Council for their commitment to equity during the District Election process.
Council Comments
Councilmember Edwards clarified his position on the downtown and Draft Map D.
Councilmember Kelley commented on the Council discussion from the last public hearing, the benefits of Draft Map A, having Latino representation and what communities of interest are included in Draft Map D. Councilmember Kelley inquired if the Council would reconsider Draft Map A.
City Attorney Zutler clarified how the Council could move forward if Map D was not selected.
Council discussion ensued on accounting for future population, the future of the South Entry of Healdsburg, Draft Map A and the number of Council seats that touch the downtown.
Councilmember Hagele expressed what he liked in Draft Map A and Draft Map D, commented on how many Districts touch the downtown and inquired about the Latino CVAP in Map A and Map D.
Vice Mayor Herrod expressed his support for Draft Map D.
Council discussion ensued on the differences between Map A and Map D, the Latino CVAP in both Districts and which Map should move forward.
In response to Vice Mayor Herrod’s question, City Attorney Zutler informed Council a motion would be needed to move forward.
On a motion by Councilmember Edwards, seconded by Councilmember Hagele, accepted Draft Map D as the final map to be included in the Ordinance. The motion carried on a roll call vote with Councilmember Kelley dissenting and Mayor Mitchell noted as absent. (Ayes 3, Noes 1, Absent – Mayor Mitchell)
District Sequencing
City Manager Kay provided information on sequencing the District seats, noting District seats one, three and five would be up for election in 2028. City Manager Kay noted District seats two and four would be up in 2026 with District four having two incumbents currently and District two not having a current representative.
In response to Council’s inquiries, City Manager Kay provided information on what would happen if a current District seat was vacated.
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Public Comment
Erin Gore opined on the Map selection and the difference in the Latino CVAP between maps.
Merrilyn Joyce expressed her disappointment in the Map selection.
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, adopted the sequencing explained by City Manager Kay with Districts one, three and five being up for election in 2028 and Districts two and four being up for election in 2026. The motion carried on a roll call vote, with Mayor Mitchell noted as absent. (Ayes 4, Noes 0, Absent – None) Councilmember Hagele commented on moving forward from this moment and encouraging future candidates to run.
On a motion by Councilmember Kelley, seconded by Councilmember Hagele, introduced for first reading, by title only, waiving further reading of the text, “ AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING HEALDSBURG MUNICIPAL CODE ARTICLE 1 (GENERAL PROVISIONS) WITHIN CHAPTER 2.40 (ELECTIONS) OF TITLE 2 (ADMINISTRATION AND PERSONNEL) TO ADD SECTION
2.40.010.01 “DISTRICT ELECTIONS” TO PROVIDE FOR THE ELECTION OF MEMBERS OF THE CITY COUNCIL BY FIVE DISTRICTS; ESTABLISH THE DISTRICT BOUNDARIES; AND ELECTION ORDER OF EACH DISTRICT.” The motion carried on a roll call vote, with Mayor Mitchell noted as absent. (Ayes 4, Noes 0, Absent – Mayor Mitchell) Councilmember Kelley thanked her fellow Councilmembers and staff for all the hard work on this item and thanked the members of the public who engaged in the process.
Councilmember Edwards commented on this process and expressed his desire to see Council’s support the entire community regardless of District seats.
Vice Mayor Herrod commented on the process to transition to District elections, the public input received during the District election process and encouraged others to think about running for City Council.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
Mark Horne inquired if funding the City receives from the County for the L&M Village would continue and commented on the fees associated with Parklets and updating the Parklet guidelines.
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Dan Pizza thanked the Council for their actions over the past two weeks to assist with removing campers from the Syar property.
CONSENT CALENDAR
Councilmember Kelley recused from Consent Item 6D as she owns a property within 500 feet of the project and has a presumed conflict of interest.
On a motion by Councilmember Kelley, seconded by Councilmember Hagele, approved the Consent Calendar as follows:
A. ENERGY EFFICIENCY FORECAST AND REBATE PROGRAMS UPDATE 2025 By motion, received the Energy Efficiency Forecast for 2025-2035 as required by the State for all publicly owned utilities, 2024 energy efficiency program results, and proposed 2025 updates to the energy rebate programs. (Ayes 4, Noes 0, Absent – Mitchell) Adopted Resolution No. 24-2025 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING TEN-YEAR TARGETS FOR ENERGY EFFICIENCY AND FUEL SUBSTITUTION PROGRAMS FROM 2026 TO 2035.” (Ayes 4, Noes 0, Absent – Mitchell)
Adopted Resolution No. 25-2025 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING UPDATES TO THE HEALDBURG BUILDING ENERGY REBATE PROGRAMS.” (Ayes 4, Noes 0, Absent – Mitchell) B. ANNUAL WATER SUPPLY AND DEMAND FORECAST
By motion, received a report regarding the status of the City’s water supply and forecasted water demands through June 2027. (Ayes 4, Noes 0, Absent – Mitchell) C. 2024/25 SIDEWALK REPAIR AND GAP CLOSURE PROJECT BID AWARD Adopted Resolution No. 26-2025 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG CONDITIONALLY AWARDING THE 24/25 SIDEWALK REPAIR AND GAP CLOSURE PROJECT TO AGD GENERAL ENGINEERING INC. IN THE AMOUNT OF $88,645, AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACT, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS UP TO 20% OF THE ORIGINAL CONTRACT AMOUNT.” (Ayes 4, Noes 0, Absent – Mitchell)
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D. SAGGIO HILLS AFFORDABLE HOUSING FIRST AMENDMENT TO THE
DISPOSITION AND DEVELOPMENT AGREEMENT
This item was removed from the Consent Calendar to be voted on separately.
E. APPROVAL OF MINUTES
By motion, approved the August 19, 2024 Regular Meeting Minutes and the September 3, 2024 Regular Meeting Minutes. (Ayes 4, Noes 0, Absent – Mitchell) The motion to approve the Consent Calendar as above carried on a voice vote with Mayor Mitchell noted as absent. (Ayes 4, Noes 0, Absent – Mayor Mitchell)
SAGGIO HILLS AFFORDABLE HOUSING FIRST AMENDMENT TO THE
DISPOSITION AND DEVELOPMENT AGREEMENT
On a motion by Councilmember Hagele, seconded by Councilmember Edwards, adopted Resolution No. 27-2025 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AND ENTER INTO THE FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT
AGREEMENT BY AND BETWEEN THE CITY OF HEALDSBURG, FREEBIRD DEVELOPMENT COMPANY, LLC, SAGGIO HILLS LOT 14, L.P., AND SAGGIO HILLS LOT 3, L.P., FOR THE SAGGIO HILLS AFFORDABLE HOUSING PROJECT AT 450 PARKLAND FARMS BOULEVARD AND AMENDING THE ADOPTED BUDGET.” The motion carried on a roll call vote with Councilmember Kelley abstaining and Mayor Mitchell noted as absent. (Ayes 3, Noes 0, Abstaining – Kelley, Absent – Mitchell)
OLD BUSINESS
None.
NEW BUSINESS – ORDINANCE DESIGNATING FIRE HAZARD SEVERITY ZONES
IN THE LOCAL RESPONSIBILITY AREA
Fire Marshal/Division Chief Macdonald provided background information on the history of Fire Hazard Severity Zone (FHSZ) Maps, how FHSZ are determined, what changes were made to the FHSZ in 2025, what the FHSZ maps means to Healdsburg, noting any real estate sold in a very high fire severity zone will require a AB38 inspection.
