This Agreement is made and entered into as of October 6, 2025 (“Effective Date”) by and between the CITY OF HEALDSBURG hereinafter referred to as “CITY” and the SONOMA COUNTY TRANSPORTATION AUTHORITY hereinafter referred to as “AUTHORITY.” WHEREAS, AUTHORITY adopted the 2022 Measure M Strategic Implementation Plan that sets forth AUTHORITY’s program and project implementation with regard to use of funds provided under the 2004 Traffic Relief Act for Sonoma County Expenditure Plan and Ordinance approved by the voters of Sonoma County on November 2, 2004 (hereinafter referred to as “Measure M”). The 2022 Strategic Implementation Plan as such plan may be amended from time to time is hereinafter referred to as the “Strategic Implementation Plan”.
WHEREAS, AUTHORITY adopted SCTA Resolution #2023-023 of the Board of Directors that sets forth AUTHORITY’s intentions to exchange State Transportation Improvement Program (STIP) funds with Measure M funding, for the purpose of implementing STIP eligible projects.
WHEREAS, CITY is in planning and preliminary phases for a proposed, potential project for improvements of the Dry Creek Interchange project on US 101 in the area of northern Healdsburg. As part of that effort, CITY seeks development of a Project Initiation Document (PID) for the potential project, as more particularly described in Exhibit A to this Agreement (hereinafter referred to as the "Project"); and
WHEREAS, CITYhas a financial plan and schedule for completion of the Project which is attached hereto as Exhibit B (hereinafter referred to as the "Project Plan"); and WHEREAS, pursuant to the SCTA Resolution #2023-023 AUTHORITY is willing to make available the amount of FIVE HUNDRED THOUSAND DOLLARS ($500,000) to assist with completion of the Project, subject to certain terms and conditions; and
WHEREAS, CITY is willing and able to undertake the Project PID.
NOW, THEREFORE, in consideration of the foregoing, AUTHORITYand CITYdo hereby agree as follows:
SECTION I
CITY AGREES:
1. Project Completion. To timely complete the Project in accordance with the deadlines set forth in the Project Plan, attached hereto as Exhibit B.
2. Additional Cooperative Agreement. CITY agrees to enter into a separate cooperative agreement with Caltrans for the Project to complete a PID under state discretion and direction.
Attachment 4
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Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
3. Compliance with Laws. With regard to administering and completing the Project, CITY shall at all times comply with all applicable laws of the United States, the State of California, and the County, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement, including but not limited to all environmental review and analysis required under the California Environmental Quality Act and compliance with all applicable prevailing wage requirements under the California Labor Code.
4. Records. To allowAUTHORITYto audit all expenditures relating to the Project funded through this Agreement for the duration of the Project, and for five (5) years following completion of the Project, or earlier discharge of the Agreement, CITYshall make available to AUTHORITYall records relating to expenses incurred in performance of this Agreement.
5. Close-Out. Upon completion of the Project, CITY shall submit all receipts to AUTHORITYfor review. All unused funds must be returned to AUTHORITYand any funds used for other than the Project shall be subject to immediate reimbursement by CITY to AUTHORITY.
6. Reporting Requirements. CITY agrees to provide quarterly status updates on the PROJECT to AUTHORITY in the form attached hereto as Exhibit D.
SECTION II
AUTHORITY AGREES:
1. CITY Expenses. Upon execution of this Agreement, AUTHORITY shall make available for reimbursementto the CITY the amount of FIVE HUNDRED THOUSAND DOLLARS ($500,000), for CITY's costs to complete the Project.
2. Invoices. Should CITY desire reimbursement of its expenses in connection with this Agreement, CITY may submit to AUTHORITY invoices for reimbursements for expenses authorized under the terms of this Agreement. Invoices shall be submitted to AUTHORITY no more frequently than monthly, and no less frequently than every six months following initial appropriation, provided however that if CITY is unable to invoice in this time frame a written request for time extension shall be provided or the funds may be deobligated. Invoices shall be in a form reasonably acceptable to AUTHORITY’s Executive Director. An example of which is attached hereto as Exhibit C
3. Notice of Audit. To provide timely notice to CITY if an audit is to be conducted.
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Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
SECTION Ill
IT IS MUTUALLY AGREED:
1. Funding Availability and Needs. The funding available to the Project for expenditure is limited to the amount of funds identified in Exhibit B. If funds beyond those identified in Exhibit B are necessary to complete the Project, AUTHORITYwill cooperate with CITYto identify and secure new or increased fund commitments, although no such additional funds are guaranteed. AUTHORITY is the only party obligating funds in this agreement
