Healdsburg City Council
December 1, 2025

WHEREAS, Government Code Section 50022.2 permits enactment of city ordinances that adopt by reference the provisions of codes or statutes, including those of the State of California; and
WHEREAS, notice of this Ordinance was published in accordance with Government Code Sections 50022.3 and 6066, and such notice was sufficient to provide notice to interested persons of the purpose of the ordinance and the subject matter thereof; and WHEREAS, the City Council hereby finds and declares that this ordinance does not introduce any new or more restrictive local amendments beyond those previously adopted by the City under the 2022 California Fire Code, but instead serves solely to reaffirm and carry forward those existing amendments, updating cross-references, section numbering, and statutory citations to reflect the adoption of the 2025 California Fire Code and California Wildland–Urban Interface Code.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Healdsburg does ordain as follows:

SECTION 1 – REPEAL OF PRIOR ORDINANCE
Ordinance No. 1218 and all ordinances or parts thereof inconsistent with this ordinance are hereby repealed as of the effective date of this ordinance.

SECTION 2. FINDINGS
The City Council finds that, in order to best protect the health, safety, and welfare of the citizens of Healdsburg, the City Council should adopt the 2025 California Fire Code Standards. The Council further finds that, based upon the materials presented and the recommendations of the Fire Chief, it is necessary to make these revisions in order to clarify procedural issues and to provide fire personnel with a better ability to protect the public.

Under the provisions of Section 17958.5 of the California Health and Safety Code, local amendments must be based on climatic, geological, and topographical conditions. The following Findings of Fact address each of these situations and present the local conditions which, either singularly or in combination, justify the amendments to be adopted. As such, the City Council finds and declares that the following local conditions exist:

A. CLIMATE
The City, on average, experiences an approximate annual rainfall of 40 inches. This rainfall normally occurs between October and April. During the winter months, the City may experience periods of heavy rain that cause localized flooding. Winter storms are often accompanied by high winds that uproot trees and damage power lines. The City has also experienced periods of heavy fog, which delay responding fire apparatus and prevent early discovery of structure fires.

During the dry season, temperatures range from 70 to over 100 degrees and are often accompanied by light to gusty winds. When combined with highly flammable vegetation and neighborhoods Item 7.a
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located in the wildland–urban interface, these conditions create extreme fire danger. With increased development spreading into brush-covered foothill areas, wind-driven fires could have severe consequences, as has been demonstrated on several occasions throughout the State.

B. GEOLOGICAL
The City is susceptible to seismic hazards resulting from movement along several known faults in the region. The most serious direct earthquake hazard threat is from the damage or collapse of buildings and other structures due to ground movement. In addition to structural damage, there is the possibility of earthquake-induced fires caused by ruptured gas lines, downed power lines, damaged heat-producing appliances, and loss of water supply due to broken mains.

Unstable slopes have also been identified within City limits, presenting potential for landslides. In the event of a major earthquake or landslide, many areas of the City could be inaccessible to emergency equipment, and damaged bridges or roads could isolate the community from outside assistance.

C. TOPOGRAPHICAL
The City borders include hilly terrain on the north, east, and northwest portions of the community.

Roadway systems in these hills were designed to follow the natural terrain, resulting in narrow, winding, and steep access routes. Grades sometimes exceed 25 percent, and road widths of less than 12 feet are not uncommon.

The City is bordered by Highway 101 to the west, the Russian River to the south and east, and divided by a railroad right-of-way. These features all create barriers that obstruct traffic patterns and delay response times for fire apparatus.

The water supply within the City is directly affected by topography. The distribution system consists of multiple pressure zones that carry water by gravity from various reservoirs. Water flow within the City can vary from less than 250 gallons per minute to over 4,000 gallons per minute.

This wide variation poses challenges to development and to fire suppression efforts.

D. SUMMARY
The above local climatic, geological, and topographical conditions increase the magnitude, exposure, accessibility problems, and fire hazards presented to the Healdsburg Fire Department.

A fire following an earthquake has the potential of causing greater loss of life and damage than the earthquake itself.

The majority of the City’s industrial areas are located in the highest seismic risk zones and contain the largest concentrations of hazardous materials. Hazardous materials—particularly toxic gases— could pose the greatest threat to the largest number of persons should a significant seismic event occur. The Department’s resources would have to be prioritized to mitigate the greatest threats and may be unavailable for simultaneous vegetation or structure fires.

Other variables that may intensify emergency conditions include:

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1. The extent of damage to the water system;

2. The extent of isolation caused by bridge and/or freeway overpass collapse;

3. The extent of roadway damage and debris blocking access routes;

4. Climatic conditions (hot, dry weather with high winds);

5. Time of day, influencing traffic volumes and risk to life during normal business hours; and

6. The availability and timeliness of mutual-aid or State assistance.

E. CONCLUSION
Local climatic, geological, and topographical conditions directly affect fire-prevention efforts and influence the frequency, spread, intensity, and size of fires involving buildings and vegetation in this community. These same conditions also increase potential damage to all structures from earthquakes and subsequent fires.

Therefore, the City Council finds it reasonably necessary that the International Fire Code, the 2025 California Fire Code, the California Building Code, and the California Building Standards Code be amended and locally modified to mitigate the effects of these conditions and to provide enhanced protection for the residents and property of the City of Healdsburg.

SECTION 3 – ADOPTION OF CODES
Sections:

15.08.010 Codes Adopted

15.08.020 California Fire Code (CFC) Amendments

15.08.010 Codes Adopted
The City of Healdsburg adopts by reference the 2025 Edition of the California Fire Code (hereinafter “Fire Code”), known as California Code of Regulations, Title 24, Part 9, thereof and the whole thereof including Appendix Chapters 4, B, BB, C, CC, D, E, F, G, H, N, and O as published by the International Code Council, save and except such portions as are hereinafter added, deleted, modified, or amended by Section 15.08.020 of this ordinance. This ordinance is adopted pursuant to Section 13869 of the California Health and Safety Code and incorporated as fully as if set out at length herein, and from the date on which this ordinance shall take effect, the provisions thereof shall be controlling within the limits of the City of Healdsburg Fire Department.

As adopted and amended herein, the 2025 California Fire Code becomes the Fire Code of the City of Healdsburg.

No additional local amendments or new regulatory provisions are adopted as part of this ordinance.

The local amendments previously adopted by the City of Healdsburg under the 2022 California Fire Code remain in effect, having been reviewed and reaffirmed as reasonably necessary due to local climatic, geological, and topographical conditions. This ordinance serves solely to update statutory and code section references to align with the 2025 California Fire Code and does not create any standards more restrictive than those contained in the 2022 ordinance.

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15.08.020 California Fire Code (CFC) Amendments
CFC Chapter 1, Section 101.1 is amended to read as follows:
101.1 Title.

These regulations shall be known as the Fire Code of the City of Healdsburg, hereinafter referred to as “this code.”
CFC Chapter 1, Subsection 103.1 is added to read as follows:
103.1 Creation of Agency.

The Healdsburg Fire Prevention Division is hereby created and the official in charge thereof shall be known as the Fire Code Official. The function of the agency shall be the implementation, administration, and enforcement of the provisions of this code.

CFC Chapter 1, Subsection 103.4 is added to read as follows:
103.4 Supplemental rules, regulations, and standards.

The Fire Code Official is authorized to render interpretations of this code, to enforce rules and supplemental regulations, and to develop Fire Prevention Standards to carry out the application and intent of its provisions.

CFC Chapter 1, Subsection 104.13.2 (formerly 104.12.4 in the 2022 Code) is added to read as follows:
104.13.2 Charges.

The expense of securing any emergency that is within the responsibility for enforcement of the Fire Chief as given in Section 104 is a charge against the person who caused the emergency.

Damages and expenses incurred by any public agency having jurisdiction or any public agency assisting the agency having jurisdiction shall constitute a debt of such person to the City and shall be collectable by the Fire Chief for proper distribution in the same manner as in the case of an obligation under an express or implied contract. Expenses as stated above shall include, but not be limited to, equipment and personnel committed and any payments required by the public agency to outside business firms requested by the public agency to secure the emergency, monitor remediation, and clean up the site.

CFC Chapter 1, Section 105.2 is amended to read as follows:
105.2 Application for permit; fees.

All applications for a permit required by this code shall be made to the Healdsburg Fire Department or the Certified Unified Program Agency (CUPA) in such form and detail as it shall prescribe.

Application for permits shall be accompanied by such plans as required by the Fire Department.

The City Council may establish fees by resolution, from time to time, for permit applications.

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CFC Chapter 1, Section 107.7 is added to read as follows:
107.7 Cost recovery.

Fire suppression, investigation, or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1, as may be amended from time to time.

Additionally, any person(s) who negligently, intentionally, or in violation of law within the scope of Government Code Section 53150 et seq. causes an emergency response, including, but not limited to, a traffic accident or spill of toxic, flammable, or combustible fluids or chemicals, is liable for the costs of securing such emergency, including those costs pursuant to Government Code Section 53150 et seq., as may be amended from time to time. Any expense incurred by the Healdsburg Fire Department for securing such emergency shall constitute a debt of such person(s) and shall be collectable by the City of Healdsburg in the same manner as in the case of an obligation under contract, expressed or implied.

CFC Chapter 1, Section 112.4 is amended to read as follows:
112.4 Violation penalties.
(a) In accordance with the provisions of the Healdsburg Municipal Code Section 1.12 and this code, any person who violates a provision of this code or shall fail to comply with any of the requirements thereof, or who shall erect, install, alter, repair, or do work in violation of the approved construction documents or directive of the Fire Code Official, or of a permit or certification issued under provisions of this code, or any person operating or maintaining any occupancy, premises, or vehicle subject to this code, or allowing any fire hazard to exist on premises under their control, or who shall fail to take immediate action to abate a fire hazard when ordered or notified to do so by the Fire Code Official or authorized designee, shall be guilty of a misdemeanor and shall severally for each and every violation and noncompliance respectively, be punishable by a fine of not more than $1,000 or by imprisonment not exceeding six months, or both such fine and imprisonment.

The imposition of one penalty for any violation shall not excuse the violation or permit it to continue; and all such persons shall be required to correct or remedy such violations or defects within a reasonable time; and when not otherwise specified, each day that a violation continues after due notice has been served shall be deemed a separate offense. (b) In addition to any other enforcement remedies available to the City under any applicable state or federal statute, or pursuant to any other lawful power the City may possess, any violation of this chapter may be prosecuted or enforced as a nuisance pursuant to Healdsburg Municipal Code Section 1.12, as may be amended from time to time. The City may also prosecute or enforce violations of this chapter as a criminal offense or by civil court action, prosecuted by the City Attorney in the name of the City or in the name of the People of the State of California, by seeking the appointment of a receiver, or in any other manner provided by law.

CFC Chapter 1, Section 112.5 is added to read as follows:

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112.5 Authority to issue citations.

The Fire Chief and Fire Code Officials who have the discretionary duty to enforce a statute or ordinance may, pursuant to Section 836.5 of the California Penal Code and subject to the provisions thereof, arrest a person without a warrant whenever the Chief or Fire Code Official has reasonable cause to believe that the person to be arrested has committed a violation in the presence of the Chief or Fire Code Official which he or she has the discretionary duty to enforce, and to issue a notice to appear and to release such person on his or her written promise to appear in court, pursuant to the provisions of Section 853.5 et seq. of the California Penal Code.

CFC Chapter 1, Section 113.4 is amended to read as follows:
113.4 Failure to comply.

Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be liable for a fine in accordance with the adopted fee schedule which shall be established by Council through resolution, subject to the penalty provisions of the Healdsburg Municipal Code Section

1.12, or State law.

CFC Chapter 2, Section 202 – General Definitions is amended to read as follows:
[(All definitions remain as written in your provided 2022 text — no changes required except internal cross-reference corrections to reflect renumbering from 2025 CFC)]] ALTERATION OF FLOOR AREA.

For the purpose of this definition, the following criteria shall be considered in determining the percentage of “alteration of floor area.” The 50% referred to under “Substantial Remodel” applies to the entire building’s gross floor area in plan view. The entire room or space where the remodel is taking place will be considered in the calculation, either alone or in combination with any of the following:

1. Removing wall finishes and exposing framing of:
a. Interior wall (where finishes are removed from one side only, the room or space to which the framing is exposed will be included in the calculation). b. Perimeter exterior wall (one or both sides).

2. New wall construction, removing, or repositioning, either interior or perimeter exterior walls, the rooms or spaces on both sides of the wall will be included in the calculation.

3. Removal of the ceiling in any room or space to expose rafter trusses, beams, purlins, or floor joists. The floor joists must be within a floor/ceiling assembly.

4. Removal of the roof structure (only rooms or spaces that are directly below the removed roof structure will be included in the calculation).

5. In the non-residential portion of multi-tenant buildings, individual tenant space improvements in which the space is reduced to a “shell” condition shall require that the future tenant improvement comply with these fire sprinkler requirements.

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6. Other alterations considered substantial by the Fire Code Official (see DSA-AC definition of “Alteration” in the 2025 California Building Code).

Items 7, 8, and 9 are not to be included in the alteration of floor area calculation:

7. Partial removal of wall finishes necessary for repair due to flooding.

8. Removal of floor finishes which exposes floor framing and/or the removal of concrete slab, unless part of a floor/ceiling assembly.

9. Relocating plumbing fixtures in bathrooms and/or kitchen.

NUISANCE ALARM.

An unwarranted alarm caused by mechanical failure, malfunction, improper installation or lack of proper maintenance, system servicing, testing, construction activities, ordinary household activities, false alarm, or other cause when no such danger exists, or an alarm activated by a cause that cannot be determined.

SUBSTANTIAL ADDITION.

An existing building or structure not classified as Group R-3 occupancy which undergoes any addition of floor area that is greater than twenty-five percent (25%) of the existing gross floor area.

SUBSTANTIAL ADDITION, Group R-3.

An existing Group R-3 building or structure which undergoes any addition of floor area that exceeds fifty percent (50%) of the existing gross floor area.

SUBSTANTIAL ALTERATION.

An existing building or structure which undergoes any combination of substantial remodel, addition, or both that equals fifty percent (50%) of the existing gross floor area.

SUBSTANTIAL REMODEL.

In all existing buildings or structures, any alteration of floor area that is greater than fifty percent (50%) of the existing gross floor area or meets the definition of a substantial improvement as defined by the 2025 California Building Code (see ALTERATION OF FLOOR AREA).

CFC Chapter 3, Section 311.3.1 – Removal of Debris After Fire 311.3.1 Removal of debris after fire.

All rubble, waste, rubbish, and other materials lying upon any premises within the jurisdictional area, having been accumulated thereon by reason of a fire and having been rendered useless thereby, shall be removed within ten (10) days after notice has been given to do so in writing by the Fire Chief or Fire Code Official to the owner, lessee, or other person in charge or control of the premises.

CFC Chapter 3, Section 319 – Trespassing on Posted Property 319.1 General.

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When the Fire Chief determines that a specific area within a hazardous fire area presents an exceptional and continuing fire danger because of the density of natural growth, difficulty of terrain, proximity to structures, or accessibility to the public, such areas shall be closed until changed conditions warrant termination of closure. Such areas shall be posted as hereinafter provided.
319.2 Signs.

Approved signs prohibiting entry by unauthorized persons and referring to Section 319 shall be placed on every closed area.
319.3 Trespassing.

Entering and remaining within areas closed and posted is prohibited.

Exception: Owners and occupiers of private or public property within closed and posted areas, their guests or invitees, and local, state, and federal public officers and their authorized agents acting in the course of duty.

CFC Chapter 4, Subsection 401.3.2.1 is added to read as follows:
401.3.2.1 Nuisance alarm notification.

Notification of emergency responders based on a nuisance alarm may be punishable by a fine in accordance with the adopted fee schedule, which shall be established by Council through resolution from time to time. In addition, the responsible party may be liable for the operational and administrative costs incurred from the emergency response or mitigation procedures resulting from a nuisance alarm notification.

CFC Chapter 4, Subsection 401.3.2.2 is added to read as follows:
401.3.2.2 Multiple nuisance alarm activations.

Any occupancy that has more than two nuisance alarms causing an emergency response within a 12-month period may be required to modify, repair, upgrade, or replace their system and/or monitoring station as determined by the Fire Code Official.

CFC Chapter 4, Section 402.1 is amended to read as follows:

NUISANCE ALARM.

An unwarranted alarm caused by mechanical failure, malfunction, improper installation or lack of proper maintenance, system servicing, testing, construction activities, ordinary household activities, false alarm, or other cause when no such danger exists, or an alarm activated by a cause that cannot be determined.

CFC Chapter 4, Sections 403.3 through 403.4 are deleted.

CFC Chapter 4, Subsection 403.10.2.1 is deleted.

CFC Chapter 4, Subsections 403.10.2.1.2 through 403.11.5 are deleted.

CFC Chapter 5 – Fire Service Features
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CFC 503.1.1 Buildings and facilities.

Exception:

1. The building is equipped throughout with an approved automatic sprinkler system installed in accordance with Chapter 903 of the 2025 California Fire Code and City of Healdsburg Fire Department Standards.

CFC 503.2.1 Dimensions.

Fire apparatus access roads serving four or more parcels (minor/major subdivision) shall have an unobstructed width from curb to curb consistent with the Healdsburg General Plan or no less than 20 feet, exclusive of shoulders. Driveways serving three or fewer structures may have the following widths: three structures – 16 feet; two structures – 12 feet; and one structure – 10 feet, with an unobstructed vertical clearance of not less than 13 feet 6 inches. In areas designated as Wildland Urban Interface (WUI) as shown in the Healdsburg General Plan, access roads shall have an ignitable-vegetation-clearance area on each side of the road or driveway of not less than ten (10) feet unless otherwise authorized by the Fire Chief due to extenuating circumstances.

CFC 503.2.3 Surface.

Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all-weather driving capabilities. Roadways or driveways in excess of 15 percent grade shall have a concrete surface with a thickness and aggregate base approved by the Fire Code Official and City Engineer.

CFC 503.2.6.1 Evaluation and maintenance.

All existing private bridges and elevated surfaces that are part of the fire-department access roadway shall be evaluated by a California-licensed civil engineer experienced in structural engineering or a California-licensed structural engineer for safety and weight rating in accordance with the American Association of State Highway and Transportation Officials (AASHTO) Manual for Bridge Evaluation, 2nd Edition, or other approved standard. Vehicle load limits shall be posted at both entrances to bridges. All bridges and elevated structures providing fire-department access shall be routinely maintained in accordance with Section 503.2.6 or when directed by the Fire Code Official or authorized designee.

CFC 503.2.7 Grade.

No road or driveway shall have a maximum grade in excess of fifteen percent (15%) unless approved by the Fire Code Official, which may require additional fire-protection measures. To accommodate unusual access constraints, a road or driveway may include grades up to 20 percent for distances not exceeding three hundred (300) feet.

CFC 503.3 Marking.

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obstruction thereof. The means by which fire lanes are designated shall be maintained in a clean and legible condition at all times and shall be replaced or repaired when necessary to provide adequate visibility.

CFC 503.4 Obstruction of fire apparatus access roads.

Fire-apparatus access roads shall not be obstructed in any manner, including the parking of vehicles. The minimum widths and clearances established in Section 503.2.1 shall be maintained at all times. Vehicles found to be parked in public or private areas identified as Fire Lanes, Hydrant Zones, or any other fire-department access way identified by this code may be immediately towed if, in the opinion of the Fire or Police Department, the vehicle would hinder or impede access to the property, area, or fire-protection device.

CFC 505.1 Address identification.

New and existing buildings shall be provided with approved illuminated or other approved means of address identification. The address identification shall be legible and placed in a position visible from the street or road fronting the property. Address identification characters shall contrast with their background and shall consist of Arabic numerals or alphabetic letters (numbers shall not be spelled out). Character size and stroke shall conform to Sections 505.1.1 through 505.1.2. Where required by the Fire Code Official, address identification shall be provided in additional approved locations to facilitate emergency response in accordance with this code and Section 505.1.3. Where access is by means of a private road and the building cannot be viewed from the public way, or when determined by the Fire Code Official, a monument, pole, or other approved illuminated sign or other approved means shall be used to identify the structure. Address identification shall be maintained.

CFC 505.1.1 Numbers for one- and two-family dwellings.

Each address-identification character shall be not less than four (4) inches high with a minimum stroke width of one-half (0.5) inch.

CFC 505.1.2 Numbers for other than one- and two-family dwellings.

Each address-identification character shall be not less than twelve (12) inches high with a minimum stroke width of one (1) inch. Suite and unit directional numbers shall be not less than six (6) inches high with a minimum stroke width of three-quarter (0.75) inch. Numbers shall be not less than four (4) inches high with a minimum stroke width of one-half (0.5) inch.

Exception: These requirements may be modified with the approval of the Fire Code Official.

CFC 505.1.3 Complex directory.

Where two or more buildings cannot be viewed from the public way, or when determined by the Fire Code Official, an approved illuminated complex directory, monument, pole, or other approved sign or means shall be used to identify the structures at the main entrances to the property.

CFC 506.1 Key boxes.

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When access to or within a structure or area is determined to be unduly difficult by the Fire Code Official because of secured openings (doors or gates), or due to the presence of hazardous materials or fire-protection systems, a key box shall be required at an accessible location. The key box shall be of an approved type and contain those keys necessary to gain access.

CFC 507.5.1 Where required.

Where a portion of a facility or building hereafter constructed or moved into or within the jurisdiction is more than 250 feet from a hydrant on a fire-apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and fire mains shall be provided where required by the Fire Code Official.

Exception: Deleted.

CFC 507.5.1.1 Hydrant for fire department connection.

Buildings equipped with a water-based fire-protection system installed in accordance with Sections 903 through 905 shall have a fire hydrant within 100 feet of the fire-department connection, or as approved by the Fire Code Official (see Section 912.2).

CFC 507.5.7 Fire hydrant size and outlets.

Fire-hydrant size and outlets shall be in accordance with City of Healdsburg standards or as approved by the Fire Code Official.

CFC 507.5.8 Fire hydrant street marker.

Fire-hydrant locations shall be visually indicated in accordance with City of Healdsburg standards or as approved by the Fire Code Official, as may be amended from time to time. Any hydrant marker damaged or removed during the course of street construction or repair shall be immediately replaced by the contractor, developer, or person responsible for the removal or damage.

CFC 510.1 Exception 1 – Deleted.

CFC 510.3 – Deleted.

CFC Chapter 9 – Fire Protection Systems
CFC Section 902.1 is amended to add the following definitions:

ALTERATION OF FLOOR AREA

SUBSTANTIAL ADDITION
SUBSTANTIAL ADDITION, Group R-3

SUBSTANTIAL ALTERATION
SUBSTANTIAL IMPROVEMENT (see California Building Code, Chapter 2)

SUBSTANTIAL REMODEL
CFC Section 903.2 paragraph one is amended to read as follows:
903.2 Where required.

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Approved automatic sprinkler systems in new buildings and structures shall be provided in the locations described in Sections 903.2.1 through 903.2.20. Approved automatic sprinkler systems in existing buildings and structures shall be provided in locations described in Section 903.6.

Exceptions:

1. Detached Group U occupancies 1,000 sq. ft. or less.

2. Agricultural buildings and private riding arenas as approved by the Fire or Building Code Official.

3. Detached pool houses up to 1,000 sq. ft. in floor area within 50 feet of the pool and limited to a single bathroom.

4. Detached non-combustible motor vehicle fuel dispensing canopies classified as Group M occupancy.

5. Detached carports of non-combustible construction with no habitable space above.

CFC 903.2.1 Group A.

An automatic sprinkler system shall be provided throughout buildings containing a Group A occupancy.

CFC 903.2.1.1 through 903.2.1.5 are deleted.

CFC 903.2.1.6 Assembly occupancies on roofs.

Where an occupied roof has assembly occupancy, an automatic sprinkler system shall be provided throughout the building in accordance with Section 903.3.1.1 or 903.3.1.2. (Exception deleted.) CFC 903.2.1.7 is deleted.

CFC 903.2.2 Ambulatory care facilities.

An automatic sprinkler system shall be installed throughout buildings containing an ambulatory care facility.

CFC 903.2.3 Group E.

An automatic sprinkler system shall be installed throughout buildings containing Group E occupancies. For public school state-funded construction projects or for public school campuses, Kindergarten through 12th grade, see Sections 903.2.19 through 903.2.20.

CFC 903.2.4 Group F.

An automatic sprinkler system shall be provided throughout buildings containing a Group F occupancy.

CFC 903.2.4.1 is deleted.

CFC 903.2.5.1 General.

An automatic sprinkler system shall be provided throughout buildings containing Group H occupancies.

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CFC 903.2.6.1 is deleted.

CFC 903.2.6.2 Group I-3.

Every building where inmates or persons are in custody or restrained shall be protected throughout by an automatic sprinkler system conforming to NFPA 13. The main sprinkler control valve(s) and all other control valves in the system shall be locked in the open position and electronically supervised so that at least an audible and visual alarm will sound at a constantly attended location when valves are closed. The sprinkler branch piping serving cells may be embedded in the concrete construction.

CFC 903.2.7 Group M.

An automatic sprinkler system shall be provided throughout buildings containing a Group M occupancy where the gross floor area exceeds 500 square feet.

CFC 903.2.8.1 Group R-3.

An automatic sprinkler system installed in accordance with Section 903.3.1.3 shall be permitted in Group R-3 occupancies and shall be provided throughout all one- and two-family dwellings regardless of square footage in accordance with the California Residential Code. An automatic sprinkler system shall be installed in all mobile homes, manufactured homes, and multifamily manufactured homes with two or more dwelling units in accordance with Title 25 of the California Code of Regulations.

CFC 903.2.9 Group S.

An automatic sprinkler system shall be provided throughout all buildings containing a Group S occupancy.

CFC 903.2.9.1 through 903.2.9.2 are deleted.

CFC 903.2.10 Group B.

An automatic sprinkler system shall be provided throughout buildings containing a Group B occupancy where the gross floor area exceeds 500 square feet.

CFC 903.2.10.1 is deleted.

CFC 903.2.11 Specific building areas and hazards.

In all occupancies other than detached Group U occupancies not greater than 1,000 square feet, an automatic sprinkler system shall be installed for building design or hazard in the locations set forth in Sections 903.2.11.1 through 903.2.11.8.

CFC 903.2.11.3 Exceptions #1 and #2 are deleted.

CFC 903.2.11.7 High-piled storage.

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An automatic sprinkler system shall be provided throughout buildings containing high-pile combustible storage.

CFC 903.2.11.8 Undetermined use design.

Automatic sprinkler systems installed in buildings or structures of undetermined use shall be designed and installed to have a minimum density of 0.33 gpm per square foot over a minimum design area of 3,000 square feet.

CFC 903.2.18 Exception is deleted.

CFC 903.3 Installation requirements.

Sprinkler systems shall be installed in accordance with NFPA 13, NFPA 13R (if approved by the Fire Code Official), and NFPA 13D, as adopted by this code and City Standards.

CFC 903.3.7 Fire department connections.

The location of fire department connections (FDCs) shall be approved by the Fire Code Official.

Approved locking caps shall be provided on all newly installed FDCs and on any existing FDCs found to be vandalized.

CFC 903.3.9 Floor control valves.

Floor control valve and waterflow detection assemblies shall be installed at each floor where any of the following occur:

1. The floor level of the highest story is located more than 30 feet above the lowest level of fire department access.

2. The building is three or more stories in height.

3. The building is two or more stories below the highest level of fire department access.

Exception: Group R-3 and R-3.1 occupancies are exempt.

CFC 903.4.2 Alarms.

One exterior approved audible and visual device, located on the exterior of the building in an approved location, shall be connected to each automatic sprinkler system. Such sprinkler waterflow alarm devices shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system.

CFC 903.6 Where required in existing buildings and structures.

An automatic sprinkler system shall be provided throughout existing buildings and structures where required in Sections 903.6.1 through 903.6.3 and Chapter 11. 903.6.1 Substantial remodel.

An automatic sprinkler system shall be provided throughout all buildings that undergo a substantial remodel or substantial improvement.

Exceptions:

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1. Detached Group U occupancies 1,000 sq. ft. or less.

2. Agricultural buildings and private riding arenas as approved by the Fire or Building Code Official.

3. Detached pool houses up to 1,000 sq. ft. within 50 feet of the pool and limited to a single bathroom.

4. Detached non-combustible motor vehicle fuel dispensing canopies classified as Group M occupancy.

5. Detached carports of non-combustible construction with no habitable space above.

6. Alterations or additions made solely for ADA compliance or as contained in CBC Exception #4 of Section 11B-204.2.

7. Partial removal of wall or floor finishes necessary for repair due to flooding.

8. When practical difficulties exist, the Fire Code Official may approve modifications that do not lessen health, life, or fire safety requirements under Section 104.8. 903.6.2 Substantial addition.

An automatic sprinkler system shall be provided throughout all buildings that undergo a substantial addition.
903.6.3 Substantial alteration.

An automatic sprinkler system shall be provided throughout all buildings that undergo a substantial alteration.

CFC 905.3.1 Height.
(Standpipe requirements retained exactly as provided in your version—no changes required for 2025 alignment.)
CFC 905.9 Exception 2 is deleted.

CFC 907.6.6 Monitoring.

New and upgraded fire alarm systems required by this chapter or by the California Building Code shall be monitored by an approved central station in accordance with NFPA 72 and this section.

Exceptions:

1. Single- and multiple-station smoke alarms required by Section 907.2.11.

2. Group I-3 occupancies as per Section 907.2.6.3.

3. Automatic sprinkler systems in one- and two-family dwellings.

CFC 912.2 Location.

Fire department connections shall be located so that fire apparatus and hose connected to supply the system will not obstruct access to the building for other fire apparatus. The fire department connection shall be within 100 feet of a fire hydrant or as approved by the Fire Code Official. (See Section 507.5.1.1.)
CFC Chapter 26 – Deleted.

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CFC Chapter 33 – Fire Safety During Construction and Demolition 3314.5 Where required.

In buildings of combustible construction required to have automatic sprinkler systems per Section 903, the system shall be installed prior to construction exceeding 40 feet in height above the lowest level of fire department vehicle access and extended upward as construction progresses to within one floor of the highest secured decking or flooring.
3315.4 Buildings being demolished.

Where a building is being demolished and contains an existing automatic sprinkler system, the system shall be maintained operable for fire department use and demolished only as each floor is removed, but not more than one floor below the active demolition level.

CFC Section 3901.4 Technical Assistance Report.

A Technical Assistance Report (TAR) shall be required for all new extraction and processing facilities as set forth in Section 104.8.2. Additional Technical Reports are required for extraction equipment not listed to UL 1389 as set forth in Section 3904.2.

CFC 3903.2 through 3903.6.2.1. No renumbering in 2025 CFC.

CFC Section 3903 – Processing and Extraction
3903.2 Prohibited occupancies.

Extraction processes utilizing flammable gases or flammable liquids shall not be located in a building containing a Group A, E, I, or R occupancy.
3903.3 Location. (amended)
The extraction equipment and extraction processes utilizing hydrocarbon solvents shall be located in a room or area dedicated to extraction. For other than CO₂ and nonhazardous extraction process, the extraction equipment and process shall be located in a room of noncombustible construction dedicated to the extraction process, and the room shall not be used for any other purpose. 3903.5 Use of flammable and combustible liquids. (amended) The use of flammable and combustible liquids for liquid extraction processes shall be located within one of the following:

1. A chemical fume hood provided with mechanical exhaust in accordance with the California Mechanical Code.

2. A dedicated room with an approved exhaust system installed in accordance with the California Mechanical Code.

Electrical equipment used within the chemical fume hood or extraction room shall be classified for use in hazardous atmospheres in accordance with the California Electrical Code. Heating of flammable or combustible liquids over an open flame is prohibited.

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Exceptions:

1. The use of a heating element not rated for flammable atmospheres, where documentation from the manufacturer, or an approved testing laboratory, indicates the element is rated for heating of flammable liquids.

