Agenda packet — Healdsburg City Council, March 16, 2026

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT

SUCCESSOR AGENCY

REGULAR MEETING AGENDA
Meeting Date: March 16, 2026
Time: 06:00 PM
City Hall Council Chamber
401 Grove Street
Healdsburg, CA 95448
To join by computer, tablet, or mobile device:

Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) To view the agenda online, visit healdsburg.gov/agendas. To view the Council Meeting PowerPoint presentations or correspondence received after the agenda packet has been posted, visit healdsburg.gov/presentations. To electronically submit correspondence regarding an item on the agenda, please email [email protected]. Documents and correspondence received 72 hours prior to the meeting will be posted by 10:00 a.m. the following business day.

Interpretation Services
Interpretation services are available on-site during City Council meetings. To utilize this service, please see the interpreter located in the back of the Council Chamber.

CALL TO ORDER/ROLL CALL
Pledge of Allegiance
Approval of Agenda

REPORT ON CLOSED SESSION(S)

ANNOUNCEMENTS/PRESENTATIONS
Proclamation Recognizing the 40th Anniversary of Taqueria El Sombrero Proclamation Recognizing March 15-21, 2026 as National Surveyors Week

1. 1.a

1.b

2. 3.

3.a

3.b
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SMART Sales Tax Renewal Presentation
In September of 2025, the Council requested a presentation on the SMART Sales Tax renewal effort. Suzanne Smith from Sure Shot Strategies will provide information on the upcoming SMART Sales Tax Renewal.

Annual Fire Department Update
Receive the annual Fire Department Update.

CITY MANAGER REPORTS

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.

CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

Traffic Signal Maintenance Contract Amendment with DC Electric Group, Inc.

Adopt a Resolution approving an amendment to the traffic signal maintenance contract with DC Electric Group, Inc., increasing the contract amount by $30,000 for a total not-to-exceed amount of $75,000 and authorizing the City Manager to execute the contract amendment.

Land Use Code Amendments to address recent state laws related to SB 9 and SB 684/1123 2nd Reading

3.c

3.d

4. 5.

6. 6.a

6.b
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Pass an ordinance amending Healdsburg Municipal Code Title 20 to add Section 20.20.125: SB9 Housing Development.

1. Pass an ordinance amending Healdsburg Municipal Code Title 20 Section

20.20.040: Small Lot Subdivisions and replacing with Section 20.20.040 titled Small Lot Subdivisions and Housing Development to implement SB 684 and SB 1123.

2. Dry Creek Water Treatment Plant Upgrades – Cryptosporidium Treatment Project
Adopt a Resolution accepting the Dry Creek Water Treatment Plant Upgrades - Cryptosporidium Treatment Project, Project WA001, as complete and authorizing staff to file Notice of Completion with the County Recorder.

Establish Fees for Senate Bill 684 and Senate Bill 1123 Implementation Adopt a Resolution establishing a Tentative Map fee and Final/Parcel/Annexation Map fee pursuant to Senate Bill 684 (SB 684) and Senate Bill 1123 (SB 1123).

Housing Annual Progress Report 2025
Accept the 2025 Annual Progress Report (APR) and authorize its submission to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development.

Approval of Minutes
Approve the March 2, 2026 Regular Meeting Minutes.

PUBLIC HEARINGS

OLD BUSINESS

NEW BUSINESS
City Council Manual of Procedures and Protocols
Review draft City Council Manual of Procedures and Protocols and provide direction to staff.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE

PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS

ADJOURN CITY COUNCIL/RSA MEETING

6.c

6.d

6.e

6.f

7. 8.

9. 9.a

10. 11.

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FUTURE AGENDA ITEMS
Future Agenda Items List for 2026
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.

These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.

DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.

12. 12.a
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CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG CELEBRATING THE 40TH

ANNIVERSARY OF TAQUERIA EL SOMBRERO
WHEREAS, Taqueria El Sombrero was founded on March 6, 1986, by Benjamin and Celina Sanchez; and
WHEREAS, in the early 1970s, Benjamin Sanchez came to the United States from Mexico alone, leaving behind his wife Celina and their young children in pursuit of opportunity and the hope of building a stable and prosperous life for his family; and WHEREAS, after establishing work in Sonoma County’s vineyards and securing a home, Benjamin returned to Mexico to reunite with Celina, and later brought their children to join them, reuniting the family in Healdsburg after years of sacrifice and determination; and WHEREAS, Benjamin and Celina worked throughout Sonoma County’s vineyards for fifteen years, demonstrating resilience and dedication while saving to realize their dream of opening a family-owned restaurant; and
WHEREAS, with the support of their children, Ben and Lety, who helped their parents tirelessly during the early years of operation, Taqueria El Sombrero became a beloved gathering place rooted in family values, hard work, and authentic hospitality; and WHEREAS, their son, Jimmy Sanchez, now carries forward the family legacy by overseeing the restaurant’s day-to-day operations, ensuring continuity across generations while preserving the traditions and spirit established by his parents; and WHEREAS, for four decades, Taqueria El Sombrero has served not only food but also community, becoming an anchor of local culture, familiarity, and connection in the heart of Healdsburg’s plaza; and
WHEREAS, the restaurant has demonstrated an enduring commitment to community service and generosity through support and donations benefiting numerous local schools and organizations; and
WHEREAS, the City of Healdsburg proudly recognizes local businesses whose dedication, perseverance, and community spirit strengthen the social and cultural fabric of our city; and WHEREAS, Taqueria El Sombrero represents the spirit of Healdsburg itself, familycentered, hardworking, welcoming, and deeply connected to community history and identity.

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NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg do hereby recognize and celebrate the 40th Anniversary of Taqueria El Sombrero, honoring the Sanchez family for four decades of entrepreneurship, cultural contribution, and community stewardship.

Dated: March 16, 2026
So Ordered:
__________________________________________
J. Chris Herrod, Mayor
Item 3.a
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CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG DECLARING MARCH 15-21, 2026 AS

NATIONAL SURVEYORS WEEK IN THE CITY OF

HEALDBURG
WHEREAS, Surveying has been an essential element in the development of the human environment since the beginning of recorded history and it is a requirement in the planning and execution of nearly every form of construction with its most familiar modern uses in the fields of transport, building and construction, communications, mapping, and the definition of legal boundaries for land ownership; and
WHEREAS, in order to accomplish their objectives, surveyors use elements of engineering, physics, mathematics, astronomy, law, and history; and WHEREAS, since the colonial days of the United States, surveyors have been leaders in the community, statesmen, influential citizens, and shapers of cultural standards. Former notable surveyors include George Washington, Thomas Jefferson, Abraham Lincoln, Lewis and Clark, Daniel Boone, and Henry David Thoreau, among many others; and WHEREAS, many services are now provided through the use of sophisticated surveying equipment and techniques, including satellite-borne remote sensing devices and automated positioning, measuring, recording, and plotting equipment; and WHEREAS, the establishment of the week of March 15-21, 2026 as National Surveyors Week is a fitting tribute to all surveyors.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby declares the week of March 15-21, 2026, as National Surveyor’s Week in the City of Healdsburg.

DATED: March 16, 2026
SO ORDERED:
________________________________
J. Chris Herrod, Mayor
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SMART for the Future:

A 30 Year Extension, Without Raising Taxes
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SMART: More Than a Train
Connecting The North Bay
Essential: Provides reliable transportation for students, seniors, and workers.

Connective: A backbone for the North Bay’s "multi-modal" network.

Climate & Community:
• Reduces carbon emissions by taking cars off the road. • Enhances local bike/pedestrian infrastructure through the multi-use pathway • Connects residents to jobs, healthcare, and education across Sonoma and Marin.

Supports Livable Communities
• Provides access to opportunity; 31% of riders have household income under $60K • Helped communities win over $133M in Affordable Housing and Sustainable Communities grants Item 3.c
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Protecting Our Investment:

Continuing Vital Transit Without Raising Taxes
The Big Picture: This measure does not raise taxes. It reauthorizes the existing public revenue stream for SMART.

The Impact:
• Ensures the long-term survival of the North Bay’s only passenger rail and multi-use pathways.
• Record usage: Ridership/use estimate = 1.4M riders/1.2M pathway trips in FY26 • Reduced vehicle trips by 920K in FY25; carried 23M+ passenger miles Regional Benefit:
• Surging ridership: Nearly 30% growth in the last year • Provides a viable alternative to the congestion of the Highway 101 corridor. • Free fares for youth and seniors- farebox recovery has increased along with these new users
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Built in accountability
• The SMART Initiative is on the ballot in June 2026 and is:
• Independent: Funds are audited annually by a Citizen’s Oversight Committee and spent only on SMART.
• Locally controlled: Decisions are made here in the North Bay, not in Sacramento or Washington D.C.
• A force-multiplier: SMART makes us a self-help region and has brought over $735m in grants to our region.

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Broad Community-Based Support
SMART is Locally Controlled and Widely Endorsed
Broad Coalition Support:
• Voters: Over 71,000 signatures collected—3 months ahead of schedule. • Labor: North Bay Labor Council, OE3, SEIU1021, et al
• Environment: Sierra Club, Marin and Sonoma County Bicycle Coalitions. • Business: North Bay Leadership Council, Local Chambers of Commerce (Santa Rosa, San Rafael, Petaluma).

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QUESTIONS?
Item 3.c
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: Traffic Signal Maintenance Contract Amendment with DC Electric Group, Inc.

PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructures and Facilities
RECOMMENDED ACTION(S):

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The Public Works Department maintains thirteen signalized intersections. The Public Works Department also maintains six above ground lighted crosswalks, and three flashing beacons. The traffic signal maintenance contract includes a comprehensive maintenance and repair program to provide performance, reliability, and functional requirements necessary to achieve a high quality of operation at a reasonable cost to the City. While enhancing public perception and experience, the traffic signal maintenance contract is designed to maximize safety and minimize delay, with an overall reduction in cost and exposure to the City.

The City currently relies on contract services from DC Electric Group, Inc. to provide support for traffic signal system maintenance and repair. The annual traffic signal maintenance contract provides 24-hour support and a full inventory of replacement parts.

Contracted services include annual equipment maintenance, unscheduled maintenance and repair, as well as additional services as needed by the City. No extra work is performed without consent from the City, and a quote or informal bid is submitted for approval prior to commencement of said extra work. All maintenance and repairs are performed in accordance with the California Manual on Uniform Traffic Control Devices, City standards and specifications, and Caltrans Item 6.a
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standard specifications.

The authorized contract amount for this fiscal year is $45,000 and this is the fifth year of the fiveyear contract.

DISCUSSION/ANALYSIS:

The Public Works Department has used the full balance of the available funding on the contract this fiscal year. The costs to date included performing routine required preventative maintenance inspections at all traffic signals, replacing faded street name signs at various intersections, replacing signal lamps and photo cells, replacing the traffic signal controller at Healdsburg Avenue and Parkland Farms, several emergency responses, replacing implementing advance pedestrian crossing timing at Healdsburg Avenue and Matheson Street as well as Healdsburg Avenue and North Street, and troubleshooting problems at Healdsburg Avenue and Boxheart Drive. To accommodate the expected expenses and have adequate funding for possible emergency work, it is recommended that this fiscal year’s authorized contract be increased by an additional $30,000.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

As an alternative, City Council may choose to reject this amendment and provide further direction to staff.

FISCAL IMPACT:

The proposed increase to the DC Electric Group, Inc. contract will increase the current Fiscal Year not-to-exceed amount from $45,000 to $75,000. It is anticipated that there are sufficient appropriations in the streets fund to support the proposed contract increase.

ENVIRONMENTAL ANALYSIS:

If the City Council chooses to approve the amendment, the project is not subject to environmental review because the proposed repair or maintenance will occur to existing structures or facilities and qualifies for a class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301.

ATTACHMENT(S):

Resolution with Exhibit A
Item 6.a
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN AMENDMENT TO THE

TRAFFIC SIGNAL MAINTENANCE CONTRACT WITH DC
ELECTRIC GROUP, INC., INCREASING THE CURRENT
YEAR NOT TO EXCEED AMOUNT FROM $45,000 TO
$75,000 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE CONTRACT AMENDMENT
WHEREAS, the Public Works Department maintains 13 signalized intersections; and WHEREAS, the Public Works Department also maintains six above ground lighted crosswalks, and three flashing beacons; and
WHEREAS, the traffic signal maintenance contract includes a comprehensive maintenance and repair program to provide performance, reliability, and functional requirements necessary in order to achieve a high quality of operation at reasonable cost to the city; and WHEREAS, the traffic signal maintenance contract is designed to maximize safety and minimize delay, with an overall reduction in cost and exposure to the city; and

WHEREAS, the annual traffic signal maintenance contract provides 24-hr support and a full inventory of replacement parts; and
WHEREAS, City Council awarded the FY 2021-22 traffic signal maintenance contract to DC Electric Group, Inc. on August 2, 2021; and
WHEREAS, the resolution authorized the City Manager to execute the agreement and amendments for four additional years upon mutual consent by the City and DC Electric Group, Inc.; and
WHEREAS, the Public Works Department has already used the full balance of available funding on the contract this fiscal year and anticipates another $30,000 in maintenance and repair costs during FY 2025-26; and
WHEREAS, staff is recommending that council approve an amendment to add additional funding for required maintenance and repairs to the current traffic signal maintenance contract scope of work, and authorize the City Manager to execute the FY 2025-26 amendment on behalf of the city; and
WHEREAS, the proposed maintenance will occur to existing structures or facilities and qualifies for a Class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301.

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Resolution No. -2026

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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the proposed maintenance will occur to existing structures or facilities and qualifies for a Class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301. Therefore, no further CEQA or environmental review is required.

2. Approves an amendment to the traffic signal maintenance contract between the City of Healdsburg and D.C. Electric Group Inc. to add additional funding for required maintenance and repairs, increasing the current not-to exceed amount by $30,000 for FY 2025-26.

3. Authorizes the City Manager to execute the amendment on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16th day of March 2026, by the following vote:

SO ORDERED: ATTEST:
________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Resolution No. -2026

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Exhibit A
FY 24-25 Budget Amendment
Account Number Increase
Amount
Decrease
Amount
Description
510-6162-43205-0000 $30,000 N/A Increase Streets Repairs and Maintenance Expense for DC
Electric Group Contract
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: Land Use Code Amendments to address recent state laws related to SB 9 and SB 684/1123 2nd Reading
PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

1. Pass an ordinance amending Healdsburg Municipal Code Title 20 to add Section 20.20.125:

SB9 Housing Development.

2. Pass an ordinance amending Healdsburg Municipal Code Title 20 Section 20.20.040: Small Lot Subdivisions and replacing with Section 20.20.040 titled Small Lot Subdivisions and Housing Development to implement SB 684 and SB 1123.

COMMUNITY ENGAGEMENT/OUTREACH:

A public hearing notice was published in the Press Democrat and posted at City Hall.

BACKGROUND:

On February 17, 2026, the City Council introduced an ordinance adding Section 20.20.125: SB9 Housing Development, and an ordinance amending Healdsburg Municipal Code Title 20 Section

20.20.040: Small Lot Subdivisions and replacing with Section 20.20.040 titled Small Lot Subdivisions and Housing Development to implement SB 684 and SB 1123.

DISCUSSION/ANALYSIS:

Amendments to the Healdsburg Municipal Code include:
1) Adding Section 20.20.125 (SB9 Housing Development) to implement Senate Bill 9 and formalize Urban Lot Split and Two Unit Development requirements in the Healdsburg Municipal Code. The addition of this new chapter will provide clarity to applicants, staff, and decision makers, while ensuring compliance with state law. 2) Replacing Title 20, Section 20.20.040 (Small Lot Subdivisions) with a new Section

20.20.040 (Small Lot Subdivisions and Housing Development) and other minor conforming changes to remove references to the previous small lot subdivision Item 6.b
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section and add new references to include Small Lot Subdivisions and Housing Development throughout the code. This new section will implement Senate Bill 684 and Senate Bill 1123 and provide clarity to applicants, staff, and decision makers, while ensuring compliance with state law.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

No alternatives are provided in that the requested action is the second reading of an ordinance.

FISCAL IMPACT:

The recommended action related to Healdsburg Municipal Code amendments will not result in a direct fiscal impact to the City.

ENVIRONMENTAL ANALYSIS:

The amendments are exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code section 21080.17 and CEQA Guidelines section 15282(h), which exempts adoption of ordinances implementing State law regarding SB9 and SB 684/1123. Further, the proposed Amendments are categorically exempt from CEQA because it can be seen with certainty that there is no possibility that the adoption of the proposed Amendments will have a significant effect on the environment. (CEQA Guidelines, 14 Cal. Code of Regs. Section 15061(b)(3)).

ATTACHMENT(S):

1. Senate Bill 9 Housing Development Ordinance

2. Senate Bill 684 / Senate Bill 1123 Small Lot Subdivisions and Housing Development Ordinance Item 6.b
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CITY OF HEALDSBURG
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ADDING SECTION 20.20.125 TO THE

HEALDSBURG MUNICIPAL CODE TO IMPLEMENT SENATE
BILL 9 AND SENATE BILL 450 (CEQA EXEMPT)
WHEREAS, on January 1, 2022, Senate Bill 9 (Chapter 162, Statutes of 2021) (“SB 9”) went into effect, amending Section 66452.6 of the California Government Code and adding to the Government Code Sections 65852.21 and 66411.7, requiring ministerial approval of certain additional housing units and “urban lot splits,” as defined, on properties within single-family zones; and
WHEREAS, on January 1, 2025, Senate Bill 450 (“SB 450”) went into effect, amending SB 9 by reducing the authority of local jurisdictions to regulate SB 9 projects, including restrictions on applicable standards, and strict approval timelines; and WHEREAS, state law allows a local agency to adopt an ordinance to implement the provisions in SB 9 as amended by SB 450; and
WHEREAS, the City of Healdsburg has implemented land use policies based on the Healdsburg 2030 General Plan, which provide an overall vision for the community and balance important community needs, and the City seeks to ensure that SB 9 projects are consistent with those policies; and
WHEREAS, the City of Healdsburg Municipal Code (HMC) Chapter 20 Land Use Code (LUC) regulates allowable and development standards within the City; and WHEREAS, HMC amendments (“Amendments”) are proposed to establish an application process and approval requirements for compliance with SB 9 as amended by SB 450 ; and WHEREAS, the Planning Commission held a Workshop on September 23, 2025, at which time it reviewed the proposed Amendments and considered all public comments, written and oral, and provided input on policy options to staff on the revisions; and WHEREAS, the Planning Commission held a duly noticed public hearing on January 27, 2026, at which time it reviewed the proposed Amendments and considered all public comments, written and oral, on the revisions and the related CEQA exemption; and WHEREAS, the Planning Commission made the following affirmative findings pursuant to HMC Section 20.28.280 in support of the proposed addition to the Municipal Code and recommended the City Council adopt an ordinance approving them:

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A. The Amendments are consistent with the Healdsburg 2030 General Plan including the goals and policies of the Housing Element, in that no conflicts with any Goals, Policies, Programs or measures of the Healdsburg General Plan 2030 have been identified, and the Amendments promote the development of housing.

B. The Amendments are consistent with the objectives of the Land Use Code contained in Section 20.04.010 given that: a) adoption of the proposed Amendments will continue to protect and promote the public health, safety and general welfare of the community by providing updated standards; and b) the Amendments will implement the goals, policies, and programs contained in the Healdsburg 2030 General Plan and Housing Element.

C. The Planning Commission has conducted a public hearing on the draft Amendments with hearing notices provided as prescribed in Land Use Code Section 20.28.080, including newspaper publication at least 20 days prior to the hearing date.

D. The Amendments are “not a project” under the California Environmental Quality Act (CEQA) pursuant to Government Code sections 65852.21(k) and 66411.7(n), because they are being adopted to implement Government Code sections 65852.21 and 66411.7.

Even if the Amendment were considered a project, they would be exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (the “common sense exemption”) because it can be seen with certainty that there is no possibility that the Amendments will have a significant effect on the environment. The proposed Amendments make clarifying changes to the Municipal Code and will not allow for, nor encourage, any more development than is already anticipated under the City’s General Plan, or otherwise allow for or promote physical changes in the environment and, therefore, it can be seen with certainty that there is not a possibility that the proposed Amendments may have a significant impact on the environment.

WHEREAS, on February 17, 2026, the City Council held a duly noticed public hearing at which time it reviewed the proposed Amendments and considered all public comments, written and oral, on the revisions and the related CEQA exemption; and WHEREAS, based upon the Planning Commission’s findings and recommendations, the City Council finds that the Amendments are consistent with the General Plan including the Goals, Policies, and Implementation Measures of the Housing, Land Use, and Economic Development Elements of the adopted General Plan, and that the Amendments are internally consistent with all other provisions of the Municipal Code.

NOW, THEREFORE, the City Council of the City of Healdsburg does ordain as follows:

Section 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Healdsburg.

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Section 2. CHAPTER 20.20 Standards for Specific Land Uses shall be amended to include a new Section 20.20.115 titled “Senate Bill 9 – Housing Development” and read as follows:

A. Purpose.

The purpose of this section is to establish objective standards and regulations to govern the development of qualified Senate Bill 9 (SB 9) projects within the City of Healdsburg. The establishment of these regulations will result in the orderly subdivision and development of qualified SB 9 projects, while ensuring that new units are consistent with objective standards and do not create any significant impacts with regard to public health or safety. The regulations are intended to implement state law as reflected in Government Code Sections 65852.21 and 66411.7 and any successor provisions. If any standard or requirement contained herein is more restrictive than what is allowed for under state law, then state law shall control.