2. Term. This Agreement will remain in effect until discharged as provided in Paragraph 3 of this Section Ill.
3. Termination. This Agreement shall be subject to termination as follows:
a. This Agreement may be canceled by a party for breach of any obligation, covenant or condition hereof by the other party, upon notice to the breaching party. With respect to any breach which is reasonably capable of being cured, the breaching party shall have thirty {30) days from the date of the notice to initiate steps to cure. If the breaching party diligently pursues cure, such party shall be allowed a reasonable time to cure, not to exceed sixty (60) days from the date of the initial notice, unless a further extension is granted by the non-breaching party. On cancellation, the nonbreaching party retains the same rights as a party exercising its right to terminate under the provisions of paragraph 3(b), except that the canceling party also retains any remedy for breach of the whole contract or any unperformed balance. If the Agreement is cancelled because CITY has failed to wholly or partially complete the Project, AUTHORITY may, at its option, demand repayment of all unexpended funds and funds determined by audit not to have been expended as provided for in this Agreement, with interest accrued thereon as would have accrued had such funds been invested in the Sonoma County Treasury Pool; and, further, to offset such balances due to the AUTHORITY from any other funds due from the CITY. b. By mutual consent of both parties, this Agreement may be terminated at any time. Upon termination by mutual consent, CITYshall repay to AUTHORITYany unexpended funds originally provided to CITY under this Agreement, and any interest that has accrued thereon.
4. Indemnity. Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers’ compensation acts, disability benefit acts, or other employee benefit acts.
5. Notices. Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shall be given by personal service, or by certified or registered mail, return receipt requested, to the addresses set forth below, or to such addresses which may be specified in writing to the parties hereto.
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Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
To CITY: Larry Zimmer, Public Works Director
City of Healdsburg
401 Grove Street, Healdsburg, CA 95448
(707) 431-3333
Email: [email protected]
To AUTHORITY: James R. Cameron, Executive Director
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
(707) 565-5373
Email: [email protected]
6. Additional Acts and Documents. Each party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement.
7. Integration. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements.
8. Amendment. This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.
9. Independent Agency. CITY renders its obligations under this Agreement as an independent agency. None of the CITY's agents or employees shall be agents or employees of the AUTHORITY.
10. Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party.
11. Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the CITYor AUTHORITY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.
12. Severability. Should any part of this Agreement be determined to be unenforceable, invalid, or beyond theauthorityof either party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties.
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Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
CITY OF HEALDSBURG SONOMA COUNTY
TRANSPORTATION AUTHORITY
By: ___________________________ By: ________________________________ Jeffrey Kay, City Manager Lynda Hopkins, SCTA Chair
ATTEST: APPROVED AS TO SUBSTANCE:
By: ____________________________ By: ________________________________ Raina Allan, City Clerk James R. Cameron, Executive Director
APPROVED AS TO LEGAL FORM
FOR CITY:
By: ____________________________ By: ________________________________ Samantha Zutler, City Attorney Adam Brand, Legal Counsel Authority
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COOPERATIVE FUNDING AGREEMENT NO SCTA 26007
BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF HEALDSBURG
Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
EXHIBIT A
DESCRIPTION OF THE PROJECT
The US 101/Dry Creek Road Interchange project will provide intersection improvements at Dry Creek Road and US 101 interchange by constructing either interconnected traffic signals or two roundabouts at the ramp intersections. The project will also construct new sidewalk on the south side of Dry Creek Road, improved bike facilities throughout the corridor, and ADA-compliant curb ramps and pedestrian push buttons at the Dry Creek Road and Grove Street intersection. The Project Initiation Documents (PID) Phase is the first phase of the Project. The PID documents establish a well-defined purpose and need statement and proposed project scope tied to a reliable cost estimate and schedule.
