Agenda packet — Healdsburg City Council, May 18, 2026 (part 1 of 2)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT

SUCCESSOR AGENCY

REGULAR MEETING AGENDA
Meeting Date: May 18, 2026
Time: 06:00 PM
City Hall Council Chamber
401 Grove Street
Healdsburg, CA 95448
To join by computer, tablet, or mobile device:

Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) To view the agenda online, visit healdsburg.gov/agendas. To view the Council Meeting PowerPoint presentations or correspondence received after the agenda packet has been posted, visit healdsburg.gov/agendas. To electronically submit correspondence regarding an item on the agenda, please email [email protected]. Documents and correspondence received 72 hours prior to the meeting will be posted by 10:00 a.m. the following business day.

Interpretation Services
Interpretation services are available on-site during City Council meetings. To utilize this service, please see the interpreter located in the back of the Council Chamber.

CALL TO ORDER/ROLL CALL
Pledge of Allegiance
Approval of Agenda

REPORT ON CLOSED SESSION(S)

ANNOUNCEMENTS/PRESENTATIONS
Recognition of Employees with Milestone Anniversaries
Proclamation Declaring May 2026 as Jewish American Heritage Month Proclamation Recognizing May 2026 as Affordable Housing Month

1. 1.a

1.b

2. 3.

3.a

3.b

3.c
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Proclamation Recognizing May 17-23, 2026 as Public Works Week

CITY MANAGER REPORTS

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
This time is set aside to receive comments from the public on any item of interest to the public within the subject matter jurisdiction of the Council, other than scheduled agenda items. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.

CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

Surplus Vehicles and Equipment
Adopt a Resolution declaring various vehicles and equipment as surplus.

Acceptance of the Foley Family Community Pavilion Project Adopt a Resolution accepting the Foley Family Community Pavilion project as complete, authorizing staff to file a Notice of Completion with the County Recorder’s Office.

Professional Services Agreement with MMO Partners for Federal Advocacy Services, with Costs Shared by Healdsburg and Four Other Cities.

Adopt a Resolution authorizing the City Manager to approve a 12-month extension to a Professional Services Agreement (Amendment #8) with MMO Partners for federal advocacy services, increasing the not-to-exceed amount by $80,852 to $606,888, offset by an additional $73,794 in reimbursement revenue from four other

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4. 5.

6. 6.a

6.b

6.c
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participating Sonoma County cities.

List of Projects to be Funded by Senate Bill 1 - "The Road Repair and Accountability Act”
Adopt a Resolution listing projects for Fiscal Year 2026-27 to be funded by Senate Bill 1 - "The Road Repair and Accountability Act".

Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project Bid Award
Adopt a Resolution conditionally awarding the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project construction contract to AGD General Engineering, Inc. of Cotati, California, in the amount of $221,890, waiving any minor irregularities or informalities in the bid submitted by AGD General Engineering, Inc., rejecting the bid protest from Zara Construction, Inc., authorizing the City Manager to execute the contract, and negotiate and approve contract change orders up to 15% of the original contract amount; and amending the Fiscal Year 2025-2026 Adopted Budget.

Prune Packers Request for Alcohol Sales and Consumption for the 2026 Baseball Season
Waive the provisions of Section 12.28.220(A) pursuant to Section 12.28.220(B) of the Healdsburg Municipal Code that prohibits the consumption of alcohol within public parks and approve the Prune Packers' request to allow the sale and consumption of alcohol in Recreation Park for their 2026 baseball season.

Annual Report on State-Mandated Fire Inspections of Specified Occupancies (California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4 / SB 1205)
Adopt a Resolution acknowledging receipt of the Healdsburg Fire Department's annual report on the inspection of certain occupancies required to be inspected annually pursuant to California Health and Safety Code Sections 13146.2 and 13146.3, in compliance with Health and Safety Code Section 13146.4 (SB 1205).

Resolution Setting the Time and Place for Hearing Protests to Weed Abatement
Adopt a Resolution declaring a public nuisance to exist within certain parcels in the City and setting the time and place for hearing protests to weed abatement.

Arts for All Public Art Grant Awards
Adopt a Resolution approving Healdsburg Public Art Grants for the 2025-2026 program year.

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6.e

6.f

6.g

6.h

6.i
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Approval of Minutes
Approve the May 4, 2026 Regular Meeting Minutes.

PUBLIC HEARINGS

BUSINESS ITEMS
Electric Vehicle and Electric Panel Rebates
Adopt a Resolution authorizing new rebate programs for EV Purchases, EV Charger, and Electric Panel Upgrades.

Presentation: Space Utilization and Condition Assessment Study at the City of Healdsburg Fire and Police Stations
Receive a Presentation from staff detailing the results of the Space Utilization and Condition Assessment Study at the City of Healdsburg Fire and Police Stations.

Sonoma County Library Commission Vacancy
Appoint a City Council Subcommittee to interview applicants for the Sonoma County Library Commission.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE

PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS

WRITTEN COMMUNICATIONS

ADJOURN CITY COUNCIL/RSA MEETING

FUTURE AGENDA ITEMS
Future Agenda Items for 2026
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council

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7. 8.

8.a

8.b

8.c

9. 10.

11. 12.

12.a
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Chambers, 401 Grove Street, Healdsburg, CA 95448.

These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.

DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.

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CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG DECLARING THE MONTH OF MAY 2026

AS JEWISH AMERICAN HERTIAGE MONTH IN THE CITY OF

HEALDSBURG
WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our nation’s earliest days; and
WHEREAS, on April 20, 2006, the Federal Government proclaimed May as Jewish American Heritage Month, stating, “As a nation of immigrants, the United States is better and stronger because Jewish people from all over the world have chosen to become American citizens,” and, since then, proclamations in support of Jewish American Heritage Month have been made by Presidents of the United States; and
WHEREAS, generations of Jews have fled to the United States in search of a better life for themselves and their families, and these immigrants made invaluable contributions in support of equality and civil rights through their leadership and achievements; and WHEREAS, Jewish Americans connect to their Jewish identity in a variety of ways, such as culturally, ethnically, religiously and by following Jewish ethics and values; and WHEREAS Jewish Americans are racially, ethnically, socially, politically and economically diverse, and around 25 percent of Bay Area Jewish households include a person of color, increasing to nearly 40 percent of households if the head of the household is younger than 35; and
WHEREAS, Healdsburg shares an obligation to condemn and combat antisemitism wherever it exists, to include Jewish Americans in all facets of civic life, and to stand with the Jewish American community against hatred or bigotry in our city and country; and WHEREAS, there is a need for education and policies that are culturally competent when describing, discussing, or addressing the impacts of being Jewish in all aspects of American society, including discourse and policy; and
WHEREAS we celebrate the rich and diverse heritage of the Jewish American community, including those who live, work and play in Healdsburg.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg declares the month of May 2025 as Jewish American Heritage Month in the City of Healdsburg.

DATED: May 18, 2026
SO ORDERED:
_______________________________
J. Chris Herrod, Mayor
Item 3.b
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CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG RECOGNIZING THE MONTH OF MAY
2026 AS AFFORDABLE HOUSING MONTH IN THE CITY OF

HEALDSBURG
WHEREAS, the month of May is recognized as National Affordable Housing Month; and WHEREAS, Affordable Housing is essential for creating stable, healthy, and vibrant communities, and plays a crucial role in addressing poverty and inequality; and WHEREAS, every individual deserves a safe, decent, and affordable place to call home, regardless of their income or background; and
WHEREAS, the strength of the Healdsburg community and economy depends on providing access to housing options that allow current and future residents of all income levels and ethnicities to live where they work; and
WHEREAS, the City of Healdsburg Housing Element and Housing Action Plan call for an increase in deed-restricted affordable housing, optimization of affordable housing production, and expansion of affordable housing incentives; and
WHEREAS, the City of Healdsburg is committed to providing access to affordable housing for all its residents and has adopted policies and programs to increase the production of affordable housing and expand access to affordable homeownership opportunities; and WHEREAS, Affordable Housing Month provides an opportunity for us to recognize the critical importance of affordable housing, raise awareness about the need for affordable homes, and highlight the work of organizations and individuals who are dedicated to increasing access to affordable housing for all members of our community; and WHEREAS, the City encourages the public to join in the recognition of the importance of affordable housing in our community during Affordable Housing Month.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby recognizes the month of May 2026 as Affordable Housing Month in the City of Healdsburg.

DATED: May 18, 2026
SO ORDERED:

J. Chris Herrod, Mayor
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CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG RECOGNIZING MAY 17-23, 2026 AS

PUBLIC WORKS WEEK IN THE CITY OF HEALDSBURG
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and well-being of the people of Healdsburg; and WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and WHEREAS, it is in the public interest for the community members, civic leaders, and children in Healdsburg to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, the City of Healdsburg Public Works employees continuously demonstrate ‘gold-medal’ standards for their dedication and commitment to making Healdsburg a great place to live, work and visit; and
WHEREAS, the year 2026 marks the 66th annual National Public Works Week sponsored by the American Public Works Association.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg does hereby designate the week of May 17–23, 2026, as National Public Works Week in the City of Healdsburg and urges all community members to pay tribute to our public works professionals, and to recognize the substantial contributions they make to protecting our national health, safety, and advancing quality of life for all.

DATED: May 18, 2026
SO ORDERED:
_______________________________
J. Chris Herrod, Mayor
Item 3.d
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Surplus Vehicles and Equipment
PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):
- Effective & Efficient Government
- Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution declaring various vehicles and equipment as surplus.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

Staff have identified vehicles and equipment that have either been replaced, been made obsolete, or have outlived their useful life.

Chapter 3.24 of the Healdsburg Municipal Code ("Code") governing the surplus of property requires the City Council to declare any vehicle and equipment valued in excess of $500 as surplus prior to disposal of said equipment.

DISCUSSION/ANALYSIS:

City Vehicle 211 is a 2001 GMC Van utilized by the Public Works Department for Sewer Video Inspections. The vehicle is well beyond its expected useful life, and its replacement is currently on order. The condition of Vehicle 211 and its related components make it an appropriate candidate to be declared surplus.

City Vehicle 139 is a 2010 Ford F-550 Service Truck utilized by the Public Works Department.

The vehicle is well beyond its expected useful life and is currently out of service, requiring critical repairs that exceed its current estimated value. The age and current condition of Vehicle 139 make it an appropriate candidate to be declared surplus.

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Staff have determined that miscellaneous equipment previously utilized by the Public Works Department is no longer of use to the City’s current operations and recommend declaring said items surplus.

Staff have determined that miscellaneous gas-powered equipment previously utilized by the Community Services Department is no longer of use to the City’s current operations and recommend declaring said items surplus. This equipment has been replaced by battery powered equipment.

Staff is requesting the City Council declare the vehicles and equipment listed below as surplus.

These assets have exceeded their useful life and have been replaced or removed from service.

VEHICLES:

VEHYR VEHICLE
ID VIN LICENSE MAKE MODEL Estimated Value
2001 211 1GDJGE1RX11201927 110010 GMC Savana Van $2,000.00 2010 139 1FDAF5GR9AEA9593 133244 FORD F550 $5,000.00
EQUIPMENT:

Equipment Estimated Value
Subsite Camera and Parts $7,500.00
Hurco Spin Doctor $ 750.00
Cues Push Camera – Model # M Plus $ 800.00
Misc. PVC Pipe Fitting $ 500.00
(2) Press Aire Model LA-0316 $ 900.00
Prototek LF2000 $ 800.00
Concrete Sealant $ 500.00
Hose Ramps $ 550.00
Gas-Powered Blowers and walk behind mower $2,000.00
ENVIRONMENTAL STEWARDSHIP:

Not Applicable.

ALTERNATIVES:

The City Council may choose to take no action and retain the equipment and vehicles or designate an alternate use. In this case, staff requests additional direction.

FISCAL IMPACT:

The proposed action declares the vehicles and equipment surplus and authorizes the City Manager to initiate a sale, should it benefit the City. Proceeds from the vehicle sales will be considered revenue of the Vehicle Replacement Fund, the Public Works equipment sales will be considered revenue of the Streets, Stormwater, Water, and Wastewater Funds, and the Community Services Item 6.a
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equipment sales will be considered revenue of the Community Services Fund.

ENVIRONMENTAL ANALYSIS:

The approval of this resolution declaring vehicles and equipment as surplus and authorizing their disposal and sale is an administrative activity of the City that will not result in a direct or indirect physical change in the environment and thus is not a "project" subject to environmental analysis pursuant to the requirements of the California Environmental Quality Act (CEQA), as provided in State CEQA Guidelines Section 15378(b)(5), and therefore no environmental review or analysis is required.

ATTACHMENT(S):

Resolution
Item 6.a
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CITY OF HEALDSBURG
RESOLUTION NO. ____ - 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG DECLARING VARIOUS VEHICLES AND

EQUIPMENT AS SURPLUS
WHEREAS, staff is requesting that the City Council declare the vehicles and equipment listed on the attached Exhibit A, as surplus; and
WHEREAS, the vehicles and equipment have exceeded their useful life and are obsolete, therefore having no further use to the City; and
WHEREAS, Healdsburg Municipal Code Section 3.24.10 grants the City Manager the authority to dispose of vehicles and equipment that have been declared surplus by the Council in a manner that shall best serve the interests of the City; and WHEREAS, proceeds from vehicle sales will be considered revenue of the Vehicle Replacement Fund, the Community Services equipment sales will be considered revenue of the Community Services Fund, and the Public Works equipment sales will be considered revenue of the Streets, Stormwater, Water and Wastewater Funds; and WHEREAS, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Declares the vehicles and equipment listed on the attached Exhibit A, as surplus, and the City Manager shall have the authority to dispose of vehicles and equipment in whatever manner shall best serve the interests of the City.

2. Declaring vehicles and equipment as surplus and authorizing their disposal and sale is an administrative activity of the City that will not result in a direct or indirect physical change in the environment and thus is not a "project" subject to environmental analysis pursuant to the requirements of the California Environmental Quality Act (CEQA), as provided in State CEQA Guidelines Section 15378(b)(5).

PASSED, APPROVED AND ADOPTED this 18th day of May 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ Chris Herrod, Mayor Raina Allan, City Clerk
Item 6.a
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EXHIBIT A
VEHICLES:

VEHYR VEHICLE
ID VIN LICENSE MAKE MODEL Estimated Value
2001 211 1GDJGE1RX11201927 110010 GMC Savana
Van $2,000.00
2010 139 1FDAF5GR9AEA9593 133244 FORD F550 $5,000.00
EQUIPMENT:

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Acceptance of the Foley Family Community Pavilion Project and Amendment to Agreement with PJC & Associates Inc. for Geotechnical Observation and Special Inspection Services
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution accepting the Foley Family Community Pavilion project as complete, authorizing staff to file a Notice of Completion with the County Recorder’s Office, approving an amendment to the Professional Services Agreement with PJC & Associates for geotechnical observation and special inspection services for the Foley Family Community Pavilion project in an amount not-to-exceed $113,135, authorizing the City Manager to execute the amendment and amending the Fiscal Year 2025-26 Adopted Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The Foley Family Community Pavilion (“the Pavilion”) project reflects over a decade of community engagement and outreach efforts, including public open houses and public information meetings with the community at-large, design workshops with focus groups such as special event organizers, Healdsburg Chamber of Commerce, and representatives of the Healdsburg Farmers’ Market, and numerous Parks and Recreation Commission, Planning Commission, and City Council meetings and work sessions.

Staff advertised a notice inviting bids for the Pavilion in the Press Democrat, on the City’s website, and through correspondence to all Contractors on the City’s Qualified Bidders List and to the Local Builder’s Exchanges. The advertisement was completed in accordance with all applicable procedures and the City’s Municipal Code.

BACKGROUND:

In December 2023, City Council awarded a contract to Wright Contracting LLC for the construction of the Pavilion. Construction began in April 2024.

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The Pavilion project included construction of the Pavilion, a parking lot, streetscape improvements and other items of work that were required to complete the project in accordance with the contract, the project plans and technical specification, and all other work as noted on drawings.

On March 17, 2026, Wright Contracting LLC notified the City in writing that they consider the work complete, supported by the fact that all contract documents have been reviewed and the work has been inspected for compliance.

DISCUSSION/ANALYSIS:

Wright Contracting LLC has completed all work in compliance with approved project, plans, specifications, special provisions, and contract change orders. City representatives have reviewed all contract documents and performed final inspections of the work and have determined that all work has been performed and completed in accordance with the contract documents, and as directed by the City. Wright Contracting LLC completed the work within the allowable working days. The project is deemed completed by staff and ready for City Council acceptance.

The City Council approved a contract with PJC Associates Inc. in the not-to-exceed amount of $92,405 for geotechnical observations and special inspection and testing services for the Pavilion in December 2023. City Council approved an amendment to PJC’s contract in August 2025 increasing the not-to-exceed amount for PJC’s contract by $14,628 for a total contract not-toexceed amount of $107,033. More geotechnical observations were required during construction than initially estimated, and PJC’s contract balance does not have sufficient funding to cover the required special inspections and testing that was necessary to complete the Pavilion project. To fund this work, staff propose increasing the not-to-exceed amount by $6,102 for a total contract not-to-exceed amount of $113,135.

ENVIRONMENTAL STEWARDSHIP:

Construction waste was diverted from landfill for reuse or recycling where possible.

ALTERNATIVES:

There is no reasonable alternative to the recommended action because the work is complete and the Pavilion has opened to the public.

FISCAL IMPACT:

The Foley Family Community Pavilion Project CS004 had a total budget of $10,061,779. Total project costs are estimated at $10,123,733. The construction contract was awarded to Wright Contracting LLC for $7,394,000 and the City Council authorized the City Manager to sign change orders up to 12%. There was a total of seven change orders processed in the amount of $787,432 using approximately 89% of the authorized contingency for a total construction contract amount of $8,181,432. Additional costs including professional services (archaeological, architectural construction administration, biological, construction management, environmental engineering, geotechnical observations, special inspections, and surveying), signage, and building permit fees are estimated to total $1,880,347. Additional cost anticipated in the total project estimate but not yet incurred include $6,102 for geotechnical observation and special inspection services that exceeded the total contracted amount with PJC & Associates; and $6,000 for fabrication and Item 6.b
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installation of a monument sign at the parking lot entry.

The current adopted project funding consists of $7,163,295 from the Foley Family Charitable Foundation, $1,160,265 in Community Services Operating Funds, $599,992 in Park Dedication Funds, $585,564 from the Community Services Capital Fund Balance, $410,000 in Parking Impact Fee Funds, and $142,663 in Park Impact Fee Funds. The Foley Family Charitable Foundation Donation was held in trust at the Sonoma Community Foundation during construction and earned $244,334 in interest that was available to support the project costs. Staff are proposing to amend the project budget to appropriate the $244,334 in additional donation revenue and reduce the Parking Impact Fee Fund appropriations by $182,380 resulting in an increase in the total project budget of $61,954. The released Parking Impact Fee Funds would be available to support the proposed West Plaza Parking Lot project in the upcoming Fiscal Year.

ENVIRONMENTAL ANALYSIS:

City Council’s acceptance of the Pavilion project as complete is not subject to the provisions of the California Environmental Quality Act (CEQA) because accepting a project as complete is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

The City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project (“Project”) on April 17, 2023.

Those documents analyzed all environmental impacts of the Project. Authorizing the City Manager to amend a contract to effectuate the construction of the project do not create any impacts in addition to those that were analyzed in the documents adopted on April 17, 2023. Because none of the conditions requiring subsequent or supplemental environmental review identified in CEQA Guidelines Section 15162 have occurred, no further action is required to comply with CEQA.

ATTACHMENT(S):

Resolution
Certificate of Completion
Notice of Completion
Item 6.b
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CITY OF HEALDSBURG
RESOLUTION NO.-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING THE FOLEY FAMILY

COMMUNITY PAVILION PROJECT AS COMPLETE,

AUTHORIZING STAFF TO FILE A NOTICE OF

COMPLETION WITH THE COUNTY RECORDER'S OFFICE,

APPROVING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH PJC & ASSOCIATES INC.

FOR GEOTECHNICAL OBSERVATION AND SPECIAL

INSPECTION SERVICES FOR THE FOLEY FAMILY
COMMUNITY PAVILION PROJECT IN AN AMOUNT NOTTO-EXCEED $113,135, AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AMENDMENT, AND
AMENDING THE FISCAL YEAR 2025-26 ADOPTED
BUDGET
WHEREAS, on December 18, 2023, the City Council awarded a construction contract for the Foley Family Community Pavilion Project (“Project”) to Wright Contracting LLC; and WHEREAS, the Healdsburg City Council at a regular meeting held May 4, 2026, received the report from the Community Services Director that the Project has been satisfactorily completed in accordance with the contract documents and City Standards; and WHEREAS, the work consisted of constructing the Pavilion, a parking lot, and streetscape improvements; and
WHEREAS, the Community Services Director recommended that the City Council accept the Project as complete and take appropriate action to finalize the Project; and WHEREAS, pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines, approval of this Resolution is an administrative activity of the City that does not constitute a “project” under CEQA.; and
WHEREAS, after due consideration, the City Council accepts the recommendation of the Community Services Director; and
WHEREAS, the City Council approved a contract with PJC Associates Inc. in the not-toexceed amount of $92,405 for geotechnical observations and special inspection and testing services for the Project in December 2023; and
WHEREAS, City Council approved an amendment to PJC’s contract in August 2025 increasing the not-to-exceed amount for PJC’s contract by $14,628 for a total contract not-toexceed amount of $107,033; and Item 6.b
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Resolution No. – 2026

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WHEREAS, more geotechnical observations were required during construction than initially estimated, and PJC’s contract balance does not have sufficient funding to cover the required special inspections and testing that was necessary to complete the Project; and WHEREAS, staff propose increasing the not-to-exceed amount by $6,102 for a total contract not-to-exceed amount of $113,135 for these necessary services; and WHEREAS, staff also recommends that the City Council authorize the City Manager to execute these amendments on behalf of the City; and
WHEREAS, City Council’s approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment; and WHEREAS, there remains approved unspent funding for the Project that shall be returned to the Parking Impact Fee Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the action of accepting the Project as complete does not constitute a “project” under CEQA. In addition, the Project was previously analyzed under CEQA through the adoption of a Mitigated Negative Declaration on April 17, 2023. The current action does not approve any changes to the previously adopted Project and no further environmental review is required.; and

2. Authorizes staff to file a Notice of Completion with the County Recorder's Office; and

3. Authorizes staff to take appropriate action to finalize the Project; and

4. Approves an amendment to the professional services contract with PJC & Associates Inc., increasing the not-to-exceed amount by $6,102 to $113,135; and

5. Authorizes the City Manager to execute the amendment on behalf of the City.

6. Approves amending the Fiscal Year 2025-26 Adopted Budget as depicted in the attached Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 18th day of May, 2026, by the following vote:

SO ORDERED: ATTEST:

Item 6.b
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Resolution No. – 2026

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_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
Item 6.b
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CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: Foley Family Community Pavilion
City Project No. ___________
Site Address or
Location: 3 North Street
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Mark Themig, Community Services Director of the City of Healdsburg, California, on March 19, 2026, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing, which was heretofore awarded Wright Contracting LLC on December 18, 2023, in accordance with the City Clerk and approved by the City Council of said City; That said work and improvements were actually completed on March 17, 2026; That acceptance of the said work and improvements was ordered by City Council Resolution No. _ _ _ _ _ _ _ - 2026 on May 18, 2026.

That said work and improvements consisted of construction of the Pavilion, a parking lot, and streetscape improvements.

I, Mark Themig, Community Services Director of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED: ATTEST:

Mark Themig Raina Allan
Community Services Director City Clerk
Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448
Item 6.b
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Item 6.b
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Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 582-3001-45000-CS004 $ 61,954 Increase Pavilion at 3 North Project CS004 582-1000-37701-00000 $ 244,334 Increase Other Revenues to Account for Interest Earnings on Foley Donation CS004 582-1000-39001-00000 $ 182,380 Reduce Transfers In From Parking Impact Fees for Project CS004 805-8080-42301-00000 $ 182,380 Reduce Transfers Out from Parking Impact Fees for Project CS004 FY 25-26 Budget Amendment
Item 6.b
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Professional Services Agreement with MMO Partners for Federal Advocacy Services, with Costs Shared by Healdsburg and Four Other Cities.

PREPARED BY: April Mitts, Assistant City Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

In May of 2020, the City of Healdsburg, along with the cities of Petaluma, Cotati, Rohnert Park, Sebastopol, Sonoma, and Cloverdale (Partnering Cities), retained Murray, Montgomery, and O’Donnell (MMO Partners) to ensure that: the cities in Sonoma county with a population below 100,000 were provided direct, flexible federal funding to offset COVID related revenue losses, monitor federal agency program guidance, provide timely COVID grant related funding announcements, and analyze House and Senate COVID-related legislation to determine potential impact to partnering cities.

During the initial contract terms, MMO supported the City of Healdsburg and other participating cities in advocating for the American Rescue Plan Act (ARPA), which was signed into law on March 11, 2021, as well as its ensuing regulatory implementation process. Additionally, MMO supported partnering cities in advocating for their priorities in the Infrastructure Investment and Jobs Act (IIJA), which was signed into law on November 15, 2021. Additionally, MMO has provided technical assistance to partnering cities on the Federal Appropriations process, helped the City of Healdsburg navigate the increasingly complex federal landscape as it relates to BRIC Item 6.c
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(Building Resilient Infrastructure and Communities) funding, and has assisted the City in navigating the changing federal funding situation under the current administration.

DISCUSSION/ANALYSIS:

Given the success of the partnership with MMO in advocating for needs at the federal level, the five participating cities have expressed interest in continuing the partnership with MMO for another year. MMO has proposed to continue providing federal advocacy services including:
• Serving as an intergovernmental liaison with federal agencies, Congress, and partnering cities.
• Supporting partnering cities in identifying policy and project priorities, including support in preparing future year federal appropriation requests. • Monitoring and providing federal grant opportunities. • Tracking federal legislation and providing technical assistance. • Monitoring and identifying opportunities in the current and upcoming federal budgets.
• Support connectivity between partnering cities, federal agency officials, and Capitol Hill staff.
• Assisting in navigating the changing federal funding situation under the current administration.

MMO has proposed keeping the cost of these services flat, with a total rate of $6,737.66 per month, or $80,852 for the full year. The City of Healdsburg serves as the contract administrator on behalf of the partnering cities and is reimbursed by each city for its proportional share of the cost. The cost is split based on population and remains the same as the prior year for partnering cities as noted in the table below.

Fiscal Year Cost per City
City Population FY 23/24 FY 24/25 FY 25/26 FY 26/27
Healdsburg 11,610 $ 7,057.28 $ 7,057.28 $ 7,057.28 $ 7,057.28 Petaluma 59,760 $ 36,325.82 $ 36,325.82 $ 36,325.82 $ 36,325.82 Cloverdale 8,760 $ 5,324.87 $ 5,324.87 $ 5,324.87 $ 5,324.87 Sonoma 10,950 $ 6,656.09 $ 6,656.09 $ 6,656.09 $ 6,656.09 Rohnert Park 41,930 $ 25,487.64 $ 25,487.64 $ 25,487.64 $ 25,487.64 TOTAL 133,010 $ 80,851.70 $ 80,851.70 $ 80,851.70 $ 80,851.70 Partnering cities have expressed that MMO continues to have the expertise, skills, and knowledge of our local area, as well as detailed knowledge of the congressional appropriations and FEMA reimbursement process, to accomplish this task. The $6,738/month rate is reasonable for the work being performed, and with all five participating cities sharing in the cost allocation by population, the net cost to the City is expected to be $7,058 for the 12-month agreement, which would expire at the end of June 2027.
.

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ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council may choose not to approve the Resolution and direct staff to find an alternative means to support federal advocacy efforts.

FISCAL IMPACT:

Appropriations for the amendment to this Professional Services Agreement are included in the Proposed FY 26/27 budget in the City Manager’s Department. The total proposed contract amendment cost of $80,852 will be offset by reimbursements totaling $73,794 for a net impact to the City of $7,058.

ENVIRONMENTAL ANALYSIS:

The Professional Services Agreement (“Agreement”) is not a “project” pursuant to California Environmental Quality Act (“CEQA”) Guidelines 15378(b)(5) because the Agreement for advocacy services is an organizational and administrative activity; therefore, no environmental review is required.

ATTACHMENT(S):

Resolution
Item 6.c
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CITY OF HEALDSBURG
RESOLUTION NO. __-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO
APPROVE A 12-MONTH EXTENSION TO A PROFESSIONAL

SERVICES AGREEMENT FOR FEDERAL ADVOCACY
SERVICES WITH MMO PARTNERS, INCREASING THE NOTTO-EXCEED AMOUNT BY $80,852 TO $606,888, OFFSET BY AN ADDITIONAL $73,794 IN REIMBURSEMENT REVENUE
FROM FOUR (4) OTHER PARTICIPATING SONOMA

COUNTY CITIES
WHEREAS, the COVID-19 crisis and the related Shelter-in-Place (SIP) Order(s) significantly impacted the community, its businesses, and city government; and WHEREAS, since 2020 the City has worked with other similarly situated cities in Sonoma County to align our interests in retaining Federal advocacy services to secure better COVID-related federal assistance to offset lost revenue due to COVID-19 and the SIP Order(s); and WHEREAS, in April 2020 the participating cities entered into a cost-shared contract with MMO (Murray Montgomery O’Donnell) Partners, a Washington DC-based advocacy firm with knowledge of our region, the importance of tourism to our revenues, and our collective interests; and
WHEREAS, that agreement was extended, with City Council approval, in December 2020, June 2021, June of 2022, June of 2023, June of 2024, and June 2025 based on the shared desire of all participating cities to continue to receive federal advocacy services being provided by MMO Partners; and
WHEREAS, MMO Partners has successfully provided federal advocacy services to partnering cities during the term of the current agreement; and WHEREAS, MMO Partners has represented that that it can perform these advocacy services in accordance with the terms and conditions set forth in the City’s Professional Services Agreement; and
WHEREAS, the City and four other similarly situated cities in Sonoma County (Cloverdale, Petaluma, Rohnert Park, and Sonoma) wish to extend the services for an additional year; and
WHEREAS, the expenses relating to these services during the extension period are anticipated to be offset significantly by per capita-based payments from the five partnering cities, including Healdsburg; and
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Resolution No. -2026

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WHEREAS, the Professional Services Agreement is not a “project” pursuant to California Environmental Quality Act (“CEQA”) Guidelines 15378(b)(5) because the Professional Services Agreement for federal advocacy services is an organizational and administrative activity that will not result in direct or indirect physical changes in the environment. Therefore, no further environmental review is required.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves an extension of an existing professional services agreement for federal advocacy services with MMO Partners and five participating cities (Healdsburg, Cloverdale, Petaluma, Rohnert Park, and Sonoma).

2. Authorizes the City Manager to execute a one-year extension to the existing agreement with a not-to-exceed amount of $606,888 ($60,000 from the initial agreement, $52,500 for the first extension, $85,490 for the second extension, $85,490 for the third extension, $80,852 for the fourth extension, $80,852 for the fifth extension, $80,852 for the sixth extension, and $80,852 for this extension).

3. Directs the City Manager to continue the existing administrative billing method to provide for a per capita-based reimbursement of the Agreement’s cost by any participating city.

4. Finds that federal advocacy services are exempt under CEQA section 15378(b)(5).

PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg, this 18th day of May, 2026 by the following vote:

SO ORDERED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: List of Projects to be Funded by Senate Bill 1 - "The Road Repair and Accountability Act”
PREPARED BY: Larry Zimmer, Public Works Director
STRATEGIC INITIATIVE(S):

Fiscal Responsibility
Provide Effective Governance
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution listing projects for Fiscal Year 2026-27 to be funded by Senate Bill 1 - "The Road Repair and Accountability Act".

COMMUNITY ENGAGEMENT/OUTREACH:

Action will be approved at a public meeting. Recent budget surveys indicated the community’s strong desire to invest in pavement maintenance.

BACKGROUND:

On April 28, 2017, the Governor of California signed Senate Bill 1 (SB1), The Road Repair and Accountability Act to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road systems. As a result, state funding is now available for roads and transportation infrastructure, repairs, and maintenance through the SB1 Road Maintenance and Rehabilitation Account (RMRA). In accordance with the California Transportation Commission’s guidelines for receiving funds from that account, the City Council must adopt a list of projects that are planned to be funded with FY 2026-27 RMRA funds. That list of adopted projects must be submitted to the California Transportation Commission by July 1, 2026. All funding from several previous years will be expended on the March Avenue Project that is currently in construction.

DISCUSSION/ANALYSIS:

As a result of SB1, the State Controller began depositing various portions of SB1 funding into the newly created RMRA in January 2018. A percentage of this RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h), for Item 6.d
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basic road maintenance, rehabilitation, and critical safety projects on local streets and roads systems. To receive funding, cities must apply and include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the funded work. Recent guidance from the California Transportation Commission (CTC) discourages a project location to be described as “citywide” or “various.” The City of Healdsburg is projected to receive an estimated $317,286 of RMRA funding in FY 2026-27. The FY 2026-27 RMRA funds will be set aside for Pavement Preventative Maintenance.

The project, which has not yet begun, is estimated to begin construction in Spring of 2028. The Pavement Preventative Maintenance Project consists of localized pavement repairs, followed by street resurfacing on various locations within the City. The project will dig out failed areas of roadway, perform crack sealing where needed, and seal the pavement to prevent further deterioration, either by micro-surfacing, slurry, or repaving in the identified segments. This type of project has a life expectancy of 12 years, depending on the treatment. The specific sections of roadway will ultimately be determined during design with the assistance of our pavement maintenance software and database. At this time, expected roadway segments are Healdsburg Avenue from Memorial Bridge south to City limit, Vine Street from the Roundabout to North Street, Grove Street from North Street to Grant Street, and Parkland Farms Boulevard from Healdsburg Avenue to Latigo Lane.

SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, cities must annually provide basic project reporting to the CTC for projects anticipated to be funded through the RMRA. Staff requests the passage of a resolution that incorporates the list of projects to satisfy the CTC’s reporting requirements.

ENVIRONMENTAL STEWARDSHIP:

During construction reuse and recycling will be used to divert much of the construction waste from landfill. Additionally, concrete and asphalt removed will be delivered to local recyclers for reuse in new paving and concrete products.

ALTERNATIVES:

The City Council could choose not to adopt the proposed Resolution and thereby not approve the proposed project list for use of SB1 funding and further direct staff to use the funding on an alternative project. Adopting the project list does not require the City to use the RMRA funding for this specific project, or for the segments or roadways listed. There is flexibility within the program to adjust funding as needed provided the use of the funds meets requirements.

FISCAL IMPACT:

Approving the project list has no direct fiscal impact. Appropriations for the identified Pavement Preventative Maintenance project have been included in the proposed budget for Fiscal Year 2026-

27. ENVIRONMENTAL ANALYSIS:

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The recommended action does not constitute a “project” under California Environmental Quality Act (“CEQA”). The future construction projects will be subject to environmental review and pending approval pursuant to CEQA guidelines at a future date.

ATTACHMENT(S):

Resolution
Item 6.d
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CITY OF HEALDSBURG
RESOLUTION NO. __-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ADOPTING A LIST OF PROJECTS FOR
FISCAL YEAR 2026-27 FUNDED BY SB1: THE ROAD REPAIR
AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $317,286 in RMRA funding in Fiscal Year 2026-27 from SB1; and
WHEREAS, this is the tenth year in which the City is receiving SB1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City with Pavement Preventative Maintenance and complete similar projects into the future; and WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “Fair” condition, and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “Good” condition; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets Item 6.d
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Resolution No. -2026

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infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HERBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Healdsburg as follows:

1. The foregoing recitals are true and correct.

2. The following newly proposed project will be funded in-part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:

Pavement Preventative Maintenance Project.

The work will include but is not limited to, crack sealing, pavement repairs, micosurfacing, slurry seals, and cape seals on various streets within the City of Healdsburg.

Expected locations include Healdsburg Avenue from Memorial Bridge south to City limit, Vine Street from the Roundabout to North Street, Grove Street from North Street to Grant Street, and Parkland Farms Boulevard from Healdsburg Avenue to Latigo Lane. The final roadway locations and limits will be further refined during design.

3. The project is scheduled for construction in Spring of 2028.

4. The project has an estimated useful life of five to twelve years.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg, this 18th day of May 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
Item 6.d
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project Bid Award
PREPARED BY: Terrie Zwillinger, Senior Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project construction contract to AGD General Engineering, Inc. of Cotati, California, in the amount of $221,890, waiving any minor irregularities or informalities in the bid submitted by AGD General Engineering, Inc., rejecting the bid protest from Zara Construction, Inc., authorizing the City Manager to execute the contract, and negotiate and approve contract change orders up to 15% of the original contract amount; and amending the Fiscal Year 2025-2026 Adopted Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

As part of the development of the City’s Local Road Safety Plan (LRSP), public notification and outreach was done using the City’s website, social media platforms, and the City Manager’s Friday Update. A website survey with an interactive map was provided to allow the public to identify locations of safety concern and provide input on how to enhance safety at those locations. Twentythree comments highlighting the need for safety enhancements at the intersection of Powell Avenue and Johnson Street were received.

Notices were mailed during the design phase of the Powell Avenue and Johnson Street Pedestrian Crossing Enhancement Project (Project) to properties within 300 feet of the Project, informing them of the Project, the Project schedule, how to provide input, and direct contact information for the City project manager. City staff met on-site with the adjacent property owners to discuss the Project in person and to understand concerns.

The Project was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website. Prior to beginning construction, advance notices will be provided to properties within 300 feet of the Project, advising of potential impacts, parking restrictions, and the planned work Item 6.e
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duration. The City project manager’s direct contact information will be provided for additional information and for any concerns that arise during the construction process.

BACKGROUND:

On January 8, 2020, the City of Healdsburg was awarded a grant from Caltrans in the amount of $72,000 to create a Local Road Safety Plan. The City-developed Local Road Safety Plan (Plan) was adopted by the Healdsburg City Council on December 7, 2021. The Plan included recommendations for pedestrian enhancements at the intersection of Powell Avenue and Johnson Street.

On September 1, 2022, the City applied for and was awarded a $224,820 Highway Safety Improvement Program Grant (HSIP) (Cycle 11) for pedestrian crossing enhancements at the Powell Avenue and Johnson Street intersection.

On May 5, 2025, the City Council approved a Professional Services Agreement with Coastland Civil Engineering, LLP for engineering design services for the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project.

The Project will install a new mid-block crossing on Powell Avenue to connect Johnson Street to the existing bike and pedestrian pathway to the north and on to Lupine Court. The new crossing will include rapid rectangular flashing beacons (RRFB)s, curb ramp upgrades, along with new signage, striping, and pavement markings.

During the design phase of the project, an adjacent neighbor expressed concerns about the proposed crosswalk location, noise, and light emittance from the RRFB near their home, and impacts to the historical significance of their home.

To address the concerns, without compromising the safety and function the Project, the design was modified to relocate the crossing further west, and to include automatic nighttime dimming of the flashing light, passive detection to silence the pushbutton locator tone except when a pedestrian is within 12-feet of the push button, and aiming of the flashing light away from adjacent properties.

Additionally, a lighting and noise analysis and an evaluation of the proposed project for conformance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties were performed. The analysis found that the Project would not create the potential for significant environmental impacts.

On March 12, 2026, and March 17, 2026, the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project was advertised and bids were opened on April 9, 2026.

DISCUSSION/ANALYSIS:

A notice inviting bids was advertised in accordance with all applicable procedures, and the City received four (4) bids. The lowest apparent and responsive bid was from AGD General Engineering, Inc. of Cotati, California, in the amount of $221,890. The other bids received ranged from the apparent second low bid of $286,265 to a high bid of $339,664. The low bid was higher than the engineer’s estimate of $203,550 by approximately 9% but was approximately 29% lower than the second low bid.

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The apparent second low bidder, Zara Construction, Inc., submitted an official bid protest in accordance with the project bidding requirements. The protest alleged AGD General Engineering, Inc.’s bid was not responsive because they failed to sign the Bidder Signature Page.

Staff reviewed the protest and confirmed that bids are considered to be responsive even if a bid includes a minor discrepancy or clerical irregularities. AGD General Engineering, Inc.’s bid was complete and timely regarding all other requirements. AGD General Engineering, Inc. possesses the required license(s) and is otherwise qualified to complete the project. Staff recommends that the City Council find the omission of a signed Bidder Signature Page immaterial and waive the minor irregularity. The City Council is authorized to waive minor irregularities in the bid pursuant to City Municipal Code Section 3.28.030.A.4. It is recommended that the City Council reject the Zara Construction, Inc.’s protest and award the contract to AGD General Engineering, Inc.

Construction is anticipated to begin in June 2026 and be completed within seven weeks after materials are delivered.

ENVIRONMENTAL STEWARDSHIP:

Recycling will be used to divert much of the construction waste from the landfill. Concrete and asphalt removed will be delivered to local recyclers for reuse in new paving and concrete products.

ALTERNATIVES:

The City Council could choose to reject all bids and direct staff to postpone the project. However, this would leave the Powell Street pedestrian crossing unimproved and loss of the $224,820 in HSIP Grant funding.