B. Definitions.
“Adjacent parcel” means any parcel of land that is (1) touching the parcel at any point; (2) separated from the parcel at any point only by a public right-of-way, private street or way, or public or private utility, service, or access easement; or (3) separated from another parcel only by other real property which is in common ownership or control of the applicant. “Car share vehicle” means a motor vehicle that is operated as part of a regional fleet by a public or private car sharing company or organization and provides hourly or daily service. “Common ownership or control” means property owned or controlled by the same person, persons, or entity, or by separate entities in which any shareholder, partner, member, or family member of an investor of the entity owns ten percent or more of the interest in the property. “High quality transit” means a transit corridor with a fixed-route bus service or rail service that meets a service interval frequency of 15 minutes or less during peak commute hours. “Net habitable square feet” is the finished and heated floor area fully enclosed by the inside surface of walls, windows, doors, and partitions, and having a headroom of at least six and a half feet, including working, living, eating, cooking, sleeping, hall, service, and storage areas, but excluding garages, carports, parking spaces, cellars, half-stories, and unfinished attics and basements.
“Two-Unit Development” means a development that proposes no more than two new primary dwelling units or proposes to add one new unit to one existing unit, all subject to this Section.

Individual primary dwelling units that comprise a Two-Unit Development may be referred to as an “SB 9 Unit”.
“Urban Lot Split” means a subdivision of an existing parcel into no more than two separate parcels that meets all the criteria and standards set forth in this section.

C. SB 9 Urban Lot Split Eligibility.

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The Planning and Building Director shall ministerially review an application for an Urban Lot Split and shall approve the application if the project meets all of the criteria in Government Code Section 66411.7 as well as all of the following requirements:

1. Parcel Requirements. The parcel subject to the Urban Lot Split is located within one of the City’s single family residential zones: R-1-3,500, R-1-6,000, R-1-12,500, R-1-20,000, R1-40,000 or DR, and is not any of the following:
a. Established through a prior exercise of an Urban Lot Split as provided for in this section.
b. Adjacent to another parcel where either the owner of the parcel proposing to be subdivided or any person acting in concert with said owner has previously subdivided that adjacent parcel using an Urban Lot Split. For the purposes of this section, "any person acting in concert" with the owners includes, but is not limited to, an individual or entity operating on behalf of, acting jointly with, or in partnership or another form of cooperative relationship with, the property owner.
c. Located within a historical landmark property included on the State Historic Resources inventory, as defined in Section 5020.1 of the Public Resources Code, or within a site that is designated or listed as a City or County landmark pursuant to a City or County ordinance.
d. Fully encumbered with a conservation easement or identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the Federal Endangered Species Act of 1973 (16 U.S.C. Section 1531 et seq.), or other adopted natural resource protection plan.
e. Designated prime farmland or farmland of Statewide importance, as defined pursuant to United States Department of Agriculture land inventory and monitoring criteria, as modified for California, and designated on the maps prepared by the Farmland Mapping and Monitoring Program of the Department of Conservation, or land zoned or designated for agricultural protection or preservation by a local ballot measure. f. Contains wetlands, as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993), that would prevent the development of the parcel. g. Located within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection pursuant to Government Code Section 51178, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code. This subsection does not apply to parcels that have been excluded from specific hazard zones by actions of the City pursuant to Government Code Section 51179(b), or parcels that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development.
h. Has a hazardous waste site that is listed pursuant to Government Code Section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control Item 6.b
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pursuant to Section 25356 of the Health and Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses. i. Located within a special flood hazard area subject to inundation by the one percent annual chance flood (100-year flood) as determined by the Federal Emergency Management Agency (FEMA) in any official maps published by FEMA. However, an Urban Lot Split may be located on a parcel described in this subsection if the parcel is otherwise eligible for approval under the provisions of this section and the project applicant is able to satisfy all applicable Federal qualifying criteria demonstrating either of the following is met:
i. The site has been subject to a letter of map revision prepared by the FEMA and issued to the City.
ii. The site meets FEMA requirements necessary to meet minimum floodplain management criteria of the National Flood Insurance Program pursuant to Part 59 (commencing with Section 59.1) and Part 60 (commencing with Section

60.1) of Subchapter B of Chapter I of Title 44 of the Code of Federal Regulations.
j. Located Within a regulatory floodway as determined by the FEMA in any official maps published by the FEMA, unless the project has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations. k. Contains habitat for protected species identified as candidate, sensitive, or species of special status by State or Federal agencies, fully protected species, or species protected by the Federal Endangered Species Act of 1973 (16 U.S.C. Section 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code).

2. The Urban Lot Split would not require demolition or alteration of either of the following:
a. A contributing structure located within either a historic district that is included on the California Register of Historical Resources or within a historic district listed or designated pursuant to a City or County ordinance.
b. An existing exterior structural wall of a structure located within either a historic district that is included on the California Register of Historical Resources or within a historic district listed or designated pursuant to a City or County ordinance.

3. The Urban Lot Split would not require the demolition or alteration of any of the following types of housing:
a. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. b. Housing that is subject to any form of rent or price control through a public entity's valid exercise of its police power.
c. A parcel or parcels on which an owner of residential real property has exercised the owner's rights under Government Code Section 7060 et seq. to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application.

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d. Housing that has been occupied by a tenant in the last three years.

4. Objective development standards. The following standards apply to all Urban Lot Splits:
a. The Urban Lot Split shall create no more than two new parcels of approximately equal area provided that one parcel shall not be smaller than 40% of the lot area of the original parcel proposed for subdivision. In no instance shall any resulting parcel be smaller than 1,200 square feet in area.
b. No more than two dwelling units shall be permitted on each lot resulting from an Urban Lot Split. For the purposes of this subsection, “dwelling unit” means a primary dwelling unit, an SB 9 unit, an accessory dwelling unit, or a junior accessory dwelling unit.
c. The following requirements related to the design or to improvements of the parcel:
i. The front parcel line of any newly created parcel shall be the parcel line that is closest to or parallel to the public or private road that serves the parcel. ii. No more than one driveway cut is permitted for each parcel. iii. The requirements of this subsection c shall be waived by the Planning and Building Director if the applicable regulation at issue would physically preclude the construction of two SB 9 units on either resulting parcel or would result in an SB 9 unit from being less than 800 square feet in floor area. d. Easements for access and public and private utilities shall be provided for any newly created parcel that does not front a public street or private street that provides access to the public right of way.
e. Separate utility meters shall be provided for each parcel prior to recordation. f. Required rear and side yard setbacks shall equal four feet, except that no setback shall be required for an existing legally created structure or a structure constructed in the same location and to the same dimensions as an existing legally created structure. g. The Urban Lot Split shall conform to all applicable objective requirements of the Subdivision Map Act (commencing with Government Code Section 66410), except as otherwise expressly provided in Government Code Section 66411.7.

Notwithstanding Government Code Section 66411.1, no dedications of rights-ofway or the construction of offsite improvements may be required as a condition of approval for an Urban Lot Split, although easements may be required for the provision of public services and facilities.
h. Proposed adjacent or connected dwelling units shall be permitted if they meet building code safety standards and are designed sufficiently to allow separate conveyance.

5. Additional Requirements for Urban Lot Splits.
a. The correction of nonconforming zoning conditions may not be required for approval of an Urban Lot Split.
b. Parcels created by an Urban Lot Split may be used for residential purposes only and may not be used for rentals of less than 30 days.
c. Owner-Occupancy Affidavit. The applicant for an Urban Lot Split shall sign an affidavit, in the form approved by the City Attorney, stating that the applicant intends to occupy one of the housing units on the newly created lots as its principal residence for a minimum of three years from the date of the approval of the Urban Item 6.b
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Lot Split. This subsection shall not apply to an applicant that is a “community land trust,” as defined in clause (ii) of subparagraph (C) of paragraph (11) of subdivision (a) of Section 402.1 of the Revenue and Taxation Code or is a “qualified nonprofit corporation” as described in Section 214.15 of the Revenue and Taxation Code. i. If any existing dwelling unit is proposed to be demolished, the applicant will comply with the replacement housing provisions of Government Code Section 66300(d).
j. An Urban Lot Split is subject to all impact or development fees related to the creation of a new parcel and applicable fee schedules adopted by the City Council. d. Recorded Covenant. Prior to the approval and recordation of the parcel map, the applicant shall record a restrictive covenant and agreement in the form prescribed by the City Attorney, which shall run with the land and provide for the following:
i. A prohibition against further subdivision of the parcel using the Urban Lot Split procedures as provided for in this section;
ii. A limitation restricting the property to residential uses only; and iii. A requirement that any dwelling units on the property may be rented or leased only for a period longer than thirty (30) days.

The City Manager or designee is authorized to enter into the covenant and agreement on behalf of the City and to deliver any approvals or consents required by the covenant. The above restrictions shall also be notated on the final parcel map.

6. Specific Adverse Impacts. In addition to the criteria listed in this section, a proposed Urban Lot Split may be denied if the building official makes a written finding, based on a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact upon public health and safety, for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. A “specific adverse impact” is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation and eligibility to claim a welfare exemption are not specific health or safety impacts.

D. SB 9 Two-Unit Development Eligibility.

The Planning and Building Director shall ministerially approve an application for a Two-Unit Development if the project meets all of the criteria in Government Code Section 65852.21 and all of the following requirements:

1. Parcel Requirements. The parcel subject to the Two Unit Development is located within one of the City’s single family residential zones: R-1-3,500, R-1-6,000, R-1-12,500, R-1-20,000 or R-1-40,000, and is not any of the following:
a. Fully encumbered with a conservation easement or identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the Federal Endangered Species Act of 1973 (16 U.S.C. Section 1531 et seq.), or other adopted natural resource protection plan.

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b. Designated prime farmland or farmland of Statewide importance, as defined pursuant to United States Department of Agriculture land inventory and monitoring criteria, as modified for California, and designated on the maps prepared by the Farmland Mapping and Monitoring Program of the Department of Conservation, or land zoned or designated for agricultural protection or preservation by a local ballot measure. c. Contains wetlands, as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993), that would prevent the development of the parcel. d. Located within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection pursuant to Government Code Section 51178, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code. This subsection does not apply to parcels that have been excluded from specific hazard zones by actions of the City pursuant to Government Code Section 51179(b), or parcels that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development.
e. Has a hazardous waste site that is listed pursuant to Government Code Section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses. f. Located within a special flood hazard area subject to inundation by the one percent annual chance flood (100-year flood) as determined by FEMA in any official maps published by the FEMA. However, a Two-Unit Development may be located on a parcel described in this subsection if the parcel is otherwise eligible for approval under the provisions of this section and the project applicant is able to satisfy all applicable Federal qualifying criteria demonstrating either of the following is met:
i. The site has been subject to a letter of map revision prepared by the FEMA and issued to the City.
ii. The site meets FEMA requirements necessary to meet minimum floodplain management criteria of the National Flood Insurance Program pursuant to Part 59 (commencing with Section 59.1) and Part 60 (commencing with Section 60.1) of Subchapter B of Chapter I of Title 44 of the Code of Federal Regulations.
g. Located within a regulatory floodway as determined by the FEMA in any official maps published by FEMA, unless the project has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations. h. Contains habitat for protected species identified as candidate, sensitive, or species of special status by State or Federal agencies, fully protected species, or species protected by the Federal Endangered Species Act of 1973 (16 U.S.C. Section 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code).

2. The Two-Unit Development is not located in either the following:
a. A contributing structure within a historic district included on the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code, or historic property or district pursuant to a City or County ordinance. b. A parcel individually listed as a historical resource included in the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code, or Item 6.b
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within a property individually designated or listed as a City or County landmark under a City or County ordinance.

3. The Two-Unit Development would not require the demolition or alteration of any of the following types of housing:
a. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. b. Housing that is subject to any form of rent or price control through a public entity's valid exercise of its police power.
c. A parcel or parcels on which an owner of residential real property has exercised the owner's rights under Government Code Section 7060 et seq. to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application.
d. Housing that has been occupied by a tenant in the last three years.

4. Objective development standards for SB 9 units (Two-Unit Developments. The following objective development standards and regulations apply to the development of SB 9 units. a. Number of units permitted. For parcels not created through an Urban Lot Split, the following unit types and count shall be permitted on a single parcel provided the provisions of this Section have been met:
i. A primary dwelling unit;
ii. A primary dwelling unit and an SB 9 unit;
iii. A primary dwelling unit, SB 9 unit, and/or any combination of ADU(s), JADUs as provided by Section 20.20.010 and state law, provided that no more than four units total, in any of the above combinations, shall be allowed on a single parcel.
b. For parcels created through an Urban Lot Split, the following unit types shall be permitted provided the provisions of this Section have been met:
i. Up to two primary dwelling units, consisting of existing or proposed primary dwellings or SB 9 units; or
ii. Any combination of a primary dwelling unit or SB 9 unit and an ADU or JADU.
iii. No more than two units shall be allowed on a parcel resulting from an Urban Lot Split.
c. Unit size and new construction. The maximum size for one SB 9 unit shall be 1,750 net habitable square feet with a maximum height of 35 feet. d. Setbacks.
i. The minimum front yard setback for any new SB 9 dwelling unit shall be in conformance with the zoning designation for the proposed unit. The setback shall be measured from the front wall to the front property line. ii. Side and rear setbacks shall be a minimum of 4 feet from the side and rear property lines.
iii. No setback shall be required for an existing structure or a structure constructed in the same location and to the same dimensions as an existing structure.
e. Units shall not be constructed in the following locations:
i. In areas encumbered by a recorded easement, including but not limited to, public utility easements, conservation easements, access easements, general public easements and open space easements.

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ii. Within 25 feet of a stream or creek, with the exception of Foss Creek, in which case the setback shall be 35’ pursuant to Section 20.24.090. f. Required Parking. One on-site parking space is required per unit, unless:
i. The property is located within one-half mile of a high-quality transit corridor or major transit stop; and/or
ii. There is a designated parking area for one or more car share vehicles within one block of the parcel.

Any required parking space may be covered or uncovered and shall be a minimum of 9’x18’ pursuant to Section 20.16.155.
g. Occupancy Requirements. Dwelling units created by a Two-Unit Development may be used for residential uses only. An SB 9 unit may be rented or sold separately from the primary dwelling unit; however, no SB 9 unit shall be rented for a period of less than 30 days and may not be occupied as a short-term rental unit. h. Driveways and Access. All dwelling units on a parcel shall be served by a common driveway from the nearest public or private street. Driveway access to all new units shall be compliant with the City of Healdsburg Fire Department standard details and specifications for driveways and turnarounds.
i. Proposed adjacent or connected dwelling units shall be permitted if they meet building code safety standards and are designed sufficient to allow separate conveyance. j. The proposed Two-Unit Development shall provide a separate gas, electric and water utility connection directly between each SB 9 unit and primary dwelling unit and the utility.
k. Two Unit Developments shall be subject to all impact or development fees related to the development of a new dwelling unit.
l. Notwithstanding the foregoing, no housing development project shall be permitted on a site pursuant to this article if the underlying parcel falls within any provision under Section 20.20.120(C)(c - m).
m. If any existing dwelling unit is proposed to be demolished, the applicant will comply with the replacement housing provisions of Government Code Section 66300(d). n. Because the City’s Growth Management Ordinance is preempted by Government Code Sections 65852.21 or 66411.7, units developed under this section shall not be subject to the Growth Management Ordinance.
o. The Planning and Building Director, or their designee, shall modify or waive any standard if the standard would have the effect of physically precluding the construction of two units on either of the resulting parcels created pursuant to this chapter or would result in a unit size of less than 800 square feet. Any modifications of development standards shall be the minimum modification necessary to avoid physically precluding two units of 800 square feet each on each parcel.

5. Objective Design Standards for SB 9 Units.

The following objective design standards apply to all housing developments and urban lot splits processed under Government Code § 65852.21 and § 66411.7 (SB 9). These standards are intended to ensure that new SB 9 units are compatible with the existing character of Healdsburg’s neighborhoods while allowing ministerial approval as required by State Law.
a. The maximum building height for any primary SB 9 unit shall not exceed 35 feet in height.
b. Upper stories shall be setback a minimum of 10’ from side property lines.

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c. All landscaping shall apply with the City’s Water Efficient Landscaping Ordinance. d. The Planning and Building Director, or their designee, shall modify or waive any standard if the standard would have the effect of physically precluding the construction of two units on either of the resulting parcels created pursuant to this chapter or would result in a unit size of less than 800 square feet. Any modifications of development standards shall be the minimum modification necessary to avoid physically precluding two units of 800 square feet each on each parcel.

6. Specific Adverse Impacts. In addition to the criteria listed in this section, a proposed Two-Unit Development may be denied if the building official makes a written finding, based on a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact upon public health and safety, for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. A “specific adverse impact” is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation and eligibility to claim a welfare exemption are not specific health or safety impacts.

E. Applications and Processing.

1. An application for a proposed housing development pursuant to this section shall be considered and approved or denied within 60 days from the date the City receives a completed application. If the City has not approved or denied the completed application within 60 days, the application shall be deemed approved.

2. If the City denies an application for a proposed housing development pursuant paragraph 2 above, the City shall, within 60 days from the date the City receives a completed application, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant.

Section 3. Environmental Compliance.

The City Council finds that the proposed ordinance Amendments are “not a project” under the California Environmental Quality Act (CEQA) pursuant to Government Code sections 65852.21(k) and 66411.7(n), because they are being adopted to implement Government Code sections 65852.21 and 66411.7.

Even if the Amendments were considered a project, they would be exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (the “common sense exemption”) because it can be seen with certainty that there is no possibility that the municipal code Amendments will have a significant effect on the environment. The proposed Amendments make clarifying changes to the Municipal Code and will not allow for, nor encourage, any more development than is already anticipated under the City’s General Plan, or otherwise allow for or promote physical changes in the environment and, therefore, it can be seen with certainty that there is not a possibility that the proposed Amendments may have a significant impact on the environment.

Section 4. Severability.

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If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

Section 5. Effective Date and Publication.

This Ordinance of the City of Healdsburg shall be effective thirty (30) days after the date of its passage. Before expiration of fifteen (15) days after its passage, this Ordinance or a summary thereof as provided for in Government Code Section 36933, shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the City Council members voting for and against its passage.

INTRODUCED by the City Council of the City of Healdsburg on the 17th day of February, 2026, and PASSED and APPROVED at a regular meeting of the City Council on the 16th day of March, 2026, by the following vote:

SO ORDERED: ATTEST:

J. Chris Herrod, Mayor Raina Allan, City Clerk

Dated:

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CITY OF HEALDSBURG
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AMENDING HEALDSBURG MUNICIPAL
CODE SECTION 20.20.040 IN ITS ENTIRETY (SMALL LOT
SUBDIVISIONS) TO IMPLEMENT SENATE BILLS 684 1123,

AND MAKING OTHER CONFORMING CHANGES (CEQA

EXEMPT)
WHEREAS, on October 11, 2023, the Governor of the State of California signed Senate Bill 684 (”SB 684”), amending Section 65852.28 of the California Government Code and adding to the Government Code Sections 65852.28, 65913.4.5, and 66499.41 requiring ministerial approval of a subdivision of 10 or fewer parcels and 10 or fewer residential units that meet specified requirements, effective July 1, 2024; and
WHEREAS, the California legislature subsequently enacted Senate Bill 1123 (SB 1123), signed by the Governor of the State of California on September 19, 2024, amending Government Code Sections 65852.28 and 66499.41 to, among other things, expand the ministerial approval process to certain vacant single-family zoned lots, with such amendments becoming operative on July 1, 2025; and
WHEREAS, the California legislature subsequently enacted Assembly Bill 130 (AB 130), signed by the Governor of the State of California on June 30, 2025 with immediate effect, to allow for the above-described subdivisions to create remainder parcels that do not count toward the 10- parcel limit; and
WHEREAS, state law allows a local agency to adopt an ordinance to implement the provisions in SB 684 as subsequently amended by SB 1123 and AB 130; and WHEREAS, the City has implemented land use policies based on the 2030 Healdsburg General Plan, which provides an overall vision for the community and balance important community needs, and the City seeks to ensure that projects submitted under SB 684 as amended by SB 1123 and AB 130 are consistent with those policies; and WHEREAS, the City of Healdsburg Housing Element Program 5 requires the City to continue ongoing practices for priority processing of housing development projects and increase opportunities for streamlining the housing development processes; and WHEREAS, the City of Healdsburg Municipal Code (HMC) Title 20 Land Use Code (LUC) regulates allowable uses and development standards within the City; and WHEREAS, HMC Section 20.20.040 (Small Lot Subdivisions) allows for small lot subdivisions but was adopted prior to SB 684 and SB 1123; and Item 6.b
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WHEREAS, by amending Section 20.20.040 in its entirety (“Amendments” or “Small Lot Subdivisions), the City of Healdsburg will continue to allow for small lot subdivisions and housing development in compliance with state law; and
WHEREAS, the proposed Amendments implement requirements of state law the City’s General Plan and Housing Element; and
WHEREAS, the proposed Amendments are intended to implement SB 684, SB 1123 and AB 130, and are not considered a project under Division 13 (commencing with Section 21000) of the Public Resources Code, as provided in Government Code Sections 65852.28(e), 65913.4.5(b), and 66499.41(i).

WHEREAS, the Planning Commission held a Workshop on September 23, 2025, at which time it reviewed the proposed Amendments and considered all public comments, written and oral, and provided input on policy options to staff on the revisions; and

WHEREAS, the Planning Commission held a duly noticed public hearing on January 27, 2026, at which time it reviewed the proposed Amendments and considered all public comments, written and oral, on the revisions and the related CEQA exemption; and WHEREAS, the Planning Commission made the following affirmative findings pursuant to HMC Section 20.28.280 in support of the proposed Amendments and recommended the City Council adopt an ordinance approving them:

A. The Amendments are consistent with the Healdsburg 2030 General Plan including the goals, and policies of the Housing Element, in that no conflicts with any Goals, Policies, Programs or measures of the Healdsburg General Plan 2030 have been identified, and the Amendments encourage the development of housing.