Chief Macdonald further reviewed the current Healdsburg Fire Hazard Severity Zone map and the 2025 map and the key take aways from the proposed new map.
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In response to Councilmember Edward’s inquiry, Chief Macdonald provided information on the statement from Insurance Commissioner Lara in regard to insurance cancellation.
There were no public comments on this item.
On a motion by Councilmember Kelley, seconded by Councilmember Hagele, introduced for first reading, by title only, waiving further reading of the text, “AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF HEALDSBURG DESIGNATING THE FIRE HAZARD SEVERITY ZONES IN THE LOCAL RESPONSIBILITY AREA (LRA).” The motion carried on a roll call vote, with Mayor Mitchell noted as absent. (Ayes 4, Noes 0, Absent – None) NEW BUSINESS – 2025 SEWER SYSTEM MANAGEMENT PLAN AUDIT AND
FINDINGS
Utilities Engineering Manager Fuss provided background information on the City’s sewer system, how the sewer system is operated and the permit required to operate the sewer system.
Manager Fuss reviewed the findings from the 2025 Sewer System Management Plan (SSMP) audit and the recommendations in the audit including continued training, fats, oils and grease (FOG) disposal plan and measure effectiveness of SSMP elements.
In response to Councilmember Edward’s inquiry, Manager Fuss provided information on flushable wipes and what belongs in the sewer system.
There were no public comments on this item.
NEW BUSINESS – ABEL DE LUNA COMMUNITY CENTER MULTICULTURAL
CENTER CONCEPT AND GRANT FUNDING FROM SONOMA COUNTY
Project Manager Tom Campbell introduced the item for discussion, provided background information on how the Multicultural Center concept was created and introduced Amy Ramirez, Executive Director of the Healthcare Foundation of Northern Sonoma County and Jim Goring, Principal with Goring Straja Architects who would be giving the presentation this evening.
Ms. Ramirez provided information on the listening sessions held in the community regarding the multicultural center, the community desires that came out of the listening sessions and noted why the Abel De Luna Community Center was selected as the potential multicultural center.
Mr. Goring provided information on the visioning sessions held to gather feedback on what should be included at the multicultural center.
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Ms. Ramirez further reviewed the proposed master plan concept, the tiers of work that were developed from the master plan, reviewed conceptual images of each tier of work and the next steps of the project.
Manager Campbell provided information on the grant funding from Supervisor Gore’s office in the amount of $500,000 and noted the preliminary projects that could be completed with the proposed grant funding.
Supervisor Gore provided information on the grant funding to contribute to the proposed multicultural center and thanked the Council for their service.
Public Comment
Erin Gore Representative of North Sonoma County Health District commented on how the multicultural center idea was created and provided information on Pogo Park.
Marcy Flores Executive Director Corazon Healdsburg, commented on the work Corazon Healdsburg did for this process, the populations included in the outreach and thanked everyone who has worked on this proposed project.
Jed Weissberg opined on the proposed multicultural center project.
In response to Vice Mayor Herrod’s inquiry, City Manager Kay provided information on the feedback being sought on this item.
Council Comments
Councilmember Edwards expressed excitement about this potential project.
Councilmember Kelley commented on the history of the Community Center, the RUDAT completed in 1982, the proposed design on the multicultural center, inquired about the use of multipurpose room after the tier three projects are completed Councilmember Hagele inquired if the Boys and Girls Club was explored as a potential location, how the City and Healthcare Foundation will move forward, bringing murals before the Arts and Culture Commission and expressed a desire to see all of Healdsburg reflected in this project.
Vice Mayor Herrod commented on the listening sessions and how inspiring and exciting this proposed multicultural center is for Healdsburg.
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COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported he attended the Sonoma County Mayors and Councilmembers Association dinner, the City Council goal setting session and the feedback received from a community member.
Councilmember Kelley commented on the City Council goal setting session and provided an update from the SMART Board of Directors meeting.
Councilmember Hagele had nothing to report.
Vice Mayor Herrod had nothing to report.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:36 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
May 5, 2025
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Mitchell called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Herrod and Mayor Mitchell Board Members
Absent: Council Members/: Kelley
Board Members
APPROVAL OF AGENDA
On a motion by Vice Mayor Herrod, seconded by Councilmember Edwards, approved the May 5, 2025, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a voice vote with Councilmember Kelley noted as absent. (Ayes 4, Noes 0, Absent – Kelley)
REPORT ON CLOSED SESSION
None.
ANNOUNCEMENTS/PRESENTATIONS –RECOGNIZITION OF CITY EMPLOYEES
WITH MILESTONE ANNIVERSARIES
City Manager Kay recognized Community Services Director Mark Themig for 10 years of dedicated service to the City of Healdsburg and commented on all the things Mark brings to the City of Healdsburg and Healdsburg community.
Mark Themig thanked the Council and the City Manager for the recognition and commented on his experience in Healdsburg.
Council thanked Community Services Director Themig and recognized his accomplishments over the last ten years.
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ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 4- 10, 2025, AS PUBLIC SERVICE RECOGNITION WEEK APRIL
Mayor Mitchell with Council concurrence issued a Proclamation recognizing May 4-10, 2025 as Public Service Recognition Week in the City of Healdsburg.
Nicole Lopez Human Resources Manager thanked the Council for the Proclamation and recognizing City Staff.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION HONORING HOUSING
ELEMENT WORK GROUP MEMBERS
Mayor Mitchell with Council concurrence issued a Proclamation honoring the Housing Element Work Group Members.
Deb Kravitz, Chair of the Housing Element Work Group (HEWG) expressed her appreciation for serving on the HEWG and thanked the Council for the opportunity to serve on the HEWG.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 2025 AS BIKE MONTH AND MAY 15, 2025 AS BIKE TO WORK DAY Mayor Mitchell with Council concurrence issued a Proclamation recognizing May 2025 as Bike Month and May 15, 2025 as Bike to Work Day in the City of Healdsburg.
Eris Weaver, Sonoma County Bicycle Coalition provided information on why the Sonoma County Bicycle Coalition was formed and the work the Coalition does in Sonoma County and thanked the Council for the Proclamation.
Judy Fujita thanked Council for the recognition and commented on current and future bike improvement projects.
CITY MANAGER REPORTS
City Manager Kay introduced Mary Wagner, Interim City Attorney who was filling in for Sam Zutler and April Mitts, the City of Healdsburg’s new Assistant City Manager. Manager Kay announced the community meeting on the March Avenue project happening next week, the Abel De Luna Community Center Naming celebration, the ribbon cutting celebration for the Recycled Water Pipeline project, the Pride Flag Raising Ceremony, noted the roof was being completed on the Foley Family Community Pavilion and the business license renewal process is live.
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PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
None.
CONSENT CALENDAR
Councilmember Hagele recused from Consent Item 6C as she owns a property within 500 feet of the proposed District and has a presumed financial interest.
On a motion by Councilmember Hagele, seconded by Councilmember Edwards, approved the Consent Calendar as follows:
A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR MARCH 2025 By motion, received and approved the Monthly Treasurer’s Investment Report for March 2025. (Ayes 4, Noes 0, Absent – Kelley)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF MARCH 2025
By motion, approved the Disbursement Report for March 2025. (Ayes 4, Noes 0, Absent – Kelley)
C. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
This item was removed from the Consent Calendar to be voted on separately.
D. PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL
ENGINEERING, LLP
Adopted Resolution No. 28-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING, LLP IN THE NOT-TOEXCEED AMOUNT OF $57,838.88 TO PROVIDE ENGINEERING DESIGN SERVICES
FOR THE PEDESTRIAN ENHANCEMENTS AT POWELL AVENUE AND JOHNSON
STREET INTERSECTION PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.” (Ayes 4, Noes 0, Absent – Kelley) Item 6.f
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E. SAGGIO HILLS AFFORDABLE HOUSING FIRST FINAL MAP ACCEPTING
GRANT FUNDS FROM THE METROPOLITAN TRANSPORTATION
COMMISSION’S (MTC’S) TRANSIT-ORIENTED COMMUNITIES (TOC)
PLANNING GRANT PROGRAM
Adopted Resolution No. 29-2025, titled “RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG COMMITTING TO TAKE STEPS TOWARD
ACHIEVING COMPLIANCE WITH THE METROPOLITAN TRANSPORTATION COMMISSION’S (MTC'S) TRANSIT-ORIENTED COMMUNITIES (TOC) POLICY AS A
CONDITION FOR MTC TO ALLOCATE REGIONAL DISCRETIONARY FUNDING TO
THE HEALDSBURG SMART STATION AREA SPECIFIC PLAN IN THE AMOUNT OF $1,130,000 AND AMEND THE ADOPTED BUDGET.” (Ayes 4, Noes 0, Absent – Kelley) F. ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE MILL DISTRICT
SUBDIVISION
Adopted Resolution No. 30-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG ACCEPTING PUBLIC IMPROVEMENTS FOR THE MILL DISTRICT SUBDIVISION; ACCEPTING A ONE YEAR MAINTENANCE
SECURITY BOND AS DESCRIBED WITHIN THE AGREEMENT FOR SUBDIVISION IMPROVEMENTS; RELEASING THE FAITHFUL PERFORMANCE SECURITY BOND AS DESCRIBED WITHIN THE AGREEMENT FOR SUBDIVISION IMPROVEMENTS;
AND AUTHORIZING THE CITY CLERK TO RELEASE THE LABOR AND MATERIALS SECURITY BOND SIX (6) MONTHS FROM THE DATE OF ACCEPTANCE FOR THE MILL DISTRICT SUBDIVISION.” (Ayes 4, Noes 0, Absent – Kelley)
G. ORDINANCE NO. 1246
Adopted Ordinance No. 1246, titled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING HEALDSBURG MUNICIPAL CODE ARTICLE 1 (GENERAL PROVISIONS) WITHIN CHAPTER 2.40 (ELECTIONS) OF TITLE 2 (ADMINISTRATION AND PERSONNEL) TO ADD SECTION 2.40.010.01 “DISTRICT ELECTIONS” TO PROVIDE FOR THE ELECTION OF MEMBERS OF THE CITY COUNCIL BY FIVE DISTRICTS; ESTABLISH THE DISTRICT BOUNDARIES; AND ELECTION ORDER OF EACH DISTRICT.” (Ayes 4, Noes 0, Absent – Kelley) H. AGREEMENT WITH DAILEY-WELLS COMMUNICATIONS FOR THE
PURCHASE OF POLICE RADIO EQUIPMENT
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Adopted Resolution No. 31-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT ON BEHALF OF THE CITY WITH DAILEY-WELLS
COMMUNICATIONS IN THE AMOUNT OF $58,545.95 FOR THE PURCHASE OF POLICE RADIO REQUIPMENT.” (Ayes 4, Noes 0, Absent – Kelley) The motion to approve the Consent Calendar as above carried on a voice vote with Councilmember Kelley noted as absent. (Ayes 4, Noes 0, Absent – Kelley)
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
On a motion by Councilmember Edwards, seconded by Vice Mayor Herrod, adopted Resolution No. 32-2025, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG INTENDING TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ANNUAL ENGINEER’S REPORT FOR THE FISCAL YEAR 2025-26 CITY OF HEALDSBURG LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT, AND SET THE TIME AND DATE OF THE PUBLIC HEARING.” The motion carried on a roll call vote, with Councilmember Kelley noted as absent and Councilmember Hagele abstaining. (Ayes 3, Noes 0, Absent – Kelley, Abstaining - Hagele)
PUBLIC HEARINGS
None.
OLD BUSINESS – REJECT BIDS FOR THE TEST WELLS FOR ASR POTENTIAL PRJECT WA006
Utilities Engineering Manager Fuss stated the item before Council was to reject bids received for the Test Wells for ASR potential. Manager Fuss provided background information on the City’s water rights, how the water rights can be curtailed during periods of drought and how the City arrived at this potential project. Manager Fuss further reviewed how Aquaphor Storage and Recovery Wells could benefit the City, the grants the City has applied for to pursue an ASR Wells project and the grant the city received in August of 2022 from the FEMA Building Resilient Infrastructure and Communities (BRIC).
Additionally, Manager Fuss provided information on the scope of the grant funding, the activities staff completed after receiving the grant award, the notification that the grant had been cancelled, the impacts to Phase one of the project and the costs associated with continuing the project without grant funding.
In response to Councilmember Edward’s inquiry, Manager Fuss noted how deep the wells would have been.
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Following brief comments by Council, on a motion by Councilmember Hagele, seconded by Vice Mayor Herrod, adopted Resolution No. 33-2025, titled “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HEALDSBURG REJECTING ALL BIDS RECEIVED FOR THE TEST WELLS FOR ASR POTENTIAL, PHASE 1 OF PROJECT WA006 AND DIRECTING STAFF TO SEEK FUNDING SOURCES TO COMPLETE THIS PROJECT.” The motion carried on a roll call vote, with Councilmember Kelley noted as absent. (Ayes 4, Noes 0, Absent – Kelley)
OLD BUSINESS – HEALDSBURG AVENUE COMPLETE STREETS PROJECT –
PROJECT UPDATE
Public Works Director Zimmer stated the action this evening was to receive a presentation and confirm support to proceed with the final design. Director Zimmer introduced Jaggi Bhandal from BKF who would present the design, Mike Aronson from Kittelson and Associates who would speak to traffic and Clay Thistle, Principal Engineer who would discuss budget.
Director Zimmer reviewed the purpose of the Healdsburg Avenue Complete Streets Project and how the City arrived at the project.
Jaggi Bhandal, BKF reviewed the existing conditions of Healdsburg Avenue, provided an overview of the current design of Healdsburg Avenue and elements of complete streets that are included in the design. Mr. Bhandal further reviewed how the design was refined from the 2020 concept plan including, tree planting reduction, cost-effective and custom-tailored Class IV bike lane alternatives, constraints and outcomes of evacuation route analysis and Sunnyvale Avenue Intersection.
Mike Aronson, Kittelson and Associates provided information on the traffic impact and evacuation analysis along the Healdsburg Avenue Complete Streets project corridor Additionally, Mr. Bhandal reviewed the construction estimates for the current design proposal.
Principal Engineer Thistle reviewed the budget and funding the City has for the Complete Streets Project and the proposed project schedule.
In response to Council’s inquiries, Mr. Aronson provided additional information on why Dry Creek was utilized as the main exit for the traffic analysis. Chief of Police Jenkins provided information on evacuation routes and evacuating the entire city. Director Zimmer provided information on undergrounding utilities. Mr. Bhandal provided information on the planned trees in the concept design. Principal Engineer Thistle provided information on the project timeline.
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Public Comment
Eris Weaver expressed her excitement for the proposed project.
Richard Burg inquired about bike boxes, bus shelters and shade coverings in the proposed project and expressed a desire to see green paint in the project in support of cycling.