FISCAL IMPACT:

The proposed contract is for $221,890 and staff recommends the City Council authorize an additional 15% construction contingency of $33,283 for unforeseen conditions and potential additional costs bringing the total construction amount to $255,173. An additional $26,800 equating to 12% of the construction amount is estimated for staff time to complete inspections and construction management for a total construction phase budget of $281,973.

The adopted budget for the Powell Avenue at Johnson Street Pedestrian Crossing Improvements Project ST014 includes $249,800 in appropriations. Approximately $78,462 has been spent on the design and environmental phase with $171,338 remaining for construction, resulting in a shortfall of $110,635. Staff recommends amending the Fiscal Year 2025-26 Budget to appropriate funding of $110,635 from the Measure T Fund to fund the shortfall. There are sufficient funds available in Measure T funds to support the project.

ENVIRONMENTAL ANALYSIS:

The proposed Powell Avenue at Johnson Street Pedestrian Crossing Improvements Project ST014 involves the removal and replacement of existing sidewalk and curb ramps with additional signage and striping. The Project is small in nature and will not create additional traffic lanes, therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15301(c) – Item 6.e
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Existing Facilities. A CEQA Notice of Exemption was filed with Sonoma County Clerk on October 8, 2024.

Based upon concerns raised by an adjacent neighbor, additional environmental analysis regarding noise, light and impacts on historical significance was performed. The additional analysis confirmed that the Project would not create the potential for significant environmental impacts.

No further CEQA action is needed.

ATTACHMENT(S):

Resolution
Exhibit A
Bid Summary
Zara Construction, Inc. Protest Letter
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING THE

POWELL AVENUE AT JOHNSON STREET PEDESTRIAN

CROSSING ENHANCEMENTS PROJECT CONSTRUCTION
CONTRACT TO AGD GENERAL ENGINEERING, INC. OF
COTATI, CALIFORNIA, IN THE AMOUNT OF $221,890,

WAIVING ANY MINOR IRREGULARITIES OR

INFORMALITIES IN THE BID SUBMITTED BY AGD

GENERAL ENGINEERING, REJECTING THE BID PROTEST
FROM ZARA CONSTRUCTION, INC., AUTHORIZING THE

CITY MANAGER TO EXECUTE THE CONTRACT AND

NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS
UP TO 15% OF THE ORIGINAL CONTRACT AMOUNT; AND
AMENDING THE FISCAL YEAR 2025-2026 ADOPTED
BUDGET

WHEREAS, the City-developed Local Road Safety Plan, adopted by the Healdsburg City Council on December 7, 2021, that included recommendations for pedestrian crossing enhancements at the intersection of Powell Avenue and Johnson Street; and WHEREAS, on September 1, 2022, the City applied for and was awarded a $224,820 Highway Safety Improvement Program Grant (HSIP) for pedestrian crossing enhancements at the Powell Avenue and Johnson Street intersection; and
WHEREAS, on May 5, 2025, the City Council approved a Professional Services Agreement with Coastland Civil Engineering, LLP for engineering design services for the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project; and WHEREAS, the Project will install a new mid-block crossing on Powell Avenue that includes rapid rectangular flashing beacons (RRFB)s, curb ramp upgrades, along with new signage, striping and pavement markings; and
WHEREAS, to address concerns from an adjacent neighbor, the Project design was modified to relocate the crossing further west on Powell Avenue, and to include automatic nighttime dimming of the flashing light, passive detection to silence the pushbutton locator tone except when a pedestrian is within 12-feet of the push button, and aiming of the flashing light toward oncoming traffic and away from adjacent properties; and WHEREAS, the notice inviting informal bids for the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project was advertised in accordance with applicable procedures that resulted in the City receiving four (4) bids; and

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WHEREAS, the apparent lowest bid was submitted by AGD General Engineering, Inc. of Cotati, California, in the amount of $221,890; and
WHEREAS, staff has verified that AGD General Engineering, Inc. possesses the required license(s) and is otherwise qualified to complete the project; and WHEREAS, the apparent second low bidder, Zara Construction, Inc., submitted an official bid protest in accordance with the project bidding requirements, alleging that AGD General Engineering, Inc.’s bid was not responsive for failure to sign the Bidder Signature Page; and WHEREAS, AGD General Engineering, Inc.’s bid was complete and timely regarding all other requirements. and failure to sign the Bidder Signature page does not create any unfair advantage; and
WHEREAS, staff recommends that the City Council find this omission immaterial and waive the minor irregularity; and
WHEREAS, City Council is authorized to waive minor irregularities in the bid pursuant to City Municipal Code Section 3.28.030.A.4; and
WHEREAS, staff recommends rejecting the bid protest and awarding the construction contract to AGD General Engineering, Inc. in the amount of $221,890; and WHEREAS, staff recommends a 15% contract contingency and additional funding for staff inspection and construction management for a total construction phase budget of $281,893.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that any environmental impacts of this project have already been analyzed and a CEQA Notice of Exemption was filed with the Sonoma County Clerk on October 8, 2024.Based upon concerns raised by an adjacent neighbor, additional environmental analysis regarding noise, light and impacts on historical significance was performed, and confirmed that the Project would not create the potential for significant environmental effects and no further CEQA action is needed.

2. Conditionally awards the Powell Avenue at Johnson Street Pedestrian Crossing Improvements Project construction contract to AGD General Engineering, Inc.

3. Waives any minor irregularities or informalities in the bid submitted by AGD General Engineering, Inc.

4. Rejects the bid protest from Zara Construction, Inc.

5. Authorizes the City Manager to execute the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project contract to AGD General Engineering, Inc. in the amount of $221,890.

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6. Authorizes the City Manager to negotiate and approve contract change orders up to fifteen percent (15%) of the bid amount, and issue the notice of award to AGD General Engineering, Inc.

7. Amends the Fiscal Year 2025-2026 Adopted Budget as depicted in the attached Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 18th day of May, 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 512-6162-45000-ST014 $ 110,635 Increase Powell Ave and Johnson St Pedestrian Improvements Project ST014 105-8080-42301-00000 $ 110,635 Increase Transfer Out from Measure T for Project ST014 512-1000-39001-00000 $ 110,635 Increase Transfer In from Measure T for Project ST014 FY 25-26 Budget Amendment
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Item Item Description
Estimated
Annual
Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1 Mobilization and Demobilization 1 LS
$26,000.00 $26,000.00 $ 31,500.00 $31,500.00 $ 25,000.00 $25,000.00 $ 13,178.00 $13,178.00 2 Traffic Control 1 LS
$27,000.00 $27,000.00 $ 42,000.00 $42,000.00 $ 25,000.00 $25,000.00 $ 5,799.00 $5,799.00 3 Remove and Replace Hot Mix Asphalt 21 TON
$ 1,150.00 $24,150.00 $ 1,500.00 $31,500.00 $ 700.00 $14,700.00 $ 600.00 $12,600.00 4 6” Yellow Thermoplastic Striping –
Caltrans Detail 21 100 LF
$ 3.00 $300.00 $ 3.00 $300.00 $ 9.00 $900.00 $ 14.00 $1,400.00 5 12” Yellow Thermoplastic Striping 267 LF
$ 10.00 $2,670.00 $ 10.00 $2,670.00 $ 15.00 $4,005.00 $ 14.00 $3,738.00 6 White Thermoplastic Pavement
Markings 52 SF
$ 12.00 $624.00 $ 12.00 $624.00 $ 18.00 $936.00 $ 28.00 $1,456.00 7 Yellow Thermoplastic Pavement
Markings 158 SF
$ 12.00 $1,896.00 $ 12.00 $1,896.00 $ 18.00 $2,844.00 $ 28.00 $4,424.00 8 Relocate Existing Roadside Sign 1 EA $ 400.00 $400.00 $ 400.00 $400.00 $ 800.00 $800.00 $ 500.00 $500.00 9 New Roadside Sign and Post 4 EA $ 600.00 $2,400.00 $ 600.00 $2,400.00 $ 800.00 $3,200.00 $ 1,150.00 $4,600.00 10 Blue Two-Way Retroreflective
Pavement Marker 1 EA $ 25.00 $25.00 $ 25.00 $25.00 $ 100.00 $100.00 $ 45.00 $45.00 11 Adjust to Grade and Install New Water
Meter Box 2 EA $ 230.00 $460.00 $ 2,200.00 $4,400.00 $ 4,000.00 $8,000.00 $ 900.00 $1,800.00 12 Adjust to Grade and Install New Water
Valve Box 1 EA $ 230.00 $230.00 $ 2,600.00 $2,600.00 $ 4,200.00 $4,200.00 $ 900.00 $900.00 13 Adjust Sanitary Sewer Cleanout to
Grade 1 EA $ 230.00 $230.00 $ 2,600.00 $2,600.00 $ 3,000.00 $3,000.00 $ 1,800.00 $1,800.00 14 Remove and Replace
Concrete Curb and Gutter 122 LF $ 150.00 $18,300.00 $ 178.00 $21,716.00 $ 120.00 $14,640.00 $ 125.00 $15,250.00 15 Remove and Replace Concrete Curb
and Gutter with Roots 47 LF $ 190.00 $8,930.00 $ 178.00 $8,366.00 $ 120.00 $5,640.00 $ 135.00 $6,345.00 16 Remove and Replace 4” Thick
Concrete Sidewalk (ST03) 210 SF $ 58.00 $12,180.00 $ 59.00 $12,390.00 $ 50.00 $10,500.00 $ 24.00 $5,040.00 17 Remove and Replace 4” Thick Concrete
Sidewalk (ST03) with Roots 61 SF $ 92.00 $5,612.00 $ 59.00 $3,599.00 $ 50.00 $3,050.00 $ 24.00 $1,464.00 18 Remove and Replace 6” Thick Concrete
Ramp (ST08) with Vertical Curb) 285 SF
$ 70.00 $19,950.00 $ 65.00 $18,525.00 $ 50.00 $14,250.00 $ 34.00 $9,690.00 19 Remove and Replace 6” Thick Concrete
Ramp (ST08) with Roots 116 SF $ 88.00 $10,208.00 $ 66.00 $7,656.00 $ 50.00 $5,800.00 $ 42.00 $4,872.00 20 Remove and Replace 6” Thick Concrete
Driveway and Conform (ST06) 246 SF
$ 60.00 $14,760.00 $ 58.00 $14,268.00 $ 50.00 $12,300.00 $ 35.00 $8,610.00 21 Remove and Replace Concrete
Pavement 6” Concrete over 6” Class II
Aggregate Base
885 SF
$ 65.00 $57,525.00 $ 58.00 $51,330.00 $ 40.00 $35,400.00 $ 52.00 $46,020.00 22 Project Arborist 1 LS $ 6,960.00 $6,960.00 $ 7,500.00 $7,500.00 $ 8,000.00 $8,000.00 $ 1,815.00 $1,815.00 23 Enhanced Crosswalk Signage System 1 LS $56,399.00 $56,399.00 $ 56,399.00 $56,399.00 $ 75,000.00 $75,000.00 $ 66,044.00 $66,044.00 24 Remove and Replace Fence and
Retaining Wall 10 LF $ 1,150.00 $11,500.00 $ 1,500.00 $15,000.00 $ 900.00 $9,000.00 $ 450.00 $4,500.00 $308,709.00 $339,664.00 $286,265.00 $221,890.00
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Mike Brown
Electric Co. /
Cotati, CA Electrical / $56,399
Sierra Traffic
Markings, Inc. /
Roseville, CA Striping / $12,315
DG Striping Inc. /
Rancho Cordova, CA Striping / $14,254
United 101 Striping /
Penngrove, CA
Sinage and Street
Striping / $11,000
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sierra Traffic
Markings, Inc. /
Roseville, CA Striping / $12,315
ABSL Construction /
Hayward, CA
Asphalt Grinding /
$4,000
BEAR Electric
Solution / Alviso, CA Electrical / $57,000
Cinquini & Passarino
Inc / Santa Rosa, CA
Survey, Layout,
Staking / $4,000
Sub/Location Trade/Amount Sub/Location Trade/Amount
R & R Maher
Construction
Company / Napa, CA
Concrete Construction /
$38,743.50
SCC Electric Inc. /
Novato, CA Electrical / $28,000
Sub/Location Trade/Amount Sub/Location Trade/Amount
Kenwood Fence, Co.
/ Santa Rosa, CA
Fence Installation /
$4,165
McCarty's Concrete
/ Redwood Valley,
CA Concrete / $52,000
Sub/Location Trade/Amount
Mike Brown Electric
Co. / Cotati, CA Electrical / $56,399
Base Bid Total
Ghilotti Construction
Bid Opening: CIP-04-026; Construction of Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project No. ST014/HSIP5027(024); 4/9/26 @ 2:00PM AGD General
Argonaut Constructors Zara Construction Engineering
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SPECIALIZED IN CONCRETE TILT UP CONSTRUCTION,

EARTHWORK, GROUND UTILITIES, ASPHALT, PAVING, TRAFFIC SIGNALS & SOLAR CSLB NUMBER: 1063261
DIR NUMBER: 1000854264
City of Healdsburg | City Manager’s Office
550 Westside Rd, Healdsburg, CA 95448
Subject: Formal Bid Protest – Powell Avenue at Johnson Street Project Dear Tyler Kettmann,
On behalf of Zara Construction, Inc., I am writing to formally protest the bid submitted by AGD General Engineering for the Powell Avenue at Johnson Street Pedestrian Crossing Enhancements Project No.

ST014/HSIP-5027(024).

Zara Construction, Inc. is the second lowest bidder and submitted a complete and responsive bid. During our review, we found that AGD General Engineering did not sign the Bidder Signature Page. This is an important requirement, and missing it makes the bid non-responsive.

A signature is necessary to confirm that the bidder agrees to the project terms. Without it, the bid should not be considered valid.

We respectfully request that the City review this issue and consider AGD General Engineering’s bid as nonresponsive. We also request that Zara Construction, Inc. be considered for the award as the lowest responsive bidder.

Thank you for your time and consideration. Please contact us if you need any additional information.

Sincerely,
Ubaidullah
Office Engineer
Zara Construction, Inc.

Phone: (650) 999-4190
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Prune Packers Request for Alcohol Sales and Consumption for the 2026 Baseball Season
PREPARED BY: Rich Schwarz, Recreation Supervisor
STRATEGIC INITIATIVE(S):
-Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Waive the provisions of Section 12.28.220(A) pursuant to Section 12.28.220(B) of the Healdsburg Municipal Code that prohibits the consumption of alcohol within public parks and approve the Prune Packers' request to allow the sale and consumption of alcohol in Recreation Park for their 2026 baseball season.

COMMUNITY ENGAGEMENT/OUTREACH:

The Healdsburg Prune Packers Baseball Club posted the 2026 season schedule on their official website and will be pushing out information through various social media and print marketing materials.

BACKGROUND:

The Healdsburg Prune Packers Baseball Club submitted a special event permit application to request the sale and consumption of alcohol during the 2026 baseball season at Recreation Park from June 5 – August 1, 2026. City Council reviewed and approved a similar request for the 2019 and 2022 – 2026 baseball seasons. Due to the COVID pandemic, Prune Packers did not submit a request in 2020 or 2021.

DISCUSSION/ANALYSIS:

Founded in 1921 and re-established in 2012, the Healdsburg Prune Packers are a team of collegiate youth baseball players whose home field resides at Recreation Park. The 2026 baseball season consists of 33 home games, mostly night games, with the proposed alcohol sales starting at 5:30 p.m. and ending at approximately 8:00 p.m. (at the end of the 7th inning). City staff have reviewed the request, and the applicant will meet all requirements of the Healdsburg Police, Fire, Public Works, and Community Services Departments and the California Department of Alcoholic Beverage Control.

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Event organizers would implement the following conditions to ensure a safe and welcoming environment for all game attendees:
• Alcohol sales will be completed in partnership with Healdsburg Beer Co. • Persons purchasing alcohol must be 21 or older and provide valid identification • No alcohol will be sold or served to intoxicated persons • Two drink maximum monitored using tear-off wristbands • Sales of alcohol will end after the 7th inning
• Event staff will be stationed at gates to prevent persons from leaving the event area with open containers
• Consumption of alcohol will be limited to a designated area of the park with a single controlled access point
• The Prune Packers would obtain the required ABC permits for the sale of alcohol, which requires approval of the Healdsburg Police Department
ENVIRONMENTAL STEWARDSHIP:

The baseball games at Recreation Park are located near a residential neighborhood within easy bicycle and walking distance. Existing trash and recycling receptacles, and restroom facilities at Recreation Park are sufficient to accommodate waste. Food/beverage vendors will not be allowed to serve consumables in Styrofoam containers and will be required to utilize recyclable or compostable containers.

ALTERNATIVES:

Deny the request for alcohol consumption. The Prune Packers would not be allowed to sell or allow consumption of alcohol at their games.

FISCAL IMPACT:

The Healdsburg Prune Packers Baseball Club are paying all costs associated with the requested sale and consumption of alcohol in Recreation Park.

ENVIRONMENTAL ANALYSIS:

Review and approval of the Healdsburg Prune Packer alcohol request is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the alcohol request is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Annual Report on State-Mandated Fire Inspections of Specified Occupancies (California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4 / SB 1205)
PREPARED BY: Lance Macdonald, Fire Marshal/Division Chief STRATEGIC INITIATIVE(S):

Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution acknowledging receipt of the Healdsburg Fire Department's annual report on the inspection of certain occupancies required to be inspected annually pursuant to California Health and Safety Code Sections 13146.2 and 13146.3, in compliance with Health and Safety Code Section 13146.4 (SB 1205).

COMMUNITY ENGAGEMENT/OUTREACH:

This item was noticed pursuant to the Ralph M. Brown Act through posting of the City Council agenda.

BACKGROUND:

California Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments providing fire protection services, including the Healdsburg Fire Department, to perform annual inspections of every building used as a public or private school (Group E occupancy), and every hotel, motel, lodging house, apartment house, and certain residential care facilities (Group R occupancies) for compliance with applicable building standards.

Senate Bill 1205, codified at Health and Safety Code Section 13146.4, was signed into law in 2018 and took effect January 1, 2019. SB 1205 requires each fire department responsible for these inspections to report annually to its administering authority — the City Council, in the case of the Healdsburg Fire Department — on its compliance with Sections 13146.2 and 13146.3. The administering authority must then formally acknowledge receipt of the report by resolution.

DISCUSSION/ANALYSIS:

During the 2025 calendar year, the Healdsburg Fire Department completed 100% of the StateItem 6.g 45 of 287
mandated annual inspections required under California Health and Safety Code Sections 13146.2 and 13146.3 within the City of Healdsburg.

A total of 115 State-mandated inspections were completed in 2025, broken down as follows:
• Educational Group E Occupancies: All known Group E occupancies (public and private schools serving more than six persons through 12th grade) within the City of Healdsburg were inspected.
• Residential Group R Occupancies: All known Group R occupancies (hotels, motels, apartment houses with three or more units, and certain residential care facilities) within the City of Healdsburg were inspected.

The combined total of 115 inspections represents 100% of the inspections required under Sections 13146.2 and 13146.3 for the 2025 reporting period.

Adoption of the attached Resolution will satisfy the City of Healdsburg's reporting obligation under Health and Safety Code Section 13146.4 for calendar year 2025.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

Do not adopt a resolution Acknowledging Receipt of Healdsburg Fire Department Annual AB 1205 Report.

FISCAL IMPACT:

As outlined in the Master Fee Schedule, residential Group R occupancies are billed annually for the mandated state inspections. The fee for inspections of apartments, hotels, and motels with 3- 10 units is $200.35, 11-50 units is $351.22, and more than 50 units is $500.88. The City issued invoices to 109 Group R occupancies totaling $26,460.

ENVIRONMENTAL ANALYSIS:

This action is not a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2), as it constitutes an administrative activity of government that will not result in direct or indirect physical changes to the environment ATTACHMENT(S):

Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACKNOWLEDGING RECEIPT OF A REPORT

PREPARED BY THE HEALDSBURG FIRE DEPARTMENT

CONCERNING THE INSPECTION OF CERTAIN

OCCUPANCIES REQUIRED TO BE INSPECTED ANNUALLY
PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE

CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, California Health and Safety Code Section 13146.4 was enacted in 2018 and took effect on January 1, 2019; and
WHEREAS, California Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments, including the Healdsburg Fire Department, providing fire protection services to conduct annual inspections of every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with applicable building standards; and
WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments, including the Healdsburg Fire Department, providing fire protection services to submit an annual report to its administering authority regarding the fire department's compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the City Council of the City of Healdsburg intends to satisfy the requirements of the California Health and Safety Code by acknowledging receipt of the Healdsburg Fire Department's report on its inspection activities pursuant to California Health and Safety Code Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Healdsburg does hereby:

1. Acknowledges receipt of the Healdsburg Fire Department's report on inspections completed pursuant to California Health and Safety Code Sections 13146.2 and 13146.3 within the jurisdiction of the City of Healdsburg, as set forth below:

A. EDUCATIONAL GROUP E OCCUPANCIES:

Educational Group E occupancies generally include public and private schools serving more than six persons at one time for educational purposes through the 12th grade.

During the 2025 calendar year, the Healdsburg Fire Department completed 100% of the annual inspections of Group E occupancies, buildings, structures, and/or facilities Item 6.g
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required under California Health and Safety Code Section 13146.2 within the City of Healdsburg.

B. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies, for purposes of this resolution, generally include sleeping units such as hotels, motels, apartment houses (with three or more units), and other residential occupancies (including certain residential care facilities). These residential care facilities have various sub-classifications and may house residents or clients with diverse needs, including custodial care, mobility impairments, and cognitive disabilities, and residents may also be nonambulatory or bedridden.

During the 2025 calendar year, the Healdsburg Fire Department completed 100% of the annual inspections of Group R occupancies, buildings, structures, and/or facilities required under California Health and Safety Code Section 13146.3 within the City of Healdsburg.

C. TOTAL STATE-MANDATED INSPECTIONS:

During the 2025 calendar year, the Healdsburg Fire Department completed a total of 115 State-mandated inspections under California Health and Safety Code Sections 13146.2 and 13146.3, representing 100% of the inspections required for the reporting period.

2. Determines this action is not a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2), as it constitutes an administrative activity of government that will not result in direct or indirect physical changes to the environment
PASSED, APPROVED, AND ADOPTED this 18th day of May, 2026, by the following vote:

SO ORDERED: ATTEST:
__________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Resolution Setting the Time and Place for Hearing Protests to Weed Abatement
PREPARED BY: Lance Macdonald, Fire Marshal/Division Chief STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution declaring a public nuisance to exist within certain parcels in the City and setting the time and place for hearing protests to weed abatement.

COMMUNITY ENGAGEMENT/OUTREACH:

The Weed Abatement Program is advertised on City social media platforms prior to the start of the weed abatement inspections. The program sets a time and place for a public hearing for the community to protest weed abatement. The program also accepts weed abatement complaints at the Fire Department which are followed up by fire department prevention staff.

BACKGROUND:

Each year the City, as part of its annual Weed Abatement Program, inspects parcels of property City-wide for the presence of weeds, brush, rubbish, refuse, dirt, and other debris that create or promote a fire hazard or nuisance. Inspections are currently underway and are anticipated to be substantially complete prior to the public hearing. The City Council is now being asked to declare a public nuisance on properties to be identified and set a date for a public hearing. Once this is done, the property owners will be notified of the nuisance and given approximately 28 days to abate the nuisance or contest the notice at the scheduled hearing. If the owners fail to abate the nuisance or contest the notice within the specified time frame, the City will complete the work using its own contractors.
“Weeds” as defined in Section 39561.5 of the Government Code that pertain to the City of Healdsburg properties would be:
• Sagebrush, chaparral, and any other brush or weeds which attain such large growth as to Item 6.h
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become, when dry, a fire menace to adjacent improved property. • Weeds which are otherwise noxious or dangerous.
• Poison oak when the conditions of growth are such as to constitute a menace to the public health.
• Dry grass, stubble, brush, litter, or other flammable material which endangers the public safety by creating a fire hazard.

In addition to the City-wide weed abatement program, parcels within the City defined in a Fire Severity Zone (Wildland-Urban Interface Fire Area) by City Municipal Code are required to create a defensible space as defined in Government Code 51182 and Chapter 49 of the California Fire Code.

DISCUSSION/ANALYSIS:

The Weed Abatement Program follows criteria established by the Government Code for this process. It has also been found to be the most effective manner to abate hazards on private property and provide a mechanism to obtain reimbursement for delinquent payments.

This action represents the first step in the 2026 abatement process. Following adoption of the Resolution on May 18, 2026, staff will complete inspections and return to the City Council on June 15, 2026, with the final list of parcels and conduct the public hearing for any protests.

ENVIRONMENTAL STEWARDSHIP:

The Weed Abatement Program reduces the risk of fire within the community by removing “weeds” as defined above that may promote the spread of fire.

ALTERNATIVES:

Do not adopt the proposed Resolution declaring a public nuisance to exist within certain parcels in the City.

FISCAL IMPACT:

When forced abatement does occur, the contractor’s fee as well as an administrative charge to cover staff time is billed to the property owner. If payment is not received a lien is placed on the property’s tax roll and received later.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378 (b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required. This action is also exempt from CEQA pursuant to CEQA guideline 15308.

ATTACHMENT(S):

Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG DECLARING A PUBLIC NUISANCE TO

EXIST WITHIN CERTAIN PARCELS IN THE CITY OF

HEALDSBURG AND SETTING THE TIME AND PLACE FOR

HEARING PROTESTS TO WEED ABATEMENT
WHEREAS, weeds, as defined by Government Code Section 39561.5, exist upon the streets, sidewalks, and private property in the City of Healdsburg; and WHEREAS, weeds on certain parcels present a menace to public health or danger to the public safety; and
WHEREAS, rubbish, refuse and dirt upon parkways, sidewalks or private property present a danger to the public safety; and
WHEREAS, there are such weeds, rubbish, refuse and dirt on and in front of certain parcels of real property within the City of Healdsburg; and
WHEREAS, Section 51182 of the Government Code requires the maintenance of fire breaks and other vegetation clearance activities or defensible space near structures in designated Fire Severity Zones; and
WHEREAS, by performing abatement in those areas within the City identified as Fire Severity Zones, property owners can maintain compliance with State law; and WHEREAS, the said nuisances existing upon properties described in “Exhibit A” attached to this Resolution and on file in the office of the City Clerk are found to be seasonal and recurrent nuisances within the meaning of Government Code Section 39562.1.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Healdsburg as follows:

1. Weeds, as defined in Section 39561.5 of the Government Code, and the failure to meet the provisions of Section 51182 of the Government Code are hereby declared to be a public nuisance.

2. Rubbish, refuse, and dirt upon parkways, sidewalks or private property, including flammable material which endangers the public safety by creating a fire hazard, are hereby declared to be a public nuisance.

3. The abatement of said weeds, brush, rubbish, refuse and dirt upon parkways, sidewalks or private property is hereby ordered in accordance with Government Code: Title 4, Division 3, Part 2, Chapter 13 “Weed and Rubbish Abatement” and Section 51182 “Very High Fire Severity Zones” or “Wildland-Urban Interface Fire Area” as defined in City Municipal Code 15.08.020, Section 4902.1.

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4. Said weeds, brush, rubbish, refuse and dirt shall be abated from the parcels of real property described in said “Exhibit A” and on file in the Office of the City Clerk; and seasonal recurrent nuisances shall be further abated pursuant to Sections 39562.1 and 51182.

5. The hearing upon the foregoing Order of Abatement shall be held on June 15, 2026, at or after 6:00 P.M.

6. Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378 (b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required. This action is also exempt from CEQA pursuant to CEQA guideline 15308.

PASSED, APPROVED AND ADOPTED this 18th day of May 2026, by the following vote:

SO ORDERED: ATTEST:
__________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Arts for All Public Art Grant Awards
PREPARED BY: Taryn Nicoll, Arts and Culture Program Administrator STRATEGIC INITIATIVE(S):

Effective & Efficient Government
RECOMMENDED ACTION(S):

Adopt a Resolution approving Healdsburg Public Art Grants for the 2025-2026 program year.

COMMUNITY ENGAGEMENT/OUTREACH:

During the public art grant development process, the Arts and Culture Commission reviewed proposed updates to the program during frequent monthly committee updates, a regular meeting and a special meeting in October 2025, and during a special meeting in December 2025.

Following program revisions, the Community Services Department notified artists through a dedicated webpage for the “Arts for All” public art grant program, and staff posted the opportunity on the City’s main Arts and Culture webpage. The City also posted the program announcement on its official and affiliated social media platforms, which can collectively reach over 30,000 viewers.

The local arts agency, Creative Sonoma, promoted the grant announcement on its opportunities database, and staff shared the program relaunch with the Parks and Recreation Commission, Senior Center Advisory Committee, and the Healdsburg City Council. Staff also promoted the opportunity through the ‘News Flash’ on the City website, and notified artists who previously applied to the Foley Family Community Pavilion public art project opportunity.

BACKGROUND:

The City of Healdsburg has long championed a vibrant vision for the arts—one that embeds creativity into the fabric of public life and ensures that cultural experiences are accessible, engaging, and enriching for all. Through City-funded cultural initiatives, dynamic partnerships with local nonprofits, and meaningful collaborations with regional organizations, Healdsburg has supported a wide range of interdisciplinary arts programs, including the Temporary Art Installation Program, the Foss Creek Pathway Art Trail, and an evolving calendar of cultural events that serve and reflect the community.

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The City further solidified this commitment to the arts by adopting its first Arts and Culture Master Plan in August 2021, which established major goals such as advancing art in the public realm.

Following adoption of the Arts and Culture Master Plan, the City Council allocated $50,000 annually toward implementation for Fiscal Year (FY) 2022–24, enabling the launch of Healdsburg’s first Public Art Grant Program in FY 2022–23. The City funded eight projects in the inaugural cycle, each of which contributed to the vibrancy of the community’s cultural environment.

Fiscal Year 2022-23 Project Highlights:

1. Adopt-A-Stop ($2,500): This project proposed replacing a conventional stop sign pole with a sculptural version at Center and Matheson Streets. The project team installed the sculpture on the Foss Creek Pathway near the skatepark in April 2024.

2. Indigenous Voices ($5,000): Four literary events at The 222 showcased the rich cultural heritage and traditions of indigenous communities in Northern California.

3. Prune Box Derby ($5,000): This event—initially inspired by San Francisco's 'Artist’s Derby'— did not proceed due to logistical challenges and the funding was returned.

4. Voigt Family Sculpture Foundation Ned Kahn Sculpture ($20,000): This collaboration with the Voigt Family Sculpture Foundation and renowned sculptor Ned Kahn featured an installation along the Foss Creek Pathway on the E & M building. The artist team was completed the project in November 2023. Community members have expressed mixed feedback on the installation, with some expressing expectations that the installation would be larger. As a result, staff has implemented additional grant application criteria that included a requirement for an illustration of any proposed visual public art.

5. Foss Creek Pathway Fence Beautification ($2,500): Funding supported the creation of woven yarn art on a section of Foss Creek Pathway fencing. The artist completed the installation in early November 2023.

6. Ballet Folkorico ($5,000): In collaboration with Latinos Unidos del Condado de Sonoma, Ballet Folkorico Yolotl continued its longstanding tradition of performing Mexican ballet in Healdsburg and neighboring communities. The funding for the program helped pay for costumes and helped support the instructors, performers, and performances.

7. Museum Lighting Project ($5,000): This project aimed to illuminate the front of the Healdsburg Museum with programmable LED lights, creating energy and excitement after dark. The project team completed the light installation in early January 2024.

8. Healdsburg Center for the Arts Art After Dark ($2,500): Funding supported Art After Dark, a free, community arts event held on June 23, 2023. The event provided creative evenings for attendees and increased exhibition opportunities for local artists.

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In a demonstration of continued financial commitment to supporting the arts, the City initiated its second public art grant solicitation in Fiscal Year 2023-24. The City selected six projects for funding, each highlighting the diverse artistic expression of Healdsburg.

Fiscal Year 2023-24 Project Highlights:

1. Lil’ Moha ($700): Lil’MoHA (Little Museum of Healdsburg Art) was a Free Little Art Gallery similar to the popular Little Free Library, but anyone could contribute or acquire small works of art instead of books. This project was a collaboration between neighbors and local artists. The artists installed the gallery at a private residence at the intersection of East Street and Plaza Street with easy access for public participation. It opened on February 7, 2025, and engagement began immediately as four works of art were taken and two works of art were contributed during the gallery’s opening day installations.

2. The 222 ($10,000): This proposal continued to underwrite funding for literary and cultural events at The 222, highlighting culture and traditions of indigenous communities in Northern California. The 222 proposed to host a total of five productions in April, September, October and November of 2024, and January 2025.

3. Your River ($5,000): This proposed visual installation focused on the Russian River and its vital role in Healdsburg. The artists deployed screens in public locations around town with live feeds of the Russian River. This footage revealed the life of the Russian River over the change of seasons.

4. Infinity Mirror ($2,500): This proposed tree-like sculpture in the Healdsburg Library invited patrons to explore the intersection of art, science, and technology. The artist crafted the piece using reflective materials to create mesmerizing illusions of depth and dimension.

The artist installed the sculpture on August 15, 2024, at Healdsburg Regional Library.

5. Ballet Folkorico ($7,300): This proposal continued to fund this collaboration between Latinos Unidos del Condado de Sonoma Ballet and Folkorico Yolotl as the program entered its 38th year performing Mexican ballet in Healdsburg and neighboring communities.

6. Harmon House Temporary Mural ($19,000): This project features a temporary mural directly on the window façade of the Harmon House located for six months. The light transforms the artistic image both within and outside of the hotel, offering unique views from day to night. The artist team installed the temporary mural on August 23, 2024, at Harmon Guest House at 227 Healdsburg Ave. It remains on the façade of the hotel.

The City required each artist to enter into a Grant Agreement that specified the length of time for the installation, as well as the artist’s responsibility in permissions, setup, maintenance, and take down of the project at the conclusion of the installation. The City requested that any projects installed on private property should be readily accessible to the public and required the artist to enter into an additional agreement with the individual property owner where the installation is to take place.

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The City did not award any arts grants during FY 2024-25, as the Arts and Culture Commission was still in its formation and onboarding phase. Staff temporarily deferred the grant program to allow the Commission to participate in and help guide the process once they were familiar with their roles and their workplan priorities. Because Commission establishment extended through the second half of FY 2024-25, the majority of grant funding was carried forward into FY 2025-26, with a portion reassigned to support the Foley Family Community Pavilion public art project.

DISCUSSION/ANALYSIS:

On March 26, 2025, the Arts and Culture Commission adopted its first set of work plans and established ad hoc committees to carry out specific initiatives. One of the Commission’s key initiatives for FY 2025-26 was to revise and update the Public Art Grant Program and prepare for another grant solicitation.

For FY 2025-26, the Commission has recommended allocating $20,000 to support the Public Art Grant Program. This amount is lower than previous years’ grant cycles to accommodate the Commission’s expanded goals, which include a large-scale public art project for the Foley Family Community Pavilion, development of a branding and identity suite for the arts in Healdsburg, and a dynamic website to provide support, career opportunities, and professional resources for local artists.

The Public Art Grant Program Committee is composed of Vice Chair Michiko Conklin, Commissioner Gianna Davy, and community member Mark McMullen. During their meetings, the Committee identified several areas for logistical improvement, such as:
• Strengthening outreach and awareness of the grant opportunity. • Promoting completed projects through public ceremonies and online communication. • Documenting and reporting project outcomes.
• Fostering ongoing community engagement with completed artworks. • Developing a panelist handbook with appropriate training materials.

After extensive analysis and optimization, the resultant Public Art Grant Program is intended to support practicing artists and nonprofit arts and culture organizations, and all artistic disciplines and creative styles were encouraged to apply. While open to all, the program proposes to give preference to artists living in Healdsburg or those connected to Sonoma County and the greater Northern California region. Under the revised grant framework, the program offers additional consideration to projects that are free and open to the public or include a no-cost component, as well as to new ideas or returning projects that introduce fresh elements. Eligible projects include both temporary and permanent works across a wide range of artistic forms, such as visual, performing, educational, environmental, and multimedia art, presented in public spaces.

The Commission aimed to recommend projects that enrich the public realm through engaging artistic experiences, promote community participation, celebrate cultural diversity, and generate meaningful social or economic benefits. The program encouraged applicants to propose work that sparks dialogue, invites reflection, and contributes to Healdsburg’s creative and welcoming community spirit. For 2026, the program proposes to award up to $20,000 in funding.

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The City launched the 2026 Public Art Grant Program "Arts for All" on the City of Healdsburg’s website on January 9, 2026, with a deadline of January 30, 2026. The City received a total of 23 eligible applications at the conclusion of the application period.

The review panel evaluated proposals using criteria that included artistic merit and originality, community engagement, cultural diversity, feasibility, projected community impact, reliance on grant funding, and proximity of the artist to Healdsburg. Consistent with Commission guidance, the review panel gave preference to projects that are free and open to the public, included a nocost component, or introduced new or expanded elements to recurring programs. The panel also gave priority consideration to artists residing in Healdsburg or those with demonstrated ties to Sonoma County or Northern California.

On February 25, 2026, the Arts and Culture Commission recommended the review panel’s selection of three award recipients:

1. “Street Puppet Brigade” by Heartizens
Review Panel funding recommendation: $4,500
Location: Varied locations and community events - FFA Parade, Dia De Los Muertos, Arts Festival.

Property owner/manager: Heartizens, 444 Moore Lane, Healdsburg, CA 95448 “Street Puppet Brigade” is a free, weekly workshop series that invites community members of all ages to design, construct, and animate large-scale street puppets for public performances. The program emphasizes collaborative artmaking and storytelling, encouraging participants to create puppets that reflect the character and narratives of Healdsburg. The project would culminate in a public debut at the FFA Parade in May 2026, activating the puppets in a celebratory community setting.

The Commission supports this inclusive, community-centered project for its ability to engage participants across ages and backgrounds. The workshop series offers accessible, hands-on creative opportunities, while the parade activation will generate excitement and visibility for the program.

This project will be completed by the end of the current fiscal year, and staff has confirmed that, if approved, the grant agreement for this project could be in place in time for the FFA parade.

2. “The Books We Love” by Sonoma Art School
Review Panel funding recommendation: $6,500
Location: Healdsburg Regional Library, 139 Piper Street, Healdsburg, CA 95448 Property owner/manager: Erika Thibault, Library Director for Sonoma County Library This all-ages project proposes an interactive, oversized outdoor flip-book sculpture to be installed in front of the Healdsburg Library. The sculpture would feature six double-sided Item 6.i
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pages displaying original artwork created by local youth, inspired by their favorite books, stories, and characters. Developed through workshops held during Sonoma Art School’s summer camp sessions, the project encourages connections between visual art and literacy while showcasing student creativity in a prominent public setting.

The Commission supports this project for its strong youth engagement and educational value. The prominent location supports visibility and wayfinding, while the interactive design creates visual impact. The proposal presents a feasible budget and timeline and includes free workshops that ensure broad accessibility.

Like several of the projects that have been funded during previous cycles of the City’s arts grant program, this project would commence during the current fiscal year and would likely extend into the next fiscal year.

3. “River of Dreams” by Jake Messing
Review Panel funding recommendation: $9,000
Location: The Russian Riverkeeper, 139 Healdsburg Avenue, Healdsburg CA 95448 Property owner/manager: Jessica Wynne, Wheeler Properties LLC This project proposes a large-scale mural, or a series of smaller murals, to activate and visually define the NOMAD District in Healdsburg. The artwork would focus on the community’s connection to the Russian River, highlighting its ecological importance, cultural history, and symbolic associations with transformation and renewal. The design would incorporate local flora and fauna alongside references to the Pomo and Miwok tribes, reflecting the region’s environmental and cultural heritage. The artist would collaborate with NOMAD District business and property owners to finalize a site-specific design that responds to the character of the area.

The Commission supports this proposal in response to ongoing community interest in expanding mural installations throughout the city. The artist demonstrates a strong track record of delivering high-quality mural projects and presents a concept that is clearly rooted in Healdsburg’s identity. The proposal effectively integrates local history, ecology, and cultural narratives, and has the potential to create a visually impactful and recognizable destination that engages residents and visitors alike.

As with many projects funded through previous cycles of the City’s arts grant program, this project would begin during the current fiscal year and would likely continue into the following fiscal year.

The City would require each artist to enter into a Grant Agreement that would specify the length of time for the installation, as well as the artist’s responsibility in permissions, setup, maintenance, and take down of the project at the conclusion of the installation. Any projects installed on private property must be readily accessible to the public and would require the artist to enter into an Item 6.i
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additional agreement with the individual property owner where the installation is to take place.

ENVIRONMENTAL STEWARDSHIP:

Most proposed projects are accessible by transit, bicycle, and walking. Staff and artists would promote alternative modes of transportation whenever possible to view the new artwork that artists have placed around the City.

ALTERNATIVES:

City Council may choose to make grant awards different than those recommended.