D. The Amendments implement SB 684 as amended by SB 1123 and AB 130, and are not considered a project under the California Environmental Quality Act (CEQA), as provided in Government Code Sections 65852.28(e), 65913.4.5(b), and 66499.41(i).

WHEREAS, on February 17, 2026, the City Council held a duly noticed public hearing at which time it reviewed the proposed Amendments and considered all public comments, written and oral, on the revisions and the related CEQA exemption; and Item 6.b
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WHEREAS, based upon the Planning Commission’s findings and recommendation, the City Council finds that the Amendments are consistent with the General Plan including the Goals, Policies, and Implementation Measures of the Housing, Land Use, and Economic Development Elements of the adopted General Plan, and that the Amendments are internally consistent with all other provisions of the Municipal Code.

NOW, THEREFORE, the City Council of the City of Healdsburg does ordain as follows:

Section 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Healdsburg.

Section 2. Title 20, Section 20.20.040 (“Small Lot Subdivisions”) shall read as follows:

A. Purpose.

The Purpose of this section is to establish and implement the provisions and intent of California Senate Bill 684 (SB 684, 2023) as amended by Senate Bill 1123 (SB 1123, 2024) and Assembly Bill 130 (AB 130, 2025), which seek to streamline the approval process for certain residential housing developments, promote infill development near transit and urban services, and support the State’s goals for housing production and affordability.

B. Definitions.
“Extremely low-income household” has the meaning set forth in Health & Safety Code Section 50106.
“Low-income household” has the meaning set forth in Health & Safety Code Section 50079.5. “Qualified urban use” has the meaning set forth in Public Resources Code Section 21072. “Substantially surrounded” has the meaning set forth in Public Resources Code Section 21159.25(a)(2).
“Very low-income household” has the meaning set forth in Health & Safety Code Section 50105. “Net habitable square feet” as the finished and heated floor area fully enclosed by the inside surface of walls, windows, doors, and partitions, and having a headroom of at least six and a half feet, including working, living, eating, cooking, sleeping, hall, service, and storage areas, but excluding garages, carports, parking spaces, cellars, half-stories, and unfinished attics and basements. “Vacant Parcel” a lot which has no permanent structure, unless the permanent structure is abandoned or uninhabitable.

C. Small Lot Subdivision.

The Planning and Building Director shall ministerially review, without a hearing, an application for a parcel map or tentative and final map for a housing development project as described in this Item 6.b
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section and shall approve or deny the application within sixty days from the receipt of a complete application if the criteria in Government Code Section 66499.41 and this section are satisfied. The Director shall approve the parcel map or tentative and final map for the subdivision if it meets all the following requirements:

1. The parcel being subdivided meets either of the following:
a. The parcel is located within one of the following zones allowing multi-family residential: RM, CD, CS, GMU, or MU; or
b. The parcel is a vacant parcel located within one of the following single-family residential zones: R1-3,500, R1-6,000, R1-12,500, R1-20,000, R1-40,000.

2. The proposed subdivision will result in ten or fewer parcels and the housing development project on the parcel proposed to be subdivided will contain ten or fewer residential units, not including any permitted accessory dwelling units or junior accessory dwelling units. The subdivision may designate a remainder parcel, as defined in Government Code Section 66424.6, and the remainder parcel shall not be counted against the 10 parcel maximum.

3. The parcel is substantially surrounded by qualified urban uses and meets the following lot area requirements:
a. No larger than five acres, if the parcel is zoned for multi-family residential; or b. No larger than one and one-half acres, if zoned for single-family residential.

4. The parcel is a legal parcel.

5. The parcel was not established pursuant to a prior SB 684, SB 1123 or SB 9 lot split.

6. Minimum Lot Area. The newly created parcels meet the following minimum lot area requirements:
a. No smaller than 600 square feet if zoned for multi-family residential; b. No smaller than 1,200 square feet if zoned for single-family residential.

7. Form of Ownership. The proposed housing units on the parcel proposed to be subdivided are one of the following:
a. Constructed on fee simple ownership lots;
b. Part of a common interest development;
c. Part of a housing cooperative, as defined in Civil Code Section 817; d. Owned by a community land trust meeting the requirements of Government Code Section 66499.41; or
e. Part of a tenancy in common, as described in Civil Code Section 685.

8. Minimum Density. The proposed subdivision must meet one of the following:
a. If the parcel is identified in the Housing Element for the current planning period, the development must result in at least as many units as projected for the parcel in the Housing Element.
b. If the parcel is not identified in the Housing Element for the current planning period, the development must result in at least 66% of the maximum allowable residential density for the parcel.

9. Unit Affordability. The subdivision shall comply with both of the following:

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a. The subdivision shall comply with Section 20.20.030 (Inclusionary Housing).
b. If the parcel is identified to accommodate low- or very low-income households, the development must result in at least as many low- or very low-income units as projected in the Housing Element. These units shall be subject to a recorded affordability restriction of at least 45 years.

10. Maximum Floor Area. The average total area of floorspace for the proposed housing units on the parcel proposed to be subdivided does not exceed 1,750 net habitable square feet.

11. The housing development project on the parcel proposed to be subdivided would not require demolition or alteration of any of the following types of housing:
a. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of low-, very low-, or extremely low-income.
b. Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power.
c. Housing occupied by tenants within the five years preceding the date of the application, including housing that has been demolished or that tenants have vacated prior to the submission of the application for a development permit.
d. A parcel on which an owner of real residential property has exercised the owner’s rights under Chapter 12.75 (commencing with Section 7060) of Division 7 of Title 1 of the Government Code to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application.

12. The parcel being subdivided is not any of the following:
a. Either prime farmland or farmland of statewide importance, as defined pursuant to United States Department of Agriculture land inventory and monitoring criteria, as modified for California, and designated on the maps prepared by the Farmland Mapping and Monitoring Program of the Department of Conservation, or land zoned or designated for agricultural protection or preservation by a local ballot measure that was approved by the voters of that jurisdiction.
b. Wetlands, as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993).
c. Within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection pursuant to Section 51178 of the Government Code, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code. d. A hazardous waste site that is listed pursuant to Section 65962.5 of the Government Code or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Item 6.b
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Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses. e. Within a delineated earthquake fault zone as determined by the State Geologist in any official maps published by the State Geologist, unless the development complies with applicable seismic protection building code standards adopted by the California Building Standards Commission under the California Building Standards Law (Part 2.5 (commencing with Section 18901) of Division 13 of the Health and Safety Code), and by the building department under Chapter 12.2 (commencing with Section 8875) of Division 1 of Title 2 of the Government Code.
f. Within a special flood hazard area subject to inundation by the 1 percent annual chance flood (100-year flood) as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency. If a development proponent is able to satisfy all applicable federal qualifying criteria in order to provide that the site satisfies this subparagraph, the City of Healdsburg shall not deny the application on the basis that the development proponent did not comply with any additional permit requirement, standard, or action adopted by the City of Healdsburg that is applicable to that site. A development may be located on a site described in this subparagraph if either of the following are met: (1) the site has been subject to a Letter of Map Revision prepared by the Federal Emergency Management Agency and issued to the City of Healdsburg; or (2) the site meets Federal Emergency Management Agency requirements necessary to meet minimum flood plain management criteria of the National Flood Insurance Program pursuant to Part 59 (commencing with Section 59.1) and Part 60 (commencing with Section 60.1) of Subchapter B of Chapter I of Title 44 of the Code of Federal Regulations. g. Within a regulatory floodway as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency, unless the development has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations. If a development proponent is able to satisfy all applicable federal qualifying criteria in order to provide that the site satisfies this subparagraph and is otherwise eligible for streamlined approval under this section, the City of Healdsburg shall not deny the application on the basis that the development proponent did not comply with any additional permit requirement, standard, or action adopted by the City of Healdsburg that is applicable to that site.
h. Lands identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the Item 6.b
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federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), or other adopted natural resource protection plan.
i. Habitat for protected species identified as candidate, sensitive, or species of special status by state or federal agencies, fully protected species, or species protected by the federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code).
j. Lands under conservation easement.

13. Map Act Compliance. The proposed subdivision shall conform to all applicable objective requirements of the Subdivision Map Act (commencing with Government Code Section 66410), except as otherwise expressly provided in this section and Government Code Section 66499.41.

14. Utilities. The parcels created pursuant to this section must be served by a public water and sewer system.

15. Existing Dwelling Units. The proposed subdivision shall not result in any existing dwelling unit being alienable separate from the title to any other existing dwelling unit on the parcel.

16. Objective Standards. The development proposed on the parcels shall comply with all objective zoning standards, objective subdivision standards, and objective design review standards applicable to the parcel as provided in the zoning district in which the parcel is located, except that a proposed housing development is not required to comply with minimum requirements on size, width, depth, or dimensions of an individual parcel beyond the minimum parcel size.
a. The maximum building height for any primary SB 684/1123 unit shall not exceed 35 feet in height.
b. Upper stories shall be setback a minimum of 10’ from side property lines. c. All landscaping shall apply with the City’s Water Efficient Landscaping Ordinance.

17. Replacement Units. If any existing dwelling unit is proposed to be demolished, the applicant will comply with the replacement housing provisions of Government Code Section 66300(d).

18. Development on Each Parcel Required. At least one residential structure in compliance with applicable provisions of the California Building Standards Code must be developed on each resulting parcel that does not already contain an existing legally permitted residential structure or is reserved for internal circulation, open space, or common area. A remainder parcel, as defined in Government Code Section 66424.6, may be designated that retains existing land uses or structures, does not contain any new residential units, and is not exclusively dedicated to serving the housing development project.

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19. Accessory Dwelling and Junior Accessory Dwelling Units. Accessory dwelling units and/or junior accessory dwelling units shall not be permitted on a parcel created through this section, unless the newly created parcel is 5,000 square feet or larger.

20. Prohibition of Urban Lot Splits. A parcel created under this section shall not be further subdivided pursuant to an urban lot split under Chapter 17.04, Article II and Article III or Government Code Section 66411.7.

21. Declaration of Prior Tenancies. If any existing housing is proposed to be demolished, the owner of the property proposed for the subdivision shall sign an affidavit, in the form approved by the Planning and Building Director, stating that none of the conditions listed in Section 11 above exist and shall provide a comprehensive history of the occupancy of the units to be altered or demolished for the past five years on a form approved by the Planning and Building Director.

22. Specific Adverse Impacts. In addition to the criteria listed in this subsection, a subdivision proposed under this section may be denied if the Planning and Building Director makes a written finding, based on a preponderance of the evidence, that the proposed subdivision or proposed housing development project would have a specific, adverse impact upon public health and safety, for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.

A “specific adverse impact” is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with this zoning ordinance or general plan land use designation and eligibility to claim a welfare exemption are not specific health or safety impacts.

23. Enforcement. The City Attorney shall be authorized to abate violations of this section and to enforce the provisions of this section and all implementing agreements and affidavits by civil action, injunctive relief, and any other proceeding or method permitted by law. Remedies provided for in this section shall not preclude the City of Healdsburg from any other remedy or relief to which it otherwise would be entitled under law or equity.

D. Housing Development of Small Lot Subdivisions.

1. The Planning and Building Director shall ministerially review, without hearing, an application for a housing development project on a lot that is subdivided pursuant to Section 20.20.040(C) and Government Code Section 66499.41, and shall approve or deny the application within 60 days from the receipt of a complete application.

2. Qualifying Criteria. The Planning and Building Director shall approve the housing development project if it meets all the following requirements:
a. The proposed housing development is on a lot created in accordance with Section 20.20.040(C) and Government Code Section 66499.41. b. The proposed housing development complies with all objective zoning standards, objective subdivision standards, and objective design review standards applicable to the parcel as provided in the zoning district in which the Item 6.b
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parcel is located that do not conflict with Section 20.20.040(C) and Government Code Sections 65852.28 and 66499.41; provided, however:
i. The Planning and Building Director, or their designee, shall modify or waive any standard if the standard would have the effect of physically precluding the construction of the development project at the minimum densities specified in Section 20.20.040(C)(8). Any modifications of development standards shall be the minimum modification necessary. ii. No setback between the units is required, except as provided in the California Building Code (Title 24 of the California Code of Regulations). iii. Required rear and side yard setbacks from the original lot line shall equal four feet, except that no setback shall be required for an existing legally created structure or a structure constructed in the same location and to the same dimensions as an existing legally created structure. iv. Parking. One parking space, which may be uncovered or not enclosed, shall be required per unit constructed on a parcel created pursuant to the procedures in this section, except that no parking may be required where the parcel is located within one-half mile walking distance of either a stop located in a high-quality transit corridor, as defined in Public Resources Code Section 21155(b), or a major transit stop, as defined in Public Resources Code Section 21064.3.
v. Floor Area Ratio Standards. The following floor area ratios shall apply:
a. For a housing development project consisting of three to seven units, inclusive, the floor area ratio is 1.0.
b. For a housing development project consisting of eight to ten units, inclusive, the floor area ratio is 1.25.

2. In addition to the criteria listed in this section, a proposed housing development may be denied if the building official makes a written finding, based on a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact upon public health and safety or the physical environment, for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. A “specific adverse impact” is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation and eligibility to claim a welfare exemption are not specific health or safety impacts.

3. The City Attorney shall be authorized to abate violations of this chapter and to enforce the provisions of this chapter and all implementing agreements and affidavits by civil action, injunctive relief, and any other proceeding or method permitted by law. Remedies provided for in this chapter shall not preclude the City of Healdsburg Item 6.b
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from any other remedy or relief to which it otherwise would be entitled under law or equity.

E. Building Permits for Housing Development of Small Lot Subdivisions.

The Building Official shall issue a building permit for one or more residential units that are part of a housing development project on a lot that is subdivided pursuant to Section

20.20.040(C) and Government Code Section 66499.41, and shall approve the application if the criteria in Government Code Section 65852.28 and this section are satisfied by meeting the following criteria:

1. The applicant has received a tentative map or parcel map approval for the subdivision.

2. The applicant has submitted a complete building permit application.

3. Any dedication, improvement, and sewer requirements identified in the approved tentative map or parcel map or its conditions of approval shall be guaranteed to the City of Healdsburg’s satisfaction.

4. The applicant must submit proof, to the satisfaction of the Planning and Building Director, of a recorded covenant and agreement enforceable by the City of Healdsburg that the applicant agrees the building permit is issued on condition that a certificate of occupancy or equivalent final approval for the building will not be issued unless the final map has been recorded.

5. Specific Adverse Impacts. In addition to the criteria listed in this section, issuance of a building permit may be denied if the Building Official makes a written finding, based on a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact upon public health and safety or the physical environment, for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. A “specific adverse impact” is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation and eligibility to claim a welfare exemption are not specific health or safety impacts.

6. Enforcement. Code Enforcement shall be authorized to abate violations of this section and to enforce the provisions of this section and all implementing agreements and affidavits by civil action, injunctive relief, and any other proceeding or method permitted by law. Remedies provided for in this section shall not preclude the City of Healdsburg from any other remedy or relief to which it otherwise would be entitled under law or equity.

7. Growth Management Allocations. Projects submitted under this section shall be exempt from the Growth Management Ordinance.

8. Inclusionary Housing Ordinance. Projects submitted under this section shall be subject to the City’s Inclusionary Housing Ordinance.

Section 3. Title 20, Section 20.08.025. “Permitted and conditionally permitted uses” shall read as follows:

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The following uses may be permitted or conditionally permitted in all R-1 districts. Chapter 20.28 HMC, Article V describes the procedures for obtaining a conditional use permit.

Table 2 Permitted (P) and conditionally permitted (C) uses: R-1 District Accessory dwelling unit and junior accessory dwelling unit, subject to HMC § 20.20.010 P Accessory structures located on the same site with a permitted or conditionally permitted use, including private garages and carports, one guest house or accessory living quarters without a kitchen, storehouses, garden structures, noncommercial greenhouses, recreation rooms, and hobby areas within an enclosed structure
P
Boarding houses C
Churches, convents, monasteries, parish houses, parsonages, rectories, and other religious institutions
C
Day care, large family, subject to HMC § 20.20.055 C
Day care, small family P
Employee housing as defined in Cal. Health & Safety Code § 17008 for six or fewer employees in accordance with Cal. Health & Safety Code § 17000, et seq.

P
Golf courses and driving ranges C
Home occupations, subject to HMC § 20.20.005 P
Neighborhood convenience retail stores, subject to HMC § 20.20.070 C Private recreational parks and swim clubs P
Private schools and colleges, not including art, craft, dancing, music, business, professional or trade schools and colleges
C
Private stables or areas for the keeping of one horse, cow, llama, goat or similar large farm or hobby animal on a site not less than two acres in net area; provided, that one additional large animal may be kept for each additional acre of area of the site; and provided, that no stable shall be located closer than 50 feet to any property line, closer than 50 feet to any dwelling unit on the site, or closer than 100 feet to any other dwelling on surrounding properties P
Public utility and public service pumping stations, power stations, equipment buildings, installations, service yards, drainage ways and structures, storage tanks, reservoirs, and transmission lines found by the planning commission to be necessary for the public health, safety and welfare
C
Raising of fruit and nut trees, vegetables, and horticultural specialties (no on-site sales) P Raising for commercial purposes poultry (except roosters and crowing fowl), rabbits, chinchillas, potbellied pigs and other similar small animals on a site at least 20,000 square feet in net size; provided, that there shall be at least 1,000 square feet of site area for each fowl or animal. No structure housing poultry or small animals shall be located closer than 50 feet to any property line or closer than 25 feet to a dwelling on the site C
Raising or keeping for educational, hobby or noncommercial purposes poultry (except roosters and crowing fowl), rabbits, chinchillas, guinea pigs and similar small animals limited to a total of 10 animals, not including dogs and cats. Animal pens or cages shall not be located in a required front yard or street side corner yard and shall be located a minimum of 20 feet from a property line
P
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Table 2 Permitted (P) and conditionally permitted (C) uses: R-1 District Residential care, general C
Residential care, limited P
Residential visitor lodging operations, subject to HMC § 20.20.060 C Single-family dwelling, detached, one per lot P
Single-family dwelling, attached, one per lot, in the R-1-3,500 District P Small lot subdivisions, subject to HMC § 20.20.040 P
Supportive housing P
Swimming pools used solely by persons resident on the site and their guests; provided, that no swimming pool or accessory mechanical equipment shall be located in a required front yard or less than five feet from a property line
P
Temporary subdivision sales offices, subject to HMC § 20.20.025 P Transitional housing P
Vacation rental homes --
Vacation timeshares --
Notes:
-- = not permitted
Section 4. Title 20, Section 20.08.035. “Maximum building height” shall read as follows:

A. The maximum building height for all primary structures in R-1 districts shall be 35 feet.

B. HMC § 20.16.065 allows exceptions for ancillary structures, including chimneys, antennas and similar architectural features.

C. Accessory dwelling unit building heights are regulated in HMC § 20.20.010.

D. Accessory building heights are regulated in HMC § 20.16.030.

Section 5. Title 20, Section 20.08.050. “Permitted and conditionally permitted uses” shall read as follows:

The following uses may be permitted and conditionally permitted in the RM District. Chapter 20.28 HMC, Article V, describes the procedures for obtaining a conditional use permit.

Table 4 Permitted (P) and conditionally permitted (C) uses: RM District Permitted (P) and Conditionally Permitted (C) Uses RM
Specific Use
Regulations
Accessory dwelling unit P HMC § 20.20.010
Accessory structures and uses located on the same site as a conditional use P
Boarding houses C
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Table 4 Permitted (P) and conditionally permitted (C) uses: RM District Permitted (P) and Conditionally Permitted (C) Uses RM
Specific Use
Regulations
Churches, convents, monasteries, parish homes, rectories, parsonages and other religious institutions C
Commercial nursery growing grounds C
Day care, general and large family P
Day care, limited and small family P
Golf courses and driving ranges C
Hostels affiliated with American Youth Hostels or an
equivalent organization approved by the planning director C Mobile home parks C HMC § 20.20.020
Multifamily dwellings P
Neighborhood convenience retail stores C HMC § 20.20.070 Private recreation parks and swim clubs C
Private schools and colleges, including elementary, junior high and high schools, but not including art, craft, music, dancing, business, professional, or trade schools and
colleges
C
Private stables and raising of poultry (except roosters), rabbits, chinchillas and other small animals C HMC § 20.08.025 Public utility and public service pumping stations, power stations, equipment buildings, installations, service yards, drainage ways and structures, storage tanks, reservoirs, and transmission lines found by the planning commission to be necessary for the public health, safety and welfare C
Residential care, general C
Residential care, limited P
Residential visitor lodging operations C HMC § 20.20.060 Supportive housing P
Small lot subdivisions P HMC § 20.20.040
Transitional housing P
Vacation rental homes --
Vacation timeshares --
Section 6. Title 20, Section 20.08.055. “Minimum development standards” shall read as follows:

The following standards apply to development within the RM District, except for small lot subdivisions as provided for by HMC § 20.20.040.

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Section 7. Title 20, Subsection 20.28.105(a) shall read as follows:

A. The following applications are minor design review applications, subject to review by the planning and building director. More complex or sensitive projects may be referred to the planning commission:

1. Minor changes to the exterior of existing nonresidential buildings that require a building permit. This includes, but is not limited to, significant facade changes, relocation of storefront doors and windows, etc.

2. A change of use in a nonresidential building and site not involving substantial site changes. This determination will be made at the time of business license application.

3. Changes to a nonresidential site not involving major structural or site changes or changes of use. This includes site alterations such as construction of parking shade structures or other accessory structures.

4. Construction of or an expansion greater than 500 square feet to a one-family dwelling on a site uphill and visible from a scenic highway or road, or located within a scenic ridgeline corridor designated by the General Plan as determined by the planning and building director.