Mark McMullen opined on the proposed project and inquired about incorporating art into this project.
Council Comments
Vice Mayor Herrod expressed appreciation for the presentation, moving forward with the project as presented and thanked staff for catching the evacuation route issue before it was too late.
Councilmember Edwards expressed appreciation for the attention to detail and was supportive of moving forward with the project.
Councilmember Hagele expressed excitement for the project, the additional street crossings being added and the protected bike lanes.
Mayor Mitchell agreed with her fellow Councilmembers and expressed appreciation for bringing the budget down so the project could be completed.
NEW BUSINESS – DISCUSS THREE CITY OF HEALDSBURG TOPICS FOR DISCUSSION AT THE MAYORS AND COUNCILMEMBERS’ ASSOCIATION SPECIAL MEETING ON MAY 22, 2025
City Manager Kay introduced the item for discussion, provided background information on how this item landed on the agenda and presented options for topic considerations to be taken to the May 22, 2025 Special Meeting.
There were no public comments on this item.
Following a discussion by Council, on a motion by Councilmember Edwards, seconded by Vice Mayor Herrod, directed the Mayor or an alternate to take Mental Health Services and Allocation of Measure O Funds and Funding Homelessness Response and Project Homekey Projects as the two main topics of discussion from Healdsburg for discussion at the Mayors’ and Councilmembers’ Association Board Special Meeting on May 22, 2025. The motion carried on a roll call vote, with Councilmember Kelley noted as absent. (Ayes 4, Noes 0, Absent – Kelley) Item 6.f
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COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Hagele reported he traveled to Washington D.C. with NCPA for the annual Federal Policy Conference,
Councilmember Edwards reported he attended the Jane open house and the High School car show.
Vice Mayor Herrod reported he attended the Chamber of Commerce Mixer, the Healdsburg High School scholarship night.
Mayor Mitchell reported she participated in the Healdsburg High School scholarship committee, attended the ECA public officials dinner, participated in the Enso Village tour and met with the new Executive Director of Enso Village.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:28 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL
SPECIAL MEETING MINUTES
May 19, 2025
CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448
CALL TO ORDER/ROLL CALL
Mayor Mitchell called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:
Present: Councilmembers: Edwards, Hagele, Herrod, Kelley, and Mayor Mitchell
Absent: Councilmembers: None.
APPROVAL OF AGENDA
The May 19, 2025 Special Meeting Agenda as was approved by a majority of the Councilmembers present.
PUBLIC COMMENT
None.
CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:
A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6 Agency Negotiator: City Manager Jeff Kay, Human Resources Manager Nicole Lopez and Consultant Patrick Clark
Employee Organizations: International Brotherhood of Electrical Workers (IBEW) and International Association of Firefighters (IAFF)
No action was taken during or following the closed session.
ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:50 P.M.
APPROVED: ATTEST:
__________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: Climate Mobilization Strategy Implementation Annual Update - 2025 PREPARED BY: April Mitts, Assistant City Manager
STRATEGIC INITIATIVE(S):
- Pursue Initiatives that Promote Environmental Stewardship - Provide Effective Governance
RECOMMENDED ACTION(S):
Receive a presentation from City staff on the implementation status of the City Climate Mobilization Strategy.
COMMUNITY ENGAGEMENT/OUTREACH:
A key goal of the Climate Mobilization Strategy (CMS) was to be a community-driven process.
During its development, to gain input from a diverse set of community members, the City hosted four CMS community events that were open to the community members and advertised using multiple outreach methods. Events were hosted in person, virtually, and throughout the year to provide many opportunities for community engagement and feedback. The City partnered with Corazón Healdsburg to facilitate each of the events in Spanish, helping the diverse voices of the community to be heard throughout the process. The City also hosted stakeholder group meetings, including Climate Action Healdsburg, Healdsburg Chamber of Commerce Government Affairs Committee, Healdsburg Rotary Club, Healdsburg Senior Center, and the Healdsburg High School Eco-Art club.
Additionally, the City issued three surveys with the goal of gaining an understanding of the community’s current interest and concerns surrounding climate change, and what projects and actions the community would like to see the City prioritize to reduce impacts of climate change, while retaining the character of the City.
Since the CMS adoption in October 2023, City staff has continued to work with a variety of stakeholder groups and organizations to implement the CMS actions. Regional partner organizations include Zero Waste Sonoma, Sonoma County Transit, Sonoma County Transportation and Climate Protection Agency, Recology, Northern California Power Authority, Item 8.a
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and more. Local partners include Climate Action Healdsburg, the Active Transportation Plan workgroup, Healdsburg Rotary, the Healdsburg Chamber of Commerce, Corazón Healdsburg, and the Healdsburg Unified School District.
BACKGROUND:
In July 2016, the Sonoma County Regional Climate Protection Authority (previously RCPA; now Sonoma County Transportation and Climate Protection Agency, SCTCA) released a Climate Action Plan for 2020 and beyond for Sonoma County. In March 2021, RCPA released a Climate Mobilization Strategy. This strategy calls for a more aggressive goal than the State of achieving carbon neutrality by 2030. For purposes of RCPA’s plan, carbon neutrality is defined as achieving greenhouse gas (GHG) reductions at levels 80% below 1990 levels and achieving the ability to sequester the remaining 20% of GHG emissions.
During the City Council Strategic Goal Setting Meeting on March 7, 2022, City Council adopted a strategic goal to develop a Climate Mobilization Strategy (CMS) to identify key measures and actions that would be most impactful in reducing GHG emissions in support of State and Regional GHG reduction goals. On October 17, 2022, City staff held a kickoff with the City Council outlining the steps for developing a CMS. On November 21, 2022, the City Council adopted a resolution approving a Professional Services Agreement with Rincon Consultants to support the development of the CMS. The approved scope of work included supporting the City with Emissions Forecasting and Target Analysis, Measure Development, Community Outreach and Engagement, Development of the CMS Document, and overall Project Management support.
On May 1, 2023, staff provided City Council with an update on the development of the CMS. On June 20, 2023, staff presented to City Council a draft list of measures and actions to consider for inclusion in the CMS. On September 5, 2023, staff presented to City Council the draft CMS document and Implementation Plan. Following the meeting and the final online survey, staff worked with the consultant to incorporate City Council, community, and City staff feedback into the final draft CMS, which was adopted by City Council on October 16, 2023.
The City Council adopted CMS has 18 measures and 85 actions and, if fully implemented, would place Healdsburg 48% below 1990 per capita levels by 2030, slightly exceeding the 40% State requirement and supporting the regional target. To focus staff work, a three-year Implementation Plan was created as part of the process to guide activity through Fiscal Year 2025-26 and includes beginning work on 57 of the 85 actions. One of the ongoing actions in the plan is to update the Council and public annually on the status of implementation.
On September 16, 2024, staff presented the CMS update to City Council. This report noted that in the first 11 months since adoption of the CMS, City staff, in partnership with local and regional organizations and members of the community, had made substantial progress on CMS implementation. Of the 57 actions in the three-year implementation plan, staff had started work on 42 of the 53 actions scheduled to begin by Q2, 2024.
The adopted CMS, Implementation Plan, and materials from the development are available at www.healdsburg.gov/CMS.
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DISCUSSION/ANALYSIS:
City staff and partners continue to advance the three-year Implementation Plan. City staff, in partnership with local and regional organizations and members of the community, have made substantial progress on CMS implementation. Table 1 summarizes progress on its 57 actions, with additional details provided afterward.