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COOPERATIVE FUNDING AGREEMENT NO SCTA 26007
BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF HEALDSBURG
Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
EXHIBIT B
FINANCIAL PLAN AND SCHEDULE
Funding
Fiscal Year Prior FY25/26 FY26/27
Amount $0 $500,000 $0
Schedule
Project Development
Phase
Begin
(MO/YR)
End
(MO/YR)
Select Consultant 7/2025 10/2025
Negotiate and Execute
Contract
10/2025 11/2025
Project Kick-Off
Meeting
11/2025 12/2025
Prepare Draft PID for
Review
12/2025 4/2026
Review and Finalize
PID
5/2026 8/2026
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COOPERATIVE FUNDING AGREEMENT NO SCTA 26007
BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF HEALDSBURG
Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
EXHIBIT C
INVOICE TEMPLATE
Invoice should be submitted on Local Agency Letterhead
STIP Exchange Funds Project
Invoice Summary
Project Sponsor:
Date of Request:
Period of Request:
Cooperative Agreement Number:
Project Name/Phase/Description:
Invoice Number:
Project Development Phase:
Description of work performed this period:
STIP Exchange Funds
Amount Appropriated $
Amount Previously Invoiced $
Current Invoice $
Invoiced to-date $
Attachments:
Summary of All Expenses
1. Staff Time: Summary of Hours worked, and total dollars by employee
2. Contracts: Summary of Invoices Paid
3. Miscellaneous Expenses: Summary of Invoices
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COOPERATIVE FUNDING AGREEMENT NO SCTA 26007
BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF HEALDSBURG
Cooperative Funding Agreement No. SCTA 26007
City of Healdsburg
EXHIBIT D
QUARTERLY REPORTING FORMAT
Project Name
Implementing Agency City of Healdsburg June 2025
Current Phase
Description of activities current quarter:
Description of activities next quarter:
PROJECT FUNDING (IN THOUSANDS) - BASELINE
PHASE TOTAL SEF LOCAL REGIONAL STATE FEDERAL NEED
Scoping $ 500,000.00 $ 500,000.00 $ - - $ - $ $ - - $
Environmental $ - $ - $ - - $ - $ $ - - $
Design $ - $ - $ - - $ - $ $ - - $
R/W Support (CT) $ - $ - $ - - $ - $ $ - - $
Right of Way $ - $ - $ - $ - $ - - $
Construction Support (CT) $ - $ - $ - - $ - $ $ - - $
Construction $ - $ - $ - - $ - $ $ - - $
Operations $ - $ - $ - - $ - $ $ - - $
TOTAL $ 500,000.00 $ 500,000.00 $ - - $ - $ $ - - $
PROJECT FUNDING (IN THOUSANDS) - UPDATE
PHASE TOTAL GO SONOMA MEASURE M LOCAL REGIONAL FEDERAL NEED Scoping $ - $ - $ - - $ - $ $ - - $
Environmental $ - $ - $ - - $ - $ $ - - $
Design $ - $ - $ - - $ - $ $ - - $
R/W Support (CT) $ - $ - $ - - $ - $ $ - - $
Right of Way $ - $ - $ - $ - $ - - $
Construction Support (CT) $ - $ - $ - - $ - $ $ - - $
Construction $ - $ - $ - - $ - $ $ - - $
Operations $ - $ - $ - - $ - $ $ - - $
TOTAL $ - $ - $ - - $ - $ $ - - $
PROJECT FUNDING (IN THOUSANDS) - CHANGE
PHASE TOTAL GO SONOMA MEASURE M LOCAL REGIONAL FEDERAL NEED Scoping $ (500,000.00) $ (500,000.00) $ - - $ - $ $ - - $ Environmental $ - $ - $ - - $ - $ $ - - $
Design $ - $ - $ - - $ - $ $ - - $
R/W Support (CT) $ - $ - $ - - $ - $ $ - - $
Right of Way $ - $ - $ - - $ - $ $ - - $
Construction Support (CT) $ - $ - $ - - $ - $ $ - - $
Construction $ - $ - $ - - $ - $ $ - - $
Operations $ - $ - $ - - $ - $ $ - - $
TOTAL $ (500,000.00) $ (500,000.00) $ - $ - - $ $ - - $ SCHEDULE BASELINE CURRENT CHANGE (days)
Start Date End Date Start Date Start Date End Date
Use N/A if no work performed. Scoping N/A N/A N/A
For Start date, use first day (e.g. 3/1/25)
Environmental
Compliance 0 #REF!
For End Date use last day (e.g. 3/31/25) Design 0 #REF! Right-of-Way
and Utilities 0 #REF!
Construction 0 #REF!
COMMUNITY ENGAGEMENT SUMMARY:
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: October 20, 2025
SUBJECT: Capital Improvement Program and Appropriations for Continuing Projects PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution approving amendments to the Fiscal Year 2025-26 Adopted Budget to reestablish appropriations for continuing Capital Improvement Projects.
COMMUNITY ENGAGEMENT/OUTREACH:
City staff kicked off budget development activities with City Council at the January 16, 2024, City Council meeting. On February 26, 2024, staff launched the interactive budget simulation tool and held a community workshop on February 28th at the Senior Center with a presentation on the budget process and a detailed introduction of the budget simulation. Staff spoke with different community organizations about the budget development process and provided several options to engage the public including an abbreviated paper survey. Surveys were provided in both English and Spanish and Spanish language interpretation was available at the public workshop. Staff presented the public feedback at the April 15th, 2024, City Council Meeting. On May 13th the City Council convened a Special Meeting to hold a budget workshop where staff presented the proposed budgets for Fiscal Year 2024-25 and 2025-26. Each engagement offered an opportunity for residents to provide their input on budget priorities.