5. Construction of one single-family dwelling within the Grove Street Neighborhood Plan.

6. Construction of new single-family dwellings where design review is required as a condition of approval of subdivision maps.

7. Within Character Area 1 (as identified in the Citywide Design Guidelines Chapter 4), construction of one single-family dwelling or a new second story addition, or significant change to the primary facade. A significant change to a primary facade is one that results in a substantive change to the appearance of the front of the building that is visible from the street. This could include enclosure of a front porch, removal of window(s), demolition of some or all of the primary facade, an addition to the primary facade, a change in roof form or other similar alterations that fundamentally change the appearance of the primary facade.

8. Small lot subdivisions pursuant to Section 20.20.040.

9. Projects subject to minor design review by any other provision of the Land Use Code.

Section 8. Title 20, Section 20.08.080. “Design Review” shall read as follows:

A. All development is subject to design review as prescribed in Chapter 20.28 HMC, Article IV.

B. Notwithstanding the above, single-family dwellings on existing lots of record are not subject to this requirement, provided that when an applicant applies for more than three building permits for single-family dwellings on a block or on a block face within one year, the dwellings shall be subject to design review.

Section 9. Table 10 of Section 20.28.145. shall read as follows:

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Table 10 Permitted and conditionally permitted uses: PR, CD and CS Districts
Permitted (P) and Conditionally Permitted
(C) Uses PR CD CS
Specific Use
Regulations
Residential Uses
Accessory dwelling unit P P P HMC § 20.20.010
Day care, general -- C C
Day care, limited -- P P
Homeless shelters -- -- P
Multifamily dwellings located on the same site
as a commercial use – above ground floor
C P P
Multifamily dwellings located on the same site
as a commercial use – any floor
-- P P
Residential care, general -- C C
Residential care, limited -- P P
Single-room occupancy dwellings located on
the same site as a commercial use – above
ground floor
C P P
Single-room occupancy dwellings located on
the same site as a commercial use – any floor
-- P P
Small lot subdivisions -- P P HMC § 20.20.040
Supportive housing P P P
Transitional housing P P P
Vacation rental -- C --
Section 10. Table 11 of Section 20.28.150. shall read as follows:

Table 11 Permitted and conditionally permitted uses: GMU District Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations Residential Uses
Accessory dwelling unit and junior accessory dwelling unit P HMC § 20.20.010 Boarding house C
Day care, large family P
Day care, small family P
Duplex dwelling, one building per lot of record P
Employee housing for six or fewer employees in
accordance with Cal. Health & Safety Code § 17000, et seq.

P
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Table 11 Permitted and conditionally permitted uses: GMU District Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations Employee housing agriculture, seven to 12 agricultural
employees
C
Residential care, general C
Residential care, limited P
Single-family dwelling, detached P
Supportive housing P
Small lot subdivisions P HMC § 20.20.040
Transitional housing P
Vacation rental home --
[NO OTHER CHANGES TO TABLE 11 ARE PROPOSED]
Section 11. Table 12 of Section 20.28.155. shall read as follows:

Table 12 Permitted (P) and conditionally permitted (C) uses: MU District Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations Residential Uses
Accessory dwelling unit and junior accessory dwelling unit P HMC § 20.20.010 Employee housing for six or fewer employees in accordance with Cal. Health & Safety Code § 17000 et seq.

P
Home occupations P HMC § 20.20.005
Residential uses as part of a mixed use development C
Multifamily dwellings not part of a mixed use development P Residential care, general C
Residential care, limited P
Single-family attached dwellings not part of a mixed use development
P
Small lot subdivisions P HMC § 20.20.040
Supportive housing P
Transitional housing P
Vacation rental homes --
Section 12. Title 20, Section 20.08.160. “Minimum development standards” shall read as follows:

The following standards apply to development within the commercial zoning districts, except for small lot subdivisions as provided for by HMC § 20.20.040.

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Section 13. Title 20, Section 20.08.165. “Maximum floor area ratio and site coverage” shall read as follows:

The maximum floor area ratio and site coverage requirements for commercially zoned parcels are as follows, except for small lot subdivisions as provided for by HMC §20.20.040:

Section 14. Environmental Compliance.

The City Council finds that the proposed ordinance Amendments implement Senate Bill 684 and Senate Bill 1123 and are not considered a project under the California Environmental Quality Act (CEQA), as provided in Government Code S
Sections 65852.28(e), 65913.4.5(b), and 66499.41(i).

Section 15. Severability.

If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

Section 16. Effective Date and Publication.

SO ORDERED: ATTEST:

J. Chris Herrod, Mayor Raina Allan, City Clerk

Dated:

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: Dry Creek Water Treatment Plant Upgrades – Cryptosporidium Treatment Project
PREPARED BY: Patrick Fuss, Utility Engineering Manager
STRATEGIC INITIATIVE(S):
 Pursue Initiatives that Promote Environmental Stewardship  Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting the Dry Creek Water Treatment Plant Upgrades - Cryptosporidium Treatment Project, Project WA001, as complete and authorizing staff to file Notice of Completion with the County Recorder.

COMMUNITY ENGAGEMENT/OUTREACH:

The finding of cryptosporidium and the steps the City has been taking to address this finding has been indicated in the annual water consumer confidence reports starting 2019.

BACKGROUND:

The City of Healdsburg owns and operates a water utility that provides drinking water to the community to meet public health needs. In compliance with requirements of the United States Environmental Protection Agency, the City in 2018 conducted sampling under Long Term 2 Enhanced Surface Water Treatment Rule and found that the three well fields had low levels (less than 0.0075 per liter) of cryptosporidium, an intestinal parasite. As a result, the City is required to provide treatment to reduce 99 percent (referred to as Log 2 removal) of cryptosporidium. The most cost-effective (lowest overall cost) approach was found to be cartridge filtration. The Division of Drinking Water (DDW) agreed to the approach of cartridge filtration for cryptosporidium treatment.

Staff engaged a consultant to prepare plans and specifications to bid and construct cartridge filtration at Fitch and Dry Creek well fields and pursued the Dry Creek well field improvements first to best serve the City’s water supply needs.

In accordance with City purchasing policy, Staff advertised the Dry Creek Water Treatment Plant Item 6.c
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Upgrades – Cryptosporidium Treatment Project, Project WA001 for bidding from September 6, 2024, to October 10, 2024. On October 10, 2024, three bids were received and the lowest responsive was received from Cats4U, Inc. from Healdsburg, CA, in the amount of $748,186. Staff recommended that City Council adopt a resolution awarding the work of this contract to Cats4U, and City Council awarded the construction contract on November 18, 2024.

DISCUSSION/ANALYSIS:

Project WA001 consisted of installation of six filters filter vessels with valving and piping modifications to filter the water prior to its being stored in the clear well tank. The project included modifications to the controls at the Dry Creek Water Treatment Plant to incorporate differential pressure across the filters and turbidity (cloudiness of the water) into the control strategy. Project WA001 also included modifications to the existing fence at the Corporation Yard.

The initial contract amount was $748,186 with an authorized contingency of $74,820. The final contract amount was $794,427.08 and included six change orders totaling $50,241.08.

ENVIRONMENTAL STEWARDSHIP:

The project location is at the Dry Creek Water Treatment Plant located at the City corporation yard site. This location has been used as a City facility since the 1930s and is previously disturbed.

While the work area is in a location that is paved, it does abut the Dry Creek riparian area. The project included a wildlife exclusion fence between the work area and Dry Creek to prevent the ingress of frogs, turtles, and other wildlife into the project work area.

ALTERNATIVES:

The City Council could choose to not accept the Project as complete and provide further direction to staff. Staff does not recommend this alternative, as the work is complete and notice of completion should be recorded to close out this contract.

FISCAL IMPACT:

The total budget for the Dry Creek Water Treatment Plant Upgrades – Cryptosporidium Treatment Project WA001is $1,149,406. Project expenses including design costs, materials testing, staff time, and construction total $1,000,816. The project was funded entirely by the Water Operating Fund and the $148,590 in unused appropriations will be available in the Water Operating Fund to support other operating or capital needs.

ENVIRONMENTAL ANALYSIS:

Accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

ATTACHMENT(S):

Resolution
Certificate of Completion
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING THE DRY CREEK WATER
TREATMENT PLANT UPGRADES – CRYPTOSPORIDIUM
TREATMENT PROJECT (PROJECT WA001) AS COMPLETE

AND AUTHORIZING STAFF TO FILE THE NOTICE OF

COMPLETION
WHEREAS, the City’s well fields tested positive for cryptosporidium; and WHEREAS, staff proposed and the State accepted cartridge filtration to remove cryptosporidium; and
WHEREAS, staff developed a capital improvement project to construct cryptosporidium filtration at both the Fitch and Dry Creek well fields with Dry Creek well field being the higher priority; and
WHEREAS, on November 18, 2024, the City Council awarded the Dry Creek Water Treatment Plant Upgrades – Cryptosporidium Treatment Project, Project WA001 (Project) to Cats4U, Inc. (Contractor) in the amount of $748,186, with a contingency amount of $74,820; and WHEREAS, the Project consisted of insurance requirements adjustments, barbed wire on fencing, additional aggregate base under paving, demolition of concrete not in the Plans, and reconciliation of contract quantities to match field actual quantities; and WHEREAS, the work of the Project and related change orders approved by the City Manager are within the approved project budget; and
WHEREAS, on February 12, 2026, the Contractor finalized the Project in accordance with the contract documents to the satisfaction of the City; and WHEREAS, the City’s Utility Engineering Manager has reviewed all the completed work and finds the work complete per the prepared plans and agreed upon change orders; and WHEREAS, accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

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Resolution No. -2026

Page 2 ends

1. Finds that accepting the Project as complete is an administrative action and therefore not defined as a “project” and is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Title 14, the California Code of Regulations, Section 15378(b)(2).

2. Accepts the project as complete and authorizes staff to file a Notice of Completion with the County Recorder’s Office.

3. Authorizes staff to release any retention due and payable to Cats4U, Inc. thirty-five (35) days after the recordation of the Notice of Completion subject to any retention requirements permitted by law.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16th day of March 2026, by the following vote:

SO ORDERED: ATTEST:
________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, Ca. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: Dry Creek Water Treatment Plant Upgrades – Cryptosporidium Treatment, Project WA001
Site Address or
Location: Dry Creek Water Treatment Plant, 550 Westside Road, Healdsburg, CA Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Title in Fee
NOTICE IS HEREBY GIVEN THAT I, Patrick Fuss, P.E., Utility Engineering Manager, of the City of Healdsburg, California, on March 03, 2026, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing which was heretofore awarded to Cats4U, Inc. on November 18, 2024, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on February 12, 2026; That acceptance of the said work and improvements was ordered by City Council Resolution No____ on March 16, 2026
That said work and improvements consisted furnishing and installing filter vessels and cartridge media for the purpose of treating for cryptosporidium, related instrumentation and piping modifications, and other such items of work as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.

I, Patrick Fuss, P.E. of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED: ATTEST:

Patrick D. Fuss, P.E., Utility Engineering Manager Raina Allan, City Clerk Item 6.c
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: Establish Fees for Senate Bill 684 and Senate Bill 1123 Implementation PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution establishing a Tentative Map fee and Final/Parcel/Annexation Map fee pursuant to Senate Bill 684 (SB 684) and Senate Bill 1123 (SB 1123).

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

In 2022, the City Council adopted Resolution No. 121-2022 approving a new tentative map fee and engineering final/parcel/annexation map fee to establish lower fees as a result of the implementation of Senate Bill 9 (SB 9) which allows ministerial approval of a parcel map for an urban lot split.

California Senate Bill 684 (SB 684), enacted in 2023 and effective as of July 1, 2024, is designed to streamline the approval process for small-scale residential developments. SB 684 allows any parcel zoned for multi-family housing and under 5 acres in size to be developed with 10 or fewer units, including subdivision into individual parcels for single-family units.

California Senate Bill 1123 (SB 1123), signed into law on September 19, 2024, and effective July 1, 2025, builds upon SB 684 to further streamline the development of small-scale housing projects.

It aims to increase affordable homeownership opportunities by expanding ministerial approval processes to include vacant lots in single-family residential zones. SB 1123 allows for the development of up to 10 units on vacant lots zoned for single-family residential.

Staff recommends establishing processing fees that align with those approved on Resolution No. 121-2022 for ministerial SB 684 and SB 1123 project applications.

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DISCUSSION/ANALYSIS:

Under State law, fees charged for applications must not exceed the estimated reasonable cost of providing the service for which the fee is charged. Given the process for SB 684 and SB 1123 applications are ministerial and do not require Planning Commission or City Council meetings.

Staff’s analysis is that the proposed fees are reasonable in light of the expected City costs needed to process SB 684 and SB 1123 applications, such as staff time and consultant time. The fees are based on similar fees for permits of similar complexity, including the currently established SB 9 fees, and based on the time required to evaluate and process the applications.

SB 684 and SB 1123 approvals cannot require discretionary review and will no longer require Planning Commission or City Council approval and associated staff reports and presentations, similar to SB 9 processing.

ENVIRONMENTAL STEWARDSHIP:

Fee reductions to incentivize SB 684 and SB 1123 subdivisions are designed to encourage the subdivision of properties within the City of Healdsburg. Subdivisions that meet SB 684 and SB 1123 requirements would incentivize smaller units, allowing Healdsburg workers a potential housing opportunity closer to work. Proximity of home and employment could reduce vehicle trips which in turn reduce greenhouse gas emissions.

ALTERNATIVES:

The City Council may reject the proposed action and provide direction to staff.

FISCAL IMPACT:

The analysis provided indicates that less staff time is needed to process the applications, and the fees collected will support associated staff and consultant costs. The recommended action will continue to align with staff and consultant time, and therefore no impact to the General Fund is expected.

ENVIRONMENTAL ANALYSIS:

The proposed amendments to the City’s Master Fee Schedule are statutorily exempt from CEQA Section 15273(a) which exempts the establishment, modification, structuring, restructuring or approval of rates, tolls, fares and other charges by public agencies.

ATTACHMENT(S):

1. Resolution

2. Exhibit A
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CITY OF HEALDSBURG
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ESTABLISHING A TENTATIVE MAP FEE

AND FINAL/PARCEL/ANNEXATION MAP FEES PURSUANT
TO SENATE BILL 684 (SB 684) and SENATE BILL 1123 (SB
1123)
WHEREAS, California Senate Bill 684 (SB 684), enacted in 2023 and, effective July 1, 2024, is designed to streamline the approval process for small-scale residential developments. SB 684 allows any parcel zoned for multi-family housing and under 5 acres in size to be developed with 10 or fewer units, including subdivision into individual parcels for single-family units; and WHEREAS, California Senate Bill 1123 (SB 1123), signed into law on September 19, 2024, and effective July 1, 2025, builds upon SB 684 to further streamline the development of small-scale housing projects. It aims to increase affordable homeownership opportunities by expanding ministerial approval processes to include vacant lots in single-family residential zones.

SB 1123 allows for the development of up to 10 units on vacant lots zoned for single-family residential; and
WHEREAS, SB 684 and SB 1123 went into effect and requires jurisdictions to ministerially review applications; and
WHEREAS, ministerial review incurs less staff time for review; and WHEREAS, these changes necessitate revisions to planning and public works fee titles to include SB 684 and SB 1123, where applicable, and to ensure they are charged proportionately in relation to the amount of staff time; and
WHEREAS, the City Council has previously established a fee for staff review of Tentative Maps in the amount of $4,974.98, and a fee for Final/Parcel/Annexation Map in the amount of $11,648.12, and the City now intends to reduce those fee amounts to address reductions resulting from SB 684 and SB 1123;and
WHEREAS, the City Council has considered the staff report, and any public comment and correspondence received regarding this matter.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The recitals set forth above constitute the true and correct findings of the City Council and are incorporated herein by reference.

Section 2. Fee Adoption. The SB 684 and SB 1123 fees set forth in Exhibit A attached hereto and incorporated herein by reference are hereby approved and adopted and City staff is Item 6.d
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Resolution No.

Page 2 ends

directed to impose and collect such fees. The fees will be incorporated into the City’s Master Fee Schedule under the Planning Department and Public Works Department Sections.

Section 3. Annual Adjustment. The fees shall be adjusted for inflation every year by applying the then current Consumer Price Index – All Urban Consumers for the San FranciscoOakland-San Jose area, as calculated by the U.S. Department of Labor, for the month of April.

The fee may be rounded down to the nearest whole dollar.

Section 4. Review. It is the intention of the City Council to review the fees on a periodic basis and, if warranted, to revise such fees based thereon.

Section 5. Use of Fee Revenue. The revenues raised by payment of the fees established by this Resolution shall be used to reimburse staff time necessary for project review.

Section 6. Severability. The fees and all portions of this Resolution are severable. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution. Should any of the fees be adjudged to be invalid and unenforceable by a body of competent jurisdiction, the remaining fees shall be and continue in full force and effect, except those fees that have been adjudged invalid. The City Council hereby declares that it would have passed this Resolution and each of the fees set forth, and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases or clauses be declared unconstitutional on their face or as applied.

Section 8. CEQA. The adoption of the fees herein is intended to recover costs necessary for staff review time, therefore these fee revisions are statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15273(a) which exempts the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares and other charges by public agencies.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 16th day of March, 2026, by the following vote:

SO ORDERED: ATTEST:
________________________________ _________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk

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EXHIBIT A

HEALDSBURG PLANNING DEPARTMENT AND PUBLIC WORKS DEPARTMENT FEES NEW SB 684/SB 1123 FEES
Planning – Tentative Map Base Fee
SB 684/SB 1123 $4,134.96
Public Works – Final/Parcel/Annexation Map Base Fee
SB 684/SB 1123 $8,377.04
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: Housing Annual Progress Report 2025
PREPARED BY: Stephen Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):

Advance Affordable Housing
RECOMMENDED ACTION(S):

Accept the 2025 Annual Progress Report (APR) and authorize its submission to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development.

COMMUNITY ENGAGEMENT/OUTREACH:

This report is required by the State of California as part of the City’s General Plan Housing Element, which was developed through extensive community engagement and input. The City’s Annual Progress Report will be heard during a public meeting in which an opportunity for public comment is provided.

BACKGROUND:

The Healdsburg 2030 General Plan provides a comprehensive long-range plan used to inform and guide decision-making by residents, property owners, business interests, and elected and appointed City officials principally regarding the public and private land use and development that shapes Healdsburg’s physical environment.

The City of Healdsburg completed a thorough revision of its General Plan, which was adopted by the City Council on July 6, 2009. Among the mandated components of the General Plan is the Housing Element, consisting of goals, policies and programs designed to ensure the City can effectively meet future housing demands by furthering the development, improvement, and preservation of housing. Governed by State Planning Law (Government Code §65580 et seq., as amended), the Housing Element requires regular updating and certification by the State Department of Housing and Community Development (HCD) every eight years.

Per State Planning Law (Article 10.6, California Government Code), the City of Healdsburg updated its General Plan Housing Element for the 6th Cycle Housing Element that covers the Item 6.e
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period of 2023–2031, replacing the expired 5th Cycle Housing Element that was updated and adopted on November 17, 2014, certified on January 8, 2015, and covered the period of 2015– 2023.

The City Council officially adopted the 6th Cycle Housing Element Update on May 1, 2023.

Subsequently, on May 2, 2023, the update was submitted to the Department of Housing and Community Development (HCD). On June 29, 2023, the City received official State certification for the updated plan.

The Housing Element Annual Progress Report (“APR”) satisfies the reporting requirements for the State as it provides an annual update on the progress made towards implementation of the General Plan Housing Element through 2031, to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD) (Government Code §65400). A key focus of the APR is documenting the City's progress in meeting its share of regional housing needs, as outlined in the adopted Housing Element.

On March 18, 2024, the City Council received the 2023 APR, marking the first APR for the 6th Cycle Housing Element. The report was subsequently submitted to and accepted by the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research.

On March 17, 2025, the City Council received the 2024 APR, which marked the second APR for the 6th Cycle Regional Housing Needs Allocation (RHNA). The report was subsequently submitted to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research.

The 2025 APR represents the third Annual Progress Report for the 6th Cycle Regional Housing Needs Allocation (RHNA). This report is required for the City of Healdsburg to maintain compliance with Housing Element Law. The APR must be submitted to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research by April 1, 2026.

DISCUSSION/ANALYSIS:

Staff recommend that the City Council accept the 2025 Annual Progress Report (APR) and authorize its submission to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD).

Highlights of the City’s 2025 Annual Progress Report
The 6th Cycle APR requires a comprehensive overview of the City's actions to implement the adopted General Plan Housing Element. The APR highlights two main areas: the City's progress toward its RHNA for 2025 and the status of implementing the Housing Element's goals, policies, and programs.

Housing Production & Progress Towards RHNA
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The chart below illustrates the City's progress toward its 6th Cycle Regional Housing Needs Allocation (RHNA) since the start of the 6th Cycle Projection Period. The chart summarizes the housing production data included in Attachment A of the Annual Progress Report.

RHNA Allocation & Progress for the 6th Cycle (2023-2031) Income
Group
RHNA
Allocation
Progress
Prior to
2025
2025 Units Progress To
Date
% RHNA
Complete
Very Low 190 35 0 35 18.42%
Low 109 42 0 42 38.53%
Moderate 49 1 18 19 38.78%
Above
Moderate
128 70 52 122 95.31%
Total 476 148 70 218 45.80%
In 2025, the City reported a total of 70 housing units toward its RHNA allocation. Of these units, 18 units were categorized as moderate-income, primarily reflecting the production of Accessory Dwelling Units (ADUs). The remaining 52 units were categorized as above moderate income, including the completion of a 43-unit condominium development at 131 Saw Mill Circle as well as several new single-family homes constructed throughout the city.

