Healdsburg City Council
Meeting
October 20, 2025
City Manager’s Report
City Council, October 20, 2025
Public Comment
on Non Agenda
Items
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Comentarios del
público sobre
puntos no
incluidos en la
agenda de la
reunión
3 US 101/Dry Creek Road
Interchange Project – Project
Initiation Document Phase
City Council
October 20, 2025
Recommended
Actions
Adopt a Resolution:
Approving a Professional Services Agreement with
Mark Thomas for engineering services in the not-toexceed amount of $407,115.07 Approving a Cooperative Funding Agreement with
Sonoma County Transportation and Climate Authorities
in the amount of $500,000
Approving a Cooperative Agreement with Caltrans in a
not to exceed amount of $213,000 for review and
approval of the PID
Authorizing the City Manager to execute the
Agreements
Amending the adopted Fiscal Year 2025-2026 Budget
Current Needs
The Dry Creek Road corridor is one of the
busiest locations in City
The current interchange cannot accommodate
the existing or future traffic volumes, resulting
in delays
Pavement will need rehabilitation
There are no sidewalks on either side of Dry
Creek Road under US 101; existing curb ramps
need upgrading
Bicycle facilities are lacking
Project
Background
US 101/Dry Creek Road Interchange is within
Sonoma County, Caltrans, and City right-of-way
In 2020 the City had a Feasibility Study Report
prepared to understand options to resolve traffic
impacts and improve bike/ped safety
The report presented options for:
Roundabout couplet or coordinated traffic
signals
New sidewalks
Upgraded bike facilities
Consultant
Selection
Staff requested proposals from qualified consultant
firms/teams with relevant experience and knowledge
to prepare PID.
Three qualified firms submitted proposals.
Staff evaluated the proposals against pre-established criteria in accordance with the request for proposals
(RFP).
A review panel made up of the City, Sonoma County,
Caltrans and SCTCA interviewed potential consultant
teams.
Based on this evaluation, Mark Thomas was
determined to be the most qualified.
Mark Thomas & Company, Inc. proposed fee is
$407,115.
What is a PID?
Project Initiation Document (PID) – Work on State Highway requires PID as initial phase of project delivery. We will build upon the 2020 Feasibility Study and prepare a Project Study Report - Project Development Support (PSR-PDS) that
includes:
Confirms project purpose and need
Outlines refined project alternatives
Defines expected environmental documents for CEQA
and NEPA
Defines approach for environmental and traffic studies undertaken in future phases
Documents stakeholder input/public outreach
Identifies ROW requirements (if any)
Identifies utility impacts (if any)
Develops updated cost estimates
Delivery Schedule
Conceptual
Alternatives
(2020 Study)
David to add slide
David to add slide
Schedule
The completed PID phase will be the basis for
next phases of project delivery
2026 (Summer) - Notification of potential
construction grant award
2026 (Summer) – Complete PID phase
2030 (Spring) - Construction is anticipated to be
begin
2031 (Summer) –Anticipated open to traffic
Cooperative
Agreements
Caltrans Cooperative Agreement
Portion of Project improvements within Caltrans right-of way on US 101
PID to be prepared and reviewed in consultation with Caltrans Cooperative Agreement between City and Caltrans is required Caltrans staff time for PID circulation, review and approval is estimated $213k
Sonoma County Transportation and Climate Authorities (SCTCA) Cooperative Agreement
SCTCA awarded $500k for PID Phase
Cooperative Funding Agreement between City and SCTCA is required
Fiscal Impact
The proposed engineering contract with Mark
Thomas is for an amount not to exceed $407,115
Caltrans Cooperative Agreement is $213,000
Staff costs are estimated at 12% of the PSA
contract and Caltrans Cooperative Agreement for
a value $79,617
Total cost for the PID phase is $700,000
Resolution will approve $500k of SCTCA grant
funding
Recommend amending the adopted FY25/26
Budget to fund $200k with Traffic Impact Fee
funding
Grant
Application
In August of 2025, with Council’s support, staff
submitted a grant application for design and
construction of US 101/Dry Creek Road
Interchange Improvements
The grant request was for $12.7M with
additional matching funds of $500K of SCTCA
funding, $2M from the County of Sonoma, and
$1.8M of City funds for a total Project cost
estimated at $17M
Notification of grant results are anticipated in
Summer of 2026.
Recommended
Action
Adopt a Resolution:
Approving a Professional Services Agreement with
Mark Thomas for engineering services in the not-toexceed amount of $407,115.07 Approving a Cooperative Funding Agreement with
Sonoma County Transportation and Climate Authorities
in the amount of $500,000
Approving a Cooperative Agreement with Caltrans in a
not to exceed amount of $213,000 for review and
approval of the PID
Authorizing the City Manager to execute the
Agreements
Amending the adopted Fiscal Year 2025-2026 Adopted
Budget
Questions?