BACKGROUND:
On June 3rd, 2024, the City Council adopted the budget for Fiscal Year 2024-25 via Resolution No. 64-2024 and Fiscal Year 2025-26 via Resolution No. 65-2024. The biennial budget document includes a five-year Capital Improvement Program that identifies the City infrastructure needs and presents a five-year outline of current and anticipated projects. Capital projects often extend across multiple years due to phasing, construction seasons, and funding availability. The purpose of this report is to provide an administrative summary of current project statuses and propose an increase to the Fiscal Year 2025-26 budget to appropriate unspent project funding from Fiscal Year 2024-
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DISCUSSION/ANALYSIS:
In Fiscal Year 2024-25 over 40 Capital Projects were budgeted across the seven capital project funds. These projects were all in various stages at the beginning of the fiscal year and by the end, nine were fully completed.
Two projects have been re-evaluated and are proposed to be defunded. Several years ago, staff submitted a grant application to FEMA for funding to support the Badger Substation Seismic Retrofit Project EL006. FEMA subsequently awarded the project in 2024; however, a portion of the proposed scope was already addressed with the Badger Substation Reconstruction Project EL1008 that was completed in FY 2022-23. Due to delays in grant approval and the resulting need for substantial revisions to the project scope that would materially change the application, staff are proposing to release the matching appropriations originally allocated to this project and revisit the capital needs at the Badger Substation during the next budget cycle. The second project proposed to defund is Airport Hangar Row C Pavement Rehabilitation Project AP006. Annually City staff prepare and submit to the FAA the Airports Capital Improvement Plan (ACIP) that prioritizes the capital needs at the airport and aligns the projects with available FAA funding. The proposed pavement rehabilitation project is still in the plans; however, current projections align the project with grant funding available in 2030. As a result, staff are proposing to release the matching appropriations that were included in the Fiscal Year 2024-25 budget.
Two projects have already been presented individually to the City Council in the first quarter of the fiscal year due to contract awards and the remaining budgets have already been appropriated accordingly in Fiscal Year 2025-26.
The remaining 28 projects that have been started in Fiscal Year 2024-25 or are anticipated to begin in Fiscal Year 2025-26 represent $23.7 million in lapsed appropriations. Staff are proposing the City Council re-appropriate the unspent funding in Fiscal Year 2025-26 to facilitate the continuation of the projects in association with the five-year Capital Improvement Plan.
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
ALTERNATIVES:
The City Council could choose not to re-appropriate all the proposed capital improvement projects in Fiscal Year 2024-25 and provide further direction on which projects should continue. This option is not advised as many of these projects include grants and developer funding that integrated binding agreements to complete the projects.
FISCAL IMPACT:
The proposed administrative action is to appropriate $23,629,441 of unspent Capital Project funding from Fiscal Year 2024-25 in Fiscal Year 2025-26. Grant funding accounts for $7.5 million of the appropriations and another $3.6 million is attributed to donations and development contributions. The remaining $12.5 million is derived from various operating and special revenue funds supporting projects across all the capital project funds. Attachment A to this report includes a listing of all the capital projects and their status.
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ENVIRONMENTAL ANALYSIS:
The adoption of these Resolutions is exempt from environmental review under the California Environmental Quality Act as this action is not considered a “project” as defined in Title 14, California Code of Regulations, Section 15378(a), as it has no reasonably foreseeable direct or indirect physical change on the environment, and is further specifically excluded under Section 15378(b)(4), as a government funding mechanism or fiscal activity that does not involve a commitment to any specific project.
ATTACHMENT(S):
Resolution
Attachment A - Project List
Exhibit A - Budget Amendment
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING THE FISCAL YEAR 2025-26