With the addition of these units, the City has now completed 218 units toward its total RHNA allocation of 476 units, representing approximately 45.8% of the City’s 6th Cycle RHNA obligation.

While the majority of units completed during this reporting year were market-rate units, several significant deed-restricted affordable housing developments are currently under construction within the City. These projects include 155 Dry Creek Commons, the North Village Bowman Apartments, and Saggio Hills Phase I and II. Units associated with these developments will be counted toward the City's lower-income RHNA obligations once construction is completed and certificates of occupancy are issued.

Staff anticipates that these units will be reflected in the 2026 and 2027 Annual Progress Reports and will account for the majority of the City's lower-income RHNA progress.

Upon City Council acceptance, this Annual Progress Report will be submitted to the State by the April 1, 2026, deadline, ensuring the City remains in compliance with Housing Element law.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

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ALTERNATIVES:

The City Council may choose not to accept the submission of the City’s Annual Progress Report or make changes to the information in the report. Should the Council choose this course of action, staff would seek additional Council direction.

FISCAL IMPACT:

There is no fiscal impact associated with the proposed action.

ENVIRONMENTAL ANALYSIS:

The Annual Progress Report is an informational document required to comply with State reporting requirements. It does not constitute a "project" under CEQA pursuant to CEQA Guidelines Section 15378(b)(5), which exempts administrative and organizational government activities that do not result in direct or indirect environmental changes. Additionally, per CEQA Guidelines Section 15060(c)(3), activities that are not classified as projects are not subject to environmental review.

ATTACHMENT(S):

Attachment A: Table B Annual Progress Report
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CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
March 2, 2026

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Herrod called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Hagele, Kelley, Mitchell and Mayor Herrod Board Members

Absent: Council Members/: None
Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Vice Mayor Edwards, approved the March 2, 2026, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING
MARCH 2026 AS RED CROSS MONTH
Mayor Herrod with Council concurrence issued a Proclamation declaring March 2026 as American Red Cross Month in the City of Healdsburg.

Cindy Jones thanked the Council for the Proclamation and commented on the services provided by the American Red Cross.

ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING
MARCH 2026 AS WOMEN’S HISTORY MONTH
Mayor Herrod with Council concurrence issued a Proclamation declaring March 2026 as Women's History Month in the City of Healdsburg.

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Gina Fortino Dickson thanked the Council for the Proclamation and commented on the different roles women have in the community.

ANNOUNCEMENTS/PRESENTATIONS – ANNUAL POLICE DEPARTMENT
UPDATE
Chief of Police Matt Jenkins provided information of the Police Department during calendar year 2025, including major accomplishments, current staffing levels, department staffing by year, calls for service, response times, police reports, crime rates, use of force and pursuits and trends in Healdsburg. Chief Jenkins further provided information on the Community Oriented & Equity Policing Team (CORE), Technology improvements including live interpretation in the field, AI assisted report writing and public safety camera systems. Additionally Chief Jenkins provided information on the Automated License Plate Reader (ALPR) System, Racial Identity and Profiling Act (RIPA), Military Equipment Policy, emergency management, community engagement, noted what the Police Departments role is in immigration and what’s ahead for 2026.

Mayor Herrod inquired if the City Council was interested in agendizing a future discussion on public safety camera systems.

Following a brief discussion, there was Council majority to agendize a future discussion on public safety camera systems.

Public Comment
Adina Flores commented on the City Council, Mercy Wellness and mentioned she would return to Healdsburg.

Brigette Mansell thanked the Council for their continued service to Healdsburg.

Council Comments
Councilmember Hagele commented on the Police Departments involvement in the community.

Councilmember Kelley thanked Chief Jenkins and the Police Department for all their hard work and dedication to the Healdsburg community and inquired about the increase in assaults and decrease in reported crimes.

Councilmember Mitchell inquired about the CORE policing team and the number of job applications the Police Department receives.

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Vice Mayor Edwards commented on the number of job applications received by the Police Department
Mayor Herrod commented on his experience taking a ride along with a Police Officer, thanked the Police Department for their dedication and service to the community and inquired about how social unrest would be responded too in partnership with the County.

CITY MANAGER REPORTS
City Manager Kay announced the upcoming forty niners flag football program coming to Healdsburg, the two budget outreach meetings happening this week, an outreach meeting on the multicultural center on Tuesday, March 10th at 6:00 p.m., the St. Patrick’s Day parade and opening weekend of the Foley Family Community Pavilion.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Walter Keiser Russian River Property Owners Association inquired if the Council would be interested in submitting a letter of support for the application to form a water district and thanked the Police Department for solving the kidnapping case in Healdsburg.

Sarah Pittinger opined on beach volleyball and encouraged the Council to create sand volleyball courts in Healdsburg.

Adina Flores commented on the Cannabis process conducted in Healdsburg and perceived conflict of interests of Councilmembers.

Brigette Mansell thanked Council for hiring a new communication position, expressed appreciation for City Council and their service to Healdsburg.

Don Hernandez thanked the Council, Chief Jenkins and the community and opined on allowing Mercy Wellness to operate a cannabis dispensary in Healdsburg.

CONSENT CALENDAR
On a motion by Councilmember Kelley, seconded by Councilmember Mitchell, approved the Consent Calendar as follows:

A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR JANUARY 2026 Received and approved the Monthly Treasurer’s Investment Report for January 2026. (Ayes 5, Noes 0, Absent – None)
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B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF JANUARY 2026
Approved the Disbursement Report for January 2026. (Ayes 5, Noes 0, Absent – None) C. AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING JUNE 30, 2025
Approved the Fiscal Year 2024-2025 audited financial statements based on an audit performed in accordance with Government Auditing Standards. (Ayes 5, Noes 0, Absent – None)
D. GENERAL FUND GRANT FUNDS FROM THE STATE OF CALIFORNIA FOR

THE VILLA CHANTICLEER MODERNIZATION PROJECT
Adopted Resolution No. 18-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING THE ACCEPTANCE OF GENERAL FUND

GRANT FUNDS FROM THE STATE OF CALIFORNIA NATURAL RESOURCES

AGENCY FOR THE VILLA CHANTICLEER MODERNIZATION PROJECT,

APPROVING THE ASSOCIATED PROJECT INFORMATION PACKAGE REQUIRED

BY THE STATE FOR SAID GRANT FUNDS, AUTHORIZING THE CITY MANAGER

TO EXECUTE THE GRANT AGREEMENT AND ALL GRANT RELATED

DOCUMENTS ON BEHALF OF THE CITY, AND AMENDING THE FISCAL YEAR 2025-2026 BUDGET.” (Ayes 5, Noes 0, Absent – None)
E. PROCUREMENT OF CITY FLEET VEHICLES
Adopted Resolution No. 19-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING THE PURCHASE OF VARIOUS CITY

FLEET VEHICLES, AUTHORIZING THE CITY MANAGER TO EXECUTE THE

RELATED PURCHASE ORDER CONTRACTS ON BEHALF OF THE CITY, AND AMENDING THE ADOPTED BUDGET.” (Ayes 5, Noes 0, Absent – None) F. CITY OF HEALDSBURG MILITARY EQUIPMENT USE ORDINANCE AND

POLICY AND REVIEW AND APPROVE ANNUAL MILITARY EQUIPMENT REPORT
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Adopted Resolution No. 20-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG PURSUANT TO GOVERNMENT CODE SECTION 7071 RENEWING CHAPTER 2.60 OF THE HEALDSBURG MUNICIPAL CODE ENTITLED

MILITARY EQUIPMENT USE ORDINANCE, HEALDSBURG MILITARY
EQUIPMENT USE POLICY 707, AND FINDING THAT THE ANNUAL MILITARY

EQUIPMENT REPORT COMPLIES WITH THE STANDARDS OF APPROVAL SET FORTH IN GOVERNMENT CODE SECTION 7071(d).” (Ayes 5, Noes 0, Absent – None) G. SECOND AMENDMENT TO THE FREEBIRD DISPOSITION AND

DEVELOPMENT AGREEMENT
Adopted Resolution No. 21-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE AND ENTER INTO THE SECOND AMENDMENT TO

DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY

OF HEALDSBURG, FREEBIRD DEVELOPMENT COMPANY, LLC, AND SAGGIO HILLS LOT 3, L.P., FOR THE SAGGIO HILLS AFFORDABLE HOUSING PROJECT AT 450 PARKLAND FARMS BOULEVARD.” (Ayes 5, Noes 0, Absent – None) H. GENERAL PLAN ANNUAL REPORT 2025
Accepted the annual report and direct staff to file it with the appropriate state agencies. (Ayes 5, Noes 0, Absent – None)
I. GROWTH MANAGEMENT ORDINANCE ANNUAL REPORT
Accepted the 2025 Growth Management Annual Report. (Ayes 5, Noes 0, Absent – None) J. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
This item was removed from the Consent Calendar to be voted on separately.

K. APPROVAL OF MINUTES
Approved the February 17, 2026 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent – None) The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
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LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
On a motion by Councilmember Mitchell, seconded by Councilmember Kelley, adopted Resolution No. 22-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AND ENTER INTO THE SECOND AMENDMENT TO DISPOSITION AND

DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF HEALDSBURG, FREEBIRD DEVELOPMENT COMPANY, LLC, AND SAGGIO HILLS LOT 3, L.P., FOR THE SAGGIO HILLS AFFORDABLE HOUSING PROJECT AT 450 PARKLAND FARMS BOULEVARD.” The motion carried on a roll call vote, with Councilmember Hagele abstaining. (Ayes 4, Noes 0, Absent – None, Abstaining - Hagele)

PUBLIC HEARINGS
None.

OLD BUSINESS
None.

NEW BUSINESS – HOUSING LAND TRUST PRESENTATION
Housing Director Sotomayor provided background information on the Housing Land Trust, how a Housing Land Trust model may benefit Healdsburg and introduced Joe Naujokas and Richard Burg, representatives of the community group working on the Housing Land Trust model.

Joe Naujokas provided information on the Healdsburg Housing Land Trust (HHLT), who is a part of the HHLT.

Richard Burg reviewed the HHLT mission statement and the concept of the HHLT.

Mr. Naujokas further reviewed how feasible a Land Trust would be, the vision for how the HHLT would be governed, how funds would be raised, the creation of a technical working group and the current and future phases of the Land Trust. Additionally, Mr. Naujokas reviewed the next steps and the considerations for support.

Public Comment
Brigette Mansell commented on the Healdsburg Housing Land Trust, inquired if a Land Trust would be feasible and expressed support for a Land Trust.

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Mark McMullen commented on the Healdsburg Housing Land Trust and expressed support for a Land Trust.

Council Comments
Councilmember Hagele was supportive of a Land Trust, including an ex officio on the board of directors for the Land Trust, inquired what the ask was of Council, if the Local Preference Policy could be utilized in the Housing Land Trust and if the City could bond against TOT.

Councilmember Mitchell inquired how funding for the Land Trust would work, was supportive of continuing to support the creation of an HHLT with staff and wanted more information on structure before moving forward with supporting funding for the HHLT.

Councilmember Kelley inquired about what the proposed model of the Land Trust would be, was supportive of a Land Trust non-profit in Healdsburg and commented on the types of expertise who should be included in the Land Trust.

Vice Mayor Edwards commented on the proposed Land Trust, getting by in from the community and expressed appreciation for the community group taking on this task and trying to make it work.

Mayor Herrod inquired about the groups of people the community group has talked with to date on the proposed Land Trust and thanked Mr. Naujokas and the community group for their work and leadership on this topic.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Kelley has nothing to report.

Councilmember Mitchell had nothing to report.

Councilmember Hagele reported he attended the Northern California Power Agency L&R, Commission and Executive Committee meetings in Roseville.

Vice Mayor Edwards reported he attended the Russian River Watershed Association Board meeting, announced the Steelhead festival, Earth Day and Drug Take Back events, commented on the feedback received from the Senior Citizen Advisory Commission “When the Time Comes” program and noted the St. Patrick’s Day dinner at the Senior Center.

Mayor Herrod reported he took a ride along with a Healdsburg Police Officer, visited the Healdsburg Museum to see the 70’s exhibit and attended the Activist Fair.

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ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 8:54 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 16, 2026
SUBJECT: City Council Manual of Procedures and Protocols PREPARED BY: April Mitts, Assistant City Manager
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):

Review draft City Council Manual of Procedures and Protocols and provide direction to staff.

COMMUNITY ENGAGEMENT/OUTREACH:

The City Council held a goal setting workshop on April 18, 2025, at Healdsburg Golf Club at Tayman Park Clubhouse. The workshop was open to the public and included multiple opportunities for public comment. At the workshop, City Council identified a goal to update its protocols. This was affirmed by City Council on June 2, 2025.

BACKGROUND:

The City Council first adopted protocols on November 4, 2013 (Resolution No. 128-2013), in an effort to ensure the orderly and efficient conduct of its meetings. On May 19, 2014 (Resolution No. 65-2014), City Council revised those protocols to address certain questions and comments received from the public concerning the public comment process. On March 19, 2018 (Resolution No. 20-2018), City Council further revised the protocols making them more comprehensive and included and/or referenced language found in City Council adopted resolutions, the City’s Municipal Code, and best practices in other Sonoma County cities.

One of the 2025-2026 City Council goals is to update the City Council protocols, including a comprehensive review and look at best practices from other agencies.

On August 4, 2025, the City Council appointed a subcommittee of Council Member Mitchell (then Mayor Mitchell) and Council Member Kelley to work with staff to further review the existing protocols and make recommendations to the full City Council for consideration.

On October 20, 2025, the subcommittee provided a progress update to City Council and City Item 9.a
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Council provided feedback regarding taking positions on legislation and ballot measures.

On January 20, 2026, staff provided a progress update to City Council and City Council provided feedback regarding remote participation.

DISCUSSION/ANALYSIS:

Following the January 20, 2026, City Council meeting the City Council subcommittee and staff met three additional times completing the draft protocols based on direction from the full City Council, best practices, administrative clean up, and current practices.

During this process, the subcommittee met a total of seven times to discuss and refine the drafted City Council protocols:
- September 3, 2025
- September 30, 2025
- October 23, 2025
- January 7, 2026
- January 29, 2026
- March 2, 2026
- March 9, 2026
Attachment 1: Summary of the subcommittee recommended updates based on City Council direction and subcommittee, staff, and attorney review. This summary does not include minor, administerial updates; however, these are shown in the redlined version.

Attachment 2: City Council Manual of Protocols - redlined.

Attachment 3: City Council Manual of Protocols.

ENVIRONMENTAL STEWARDSHIP:

None.

ALTERNATIVES:

City Council could opt to provide further direction to staff to revise protocols.

FISCAL IMPACT:

No fiscal impact is anticipated from the adoption of the proposed protocols.

ENVIRONMENTAL ANALYSIS:

There is no environmental impact associated with this item.

ATTACHMENT(S):

Summary
Redline Protocols
Clean Version of Protocols
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All N/A All Updated to be Gender Neutral - Updated document to be general neutral All I.A. I.A. Adoption of Rosenberg's Rules of Order - Updated to reflect current practice Page 5 I.B. I.B. Regular Meetings - Updated to reflect current practice Page 5 I.E. N/A Closed Session - Removed, covered under Brown Act: Closed Session Page 6 I.F. N/A Study Sessions - Removed, covered under Brown Act: Special Meetings Page 6 I.G. I.E. Meetings to be Public - Updated language to be more concise Page 6 I.H. I.F. Attendance - Removed last paragraph, as it is duplicative of Section II.C. Page 6 II.A. II.A. Preparation of Agenda and Agenda Packets
- Updated langauge to reference the Brown Act and removed language defining the City Clerks role
- Removed language not relevant to how the Council governs itself Pages 6-7
II.B. II.B. Placing Items on the Agenda
- Added the purpose
- Changed from a majority of Councilmembers to a concurrence of one other Councilmember
- Updated to reflect current practice

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II.C. II.C. Teleconferencing/Remote Public Participation -Updated language to reference allowable participation as permitted by the Brown Act and the American with Disabilities Act Pages 7-8 II.D. N/A Order of Business - Updated to reflect current practice Page 8 II.E. II.D. Agenda Content/Order - Updated to reflect current practice Pages 8-10 II.E.4. N/A Approval of Minutes - Moved to Section VII.A. (pages 17 & 18) - Updated to reflect current practice Page 8
II.E.7. II.D.6. Public Comments - Updated to reflect current practice Page 9 II.E.8. II.D.7. Consent Calendar Items
- Changed from a majority of the Councilmembers may remove an item to any Councilmember may request an item be removed from the Consent Calendar

Page 9 ends

II.E.9. II.D.8. Public Hearing - Updated language to be more concise and cross reference Section IX Page 9
II.E.10.

II.E.11.

II.D.9. New Business and Old Business - Combined New and Old Business into one section titled, "Business Items" Pages 9-10
II.F. II.E. General Procedure for Presentation/Discussion of Agenda Items - Updated to reflect current practice Page 10 II.G. II.F. Public Comment - Updated to reflect current practice Pages 10-11 II.G.5. N/A Public Hearings - General Procedure - Removed section, it is duplicative of Section IX (page 20) Pages 11-13 III.B. III.B. Power and Duties of Presiding Officer - Updated to reflect current practice Pages 13-14 Item 9.a
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IV.A. IV. Correspondence from the Public regarding Agenda Items -Updated language to add specificity for Councilmembers who receive non-priviledged documents related to open session agenda items
- Updated to reflect current practice
- Updated to be consistent with new Brown Act requirements

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V.C. V.C. Interruptions - Updated to reflect current practice Page 15 V.F. V.F. Decorum and Order, Audience - Updated to reflect current and best practices Page 15 VI.A. VI.A. Voting Procedures - Updated lanaguage to clarify a supermajority Page 16 VI.C. VI.C. Conflict of Interest -Updated to reflect legal requirements for recusal Page 17 VII.A. VII.A. Preparation of Minutes - Updated to reflect that Action Minutes shall serve as the official record Page 17
VII.C. N/A Reading of Minutes - Updated to reflect current practice Page 18 N/A VII.C. Minutes
- Updated to reflect current practice
- Added new language for approval of minutes is to be placed on the Consent Calendar within 60 days of the meeting occuring

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VIII.A.1.

VIII.A.2.

VIII.A.1.

VIII.A.2.

Ordinances & Resolutions
- Added a definition of ordinances
- Added a definition of resolutions Page 18
VIII.C. VIII.C. Enactment of Ordinances
- Updated to remove duplicative language
- Updated to reflect current practice
- Updated to remove language that is duplicative of what is in the Brown Act
Pages 19-20
IX.B. N/A Rights of Interested Persons - Updated to remove language that is duplicative of other provisions Page 20 IX.C. IX.B. Public Hearings - General Procedure - Added language outlining process - Updated to reflect current practice Pages 20-21
IX.D. IX.C. Public Hearings - Presentation of Evidence - Updated to reflect current practice Page 22 IX.E. IX.D. Public Hearings - Continuances - Updated to reflect current practice Page 22-23 IX.G. IX.F. Public Hearings - Record of Hearing - Updated to reflect current practice Page 23 X.D. X.D. Proclamations - Added language for maximum number of proclamations per meeting Page 24 XI.G. XI.G. City Council Goal Setting - Updated language to bi-annual reports Page 25 XII.A.

XII.B.

XII.A.

XII.B. Correspondence - Updated to reflect current practice Page 25 XIII.A. XIII.A. Requests for Information - Updated to reflect current practice Page 26 XIV.A. N/A Council/Staff Relations - Removed language, not necessary in protocols Page 26 XV. XV. City Boards, Commissions, and Committees - Updated to reflect current practice Page 27 Item 9.a
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XVII. XVII. Stationery Use and Related Guidelines - Updated to reflect current practice Page 28 N/A XVIII.A. District Elections - Added new language regarding District Elections Page 29 N/A XVIII.C. Positions on ballot measures - Added new language regarding positions on ballot measures Pages 29-30 Item 9.a
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CITY COUNCIL

MANUAL OF PROCEDURES AND

PROTOCOLS
Adopted
March 19, 2018
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TABLE OF CONTENTS
Subject Page
I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order 5
B. Regular Meetings 5
C. Adjourned Meetings 5
D. Special Meetings 5
E. Closed Session 6
F. Study Session 6
G. Meetings to be Public 6
H. Attendance 6
I. Quorum 6
II. AGENDA
A. Preparation of Agenda & Agenda Packets 6
B. Placement of Items on Agenda by Councilmembers 7
C. Teleconferencing/Remote Public Participation 7
D. Order of Business 7
E. Agenda Content/Order 8
F. General Procedure for Presentations 10
G. Public Comments at Council meetings 10
III. PRESIDING OFFICER
A. Mayor to Preside 12
B. Powers and Duties of Presiding Officer 12
IV. CORRESPONDENCE FROM THE PUBLIC REGARDING

AGENDA ITEMS
A. Written Correspondence 13
V. DEBATE AND DECORUM
A. Getting the Floor 13
B. Questions to Staff 13
C. Interruptions 14
D. Points of Order 14
E. Decorum and Order, Council and City Staff 14
F. Decorum and Order, Audience 14
G. Enforcement of Decorum 14
H. Failure to Observe Rules of Order 15
I. Use of Technology 15
J. Bring Your Own Device 15
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Subject Page
VI. VOTING
A. Voting Procedure 15
B. Failure to Vote 15
C. Conflict of Interest 16
D. Reconsideration and Rescission of Prior Action 16
E. Lost Motion 16
VII. MINUTES
A. Preparation of Minutes 16
B. Minutes of Hearings 17
C. Reading of Minutes 17
VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts 17 B. Prior Approval by Administrative Staff 17
C. Enactment of Ordinances 17
D. Adoption of Resolutions 18
IX. PUBLIC HEARINGS
A. Application and Definition 18
B. Rights of Interested Persons 18
C. General Procedure 18
D. Presentation of Evidence 19
E. Continuances 20
F. Decision 20
G. Record of Hearing 20
X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/SELECTION
A. Powers and Duties Generally 21
B. Term 21
C. Selection of Mayor and Vice Mayor 21
D. Proclamations 22
XI. COUNCIL GOALS 22
XII. CORRESPONDENCE
A. Correspondence received directly by Councilmembers 22 B. Correspondence received at City Hall 23
C. Community Communications 23
XIII. REQUEST FOR INFORMATION 23
XIV. COUNCIL/CITY STAFF RELATIONS 23
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Subject Page
XV. CITY BOARDS, COMMISSION, AND COMMITTEES 24
XVI. CONFIDENTIAL INFORMATION 25
XVII. STATIONERY USE AND RELATED GUIDELINES 26
XVIII. GENERAL 26
XIX. CONDUCT BY COUNCILMEMBERS 27
APPENDIX A - Rosenberg’s Rules of Order 29
APPENDIX B - Resolution No. 100-2006 30
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I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order
The Council adopts Rosenberg’s Rules of Order as the general procedures for conducting its meetings unless otherwise specified in this manual. In the event of a conflict between this manual and Rosenberg’s Rules of Order, the provisions of this manual shall control. When necessary to resolve issues that may arise over process, the Mayor will refer to the City Attorney who will act as the Parliamentarian. Upon such advice, the Council will vote and follow the decision of the majority.