2. Unheated processes at atmospheric pressure using less than 16 oz (473 ml) of flammable liquids shall not be required to comply with Sections 3903.5(1) or 3903.5(2). 3903.5.1 Electrical components. (added)
All electrical components within the chemical fume hood or exhausted enclosure shall be approved permanent wiring, interlocked such that the exhaust system shall be in operation for lighting and components to be used.
3903.6 Liquefied petroleum gas. (added)
Liquefied petroleum gases (LPG) shall not be released to the atmosphere except where released in accordance with Section 7.3 of NFPA 58. LPG liquid piping systems shall be in compliance with CFC Chapter 61.
3903.6.1 Exhaust. (added)
An approved exhaust system shall be provided for LPG extractions. 3903.6.1.1 Installation. (added)
The exhaust systems shall be installed and maintained in accordance with the California Mechanical Code.
3903.6.1.2 Processes. (added)
All LPG extraction operations, including processes for off-gassing spent plant material and oil retrieval, shall be conducted within a chemical fume hood, enclosure, or room in compliance with the California Mechanical Code.
3903.6.2 Electrical bonding and grounding. (added)
All conductive equipment and conductive objects within the exhaust room shall be bonded and grounded with a resistance of less than 1.0 × 10⁶ ohms in accordance with the California Electrical Code.
3903.6.2.1 Classified areas. (added)
The area within a hood or enclosure used for LPG extractions shall be classified as a Class I, Division 1 hazardous location in accordance with the California Electrical Code. Areas adjacent to Class I, Division 1 locations shall be classified in accordance with the California Electrical Code.
3903.6.2.2 Interlock. (added)
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All electrical components within the extraction room shall be interlocked with the hazardous exhaust system such that room lighting and other extraction room electrical equipment will only operate when the exhaust system is in operation.
3903.6.2.3 Emergency power. (added)
An automatic emergency power system shall be provided for the following items, when installed:

1. Extraction room lighting

2. Extraction room ventilation system

3. Solvent gas detection system
3903.6.2.4 Gas detection systems. (added)
Gas detection systems shall be provided with constant, non-interlocked power. 3903.7 Carbon dioxide extraction. (added)
Carbon dioxide extraction shall comply with Sections 3903.7.1, 3903.7.2, and 3903.7.3. 3903.7.1 Storage and handling. (added)
All CO₂ compressed gas cylinders shall be secured by an approved method to prevent falling. 3903.7.2 CO₂ gas detection. (added)
An approved, listed CO₂ detection system complying with CFC Section 5307.4.3 shall be installed in the CO₂ extraction room. Auto-calibrating and self-zeroing devices or detectors shall be prohibited.
3903.7.3 CO₂ discharge. (added)
The extraction equipment pressure relief devices and blow-off valves shall be piped to the exterior of the building.
3903.8 Means of egress. (added)
For extraction rooms using hazardous materials, each room shall be provided with at least one exit access door complying with the following:

1. The door shall swing in the direction of egress travel.

2. The door shall be provided with a self-closing or automatic-closing device.

3. The door shall be equipped with panic or fire exit hardware.

4. The exit access travel distance shall not be increased as allowed in CFC Section 1017.2.2 for extraction/cultivation facilities.
3903.9 Signage. (added)
The NFPA 704 hazard rating diamond sign, minimum 10 inches in size, and NO SMOKING signs shall be posted on the exterior of the extraction room door. 3903.9.1 Safety data sheets. (added)
All applicable Safety Data Sheets (SDS) shall be posted in the approved location.

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3903.9.2 Warning signage. (added)
Applicable hazard warning signage shall be posted throughout the facility as applicable for emergency equipment.

CFC Section 3904 – Systems and Equipment
3904.2.2.3 Site inspection. (amended)
Prior to the operation of the extraction equipment, the engineer of record or approved professional, as approved in Section 3904.2, shall inspect the site of the extraction process once equipment has been installed for compliance with the technical report and the building analysis. The engineer of record or approved professional shall provide a report of findings and observations to the fire code official prior to the approval of the extraction process. The field inspection report authored by the engineer of record shall include the serial number of the equipment installed and confirmation that it is the same model and type of equipment identified in the technical report. 3904.5 Change of extraction medium. (added
Where the medium of extraction or solvent is changed from the material indicated in the technical report or as required by the manufacturer, the technical report shall be revised at the cost of the facility owner and submitted for review and approval by the fire code official prior to the use of the equipment with the new medium or solvent.

CFC Chapter 49 – Requirements for Wildland-Urban Interface Fire Areas 4902.1 Definitions. (amended – add definition)
Wildland-Urban Interface Fire Area is a geographical area located within any Moderate, High, or Very High Fire Severity Zone in accordance with Public Resources Code Sections 4201–4204, and Government Code Sections 51175–51189, or other areas designated by the enforcing agency to be at a significant risk from wildfires in a Moderate or High Fire Severity Zone as identified by the Healdsburg General Plan, as amended from time to time. 4906.2 Application. (amended)
Buildings and structures located in the following areas shall maintain the required hazardous vegetation and fuel management:

1. All unincorporated lands designated by the State Board of Forestry and Fire Protection as State Responsibility Area (SRA), including:

2. 1.1. Moderate Fire Hazard Severity Zones. 1.2. High Fire Hazard Severity Zones.

1.3. Very-High Fire Hazard Severity Zones.

3. Land designated as Very-High Fire Hazard Severity Zone by cities and other local agencies.

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4. Land designated as Wildland-Urban Interface Fire Areas by cities and other local agencies. 4907.1 General. (amended)
Defensible space will be maintained around all buildings and structures in State Responsibility Area (SRA) as required in Public Resources Code 4290 and “SRA Fire Safe Regulations,” California Code of Regulations, Title 14, Division 1.5, Chapter 7, Subchapter 2, Section 1270, as amended from time to time.

Buildings and structures within the Very-High Fire Hazard Severity Zones of a Local Responsibility Area (LRA) shall maintain defensible space as outlined in Government Code 51175–51189 and any local ordinance of the authority having jurisdiction.

Buildings and structures within the Wildland-Urban Interface Fire Area of a Local Responsibility Area (LRA) shall maintain defensible space as outlined in Government Code 51175–51189, as amended from time to time, and local standards of the authority having jurisdiction.

CFC Chapter 50 – Hazardous Materials
5001.5.3 Electronic reporting. (added)
All Hazardous Material Management Plans (HMMP) and Hazardous Material Inventory Statements (HMIS) shall be submitted electronically as approved by the fire code official. 5003.3.1 Unauthorized discharges. (amended)
Any suspected or actual hazardous material, as defined by this code, including any suspected or actual carcinogen, which escapes into the environment through an unauthorized release shall be reported to the Fire Chief immediately upon discovery, regardless of whether the release occurs on or off the site of the permitted facility, and the procedures required in Sections 5003.3.1.1 through 5003.3.1.4 shall be followed.

CFC Chapter 53 – Compressed Gases
5307.2 Exception 1 (deleted)
5307.2.1 Gas detection system. (amended)
Indoor storage and use areas and storage buildings shall be provided with a gas detection system complying with Section 916.

CFC Chapter 56 – Explosives and Fireworks
5608.1.2 Permit required. (added)
A permit shall be obtained from the fire code official in accordance with Section 105.6 prior to the performance of any firework display. Application for such approval shall be made in writing no less than twenty (20) days prior to the proposed display. The application shall be considered and acted upon by the fire code official or authorized designee pursuant to this Chapter and Title 19, Item 7.a
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Chapter 6, Article 3—Licenses of the California Code of Regulations. Any permit for a fireworks display may be suspended or revoked at any time by the fire code official or authorized designee. 5608.2 Prohibition of fireworks. (added)
Possession, storage, offer or expose for sale, sell at retail, gift or give away, use, explode, discharge, or in any manner dispose of fireworks is prohibited within the limits established by law as the limits of the districts in which such possession, storage, offer or exposure for sale, retail sale, gifting, use, explosion, discharge, or disposal of fireworks is prohibited, including State Fire Marshal–approved Safe and Sane.

Exception: Fireworks used as part of a public display conducted by a State-licensed pyrotechnician authorized pursuant to Section 5608.1 for which a permit has been issued by the Fire Department.

CFC Chapter 57 – Flammable and Combustible Liquids
5704.2.9.6.1 Locations where above-ground tanks are prohibited. (amended) Storage of Class I and II liquids in above-ground tanks outside of buildings is prohibited within the limits established by law as the limits of the districts in which such storage is prohibited in any area as established by applicable land-use and zoning standards. 5706.2.4.4 Locations where above-ground tanks are prohibited. (amended Storage of Class I and II liquids in above-ground tanks outside of buildings is prohibited within the limits established by law as the limits of the districts in which such storage is prohibited in any area as established by applicable land-use and zoning standards.

Section 5707 (deleted).

CFC Chapter 58 – Flammable Gases and Flammable Cryogenic Fluids 5806.2 Limitations. (amended)
Storage of flammable cryogenic fluids in stationary containers outside of buildings is prohibited within the limits established by law as the limits of the districts in which such storage is prohibited in any area as established by applicable land-use and zoning standards.

CFC Chapter 61 – Liquefied Petroleum Gases
6104.2 Maximum capacity within established limits. (amended) Within the limits established by law restricting the storage of liquefied petroleum gas for the protection of heavily populated or congested areas, the aggregate capacity of any one installation shall not exceed a water capacity of 2,000 gallons in any area as established by applicable landuse and zoning standards.

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Exception: In particular installations, this capacity limit shall be determined by the fire code official, after consideration of special features such as topographical conditions, nature of occupancy, proximity to buildings, capacity of proposed LP-gas containers, degree of fire protection to be provided, capabilities of the local fire department, and availability of municipalsupplied LP-gas.

CFC Chapter 80 – Referenced Standards (Local Amendments) NFPA 13D (as adopted by the CFC), amended as follows:

5.1.1.2 A supply of at least three sprinklers shall be maintained on the premises so that any sprinklers that have operated or been damaged in any way can be promptly replaced.

5.1.1.2.1 The sprinklers shall correspond to the types and temperature ratings of the sprinklers in the property. The stock sprinklers shall include not less than one sprinkler of all types and ratings installed.

5.1.1.2.2 The sprinklers shall be kept in a mounted and accessible cabinet located where the temperature to which they are subjected will at no time exceed the maximum ceiling temperatures specified in Table 5.1.1.6.1 for each of the sprinklers within the cabinet.

5.1.1.2.3 One sprinkler wrench as specified by the sprinkler manufacturer shall be provided in the cabinet for each type of sprinkler installed to be used for the removal and installation of sprinklers in the system.

6.2.1 Where a pump is the source of pressure for the water supply for a fire sprinkler system but is not a portion of the domestic water system, the following shall be met:
(1) A test connection shall be provided downstream of the pump that creates a flow of water equal to the smallest sprinkler K-factor on the system.
(2) Pump motors using AC power shall be rated for 240 V and wired in accordance with NFPA

70. (3) Any disconnecting means for the pump shall be approved. (4) The pump shall be located not less than 1½ inches off the floor. (5) Exterior pumps shall be installed in a well-ventilated, weather-protected area or shelter.

6.2.2 A stand-alone fire sprinkler system is permitted if the following conditions are met:
(a) The pump shall be connected to a 220-volt circuit breaker shared with a common household appliance (e.g., range, oven, dryer), or have a power-failure alarm acceptable to the Authority Having Jurisdiction that provides an audible and visual signal within the residence at an approved location. The alarm and components shall be listed by an approved agency.

7.6 A local waterflow alarm shall be provided on all sprinkler systems on the exterior of the home within 10 feet of the riser location, or as approved by the fire code official.

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8.3.4 Sprinklers shall not be required in detached garages, open attached porches, detached carports with no habitable space above, and similar structures unless otherwise required by the California Building, Residential or Fire Codes.

8.3.5.2 At least one quick-response intermediate-temperature residential sprinkler shall be installed within 5 feet and above attic access openings.

11.2.1.1 Where a fire department pumper connection is not provided, the system shall be hydrostatically tested at not less than 200 psi without evidence of leakage.

NFPA 13R (as adopted by the CFC), amended as follows:

6.6.6.5 At least one quick-response intermediate-temperature residential sprinkler shall be installed within 5 feet and above attic access openings.

NFPA 72 (as adopted by the CFC), amended as follows:

14.7 Labels and Tags

14.7.1 Labels or tags shall be used on fire alarm systems and shall be placed on the outside of the fire alarm control unit.

14.7.2 Tags shall be of the hanging or self-adhesive type used on fire alarm systems.

14.7.3 The following information shall be printed on the labels and tags approved by the fire code official:

1. “DO NOT REMOVE BY ORDER OF THE FIRE CODE OFFICIAL”

2. Concern Name/Company Name

3. Concern Physical Address

4. Concern Phone Number

5. License Number (State of California Contractor State License Board License)

6. Date of service or testing and maintenance

7. Space or line for signature of person performing or supervising the servicing

14.7.4 When service or testing and maintenance are performed, the initial date of service or testing and maintenance, and the printed name and signature of the person performing or supervising the service, shall be placed on the tag or label.

14.7.5 No person shall remove a tag or label from or place a tag or label on a fire alarm system except when servicing or testing and maintenance are performed.

14.7.6 No person shall deface, modify, or alter any tag or label attached to or required to be attached to any fire alarm system.

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14.7.7 The label or tag conforming to this section shall be securely attached to each fire alarm system at the time of servicing or testing and maintenance.

14.7.8 The label or tag approved by the fire code official shall be affixed to a system only after all deficiencies have been corrected.

14.7.9 Adhesive labels and tags shall be manufactured in accordance with ANSI/UL 969, Standard for Marking and Labeling Systems (4th ed., 1995).

CFC Appendix B Table B105.1(1) is amended to read as follows:

TABLE B105.1(1)
REQUIRED FIRE-FLOW FOR ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES

FIRE-FLOW

CALCULATION
AREA
(square feet)

AUTOMATIC SPRINKLER
SYSTEM
(Design Standard)
MINIMUM FIREFLOW
(gallons per
minute)

FLOW DURATION
(hours)
0-3,600 No automatic sprinkler system 1,500 2
3,601 and greater No automatic sprinkler system Value in Table B105.1(2)
Duration in Table
B105.1(2) at
The required fire-flow
rate
0-3,600 Section 903.3.1.3 of the California
Fire Code
or Section 313.3 of the California
Residential Code
1,500 2
3,601 and greater Section 903.3.1.3 of the California
Fire Code
or Section 313.3 of the California
Residential Code
½ value in
Table B105.1(2)a
Duration in Table
B105.1(2) at
The required fire-flow
rate
For SI: 1 square foot = 0.0929 m2, 1 gallon per minute = 3.785 L/m. a. The reduced fire-flow shall be not less than 1,500 gallons per minute.

CFC Appendix B Table B105.2 is amended to read as follows:

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TABLE B105.2

REQUIRED FIRE-FLOW FOR BUILDINGS OTHER THAN ONE- AND
TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND

TOWNHOUSES

AUTOMATIC SPRINKLER
SYSTEM
(Design Standard)
MINIMUM FIREFLOW
(gallons per minute)

FLOW DURATION
(hours)
No automatic sprinkler system Value in Table
B105.1(2)
Duration in Table B105.1(2)
Section 903.3.1.1 of the
California Fire Code
50% of the value in
Table B105.1(2)a
Duration in Table B105.1(2) at the
reduced flow rate
Section 903.3.1.2 of the
California Fire Code
50% of the value in
Table B105.1(2)a
Duration in Table B105.1(2) at the
reduced flow rate
For SI: 1 square foot = 0.0929 m2, 1 gallon per minute = 3.785 L/m. a. The reduced fire-flow shall be not less than 1,500 gallons per minute.

SECTION 3. AMENDMENTS TO APPENDICES C AND D
CFC Appendix C Section C103.1 is amended to read as follows:

C103.1 Hydrant spacing.

Fire apparatus access roads and public streets providing required access to buildings in accordance with Section 503 of the California Fire Code shall be provided with one or more fire hydrants, as determined by Section C102.1. Where more than one fire hydrant is required, the distance between required fire hydrants shall be in accordance with the City of Healdsburg standards or as approved by the fire code official.

CFC Appendix C Section C103.2 is deleted.

CFC Appendix C Section C103.3 is deleted.

CFC Appendix D Section D103.1 is deleted.

CFC Appendix D Section D103.2 is amended to read as follows:

D103.2 Grade.

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Fire apparatus access roads shall be in accordance with the City of Healdsburg standards for public streets or as approved by the fire code official.

CFC Appendix D Section D103.3 is amended to read as follows:

D103.3 Turning radius.

The inside turning radius of a fire apparatus access road shall not be less than 40 feet unless otherwise approved by the fire code official.

CFC Appendix D Section D103.4 is amended to read as follows:

D103.4 Dead ends.

Dead-end fire apparatus access roads in excess of 150 feet shall be provided with width and turnaround provisions in accordance with the City of Healdsburg standards for public streets or as approved by the fire code official.

CFC Appendix D Table D103.4 is deleted.

CFC Appendix D Section D103.6 is amended to read as follows:

D103.6 Signs.

Where required by the fire code official, fire apparatus access roads shall be marked with permanent NO PARKING—FIRE LANE signs complying with the California Vehicle Code.

CFC Appendix D Subsections D103.6.1 and D103.6.2 are deleted.

CFC Appendix D Section D104.2 Exception is deleted.

CFC Appendix D Section D106.1 is amended to read and the exception deleted as follows:

D106.1 Projects having more than 50 dwelling units.

Multiple-family residential projects having more than 50 dwelling units shall be equipped throughout with two separate and approved fire apparatus access roads.

CFC Appendix D Section D106.2 is deleted.

CFC Appendix D Section D107.1 Exceptions #1 and #2 are deleted.

SECTION 4. GEOGRAPHIC LIMITS
The geographic limits referred to in certain sections of the 2019 California Fire Code are hereby established as follows:

Section 5608.2 — Fireworks displays prohibited.

Prohibited in any area as established by applicable land-use and zoning standards.

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Section 5704.2.9.6.1 — Storage of Class I and Class II liquids in above-ground tanks outside of buildings.

Prohibited within the limits established as being all areas of the City except general industrial and agricultural districts as designated in the Healdsburg Zoning Ordinance.

Section 5706.2.4.4 — Storage of Class I and Class II liquids in above-ground tanks.

Prohibited within the limits established as being all areas of the City except general industrial and agricultural districts as designated in the Healdsburg Zoning Ordinance.

Section 5806.2 — Storage of flammable cryogenic fluids in stationary containers.

Prohibited within the limits established as being all areas of the City except general industrial and agricultural districts as designated in the Healdsburg Zoning Ordinance.

Section 6104.2 — Storage of liquefied petroleum gas.

Restricted for the protection of heavily populated or congested areas, and established as all areas of the City except for industrial districts as designated in the Healdsburg Zoning Ordinance.

SECTION 5. COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 6. SEVERABILITY
If any provision of this Ordinance or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation.

SECTION 7. EFFECTIVE DATE AND PUBLICATION
This ordinance shall become effective upon the date the California Building Standards Commission (CBSC) accepts the ordinance for filing but no sooner than January 1, 2026. Before the expiration of fifteen (15) days after its adoption, this ordinance, or a summary thereof as provided in California Government Code Section 36933, shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the Councilmembers voting for and against its passage.

BLOCK 6 — APPENDICES TABLES TECHNICAL REFERENCES
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APPENDIX A – FIRE-FLOW REQUIREMENTS FOR BUILDINGS
(Adopted by Reference – 2025 CFC Appendix B)
Section B105 – Fire-Flow Requirements.

A. The required fire flow for buildings or portions thereof shall not be less than that specified in Table B105.1(2) of the 2025 California Fire Code, unless otherwise modified by this appendix.

B. When buildings are provided with an approved automatic sprinkler system installed per NFPA 13, the required fire flow may be reduced by 50 percent, but shall not be less than 1,500 gallons per minute for two hours.

C. For one- and two-family dwellings, the minimum required fire flow shall be 1,500 gallons per minute for two hours, except that buildings with a fire area less than 3,600 square feet and equipped with an NFPA 13D system may be reduced to 1,000 gallons per minute for one hour.

D. For buildings located within the Very High Fire Hazard Severity Zone, the Fire Code Official may require an increase of up to 25 percent in the minimum required fire flow.

APPENDIX B – FIRE HYDRANT LOCATIONS AND DISTRIBUTION
(Adopted by Reference – 2025 CFC Appendix C)
Table C102.1 – Hydrant Spacing Requirements (Modified for Healdsburg).

Occupancy Type Maximum Spacing
Between Hydrants
Minimum Fire
Flow Notes
Residential 500 ft 1,500 GPM Minimum of one hydrant within 250 ft of any structure
Commercial 300 ft 2,500 GPM 2½-inch and 4½-inch outlets required
Industrial 250 ft 3,000 GPM On-site hydrants may be
required
Multi-family (R-2) 400 ft 2,000 GPM May be reduced 50% with full sprinklers
Downtown Core
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Hydrants shall be located along approved fire apparatus access roads and within 100 feet of Fire Department Connections (FDCs) when required.

APPENDIX C – WILDLAND–URBAN INTERFACE (WUI) REQUIREMENTS (Adopted by Reference – 2025 CFC §4901–4908 and CBC §7A) A. Defensible space of 100 feet shall be maintained around all structures within the City’s designated Fire Hazard Severity Zones (FHSZ).

B. Vegetation management shall comply with PRC §4291 and CFC §4907 (2025).

C. Fuel modification plans shall be required for all new subdivisions within 1,000 feet of WUI boundaries.

D. New construction within these areas shall comply with the materials and construction standards of the California Building Code Chapter 7A.

APPENDIX D – HAZARDOUS MATERIALS THRESHOLDS (CUPA REFERENCE TABLE)
Hazardous Material Threshold Quantity (lbs/gal/cu.ft) Reference Flammable Gas ≥ 1 cubic foot CFC § 105.7 (2025)
Flammable Liquid (Class I) ≥ 5 gallons CFC § 105.7 (2025) Combustible Liquid (Class II/III) ≥ 25 gallons CFC § 105.7 (2025) Corrosive Material ≥ 500 pounds / 55 gallons CFC § 105.7 (2025) Toxic Material ≥ 500 pounds / 55 gallons CFC § 105.7 (2025) Highly Toxic Material ≥ 10 pounds / 1 gallon CFC § 105.7 (2025) Oxidizer ≥ 500 pounds / 55 gallons CFC § 105.7 (2025)
Cryogenic Fluid ≥ 1 gallon (liquid) CFC § 105.7 (2025)
These thresholds correspond to the CUPA Business Plan Program (HSC §25500 et seq.) and require submittal of an HMBP through the California Environmental Reporting System (CERS).

APPENDIX E – FIRE DEPARTMENT CONNECTION (FDC) AND SIGNAGE

STANDARDS
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A. Fire Department Connections shall be within 100 feet of an approved fire hydrant.

B. Signage shall be red background with white letters, minimum 2-inch font, stating:
“FDC – SPRINKLER/STANDPIPE – SERVES BUILDING (ADDRESS)” C. Each FDC shall include a 5-inch Storz connection with cap and chain unless otherwise approved.

D. Identification of system type (Auto Sprinkler, Standpipe, or Combined) shall be stenciled on the curb or sidewalk immediately adjacent to the FDC.

APPENDIX F – ADOPTED STANDARDS AND REFERENCE DOCUMENTS
The following standards are hereby adopted by reference and shall have the same force and effect as if fully set forth herein:

Standard Title Edition
NFPA 1 Fire Code 2024
NFPA 10 Portable Fire Extinguishers 2024
NFPA 13 Installation of Sprinkler Systems 2025
NFPA 13R Residential Sprinkler Systems 2025
NFPA 13D One- and Two-Family Dwelling Sprinkler Systems 2025 NFPA 14 Standpipe and Hose Systems 2024
NFPA 20 Fire Pumps 2024
NFPA 22 Water Tanks for Private Fire Protection 2024
NFPA 24 Private Fire Service Mains 2024
NFPA 25 Inspection, Testing, and Maintenance of Water-Based Systems 2024 NFPA 30 Flammable and Combustible Liquids 2024
NFPA 58 Liquefied Petroleum Gas Code 2024
NFPA 70 National Electrical Code 2024
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Ordinance No.

Standard Title Edition
NFPA 72 National Fire Alarm and Signaling Code 2025
NFPA 92 Smoke Control Systems 2024
NFPA 96 Commercial Cooking Ventilation Control and Fire Protection 2024 NFPA 704 Hazard Identification System 2024
NFPA 1123 Fireworks Displays 2024
APPENDIX G – CROSSWALK OF 2022 → 2025 CALIFORNIA FIRE CODE SECTIONS This table documents the renumbering of key Fire Code provisions between the 2022 California Fire Code (Title 24, Part 9, 2021 IFC) and the 2025 California Fire Code (Title 24, Part 9, 2024 IFC), for reference by City staff and the public.
2022 CFC Section 2025 CFC Section Subject / Description 104.12.4 104.13.2 Fire Investigation Authority
105.6 105.7 Operational Permits
105.7 105.8 Construction Permits
503 503 Fire Apparatus Access Roads (no change)
505 505 Premises Identification (no change)
506 506 Key Boxes (no change)
507 507 Fire Protection Water Supply (no change)
508 508 Fire Command Centers (no change)
603 603 Mechanical Equipment & Maintenance (no change)
901–907 901–907 Fire-Protection and Alarm Systems (no change) 909 909 Smoke Control Systems (no change)
5601–5608 5601–5608 Explosives and Fireworks (no change) Item 7.a
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Ordinance No.

2022 CFC Section 2025 CFC Section Subject / Description 5704–5706 5704–5706 Flammable and Combustible Liquids (no change) 6104 6104 Liquefied Petroleum Gas (no change)
Appendix B Appendix B Fire Flow Requirements (no change) Appendix C Appendix C Fire Hydrant Locations (no change) Appendix D Appendix D Access Roads (no change)
Appendix E Appendix E Hazard Categories (no change)
Appendix N Appendix N Temporary Structures (no change)
APPENDIX H – FILING STATEMENT
In accordance with California Health and Safety Code § 17958.7, a certified copy of this ordinance, including all local amendments and the above findings of fact, shall be filed with the California Department of Housing and Community Development (HCD) and the California Building Standards Commission (BSC) within fifteen (15) days following adoption.

APPENDIX I – ADOPTION HISTORY AND REFERENCES
Ordinance Date Adopted Subject
Ord. 1194 2019 Adoption of 2019 California Fire Code
Ord. 1218 2022 Adoption of 2022 California Fire Code
Ord. ____ 2025 Adoption of 2025 California Fire Code (Current Ordinance) This ordinance supersedes all prior adoptions and amendments to Chapter 15.08 and establishes the City of Healdsburg Fire Code (2025 Edition).

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Ordinance No.

This Ordinance was introduced at a regular meeting of the Healdsburg City Council on the 17th day of November 2025, and was adopted at a regular meeting of the Healdsburg City Council on the 1st day of December 2025, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
Dated: ______________________________
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 1, 2025
SUBJECT: Addendum to Memorandum of Understanding with Magical Bridge Foundation
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
- Provide Resident Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution approving the Magical Bridge Foundation’s fundraising framework as an addendum to the Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park, and authorizing the City Manager to execute documents on behalf of the City Council.

COMMUNITY ENGAGEMENT/OUTREACH:

The draft master plan for the redevelopment of Badger Park (the “Badger Park Redevelopment Master Plan” or “Master Plan”) involved significant community outreach, engagement and input including:
• The Parks Design Team, a group of approximately 30 community members representing different demographics in the community, met 13 times throughout the planning process to guide the project.
• 11 focus group work sessions with park user groups, sports associations, partner organizations, outdoor recreation businesses, and City officials, and staff. • Open house events (virtual and in-person) and an online survey.

BACKGROUND:

In July 2019, the City launched a public process to develop a master plan for the redevelopment of Badger Park. Fletcher Studio, a landscape architecture firm, led the process with a group of community members called the Parks Design Team who served as the steering team for the Master Plan. The resulting draft master plan is the outcome of numerous requests to install flush toilet Item 8.a
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restrooms in the park, enhance river access for the community, and address aging infrastructure and components like the play structure. The park will be redeveloped in multiple phases due to cost and available funding.

In 2021, the City Council reviewed a draft of the Badger Park Redevelopment Master Plan, expressed support, and directed staff to move forward with preparation of the appropriate environmental analysis for the City Council’s consideration of the Master Plan.

In March 2023, the City engaged Raney Planning & Management to complete an Initial Study and Mitigated Negative Declaration (IS/MND) and associated Mitigation Monitoring and Reporting Program (MMRP) in accordance with the California Environmental Quality Act (Pub. Res. Code § 21000, et seq.) (“CEQA”).

In May 2024, the City Council directed that the Badger Park's first phase of redevelopment focus on river access improvements and flush toilet restrooms in accordance with the $1,000,000 matching grant the City was awarded from the Sonoma County Agriculture Preservation and Open Space District.

In March 2025, a Healdsburg resident started an online petition to create a Magical Bridge playground in Healdsburg (www.magicalbridge.org). The petition currently has over 900 signatures.

In April 2025, representatives from the Magical Bridge Foundation (“Foundation”), a non-profit organization headquartered in Palo Alto that created multigenerational playgrounds, parks, and programs for more inclusive communities, met with City staff to discuss the Foundation’s services and the possibility of creating a Magical Bridge Playground in Healdsburg.

In June 2025, the City Council adopted its Fiscal Year 2025-2026 goals, which included “Prioritize the creation of an inclusive ‘Magical Bridge’ playground for either Laura Fish Somersal Park or Badger Park.”
On September 15, 2025, the City Council approved a Memorandum of Understanding with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park.

On November 3, 2025, the City Council adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Reporting Program (MMRP) for the Badger Park Redevelopment Master Plan project and approved the final Badger Park Redevelopment Master Plan.

DISCUSSION/ANALYSIS:

The Magical Bridge Foundation started feasibility/planning and fundraising work immediately upon execution of the MOU. The Foundation drafted a fundraising framework to demonstrate how its fundraising strategy for the Magical Bridge Playground in Badger Park aligns with the City of Healdsburg’s existing park naming policy. The fundraising framework document is provided as an attachment.

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The Healdsburg City Council adopted a park naming policy in 2002 to create a uniform way to name existing and future park and/or recreation facilities (attached). The policy’s objectives are to:

1. Ensure that naming/memorializing of public parks and recreation facilities will enhance the values and heritage of the City of Healdsburg and will be compatible with community interests.

2. Name public parks or recreation facilities so that they will be easily identified as to geographical location and/or function.

3. Encourage the dedication of land or funds for public use by individuals and groups and provide recognition of their achievements or community contributions.

Implementation of the policy includes the following components:
• The City Council has final authority in naming all public parks and recreation facilities within its jurisdiction.
• No park site or recreation facility will be named for a living person, unless the site or facility has been donated by an individual, or a substantial donation has been made by an individual or organization to acquire a park site or recreation facility. • When appropriate, a park or recreation facility can be named in honor of a person, posthumously, when such person has made major contributions to the community, the country, or the field of recreation and parks.
• Historical names may be considered when the name is appropriate to the site.

Additional elements of the City’s current policy include:
• When a park site or recreation facility is carrying out a particular theme, that theme may be considered for the park or recreation facility name. • Markers such a plaques, signs, etc. for the sole purpose of memorializing are not to be permitted in City parks or recreational facilities. The policy does allow naming items within a park (tree, park furniture, meadow, room, etc.) in recognition of donated funds. • The criteria for naming includes service recognition or monetary/material contribution. • The policy gives the City’s Parks and Recreation Commission the role of soliciting naming ideas and making a primary and secondary recommendation to City Council.

Magical Bridge Foundation has committed to bringing a list of the specific areas of the playground that will be named to the City Council for approval as the project moves forward. In past projects, the Foundation has named specific areas of playgrounds after major donors and project champions.

The fundraising framework indicates an intention that “all gifts of $300 or more will enjoy placement on a beautifully custom donor wall which will celebrate the color palette selected by the community. All signage and donor recognition will be meticulously created to be as magical as can be and provided to city leadership for approval.” As such, this amendment gives Magical Bridge the ability to continue fundraising efforts consistent with this intention, and the City maintains an assurance the finalization of any naming or recognition will be conducted consistent with the park naming policy.

ENVIRONMENTAL STEWARDSHIP:

The Badger Park Redevelopment Master Plan contemplates an overall approach towards low impact design. Implementation of this would be addressed during the detailed design development Item 8.a
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stage.

ALTERNATIVES:

City Council could direct the Magical Bridge Foundation to revise its fundraising framework and/or not approve the addendum to the MOU and provide further direction to staff.

FISCAL IMPACT:

The Foundation agrees to conduct fundraising efforts to ensure that the playground project will be funded entirely by private donations with no fiscal impact to the City. The Foundation has already secured a $500,000 donation from an anonymous donor committed to supporting the creation of a Magical Bridge Playground in Healdsburg.