FISCAL IMPACT:

The Fiscal Year 2025-26 Community Services Operating budget includes $123,500 allocated to the Arts and Culture division. The adopted budget includes approximately $46,000 in additional one-time appropriations as a result of a reallocation of Arts and Culture funding that was not deployed in the previous year. The allocated funding supports a part-time position and $86,000 to implement the Arts and Culture Master Plan. The three proposed grant recommendations total $20,000. The City will issue grant funding in advance, but if a project doesn’t occur, the grant agreement requires the artist to return the funding to the City. Any funding returned is credited back to the Community Services Fund.

ENVIRONMENTAL ANALYSIS:

Review and approval of the Public Art Grant award is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the grant award is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Attachment A: Arts for All Public Art Grant Resolution 2026 Attachment B: Grant Proposal – Heartizens - Street Puppet Brigade Attachment C: Grant Proposal – Sonoma Art School – The Books We Love Attachment D: Grant Proposal - Jake Messing - River of Dreams Attachment E: Healdsburg 2026 Public Art Grant Program Arts for All Application Form Item 6.i
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING ‘ARTS FOR ALL’ PUBLIC ART
GRANTS FOR PROGRAM YEAR 2026
WHEREAS, the City Council of the City of Healdsburg, recognizes the importance of public art in fostering community engagement, enhancing cultural vibrancy, and enriching the quality-of-life residents and visitors; and
WHEREAS, the “Arts for All” Healdsburg Public Art Grant aims to support local artists and creative projects that contribute to the cultural landscape of our community; and WHEREAS, the City Council adopted the Arts and Culture Master Plan to build the structural foundation for Arts and Culture, enrich cultural experiences for our community and visitors, foster and grow an inclusive creative economy, advance art in the public realm and to support development of arts and cultural spaces; and
WHEREAS, the City Council acknowledges the need to establish a comprehensive framework for the administration and allocation of funds for the Public Art Grant; and WHEREAS, included in the Fiscal Year 2025-26 budget is $50,000 in appropriations; and WHEREAS, Review and approval of the Public Art Grant award is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the grant award is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby

1. Approves the 2026 ‘Arts for All’ Public Art Grant funding for the following projects in the amounts indicated:

Street Puppet Brigade, Heartizens $ 4,500
The Books We Love, Sonoma Art School $ 6,500
River of Dreams, Artist Jake Messing $ 9,000

2. Finds that review and approval of the Public Art Grant award is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the grant award is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 18th day of May 2026, by the following vote:

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SO ORDERED: ATTEST:
___________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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living works of art through collective performance. Grant funding will support essential materials for puppet construction, instructor/facilitator time to lead weekly workshops, and the travel of a professional street puppeteer who will be flown in to lead an intensive workshop weekend. This expert-led experience will provide instruction in both large-scale puppet building and ensemble-based performance, ensuring artistic excellence, safety, and meaningful skill-building while establishing a strong foundation for the ongoing program.

Anticipated Community Impact The Heartizens Street Puppet Brigade will enhance quality of life in Healdsburg by offering a free, inclusive, and accessible creative opportunity that combines visual art, movement, and performance. By removing financial barrie Please provide a detailed description of your project, including the following in this order (maximum 1,750 characters or approximately 2 pages):

Project title
The intent, meaning, or goal of the project
A statement regarding anticipated community impact. For example, How would this project improve the quality of life for residents and visitors? What impression will the project make on people and the community? How would this project increase foot traffic in an area or number of visitors to Healdsburg? How would the project affect civic pride?
Other
Project Budget
Overall Project Cost: $8,000 Artist Fee: $4,500 This includes compensation for both the visiting professional street puppeteer and the local program facilitator. Funds will support instructional time, artistic direction, workshop leadership, choreography guidance, performance coordination, and the visiting artist’s travel and lodging as part of their contracted engagement. Fabrication Cost: $3,000 Covers materials and supplies required for the design and construction of large-scale street puppets, including structural components, sculptural materials, fabrics, paints, movement mechanisms, and safety supplies. All materials will remain with Heartizens for continued community use. Setup or Installation Cost:$500 Covers required performing and event permits necessary to activate the puppets in public spaces and during community events for one calendar year.

Please include a project budget breakdown, in this order:

Overall project cost
Artist fee
Fabrication cost
Setup or installation cost
Maintenance cost during the life of the project (if applicable) Removal fees (if applicable)
Other Funding
Heartizens will support the project through donor contributions and organizational resources, while funding from the Healdsburg Arts and Culture Commission will provide critical seed support to launch the program at full scale and keep it free to the community. Heartizens plans to make the Street Puppet Brigade a recurring program and will pursue additional grants, sponsorships, and donations to sustain it long term.

Does the project leverage other funding sources, or is the project contingent on securing other funding? Please describe.

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Project Location
Heartizens - Community Events (FFA Parade, Dia De Los Muertos, Arts Festival) Where are you proposing to install or host the project? Location Permission
Heartizens, 444 Moore Lane, Healdsburg, CA 95448
One of the requirements of the grant program is that the artist obtain permission for the project's proposed location during the grant application process.

Please provide the name, email address, and phone number for the individual who gave you permission. For projects selected for funding, this person will also be required to enter into a consent form approving the location.

Project Timeline
Finalizing Design: February – March 2026 Fabrication and Installation: March – May 2026 Duration of Display, Performance, or Production: May – December 2026 The first public activation will occur at the FFA Parade in May.

Please provide a timeline for the project's lifecycle in this order:

Finalizing design
Fabrication and installation
Duration of display, performance, or production
Note: initial installation, production, or performance must occur on or before December 31, 2026.

Artist Credentials*
Heartizens - Credentials Letter.pdf
Attach a resume or statement of your credentials (maximum of two pages) in PDF format.

Project Rendering and Examples of Prior Work*
HEARTIZENS - SAMPLE OF WORK.pdf
Please provide a preliminary rendering of your proposed project along with up to five examples of prior work. The rendering and each example should be labeled and submitted in letter format (8.5" X 11", portrait). The documents must be combined into a single PDF file and a maximum of six pages.

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Artist's Website (if applicable)
www.heartizens.org
Prior City Grants?
No
Yes - Public Art Grant
Yes - Community Benefit Grant
Yes - Other Grant
Have you been awarded a grant from the City of Healdsburg in the past? Item 6.i
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Heartizens is a nonprofit arts and community organization with a 15-year history of creating inclusive, participatory arts programs in Healdsburg. Our mission is to foster creativity, connection, and cultural engagement for residents of all ages. Heartizens has successfully produced numerous public art projects, workshops, performances, and community events that engage local youth, adults, and families in hands-on creative experiences.

Our team has extensive experience in program development, arts facilitation, and large-scale community collaboration. We have led classes and workshops in visual arts, performance, puppetry, dance, and public activation, consistently prioritizing accessibility, safety, and meaningful participant engagement. Heartizens also has a proven track record in coordinating public performances, including parades, festivals, and community celebrations, making us well-equipped to manage the design, fabrication, choreography, and activation of large-scale puppets.

Additionally, Heartizens has strong relationships with local artists, educators, and civic partners, and has successfully secured grants and sponsorships to support innovative arts programming.

This expertise positions us to lead the Heartizens Street Puppet Brigade, ensuring the program is artistically high-quality, community-driven, and sustainable.

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space while celebrating reading, imagination, and belonging. Meaningful community benefits: Connecting children to art, with special focus on children in low-income areas e.g. Foss Creek Court and The Randall.

Giving young people the pride of making a visible contribution to the community Creating a truly unique exhibit that is both joyful and meaningful Offering an interactive experience where all children can flip pages and engage directly with the artwork Encouraging older art student participation to strengthen mentorship and create cohesiveness. Telling a collective story about the books and characters Healdsburg children love most Additional inclusivity: One page will remain intentionally blank, inviting new participants to add artwork via SAS.

Please provide a detailed description of your project, including the following in this order (maximum 1,750 characters or approximately 2 pages):

Concrete footing or slab anchoring Delivery, on-site assembly, and anchoring 3) Art Supplies and Instructor Cost $2,000 Includes: Material costs (for artwork and specialized preparation) Instructor time Preparation/layout/application of protective Anti-graffiti clear coat, UV-resistant lacquer, fabrication-ready panels of artwork for the installation
Please include a project budget breakdown, in this order:

Overall project cost
Artist fee
Fabrication cost
Setup or installation cost
Maintenance cost during the life of the project (if applicable) Removal fees (if applicable)
Other Funding
Yes, SAS funding provides scholarships to finance the participation of children from low-income families InKind donations of space for SAS to hold its art classes. Friends of SAS have agreed to provide fabrication assistance at cost.

Does the project leverage other funding sources, or is the project contingent on securing other funding? Please describe.

Project Location
Healdsburg Library small open space at corner of Fitch and Piper Item 6.i
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Healdsburg Library small open space at corner of Fitch and iper Where are you proposing to install or host the project? Location Permission
Jon Haupt Branch Manager, 707 433-3772 [email protected]. We have met with Jon and Charity and both enthusiastically support the project. If the grant is awarded they will go to the County for final sign off.

One of the requirements of the grant program is that the artist obtain permission for the project's proposed location during the grant application process.

Project Timeline
Finalizing design and artwork from June to August, Fabrication and installation September/October. Duration indefinite
Please provide a timeline for the project's lifecycle in this order:

Finalizing design
Fabrication and installation
Duration of display, performance, or production
Note: initial installation, production, or performance must occur on or before December 31, 2026.

Artist Credentials*
Sonoma Art School Artist Work.pdf
Attach a resume or statement of your credentials (maximum of two pages) in PDF format.

Project Rendering and Examples of Prior Work*
The Books We Love Concept Image In Situ.pdf
Please provide a preliminary rendering of your proposed project along with up to five examples of prior work. The rendering and each example should be labeled and submitted in letter format (8.5" X 11", portrait). The documents must be combined into a single PDF file and a maximum of six pages.

Artist's Website (if applicable)
https://sonomaartschool.org
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Prior City Grants?
No
Yes - Public Art Grant
Yes - Community Benefit Grant
Yes - Other Grant
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Sonoma Art School
Sonoma Art School fosters community and teaches individuals to express, imagine, and thrive by delivering high-quality arts experiences and instruction. We provide this service to all children in Northern Sonoma County, from ages 2.5 to 18, regardless of ability to pay. SAS is the only mission-driven children’s arts organization dedicated to the belief that the arts shape fuller individuals, strengthen communities, and lay the foundation for a more empathetic and innovative civilization.

Our mission is to inspire a lifelong appreciation of the arts for all Sonoma Art School is a 501(c)(3) organization.

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Our Artists and Samples of Their Work
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Concept Image Actual Location
NOTE:

1. Does not show actual anchoring, which would be at the spine to allow the mechanism to work.

2. May not be final orientation.

3. Pages swing open with safety features that control speed and maintain a buffer between each panel to avoid pinching injuries. (Fabrication specifications available on request)

4. AI-generated cover for illustrating concept only. Cover will be designed and created by older art students. Cover and page designs will be submitted to stakeholders before execution.

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April 16, 2026
Jeff Kay, City Manager
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Dear Mr. Kay,
Re: Letter of Support for Artist Grant Application
As Library Director for Sonoma County Library, I am writing to express my full support for Sonoma Art School and their proposed art project at the Healdsburg Regional Library as part of their grant application.

I hereby grant permission for Sonoma Art School to use library property at the Healdsburg Regional Library as the site for this project, which is anticipated to begin on or around September 2026 and continue for a period of two years. I understand the nature and scope of the proposed artwork and believe it will positively contribute to the library environment and the surrounding community.

Sonoma Art School has agreed to assume full responsibility for the installation, maintenance, and upkeep of the artwork for the duration of the project. They will ensure that the site remains safe, clean, and well-maintained throughout the installation period and will remove the artwork upon request from the Library.

I support this project and confirm that the property will be available for the stated purpose during the specified timeframe.

Please feel free to contact me if you require any additional information.

Sincerely,
Erika Thibault
Library Director
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Proposed Project: “The Books We Love” by Sonoma Art School Location: Healdsburg Regional Library, 139 Piper Street, Healdsburg, CA 95448
Property owner/manager: Erika Thibault, Library Director for Sonoma County Library
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becomes a place to gather, take photos, share experiences, and spark conversation. This piece is designed to be that kind of landmark—something memorable, beautiful, and unmistakably Healdsburg. As a born-andraised Healdsburg artist and designer, my goal is to create a work that reflects our collective pride, deepens our relationship to the land, and brings more art into the public spaces we all share. Quite simply, Healdsburg needs more color—and I am committed to creating a mural that the entire community can enjoy, celebrate, and see themselves within.

Please provide a detailed description of your project, including the following in this order (maximum 1,750 characters or approximately 2 pages):

Project Location
Within the NOMAD disctrict
Where are you proposing to install or host the project? Location Permission
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There are multiple locations possible. I am working with the Nomad council members and local property owners to secure the best location/s for this project now.

One of the requirements of the grant program is that the artist obtain permission for the project's proposed location during the grant application process.

Project Timeline
MAY design Finalization, OCTOBER Installation
Please provide a timeline for the project's lifecycle in this order:

Finalizing design
Fabrication and installation
Duration of display, performance, or production
Note: initial installation, production, or performance must occur on or before December 31, 2026.

Artist Credentials*
MESSING_Resume.pdf
Attach a resume or statement of your credentials (maximum of two pages) in PDF format.

Project Rendering and Examples of Prior Work*
RENDERING AND PRIOR WORK.pdf
Please provide a preliminary rendering of your proposed project along with up to five examples of prior work. The rendering and each example should be labeled and submitted in letter format (8.5" X 11", portrait). The documents must be combined into a single PDF file and a maximum of six pages.

Artist's Website (if applicable)
www.jakemessing.com
Prior City Grants?
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No
Yes - Public Art Grant
Yes - Community Benefit Grant
Yes - Other Grant
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SKILLS -
Fine Arts: Drawing, Painting, Drafting, Photography,
printmaking. Digital Arts: Photoshop, Illustrator &
Indesign
Communication, Planning, Project Management,
Leadership
www.jakemessing.com
Healdsburg, CA 95448
Painting . Illustration . Design . Production
EDUCATIONPARSONS SCHOOL OF DESIGN - NEW YORK, NY
Bachelor of Arts - Illustration, May 2006
Graduated with Honors

JAKE MESSING
MERCEDES BENZ STADIUM - ATLANTA, GA // 2015 - 2017
Researched and presented concepts, produced artwork and oversaw installation of three large scale paintings permanantly displayed in the concourse of the new Mercedes Benz Stadium in Atlanta, Georgia. All three paintings work together as a triptych and measure in total 18’ tall x 100’ long. Hand painted with Oil on Canvas.

HARRY WINSTON - NEW YORK, NY // 2004 - Present
Create original artwork for international advertising campaigns, in-store visual merchandising collateral, pop-up shops, fashion and packaging design. Oversaw all NYC flagship store window display and caseline installations. Manage production and installation of 2-D and 3-D Artwork between vendors and NYC Flagship boutique.

BERGDORF GOODMAN - NEW YORK, NY // 2006 - Present
Design, produce and install large scale (10’x14’) hand-painted backdrops and 3-D visual merchandising collateral for 5th Avenue window displays. Partner with NYC Flagship store to create, original artwork on display and for sale throughout the store.

TIFFANY & CO. - NEW YORK, NY // 2010 - 2014

ARTWORK MANAGER FOR GLOBAL CREATIVE VISUAL MERCHANDISING Responsible for the design and production of all traditional and digital artwork and signage for the global Creative Visual Merchandising department. Concepted, created and managed the development of all in-store 2-D and 3-D artwork for window displays, caseline, vinyl, graphics and special events. Worked extensively with local and international print and production/manufacturing vendors to produce and distribute artwork for all 313 stores globally . Researched concepts and prepared presentation materials with sketches, scale models, and technical drawings. Participated in and oversaw window display and caseline installations. Controlled spending and managed design expenses.

VAN CLEEF & ARPELS - NEW YORK, NY // 2004 -2009
Create original artwork for Visual Merchandising collateral including backdrops for window displays and caseline collateral.

NIKE // 2006
Create original artwork for international ad campaign for the 2006 World Cup. Researched and presented concepts, produced artwork and prepared all files for print on various 2-D collateral.

Accomplished Artist and design professional with a focus on creative presentation that spans across the areas of fine art production, art direction, visual merchandising, illustration and graphic design.

ADDITIONAL CLIENTSMichael Kors Bvlgari
Brooklyn Public Library Cynthia Vincent
Mrs John L Strong DL & Co.

Jam Master Jay Foundation Healdsburg Hotel
Noci Sonoma Corazon Healdsburg
TEACHINGNYU - NEW YORK, NY // 2011-2014
Adjunct professor for Tisch Graduate Program.

Taught Fine arts and Digital Arts course for Lighting,
Set and Costume designers.

MONTCALM HOTELS - LONDON, UK // 2024 -Present
Design and produce original hand-painted custom artworks to be reproduced and installed throughout the Hotel Suites and Lobby.

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Proposed Project: “River of Dreams” by Jake Messing
Location: The Russian Riverkeeper, 139 Healdsburg Avenue, Healdsburg CA 95448
Property owner/manager: Jessica Wynne, Wheeler Properties LLC

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Healdsburg Arts for All Grants
The Healdsburg Arts for All Grants application is now open to any and all practicing artists and non-profit art and culture organizations.

All art forms and styles are welcomed and encouraged. Preference will be given to: a). Artists residing in Healdsburg or those with a connection to Sonoma County/Northern California; b).

Projects that are free and open to the community; c). Projects that include a free component to them. We also encourage new projects or (recurring) projects that include a new aspect to them.

The Healdsburg Arts for All Grants Program has $20,000 available for 2026 and will distribute funds based on the scope and quality of the applications. There is no set number of grants to be distributed or set dollar limit per grant.

Grant Program Objectives:
- Enrich Public Environment and Experiences - Create compelling public art installations, performances and experiences that encourage community engagement and elevate the overall experience of living in and visiting Healdsburg - Foster Community Participation - Engage community members in the execution (if appropriate), participation with, and appreciation of (public) art (and performance projects)
- Promote Cultural Diversity - Provide opportunities for diverse artists to showcase their work and creatively tell the stories of all members of the community - Create Impact - Generate positive social and economic impacts through public art, enhancing community pride and attracting visitors
- Encourage Dialogue and Reflection - Use public art as a medium for fostering conversations about social issues, community identity and collective aspirations What Is (Considered) Public Art?
- Public Art is any artwork that is intended to enrich the public environment for City residents and visitors and may include (but is not limited to) sculptures, murals, Item 6.i
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paintings, graphic arts, mosaics, photography, crafts, mixed media, environmental works, audiovisual, performing arts, arts educational experiences etc. - The art may be temporary or permanent.
- ( include examples from previous grantees here…..)
Timeline:

Announce the Program/Timeline: November 17, 2025
Application Opens: January 5, 2026
Application Deadline: January 30, 2026
Committee Review: January 31 - February 15 2026
Committee Submits Recommendations for AACC Packet by: February 16, 2026 Commission Review: February 26, 2026
Commission Recommendations to City Council by: March 23, 2026 Awards Announced: April 6, 2026
Funding Period: TBA - Within 2 weeks of announcement of grants Installation: Must occur by Dec 31, 2026
Evaluation Criteria and Consideration :
- Artistic merit and originality
- Engagement with the community
- Potential impact on the community
- Feasibility
- Cultural diversity
- Project’s dependency on the grant funds
- Artist’s physical proximity to Healdsburg
Application Guidelines

1. Detailed description and rendering of proposed project (2 pages max) - Title
- Intent/meaning/goal of art
- Drawings/renderings of proposed project
- Statement regarding anticipated community impact
- How might this project improve the quality of life for residents and visitors? (ie. will this increase foot traffic, how many people will be able to see it, quality of life impact, civic pride impact, etc) Item 6.i
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2. Budget
- Must include overall cost breakdown: fabrication, set-up installation, maintenance, removal fees (if necessary), etc.

3. Specific Location of work
- Project must be within Healdsburg City Limits
- If on private property, have necessary permissions been obtained?

4. Does this project have existing funding, and if so, how would the funding from this grant enhance the overall project for the community?

5. Estimated timeline of project
- Overall timeline of the art’s lifecycle and maintenance will be determined on an individual basis, however, initial installation/performance must take place prior to December 31, 2026.

6. Resume/Artist Credentials (2 pages max)
- Org. name, artist name or executive director name
- Website - if applicable
- Email, phone, address
- Samples and photos of creative portfolio and/or previous work (up to 5 samples)
- What other grants have you been awarded and when?
- Have you ever been awarded a grant from the city of HBG? Artist Agreement and Responsibilities:
- Implementation: The Artist shall be solely responsible for the design, creation, and installation of the Project described in section_____ within the agreed-upon timeframe. - Compliance: The Artist shall ensure that the Project complies with all applicable laws, regulations, permits, and safety standards.
- Maintenance: The Artist shall be responsible for the regular maintenance, repair, and upkeep of the Project throughout the agreed-upon display period. - Removal: Upon completion of the agreed upon display period, the Artist shall be responsible for removing the Project on the agreed upon date and restore the site to its original condition
- Grant Acknowledgement and Recognition: The Project must acknowledge receipt of grant funding in all communications and promotion with the words “This project (or name of the project) funded (or funded in part) by the City of Healdsburg Arts for All Item 6.i
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Grants Program. The acknowledgement should use the City of Healdsburg’s “Community Services” logo, if feasible.
- Signage: In addition, the Project shall display signage with the wording above. The signage should also include the title of the piece and the artist’s name along with information about the materials, etc., if desired. This can also be provided through a QR code. The City will provide standard signage in collaboration with the artist. - Final Report: The Artist agrees to provide a final report to the City completing Section_______(Project Reporting), which will include an analysis of the community impact of the work. This report must be in writing and should be an overall summary of impact. (1 page max)
Project Restrictions
- Only one grant allowed per submitter
- Project must be within City of Healdsburg
Grant Term and Timeline:
- This Agreement shall commence on the effective date and continue until the completion of the Project and the restoration of the site to its original condition, as determined by the City.
- Completion of project shall be determined on an individual basis upon awarding of funds.

Intellectual Property Rights:
- The Artist retains all intellectual property rights to the Project, including but not limited to copyright. The City and any private property owner involved in display of the Project shall not acquire any ownership rights over the Project, except as may be specifically granted in writing by the Artist.

Termination and Return of Funds:
- Artist may terminate this Agreement with written notice to the City. If the Agreement is terminated or the funds allocated for the art project remain unspent by December 31st of the agreed-upon year (or as extended with consent of the City), this Agreement shall become void, and the Artist shall return any unspent funds to the City of Healdsburg with notice of termination or conclusion of the term of the agreement.

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CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
May 4, 2026

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Herrod called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Hagele, Kelley, Mitchell and Mayor Herrod Board Members

Absent: Council Members/: None
Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Councilmember Hagele, approved the May 4, 2026, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS – RECOGNITION OF EMPLOYEES WITH

MILESTONE ANNIVERSARIES
Fire Chief Boaz recognized Fire Marshal/Division Chief Lance Macdonald for ten years of service to the Fire Department.

Division Chief Macdonald thanked Chief Boaz and the City Council for the recognition.

ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION DECLARING MAY 2026 AS BIKE MONTH AND MAY 14, 2026 AS BIKE TO WORK DAY
Mayor Herrod with Council concurrence issued a Proclamation declaring May 2026 as Bike Month and May 14, 2026 as bike to Work Day.

Emily Shartin thanked the Council for the Proclamation.

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ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING MAY 3- 9, 2026 AS PUBLIC SERVICE RECOGNITION WEEK
Mayor Herrod with Council concurrence issued a Proclamation declaring May 2026 as Bike Month and May 14, 2026 as bike to Work Day.

Nicole Lopez Chief Human Resources Officer for the City of Healdsburg thanked the Council for the Proclamation.

CITY MANAGER REPORTS
City Manager Kay reported on items of interest to the City Council.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Ted Calvert thanked the City Council for various ways to get around town and commented on parking options.

CONSENT CALENDAR
Councilmember Hagele recued from Consent Calendar Item 6C as he lives within one of the Districts.

On a motion by Vice Mayor Edwards, seconded by Councilmember Hagele, approved the Consent Calendar as follows:

A. MONTHLY INVESTMENT REPORT FOR MARCH 2026
Received and approved the Monthly Treasurer’s Investment Report for March 2026. (Ayes 5, Noes 0, Absent – None)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF MARCH 2026
Approved the Disbursement Report for February 2026. (Ayes 5, Noes 0, Absent – None) C. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
This item was removed from the Consent Calendar to be voted on separately. (Ayes 5, Noes 0, Absent – None)
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D. MEMORANDUM OF UNDERSTANDING WITH CORAZON HEALDSBURG AND

HEALTHCARE FOUNDATION NORTHERN SONOMA COUNTY FOR ABEL DE

LUNA COMMUNITY CENTER MULTICULTURAL CENTER AND RESILIENCE HUB TIER 1 PROJECCT
Adopted Resolution No. 36-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A MEMORANDUM OF

UNDERSTANDING WITH CORAZON HEALDSBURG AND HEALTHCARE

FOUNDATION OF NORTHERN SONOMA COUNTY FOR FUNDRAISING,

COMMUNITY ENGAGEMENT, DESIGN AND IMPLEMENTATION OF THE ABEL DE

LUNA COMMUNITY CENTER MULTICULTURAL CENTER AND RESILIENCE HUB TIER 1 PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS ON BEHALF OF THE CITY COUNCIL.” (Ayes 5, Noes 0, Absent – None) E. PURCHASE OF MEMBRANES FOR TANK AT WATER RECLAMATION

FACILITY
Adopted Resolution No. 37-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING THE PURCHASE OF WASTEWATER

FILTRATION MEMBRANES FROM FILMTEC CORPORATION FOR AN AMOUNT NOT-TO-EXCEED $323,610; APPROVING THE PURCHASE OF MISCELLANEOUS PARTS PER CITY PURCHASING POLICY UP TO 2.5% OF THE MEMBRANE PURCHASE AMOUNT; FINDING THE ACTION EXEMPT FROM CEQA; AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENT WITH FILMTEC CORPORATION ON BEHALF OF THE CITY.” (Ayes 5, Noes 0, Absent – None)
F. URBAN COUNTY JOINT POWERS AGREEMENT RENEWAL (2027-2029) Adopted Resolution No. 38-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG RENEWING THE CITY’S MEMBERSHIP IN THE

SONOMA COUNTY URBAN COUNTY JOINT POWERS AGREEMENT FOR THE 2027–2029 QUALIFICATION PERIOD FOR PURPOSES OF RECEIVING FEDERAL COMMUNITY DEVELOPMENT FUNDING.” (Ayes 5, Noes 0, Absent – None) G. APPROVAL OF MINUTES
Approved the April 20, 2026 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent – None) The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
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LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
On a motion by Vice Mayor Edwards, seconded by Councilmember Mitchell adopted Resolution No. 39-2026, titled “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ANNUAL ENGINEER’S REPORT FOR FISCAL YEAR 2026-27 FOR THE CITY OF HEALDSBURG LANDSCAPING AND

LIGHTING ASSESSMENT DISTRICT AND SET THE TIME AND DATE OF THE PUBLIC HEARING.” The motion carried on a roll call vote with Councilmember Hagele abstaining. (Ayes 4, Noes 0, Absent – None, Abstaining – Hagele)

PUBLIC HEARINGS
None.

BUSINESS ITEMS – FOLEY FAMILY COMMUNITY PAVILION PUBLIC ART

PROJECT
Arts and Culture Program Administrator Nicoll presented the report.

Mayor Herrod opened the public comment period.

The following members(s) of the public spoke on the item:

Ted Calvert
Mayor Herrod closed the public comment period.

The Council asked various questions of Ms. Nicoll and Artist Jake Messing.

On a motion by Councilmember Kelley, seconded by Councilmember Hagele, adopted Resolution No. 40-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AWARDING THE FOLEY FAMILY COMMUNITY PAVILION PUBLIC ART PROJECT TO ARTIST JAKE MESSING.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
Mayor Herrod thanked Ms. Nicoll for the presentation.

BUSINESS ITEMS – LOCAL PREFERENCE POLICY FOR AFFORDABLE HOUSING:

DISPARATE IMPACT STUDY RESULTS AND DIRECTION ON ORDINANCE

FRAMEWORK
Housing Director Sotomayor presented the report.

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Mayor Herrod opened the public comment period.

The following members(s) of the public spoke on the item:

Janice Kern
Mayor Herrod closed the public comment period.

The Council asked questions of Director Sotomayor.

There was Council consensus to make adjustments to the current Local Preference Policy and not move forward with a Local Preference Ordinance.

BUSINESS ITEMS – FISCAL YEAR 2026/2027 CITY COUNCIL GOALS Assistant City Manager Mitts presented the staff report.

Mayor Herrod opened the public comment period.

The following members(s) of the public spoke on the item:

Tara Jasper
Mayor Herrod closed the public comment period.

The Council asked various questions of Assistant City Manager Mitts and discussed the addition of four new goals for FY 2026/27.

On a motion by Councilmember Hagele, seconded by Councilmember Mitchell, approved the City Council Goals for Fiscal Year 2026/2027 with the addition of the following goals: (1) Identifying a location for sand volleyball courts, (2) Review alternatives to a fireworks show, (3) Have an annual update on the DEI Plan; and (4) Ask the Arts and Culture Commission to establish an annual award.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
BUSINESS ITEMS – APPOINTMENTS OF THE CITY SELECTION COMMITTEE AND MAYORS AND COUNCILMEMBERS’ ASSOCIATION BOARD OF DIRECTORS City Clerk Allan presented the staff report.

Mayor Herrod opened the public comment period.

There were no public comments on this item.

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On a motion by Vice Mayor Edwards, seconded by Councilmember Hagele, “Directed the Mayor or his Alternate on how to vote at the City Selection Committee on May 14, 2026, and authorized the Mayor or his alternate to vote on any late nominations or recommendations that may be received at the City Selection Meeting.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmembers reported on recent and upcoming activities, including reports from meetings attended.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:05 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Electric Vehicle and Electric Panel Rebates
PREPARED BY: Terra Sampson, Utility Conservation Analyst STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship RECOMMENDED ACTION(S):

Adopt a Resolution authorizing new rebate programs for EV Purchases, EV Charger, and Electric Panel Upgrades.

COMMUNITY ENGAGEMENT/OUTREACH:

In October 2023, City Council adopted the Healdsburg Climate Mobilization Strategy (CMS), which included extensive community engagement and outreach activities. This item addresses multiple actions included in the CMS Implementation Plan.

City Council has received the following recent City Council items and presentations related to transportation electrification programs:
 March 6, 2023 - Commercial and Residential Energy Rebate Updates  May 20, 2024 - Home Energy Load Management Program
 June 17, 2024 - Updated Public Electric Vehicle Charging User Fees for City-Owned Electric Vehicle Charging Stations
 August 19, 2024 - Updated Public Electric Vehicle Charging User Fees for City-Owned Electric Vehicle Charging Stations
 December 2, 2024 - Low Carbon Fuel Standards Equity Programs for Transportation Electrification
 June 2, 2025 - Public Electric Vehicle (EV) Charger Program Participation and Results  February 2, 2026 - Low Carbon Fuel Standard Program Updates Staff have engaged in substantial community outreach related to the transportation electrification programs including, but not limited to, social media posts, inclusion in the City Manager’s newsletter, emails to past EV program participants, utility bills inserts, direct mailings to EV Item 8.a
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owners and all CARE customers, door-to-door outreach, and leveraging ChargePoint video screen features.

BACKGROUND:

The City of Healdsburg adopted a CMS in support of State and Regional greenhouse gas (GHG) reduction goals. The CMS identifies key measures and actions that will be most impactful in reducing GHG emissions and are equitable, feasible, and community driven. The CMS includes an Implementation Plan, which presents the measures and actions to be implemented in the near term.

Several CMS actions revolve around offering electric rebate programs to incentivize Healdsburg residents to help reduce GHG emissions. The current programs include affordable user fees and discounts at City-owned public EV charging stations, EV charger rebates, e-bike rebates, and EV managed charging.

The rebate programs are funded from the State’s Low Carbon Fuel Standard and Cap-and-Invest programs. Both are described in more detail below.

The Low Carbon Fuel Standard1(LCFS) Program is a State program that aims to reduce emissions generated by transportation fuels. Under the State’s LCFS program, as a public utility, Healdsburg earns credits for both an assumed amount of residential EV charging and actual charging completed at the City’s public EV charging stations. The City may sell these earned LCFS credits to be used only to benefit transportation electrification, predominately for low-income residents.

Healdsburg is also allocated allowances from the State’s Cap-and-Invest2(C&I) program, which proceeds from the sale of allowances must be used for the primary benefit of electric rate payers while reducing GHG emissions. C&I proceeds can be used for GHG reduction programs such as heat pump rebates and building electrification, as well as transportation electrification programs that do not meet the LCFS equity requirements.

Based on City Council direction, new rebate programs for EV Purchases for income-qualified customers, EV Chargers, and Electric Panel Upgrades associated with electrification projects are being recommended. The new rebate programs would align with the following measures from the CMS:
 Measure BE-3: Decarbonize residential building stock by 8% by 2030  Measure T-4: Increase passenger zero-emission vehicle use and adoption to 30% by 2030 This staff report provides an overview of the recommended new rebate programs.

DISCUSSION/ANALYSIS:

During the February 2, 2026, City Council discussion about LCFS Program updates, City Council 1 https://ww2.arb.ca.gov/our-work/programs/low-carbon-fuel-standard 2 https://ww2.arb.ca.gov/our-work/programs/cap-and-invest-program Item 8.a
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expressed interest in utilizing one-time additional LCFS funds of approximately $883,333 towards expanding public EV charging sites that meet the LCFS equity requirements. More information about expanding public EV charging sites will be brought to City Council at a later date and is not discussed in this staff report.

Additionally, at the February 2, 2026, City Council meeting, City Council expressed interest in developing/expanding new energy rebate programs. The staff’s recommendation regarding these proposed programs is described below and summarized in Appendix B.

EV Purchase Rebate for Income-Qualified Customers
With the federal tax credits for new and used EVs having ended September 30, 2025, staff recommended considering a rebate for EV purchases for Healdsburg low-income individuals and presented questions for City Council consideration during the February 2, 2026, City Council meeting.

Based on the City Council feedback, staff recommend the following key program elements, which are also outlined in the draft rebate application form provided in Appendix C.  Rebate amount: $5,000
 Multiple City Council members expressed interest in exceeding the PG&E rebate amount of $4,000.
 Maximum allocation: $250,000 pilot
 This would allow sufficient funding for 50 rebates to be issued. As the program approaches 50 rebates, staff would return to City Council with a program evaluation and City Council could provide feedback on program updates and further funding allocation.
 Rebate disbursement: Full rebate amount provided at time of rebate application approval  Pre-owned or new EV eligibility: New or Pre-owned Electric Vehicle or Plug-In Hybrid Electric Vehicle, with a maximum sale price of $50,000
 While most City Council members expressed interest in a rebate program for preowned EVs, staff recommend allowing both new and pre-owned EVs as eligible for the rebate to increase program flexibility. However, staff recommend including a maximum sale price of $50,000, which would ensure that the rebate has at least a 10% impact on making the EV purchase more affordable for low-income residents.

The vehicle could also be owned or leased.
 Allowing for both new and pre-owned EVs as eligible would increase choices for low-income residents. For example, there are some EVs that have a relatively approachable new purchase price, such as the Nissan Leaf (approx. $30,000) or Chevy Bolt (approx. $29,000), and are even more affordable as pre-owned models (approx. $10,000-15,000). However, other EVs might only be considered affordable as a pre-owned model.
 Maximum rebate allotment: Limit of two EV rebates per CARE electric account / household
Staff also recommend that the City not require decommissioning of an existing fossil fuel vehicle, Item 8.a
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but do require that the new EV and/or its charger be enrolled in the Home Energy Load Management Program for single family home residents and that multi-family residents enroll in the public charging discount. This will provide additional benefits to the low-income residents, as well as enhance the impact of the other EV programs. If a low-income resident is unable to participate in one of the additional programs, such as not having access to a smart phone or home internet, this requirement would be waived for that household.

This rebate offering would fall under the LCFS equity project of “Additional rebates and incentives for low-income individuals beyond existing local, federal and State rebates and incentives for:
purchasing or leasing new or previously owned EVs…” This pilot rebate offering can be fully funded with the equivalent value of Healdsburg’s unsold LFCS credits.

Staff will aim to launch the new rebate offering in July 2026.

EV Chargers and Electric Panel Upgrades Associated with Electrification Projects Healdsburg currently offers a Home EV Charger rebate of up to $2,000, plus an up to $2,000 rebate if a panel or service upgrade is needed for the EV charger (up to $4,000 total). The rebate is only for Healdsburg income-qualified customers, and the charger must be enrolled in the Home Energy Load Management Program.

Healdsburg also offers a Multi-Family and Commercial EV Charger rebate of up to $5,000 per connector. Commercial and multi-family EV chargers can provide access for employees and tenants to charge, especially during the day when there are abundant solar resources.

During the February 2, 2026, City Council meeting, City Council expressed interest in expanding the program to provide EV charger and electric panel upgrade rebates to non-income-qualified customers, and provide electric panel upgrade rebates to support building and transportation electrification.

Electric Panel Upgrade Rebates
Staff have discussed electric panel upgrade rebates with other publicly-owned utilities in Northern California and recommend adding a $1,000 electric panel upgrade or upsizing rebate, which must be associated with a residential building electrification project rebate (e.g.,heat pump HVAC, heat pump water heater, electric cooking) or with residential electric vehicle charging. This rebate would not have an income requirement. 3
Electric panel upgrades that occur before the electrification project could be eligible for the rebate but would not be approved until proof of the associated electrification project is provided. Staff will also communicate information about alternatives to panel upgrades that can save residents money and potentially mitigate the need for a panel upsizing, for which the SwitchIsOn.org recently released a new resource hub4. For example, switching to a combination clothes washer 3 Note: Income-qualified residents would still be eligible for the current up to $2,000 panel or service upgrade rebate associated with a qualified EV charger. For panel upgrades associated with building electrification, income-qualified residents would be eligible for the new up to $1,000 panel upgrade rebate. 4 www.switchison.org/electric-panels
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and heat pump dryer5
, could free up the previous clothes dryer capacity to be used for a different electrification purpose.

EV Charger Rebate
The Home EV Charger rebate for CARE customers was originally developed to facilitate participation in the Home Energy Load Management Program by providing a way for older or less advanced EVs to enroll in the Home Energy Load Management Program. Many new EV purchases may come with an included charger from the manufacturer and/or many newer EVs have scheduling and charge management capabilities built into the vehicle itself, allowing for direct connection to the Home Energy Load Management Program. However, not all EV manufacturer brands allow direct connection to the Home Energy Load Management Program. For this reason, and to support transportation electrification throughout Healdsburg staff recommend adding a $500 EV Charger rebate for non-income-qualified customers,6that install an EV charger compatible with the Home Energy Load Management Program and enroll it in the program. The Home Energy Load Management Program helps to reduce peak demands on the electric system and mitigate impacts from EV charging on the grid.

Electric panel upgrade rebates associated with electrification projects and EV Charger rebates that do not meet the LCFS equity requirements can be funded by C&I funds, which has sufficient funding to support these new rebate programs. Draft rebate application forms are provided as Appendix C.

Staff will aim to launch the new rebate offerings in July 2026.

Administrative Support
Healdsburg Electric currently works with Efficiency Services Group (ESG) to provide administrative and technical support for the City’s commercial energy efficiency programs and low-income programs. The current professional services agreement, authorized by Resolutions 2020-61, 2023-30 and 2024-30, ends on June 30, 2026. ESG is familiar with the City and its customer base as well as regional energy efficiency programs and has experience supporting electric transportation rebate programs.

Adding new rebate programs creates increased City staff demands, which ESG can also provide administrative and technical support for the City’s transportation electrification energy programs.

The existing ESG contract has sufficient funds remaining to complete a no-cost time extension and minor scope update to include additional energy program support services. Staff recommend the existing ESG contract be extended to June 30, 2028, which the City Manager has authority to execute a needed, no-cost contract extension with ESG.

ENVIRONMENTAL STEWARDSHIP:

The CMS sets a goal of 30% EV adoption for passenger vehicles by 2030, which would reduce GHG emissions by 7,636 MT CO2e. The CMS also sets a goal of 8% decarbonization of residential buildings by 2030, which would reduce GHG emissions by 812 MT CO2e. 5 https://homes.rewiringamerica.org/articles/electric-clothes-dryer/washer-heat-pump-dryercombo Note: Income-qualified residents would still be eligible for the current up to $2,000 qualified EV charger rebate.

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ALTERNATIVES:

City Council could choose not to authorize the new rebate programs and provide further direction to staff regarding rebate programs for EV Purchases, EV Chargers, and Electric Panel Upgrades.

FISCAL IMPACT:

Low Carbon Fuel Standard credits, which must be used predominately for equity transportation electrification, will be used to fund the EV Purchase Rebate for income-qualified customers, with a maximum pilot program allocation of $250,000.

Cap-and-Invest funds, which must for used for the benefit of electric rate payers while reducing GHG emissions, will be used to fund the Electric Panel Upgrade Rebate for associated electrification projects and non-equity EV Charger rebates. There is sufficient funding allocated to energy rebate programs in the Fiscal Year 2025-2026 Adopted Budget and staff will include sufficient budget to cover the new rebate offering in the upcoming biennial budget.