B. Regular Meetings
The City Council shall hold its regular meetings on the first and third Mondays of each and every calendar month beginning at 6:00 p.m. unless, by a majority vote of Councilmembers present and eligible to vote on the matter at a regular City Council meeting, the City Council elects to cancel a regularly scheduled City Council meeting. In the event that a regular City Council meeting falls on a recognized City holiday, the meeting shall be held on the next regular business day at 6:00 p.m., or at such other time as the City Council may choose. Regular Unless otherwise determined by the Council or necessary based on the nature of the meeting or an emergency, City Council meetings shall be held at City Hall, 401 Grove Street, Healdsburg, CA.

In November or December of each year, the City Clerk will present the City Council for consideration and action the proposed meeting schedule for the following calendar year, noting the regular meeting dates that fall on a City recognized holiday and anticipated special meeting dates.

The time and/or place of regular City Council meetings may be amended by City Council resolution following adequate notice of an intent to amend the regular meeting time and/or place of such meetings. A resolution changing the regular meeting time and/or meeting place of a regular City Council meeting shall become effective 60 days following adoption of such resolution.

Council meetings may be broadcast live on the City’s website, Facebook, Zoom, and YouTube. Council meetings may also be rebroadcast on the City’s local government access channel.

C. Adjourned Meetings
Any regular or adjourned regular meeting may be adjourned to a time, place, and date specified in the order of adjournment but not beyond the next regular meeting.

If no time is stated in the order of adjournment, it shall be the same time as for a regular meeting. An adjourned regular meeting is a regular meeting for all purposes.

D. Special Meetings
Special meetings may be called at any time by a majority of the City Council or by the City Manager. The notice shall specify the time and place of the special meeting Item 9.a
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and the business to be transacted. No other business shall be considered at such meetings.

E. Closed Session(s)
The City Council may meet in closed session as authorized under the Ralph M.

Brown Act.

F. Study Session(s)
The purpose of study sessions are is for the City Councilmembers to discuss items in-depth and provide possible direction to staff.

No action shall be taken other than providing direction on study session items and no official minutes are required.

G.E. Meetings to be PublicBrown Act
All regular, adjourned, and special meetings of the a quorum or more of the City Council shall be open and public and held in accordance with the Ralph M. Brown Act. (Government Code sections 54950, et seq.); provided, however, the City Council may hold closed sessions from which the public may be excluded as allowed by law.

H.F. Attendance
Councilmembers are expected to attend all meetings of the City Council.

Councilmembers will strive to inform the City Clerk as early as possible when they will be out of town or absent from a meeting to ensure that a quorum will be present at all meetings.

I.G. Quorum
The Council consists of five (5) members, one of whom is the Mayor. Three members of the Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three (3) Councilmembers appear at a regular meeting, no meeting shall occur.

II. AGENDA
A. Preparation of Agenda and Agenda Packets
The City Clerk shall prepare an agenda for each Council meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. The City Clerk shall arrange the matters to be brought before the Council according to the order of business outlined in Section II.E.

Agendas for all Council meetings shall comply with the Brown Act and these Protocols.

Electronic agenda packets for all regular meetings will be distributed to the City Council and staff by the City Clerk at least 72 hours before the meeting. Special Item 9.a
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meeting agendas/packets will be distributed as soon as practicable, but no later than 24 hours prior to the meeting, in accordance with the Brown Act.

Additionally, the electronic agenda packets may be posted on the City’s website and notifications sent to those subscribing to agenda notifications.

All agenda items, with few exceptions such as presentations, require a completed staff report including all pertinent attachments/exhibits such as ordinances, resolutions, contracts, etc.

B. Placement of Items on Upcoming Agendas by Councilmembers Councilmembers may make a request during “Council Reports” to add an item to a subsequent meeting agenda. The purpose of the City Council discussion on such a request will be limited to whether it will be placed on a future agenda. A concurrence of one Councilmember, in addition to the Councilmember who suggested the item, will be sufficient to place the item on a subsequent agenda, for discussion.

At the subsequent meeting (“Meeting No. 2”), discussion on the matter will focus on the subject matter to be agendized, including: the details of the Council’s request; staff time required to research the matter and prepare the staff report; other priorities; and timeline of when the item would be placed on the agenda. No staff report shall be prepared for this discussion, and the primary purpose is for the Council to provide direction to staff, not to take further action. If the Council would like to move forward, the item The item will be further discussed, and a staff report presented, at a subsequent meeting (“Meeting No. 3”).

The City Manager shall have the discretion to skip Meeting No. 2 and place the item on a future agenda for action if, in the City Manager’s determination, the item does not require significant work from staff or additional information from Council.

C. Teleconferencing/Remote Public Participation
Councilmembers may participate in meetings by teleconference as permitted by the Brown Act and the Americans with Disabilities Act.Any Councilmember who wishes to participate in a Council meeting by teleconference shall advise the City Clerk at least ten calendar days prior to the City Council meeting in order to properly agendize participation by teleconference as required by Government Code section 54953. Councilmembers requesting teleconference participation must notify the City Clerk as soon as practicable to allow compliance with applicable noticing and access requirementsAny location at which a Councilmember wishes to teleconference must be open to the public. The Councilmember shall take all necessary steps to comply with the provisions of the Ralph M. Brown Act related to teleconferencing as instructed by the City Clerk and/or City Attorney or the Councilmember shall not participate in such meeting.

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When remote participation is provided, members of the public will be allowed to observe and address the Council using the access methods identified on the agenda.

D. Order of Business
At the time set for each regular meeting, the Mayor shall call the meeting to order and the business of the Council shall be taken up for consideration and disposition in the order set forth in Section E below except that with consent of a majority of the Councilmembers present, items may be taken up out of order.

E.D. Agenda Content/Order
The agenda shall contain the title headings and shall be conducted in the order and manner as set forth below:

1. Call to Order and Roll Call
The Mayor will note for the record the Councilmembers present at the meeting and the City Clerk shall enter the names of the Councilmembers present and absent in the minutes.

2. Report on Study Session(s) and Closed Session(s)
If a closed session is held prior to the Council meeting, the Mayor will report out on the actions/directions, if any given/taken at the closed sessionany reportable actions.

3. Approval of Agenda
The Mayor will ask if any changes to the order of business in the agenda are desired and those changes must be approved by a majority of the Councilmembers prior to the approval of the agendaThe City Council will vote on approval of agenda.

4. Approval of Minutes

5.4.Announcements/Presentations
Presentations will should be limited to 10 minutes per presentationeach including Q&A. If more than one person will be presenting, the entire presentation by all presenters shall not exceed the allotted 10 minutes. It is suggested that PowerPoints should be limited to 10 slides.

At the discretion of the Presiding Officer, presentation of proclamations maybe streamlined by only reading the opening and last paragraph. Proclamations will not be read if the requesting person/group is not present.

6.5.City Manager Reports
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regarding matters of general interest to the Council. Normally no public comment or action is taken on the subject matter.No Council action will be taken.

7.6.Public Comments on Items on the Consent Calendar and Non AgendaNonAgenda Items This period is set aside at City Council meetings for members of the public to address the City Council on items of City businessany item of interest to the public within the subject matter jurisdiction of the Council, other than scheduled agenda items. Public speakers should adhere to the provisions of Section II.G regarding time limits, decorum, etc.Comments are limited to three minutes, unless otherwise determined by the Presiding Officer. The Presiding Officer may ask those wishing to make a public comment to state their name and address (although not legally required to provide either).; a sign-in sheet will be provided at the podium where speakers can provide their contact information. Such information would only be used for City business. Members from the public wishing to speak on a Consent Agenda item should do so during Public Commentsthis time.

8.7.Consent Calendar Items
Items that are routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant, are considered Consent Items. The Council may act on these items in one motion. Operational expenditures, regardless of expenditure amount, which are approved in the budget such as purchase of vehicles, miscellaneous equipment, contracts for services, etc. as well as ministerial actions (i.e. Final Maps) may also be included in the Consent Calendar.

Councilmembers will make every attempt to get their questions regarding Consent Items answered by staff in advance.

The Council may act on these items in one motion unless .Aany Councilmember may requests that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

9.8.Public Hearings
The Council shall conduct all public hearings in accordance with Sections --- IX ------- the provisions of Sections IX.A through IX.G and public comments shall be provided as outlined in Section II.G(5)and applicable law.

10.9. Old Business Items
The Council shall consider items of City business and the introduction and adoption of ordinances and the adoption of resolutions or motions, as appropriate.Old Business items are typically action items that the City Council has previously considered, or on which the Council has previously deliberated Item 9.a
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and/or received reports.

11. New Business
New Business items are typically action items that have not been considered previously by the City Council.

12.10. Council Reports on Matters of Interest occurring since previous regular meeting/expense reports
Individual Councilmember’s reports and comments on: (1) Council appointed committees and commissions as well as volunteer activities related to City business; and (2) meetings/trainings/conferences, etc. attended where eligible travel expenses are paid by the City as required by AB 1234 and City Council Resolution No. 100-2006, attached hereto as Appendix B.

13.11. Written Communications
Reports on actions taken by the City Council’s various Committees and Commissions will be provided under this section. No Council action is required.

14.12. Adjournment of Meeting
135. Future Agenda Items
Staff will prepare Aa list of future agenda items that maywill included two months of agenda items out with the understanding that items may change from time to time depending on other priorities or as items of an important nature arise.

FE. General Procedure for Presentation/Discussion of Agenda Items The Council procedure for consideration of items on the agenda shall be conductedis as follows:

1. Staff presents its report.

2. Council members may ask questions of staff.

3. Public comment.

3. The Mayor opens the public comment period

4. Members of the public are provided with the opportunity to comment on the subject matter being considered

5. The Mayor closes public comment

6. The Mayor may ask staff to answer questions raised during public comment.

7. The Council deliberates on the issue and, if appropriate, takes action.

8. The Mayor announces the final decision of the Council GF. Public Comments at Council/Boards/Commissions/Committees Meetings

1. All oral comments by members of the public at City Council meetings shall bePublic comment shall be conducted as follows:
a. When time is made available for public comment, theAny person who Item 9.a
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wishes to speak is requested to come to the podium, state his/hertheir name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented.
b. Remarks Comments shall should be addressed only to the Council as a whole, and not to individual members, staff, or members of the public. c. Councilmembers and staff generally will not respond to individual comments. At the end of public comment, the Mayor willmay, in their discretion, direct any outstanding questions to staff.
c. Questions, if any, should be directed to the Mayor who will determine whether, or in what manner, an answer will be provided.

2. Public Comment on Non-Agenda Items is generally accommodated as specified on the City Council agenda and is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes.

3. Public comment is limited to items within the subject matter jurisdiction of the City. Each comment is limited to three (3) minutes, unless otherwise determined by the Presiding Officer. An individual may only speak once during any public comment period.

4. Public Comment on Agenda Items - Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Mayor.
a. Public comment shall be limited to three (3) minutes.

5. b. In lieu of public comment persons may submit comments in writing, in advance, care of the City Clerk, for prior distribution to the Council. Submission of comments in writing is encouraged.

5. Public Hearings - When a matter for public hearing comes before the Council, the Mayor will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter. a. Any person desiring to speak or present evidence, upon being recognized Item 9.a
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by the Mayor, may speak or present evidence relevant to the matter being heard.

No person may speak without first being recognized by the Mayor. b. Public comment shall be limited to three (3) minutes per speaker. c. The Mayor shall conduct the meeting in such a manner as to afford due process.
d. All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other evidence. e. No person will be permitted during the meeting to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance shall be made by the Mayor, but may be appealed to the full Council.
g. Written communications and petitions concerning the subject matter of the hearing will be noted, read aloud, or summarized by the Mayor. A reading in full shall take place if requested by any Councilmember.

6. Members of the public may submit, and are encouraged to submit, comments in writing to the City Council relating to any items of City business, whether on the City Council agenda or otherwise. Such written comments will be distributed to all members of the Council and considered and acted upon, or not acted upon, as the City Council in its judgment may deem appropriate.

7. Speakers shall not present the same or substantially same items or arguments to the Council repeatedly or be repetitious in presenting their oral comments. If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially same matter may not be presented orally by the same person any further. Nothing in the foregoing precludes submission of comments to the City Council in writing for such action or non-action as the Council, in its discretion, may deem appropriate.

8. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request that a spokesperson be chosen by the group or that there be a limit on the number of such persons addressing the Council. The Mayor may set a time limit for the total presentation. No group shall arrange itself so as to use individual speakers’ times in sequential order to circumvent the time limits.

9. Any of the foregoing guidelines may be waived by majority vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

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10. Unruly conduct by the public such as undue noise, hissing, profanity, or physical disturbance shall not be permitted and persons engaging in such conduct shall be removed from the meeting, as explained in Section V.F.

III. PRESIDING OFFICER
A. Mayor to Preside
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall preside.

In the absence of both the Mayor and Vice Mayor, the Councilmember with the longest period of continuous service shall serve as the Presiding Officer. Should there be two or more Councilmembers of equal length of service, the Councilmember who received the highest number of votes in the most recent election shall function as the Presiding Officer.

B. Powers and Duties of Presiding Officer

1. Participation
The Presiding Officer may move or second from the Chairmake any motion or second any motion. He/sheThey shall not be deprived of any of the rights and privileges of a Councilmember by reason of his/hertheir acting as Presiding Officer.

2. Questions to be Stated
The Presiding Officer shall state every question coming before the City Council, announce the decision of the City Council on all subjects and decide all questions of order; subject, however, to an appeal to the City Councilby any Councilmember, in which event a majority vote of the Councilmembers present shall govern and conclusively determine such question of order. Voting on all resolutions and ordinances shall be by roll call vote called by the City Clerk, and the Mayor shall be entitled to vote on all questions, his or hertheir name being called last.

3. Maintaining Order and Decorum
The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings, consistent with applicable law. Any decision or ruling of the Presiding Officer may be appealed by request of any Councilmember.

The Presiding Officer shall call for roll call to see if the Chair’s ruling shall be upheld. If the roll call loses, the Presiding Officer’s ruling may be modified.

4. Signing of Documents
The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating his/hertheir signature, which were adopted in his/hertheir presence, unless hethey/she is are unavailable, in which case an alternate Presiding Officer may sign such documents.

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IV. CORRESPONDENCE FROM THE PUBLIC REGARDING AGENDA ITEMS A. Written Correspondence
All writings (including correspondence and emails received, written or electronic, pertaining to an agenda item shall be forwarded to relating to an agenda item must be forwarded to the City Clerk.

Councilmembers who receive any non-privileged documents relating to an opensession agenda item, less than 72 hours before the meeting, should forward the documents to the City Clerk as soon as practicable, but no later than the next business day.

Non-privileged public records relating to an open-session agenda item that a majority of the Council receives will be made available for public inspection, as required by Government Code Ssection 54957.5,.

Correspondence pertaining to an item on the agenda and submitted to the City Clerk’s Office by 12:00 p.m. the Wednesday before the Council meeting will be distributed to the Council prior to the Council meetingincluded in the agenda packet.

Written correspondence received after the Wednesday deadline and before noon 10:00 a.m. the day of the meeting will be distributed to Councilmembers at the Council meeting and posted on the City websitemade available for public review as soon as practicable. All written correspondence pertaining to matters on the agenda and received after 102:00 pa.m. on the day of the meeting will be available for public review on the City website.in the public meeting binder.

V. DEBATE AND DECORUM
A. Getting the Floor
Councilmembers wishing to speak during Council meetings shall raise their hand or otherwise indicate to the Presiding Officer their desire to speak and gain recognition by the Presiding Officer. Councilmembers shall confine themselves to the question under debate.

B. Questions to Staff
Every Councilmember desiring to question the City staff shall, after recognition by the Presiding Officer, address his/hertheir questions to the presenter of an agenda item, the City Manager, or the City Attorney. The City Manager or City Attorney shall be entitled either to answer the inquiry himself/herselfthemreselves, or to designate a member of his/hertheir staff for that purpose.

C. Interruptions
Councilmembers will endeavor not to interrupt other Councilmembers. A Councilmember, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order is raised by another Item 9.a
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Councilmember, or unless the speaker chooses to yield to a question by another Councilmember. If a Councilmember, while speaking, is called to order by the Presiding Officer, he/shethey shall cease speaking until the question of order is determined; if determined to be in order, he/shethey may proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks, or until recognition is withdrawn by the Presiding Officer.

D. Points of Order
The Presiding Officer shall determine all points of order subject to the ability of any Councilmember to appeal to the Council. He/sheThey may request an opinion of the City Attorney in making such determination. Council decision shall conclusively determine any question of order.

E. Decorum and Order, Council and City Staff
While the Council is in session, the Councilmembers and City staff shall endeavor to preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the directives of the Presiding Officer.

F. Decorum and Order, Audience
Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council and staff. No person shall use loud, profane, threatening, or personally abusive language, or engage in any other disorderly conduct so as to disrupt, disturb, or otherwise impede the orderly conduct of any Council meeting. Persons who violate this rule may be barred from attendance for the remainder of the Council meeting, provided that the Mayor has notified the person to conduct himself/herselfthemselves in a manner consistent with this rule, and warned the person that he/shethey will be removed if he/shethey continues to disrupt the Council meeting. If after notification and warning the person persists in disrupting the meeting, the Mayor shall may order the person to leave the Council meeting and may recess the meeting if necessary. If the person does not remove himself/herselfthemselves, the Mayor may request the Sergeant- at- Arms or any law enforcement officer who is on duty at the meeting to remove that person from the Council Chamber. Removal mustwill be based on conduct that actually disrupts, disturbs, or impedes the meeting. This rule applies equally to conduct occurring in person or through any remote participation platform.

G. Enforcement of Decorum
The Chief of Police, or his or hertheir designee, shall serve as the Sergeant-at-Arms at the City Council meetings and he/shethey shall attend meetings when requested by the Presiding Officer, City Manager, or City Council. He/sheThey shall be available to attend all meetings immediately upon request. He/sheThey shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Councilmember may move to require Item 9.a
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the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembers present shall require him/herthem to do so.

H. Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any otherwise la wful action taken at a meeting by the Councilthat is otherwise held in conformity with law.

I. Use of Technology
Use of communication system devices (such as phones, iPads, tablets, and laptops) during Council meetings by Councilmembers shall be limited to accessing the agenda materials and any information relevant to the meeting.

J. Bring Your Own Device
Councilmembers frequently perform position related tasks that require connecting to city-provided resources, systems, and/or email. In support of these tasks, Councilmembers and may wish to use their own portable devices such as laptops, tablets, and smartphones as specified in Resolution No. 1053-202214. In the event that a Councilmember does not wish to receive and access the agenda materials electronically, a paper copy of the agenda packet will may be provided. the afternoon of the Thursday before the meeting.

VI. VOTING
A. Voting Procedure
When any motion is in order, a vote thereon shall be taken either by voice vote or roll call and entered in the record. Motions may be passed by a simple majority of the members present at a properly quorumed noticed meeting unless otherwise required by City ordinance or state law. A supermajority of the Council is four members.

If a Councilmember participates via teleconference, a roll call vote shall be required in accordance with the Ralph M. Brown Act.

B. Failure to Vote
Every member should vote unless disqualified due to a conflict. Recusal without a conflict, which results in a tie vote, should be avoided as thwarting Council action, but no Councilmembers shall be forced to vote. Tie votes shall result in no action taken.

C. Conflict of Interest
Any Councilmember who has a financial interest or other conflict of interest in any matter coming before the City Council shall state the nature of the disqualification Item 9.a
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and disqualify themselves from discussing or voting on that matter. The Councilmember shall leave the Council Chamber before any discussion on the matter commences and shall remain outside of the Council Chamber until the matter is concluded. If the matter is on the Consent Calendar, the Council Member shall pull the item, announce his/hertheir conflict, and refrain from participating in any Council discussion or consideration of that item while the Council considers that item. A Councilmember stating such disqualification shall not be counted as part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.

D. Reconsideration and Rescission of a Prior Action
A motion to set aside a vote (in essence to reconsider or a motion to rescind (repeal, cancel, nullify) shall be permitted only as outlined in Rosenberg’s Rules of Order.

E. Lost Motions
A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion.

VII. MINUTES
A. Preparation of Minutes
Minutes of Council meetings will be action minutes. Action minutes will include final motions and will note for the record how each Councilmember voted. Council and staff discussion and comments will not be included in the minutes. The City Clerk or the designee will have exclusive responsibility for preparation of the minutes. The City Clerk or designee will take summary minutes at each Council meeting. The minutes will consist of: (a) a summary of the item of discussion; (b) the names of the persons commenting and/or testifying on the item, if known; (c) names of Council persons moving and seconding the action,; (c) specific action taken by the Council; and (d) the vote of each Council member for each agenda item.