Table 1 – Summary of 3-year Implementation Plan Items
TOTAL Not
Started
In
Progress Continuous Completed At Risk Other
57 4 27 7 11 3 5
Successes:
Building Energy:
• Substantial promotion of electrification through rebates, social media, County webinars, outreach and education on conservation programs, etc.
• California Hydrogen Hub Grant ($1.2 billion), which includes the Lodi Energy Center • Electrification and energy demand forecast completed and adopted • Adopted energy efficiency and electrification targets for the next 5-years, including rebate program updates to support continued rebate program successes • Launched Home Energy Load Management program for smart thermostats and electric vehicles EVs)
• FY 2025/26 adopted budget includes funding for a Meter Data Management System to support a future customer portal for customers to view electric consumption data in near real time
• Increased outreach and education to low/moderate income households regarding energy programs including a Spring 2025 partnership with Corazón, who performed outreach to 1,600+ households with support from a Community Climate Implementation Fund grant • Multi-Family Appliance Replacement Program launched and in progress • Freebird Development and Jamboree Housing secured $21.1 million in state funding to build 48 affordable rental units in Phase 1 of the City-sponsored Saggio Hills project, which includes all-electric construction and multiple transportation improvements • Implementation of SolarApp+ for online solar and battery storage permits allowing for expedited review and approval
• Informally implemented an “Electric First” purchasing policy for City appliances and equipment, most recently replacing the HVAC at the Museum with an all-electric heatpump unit • Completed Wastewater Treatment Plant in-depth energy efficiency study and identified highest impact recommendations, for which to begin seeking grant funding opportunities Water:
• Municipal recycled water pipeline completed
• Preparing for compliance with the State’s newly adopted Making Conservation a California Way of Life and associated regulations
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Electric Transportation:
• City fleet includes nine all electric vehicle, four plug-in hybrid electric vehicles, and five hybrid vehicles
• City fleet charging infrastructure completed at Corporation Yard • Community Services Department replaced all gas leaf blowers with battery powered blowers
• Senior Center and Maher Lot public EV chargers completed – bringing the total of Cityowned public charging stations to 24 • Implemented new public EV charger user fee structure, including a 50% discount to CARE customers
• Planning for additional public charging underway
• Completed white paper for USPS fleet electrification
Public/Active Transportation:
• Route 60 – New stop at North Village
• Route 67 – Obtained grant funding to extend as part of Freebird affordable housing project (Saggio Affordable Housing)
• Installed four new bike racks
• Bike improvements on Grove Street are in design and progressing towards construction in 2026
• Staff continue to work with SMART on the extension of the SMART Pathway to connect with the Foss Creek Pathway and cross the river
• Staff applied for additional grant funding related to bike and pedestrian projects (SCTCA Cycle 2)
• Design underway on Healdsburg Avenue improvement project • Completed the Active Transportation Plan which was adopted by the City Council on January 21, 2025
• Continue to offer e-bike rebates, with higher rebates for low-income residents • Received SS4A grant funds to complete a new Safe Routes to School (SRTS) Plan and the SRTS Plan is in progress
• Staff has partnered with Sonoma County Public Infrastructure and Caltrans on a grant application to improve bike access under the 101 Freeway at Dry Creek Road • Awarded MTC grant to prepare a Specific Plan for Healdsburg’s Priority Development area which includes the half-mile around the Planned Healdsburg SMART Station and the Priority Site known as the South Entry Area
Solid Waste:
• Implemented and continue to operate Badger Park Compost Hub • Joined Regional Biosolid Consortium
• Continued SB13831 compliance activities including:
1 SB1383 requires the reduction of organics in the waste stream by 75% below 2014 levels by 2025 and achieve zero waste through 90% solid waste diversion by 2030.
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o Free mini compost pail giveaway funded through CalRecycle Assistance Grant available at City Hall and Community Center
o Enforcement efforts by Recology
o Adequate bin signage provided by Recology across commercial and residential areas of acceptable landfill, recyclable, and compostable materials o Water Reclamation Facility diverting biosolids from landfill to composting and/or land application
• Re-Use Fair scheduled on January 24, 2026, at the Healdsburg Community Center Carbon Sequestration:
• Completed Fitch Mountain Access Improvement Project
• Successful three-acre broadcast burn on Fitch Mountain Summit • Fuel reduction work is ongoing
• Arundo removal along Russian River
• Successful Zero Waste Sonoma compost rebate program
• Successful City Compost Hub
Challenges/Risks:
• REACH Code. In late 2023, the 9th Circuit ruled that cities cannot ban natural gas appliances (Berkeley v. California Restaurant Association). Additionally, SB306/AB130 severely limits authority to enact or enforce REACH codes for residential construction. • Ballot Measure. Failed November 2024 ballot measure – GMO amendment would have facilitated additional housing in areas that are walkable and served by transit. • Funding. Many items in the CMS require funding greater than existing City resources can provide. City staff have, and will continue to, seek alternative funding opportunities for a variety of projects.
Next Steps:
• Update Implementation Plan to inform upcoming biennial budget cycles • City Council to consider using about $3 million from the 2024 and 2025 sale of excess Renewable Energy Credits (RECs) to either underground utility lines or install a solar + battery system on City property to provide local, reliable renewable energy • Continue making progress on actions in the current Implementation Plan • Utilize the recently completed community-wide electric energy and demand forecast to develop a Renewal Energy Procurement Plan. The energy and demand forecast is available at: www.healdsburg.gov/cms.
• Update of Tree Ordinances for development of a new Tree Protection Ordinance to include protection for native and heritage trees and an updated Recommended Tree List that better reflects Healdsburg’s climate and trees appropriate for planting along rights-of-way that won’t damage sidewalks.
• Complete design process for Healdsburg Avenue Complete Street Project which will reduce the vehicle lanes to provide protected bike lanes and improve safety for all users from Powell to City limits.
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• Initiate construction of Grove Street Neighborhood Plan which will include curb gutter and sidewalk for project limits from grant to Dry Creek, as well as making other improvements for all users.
• Complete March Avenue Pavement Rehabilitation and Enhanced Crossing at Lupine & Prentice to reconstruct the pavement on this heavily used collector street and also make pedestrian improvements.
ENVIRONMENTAL STEWARDSHIP:
The Climate Mobilization Strategy is the governing document guiding the City’s GHG reduction activities. If fully implemented by 2030, the CMS strategies would reduce GHG emission by 24,224 metric tons of carbon dioxide equivalent (MT CO2e).
ALTERNATIVES:
Not Applicable.
FISCAL IMPACT:
All current activities are based on Fiscal Years 2024-25 and 2025-26 adopted budget.
ENVIRONMENTAL ANALYSIS:
Pursuant to Section 15378(b)(5) of the California Environmental Act (“CEQA”) Guidelines, the recommended action is an administrative activity of the City and will not result in direct or indirect physical changes in the environment and is therefore not a project for purposes of CEQA.
ATTACHMENT(S):
None.
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 15, 2025
SUBJECT: Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design services for a Magical Bridge Playground at Badger Park
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
- Provide Resident Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution approving a Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park, and authorizing the City Manager to execute documents on behalf of the City Council.
COMMUNITY ENGAGEMENT/OUTREACH:
The draft master plan for the redevelopment of Badger Park (the “Badger Park Redevelopment Master Plan” or “Master Plan”) involved significant community outreach, engagement and input including:
• The Parks Design Team, a group of approximately 30 community members representing different demographics in the community, met 13 times throughout the planning process to guide the project.