Actual program costs will highly depend on customer participation.

ENVIRONMENTAL ANALYSIS:

Authorizing new energy rebate programs are not subject to the California Environmental Quality Act (CEQA) because this action is not considered a project as defined by CEQA since the project will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Summary of New and Expanded Energy Programs
DRAFT Rebate Applications
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CITY OF HEALDSBURG
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING NEW REBATE PROGRAMS

FOR ELECTRIC VEHICLE PURCHASES, EV CHARGERS,

AND ELECTRIC PANEL UPGRADES
WHEREAS, the City of Healdsburg owns and operates a publicly owned electric utility; and
WHEREAS, in 2012 the State of California established a Cap-and-Trade (now Cap-andInvest) program to limit carbon emissions within California; and WHEREAS, California’s Cap-and-Invest Program annually provides freely allocated allowances to Healdsburg Electric Utility, with the requirement that the value of allowances must be used to benefit electric ratepayers while reducing greenhouse gas emissions; and WHEREAS, Healdsburg also participates in the State’s Low Carbon Fuel Standard (LCFS) program and receives ongoing credits where the value of the credits must be used for transportation electrification; and
WHEREAS, the LCFS program requires that credit proceeds predominantly be spent on equity projects for the primary benefit of low-income individuals and communities; and WHEREAS, Healdsburg has adopted a Climate Mobilization Strategy (CMS) in support of State and Regional greenhouse gas (GHG) reduction goals; and WHEREAS, the CMS Implementation Plan includes multiple actions for electric vehicle (EV) use, adoption, and load management and for building decarbonization; and WHEREAS, the CMS also includes goals for 30-40% transportation electrification; and WHEREAS, the CMS also includes goals for 5-8% building decarbonization; and WHEREAS, a new rebate program for EV Purchases for income-qualified customers funded by LCFS credit proceeds will support transportation electrification targets and support lowincome residents; and WHEREAS, a new rebate program for Electric Panel Upgrades associated with electrification projects for residential electric customers funded by Cap-and-Invest allowance proceeds will support transportation electrification and building decarbonization targets; and WHEREAS, a new rebate program for EV Chargers, in addition to the current CARE-only EV Charger rebate funded by LCFS credit proceeds, will further facilitate participation in the Item 8.a
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Resolution No. -2026

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Home Energy Load Management Program and support transportation electrification in Healdsburg; and
WHEREAS, adding new rebate programs creates increased City staff demands; and WHEREAS, Efficiency Services Group (ESG) currently provides administration, field services, and technical support for the City’s commercial and low-income energy programs, and ESG has experience supporting electric transportation rebate programs; and WHEREAS, the current professional services agreement, authorized by Resolutions 2020- 61, 2023-30 and 2024-30, ends on June 30, 2026; and
WHEREAS, the City Manager has authority to execute a needed, no-cost contract extension with ESG.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Find that authorizing new energy rebate programs is not considered a project as defined by the California Environmental Quality Act (CEQA) since the action is administrative in nature and will not have a direct or reasonably foreseeable indirect impact on the environment.

2. Direct staff to develop and implement new energy rebate programs consistent with the key elements discussed in the staff report and outlined in Appendix B.

3. Delegate authority to staff to make administrative updates to Healdsburg’s rebate programs as necessary to ensure program success and effectiveness.

PASSED, APPROVED, AND ADOPTED this 18th day of May 2026 by the following vote:

SO ORDERED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Appendix B. Summary of Proposed New and Expanded Energy Rebate Programs Low Carbon Fuel Standard (LCFS) credit proceeds funding must be used on transportation electrification, and predominately for the primary benefit of low-income individuals and communities. Cap-and-Invest (C&I) proceeds from the sale of allocated allowances must be used for the primary benefit of electric rate payers while reducing GHG emissions.

The table below summarizes proposed new and expanded energy rebate programs, as well as existing transportation electrification programs.

Program Amount Status Description/Notes Major Changes
EV Purchase
Rebate
Up to $5,000
($250,000 initial
pilot budget)
Proposed Only for Healdsburg lowincome individuals; New or Pre-owned Electric Vehicle
or Plug-In Hybrid Electric
Vehicle, with a maximum
sale price of $50,000; Must
enroll in Home Energy
Load Management Program
or Public Charging
Discount
New
Home Electric
Panel Rebate
Up to $1,000 Proposed Must be associated with a
building electrification
project rebate (e.g., heat
pump HVAC, heat pump
water heater, electric
cooking) or with electric
vehicle charging
New
Home EV
Charger Rebate
(Non-incomequalified)
Up to $500 Proposed Charger must be compatible
with and enroll in Home
Energy Load Management
Program
New
Home EV
Charger Rebate
(Incomequalified)
Up to $2,000
plus additional
up to $2,000 if
panel/service
upgrade needed
Active,
Authorized
in 55-2024,
139-2024 &
11-2026
Only for Healdsburg lowincome individuals; Charger
must be compatible with
and enroll in Home Energy
Load Management
Program
None
Discount on User
Fees at CityOwned Public
EV Chargers
50% discount,
with
‘promotional
offers’ and
‘referral
incentives’ as
needed to
Active,
Authorized
in 98-2024 &
11-2026
Only for Healdsburg lowincome individuals None
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increase
participation
Commercial &
Multi-Family EV
Charger Rebate
Up to $5,000 per
connector
Active,
Authorized
as part of 30-
2023 & in
11-2026
Available to all Healdsburg
commercial and multifamily customers; Only for
existing buildings or new
construction that exceeds
building code; Level 2 and
Level 3 chargers are eligible
None
E-Bike Rebate
(Non-incomequalified)
Up to $300 or
$400
Active,
Authorized
in 118-2020
Rebate amount varies based
on purchase location; Only
1 per household / electric
account
None
E-Bike Rebate
(Incomequalified)
Up to $1,000 Active,
Authorized
in 118-
2020 & 11-
2026
Only 2 per household
electric account (incomequalified)
None
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City of Healdsburg V_4/26
Electric Vehicle (EV) Purchase & Charger
Rebate Application for CARE Customers
Please complete application, sign, and date.

All information is required to process rebate(s).

CUSTOMER INFORMATION
Utility Account #
(if known) Full Name
Phone Email
Address
City State Zip
Property
Occupied by: Tenant Owner Occupant Name
(if different)
Mailing Address
(if different)
City State Zip
Rebate applications must be submitted within six (6) months of purchase to qualify. Mail or email completed rebate application, copies of all invoices/receipts, W-9 form, and additional qualification information (if applicable) to the address below. Allow 6-10 weeks for processing.

City of Healdsburg
Attn: Conservation
401 Grove Street
Healdsburg, CA 95448-4723
Email: [email protected]

REBATE REQUIREMENTS AND AMOUNTS
Equipment Type Pre-Existing Condition Final Condition Rebate per Unit Electric Vehicle
(EV) Not Applicable
New or Pre-owned Electric Vehicle or
Plug-In Hybrid Electric Vehicle, with a
maximum sale price of $50,000
Up to $5,000
EV Charger
Electric Vehicle without an existing 240-volt
outlet and/or home charger available, or
electric vehicle that cannot be directly
managed by Optiwatt for participation in
Home Energy Load Management Program
New ENERGY STAR® EV charger that is
supported by Optiwatt
(internet-connected ChargePoint)
Up to $2,000
(Additional up to $2,000 may be
approved, if panel or service
upgrade is required to
accommodate new EV charger)
Applicants must have an active Healdsburg residential electric account and must be a current CARE income-qualified customer.

Limit of two EV rebates and one EV Charger rebate per Healdsburg electric account.

Vehicle must be registered with DMV to the utility account holder name and address that qualifies for the CARE program. If the name listed on the vehicle registration does not match the utility account holder name, CARE application materials will be reviewed and additional documentation may be required showing that the vehicle owner lives at the address that qualifies for the CARE program.

EV may be leased or owned. EV must be sold from a licensed dealership, third-party auto seller, or private seller.

Rebates will not exceed 100% of the purchase or installed cost, including any other incentives received.

EV Charger rebates are only for existing buildings. New construction does not qualify. For rental units, EV Charger rebate may be issued to property owner provided the current tenant household meets the eligibility requirements. Multi-family property owners should refer to the Commercial EV Charger rebate program.

It is the responsibility of the vehicle owner to maintain their vehicle, follow all traffic laws, and meet all State and Department of Motor Vehicle requirements.

Provide all documentation requested for the pre-existing and new equipment.

Permits are required for most electrical, gas, mechanical, or plumbing work (such as EV charger installation). Please contact the Building Department at 707-431-3348 to apply for a permit. Permit receipts may be included with the rebate application as part of project costs.

Contact us with any questions related to eligibility prior to making your purchase. Please discuss with us ahead of time if your household meets the CARE program requirements but you are not the utility account holder (e.g., apartment complex with a master meter, property where landlord holds the utility account, etc.).

EV Purchase Rebate offering is a pilot project, and will be evaluated prior to allocating additional funding.

The City is not responsible for any taxes that customers may incur as a result of participation in the program. Please consult your tax advisor with questions or concerns.

By providing your email address you consent to receiving updates regarding conservation and sustainability programs. You may unsubscribe at any time.

For questions about these rebates, please contact Efficiency Services Group at [email protected] or 1-855-516-2105.

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City of Healdsburg V_4/26
(Required) I attest that my household is enrolled in the Healdsburg CARE income-qualified program. (Required) Select 1 of the options below:

Single Family Home: Check this box to pledge that you will enroll the EV and/or its charger in the Home Energy Load Management Program within 1 month of rebate approval.

Multi-Family Apartment or Single Family Home: Check this box to pledge that you will enroll in the Public EV Charging Discount within 1 month of rebate approval.

Follow instructions at www.SmartLivingHealdsburg.org to enroll in the relevant program.

Upon signing this agreement, customer acknowledges the following:

City of Healdsburg (City) reserves the right to follow up on ownership and to inspect completed work and installed measures. Rebates will be paid only on measures that meet City specifications. Customer certifies that they are familiar with, and agree to, the standards regarding this program. City disclaims any warranty, whether expressed or implied, for any materials or labor associated with installation, maintenance, repair, or any energy savings associated with the measures. City will not accept any liability resulting from participation in this program.

This rebate offer may be changed or discontinued at any time by City.

I understand the above and certify that I am a customer of City and that the eligible energy measures were purchased for and/or installed at the location indicated on this application.

CUSTOMER SIGNATURE DATE

PRE-EXISTING EQUIPMENT BRAND MODEL AGE (YEARS) STATUS
Vehicle (if applicable)
Replaced/sold
Still in possession
No previous
vehicle

NEW EQUIPMENT BRAND MODEL DOCUMENTATION
Electric Vehicle or Plug-In Hybrid Electric
Vehicle
Paid invoice showing sale price
DMV Bill of Sale
Current EV registration with DMV
(showing vehicle registered to address
that qualifies for CARE program)
PRE-EXISTING EQUIPMENT BRAND MODEL AGE (YEARS) 240V Outlet EV Charger (if applicable)
Already present
Installed
None

NEW EQUIPMENT BRAND MODEL NUMBER DOCUMENTATION
ENERGY STAR® EV Charger (supported by
Optiwatt: internet-connected ChargePoint)
ENERGY STAR® proof
Receipt
Current EV registration
Before and after installation photos
Final permit
For additional panel or service upgrade
rebate:

Permit checklist indicating that panel
or service upgrade was required for EV
Charger installation (question #2 on EV
charger permit checklist)
Panel or service upgrade receipt

FUNDING INFORMATION
Were any other incentives utilized, or will they be? Yes No If Yes, please fill out the applicable information below.

FUNDING PROGRAM INCENTIVE AMOUNT RECIEVED
Alternative Fuel Vehicle Refueling Property Credit (afdc.energy.gov/laws/10513) Driving Clean Assistance Program (drivingcleanca.org/)
Consumer Assistance Program – Vehicle Retirement (bar.ca.gov/cap/retirement) Other:

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City of Healdsburg V_4/26
Electric Vehicle (EV) Charger & Panel
Residential Energy Rebate Application
Please complete application, sign, and date.

All information is required to process rebate(s).

City of Healdsburg
Attn: Conservation
401 Grove Street
Healdsburg, CA 95448-4723
Email: [email protected]

REBATE REQUIREMENTS AND AMOUNTS
Equipment Type Pre-Existing Condition Final Condition Rebate per Unit EV Charger
Electric Vehicle without an existing
240-volt outlet and/or home charger
available, or electric vehicle that
cannot be directly managed by
Optiwatt for participation in Home
Energy Load Management Program
New ENERGY STAR® EV charger
that is supported by Optiwatt
(internet-connected ChargePoint)
Up to $500
Electric Panel
Existing electric panel or service less
than 200 amps that cannot support
electrification
Upgraded or upsized electric panel
(must be associated with EV
charging)
Up to $1,000
Applicants must have an active Healdsburg electric account.

Rebates will not exceed 50% of the installed cost, including any other incentives received.

Limit of 1 EV charger rebate and 1 electric panel rebate per electric account EV Charger and electric panel rebates are only for existing buildings. New construction does not qualify.

Multi-family property owners should refer to the Commercial EV Charger rebate program. Households that meet the CARE income qualifications should refer to the CARE EV rebate programs.

Provide all documentation requested for the pre-existing and new equipment.

Electric panel upgrade to support electrification may be more than 6 months old, if the EV charging project is within the 6-month rebate application period. Electric panel rebate must be associated with EV charging, but does not have to be associated with a rebated charger.

The City is not responsible for any taxes that customers may incur as a result of participation in the program. Please consult your tax advisor with questions or concerns.

By providing your email address you consent to receiving updates regarding conservation and sustainability programs. You may unsubscribe at any time.

For questions about these rebates, please contact Efficiency Services Group at [email protected] or 1-855-516-2105.

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City of Healdsburg V_4/26
(Required) Check this box to pledge that you will enroll the EV and/or its charger in the Home Energy Load Management Program within 1 month of rebate approval.

Follow instructions at www.SmartLivingHealdsburg.org to enroll in the program.

Upon signing this agreement, customer acknowledges the following:

This rebate offer may be changed or discontinued at any time by City.

I understand the above and certify that I am a customer of City and that the eligible energy measures were installed at the location indicated on this application.

CUSTOMER SIGNATURE DATE
PRE-EXISTING EQUIPMENT BRAND MODEL AGE (YEARS) 240V Outlet EV Charger (if applicable)
Already present
Installed
None

NEW EQUIPMENT BRAND MODEL DOCUMENTATION
ENERGY STAR® EV Charger (supported by
Optiwatt: internet-connected ChargePoint)
ENERGY STAR® proof
Receipt
Current EV registration
Before and after installation photos
Final permit

PRE-EXISTING EQUIPMENT BRAND SIZE (AMPS) AGE (YEARS) STATUS Electric Panel Functioning
Non-functioning

FUNDING INFORMATION
Were any other incentives utilized, or will they be? Yes No If Yes, please fill out the applicable information below.

FUNDING PROGRAM INCENTIVE AMOUNT RECIEVED
Alternative Fuel Vehicle Refueling Property Credit (afdc.energy.gov/laws/10513) Driving Clean Assistance Program (drivingcleanca.org/)
Other:

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© Efficiency Services Group, LLC. All Rights Reserved. V_4/26 Residential Equipment
Energy Rebate Application
Please complete application, sign, and date.

All information is required to process rebate(s).

CUSTOMER INFORMATION
Utility Account #
(if known) Full Name
Phone Email
Installation
Address
City State Zip
Property
Occupied by: Tenant Owner Occupant Name(if different)
Mailing Address
(if different)
City State Zip
Property Type Site Built Home Manufactured Home
Commercial Multi-Family (as determined by the County Assessor) Rebate applications must be submitted within six (6) months of installation to qualify. Mail or email completed rebate application, copies of all invoices/receipts, and additional qualification information (if applicable) to the address below. Allow 6-10 weeks for processing.

City of Healdsburg
Attn: Conservation
401 Grove Street
Healdsburg, CA 95448-4723
Email: [email protected]

REBATE REQUIREMENTS AND AMOUNTS
Equipment Type Pre-Existing Condition Final Condition Rebate per Unit Heat Pump Clothes
Dryer
Standard efficiency gas or electric
unit, or new construction
*New Electric ENERGY STAR®
certified unit with 4.50 Combined
Energy Factor minimum
$75 new construction or existing electric
$175 existing gas converting to electric
Heat Pump Water
Heater
Standard efficiency gas or electric
unit, or new construction
*New ENERGY STAR® certified unit
with 3.30 Uniform Energy Factor
minimum
$500 new construction, existing electric
heater, or with gas back up
$2,000 existing gas converting to electric
Heat Pump Pool
Heater Existing natural gas pool heater
*New heater with 5.8 Coefficient of
Performance minimum and proof of
pool cover
$1,000
(existing electric pool heater replacements and
new construction are not eligible)
Electric Cooktop Existing natural gas range, or new
construction
*New ENERGY STAR® electric
range/cooktop with either induction
cooktop or electric resistance cooktop
$500
(must have 4-5 burners; existing electric
cooktop replacements are not eligible)
Electric Panel
Existing electric panel or service
less than 200 amps that cannot
support electrification
Upgraded or upsized electric panel
(must be associated with an
electrification project rebate above)
Up to $1,000
Clothes Washer
Standard efficiency unit with
electric or gas hot water heat, or
new construction
New front-loading Only ENERGY
STAR® Most Efficient
certified unit
$75
Applicants must have an active Healdsburg electric account.

Rebates will not exceed 50% of the installed cost, including any other incentives received. For CARE customers, rebates will not exceed 100% of the installed cost, including any other incentives received.

Total rebates per site will not exceed $10,000. For multi-family, total rebates per site will not exceed $50,000 (Contact the Conservation Program to request pre-approval for a rebate exceeding $50,000 for existing income-qualified multi-family properties switching from natural gas to electric appliances).

Permits are required for most electrical, gas, mechanical, or plumbing work (such as HVAC, water heater, windows, or electrical panel replacements).

Please contact the Building Department at 707-431-3348 to apply for an over-the-counter permit.

Existing equipment brand and model numbers are required, in addition to new equipment brand and model numbers.

Electric panel upgrade to support electrification may be more than 6 months old, if the connected electrification project is within the 6-month rebate application period. Limit of 1 electric panel rebate per electric account, and only for existing buildings (new construction does not qualify). *Newly installed electric appliance must remain in service for minimum of 10 years and gas service must be disconnected from the appliance. Photos showing capped gas line must be included with application and supporting documentation.

Small commercial buildings (5,000 sq ft or less) are also encouraged to apply for these rebates.

By providing your email address you consent to receiving updates regarding conservation and sustainability programs. You may unsubscribe at any time.

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© Efficiency Services Group, LLC. All Rights Reserved. V_4/26

PRE-EXISTING EQUIPMENT BRAND MODEL NUMBER AGE (YEARS) STATUS Existing Clothes Washer
Functioning
Non-functioning
None

NEW EQUIPMENT BRAND MODEL NUMBER DOCUMENTATION
ENERGY STAR® Most Efficient Clothes
Washer (check qualification at
bit.ly/CoHQualifyingClothesWashers)
Water heat: Electric Gas
Clothes dryer: Electric Gas
ENERGY STAR® Most Efficient
proof
Receipt

PRE-EXISTING EQUIPMENT BRAND MODEL NUMBER AGE (YEARS) STATUS Existing Clothes Dryer
Electric Gas
Functioning
Non-functioning
None

NEW EQUIPMENT BRAND MODEL NUMBER DOCUMENTATION
ENERGY STAR® Heat Pump Clothes
Dryer
New Dryer must be electric to qualify.

ENERGY STAR® proof
Receipt
Before and after installation photos if
converting from gas to electric

PRE-EXISTING EQUIPMENT GALLONS BRAND MODEL NUMBER AGE (YEARS) STATUS Hot Water Heater
Electric Gas
Functioning
Non-functioning
None

NEW EQUIPMENT GALLONS BRAND MODEL NUMBER DOCUMENTATION
ENERGY STAR® Heat Pump
Water Heater
ENERGY STAR® proof
Receipt
Final permit
Before and after installation photos if
converting from gas to electric

PRE-EXISTING EQUIPMENT BRAND MODEL NUMBER AGE (YEARS) STATUS Natural gas range/cooktop
Functioning
Non-functioning
None

NEW EQUIPMENT BRAND MODEL NUMBER DOCUMENTATION
ENERGY STAR® Electric Cooktop
Induction Electric Resistance
Receipt
Final permit, if electrical work
completed
Before and after installation photos , if

PRE-EXISTING EQUIPMENT BRAND MODEL NUMBER AGE (YEARS) STATUS Gas pool heater
Functioning
Non-functioning
None

NEW EQUIPMENT BRAND MODEL NUMBER DOCUMENTATION
Heat Pump Pool Heater
Receipt
Final permit
Before and after installation photos
Proof of pool cover

PRE-EXISTING EQUIPMENT BRAND SIZE (AMPS) AGE (YEARS) STATUS Electric Panel Functioning
Non-functioning

NEW EQUIPMENT BRAND SIZE (AMPS) DOCUMENTATION
Upgraded or Upsized Electric Panel
I considered alternative options before
upsizing my panel. Learn more here:
www.switchison.org/electric-panels
Receipt
Final permit
Proof of associated electrificaiton
project
Reason for upgrade:_____________
________________________________
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© Efficiency Services Group, LLC. All Rights Reserved. V_4/26 Upon signing this agreement, customer acknowledges the following:

City of Healdsburg (City) reserves the right to inspect completed work and installed measures. Rebates will be paid only on work that meets City specifications. Customer certifies that they are familiar with, and agree to, the standards regarding this program. City disclaims any warranty, whether expressed or implied, for any materials or labor associated with installation, maintenance, repair, or any energy savings associated with the measures. City will not accept any liability resulting from participation in this program. This rebate offer may be changed or discontinued at any time by City.

I understand the above and certify that I am a customer of City and that the eligible energy efficiency measures were installed at the location indicated on this application.

CUSTOMER SIGNATURE DATE
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© Efficiency Services Group, LLC. All Rights Reserved. V_4/26 Residential HVAC Improvement
Energy Rebate Application
Please complete application, sign, and date.

All information is required to process rebate(s).

CUSTOMER INFORMATION
Utility Account #
(if known) Full Name
Phone Email
Installation
Address
City State Zip
Property
Occupied by: Tenant Owner Occupant Name(if different)
Mailing Address
(if different)
City State Zip
Property Type Site Built Home Manufactured Home Other ________________ Commercial Multi-Family (as determined by the County Assessor) Year Built Square Footage (conditioned space only)
Rebate applications must be submitted within six (6) months of installation to qualify. Mail or email completed rebate application, copies of all invoices/receipts, and additional qualification information (if applicable) to the address below. Allow 6-10 weeks for processing.

City of Healdsburg
Attn: Conservation
401 Grove Street
Healdsburg, CA 95448-4723
Email: [email protected]

REBATE REQUIREMENTS AND AMOUNTS
Equipment Type Pre-Existing Condition Final Condition Rebate per Unit Air Source Heat
Pump HVAC
Standard efficiency unit electric or gas
heat, or new construction
AHRI Certified with
16 SEER2 and 8 HSPF2 minimum)
$500 new construction, existing electric
heat, or with gas back up (per
household/electric account)
*$2,000 existing gas heat converting to heat
pump (per household/electric account)
Electric Panel
Existing electric panel or service less
than 200 amps that cannot support
electrification
Upgraded or upsized electric panel
(must be associated with an
electrification project rebate above)
Up to $1,000
Attic Insulation
Retrofit Existing building
Final Insulation R-Value R-44 or
Greater
(Must add at least R-11 to existing
insulation)
$0.50 per sq. ft.

Wall Insulation
Retrofit
Built before 1988 with existing R-value
of R-0
Final Insulation R-Value R-13 or
Greater $1 per sq. ft.

Applicants must have an active Healdsburg electric account.

Insulation rebates apply to existing buildings only, and cannot be part of a major remodel or retrofit with code requirements.

Permits are required for most electrical, gas, mechanical, or plumbing work (such as HVAC, water heater, windows, insulation, or electrical panel replacements). Please contact the Building Department at 707-431-3348 to apply for an over-the-counter permit.

Small commercial buildings (5,000 sq. ft. or less) are also encouraged to apply for these rebates.

Existing equipment brand and model numbers are required, in addition to new equipment brand and model numbers.

Heat pump must be new and certified by the Air Conditioning, Heating and Refrigeration Institute (AHRI):
https://www.ahridirectory.org/Search/SearchHome.

Electric panel upgrade to support electrification may be more than 6 months old, if the connected electrification project is within the 6-month rebate application period. Limit of 1 electric panel rebate per electric account, and only for existing buildings (new construction does not qualify). *Newly installed electric heat pump must remain in service for minimum of 10 years and gas service must be disconnected from equipment. Photos showing capped gas line must be included with application and supporting documentation.

Final invoice or documentation stating existing and final R-value, and square footage is required for insulation projects.

By providing your email address you consent to receiving updates regarding conservation and sustainability programs. You may unsubscribe at any time.

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© Efficiency Services Group, LLC. All Rights Reserved. V_4/26 If applying for a Heat Pump HVAC Rebate, please check this box if you would like to be switched to the D4 All Electric rate.

By checking this box, you certify that 1) you are currently on the D1 tier rate and 2) you now have permanently installed electric heat as your primary source of space heating (e.g., no natural gas or propane furnace).

Find out more about electric rates here: www.healdsburg.gov/electricrates.

Upon signing this agreement, customer acknowledges the following:

I understand the above and certify that I am a customer of City and that the eligible energy efficiency measures were installed at the location indicated on this application.

CUSTOMER SIGNATURE DATE

PRE-EXISTING HEATING INFORMATION
Gas Forced Air Furnace Electric Forced Air Furnace Air Source Heat Pump Gas Overhead/Wall Furnace Electric Baseboard/Ceiling/Wall Other: _____________________ None

PRE-EXISTING COOLING INFORMATION
Central Air Conditioning Portable/Window Air Conditioner Qty: ____ Other: _________________ None

CONTRACTOR INFORMATION
Company Name Contact
Name
Business Phone Email
Street Address,
City and Zip Code

PRE-EXISTING EQUIPMENT BRAND MODEL NUMBER AGE (YEARS) STATUS Heating System
Electric Gas
Functioning
Non-functioning
None

NEW EQUIPMENT BRAND OUTDOOR MODEL NUMBER DOCUMENTATION
Heat Pump
Ductless Ducted
AHRI certificate included
Receipt/Invoice included
Final permit included
Before and after installation photos, if
converting from gas to heat pump

INDOOR MODEL NUMBER

PRE-EXISTING EQUIPMENT BRAND SIZE (AMPS) AGE (YEARS) STATUS Electric Panel Functioning
Non-functioning

NEW EQUIPMENT BRAND SIZE (AMPS) DOCUMENTATION
Upgraded or Upsized
Electric Panel
I considered alternative
options before upsizing my panel.

Learn more here:
www.switchison.org/electricpanels
Receipt
Final permit
Proof of associated electrificaiton
project
Reason for upgrade:_____________
________________________________

INSULATION AND WINDOWS
Ceiling/Attic Insulation

SQUARE FOOTAGE OF

INSULATION

INSTALLED

PRE-EXISTING

R-VALUE FINAL R-VALUE DOCUMENTATION
Receipt/Invoice included
Final permit included
Wall Insulation

SQUARE FOOTAGE OF

INSULATION

PRE-EXISTING

R-VALUE FINAL R-VALUE DOCUMENTATION
Receipt/Invoice included
Final permit included
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Presentation: Space Utilization and Condition Assessment Study at the City of Healdsburg Fire and Police Stations
PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Receive a Presentation from staff detailing the results of the Space Utilization and Condition Assessment Study at the City of Healdsburg Fire and Police Stations.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be presented at a public City Council meeting with an opportunity for public comment.

BACKGROUND:

On March 17, 2025, City Council adopted a Resolution approving a Professional Services Agreement (PSA) with The KPA Group to develop a Space Utilization and Condition Assessment Study (the, “Study”) for City-owned facilities and authorized the City Manager to execute the Agreement on behalf of the City. On April 7, 2025, The City executed a PSA with the KPA Group and began working with them to complete the Space Utilization and Condition Assessment Study process.

The purpose of the Study is twofold. First, to provide an analysis of and recommendations for changes to the internal configuration of the facilities to maximize effective usage of space by the City staff. Second, to assess the relative condition of the facilities and develop a prioritized schedule of corrective work and preventative maintenance items. The resulting Study includes a formal report, conceptual designs, timeline, and cost estimates that address both limitations and opportunities for reconfiguring the space to better meet current and future needs.

Staff will present the results of the Study to City Council and have attached the complete document to this staff report.

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DISCUSSION/ANALYSIS:

Staff and KPA began the Study process with comprehensive building condition assessments. The KPA consultant group made site visits at each facility to conduct a thorough inspection and document existing conditions. The Study includes detailed assessments of each facility, outlines recommended upgrades, and provides associated cost estimates. In addition to evaluating the physical condition of the buildings, the Study examines staffing patterns and space utilization, with the goal of recommending improvements that support long-term functionality and efficiency.

The results of the condition assessment indicate that both the Healdsburg Fire and Police Department facilities are generally in fair condition with useful service life remaining. Both facilities require a range of upgrades and renovations to meet current operational standards and extend long-term building performance. Recommended improvements include replacement interior finishes, minor roof repairs, building utility system improvements, site and parking upgrades.

In addition to physical improvements of existing facility assets, the report identifies opportunities to replace existing building infrastructure through larger recommended Capital Improvement Projects. Capital Improvement Projects include large expenditures such as complete HVAC system replacement and re-surfacing of parking lot surfaces. An overview of considerations for accessibility improvements are also included and defined as ADA projects.

After the condition assessments were completed, KPA provided staff groups in each department surveys to gather information about current space usage, workspace adequacy, current space deficiencies, and projected staffing needs.

Throughout the process, meetings were held with City staff including department leadership and key stakeholders from the Police Department, Fire Department, and the City Manager's Office.

These discussions provided valuable insight into operational needs, known facility issues, and long-term planning priorities. City staff also reviewed interim findings and contributed feedback on space needs, building conditions, and proposed recommendations.

Meetings between staff stakeholders and KPA continued as the space utilization improvement concepts were developed for the Study. Site improvement concepts for the Fire Station were developed, and key improvements were identified and prioritized, including modification of the dorm spaces, the reception area, and private offices.

The Police Station is currently shared by the City’s Information Technology (IT) division and also used as the City’s Emergency Operations Center (EOC) site so additional considerations were made to meet the needs of the different use cases as part of the space utilization process. After several concepts were prepared and revised, it became clear to the project team that attempting to meet the growing needs of the IT staff and the Police Department staff would come with a cost prohibitive price tag, while ultimately still requiring each group to make significant operational concessions. KPA and staff determined the resulting Police Station final improvement concept plan should focus on the needs of the Police Department. Key improvements at the Police Station were then identified and prioritized, including expanding the report writing bullpen and updating staff restrooms, modifying the jail cells to add new offices, expansion of the dispatch/records Item 8.b
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rooms, and expanding the training room which is utilized for EOC activations. Updated floor plan concepts were also developed for the IT staff using their existing site footprint as a template. These IT floor plans are intended as a temporary improvement option to consider while alternative facilities are identified to meet the long-term operational needs of IT.

The space utilization improvement concepts are preliminary in nature and allow the City to build upon and modify these proposed potential improvements during future design and construction phases.

Cost estimates were then prepared which further outline and prioritize cost projections for all the identified maintenance and improvement items over a ten-year period. Deferred maintenance costs will be considered and incorporated into the Facility Maintenance Internal Service Fund adopted budget as part of the City’s biennial budget planning process.

There are two types of cost estimates: asset maintenance and space utilization, Section D of the attached report includes details and sets priorities for each. The table below provides a summary of the estimated costs.

Building Asset Maintenance Space Utilization TOTAL
Fire Station $6 million $1.5 million $7.5 million
Police Station $8 million $1.9 million $9.9 million
The Fire Department space improvements are proposed to be predominantly completed with Measure H funding as available budget allows. Phases are identified to provide priority of recommended improvements for completion.

Phases identified for space improvements to the Police Department prioritize recommended work to be completed as standalone projects should available funding be limited. Phases identified may be completed together, or in different orders depending on available budget. The recommended phases were sized to be consistent in cost with prior facility improvement projects completed by the City to minimize impact on the general fund and provide an attainable path toward project completion.

NEXT STEPS:

Staff recognizes the costs associated with the report are large and intend to utilize the deliverables of the Study to improve the preventative maintenance programs at the Fire and Police stations, and to plan for improvement and deferred maintenance projects at both sites. Staff intend to include certain improvement phases in the FY 2026-28 budget cycle, pending budget availability. If approved, staff will solicit proposals from architecture firms to produce construction drawings for relative phases in the upcoming fiscal year. Furthermore, staff will review the provided maintenance schedule and incorporate any missing components into the existing facility maintenance program and begin to schedule any City maintenance deliverables identified in the Study. Finally, staff intend to pursue a future study at additional City facilities, to achieve a consistent approach across all City facilities.

ENVIRONMENTAL STEWARDSHIP:

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Not Applicable.

ALTERNATIVES:

There are no alternative actions presented at this time.

FISCAL IMPACT:

Receiving this presentation poses no direct fiscal impact for the adopted FY 2025-26 budget.

Proposed site improvement and deferred maintenance costs will be incorporated and considered as part of the City’s biennial budget planning process. Part of the intent of the Study is to provide a mechanism for a more consistent, prioritized, and measured approach to budget planning for facility improvements, rather than a reactionary one after City facility components fail and need immediate replacement.

ENVIRONMENTAL ANALYSIS:

The recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA). Any future related construction project will be subject to environmental review and pending approval pursuant to CEQA and NEPA (National Environmental Policy Act) guidelines at a future date.

ATTACHMENT(S):

Healdsburg Space Utilization and Condition Assessment Study Item 8.b
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601 HEALDSBURG AVE
HEALDSBURG, CA 95448
238 CENTER ST
HEALDSBURG, CA 95448

CITY OF HEALDSBURG

SPACE UTILIZATION AND

CONDITION ASSESSMENT STUDY
APRIL 2026

FIRE DEPARTMENT

POLICE DEPARTMENT
Item 8.b
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2 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
SECTION D | COST ESTIMATING 110
69 SECTION B | FACILITY CONDITION ASSESSMENTS 19
SECTION A | EXECUTIVE SUMMARY 3
SECTION C | SPACE UTILIZATION
Fire Department
Police Department
Fire Department
Police Department
Fire Department
Police Department
19 42
69 83
110
125
Item 8.b
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CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION A: EXECUTIVE SUMMARY
Item 8.b
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4 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Executive Summary
Findings & Methods
Facilities & Projects Overview
Cost Estimating
5 7
8 15
Item 8.b
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5 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary

EXECUTIVE SUMMARY
The City of Healdsburg has conducted a Space Utilization and Facility Condition Assessment Study (Study) to gain a comprehensive understanding of the condition of its public safety buildings and to identify needed improvements.

This effort focuses on two high-priority facilities, the Healdsburg Fire Department at 601 Healdsburg Avenue and the Healdsburg Police Department at 238 Center Street. These buildings were selected based on their role in providing essential and emergency services and the need to address deferred maintenance and operational inefficiencies. This report includes detailed assessments of each facility, outlines recommended upgrades and provides associated cost estimates. In addition to evaluating the physical condition of the buildings, the Study examines staffing patterns and space utilization, with the goal of recommending improvements that support long-term functionality and efficiency.

The Study process began with comprehensive building assessments.

City of Healdsburg Facility Map
Healdsburg Fire Department
Healdsburg Police Department
Fire
Department
Police
Department
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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
The results of the Study indicate that both the Healdsburg Fire and Police Department facilities are generally in fair condition with useful service life remaining. Both facilities require a range of upgrades and renovations to meet current operational standards and extend long-term building performance. Recommended improvements include replacement interior finishes, minor roof repairs, building utility system improvements, site and parking upgrades.

In addition to physical improvements of existing facility assets, the report identifies opportunities to replace existing building infrastructure through larger recommended Capital Improvement Projects. Capital Improvement Projects include large expenditures such as complete HVAC system replacement and repavement of parking lot surfaces. An overview of considerations for accessibility improvements are also defined as ADA projects.

Providing improvement budgets and implementing construction projects to improve existing assets, remediate deferred maintenance and align facilities to current and future department space needs can bring numerous benefits to Healdsburg, including:

1. Cost Savings: Regular maintenance and timely repairs can help the City avoid more serious and costly problems over time. By addressing known deficiencies early, Healdsburg can reduce the risk of emergency repairs and unplanned building system failures.

2. Increased Asset Life: Implementing the recommended improvements can extend the life of the Police Department and Fire Department facilities and reduce the chance of major unplanned capital investments in the near future through the next decade.

3. Improved Aesthetics: Many of the existing finishes and building elements have reached or exceeded their useful service life. Upgrades will improve the appearance and functionality of both facilities, creating more welcoming and professional environments for staff and the public.

4. Enhanced Operations: Upgrading building systems, modernizing workspaces, and addressing layout inefficiencies will improve day-to-day operations. These improvements will assist facilities and staff in supporting effective emergency response, public engagement and staff productivity.

The report is organized into the following sections:

1. Executive Summary - Provides an overview of facility condition scores and costs including an introduction to the overall report

2. Facility Condition Assessments - Documents specific features and conditions of facility components at the Healdsburg Fire Department and the Healdsburg Police Department

3. Space Utilization - Presents an overview of existing space use, space programming considerations and recommended new interior and site space programming concepts

4. Cost Estimating - Provides cost estimates for recommended Asset Maintenance/Deferred Maintenance projects and Space Programming considerations
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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary

FINDINGS & METHODS
The programming and assessment process for the Space Utilization and Facility Condition Assessment Study involved several key components, including:
• Facility Condition Assessments
• Meetings and Discussions
• Staff Space Needs Surveys
• Development of Improvement Concepts
• Cost Estimating
Facility Condition Assessments
The facility condition assessment process included detailed evaluations of the Healdsburg Fire Department and Police Department facilities. Site visits and building walkthroughs were conducted to document the condition of key building systems and elements, including the site, exterior envelope, structure, interior finishes, visual ADA compliance, and mechanical, electrical, and plumbing (MEP) systems. Observations were supported by input from facility maintenance staff and review of prior City maintenance logs. Maintenance staff provided insight into ongoing issues, historical repairs and known information related to areas not visible during the assessment process.

The assessment process involved evaluation and scoring of various existing facility components. Building systems and components were evaluated using a 5-point rating system, where “1” represents a component in critical or non-compliant condition and “5” represents a component in excellent or newly installed condition. Each facility condition assessment includes a summary of the building’s general characteristics, such as age and square footage, along with a condition checklist, written observations and a summary of recommended improvements. Representative photos were taken during each walkthrough to visually document observed deficiencies. A selection of photos obtained are included in each assessment report.

Facility Assessment Rating System:
5 - Excellent/ Compliance
4 - Good
3 - Fair
2 - Poor
1 - Critical/ Non-Compliance
Meetings and Discussions
Throughout the development of the Space Utilization and Facility Condition Assessment Study, meetings were held with City staff including department leadership and key stakeholders from the Police Department, Fire Department and the City Manager's Office. These discussions provided valuable insight into operational needs, known facility issues and long-term planning priorities. City staff also reviewed interim findings and contributed feedback on space needs, building conditions, and proposed recommendations. Staff input played a critical role in shaping the study’s conclusions and ensuring alignment with organizational goals.

DEPARTMENT OF : ANALYSIS OF :

CITY ATTORNEY

DEVELOPMENT SERVICES

FINANCE

HUMAN RESOURCES

PUBLIC WORKS

PARKS & RECERATION
DATA

REQUESTED

AS PART OF
SURVEY

ORGANIZATION
& DIVISIONS

FACILITY

LOCATION
FUTURE
NEEDS
STAFF

INFORMATION

PROGRAM
SIZE

CURRENT

CONDITIONS

EXAMINED
2 PUBLIC

FACILITIES
SITE

ROOFING

STRUCTURE

INTERIOR

ELEMENTS

SPACE NEEDS

SERVICE

DELIVERY
FUTURE

STAFFING
MEP

SYSTEMS

EXTERIOR

ENVELOPE

HUNDREDS
of ADA Barrier Removal
in progress and scheduled
for completion
by the end of
fiscal year
2022
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8 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary

FACILITIES & PROJECTS OVERVIEW
Facilities & Projects Overview
The City of Healdsburg serves a population of approximately 11,000 residents across 4.5 square miles. Core municipal services include Police, Fire, Public Works, Utility Services, Community Development and Parks and Recreation.

These services are provided by City staff operating out of several City-owned facilities, including the Police and Fire Departments, which are located near the Civic Center and downtown core. The centralized location of these services allows for convenient access by residents and supports interdepartmental coordination. As the City continues to grow and evolve, these facilities must also adapt to meet changing demands related to interior space use, staffing and building systems.

City-owned facilities assessed are in fair and serviceable condition but reflect varying levels of wear due to age and deferred maintenance items. While the current Fire Department and Police Department buildings continue to support daily operations, aging infrastructure and outdated floor plan layouts create challenges for staff efficiency, accessibility requirements and long-term performance. Staff functions would benefit from improved co-location and space configuration, particularly in public safety operations where rapid communication and response are essential. The City remains committed to providing safe, functional and accessible facilities and continues to invest in improvements that support both delivery of public services and staff operations.