ENVIRONMENTAL ANALYSIS:

City Council’s approval of an addendum to a Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of an addendum to a Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Magical Bridge Foundation Fundraising Framework
Memorandum of Understanding
Park Naming Policy
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN ADDENDUM TO THE

MEMORANDUM OF UNDERSTANDING WITH MAGICAL

BRIDGE FOUNDATION FOR FEASIBILITY/PLANNING,

FUNDRAISING, AND SCHEMATIC DESIGN WORK FOR A

MAGICAL BRIDGE PLAYGROUND AT BADGER PARK, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE

DOCUMENTS ON BEHALF OF THE CITY COUNCIL
WHEREAS, the City of Healdsburg adopted a park naming policy in 2002 to create a uniform way to name existing and future park and/or recreation facilities; and WHEREAS, the City of Healdsburg (the “City”) launched a master planning process in 2019 for the development of a Badger Park Redevelopment Master Plan; and WHEREAS, in September 2021, the City Council received an update on the master planning process and directed staff to move forward with CEQA documentation for the Badger Park Redevelopment Master plan; and
WHEREAS, in August 2023, the City Council approved a Professional Services Agreement with Raney Planning & Management for CEQA work and an aquatic resources jurisdictional delineation for the Badger Park Redevelopment Master Plan project; and WHEREAS, in May 2024, the City Council provided direction for the park’s first phase of redevelopment to focus on river access improvements and flush toilet restrooms in accordance with the $1,000,000 matching grant that the City was awarded from the Sonoma County Agriculture Preservation and Open Space District; and WHEREAS, In June 2025, the City Council adopted its Fiscal Year 2025-2026 goals, which included “Prioritize the creation of an inclusive ‘Magical Bridge’ playground for either Laura Fish Somersal Park or Badger Park.”; and
WHEREAS, in September 2025, the City Council approved a Memorandum of Understanding (MOU) with Magical Bridge Foundation for feasibility/planning, fundraising, and schematic design work for a Magical Bridge Playground at Badger Park; and WHEREAS, on November 3, 2025, the City Council adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Reporting Program (MMRP) for the Badger Park Redevelopment Master Plan project and approved the final Badger Park Redevelopment Master Plan; and
WHEREAS, the Magical Bridge Foundation drafted a fundraising framework to demonstrate how its fundraising strategy aligns with the City of Healdsburg’s existing park Item 8.a
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Resolution No. ______

naming policy and said framework will be formalized as an addendum to the MOU; and WHEREAS, the City Council’s approval of an addendum to the Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of an addendum to the Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Approves the fundraising framework as an addendum to the Memorandum of Understanding between the City and Magical Bridge Foundation in the form attached hereto as Exhibit A and authorizes the City Manager to execute the addendum to the MOU in a form substantially similar to the form identified in Exhibit A.

2. Finds that approval of an addendum to the Memorandum of Understanding with Magical Bridge Foundation is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the Memorandum of Understanding is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 1st day of December, 2025 by the following vote:

SO ORDERED: ATTEST:
__________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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`
Magical Bridge Foundation Fundraising Framework for Badger Park Playground ● Press release and local press coverage - complete and ongoing ● Magical Bridge website and social media push - complete and ongoing ○ Downloadable custom Healdsburg marketing materials and many printed being distributed around town, in shops, libraries and schools ○ Community survey
○ Online invitation to become a “Project Ambassador”
● Project Ambassadors - like real pixie dust for project success! Local community enthusiasts with connections to make, time to give, ideas to share ○ 40 (and counting) Healdsburg individuals have signed up so far ○ Weekly zoom check-ins with Magical Bridge every Tuesday from 11AM-12PM ● Benevity corporate matches
○ Opportunities for a company to match an employee’s donations to the project and a wonderful way to double someone’s gift!
● Local speaking engagements and events
○ Sunrise Rotary presentation by Project Ambassador Emily Peterson 10/16 ○ Magical Bridge will have a craft table on December 5th for Merry Healdsburg ● Targeted direct asks and introductions to potential key donors for gifts or pledges ○ Meeting with influential and invested community members ○ Olenka (Villarreal, founder and CEO) will be in Healdsburg November 13th and 14th with in-person presentations and meetings with key prospects ● Local events, community presence and school activities - for added awareness and enthusiasm
Project Recognition and Legacy Opportunities
In complete alignment with the Healdsburg naming policy for public spaces, Magical Bridge Foundation will work with larger donors to leave their lasting legacies with specific areas or zones in the playground. All gifts of $300 or more will enjoy placement on a beautifully custom donor wall which will celebrate the color palette selected by the community. All signage and donor recognition will be meticulously created to be as magical as can be and provided to city leadership for approval.

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Entity Name: __________________________________________________________ Description of Services: ______________________________________________________________ Department: ________________________ Project Manager _________________Phone:____________ Initial not-to-exceed amount: ____________
Begin Date __________________ End date_________________ _____Amendment #1- Amount $ ____________ End Date____________ _____Amendment #2- Amount $ ____________ End Date____________ _____Amendment #3- Amount $ ____________ End Date____________ _____Amendment #4- Amount $ ____________ End Date____________ _____Amendment #5- Amount $ ____________ End Date____________ Total not-to-exceed Amount: _______________________
Funding Source: _________________________________________ Budgeted: Yes _______ No _______ (Include Acct# and Project #)
DIR Number ____________________
Resolution No. ___________
City Council approval date____________________________

MOU CHECK LIST
Katie Edgar, Finance Director:_________________________ Check all that apply: Certificate(s) of Insurance attached: GL____ Auto ___ Excess ____ W/C* ____ Prof (E&O) ____ *Workers’ Comp Declaration _____ Other _________________ Tyler Kettmann, Risk Manager:_____________________________ Business License No.: __________________ Expiration Date: _______________ ____W-9 (if new vendor) Department Head Approval:_____________________________
Grant Funded?: Yes _______ No _______
Magical Bridge Foundation
Tom Campbell
N/A
X
9/15/2025
Magical Bridge Playground at Badger Park
0 0
9/15/2027
Community Services 431-3152
X
Docusign Envelope ID: A6F913B9-07E1-4094-BFCB-A0CDE074F241 N/A

N/A N/A
10/15/2025
X
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Memorandum of Understanding for Badger Park Playground
This Memorandum of Understanding (“MOU") is made on _________________, 2025, by and between the Magical Bridge Foundation, a California non-profit public benefit corporation (''Foundation"), and the City of Healdsburg, a California municipal corporation ("City"). The Foundation and City are sometimes referred to herein individually as a "Party" and collectively as the "Parties".

RECITALS
WHEREAS, Badger Park is property owned by the City and located at 750 Heron Drive, Healdsburg, California, 95448 ("Property"); and
WHEREAS, the City is undertaking improvements to the Property in accordance with the Badger Park Redevelopment Master Plan, which was developed in 2021 and anticipated to be approved by the City Council on November 3, 2025; and
WHEREAS, the redevelopment improvements will be completed by the City in multiple phases due to cost and available funding with the first phase including improved river access and construction of a restroom building with flush toilets (the “Redevelopment”); and WHEREAS, the Foundation has secured a five hundred thousand ($500,000.00) donation from an anonymous donor (the "Donation") committed to supporting the creation of a Magical Bridge Playground (the “Project”); and
WHEREAS, the City Council established a Fiscal Year 2025-2026 goal to prioritize the creation of an inclusive "Magical Bridge" playground for either Laura Fish Somersal Park or Badger Park; and
WHEREAS, the City and the Foundation have elected to focus efforts on Badger Park after determining that it presents the best opportunity for a Magical Bridge playground in the coming years due to the current availability of infrastructure and parking; and WHEREAS, the Foundation wishes and is qualified to provide feasibility/planning, fundraising, and schematic design services (the “Work”) for the Project.

AGREEMENT
I. Purpose. This MOU memorializes the Parties' agreement regarding the process of creating a Magical Bridge Playground at Badger Park. Under this MOU, the Foundation agrees to: (i) undertake a feasibility study, including analysis and evaluation of the site, playground size, location, and necessary support facilities; (ii) conduct fundraising efforts to ensure that the Project will be funded entirely by private donations with no fiscal impact to the City; and (iii) complete schematic design work, including cost estimates, to develop a vision and proposed playground concept with the community. This MOU does not address the terms and conditions related to the construction of the Project, which will be negotiated between the Parties and, if agreement is reached, memorialized in a Design Development and Construction Agreement.

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2. Intentions of the Parties. The Foundation intends to provide the City with planning/feasibility, fundraising, and schematic design services for the Project. The City intends to coordinate the Work with the Redevelopment, to the extent feasible. At this time, the City anticipates that schematic design for the Redevelopment will be complete six (6) months after the Effective Date and construction of the Redevelopment will commence twelve (12) months after the Effective Date.

The Foundation intends to raise sufficient funding from private sources to fund the Project in its entirety with no fiscal impact to the City. Upon successful completion of planning/feasibility, fundraising, and schematic design by the Foundation, the City intends to enter into negotiations for a Design Development and Construction Agreement with the Foundation.

3. The Foundation’s Scope of Services.

Planning/Feasibility: The Foundation shall complete a feasibility study that includes an analysis and evaluation of the Property, potential playground size and location, and a summary of the necessary support facilities.

Fundraising: The Foundation shall finalize the $500,000.00 donation from an anonymous donor and secure additional donations from private sources to fund the Project in its entirety with no fiscal impact to the City.

Schematic Design: The Foundation shall complete a schematic design for the playground including cost estimates and develop a vision and proposed playground concept with the Healdsburg community. This work shall include in-person and virtual/web based public engagement that introduces the concept of inclusive play, discusses and develops design approaches for the Project, and seeks feedback on a proposed design. The City agrees to work with the Foundation to develop and deliver the community outreach and engagement to ensure public awareness and feedback for the Project. The Foundation agrees to work collaboratively with the Redevelopment team including Fletcher Studio, the City’s landscape architect consultants, and their subconsultants. The scope of the Project shall be determined collaboratively by the Foundation and the City, and the total Project budget shall not exceed the total donation amount secured by the Foundation. The schematic design shall be subject to review and approval by City staff, the Parks and Recreation Commission, and the City Council.

4. Term This MOU shall commence on the Effective Date and terminate twenty-four months thereafter. The foregoing notwithstanding, unless the Parties otherwise agree, the Term of this MOU shall terminate as follows: (a) nine (9) months after the Effective Date if the planning/feasibility and schematic design work are not complete or the feasibility study determines that the Project is not viable; or (b) fifteen (15) months after the Effective Date if the Foundation has not secured sufficient private funding to construct the Project.

5. Obligations of the Parties.
a. City agrees to work collaboratively on the Project, assist the Foundation with developing and delivering a community engagement and feedback process, and regularly update the Foundation on the status of the Redevelopment.
b. The City will coordinate scheduling and distribution of meeting materials and agendas for the City’s Parks and Recreation Commission, City Council, and any other potential City reviews.

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c. The Foundation will pay all costs, fees and expenses related to the Work using the private donations that it secures through its own fundraising efforts. The Foundation agrees to work collaboratively with the City and the Redevelopment team. d. If, for any reason, City declines to move forward with the Project during or after the Schematic Design process, the City shall be under no obligation to reimburse the Foundation for its costs, fees, or expenses related to the Work. e. If the Foundation determines that the Project is not viable during or after the Schematic Design process, the Foundation shall be under no obligation to proceed with additional work.

6. Negotiation of Design Development and Construction Agreement. Once the Work has been completed, the Parties will commence discussion and negotiation of the Design Development and Construction Agreement for the Project, which shall address the creation of construction documentation and whether the City or the Foundation will undertake the construction of the Project and the terms and conditions thereof. Foundation acknowledges that, if it undertakes the construction of the Project; (i) it shall be required to comply with all applicable provisions of California Labor Code§§ l 720 et. seq. ("State Prevailing Wage Requirements") in connection with the construction of the Project; (ii) it shall pay all workers on the Project prevailing wages in compliance with State Prevailing Wage Requirements; and (iii) no public monies may be used for the construction of the Project.

7. Limitation on Effect of MOU. This MOU shall not obligate either the City or the Foundation to enter into a Design Development and Construction Agreement, but the Parties agree to undertake reasonable best efforts to move forward with the Project and enter into a Design Development and Construction Agreement. By execution of this MOU, neither party is committing itself to or agreeing to undertake any other act or activity requiring the subsequent independent exercise of discretion. The Parties acknowledge that any actions related to the Project, including construction of the Project, will be subject to a Design Development and Construction Agreement negotiated by the Parties, which shall become effective upon completion of the schematic design, documentation of sufficient funding from private sources to complete the Project, and approval of the Parties. This MOU does not limit in any way the discretion of the City in acting on any applications for required permits or approvals for the proposed Project or any portion thereof.

8. CEQA. The Parties acknowledge that compliance with CEQA will be required in connection with consideration of permits and approvals required for the proposed Project or any portion thereof, and the City shall retain the discretion in accordance with CEQA and other applicable law before taking action on any such permits or approvals to (1) adopt or certify an environmental analysis of the Project or any portion thereof, prepared in accordance with CEQA, (2) identify and impose mitigation measuresto mitigate significant environmental impacts, nor limit the anticipated scope of any required public improvements, (3)select other feasible alternatives to avoid significant environmental impacts, including the "no project" alternative, (4) adopt a statement of overriding considerations in accordance with Public Resources Code Section 2108 l(b) relative to any significant environmental impacts of the Project or any portion thereof, or implementation of any required public improvements, prior to taking final action if such significant impacts cannot otherwise be avoided, or (5) determine not to proceed with the Project or any portion thereof.

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9. Notice. Any notice or communication required or permitted under this MOU shall be sufficiently given if delivered in person, by certified mail, return receipt requested, or by email if an email address is provided, with acknowledgment of receipt, to the address set forth below or to another such address as one party may have furnished to the other in writing City: City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Attention: Jeff Kay, City Manager
Foundation: 959A Addison Avenue
Palo Alto, CA 94301
Attention: Olenka S. Villarreal
[email protected]

10. Assignment. Neither Party may assign or transfer their responsibilities or obligations under this MOU without the prior written consent of the non-assigning party.

11. Amendment. This MOU may be amended or supplemented in writing signed by the Parties.

The City Manager shall have authority to enter into amendments to this Agreement on behalf of the City.

12. Severability. If any provision of this MOU is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this MOU is invalid or unenforceable, but that by limiting such provision it would be valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.

13. Understanding. The Parties agree to cooperate and communicate in good faith throughout the implementation of the Work, with the end goal of creating a space for the benefit of the community.
[signatures on following page]
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This MOU shall be effective as of the date of the last signature below ("Effective Date"). ___________________________
Olenka S. Villarreal
Magical Bridge Foundation
Date: _______________________
__________________________
Jeff Kay, City Manager
City of Healdsburg
Date: ______________________
Docusign Envelope ID: A6F913B9-07E1-4094-BFCB-A0CDE074F241 10/10/2025
10/15/2025
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Certificate Of Completion
Envelope Id: A6F913B9-07E1-4094-BFCB-A0CDE074F241 Status: Completed Subject: MOU - Magical Bridge Playground - City of Healdsburg - Version 2 Agreement Number:

Source Envelope:

Document Pages: 6 Signatures: 5 Envelope Originator:

Certificate Pages: 6 Initials: 0 Tyler Kettmann
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
401 Grove St
Healdsburg, CA 95448
[email protected]
IP Address: 192.184.232.254
Record Tracking
Status: Original
10/10/2025 2:29:14 PM
Holder: Tyler Kettmann
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Healdsburg Location: Docusign Signer Events Signature Timestamp
Olenka S. Villarreal
[email protected]
CEO
Security Level: Email, Account Authentication
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Signed using mobile
Sent: 10/10/2025 2:31:34 PM
Viewed: 10/10/2025 3:04:57 PM
Signed: 10/10/2025 3:05:06 PM
Electronic Record and Signature Disclosure:

Accepted: 10/10/2025 3:04:57 PM
ID: 0328430e-20f5-4ff0-aece-cf53697283ca
Mark Themig
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
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Signed: 10/13/2025 8:13:18 AM
Electronic Record and Signature Disclosure:

Accepted: 3/11/2024 12:54:12 PM
ID: ed13e77f-6866-4b5a-a690-e723df70de7b
Tyler
[email protected]
Security Level: Email, Account Authentication
(None)
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Viewed: 10/13/2025 8:35:15 AM
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Electronic Record and Signature Disclosure:

Accepted: 10/13/2025 8:35:15 AM
ID: cfe5bd12-a2bc-4837-8b6c-4f5cdd804dc8
Tyler Kettmann
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 192.184.232.254
Sent: 10/13/2025 8:35:28 AM
Viewed: 10/13/2025 8:35:43 AM
Signed: 10/13/2025 8:35:47 AM
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Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:

Accepted: 2/14/2025 9:42:23 AM
ID: fab5cdd2-84bb-4e56-8bc4-2b38cecf4716
Katie Edgar
[email protected]
Finance Director
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 192.184.232.254
Sent: 10/13/2025 8:35:49 AM
Viewed: 10/15/2025 3:50:26 PM
Signed: 10/15/2025 3:50:39 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Jeffrey Kay
[email protected]
City Manager
City of Healdsburg
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 135.180.254.177
Sent: 10/15/2025 3:50:42 PM
Viewed: 10/15/2025 4:45:06 PM
Signed: 10/15/2025 4:45:30 PM
Electronic Record and Signature Disclosure:

Accepted: 10/15/2025 4:45:06 PM
ID: db7e4050-0f0b-4972-8ba5-00929d0adc63
Raina Allan
[email protected]
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 192.184.232.254
Sent: 10/15/2025 4:45:32 PM
Viewed: 10/16/2025 12:09:20 PM
Signed: 10/16/2025 12:09:55 PM
Electronic Record and Signature Disclosure:

Accepted: 10/16/2025 12:09:20 PM
ID: 6b10d781-8fee-4fd1-94af-1e216e00016f
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Tom Campbell
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 10/16/2025 12:09:57 PM
Viewed: 10/16/2025 2:03:45 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
AP
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 10/16/2025 12:09:58 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Witness Events Signature Timestamp
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Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/10/2025 2:31:34 PM
Certified Delivered Security Checked 10/16/2025 12:09:20 PM Signing Complete Security Checked 10/16/2025 12:09:55 PM Completed Security Checked 10/16/2025 12:09:58 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 5/26/2021 11:16:12 AM Parties agreed to: Olenka S. Villarreal, Mark Themig, Tyler, Tyler Kettmann, Jeffrey Kay, Raina Allan Item 8.a
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 1, 2025
SUBJECT: 2026 Master Calendar of Events and Requests for City Partnerships PREPARED BY: Matthew L. Milde, Recreation Supervisor
STRATEGIC INITIATIVE(S):
- Provide resident-driven community services
RECOMMENDED ACTION(S):

Approve the 2026 Master Calendar of Events, incorporating the following requests for partnership events as new "Sponsor" events:
• Vamos North Bay’s four Vamos al Tianguis evening markets; and • Professionals with Pride’s Healdsburg Pride event; and • True West Film Center’s four events during the True West Film Festival.

Defer the following partnership event requests until funding and resource levels associated with the FY2026–28 budget cycle are known:
• The Healdsburg Museum’s 50th Birthday Party
• Heartizens’ three events during Healdsburg Fashion Week Deny the following event requests for partnerships. Event organizers could still apply for a special event permit for the events to occur in Healdsburg in accordance with City codes and policies:
• North Bay Showtime’s Independence Car Show & Festival • Boys & Girls Clubs of Sonoma-Marin’s Healdsburg Crush fundraiser COMMUNITY ENGAGEMENT/OUTREACH:

The Community Services Department shared information regarding the ability to submit a request for City partnership for the 2026 calendar year on social media. Additionally, the Community Services Department provided written notification to all organizations who received a special event permit in the 2024 and 2025 calendar years.

Special event organizers may be required to notify neighboring properties in advance of their Item 8.b
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scheduled event. This communication serves to inform adjacent residents and business owners of any potential effects arising from a permitted event such as road closure and amplified sound.

BACKGROUND:

Special events are an important part of the Healdsburg community. City and City co-partnered events provide an opportunity to come together, celebrate, enjoy, be entertained, and learn.

On December 4, 2023, the City Council adopted Resolution No. 150-2023, which outlines a Policy for Special Events and City Partnerships (Attachment C). As part of the updated policy, the City created a comprehensive and centralized schedule known as the Master Calendar of Events. This calendar serves as a single source for all special events for the upcoming year making it easier to avoid scheduling conflicts, allocate resources effectively, confirm special events under City partnerships, ensure smooth coordination among stakeholders, and inform the community about planned events for the upcoming year.

On January 16, 2024, City Council adopted Ordinance No. 1235 to amend Section 12.24 of the Healdsburg Municipal Code (Attachment D), to correct discrepancies between the Special Event Policy and the City's Municipal Code. Section 12.24 of the Healdsburg Municipal Code serves as a guide for obtaining permits and utilizing City parks, recreation facilities, or public right-of-way for special events.

On November 3, 2025, City Council reviewed the proposed Phase 1 Operational Plan for the Foley Family Community Pavilion (“Pavilion”). The plan included a provision allowing Healdsburgbased nonprofit organizations to apply for a City Partnership, following the City’s existing application process, when requesting use of the Pavilion. Following discussion and public comment, City Council advised staff, among other things, to:
• Proceed with a phased implementation of events at the Pavilion, prioritizing use by the Healdsburg Certified Farmers’ Market, City-managed events, and City-partnered events until an operational budget is adopted.
• Limit Healdsburg Plaza events to Signature Events only, to reduce the overall impact on the park, and coordinate with event organizers to align their proposals with this new policy.

Signature Events include:
– Tuesdays in the Plaza
– Sundays in the Plaza
– Fourth of July Parade & Duck Dash
– Día de Muertos
– Merry Healdsburg
– Juneteenth Celebration (2026 only)
• Incorporate pilot events into Phase 1 of the Operational Plan to evaluate the feasibility of incorporating private event rentals at the Foley Family Community Pavilion prior to adoption of its FY2026-28 operational budget.

This staff report presents staff’s recommendations for the 2026 Master Calendar of Events.

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DISCUSSION/ANALYSIS:

The Healdsburg Policy for Special Events and City Partnerships provide guidelines governing the planning, evaluation, and coordination of special events conducted on City property. An objective of the policy is to provide a comprehensive list of events planned for the upcoming year for City Council review and conditional approval, and to assist staff in assessing and determining approvals or denials for such events. As outlined in the document, special event organizers that require City support through fee waivers, in-kind equipment or services, and donated staff time can apply for a City partnership for their event. City partnered events have different levels of City involvement and are classified into three categories as follows:
• City of Healdsburg Events – City produced and managed events, such as St. Patrick's Day Parade, Tuesdays in the Plaza, Merry Healdsburg, etc.
• Partnership Events – Events that receive City support through fee waivers, in-kind equipment or services, and donated staff time. Partnership events have different levels of City involvement and are classified into three subcategories:
o Sponsor: These events are limited to those with minimal equipment needs, primarily requiring only confirmation for use of City property (i.e., Howl-O-Ween Pet Parade and Movies Under the Stars). They require minimal pre-event coordination, little to no on-site staffing, and receive only minor marketing support from the City. o Collaborator: The City takes a more hands-on approach with these events, providing equipment, road closures, Recology waste services, day-of staffing, and facility support (i.e., Juneteenth Celebration, Pachanga & Art, Healdsburg Arts Festival, Guelaguetza, etc.). Organizers receive moderate pre-event coordination, including scheduling, logistics, and pre-event meetings. The City also offers a moderate level of marketing support. o Co-Organizer: City staff are involved in planning meetings, contribute to event programming and logistics decisions, and provide a high level of coordination throughout the planning process (i.e., Día de Muertos, and Fourth of July Celebration / Duck Dash) and during the event. The City supports event promotion through standard departmental marketing channels, and City staff also participate in post-event debriefings. • External Events - Events not managed or partnered by the City, but event organizers receive a permit from the City for the event to occur in public spaces (i.e., Wine and Food Experience Grand Tasting, Bloodroot Ramble, Asti Tour de Vine, etc.).

Approval of the 2026 Master Calendar of Events
The Policy for Special Events and City Partnership require the Council to adopt a Master Calendar of Events for each year. The Master Calendar of Events includes all the anticipated City-hosed events and Partnership events for the coming year. Events included on the calendar are conditionally approved, contingent on the applicant receiving a special event permit and any other required permits from staff. Events proposed for City partnership throughout the year that are not on the Master Calendar must be approved by City Council at a future meeting.

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The recommended 2026 Master Calendar of Events (Attachment A) carries over all events from the 2025 Master Calendar, with the following partnership updates:
• Events that do not require a special event permit are excluded, unless specifically noted. • Special events classified as External Events, which do not receive City Partnership benefits, are not included; organizations may apply up to 30 days in advance for minor events and 45 days in advance for major events. Events with a formal agreement or pending fee/use agreement with the City are included for reference (e.g. Wine and Food Experience, Bloodroot Ramble, Levi's GranFondo, Tour de Vine, etc.).
• The Healdsburg Crush, organized by the Boys & Girls Clubs of Sonoma-Marin, is not included in the 2026 Master Calendar because, as proposed, it does not meet the City’s criteria for City partnership as listed in Section 8.3 of the Policy for Special Events and City Partnership.

In 2025, City Council approved a City partnership allowing the organization to host the Healdsburg Crush in the Healdsburg Plaza if the Pavilion was not yet ready to host events. At that time, under the revised special event policy, only City-partnered special events were eligible to use the Plaza.

This partnership ensured the Boys & Girls Clubs had an alternative venue for the Healdsburg Crush should the Pavilion be unavailable. With the Pavilion now available for only City-partnered use in 2026, and since the Healdsburg Crush is not designated as a Signature Event, the event has been removed from the Master Calendar.
• Staff has updated Vamos North Bay’s partnership level for their eight (8) Vamos al Tianguis markets from Collaborator to Sponsor to better reflect the City’s role following the change in event location. No change in City support is expected, as use of the Foley Family Community Pavilion already includes an assigned staff member under Phase 1 of the Operational Plan. Coordination with Recology will also no longer be necessary because the Pavilion provides sufficient restroom facilities. Additional City support, such as equipment use, road closures, and significant staff involvement, is not associated with this event, and staff needs are expected to decrease further now that the markets have been operating smoothly the past two years. Vamos North Bay submitted a Request for City Partnership to host four (4) additional markets in 2026, which is included herein for Council consideration.
• The Fourth of July Celebration / Duck Dash is classified as a Co-Organizer and Signature Event. • Healdsburg Jazz Festival’s Juneteenth Celebration is identified as a Signature Event for 2026 only. Healdsburg Jazz intends to move the event to a Sunday in 2027 and host the at the Pavilion. • True West Film Center is decreasing the number of Movies Under the Stars events from their approved five (5) outdoor movies in 2025 to four (4) outdoor movies in 2026. Additionally, they are not requesting a City Partnership in 2026 for a Block Party event. A request for four (4) events associated with the True West Film Festival is included herein. • The Raven Performing Arts Theater has identified a new location for their annual Shakespeare in the Park and is not requesting a City Parentship in 2026.

New Event Requests for City Partnership
The 2026 Special Event Requests for City Partnership (Attachment B) outlines new requests received for City Council’s potential addition into the 2026 Master Calendar of Events:

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Vamos al Tianguis - Vamos North Bay
Vamos North Bay requests a Collaborator Partnership for four (4) additional Vamos al Tianguis markets. Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• Vamos North Bay desires to host their Tianguis markets monthly in the Pavilion. In 2025, City Council approved a Collaborator level partnership with Vamos North Bay for eight (8) Vamos al Tianguis markets at the City Hall parking lot. Vamos North Bay is requesting to host their Vamos al Tianguis as a monthly event at the Pavilion increasing their event days from their approved eight (8) markets in 2025 to twelve (12) markets in 2026. • Markets include food, crafts, art projects, music, dance, and exhibits. • Events are open to the public and free to attend.
• No significant issues have been reported regarding any markets in the City Hall parking lot since the inception of the markets in 2024.
• With the event’s relocation to the Pavilion, the City will no longer need to provide additional Recology restrooms for each market.
• Based on Vamos North Bay’s request for four (4) additional Vamos al Tianguis markets, staff estimate the City’s cost at $3,533, whether the event is approved as a “Collaborator” partnership (as proposed by the organizer) or as a “Sponsor” partnership (as recommended by staff).
 $2,418 - 14 full-time staff hours
 $1,190 - 34 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Add to the 2026 Master Calendar of Events.
• Support Vamos with a “Sponsor” partnership for all twelve (12) Vamos al Tianguis markets.

A “Sponsor” partnership waives City permitting and facility use fees for the organizers, requires minimal City staffing support, and would more accurately reflect the City’s commitment to the event.
• Additionally, staff would like to collaborate with Vamos North Bay to schedule their first market to coincide with the City’s Grand Opening event at the Pavilion, anticipated to occur between January and March 2026.

Healdsburg Pride - Professionals with Pride
Professionals with Pride requests a Collaborator Partnership for its Healdsburg Pride event. Based on discussions with the organizer and review of their request, staff would like to highlight the following:

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• Event is proposed to be held at the Pavilion for approximately 1,000 people on Saturday, June 13, 2026.
• Event will include live performances, music, local artisan, and food vendors. • Nonprofit resource presence connecting attendees with regional organizations that provide health, wellness, and social services for LGBTQIA+ individuals and families. • Event is open to the public and free to attend.
• Based on Professionals with Pride’s request, staff estimate the City’s cost would be $10,672 for a “Collaborator” partnership, as proposed:
 $9,467 - 60 full-time staff hours
 $1,190 - 34 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Add to the 2026 Master Calendar of Events.
• Support Professionals with Pride with a “Sponsor” partnership to allow the event to occur within existing staff capacity. If City Council desires to move forward with a City partnership for Pride, it should be with the clear understanding that Professionals with Pride will be responsible for the event’s programming, and the City’s role is limited to support outlined under the Sponsor category (minimal equipment needs, minimal pre-event coordination, and minimal on-site presence).

True West Film Center - True West Film Festival
True West Film Center requests a Sponsor Partnership for its four (4) True West Film Festival events. Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• Events are to be held between June 24-28, 2026, at West Plaza Park and the Pavilion for approximately 1,200 people total.
• A fenced area within West Plaza Park will be required to facilitate an outdoor film screening and the consumption of alcohol.
• The Pavilion is anticipated to be used for film screenings and alcohol consumption. • No conflict with the Saturday Healdsburg Certified Farmers’ Market is expected. • The closure of North Street to accommodate the film screenings in the Pavilion is not anticipated.

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• All four events are ticketed, but anyone may purchase a ticket to attend. Funding raised will help cover event costs and support local educational programming in accordance with Section

8.3.3. of the Policy for Special Events and City Partnerships. • Based on True West Film Center's request for its four (4) True West Film Festival events, staff estimate the City's cost to be $7,614 for a “Sponsor” partnership:
 $6,399 - 40 full-time staff hours
 $1,190 - 34 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Add events to the 2026 Master Calendar of Events.
• Support True West Film Center with a “Sponsor” partnership for all four (4) events, the events are expected to have minimal impact on existing staff capacity at a minimal cost to the City.

North Bay Showtime, Inc. - Independence Car Show & Festival North Bay Showtime, Inc. requests a Sponsor Partnership for its Independence Car Show & Festival event. Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• North Bay Showtime, Inc. is not a Healdsburg-based non-profit organization with a chartered chapter or operate out of a physical site in Healdsburg as required by Section 8.3.1. of the Policy for Special Events and City Partnerships.
• Event is proposed to be held at the Abel De Luna Community Center for approximately 2,000 people on Saturday, July 11, 2026.
• Event is an anticipated fundraiser for local youth sports and would include a car show, live music, dance performances, and alcohol consumption.
• As a newly anticipated event held in Healdsburg, the event would require significant staff time to support the organizer in the development of hosting an event of its anticipated scale primarily considering its noise, parking, and logistical impacts. • Event is open to the public and free to attend.
• If North Bay Showtime, Inc. is not granted a City-Partnership for its Independence Car Show & Festival, the organizer would be required to return to City Council to make an official Council Request in accordance with HMC Section 12.24.020 (Q) and (S). • Based on the North Bay Showtime’s request, staff estimate the City’s cost would be $10,637 for a “Sponsor” partnership, as proposed:
 $9.472 – 57 full-time staff hours
 $1,190 - 34 part-time staff hours
 $25 - Administrative overhead
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Staff Recommendation:
• Deny request. North Bay Showtime, Inc. is not a Healdsburg-based non-profit organization with a chartered chapter or operates out of a physical site in Healdsburg as required by Section

8.3.1. of the Policy for Special Events and City Partnerships. The organizer may still apply for a special event permit to host the event. Due to the scale of the proposed event, the organizer would be required to make an official Council Request in accordance with HMC 12.24.020 (Q) and (S) and enter into a formal agreement with the City prior to special event permit approval.