• 11 focus group work sessions with park user groups, sports associations, partner organizations, outdoor recreation businesses, and City officials, and staff. • Open house events (virtual and in-person) and an online survey.
BACKGROUND:
In July 2019, the City launched a public process to develop a master plan for the redevelopment of Badger Park. Fletcher Studio, a landscape architecture firm, led the process with a group of community members called the Parks Design Team who served as the steering team for the Master Plan. The resulting draft master plan is the outcome of numerous requests to install flush-toilet restrooms in the park, the desire to enhance river access for the community, and address aging Item 9.a
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infrastructure and components like the play structure. The park will be redeveloped in multiple phases due to cost and available funding.
In 2021, the City Council reviewed a draft of the Badger Park Redevelopment Master Plan, expressed support, and directed staff to move forward with preparation of the appropriate environmental analysis for the City Council’s consideration of the Master Plan. In March 2023, the City engaged Raney Planning & Management to complete the required analysis in accordance with the California Environmental Quality Act (Pub. Res. Code § 21000, et seq.) (“CEQA”).
In May 2024, the City Council directed that the Badger Park's first phase of redevelopment focus on river access improvements and flush toilet restrooms in accordance with the $1,000,000 matching grant the City was awarded from the Sonoma County Agriculture Preservation and Open Space District.
In March 2025, Healdsburg resident Emily Peterson started an online petition to create a Magical Bridge playground in Healdsburg. Ms. Peterson is a Healdsburg resident, former teacher, and parent to a child with both intellectual and physical disabilities. The petition currently has over 780 signatures.
In April 2025, representatives from the Magical Bridge Foundation, a non-profit organization headquartered in Palo Alto that created multigenerational playgrounds, parks, and programs for more inclusive communities, met with City staff to discuss the Foundation’s services and the possibility of creating a Magical Bridge Playground in Healdsburg.
In June 2025, the City Council adopted its Fiscal Year 2025-2026 goals, which included “Prioritize the creation of an inclusive ‘Magical Bridge’ playground for either Laura Fish Somersal Park or Badger Park.”
On August 28, 2025, staff published the CEQA Draft Mitigated Negative Declaration for the Badger Park Redevelopment Master Plan and noticed for a 30-day public review period that will end on September 26, 2025.
DISCUSSION/ANALYSIS:
Following adoption of City Council’s FY25-26 Goals, City staff and Foundation representatives convened to discuss the concept of a Magical Bridge playground in Healdsburg in more detail. As part of these discussions, City staff and the Foundation elected to focus their efforts on Badger Park rather than Laura Fish Somersal Park since Badger Park presents the best opportunity for the creation of a Magical Bridge playground (the “Project”) in the coming years due to the current availability of infrastructure and parking.
Magical Bridge Foundation is a leader in creating an inclusive play experience and has offered to provide feasibility/planning, fundraising, and schematic design services for a Magical Bridge Playground in Healdsburg. The consequent obligations are set forth in a Memorandum of Understanding (MOU) described below.
The MOU specifies that the Magical Bridge Foundation agrees to:
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• Undertake a feasibility study, including analysis and evaluation of the site, potential playground size and location, and a summary of the necessary support facilities; • Conduct fundraising efforts to ensure that the Project will be funded entirely by private donations with no fiscal impact to the City and finalize a $500,000 donation from an anonymous donor who has already expressed interest in supporting the Project; • Complete schematic design work, including cost estimates, to develop a vision and proposed playground concept with the Healdsburg community, including in-person and virtual/web based public engagement that introduces the concept of inclusive play, discusses and develops design approached for the Project, and seeks feedback on a proposed design.
• Pay all costs, fees, and expenses related to the feasibility/planning, fundraising, and schematic design services work using the private donations it secures through its own fundraising efforts.
• Work collaboratively with the City and the Badger Park Redevelopment team, including Fletcher Studio and its subconsultants.
The MOU specifies that the City:
• Intends to coordinate the work on the Project with a first phase of redevelopment work at Badger Park to the extent feasible.
• Agrees to work collaboratively on the Project, assist the Foundation with developing and delivering a community engagement and feedback process, and regularly update the Foundation on the status of the redevelopment of Badger Park.
The MOU further specifies that:
• The proposed schematic design shall be subject to review and approval by City staff, the Parks and Recreation Commission, and the City Council.
• If, for any reason, City declines to move forward with the Project during or after the schematic design process, the City shall be under no obligation to reimburse the Foundation for its costs, fees, or expenses related to the work.
• If the Foundation determines that the Project is not viable during or after the schematic design process, the Foundation shall be under no obligation to proceed with additional work.
The MOU does not address the terms and conditions related to the construction of the Project, which will be negotiated between the City and the Foundation and, if agreement is reached, memorialized in a Design Development and Construction Agreement.
The MOU will terminate as follows:
• Nine (9) months after the effective date if the planning/feasibility and schematic design work are not complete or the feasibility study determines that the Project is not viable; or • Fifteen (15) months after the effective date if the Foundation has not secured sufficient private funding to construct the Project.
ENVIRONMENTAL STEWARDSHIP:
The Badger Park Redevelopment Master Plan contemplates an overall approach towards low Item 9.a
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impact design. Implementation of this would be addressed during the detailed design development stage.
ALTERNATIVES:
City Council could direct staff to proceed with the Badger Park Redevelopment project without feasibility/planning, fundraising, and schematic design services from Magical Bridge Foundation.
This would effectively deprioritize the creation of a Magical Bridge Playground in Healdsburg and contradict an adopted City Council goal for FY25-26.
FISCAL IMPACT:
The Foundation agrees to conduct fundraising efforts to ensure that the playground project will be funded entirely by private donations with no fiscal impact to the City. The Foundation has already secured a $500,000 donation from an anonymous donor committed to supporting the creation of a Magical Bridge Playground in Healdsburg.
ENVIRONMENTAL ANALYSIS:
City Council’s approval of a Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
ATTACHMENT(S):
Resolution
Memorandum of Understanding
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CITY OF HEALDSBURG
RESOLUTION NO. -2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING A MEMORANDUM OF
UNDERSTANDING WITH MAGICAL BRIDGE FOUNDATION
FOR FEASIBILITY/PLANNING, FUNDRAISING, AND
SCHEMATIC DESIGN WORK FOR A MAGICAL BRIDGE
PLAYGROUND AT BADGER PARK, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE DOCUMENTS ON BEHALF OF
THE CITY COUNCIL
WHEREAS, the City of Healdsburg (the “City”) launched a master planning process in 2019 for the development of a Badger Park Redevelopment Master Plan; and WHEREAS, in September 2021 the City Council received an update on the master planning process and directed staff to move forward with CEQA documentation for the Badger Park Redevelopment Master plan; and
WHEREAS, in August 2023, the City Council approved a Professional Services Agreement with Raney Planning & Management for CEQA work and an aquatic resources jurisdictional delineation for the Badger Park Redevelopment Master Plan project; and WHEREAS, in May 2024, the City Council provided direction for the park’s first phase of redevelopment to focus on river access improvements and flush toilet restrooms in accordance with the $1,000,000 matching grant that the City was awarded from the Sonoma County Agriculture Preservation and Open Space District; and WHEREAS, In June 2025, the City Council adopted its Fiscal Year 2025-2026 goals, which included “Prioritize the creation of an inclusive ‘Magical Bridge’ playground for either Laura Fish Somersal Park or Badger Park.”; and
WHEREAS, on August 28, 2025, staff published the CEQA Draft Mitigated Negative Declaration for the Badger Park Redevelopment Master Plan and noticed for a 30-day public review period that will end on September 26, 2025; and
WHEREAS, Magical Bridge Foundation has offered to provide feasibility/planning, fundraising, and schematic design services for a Magical Bridge Playground in Healdsburg; and WHEREAS, the City Council desires to enter into a Memorandum of Understanding (“MOU”) with Magical Bridge Foundation pertaining to feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park; and WHEREAS, the MOU’s purpose is to set forth the consequent obligations of the parties; and
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Resolution No. ______
WHEREAS, the City Council’s approval of a Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:
1. Approve the Memorandum of Understanding between the City and Magical Bridge Foundation in the form attached hereto as Exhibit A and authorize the City Manager to execute the MOU in a form substantially similar to the form identified in Exhibit A.