BUDGET
WHEREAS, on June 3, 2024, the City Council adopted the budget for Fiscal Year 2024- 2025 on Resolution 64-2024 and Fiscal Year 2025-2026 on Resolution 65-2024; and WHEREAS, the biennial budget document includes a five-year Capital Improvement Program that identifies the City infrastructure needs and presents an outline of current and anticipated projects; and
WHEREAS, the five-year Capital Improvement Program represents the total project budgets but appropriations need to be authorized each fiscal year; and WHEREAS, nine project were completed and accepted by City Council in Fiscal Year 2024-2025 with the remaining appropriations released; and WHERAS, two projects have been re-evaluated and are proposed to be defunded by allowing the Fiscal Year 2024-2025 appropriations to lapse; and WHEREAS, twenty eight capital projects were started but design and construction will continue into Fiscal Year 2024-2025; and
WHEREAS, the remaining unused Fiscal Year 2024-2025 budget for these continuing projects needs to be appropriated in Fiscal Year 2025-2026; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby approve amending the Fiscal Year 2025-26 budget as depicted on the attached Exhibit A.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 20th day of October 2025 by the following vote:
SO ORDERED: ATTEST:
_________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 572-6166-45000-AP005 $ 1,021.32 Rebudget Airport Taxiways A (East) and A1 Pavement Rehab Project AP005 582-3001-45000-CS002 $ 1,023,341.73 Rebudget Badger Park Redevelopment Project CS002 582-3001-45000-CS003 $ 2,975,656.54 Rebudget Saggio Hills Park Development Project CS003 582-3001-45000-CS004 $ 2,382,557.77 Rebudget Pavilion at 3 North Street Project CS004 582-3001-45000-CS006 $ 500,000.00 Rebudget CC Resilience Hub Improvements Project Project CS006 542-7501-45000-EL002 $ 90,264.95 Rebudget Public Electric Vehicle Charging Station Project EL002 542-7501-45000-EL005 $ 1,785,100.38 Rebudget Underground Grove Street Project EL005 542-7501-45000-EL008 $ 166,412.95 Rebudget Underground Healdsburg Ave Project Project EL008 542-7501-45000-ER003 $ 192,941.38 Rebudget 155 Dry Creek Affordable Housing Project ER003 542-7501-45000-ER004 $ 269,364.76 Rebudget Freebird Affordable Housing Project ER004 542-7501-45000-ER007 $ 164,093.06 Rebudget 3 Healdsburg Avenue Apartments Project ER007 542-7501-45000-ER010 $ 40,290.35 Rebudget North Village, Parcel 4 Project ER010 542-7501-45000-ER012 $ 8,912.39 Rebudget Foss Creek Properties - Mill St Svcs Changes Project ER012 102-2022-45000-OT004 $ 560,000.00 Rebudget Victory Studios and Apartments Rehabilitation Project OT004 522-6163-45000-SE004 $ 3,136,212.77 Rebudget Healdsburg Avenue Utility Replacements Project SE004 512-6162-45000-ST006 $ 1,131,096.45 Rebudget Healdsburg Avenue Complete Streets Projects Project ST006 512-6162-45000-ST007 $ 2,846,895.97 Rebudget Grove Street Neighborhood Plan Implementation Project ST007 512-6162-45000-ST011 $ 195,331.15 Rebudget Healdsburg Avenue/Mill District Connectivity Project ST011 512-6162-45000-ST012 $ 80,950.65 Rebudget FY 23-24 Sidewalk Repair and Gap Closure Project ST012 512-6162-45000-ST013 $ 2,237,912.78 Rebudget March Avenue Reconstruction Project ST013 512-6162-45000-ST014 $ 241,022.88 Rebudget Powell Ave/Johnson St Pedestrian Enhancement Proje Project ST014 522-6367-45000-WA001 $ 466,337.00 Rebudget Dry Creek Water Treatment Plant Upgrades Project WA001 522-6163-45000-WA003 $ 8,841.60 Rebudget Brown Street Sewer and Water Replacement Project WA003 522-6367-45000-WA004 $ 735,701.40 Rebudget Municipal Recycled Water Pipeline Project WA004 522-6367-45000-WA006 $ 2,076,564.40 Rebudget Groundwater Supply Wells/ ASR Project WA006 522-6163-45000-WA007 $ 312,616.00 Rebudget Grant Street Water Improvement Project Project WA007 570-8080-42301-00000 $ 160.00 Rebudget Project AP005 Transfer Out to Airport Capital Fund 581-8080-42301-00000 $ 319,956.10 Rebudget Project CS002 Transfer Out to Community Services Capital Fund 583-8080-42301-00000 $ 435,885.63 Rebudget Project CS002 Transfer Out to Community Services Capital Fund 585-8080-42301-00000 $ 1,160,265.00 Rebudget Project CS004 Transfer Out to Community Services Capital Fund 583-8080-42301-00000 $ 524,777.28 Rebudget Project CS004 Transfer Out to Community Services Capital Fund 985-8080-42301-00000 $ 442,663.00 Rebudget Project CS004 Transfer Out to Community Services Capital Fund 905-8080-42301-00000 $ 410,000.00 Rebudget Project CS004 Transfer Out to Community Services Capital Fund 546-8080-42301-00000 $ 90,264.95 Rebudget