Interior elements include finishes at the interior of the facility, including ceiling systems, flooring, furniture, interior lighting and controls, paint and others.

MEP systems include mechanical, electrical and plumbing systems at each facility. MEP systems may include Heating, Ventilation & Air Conditioning (HVAC) Systems, plumbing piping, electrical service to the building, water heaters and other components.

Individual projects related to ADA Improvements.

Site
Exterior Envelope
Roofing
Structure
Interior Elements
MEP systems
(Mechanical, Electrical & Plumbing)
Definition of Categorizations Used
Priority 1
Priority 2
Priority 3
Priority 4
Priority 1 projects are recommended to be completed within 1 to 2 years.

Priority 2 projects are recommended to be completed within 3 to 5 years.

Priority 3 projects are recommended to be completed within 6 to 10 years.

Priority 4 projects are recommended to be completed beyond 10 years.

ADA Projects
(Americans with Disabilities Act)
Site includes elements of the surrounding site of each facility assessed, including parking areas, site lighting, drainage, fencing, gates, curbing and site paint.

Exterior envelope includes elements covering the exterior portion of each facility. These elements include windows, doors, exterior walls, awnings, exterior siding, stucco, vents and other components of the building envelope.

Roofing includes elements covering the roof surface at each facility including parapet walls, drainage elements and walking surfaces.

Structure includes visual inspection of structural elements of facilities, such as foundations or visible interior floor or wall cracking.

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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Evaluation of Existing Facilities
The Healdsburg Fire and Police Department facilities are in fair condition with remaining useful service life. However, each building exhibits signs of wear due to aging infrastructure, and both facilities require targeted improvements to continue operating effectively. Existing deferred maintenance/asset maintenance needs and space inefficiencies are key areas recommended to be addressed for improved long-term operational performance. A general overview of items requiring improvement include the following:
• Interior finishes and furnishings showing signs of wear and age • Mechanical, electrical and plumbing (MEP) systems in need of modernization • Outdated finishes or non-compliant accessible features in restrooms, entries and common areas • Site-related issues such as worn paving, faded lot striping and inadequate site security and exterior lighting • Storage constraints and inefficient room configurations that impact staff productivity Deferred Maintenance/Asset Maintenance - Condition Assessment Ratings 5 - Excellent/ Compliance 4 - Good 3 - Fair 2 - Poor 1 - Critical/ Non-Compliance

FACILITY SITE EXTERIOR STRUCTURE INTERIOR MEP CONDITION RATING Fire Department 3.1 3.4 3.8 2.7 3.6 3.3
Police Department 3.0 3.3 3.0 2.7 2.9 3.0
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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Examples of common deficiencies observed:

Site
• Cracked and deteriorated sidewalks, pathways and curbing • Worn or missing parking lot striping and deteriorated asphalt paving • Inadequate or missing ADA parking signage and access markings • Limited secure parking and shared-use lots not optimized for facility needs Exterior Envelope
• Peeling exterior paint and rusted metal components
• Window glazing applications and seals wearing
• Weatherstripping and exterior sealants deteriorated or missing Roof
• Roof surfaces showing signs of aging
• Rooftop equipment aging or deteriorating
• Lack of fall protection or safety railings at roof edges Structure
• Minor drywall cracks indicative of settlement or structural movement • Warped or deflected framing elements
• Aging structural components requiring future monitoring Interior Elements
• Stained ceiling tiles from roof or plumbing leaks
• Flooring materials (carpet, vinyl, tile) worn beyond useful service life • Wall finishes scuffed, chipped, or showing signs of impact damage • Undersized or overcrowded workspaces and insufficient interior storage • Scuffed paint at interior surfaces and lack of kick plates at doors MEP Systems
• HVAC systems aging or partially inoperative
• Electrical service and distribution systems original to building construction • Outdated and/or damaged lighting fixtures and controls • Plumbing piping insulation deterioration and minor plumbing issues ADA Compliance
• Incomplete or unclear accessible paths of travel
• Missing signage, hardware and clear floor space at certain points of access • Restroom fixtures and counters not complying with allowable reach ranges Item 8.b
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11 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Staff Surveys and Discussion
A staff survey was distributed to Police and Fire Department leadership to gather information about current space usage, workspace adequacy, current space deficiencies and
projected staffing needs. In addition, the City IT Department provided a separate survey as IT Department offices are located within the Police Department. The survey process began with an in-person orientation meeting to explain
the format and objectives of the questionnaire. Follow-up discussions were conducted with key personnel during
recurring staff meetings to clarify responses and discuss specific facility concerns.

Survey responses and space discussions provided
critical context for understanding deficiencies at existing workspaces and assisted in identifying areas where
improvements are needed. The space utilization process
involved review of:
• Personnel locations within the facility
• Existing and projected staffing levels (5-year outlook) • Frequency and type of public interaction
• Size and adequacy of office and conference room
spaces
• Acoustical, thermal, lighting, privacy, and sizing
deficiencies by area
• Restroom and break area conditions and limitations
Staff Surveys and Discussion
In addition, a specific staff survey was distributed to the IT Department currently housed within the Police Department facility. Completed survey may be found in Space Utilization - Section C of this report.

City of Watsonville Department Staff Survey
Name: Date:

Department Name: Division Nam
Please fill out the numbers of existing workspace types (EXISTING SPACE CONDITON) and complete the checklist for e

EXISTING SPACE CONDITON SPACE OPERATION

INTERNAL OR PUBLIC USE
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
P

Large Office 200 0
Manager's Office 150 0
Standard Office 120 0
Conference Room (6-8 people) 180 0
Large Conference Room (10-12 people) 300 0
Reception Area with Seating (w/seat for 2-4) 200 0
Open Area Typical Size Quantity Total (SF)
Large Workstation 64 0
Small Workstation 36 0
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 0
Break/lunch Room 150 0
Single Restrooms (M, F or gender-neutral) 50 0
Large Restrooms (Male, female) 150 0
Storage Area 100 0
File Area 100 0
Computer/Server/Phone Room 100 0
Special Area Typical Size Quantity Total (SF) (Feel free to type in any d Area 1 0
Area 2 0
Total Division Area 0
(Add more rows if needed)

INTERNAL USE
For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

Enclosed Rooms
2 of 2
City of Healdsburg Department Staff Survey
Facility Name: IT Department Date:

Completed by:

Department Organizational Information
Department/Division
Projected
Staff
Number
Plans for
remodel/
relocate?
(RM/RL)
Plans to
merge or
split
division?
(Y/N)
Direct
interaction
w/ Public?
(Y/N)
Information Technology (IT)
Department
1 2
4 11
(Add more rows if needed)
Location
(Address, Building, Floor, Room)
Existing
Staff
Number
(2025)
IT Department Questions
How many data drops are currently provided for each workstation? Does the Division require
part time or seasonal
employees?
How many data drops are required for each workstation?
238 Center Street
Other location info:
9 Have there been complaints of excessive noise from IT rooms? 6 Do current IT rooms require additional clear floor space? Please explain 7 Regarding IT office space, how do open office areas currently meet staff needs? 8 3
5 Does IT require any additional racks at this location? Please explain What is the current data outlet type?
How many data racks are currently provided for the IT department? 15 Please list any specific needs for your department
For storage of new City computers and telecommunication equipment, are there specific storage solutions that have been considered or are preferred? 13 Do the current IT racks have redundant power? If not, do the existing or future racks require redundant power?
14 12 Is the IT equipment outdated? Explain
Do the current IT rooms have power or cooling issues? Explain 10 Are there any locations within PD that would better serve IT? Is there a current fiber service to the building?
1 of 2
City of Healdsburg Department Staff Survey
Facility Name: IT Department Date:

Completed by:

Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

INTERNAL OR PUBLIC USE X
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
Projected
internal
growth
(+ or - %)
Are
spaces
used by
the
Public?
(Y/N)
Do spaces
meet Public
need? (Y/N)
Growth
need to
better
serve
public
(+ or - %)
Acoustical ThermalLightingPrivacySizing
Manager's Office 200 0
Standard Office 120 0
Conference Room (6-8 people) 180 0
Open Area Typical Size Quantity Total (SF)
Large Workstation 64 0
Small Workstation 36 0
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 0
Break/lunch Room 150 0
Single Restrooms (M, F or gender-neutral) 50 0
Large Restrooms (Male, female) 150 0
Training Area 400 0
File/Storage Areas 100 0
Computer/Server/Phone Room 100 0
Special Area Typical Size Quantity Total (SF) (Feel free to type in any deficiency or expectation you'd like to point out or address) Area 1 Main Computer Room 0
Area 2 Telecommunication Room(s) 0
Area 3 Equipment Storage 0
Total IT Department Area 0
(Add more rows if needed)
For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

Enclosed Rooms
IT Department
INTERNAL USE PUBLIC USE Overall
Issues?
238 Center Street
2 of 2
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12 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
(N) Enclosed sauna
(N) Patio with barbecue
and outdoor furniture
(N) Site security gate
(N) Site security gate
(N) Relocated trash
enclosure
Existing Site - Fire Department
Existing Floor Plan - Fire Department
New Site Concept - Fire Department
New Floor Plan Concept - Fire Department
Storage rooms combined to
accommodate dorm expansion
New dorm layout
New refrigerators and
dry storage to
accommodate three
(3) shifts
New office
Revised location for
copy functions
Glazed
transom for
enhanced light
penetration
Restroom expanded to meet
ADA
New office
Reduced secretarial
with bullet-resistant
glass
Wall extended for privacy
Wall moved
Improvement Concepts - Fire Department
Proposed improvement concepts were developed for the Fire Department and Police Department facilities. Concepts are preliminary in nature and allow the City to build upon and modify these proposed potential improvements during future design and construction phases.

Improvement concepts provide revisions to interior and exterior spaces to better align with current and future needs of Healdsburg’s Fire Department and Police Department.

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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Improvement Concepts - Police Department
(E) Transformer
(E) Generator
Enclosure
(E) Trash
Enclosure
Gate Position B:
- 13 Secured parking spaces
- 11 Unsecured parking spaces
- 24 Total parking spaces
Existing Site - Police Department
Existing First Floor Plan - Police Department
Existing Second Floor Plan - Police Department
New Site Concept - Police Department
New First Floor Plan Concept - Police Department
New Second Floor Plan Concept - Police Department
0 4' 8' 12'
The K

CITY OF HEALDSBURG - POLICE DEPARTMENT

FIRST FLOOR CONCEPT PLAN
0 4' 8' 12'
0 4' 8' 12'
LEGEND
New Wall / Patch to Existing
Wall
New Door
New / Relocated Space
0 4' 8'
0 4' 8' 12' 0 4' 8' 12'
0 4' 8' 12'
The KPA Gro

CITY OF HEALDSBURG - POLICE DEPARTMENT

SECOND FLOOR CONCEPT PLAN
0 4' 8' 12'
0 4' 8' 12'
0 4' 8' 12'
0 4' 8' 12' 0 4' 8' 12'
0 4' 8' 12'
LEGEND
New Wall / Patch to Existing
Wall
New Door
New / Relocated Space
0 4' 8' 12' 0 4' 8' 12'
0 4' 8' 12'
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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Improvement Concepts - IT Department
Two examples of IT Department improvement concepts within the existing space are provided below. Additional concepts are provided in the Appendix section contained within this report.

CITY OF HEALDSBURG - IT DEPARTMENT STUDY
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION
3'-8"
Approx.
4'-4"
Approx.

SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
OPTION B1

WORKSTATION PARTITION

AUTOMATIC DOOR

OPERATOR NEEDED
Partition Notes:
65" max to allow for
natural light from window
into workstations
41" or 53" recommended
See Diagrams Below:

CITY OF HEALDSBURG - IT DEPARTMENT STUDY
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION
OPTION C2

WORKSTATION PARTITION
2'-0" X 6'-0" DESK
4'-0"
Approx.

SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
Partition Notes:
65" max to allow for
natural light from window
into workstations
41" or 53" recommended
See Diagrams Below:

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Executive Summary
Fire Department Site Exterior
Envelope Roofing Structure Interior
Elements MEP systems ADA Total
Priority 1 (1‐2 YRS) $                ‐ $         5,750 $            9,200 $             ‐ $            59,800 $            90,275 $             ‐ $         165,025 Priority 2 (3‐5 YRS) $          43,125 $       40,250 $                ‐ $             ‐ $          241,960 $            55,775 $             ‐ $         381,110 Priority 3 (6‐10 YRS) $          46,000 $         6,624 $          96,313 $             ‐ $          165,922 $            40,250 $             ‐ $         355,109 Priority 4 (10+ YRS) $        175,375 $       51,750 $                ‐ $             ‐ $            23,000 $            85,675 $             ‐ $         335,800 CIP Projects
Priority 1 (1‐2 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                  ‐ Priority 2 (3‐5 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $          127,305 $                  ‐ $             ‐ $         127,305 Priority 3 (6‐10 YRS) $        655,316 $             ‐ $                ‐ $             ‐ $                  ‐ $          747,500 $             ‐ $      1,402,816 Priority 4 (10+ YRS) $                ‐ $             ‐ $        894,844 $             ‐ $          317,314 $                  ‐ $             ‐ $      1,212,158 ADA Projects
Priority 1 (1‐2 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $     161,000 $         161,000 Priority 2 (3‐5 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $     862,500 $         862,500 Priority 3 (6‐10 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                  ‐ Priority 4 (10+ YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                  ‐ TOTAL ‐ BASE $      5,002,822
DESIGN CONTINGENCY ‐ 10% $         500,282
CONSTRUCTION ADMINISTRATION/CONSTRUCTION MANAGEMENT CONTINGENCY ‐ 10% $         500,282 GRAND TOTAL $      6,003,386
Fire Department Asset Maintenance/Deferred Maintenance Cost Estimate Summary Deferred maintenance costs do not incorporate floor plan changes or other space improvements to the building. These costs are related to maintenance or replacement of existing building and site assets in place.

COST ESTIMATING
Individual Asset Maintenance/Deferred Maintenance projects were documented at each facility and are contained in Section 4 of this report as individual repair projects. Cost estimates for Asset Maintenance/Deferred Maintenance projects were compiled from the following data:
• Base Cost - Base cost estimate in 2025 construction dollars • General Contingency - 15% general contingency applied to all base costs • Escalated Cost - Total individual project cost compiled of base cost and general contingency • Design & Construction Management Contingencies - 10% contingency for design and an additional 10% contingency for construction administration/construction management were applied to Escalated Costs to define total cost estimates
Costs were estimated for individual repair projects categorized by Building Envelope (Site, Exterior Envelope, Roofing, Structure, Interior Elements and MEP Systems). Additional estimates were provided for larger-expense Capital Improvement Projects (CIP) and ADA projects (ADA). Overall costs related to existing Asset Maintenance/Deferred Maintenance are displayed on the following pages.

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SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Police Department Site Exterior
Envelope Roofing Structure Interior
Elements MEP systems ADA Total
Priority 1 (1‐2 YRS) $            3,163 $       27,600 $          39,158 $             ‐ $          312,225 $            86,250 $             ‐ $            468,395 Priority 2 (3‐5 YRS) $        253,920 $             ‐ $                ‐ $             ‐ $            60,663 $              9,200 $             ‐ $            323,783 Priority 3 (6‐10 YRS) $        531,979 $       11,500 $          51,060 $             ‐ $          372,025 $            25,300 $             ‐ $            991,864 Priority 4 (10+ YRS) $                ‐ $     241,500 $          34,500 $             ‐ $          135,700 $          149,500 $             ‐ $            561,200 CIP Projects
Priority 1 (1‐2 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $          560,625 $                  ‐ $             ‐ $            560,625 Priority 2 (3‐5 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $      1,405,300 $      1,092,500 $             ‐ $         2,497,800 Priority 3 (6‐10 YRS) $    1,063,750 $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $         1,063,750 Priority 4 (10+ YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                     ‐ ADA Projects
Priority 1 (1‐2 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                     ‐ Priority 2 (3‐5 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $     172,500 $            172,500 Priority 3 (6‐10 YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $       17,250 $              17,250 Priority 4 (10+ YRS) $                ‐ $             ‐ $                ‐ $             ‐ $                  ‐ $                  ‐ $             ‐ $                     ‐ TOTAL ‐ BASE $         6,657,166
DESIGN CONTINGENCY ‐ 10% $      665,716.60
CONSTRUCTION ADMINISTRATION/CONSTRUCTION MANAGEMENT CONTINGENCY ‐ 10% $      665,716.60 GRAND TOTAL $         7,988,599
Police Department Asset Maintenance/Deferred Maintenance Cost Estimate Summary Deferred maintenance costs do not incorporate floor plan changes or other space improvements to the building and are related to maintenance or replacement of existing building and site assets in place.

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17 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
In addition to Asset Maintenance/Deferred Maintenance costs, Space Utilization costs were estimated based on recommended space improvements. These costs outline order-of-magnitude construction cost estimates for proposed revisions to interior spaces. Overall Space Utilization costs are shown below:

Fire Department Space Utilization Cost Estimate Summary COST
$ 751,750
$ 503,250
SUBTOTAL COST - HEALDSBURG FIRE DEPARTMENT $ 1,255,000
DESIGN CONTINGENCY (10%) $ 125,500
CONSTRUCTION ADMINISTRATION/CONSTRUCTION MANAGEMENT (10%) $ 125,500 GRAND TOTAL COST - HEALDSBURG FIRE DEPARTMENT $ 1,506,000

PHASE A - PRIVATE DORMITORIES/AIR ROOM & ADA PUBLIC RESTROOM

FIRE DEPARTMENT - RECOMMENDED SPACE IMPROVEMENTS SUMMARY Description & Breakdown

PHASE B - KITCHEN/DAY ROOM, OFFICES/RECEPTION & CAPTAIN'S OFFICE Item 8.b
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18 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Executive Summary
Police Department 2nd Floor Space Utilization Cost Estimate Summary Police Department 1st Floor Space Utilization Cost Estimate Summary COST
$ 483,250.00
$ 559,250.00
$ 371,000.00
$ 199,000.00
SUBTOTAL COST - HEALDSBURG POLICE DEPARTMENT $ 1,612,500 DESIGN CONTINGENCY (10%) $ 161,250
CONSTRUCTION ADMINISTRATION/CONSTRUCTION MANAGEMENT (10%) $ 161,250 GRAND TOTAL COST - HEALDSBURG POLICE DEPARTMENT - 1ST FLOOR $ 1,935,000 POLICE DEPARTMENT 1ST FLOOR - RECOMMENDED SPACE IMPROVEMENTS SUMMARY

PHASE C - DISPATCH / RECORDS / RECEPTION REVISIONS & WATCH COMMANDER FINISHES

FUTURE PHASE - EXERCISE AREA
Description & Breakdown

PHASE A - REPORT WRITING & STAFF RESTROOMS

PHASE B - NEW PRIVATE OFFICES
1 of 1

SUBTOTAL
$ 289,800
$ 434,200
SUBTOTAL COST - HEALDSBURG POLICE DEPARTMENT - 2ND FLOOR $ 724,000 DESIGN CONTINGENCY (10%) $ 72,400
CONSTRUCTION ADMINISTRATION/CONSTRUCTION MANAGEMENT (10%) $ 72,400 GRAND TOTAL COST - HEALDSBURG POLICE DEPARTMENT - 2ND FLOOR $ 868,800 POLICE DEPARTMENT 2ND FLOOR - RECOMMENDED SPACE IMPROVEMENTS SUMMARY Description & Breakdown

PHASE D - TRAINING ROOM & IT AREA REVISIONS

FUTURE PHASE - LOCKER ROOMS, RESTROOMS & SERVER ROOM
*Note: Phases identified for space improvements to the Police Department identify recommended work to be completed as standalone projects should available funding be limited. Phases identified may be completed together, or in different orders depending on budget cycles and City of Healdsburg priorities.

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CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION B: FACILITY CONDITION ASSESSMENT

FIRE DEPARTMENT
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20 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Facility Description
Condition Summary
Recommendation Summary
General Condition Checklist
Major MEP Components Overview
Life Safety Diagram
Photo Documentation
21 23
28 30
36 40
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Facility Description
21 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Facility Description - Fire Department Overview
Age
The Healdsburg Fire Station building is 34 years
old and was constructed in 1991.

Square Footage
13,280 SF
Restrooms
1 Mens
1 Womens
1 All-Gender
Building Type and Occupancy
Building Type: V-B
Occupancy Groups: B, R-3, S-2, U

OCCUPANCY GROUPS
Site Plan
S-2
R-3
B
U
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Facility Description
22 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Facility Description - Fire Department
Building Description
The Healdsburg Fire Department is a single-story building that was originally constructed in 1991 to serve as the City’s primary Fire Station. The Fire Department is located at 601 Healdsburg Avenue and is located along a main corridor with access to nearby residential and commercial areas. The building has a structure consisting of CMU, steel and wood framing built on a concrete slab-on-grade foundation. The exterior of the Fire Department is finished with reinforced and painted CMU. The building contains a single-ply and standing seam metal roof system with skylights. The facility offers a three-bay apparatus garage with sectional overhead doors for firetruck access and one bay acts as a pass-through. Landscaped areas, sidewalks, and public parking are provided at of the facility. Staff parking is located on the west side along Grant Street and the main entrance to the Station is off Healdsburg Avenue.

Mechanical systems for the Fire Department include three (3) packaged rooftop HVAC units, a vehicle exhaust system and additional fire fighting utility equipment. Floor finishes vary throughout the building and include sealed concrete, carpet, ceramic tile and vinyl flooring. At the main entrance, the building contains a small public reception area, office spaces, and access to a large training/meeting room. The rear of the building contains living spaces including a dayroom, staff kitchen and dining space, fitness room, and shared dormitories for overnight staff. The Apparatus Bay is adjacent to the Turnout Room and houses Fire Department vehicles and equipment
storage. The Fire Department accommodates City fire fighting services and provides 24-hour staff support.

Use of Building
The building is used in the following ways:
• Serves as the primary fire service response center for the City of Healdsburg
• Supports 24-hour emergency fire staff and vehicle dispatch operations
• Provides living quarters, kitchen, training, and fitness facilities for fire personnel
• Houses administrative and public-facing functions
including lobby and office spaces
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Condition Summary
CITY OF HEALDSBURG 23 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Facility Condition
Site 3.1
The concrete driveway facing Grant Street presents with minor surface discoloration. There is minor cracking at expansion joints which presents with plant debris. Concrete at the exterior public sidewalk has moderate surface cracking. The sidewalk also has medium stain buildup and site concrete surfaces may benefit from pressure washing. Weeds are present at inner curb/sidewalk joints.

Overall, asphalt pavement is in good condition. Light cracking is present at asphalt in front of training equipment storage area.

Some asphalt cracking is also present at the large storm drain at the Grant Street side of the parking lot and at rear yard by dumpster where asphalt meets dirt landscaped area. Weeds are present where the asphalt parking surface meets concrete curbing in multiple locations. Light debris is present at asphalt surfaces.

Landscaping at the entrance facing Healdsburg Avenue is in fair to good condition, but landscaping in general is lacking. Bark/ mulch at front entrance is discolored and dried out. Heavy vegetation exists at the adjacent lot north that is owned by the City. The fine aggregate surface at the west side of the building is in good condition overall. Some site utility handholes are lightly coated with loose aggregate material.

The exterior walkway contains debris buildup at the base of the pergola’s metal columns. The circular water access handhole adjacent to the building at the south side facing Grant Street is settling from the surrounding concrete and is cracked. The T.V.

Cable handhole contains weed buildup and the handhole lid is unable to properly close.

Pedestrian site lighting fixtures at the rear yard pedestrian pathway leading to the outdoor seating area gate are in poor condition. The elevated pedestrian light pole contains cobweb and excessive dirt buildup and surface rusting is present.

Housings for pathway lighting at ground-level are damaged.

Condition Summary - Fire Department
Overall Rating 3.3
The square pedestrian pathway lighting fixtures contain surface debris buildup, and lighting appears to be in fair condition overall.

Large site lighting pole bases contain debris buildup. Fixture heads contain cobweb buildup and surface paint deterioration is present at lighting poles.

The Fire Department Connection (FDC) sign for 601 Healdsburg Ave contains rusty water stains and is bent. The indicator post signage has faded. The “FIRE DEPARTMENT” and “601” signage facing Healdsburg Avenue is in fair condition. Letters contain surface deterioration and fading. “FIRE DEPARTMENT” letter signage along Grant Street appears to be in good condition although some discoloration is present at letters. Mailbox is in fair to poor condition. “601” letters are deteriorating.

Exterior Envelope 3.4
The rough finish Concrete Masonry Unit (CMU) siding is in good condition overall with little surface deterioration present. Some light staining occurs at portions of CMU siding.

Metal frame components of roll-up Apparatus Bay doors are discolored and require new surface coating. The roll-up door tracks also contain light debris buildup, and concrete at base of roll-up doors contains moderate surface cracking.

Exterior perimeter windows are in good condition overall.

Some components of window gaskets are deteriorating.

Sealants at building perimeter base are discolored and
deteriorated in areas along with sealants at spherical light fixtures mounted to the exterior.

Exterior door stop at Electrical Room contains a rusted attachment screw to asphalt and is a potential tripping hazard.

Vent at bottom portion of this door is heavily rusted with debris buildup.

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Condition Summary
CITY OF HEALDSBURG 24 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Fire Department
Overall Rating 3.3
At the open office area, the man door for staff egress that faces Grant Street does not properly seal when closed. A gap is present at the latch side when the door is in a closed position and air/light intrusion from the exterior exists.

Fire service call lights at the exterior of the building appear to be in fair condition. Motion-activated exterior lighting appears to be in good condition overall. At the exterior corner of building near the diesel storage tank, a vine has begun to grow and is creeping up the side of the building.

At Training Tower conduit penetrations at the exterior CMU wall, rusted water stains are present which points to past water intrusion at penetrations. Door to Training Tower contains scuffing and scratches at paint surface. Exposed stairwell at Training Tower contains discoloration at underside of cantilevered portion of top landing.

The underside of the Training Tower roof structure contains debris buildup and is discolored. Training Tower contains pigeon spikes which appear to be effective and are in fair to good condition. Presence of pigeon spikes point to past issues with pigeon intrusion.

Roof 3.6
Roof parapet flashing is in fair condition overall and contains light surface discoloration. Some damage is present at
components of parapet flashing at building corners and
other areas. The single ply membrane roof surface is in good condition and was recently replaced. Standing seam metal roof portions are in fair to good condition, with light surface discoloration at metal roof surface finish due to age. Some denting and damaged was observed at the metal roof surface.

Gripping surfaces for walking along roof are in good condition and are strategically placed for safer access to mechanical components. Roof drains are in good condition and do not contain any debris buildup. Roof drains were recently cleaned.

Skylights appear to be in good condition with sealants around skylights recently replaced. Skylight lens cover film is tinted and is in fair to poor condition with surface abrasions present.

Structure 3.8
At Fire Department, cracking is present at the concrete floor at the tool room. Cracking also present at interior CMU wall at oxygen storage room. Evidence of foundation settlement was not observed.

Minor cracking is present at CMU portions of the Training Tower, especially at the top level.

Interior 2.7
Acoustical Ceiling Tile (ACT) at the main lobby is in good condition overall. Some discoloration is present at ACT throughout the administrative space adjacent to the lobby.

Smaller portions of ACT throughout the station are often out of plumb with the ceiling grid. Gypsum ceiling at Apparatus Bay is in good condition but contains moderate cobweb buildup in certain locations.

The lobby does not contain security glazing at the service window for interaction with the public. Doors to private offices contain glazing panels with individual blinds. Blinds contain surface discoloration and are in fair condition overall.

Blinds covering interior windows at open office area are in fair condition. Blind slats contain slight debris buildup.

Minor paint damage is present at interior wall surface at Oxygen Room. At Turnout Room, small ceramic floor tiles are in fair to poor condition and instances of chipped or missing tiles were observed. Grout is heavily stained at Turnout Room.

At the stall in the men’s restroom, the small format floor tile is in fair to good condition with moderately stained grout. Shower wall tile is in fair condition with some surface debris and discoloration. Small format floor tile at men’s restroom shower contains staining at grout especially at corners and middle of shower floor.

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Condition Summary
CITY OF HEALDSBURG 25 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Fire Department
Overall Rating 3.3
Floor striping markings at Apparatus Bay are in fair to good condition and contain light surface deterioration and fading in areas. Controls for roll-up doors located at the middle of the east interior wall contain surface deterioration at lettering.

Millwork at the map viewing station at the Apparatus Bay is in poor condition. Drawers and cabinet doors are not aligned properly from years of use. The right cabinet door is askew.

Also at map viewing station, minor cracking is present at laminate countertop and sealants at perimeter are deteriorating and black with debris. Casework at the Tool Room is in fair condition.

Interior baseboards are plumb with walls but contain surface scratches and other signs of wear. Baseboards are in fair condition overall.

The door to the Training Room contains surface discoloration at the base of the door, and the surface coating of door material is chipping slightly at the base. Kick plates do not exist at many interior doors. Interior door hinges are discolored and contain light debris buildup. Door closer is broken and hanging haphazardly at the door to the cleaning product storage room off of the Apparatus Bay. Door closers contain scuffed paint surfaced at areas throughout the building. At Supply Room, supplies are well-organized and properly labeled.

Polished concrete floor at lobby is in good condition. Some minor concrete cracking is visible below the surface finish.

Cracking is thought to be an existing condition before floor was polished. Scuffs are present at concrete flooring at open office area. Flooring is otherwise in good condition. Concrete flooring is stained at the Supplies Room.

Light switches and receptacle covers are in fair condition overall. Some cracking is present at certain covers. Cob web buildup is present at electrical room at lighting fixtures and portions of floor where electrical conduits lead to electrical panels. Interior lighting at Apparatus Bay is in good condition.

Lighting fixtures are hung so that they are well aligned. Some plastic lens covers at interior lighting fixtures aren’t plumb with surrounding housings or ceiling surfaces in areas including the central light at the Tool Room.

The paint surface at the metal stair ladder to the mezzanine space is scuffed, especially at the tops of the handrails. The wood stair to attic space flexes considerably upon use and is missing a middle stair stringer. The attic area is relatively neatly arranged with items generally organized. Interior sill at bottom of ventilation louvers contains moderate debris buildup.

Interior louver between apparatus bay and attic space contains dust and debris buildup.

At Training Tower, stairwell handrails and interior portions of CMU walls contain chipping paint. Mildew buildup is present at the corners of interior CMU walls and concrete stair treads are cracked. Concrete stair treads are cracked. Some stair treads have reduced grip due to dust. Possible mildew buildup is present underneath open window sills at Training Tower.

Concrete flooring at Apparatus Bay contains light surface staining, moderate dirt/debris buildup and moderate surface cracking throughout.

MEP Systems 3.6
Ceiling return registers are discolored throughout the facility.

Pipe hangers at attic space contain secure attachments and are hung within acceptable distances from the ceiling. Exhaust system penetration and ductwork at exterior for Apparatus Bay is in excellent condition. Exhaust system itself appears to be in excellent condition and was reportedly recently installed.

Insultation at water piping at central portion of east side Apparatus Bay contains surface deterioration and staining.

Building access control card readers are in good condition and were reported to be functioning as intended.

The main electrical switchboard is original to the building construction but appears to be in good condition overall. No issues with the building’s electrical power were reported or Item 8.b
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Condition Summary
CITY OF HEALDSBURG 26 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Fire Department
Overall Rating 3.3
observed. Electrical power capacity remaining at existing electrical panels is roughly 1/3 of total building capacity.

No issues were observed or reported with radio
communications. The radio communication equipment rack is housed at the rear portion of the electrical room. While some cord management exists, a portion of cords could be better managed throughout radio equipment and the electrical room.

At the multi-user Men’s Restroom, the plumbing system backs up at the urinal, which is connected to the sink at adjacent Women’s Restroom. If urinal drainage becomes clogged, a backup at the adjacent restroom sink occurs.

Safety switch enclosures mounted adjacent to HVAC units at roof are heavily rusted. HVAC units at roof are approximately 9 years old and were manufactured in 2016. No issues
werereported with their operation, but the gas service line to rooftop Trane units contains heavy surface rust.

There is a moderate amount of low voltage wiring exposed throughout the building. This may be concealed if desired in the future. Additional lateral non-structural seismic bracing may be required at some piping throughout the Apparatus Bay.

Reznor electric heaters at Apparatus Bay are in good condition.

Labels at compressed air and water access locations at
Apparatus Bay are peeling from interior walls.

The Cummins Onan generator is located at the base of the interior Training Tower. Generator appears to be in functional condition but housing contains scuffs and portions of housing are rusted. Vibration isolators at generator are in fair condition.

Oxygen tanks stored directly adjacent to the generator do not contain any pressurized gas and are only props utilized for training.

The Cummins transfer switch is likely original to building construction and was visibly in fair condition. Operation of transfer switch was not observed. Diesel fuel storage tank appears to be original to the building construction. The tank contains surface buildup and requires replacement regulatory signage. “DIESEL” signage at the top of the tank is barely visible due to sun fading.

The exterior enclosure surface for the site transformer is discolored. Light debris buildup occurs at the concrete transformer pad.

At Training Tower, paint is chipping from fire suppression and roof drainage piping. Lateral hanger supports at main fire riser at Training Tower contain heavy surface rust, especially at ground level and top level. Conduit supports at the same location are also rusted. Junction box screws are rusted with top screw missing and cover hanging, exposing low
voltage wiring. Cable driven lift system for hoses at Training Tower contains a motor enclosure that is rusted with missing attachment screws at base.

ADA Compliance Needs Compliance
The accessible path of travel from the ADA parking stalls to the main building entrance is not clearly defined. ADA signage is not provided at entry doors, which may create confusion for mobility-impaired visitors. The slope of the asphalt surface at the ADA parking stall does not meet current slope compliance standards.

Several interior elements do not meet required ADA clearance or height guidelines. At Door 27, located between Corridor #2 and the Apparatus Bay, inadequate maneuvering clearance is provided for accessible operation. No compliant accessible toilet or water closet is available in the Men’s Restroom (Room 20). Additionally, the urinal rim height in this room is noncompliant at 17.5 inches (below the allowable range). Sink counter heights in both the Men’s Restroom and Toilet Room (Room 19) are measured at 35 inches, exceeding the allowable maximum of 34”.

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Condition Summary
CITY OF HEALDSBURG 27 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Fire Department
Overall Rating 3.3
In the Kitchen (Room 1), the counter height is noncompliant at 36 inches and lacks the required under-counter knee clearance for wheelchair users. At the Training Room (Room 5), the maneuvering clearance for Door 6A overlaps with the sink’s required clear floor space, restricting accessibility.

In the Public Restroom (Room 7), the paper towel dispenser is mounted too high at 50 inches above the floor, and the seat cover dispenser is also noncompliant at 45 inches. These mounting heights exceed ADA code limits and hinder usability for wheelchair users.

Life Safety Items
Building fire alarm system and controls are neatly arranged at the exterior electrical room. Fire suppression system piping is currently located above electrical panels in locations within the electrical room. Fire suppression sprinkler heads are generally mounted plumb with gypsum ceiling systems in the Apparatus Bay. At the attic area, one or two sprinkler heads is slightly crooked. At the storage area for cleaning products.

Fire alarm strobes mounted to the building exterior appear to be relatively new and are in good condition.

Exterior security cameras are new installations and in excellent condition. Surface mounted conduit for exterior camera system wiring is exposed. Camera mounts are in good condition.

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Recommendation Summary
CITY OF HEALDSBURG 28 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Recommendation Summary - Fire Department
Recommendations
Site:
• Pressure wash concrete sidewalks
• Provide epoxy to repair sidewalk cracking
• Repair cracked asphalt at training equipment and
dumpster areas
• Replace bark/mulch at front entrance
• Clean site utility handholes and continue to monitor
handhole adjacent to building at south side, facing Grant Street, for settlement or pavement cracking
• Replace “T.V. Cable” handhole lid
• Replace site lighting with LED lighting
• Clean and paint site lighting poles
• Replace damaged pedestrian pathway lighting at ground level
• Replace the Fire Department Connection signage with “601 Healdsburg Ave” text
• Replace indicator post signage
• Replace mailbox
Exterior Envelope:
• Clean stains from CMU siding at spot locations
• Paint Apparatus Bay door framing
• Clean tracks at roll-up Apparatus Bay doors
• Provide new rubber gaskets at windows as required
• Provide new sealant at spherical mounted light fixtures • Provide new sealant at building perimeter base
• Remove rusted screws at electrical room exterior door • Replace corroded vents at exterior doors
• Replace egress door, weatherstripping and hardware as required to reduce noise and air intrusion
• Trim vine growing around exterior corner of the building near diesel storage tank
• Paint exterior Training Tower door
• Clean Training Tower roof structure
Roof:
• Replace damaged components of parapet flashing at roof • Paint standing seam metal roof
• Provide new tinting film at skylights
Structure:
• Continue to monitor Apparatus Bay and Tool Room flooring for additional concrete cracking
• Continue to monitor interior CMU surfaces for additional cracking, including at oxygen storage area and at top level of Training Tower
Interior:
• Replace acoustic ceiling tile throughout facility and provide adjustments to ceiling grid
• Clean gypsum board ceilings including at Apparatus Bay • Provide security glass and wall at lobby public service window
• Clean blinds at interior windows and door vision panels • Provide new paint at interior drywall surfaces
• Provide new ceramic floor tile at Turnout Roo
• Provide new ceramic floor tile at restrooms
• Reseal Apparatus Bay concrete flooring
• Provide kick plates at interior doors
• Replace damaged door closers
• Provide new Apparatus Bay door control signage
• Replace damaged interior door hinges
• Replace damaged light switch and power receptacle
faceplates
• Paint interior doors
• Provide light fixture lens coverings at locations missing covers
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Recommendation Summary
CITY OF HEALDSBURG 29 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Recommendation Summary - Fire Department
• Provide adjustements to securely attach can lighting
fixtures to ceiling systems
• Paint metal stair ladder at mezzanine access
• Clean large ventilation louvers at attic area
• Provide middle stair stringer at attic stairs
• Paint interior CMU at Training Tower
• Clean sills at Training Tower
MEP Systems:
• Provide complete cleaning of HVAC system ductwork and components
• Replace ceiling-mounted HVAC supply and return
registers
• Continue to monitor Apparatus Bay water piping
insulation for additional stains and possible leakage
• Provide investigation by plumber regarding solutions for urinal back up issue at Men’s Restroom. Replacement of
plumbing system components expected to be required.
• Replace rooftop safety switch enclosures for HVAC
equipment
• Replace gas service line to Trane HVAC units
• Maintain testing of generator quarterly for functionality • Relocate oxygen storage tanks adjacent to generator
• Provide conduits/cable management for low voltage
wiring
• Provide new labels at compressed air and water access locations at Apparatus Bay
• Provide new “DIESEL” signage at diesel storage tank
• Clean concrete transformer pad
• Provide new paint at exposed fire riser and utility piping at Training Tower and Apparatus Bay
• Provide attachment screws at base of lift enclosure for cable-driven lift system at Training Tower
• Replace damaged junction box cover and screws at
Training Tower
ADA Compliance:
• Provide ADA signage at entry doors
• Provide adjustments to ADA parking stall pavement
surface for compliant slope
• Re-stripe accessible parking space
• Provide accessible toilet stall, sink and urinal at restrooms • Provide accessible counter and required knee clearance at kitchen
• Adjust mounting heights of paper towel and seat cover dispensers at restrooms
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General Condition Checklist
30 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Excellent Good Fair Poor Critical N/A Rank
5 4 3 2 1
1 3.1

1.1 2.5
A. Perimeter Fencing 2
B. Equipment Fencing N/A
C. Landscape Walls/ Piers / Structures 3
D. Gates N/A

1.2 3.4
A. Sidewalks/ Walkways/ Crosswalks 3
B. Curbing 4
C. Driveways/ Parking Pavement 3
D. Striping/ Marking/ Speed Bumps 4
E. Patios 3

1.3 3.0
A. Ground Cover 2
B. Trees 4
C. Irrigation System 3

1.4 3.5
A. Landscape Features/ Play Equipment N/A
B. Exterior Lighting Fixtures 4
C. Water Fixtures N/A
D. Exterior Site Furniture N/A
E. Site Utility 3

1.5 3.0
N
O
T
E
S
Overall Rank

1.1 A - Perimeter Redwood Fence shows signs of wear, including accumulated cobwebs, damage particularly where the top rail is out of plumb and inconsistent gaps along the bottom.

1.1 C - CMU wall at rear contains some dirt and moss buildup.

1.2 A - Exterior public sidewalk along Grant Street has medium stain buildup, moderate cracking and weed growth at curb joints. Moderate crack present in sidewalk along Grant Street. Weeds are present along asphalt where it meets concrete curb and in sidewalk joints.

1.2 C - Concrete driveway facing Grant Street contains light surface discoloration and light cracking at some expansion joints. Plant debris is also present. Asphalt pavement is generally in good condition, with light cracking in front of outdoor training equipment storage and around storm drains and dumpster. Rear yard asphalt contains cracking near dumpster and redwood fence.