The summary action minutes shall serve as the official record and shall be retained indefinitely. will
Although the City will endeavor to record/video tape the meetings, said recordings/videos shall be for reference purposes only. The retention of recordings/videos will be set by City Council resolution as part of the City wide records retention policy.

Any direction for alterations in the minutes shall be made only by action of the City Council.

Corrections or typographical or clerical errors are not considered alterations.

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B. Minutes of Public Hearings
Whenever the Council acts in a quasi-judicial proceeding, such as hearings defined in Section IX.A, the minutes shall contain a summary of the evidence.

C. Reading of Minutes
Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading so long as the City Clerk has previously furnished each Councilmember with a copy.

C. Approval of Minutes
Approval of minutes will be placed on the Consent Calendar within 60 days of the meeting occurring.

VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts

1. Ordinances
An ordinance is a local law with the force of legislation, and usually amends the Municipal Code. Most ordinances require two readings before the City Council and are effective thirty days after adoption. Ordinances are generally used to update the Municipal Code, make zoning changes, adopt development agreements, or implement regulatory schemes.

All ordinances shall be reviewed and approved before presentation, as to form and legality, by the City Attorney. Ordinances and shall be presented to the Council only when ordered by the Council or City Manager, or prepared by the City Attorney on his/hertheir own initiative.

2. Resolutions
A resolution is a formal administrative or policy action. They are adopted at one meeting and effective immediately. Resolutions are used for a much broader range of actions than ordinances, including approval of contracts and fee schedules, policy updates, and regulations implementing ordinances.

All resolutions shall be reviewed and approved by the City Attorney. In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution.

3. Contracts
All contracts shall be approved as to form by the City Attorney and shall be presented to Council for approval unless the Council has delegated that authority to the City Manager or other staff, or to the City Attorney. The City Council has delegated authority to the City Manager to approve contracts and expenditures of up to $50,000 (Healdsburg Municipal Code Section 3.24).

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B. Prior Approval by Administrative Staff
All ordinances, resolutions, and contract documents shall, before presentation to the Council, have been approved as to form by the City Attorney and shall have been examined and approved for administration by the City Manager or his/hertheir authorized representative.

C. Enactment of Ordinances
Ordinances shall be introduced for first reading by motion. When ordinances, other than urgency ordinances, are altered after introduction, they shall must be reintroduced at a subsequent meeting. If ordinances are not altered after introduction, they may be passed only at a regular or adjourned regular meeting held at least five (5) days after alteration. Corrections of typographical or clerical errors are not considered alterations.

1. Passage
Ordinances shall be considered for adoption on second reading. Ordinances may be passed by motion and a majority vote of the Council, except for those ordinances which require a super majority vote for approval.

Ordinances, except for urgency ordinances, shall not be passed within five (5) days of their introduction. Adoption of an ordinance may be placed on the Consent Calendar unless otherwise prohibited by law.

2. Reading
After reading the title, further reading of the text is waived.

3.2.Urgency Ordinance
An urgency ordinance is an ordinance for the immediate preservation of the public peace, health or safety of the City. It may be passed immediately upon introduction either at a regular or special meeting, and may be effective immediately. It must declare the factsinclude findings explaining constituting the urgency and requires a supermajority vote to passit may be passed by four (4) affirmative votes.

4. Publication
The City Clerk shall cause each ordinance to be published as required by state law.

5.3.Effective Date
Ordinances take effect thirty (30) days after final passageadoption, provided they are published at least once after passageadoption. Certain ordinances, including urgency ordinances and those relating to an election or taxes, take effect upon adoption. An ordinance takes effect immediately if it is an ordinance calling or otherwise relating to an election, of an urgent nature relating to the public peace, health or safety, relating to street improvement proceedings, relating to taxes for the usual and current expenses of the City, or Item 9.a
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by particular provisions of law prescribing the manner of its passage and adoption.

D. Adoption of Resolutions
Resolutions may be adopted by motion (roll call vote to be called by the City Clerk) on the date they are first presented to the Council. It is not required that resolutions be read, either in full or by title only. Resolutions may be adopted as amended by the Council on the date they are first presented unless the Council by majority vote directs the City Clerk to place an amended resolution on a subsequent meeting agenda for adoption.

IX. PUBLIC HEARINGS
A. Application and Definition
The following procedural rules shall apply to all hearings before the City Council.

As used herein, “hearing” shall include all public hearings required by State law or City ordinance, and proceedings for the revocation, suspension, or reinstatement of permits, licenses, and franchises.

B. Rights of Interested Persons
On the date and at the time and place designated in the notice, the Council shall afford any interested person or his/hertheir authorized representative, or both, the opportunity to present documentary evidence, and/or to present statements, arguments, or contentions orally and/or in writing, subject to the rules on addressing the Council and rules hereinafter stated.

C.B. General Procedure
The Council procedure for the conduct of public hearings is generally as follows:

1. For quasi-judicial hearings, Councilmembers disclose any ex parte communications or information obtained outside the Council Chamber, such as field trips, views of the premises, and discussions with individuals

2. Mayor introduces item.

3. Council Members may ask questions regarding procedure and responses.

4. Staff presents its report; up to 15 minutes.

5. Council members may ask questions of staff.

1. The Mayor opens the public hearing.

6. The applicant or appellant has the opportunity tomay present comments, testimony, or arguments; up to fifteen (15) minutes. In the case of an appeal Item 9.a
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when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony

7. Council may ask questions of the appellant and appellant may respond.

8. Applicant may present comments, testimony, or arguments; up to fifteen (15) minutes.

9. Council may ask questions of the applicant and applicant may respond

10. The Mayor will invite members of the public to comment. In the case of an appeal, appellant and applicant teams may only speak during their allotted presentation and rebuttal time. Public comment will be limited to 3 minutes per speaker, or any other equal amount (per person) determined by Mayor.

11. Respond to comments as appropriate and additional Council questions, as directed by Mayor.

12. The appellant may have an additional speaking time/ rebuttal, if desired; up to 10 minutes.

13. The Council may ask questions of appellant and appellant responses.

14. The applicant may have an additional speaking time/ rebuttal, if desired; up to 10 minutes.

15. The Council may ask questions of applicant and applicant may respond.

16. The public hearing is closed.

17. The Council deliberates on the issue.

18. The Council takes action.

2.19. C. Presentation of Evidence
Public hearings need not be conducted according to technical rules of evidence.

The Council may consider all information presented, including oral statements, documents, petitions, staff reports, and maps and other drawings as evidence. Any party may voluntarily offer their comments under oath.

3. Oral Evidence
All oral statements which are relevant to the subject matter of the hearing may be considered by the Council. Oral evidence may be taken on oath or affirmation at the request of any interested party or his/hertheir authorized representative.

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4. Exhibits and Documents
Exhibits and documents used by the City staff and any persons participating in the hearing may be considered as evidence.

5. Communications and Petitions
All communications and petitions may be considered as evidence by the Council.

6. Staff Reports
Whenever practicable, a written staff report shall be prepared and summarized aloud as part of the staff presentation. Said report shall be considered as evidence.

7. Large Maps and Displays
Large size maps and displays presented for use at the hearing shall, whenever practicable, be displayed in full view of the participants and the audience. Said maps or displays, or authentic reductions thereof, may be considered as evidence.

8. Admissible Evidence
The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of such evidence in civil actions.

D. Continuances
Any hearing being held, noticed, or ordered to be held by the Council may, by motion, be continued by a majority vote of the Council. If the hearing is not continued to a date certain, the City will re-notice the hearingat the request of staff, an applicant or an appellant, or by majority vote of the Council to any subsequent regular or adjourned meeting of the Council provided that if the hearing is continued to a time lessthan 24 hours after the time specified in the order on notice of hearing, a copy of the order or notice of continuance shall be posted outside the Council Chamber forthwith following the meeting at which the order of continuance was made. A request for continuance by an applicant or appellant may only be made in accordance with the Healdsburg Municipal Code.

E. Decision
The Council shall consider all evidence properly presented in accordance with the rules stated herein and, unless otherwise provided by law, said decision or determination shall be made by motion, resolution, or ordinance, as appropriate.

Action may be taken thereon at a subsequent meeting of the Council. Any Councilmember who failed to hear portions of the hearing and who did not familiarize himself/herselfthemselves with the hearing or conduct thereof so as to Item 9.a
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be able to publicly state that he/shethey wereas familiar with the issues and evidence presented at the hearing shall should disqualify himself/herselfthemselves from discussing or voting on such matter.

F. Record of Hearing
An electronic recording shall be made of the oral evidence presented at the hearing.

Said recording, together with all documents, maps, exhibits, and displays admitted into evidence, shall be retained by the City Clerk for a period of one (1) year from the date of the close of the hearing. In lieu of retaining said recording, the City Clerk may prepare a typewritten transcript thereof which shall be retained for the same period of time.

X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/ SELECTION
A. Powers and Duties Generally.

The Mayor shall be the official head of the City for all ceremonial purposes and hethey or she shall perform all duties imposed upon him or herthem by the laws of the State or by ordinance of the City Council. The Mayor shall serve in such capacity at the pleasure of the City Council. (Healdsburg Municipal Code 2.20.010) B. Term
The Mayor is appointed for a one-year term at the first regular meeting in December on non-election years or immediately following the installation of the newlyelected Councilmembers if the results of the election are not certified at the first Council meeting of December.

The Vice Mayor is appointed for a one-year term. The Vice Mayor is not a natural ascendancy to Mayor and there is no rotation system for selecting the Mayor or the Vice Mayor. The Vice Mayor shall also serve at the pleasure of the other Councilmembers.

C. Selection oOf Mayor Aand Vice Mayor

1. Presiding Officer for Selection of Mayor
The officer presiding over the selection process shall serve as Mayor Pro Tempore and preside over Council meetings until a Mayor is elected. The individual functioning as Presiding Officer for the election of Mayor shall be in the following order:
a. The incumbent Mayor if still on the Council.
b. The incumbent Vice Mayor if still on the Council.
c. The Councilmember with the longest period of continuous service. Should there be two or more Councilmembers of equal length of service, the Councilmember who received the highest number of votes in the most recent election shall function as the Presiding Officer.

2. Nominations
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The Presiding Officer shall call for nominations from the dais for Mayor and Vice Mayor. The Presiding Officer, at his/hertheir discretion, may call for separate nominations. Each nomination must receive a second and be accepted by the nominee prior to a vote on the nomination.

3. Voting
If only one Councilmember is nominated for Mayor and Vice Mayor, the Presiding Officer shall call for a vote on the nomination. If two or more Councilmembers are nominated for each of the positions and those nominations receive a second and are accepted by the nominees, the Presiding Officer shall ask for separate votes on each of the nominations.

In the event that separate nominations are called for Mayor and Vice Mayor the same voting procedure shall be followed.

If the incumbent Mayor is no longer on the Council, the newly selected Mayor will assume the role of Presiding Officer immediately following the selection.

If the incumbent Mayor is on the Council and during non-election years; the Mayor and Vice Mayor term will be effective the first of the year.

D. Proclamations
Proclamations are issued and/or scheduled for presentation at a City Council meeting at the discretion of the Mayor in consultation with the City Manager.

Proclamations shall be limited to three per meeting, unless otherwise directed by the Mayor.

XI. COUNCIL GOALS
A. Council Goals are set by the City Council.

B. Staff will prepare an update on City issues, trends, and relevant information to assist the City Council with preparations for their goal setting process.

C. The purpose of the goal setting process is to establish a limited number of high priority consensus goals that the City will focus on for the next year.

D. Staff will develop projected outcomes for each goal for approval by the City Council.

E. The City Manager is an active participant in the goal setting process. Other staff, such as Department Heads may also participate in goal setting at the direction of the City Council and/or City Manager.

F. Staff will take steps to distribute Council goals to staff and the public.

G. The City Council will review progress on the goals quarterlybi-annually.

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XII. CORRESPONDENCE
A. Correspondence received directly by Councilmembers
All correspondence, (including e-mails and, text messages) received directly by individual Councilmembers, regardless of whether they are received on a Cityissued or personal email account, pertaining to City business is public information and part of any administrative record. Any communications are subject to the Public Records Act. Councilmembers shall forward a copy of said correspondence to the City Manager and City Clerk for the official record.

B. Correspondence received at City Hall
The City Manager or his/hertheir designee is authorized to receive and open all mail addressed to the City Council, with the exception of correspondence marked confidential. He/sheThey shall give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be disposed of between Council meetings. Any communication requiring Council action shall be placed upon the agenda. All correspondence requiring a response shall be answered or acknowledged as soon as practicable. Electronic copies of all correspondence received and responses, if any, shall be provided to all members of the Council.

Correspondence marked confidential will be date stamped and placed in the addressee’s respective mail box.

Correspondence directed to the City Council and/or the City Manager relating to Council business is a public record and available to the public upon request.

C. Community Notifications
In an effort to increase communications with the community, every effort will be made to notify residents of issues that will affect their neighborhood that will be coming before the Council or any of the City’s boards, commissions, and advisory committees.

XIII. REQUESTS FOR INFORMATION
A. All Councilmembers’ requests for information, regardless of subject matter, such as information on affordable housing from the Planning and Building Department, shall be submitted to the City Manager or City Attorney. All informationWhen appropriate, information gathered will be distributed to all Councilmembers without a notation indicating which Councilmember requested the information.

XIV. COUNCIL/STAFF RELATIONS
A. City staff shall acknowledge the Council as the policy makers, and the City Council shall acknowledge staff as administering the Council’s policies.

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B.A. Council-Manager Relations
The City Council and its members shall deal with the administrative services of the City only through the City Manager, except for purpose of inquiry, and neither the City Council nor any member thereofno City Councilmember shall give orders to any subordinates of the City Manager. The City Manager shall take orders and instructions from the City Council majority only when sitting in a duly held meeting of the City Council, and no individual Councilmember shall give any orders or instructions to the City Manager.

No individual Councilmember shall in any manner attempt to influence the City Manager in the making of any appointment or in the purchase of supplies.

The City Manager and the City Attorney are the only officials directly appointed by the City Council. All department heads, Assistant City Manager, City Clerk, and their subordinates are supervised by the City Manager.

C.B. Council relies on staff for technical work and reports.

D.C. Staff handles all labor negotiations.

E.D. Council shall not attempt to coerce or influence staff in the preparation of staff reports, the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications, or the granting of licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department.

F.E. Councilmembers should confer with the City Manager on issues of concern. The City Manager shall provide written notice to the City Council on all matters of major impact to the City.

G.F. The City Manager and the City Attorney shall receive annual performance reviews.

H.G. Staff provides support to Councilmembers serving on regional agencies, boards or commissions, or on any League of California Cities affiliated committee or body.

XV. CITY BOARDS, COMMISSIONS, AND COMMITTEES
A. All applicantsfor City boards, commissions, or advisory committeesshall complete and file a standard application form with the City Clerk.

B. The City Clerk shall advertise any vacancies in the local newspaper and post the vacancies on the City’s website and social media. After the deadline to submit applications, the City Clerk shall report to the City Council at the next available Council meeting the number of applications received. If Council determines that sufficient applications were received, Council may form a a Council subcommittee will be formed to interview the applicants and make Item 9.a
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recommendations to the full Council. After the interviews, the subcommittee will make recommendations to the City Council on the most qualified applicants to be considered for appointment.

C. Attendance by Councilmembers at Council Committee/Commission meetings Councilmembers may attend meetings of Council-appointed boards, commissions, and advisory committees but are cautioned about becomingwill not become involved in the meeting’s discussion or business, and to will avoid even the appearance of bias on any matter that could, at some point, come before the Council.

From time to time, members of the City Council who have not been appointed to a particular committee may wish to attend and participate in the discussion. The Brown Act (Government Code section 54952.2(c)(6)) states that when a majority of the members of a legislative body attend an open and noticed meeting of a standing committee of that body, the members of the legislative body who are not members of the standing committee may attend only as "observer." Thus, if a quorum of the City Council is present at the committee meeting and all members present wish to participate, the meeting must be noticed as a special meeting of the City Council.

If a Councilm Member wishes to attend a meeting of a committee to which that Member has not been appointed, s/hethey shall announce his/hertheir intent to participate in the meeting at the regular City Council meeting held immediately prior to the committee meeting. If it appears that a quorum of the Council wishes to attend the committee meeting, upon consensus of the majority of the Council, the Mayor shall call a special meeting of the City Council to be held in place of the committee meeting. If appropriate, the meeting shall be noticed as a joint meeting of the Council and the committee or commission. The agenda for the special meeting of the City Council shall indicate that no final decision shall be reached at the special meeting, but that the matter will return to the full Council with a recommendation.

XVI. CONFIDENTIAL INFORMATION
A. Councilmembers shall avoid disclosing information, which is confidential or not generally known or readily available to the public, concerning the business or of the City, for the purpose of benefiting any private interest.

B. If the City Council, in closed session, has provided direction to City staff on proposed terms and conditions for any type of negotiations whether property acquisition or disposal, a proposed or pending claim or litigation, and/or employee negotiations, all contact with the other party should be by the designated City staff representative handling the negotiations or litigation. Unless otherwise authorized by a majority of the City Council, a Councilmember shall not have any contact or discussions with the other party or its representatives involved with the negotiations, nor communicate any discussion conducted in closed session. All public statements, Item 9.a
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information, and press releases should be handled by the designated staff spokesperson.

XVII. STATIONERY USE AND RELATED GUIDELINES
A. City letterhead may Official use of City letterhead shall be guided by the following criteria:

1. City letterhead: shall be used by the Mayor and Councilmembers only for official City correspondence and communications.

Personal Stationery without City Logo: shall be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember.

2. It is the policy of the City Council that tThe use of City letterhead, title, City Seal, logo, other insignia and/or Councilmember title on personal matters is not permitted.

B. The use of the City Seal, logo, or other insignia, on personal matters is not permitted.

C.B. All Councilmember business cards printed hereafter will contain only the person’s Councilmember’s name, title, City Hall address, and telephone number (home or personal cellular telephone numbers optional). Business names and/or addresses are prohibited.

D.C. All documents/correspondence using the City letterhead are public documents.

Copies of all correspondence/documents shall be provided to the City Manager.

E.D. All Councilmembers are should be copied on correspondence signed by the Mayor or other Councilmembers.

XVIII.GENERAL
A. District Elections

1. On April 21, 2025, the City Council adopted an Ordinance establishing district-based elections for all five Councilmembers. Prior to the adoption of the Ordinance, each member of the City Council was elected in at-large elections by registered voters of the entire City.

2. The City Council understands the value of citywide governance regardless of the method by which each Councilmember is elected. Governing citywide allows for the continuation of inclusive and accessible customer service, the most effective use of taxpayer resources, and consistency in City services.

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3. Each member of the City Council will continue to serve all of the people of Healdsburg, govern on a citywide basis, considering the needs and interests of the entire community, regardless of the district in which a resident resides or a proposed project is located, or from which a Councilmember is elected.

4. Resources will continue to be allocated based on long-term strategic planning efforts, with citywide considerations of equitable service levels and financial capacity.

5. Council fiscal management, best practices, and City systems will continue to reflect services provided to all residents citywide.

B. Travel

1. Travel arrangementsfor City related businessshould be coordinated with the City Clerk and/or City Manager’s Office staff.

2. Receipts and travel expense reports are to be submitted no later than 30 days after the date of the meeting, conference, or event. Expenses shall be reimbursed in accordance with City Council Resolution No. 100-2006 (Appendix B).

3. Councilmembers must report under Reports from Council attendance at the meeting, conference, event, etc. in order to be eligible for reimbursement.

C. Ballot Measures

1. The City Council may take an official position (support, oppose, or take no position) on a ballot measure when the Council determines that the measure or proposition directly relates to the City’s governmental interests, fiscal health, service delivery, infrastructure, public safety, environmental goals, or overall community well-being.

2. Criteria for Taking a Position. In considering whether to take a position on a ballot measure, the City Council may evaluate the following factors:
a. Direct fiscal or operational impacts to the City.
b. Effects on City authority, governance, or regulatory responsibilities.
c. Impacts on City services, infrastructure, or public programs. d. Alignment with adopted City policies, plans, or strategic goals. e. Broad and demonstratable benefit or detriment to City residents.

3. Process
a. Any proposed Council position shall be considered at a duly noticed public meeting.

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b. A Council position shall be adopted by no fewer than four Councilmembers.
a.c.

XIX. CONDUCT BY COUNCILMEMBERS, COMMISSIONERS AND COMMITTEE

MEMBERS
A. To increase public confidence in City government; assist Councilmembers, and Committee, and Commission members with decision-making; and to encourage high standards of behavior by Councilmembers and Committee/Commission members the following Code of Conduct shall be followed by the City Councilmembers and Committees and Commissions of the City of Healdsburg:

1. Council members are expected to read staff reports and supporting information in the agenda packets and get necessary clarification on issues prior to Council meetings.

2. Study sessions are held to help educate the Council and allow staff to receive comments and direction to bring items back on a later agenda for possible action.

3. In order to reach the best possible solutions, information is shared freely between Council members during Council meetings.

4. Council members treat each other, the public, and staff with respect at all times.

5. There is a respect for differing opinions.

6. The Council will address the issue(s) before the body based on the merits and substance of the matter regardless of the person/group presenting those issues.

7. The Council, overall, strives for consensus.

8. There are individual interests and areas of expertise of Council members – allowing the Council to rely on one another for information and positive action.

9. Council looks to boards, commissions, and committees for independent advice and possible legislative actions.

B. Ethical Considerations

1. Comply with the Law. Councilmembers and Board and Commission members shall comply with all applicable laws in the performance of their public duties.