The Healdsburg Museum - 50th Birthday Party
The Healdsburg Museum requests a Collaborator Partnership for its 50th Birthday Party event.

Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• Event organizer is requesting use of the Healdsburg Plaza for approximately 1,000 people on August 29, 2026.
• Live cultural music and dance performances reflecting Healdsburg’s past and present diversity. • Participation by local service organizations, educational groups, and nonprofits. • Inclusion of food trucks, local food vendors, and consumption of alcohol. • Event is open to the public and free to attend.
• Based on The Healdsburg Museum’s request, staff estimate the City’s cost would be $10,672 for a “Collaborator” partnership, as proposed:
 $9,457 - 60 full-time staff hours
 $1,190 - 34 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Defer this request until funding and resource levels associated with the FY2026–28 budget cycle are known. The Healdsburg Museum’s 50th Birthday Party is not designated as a Signature Event per City Council direction and therefore is not eligible for use of the Healdsburg Plaza; an alternate location would need to be identified such as the Pavilion.

Boys & Girls Clubs of Sonoma-Marin - Healdsburg Crush
Boys & Girls Clubs of Sonoma-Marin requests a Sponsor Partnership for its annual Healdsburg Crush event. Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• Event organizer is requesting use of the Healdsburg Plaza for approximately 1,000 people on October 11, 2026.

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• Healdsburg Crush is a ticketed wine tasting fundraiser for the organization that features limited production wines from roughly 60-70 local wineries.
• Fencing of the Healdsburg Plaza is a requirement for their ABC license. • Based on the Boys & Girls Clubs of Sonoma-Marin’s request, staff estimate the City’s cost would be $4,988 for a “Sponsor” partnership, as proposed:
 $4,053 - 24 full-time staff hours
 $910 – 26 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Deny request. The Boys & Girls Clubs of Sonoma–Marin’s Healdsburg Crush event is not designated as a Signature Event per City Council direction and therefore is not eligible for use of the Healdsburg Plaza. The event request does not meet the eligibility criteria outlined in Section 8.3. of the Policy for Special Events and City Partnerships: although a portion of event proceeds benefit the Healdsburg club, the event also generates significant funds that are distributed outside of Healdsburg and therefore does not qualify as a locally focused activity under the policy.

Event organizer could still apply for a special event permit for the event to occur in Healdsburg at an alternate location in accordance with City codes and policies. With the Pavilion nearing completion, the Boys and Girls Club is welcome and encouraged to host Healdsburg Crush at the Pavilion. Staff anticipates City Council’s review of Phase 2 of the Foley Family Community Pavilion’s Operation Plan that would govern private events as part of the FY2026-28 budget process in the spring of 2026.

Heartizens - Healdsburg Fashion Week
Heartizens request a Collaborator Partnership for its three (3) Healdsburg Fashion Week events.

Based on discussions with the organizer and review of their request, staff would like to highlight the following:
• Events are proposed to be held at the Pavilion for approximately 600 people on November 6- 8, 2026.
• Heartizens is partnering with Healdsburg Fashion Week to spotlight regional designers, makers, vintners, and hospitality partners.
• Events would include runway experiences, and education & community programming showcasing Healdsburg students.
• All three events are ticketed, but anyone may purchase a ticket to attend. Funding raised will help cover event costs and support local educational programming in accordance with Section

8.3.3. of the Policy for Special Events and City Partnerships. • No conflict with the Saturday Healdsburg Certified Farmers’ Market is expected.

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• Based on Heartizens’ request, staff estimate the City’s cost would be $12,895 for a “Collaborator” partnership, as proposed:
 $10,700 – 70 full-time staff hours
 $2,170 - 62 part-time staff hours
 $25 - Administrative overhead
Staff Recommendation:
• Defer this request until funding and resource levels associated with the FY2026–28 budget cycle are known.
2026 Special Event Updates
Foley Family Community Pavilion – In November 2025, City Council reviewed the proposed Phase 1 Operational Plan for the Foley Family Community Pavilion and directed staff to proceed with a phased rollout of events until an operational budget is adopted. Based on this direction, Community Services will advance the following objectives in 2026, each of which will require staff time beyond standard levels:
• Work with the Healdsburg Certified Farmers’ Market to develop a new agreement for use of the Pavilion.
• Begin operations of the Pavilion for daily public use and for City-hosted and City-partnered events once construction is fully completed.
• Finalize all required administrative materials, including forms, checklists, website content, facility calendars, a preventative maintenance plan, and incorporate Phase 1 of the Operational Plan into our workflow to ensure the Pavilion is fully prepared for public operations. • Allow for Special Performance Permits (for small public performances) and Facility Use Permits (for small-scale activities) to be issued at the Pavilion. • Incorporate non–City-partnered and private events into the Pavilion once a Phase 2 Operational Plan is developed, which will be informed by the adopted FY26–28 budget.

In addition, Community Services plans to incorporate pilot events into Phase 1 of the Operational Plan to assist in the development of Phase 2. Findings will guide recommendations for long-term policies, staffing levels, fee structures, and cost-recovery targets. To achieve this aim, staff intend to coordinate with Healdsburg Jazz Festival, Inc. on two (2) small-scale events:

1. The Healdsburg Jazz Annual Fundraiser Gala – Anticipated for Friday, May 1, 2026, the event will include a benefit dinner for approximately 200 guests, followed by dessert, music, and dancing. The event is intended to celebrate the opening of the Pavilion, support the organization’s music education programming, and honor community member Courtney Foley.

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2. Freedom Jazz Choir and the Healdsburg Jazz Collective – An educational matinee as part of the Healdsburg Jazz Festival that is anticipated for Sunday, June 14, 2026. Attendance is expected to remain under 150 participants.

The pilot events will allow Community Services to collect real-world data, understand community expectations, and assess operational and financial implications before finalizing Phase 2 of the Operational Plan. Both events align with the Pavilion’s intended community-serving purpose.

Insurance Requirement Update – As part of the City’s ongoing review of its Special Event Permitting process, staff has identified the need to update the City’s insurance requirements for permitted events. Currently, the City requires event organizers to carry a minimum of $1 million in general liability (GL) coverage. Effective January 1, 2026, staff will increase the required coverage to $2 million per occurrence.

The proposed change reflects current industry standards and aligns the City’s requirements with those of neighboring jurisdictions and public agencies. Over the past decade, the cost of claims, property damage, and personal injury settlements has increased substantially. Raising the insurance threshold ensures adequate protection for both event organizers and the City against potential liabilities associated with large public gatherings, including bodily injury, property damage, and other unforeseen incidents.

Día de Muertos 10th Anniversary Celebration
In 2026, the annual Día de Muertos celebration will mark the event’s 10th anniversary. In recognition of this milestone, Corazón Healdsburg, in partnership with the City, are planning an expanded celebration that will include additional programming and community activities. Staff anticipates that the celebration will require additional coordination and staff support beyond the typical annual level. Staff will work closely with the organizers to ensure that all operational needs, public safety measures, and logistical requirements are met while continuing to maintain the high standards of safety and community benefit that have defined this event over the past decade.

Fourth of July Celebration – 250th Anniversary of American Independence The annual Fourth of July Celebration, organized by the Rotary Club of Healdsburg Sunrise, in partnership with the City, will be held on Saturday, July 4th, in conjunction with the 250th Anniversary of American Independence. This milestone year presents a unique opportunity to celebrate both community and country through expanded festivities and commemorative programming. Staff will be engaging the Rotary Club of Healdsburg Sunrise to discuss how best to highlight this historic occasion, including opportunities for enhanced programming, community participation, and educational or historical components. Given the increased support, staff anticipate the event will require additional planning, coordination, and staff resources beyond those of a typical Fourth of July event.

Healdsburg Wine & Food Experience Grand Tasting
SD Media has an existing Fee Agreement for use of West Plaza Parking Lot for their Grand Tasting event until 2026. Staff will be engaging SD Media for the potential renewal of their use agreement.

ENVIRONMENTAL STEWARDSHIP:

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Most events are hosted in the downtown corridor, accessible by transit, bicycle, and walking. Event organizers would provide trash, recycling, and compost receptacles and portable restroom units to accommodate the increased foot traffic to their respective locations. Organizers would promote alternative modes of transportation whenever possible.

ALTERNATIVES:
• Approve the 2026 Master Calendar of Events without adding some or all the proposed new partnership events.
• Approve the 2026 Master Calendar of Events and remove or add events as desired by City Council.
• Deny all or any combination of the recommended actions.

Additionally, as it relates to the Foley Family Community Pavilion, instead of deferring or denying any event request, City Council could approve to “Sponsor” a given event with conditions to allow the event to occur in Phase 1 of the Operational Plan that are conditional on meeting the requirements and fees in Phase 2 of the Operational Plan. This would allow events to continue in the event planning efforts with confidence that a location for their event location is confirmed given the City’s current phased approach to pavilion use as the hope is that phase will be completed in time for their anticipated event.

FISCAL IMPACT:

Staffing and associated costs for the events included and proposed for the 2026 Master Calendar of Events would be funded from the approved FY24-26 Community Services budget.

Organizations approved by City Council for a City Partnership for their event are not charged any special event permitting fees.

For all events, the applicant would be responsible for the cost of all damage (beyond normal wear and tear) to City venues resulting from the event, and for any repairs, litter removal, trash collection or other cleanup caused by the event. All organizers would be responsible for all programming, equipment, logistical planning, and any reimbursement of staff time required to conduct road closure. Staff can assist the organizer in identifying ways to reduce permitting expenses, such as hosting the event in a location that does not require street closures, if requested.

ENVIRONMENTAL ANALYSIS:

Review and approval of a proposed Master Calendar of Events is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. In addition, special events are considered normal operations of existing facilities for public gatherings (CEQA Guidelines Section 15323).

ATTACHMENT(S):

Attachment A - Proposed 2026 Master Calendar of Events
Attachment B - 2026 Requests for City Partnership
Attachment C - Policy for Special Events and City Partnerships Attachment D - HMC Chapter 12.24 Special Events
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January-March 2026 Foley Family Community Pavilion Grand Opening
Foley Family Community Pavilion Community Services 1 1,500 COH No New event to celebrate the
opening of the Foley Family
Community Pavilion
Third Saturdays; January -
December Vamos al Tianguis Foley Family Community Pavilion Vamos North Bay 8 2,400 Sponsor No New location; Moved from
"Collaborator" to "Sponsor".

Tuesday, March 17 St. Patrick's Day Parade Downtown Streets Community Services 1 300 COH No No major changes Tuesday, March 17 St. Patrick's Day Celtic Concert Foley Family Community Pavilion The 222 & Kalderra 1 300 Collaborator No New host organization; New
location
Sunday, March 22 Community Housing and Resource Fair** Foley Family Community Pavilion Housing Department 1 300 COH No No major changes Tuesdays; May 26-August 25 Tuesdays in the Plaza* Healdsbrug Plaza; Plaza Street Community Services 14 15,000 COH Yes No major changes Thursday, May 21 Twilight Parade Downtown Streets
Healdsburg Future Farmers Country
Fair
1 4,000 Collaborator No No major changes
Sundays; May 31 - August 9 Sundays in the Plaza* Healdsbrug Plaza Community Services 10 1,000 COH Yes No major changes Saturday, June 13 Juneteenth Celebration* Healdsburg Plaza Healdsburg Jazz Festival, Inc. 1 1,500 Collaborator No No major changes; Signature
Event for 2026 only.

Sunday, June 21 Fitch Mountain Footrace Downtown Streets Healdsburg Running Company & Saint
John the Baptist Catholic School
Healdsburg
1 500 Collaborator No No major changes
Saturday, July 4 Fourth of July Celebration / Duck Dash* (250th Anniversary of American Independence)
Healdsburg Plaza and
Surrounding Streets Rotary Club of Healdsburg Sunrise 1 3,000 Co-Organizer No Enhanced programing possible
due to 10th Anniversary
Celebration
Saturday, July 4 Fourth of July Fireworks
(250th Anniversary of American Independence)
Healdsburg High School;
Surrounding Streets Community Services / American Legion 1 5,000 COH No Enhanced programing possible
due to 10th Anniversary
Celebration

ORGANIZER
EVENT
DAYS
ANTICIPATED LOCATION EST. ATTN. CATEGORY

ATTACHMENT A
Proposed 2026 Master Calendar of Events
DATE(S) SPECIAL EVENT CHANGES FROM 2025

ALCOHOL

CONSUMPTION
1 of 3
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Fridays; July 17, August 7, and
September 4 & 11 Movies Under the Stars West Plaza Park True West Film Center 4 600 Sponsor No No major changes Sunday, July 19 Guelaguetza Foley Family Community Pavilion Oaxaca Tierra Del Sol 1 2,500 Collaborator No New event location; no other
major changes.

Saturday, September 5 Pachanga & Art Foley Family Community Pavilion Corazón Healdsburg 1 2,000 Collaborator Yes New event location; no other
major changes.

Saturday, September 19 Healdsburg Arts Festival Foley Family Community Pavilion Healdsburg Center for the Arts 1 1,500 Collaborator Yes New event location; no other
major changes.

Saturday; September 26 Foss Creek Clean-Up** Able De Luna Community Center Public Works / Community Services 1 100 COH No No major changes Saturday; October 17 Howl-O-Ween Foley Family Community Pavilion Humane Society of Sonoma County 1 120 Sponsor No No major changes Sunday, October 25 Día de Muertos*
(10th Anniversary Celebration)
Healdsbrug Plaza; Surrounding
Streets
Corazón Healdsburg 1 5,000 Co-Organizer No
Enhanced programing due to
10th Anniversary Celebration
Thursday, November 26 Healdsburg Turkey Trot Downtown Streets Rotary Club of Healdsburg Sunrise 1 3,500 Collaborator No No major changes Friday, December 4 Merry Healdsburg* Healdsbrug Plaza; Surrounding Streets
Community Services / Healdsburg
Chamber of Commerce 1 2,500 COH Yes No major changes
Sunday, December 6 Senior Appreciation Dinner** Villa Chanticleer Community Services 1 325 COH Yes No major changes 54 52,945
*Signature Event
**Provided as a reference; A special event permit is not required.

EVENT
DAYS
EST. ATTN. CATEGORY

ALCOHOL

CONSUMPTION
DATE(S) SPECIAL EVENT ANTICIPATED LOCATION ORGANIZER CHANGES FROM 2025 2 of 3
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Saturdays; April 11-December 19 Saturday Farmers Market Foley Family Community Pavilion Healdsburg Certified Farmer's Market 37 72,000 Use Agreement
Pending Yes
A agreement is pending for
future Saturday Farmers
Markets.

May 1 Healdsburg Jazz Annual Gala Foley Family Community Pavilion Healdsburg Jazz Festival, Inc. 1 200 Facility Rental
Agreement
Yes Pavilion Pilot Event
Tuesdays; May 12-September 29 Tuesday Farmers Market Foley Family Community Pavilion Healdsburg Certified Farmer's Market 21 20,000 Use Agreement
Pending Yes
A agreement is pending for
future Tuesday Farmers
Markets.

May 16
Healdsburg Wine & Food Experience Grand
Tasting
West Plaza Parking Lot and West
Plaza Park SD Media Productions 1 2,000
Existing Fee
Agreement
Yes
SD Media has an existing Fee
Agreement for use of West Plaza
Parking Lot for the Grand Tasting
event until 2026.

May 21 - 24 HFFCF Fair Recreation Park Healdsburg Future Farmers Country Fair
4 4,000
Existing Use
Agreement
Yes
HFFCF has an existing agreement
for use of Recreation Park for
the annual Fair.

Summers; June-July Prune Packers Baseball Season Recreation Park Healdsburg Prune Packers Baseball Club Use Agreement Pending Yes
A agreement is pending for
future Prune Packers Baseball
Seasons.

First Saturday in June BloodRoot Ramble Abel De Luna Community Center Reeve Wines 1 3,000 Fee Agreement
Pending Yes
Reeve Wines has an existing
agreement for the 2025-2027
BloodRoot Rambles.

June 14
Freedom Jazz Choir and Healdsburg Jazz
Collective Foley Family Community Pavilion Healdsburg Jazz Festival, Inc. 1 150 Facility Rental
Agreement
No Pavilion Pilot Event
66 101,350

NOTATIONS

EXISTING AGREEMENTS / OTHER EVENT REQUESTS
DATE(S) SPECIAL EVENT ORGANIZER EVENTS EST. ATTN. AGREEMENT TYPE

ALCOHOL

CONSUMPTION

LOCATION
3 of 3
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1 Third Saturdays; January - December
Vamos al Tianguis Foley Family Community Pavilion Vamos North Bay 4 1,200 Collaborator No Add to the 2026 Master Calendar of Events. Staff recommends supporting Vamos with a “Sponsor” partnership for all twelve (12) Vamos al Tianguis markets. A “Sponsor” partnership waives City permitting and facility use fees for the organizers, requires minimal City staffing support, and would more accurately reflect the City’s commitment to the event. Additionally, staff would like to collaborate with Vamos North Bay to schedule their first market to coincide with the City’s Grand Opening event, anticipated to occur between January and March 2026. 2 Saturday,
June 13 Healdsburg Pride Foley Family Community Pavilion Professionals with Pride 1 1,000 Collaborator Yes Add to the 2026 Master Calendar of Events. Staff recommends supporting Professionals with Pride with a “Sponsor” partnership to allow the event to occur within existing staff capacity. If City Council desires to move forward with a City partnership for Pride, it should be with the clear understanding that Professionals with Pride will be responsible for the event’s programming, and the City’s role is limited to support outlined under the Sponsor category (minimal equipment needs, minimal pre-event coordination, and minimal on-site presence). 3 June 24-28 True West Film Festival Foley Family Community Pavilion / West Plaza Park True West Film Center 4 1200 Sponsor Yes Add events to the 2026 Master Calendar of Events. Staff recommends supporting True West Film Center with a “Sponsor” partnership for all four (4) events, the events are expected to have minimal impact on existing staff capacity at a minimal cost to the City. 4 Saturday, July 11 Independence Car Show & Festival Able De Luna Community Center North Bay Showtime, Inc. 1 2,000 Sponsor Yes Deny request. North Bay Showtime, Inc. is not a Healdsburg-based non-profit organization with a chartered chapter or operates out of a physical site in Healdsburg as required by Section 8.3.1. of the Policy for Special Events and City Partnerships. The organizer may still apply for a special event permit to host the event. Due to the scale of the proposed event, the organizer would be required to make an official Council Request in accordance with HMC 12.24.020 (Q) and (S) and enter into a formal agreement with the City prior to special event permit approval. 5 Saturday,
August 29 50th Birthday Party Healdsburg Plaza The Healdsburg Museum 1 1,000 Collaborator Yes Defer this request until funding and resource levels associated with the FY2026–28 budget cycle are known. The Healdsburg Museum’s 50th Birthday Party is not designated as a Signature Event per City Council direction and therefore is not eligible for use of the Healdsburg Plaza; an alternate location would need to be identified such as the Foley Family Community Pavilion. 2026 Requests for City Partnership

ATTACHMENT B
NO. DATE(S) SPECIAL EVENT ORGANIZER EVENT DAYS EST. ATTN. ALCOHOL CONSUMPTION REQUESTED LOCATION RECOMMENDATION REQUEST FOR PARTNERSHIP

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6 Sunday, October 11 Healdsburg Crush Healdsburg Plaza Boys & Girls Clubs of Sonoma-Marin 1 1,000 Sponsor Yes Deny request. The Boys & Girls Clubs of Sonoma–Marin’s Healdsburg Crush event is not designated as a Signature Event per City Council direction and therefore is not eligible for use of the Healdsburg Plaza. The event request does not meet the eligibility criteria outlined in Section 8.3. of the Policy for Special Events and City Partnerships. Although a portion of event proceeds benefit the Healdsburg club, the event also generates significant funds that are distributed outside of Healdsburg and therefore does not qualify as a locally focused activity under the policy. Event organizer could still apply for a special event permit for the event to occur in Healdsburg at an alternate location in accordance with City codes and policies. With the Foley Family Community Pavilion nearing completion, the Boys and Girls Club is welcome and encourage to host Healdsburg Crush at the Pavilion. Staff anticipates City Council’s review of Phase 2 of the Foley Family Community Pavilion’s operation plan that would govern private events as part of the FY2026-28 budget process in the spring of 2026. 7 November 6-8 Healdsburg Fashion Week Foley Family Community Pavilion Heartizens 3 600 Collaborator No Defer this request until funding and resource levels associated with the FY2026–28 budget cycle are known. 15 8,000
EVENT
DAYS
EST.

ATTN.

REQUEST FOR

PARTNERSHIP

ALCOHOL
CONSUMPTION NO. DATE(S) SPECIAL EVENT REQUESTED LOCATION ORGANIZER RECOMMENDATION

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Dear Members of the Healdsburg City Council,
On behalf of Vamos North Bay, we extend our gratitude for your continued support of Vamos al Tianguis de Healdsburg. This lively night market is an essential community hub where local entrepreneurs, artists, and families connect, display their skills, and honor cultural diversity. As we plan for 2026, we respectfully request the City’s collaboration to host our monthly Tianguis at the Foley Family Community Pavilion.

Vamos North Bay is a Latino-led, grassroots 501(c)(3) nonprofit managed by a volunteer Board of Directors. This board oversees all program facets, including event logistics, marketing, permitting, and vendor support. Your partnership is vital for strengthening economic mobility in Healdsburg by expanding access, empowering local entrepreneurs, and supporting our work.

Event Overview – 2026
The 2026 Vamos al Tianguis series is scheduled from January 17 through December 19, 2026, occurring on the third Saturday of each month from 3:00 pm to 9:00 pm.

Each event anticipates an audience of approximately 300 attendees, providing a consistent, accessible platform for small business owners, artisans, and families. We request the use of the Foley Family Community Pavilion as the primary venue, offering a permanent, weather-protected home for the Tianguis.

Event Description
Vamos al Tianguis is an evening market highlighting independent local small business owners, artisans, and food vendors, complemented by performances from local musicians and cultural dance groups. The market provides a family-friendly environment that fosters entrepreneurship, supports cultural expression, and strengthens community connections, enhancing both the economic mobility and cultural richness that Healdsburg can offer.

Economic and Community Impact
Economic Mobility: The Tianguis lowers barriers for entrepreneurs to start or expand businesses, offering scholarships and technical assistance that support financial stability and long-term growth.

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Local Economic Activation: By attracting attendees, the market stimulates surrounding businesses, encourages local spending, and contributes to Healdsburg’s commercial vibrancy.

Cultural and Community Enrichment: The event highlights local artists, celebrates our community’s cultural diversity, and offers a welcoming, family-friendly space where neighbors can connect and take pride in Healdsburg.

City Partnership Request
We request the City’s support at the Collaborator level, including:
● Use of the Foley Family Community Pavilion for monthly events. ● Coordination for facility and logistical support to ensure smooth, safe operations. ● Moderate marketing support, including promotion in City materials and inclusion in the official City calendar.
● Access to performance and cultural programming spaces to present music, dance, and other cultural activities.
● Waiver of all space use fees, including signage and outreach costs.

Additionally, for two major summer events, we request City assistance with mobile restrooms and trash bins to maintain a safe, welcoming environment for all participants.

Utilizing the Foley Family Community Pavilion as the venue for Vamos al Tianguis will ensure its establishment as a consistent, impactful event that fosters economic development and showcases Healdsburg’s culturally valued assets. We sincerely appreciate your consideration and partnership in this transformative initiative.

Respectfully,
Board of Directors
Vamos North Bay
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Healdsburg City Council
c/o Matt Milde
Community Services Department
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Event Proposal and Request for City Partnership
Dear Mayor, Council Members, and City Staff,
On behalf of the Healdsburg Pride Committee, I am pleased to submit this proposal and partnership request for Healdsburg Pride 2026.

Healdsburg Pride is a fiscal sponsee of Healdsburg-based Professionals with Pride, an LGBTQIA+ nonprofit public benefit corporation organized exclusively for charitable, educational, and community-building purposes under Section 501(c)(3) of the Internal Revenue Code. Our mission is to celebrate, support, and advance the visibility, rights, and well-being of all LGBTQIA+ individuals in our community in Healdsburg and the greater Sonoma County region.

We aim to achieve this through events, education, advocacy, resource sharing, and by creating safe, inclusive spaces for all gender identities and sexual orientations.

Description of Proposed Event
Healdsburg Pride 2026 is envisioned as a two day celebration of inclusivity, culture, and community designed to welcome residents and visitors from across Sonoma County and beyond to experience Healdsburg as a vibrant and affirming destination.

The main event is proposed for Saturday, June 13, 2026, in collaboration with the City of Healdsburg, at Foley Family Pavilion, creating a dynamic, family-friendly festival. The celebration will feature live performances, music, local artisan and food vendors, and a robust nonprofit resource presence connecting attendees with regional organizations that provide health, wellness, and social services for LGBTQIA+ individuals and families. This collaborative effort will highlight the critical role of local nonprofits in advancing inclusion and community care across Sonoma County.

Building on the success and growing attendance of recent years, the 2026 celebration will expand to include a “Tasting and Drag Brunch” at Bacchus Landing on Sunday, June 14, 2026, offering visitors another opportunity to enjoy Healdsburg’s culinary and hospitality scene.

This second day activation not only enhances visibility for local makers and businesses but also strengthens community partnerships by integrating nonprofit engagement throughout the weekend. Together, these events support the City’s economic development goals by Item 8.b
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encouraging multi-night stays, deepening visitor engagement, and showcasing Healdsburg as an inclusive destination committed to collaboration and belonging.

Request to the City of Healdsburg
As the City continues to refine its event operations plan for the Foley Family Pavilion and the Healdsburg Plaza, we’d like to respectfully ask that Healdsburg Pride be considered a City-partnered Signature Event, eligible for Plaza access in future years.

We’re very grateful for the City’s partnership and the opportunity to use the Pavilion for the 2026 celebration. At the same time, we recognize that as Pride continues to grow, our programming and attendance may eventually outgrow the space. We’d love to work with City staff and Council to begin thinking about what a future path to Plaza use could look like, so we can plan thoughtfully and responsibly as the event evolves.

We’re also requesting that the City consider a temporary closure of North Street directly in front of the Pavilion during the 2026 event to help ensure a safe and welcoming environment for attendees.

Looking ahead, we hope to continue working closely with City staff and our community partners to identify a clear process for Plaza access in 2027 and beyond. Recognizing Healdsburg Pride as one of the City’s Signature Community Events would send a meaningful message about our shared commitment to inclusion, diversity, and civic pride.

Thank you for your continued partnership, support, and collaboration as the City finalizes plans for the Pavilion and Plaza. We’re excited to keep working together to make sure our community celebrations reflect the full diversity and spirit of Healdsburg.

With gratitude,
Lise Asimont, Matthew Benemelis, Teresa Elward Mangiapani, Osvaldo Jimenez Sullberg, Skyler Osborn, & Sue Winton.

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Healdsburg Museum & Historical Society is a non-profit organization organized under section 501(c)(3) of the Internal Revenue Code.

Federal Tax ID #94-2401543.

Holly Hoods, Executive Director/Curator
DIRECTORS – Patrick Mukaida, President
C. Fred Eisenhart, Vice President Reta Munselle, Treasurer Bob Pennypacker, Asst. Treasurer Susan Sheehy, Secretary Caroline Bontia Clay Green Deborah Kravitz Jan Kiely
Mark McMullen Corey Rawdon Jane Rosenberg Frances Schierenbeck 221 Matheson Street, Healdsburg, CA 95448 (707) 431-3325 healdsburgmuseum.org November 12, 2025
Healdsburg City Council
401 Grove Street
Healdsburg, CA 95448
Dear City Council Members,
Warm greetings from the Healdsburg Museum & Historical Society team. As we look ahead to our 50th birthday, we recall with deep appreciation that the Museum was established by the City of Healdsburg in 1976, with the community’s enthusiastic support. Over the years, the Museum’s stewardship was transitioned to the nonprofit Healdsburg Historical Society, allowing us to continue our shared mission of preserving and sharing the stories of our remarkable town.

We respectfully submit this letter to request the City’s partnership for the Museum’s 50th Birthday Party, on August 29, 2026, in celebration of our five decades preserving Healdsburg’s rich cultural heritage and history.

The Museum’s milestone event aims to unite our community on The Plaza, our city’s most important historic location. The Plaza is not only the geographic and social heart of downtown, but also a living tapestry of the city’s past. There are over a dozen historic markers, monuments, and commemorative plaques placed in The Plaza to tell Healdsburg’s story. We feel strongly that The Plaza’s unique context is ideal for commemorating our 50th anniversary. This helps to create an immersion into our city’s history, and The Museum’s mission of preserving and celebrating our stories.

Event Vision and Activities
While final plans are still being developed, we envision a vibrant, family-friendly celebration that includes:
• Live cultural music and dance performances reflecting Healdsburg’s past and present diversity. • A large community birthday cake and children’s activities honoring Healdsburg’s families and our new young historians.
• Participation by local service organizations, educational groups, and nonprofits to showcase our collaborative spirit.

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Healdsburg Museum & Historical Society is a non-profit organization organized under section 501(c)(3) of the Internal Revenue Code.

Federal Tax ID #94-2401543.

Holly Hoods, Executive Director/Curator
DIRECTORS – Patrick Mukaida, President
C. Fred Eisenhart, Vice President Reta Munselle, Treasurer Bob Pennypacker, Asst. Treasurer Susan Sheehy, Secretary Caroline Bontia Clay Green Deborah Kravitz Jan Kiely
Mark McMullen Corey Rawdon Jane Rosenberg Frances Schierenbeck 221 Matheson Street, Healdsburg, CA 95448 (707) 431-3325 healdsburgmuseum.org • A wine sponsorship, featuring local vintners and allowing for responsible alcohol service within event guidelines.
• A vintage car show along Plaza Street, highlighting automotive history in Sonoma County. • Inclusion of food trucks and local food vendors to provide a festive community atmosphere.

We believe these activities that celebrate our inclusion and heritage will bring broad participation from residents and visitors, furthering the Museum’s mission and bringing added visibility to our city’s historic landmarks.

Request for City Support
We respectfully request the City’s approval to host The Museum’s 50th Birthday Party in The Plaza, given its foundational place in Healdsburg’s history, and alignment with our event’s educational objectives. We ask the Council to approve our anniversary event on The Plaza for August 29, 2026 as a one year commemorative occasion. We welcome the City’s collaboration in identifying additional ways the event can benefit downtown and the wider community.

Planning Status
At this stage, sponsorships and partnerships are being developed. We will engage further with City staff on the event particulars, including final scheduling, layout, and compliance with public safety and community impact standards.

Thank you for your consideration of our request. We welcome the opportunity to further discuss the event, answer questions, and work together toward a truly memorable celebration.

Respectfully,
Mark
Mark McMullen,
HMHS 50th Anniversary Committee
Board Member
Healdsburg Museum & Historical Society
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November 12, 2025
To the City Council of Healdsburg:

Our Request
Healdsburg Crush has become one of the most beloved and community-centered events in Healdsburg, embodying the spirit, values, and care that defines this community. As such, we respectfully advocate for it to be designated as a Signature Event and to remain in the Healdsburg Plaza in 2026 and beyond.

By formally recognizing Healdsburg Crush as a Signature Event, the City of Healdsburg will affirm its commitment to supporting locally founded, mission-driven causes that reflect Healdsburg’s character and contribute meaningfully to the community. Healdsburg Crush stands alongside other hallmark events that enrich civic life and draw positive attention to the values of excellence, generosity, and collaboration embedded in this community.

Event Overview
Healdsburg Crush is a premier wine-tasting event that brings together wine lovers from across the country for an afternoon of exceptional wines, local food, and community spirit—all in support of afterschool and summer programs for youth across Sonoma County. Healdsburg Crush is a huge benefit to the Healdsburg community! This year’s celebration drew over 700 guests from all over the Bay Area and across 48 states, gathering in the heart of downtown Healdsburg to sip, mingle, and make a difference.

Guests enjoyed unlimited tastings from more than 60 prestigious wineries featuring Pinot Noir, Chardonnay, and Sparkling Wines, along with artisanal bites and a lively raffle and silent auction.