Project EL002 Transfer Out to Electric Capital Fund 540-8080-42301-00000 $ 1,785,100.38 Rebudget Project EL005 Transfer Out to Electric Capital Fund 540-8080-42301-00000 $ 166,412.95 Rebudget Project EL008 Transfer Out to Electric Capital Fund 931-8080-42301-00000 $ 879,339.55 Rebudget Project SE004 Transfer Out to Wastewater Capital Fund 930-8080-42301-00000 $ 403,517.57 Rebudget Project SE004 Transfer Out to Wastewater Capital Fund 920-8080-42301-00000 $ 598,925.36 Rebudget Project SE004 Transfer Out to Water Capital Fund 520-8080-42301-00000 $ 397,727.00 Rebudget Project SE004 Transfer Out to Water Capital Fund 105-8080-42301-00000 $ 898,901.44 Rebudget Project ST006 Transfer Out to Streets Capital Fund 105-8080-42301-00000 $ 346,895.97 Rebudget Project ST007 Transfer Out to Streets Capital Fund 105-8080-42301-00000 $ 1,270.94 Rebudget Project ST012 Transfer Out to Streets Capital Fund 105-8080-42301-00000 $ 232,685.00 Rebudget Project ST013 Transfer Out to Streets Capital Fund 202-8080-42301-00000 $ 1,305,227.78 Rebudget Project ST013 Transfer Out to Streets Capital Fund 105-8080-42301-00000 $ 23,067.63 Rebudget Project ST014 Transfer Out to Streets Capital Fund 520-8080-42301-00000 $ 466,337.00 Rebudget Project WA001 Transfer Out to Water Capital Fund 920-8080-42301-00000 $ 623,413.98 Rebudget Project WA006 Transfer Out to Water Capital Fund 520-8080-42301-00000 $ 312,616.00 Rebudget Project WA007 Transfer Out From Water Operating Fund 572-1000-39001-00000 $ 160.00 Rebudget Project AP005 Transfer In From Airport Operating Fund 582-1000-39001-00000 $ 319,956.10 Rebudget Project CS002 Transfer In From Parks Measure M Fund 582-1000-39001-00000 $ 435,885.63 Rebudget Project CS002 Transfer In From Park Dedication Fund 582-1000-39001-00000 $ 1,160,265.00 Rebudget Project CS004 Transfer In From Community Services Operating Fund 582-1000-39001-00000 $ 524,777.28 Rebudget Project CS004 Transfer In From Park Dedication Fund 582-1000-39001-00000 $ 442,663.00 Rebudget Project CS004 Transfer In From Park Impact Fee Fund 582-1000-39001-00000 $ 410,000.00 Rebudget Project CS004 Transfer In From Parking Impact Fee Fund 542-1000-39001-00000 $ 90,264.95 Rebudget Project EL002 Transfer In From Electric Public Benefit Fund 542-1000-39001-00000 $ 1,785,100.38 Rebudget Project EL005 Transfer In From Electric Operating Fund 542-1000-39001-00000 $ 166,412.95 Rebudget Project EL008 Transfer In From Electric Operating Fund 532-1000-39001-00000 $ 879,339.55 Rebudget Project SE004 Transfer In From Drainage Impact Fee Fund FY 25-26 Budget Amendment
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532-1000-39001-00000 $ 403,517.57 Rebudget Project SE004 Transfer In From Wastewater Impact Fee Fund 522-1000-39001-00000 $ 598,925.36 Rebudget Project SE004 Transfer In From Water Impact Fee Fund 522-1000-39001-00000 $ 397,727.00 Rebudget Project SE004 Transfer In From Water Operating Fund 512-1000-39001-00000 $ 898,901.44 Rebudget Project ST006 Transfer In From Measure T Fund 512-1000-39001-00000 $ 346,895.97 Rebudget Project ST007 Transfer In From Measure T Fund 512-1000-39001-00000 $ 1,270.94 Rebudget Project ST012 Transfer In From Measure T Fund 512-1000-39001-00000 $ 232,685.00 Rebudget Project ST013 Transfer In From Measure T Fund 512-1000-39001-00000 $ 1,305,227.78 Rebudget Project ST013 Transfer In From SB1 Fund 512-1000-39001-00000 $ 23,067.63 Rebudget Project ST014 Transfer In From Measure T Fund 522-1000-39001-00000 $ 466,337.00 Rebudget Project WA001 Transfer In From Water Operating Fund 522-1000-39001-00000 $ 623,413.98 Rebudget Project WA006 Transfer In From Water Impact Fee Fund 522-1000-39001-00000 $ 312,616.00 Rebudget Project WA007 Transfer In From Water Operating Fund 572-1000-34103-00000 $ 707.32 Rebudget Project AP005 CalTrans Grant 572-1000-34064-00000 $ 154.00 Rebudget Project AP005 FAA Grant 582-1000-34103-00000 $ 267,500.00 Rebudget Project CS002 Open Space Grant 582-1000-37701-00000 $ 273,064.67 Rebudget Project CS003 Developer Funding 582-1000-37701-00000 $ 905,225.40 Rebudget Project CS003 Developer Funding 582-1000-37701-00000 $ 1,547,366.47 Rebudget Project CS003 Developer Funding 582-1000-34103-00000 $ 250,000.00 Rebudget Project CS003 Open Space Grant 582-1000-34002-00000 $ 500,000.00 Rebudget Project CS006 County Grant 542-1000-37701-00000 $ 192,941.38 Rebudget Project ER003 Developer Funding 542-1000-37701-00000 $ 269,364.76 Rebudget Project ER004 Developer Funding 542-1000-37701-00000 $ 164,093.06 Rebudget Project ER007 Developer Funding 542-1000-37701-00000 $ 40,290.35 Rebudget Project ER010 Developer Funding 