1.2 E - Concrete at entrance patio shows signs of deterioration and moderate cracking is present.

1.3 A - Landscaping at entrance facing Healdsburg Avenue in fair to good condition but generally lacking. Bark at front entrance is discolored and dried out.

1.3 C - Sprinkler system in fair condition and functioning properly.

1.4 E - Round water handhole near south side of building settling from surrounding cracked concrete. T.V. Cable handhole has weed buildup and handhole lid doesn’t close properly. Some site utility handholes are covered with decomposed granite material.

Site Features/ Fixtures/ Furniture/ Signage
Stormwater Management
Condition Assessment Checklist
Facility Name: City of Healdsburg Fire Station
Condition
Fences/ Walls/ Gates
Paving
Landscape

3.3 Site/ Civil/ Landscape
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General Condition Checklist
31 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Excellent Good Fair Poor Critical N/A Rank
5 4 3 2 1
Overall Rank
Condition Assessment Checklist
Facility Name: City of Healdsburg Fire Station
Condition

3.3 2 3.4

2.1 4.0

2.2 3.0

2.3 3.0
A. Windows 3
B. Louvers and Vents 3
C. Exterior Doors & Hardware 3

2.4 3.8
A. Roof Surface 4
B. Roof Opening/ Skylight/ Penetrations 4
C. Roof Equipment Curbing 4
D. Leakage 4
E. Ponding Water 4
F. Roof Drainage 4
G. Gutters / Downspouts 3
H. Roof Vents 3
N
O
T
E
S
3 3.8

3.1 4.0

3.2 4.0

3.3 4.0

3.4 4.0

3.5 N/A

3.6 3.0

3.7 N/A
N
O
T
E
S

2.2 - Fascia is in fair condition with some minor dirt buildup.

2.3 A - Exterior windows in fair condition overall with some sealant deterioration present at windows.

2.3 B - Vent at bottom portion of door to electrical room is heavily rusted with debris buildup.

2.3 C - Exterior door stop at electrical room contains a rusted attachment screw to asphalt which is a potential tripping hazard. Main door for staff egress that faces Grant Street, at the open office area, does not properly seal when closed.

Door to Training Tower contains scuffing and scratches at paint surface.

2.4 G - Gutters in generally good condition without noteworthy blockages observed.

2.4 H - Roof Vents appear to be in good condition but contain minor grime buildup.

Covered Walkway/Canopy
Chimney

3.6 - Dirt and debris is present at bases of exterior metal columns for pergola/canopy structure.

Exterior Wall Finish
Eaves and Fascias
Doors/ Windows/ Louvers
Roofing
Foundation/ Footing
Columns
Exterior Envelope
Structure
Framing System
Walls
Lateral Force Resistance System
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General Condition Checklist
32 CITY OF HEALDSBURG

3.3 4 2.7

4.1 3.0
A. Suspended Ceiling (ACT) 2
B. Gypsum Board 3
C. Plaster 3
D. Wood N/A
E. Other N/A
F. Exposed 4

4.2 3.0
A. Carpet N/A
B. Vinyl 3
C. Tile 2
D. Wood N/A
E. Concrete 4

4.3 2.0

4.4 2.0

4.5 3.0

4.6 3.0
A. Stairs/ Landing 3
B. Handrails 3

4.7 2.9
A. Toilet Accessories 3
B. Toilet Partitions 3
C. Water Closets 3
D. Urinals 3
E. Lavatories /Sinks 3
F. Counter 3
G. Shower Compartments 2

4.8 N/A

4.9 3.0
Ceilings
Interior Doors & Hardware
Stairs Condition
Toilet Condition
Interior Windows & Window Covering
Interior Elements
Hazmat
Room Capacity
Flooring
Interior Wall/Partition Finishes
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General Condition Checklist
33 CITY OF HEALDSBURG

3.3 N
O
T
E
S

4.1 A - Suspended Ceiling (ACT) at the main lobby is in good condition overall. Some discoloration is present at ACT throughout the administrative space adjacent to the lobby. Smaller portions of ACT tile throughout the Fire Department are often out of plumb with the ceiling grid.

4.1 B - Gypsum ceiling at Apparatus Bay is in good condition but contains moderate cobweb buildup.

4.1 C - Plaster ceilings are generally in fair condition.

4.1 F - Exposed ceilings in mechanical rooms in generally in good condition.

4.2 B - Scuffs and scratches at vinyl tile flooring exist throughout the facility, especially within corridor areas

4.2 C - Small ceramic floor tiles at Turnout Room are in fair to poor condition and locations are present with chipped or missing tiles. Grout is heavily stained. At the stall in the Men’s Restroom, the small format floor tile is in fair to good condition with moderately stained grout. Shower wall tile is in fair condition with some surface debris and discoloration.

Small format floor tile at Men’s Restroom shower contains staining at grout especially at corners and middle of shower floor.

4.3 - Slight damage at painted drywall surfaces throughout the facility, including areas of previous equipment or shelf mounting. Interior baseboards are in fair condition with surface scuffing and general wear.

4.4 - Interior doors and hardware throughout the facility show varying levels of wear. The Training Room door has base discoloration and chipping. Hinges at interior doors exhibit discoloration and light debris buildup. Multiple door closers have scuffed paint surfaces, with the door closer at the cleaning products storage room broken and hanging loosely.

4.5 - Lobby lacks security glass at public window. Blinds are in fair condition; some surface discoloration and debris on slats was observed.

4.6 A - Stairs and handrails throughout the facility exhibit signs of wear. Training Tower stairs contain cracked concrete treads, with dust accumulation reducing grip. The stair ladder to the mezzanine contains scuffed paint, and the wood stair leading to the attic flexes under load and lacks a center stair stringer.

4.6 B - Handrails at the Training Tower show signs of finish wear, including paint scuffs and chipping.

4.7 A-G - Restrooms in fair condition. Plumbing backup at men’s urinal is affecting the adjacent sink at the women's restroom. Tile floor surfaces at shower pans contain of excessive grime build up.

4.9 - Room capacity is generally substantial for current facility use.

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General Condition Checklist
34 CITY OF HEALDSBURG

3.3 5 3.5

5.1 3.5
A. HVAC 3
B. Control System 3
C. Chiller N/A
D. Cooling Towers N/A
E. Duct Work 4
F. Ventilation/Air Distribution 4
G. Boilers N/A

5.2 3.7
A. Transformer 4
B. Switchgear 4
C. Panelboards (Condition & Capacity) 4
D. Devices (Switches & Receptacles) 3
E. Interior Lighting Fixtures 3
F. Conveying Systems N/A
G. Fire Alarm System 4

5.3 3.0

5.4 2.7
A. Plumbing Fixtures 3
B. Water Distribution System/ Pipes 2
C. Water Heaters 3

5.5 4.0

5.6 4.0
N
O
T
E
S

5.1 A - HVAC systems throughout the facility are generally operational but show signs of age and wear. Rooftop units are approximately 9 years old, with rust noted on gas service lines and heavily rusted safety switch enclosures present.

Ceiling return registers inside the facility are discolored.

5.1 B - HVAC zoning issues were noted.

5.2 D - Light switches and receptacle covers are in fair condition; some contain cracking.

5.2 E - Interior lighting fixtures throughout the facility are generally in good condition. Apparatus Bay lighting is wellaligned and fully operational. Some interior light fixture lenses are misaligned, and cobweb buildup is present at light fixtures in the electrical room and other locations.

5.3 - Voice and data systems do not meet modern standards but otherwise function for Fire Department use

5.4 - Plumbing fixtures in fair condition aside from previously mentioned backup at Men’s Restroom urinal. Some plumbing piping insulation contains staining.

5.4 B - Water Distribution System/Pipes insulation at central portion of the east side of the Apparatus Bay contains surface deterioration and staining. At the multi-user Men’s Restroom, the plumbing system backs up at the urinal, which is connected to the sink at adjacent restrooms. If urinal drainage becomes clogged, a backup at the adjacent restroom sink occurs.

5.4 C - Water heaters in fair condition and functioning sufficiently.

Voice and Data Systems
Plumbing Systems
Gas Distribution Systems
Fire Suppression System
Mechanical, Electrical and Plumbing Systems
Mechanical Systems
Electrical Systems
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General Condition Checklist
35 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Compliant Non-compliant N/A
6 6.1
A. Accessible Parking Spaces NC
B. Passenger Loading Zones N/A
C. Accessible Parking Signage C
D. Sidewalk & Accessible Route to Entry C
E. Gate & Gate Hardware NC
F. Ramps N/A
G. Stairways N/A
H. Handrails & Guardrails (Ramps & Stairways) N/A

6.2 A. Interior Walking Clearance/Clear Floor Space NC
B. Doors & Door Hardware NC
C. Door Strike NC
D. Threshold C
E. Ramps N/A
F. Stairways NC
G. Handrails & Guardrails (Ramps & Stairways) NC
H. Elevators N/A
I. Cabinet NC
J. Counters (Knee & Toe Clearance) NC
K. Signage (Pictogram & Braille) C

6.3 A. Clearances/Accessible Stall NC
B. Water Closets NC
C. Urinals NC
D. Lavatories NC
E. Toilet Accessories NC
F. Shower Compartments NC
G. Drinking Fountain & Spout NC
H. Signage (Pictogram & Braille) C
N
O
T
E
S

6.1 A - ADA parking space nearest Grant Street is non-compliant.

6.1 E - Pedestrian man gate adjacent to patio by kitchen is not accessible.

6.2 A - Door maneuvering clearance for Door 6A in Training Room overlaps with sink clear floor space.

6.2 B - No all interior doors meet 5lb operational requirement and other hardware improvements are neccessary for accessibility.

6.2 C - Door maneuvering clearance for Door 27 (between Corridor #2 and Apparatus Bay) is not compliant.

6.2 F - Stairways are not accessible.

6.2 I - Interior casework does not contain required knee clearance at sink locations and not all counter surfaces for dedicated functions are mounted at accessible heights.

6.2 J - Counter height in Kitchen non compliant for ADA clearance (measured at 36 inches). No knee space provided at Kitchen sink.

6.3 A/B - No accessible water closet provided in Men’s Restroom.

6.3 C - Urinal height at Men’s Restroom non-compliant (measured at 17.5 inches).

6.3 D - Sink counter heights in Men’s Restroom and Toilet Room non compliant (measured at 35 inches).

6.3 E - Paper towel dispenser in Public Restroom mounted at non-compliant height (measured at 50 inches). Seat cover dispenser mounted too high in Public Restroom.

6.3 F - Shower compartments do not contain required accessible floor space for roll in ability.

6.3 G - Drinking fountains require accessibilty improvements.

System
Condition
Site
ADA Compliance
Interior
Toilet
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Major MEP Components Overview
36 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Panel Name:

Location:

Service Capacity:

Age of Switchboard:

EDP
Room 27
600A

33.33%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
6 OF 18
N/A
Room 27
600A
1991 (34 Years)
MEP Components Overview
Main Electrical Service
Electrical Panels
ELA
Room 27
225A

33.33%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
14 OF 42
ELB
Room 27
225A

26.19%

CIRCUITS
ELC
Room 27
225A

14.29%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
6 OF 42
Name:

Location:

Capacity:

Circuit Availability:
11 OF 42
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Major MEP Components Overview
37 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
MEP Components Overview
ELD
Room 27
100A

80.95%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
34 OF 42
Name:

Location:

Other Electrical Items
Exiting Lighting Control
Room 27
Name:

Location:

Rectifier RCP-1
Room 27
Name:

Location:

Transfer Switch
Room 27
Name:

Location:

Cummins Generator/Fuel Tank
Training Tower - Interior/Exterior
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Major MEP Components Overview
38 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
MEP Components Overview
Name:

Location:

Switchgear
Site
Name:

Location:

PG&E Meter
Site
Name:

Location:

Transformer
Site
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Major MEP Components Overview
39 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
HVAC
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Packaged HVAC Unit #2
Roof
Trane
YSC092F3RLA1VK1
163811902L
09/2016
Natural Gas
120,000 BTU/hr / 96,000 BTU/hr
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

MEP Components Overview
Packaged HVAC Unit #1
Roof
Trane
YHC074F3RLAOHK7
163812129L
09/2016
Natural Gas
80,000 BTU/hr / 64,800 BTU/hr
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Packaged HVAC Unit #2
Roof
Trane
YSC035G3RLA01D
153710319L
09/2016
Natural Gas
60,000 BTU/hr / 49,200 BTU/hr
Unit Type:

Location:

Brand:

Ceiling Heater
Bay
Reznor
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Life Safety Diagram
40 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Life Safety Diagram
Legend
Exit Sign
Fire Dept. - Floor Plan
Fire Alarm Strobe
Fire Alarm Pull
Fire Suppression Riser
Fire Extinguisher
Eye Wash Station
Automated External Defibrillator (AED)
- Located in fire trucks
F
F
F
F F
F
F
F
F
F F
F
FIRE
ALARM
PULL
FIRE
ALARM
PULL
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Photo Documentation
41 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Photo Documentation | Exterior Overall
Photo Documentation | Interior Blow Ups
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CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION B: FACILITY CONDITION ASSESSMENT

POLICE DEPARTMENT
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43 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Facility Description
Condition Summary
Recommendation Summary
General Condition Checklist
Major MEP Components Overview
Life Safety Diagram
Photo Documentation
44 46
50 52
60 67
68 Item 8.b
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Facility Description
44 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Facility Description - Police Department Overview
Age
The Healdsburg Police Department is 32 years old
and was constructed in 1993.

Square Footage
12,230 SF
Restrooms
3 Mens
3 Womens
Building Type and Occupancy
Building Type: V
Occupancy Group: B, I-3, S-2
Site Plan

OCCUPANCY GROUPS
0 4' 8' 12'
First Floor Plan
Second Floor Plan
I-3 S-2
B
B
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Facility Description
45 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Facility Description - Police Department
Building Description
The Healdsburg Police Department is a two-story municipal facility that was constructed in 1993. The building is located on Center Street, adjacent to City Hall and within walking distance of the downtown core. The building structure
consists of wood framing on a concrete slab-on-grade
foundation. The exterior of the Police Department is finished in painted stucco with aluminum-framed windows and a flat roof that contains rooftop mounted mechanical equipment.

The rear police parking lot is shared with adjacent businesses and is unsecured. The rear lot provides access to the building’s secured sally port. Public parking dedicated to the Police Department is lacking considerably but there is some
dedicated police parking and accessible parking located along Center Street. Public sidewalks are located along the building’s front entry and provide pedestrian access into the rear lot. The entrance also includes a covered canopy and masonry ramp/ landscape planter structure. The masonry ramp provides a small buffer from the adjacent street.

The building contains a single ply roof surface housing radio and HVAC equipment. Interior fan coil units align to exterior rooftop outdoor units and are located centrally in many rooms throughout. Floor finishes throughout the facility include carpet, rubber tile, vinyl tile and sealed concrete. The building provides public service functions at the ground level. Public service functions include a reception counter, dedicated translation phone, lobby, public restrooms and access to interview rooms. Secured ground floor workspaces include a report writing room, records storage, code enforcement and access to the sally port. A detention area exists at the ground level. The second floor houses the City’s IT Department offices, secured administrative offices, a training room, locker rooms, an exercise room, a communications room and a server room supporting dispatch and IT functions. The Police Department supports a range of operational activities including acting as the City’s Emergency Operations Center.

Use of Building
The building is used in the following ways:
• Supports law enforcement and Healdsburg Emergency
Operations Center (EOC) operations
• Provides offices and workspaces for police personnel
including dispatch and records staff
• Houses public-facing services including lobby, interview rooms and restrooms
• Contains locker rooms, gym, and training area for staff use Item 8.b
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Condition Summary
CITY OF HEALDSBURG 46 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Facility Condition
Site 3.0
The site includes a combination of asphalt and concrete paving, curb islands, sidewalks and utility access points. The asphalt pavement is generally in fair condition, with light surface cracking noted across both the front parking area along Center Street and the rear police parking lot. Concrete curbing is nearing the end of its service life and shows damage at numerous locations, particularly at corner edges and curb islands, including cracking in locations due to tree root intrusion or possible settlement. Curb stops at parking spaces show chipped paint. Painted curbing throughout the site, including red, green, and blue curb markings, are significantly faded, with “No Dumping” and other curbside markings
completely worn.

Sidewalk conditions vary across the site. Surface staining is present along the walkway facing Grant Street and moderate cracking is visible in this area. Sidewalk areas will benefit from pressure washing to remove surface staining. Truncated domes along the accessible route at the front of the building contain debris buildup, and nearby water handholes have cracked plastic housings.

Parking lot striping is faded at both the front and rear of the facility. Lettering and delineation of “No Parking” and standard stalls are difficult to distinguish. Yellow striping at the building’s exterior entrance stair treads is also faded.

Landscaping at planters facing Center Street is moderately overgrown. While vegetation is generally healthy, planter maintenance appears inconsistent. Trees at the front sidewalk are beginning to lift adjacent metal grate covers due to general growth and expansion of root structures. These
planter covers are expected to require removal within three years. Irrigation hose management does not appear to be present at front planters.

Utility infrastructure on site includes a transformer housing Condition Summary - Police Department
Overall Rating 3.0
that is faded and partially obscured by vegetation. The area adjacent to the transformer is heavily overgrown. A cracked handhole (Pac-Bell) and adjacent electrical box at the rear of the lot are protruding from the curb island and pose a potential tripping hazard.

Site lighting exhibit show signs of surface wear with faded paint. Gate hardware at the side walkway is chipped. The “Police Cars Only” parking sign at rear shows rust staining at the mounting points, and parking signage poles along the front curb are leaning towards the facility, possibly due to settlement of footings.

The site lacks continuous perimeter fencing. While fencing exists along the rear portion of the lot and is in fair condition, vehicle parking remains unsecured overall which is not typical for modern police stations.

Exterior Envelope 3.3
The exterior envelope consists of stucco walls, a metal storefront system and exterior-mounted lighting fixtures.

Masonry accents are included at the exterior and are visibly in good condition. The stucco and exterior paint are in very good condition overall and have recently been repaired. Metal storefront entrance door contains chipped paint and signs of wear.

The mounted exterior lighting fixtures appear original to the building’s construction and exhibit faded lenses and aging surface finishes. An aluminum awning mounted at the building exterior is in good condition and appears securely attached, though some surface discoloration is present upon close inspection. Vents located beneath exterior soffits at doorways are clogged with debris.

An exterior power outlet located to the right of the main entrance has a detached receptacle cover with broken hinge, leaving the outlet exposed. The “Push for Help” button and camera mounting brackets are visibly in good condition but Item 8.b
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Condition Summary
CITY OF HEALDSBURG 47 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Police Department
Overall Rating 3.0
operation was not tested. Window glazing appears to be in fair to good condition.

Roof 2.5
The roof surface contains debris buildup throughout with accumulation particularly heavy beneath nearby palm trees.

Roof drains near mechanical equipment, including related electrical items such as AC Panel 2, are also impacted by debris. Rooftop walking mats show grime buildup and require cleaning to maintain slip resistance.

Skylight panel housings show minor surface deterioration and peeling surface coatings. Dirt has collected at panelto-housing joints, and skylight glazing surfaces exhibit mild accumulation of debris. Parapet flashing appears to have been resealed at lap joints. Moss buildup is visible at select parapet areas.

Rooftop HVAC gas lines and conduit connections display
surface rust, particularly around fasteners for electrical feeders.

Exhaust fan housings are rusted and have deteriorated surface paint. Multiple rooftop vents are uncapped and present a potential trip hazard, especially near rooftop access paths.

Structure 3.0
Structural systems appear generally sound. No major issues were observed at visible portions of the foundation, though some surface staining is present. Minor drywall cracking is visible at interior drywall, including at area 9above signage identifying Lieutenant’s Office. Cracking may indicate slight settlement or past building movement.

Interior 2.7
Interior flooring throughout the facility consists of vinyl tile, carpet, concrete, wood and rubber finishes. Vinyl flooring located within the main corridors exhibits significant scuffing and minor gaps at tile joints. The flooring at the small room containing the vending machine off of the public lobby is in very poor condition with advanced deterioration. Additional vinyl flooring areas, including stair landings and restroom spaces, show chipping and cracking. Carpet is inconsistently installed throughout the building and shows staining at office, corridor and gym areas. At the Training Room, carpet seams are separating and visible deterioration of seam edges is present at these locations. Wood-look vinyl flooring at the Chief and Lieutenant Offices are in good condition. Rubber flooring at the Men’s Locker Room is scratched and beginning to warp.

Jail area concrete floors are cracked with surface deterioration visible. Wall base is heavily scratched and separating at many locations throughout the interior including at the staff stairwell. Damage to painted drywall surfaces is widespread, with scuffs at corners and locations of prior equipment mounting. Wallpaper is warped and peeling below the circular lobby window. Paint and caulking at window bases and sill joints is deteriorating.

Stairs are in poor condition. Rubber stair treads and base are stained and separating, and excessive grime is present at treads. Handrails lack flat return portions and show chipped paint. At the public stairwell, tiled stair treads contain grout issues and minor surface abrasions.

Numerous interior doors and frames exhibit chipped paint and wear. Door closer to the rear parking lot is broken and door frame is heavily damaged from excessive closing force of rear door. Cell doors are difficult to operate and contain surface damage. Kick plates are missing from main entrance doors, which also show heavy scratching at the base.

Acoustical Ceiling Tile (ACT) throughout the facilty is in fair to poor condition. Ceiling systems contain stained, warped and poorly cut ACT. ACT at main corridor and public lobby areas shows grime and water damage. Some locations, such as the IT open office area, show ACT flexing and signs of condensate leakage from overhead fan coil units.

Light fixture lens covers are missing in several areas, including Item 8.b
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Condition Summary
CITY OF HEALDSBURG 48 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Police Department
Overall Rating 3.0
at elevator cab interior and sally port fixtures. Dust buildup is visible around recessed lighting fixtures at locker rooms. At the janitorial closet, sealant is damaged and contains mildew.

Deteriorated elevator finishes include scratched doors and chipped interior signage. The interior lighting fixture at the elevator is in poor condition with a partially missing lens cover that is otherwise warped. Rust is visible at the elevator cab speaker/vent grille. Floor tile deterioration and debris buildup is present at the elevator threshold.

Casework in break and locker room areas show wear, including chipped trim and surface discoloration. Counter surfaces at the gun cleaning station are also chipped. Lockers contain scratched paint, and the bench in the Men’s Locker Room shows signs of heavy use. Toilet paper holders located within public restrooms are loose. Exit signage at Jail locations is floor-mounted and non-compliant.

MEP Systems 2.9
Mechanical systems are functional but aging. The facility uses ceiling-mounted fan coil units, some of which interfere with daily work operations due to poor placement above work
surfaces. Condensate pumps are unable to keep up with peak cooling demands leading to past overflows and associated ceiling damage. Condensate line insulation is deteriorated or missing in multiple areas, which has led to exposed copper piping. Rooftop HVAC units have surface rust and missing or rusted fasteners.

The electrical system is near capacity and electrical panels are largely original to the building’s construction. Some minor circuit availability remains for future power requirements.

The main switchboard is reported to be in working order, but the transfer switch display is damaged. Equipment is stored directly in front of some electrical panels, impeding access.

Lighting fixtures in the building are aging, and many still use fluorescent or incandescent lamps. Fixtures throughout the facility are missing lenses. LED upgrades are recommended.

Dust and grime buildup is noted at lighting fixtures near exterior ramps and locker room spaces.

Communications cabling is exposed at ceiling surfaces and under eaves. The Communications (Radio) Room has open
cable trays and wall-mounted ethernet systems that require organizational improvements. Adhesive for attachment of insulation panel at the Server Room window is failing. A rear entry doorbell intercom system is non-functional.

The water heater was manufactured in 2011 and is likely approaching end of useful service life. Piping insulation is missing in multiple locations including at exposed piping below public restroom lavatories. The break room faucet shows heavy water deposit buildup. Dishwasher and
refrigerator units are functional but exhibit signs of age and physical wear.

ADA Compliance Needs Compliance
The single ADA parking stall along Center Street is not compliant. The blue striping does not reach the required 20’ length. The exterior ramp does not contain a compliant slope and lacks handrails. Debris buildup is present at truncated domes.

The elevator cab depth does not meet ADA requirements. The break room counter is not ADA compliant and exceeds 34”.

Trash receptacles are placed within door maneuvering
clearances at multiple locations, including at Door 32 for Booking 136 and Door 62 for Men’s Locker Room. No back
support is provided for benches in both Men’s Locker Room (213) and Women’s Locker Room (214). Clear floor space is not provided at the Corridor 118B sink. At the Break Room (216), there is not enough aisle space or sink clear floor space is provided. Clearance for the shower is overlapping with the clear floor space for the urinal in Men’s restroom (211).

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Condition Summary
CITY OF HEALDSBURG 49 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Condition Summary - Police Department
Overall Rating 3.0
Stair treads exceed the maximum 12” run, and some accessible restroom upgrades may be necessary. Clearances at restroom fixtures, dispensers and door swing zones should be reevaluated.

Life Safety Items
Ceiling-mounted fire sprinklers are not properly aligned with ceiling tiles in some locations. One sprinkler head is located directly above an electrical panel at the second floor. Fire extinguisher signage is missing in various parts of the building.

Items stored within the corridor pose a potential safety hazard during evacuation events.

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Recommendation Summary
CITY OF HEALDSBURG 50 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Recommendation Summary - Police Department
Recommendations
Site:
• Pressure wash sidewalk surfaces and truncated domes
• Repair damaged components of site curbing
• Paint faded curb markings
• Paint parking curb stops
• Restripe rear parking lot markings
• Restripe front parking spaces and other pavement
markings
• Maintain landscaping at planters facing Center Street • Address metal grate covers impacted by tree growth.

Arborist may provide additional recommendations
• Provide hose bib management at planter
• Provide new handholes throughout site at locations of cracked or deteriorated handholes
• Clear overgrown vegetation around existing site
transformer
• Paint site lighting poles and gate hardware
• Replace parking signage at rear lot
• Replace parking signs, poles and footings at Center Street Exterior Envelope:
• Follow maintenance guidelines from manufacturer of new exterior paint application
• Paint metal storefront at entrance including door
• Replace wall-mounted exterior lighting fixtures
• Replace hinge cover at power outlet located to right of main entrance
• Provide regular testing of the “Push for Help” button Roof:
• Clean debris from roof surface regularly
• Provide caps at rooftop vents
• Clean roof drainage elements
Structure:
• Continue to monitor the structure for growth at existing interior drywall cracks, new interior drywall cracks and exposed portions of foundation
Interior:
• Replace vinyl tile flooring throughout the building
• Replace carpet throughout the building
• Level flooring as needed for replacement of vinyl or carpet floor finishes
• Remove existing wallpaper and reapply new wallpaper,
or provide spot fixes to existing wallpaper at locations of warping
• Paint interior doors and frames
• Paint interior window trim
• Provide new grout at tile treads at lobby stair
• Provide new door hardware as needed
• Replace damaged light and power receptacle switchplates • Provide new acoustic ceiling tile throughout building.

Repair existing ceiling grid as necessary
• Provide LED bulbs or replace existing lighting fixtures with LED fixtures throughout the facility
• Provide improvements to elevator cab interior including floor and ceiling finishes
• Repair damaged casework components
• Replace benches at locker rooms
• Provide new toilet fixtures and accessories at public Item 8.b
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Recommendation Summary
CITY OF HEALDSBURG 51 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Recommendation Summary - Police Department
restrooms
• Replace non-compliant EXIT signage with new
• Replace damaged door closers
MEP Systems:
• Provide complete cleaning of HVAC system ductwork and components
• Provide new ceiling supply and return registers
• Provide new condensate drainage pumps for Fan Coil
Units with higher capacity. Complete replacement of
building HVAC system recommended within the next 10
years
• Provide new refrigerant line insulation for rooftop
mounted HVAC units
• Provide required clearances in front of electrical panels • Provide additional cable management at cable trays
• Provide new piping insultation at sinks and lavatories for exposed plumbing
• Replace faucet at break area sink
• Replace dishwasher and refrigerator in break room
ADA Compliance:
• Provide ADA compliant break room counter and other
interior counters and lavatories
• Recommend reconfiguration and design study of existing stairs
• Provide handrails at exterior masonry ramp
• Reposition trash receptacles
• Provide accessibilty improvements at public restrooms • Provide accessibility improvements at ADA parking stall at Center Street
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General Condition Checklist
52 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Excellent Good Fair Poor Critical N/A Rank
5 4 3 2 1
1 3.0

1.1 3.0
A. Perimeter Fencing 3
B. Equipment Fencing N/A
C. Landscape Walls/ Piers / Structures 3
D. Gates N/A

1.2 2.5
A. Sidewalks/ Walkways/ Crosswalks 3
B. Curbing 2
C. Driveways/ Parking Pavement 2
D. Striping/ Marking/ Speed Bumps 3
E. Patios N/A

1.3 3.0
A. Ground Cover 3
B. Trees 3
C. Irrigation System 3

1.4 3.5
A. Landscape Features/ Play Equipment N/A
B. Exterior Lighting Fixtures 3
C. Water Fixtures N/A
D. Exterior Site Furniture N/A
E. Site Utility 4

1.5 3.0
N
O
T
E
S
Overall Rank

1.1 A - No perimeter fencing exists at the Police Station site, resulting in unsecured site conditions.

1.1 C - Masonry brick landscape wall along ramp shows white smears, potentially from vandalism or incomplete cleaning.

1.2 A - Sidewalks and walkways show signs of wear. Curb paint is worn and fading in multiple locations. Dirt buildup is present along the edges of entrance stairway and walkway, obscuring some painted surfaces.

1.2 B - Curbing is approaching useful service life and shows damage at numerous locations, particularly at corner edges and curb islands at rear. Cracking is present in locations due to tree root intrusion or possible settlement.

1.2 C - Asphalt pavement is in poor condition. The driveway is shared with neighboring businesses, which at times disrupts traffic flow. As a result, police vehicles are occasionally entering through the one-way driveway.

1.2 D - Curb stops at parking spaces show chipped paint, while curbing paint throughout the site is significantly faded. Curb markings such as “No Dumping” are completely worn. Parking lot striping is also faded at both the rear lot and front parking spaces. Lettering and delineation of “No Parking” and standard stalls are difficult to distinguish. Yellow striping at the building’s exterior entrance stair treads is also faded.

1.3 A - Moderately overgrown vegetation is present at the front of the building. Vegetation around the transformer housing is heavily overgrown and partially obscuring the transformer.

1.3 B - Planters at the front sidewalk are beginning to lift metal tree grates due to tree trunk growth; these covers may require removal within five years.

1.3 C - Irrigation hoses are present but appear unmanaged around front planters.

1.4 B - Exterior lighting fixtures throughout the site show signs of aging and wear. Many fixtures appear original to the building and have faded lenses, deteriorated finishes and dirt or cobweb buildup. Lighting pole bases contain debris, and some fixtures at pedestrian pathways and near the exterior entrance ramp exhibit grime accumulation.

Site Features/ Fixtures/ Furniture/ Signage
Stormwater Management
Condition Assessment Checklist
Facility Name: City of Healdsburg Police Station
Condition
Fences/ Walls/ Gates
Paving
Landscape

3.0 Site/ Civil/ Landscape
Item 8.b
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General Condition Checklist
53 CITY OF HEALDSBURG

3.0 2 3.3

2.1 4.0

2.2 4.0

2.3 2.5
A. Windows 3
B. Louvers and Vents N/A
C. Exterior Doors & Hardware 2

2.4 2.5
A. Roof Surface 3
B. Roof Opening/ Skylight/ Penetrations 3
C. Roof Equipment Curbing 3
D. Leakage 3
E. Ponding Water 2
F. Roof Drainage 2
G. Gutters / Downspouts 2
H. Roof Vents 2
N
O
T
E
S

2.3 A - Exterior windows are generally in fair condition but show signs of aging. Some window frames have chipped paint, surface wear and minor deterioration.

2.3 C - Exterior Door and Hardware by the storefront entrance contains chipped paint and signs of wear.

2.4 A - The roof contains widespread debris buildup, particularly near roof drains. Rooftop walking mats contain grime accumulation and require cleaning to maintain safe access.

2.4 B - Skylight panels and housings show light surface deterioration, peeling coatings and debris buildup at joints.

2.4 C - Roof-mounted HVAC units and mechanical equipment show surface rust and some missing or rusted fasteners. Some rooftop equipment curbing may require resealing or refinishing.

2.4 D - Interior ceiling stains are present throughout the building, particularly at acoustic tile ceilings. Stains suggest past or ongoing leakage issues. Water damage is most notable near HVAC condensate lines and rooftop mechanical units where previous overflows and insulation failures have occurred.

2.4 E - Evidence of ponding water after rain event is present at roof surface. Debris stains at areas of ponding water were observed.

2.4 F - Roof Drainage elements near mechanical equipment, such as AC Panel 2 are impacted by debris.

2.4 G - Concealed Gutters/Downspouts are clogged and contain debris buildup throughout.

2.4 H - Roof Vents are uncapped and present a potential trip hazard, especially near rooftop access paths.

Exterior Wall Finish
Eaves and Fascias
Doors/ Windows/ Louvers
Roofing
Exterior Envelope
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General Condition Checklist
54 CITY OF HEALDSBURG

3.0 3 3.0

3.1 3.0

3.2 3.0

3.3 3.0

3.4 3.0

3.5 N/A

3.6 3.0

3.7 N/A
N
O
T
E
S
4 2.7

4.1 2.0
A. Suspended Ceiling (ACT) 2
B. Gypsum Board 2
C. Plaster N/A
D. Wood N/A
E. Other N/A
F. Exposed N/A

4.2 2.2
A. Carpet 2
B. Vinyl 2
C. Tile 2
D. Wood 3
E. Concrete 2

4.3 3.0

4.4 3.0

4.5 3.0

4.6 2.5
A. Stairs/ Landing 2
B. Handrails 3

4.7 2.9
A. Toilet Accessories 3
B. Toilet Partitions 3
C. Water Closets 2
D. Urinals 3
E. Lavatories /Sinks 3
F. Counter 3
G. Shower Compartments 3

4.8 N/A

4.9 3
Covered Walkway/Canopy
Chimney
Ceilings

3.1 - No major issues were observed at exposed portions of the building's foundation. Minor surface staining is present in some areas.

3.2 - Interior columns wrapped in wall finishes, such as wallpaper, show minor wear, including scuff marks, tears, and surface deterioration.

3.3 - Structural elements appear generally sound, with no visible signs of excessive damage or movement. Minor interior drywall cracking is present at door frames.

3.4 - Interior walls throughout the facility show widespread cosmetic wear, including scuff marks, chipped paint, dents, and surface damage at door frames and corners. Wallpaper in select areas is warped or peeling, particularly below the circular window at the 2nd floor lobby. Painted drywall surfaces show cracking in some locations, most notably near door frames and high-traffic areas.

3.6 - The exterior canopy structure contains surface debris buildup, particularly around metal posts and connections. Paint is weathered in areas, and cobweb accumulation is present.

Interior Doors & Hardware
Stairs Condition
Toilet Condition
Lateral Force Resistance System
Foundation/ Footing
Columns
Interior Windows & Window Covering
Structure
Interior Elements
Hazmat
Room Capacity
Flooring
Interior Wall/Partition Finishes
Framing System
Walls
Item 8.b
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General Condition Checklist
55 CITY OF HEALDSBURG

3.0 N
O
T
E
S

4.1 A - Acoustical Ceiling Tile (ACT) throughout the facility is in fair to poor condition. Ceiling systems contain stained, warped and poorly cut ACT. Main corridor and public lobby tiles show grime and water damage. Some locations, such as the IT open office area, exhibit signs of condensate impact from overhead fan coil units.

4.1 B - Gypsum ceilings are present in limited areas of the building and are generally in fair condition. Some sections show minor surface wear, including presence of scuff marks and light staining. In certain locations, particularly near HVAC units or plumbing, moisture stains are visible.

4.2 A - Carpet is inconsistently installed throughout the building and contains surface staining at office, corridor and gym areas. The training room carpet seam is separating and unraveling of the fabric is visible.

4.2 B - Vinyl flooring in the main corridors exhibits significant scuffing and minor gaps at tile joints. The flooring at the small room off of the public lobby containing the vending machine is in very poor condition with advanced deterioration.

Additional vinyl flooring areas, including stair landings and restroom spaces, show chipping and cracking.

4.2 C - Tile flooring at the elevator threshold, stairs, and lobby has debris buildup and deterioration. Restroom tiles are worn.

4.2 D - Wood-look flooring in select areas, such as the Police Chief’s and Lieutenant’s offices, shows typical wear and surface scratching consistent with regular use, but no major damage was noted.

4.2 E - Concrete flooring at the jail cells and corridor are cracked with deterioration visible at tile transitions and stairwell grout lines.

4.3 - Interior gypsum board walls exhibit some damage, including scuffing, chipped paint, and cracking, particularly near door frames and corners, such as at the radio room and lieutenant’s office. Some areas contain evidence of past repairs or equipment removal, leaving patching marks or uneven finishes. Moisture stains are present at multiple locations.

4.4 - Interior doors and hardware throughout the facility show moderate to heavy wear. Common issues include chipped paint, scuff marks, scratched door frames and worn hardware finishes. Some doors have damaged or missing kick plates, and certain closers and latches are malfunctioning or loose. Stairwell doors and the exit door to the rear parking lot are particularly worn.

4.5 - Some interior window frames have chipped or deteriorated paint, with minor warping or surface damage noted at certain locations including below window sills. Window blinds, where present, are generally in fair condition but show signs of discoloration and debris buildup.

4.6 A - Stairs are in poor condition. Rubber stair treads and base are stained and separating, and excessive grime is present at treads.

4.6 B - Exterior entrance handrails have peeling paint and weathering. Interior stair handrails exhibit chipped paint, surface scuffing, and worn finishes. Some interior stair handrails are missing proper flat return ends, and certain areas show minor dirt buildup.

4.7 A - Common issues include loose or damaged toilet paper holders, worn or non-compliant dispensers and outdated fixtures. Some paper towel and seat cover dispensers are mounted at non-compliant heights, and accessories generally show surface staining or corrosion.

4.7 B - Toilet partitions in restrooms appear aged, with minor surface wear, scratches and some staining.

4.7 C - Water Closets are outdated and contain surface staining at seats.

4.7 D - Urinals throughout the facility are generally outdated and show signs of surface wear and staining. Some urinals do not meet current accessible height requirements.

4.7 E - Lavatories and sinks throughout the facility show typical signs of wear, with some fixtures exhibiting staining, chipped surfaces and worn finishes.

4.7 F - Counters throughout the facility, including those in break area and restrooms show wear such as chipped surfaces and surface staining. Some counters do not meet ADA height or clearance requirements.

4.7 G - Showers include stained grout, surface debris, and minor discoloration on wall and floor tiles, particularly in corners and around drains.

4.9 - Several rooms throughout the facility are undersized or inefficiently laid out for their current functions. Dispatch, Records, IT and training spaces are particularly impacted by space limitations.

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General Condition Checklist
56 CITY OF HEALDSBURG

3.0 5 2.9

5.1 2.8
A. HVAC 2
B. Control System 3
C. Chiller N/A
D. Cooling Towers N/A
E. Duct Work 3
F. Ventilation / Air Distribution 3
G. Boilers N/A

5.2 2.7
A. Transformer 3
B. Switchgear 2
C. Panelboards (Condition & Capacity) 2
D. Devices (Switches & Receptacles) 3
E. Interior Lighting Fixtures 3
F. Conveying Systems 2
G. Fire Alarm System 4

5.3 3.0

5.4 2.7
A. Plumbing Fixtures 3
B. Water Distribution System/ Pipes 3
C. Water Heaters 2

5.5 3.0

5.6 3.0
Voice and Data Systems
Plumbing Systems
Gas Distribution Systems
Fire Suppression System
Mechanical, Electrical and Plumbing Systems
Mechanical Systems
Electrical Systems
Item 8.b
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General Condition Checklist
57 CITY OF HEALDSBURG

3.0 N
O
T
E
S

5.1 A - HVAC condensate pumps are unable to keep up with peak cooling demands, leading to past overflows and associated ceiling damage. Condensate line insulation is deteriorated or missing in multiple areas, exposing copper piping. Rooftop HVAC units have surface rust and missing or rusted fasteners.

5.1 B - Control systems at the facility, including HVAC, electrical and security components are generally outdated.

5.1 E - Ductwork throughout the facility shows signs of dirt and dust buildup, particularly at supply and return registers, with dust buildup present at adjacent ceiling surfaces.

5.1 F - Ventilation and air distribution throughout the building are reported as inadequate in multiple areas. Poor placement of units interferes with daily operations in certain rooms, such as IT and report writing areas. Ventilation in restrooms, locker rooms, and evidence storage is insufficient, leading to lingering odors and humidity issues.

5.2 A - The on-site transformer enclosure shows surface wear, with faded paint and discoloration. No operational issues with the transformer itself were reported.

5.2 B - The main switchboard is reported to be in working order, but the transfer switch display is damaged. Equipment is stored directly in front of some panels which impedes access.

5.2 C - Panelboards are original to the building construction. Most panelboards do not contain significant additional electrical capacity. Increased power requirements may require upgrade of building electrical system for increase capacity.