Impact
Thanks to the generosity of our attendees, wineries, and sponsors, Healdsburg Crush raised nearly $260,000 to benefit Boys & Girls Clubs of Sonoma-Marin (BGCSM), supporting after-school and summer programs that serve more than 11,000 youth each year. Every ticket sold and every auction bid helps ensure that children across our 30+ Club locations have access to safe, inclusive environments, meaningful experiences, and supportive relationships that help them realize their full potential.

By the Numbers
Healdsburg Crush is one of the most significant, on-going fundraising events for Boys & Girls Clubs of Sonoma-Marin. All proceeds raised through ticket, raffle, and silent auction sales at this year’s event Item 8.b
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helped us provide essential academic and social-emotional support for low-income and underserved families in Sonoma County.
700+ Attendees From 48 states
60+ Wineries Limited-production pours
Nearly $260,000 Raised For after-school & summer programs 3-4 Hours of Tasting Pinot Noir, Chardonnay, & Sparkling Countless Smiles From kids who benefit year-round
About Boys & Girls Clubs of Sonoma-Marin
Boys & Girls Clubs of Sonoma-Marin inspires and enables all kids—especially those who need us most— to realize their full potential as caring, productive, and responsible adults. We open our doors every school day from dismissal until 6 p.m. in elementary schools, middle schools, affordable housing complexes, and Juvenile Hall where we strive to ensure that the Clubs provide caring relationships with adults, high expectations from others, and opportunities for meaningful participation. Our programs provide a safe, fun, and engaged learning environment for youth in a structured program environment when school is not in session.

Each year, BGCSM serves over 11,000 youth across nine North Bay communities, including right here in Healdsburg, providing life-changing programs in academic success, character & leadership, health & well-being, and life & workforce readiness. With an average daily attendance of over 3,400 youth, 97 percent of members attend Club at no cost. Our vision is a North Bay where no child lives in poverty and every child has the opportunity to thrive.

Thank You
Healdsburg Crush wouldn’t be possible without the partnership of our generous wineries, sponsors, and volunteers—and the incredible community that continues to show up for our kids year after year. This deep level of commitment and collaboration makes Healdsburg Crush more than just a celebration of great wine; it’s a testament to the power of community coming together for a shared purpose. Each bottle poured, each dollar raised, and each hour volunteered directly helps create brighter futures for local youth and helps ensure that underserved youth in our communities have greater access to quality, sustainable tools that will enhance their lives and the communities in which they live. Together, we’re creating Great Futures for every child across Sonoma County.

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Heartizens
444 Moore Lane • Healdsburg, CA 95448
[email protected] • heartizens.org
November 4, 2025
Dear Mayor and Councilmembers,
On behalf of Heartizens and the Healdsburg Fashion Week Steering Committee, I’m writing to introduce Healdsburg Fashion Week (HFW) and respectfully request the City’s partnership and approvals to host this three-day, city-wide celebration of design, craftsmanship, and community from Friday, November 6 through Sunday, November 8, 2026.

Heartizens is a Healdsburg-based 501(c)(3) nonprofit dedicated to building an inclusive creative ecosystem for youth and community—where arts, making, and mental-wellness supports come together. We operate a public studio space, lead youth programs (including robotics, design, and arts), and produce community events with local partners across Healdsburg and northern Sonoma County.

Healdsburg Fashion Week will spotlight regional designers, makers, vintners, and hospitality partners through:
● Opening-night Eco Mode Runway: all participating designers, local partners, and student teams will create and present original looks constructed from reused/reclaimed materials, showcasing circular design and creative waste reduction.
● Runway experiences featuring local and international designers and boutiques.
● Education & community programming: student showcases with Healdsburg schools, and career-path panels (styling, production, set/lighting, marketing).

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● Culinary tie-ins with restaurants, tasting rooms, and hotels to drive evening and shoulder-season visitation.
● A community benefit focus—proceeds help underwrite Heartizens’ youth programs and scholarships.

Public Benefits
● Economic vitality: shoulder-season foot traffic benefiting retail, restaurants, tasting rooms, hotels, and venues.
● Youth pathways: paid internships and hands-on roles (backstage, production, lighting/audio, communications, hospitality).
● Sustainability: programming centered on repair, reuse, and circular fashion. ● Civic pride & cultural identity: a signature event rooted in local creativity and hospitality that is welcoming to residents and visitors alike.

To deliver a safe, high-quality event with minimal disruption, we respectfully request:

1. Approval of Special Event Permits for November 5–8, 2026, including use of designated public spaces.
a. Requesting use of the Foley Family Community Pavilion for the base location of the weekend. Load-in and sound checks will occur only within approved windows.
b. We recognize and celebrate the City’s beloved Healdsburg Farmers’ Market. HFW will not occupy or load into the Pavilion until after the Market concludes and the site is formally released by City/Market staff. c. Across all days, HFW will submit detailed site plans, traffic control and ADA routing, waste and recycling/diversion, sound management, and insurance/COI documents with the Special Event Permit.

2. City liaison support (Public Works, Police, Fire/EMS) during planning and event hours for site safety, traffic control plans, emergency access, and ADA routing.

3. City co-promotion (event calendar, social channels, tourism partners) recognizing HFW as an official city-supported event.

We anticipate covering production costs through sponsorships, ticketing, and vendor fees, and we will provide the City with a post-event report (attendance, business participation, preliminary economic indicators, and community feedback) within 60 days of the event’s conclusion.

Thank you for considering this request.

Tess Aston
Executive Director, Heartizens
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CITY OF HEALDSBURG
RESOLUTION NO. 150-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG RESCINDING RESOLUTION NO. 136-2014

AND ANY PREVIOUSLY ADOPTED RESOLUTIONS IN

CONFLICT HEREWITH AND ADOPTING A POLICY FOR

SPECIAL EVENTS AND CITY PARTNERSHIPS
WHEREAS, the City of Healdsburg (“City”) recognizes the importance and value of special events in promoting community engagement, cultural vitality, economic development, and tourism within the City; and
WHEREAS, the City periodically receives requests for the use of City parks, streets, sidewalks, and other rights-of-way for special events; and WHEREAS, the City Council has determined that downtown event venues, and venues outside the downtown core are areas available to the public for special event use; and WHEREAS, the City Council recognizes the need to update the existing special events policy to address inconsistencies between Resolution No. 136-2014 and Section 12.24 of the City of Healdsburg Municipal Code; and
WHEREAS, the City Council desires to establish a comprehensive and transparent policy framework to guide the planning, organization, and execution of special events in a manner that ensures public safety, minimizes disruptions to residents and businesses, and maximizes the benefits to the community; and
WHEREAS, the City Council also desires to establish a procedure for the City to partner with certain special events that provide a unique benefit to City residents, businesses and visitors.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg hereby rescinds Resolution No. 136-2014 in its entirety, and any previously adopted Resolutions in conflict herewith; and
BE IT FURTHER RESOLVED, that the City Council:

1. Finds that adopting the Policy for Special Events and City Partnership is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adoption of this Policy were deemed a project, it would be exempt from CEQA pursuant to CEQA Guidelines Section 15304 Minor Alterations to Land, as it provides procedures for the use of land having negligible or no permanent effects on the environment and does not involve the removal of healthy, mature scenic trees. Further, special events are considered normal operations of existing facilities for Item 8.b
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EXHIBIT A

CITY OF HEALDSBURG

POLICY FOR SPECIAL EVENTS AND CITY

PARTNERSHIP
This policy serves as a framework for the planning, management, and execution of special events within the City of Healdsburg (“City”) and is intended to implement Chapter 12.24 of the Healdsburg Municipal Code. We recognize the value of special events in fostering community spirit, promoting diversity, and driving economic growth. By providing guidelines and requirements, for both special event sites and opportunities for City partnership, we aim to support event organizers in delivering safe and engaging experiences, ensuring the efficient use of public resources, and ensuring all events comply with local, State, and Federal law. The restrictions, requirements, and guidelines provided below apply to all special events as defined in Chapter 12.24 of the Municipal Code. In the event of a conflict between any provision of this Policy and Chapter 12.24 of the Municipal Code, the Code provision shall control.

1. Definitions. All definitions included in Section 12.24.020 “Definitions” of the Healdsburg Municipal Code shall apply here, in addition to the following Policy-specific definitions:

1.1. “Downtown Core” – All public property within 1,500’ of the Healdsburg Plaza.

1.2. “Event Organizer” - The individual or group responsible for planning, coordinating, and executing the special event.

1.3. “Master Calendar of Events” – A comprehensive and centralized schedule that includes a complete list of planned special events. This calendar serves as a single source for all upcoming events and helps in coordinating and managing various activities efficiently. The purpose of a Master Calendar of Events is to provide a clear overview of events, making it easier to avoid scheduling conflicts, allocate resources appropriately, confirm special events under a City partnership, and ensure smooth coordination among different stakeholders.

1.4. “Special Event Request for City Partnership” – An annual formal request made by individuals or organizations to be added to the City’s Master Calendar of Events to hold a specific event or activity on a specific date(s) under a partnership with the City.

2. Permit Required
A permit is required for special events in accordance with Healdsburg Municipal Code Chapter 12.24.

3. General Guidelines

3.1. Special events generally:

3.1.1. Events shall operate during the hours of 6:00 a.m.-10:00 p.m., including set-up and clean-up unless a waiver pursuant to Chapter 12.24 of the Municipal Code Item 8.b
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is granted by the Community Services Director or their designee.

3.1.2. Live and/or recorded amplified sound is prohibited before 6:00 a.m. and after 10:00 p.m.

3.1.3. Smoking is prohibited in, and 20’ away from, all public recreation areas including areas designated under a special event permit.

3.1.4. City staff shall not be prevented from entering an event to conduct an inspection or access City facilities.

3.2. Special events held in City parks:

3.2.1. To minimize compaction and damage to the park landscapes during the wet season, special events may be restricted to paved areas between November and May.

3.2.2. Special events shall not exclude the public from the general use of any City park or public property unless a waiver has been approved.

3.3. Special events held in a City street:

3.3.1. Requests to close City streets must be pre-approved.

3.3.2. It is the responsibility of the event organizer to ensure notification is provided to all property owners who are directly impacted by any road or lane closure.

3.3.3. Dumping food, liquid, debris into the street or storm drain is not allowed at any time.

3.4. Special events requiring waste management:

3.4.1. Applicant shall provide adequate trash, recycling, and compost containers at the applicant’s own cost.

3.4.2. Applicant shall provide adequate portable restrooms at the applicant’s own cost.

3.4.3. All waste services equipment shall be removed within 24 hours of the conclusion of the event, or on the next available servicing day for contracted waste services.

3.4.4. Post-Event:
a) The event organizer shall be responsible for all litter removal, trash collection, or other clean up caused by the event.
b) The event organizer shall be responsible for the cost of all damage to City venues resulting from the event.

4. Event Venues Outside the Downtown Core

4.1. The number of community special events held in City venues outside the Downtown Core shall be determined by the City based on the impacts on neighboring properties and City services.

4.2. A special event with more than 2,500 attendees shall not be scheduled in a City venue outside Item 8.b
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the Downtown Core on the same day that a major event is scheduled at a Downtown Core venue.

5. Downtown Core Event Venues

5.1. Downtown Core event venues consist of the following locations:
• City Hall Parking Lot
• Foley Family Community Pavilion
• Plaza Park (i.e., Healdsburg Plaza)
• West Plaza Park
• West Plaza Parking Lot
• Special events held within a road closure in the Downtown Core

5.2. Two or more major events, as defined in Chapter 12.24 of the Municipal Code, shall not be scheduled in Downtown Core event venues on the same day or on successive days or weekends unless a waiver has been approved by the Community Services Director or their designee.

6. Plaza Park

6.1. All Events in Plaza Park are required to obtain a special event permit.

6.2. Use of Plaza Park is exclusively available for special events under the management of the City of Healdsburg and events conducted in partnership with the City.

6.3. There shall be at least one vacant weekend between major events scheduled in Plaza Park.

6.4. No vehicles, trailers, portable BBQ’s, etc. shall be driven or parked on Plaza Park sidewalks or lawns. Public safety or City vehicles are exempt if in an official capacity.

6.5. Gating, fencing, or restricting access to Plaza Park for any reason is not permitted.

6.6. Temporary food booths are allowed in the Plaza during special events provided that all cooking is conducted in an off-site commercial kitchen or in the street abutting the Plaza.

6.7. Weddings are not permitted in Plaza Park.

7. Foley Family Community Pavilion

7.1. The Foley Family Community Pavilion is classified as a Downtown Core event venue in accordance with this Policy; however special events hosted at this location are subject to distinct usage policies and therefore a special event permit is not required.

7.2. Special events hosted at the Foley Family Community Pavilion that require use of public property beyond the boundaries of the venue will require a special event permit for the use of the extended public space and are bound by the policies herein.

8. City-Partnered Special Events

8.1. Special events that require City support through fee waivers, in-kind equipment or Item 8.b
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services, and donated staff time can apply for a City event partnership by submitting a Special Event Request for City Partnership to the Community Services Department no later than September 1 of each year. All City partnerships are subject to annual approval by the City Council each October.

8.2. City partnership events have different levels of City involvement and are classified into three categories:

8.2.1. Sponsor - Limited to events with minimal equipment needs and mainly require confirmation for the use of City property. Nominal pre-event coordination with minimal to zero on-site staffing support. The City will provide minor marketing support.

8.2.2. Collaborator - The City is more hands-on, provides some equipment, road closures, Recology waste servicing, and day-of staffing & facility support.

Organizer is provided with moderate pre-event coordination including scheduling, logistics, and pre-event meetings. The City will provide reasonable marketing support.

8.2.3. Co-Organizer - City staff attend several planning meetings, have a voice in the event program and logistics, and provide a high degree of coordination throughout the event planning process. The City will provide marketing support through standard departmental marketing tactics. City staff participate in event debriefing.

8.3. Determination. The City Council determines which events receive City partnership status and the degree to which the City is involved based on the above classifications. Events under a partnership must meet the following requirements:

8.3.1. Organizations must be a non-profit that holds a chartered chapter or operates out of a physical site in Healdsburg, or partners with a governmental entity providing a service directly to the Healdsburg community.

8.3.2. The event is inclusive, accessible, family-friendly, and open to the public at minimal or no cost.

8.3.3. Organizations may not financially profit from the event but may charge registration fees (fun runs), vendor fees (booths), VIP seating (theater/movies), etc., provided that funds raised supplement event costs or go directly back into the organization via scholarships, grants, local programs, local club activities, or are donated back into the community in some other framework.

8.3.4. Staff capacity, calendar availability, and budget is available to support the partnership.

8.4. Application Process. Event organizers requesting a City partnership for a special event are required to follow the process below before submitting a special event permit Item 8.b
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application:

8.4.1. Event organizers must submit a special event request for City partnership for each special event requesting a City partnership that is expected to occur in the subsequent year, no later than September 1. Annually in October, the City Council will review and approve event partnerships and partnership subcategories for the upcoming year (i.e., Sponsor, Collaborator, and CoOrganizer) during a regularly scheduled meeting.

8.4.2. Any special event approved for City partnership will be conditionally approved, subject to compliance with the Municipal Code and this Policy, pending the submission of a special event permit application, a Certificate of Liability Insurance and Endorsement, a detailed site map, and review and approval by the Community Services Director or designee.

8.4.3. All events approved for City partnership will be added to the Master Calendar of Events for the subsequent year.

8.4.4. Late Special Event Requests for City Partnership submitted after the established September 1 deadline shall only be considered by the City Council:
a) If there were a compelling justification for the event being added to the Master Calendar of Events.
b) If there is sufficient time to process and investigate the application and potential possible impact on City services for the event.

9. Fees.

9.1. Special Events are subject to any applicable fees based on the City’s Master Fee Schedule at time of processing. Accordingly, the following Special Event permit fees may apply:
• Deposit - A special event permit deposit must be paid no later than 15-days before the date of the event. Events classified as a minor event pursuant to Chapter 12.24 of the Municipal Code require a $400 deposit and events classified as a major event pursuant to Chapter 12.24 of the Municipal Code will require a $1,250 deposit. All or part of the deposit may be refunded, based on the condition of City property after the event. Notification of damage will take place roughly 10 days post event, and refunds will be issued within 2-3 weeks post event.
• City Council Approval Fees – Special Event Requests for Partnership and Council Requests that require the development of a staff report to be taken to Council will be assessed a fee for staff time.
• Parking Lot Use Fee - A per day fee will be charged for use of the City’s Item 8.b
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reservable lots including City Hall Parking Lot, Healdsburg Community Center Blacktop, and the Healdsburg Cooperation Yard Parking Lot. • Staffing Fees - Applicants will be charged for any staff time incurred outside of the standard permitting process. Staff time charge will include any time spend by any City department including, Community Services, Police, Fire, Public Works, etc. As determined by the City, at the applicant’s own cost, a City staff member may be assigned to provide facility or other City-related support. • Closure Fees - Special events approved for road closure will be assigned a road closure fee. All applicants will be charged a fee for each no parking barricade used.
• Facility Use Fee – Applied for the usage of a public park or public recreational area which serves as a contribution toward the maintenance, upkeep, and improvement of the park facilities and services.
• General Services Fee - For services requested of City staff for which no fee is listed in the Master Fee Schedule, the Director of the department whose services are requested shall determine the appropriate fee, based on the following hourly rates for staff time involved in the service or activity.

9.2. Refunds - If inclement weather or other circumstances prevent the use of the permitted area, as determined by department staff, a refund will be provided, with the deduction of the cost of staff time dedicated to the event.

9.3. Any special events in partnership with the City will be exempt from all permit fees and deposit requirements.

10. Violation
An event organizer’s failure to follow this Policy may result in loss of deposit and/or inability to host future events in the City.

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CITY OF HEALDSBURG
ORDINANCE NO. 1235

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AMENDING HEALDSBURG MUNICIPAL
CODE CHAPTER 12.24 (SPECIAL EVENTS); AND REPEAL
IN ITS ENTIRETY CHAPTER 10.48 (PARADE PERMITS)
AND SECTION 12.32.040 (SPECIAL EVENT PERMIT)
WHEREAS, the City of Healdsburg (“City”) recognizes the community benefits provided by regulated and safe events on public streets, parks and City facilities; and WHEREAS, these gatherings provide opportunities for cultural enrichment, promote economic stimulus to local businesses and enhance community identity; and WHEREAS, public assembles, parades, and other special events also require commitment of significant City resources, including public safety to regulate vehicular and pedestrian traffic, public works crews to regulate maintenance impacts, enforcement staff to issue citations and administrative staff to monitor City costs and revenues; and WHEREAS, the City Council desires to repeal Healdsburg Municipal Code Chapter

10.48 and Section 12.32.040 and amend Healdsburg Municipal Code Chapter 12.24 to update special events requirements for reasonable time, place and manner regulations while protecting public health, safety and welfare.

NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Healdsburg does ordain as follows:

Section 1. Findings
The City Council of the City of Healdsburg does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.

Section 2. Repealing Chapter 10.48 of the Healdsburg municipal Code Healdsburg Municipal Code Chapter 10.48 – Parade Permits is hereby repealed in its entirety.

Section 3. Repealing Section 12.32.040 of the Healdsburg Municipal Code Healdsburg Municipal Code Section 12.32.040 – Special event permit is hereby repealed in its entirety.

Section 4. Amending Chapter 12.24 of the Healdsburg Municipal Code Healdsburg Municipal Code Chapter 12.24 – Special Events is hereby amended to read in its entirety as shown on Exhibit A, attached hereto and incorporated herein by reference.

Section 5. Environmental Review
The City Council finds and determines that adoption of this Ordinance, which regulates special events, is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adoption of this Ordinance were deemed a project, it would be Item 8.b
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1235 Page 4

EXHIBIT A
Chapter 12.24 – SPECIAL EVENTS
Sections:

12.24.010 – Purpose and intent.

12.24.020 – Definitions.

12.24.030 – Special event permit required.

12.24.040 – Special event permit application.

12.24.050 – Review process.

12.24.060 – Denial/revocation of special event permit.

12.24.070 – Applicable fees, deposit.

12.24.080 – Content of special event permit.

12.24.090 – Appeals.

12.24.100 – Hold harmless.

12.24.110 – Display of special event permit.

12.24.120 – Administrative regulations or policies.

12.24.130 – Penalties.

12.24.010 – Purpose and intent.

The purpose of this Chapter is to provide a coordinated process for managing special events in the City of Healdsburg to ensure the health and safety of event patrons, residents, workers, and other visitors, to prohibit illegal activities from occurring at special events, and to create mechanisms for cost recovery and use charges, to the extent authorized by law, while not unduly impacting the viability of special events. It is recognized that these special events enhance Healdsburg’s lifestyle and provide benefits to residents, visitors and organizations through the creation of unique venues for expression and entertainment that are not normally provided as a part of governmental services.

12.24.020 – Definitions.

The following words and phrases, whenever used in this chapter, shall be construed as defined in this Chapter:

A. “Applicant” means any individual or group who has submitted a Special Event application for the purpose of planning, coordinating and executing a Special Event.

B. “Application” means a form approved by the City, which an applicant must submit pursuant to Section 12.24.040.

C. “Assembly” means the assembling or coming together of a number of persons for a particular purpose.

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D. “City property” means all real property and improvements owned, operated or controlled by the City within the City’s jurisdiction. City property includes, but is not limited to City Hall, police and fire facilities, recreational facilities, parks, libraries, and streets and sidewalks.

E. “Conditions of approval” or “Conditions” means specific requirements, restrictions, or obligations attached to the special event permit that are narrowly tailored to address safety concerns and mitigate community impacts.

F. “Expressive activity” means conduct, the sole or principal object of which is the expression of opinion, views, or ideas, protected by the First Amendment of the U.S.

Constitution. Expressive activity includes, but is not limited to, public oratory and distribution of literature.

G. “External special event” or “External event” – Any special event that is not managed by the City of Healdsburg or held in official partnership with the City pursuant to the City’s Special Events Policy.

H. “Facility use permit” means an authorization that grants individuals or organizations permission to utilize an indoor or outdoor public space for a wide range of activities or events that does not otherwise require a special event permit.

I. “Film permit” means an authorization to engage in the taking of motion pictures, television, digital media or commercial still photography.

J. “Major event” means a special event with an anticipated attendance of more than five hundred (500) and has one or more of the following characteristics:

1. A duration of more than eight (8) hours, including set-up and clean-up.

2. On-site sale or consumption of alcoholic beverages.

3. Road or lane closure(s).

4. Occurring between 10:00 p.m.-6:00 a.m.

5. Occurring over multiple days; either on subsequent days or part of a series.

6. A special event determined by the Community Services Director or designee to have a high overall impact on City facilities, infrastructure, and resources.

K. “Minor event” means a special event with a duration of eight (8) or less hours, including set-up and clean-up, and an anticipated attendance of 500 people or less, that does not include any of the characteristics of a major event. Examples of minor events could include but are not limited to local community gatherings or smaller-scale exhibitions.

L. “Organize” means to organize, operate, manage, stage, promote, sponsor or carry on a special event.

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M. “Organizer” means the person who organizes, operates, manages, stages, promotes, sponsors or carries on a special event.

N. “Permit” means a special event permit issued by the issuing entity, as defined below, consistent with the provisions of this Chapter.

O. “Permittee” means any person that has been issued a permit to organize a special event in accordance with this Chapter.

P. “Person” means and includes an individual, corporation, partnership, trust, non-profit organization, association, group or other business entity or organization.

Q. “Issuing entity” means either:

1. The Community Services Director or their designee; or

2. The City Council, for external special events with anticipated attendance of 1,000 people or more.

R. “Special event” means any of the following:

1. Any organized formation, parade, procession, demonstration or assemblage consisting of one hundred (100) or more persons which may include persons, animals, vehicles or any combination thereof, which is to assemble or travel in unison on any public street, sidewalk or the public right-of-way owned or controlled by the City and which does not comply with applicable traffic regulations, laws, or controls; or

2. Any organized assemblage of one hundred (100) or more persons at any public place, public property, or public facility which is to gather for a common purpose under the direction or control of a person; or

3. Any other organized activity conducted by a person for a common or collective use, purpose or benefit which shall require the use of City public services for police regulation, monitoring or control, street closure, erecting barriers, or traffic control, parking needs that will exceed the capacity of the venue, or that will interfere with normal use and operation of public right-of-ways for travel.

S. “Council request” means a formal request from a special event applicant to engage in a written agreement with the City for a special event with an estimated attendance of over 1,000 people. Such requests would include requests for inclusion of the event in the City’s Master Calendar of Events and requests for certain waivers as provided in the Healdsburg Special Events Policy and Municipal Code.

12.24.030 – Special event permit required.

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A. Permit Required. Except when expressly provided pursuant to the terms of a permit, lease, or contract which has been specifically authorized by the City Council, no person shall operate any special event regulated by this Chapter without first obtaining a permit in accordance with the provisions of this Chapter, unless exempt as set forth below.

B. Exempt Activities. Although not required to obtain a special event permit, an organizer of an activity exempted pursuant to this section is required to comply with general regulations governing public safety or health:

1. Spontaneous events occasioned by news or affairs coming into public knowledge less than forty-eight (48) hours prior to such event if all of the following factors are satisfied:
a. The organizer provides the Community Services Department with at least four (4) hours of prior notice of the spontaneous event with their name and on-site phone number;
b. The spontaneous event does not impede vehicular traffic or violate regulations regarding pedestrian and vehicular traffic; and
c. The location where the spontaneous event is to be conducted has not been previously rented, reserved, or otherwise obligated to another use in accordance with established City policies and procedures for use and/or rental of City facilities.

Events which require a permit pursuant to other chapters of the Municipal Code, including but not limited to group activities in City-owned parks, shall not be considered spontaneous events.

2. Events that would otherwise fall under a facility use permit or a film permit. a. A facility use permit shall be required for the use of certain City facilities, such as parking lots, picnic areas, or City-owned building, ensuring that proposed activities are conducted safely and in accordance with state and local law. A facility use permit may specify details such as the date, time, and location of the event, any fees or insurance requirements, as well as any restrictions or responsibilities imposed on the permit holder to maintain the integrity of the public space and ensure the well-being of users and the surrounding community. Indoor activities are limited to the building’s capacity and outdoor activities are limited to 100 people at a given time. b. A film permit shall be required for the taking of motion pictures, television, digital media or commercial still photography.

3. Bike tours, rides, runs, races, and courses and similar events (not including parades or marches) that involve the use of public roads or streets within the City are exempt from the special event permit requirement, provided that they abide by the following:

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a. Organizers must ensure that all participants, support staff, and equipment adhere to the provisions of the California Vehicle Code. This includes, but is not limited to, complying with traffic rules, signals, and guidelines to ensure the safety of both participants and the general public. b. Organizers are required to notify the Community Services Department of the event's date(s), time(s), route(s), projected attendance, and anticipated impact on traffic within forty-five (45) days of the event.
c. Any segments of the course that pass through the City must receive approval from the Community Services Department.
d. Any limitations required by the City to accommodate planned road work, road closures, emergency repairs, or any other activities that could affect City services or disrupt the course.

12.24.040 – Special event permit application.

A. An application for a special event permit shall be filed with the Community Services Department on a form approved by the Community Services Director or designee not less than thirty (30) calendar days before the proposed special event for minor events, not less than fortyfive (45) calendar days before the proposed special event for major events, and no more than 1- year in advance for all events. The application must include the following information:

1. A description of the proposed use, event, or activity;

2. The street or other public property and the specific area or areas thereof which will be utilized in connection with the proposed special event, including a description of any noise generating equipment, such as sound-amplifying equipment;

3. The manner in which the public property will be utilized;

4. The date or dates and the specific times thereof, including set-up and tear-down, that the public property is to be utilized for the described special event;

5. The name, address and telephone number of the person, entity, or organization sponsoring or conducting the proposed special event;

6. The name, address and telephone number of the person(s) responsible for managing and leading the proposed special event, in the event the City must contact said individual(s) on the day or day(s) of the proposed special event;

7. The name, address and telephone number of the person or persons to be contacted regarding the application or permit;

8. Site layout and circulation plan for events requiring street closures; Item 8.b
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9. Insurance and surety bond information, with worker’s compensation declaration; and

10. Additional supplemental information as requested.

B. External special events anticipated to involve the attendance of 1,000 or more persons, shall, in addition to submitting an application as specified in this section, be required to enter into a cost recovery deposit agreement, fee agreement, or other use agreement, all subject to review and approval by the City Council.

C. Special events seeking partnership with the City shall follow the procedure set forth in the Special Events Policy.

D. In addition to the special events permit, additional permits / licenses may be required and are not limited to the following:

1. Tent, Building, Picnic, Banner, or Facility Use Permit

2. Food Permit, or Community Event Organizer Permit

3. ABC License

4. Pyrotechnics Permit

5. Film Permit

12.24.050 – Review process.

A. Subject to the criteria for denial set forth in Section 12.24.060, the issuing entity shall issue a special event permit if it is determined that the proposed special event is consistent with this Chapter and the City’s Special Events Policy and all of the following criteria have been met:

1. The proposed use of City property for the special event is not otherwise governed by or subject to any other permit procedures provided elsewhere in this Code or the Special Events Policy.

2. The preparation for or the conduct of the proposed special event will not unduly impede, obstruct, or interfere with the operation of emergency vehicles or equipment in or through the particular permit area or adversely affect the City’s ability to perform municipal functions or furnish City services in the vicinity of the permit area.

3. The proposed special event does not otherwise present a substantial safety, noise, environmental, or traffic hazards, considering the number of participants and proposed location, such as to endanger the health or safety of the event participants, general public, or City employees, which cannot be adequately remedied by reasonable traffic control and other safety measures.

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B. In deciding whether to approve an application, no consideration may be given to the message of the event, the content of speech, or the identity or associational relationships of the applicant.

C. Preference for use of facilities governed by this Chapter shall be given, whenever possible to City-managed or partnered events, City-based non-profit organizations, residents, and businesses.

12.24.060 – Denial/revocation of special event permit.

The issuing entity may deny any application for a special event permit or revoke such a permit if the issuing entity finds any of the following:

A. One or more of the approval criteria specified in Section 12.24.050 is not or can no longer be met;
B. The applicant has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process;
C. The applicant does not adhere to all conditions of approval or if the facility is destroyed, damaged, or otherwise unusable.

D. The application does not contain the information required by this Chapter; E. The application does not satisfy the requirements of this Chapter; F. The applicant fails to comply with any conditions of approval including, but not limited to:

1. Timely remittance of applicable fees, charges or deposits,

2. Submittal of an indemnification agreement and/or proof of insurance for the special event as required by the City;

3. Timely submittal of all required documents.

G. The applicant has damaged City property and has not paid in full for such damage or has other outstanding and unpaid debts related to a prior Special Event permit issued by the City.

H. The special event is scheduled to occur at a location and time in conflict with another special event already scheduled, or in conflict with City-sponsored programming.

I. The Special Event is in conflict with applicable provisions of any federal, state and/or local laws, including the City’s Special Events Policy.

12.24.070 – Applicable fees, deposit.

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Ordinance No. 1235

A. Fees. Special event permit application fees pursuant to this Chapter shall be established by separate resolution of the City Council. Where a special event requires street closure, barriers, or other infrastructure, the Applicant shall pay such fees as may be established by resolution of the City Council for traffic control and related municipal expenses, including but not limited to public safety, services, solid waste and recycling services, building inspections, and any other applicable fees. Additionally, use of City buildings or facilities shall be subject to any use or rental fees established by the City which shall be deposited by the Applicant prior to use.

B. Deposit. A refundable security deposit shall be required to be deposited with the City Community Services Department no later than seven (7) business days prior to the date of the special event pursuant to the Special Events Policy.

12.24.080 – Content of a special event permit.

A special event permit may contain the following information or conditions:

A. The location of the special event venue, which may be identified by a map attached to the special event permit;
B. The date, assembly area, time for assembly and starting time of the special event; C. The specific route plan to the special event;
D. The minimum and maximum speeds of the special event; E. The number of persons and number and types of animals and vehicles, the number of bands, other musical units and equipment capable of producing sound, if any, and limitations thereon pertaining to noise abatement;
F. The maximum interval of space to be maintained between booths or other structures to be used for the special event;
G. The portion of the street and sidewalk that is to be occupied by the event and the location of reviewing or audience stands, if any;
H. The number and location of traffic controllers, monitors, other support personnel and equipment and barricades to be furnished by the special event organizer, I. Conditions or restrictions on the use of alcoholic beverages, such as requiring a security plan, and authorization for and conditions of the exclusive control or regulation of vendors and related sales activity by the event organizer during the special event; J. Conditions to make adequate provisions for cleaning–up the area or route of the special event both during and upon completion of the event and to return the area or route to the Item 8.b
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Ordinance No. 1235

same condition of material preservation and cleanliness as existed prior to the special event;
K. Conditions requiring the event organizer to ensure notification is provided to all property owners impacted by any road or lane closure for the special event.