Public
Comment
Comentarios
del público
Capital Improvement
Program Review
Finance Department
October 20, 2025
Proposed
Action
Receive a presentation on the Capital Improvement
Program and adopt a resolution approving
amendments to the Fiscal Year 2025-26 Budget to
reestablish appropriations for continuing projects.
Completed Projects
FY 2024-25
Public Works
OT001-Fire Substation
DR002-Cabernet Road Culvert
Replacement
ST008-E-Bike Share Pilot
Program
Completed
Projects
FY 2024-25
Electric
ER001-Mill District
Development
ER005-CSS North Village
Development
ER008-Williams Selyem
Winery
ER009-Montage Resorts
Events Building
ER011-Wayfarer Vineyards
Electrical Upgrades
Completed Projects
FY 2024-25
Community
Services
CS001-Fitch Mountain
Park and Open Space
Preserve
Continuing
Projects
FY 2025-26
Public Works -
Airport
AP004-Airport Runway Pavement Rehabilitation
AP005-Airport Taxiways A (East) and A1 Pavement
Rehab
Continuing
Projects
FY 2025-26
Public Works -
Streets
Construction Summer 2026
ST007-Grove Street Neighborhood Plan Implementation
ST009-Ward Street Neighborhood Revitalization Project Construction Winter 2026
ST013-March Avenue Reconstruction
ST014-Powell Ave/Johnson St Pedestrian Enhancement
Project
Construction Spring 2027
ST006-Healdsburg Avenue Complete Streets Projects
Continuing
Projects
FY 2025-26
Public Works -
Utilities
Completion Summer/Fall 2025
WA004-Municipal Recycled Water Pipeline
WA001-Dry Creek Water Treatment Plant Upgrades
WA007-Grant Street Water Improvement Project
Construction Fall 2026
SE004-Healdsburg Avenue Utility Replacements
Construction Winter 2026
WA003-Brown Street Sewer and Water Replacement
Continuing
Projects FY
2025-26
Electric
Completion Fall 2025
EL002-Public Electric Vehicle Charging Station
Construction Spring 2026
EL005-Underground Grove Street
Construction Summer 2026
EL008-Underground Healdsburg Ave Project
Continuing
Projects FY
2025-26
Electric –
Reimbursable
Construction
ER003-155 Dry Creek Affordable Housing
ER004-Freebird Affordable Housing
ER007-3 Healdsburg Avenue Apartments
ER010-North Village, Parcel 4
Pre-Construction
ER012-Foss Creek Properties
Continuing
Projects
FY 2025-26
Community
Services
Completion Winter 2026
CS004- Foley Pavilion at 3 North Street
Construction Winter 2026
CS003-Laura Fish Somersal Park Development
Design Spring 2026
CS002-Badger Park Redevelopment
CS006-CC Resilience Hub Improvements
Project
Continuing
Projects
FY 2025-26
Other
OT004-Victory Studios and
Apartment Rehabilitation
Funding
Appropriations
Grants: $ 7.5 million
Development $3.6 million
City Funding: $12.5 million
Total: $23.6 million
Proposed
Action
Adopt a resolution approving amendments to the
Fiscal Year 2025-26 Budget.
Discussion, Feedback,
Questions, and Direction
Public
Comment
Comentarios
del público
City Council Protocol
Review & Update
City Council, October 20, 2025
Background
FY 2025-26 Adopted City Council Goal
Update the City Council’s Governance Protocols
August 4, 2025 – City Council subcommittee:
Mayor Mitchell
Council Member Kelley
Two meetings of subcommittee & staff
Progress Made
Item
Gender neutrality
Protocols for receiving & disseminating written public comments City Council correspondence
Completing of minutes (timing)
Rules of recusal
Voting on non-resolution items
Public hearing process
City Council goals updates
Meeting Agendas
• Content and order
• Placing items on the agenda
• Minutes (style)
• Removing items from Consent Calendar
Proclamations
City Council Feedback Needed
Legislative Matters (State & Federal) Ballot Measures (Local) Legislative Matters (State & Federal Level)
Informational Update
January 19, 2021: City Council adopted:
• Legislative Procedures Manual
• Annual Legislative Agenda
June 17, 2024: City Council adopted updated Legislative Platform Review:
• Anticipated over the next year by staff
• Discussion and direction from City Council (later date) Ballot Measures (Local Level)
City Council Discussion & Direction*
1. Elect to not take positions on local ballot measures
2. Elect to take positions on local ballot measures. If preferred, does the City Council:
Require a simple majority on a position?
Require a super majority on a position?
Require unanimous on a position?
*Staff recommends the City Council memorialize any decision regarding local ballot measures in a stand-alone policy or in the Protocols Next Steps
Subcommittee & Staff:
• Continue to review protocols
• Compile recommended changes for Council consideration • Anticipated 1-2 more items will come to Council for
discussion
• Final redlined document presented to Council for
recommended approval
Public
Comment
Comentarios
del público