5.2 D - Electrical switches and receptacles throughout the facility are generally functional but show signs of age and wear.

Some faceplates are cracked or discolored, and a few devices are poorly positioned near obstructions, such as sinks or tight corners. Staff have noted the need for additional electrical outlets in various areas.

5.2 E - Interior lighting fixtures throughout the building show signs of aging and wear with several missing lens covers. Staff reported that certain areas, such as IT spaces and report writing rooms, would benefit from upgraded LED fixtures.

5.2 F - Elevator is original to building construction. Elevator lobby call button signage is faded and cab finishes are in very poor condition. Elevator operation is generally smooth. Elevator recertification recently obtained.

5.3 - Voice and data systems throughout the facility are functional but in need of upgrades and improved organization. The IT room and server areas are overcrowded, with limited space for current and future equipment needs.

5.4 A - Plumbing fixtures throughout the facility are generally aged and show signs of wear. Common issues include surface staining, minor leaks and presence of outdated fixtures in restrooms.

5.4 B - Water piping insulation is missing or damaged in multiple areas, exposing piping to potential damage and affecting energy efficiency. Surface staining and wear are present on piping, particularly near mechanical rooms and janitor closets.

5.4 C - Water heater was manufactured in 2011 and is likely approaching end of useful service life.

5.5 - The gas distribution system, including rooftop gas lines serving HVAC units, shows signs of corrosion and surface rust, particularly at pipe connections and support points. Rust is also visible on associated fasteners and hardware.

5.6 - The fire suppression system appears functional but has several issues. Some ceiling-mounted sprinkler heads are misaligned with ceiling tiles, and at least one sprinkler head is located directly above an electrical panel, which may pose a code compliance concern.

Item 8.b
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General Condition Checklist
58 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Compliant Non-compliant N/A
6 6.1
A. Accessible Parking Spaces NC
B. Passenger Loading Zones N/A
C. Accessible Parking Signage C
D. Sidewalk & Accessible Route to Entry NC
E. Gate & Gate Hardware NC
F. Ramps NC
G. Stairways C
H. Handrails & Guardrails (Ramps & Stairways) NC

6.2 A. Interior Walking Clearance / Clear Floor Space NC B. Doors & Door Hardware NC
C. Door Strike NC
D. Threshold C
E. Ramps N/A
F. Stairways C
G. Handrails & Guardrails (Ramps & Stairways) C
H. Elevators NC
I. Cabinet NC
J. Counters (Knee & Toe Clearance) NC
K. Signage (Pictogram & Braille) C

6.3 A. Clearances / Accessible Stall C
B. Water Closets C
C. Urinals NC
D. Lavatories C
E. Toilet Accessories C
F. Shower Compartments NC
G. Drinking Fountain & Spout C
H. Signage (Pictogram & Braille) C
System
Condition
Site
ADA Compliance
Interior
Toilet
Item 8.b
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General Condition Checklist
59 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Compliant Non-compliant N/A
System
Condition
N
O
T
E
S

6.1 A - There is only one ADA parking space at the front along Center Street. The blue border striping does not meet length requirements, and the stall slope may not comply with ADA standards.

6.1 D - The accessible route from the parking space to the entrance is not clearly defined. The entrance ramp is too steep, lacks required handrails and contains a non-compliant landing. Steps and entrance railings also do not meet ADA standards.

6.1 E - Pedestrain gate at south-side walkway does not contain compliant hardware.

6.1 F - The entrance ramp lacks required handrails, and ramp slope and landings are non-compliant.

6.1 H - The handrails at the entrance steps are non-compliant.

6.2 A - Corridor 118B lacks clear floor space at the sink, and the lunchroom lacks required aisle width and knee clearance. Items stored along Corridor 207A and behind the Exercise Room reduce required corridor widths, blocking accessible egress.

6.2 B - Trash receptacles block the required door maneuvering clearances at Booking and Men’s Locker Room.

6.2 C - Required push and pull clearances are not met at certain interior doors.

6.2 H - The elevator cab has insufficient depth for ADA compliance, measuring 4’-2 7/8” compared to the required 51” minimum.

6.2 I - Cabinets in the break area are mounted too high to be accessible or are too shallow for usable storage.

6.2 J - The lunchroom counter exceeds the ADA maximum height of 34”. Sinks in the lunchroom and Corridor 118B lack required knee and toe clearance for seated users.

6.3 C - The Men's Locker Room urinal does not meet ADA standards, with a measured rim height of 17.5”, which is too low.

6.3 F - The Men's Locker Room shower compartment has overlapping clearance with the urinal, violating ADA clearance requirements.

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Major MEP Components Overview
60 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
AC Panel 1
Roof
125A

27.78%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
5 OF 8
DBA
Room 140
400A
1994 (31 Years)
Panel Name:

Location:

Service Capacity:

Age of Switchboard:

MEP Components Overview
Main Electrical Service
Electrical Panels
AC Panel 2
Roof
125A

16.67%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
3 OF 18
LA
Room 206
100A

38.10%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
16 OF 42
LB
Room 206
225A

9.52%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
4 OF 42
Item 8.b
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Major MEP Components Overview
61 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
MEP Components Overview
LC
Room 218
100A

33.33%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
14 OF 42
LD
Room 206
225A

19.05%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
8 OF 42
LF
Room 215
100A

30.95%

CIRCUITS
Name:

Location:

Capacity:

Circuit Availability:
13 OF 42
Name:

Location:

Electrical Panels
Elevator Switch
Room 104
Name:

Location:

PG&E Meter
Site
Item 8.b
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Major MEP Components Overview
62 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
MEP Components Overview
Name:

Location:

Transformer
Site
Item 8.b
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Major MEP Components Overview
63 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

MEP Components Overview
Packaged Central HVAC Unit
Roof
Trane
YSC072F3EMA1F1A0
232023511L
08/2017
Gas/Electric
208/230V, 3-Phase, 60 Hz
HVAC
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Split System Heat Pump
Roof
Mitsubishi
MXZ-2B20NA
6008268
08/2006
Electric
208/230V, 1-Phase, 60 Hz
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Split System Heat Pump
Roof
Mitsubishi
MXZ-4C36NA2
800819194
08/2018
Electric
208/230V, 1-Phase, 60 Hz
Item 8.b
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Major MEP Components Overview
64 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

MEP Components Overview
Split System Heat Pump
Roof
Mitsubishi
MUZ-GL09NA
6ZC02647
02/2016
Electric
208/230V, 1-Phase, 60 Hz
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Spilt System Heat Pump
Roof
Mitsubishi
MXZ-3C24NA2
8Z000279
12/2018
Electric
208/230V, 1-Phase, 60 Hz
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Spilt System Heat Pump
Roof
Mitsubishi
PUZ-A12NKA7
30717A02001
07/2013
Electric
208/230V, 1-Phase, 60 Hz
Item 8.b
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Major MEP Components Overview
65 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

MEP Components Overview
Split System Heat Pump
Roof
Mitsubishi
MXZ-3C24NA2
S2019B07214
02/2019
Electric
208/230V, 1-Phase, 60 Hz
Unit Type:

Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input/Output:

Spilt System Heat Pump
Roof
Mitsubishi
MXZ-3C24NA2
W019082420044
08/2020
Electric
208/230V, 1-Phase, 60 Hz
Item 8.b
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Major MEP Components Overview
66 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Location:

Brand:

Model:

Serial No:

Manufacture Date:

Energy Source:

Input:

Capacity:

Closet
Rheem
42V50-50
RHNL1111403785
11/2011
Natural Gas
38,000 BTU/hr
48 gallons
MEP Components Overview
Water Heaters
Item 8.b
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Life Safety Diagram
67 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Legend
Exit Sign
Fire Alarm Strobe
Fire Alarm Pull
Fire Suppression Riser
Fire Extinguisher
Automatic External Defibrillator (AED)
F
F
F
F
F
F F
F
F F
F F
F F
F
F
FIRE
ALARM
PULL
FIRE
ALARM
PULL
FIRE
ALARM
PULL
FIRE
ALARM
PULL
Police Dept. - Second Floor Plan
Life Safety Diagram
F
Police Dept. - First Floor Plan
Item 8.b
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Photo Documentation
68 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Photo Documentation | Exterior Overall
Photo Documentation | Interior Blow Ups
Item 8.b
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CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION C: SPACE UTILIZATION

FIRE DEPARTMENT
Item 8.b
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70 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Staff Surveys
Existing Space Program
Existing Space Diagrams
Space Considerations
New Space Program
Site Plan Concepts
Floor Plan Concept
71 73
75 76
78 80
82 Item 8.b
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Staff Surveys
CITY OF HEALDSBURG 71 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - Fire Department City of Healdsburg Department Staff Survey Facility Name: Fire Department Date: 6/30/2025
Completed by:

KPA
Department Organizational Information
Department/Division
Projected
Staff
Number
Plans for
remodel/
relocate?
(RM/RL)
Plans to
merge or
split
division?
(Y/N)
Direct
interaction
w/ Public?
(Y/N)
Fire Department (General) RM N Y
Total 00
(Add more rows if needed)
Location
(Address, Building, Floor, Room)
17 Does the Division require
part time or seasonal
employees?
Existing
Staff
Number
(2025)
17 601 Healdsburg Avenue
Other location info:

Item 8.b
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Staff Surveys
CITY OF HEALDSBURG 72 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - Fire Department
City of Healdsburg Department Staff Survey
Facility Name: Fire Department Date: 6/30/2025
Completed by:

KPA
Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

INTERNAL OR PUBLIC USE X
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
Projected
internal
growth
(+ or - %)
Are
spaces
used by
the
Public?
(Y/N)
Do spaces
meet Public
need? (Y/N)
Growth
need to
better
serve
public
(+ or - %)
Acoustical ThermalLightingPrivacySizing
Chief Office 170 1 170 N Y -10% Y YY
Fire Marshall's Office 170 1 170 NY
Officers Shared's Office 225 1 225 N N 25% Y Y Y X X
Standard Office 120 0
Large Conference Room (10-12 people) 300 0
Reception Area with Seating (w/seat for 2-4) 200 1 200 NY Y N N X Open Area Typical Size Quantity Total (SF)
Large Workstation 64 3 192 Y N 25% N N/A N/A X X
Small Workstation 36 0
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 1 100 Y Y
Kitchen 200 1 200 Y N 25% N N/A N/A X
Single Restrooms (M, F or gender-neutral) 50 1 50 Y Y Y N N X Large Restrooms (Male, Female) 150 2 300 Y N 25% N N/A N/A Dinning 210 1 210 Y Y N N/A N/A X X
Dayroom 215 1 215 Y Y N N/A N/A X X
Computer/Server/Phone Room 0
Training Room 400 0 Y Y Y Y N
File/Storage Areas 100 4 400 Y N 100% N N/A N/A X
Computer/Server/Phone Room/Electrical 100 1 100 Y Y N N/A N/A Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

Enclosed Rooms
Fire Department (General) KPA
INTERNAL USE PUBLIC USE Overall
Issues?
601 Healdsburg Ave
Fire Department (General) KPA
Issues?
601 Healdsburg Ave INTERNAL USE PUBLIC USE Overall
y p
Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

INTERNAL OR PUBLIC USE X
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
Projected
internal
growth
(+ or - %)
Are
spaces
used by
the
Public?
(Y/N)
Do spaces
meet Public
need? (Y/N)
Growth
need to
better
serve
public
(+ or - %)
Acoustical ThermalLightingPrivacySizing
Chief Office 170 1 170 N Y -10% Y YY
Fire Marshall's Office 170 1 170 NY
Officers Shared's Office 225 1 225 N N 25% Y Y Y X X
Standard Office 120 0
Large Conference Room (10-12 people) 300 0
Reception Area with Seating (w/seat for 2-4) 200 1 200 NY Y N N X Open Area Typical Size Quantity Total (SF)
Large Workstation 64 3 192 Y N 25% N N/A N/A X X
Small Workstation 36 0
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 1 100 Y Y
Kitchen 200 1 200 Y N 25% N N/A N/A X
Single Restrooms (M, F or gender-neutral) 50 1 50 Y Y Y N N X Large Restrooms (Male, Female) 150 2 300 Y N 25% N N/A N/A Dinning 210 1 210 Y Y N N/A N/A X X
Dayroom 215 1 215 Y Y N N/A N/A X X
Computer/Server/Phone Room 0
Training Room 400 0 Y Y Y Y N
File/Storage Areas 100 4 400 Y N 100% N N/A N/A X
Computer/Server/Phone Room/Electrical 100 1 100 Y Y N N/A N/A Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Fire Department
Room No.

NSF GSF
7 RR 51 56 1 LAV, 1 WC • Fixtures outdated
• Needs better ventilation
8 OA 305 336 3 chairs, 1 flag drop-off station,
water fountain
• No acoustic separation from public
area
9 PO 169 186 1 Standing Desk, 1 Work Station,
Bookshelves, Filing Cabinet
• Office cramped for paperwork and
file storage
• Lacks acoustic privacy
10 PO 224 246 2 Workstations, Filing Cabinet,
Storage Shelves, Round Meeting
Table, TV & Bulletin Board
• Inadequate HVAC control
• Needs secure storage for sensitive
materials
11 PO 167 184 Used as storage • Unused space but could support growth
• Currently used for overflow storage
6 OA 279 307 1 Workstation, Storage,
Printer/Copier
• Adjacencies to staff are important
for operations
12 OA 691 760 3 Workstations, 2 Round Tables,
Large oval table, Chairs, Storage, TV
• Not enough counter or storage
space for paper & supplies
23 EA 357 393 4 Beds, 4 Nightstands, Lockers,
Privacy Curtains, Phone mounted on
wall
• Private dormitories preferred
• Windows drafty
• Lack of blackout shades
24 EA 344 378 4 Beds, 4 Nightstands, Lockers,
Privacy Curtains, Phone mounted on
wall
• Same issues as Dorm 1
• HVAC inconsistent
• Noise from dayroom affects sleep
• Old carpet – stained
19 RR 157 173 1 LAV, 2 WC, 1 Shower • ADA showers are not present 20 RR 238 262 2 LAV, 2 WC, 2 UR, 2 Shower • ADA showers are not present 1 OA 197 217 Range, Hood, Oven, Microwave, 1
Refrigerator, F2C Pantry storage,
Small Island, Hanging Pots & Pans
• Vent hood underperforming
• Not enough space for shift overlap
• Storage for dry goods insufficient
2 OA 211 232 Rectangular Table, 5 Chairs,
Whiteboard, Bulletin Board, TV,
Water Dispenser, Phone mounted on
wall
• Crowded during meals
• Circulation around table tight
3 EA 214 235 5 Lounge Chairs, 5 TV Tray Tables, TV • TV noise carries into adjacent dorms
16 EA 145 160 2 Washing Machines, 1 Dryer, Sink,
Folding Table
• Ventilation issues – gets too hot
14 EA 352 387 Workout Machines/Equipment, TV,
Water Fountain
15 ST 145 160 Shelving, Cabinets, Hooks Mounted
on Wall
• Too small for all-hands meetings
• Not acoustically private for
confidential discussions
17 ST 168 185 Gear Storage Racks • Gear storage could use improvement (insufficient or
inefficient layout)
28 ST 32 35 Shelf
Kitchen
Dining
Mens Restroom
Womens Restroom
Secretarial
General Office
Dormitories
Living Spaces
Restrooms
Dormitory #1 - 4 beds (shared)
Dormitory #2 - 4 beds (shared)
Space Attributes Notes
Private Office - Fire Chief
SPACES - FLOOR 1 Space
Type
Lobby
Private Office - Office
Private Office
Public Areas
Public Restroom
2025
Private Office - Fire Marshall
Open Office
Day Room
Shop Tools
Hose Rack
Turnout
Laundry
Support Areas
Exercise
Item 8.b
201 of 287
Existing Space Program
74 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Fire Department
Room No.

NSF GSF
SPACES - FLOOR 1 Space Attributes Notes Space
Type
2025
29 ST 23 25 Map, Computer Monitors, Cabinets
30 OA 4243 4667 Fire Trucks, Gear Storage, Table &
Chairs, Gym equipment, Fridge
• Vintage trucks to be moved to new
station
• Workout space currently located in
apparatus bay
• Dedicated workout space needed
elsewhere
5 EA 761 837 6 Long Rectangular Tables, Chairs,
Storage rack for chairs, Lectern,
White Boards, Projector Screen,
Desk, Storage Shelves, Sink, Cabinet
• Too small for all-hands meetings
• Not acoustically private for
confidential discussions
31 785 864 Dummy on Ground level, Ropes hung
4 ST 123 135 Hot water heater
13 ST 12 13 Shelving
25 ST 76 84 Wall Mount with Organizers, Shelves,
Metal Closet, Whiteboard, Bulletin
board
26 ST 77 85 Oxygen tank storage, Air filling
station, Air compressor, Sauna, Loft
access stair
N/A ST 485 534
34 ST 16 18
27 UT 143 157 • Noise from rooftop units noticeable
in offices
• Maintenance access limited
18 CI 382 420
21 CI 125 138
22 CI 150 165
Subtotal 11847 13032
N/A 2590 2849
N/A 120 132
N/A 4755 5231 • Lack of circulation drive from
Healdsburg Ave to lot
N/A 4560 5016
N/A 2190 2409
N/A 580 638
N/A 135 149
N/A 130 143
N/A 465 512
N/A 5150 5665
Subtotal 20675 22743
TOTAL AREA (INLUDING SITE) 35774
SPACE TYPE LEGEND:

Circulation
Open Area
Private Office
EA Enclosed Area
Corridor #1
Restroom / Toilet
Storage
Utility
Apparatus Bay
Circulation
Trash
Hazardous Materials Storage
Training/Equipment Storage
Drive Circulation
Equipment Storage Loft
Closet
Air Room
Storage & Equipment
Medical Storage
Storage #1
Tower
Map Alcove
Training
UT
RR
ST
Training Room
Pedestrian Pathways
Apparatus Bay Patio
Landscaped Areas
Janitor Closet
Corridor #2
Corridor #3
Utility
Electrical
Site
Standard Parking
ADA Parking
Utility Equipment
CI
OA
PO
Item 8.b
202 of 287
Existing Space Diagrams
75 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Diagrams - Fire Department
LEGEND

ADA PARKING STALL

DRIVE CIRCULATION

LANDSCAPED AREAS

PARKING LOT

PEDESTRIAN PATHWAYS

UTILITY EQUIPMENT

APPARATUS BAY PATIO

HAZARDOUS MATERIALS STORAGE

TRAINING/EQUIPMENT STORAGE
TRASH
LEGEND

ADA PARKING STALL

DRIVE CIRCULATION

LANDSCAPED AREAS

PARKING LOT

PEDESTRIAN PATHWAYS

UTILITY EQUIPMENT

APPARATUS BAY PATIO

HAZARDOUS MATERIALS STORAGE

TRAINING/EQUIPMENT STORAGE
TRASH

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS

STORAGE & EQUIPMENT

UTILITIES

DORMITORIES

LIVING SPACES

SUPPORT AREAS

TRAINING
LEGEND

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS

STORAGE & EQUIPMENT

UTILITIES

DORMITORIES

LIVING SPACES

SUPPORT AREAS

TRAINING
LEGEND
Legend
Legend
Fire Department Site Plan
Fire Department Floor Plan
Item 8.b
203 of 287
Space Considerations
76 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Considerations - Fire Department Site

CITY OF HEALDSBURG - FIRE DEPARTMENT

SITE PLAN - SPACE PROGRAMMING CONSIDERATIONS
Add vehicular driveway and security gate
access from Healdsburg Ave. to improve
circulation through existing parking lot
Lean-to shed to remain
Add site lighting to improve
security for night crew
Roof training prop
shall be removed and
decommissioned
Add gate to secure FD
vehicles separate from
public parking stalls
Existing hazmat storage
Covered trash enclosure recommended
Potential for relocation
of garbage cans
Gate far in enough
to clear fire truck
from street
Potential for parking
Keep area clear for
vehicle turnaround
Item 8.b
204 of 287
Space Considerations
77 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Considerations - Fire Department Interior

CITY OF HEALDSBURG - FIRE DEPARTMENT

FLOOR PLAN - SPACE PROGRAMMING CONSIDERATIONS
Reconfigure Kitchen for three (3)
refrigerators and three (3) separate
storage areas, one per shift
Potential relocation of
weights and workout
equipment located in
Apparatus Bay
Add security with ballistic
glass and buzzer system
for entry
Improve storage
organization
Room arranged to facilitate
secondary EOC
and used as 'Flex Room' for
additional crew sleeping quarters
Day room undersized
Open to adjacent dining and kitchen
Verify if potential to expand with
equipment check if possible to use
mezzanine area
Create private dorm rooms for Captains
each unit to have 3 storage armoires for each shift
Create private dorm rooms for Fire Fighting staff
each unit to have 3 storage armoires for each shift
Consider cubby
reconfiguration
Improve storage
organization
Additional
private office
desired
May reduce size
Shared by 2
staff
Oversized, can
create
inspectors office
Conduct structural evaluation to confirm code
compliance and training safety
Future improvements recommended to maintain
safe training environment
Item 8.b
205 of 287
New Space Program
78 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Fire Department
Room No.

NSF GSF
7 RR 59 64 Expanded to meet ADA
8 OA 304 322
9 PO 168 177
10 PO 220 227
11 PO 166 175
PO 123 132 New office in original secretarial area
PO 156 163 New office in General office area
6 OA 215 228 Reduced size, added bullet‐resistant
glass
12 OA 730 758 Reduced size with addition of
Captain's office
23 EA 738 767 Original dormitories reconfigured into
6 private dormitory rooms
19 RR 160 171
20 RR 247 261
1 OA 238 241 Expanded to accommodate 3
refrigerators
2 OA 204 213
3 OA 201 212 Opened up to day room, size slightly
reduced
16 EA 77 83
14 EA 352 372
15 ST 145 157
17 ST 236 251
28 ST 32 32
29 ST 25 27
30 EA 4224 4280
5 EA 694 715
31 EA 196 201
4 ST 111 120 Storage in Traing Room
13 ST 13 15
26 ST 369 393 Air room and original medical storage
room combined to accommodate
dorm expansion
34 ST 15 19
27 UT 143 149
18 CI 194 211
21 CI 127 140
22 CI 151 166
Subtotal 11033 11442
Private Office ‐ Fire Marshall
Private Office ‐ Inspector (N)
Corridor #2
Corridor #3
Corridor #1
Tower
Storage & Equipment
Storage #1
Closet
Air Room / (N) Medical Storage
Janitor Closet
Utility
Electrical
Circulation
Mens Restroom
Living Spaces
Kitchen
Training Room
Dining
Day Room
Laundry
Support Areas
Exercise
Shop Tools
Turnout
Hose Rack
Map Alcove
Apparatus Bay
Training
Secretarial
General Office
Dormitories
Restrooms
Womens Restroom
SPACES ‐ FLOOR 1 Space
Type
2026
Space Attributes Notes
Private Dormitory Rooms (N)
Public Areas
Public Restroom
Lobby
Private Office
Private Office ‐ Office
Private Office ‐ Fire Chief
Private Office ‐ Captain (N)
Open Office
Item 8.b
206 of 287
New Space Program
79 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Fire Department
* Note - New Site space program based on Site Improvement Option “A” Room No.

NSF GSF
SPACES ‐ FLOOR 1 Space
Type
2026
Space Attributes Notes
N/A 3145 3460
N/A 578 636
N/A 9523 10475
N/A 3745 4120
N/A 1146 1261
N/A 580 638
N/A 200 220
N/A 100 110
N/A 465 512
N/A 7505 8256
Subtotal 26987 29686
TOTAL AREA (INLUDING SITE) 38020 41128
SPACE TYPE LEGEND:

Circulation
Open Area
Private Office
Enclosed Area
Restroom / Toilet
Storage
Utility
PO
RR
ST
UT
Trash
Utility Equipment
Landscaped Areas
CI
OA
ADA Parking
Drive Circulation
Pedestrian Pathways
Apparatus Bay Patio
Training/Equipment Storage
Hazardous Materials Storage
Site (Option B)
Standard Parking
EA
Item 8.b
207 of 287
Site Plan Concepts
80 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Site Plan Concept A - Fire Department
(N) Enclosed sauna
(N) Patio with barbecue
and outdoor furniture
(N) Site security gate
(N) Site security gate
(N) Relocated trash
enclosure
Legend
(N) Parking
(N) Patio / Walkway
(N) Trash / Hazmat Enclosure
(N) Secured Gate
(N) Drive from Healdsburg Ave
Item 8.b
208 of 287
Site Plan Concepts
81 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Site Plan Concept B - Fire Department
Legend
(N) Patio / Walkway
(N) Drive from Healdsburg Ave
(N) Trash / Hazmat Enclosure
(N) Secured Gate
(N) Enclosed sauna
(N) Small patio with barbecue
and outdoor furniture
(N) Site security gate
(N) Site security gate
Relocated trash enclosure
Item 8.b
209 of 287
Floor Plan Concept
82 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Floor Plan Concept - Fire Department
Legend
Modified space
(N) Partition
(N) Partial height partition
Glazing
(N) Doors
Storage rooms combined to
accommodate dorm expansion
New dorm layout
New refrigerators and
dry storage to
accommodate three
(3) shifts
New office
Revised location for
copy functions
Glazed
transom for
enhanced light
penetration
Restroom expanded to meet
ADA
New office
Reduced secretarial
with bullet-resistant
glass
Wall extended for privacy
Wall moved
Item 8.b
210 of 287

CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION C: SPACE UTILIZATION

POLICE DEPARTMENT
Item 8.b
211 of 287
84 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Staff Surveys
Existing Space Programs
Existing Space Diagrams
Space Considerations
New Space Programs
Floor Plan Concepts
IT Department Study
Site Plan Concepts
85 89
93 95
97 101
105
108
Item 8.b
212 of 287
Staff Surveys
CITY OF HEALDSBURG 85 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - Police Department
City of Healdsburg Department Staff Survey
Facility Name: Police Department Date:

Completed by:

Police Department
Department Organizational Information
Department/Division
Projected
Staff
Number
Plans for
remodel/
relocate?
(RM/RL)
Plans to
merge or
split
division?
(Y/N)
Direct
interaction
w/ Public?
(Y/N)
Police Department (General) N Y
Division 1___________________
Division 2___________________
Division 3___________________
Division 4___________________
Division 5___________________
Total 00
(Add more rows if needed)
238 Center Street
Other location info:
238 Center Street
Other location info:
238 Center Street
Other location info:
238 Center Street
Other location info:
238 Center Street
Other location info:
238 Center Street
Other location info:

Location
(Address, Building, Floor, Room)
Existing
Staff
Number
(2025)
0 Does the Division require
part time or seasonal
employees?
Part-time 28 FT / 3
PT
Item 8.b
213 of 287
Staff Surveys
CITY OF HEALDSBURG 86 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - Police Department
City of Healdsburg Department Staff Survey
Facility Name: Police Department Date:

Completed by:

Police Department
Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

INTERNAL OR PUBLIC USE X
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
Projected
internal
growth
(+ or - %)
Are
spaces
used by
the
Public?
(Y/N)
Do spaces
meet Public
need? (Y/N)
Growth
need to
better
serve
public
(+ or - %)
Acoustical ThermalLightingPrivacySizing
Chief Office 200 1 200 YY
Manager's Office 150 1 150 Y Y x
Standard Office 120 0 YN + Y Y x xx
Conference Room (6-8 people) 180 1 180
Large Conference Room (10-12 people) 300 0 0 YN
Reception Area with Seating (w/seat for 2-4) 200 2 400
Open Area Typical Size Quantity Total (SF)
Large Workstation 64 0 YN x
Small Workstation 36 0
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 0 YN
Break/lunch Room 150 1 150 YN N x
Single Restrooms (M, F or gender-neutral) 50 2 100 NY Y Y Y Large Restrooms (Male, female) 150 2 300 YY N
Training Area 400 1 400 YN N x
File/Storage Areas 100 0 YN N x
Computer/Server/Phone Room 100 3 300 YY N
Special Area Typical Size Quantity Total (SF) (Feel free to type in any deficiency or expectation you'd like to point out or address) Area 1 Gymnasium 10 x
Area 2 Evidence Storage 10 x
Area 3 Jail 10 x
Area 4 EOC/Training room 10 x
Area 5 Parking Lot 1 0 xx
Area 6 Interview Rooms 20 YY Y Y xx x
Area 7 Mens Locker Room 10 YY Y Y x
Area 89Womens locker room 10 YY + Y Y xx
Total Police Department Area 2180
(Add more rows if needed)
INTERNAL USE PUBLIC USE Overall
Issues?
For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

Enclosed Rooms
Police Department (General)
238 Center Street
Item 8.b
214 of 287
Staff Surveys
CITY OF HEALDSBURG 87 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - IT Department
City of Healdsburg Department Staff Survey
Facility Name: IT Department Date:

Completed by:

IT Department
Department Organizational Information
Department/Division
Projected
Staff
Number
Plans for
remodel/
relocate?
(RM/RL)
Plans to
merge or
split
division?
(Y/N)
Direct
interaction
w/ Public?
(Y/N)
Information Technology (IT)
Department 7N
1 2
4 11
(Add more rows if needed)
HVAC issues in a cramped space with staff desiring different temperatures and airflow that hit staff directly, causing distraction.

It is an issue within the room, and I can hear noise from the Lts.

The office and he can likely hear noise from my office.

Do the current IT racks have redundant power? If not, do the existing or future racks require redundant power?
Redundant power would be great. Second-floor power at 220V is impacted.

Shelving and drwars in a locked or secured space near IT staff would be helpful. 14 12 Is the IT equipment outdated? Explain
Most technology is on a refresh schedule or is replaced with the IT budget. Desk Furniture for staff needs to be updated/upgraded, preferably for the various types of work we do, including sit/stand.

Do the current IT rooms have power or cooling issues? Explain 10 Are there any locations within PD that would better serve IT? Is there a current fiber service to the building? yes
9 Have there been complaints of excessive noise from IT rooms? 6 Do current IT rooms require additional clear floor space? Please explain We have almost no free floor space. More seperation between stations would help with ability for staff to take calls and meetings successfully at their desks. 7 Regarding IT office space, how do open office areas currently meet staff needs? 8 3
Does IT require any additional racks at this location? Please explain Two racks (one for communications in the welcome room, one for servers in the server room) are almost full, so space for one more rack would be helpful. 5 What is the current data outlet type?
Cat 6 network and quad power. Can't easily reach some desks due to the configuration.

How many data racks are currently provided for the IT department? 2 racks 4 6-Apr
IT Staff needs to be able to see monitoring screens and collaborate, but also needs some sound dampening to ensure they can conduct support calls and virtual meetings. Additionally, they use their desks as workbenches and storage due to space limitations.
15 Please list any specific needs for your department
Desks and furniture that are not falling apart. Storage for computer refresh. Part-time staff have almost no space to work.

Better network operations center configuration preferred. The IT Manager's office gets multiple Wasps through the ceiling tiles annually.

For storage of new City computers and telecommunication equipment, are there specific storage solutions that have been considered or are preferred? 13 Location
(Address, Building, Floor, Room)
Existing
Staff
Number
(2025)
IT Department Questions
How many data drops are currently provided for each workstation? Does the Division require
part time or seasonal
employees?
We have two part-time
staff members included in
the staff number
How many data drops are required for each workstation?
6 238 Center Street
Other location info:

Item 8.b
215 of 287
Staff Surveys
CITY OF HEALDSBURG 88 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Staff Survey - IT Department
City of Healdsburg Department Staff Survey
Facility Name: IT Department Date:

Completed by:

IT Department
Department/Division Employee Name:

Please fill out best estimation of existing workspace types (EXISTING SPACE CONDITON) and for space operations (SPACE OPERATION CONDITION):

EXISTING SPACE CONDITON SPACE OPERATION CONDITON

INTERNAL OR PUBLIC USE X
Typical Size
(SF) Quantity Total (SF)
Are
these
spaces
used?
(Y/N)
Do spaces
meet
current
needs?
(Y/N)
Projected
internal
growth
(+ or - %)
Are
spaces
used by
the
Public?
(Y/N)
Do spaces
meet Public
need? (Y/N)
Growth
need to
better
serve
public
(+ or - %)
Acoustical ThermalLightingPrivacySizing
Manager's Office 200 0
Standard Office 120 1 120 Y Y N Y x
Conference Room (6-8 people) 180 0
Open Area Typical Size Quantity Total (SF)
Large Workstation 64 3 192 Y N 25% N Y x x x x x
Small Workstation 36 2 72 Y N 50% N Y x x x x x
Support Area Typical Size Quantity Total (SF)
Copy/fax/mail area 100 0
Break/lunch Room 150 0
Single Restrooms (M, F or gender-neutral) 50 0
Large Restrooms (Male, female) 150 0
Training Area 400 0
File/Storage Areas 100 0 0 N 100% N Y x
Computer/Server/Phone Room 100 1 100 Y N 25% N Y x
Special Area Typical Size Quantity Total (SF) (Feel free to type in any deficiency or expectation you'd like to point out or address) Area 1 Main Computer Room 00
Area 2 Telecommunication Room(s) 10 x
Area 3 Equipment Storage 00 100% x
Total IT Department Area 484
(Add more rows if needed)
For Divisions:
* Please duplicate and complete this page for
EACH division. Typical sizes are shown below
for your reference.

Enclosed Rooms
IT Department
INTERNAL USE PUBLIC USE Overall
Issues?
238 Center Street
Item 8.b
216 of 287
Existing Space Programs
89 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Police Department First Floor
Room No.

NSF GSF
101A OA 330 363 Telephone, Stool, Water Fountain • Acoustic problems • Lack of privacy at front desk
110 EA 44 48 Vending machine, Medicine dispoal
bin
111 PO 125 138 2 Workstations
109 PO 100 110 1 Workstation
143 PO 115 127 1 Workstation, Chairs, Evidence
Fridge
115 170 187 1 Workstation, Desk & Chair
112 OA 287 316 2 Workstations, Small table & chairs,
F2C storage
119 OA 346 381 2 Workstations • Separation needed for dispatch reps 120 PO 190 209 2 Desks, Record storage, Lockers • Wants better ergonomics 125 OA 260 286
107 EA 119 131 Interview table, chairs • No acoustic privacy from other neighboring interview room
108 EA 92 101 Interview table, chairs • No acoustic privacy from other neighboring interview room
113 EA 71 78 Steel Tabletop, Chemical Test Lab • Utilized as required for evidence processing
114 EA 51 56 Sink, Cabinet
138 EA 50 55
N/A EA 29 32 Cabinets
N/A EA 40 44 Copy machine
142 EA 162 178 Shelving
144 319 351 1 vehicle, storage
131 EA 23 25 Bench
127 EA 115 127 Water Closet, Bunk • Used for bike storage 132 EA 40 44 Shower, Bench
137 EA 42 46 Bunk
128 EA 68 75 Water Closet, Bunk • Cell areas underutilized 129 EA 67 74 Water Closet, Bunk
130 EA 66 73 Water Closet, Bunk
134 EA 68 75 Water Closet, Bunk
135 EA 74 81 Livescan machine, Printer, Desk &
Chair
147 EA 36 40
110 ST 40 44 Storage shelving
123 ST 24 26 Janitor equipment storage
126 ST 62 68 Storage shelving
148 ST 14 15 Storage shelving
104 UT 52 57
139 UT 21 23
140 UT 39 43
141 UT 44 48 Panel DBA, Storage Rack
105 RR 65 72 1 LAV, 1 WC • Bathroom finishes need renovation 106 RR 77 85 1 LAV, 1 WC • Bathroom finishes need renovation 121 RR 106 117 1 LAV, 1 WC, 1 UR • Shared restrooms cause congestion 122 RR 106 117 1 LAV, 2 WC • Shared restrooms cause congestion Shower
Interview/Livescan
Sallyport
Storage
Holding Cell
Cell #1
Cell #2
Women's Single‐User
Men's
Women's
Men's Single‐User
Janitor Closet
Elevator Equipment
Cell #4
Cell #3
Electrical #2
Open Office
Report Writing
Watch Commander
Detectives
Volunteers
Detox Cell
Booking
Dispatch
Evidence
Vehicle Sallyport
Detention Area
Interview Rooms
Interview #1
Interview #2
Records
Operations
Lab
Darkroom
Weapon Cleaning Alcove
Armory
Copy Alcove
Space Attributes Notes
Community Services Officer
SPACES ‐ FLOOR 1 Space
Type
2025
Code Enforcement
Private Office
Public Areas
Lobby
Lobby Vending
Sprinker Riser Closet
Storage
Storage
Utility
Electrical #1
Electrical #3
Restrooms
Item 8.b
217 of 287
Existing Space Programs
90 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Police Department First Floor
Room No.

NSF GSF
SPACES ‐ FLOOR 1 Space Attributes Notes Space
Type
2025
101B CI 45 50
103 CI 103 113 • Public access should be improved to
allow entry from the 1st floor rather than
2nd floor.
124 CI 114 125 • Baseboards are extremely worn out
102 CI 77 85
116 CI 215 237
117 CI 201 221
118A/B CI 456 502
133 CI 215 237 Lockers
Subtotal ‐ FLOOR 1 5575 6133
TOTAL AREA ‐ BUILDING 11239 12363
SPACE TYPE LEGEND:

Circulation
Open Area
Enclosed Area
Private Office
Restroom / Toilet
Storage
Utility
ST
UT
OA
PO
RR
CI
Corridor #3
Corridor #4
Corridor #5
Corridor #2
Circulation
Corridor #1
EA
Elevator
Stair #2
Stair #1
Item 8.b
218 of 287
Existing Space Programs
91 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Police Department Second Floor Room No.

NSF GSF
201A OA 198 218 Seating Bench • Rarely ever used
203 PO 240 264 1 Workstation, 1 Desk, Chairs, Round
Table, Bookshelf
• No issues, good standing
204 PO 133 146 1 Workstation, Chairs
217A PO 298 328 1 Workstation, Chairs, Storage • Noise from Lt’s office distracts IT staff
202 OA 170 187 2 Workstations
205 ST 66 73 Copier, Storage shelving • Was identified as “wasted space”, not efficient
209A EA 259 285 Oval Table, 4 Chairs, Cabinet, Sink
216 EA 231 254 2 Round tables, Chairs, Table, TV,
Small refrigerator
• Too small to accommodate current
staff
221 EA 632 695 Gym equipment, chair
201A EA 478 526 12 Tables, Chairs, TV's, Speaking
podium, whiteboard, TV
• Briefings overcrowded
• Needs storage for equipment and
handouts
210B ST 25 28
222A EA 402 442 5 Workstations, 5 Filing Cabinets,
TVs, Whiteboard
• Desks used for storage +
workbench due to space limits
• Needs HVAC zoning – airflow hits
staff directly
• Redundant power needed
• Sound separation needed for
meetings/support calls
222B PO 110 121 1 Workstation, 2 Chairs • Wasp issue in ceiling tiles • No storage area for city computer
refresh inventory
• Shelving/drawers needed in secure
IT space
218 ST 107 118 • Need space for new servers +
telecom
• Power redundancy requested
• Insufficient ventilation in rack area
219 ST 70 77
220 EA 109 120 Server rack, Storage, Panel LC
206 UT 9 10
215 UT 47 52
217B ST 104 114 Storage shelving, locked
208 ST 42 46 Storage shelving
211/213 RR 447 492 2 LAV, 1 WC, 2 UR, 1 Shower,
Lockers, Bench
212/214 RR 362 398 2 LAV, 1 WC, 1 Bench, 1 Shower,
Lockers, Bench
• Not enough lockers for expanding
team
Notes
Open Office
IT Chief
IT Office
SPACES ‐ FLOOR 2 Space
Type
2025
Space Attributes
Public Areas
Lobby
Conference
Private Office
Emergency Response Coordinator
Lietenant's Office
Storage
Restroom / Lockers
Mens Restroom / Lockers
Storage / Equipment
Storage
Telephone Equipment
Server Room
Utility
Electrical
Janitor
Womens Restroom / Lockers
Chief's Office
Server Spaces
Training
Training Room
Training Closet
IT
Office
Support Areas
Lunch
Exercise
Support Area
Radio Equipment
Item 8.b
219 of 287
Existing Space Programs
92 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Program - Police Department Second Floor Room No.