542-1000-37701-00000 $ 8,912.39 Rebudget Project ER012 Developer Funding 102-1000-34103-00000 $ 560,000.00 Rebudget Project OT004 Pro-Housing Incentive Grant 512-1000-34062-00000 $ 37,000.00 Rebudget Project ST006 Federal Grant 512-1000-34062-00000 $ 186,363.11 Rebudget Project ST006 OBAG Grant 512-1000-34004-00000 $ 283,000.00 Rebudget Project ST007 Go Sonoma Funding 512-1000-34062-00000 $ 2,217,000.00 Rebudget Project ST007 OBAG Grant 512-1000-37701-00000 $ 195,331.15 Rebudget Project ST011 Developer Funding 512-1000-34103-00000 $ 79,679.71 Rebudget Project ST012 TDA 3 Funding 512-1000-34004-00000 $ 700,000.00 Rebudget Project ST013 Go Sonoma Funding 512-1000-34062-00000 $ 217,955.25 Rebudget Project ST014 HSIP Grant 522-1000-34103-00000 $ 735,701.40 Rebudget Project WA004 CDWR Grant 522-1000-34062-00000 $ 1,453,150.42 Rebudget Project WA006 FEMA Grant Item 8.b
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Attachment A
Completed Projects
DR002-Cabernet Road Culvert Replacement
OT001-Fire Substation
ST008-E-Bike Share Pilot Program
CS001-Fitch Mountain Park and Open Space Preserve
ER001-Mill District Development
ER005-CSS North Village Development
ER008-Williams Selyem Winery
ER009-Montage Resorts Events Building
ER011-Wayfarer Vineyards Electrical Upgrades
Projects Proposed to Defund
EL006-Badger Substation Seismic Retrofit
AP006-Airport Hangar Row C Pavement Rehabilitation
Projects Proposed to Rebudget
AP004-Airport Runway Pavement Rehabilitation
AP005-Airport Taxiways A (East) and A1 Pavement Rehab
ST006-Healdsburg Avenue Complete Streets Projects
ST007-Grove Street Neighborhood Plan Implementation
ST009-Ward Street Neighborhood Revitalization Project
ST011-Healdsburg Avenue/Mill District Connectivity
ST012-FY 23-24 Sidewalk Repair and Gap Closure
ST013-March Avenue Reconstruction
ST014-Powell Ave/Johnson St Pedestrian Enhancement Project WA003-Brown Street Sewer and Water Replacement
WA007-Grant Street Water Improvement Project
CS002-Badger Park Redevelopment
CS003-Saggio Hills Park Development
CS004-Pavilion at 3 North Street
CS006-CC Resilience Hub Improvements Project
EL002-Public Electric Vehicle Charging Station
EL005-Underground Grove Street
EL008-Underground Healdsburg Ave Project
ER003-155 Dry Creek Affordable Housing
ER004-Freebird Affordable Housing
ER007-3 Healdsburg Avenue Apartments
ER010-North Village, Parcel 4
ER012-Foss Creek Properties - Mill St Svcs Changes
SE004-Healdsburg Avenue Utility Replacements
WA001-Dry Creek Water Treatment Plant Upgrades
WA004-Municipal Recycled Water Pipeline
WA006-Groundwater Supply Wells/ ASR
OT004-Victory Studios and Apartment Rehabilitation
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: October 20, 2025
SUBJECT: City Council Manual of Procedures and Protocols PREPARED BY: Raina Allan, City Clerk
April Mitts, Assistant City Manager
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):
Review subcommittee work to-date and discussion and provide direction to staff.
COMMUNITY ENGAGEMENT/OUTREACH:
The City Council held a goal setting workshop on April 18, 2025, at Healdsburg Golf Club at Tayman Park Clubhouse. The workshop was open to the public and included multiple opportunities for public comment. At the workshop, City Council identified a goal to update its protocols. This was affirmed by the City Council on June 2, 2025.
BACKGROUND:
The City Council first adopted protocols on November 4, 2013 (Resolution No. 12-2013), to encourage the orderly and efficient conduct of its meetings. On May 19, 2014 (Resolution No. 65- 2014), City Council revised those protocols to address certain questions and comments received from the public concerning the public comment process. On March 19, 2018 (Resolution No. 20- 2018), City Council further revised the protocols making them more comprehensive and include and/or reference language contained in City Council adopted resolutions and the City’s Municipal Code as well as best practices in place in other Sonoma County cities.
On April 18, 2025, City Council held its goal setting workshop and, out of this process on June 2, 2025, City Council adopted a goal to update the protocols. City Council directed staff to conduct a comprehensive review and look at best practices from other agencies and provided direction for specific updates.
On August 4, 2025, the City Council appointed a subcommittee of Mayor Mitchell and Council Member Kelley to work with staff to further review the existing protocols and make Item 8.c
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recommendations to the full City Council for consideration.