2. Conduct of Councilmembers, Board and Commission Mmembers. The professional and personal conduct of members must be above reproach and avoid the appearance of impropriety. While it is understood that Councilmembers, and Board and Commission members enjoy First Amendment Item 9.a
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rights, they should refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Council, Boards, Commissions, staff, or the public that is intended to disrupt and not further the City’s business.

3. Respect for Process. Councilmembers, and Board and Commission members shall perform their duties in accordance with the processes and rules of order established by Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the Council by City staff.

4. Decisions based on Merit. Councilmembers and Boards and Commission members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations.

5. Gifts and Favors. Councilmembers and Board and Commission members shall follow the laws and regulations that apply to the acceptance of gifts or favors by a public official.

6. Confidential Information. Councilmembers and Board and Commission members shall respect the confidentiality of information concerning the property, personnel, or legal affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial, or other private interests.

7. Use of Public Resources. Councilmembers and Board and Commission members shall not use public resources, such as staff time, equipment, supplies, or facilities, for private gain or personal purposes.

8. Advocacy. Councilmember and Board and Commission members shall represent the official policies or positions of the Council, Board, or Commission to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers and Board and Commission members shall explicitly state they do not represent the position of the entire Council, the Board, or the Commission.

9. Positive Work Environment. Councilmembers and Board and Commission members shall support the maintenance of a positive and constructive work environment for City staff, private citizens, and businesses dealing with the City.

Councilmembers and Board and Commission members shall recognize their roles in individual dealings with City staff.

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APPENDIX A
ROSENBERG’S RULES OF ORDER
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APPENDIX B
RESOLUTION NO. 100-2006
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CITY COUNCIL

MANUAL OF PROCEDURES AND

PROTOCOLS
Adopted:

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TABLE OF CONTENTS
Subject Page
I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order 5
B. Regular Meetings 5
C. Adjourned Meetings 5
D. Special Meetings 5
E. Brown Act 5
F. Attendance 6
G. Quorum 6
II. AGENDA
A. Preparation of Agenda & Agenda Packets 6
B. Placement of Items on Agenda by Councilmembers 6
C. Teleconferencing/Remote Public Participation 6
D. Agenda Content/Order 7
E. General Procedure for Presentations/Discussion of Agenda Items 8 F. Public Comment 9
III. PRESIDING OFFICER
A. Mayor to Preside 9
B. Powers and Duties of Presiding Officer 10
IV. CORRESPONDENCE FROM THE PUBLIC REGARDING

AGENDA ITEMS
A. Written Correspondence 10
V. DEBATE AND DECORUM
A. Getting the Floor 11
B. Questions to Staff 11
C. Interruptions 11
D. Points of Order 11
E. Decorum and Order, Council and City Staff 11
F. Decorum and Order, Audience 11
G. Enforcement of Decorum 12
H. Failure to Observe Rules of Order 12
I. Use of Technology 12
J. Bring Your Own Device 12
VI. VOTING
A. Voting Procedure 12
B. Failure to Vote 12
C. Conflict of Interest 12
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D. Reconsideration and Rescission of Prior Action 13
E. Lost Motion 13
VII. MINUTES
A. Preparation of Minutes 13
B. Minutes of Public Hearings 13
C. Approval of Minutes 13
VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts 13 B. Prior Approval by Administrative Staff 14
C. Ordinances 14
D. Adoption of Resolutions 15
IX. PUBLIC HEARINGS
A. Application and Definition 15
B. General Procedure 15
C. Presentation of Evidence 16
D. Continuances 16
E. Decision 16
F. Record of Hearing 17
X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/SELECTION
A. Powers and Duties Generally 17
B. Term 17
C. Selection of Mayor and Vice Mayor 17
D. Proclamations 18
XI. COUNCIL GOALS 18
XII. CORRESPONDENCE
A. Correspondence received directly by Councilmembers 19 B. Correspondence received at City Hall 19
C. Community Communications 19
XIII. REQUEST FOR INFORMATION 19
XIV. COUNCIL/CITY STAFF RELATIONS 19
XV. CITY BOARDS, COMMISSION, AND COMMITTEES 20
XVI. CONFIDENTIAL INFORMATION 21
XVII. STATIONERY USE AND RELATED GUIDELINES 21
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Subject Page
XVIII. GENERAL
A. District Elections 21
B. Travel 22
C. Ballot Measures 22
XIX. CONDUCT BY COUNCILMEMBERS 23
APPENDIX A - Rosenberg’s Rules of Order 25
APPENDIX B - Resolution No. 100-2006 26
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I. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order
The Council adopts Rosenberg’s Rules of Order as the general procedures for conducting its meetings unless otherwise specified in this manual. In the event of a conflict between this manual and Rosenberg’s Rules of Order, the provisions of this manual shall control. When necessary to resolve issues that may arise over process, the Mayor will refer to the City Attorney who will act as the Parliamentarian.

B. Regular Meetings
The City Council shall hold its regular meetings on the first and third Mondays of each and every calendar month beginning at 6:00 p.m. unless, by a majority vote of Councilmembers present and eligible to vote on the matter at a regular City Council meeting, the City Council elects to cancel a regularly scheduled City Council meeting. In the event that a regular City Council meeting falls on a recognized City holiday, the meeting shall be held on the next regular business day at 6:00 p.m., or at such other time as the City Council may choose. Unless otherwise determined by the Council or necessary based on the nature of the meeting or an emergency, City Council meetings shall be held at City Hall, 401 Grove Street, Healdsburg, CA.

Council meetings may be broadcast live on the City’s website, Facebook, Zoom, and YouTube. Council meetings may also be rebroadcast on the City’s local government access channel.

C. Adjourned Meetings
Any regular meeting may be adjourned to a time, place, and date specified in the order of adjournment but not beyond the next regular meeting. If no time is stated in the order of adjournment, it shall be the same time as for a regular meeting. An adjourned regular meeting is a regular meeting for all purposes.

D. Special Meetings
Special meetings may be called at any time by a majority of the City Council or by the City Manager. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings.

E. Brown Act
All meetings of a quorum or more of the City Council shall be held in accordance with the Ralph M. Brown Act.

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F. Attendance
Councilmembers are expected to attend all meetings of the City Council.

G. Quorum
The Council consists of five (5) members, one of whom is the Mayor. Three members of the Council shall constitute a quorum and shall be sufficient to transact business. If fewer than three (3) Councilmembers appear at a regular meeting, no meeting shall occur.

II. AGENDA
A. Preparation of Agenda and Agenda Packets
Agendas for all Council meetings shall comply with the Brown Act and these Protocols.

Electronic agenda packets for all regular meetings will be distributed to the City Council and staff at least 72 hours before the meeting. Special meeting agendas/packets will be distributed as soon as practicable, but no later than 24 hours prior to the meeting.

Additionally, the electronic agenda packets may be posted on the City’s website and notifications sent to those subscribing to agenda notifications.

B. Placement of Items on Upcoming Agendas by Councilmembers Councilmembers may make a request during “Council Reports” to add an item to a subsequent meeting agenda. The purpose of the City Council discussion on such a request will be limited to whether it will be placed on a future agenda.. A concurrence of one Councilmember, in addition to the Councilmember who suggested the item, will be sufficient to place the item on a subsequent agenda, for discussion.

At the subsequent meeting (“Meeting No. 2”), discussion on the matter will focus on the subject matter to be agendized, including details of the Council’s request; staff time required to research the matter and prepare the staff report; other priorities; and timeline of when the item would be placed on the agenda. No staff report shall be prepared for this discussion, and the primary purpose is for the Council to provide direction to staff, not to take further action. If the Council would like to move forward, the item will be further discussed, and a staff report presented, at a subsequent meeting (“Meeting No. 3”).

C. Teleconferencing/Remote Public Participation
Councilmembers may participate in meetings by teleconference as permitted by the Item 9.a
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Brown Act and the Americans with Disabilities Act. Councilmembers requesting teleconference participation must notify the City Clerk as soon as practicable to allow compliance with applicable noticing and access requirements.

When remote participation is provided, members of the public will be allowed to observe and address the Council using the access methods identified on the agenda.

D. Agenda Content/Order
The agenda shall contain the title headings and shall be conducted in the order and manner as set forth below:

1. Call to Order and Roll Call
The City Clerk shall enter the names of the Councilmembers present and absent in the minutes.
a. Approval of Agenda
The City Council will vote on approval of agenda.

2. Report on Closed Session(s)
If a closed session is held prior to the Council meeting, the Mayor will report out any reportable actions.

3. Announcements/Presentations
Presentations should be limited to 10 minutes each. If more than one person will be presenting, the entire presentation by all presenters shall not exceed 10 minutes. PowerPoints should be limited to 10 slides.

4. City Manager Reports
The City Manager may provide updates regarding matters of general interest to the Council. No Council action will be taken.

5. Public Comments on Items on the Consent Calendar and Non-Agenda Items
This period is set aside for members of the public to address the City Council on any item of interest to the public within the subject matter jurisdiction of the Council, other than scheduled agenda items. Comments are limited to three minutes, unless otherwise determined by the Presiding Officer. . Members from the public wishing to speak on a Consent Agenda item should do so during this time.

6. Consent Calendar Items
Items that are routine in nature or have been previously reviewed by the Council Item 9.a
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and require little or no further discussion by the Council, public, or applicant, are considered Consent Items. Operational expenditures, regardless of expenditure amount, which are approved in the budget such as purchase of vehicles, miscellaneous equipment, contracts for services, etc. as well as ministerial actions (i.e. Final Maps) may also be included in the Consent Calendar.

Councilmembers will make every attempt to get their questions regarding Consent Items answered by staff in advance.

The Council may act on these items in one motion unless any Councilmember requests that an item be removed from the Consent Calendar and action taken separately. In the event an item is removed, the matter will be considered immediately following adoption of the Consent Calendar.

7. Public Hearings
The Council shall conduct all public hearings in accordance with Sections IX and applicable law.

8. Business Items
The Council shall consider items of City business and the introduction and adoption of ordinances and the adoption of resolutions or motions, as appropriate.

9. Council Reports on Matters of Interest occurring since previous regular meeting/expense reports
Individual Councilmember’s reports and comments on: (1) Council appointed committees and commissions as well as volunteer activities related to City business; and (2) meetings/trainings/conferences, etc. attended where eligible travel expenses are paid by the City as required by AB 1234 and City Council Resolution No. 100-2006, attached hereto as Appendix B.

10. Written Communications
Reports on actions taken by the City Council’s various Committees. No Council action is required.

11. Adjournment of Meeting

12. Future Agenda Items
Staff will prepare a list of future agenda items that may include two months of agenda items with the understanding that items may change from time to time depending on other priorities or as items of an important nature arise.

E. General Procedure for Presentation/Discussion of Agenda Items The Council procedure for consideration of items on the agenda is as follows:

1. Staff presents its report.

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2. Council members may ask questions of staff.

3. Public comment.

6. The Mayor may ask staff to answer questions raised during public comment.

7. The Council deliberates on the issue and, if appropriate, takes action.

F. Public Comment

1. Public comment shall be conducted as follows:
a. Any person who wishes to speak is requested to come to the podium, state their name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented. b. Comments should be addressed to the Council , and not to individual members, staff, or members of the public.
c. Councilmembers and staff generally will not respond to individual comments. At the end of public comment, the Mayor may, in their discretion, direct any outstanding questions to staff.

2. Public comment is limited to items within the subject matter jurisdiction of the City. Each comment is limited to three (3) minutes, unless otherwise determined by the Presiding Officer. An individual may only speak once during any public comment period.

3. Public Comment on Agenda Items - Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Mayor.

4. In lieu of public comment persons may submit comments in writing, in advance, care of the City Clerk, for prior distribution to the Council.

Submission of comments in writing is encouraged.

III. PRESIDING OFFICER
A. Mayor to Preside
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall preside.

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B. Powers and Duties of Presiding Officer

1. Participation
The Presiding Officer may make any motion or second any motion. They shall not be deprived of any of the rights and privileges of a Councilmember by reason of their acting as Presiding Officer.

2. Questions to be Stated
The Presiding Officer shall decide all questions of order; subject, however, to an appeal by any Councilmember, in which event a majority vote of the Councilmembers present shall govern . Voting on all resolutions and ordinances shall be by roll call vote called by the City Clerk, and the Mayor shall be entitled to vote on all questions, their name being called last.

3. Maintaining Order and Decorum
The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings, consistent with applicable law.

4. Signing of Documents
The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating their signature, which were adopted in their presence, unless they/ are unavailable, in which case an alternate Presiding Officer may sign such documents.

IV. CORRESPONDENCE FROM THE PUBLIC REGARDING AGENDA ITEMS A. Councilmembers who receive any non-privileged documents relating to an opensession agenda item, less than 72 hours before the meeting, should forward the documents to the City Clerk as soon as practicable, but no later than the next business day.

Correspondence pertaining to an item on the agenda and submitted to the City Clerk’s Office by 12:00 p.m. the Wednesday before the Council meeting will be included in the agenda packet. Written correspondence received after the Wednesday deadline and before 10:00 a.m. the day of the meeting will be distributed to Councilmembers at the Council meeting and posted on the City website. All written correspondence pertaining to matters on the agenda and received after 10:00 a.m. on the day of the meeting will be available for public review on the City website.

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V. DEBATE AND DECORUM
A. Getting the Floor
Councilmembers wishing to speak during Council meetings shall raise their hand or otherwise indicate to the Presiding Officer their desire to speak and gain recognition by the Presiding Officer. Councilmembers shall confine themselves to the question under debate.

B. Questions to Staff
Every Councilmember desiring to question the City staff shall, after recognition by the Presiding Officer, address their questions to the presenter of an agenda item, the City Manager, or the City Attorney. The City Manager or City Attorney shall answer the inquiry themselves, or designate a member of their staff for that purpose.

C. Interruptions
A Councilmember, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order is raised by another Councilmember, or unless the speaker chooses to yield to a question by another Councilmember. If a Councilmember, while speaking, is called to order by the Presiding Officer, they shall cease speaking until the question of order is determined; if determined to be in order, they may proceed.

D. Points of Order
The Presiding Officer shall determine all points of order subject to the ability of any Councilmember to appeal to the Council. They may request an opinion of the City Attorney in making such determination. Council decision shall conclusively determine any question of order.

F. Decorum and Order, Audience
No person shall engage in any conduct so as to disrupt, disturb, or otherwise impede the orderly conduct of any Council meeting. Persons who violate this rule may be barred from attendance for the remainder of the Council meeting, provided that the Mayor has warned the person that they will be removed if they continue to disrupt the Council meeting. If after notification and warning the person persists in disrupting the meeting, the Mayor may order the person to leave the Council meeting and recess the meeting if necessary. If the person does not remove themselves, the Mayor may request the Sergeant-at-Arms or any law enforcement officer who is on duty at the meeting to remove that person from the Council Chamber. Removal will be based on conduct that actually disrupts, disturbs, or impedes the meeting. This rule applies equally to conduct occurring in person or through any remote participation platform.

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G. Enforcement of Decorum
The Chief of Police, or their designee, shall serve as the Sergeant-at-Arms at the City Council meetings and they shall attend meetings when requested by the Presiding Officer, City Manager, or City Council. They shall be available to attend all meetings immediately upon request. They shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembers present shall require them to do so.

I. Use of Technology
Use of communication system devices (such as phones, tablets, and laptops) during Council meetings by Councilmembers shall be limited to accessing the agenda materials and any information relevant to the meeting.

VI. VOTING
A. Voting Procedure
When any motion is in order, a vote thereon shall be taken either by voice vote or roll call and entered in the record. Motions may be passed by a simple majority of the members present at a properly noticed meeting unless otherwise required by City ordinance or state law. A supermajority of the Council is four members.

If a Councilmember participates via teleconference, a roll call vote shall be required in accordance with the Ralph M. Brown Act.

C. Conflict of Interest
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matter coming before the City Council shall state the nature of the disqualification and disqualify themselves from discussing or voting on that matter. The Councilmember shall leave the Council Chamber before any discussion on the matter commences and shall remain outside of the Council Chamber until the matter is concluded. If the matter is on the Consent Calendar, the Council Member shall announce their conflict, and refrain from participating in any Council discussion or consideration of that item. A Councilmember stating such disqualification shall not be counted as part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.

D. Reconsideration and Rescission of a Prior Action
A motion to reconsider shall be permitted only as outlined in Rosenberg’s Rules of Order.

E. Lost Motions
A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion.

Any direction for alterations in the minutes shall be made only by action of the City Council.

Corrections or typographical or clerical errors are not considered alterations.

B. Minutes of Public Hearings
Whenever the Council acts in a quasi-judicial proceeding, such as hearings defined in Section IX.A, the minutes shall contain a summary of the evidence.

C. Approval of Minutes
Approval of minutes will be placed on the Consent Calendar within 60 days of the meeting occurring.

VIII. ORDINANCES, RESOLUTIONS, AND CONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts

1. Ordinances
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An ordinance is a local law with the force of legislation, and usually amends the Municipal Code. Most ordinances require two readings before the City Council and are effective thirty days after adoption. Ordinances are generally used to update the Municipal Code, make zoning changes, adopt development agreements, or implement regulatory schemes.

All ordinances shall be reviewed and approved before presentation, as to form and legality, by the City Attorney. Ordinancesshall be presented to the Council only when ordered by the Council or City Manager or prepared by the City Attorney on their own initiative.

3. Contracts
All contracts shall be approved as to form by the City Attorney and shall be presented to Council for approval unlessthe Council has delegated that authority to the City Manager or other staff, or to the City Attorney. The City Council has delegated authority to the City Manager to approve contracts and expenditures of up to $50,000 (Healdsburg Municipal Code Section 3.24).

B. Prior Approval by Administrative Staff
All ordinances, resolutions, and contract documents shall, before presentation to the Council, have been approved as to form by the City Attorney and shall have been examined and approved for administration by the City Manager or their authorized representative.

C. Ordinances
Ordinances shall be introduced for first reading by motion. When ordinances, other than urgency ordinances, are altered after introduction, they must be re-introduced at a subsequent meeting Corrections of typographical or clerical errors are not considered alterations.

1. Passage
Ordinances may be passed by motion and a majority vote of the Council, except for those ordinances which require a super majority vote.

Ordinances, except for urgency ordinances, shall not be passed within five (5) days of their introduction. Adoption of an ordinance may be placed on the Item 9.a
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Consent Calendar unless otherwise prohibited by law.

2. Urgency Ordinance
An urgency ordinance is an ordinance for the immediate preservation of the public peace, health or safety of the City. It may be passed immediately upon introduction either at a regular or special meeting, and may be effective immediately. It must include findings explaining the urgency and requires a supermajority vote to pass.

3. Effective Date
Ordinances take effect thirty (30) days after adoption, provided they are published at least once after adoption. Certain ordinances, including urgency ordinances and those relating to an election or taxes, take effect upon adoption.

D. Adoption of Resolutions
Resolutions may be adopted by motion on the date they are first presented to the Council. Resolutions may be adopted as amended by the Council on the date they are first presented unless the Council by majority vote directs the City Clerk to place an amended resolution on a subsequent meeting agenda for adoption.

IX. PUBLIC HEARINGS
A. Application and Definition
As used herein, “hearing” shall include all public hearings required by State law or City ordinance, and proceedings for the revocation, suspension, or reinstatement of permits, licenses, and franchises.

B. General Procedure
The Council procedure for the conduct of public hearings is generally as follows:

2. Mayor introduces item.

3. Council Members may ask questions regarding procedure and responses.

4. Staff presents its report; up to 15 minutes.

5. Councilmembers may ask questions of staff.

6. The Mayor opens the public hearing.

7. The appellant may present comments, testimony, or arguments; up to fifteen Item 9.a
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(15) minutes.

Council may ask questions of the appellant and appellant may respond.

8. Applicant may present comments, testimony, or arguments; up to fifteen (15) minutes.

9. Council may ask questions of the applicant and applicant may respond.

11. Respond to comments as appropriate and additional Council questions, as directed by Mayor.

12. The appellant may have an additional speaking time/ rebuttal, if desired; up to 10 minutes.

13. The Council may ask questions of appellant and appellant responses.

14. The applicant may have an additional speaking time/ rebuttal, if desired; up to 10 minutes.

15. The Council may ask questions of applicant and applicant may respond.

16. The public hearing is closed.

17. The Council deliberates on the issue.

18. The Council takes action.

C. Presentation of Evidence
Public hearings need not be conducted according to technical rules of evidence.

D. Continuances
Any hearing may, by motion, be continued by a majority vote of the Council. If the hearing is not continued to a date certain, the City will re-notice the hearing.

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familiarize themselves with the hearing or conduct thereof so as to be able to publicly state that they were familiar with the issues and evidence presented at the hearing should disqualify themselves from discussing or voting on such matter.

F. Record of Hearing
An electronic recording shall be made of the oral evidence presented at the hearing.

X. MAYOR AND VICE MAYOR: RESPONSIBILITIES/ SELECTION
A. Powers and Duties Generally.

The Mayor shall be the official head of the City for all ceremonial purposes and shall perform all duties imposed upon them by the laws of the State or by ordinance of the City Council. The Mayor shall serve in such capacity at the pleasure of the City Council. (Healdsburg Municipal Code 2.20.010)
B. Term
The Mayor is appointed for a one-year term at the first regular meeting in December on non-election years or immediately following the installation of the newlyelected Councilmembers if the results of the election are not certified at the first Council meeting of December.

C. Selection of Mayor and Vice Mayor

2. Nominations
The Presiding Officer shall call for nominations from the dais for Mayor and Vice Mayor. The Presiding Officer, at their discretion, may call for separate Item 9.a
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nominations. Each nomination must receive a second and be accepted by the nominee prior to a vote on the nomination.