2. Finds that approval of a Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 15th day of September, 2025 by the following vote:
SO ORDERED: ATTEST:
__________________________________ _________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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MAGICAL BRIDGE
PLAYGROUNDS
ALL ABILITIES
ALL AGES
ALL WELCOME
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THE OPPORTUNITY THE MANY BENEFITS OF PLAYGROUNDS
COMMUNITY
Opportunities to lead,
cooperate, connect,
and solve problems —
plus group play
and gathering
BEHAVIORAL
Improvement in
mood, stress, and the
reduction of symptoms
of ADD, ADHD,
and autism
PHYSICAL
Variety of ways to
improve fitness and
health including
balance, flexibility,
and strength
COGNITIVE
Deep engagement in
both body and mind;
improves focus
and memory
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THE PROBLEM 1 IN 4 OF US IS LEFT OUT OF PLAYGROUND DESIGN The other 90% of disabilities are
overlooked in playground design.
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THE PROBLEM TODAY’S PLAYGROUNDS
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THE PROBLEM TODAY’S PLAYGROUNDS — PLAY EXPERIENCE AND SITE DESIGN ONE
CHALLENGE
LEVEL
NO
RETREATS
DENSE
PATHWAYS
NO
MOVEMENT
MINIMAL
SHADE
LOOSE
SURFACES
NO GATES
OR FENCING
RAISED
PLATFORMS
RAISED
BORDERS
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THE SOLUTION A TRULY INCLUSIVE FAMILY PLAYGROUND
WELCOME TO
MAGICAL BRIDGE
WHERE INCLUSIVE MEANS EVERYONE
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NOW OPEN
Palo Alto, CA
Redwood City, CA
Sunnyvale, CA
Morgan Hill, CA
Santa Clara, CA
Mountain View, CA
Hamilton, NZ
Palo Alto Schools
CCR Middle School
CuriOdyssey
COMING SOON
Daly City
Marin County
Morgan Autism Center
St Francis Center
Singapore:
National Museum
Sun Park Plaza
…and more!
AWARD-WINNING INCLUSION BASED ON DECADES OF RESEARCH AND DEVELOPMENT OPENED IN 2015
MAGICAL BRIDGE PALO ALTO
SLIDE AND CLIMB
PLAYHOUSE AND STAGE
KINDNESS AND CONVERSATION
TOT ZONE
SWING AND SWAY
MUSIC AND SENSORY
SPIN ZONE
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PLAY ZONES™ THE FOUNDATION OF MAGICAL BRIDGE PLAYGROUND DESIGN
SLIDE AND
CLIMB
SWING AND
SWAY
SPIN PLAYHOUSE
AND STAGE
MUSIC +
SENSORY
TOTS KINDNESS +
CONVERSATION
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RADICAL INCLUSION INTENTIONALLY DESIGNED TO BRING COMMUNITIES TOGETHER
WELCOMES THE
WHOLE FAMILY
TO PLAY
TOGETHER
PROVIDES
MAXIMUM
ACCESSIBILITY
AND PLAY VALUE
FOSTERS
COMMUNITY
CONNECTIONS
AND CIVIC PRIDE
ENCOURAGES
KINDER, HAPPIER,
AND HEALTHIER
PEOPLE
THE ONE AND ONLY MAGICAL BRIDGE
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LEARN MORE AT
MAGICAL BRIDGE.ORG
MAGICAL BRIDGE MOUNTAIN VIEW
THANK YOU
MAGICAL
HEALDSBURG!
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Memorandum of Understanding for Badger Park Playground
This Memorandum of Understanding (“MOU") is made on ______ 2025, by and between the Magical Bridge Foundation, a California non-profit public benefit corporation (''Foundation"), and the City of Healdsburg, a California municipal corporation ("City"). The Foundation and City are sometimes referred to herein individually as a "Party" and collectively as the "Parties".
RECITALS
WHEREAS, Badger Park is property owned by the City and located at 750 Heron Drive, Healdsburg, California, 95448 ("Property"); and
WHEREAS, the City is undertaking improvements to the Property in accordance with the Badger Park Redevelopment Master Plan, which was developed in 2021 and approved by the City Council on _________ 2025; and
WHEREAS, the redevelopment improvements will be completed by the City in multiple phases due to cost and available funding with the first phase including improved river access and construction of a restroom building with flush toilets (the “Redevelopment”); and WHEREAS, the Foundation has secured a five hundred thousand ($500,000.00) donation from an anonymous donor (the "Donation") committed to supporting the creation of a Magical Bridge Playground (the “Project”); and
WHEREAS, the City Council established a Fiscal Year 2025-2026 goal to prioritize the creation of an inclusive "Magical Bridge" playground for either Laura Fish Somersal Park or Badger Park; and
WHEREAS, the City and the Foundation have elected to focus efforts on Badger Park after determining that it presents the best opportunity for a Magical Bridge playground in the coming years due to the current availability of infrastructure and parking; and WHEREAS, the Foundation wishes and is qualified to provide feasibility/planning, fundraising, and schematic design services (the “Work”) for the Project.
AGREEMENT
I. Purpose. This MOU memorializes the Parties' agreement regarding the process of creating a Magical Bridge Playground at Badger Park. Under this MOU, the Foundation agrees to: (i) undertake a feasibility study, including analysis and evaluation of the site, playground size, location, and necessary support facilities; (ii) conduct fundraising efforts to ensure that the Project will be funded entirely by private donations with no fiscal impact to the City; and (iii) complete schematic design work, including cost estimates, to develop a vision and proposed playground concept with the community. This MOU does not address the terms and conditions related to the construction of the Project, which will be negotiated between the Parties and, if agreement is reached, memorialized in a Design Development and Construction Agreement.
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2. Intentions of the Parties. The Foundation intends to provide the City with planning/feasibility, fundraising, and schematic design services for the Project. The City intends to coordinate the Work with the Redevelopment, to the extent feasible. At this time, the City anticipates that schematic design for the Redevelopment will be complete six (6) months after the Effective Date and construction of the Redevelopment will commence twelve (12) months after the Effective Date. The Foundation intends to raise sufficient funding from private sources to fund the Project in its entirety with no fiscal impact to the City. Upon successful completion of planning/feasibility, fundraising, and schematic design by the Foundation, the City intends to enter into negotiations for a Design Development and Construction Agreement with the Foundation.
3. The Foundation’s Scope of Services.
Planning/Feasibility: The Foundation shall complete a feasibility study that includes an analysis and evaluation of the Property, potential playground size and location, and a summary of the necessary support facilities.
Fundraising: The Foundation shall finalize the $500,000.00 donation from an anonymous donor and secure additional donations from private sources to fund the Project in its entirety with no fiscal impact to the City.