DISCUSSION/ANALYSIS:
The subcommittee and staff have met twice and are making good progress in several areas. The following is a list of the protocol areas that the subcommittee has reviewed and will present to City Council for recommended updates at a future City Council meeting:
• Gender neutrality
• Protocols for receiving and disseminating written public comments • City Council correspondence
• Completion of minutes (timing)
• Rules of recusal
• Voting on non-resolution items
• Public hearing process
• City Council goal updates
• Meeting Agendas
o Content and order
o Placing items on the agenda
o Minutes (style)
o Removing items from Consent Calendar
• Proclamations
In reviewing the protocols, the subcommittee has identified items they feel need additional City Council consideration and feedback before final recommendations are made.
This evening, the subcommittee is seeking Council feedback regarding taking positions on legislation and ballot measures. Both are further described below.
Legislative Matters (State and Federal Level)
On January 19, 2021, the City Council adopted its Legislative Procedures Manual and the first Annual Legislative Agenda. The legislative agenda provides guidance to City staff on taking advocacy positions and creates transparency around the City’s legislative positions. The legislative agenda is developed based on an analysis of the political and economic climates in Sacramento and Washington D.C. and outlines the City’s objectives and policies in that context and provides a framework for ongoing advocacy throughout the year.
On June 17, 2024, the City Council adopted an updated Legislative Platform. While the document is the same, for clarification purposes, the name of the document was changed from “Annual Legislative Agenda” to “Legislative Platform.”
It is anticipated the Legislative Platform will be reviewed by staff over the next year in accordance with the Legislative Procedures Manual and will be brought to City Council for feedback and adoption. Adoption of the Legislative Procedures Manual and Legislative Platform (Agenda) is approved with a simple majority of the City Council.
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At this time, staff is only providing an informational update.
Ballot Measures (Local Level)
From time-to-time the City Council is asked to take a position on a local (generally County-wide) ballot measure. The current City Council Manual of Procedures and Protocols and the Legislative Procedures Manual do not specifically address local ballot measures.
The current process for addressing positions on local ballot measures follows the established staff report protocols of having a City Council discussion and a vote with a simple majority.
Below are a few considerations for City Council discussion and direction this evening:
1. The City Council could elect to not take positions on local ballot measures.
2. The City Council could elect to take positions on local ballot measures. If this is preferred, does the City Council wish to:
a. Require a simple majority on a position?
b. Require a super majority on a position?
Staff recommends the Council memorialize any decision regarding local ballot measures in a stand-alone policy or in the Protocols.
Next Steps
The subcommittee and City staff will continue to review the protocols and compile recommended changes for Council consideration. It is anticipated one to two more items will come back to Council for discussion before the final redlined document is presented to Council for recommended approval.
ENVIRONMENTAL STEWARDSHIP:
None.
ALTERNATIVES:
City Council could choose to not discuss positions on local ballot measures and charge the subcommittee with making a recommendation at a later date.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL ANALYSIS:
There is no environmental impact associated with this item.
ATTACHMENT(S):
None.
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10/15/2025 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) November 3, 2025 Employee Anniversaries – Jarrod Dericco (15 Years), Patrick Fuss (10 Years) and Allison Hight (5 Years) Disbursement Report – September 2025
Declaration of Surplus Land – 1408 University Street
Villa Chanticleer Lease Amendment - Utilities
Rehabilitation of the Victory Apartments at 308 East Street Badger Park Redevelopment CEQA
Badger Park Master Plan Approval and Schematic Design Contract Appointment of Arts and Culture Commissioner
2025 Building Code – 1st reading
2025 Fire Code – 1st Reading
Foley Family Community Pavilion Operational Plan Review City Council Meeting Schedule for 2026
November 17, 2025 Corazon Lease Agreement
Magical Bridge MOU Addendum – Fundraising Framework
Annual Developer Impact Fee Report (AB1600)
Accept the Dry Creek Water Treatment Plant Upgrade Project as complete Housing Legislation Land Use Code Amendments 1st Reading 2025 Building Code – 2nd Reading
2025 Fire Code – 2nd Reading
Fiscal Year 2025-26 Q1 Financial Update
Revenue Options for Infrastructure and Road Repair
December 1, 2025 Employee Anniversaries – Randy Long (5 Years) Item 12.a
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REDCOM JPA Agreement
2026 Special Event Partnerships and Master Calendar
Sports Organization Affiliation Agreements
Solid Waste Rate Adjustments
December 15, 2025 Housing Legislation Land Use Code Amendments 2nd Reading 2025-26 City Council Goal Update
2025 Local Appointments List pursuant to The Maddy Act
Appointments of Council Members to Various Boards and Commissions for 2025 Selection of Mayor and Vice Mayor for 2026
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) Item 12.a
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