L. Provisions for any required emergency medical services; and, M. Such other information and conditions as are reasonably necessary for the conduct of the special event and the enforcement of this Chapter, including the requirement for the on– site presence of the event organizer or its designated representative for all event coordination and management purposes.

12.24.090 – Appeals.

A. If the Community Services Director or designee denies the application for the special event permit, they shall notify the applicant in writing as soon as is reasonably practical.

B. The denial of a special event permit may be appealed to the City Council. An appeal shall be made in writing within five (5) calendar days of the date of the written denial. An appeal is made by filing a written petition with the City Clerk setting forth the grounds for the appeal, along with the requisite fee per the current Master Fee Schedule.

C. The appeal hearing shall be scheduled for the next available City Council meeting.

D. The decision of the City Council to grant or deny the appeal shall constitute the exhaustion of the applicant’s administrative remedy.

12.24.100 – Hold harmless.

Each special event permittee shall execute a hold harmless agreement in a form approved by the City agreeing to defend, indemnify, and hold harmless the City against losses and liabilities incurred from the willful or negligent acts or omissions of the permittee or its officers, employees, and agents. If City property is destroyed or damaged by reason of permittee’s special event and the damage or destruction is directly attributable to the permittee, the permittee shall reimburse the City for the actual replacement or repair cost of the destroyed or damaged property. Nothing in this provision shall require a permittee to indemnify the City from claims or losses occasioned by the reaction of third parties to expressive activity at the permittee’s special event.

12.24.110 – Display of special event permit.

A copy of the special event permit shall be displayed at the event site and shall be exhibited upon demand of any City official.

12.24.120 – Administrative regulations or policies, waivers.

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Ordinance No. 1235

The Community Services Director or designee may adopt administrative regulations or policies and/or approve waivers that are consistent with and that further the terms and requirements set forth within this Chapter, and as may be necessary to coordinate multiple uses of public property, assure preservation of public property and public places, prevent dangerous, unlawful uses, protect the safety of persons and property and to control vehicular and pedestrian traffic. All such administrative regulations or policies must be in writing.

12.24.130 – Penalties.

Any person who intentionally violates any of the provisions of this Chapter shall be guilty of a misdemeanor. Violations of this chapter may enforced pursuant to any laws and remedies available to the City including but not limited to enforcement as a misdemeanor and/or public nuisance pursuant this Code.

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November 12, 2025
City Council
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Dear City Council Members,
We are delighted to request the City's partnership for the 2026 St. Patrick's Day Celtic Concert, scheduled for Tuesday, March 17, 2026 at noon on the Healdsburg Plaza. This family-friendly event will serve as the joyful centerpiece connecting Healdsburg's cherished morning St. Patrick's Day parade and festivities with afternoon community celebrations.

Event Vision and Cultural Significance
The St. Patrick's Day parade has long been a beloved Healdsburg tradition, with residents and visitors alike gathering around the Plaza in the early morning hours to celebrate Irish heritage and community spirit. Our concert will seamlessly continue this tradition by offering a noon performance on the Plaza—allowing families and paradegoers to transition naturally from morning events into an afternoon of live cultural entertainment.

We are proud to present this celebration in partnership with The 222 and Kalderra, a dynamic new nonprofit dedicated to promoting the Healdsburg Cultural Arts District.

This collaboration demonstrates our shared commitment to making Healdsburg a vibrant center for cultural expression and community gathering.

Event Details
The concert will feature an authentic Irish band and the talented Shiloh Step Irish Dancers, bringing professional-quality cultural performance to our community. With the concert scheduled on a Tuesday, we anticipate an intimate gathering of approximately 300 attendees—families, parade participants, tourists, and cultural enthusiasts—creating a warm, manageable, and truly inclusive celebration on the Plaza.

The noon timing is intentional: it honors the historic tradition of the St. Patrick's Day parade circling the Plaza while providing a natural focal point for the day's celebrations.

Attendees will be able to enjoy the concert and continue their St. Patrick's Day festivities throughout the afternoon.

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Request for City Support
We respectfully request the City's partnership and authorization to host this familyoriented cultural concert on the Healdsburg Plaza on Tuesday, March 17, 2026, at noon.

We hope the Council will designate this event as a Signature Event or grant special permission for Plaza usage in 2026, which could then be reviewed each year after. We believe this event embodies the values of cultural celebration, community inclusion, and respect for Healdsburg's traditions that deserve City support.

We welcome guidance on permits, logistics, sound requirements, and any other considerations necessary to ensure this event enhances the Plaza experience and serves our community well.

Partnership and Sponsorship
This event is made possible through the collaboration of community partners including The 222 and Kalderra. As planning continues, we anticipate engaging additional community supporters who share our vision of celebrating Healdsburg's rich cultural heritage.

Thank you for your consideration. We look forward to collaborating with the City to bring this joyful St. Patrick's Day tradition to life and to continuing our shared commitment to making Healdsburg a welcoming, culturally vibrant community.

With warm regards,
Mark McMullen
Kalderra, Project Manger
707-431-9292
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 1, 2025
SUBJECT: Revision to the Rate Schedule for Garbage Collection and Recycling Services Effective January 2026
PREPARED BY: Larry Zimmer, Public Works Director
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the maximum authorized rates for refuse collection and disposal services fees effective as of the January 2026 billing cycle.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

R3 Consulting Group, Inc. (R3) was engaged by the City to conduct an independent third-party review of Recology’s Refuse Rate Index (RRI) application for a rate increase effective as of January 1st. Per Section 7.3 of the Solid Waste Franchise Agreement, each October, Recology may request annual adjustments to the maximum rates it charges customers in Healdsburg, with such changes becoming effective each January.

The City reviews the annual rate adjustments for reasonableness and accuracy prior to approving increases as allowed per the franchise agreement. Section 7.5 of the franchise agreement defines the dispute resolution process in the event the City denies a special rate increase, but there is no process for denial of a regular annual rate increase. Denial of a correctly requested and completed annual rate adjustment may be considered breach of contract.

DISCUSSION/ANALYSIS:

Recology submitted RRI calculations which were then reviewed and affirmed by R3. Based on the calculations:
• Residential customer rates will increase between 1.41% to 2.39%, depending on the cart size; and
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• Commercial customer rates will increase between 1.95% to 7.12%, depending on the bin size and pick-up frequency.

Customer Rate Components:

The RRI adjustment consists of five separate components that are added together to calculate the customer rates. The five components that determine the customer rates are the collection component, disposal component, compostable materials processing fee component, retroactive rate pass-through component, and franchise fee component.

Collection Component: The collection component is associated with the cost of collection services.

This component is adjusted with the RRI adjustment calculation, which is based on the change in the market from one year to the next, similar to a CPI adjustment. The collection component was adjusted by a factor of 3.12% for rates effective January 1, 2026.

Disposal Component: The disposal component is associated with the disposal costs of the collected material. The Disposal Tipping Fee Component of the collection Rates is based on the actual cost to Dispose Solid Waste at the Designated Disposal or Transfer Facility (the disposal tip fee). The Disposal Tipping Fee Component of each Rate is adjusted by the percentage change in the disposal tip fee over the 12 months preceding the October 1st due date for Contractor’s Rate adjustment request. The landfill tipping fee increased from $164.92 (effective April 1, 2024), to $171.63 per ton (effective April 1, 2025). This represents a 4.07% increase over the current disposal fee component.

Compostable Materials Processing Component: The compostable materials processing component is associated with the cost of processing organic material into compost. This cost is passed through to the customer. This component is adjusted based directly on the adjustment of compostable materials processing facilities fees. The tipping fee went from the April 1st, 2024, rate of $116.08 to $116.67 per ton, which became effective on April 1, 2025. This results in an increase of 0.51% for the compostable materials processing component.

Retroactive Rate Pass Through Adjustment: The solid waste tipping fee, and compostable materials processing tipping fees are adjusted by the County on April 1st of each year, while the Franchise Agreement has annual adjustments to the collection rates for Healdsburg customers on January 1st of the year. This difference in rate adjustments, between April 1st and December 31st, causes Recology to accrue tipping fee costs that are not covered by the customer service rates during that nine-month gap.

Retroactive rate pass through adjustment calculations were added to the base components to recapture the cost accrued by Recology for the nine-month period (April 1st to December 31st), which included adjustments for the disposal tipping fee and compostable material processing fee.

This was calculated by taking the difference in the previous components and the current components and multiplying that by a factor of nine. This represents the accumulated cost of the components over a nine-month period, which is the time discrepancy between the tipping fee adjustments (April 1, 2025), and the customer rate adjustment (January 1, 2026). The accumulated cost was then divided by 12, which effectively spreads the cost over a twelve-month period.

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Franchise Fee Component: The Franchise Fee component is 10% of the gross customer service rate. This component does not change.

The residential rates are as follows:

Cart Size Current Rates
Calculated Rates
(Effective January 1,
2026)
Rate Increase
20-Gallon $24.63 $24.98 $0.35
32-Gallon $32.34 $32.93 $0.59
64-Gallon $46.08 $47.08 $1.00
96-Gallon $62.45 $63.94 $1.49
The full rate schedule is found in Attachment A.

ENVIRONMENTAL STEWARDSHIP:

ALTERNATIVES:

Staff have identified no alternatives that would allow the City to continue to provide garbage and recycling services to the City under the current contract.

FISCAL IMPACT:

There will be no fiscal impact on the City’s operating funds. The current Agreement requires Recology to provide garbage service to all City facilities at no cost to the City.

ENVIRONMENTAL ANALYSIS:

Adoption of the rate schedule would create no potential environmental impacts as the rate changes do not change to the level or frequency of solid waste services being performed. Therefore, there is no possibility that the adoption of the revised rate schedule will have a significant effect on the environment. Under the general rule of the California Environmental Quality Act (“CEQA”), adoption of the revised rate schedule is not subject to environmental review (CEQA Guidelines Section 15061(b)(3)).

ATTACHMENT(S):

Resolution
Healdsburg 2026 RRI DRAFT Memo
Healdsburg Rate Table - Effective 1.1.26
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CITY OF HEALDSBURG
RESOLUTION NO. ______-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING MAXIMUM AUTHORIZED

RATES FOR REFUSE COLLECTION AND DISPOSAL
SERVICES FEES EFFECTIVE AS OF THE JANUARY 2026

BILLING CYCLE
WHEREAS, the City Council of the City of Healdsburg is desirous of maintaining and supporting the City’s established garbage collection, recycling, construction and demolition, and green waste diversion programs; while the City maintains and implements its authority to regulate those services in accordance with California Health and Safety Code sections 5470 et seq., and California Public Resources Code Section 40059; and
WHEREAS, under the Franchise Agreement (Agreement) between the City of Healdsburg and Recology Sonoma Marin (Recology), the City grants the exclusive franchise to Recology to provide refuse collection, including construction and demolition debris, to its customers in the City, and the City limits Recology’s authority to charge customers for those services in amounts not greater than the maximum rates set forth in the Agreement; and

WHEREAS, the Agreement includes a process by which Recology may request an annual adjustment to the maximum rates based on the Refuse Rate Index (“RRI”) formula, plus any increases in the tipping fees and composting fees as approved by the County Board of Supervisors, and Recology submitted a timely request for an RRI adjustment; and WHEREAS, staff has reviewed the supporting documentation submitted by Recology and found it to be consistent with the provisions contained in the Agreement for a rate increase; and WHEREAS, authorization of Recology’s proposed maximum permissible solid waste rates would create no potential environmental impacts as the proposed rate changes do not change the level or frequency of solid waste services being performed; therefore, there is no possibility that the authorization of the revised maximum rate schedule will have a significant effect on the environment; and
WHEREAS, the City Council finds and determines that, under California Environmental Quality Act, CEQA Guidelines Section 15061(b)(3) authorization of the revised maximum rate schedule is not subject to environmental review; and
WHEREAS, rates for solid waste service are set and imposed by Recology, and by adopting this resolution, the City does not intend to impose any rates, fees, or charges.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby authorizes the revised maximum rates for refuse collection and disposal per the attached exhibit to be effective the January 2026 billing cycle.

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Resolution No. -2025

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg on this 1 st day of December 2025, by the following vote:

SO ORDERED: ATTEST:
__________________________________ __________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Exhibit I: Schedule of Approved Rates - 2026

A B C D E
Service Item Collection Disposal Compostable Retroactive Retroactive New Rate Component Component Component Disposal
Component
Compostable
Component 1/1/2026
Change 3.1% 4.1% 0.5%
Residential Cart Collection
20-Gallon Cart $15.26 $4.77 $4.80 $0.14 $0.02 $24.98
32-Gallon Cart $22.42 $5.53 $4.80 $0.16 $0.02 $32.93
64-Gallon Cart $34.02 $8.01 $4.80 $0.23 $0.02 $47.08
96-Gallon Cart $44.59 $14.11 $4.80 $0.41 $0.02 $63.94
Commercial Cart and Bin Collection
20-Gallon Container $24.83 $7.63 $4.80 $0.22 $0.02 $37.50 32-Gallon Cart $31.00 $11.44 $4.80 $0.34 $0.02 $47.59
64-Gallon Cart $43.89 $24.79 $4.80 $0.73 $0.02 $74.22
96-Gallon Cart
1 pickup per week $49.32 $36.24 $4.80 $1.06 $0.02 $91.43 2 pickup per week $99.30 $72.46 $4.80 $2.12 $0.02 $178.70 3 pickup per week $149.28 $108.71 $4.80 $3.19 $0.02 $266.00 4 pickup per week $199.28 $144.93 $4.80 $4.25 $0.02 $353.28 5 pickup per week $249.20 $181.17 $4.80 $5.31 $0.02 $440.50 6 pickup per week $299.14 $217.39 $4.80 $6.37 $0.02 $527.73 1 Cubic Yards
1 pickup per week $184.98 $82.58 $4.80 $2.42 $0.02 $274.79 2 pickup per week $352.17 $165.26 $4.80 $4.85 $0.02 $527.09 3 pickup per week $465.25 $247.89 $4.80 $7.27 $0.02 $725.22 4 pickup per week $561.19 $330.53 $4.80 $9.69 $0.02 $906.22 5 pickup per week $587.99 $413.15 $4.80 $12.11 $0.02 $1,018.07

1.5 Cubic Yards
1 pickup per week $287.33 $123.96 $4.80 $3.63 $0.02 $419.74 2 pickup per week $522.66 $247.89 $4.80 $7.27 $0.02 $782.63 3 pickup per week $757.70 $371.84 $4.80 $10.90 $0.02 $1,145.26 4 pickup per week $993.12 $495.79 $4.80 $14.54 $0.02 $1,508.27 5 pickup per week $1,228.75 $619.73 $4.80 $18.17 $0.02 $1,871.47 6 pickup per week $1,464.69 $743.68 $4.80 $21.81 $0.02 $2,234.98 2 Cubic Yards
1 pickup per week $352.09 $165.26 $4.80 $4.85 $0.02 $527.02 2 pickup per week $599.45 $330.53 $4.80 $9.69 $0.02 $944.48 3 pickup per week $847.06 $495.79 $4.80 $14.54 $0.02 $1,362.20 4 pickup per week $1,094.30 $661.05 $4.80 $19.38 $0.02 $1,779.55 5 pickup per week $1,341.65 $826.30 $4.80 $24.23 $0.02 $2,197.00 6 pickup per week $1,589.38 $991.56 $4.80 $29.07 $0.02 $2,614.83 3 Cubic Yards
1 pickup per week $465.28 $247.89 $4.80 $7.27 $0.02 $725.25 2 pickup per week $807.20 $495.79 $4.80 $14.54 $0.02 $1,322.34 3 pickup per week $1,135.75 $743.68 $4.80 $21.81 $0.02 $1,906.05 4 pickup per week $1,458.18 $991.56 $4.80 $29.07 $0.02 $2,483.63 5 pickup per week $1,783.79 $1,239.46 $4.80 $36.34 $0.02 $3,064.41 6 pickup per week $2,108.91 $1,487.35 $4.80 $43.61 $0.02 $3,644.69 4 Cubic Yards
1 pickup per week $561.19 $330.53 $4.80 $9.69 $0.02 $906.22 2 pickup per week $888.05 $661.05 $4.80 $19.38 $0.02 $1,573.30 3 pickup per week $1,215.37 $991.56 $4.80 $29.07 $0.02 $2,240.83 4 pickup per week $1,541.94 $1,322.09 $4.80 $38.77 $0.02 $2,907.61 5 pickup per week $1,868.94 $1,652.61 $4.80 $48.46 $0.02 $3,574.83 6 pickup per week $2,195.06 $1,983.12 $4.80 $58.15 $0.02 $4,241.14 6 Cubic Yards
1 pickup per week $647.97 $495.79 $4.80 $14.54 $0.02 $1,163.11 2 pickup per week $1,085.28 $991.56 $4.80 $29.07 $0.02 $2,110.73 3 pickup per week $1,315.09 $1,487.35 $4.80 $43.61 $0.02 $2,850.87 4 pickup per week $1,691.56 $1,983.12 $4.80 $58.15 $0.02 $3,737.64 5 pickup per week $2,215.15 $2,478.90 $4.80 $72.69 $0.02 $4,771.55 6 pickup per week $2,612.56 $2,974.89 $4.80 $87.23 $0.02 $5,679.49

Attachment A
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Exhibit I: Schedule of Approved Rates - 2026

A B C D E
Service Item Collection Disposal Compostable Retroactive Retroactive New Rate Component Component Component Disposal
Component
Compostable
Component 1/1/2026
Other Services
Backyard Charge $65.99 $65.99
Side yard for fee service $65.99 $65.99
Key charges $26.39 $26.39
Enclosure charges $65.99 $65.99
Gate service Charges $26.39 $26.39
Long Walk Charges $65.99 $65.99
Off Road Charge $21.41 $21.41
Residential Overage per cart $8.01 $0.23 $8.25
Commercial Overage per cubic yard $117.04 $0.81 $117.86 4 YD Cleanup Bin (3 Days) $385.78 $76.28 $2.24 $464.29
2 YD Bin Rental Charge $19.48 $19.48
Cart $51.84 $51.84
Bin--fee plus per yd. charge (below) $48.29 $48.29
per yard for bin contamination $97.42 $97.42
$129.56 $129.56
Replacement carts after 1/year $202.09 $202.09
Replacement bin after 1/year $342.03 $342.03
$42.76 $42.76
$64.76 $64.76
$45.59 $4.80 $0.02 $50.41
Extra Pickups
20-Gallon Cart $34.12 $1.10 $0.03 $35.25
32-Gallon Cart $34.76 $1.29 $0.04 $36.08
64-Gallon Cart $35.28 $1.29 $0.04 $36.60
96-Gallon Cart $36.15 $3.26 $0.10 $39.51
Extra 1 yd Pickup $92.37 $19.07 $0.56 $112.00

1.5 Cubic Yard Bin $135.06 $28.61 $0.84 $164.51
2 Cubic Yard Bin $145.94 $38.15 $1.12 $185.20
3 Cubic Yard Bin $176.68 $57.20 $1.68 $235.56
4 Cubic Yard Bin $181.79 $76.28 $2.24 $260.31
6 Cubic Yard Bin $199.06 $114.43 $3.36 $316.84
20 yard or less $584.75 $381.39 $11.18 $977.33
30 yard & 40 yard $650.79 $381.39 $11.18 $1,043.37
Excess Disposal/Ton $190.70 $5.59 $196.29
20 yard or less $584.75 $381.39 $11.18 $977.33
30 yard & 40 yard $650.79 $381.39 $11.18 $1,043.37
Wood (Processing Billed Separately)
20 yard or less $279.85 $279.85
30 yard & 40 yard $303.14 $303.14
Brush (Processing Billed Separately)
20 yard or less $279.85 $279.85
30 yard & 40 yard $303.14 $303.14
Recycling
20 yard or less $303.14 $303.14
30 yard & 40 yard $303.14 $303.14
C&D Debris Container >10% recyclables (2
tons charges delivered, excess billed)
Contamination Recycle, yard waste or food
scrap
Cleaning fee for food scrap bin/cart in excess
of 1 per year
Same day return trip for blocked or not set at
curb bin or cart
Fee to reinstate account closed for
nonpayment
Additional Recycle or Yard Waste Cart after
2 Commercial Solid Waste Debris Box Service
(includes 2 tons, excess billed)

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Exhibit I: Schedule of Approved Rates - 2026

A B C D E
Service Item Collection Disposal Compostable Retroactive Retroactive New Rate Component Component Component Disposal
Component
Compostable
Component 1/1/2026
20 yard or less $606.30 $606.30
20 yard or less $303.14 $303.14
Compactor MSW Solid Waste Collection
2 yard 1 x week $575.01 $345.02 $4.80 $10.12 $0.02 $934.97 2 yard 4 x week $2,307.78 $1,380.06 $19.19 $40.47 $0.07 $3,747.56 3 yard 1 x week $655.52 $470.47 $4.80 $13.79 $0.02 $1,144.60 3 yard 2 x week $1,313.53 $940.95 $9.60 $27.59 $0.04 $2,291.70 3 yard 3 x week $1,969.29 $1,411.42 $14.39 $41.39 $0.05 $3,436.54 3 yard 4 x week $2,622.02 $1,881.90 $19.19 $55.18 $0.07 $4,578.37 3 yard 5 x week $3,277.52 $2,352.39 $23.99 $68.98 $0.09 $5,722.97 Service Fee (Disposal Billed Separately)
20 Yard or Less Compactor $528.07 $528.07
25 Yard Compactor $659.21 $659.21
30 Yard Compactor $792.09 $792.09
Debris Box Compactor Services
$203.55 $203.55
Compactor Cleaning $610.65 $610.65
$203.55 $203.55
$203.55 $203.55
Furniture
Twin $115.24 $41.06 $1.20 $157.51
Double / Full $115.24 $41.06 $1.20 $157.51
Queen $115.24 $41.06 $1.20 $157.51
King $115.24 $41.06 $1.20 $157.51
Bed Frame $101.51 $16.43 $0.48 $118.42
Couch (under 6 feet) $101.51 $16.43 $0.48 $118.42
Upholstered Chairs $101.51 $16.43 $0.48 $118.42
Wooden Chairs $101.51 $16.43 $0.48 $118.42
Dinette Tables $101.51 $16.43 $0.48 $118.42
Household
Rug (9x12) $101.51 $16.43 $0.48 $118.42
Vacuum $101.51 $16.43 $0.48 $118.42
Appliances
Water Heater 35 Gallon $101.51 $16.43 $0.48 $118.42
Water Heater 40-50 Gallon $101.51 $16.43 $0.48 $118.42
Water Heater 100 Gallon $101.51 $16.43 $0.48 $118.42
Oven $106.08 $24.64 $0.72 $131.44
Oven (Stove Top) $106.08 $24.64 $0.72 $131.44
Oven-Stove Unit $106.08 $24.64 $0.72 $131.44
Microwave $101.51 $16.43 $0.48 $118.42
Garbage Compactor $101.51 $16.43 $0.48 $118.42
Dishwasher $101.51 $16.43 $0.48 $118.42
Fridge $115.24 $41.06 $1.20 $157.51
Freezer $115.24 $41.06 $1.20 $157.51
Air Conditioner $115.24 $41.06 $1.20 $157.51
Freon Extraction (for debris box collection,
included bulky item collection, and paid bulky
collection)
$70.00 $70.00
Washing Machine $106.08 $24.64 $0.72 $131.44
Dryer $106.08 $24.64 $0.72 $131.44
Concrete (1/2 full box allowed - Disposal Billed
Separately)
Dirt (1/2 full box allowed - Disposal Billed
Separately)
Trip Charge 10+yd
(Empty Bin; Inaccessible Bin)
Monthly Box Rental
(>=10yds; if no pick up in month)
Relocation Fee
(if required on non-service day)

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Exhibit I: Schedule of Approved Rates - 2026

A B C D E
Service Item Collection Disposal Compostable Retroactive Retroactive New Rate Component Component Component Disposal
Component
Compostable
Component 1/1/2026
Building Materials
Household Doors $101.51 $16.43 $0.48 $118.42
Sink $101.51 $16.43 $0.48 $118.42
Toilets $101.51 $16.43 $0.48 $118.42
Windows (less than 3' by 4' only) $101.51 $16.43 $0.48 $118.42 Windows larger than 3x4 $150.21 $16.43 $0.48 $167.12
Yard & Garden
Gas Mower (must be drained of gas &
oil) $101.51 $16.43 $0.48 $118.42
BBQ $101.51 $16.43 $0.48 $118.42
Ping Pong Table $101.51 $16.43 $0.48 $118.42
Exercise Bike $101.51 $16.43 $0.48 $118.42
Swing Sets $101.51 $16.43 $0.48 $118.42
Bike $101.51 $16.43 $0.48 $118.42
Electronics
Computer Monitor or Computer
Tower/CPU $101.28 $16.12 $0.47 $117.87
Television $101.28 $16.12 $0.47 $117.87
Large Screen Television $124.38 $16.12 $0.47 $140.97
Console Television $124.38 $16.12 $0.47 $140.97
Stereo Equipment $101.28 $16.12 $0.47 $117.87
VCR/Home Entertainment $101.28 $16.12 $0.47 $117.87
Printer / Fax $101.28 $16.12 $0.47 $117.87
Copier (table top) $101.28 $16.12 $0.47 $117.87
Copier (small stand alone) $159.45 $120.91 $3.55 $283.91 Oversize Office Equipment $128.25 Price Varies $128.25
Car Parts
Engine Block (completely drained of
fluids) $101.51 $16.43 $0.48 $118.42
Car Seats $101.51 $16.43 $0.48 $118.42
Bumper / Grill etc. $101.51 $16.43 $0.48 $118.42
Passenger Vehicle Tire $101.51 $16.43 $0.48 $118.42
Truck or Tractor Tire
Additional Items
Items under 60 lbs. $101.51 $16.43 $0.48 $118.42
Items over 60 lbs. $128.25 Price Varies $128.25
Items requiring special handling or
disposal $128.25 Price Varies $128.25
Public Hospitals and Schools receive 20% discount on franchise rates.

Rates highlighted in blue have been added and/or adjusted for the current year.

On-call services are available on for debris box and compactor service only.

Weekly service required and includes up to 100% of weekly trash volume in each of recycling and organics service for all customers.

A la cart recycling and organics services are not available.

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1504 Eureka Road, Suite 220, Roseville, CA 95661 | p 916.782.7821 | f 916.782.7824 | www.r3cgi.com Introduction
R3 Consulting Group (R3) was engaged by the City of Healdsburg (City) to review Recology Sonoma Marin’s (Recology) request for a refuse rate increase (RRI) effective January 1, 2026. This memorandum presents the findings of our review of Recology’s request. Attachment A contains a comparison of Recology’s full customer rate schedule, broken down by component.

Summary of Findings
R3 reviewed the supporting documentation submitted by Recology and confirmed the accuracy of Recology’s calculations. As calculated:
》 Residential customer rates increase between 1.41% to 2.39%, depending on the cart size. 》 Commercial customer rates increase between 1.95% to 7.12%, depending on the bin size and pick up frequency.

Background
The City contracts with Recology for collection of the City’s residential and commercial garbage, recycling and compostable materials. Recology collects the material and hauls it to Recology’s Material Recycling Facility, Cold Creek Compost, for processing, and Central Landfill for disposal. The service rates that customers pay for collection services are set by the City, through a methodology and timeline as outlined in the Franchise Agreement. The garbage tipping fee and compostable materials processing tipping fees are adjusted by the County on April 1st of each year, while the Franchise Agreement has annual adjustments to the collection rates for the Healdsburg customers on January 1st of the year. This difference in rate adjustments, between April 1st and December 31st, causes Recology to accrue tipping fee costs that are not covered by the customer service rates during that nine-month gap. The Franchise Agreement also includes a methodology to calculate the rate pass through adjustment and how to apply it to the existing rate structure to recapture the lost revenue. This methodology was included in the Franchise Agreement and is now being utilized by Recology in the annual RRI adjustment application as part of the Franchise Agreement.

Annual Rate Adjustments
A RRI is an annual adjustment to the collection service rates that customers are charged for their collection services. This adjustment is carried forth to account for multiple factors, which include, but are not limited to, changes in the market, changes in the disposal tipping fees, changes in compostable tipping fees, changes in the cost of operations, and/or changes in the services being provided by the hauler to the City and its residents. The City’s standard rate structure has five separate components that make up the customer’s rate. These components are:

1. The Collection Component
To: Mr. Larry Zimmer, City of Healdsburg
From: Alex Soulard and Libby Costello, R3 Consulting Group, Inc.

Date: November 17, 2025
Subject: Recology Sonoma Marin’s Annual Refuse Rate Increase Request Item 9.a
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City of Healdsburg

2. The Disposal Fee Component

3. The Compostable Materials Processing Fee Component

4. The Retroactive Disposal Pass-Through Component

5. The Retroactive Compostable Materials Pass-Through Component The five component costs are added together to result in the total monthly customer service charge. The calculated adjustments to these components are summarized below.

Collection Component
The Collection Component is calculated using the RRI adjustment methodology outlined in Exhibit C of the Franchise Agreement. Exhibit C explains that there are six (6) cost categories which makeup the RRI calculation. These categories are: “Labor”, “Fuel”, “Vehicle Replacement”, “Vehicle Maintenance”, “Revenue from Sale of Recyclable Material” and “All Other”. Each cost category is assigned a weighted percentage factor based on that cost category's proportionate share of the total costs shown for all cost categories in the designated fiscal period. Each of these categories has index values provided by the Bureau of Labor Statistics (BLS). Exhibit C specifies that the twelve (12) month period, of which the BLS indices for each cost category are taken from, ends on August 30th of the most recent release of BLS index values. The percentage increase of these monthly or quarterly index values is calculated and multiplied against each of the respective weighted percentages of the dollar amount reported by Recology for each cost category. These calculated values are added together, resulting in the RRI adjustment value. This percentage is then applied to the collection component of the customer rate schedule to produce the updated collection component cost. Table 1, below, breaks down the collection component cost categories with the overall collection component adjustment totaling 3.12% increase.

Table 1: RRI Index Calculation
January 1, 2026 Adjustment
Cost Category
Weighted Adjustment %
Labor Index (1) 1.51%
Fuel Index -1.16%
Vehicle Replacement Index 0.46%
Vehicle Maintenance Index 0.09%
RCY Processing Revenue 1.38%
All Other 0.84%
Total Collection
Component Adjustment 3.12%
Disposal Fee Component
The Disposal Fee component is taken directly from the disposal tipping fee at the Central Landfill. The Disposal Tipping Fee Component of the collection Rates is based on the actual cost to Dispose Solid Waste at the Designated Disposal or Transfer Facility (the disposal tip fee). The Disposal Tipping Fee Component of each Rate is adjusted by the percentage change in the disposal tip fee over the 12 months preceding the October 1st due date for Contractor’s Rate adjustment request. The landfill tipping fees increased from April 1st, 2024, rate of $164.92 to $171.63 per ton, which became effective on April 1, 2025. This represents a 4.07% increase over the current disposal fee component.

Compostable Materials Processing Fee Component
The Compostable Materials Processing Fee component is taken directly from the compostable materials processing fee at the designated processing facility, Cold Creek Compost. This compostable materials processing fee is multiplied against a “Fee Generation Factor”, which is a predetermined fixed value in the Franchise Agreement. The compostable materials processing fee increased from April 1, 2024, rate of Item 9.a
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City of Healdsburg

$116.08 to $116.67 per ton, which became effective on April 1, 2025. This represents a 0.51% increase over the current compostable materials processing fee component. This is applied to the compostable materials processing fee component to calculate the updated compostable materials processing fee component.

Retroactive Rate Pass Through Component (Disposal and Compostable Materials)
As previously mentioned, the solid waste tipping fee, and compostable materials processing tipping fees are adjusted by the County on April 1st of each year, while the Franchise Agreement has annual adjustments to the collection rates for the Healdsburg customers on January 1st of the year. Recology accrues tipping fee costs that are not covered by the customer service rates during the nine-month gap between April 1st and December 31st. The Retroactive Rate Pass Through Component recaptures the loss of revenue for Recology due to the midyear change in tipping fees. This retroactive rate pass through calculation is not based on any annual changes in fees or indices and does not require adjusting.