Schematic Design: The Foundation shall complete a schematic design for the playground including cost estimates and develop a vision and proposed playground concept with the Healdsburg community. This work shall include in-person and virtual/web based public engagement that introduces the concept of inclusive play, discusses and develops design approaches for the Project, and seeks feedback on a proposed design. The City agrees to work with the Foundation to develop and deliver the community outreach and engagement to ensure public awareness and feedback for the Project. The Foundation agrees to work collaboratively with the Redevelopment team including Fletcher Studio, the City’s landscape architect consultants, and their subconsultants. The scope of the Project shall be determined collaboratively by the Foundation and the City, and the total Project budget shall not exceed the total donation amount secured by the Foundation. The schematic design shall be subject to review and approval by City staff, the Parks and Recreation Commission, and the City Council.
4. Term This MOU shall commence on the Effective Date and terminate twenty-four months thereafter. The foregoing notwithstanding, unless the Parties otherwise agree, the Term of this MOU shall terminate as follows: (a) nine (9) months after the Effective Date if the planning/feasibility and schematic design work are not complete or the feasibility study determines that the Project is not viable; or (b) fifteen (15) months after the Effective Date if the Foundation has not secured sufficient private funding to construct the Project.
5. Obligations of the Parties.
a. City agrees to work collaboratively on theProject, assist the Foundation with developing and delivering a community engagement and feedback process, and regularly update the Foundation on the status of the Redevelopment. b. The City will coordinate scheduling and distribution of meeting materials and agendas for the City’s Parks and Recreation Commission, City Council, and review Item 9.a
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by any other City bodies.
c. The Foundation will pay all costs, fees and expenses related to the Work using the private donations that it secures through its own fundraising efforts. The Foundation agrees to work collaboratively with the City and the Redevelopment team.
d. If, for any reason, City declines to move forward with the Project during or after the Schematic Design process, the City shall be under no obligation to reimburse the Foundation for its costs, fees, or expenses related to the Work. e. If the Foundation determines that the Project is not viable during or after the Schematic Design process, the Foundation shall be under no obligation to proceed with additional work.
6. Negotiation of Design Development and Construction Agreement. Once the Work has been completed, the Parties will commence discussion and negotiation of the Design Development andConstruction Agreement for the Project, which shall address the creation of construction documentation and whether the City or the Foundation will undertake the construction of the Project and the terms and conditions thereof. Foundation acknowledges that, if it undertakes the construction of the Project; (i) it shall be required to comply with all applicable provisions of California Labor Code§§ l720 et. seq. ("State Prevailing Wage Requirements") in connection with the construction of the Project; (ii) it shall pay all workers on the Project prevailing wages in compliance with State Prevailing Wage Requirements; and (iii) no public monies may be used for the construction of the Project.
7. Limitation on Effect of MOU. This MOU shall not obligate either the City or the Foundation to enter into a Design Development and Construction Agreement, but the Parties agree to undertake reasonable best efforts to move forward with the Project and enter into a Design Development and Construction Agreement. By execution of this MOU, neither party is committing itself to or agreeing to undertake any other act or activity requiring the subsequent independent exercise of discretion. The Parties acknowledge that any actions related to the Project, including construction of the Project, will be subject to a Design Development and Construction Agreement negotiated by the Parties, which shall become effective upon completion of the schematic design, documentation of sufficient funding from private sources to complete the Project, and approval of the Parties. This MOU does not limit in any way the discretion of the City in acting on any applications for required permits or approvals for the proposed Project or any portion thereof.
8. CEQA. The Parties acknowledge that compliance with CEQA will be required in connection with consideration of permits and approvals required for the proposed Project or any portion thereof, and the City shall retain the discretion in accordance with CEQA and other applicable law before taking action on any such permits or approvals to (1) adopt or certify an environmental analysis of the Project or any portion thereof, prepared in accordance with CEQA, (2) identify and impose mitigation measures to mitigate significant environmental impacts, nor limit the anticipated scope of any required public improvements, (3)select other feasible alternatives to avoid significant environmental impacts, including the "no project" alternative, (4) adopt a statement of overriding considerations in accordance with Public Resources Code Section 2108l(b) relative to any significant environmental impacts of the Project or any portion thereof, or implementation of any required public improvements, prior to taking final action if such significant impacts cannot otherwise be avoided, or (5) determine not to proceed with the Item 9.a
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Project or any portion thereof.
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9. Notice. Any notice or communication required or permitted under this MOU shall be sufficiently given if delivered in person, by certified mail, return receipt requested, or by email if an email address is provided, with acknowledgment of receipt, to the address set forth below or to another such address as one party may have furnished to the other in writing City: City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Attention: Jeff Kay, City Manager
Foundation: 959A Addison Avenue
Palo Alto, CA 94301
Attention: Olenka S. Villarreal
[email protected]
10. Assignment. Neither Party may assign or transfer their responsibilities or obligations under this MOU without the prior written consent of the non-assigning party.
11. Amendment. This MOU may be amended or supplemented in writing signed by the Parties. The City Manager shall have authority to enter into amendments to this Agreement on behalf of the City.
12. Severability. If any provision of this MOU is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this MOU is invalid or unenforceable, but that by limiting such provision it would be valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.
13. Understanding. The Parties agree to cooperate and communicate in good faith throughout the implementation of the Work, with the end goal of creating a space for the benefit of the community.
[signatures on following page]
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This MOU shall be effective as of the date of the last signature below ("Effective Date"). ___________________________
Magical Bridge Foundation
Olenka S. Villarreal
Date:
__________________
Jeff Kay, City Manager
City of Healdsburg
Date:
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9/10/2025 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) October 6, 2025 International Active Aging Week Proclamation Employee Anniversaries – Garrett Perdigao (10 Years, and Bryan Schunk (20 Years) Domestic Violence Awareness Month Proclamation
Zero Waste Week Presentation
Fire Prevention Week Proclamation
Villa Chanticleer Historic Preservation Award and Operational Update Disbursement Report for Withdrawals during the Month of August 2025 Monthly Investment Report for August 2025
Professional Services Agreement with XX to provide Project Initiation Document (PID) Preparation Services for the US 101 / Dry Creek Road Interchange Improvements Project Villa Chanticleer Lease Amendment - Utilities
Resolution Establishing the Valley Oak as the Official City Tree City of Healdsburg Salary Schedule
Surplus of 1408 University Street
Appointments to the Planning Commission
Appointment to the Arts and Culture Commission
Reach For Home Quarterly Update Presentation
Sewer System Management Plan Presentation
October 20, 2025 Professional Services Agreement for a Recreation Software Provider Professional Services Agreement with XX to provide Engineering Design Services for the Willow Glen Court Storm Drain Repair Project
SMART Sales Tax Initiative Presentation
Dry Creek/101 Interchange Update
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9/10/2025 – Page 2
November 3, 2025 Employee Anniversaries – Jarrod Dericco (15 Years), Patrick Fuss (10 Years) and Allison Hight (5 Years) Badger Park Redevelopment CEQA and Master Plan Approval Foley Family Community Pavilion Operational Plan Review 2025 Building Code – 1st reading
Council Protocol Update
November 17, 2025 Corazon Lease Agreement
Housing Legislation Land Use Code Amendments 1st Reading 2025 Building Code – 2nd Reading
December 1, 2025 Employee Anniversaries – Randy Long (5 Years) 2026 Special Event Partnerships and Master Calendar
Sports Organization Affiliation Agreements
December 15, 2025
Housing Legislation Land Use Code Amendments 2nd Reading Item 12.a
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