Findings
After a review, R3 found that Recology correctly calculated the Disposal and Organic Processing Components. Recology used the correct indices and correctly applied the RRI adjustment calculation methodology to the Collection Component. Table 2, below, is a comparison between the 2025 rates and the calculated 2026 rates. Attachment A contains the rate sheet as calculated in accordance with the Franchise Agreement.

Table 2: Rate Comparison
Subscription Size 2025 Rates 2026 Rates Percentage
Increase
Residential
20 Gallon $24.63 $24.98 1.41%
32 Gallon $32.34 $32.93 1.81%
64 Gallon $46.08 $47.08 2.18%
96 Gallon $62.45 $63.94 2.39%
Commercial
1 CY 1/week $267.20 $274.79 2.84%
1 CY 3/week $704.66 $725.22 2.92%
3 CY 1/week $704.69 $725.25 2.92%
3 CY 3/week $1,851.76 $1906.05 2.93%
Recommendations
R3 recommends adoption of the 2026 rates as adjusted by the standard methodology outlined in the Franchise Agreement.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 1, 2025
SUBJECT: Percent for Arts Program Introduction
PREPARED BY: Taryn Nicoll, Arts and Culture Program Administrator STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Receive an introductory presentation and information on Percent for Arts programs and potential criteria for establishing a Percent for Arts program in Healdsburg and provide feedback to staff for the program's continued development.

COMMUNITY ENGAGEMENT/OUTREACH:

In 2019, the City launched an arts and culture master planning process led by a community-based Creative Leadership Team and a consultant, the Cultural Planning Group. Over the course of three years, the City held numerous community meetings, stakeholder discussions, and other community engagement and outreach activities. Following City Council’s adoption of the Arts and Culture Master Plan in August 2021, staff continued to work with the Creative Leadership Team to develop an implementation plan that included the development of a proposed percent for the arts ordinance for City Council consideration. City Council approved this implementation plan in September 2022, and it remains in place today.

BACKGROUND:

Healdsburg has a rich cultural history. From intricate basketweaving by the Pomo and Wappo indigenous peoples to today’s vibrant arts scene and active cultural organizations, art surrounds and embraces our community, Over the past 15 years the focus on art and culture has expanded significantly as the community has evolved. For example, in 2007, the City adopted the first public arts policy to guide the installation of artwork in public spaces for long-term installations.

In 2018, the Parks and Recreation Commission and City Council established goals to engage the community in defining the role of art through a community-based arts and culture master planning process. Following an extensive community-led planning process, City Council adopted Item 9.b
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Healdsburg's first ever Arts and Culture Master Plan in August 2021.

Two of the five major goals in the Arts and Culture Master Plan are focused on fostering accessible experiences for the community and development of art in public place. These goals are as follows:
 Enrich Cultural Experiences for Our Community and Our Visitors  Advance Art in the Public Realm
As stated in the Arts and Culture Master Plan, public art “expresses community values, enhances the environment, transforms a landscape, heightens awareness of community concerns, and questions assumptions. Public art commemorates local history and traditions. The art is intended for everyone, a form of collective community expression.” The Arts and Culture Master Plan additionally articulates the following goals regarding public art:

Goal 4.1: Expand the current City Public Art Program and align with national best practices.

4.1.1. Adopt percent-for-art ordinances or resolutions.

4.1.1.1. Establish a City Public Art requirement on capital projects.

4.1.1.2. Establish a Private Development Art requirement, with options for developers to choose to include artwork in their project or contribute to an in-lieu fund.

Advancing the presence of public art in Healdsburg is a priority that is clearly specified in the Arts and Culture Master Plan. Since its adoption in 2021, staff has taken concrete steps to promote art in the public realm by administering funds allocated by the City Council from the Community Services Fund.

In 2022, the Creative Leadership Team worked with staff to develop a strategy for implementing the Arts and Culture Master Plan. Staff presented this strategy to City Council in September 2022.

Seven actions were proposed for Fiscal Year 2022-23, including the following two actions that were centered on public art funding and maintenance:
 Research and develop a proposed percent for the arts ordinance for City Council consideration.  Finalize the inventory of the public art installations; develop a maintenance program and promotion of public art pieces.

After approving these recommendations, the City Council allocated $50,000 per year to the FY2022-24 arts and culture budget. With this funding, the City responded to the community’s interest for enhanced public art experiences by launching its first Public Art Grant Program.

To date, the City has initiated two rounds of public art grant solicitations. A total of fourteen projects have been selected for funding, each contributing uniquely to the artistic landscape of Healdsburg. Thirteen of these projects were either successfully completed or are currently underway, and one project did not proceed due to logistical challenges and the funding was returned.

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The City’s arts program currently consists of the following additional public art initiatives:
• Temporary Art Installation Program: Launched in March 2018, this program provides opportunities for artists to create short-term installations in public places. The focal point of the program is West Plaza Park in the downtown area. West Plaza features a raised platform where artists may display their work. Other park locations are considered as the program evolves. • Foss Creek Pathway Art Trail: This site features sculptural works placed along a lighted walking path with benches. The City dedicated the first phase of the art installations in May 2006. In August 2007, the City established a Memorandum of Understanding with the Voight Family Sculpture Foundation which provided sculptural works on loan from their collection for installation and exhibition at certain locations along the trail. Over time, additional installations have been added, and an updated inventory of Foss Creek Pathway sculptural works will be conducted in the upcoming months.

These programs endeavored to provide public art opportunities for the residents of Healdsburg while the appropriate infrastructure to support the cultural arts is developed. Following the adoption of the Arts and Culture Master Plan and the formation of an Arts and Culture Commission, a significant forthcoming goal is the development of a robust public art program.

However, the revenue requirements for a successful public art program cannot be supported, in whole, by the Community Services Fund.

Presently, one of the City Council’s adopted Goals & Active Projects for FY 25-26 is continued implementation of the Arts and Culture Plan. Specifically, this goal calls for the development of branding and identity for the arts in Healdsburg, and research and development of a recommendation for a proposed Percent for Arts ordinance for City Council’s consideration.

To further this goal, staff has conducted extensive research on percent for art program models that have been adopted in several cities throughout California. Staff has compiled a comparative analysis based on this research (Attachment B) and drafted a preliminary framework for a percent for art program in Healdsburg (Attachment A).

DISCUSSION/ANALYSIS:

Percent for art programs generally apply to eligible municipal capital improvement projects and private commercial and residential development where a determined percentage of the total project budget is set aside for public art.

In most cities, the public art requirement is imposed based on the development’s size or value.

These requirements typically range from one half to two percent of the construction value of new development projects.

Where art is provided as part of the development, cities generally exercise some control in reviewing the proposed art/artist. Public art under these programs must remain in place for a specified period of time, if not indefinitely.

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Percent for art programs are typically one funding component in a comprehensive arts and culture program, with other funding sources including ongoing operating support, grants, donations, etc.

In order to generate consistent funding for elevated public art and community arts experiences, percent for art ordinances have been adopted by over 750 cities and counties across the nation.

Percent for arts ordinances in California
Unlike some states, California does not have a state law that specifically governs public art requirements. Cities’ authority to impose public art requirements on private development rests not on a specific statutory grant, but is instead in cities’ general police power.

One of the earliest public art programs in California was adopted by the City of Brea in 1975.

Many additional California cities subsequently initiated programs, including San Francisco (1986), Emeryville (1990), West Hollywood (2004), Pasadena (2006), Berkeley (2017), and Oakland (2017).

The following is a summary of the common trends identified through the research conducted by staff:
 In California, over 48 cities have a percent for art policy that applies to public and/or private development.
 Almost universally, cities offer at least two options for fulfilling the public art requirement:

On-site provision of art, or an in-lieu fee contribution to a City-managed public art fund used for the public art program operational needs and artwork acquisitions. Some cities, such as Berkeley, allow a developer to use a combination of on-site provision and in-lieu fees to fulfill the requirement.
 Some cities offer incentives to developers to pay into the in-lieu fund instead of providing art on-site, by lowering the percentage 25-50%.
 In most cities, the developer retained the ownership and maintenance responsibilities for the artwork and was required to go through an approval process with an Arts Commission or Public Art Subcommittee.
 Generally, the ownership of the artwork remains with the private development owner. If the property is sold, then the artwork is sold with the property.  Many cities recommend that the developer hire an art consultant to guide the art selection and fabrication process.
 On average, most percent for art requirements are triggered by a minimum construction cost of between $200,000 and $500,000.
 Some cities have exemptions for houses of worship, nonprofits or low-income housing.

However, some cities offer no exemptions at all.
 In terms of residential developments, all percent for art programs exempt single family dwellings. However, cities handle affordable housing developments in different manners, and percent for art program requirements usually apply to market-rate residential developments of more than three units.
 Most cities grant the Certificate of Occupancy when the percent for art requirement has been fulfilled.

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 Many cities specify that the artwork must be viewable or accessible to the public, from the public right of way, for at least 8 hours a day.

Publicly accessible art in private development
Many municipalities extend the public art requirement to both public and private development.

New private development generates new demand for public services, and the public art requirement ensures residents benefit either through public art as part of the development, or with funding applied to other City-sponsored public art projects.

Programs that encourage public art to be provided through private development requirements recognize private developments as important locations for public interface and that art and cultural experiences at these sites can have immense benefits to the development and public alike. Public art provided by private development is, thus, ideally a collaborative process that encourages creative and stimulating installations.

Public art requirements provide features that are intended to improve the quality of life in the community. In this view, public art is an equity investment by the developer - an investment in the cultural vitality and economic development of the community.

Public art as a design standard
Courts have found percent for art requirements to be akin to land-use regulations and design standards, rather than exactions, and similar to:
 Building setback requirements
 Parking and lighting conditions
 Landscaping requirements
 Color schemes
 Building materials
 Architectural amenities
For all new development, the City of Healdsburg presently has clear Citywide Design Guidelines that promote cohesion, ensure that developments are consistent with the character of Healdsburg and celebrate design excellence and creative new solutions.

The Citywide Design Guidelines are intended to promote design that is compatible with the city’s design traditions and “are provided to ensure that new development and improvements to existing properties occur in ways that meet the needs of individual property owners while also enhancing the existing character that defines Healdsburg.”
These guidelines embrace and prioritize Healdsburg’s unique identity, its eclectic and lowkey built environment, and the special identity of individual neighborhoods.

Public art would reinforce these priorities and can add value to the built environment in alignment with Healdsburg’s established design principles.

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As another design standard, public art in Healdsburg would directly correlate with existing themes specified in Healdsburg’s current Design Guidelines, providing the following:
 A Connection with the Community: Public art establishes connections with residents, and signals that they are part of the community.
 Traditional Building Materials: Reflecting on its surroundings, public art can opt to utilize a palette of natural materials, or experiment with newer materials in complementary finishes and colors.
 Pride in Craftsmanship: Excellence in the craftsmanship of public art enhances local pride for decades.
 A Gift to the Street: Public art would offer unique interpretations of traditional building and landscape designs, and would provide enriching accents in the urban environment. Artists can contribute to decorative cornices on a storefront or ornamental gates and railings at a mixeduse building, for example.

Public art promotes safety and adds value
Studies have shown that programs requiring public art in private development serve a variety of interests, such as:
 Boosting economic development: Art and culture are powerful economic drivers. Residents and tourists alike are drawn by exhibitions, performances, and festivals, and spend money not just on art, but also on accommodations, dining, and retail.  Increasing safety and creating a more livable community: Studies confirm the safety enhancing effect of public art. For example, a Historical Crash Analysis conducted by Bloomberg Philanthropies between 2020 and 2022 found that public art coupled with improvements to transportation infrastructure significantly calmed traffic and resulted in a 50% decrease in the rate of crashes involving pedestrians or other vulnerable road users at 17 diverse study sites.  Enriching civic life: Public art makes neighborhoods and public spaces more attractive and enjoyable. As a result, property values tend to rise in areas enhanced with public art.

Homeowners see their investments appreciate, and local governments benefit from increased property revenues.

Defining Accessibility
Cities differ in what constitutes access. For many cities, “viewability” is most important.

Viewability is often determined by whether the art is visible and appreciable from a public right of way or other publicly accessible space.

For example, art inside a building that can be viewed through windows or decorative elements on the building face (such as gates and railings) can satisfy the public access requirement.

Considerations for a percent for arts program in Healdsburg To initiate dialogue regarding a potential percent for art ordinance in Healdsburg, staff has compiled and compared data from California communities of similar scale and economic circumstances as Healdsburg that have a percent for arts program, such as Emeryville and Capitola.

This research is included as Attachment B.

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From this research, staff identified key components of active percent for arts programs and drafted the framework for a potential percent for art program in Healdsburg. This framework is included as Attachment A.

While developing a percent for arts program for City Council’s consideration is part of the overall strategy for continued implementation of the Arts and Culture Master Plan, adopting such a program does come with challenges. For example:
 The City’s funding for capital projects that might fall under a percent for arts program is limited, while costs continue to rise. This often results in project scope being reduced, projects being delayed, and sometimes projects being cancelled altogether. For example, the Grove Street Improvement Project may not currently have adequate funding to fully complete components of the project like repaving the street, so adding an additional fiscak strain on the project would threaten the City’s ability to deliver the core project components as expected by the community.
 Additional fees placed on private development could be passed on to future tenants or buyers in the form of higher costs, adding to overall affordability issues.  Changes in the political landscape over the past few months have resulted in project funding being reduced or withdrawn, and in some cases, projects no longer eligible because of political positions. For example, funding for the City’s Aquifer Storage and Recovery Well project was eliminated by the federal government, resulting in the project being suspended until other funding can be identified.

In order to mitigate some of these factors, staff met with department heads from Public Works, Utilities, and Community Development and the City Manager to discuss the implications of a percent for art program on future public and private construction projects.

Their feedback has been incorporated in the development of the original framework in ways such as (1) taking a moderate approach towards the fee amount, (2) identifying exemptions such as ongoing maintenance and utility work for public projects, (3) exempting single-family and affordable residential projects, and (4) offering options for private development to meet the requirements through the installation of art or payment of an in-lieu fee.

If City Council chooses to move forward, the development of a percent for art program would necessitate a corresponding update to the City’s Public Art Policy and creation of a Public Art Fund. Staff would work with the City’s Finance Department to establish a Public Art Fund as part of City Council’s consideration of a percent for arts ordinance.

Staff is developing preliminary outlines for a revised public art policy that would address the following areas:
 Art forms and objects that are permitted for on-site installation.  Art forms and objects that are not permitted for on-site installation.  Selection process for on-site installation of public art.  Processes for the location, relocation and removal of public art.

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Arts and Culture Commission’s Recommendation
The Arts and Culture Commission reviewed the proposed Percent for Arts Preliminary Framework at its October 22, 2025, meeting. Following discussion and public comment, the Commission supported the current draft of the percent for arts framework and proceeding with additional work.

Staff requests input and feedback from the City Council on the status of the proposed framework and direction to proceed on the continued development of a proposed percent for art ordinance.

ENVIRONMENTAL STEWARDSHIP:

Not applicable. This agenda item is for discussion and direction only.

ALTERNATIVES:

Do not proceed with the development of a proposed percent for art program or provide alternative direction to staff.

FISCAL IMPACT:

A Percent for Arts program has the potential to both increase City revenues (through an in-lieu fee on development) and increase City expenses (when applied to public infrastructure projects). This agenda item is introductory for feedback and direction by City Council. If City Council recommends moving forward with program development, staff would generate a fiscal impact analysis associated with implementation of this program.

ENVIRONMENTAL ANALYSIS:

City Council’s discussion about creating a percent for arts program is not subject to the provisions of the California Environmental Quality Act (CEQA) because discussing the creation of a percent for arts program is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the Environment.

ATTACHMENT(S):

Attachment A: Percent for Art Program Preliminary Framework Attachment B: Percent for Art Program Comparative Analysis Item 9.b
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Rev. 10.24.2025
Healdsburg Percent for Arts Program: Potential Program Components and Criteria Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples A. Proposed percentage of
construction costs to be
devoted to the installation of
Public Art
Public Projects: 1.5%
Public building developments with building
development costs that meet or exceed the
program’s minimum threshold shall devote an
amount not less than one and one half percent
(1.5%) of such costs for acquisition and installation
of publicly accessible art on the development site.

The City may install Public Art on the project site that has a value lower than the Public Art Contribution
amount required, and pay an in-lieu contribution for
the balance of the 1.5% public art contribution into
the Public Art Fund.
(Refer to eligible projects and exemptions below)
Private Nonresidential Developments: 1.5%
Private nonresidential building developments with
building development costs that meet or exceed the
program’s minimum threshold shall devote an
amount not less than one and one half percent
(1.5%) of such costs for acquisition and installation
of publicly accessible art on the development site.

Private Residential Developments of 5 Units or
More: 0.5%
Private residential building developments of five (5)
or more units shall devote an amount not less than
one-half of one percent (0.5%) of such costs for
acquisition and installation of publicly accessible
art on the development site.

The developer may install Public Art on the
development site that has a value lower than the
Public Art Contribution amount required, and pay
an in-lieu contribution for the balance of the 1.5%
public art contribution into the Public Art Fund.
(Refer to eligible projects and exemptions below)
The proposed 1.5% contribution is based on
similar programs throughout California. Some
cities require a higher percentage, and some lower.

The following cities have a percentage requirement
of 1.5% or higher. In some cases, cities also oƯer a
reduced in-lieu fee amount as an alternative to
providing art on site:

Albany: Public & Private: 1.75%
Capitola: Public 2% / Private: 2%
Or a 1% in-lieu fee paid to City
Berkeley: Public 1.75% / Private: 1.75%
Or a 0.8% in-lieu fee paid to City
The following cities require a contribution of 1%:

Napa: Public & Private: 1%
Petaluma: Public & Private: 1%
Santa Rosa: Public & Private: 1%
Sebastopol: Public & Private: 1%
Alameda: Public & Private: 1%
Palo Alto: Public & Private: 1%
Richmond: Public & Private: 1%
Pasadena: Public & Private: 1%
The following cities have a lower percentage
requirement:

Watsonville: Public & Private: 0.75%
Whittier: Public & Private: 0.5%
Dana Point: Public & Private: 0.5%
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Rev. 10.24.2025
Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples B. Threshold for Projects:

Minimum valuation of
construction costs that require
the public art contribution.
$300,000.00 or greater.

Certain public projects receive funding from multiple
sources, such as granting entities or federal
agencies.

In some cases, the sources of funds are limited to a
specified purpose, or for which
the terms of a contract, federal or state grant, law, or regulation prohibit the expenditure of funds on works
of art.

For eligible projects funded from multiple funding
sources, only that portion of the total project costs
funded from eligible funding sources would be
applicable.

As best practice, eligible projects should include
public art as part of grant applications for
consideration by the granting agency.
$300,000.00 or greater. The average threshold for such programs throughout California is approximately $250,000 -
$500,000. 00
Napa: $250,000.00
Capitola: $250,000.00
El Cerrito: $250,000.00
Berkeley: $300,000.00
Emeryville: $300,000.00
Albany: $300,000.00
Petaluma: $500,000.00
Santa Rosa: $500,000.00
Watsonville: $500,000.00
A small number of cities have a higher threshold
for their percent for arts program:

Pomona: $750,000.00
Sebastopol: $1,000,000.00
Dana Point: $1,000,000.00
El Segundo: $1,000,000.00
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C. Exemptions 1. Construction, remodel, repair or reconstruction of non-municipal governmental buildings,
public-serving social service and non-profit
agencies.

2. Public infrastructure repair and maintenance
projects including but not limited to street
paving, sidewalk maintenance, underground and
overhead utility repairs, tree maintenance and
replacement, and parking lot maintenance and
upkeep.Tree planting (not including projects
where these are a portion of a larger project).

3. Remodeling, repair or reconstruction of
structures which have been damaged by fire,
flood, wind, earthquake or other calamity;

4. AƯordable housing construction, remodel, repair
or reconstruction projects;

5. Seismic retrofit projects as defined by
Healdsburg Municipal Code (not including
projects where these are a portion of a larger
project).

6. Construction, remodel, repair or reconstruction
of structures owned and occupied by visual and
performing arts entities.

7. Utility pump stations and reservoirs (not
including projects where these are a

8. portion of a larger project).

9. Fire sprinkler installation projects as defined by
Healdsburg Municipal Code (not including
projects where these are a portion of a larger
project)

10. ADA compliance projects (not including projects
where ADA compliance is a portion of a larger
project).

Note: These exemptions are not intended to exempt
components of a major improvement project when
determining the overall project cost. For example,

1. Single family homes, in projects of four or less.

2. Remodeling, repair or reconstruction of
structures which have been damaged by fire,
flood, wind, earthquake or other calamity;

3. AƯordable housing construction, remodel,
repair or reconstruction projects;

4. Seismic retrofit projects as defined by
Healdsburg Municipal Code (not including
projects where these are a portion of a larger
project).

5. Construction, remodel, repair or reconstruction
of structures owned and occupied by visual and
performing arts entities.

6. Fire sprinkler installation projects as defined by
Healdsburg Municipal Code (not including
projects where these are a portion of a larger
project)

7. ADA compliance projects (not including
projects where ADA compliance is a portion of a
larger project).

Note: These exemptions are not intended to exempt
components of a development project from being
considered when determining the overall project
cost.

Voluntary Participation: Any private development
projects (including residential only projects of 4
units or fewer) may choose to voluntarily participate
in the percent for arts program. Residential
developers choosing to voluntarily participate in the
program shall follow the procedures set forth in the
Public Art Policy. Applicants choosing to voluntarily
participate in the percent for arts program may
provide public art of any value on the project site, or pay an in-lieu fee of their choosing.

Most cities that have adopted a percent for arts
program have limited exceptions to the fee
requirement.

The proposed exemptions are typical for many
cities, including:

Santa Rosa
Emeryville
Petaluma
Berkeley (similar)
Sebastopol
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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples components of a road improvement project (e.g.
such as underground utility work for the Healdsburg
Avenue project) would not be exempt from
determining the overall project cost
StaƯ is developing definitions and additional context
for potentially exempted public improvement
projects.

Voluntary Participation: Any exempted public
projects may voluntarily participate in the percent for arts program, and participants shall follow the
procedures set forth in the Public Art Policy.

Voluntary participants may provide public art of any
value on the project site, or pay an in-lieu fee of any amount.

The Arts and Culture Commission is available to
oƯer input and support to voluntary participants
who may not have experience in creating public art
as part of a private development. Using the
Commission as a resource at the earliest possible
time in site planning and building design process is
highly recommended, but not required.

D. Renovations and
Reconstruction
The same thresholds and exemptions apply to
renovations and reconstructions.

Proposed percentage: 1.5%
Threshold: $300,000.00
The same thresholds and exemptions apply to
renovations and reconstructions.

Proposed percentage: 1.5%
Threshold: $300,000.00
The following cities have the same requirements
for renovations:

Albany
Capitola
Emeryville
El Segundo
Napa
Petaluma
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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples E. Valuation of Construction
Costs
Construction costs may be based on the project cost
estimates. The cost estimate may be determined at
50% of construction drawing stage or the next
closest construction cost estimating.

StaƯ is working with other city departments to
determine how the most accurate projection of
construction costs can be calculated.

For large scale developments, the developer shall
provide the City with a worksheet outlining the
valuation of the project according to its various
components such as roads, building and grounds.

For small scale projects such as the renovation of
an existing building, Construction costs will refer to
the valuation provided on the building permit.

Building permit applications shall include, but are
not be limited to all grading, building, plumbing,
mechanical, and electrical permit applications for
the project.

In the event of a phased construction, the fee
applies to all future components. If additional
information is discovered relating to the valuation of
a project’s construction costs, the city reserves the
right to adjust both the total valuation and the
percent for arts contribution for the project.

All cities with a percent for arts program work
closely with the Chief Building OƯicial and/or
Community Development Director to determine
and/or confirm construction costs as shown on the
building permit application for private developers.

F. Contribution of Public Art or
Payment of In-Lieu Fee
Not less than 1% of the construction cost.

An in-lieu fee may be paid, at the discretion of the
City, instead of installing public art at the project.

These funds shall be received into the Public Art
Fund.

Not less than 1% of the construction cost.

An in-lieu fee may be paid, at the discretion of the
owner/developer, instead of installing public art at
the project. These funds shall be received into the
Public Art Fund.

All cities oƯer developers the option to pay an inlieu fee to the Public Art Fund.

This in-lieu fee would be imposed as a standard
aesthetic land use control within the scope of the
City’s police power, similar to a front yard setback
requirement or a height limit.

G. Public Art Fund
NOTE: Public Art Fund
designation to be developed in
conjunction with future work
on the Percent for Arts
Program.

Funds received under the Percent for Arts program
shall be deposited into the Public Art Fund and
restricted for use as identified by the Fund’s criteria.

Funds received under the Percent for Arts program
shall be deposited into the Public Art Fund and
restricted for use as identified by the Fund’s criteria.

All cities with an active percent for arts program
have established a dedicated Public Art Fund or
Cultural Arts Fund.

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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples H. Alternate location for public
art
The City may satisfy the requirements for providing
public art in whole or in part on an alternate site,
provided that the public art on an alternate site
meets all of the requirements and provisions of the
Percent for Arts Program, and may not be installed or
commissioned prior to the completion date of the
application triggering the Public Art Contribution
requirement.

In the case that the City elects to provide public art
on an alternate site, the City may prioritize
installation of public art funded by the percent for art program at a location that is found to oƯer a
significant community benefit, such as an aƯordable
housing development. A list of such locations may
be developed and maintained as part of the Public
Art Policy and will be subject to review every 3 years.

The developer may satisfy the requirements for
providing public art in whole or in part on an
alternate site, provided that the public art on an
alternate site meets all of the requirements and
provisions of the Percent for Arts Program, and may
not be installed or commissioned prior to the
completion date of the application triggering the
Public Art Contribution requirement.

The cities of Santa Rosa, Sebastopol and Petaluma
allow developers to request to install public art at
an alternative location, particularly if the alternate
location is more accessible to the public.

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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples I. Eligible Expenditures to
Determine Percent for Arts
Program Cost
The Public Art Contribution for on-site installation
must be expended only on costs associated with the
selection, acquisition, purchase, commissioning,
design, fabrication, placement, installation, or
exhibition of the public art. This includes the
following:

1. Artist fees;

2. Labor of assistants, materials, and contracted
services required for the design, fabrication, and
installation of the public art;

3. Any required permit or certificate fees and
reasonable business and legal costs directly
related to the public art;

4. Dealer’s fees, if necessary and where
appropriate, up to 10% of the public art
contribution;

5. Communication and other indirect costs
(insurance, utilities associated with the creation
but not the operation of the public art, etc.);

6. Transportation of the public art to the site;

7. Preparation of site to receive public art, beyond
that required for the development itself;

8. Installation of the completed public art;

9. Structures which enable the display of the public
art, such as platforms or pedestals, up to 5% of
the total public art contribution;

10. Mountings, anchorages, containments, or other
materials necessary for installation of the public
art;

11. Plaque identifying the public art.

The Public Art Contribution for on-site installation
must be expended only on costs associated with
the selection, acquisition, purchase,
commissioning, design, fabrication, placement,
installation, or exhibition of the public art. This
includes the following:

1. Artist fees;

2. Labor of assistants, materials, and contracted
services required for the design, fabrication,
and installation of the public art;

3. Any required permit or certificate fees and
reasonable business and legal costs directly
related to the public art;

4. Dealer’s fees, if necessary and where
appropriate, up to 10% of the public art
contribution;

5. Communication and other indirect costs
(insurance, utilities associated with the creation
but not the operation of the public art, etc.);

6. Transportation of the public art to the site;

7. Preparation of site to receive public art, beyond
that required for the development itself;

8. Installation of the completed public art;

9. Structures which enable the display of the
public art, such as platforms or pedestals, up to
5% of the total public art contribution;

10. Mountings, anchorages, containments, or other
materials necessary for installation of the public
art;

11. Plaque identifying the public art.

These are expenditures that are considered eligible
in almost all percent for arts programs.

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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples J. Ineligible expenditures The following are considered ineligible expenditures that cannot be paid out of the public art contribution:

1. Promotional materials or activities for the artist,
the public art, the development, the developer or
others parties involved in the development
project;

2. Opening, dedication, or other event for the public
art, artist, or development;

3. Developer’s project management expenses
associated with the public art;

4. Services, materials, utilities or other expenses
associated with the operation or maintenance of
the public art;

5. The cost of locating the artist(s);

6. Land costs or any other costs associated with
the development that are not part of and solely
attributable to the public art;

7. Illuminating the public art if not integral to the
design.

The following are considered ineligible expenditures
that cannot be paid out of the public art
contribution:

1. Promotional materials or activities for the artist,
the public art, the development, the developer
or others parties involved in the development
project;

2. Opening, dedication, or other event for the
public art, artist, or development;

3. Developer’s project management expenses
associated with the public art;

4. Services, materials, utilities or other expenses
associated with the operation or maintenance
of the public art;

5. The cost of locating the artist(s);

6. Land costs or any other costs associated with
the development that are not part of and solely
attributable to the public art;
Illuminating the public art if not integral to the
design.

These are expenditures that are considered
ineligible in almost all percent for arts programs.

K. Identification and Signage The Public Art shall be identified by a plaque that meets the standards in use by the City at the time of
installation of the Public Art.

The Public Art shall be identified by a plaque that
meets the standards in use by the City at the time of
installation of the Public Art.

Standardized signage and identification for
completed public art installations is required in
almost all percent for arts programs.

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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples L. Demonstration of Compliance Before the building permit for the development project can be issued, an art installation proposal
would be reviewed under the framework set forth in
the revised Public Art Policy, and the budget for the
public art reviewed by the Arts and Culture Program
Administrator.

The completed public art at the development site
must be consistent with the public art proposal and
budget approved by the City.

Part 1: Before the building permit for the
development project can be issued, an art
installation proposal would be reviewed under the
framework set forth in the revised Public Art Policy,
and the budget for the public art reviewed by the
Arts and Culture Program Administrator.

Part 2: The private developer shall provide written
proof of compliance (such as a purchase
agreement, or evidence of the installed artwork,
etc.) to the City Building OƯicial before the
Certificate of Occupancy can be issued.

The completed public art at the development site
must be consistent with the public art proposal and
budget approved by the City.

Note: StaƯ is working to determine how compliance
will be demonstrated in the case of large scale,
multi-phase private developments. For example,
the art installation proposal may possibly be
required at the time of design review or submission
of the building permit application.

These are typical requirements for demonstration
of compliance in percent for arts programs.

StaƯ is working with other city departments to
refine the process of satisfying the requirements of
this program.

M. Public Art Installation Timeline
and Completion
The public project is recommended to install the
public art on site during the development of the
construction project.
(e.g. Fitch Mountain Access Project)
The City can elect to install the public art up to six
months after the construction project has been
completed.

The private developer is recommended to install the
public art on site during the development of the
construction project.

The developer can request to install the public art or
pay the in lieu contribution amount to the City for
up to six months after the construction project has
been completed. The developer can elect to do this
by executing a written agreement with the City and
by providing security in a form acceptable to the
City Attorney.

This option enables the developer to select and
install public art that is specific to the completed
site after its use can be properly evaluated.

The City of Emeryville includes this option in its
percent for arts program.

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Program Component Proposed Criteria – Public Projects Proposed Criteria – Private Projects Background Information and Precedent Examples N. Ownership, Title and
Maintenance
The title to all public art commissioned or purchased
by the City of Healdsburg will be transferred to the
City of Healdsburg. The City is charged with the
custody, protection, maintenance and preservation
of the public art work, in accordance with the
California Preservation of Works of Art Act
The private developer will own and maintain the
public art that is commissioned and installed in
fulfillment of the public art requirement for their
construction project.

The public art must remain on the project site for
twenty years from the original installation date or
longer.

Title to all artworks required by the Percent for Art
Program shall pass to the successive owners of the
development.

Each successive owner shall be responsible for the
custody, protection and maintenance of such works
of art.

Developer or owner shall execute a restrictive
covenant in a form acceptable to the City Attorney
enforceable by the City, which shall be recorded
against the project site and shall run with the land
for a period of twenty years from the installation
date.

The developer and subsequently the property owner
shall maintain or cause to be maintained in good
condition the public art continuously after its
installation and shall perform necessary repairs and
maintenance to the satisfaction of the City. The
maintenance obligations of the property owner
shall be contained in a covenant and recorded
against the property and shall run with the property.

These are typical ownership and maintenance
requirements in percent for arts programs.

NOTE: The Percent for Arts program will require revisions to the City’s Public Art Policy in areas such as artwork selection process, criteria for artwork, definition of publicly accessible art, etc. These revisions will be developed in conjunction with future work on the Percent for Arts Program.

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PERCENT FOR THE

ARTS ORDINANCES
Comparative Analysis
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Percent for arts programs
generally apply to eligible
construction projects where a
determined percentage of the
total project budget is set aside
for public art and, in certain
cases, cultural arts programming.

These programs are often
accompanied by corresponding
public art policies that address
how the funding is to be spent on
the selection, acquisition,
commissioning, installation and
maintenance of public artworks.

Generally, there is little variation
in the structure of percent for
arts ordinances.

This analysis offers differing
approaches to common sections
within most ordinances.

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WHAT IS A PERCENT FOR ART PROGRAM?
3 As a condition of building development, many cities include a requirement to either pay into a public art fund or to provide publicly accessible art as part of the development.

The value of such a payment or installation is typically based on a percentage of total development costs. Where art is provided as part of the development, cities generally exercise some control in reviewing the proposed art/artist. Public art under these programs must remain in place for a specified period of time, if not indefinitely.

Programs that encourage public art to be provided through private development requirements recognize private developments as important locations for public interface and that art and cultural experiences at these sites can have immense benefits to the development and public alike. Public art provided by private development is, thus, ideally a collaborative process that encourages creative and stimulating installations.

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CITY POPULATIONS
Percent for the Arts
ordinances exist in 27 states
across the United States,
with many ordinances
passed in cities throughout
California. These cities are
referenced in this report,
selected either for their
proximity to Healdsburg or
having a similar population
to Healdsburg.

Right: Cities are shown
according to the sizes of
their populations.

City Population 2024
Sebastopol 7,335
Capitola 9,456
Healdsburg 11,137
Emeryville 12,670
El Segundo 16,188
Albany 18,721
El Cerrito 25,422
Watsonville 50,328
Petaluma 58,489
Napa 76,878
Berkeley 117,214
Santa Rosa 175,140
4 Item 9.b
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CITY POPULATIONS
Right: For this analysis,
cities and corresponding
data will be shown in
alphabetical order.
5 City Population 2024
Albany 18,721
Berkeley 117,214
Capitola 9,456
Emeryville 12,670
El Cerrito 25,422
El Segundo 16,188
Napa 76,878
Petaluma 58,489
Santa Rosa 175,140
Sebastopol 7,335
Watsonville 50,328
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REQUIREMENT PERCENTAGES
6 Survey of the percentage of the total construction costs required for public or private developments.

City Percentage
Albany Public & Private: 1.75%
Berkeley Public: 1.5%
Private: 1.75% -OR- 0.8% in lieu fee to City
Capitola Public 2%
Private: 2% -OR- 1% in lieu fee to City
Emeryville
Private Nonresidential: 1%
Private Residential of 20+ units: 0.5%
Public: 1.5%
El Cerrito Public & Private: 1%
El Segundo Only Private: 1%
Napa Public & Private: 1%
Petaluma Public & Private: 1%
Santa Rosa Public & Private: 1%
Sebastopol Public & Private: 1%
Watsonville Public & Private: 0.75%
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COMPARATIVE ANALYSIS
7 City Population 2024 Percentage
Albany 18,721 Public & Private: 1.75%
Berkeley 117,214 Private: 1.75%
Public: 1.5%
Capitola 9,456 Public & Private: 2%
**or 1% in lieu fee to City
Emeryville 12,670
Private Nonresidential: 1%
Private Residential of 20+ units: 0.5%
Public: 1.5%
El Cerrito 25,422 Public & Private: 1%
El Segundo 16,188 Only Private: 1%
Napa 76,878 Public & Private: 1%
Petaluma 58,489 Public & Private: 1%
Santa Rosa 175,140 Public & Private: 1%
Sebastopol 7,335 Public & Private: 1%
Watsonville 50,328 Public & Private: 0.75%
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CONSTRUCTION THRESHOLDS
8 Survey of the minimum construction cost of a public or private development that would initiate the requirement to provide a Public Art component or pay an in-lieu fee.

City Construction Cost to Trigger Requirement
Albany $300,000
Berkeley $300,000
Capitola $250,000
Emeryville $300,000
El Cerrito $250,000
El Segundo $1,000,000*
Napa $250,000
Petaluma $500,000
Santa Rosa $500,000
Sebastopol $1,000,000
Watsonville $500,000
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COMPARATIVE ANALYSIS
9 City Population 2024 Percentage Construction Cost Minimum Albany 18,721 Public & Private: 1.75% $300,000
Berkeley 117,214 Public: 1.5%
Private: 1.75% $300,000
Capitola 9,456 Public & Private: 2%
**or 1% in lieu fee to City $250,000
Emeryville 12,670
Private Nonresidential: 1%
Private Residential 20+ units: 0.5%
Public: 1.5%
$300,000
El Cerrito 25,422 Public & Private: 1% $250,000
El Segundo 16,188 Only Private: 1% $1,000,000*
Napa 76,878 Public & Private: 1% $250,000
Petaluma 58,489 Public & Private: 1% $500,000
Santa Rosa 175,140 Public & Private: 1% $500,000
Sebastopol 7,335 Public & Private: 1% $1,000,000
Watsonville 50,328 Public & Private: 0.75% $500,000
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ORDINANCE APPLICABILITY TO RENOVATIONS
10 City Specifications Regarding Applicability
Capitola
Applies to all expansion of, remodeling of, or tenant improvements to existing eligible buildings with a total construction cost of $250,000 or more. **Capitola’s threshold triggering requirement for new construction is $250,000.

El Cerrito Applies to remodels of existing buildings with a construction value equal to or more than 50% of the replacement cost of the building
Santa Rosa
Applies to remodels with a construction cost greater than or equal to 50% of the replacement cost of the building, regardless of the actual amount of the construction costs.

Sebastopol
Applies to remodels with a construction cost of $500,000 for rehabilitation, renovation or improvement of an existing building or multiple buildings within a common site.
**Sebastopol’s threshold triggering requirement for new construction is $1,000,000.

Napa
Applies to the rehabilitation, renovation, remodeling or improvement of an existing commercial building with a construction cost of $250,000.00 or more. **Napa’s threshold triggering requirement for new construction is $250,000.

Examples of ways that certain cities apply the requirement to expansions and renovations.

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COMPARATIVE ANALYSIS
11 City Population Percentage Threshold Applies to Renovations Albany 18,721 Public & Private: 1.75% $300,000 Yes
Berkeley 117,214 Public: 1.5%
Private: 1.75% or 0.8% in lieu fee $300,000 Yes, if additions exceeds 10,000 sq. ft.

Capitola 9,456 Public: 2%
Private: 2% or 1% in lieu fee $250,000 Yes
Emeryville 12,670
Private Nonresidential: 1%
Private Residential 20+ units: 0.5%
Public: 1.5%
$300,000 Yes
El Cerrito 25,422 Public & Private: 1% $250,000 Yes, if value of remodel exceeds 50% of replacement cost of building
El Segundo 16,188 Only Private: 1% $1,000,000* Yes
Napa 76,878 Public & Private: 1% $250,000 Yes
Petaluma 58,489 Public & Private: 1% $500,000 Yes
Santa Rosa 175,140 Public & Private: 1% $500,000 Yes, if value of remodel exceeds 50% of replacement cost of building
Sebastopol 7,335 Public & Private: 1% $1,000,000 Yes, if remodel exceeds $500,000 Watsonville 50,328 Public & Private: 0.75% $500,000 Yes, if remodel exceeds $250,000 Item 9.b
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VALUATION OF PROPERTY
12 City Different Approaches to How Construction Value is Determined Emeryville
The determination of “construction valuation” shall be made by the Building Official and shall be the total value of all construction work for which a building permit is issued, as well as all grading, finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent equipment Albany Construction cost shall be based on building valuation per square foot, as contained in the City Master Fee Schedule, excluding land valuation and off-site improvement costs.

Capitola
The value of eligible public and private construction projects is calculated by the city of Capitola building permit application. The obligation to comply with this chapter shall not be evaded by performing a series of small construction projects if the project could have been performed as a single construction project within a three-year period.

Napa
Calculations shall be based on construction and site improvement costs as declared on all building permit applications. For purposes of calculating the public art fee, construction costs shall be determined by the city's Community Development Director and shall include, but not be limited to, all grading, site improvement, building, plumbing, mechanical, and electrical permit applications for the project.

Watsonville Multiple building permits issued within a three (3) year period for a single project shall be considered in the aggregate in determining the Watsonville public art program allocation.

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EXCEPTIONS AND EXEMPTIONS TO REQUIREMENT
13 Most cities that have adopted a percent for art program have limited exceptions to the fee requirement. They require a percent for arts fee to be paid on almost all Public/Capital Improvement Projects.

This includes construction projects such as underground public works projects or treatment plants that, due to their location, cannot incorporate a publicly accessible work of art.

This fee gets placed in a Public Art Fund or a Cultural Arts Fund, and is allocated towards publicly accessible public art projects at other sites.

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EXCEPTIONS AND EXEMPTIONS
14 City Exemption Criteria
Watsonville
Buildings designed and dedicated to nonprofit performing arts spaces or museum uses shall not be required to meet the Public Art Program Allocation requirement for as long as the performing arts or museum uses are maintained within these buildings.

Albany
• Projects that have an active building permit application on or before the effective date of the ordinance.
• Underground public works projects, street or sidewalk repair, street lighting, or landscaping, including American Disabilities Act (ADA) mandated improvements and energy efficiency improvements to existing facilities.

Berkeley
• Low-income housing projects
• Buildings with religious, arts, or cultural uses
• Transitional housing
Sebastopol
Private construction project which consist only of heating, ventilation, air-conditioning, reroofing, cosmetic work that does not affect items regulated by the model building codes, and equipment not considered to be part of the architecture of the building or area.

Santa Rosa Non-municipal governmental construction AND
All exemptions on previous slide
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COMPLIANCE WITH PERCENT FOR ART REQUIREMENT
15 In general, the following requirements must be met prior to a city’s issuance of a certificate of occupancy.

Full compliance with one of the following:

The contribution to public art may be through either:
• Public art in-lieu fee equal to the stated percentage of the development costs. - OR –
• Public art, equal to the stated percentage of the development costs, located on the development site and visible from a public right-of-way or from other public property.

Documentation (such as a written agreement for the installation and maintenance) is usually required.

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VALUATION OF PUBLIC ART COMPONENT
16 City Requirements
Capitola Applicant must supply an appraisal or other evidence of the value of the proposed public artwork, including acquisition and installation costs;
Albany
Applicant is responsible for providing documentation of the value of a Public-Art Feature. Such Documentation shall be provided by an independent third party with qualifications acceptable to the Community Development Director.

The cost of services or utilities necessary to operate or maintain the artwork over time shall not be included in the valuation of the Public Art Feature.

Certain cities require developers to provide proof of the value of selected public work of art.

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OUTCOMES
The following
cultural arts
offerings were made
possible by funding
from the Percent for
Arts programs
adopted by the
cities included in
this analysis.

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ALBANY
18 Program Description
Albany
Community Center
Art Gallery
The Albany Community Center Art Gallery hosts four 3-month-long art shows per year which highlight artists from Albany and neighboring cities.

The Sculpture
Loan Program
Large-scale artworks by local artists are displayed throughout Albany for two years in a highly visible outdoor location. Artists are responsible for transportation, delivery, installation, and removal of the sculpture. At the end of the two-year loan, the City and artist will consider continuing the loan for an additional two years, removal of the sculpture, or donation/sale of the sculpture to the City or a third party.

Albany Murals
Project
Murals will be installed on four columns supporting the BART tracks on the Ohlone Greenway. The theme is ‘Gateways,’ which symbolizes an embrace of diversity and inclusivity, a reflection of the community's collective journey Community
Projects Grants
Program offering multiple grants on-demand to support small scale community projects of less than $10,000.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 18,721 Public & Private: 1.75% $300,000 Yes Sep 17, 2007 Item 9.b
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BERKELEY
19 Program Description
The City of
Berkeley Cube
Space Gallery
This contemporary art gallery is located in the heart of downtown Berkeley and features emerging and mid-career Bay Area artists. Unlike traditional galleries, its curated exhibits are always visible to the public through three glass walls in a 200 sq. ft. space.

Downtown
Berkeley Art Plaza
Rotating sound art installations that are open to the public every day from 7 AM - 10 PM Civic Arts Grants The City of Berkeley offered awards in the following categories during Fiscal Year 25:
• Individual Artist Projects: $44,000 for eleven (11) artists • Community Festivals: $199,680 for thirty-four (34) festivals • General Operating Support: $444,799 for 54 arts and cultural organizations • Arts Programs Grant: $60,000 for twelve (12) projects • Capital Projects Grants: $295,000 for two (2) organizations Public Art
Collection
The City of Berkeley owns 50 outdoor permanent public artworks and over 50 small portable, and mostly framed, artworks currently displayed in City buildings.

Poet Laureate A joint program with the Berkeley Public Library in which poet laureates champion the literary arts, collaborate with and mentor fellow artists, and perform public readings.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 117,214 Public: 1.5% - Private: 1.75%
or 0.8% in lieu fee $300,000 Yes, if additions exceeds 10,000 sq. ft. June 1, 1999 Item 9.b
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CAPITOLA
20 Program Description
Capitola Plein Air In this annual festival, forty professional artists set up their easels on the wharf, shore, and streets of Capitola to paint live for four days and display their paintings for sale.

Integrated Arts Artist-created street signage; embellished signal boxes and utility boxes; median art featuring groups of statues/artwork in the median (current project cost: $230,000) Site Specific Public
Art Installations
Each year, the City of Capitola offers artists multiple opportunities to integrate art into their surrounding via unique projects such as:
• Begonia Commemorative Art Project: With a budget of $40,000, this project calls for an artist to create a piece of art in honor of the 65 year-old Capitola Begonia Festival. • Tree Stump Art Project: This public art project calls for an artist to preserve and embellish a 100-year-old tree stump that has become a way-finding icon. • Monterey Avenue Railing Art Project: With a budget of $50,000, this art project is 625 feet long and incorporates art into the primary entry route to the Capitola Village. • The Park and Washburn Tile project: This Public Art Partnership with the Soquel Union Elementary School District had a budget of $66,139.

Public Art
Maintenance
With a budget of $5,000, a professional conservator is contracted to perform annual maintenance on all public art projects.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 9,456 Public: 2%
Private: 2% or 1% in lieu fee $250,000 Yes April 22, 2004 Item 9.b
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EMERYVILLE
21 Program Description
Bus Shelter Art
Installations
Emeryville artists brighten the mundane: Every four months a new artist installs four original works in four bus shelters. Each cycle supports 6 artists with $30,000 of stipends.

Purchase Award Since 2006, the city’s permanent art collection has been built through the yearly acquisition of an artwork. City Hall serves as a showcase for the works of local artists.

Visual Arts Grants Grants ranging from $3,000 - $17,500 are awarded to a person or organization that will install permanent or semi-permanent artwork in Emeryville for a minimum of two years.

In Fiscal Year 25-26, a total of $103,000 in grant funding was awarded to grantees.

Public Art
Collection
The Art in Public Places Program has generated nearly 70 publicly-owned art works and 230 art installations available to the public in private developments.

Murals Program Established in 2016, this program has resulted in over 40 murals.

Interactive Public
Art Map
Visitors can view an interactive online map, download a digital Pocket Map, or pick up a physical Pocket Walking Guide to access Emeryville’s Art in Public Places collection.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 12,670 Private: 1% Public: 1.5% $300,000 Yes Dec 18, 1990 Item 9.b
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EL CERRITO
22 Program Description
Pavement Public
Art Pilot Program
Community artists transform a mundane piece of asphalt on a public street into a captivating work of art.

Mini-Grant Award Support for initiatives that bring community members together through cultural events. ‘ECCRU’ El Cerrito
Creative Reuse
Artist Residency
This residency supports artists who work with recycled materials. The ECCRU Artist Residency includes a stipend, access to the City's Recycling + Environmental Resource Center, and support for an exhibition at the end of the residency.

Utility Box Public
Art Program
Community artists transform drab and unsightly utility boxes into attractive works of art that will enhance the beauty of San Pablo Avenue.

Wind Sculptures
Collection
With a budget of $100,000, 12 site-specific abstract kinetic sculptures were installed on the light poles of San Pablo Avenue.

Poet Laureate
Program
This program creates activities that raise the status of poetry in the everyday consciousness of residents and inspire writing of poetry across all age groups.

Arts Database Arts and Culture Commission hosts a database of local artists and arts organizations.

City Hall Gallery This display space in the loft hallway in El Cerrito City Hall offers exhibits to residents.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 25,422 Public & Private: 1% $250,000 Yes, if value exceeds 50% of replacement cost of building Dec 5, 2005
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EL SEGUNDO
23 Program Description
Visual Artist in the
Community
Four artists annually are immersed in the El Segundo community, resulting in four legacy projects added to the City’s civic art collection.

Poet Laureate The City's inaugural poet laureate program engaged the community and youth groups to promote the literary arts and celebrate the art of poetry.

Exhibitions at the
Library
This gallery space features rotating exhibitions throughout the year. This includes a partnership with the Da Vinci Schools showcasing student photography every year.

Public Art
Collection
The Cultural Development Program has initiated 8 public art works – 1 of which has been completed. *As they only have a public art requirement for private development -and none for public development- El Segundo’s formerly extremely high threshold led to exceedingly slow growth for their public art collection, yielding only one public work of art over the past 6 years.

Festival of
Holidays
An annual festival that brings the community together to celebrate the winter holidays of Christmas, Hanukkah, Diwali, Kwanzaa, Omisoka, and Nochebuena.

Community
Engagement Fund
Grant
This grant allocates up to $6,000 for arts and cultural community-led events and initiatives such as the El Segundo Juneteenth Festival and Gundo Pride.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 16,188 Only Private: 1% $1,000,000* Yes Nov 19, 2019
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NAPA
24 Program Description
2nd Str Pavement Art
Corridor
Creative paving designs are applied to increase safety for all roadway users, especially pedestrians, and create a public art intervention to energize streets.

Major Site-Specific
Public Art Projects
• Soscol Medians Public Art Project: With a budget of $200,000, this installation augments nearby public art installations at Chrysler and Soscol Square and enhances the aesthetics along this commercial corridor.
• Hwy 29 Undercrossing Mural: With a budget of $75,000, "The Weavers" By David Ocelotl Garcia to support place-making the new HWY 29 Undercrossing.
• Roundabout Public Art Project: With a budget of $375,000, "Circulation" by Ana Teresa Fernandez was installed at the First St./California Blvd roundabout in Napa.

Downtown Napa
Murals
This collaborative effort between the City of Napa and local property owners is aimed at revitalizing vacant or transitioning buildings into stunning works of art by local creatives.

Public Art Collection The City’s Public Art Collection consists of 19 works, comprised of early artworks commissioned by the former Redevelopment Agency along with newer artworks that have been created and installed since the adoption of the City’s Public Art Ordinance.

Downtown Napa
Utility Boxes
13 artists were selected by a jury and paid to create designs that have been transferred to vinyl and wrapped around signal utility boxes located in Downtown Napa.

Lighted Art Festival This celebration supports innovative techniques using light technologies as a growing art medium.

Population Percentage Threshold Applies to Renovations Ordinance Adopted 76,878 Public & Private: 1% $250,000 Yes April 6, 2010
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RECOMMENDED

ORDINANCE

EXAMPLES
Santa Rosa:

This effective and
comprehensive plan was
largely duplicated by both
Petaluma and Sebastopol.

Emeryville: Exceptional, clear
plan that has yielded nearly
70 publicly-owned art works
and 230 art installations over
30 years with zero legal
complications.

Berkeley: Ambitious, detailed
plan to reference for large-
scale future growth.
25 Item 9.b
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: December 1, 2025
SUBJECT: Compassionate Communities Initiative, ”When the Time Comes” PREPARED BY: Anna Grant, Active Adult and Senior Services Supervisor STRATEGIC INITIATIVE(S):
- Provide resident driven Community Services
RECOMMENDED ACTION(S):

Receive an update on City Council's Compassionate Community goal and direct staff to launch the “When the Time Comes” pilot program.

COMMUNITY ENGAGEMENT/OUTREACH:

The Senior Center acts as a vital community resource, providing information on a wide range of age-related topics, concerns, and needs.

Senior Center staff provide compassionate support and guidance to community members navigating profound, often challenging, end-of-life and future care decisions during the weekly inquiries that occur at the Senior Center. Patrons repeatedly turn to the familiar and trusted environment of the Senior Center, seeking not just legal and practical guidance, but essential comfort and solace during this delicate journey. Individuals seeking guidance range in age from adult children of an aging parent to recent retirees and elders who are making final preparations for when the time comes.

Following an initial meeting with community member and death doula Taya Levine, and subsequent outreach to Senior Center members, staff presented an idea for a program that would support end-of-life planning and presented this concept to the Senior Citizens Advisory Committee in January 2025 for feedback. In February 2025, the Senior Citizens Advisory Commission adopted the Compassionate Communities pilot program as a goal. On April 28, 2025, the City Council held a full-day retreat to review and establish the City Goals for Fiscal Year 2025-26. At this retreat City Council identified the program as a goal with formal adoption in June 2025.

The Senior Citizens Advisory Commission created a Compassionate Communities ad-hoc committee (“Committee”) for this goal with a focus on developing a program scope, structure, and funding mechanism to provide resources, services, and assistance for end-of-life planning. Tasked Item 9.c
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with creating a draft proposal for program operations, the Committee began bi-weekly meetings with staff in late April 2025. The Committee includes staff Anna Grant, Active Adult and Senior Services Supervisor, Recreation Coordinator Yaquelin Buenrostro, community member and project lead Taya Levine, and Senior Citizens Advisory Commissioners Cindi Brown and Barbara Erickson.

During an in-depth discovery and development process, the Committee validated community needs, sourced materials and resources, met with the Latino community to clarify specific needs, and explored funding resources, all of which led to a new program concept termed “When the Time Comes”. The three-service-center program concept seeks to provide peace of mind to participants who are facing end-of-life situations by:
• Empowering choices
• Providing assistance in navigating the end-of-life journey • Providing guidance through the healing process.

The Senior Citizens Advisory Commission received the “When the Times Comes” draft pilot program presentation at the November 12, 2025, meeting, and recommended to City Council that City Council endorse the launch of the program in January 2026.

DISCUSSION/ANALYSIS:

The program discovery and development process for end-of-life planning revealed key areas that are facets of today's proposal: People and Partnerships, Program and Service Offerings, Operational Realities, and Funding and Sustainability.

People and Partnerships:

During the program's development, staff, project lead Levine, and ad-hoc commissioners identified components that could be leveraged to help build the program including other senior centers and their services, The Village Network1, end-of-life practitioners, and community assets. Discussions revealed a clear need for a program that serves as a resource, such as a Peace of Mind Center for individuals to turn to when the time comes and confirmed that both people and businesses are interested in participating.

Program Services and Offerings:

Using the Peace of Mind Center's three-area model of empowering choices, navigating the end-oflife journey, and guidance through the healing process, the Committee envisions a program that includes informational sessions, practical support, and non-clinical end-of-life skills, with equitable access for all.

To ensure that the program is culturally responsive and inclusive, and with support from community partners, the program will meet the needs of the entire community by:
• Engaging community voices in program design and delivery • Recognizing diverse cultural backgrounds and needs
1 The Village Network is a non-profit membership organization of active older adults 50+ who offer each other support services and social connections to improve quality of life and expand choices.

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• Inviting and honoring diverse death and grief rituals • Developing bi-lingual community doulas and grief workers Operational Realities:

To launch the pilot program, staff must acquire the necessary tools for program delivery, volunteer coordination, as well as secure funding for operations. Research into software applications for the Compassionate Communities pilot program led to the discovery of a volunteer management tool called Run My Village. This application supports event and workshop management, provides member case management, automates the volunteer system, and enables financial tracking and reporting.

The creation of program messaging and brand images led to a program name; "When the Time Comes” and materials would be created to support this brand such as a one-page informational flyer, business cards, and other collateral materials.

Through ongoing conversations and relationships with local stakeholders, the Committee created a list of local resource specialists who can provide information and resources to users. The ad-hoc purchased, researched, and reviewed planning materials to be able to provide program participants a tool to start their planning journey.

Supervisor Grant, the Committee and consultant Levine propose the next steps for program launch:
• Propose formal activation in January 2026
• Conduct crowd source fundraising immediately
• Build the RunMyVillage software platform to support activities • Build compassion language into conversations, publications, etc. • Start a compassion column in Senior Center newsletter and in local newspaper • Outreach to service clubs to conduct program presentations • Vet resource specialists, develop resource roster
• Network with faith communities, physicians, therapists, lawyers, financial advisors, etc. • Host session at 222 as part of the “What Moves You” series • Begin the Dying to Talk About It series
• Establish a grief and bereavement group
• Launch program development with grant funding
ENVIRONMENTAL STEWARDSHIP:

The proposed action does not have a direct environmental impact. The system’s digital platform will streamline communications, registrations, and recordkeeping, which will help minimize paper use and promote more efficient operations.

ALTERNATIVES:

Do not move forward with implementing the next phase of development of the program and provide direction to staff.

FISCAL IMPACT:

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When the Time Comes pilot program is in development and the true operational costs of the program are to be revealed through the first six months to a year of operations.

There will be initial startup costs to secure necessary materials and resources, and to support the presence of a Compassion Coordinator on a contractor basis. Preliminary estimates suggest a total cost for the first year of operations to be approximately $55,000.

The Committee has identified potential future sources of grant funding, and in the meantime, Providence Hospice Foundation has pledged a total of $150,000; $75,000 for calendar year 2026 and $75,000 for calendar year 2027, to support the launch of multi-cultural grief and bereavement capacity building. In addition, other community organizations and individuals have also indicated interest in potential financial support.

Another feature of the program’s sustainability is generating community and organizational financial support. Since not all organizations and individuals are able to contribute directly to a governmental organization and realize desired tax benefits, research conducted during the When the Time Comes program development led staff and project lead Levine to the concept of a Committee Advised Fund at the Community Foundation of Sonoma County. The Community Foundation is very interested in supporting the program, and offered the Committee Advised Fund as a potential tool.

The Committee Advised Fund, proposed to be titled the When the Time Comes Fund, would be created by community members and is not an action of the City. It would allow the program to capture the generosity of community members and organizations, and would support the development and initial operations of the When the Time Comes program by passing these contributions from the Community Foundation to the City.

Healdsburg community members used a similar funding mechanism to rebuild the Plaza Park Gazebo in the early 2000’s, and to support Fitch Mountain Park and Open Space Preserve in the mid to late 2010’s (the Fitch Mountain Fund). The fund requires two committee members to advise on the fund’s use, and the When the Time Comes program framework contemplates that the Committee members of the Senior Citizens Advisory Committee would fulfill this role.

If City Council directs staff to move forward with continued When the Time Comes program development, staff would work with the City Manager Office and Finance Department to prepare a future budget amendment for the remainder of FY25-26 and include the program as part of the FY26-28 budget process.

ENVIRONMENTAL ANALYSIS:

The proposed action to receive an update on City Council Goal, Compassionate Communities Pilot Program; When the Time Comes, is not subject to the provisions of the California Environmental Quality Act (CEQA) because the action is not a project, as it is not a discretionary action that will have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Presentation slides: When the Time Comes Pilot Program
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A City of Healdsburg Compassionate Communities Pilot Program Item 9.c
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Today’s Update
People and Partnerships
Program/Service
Offerings
Operational Realities
Funding & Sustainability
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What we’ve done üAdvisory Commission endorsement in February üCity Council adopts goal in March months for development üWorking group comprised of: • Advisory Commission Ad Hoc: Cindi Brown, Barbara Erickson • Senior Center Staff: Anna Grant, Yaquelin Buenrostro üMet bi-weekly since April Building Alliances üNetworking with County service providers üSenior centers and community members üEnd of life practitioners, palliative care and hospice practitioners üFaith communities and local agencies üHealthcare foundations/local funders Item 9.c
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Culturally Responsive
and
Inclusive
• 35% of Healdsburg residents identify as Hispanic or Latino • With support from partners, we will:
⚬ Engage community voices in program design and delivery ⚬ Recognize diverse cultural backgrounds and needs
⚬ Invite and honor diverse death and grief rituals
⚬ Develop community doulas and grief workers
Yaquelin will be in the lead
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Infrastructure and Operations
• Identified a web based solution for administrative tasks, hosting workshops, managing volunteers, etc.
• Create a space at the Senior Center “Compassion Corner” with lending library, information and resources
• Meet people where they are…mobile presence
• Compassion Coordinator on site with scheduled office hours • Utilize event spaces the City manages, and others, to host info sessions/training • City hosting provides back office administrative support, e.g. copying, printing, volunteer vetting, DASH system, phone support, etc.

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Funding and Sustainability
Current Status
CFSC Grant of $25k will be exhausted by EOY
Secured Funding
$75k/year for calendar years 2026 and 2027 from Providence Hospice Foundation to support capacity building in grief and bereavement
Estimated Annual Budget Need: $55k
• First year includes initial investment in materials and resources • Ongoing annual cost should only be for contracted hours of Compassion Coordinator, and admin platform fees
• Actual need/cost for Coordinator support to be revealed by first 6 months-year of pilot operations
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• A Committee Advised Fund through Community Foundation Sonoma County would enable community contributions to support the program and be a repository for additional grant funding
• COH has utilized this mechanism for other community supported efforts (e.g. Gazebo project and Fitch Mountain Fund)
• Senior Advisory Commission Ad Hoc members act as Fund Advisors, community resources are disbursed to the City for program operations Enabling Future Funding Item 9.c
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How We Begin – January 2026
• Build the program admin platform to support activities • Outreach to service clubs, get on presentation schedules • Vet resource specialists, develop roster
• Network with faith communities, physicians, therapists, lawyers, financial advisors etc…provide brochures First Programs
• Begin the Dying to Talk About It series
• Establish a grief and bereavement group
• Host session at 222 as part of the “What Moves You” series • Launch program development with grant funding
• Talk to Trib about writing a When The Time Comes column monthly Item 9.c
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A City of Healdsburg Compassionate Communities Pilot Program Item 9.c
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11/26/2025 – Page 1

CITY OF HEALDSBURG

CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) December 15, 2025 Housing Legislation Land Use Code Amendments 2nd Reading 2025 Local Appointments List pursuant to The Maddy Act
Annual Developer Impact Fee Report (AB1600)
Amended Funding Agreement – Measure H – Sonoma County Fire Chiefs Association 2025-26 City Council Goal Update
Appointments of Council Members to Various Boards and Commissions for 2025 Selection of Mayor and Vice Mayor for 2026
January 5, 2026
Cancelled
January 20, 2026
(Tuesday) Badger Park Schematic Design Contract
Certificate of Acceptance – Laura Fish Somersal Park
MOU with Corazon Healdsburg and Healthcare Foundation – Abel De Luna Community Center Improvements
Construction Contract with XX for the Powell Avenue Catch Basin Replacement Project Final Subdivision Map – North Village Parcel Two
Acceptance of Public Improvements – North Village
Goring and Straja Arch. Contract for Community Center Improvements Villa Chanticleer Lease Amendment - Utilities
City Council Protocol Update
Item 12.
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11/26/2025 – Page 1

CITY OF HEALDSBURG

CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) December 15, 2025 Housing Legislation Land Use Code Amendments 2nd Reading 2025 Local Appointments List pursuant to The Maddy Act
Annual Developer Impact Fee Report (AB1600)
Amended Funding Agreement – Measure H – Sonoma County Fire Chiefs Association 2025-26 City Council Goal Update
Appointments of Council Members to Various Boards and Commissions for 2025 Selection of Mayor and Vice Mayor for 2026
January 5, 2026
Cancelled
January 20, 2026
(Tuesday) Badger Park Schematic Design Contract
Certificate of Acceptance – Laura Fish Somersal Park
MOU with Corazon Healdsburg and Healthcare Foundation – Abel De Luna Community Center Improvements
Construction Contract with XX for the Powell Avenue Catch Basin Replacement Project Final Subdivision Map – North Village Parcel Two
Acceptance of Public Improvements – North Village
Goring and Straja Arch. Contract for Community Center Improvements Villa Chanticleer Lease Amendment - Utilities
City Council Protocol Update
Item 12.a
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