NSF GSF
SPACES ‐ FLOOR 2 Notes Space
Type
2025
Space Attributes
103 CI 121 133
124 CI 158 174
101B CI 35 39
207A/B CI 799 879
209B ST 12 13 Roof access ladder & hatch
Subtotal ‐ FLOOR 2 5664 6230
N/A 7710 8481
N/A 1775 1953
N/A 160 176
N/A 1460 1606
N/A 3310 3641
N/A 195 215
N/A 500 550
Subtotal ‐ SITE 15110 16621
TOTAL AREA ‐ INCLUDING SITE 26349 28984
SPACE TYPE LEGEND:

Circulation
Open Area
Enclosed Area
Private Office
Restroom / Toilet
Storage
Utility
OA
EA
PO
RR
CI
Circulation
Corridor #6
Stair
Stair #2
ST
UT
Conference Closet
Elevator
Site
Police Department Parking
Center Street Parking
ADA Parking
Landscaped Area
Drive Circulation
Pedestrian Pathways
Utility Equipment
Item 8.b
220 of 287
Existing Space Diagrams
93 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Existing Space Diagrams - Police Department
Legend
Police Department Site Plan
LEGEND

ADA PARKING STALL

DRIVE CIRCULATION

LANDSCAPED AREAS

PARKING LOT

PEDESTRIAN PATHWAYS

UTILITY EQUIPMENT

STREET PARKING
Item 8.b
221 of 287
Existing Space Diagrams
94 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
LEGEND

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS/LOCKERS

STORAGE

UTILITIES

EMERGENCY OPERATION
CENTER
IT

SERVER SPACES

SUPPORT AREAS
LEGEND

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS/LOCKERS

STORAGE

UTILITIES

EMERGENCY OPERATION
CENTER
IT

SERVER SPACES

SUPPORT AREAS
Existing Space Diagrams - Police Department

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS

STORAGE

UTILITIES

DETENTION AREA

INTERVIEW ROOMS

OPERATIONS
LEGEND

CIRCULATION

OPEN OFFICE

PRIVATE OFFICE

PUBLIC AREAS

RESTROOMS

STORAGE

UTILITIES

DETENTION AREA

INTERVIEW ROOMS

OPERATIONS
LEGEND
Police Department First Floor Plan
Police Department Second Floor Plan
Legend
Legend
Item 8.b
222 of 287
Space Considerations
95 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Considerations - Police Department Site

CITY OF HEALDSBURG - POLICE DEPARTMENT

SITE PLAN - SPACE PROGRAMMING CONSIDERATIONS
Request secured parking
lot for PD vehicles
Shared bi-directional driveway
creates problematic blockage
and circulation issues
Lacks dedicated parking stalls for PD and IT staff
Request for (4) Chief stalls and (9) staff stalls per shift Limited site parking does not
accommodate the number of
people that comes to this facility
Improvement to recycle and trash
bin positioning
Request secured parking
lot for PD vehicles
Shared bi-directional driveway
creates problematic blockage
and circulation issues
Lacks dedicated parking stalls for PD and IT staff
Request for (4) Chief stalls and (9) staff stalls per shift Limited site parking does not
accommodate the number of
people that comes to this facility
Improvement to recycle and trash
bin positioning
Item 8.b
223 of 287
Space Considerations
96 CITY OF HEALDSBURG
SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY The KPA Group

CITY OF HEALDSBURG - POLICE DEPARTMENT

SECOND FLOOR - SPACE PROGRAMMING CONSIDERATIONS
Open lobby/public access to EOC
Lacks security camera to capture blind spots
Ideal to have public access
spaces located on ground floor
to keep second floor secure
Requires 2 additional workstations for projected growth Lacks sufficient equipment storage space
Address room temperature fluctuation issues
Add additional data drops
Wire organization
Add shared workbench for repairs
Room used as EOC every 3 years
Needs break out area and kitchen
Can new space provided for EOC be
dual use to accommodate Press
Briefing?
Potential moveable
partition
Undersized & inefficient data center
Upgrade Kitchen with burner,
oven and larger sink
Potential removal of partitions
to create single larger room
Available to build out for
additional floor space
Address general
acoustic and privacy
issues
If copy function is
relocated
elsewhere, this
space may be
gained back for
other functions
Space Considerations - Police Department Interior
First Floor Plan
Second Floor Plan
The KPA Group

CITY OF HEALDSBURG - POLICE DEPARTMENT

FIRST FLOOR - SPACE PROGRAMMING CONSIDERATIONS
Detention area oversized and underutilized
potential re-certification for other functions as
permitted by current codes, BSCC compliance,
Juvenile requirements, etc.

Inefficient configuration layout
Need dispatcher separation to manage acoustics
(shared desks problematic)
Need a receptionist station to cover walk-ins
Request closer proximity to restrooms and patrol?
Need better lighting
Wire organization to organize space
Old building security system
Need for access control
Currently not used as
intended for Sallyport
Confirm extent of Ballistic
glass for full security
Storage issues for patrol bags
Space configuration is inefficient and crowded
Space is inadequate for current operations
Shared corridor to
Interview rooms and
public restrooms
create safety
concerns
Not
ballistic
Request dedicated
receptionist station to
cover walk-in patrons
Provide public seating in Lobby
Improve evidence organization,
Address concern for odor spillage
when door is opened
1 records supervisor
1 dispatch supervisor
Hood for
Exhaust
Currently used as
evidence packaging
& storage
Door closes harshly
due to broken door
closer and door
frame is damaged
and has dislodged
from wall over time
Add 3 private offices for:
- Dispatch Supervisor
- Clinician
- Admin. Sargeant
Potential for reduction of code
materials
Item 8.b
224 of 287
New Space Programs
97 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Police Department First Floor
Room No.

NSF GSF
101A OA 333 366
109 PO 100 110 1 Workstation
111 PO 125 138 2 Workstations
112 OA 287 316 2 Workstations, Small table & chairs,
F2C storage
115 PO 162 178
120 PO 111 122 Enclosed reception provided
120A PO 70 77
120B PO 70 77
128 PO 98 108 New private office provided at  original
detention area
129 PO 98 108 New private office provided at  original
detention area
143 PO 127 140
144 PO 81 89 New private office provided at  original
detention area
119 OA 335 369 Dispatch and Records rooms combined
125 OA 404 444 Report Writing room expanded
127 PO 98 108 New room provided at  original
detention area
107 EA 119 131 Interview table, chairs
108 EA 92 101 Interview table, chairs
113 EA 71 78 Steel Tabletop, Chemical Test Lab
114 EA 51 56 Sink, Cabinet
138 ST 50 55
N/A EA 29 32 Cabinets
139 ST 53 58
142 ST 144 158
126 OA 94 103 Kitchenette provided at original
detention area off of Corridor #4
101 ST 43 47
123 ST 23 25
130 ST 46 51 Storage closet provided at original
detention area
131 ST 255 281
148 ST 14 15
104 UT 52 57
140 UT 31 34
140 UT 45 50
141 UT 51 56
105 RR 76 84
106 RR 8 9
121 RR 106 117 Switched locations, previously Men's
New door for an enclosed stall
122 RR 106 117 Switched locations, previously WM's
Watch Commander
Interview 2
Electrical #1
Weapon Cleaning Alcove
Darkroom
Code Enforcement
Community Services Officer
(N) Storage
Electrical #2
Electrical #3
Restrooms
Men's
(N) Women's
(N) Men's
Women's
Janitor Closet
Storage
Sprinker Riser Closet
Utility
Elevator Equipment
(N) Exercise
Interview Rooms
(N) Interview/Volunteer
Operations
Lab
Storage
Support Spaces
(N) Kitchenette
Armory
Evidence Processing
Evidence
Open Office
Dispatch
(N) Sergeant
(N) Report Writing
Detectives
Interview 1
SPACES ‐ FLOOR 1 Space
Type
2026
Space Attributes Notes
(N) LMFT
(N) Parking
(N) Record
(N) Dispatch Supervisor
Public Areas
Lobby
Private Office
(N) Code Enforcement
(N) Reception
Item 8.b
225 of 287
New Space Programs
98 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Police Department First Floor
Room No.

NSF GSF
SPACES ‐ FLOOR 1 Space
Type
2026
Space Attributes Notes
101B CI 48 53
103 CI 48 53
124 CI 112 123
102 CI 77 85
116 CI 215 237
117 CI 201 221
118A/B CI 456 502
133 CI 397 437
Subtotal ‐ FLOOR 1 5612 6173
TOTAL AREA ‐ BUILDING 10901 11756
SPACE TYPE LEGEND:

Circulation
Open Area
Private Office
Enclosed Area
Restroom / Toilet
Storage
Utility
EA
UT
CI
OA
PO
RR
ST
Corridor #1
Corridor #2
Corridor #3
Corridor #4
Corridor #5
Stair #2
Circulation
Elevator
Stair #1
Item 8.b
226 of 287
New Space Programs
99 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Police Department Second Floor
Room No.

NSF GSF
201A OA 107 118
202 PO 145 160
203 PO 240 264 1 Workstation, 1 Desk, Chairs, Round
Table, Bookshelf
217 PO 150 165 1 Workstation, Chairs
217A PO 133 146 1 Workstation, Chairs, Storage
209A EA 261 287 Oval Table, 4 Chairs, Cabinet, Sink
209B ST 17 19
216 EA 232 255 2 Round tables, Chairs, Table, TV,
Small refrigerator
210A EA 671 738 12 Tables, Chairs, TV's, Speaking
podium, whiteboard, TV
210B ST 25 28
222A OA 402 442
222B PO 110 121
213 ST 210 231
206 UT 9 10
215 UT 47 52
205 ST 71 78
208 ST 42 46 Conference Room storage
217B ST 104 114
210C ST 85 94 Training Room storage
218 ST 107 118
211 RR 416 458 Lockers, Bench
212 RR 170 187 1 LAV, 1 WC, 1 UR, 1 Shower
214 RR 423 465 Lockers, Bench
214A RR 187 206 2 LAV, 1 WC, 1 Bench, 1 Shower, 1
storage
103 CI 121 133
124 CI 158 174
101B CI 35 39
207A/B CI 840 924
209B ST 12 13 Roof access ladder & hatch
Subtotal ‐ FLOOR 2 5530 6083
Storage
Utility
IT Office
IT Chief
Conference Closet
Corridor #6
Conference Closet
Elevator
Electrical
Janitor
Storage / Equipment
Copy/Storage
Restroom / Lockers
(N) Mens Lockers
Womens Restroom
Circulation
Stair #1
Stair #2
Storage
(N) Mens Restroom
Womens Lockers
(N) Storage
Conference
Lunch
Server Spaces
(N) Server / Telephone / Radio
Utility
Training
Training Room
Training Closet
Radio Equipment
SPACES ‐ FLOOR 2 Space
Type
2026
Space Attributes Notes
Public Areas
Lobby
Private Office
Police Chief's Office
Emergency Response
Lietenant's Office
Office
Support Areas
Item 8.b
227 of 287
New Space Programs
100 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
New Space Program - Police Department Second Floor
Room No.

NSF GSF
SPACES ‐ FLOOR 2 Space
Type
2026
Space Attributes Notes
N/A 7710 8481
N/A 1775 1953
N/A 160 176
N/A 1460 1606
N/A 3310 3641
N/A 195 215
N/A 500 550
Subtotal ‐ SITE 15110 16621
TOTAL AREA ‐ INCLUDING SITE 26282 28747
SPACE TYPE LEGEND:

Circulation
Open Area
Enclosed Area
Private Office
Restroom / Toilet
Storage
UT Utility
CI
OA
EA
PO
RR
ST
Site
Police Department Parking
Center Street Parking
ADA Parking
Drive Circulation
Pedestrian Pathways
Utility Equipment
Landscaped Area
Item 8.b
228 of 287
Floor Plan Concepts
101 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Demolition Plan - Police Department First Floor

ALDSBURG - POLICE DEPARTMENT

EMOLITION PLAN
0 4' 8' 12'
LEGEND
Wall / Door/ Glazing to be
demolished
Caseworks/ Plumbing
Fixtures to be demolished
Space / Program to be
relocated or re-purposed
0 4' 8'
0 4' 8' 12'
Item 8.b
229 of 287
Floor Plan Concepts
102 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Concept Floor Plan - Police Department First Floor
Legend
Phase A
Phase B
Phase D
Phase C
Future Phase
To Be Determined
To Be Kept As Original

ALDSBURG - POLICE DEPARTMENT

ONCEPT PLAN
0 4' 8' 12'
LEGEND
New Wall / Patch to Existing
Wall
New Door
New / Relocated Space
0 0 4' 8' 12' 0 4' 8' 12'
0 4' 8' 12'
Item 8.b
230 of 287
Floor Plan Concepts
103 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Demolition Plan - Police Department Second Floor
The K

DSBURG - POLICE DEPARTMENT

MOLITION PLAN
0 4' 8' 12'
0 4' 8' 12'
0 4' 8' 12'
LEGEND
Wall / Door/ Glazing to be
demolished
Caseworks to be
demolished
Space / Program to be
relocated or re-purposed
Furniture / Equipment
can be reused
0 4' 8' 12'
0 4' 8' 12'
Item 8.b
231 of 287
Floor Plan Concepts
104 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Concept Floor Plan - Police Department Second Floor
Legend
Phase A
Phase B
Phase D
Phase C
Future Phase
To Be Determined
To Be Kept As Original
The K

DSBURG - POLICE DEPARTMENT

NCEPT PLAN
0 4' 8' 12'
0 4'
0 4' 8' 12' 0 4' 8' 12'
LEGEND
New Wall / Patch to Existing
Wall
New Door
New / Relocated Space
0 4'
0 4' 8' 12' 0 4' 8' 12'
0 4' 8' 12'
0 4' 8' 12'
Item 8.b
232 of 287
IT Department Study
105 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
IT Department Study

ALDSBURG - IT DEPARTMENT STUDY
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION
3'-8"
Approx.
4'-4"
Approx.

SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
OPTION B1

WORKSTATION PARTITION

AUTOMATIC DOOR

OPERATOR NEEDED
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended

ALDSBURG - IT DEPARTMENT STUDY
SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
OPTION B2
6'-0" X 5'-0" WORKSTATION
4'-4"
Approx.
5'-4"
Approx.

LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION

WORKSTATION PARTITION
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended
OPTION B1
OPTION B2
Item 8.b
233 of 287
IT Department Study
106 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
IT Department Study
4'-0"
Approx.
4'-1"
Approx.

ALDSBURG - IT DEPARTMENT STUDY
OPTION C1
2'-0" X 5'-0" DESK
SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION

WORKSTATION PARTITION
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended

ALDSBURG - IT DEPARTMENT STUDY
OPTION C2
2'-0" X 6'-0" DESK
4'-0"
Approx.

SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION

WORKSTATION PARTITION
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended
OPTION B1
OPTION B2
Item 8.b
234 of 287
IT Department Study
107 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
IT Department Study

ALDSBURG - IT DEPARTMENT STUDY
OPTION D1
SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION

WORKSTATION PARTITION
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended
2'-0" X 5'-0" DESK

ALDSBURG - IT DEPARTMENT STUDY
OPTION D2
SERVER

TEL/RADIO

IT OFFICE

IT CHIEF
RADIO

EQUIPMENT

CORRIDOR
3'-10"
Approx.

AUTOMATIC DOOR

OPERATOR NEEDED
6'-0" X 5'-0" WORKSTATION
LEGEND

CASEWORK (SHELVES)
3'-0" X 2'-0" FILE CABINES
6'-0" X 6'-0" WORKSTATION

WORKSTATION PARTITION
Partition Notes:
65" max to allow for natural light from
window into workstations
41" or 53" recommended
OPTION D1
OPTION D2
Item 8.b
235 of 287
Site Plan Concepts
108 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Site Plan Concept A - Police Department
Legend
(N) Secured Gate
(E) Transformer
(E) Generator
Enclosure
(E) Trash
Enclosure
Gate Position A:
- 4 Secured parking spaces
- 19 Unsecured parking spaces
- 23 Total parking spaces
Item 8.b
236 of 287
Site Plan Concepts
109 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Site Plan Concept B - Police Department
(E) Transformer
(E) Generator
Enclosure
(E) Trash
Enclosure
Gate Position B:
- 13 Secured parking spaces
- 11 Unsecured parking spaces
- 24 Total parking spaces
Legend
(N) Secured Gate
Item 8.b
237 of 287

CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION D: COST ESTIMATING

FIRE DEPARTMENT
Item 8.b
238 of 287
111 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Asset Maintenance (FCA) Cost Estimates
Maintenance Schedule
Space Utilization Cost Estimate
112
120
122
Item 8.b
239 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 112 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Fire Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
2 EA $3,500 8 $28,000 $4,200 $32,200 Site Lighting Fixtures X Provide new pedestrian site lighting fixtures
2 LS $3,000 1 $3,000 $450 $3,450 Cleaning ‐ Site Lighting Fixtures X Clean and paint elevated pedestrian light fuxtures
2 LS $5,000 1 $5,000 $750 $5,750 Site Lighting Fixtures X Replace broken site lighting fixtures mounted at ground
2 LS $1,500 1 $1,500 $225 $1,725 Roof Training Prop X Demolish roof training prop 3 LS $30,000 1 $30,000 $4,500 $34,500 Redwood perimeter fence X Replace redwood perimeter fence 3 LS $10,000 1 $10,000 $1,500 $11,500 Re‐Stripe Public Parking Spaces X Provide new parking lot striping for parking space designations
4 SF $55 2500 $137,500 $20,625 $158,125 Apparatus Bay Concrete X X Provide new concrete at
Apparatus Bay access facing Grant
St.
4 LS $15,000 1 $15,000 $2,250 $17,250 Handholes X Provide new utility handholes 1 LS $1,000 1 $1,000 $150 $1,150 Louver Ventillation X Provide new louver ventillation at exterior electrical room door
1 LS $2,500 1 $2,500 $375 $2,875 Cleaning ‐ Training Tower Roof Structure X Clean underside of training tower roof structure
1 LS $1,500 1 $1,500 $225 $1,725 Cleaning & Paint ‐ Lighting Fixtures X Remove spherical grated lighting
fixture housings and clean lenses.

Paint housings.
2 LS $6,000 1 $10,000 $1,500 $11,500 Cleaning ‐ Exterior Wall Surface X Clean exterior wall surface
including rust stains, especially at
exterior base
2 LS $7,500 1 $7,500 $1,125 $8,625 Paint ‐ Apparatus Bay Door Mullions X Paint Apparatus Bay door mullions 2 LS $17,500 1 $17,500 $2,625 $20,125 Sliding Glass Door Hardware & Track X Provide new sliding glass door hardware and track
3 LF $12 480 $5,760 $864 $6,624 Sealant X Provide new sealant at building perimeter
4 LS $45,000 1 $45,000 $6,750 $51,750 Skylight Panels X X Replace skylight panels 1 LS $8,000 1 $8,000 $1,200 $9,200 Rooftop Vent Caps X Provide caps at exposed rooftop vents
3 LF $125 670 $83,750 $12,563 $96,313 Roof Parapet Flashing X X Provide new roof parapet flashing 1 LS $22,500 1 $22,500 $3,375 $25,875 Paint ‐ Interior Doors and Frames X Paint interior doors 1 LS $2,500 1 $2,500 $375 $2,875 Weatherstripping & Adjustments at Man Door X
New weatherstripping and
adjustments to man door at open
office area
1 LS $5,000 1 $5,000 $750 $5,750 Mildew Testing ‐ Training Tower X Provide testing for presence of mildew at Training Tower
1 LS $500 1 $500 $75 $575 Hose Lift Motor Enclosure Securement X Provide securement for hose lift motor system enclosure
1 LS $1,000 1 $1,000 $150 $1,150 Center Stair Stringers X Provide center stair stringers at all stairs
1 LS $3,000 1 $3,000 $450 $3,450 Door Closers X Replace door closers at HVAC supply closet and Turnout Room
1 LS $17,500 1 $17,500 $2,625 $20,125 Drywall Repair X
Repair water damaged drywall at
Exercise Room, Investigate
leakage and continue to monitor
2 LF $7 3200 $22,400 $3,360 $25,760 Rubber Wall Base X Replace wall base 2 LS $2,500 1 $2,500 $375 $2,875 Paint ‐ Piping at Training Tower X Paint exposed utilities piping system at Training Tower
2 LS $2,500 1 $2,500 $375 $2,875 Cleaning ‐ Rust Stains X Clean rust stains at Training Tower
interior CMU wall and provide
general wall surface cleaning at
interior
2 LS $6,000 1 $6,000 $900 $6,900 Paint ‐ Training Tower Stairs X Paint Training Tower stairs, including underside and handrails
Item 8.b
240 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 113 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Fire Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
2 LS $20,000 1 $20,000 $3,000 $23,000 Concrete Treads ‐ Training Tower Stairs X X Provide new concrete stair treads at Training Tower
2 LS $500 1 $500 $75 $575 Paint ‐ Hose Lift Motor Enclosure X Paint enclosure for hose lift motor system at Training Tower
2 LS $35,000 1 $35,000 $5,250 $40,250 Interior Lighting Fixture Lenses X Provide lenses at interior lighting fixtures
2 LS $1,500 1 $1,500 $225 $1,725 Paint ‐ Mezzanine Access Stair X Paint mezzanine access stair 2 SF $50 725 $36,250 $5,438 $41,688 Tile Flooring X Replace tile flooring and wall base at Turnout Room
2 LS $22,000 1 $22,000 $3,300 $25,300 Epoxy Wall Finish X New turnout room epoxy wall finish
2 LS $1,000 1 $1,000 $150 $1,150 Paint ‐ Roof Access Ladder X Paint roof access ladder 2 LS $10,000 1 $10,000 $1,500 $11,500 Tile X Re‐tile restroom showers 2 SF $50 285 $14,250 $2,138 $16,388 Tile Flooring X New restroom tile flooring 2 LS $1,500 1 $1,500 $225 $1,725 Interior Lighting Fixture Lenses X Replace cracked light fixture lenses at kitchen ceiling
2 LS $20,000 1 $20,000 $3,000 $23,000 Casework / Counters X Provide new upper and lower
casework at reception area and
counter surfaces
2 LS $15,000 1 $15,000 $2,250 $17,250 Paint ‐ Doors / Frames X Paint exterior and interior man doors/frames
3 LS $7,500 1 $7,500 $1,125 $8,625 Apparatus Bay Floor Striping X Provide new Apparatus Bay floor striping marks
3 LF $5,000 9 $45,000 $6,750 $51,750 Map Station Casework X Replace map station casework and countertop
3 LS $40,000 1 $40,000 $6,000 $46,000 Casework / Counters X New kitchen casework and counter surfaces
3 SF $9 4920 $44,280 $6,642 $50,922 Paint ‐ Interior Walls X Paint at interior rooms, especially Day Room
3 LS $7,500 1 $7,500 $1,125 $8,625 Blinds X Replace blinds at private office area
4 LS $20,000 1 $20,000 $3,000 $23,000 Corridor Skylights X X Replace corridor skylight panels and sealant components
1 LS $2,500 1 $2,500 $375 $2,875 Paint ‐ Transformer Enclosure, Decals X Paint transformer enclosure J25 and provide new decals
1 LS $65,000 1 $65,000 $9,750 $74,750 Plumbing System Revisions X X Plumbing system revisions for
better drainage at men's
restroom urinal
1 LS $7,500 1 $7,500 $1,125 $8,625 Cleaning ‐ HVAC Return Registers X Provide cleaning of HVAC supply return registers
1 LS $1,000 1 $1,000 $150 $1,150 Cleaning ‐ Electrical Room X Clean debris from electrical room 1 LS $1,000 1 $1,000 $150 $1,150 Diesel Storage Tank Signage X Provide new diesel storage tank system signage
1 LS $500 1 $500 $75 $575 Training Tower Junction Box Cover X Provide new screws and junction box cover at Training Tower
1 LS $500 1 $500 $75 $575 FDC Signage X Provide new FDC signage 1 LS $500 1 $500 $75 $575 Indicator post signage X Provide new indicator post signage
2 LS $5,000 1 $5,000 $750 $5,750 Roll Up Door Controls X Replace buttons for Apparatus Bay roll up door controls
2 LS $8,000 1 $8,000 $1,200 $9,200 Gas Lines X X Replace gas lines to rooftop HVAC units
2 LS $1,500 1 $1,500 $225 $1,725 Shower Fixture Heads X Replace shower fixture heads 2 LS $30,000 1 $30,000 $4,500 $34,500 Fire Sprinkler Head Housings X X Provide adjustments to fire
sprinkler head housings where
required
2 LS $4,000 1 $4,000 $600 $4,600 Light Switches & Receptacle Faceplates X Provide new light switch and
power recepticle faceplates and
switches
3 LS $35,000 1 $35,000 $5,250 $40,250 Interior Lighting Fixtures X X New recessed lighting fixtures 4 LS $16,500 1 $16,500 $2,475 $18,975 Wolf Stove X Provide new Wolf stove Item 8.b
241 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 114 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Fire Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
4 LS $18,000 1 $18,000 $2,700 $20,700 Training Tower Fire Riser Supports X Provide new lateral supports for fire riser at Training Tower
4 LS $40,000 1 $40,000 $6,000 $46,000 Air Replenishment Machine X X Provide new air replenishment machine
CIP : 3 LS $400,000 1 $400,000 $60,000 $460,000 Perimeter Sidewalk X X Repair perimeter sidewalk CIP:  3 SF $22 7720 $169,840 $25,476 $195,316 Asphalt X X Re‐pave asphalt parking lot CIP: 4 SF $75 10375 $778,125 $116,719 $894,844 Standing Seam Metal Roof X X Replace standing seam metal roof CIP : 2 SF $27 4100 $110,700 $16,605 $127,305 Acoustic Ceilling Tile X X Replace acoustic ceiling tile CIP : 4 SF $65 4245 $275,925 $41,389 $317,314 Apparatus Bay Concrete Flooring X X Provide new Apparatus Bay concrete flooring
CIP : 3 LS $650,000 1 $650,000 $97,500 $747,500 Generator and ATS X X Provide new generator and Automatic Transfer Switch (ATS)
ADA: 1 LS $140,000 1 $140,000 $21,000 $161,000 ADA Parking Space X X Provide improvements for accessible ADA parking space
ADA: 2 LS $750,000 1 $750,000 $112,500 $862,500 Interior ADA Improvements X X Provide ADA improvements
throughout the interior of the
facility
SUBTOTAL ‐ BASE $5,002,822
DESIGN CONTINGENCY (10%) $500,282
CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT (10%) $500,282 GRAND TOTAL $6,003,386
Item 8.b
242 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 115 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 1 Items (1-2 Years) Building Priority Unit Unit Price QTY Base Cost General
Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
1 LS $1,000 1 $1,000 $150 $1,150 Louver Ventillation X Provide new louver ventillation at exterior electrical room door
1 LS $2,500 1 $2,500 $375 $2,875 Cleaning ‐ Training Tower Roof Structure X Clean underside of training towerroof structure 1 LS $1,500 1 $1,500 $225 $1,725 Cleaning & Paint ‐ Lighting Fixtures X Remove spherical grated lighting
fixture housings and clean lenses.

Paint housings.
1 LS $8,000 1 $8,000 $1,200 $9,200 Rooftop Vent Caps X Provide caps at exposed rooftop vents
1 LS $22,500 1 $22,500 $3,375 $25,875 Paint ‐ Interior Doors and Frames X Paint interior doors and frames 1 LS $2,500 1 $2,500 $375 $2,875 Weatherstripping & Adjustments at Man Door X
New weatherstripping and
adjustments to man door at open
office area
1 LS $5,000 1 $5,000 $750 $5,750 Mildew Testing ‐ Training Tower X Provide testing for presence of mildew at Training Tower
1 LS $500 1 $500 $75 $575 Hose Lift Motor Enclosure Securement X Provide securement for hose lift motor system enclosure
1 LS $1,000 1 $1,000 $150 $1,150 Center Stair Stringers X Provide center stair stringers at all stairs
1 LS $3,000 1 $3,000 $450 $3,450 Door Closers X Replace door closers at HVAC supply closet and Turnout Room
1 LS $17,500 1 $17,500 $2,625 $20,125 Drywall Repair X
Repair water damaged drywall at
Exercise Room, Investigate
leakage and continue to monitor
1 LS $2,500 1 $2,500 $375 $2,875 Paint ‐ Transformer Enclosure, Decals X Paint transformer enclosure J25 and provide new decals
1 LS $65,000 1 $65,000 $9,750 $74,750 Plumbing System Revisions XX Plumbing system revisions for
better drainage at men's restroom
urinal
1 LS $7,500 1 $7,500 $1,125 $8,625 Cleaning ‐ HVAC Return Registers X Provide cleaning of HVAC supply return registers
1 LS $1,000 1 $1,000 $150 $1,150 Cleaning ‐ Electrical Room X Clean debris from electrical room 1 LS $1,000 1 $1,000 $150 $1,150 Diesel Storage Tank Signage X Provide new diesel storage tank system signage
1 LS $500 1 $500 $75 $575 Training Tower Junction Box Cover X Provide new screws and junction box cover at training tower
1 LS $500 1 $500 $75 $575 FDC Signage X Provide new FDC signage 1 LS $500 1 $500 $75 $575 Indicator post signage X Provide new indicator post signage
SUBTOTAL ‐ BASE $165,025
Item 8.b
243 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 116 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 2 Items (3-5 Years) Building Priority Unit Unit Price QTY Base Cost General
Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
2 EA $3,500 8 $28,000 $4,200 $32,200 Site Lighting Fixtures X Provide new pedestrian site lighting fixtures
2 LS $3,000 1 $3,000 $450 $3,450 Cleaning ‐ Site Lighting Fixtures X Clean and paint elevated pedestrian light fuxtures
2 LS $5,000 1 $5,000 $750 $5,750 Site Lighting Fixtures X Replace broken site lighting fixtures mounted at ground
2 LS $1,500 1 $1,500 $225 $1,725 Roof Training Prop X Demolish roof training prop 2 LS $6,000 1 $10,000 $1,500 $11,500 Cleaning ‐ Exterior Wall Surface X Clean exterior wall surface
including rust stains, especially at
exterior base
2 LS $7,500 1 $7,500 $1,125 $8,625 Paint ‐ Apparatus Bay Door Mullions X Paint Apparatus Bay door mullions
2 LS $17,500 1 $17,500 $2,625 $20,125 Sliding Glass Door Hardware & Track X Provide new sliding glass door hardware and track
2 LF $7 3200 $22,400 $3,360 $25,760 Rubber Wall Base X Replace wall base 2 LS $2,500 1 $2,500 $375 $2,875 Paint ‐ Piping at Training Tower X Paint exposed utilities piping system at Training Tower
2 LS $2,500 1 $2,500 $375 $2,875 Cleaning ‐ Rust Stains X Clean rust stains at Training
Tower interior CMU wall and
provide general wall surface
cleaning at interior
2 LS $6,000 1 $6,000 $900 $6,900 Paint ‐ Training Tower Stairs X Paint Training Tower stairs, including underside and handrails
2 LS $20,000 1 $20,000 $3,000 $23,000 Concrete Treads ‐ Training Tower Stairs XX Provide new concrete stair treads at Training Tower
2 LS $500 1 $500 $75 $575 Paint ‐ Hose Lift Motor Enclosure X Paint enclosure for hose lift motor system at Training Tower
2 LS $35,000 1 $35,000 $5,250 $40,250 Interior Lighting Fixture Lenses X Provide lenses at interior lighting fixtures
2 LS $1,500 1 $1,500 $225 $1,725 Paint ‐ Mezzanine Access Stair X Paint mezzanine access stair 2 SF $50 725 $36,250 $5,438 $41,688 Tile Flooring X Replace tile flooring and wall base at Turnout Room
2 LS $22,000 1 $22,000 $3,300 $25,300 Epoxy Wall Finish X New turnout room epoxy wall finish
2 LS $1,000 1 $1,000 $150 $1,150 Paint ‐ Roof Access Ladder X Paint roof access ladder 2 LS $10,000 1 $10,000 $1,500 $11,500 Tile X Re‐tile restroom showers 2 SF $50 285 $14,250 $2,138 $16,388 Tile Flooring X New restroom tile flooring 2 LS $1,500 1 $1,500 $225 $1,725 Interior Lighting Fixture Lenses X Replace cracked light fixture lenses at kitchen ceiling
2 LS $20,000 1 $20,000 $3,000 $23,000 Casework / Counters X Provide new upper and lower
casework at reception area and
counter surfaces
2 LS $15,000 1 $15,000 $2,250 $17,250 Paint ‐ Doors / Frames X Paint exterior and interior man doors/frames
2 LS $5,000 1 $5,000 $750 $5,750 Roll Up Door Controls X Replace buttons for Apparatus Bay roll up door controls
2 LS $8,000 1 $8,000 $1,200 $9,200 Gas Lines XX Replace gas lines to rooftop HVAC units
2 LS $1,500 1 $1,500 $225 $1,725 Shower Fixture Heads X Replace shower fixture heads 2 LS $30,000 1 $30,000 $4,500 $34,500 Fire Sprinkler Head Housings XX Provide adjustments to fire
sprinkler head housings where
required
2 LS $4,000 1 $4,000 $600 $4,600 Light Switches & Receptacle Faceplates X Provide new light switch and
power recepticle faceplates and
switches
SUBTOTAL ‐ BASE $381,110
Item 8.b
244 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 117 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 3 Items (5-10 Years) Building Priority Unit Unit Price QTY Base Cost General
Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
3 LS $30,000 1 $30,000 $4,500 $34,500 Redwood perimeter fence X Replace redwood perimeter fence 3 LS $10,000 1 $10,000 $1,500 $11,500 Re‐Stripe Public Parking Spaces X Provide new parking lot striping for parking space designations
3 LF $12 480 $5,760 $864 $6,624 Sealant X Provide new sealant at building perimeter
3 LF $125 670 $83,750 $12,563 $96,313 Roof Parapet Flashing XX Provide new roof parapet flashing 3 LS $7,500 1 $7,500 $1,125 $8,625 Apparatus Bay Floor Striping X Provide new Apparatus Bay floor striping marks
3 LF $5,000 9 $45,000 $6,750 $51,750 Map Station Casework X Replace map station casework and countertop
3 LS $40,000 1 $40,000 $6,000 $46,000 Casework / Counters X New kitchen casework and counter surfaces
3 SF $9 4920 $44,280 $6,642 $50,922 Paint ‐ Interior Walls X Paint at interior rooms, especially Day Room
3 LS $7,500 1 $7,500 $1,125 $8,625 Blinds X Replace blinds at private office area
3 LS $35,000 1 $35,000 $5,250 $40,250 Interior Lighting Fixtures XX New recessed lighting fixtures SUBTOTAL ‐ BASE $355,109
Item 8.b
245 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 118 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 4 Items (10+ Years) Building Priority Unit Unit Price QTY Base Cost General
Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
4 SF $55 2500 $137,500 $20,625 $158,125 Apparatus Bay Concrete XX Provide new concrete at
Apparatus Bay access facing Grant
St.
4 LS $15,000 1 $15,000 $2,250 $17,250 Handholes X Provide new utility handholes 4 LS $45,000 1 $45,000 $6,750 $51,750 Skylight Panels XX Replace skylight panels 4 LS $20,000 1 $20,000 $3,000 $23,000 Corridor Skylights XX Replace corridor skylight panels and sealant components
4 LS $16,500 1 $16,500 $2,475 $18,975 Wolf Stove X Provide new Wolf stove 4 LS $18,000 1 $18,000 $2,700 $20,700 Training Tower Fire Riser Supports X Provide new lateral supports for fire riser at Training Tower
4 LS $40,000 1 $40,000 $6,000 $46,000 Air Replenishment Machine XX Provide new air replenishment machine
SUBTOTAL ‐ BASE $335,800
Item 8.b
246 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 119 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - CIP Items Building Priority Unit Unit Price QTY Base Cost General
Contingency (15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
CIP : 2 SF $27 4100 $110,700 $16,605 $127,305 Acoustic Ceilling Tile XX Replace acoustic ceiling tile CIP : 3 LS $400,000 1 $400,000 $60,000 $460,000 Perimeter Sidewalk XX Repair perimeter sidewalk CIP:  3 SF $22 7720 $169,840 $25,476 $195,316 Asphalt XX Re‐pave asphalt parking lot CIP : 3 LS $650,000 1 $650,000 $97,500 $747,500 Generator and ATS XX Provide new generator and Automatic Transfer Switch (ATS).

CIP: 4 SF $75 10375 $778,125 $116,719 $894,844 Standing Seam Metal Roof XX Replace standing seam metal roof CIP : 4 LS $65 4245 $275,925 $41,389 $317,314 Apparatus Bay Concrete Flooring XX Provide new apapratus bay concrete flooring
SUBTOTAL ‐ BASE $2,614,974
Asset Maintenance (FCA) Cost Estimate - ADA Items Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Fire Department
ADA: 1 LS $140,000 1 $140,000 $21,000 $161,000 ADA Parking Space X X Provide improvements for accessible ADA parking space
ADA: 2 LS $750,000 1 $750,000 $112,500 $862,500 Interior ADA Improvements X X Provide ADA improvements
throughout the interior of the
facility
SUBTOTAL ‐ BASE $1,023,500
Item 8.b
247 of 287
Maintenance Schedule
CITY OF HEALDSBURG 120 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Maintenance Schedule - Fire Department
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JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
Maintain Aggregate Surface
Clean Walkway Structure
Clean Exterior Signage
General Landscape Maintenance
Test Site Lighting
Replace Rodent Traps
Test Door Operation
Paint Exterior
Clean Exterior Windows / Mullions
Clean Rooftop Drainage
Clean Roof Surface Mats
Clean Roof Parapet Flashing
Sweep Apparatus Bay Flooring
Clean Interior Flooring
Paint Interior
Test Door Operation
Test Access Control System
Adjust Door Closers
Clean Roll-Up Door Tracks
Clean Cobwebs
Clean Mezzanine
Mezzanine Storage Organization
Test Interior Lighting
Clean Roof Access Ladder
Clean Ice Machine / Filter
Maintain Vehicle Exhaust System
HVAC Filter Maintenance
Clean Louvers
Monitor Plumbing Fixtures
MEP
YEAR
4-5
YEAR
6-10
YEAR 1 YEAR 2 YEAR 3

INTERIOR SITE EXTERIOR ROOFING
Item 8.b
248 of 287
Maintenance Schedule
CITY OF HEALDSBURG 121 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Maintenance Schedule - Project Descriptions
Maintain Aggregate Surface
Clean Walkway Structure
Clean Exterior Signage
General Landscape Maintenance
Test Site Lighting
Replace Rodent Traps
Test Door Operation
Paint Exterior
Clean Exterior Windows / Mullions
Clean Rooftop Drainage
Clean Roof Surface Mats
Clean Roof Parapet Flashing
Sweep Apparatus Bay Flooring
Clean Interior Flooring
Paint Interior
Test Door Operation
Test Access Control System
Adjust Door Closers
Clean Roll-Up Door Tracks
Clean Cobwebs
Clean Mezzanine
Mezzanine Storage Organization
Test Interior Lighting
Clean Roof Access Ladder
Clean Ice Machine / Filter
Maintain Vehicle Exhaust System
HVAC Filter Maintenance
Clean Louvers
Monitor Plumbing Fixtures
Maintain aggregate surface on all sides of facility
Clean pergola walkway structure and columns
Clean exterior building signage
Perform routine landscape maintenance, including trimming, weeding, and debris removal Test site lighting fixtures and replace bulbs or components as needed

SITE EXTERIOR ROOFING INTERIOR MEP
Test and maintain access control system
Monitor exterior rodent traps and replace as necessary
Test exterior doors for proper operation and adjust as needed Paint exterior of building
Clean exterior windows and mullions of dirt and buildup Continue to maintain and clear rooftop draingage
Clean roof surface mats of dirt and buildup
Clean parapet flashing at rooftop
Sweep and remove debris from Apparatus Bay flooring
Clean interior flooring surfaces throughout building
Paint interior of building
Test interior doors for smooth operation and adjust as needed Check plumbing fixtures for leaks, repair as needed
Adjust door closers for proper closing and alignment
Clean and lubricate rolling door tracks
Clear cobwebs at Apparatus Bay, attic and corridor
Sweep mezzanine and attic area
Organize mezzanine storage
Test interior lighting fixtures, replace bulbs and adjust lens covers Clean roof access ladder and hatch
Clean ice machine mineral deposits
Maintain vehicle exhaust system at Apparatus Bay
Replace HVAC filter
Clean louvers at Apparatus Bay and attic
Item 8.b
249 of 287
Space Utilization Cost Estimate
122 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Utilization Cost Estimate - Fire Department
City of Healdsburg Fire Department
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL Demo - Apparatus Bay wall 1 LS $ 30,000.00 $ 30,000.00
Demo - Interior Dormitory walls 1 LS $ 15,000.00 $ 15,000.00 Demo - Kitchen wall for new corridor 1 LS $ 6,000.00 $ 6,000.00 Demo - Interior supply room wall 1 LS $ 9,500.00 $ 9,500.00 Demo - Ceiling components 1 LS $ 11,000.00 $ 11,000.00
Interior window - Dormitories 1 LS $ 37,500.00 $ 37,500.00 Exterior windows 1 LS $ 90,000.00 $ 90,000.00
New Apparatus Bay wall 1 LS $ 60,000.00 $ 60,000.00
New interior walls - Dormitories 1 LS $ 75,000.00 $ 75,000.00 Doors 1 LS $ 37,500.00 $ 37,500.00
Finishes & paint 1 LS $ 70,000.00 $ 70,000.00
Ceiling - New 1 LS $ 22,500.00 $ 22,500.00
Lighting 1 LS $ 30,000.00 $ 30,000.00
Power/data revisions 1 LS $ 37,500.00 $ 37,500.00
HVAC revisions 1 LS $ 50,000.00 $ 50,000.00
Fire sprinkler/alarm revisions 1 LS $ 70,000.00 $ 70,000.00 Misc structural 1 LS $ 22,500.00 $ 22,500.00
Revisions - Air room interior layout 1 LS $ 4,500.00 $ 4,500.00 Furniture - Dormitories 1 LS $ 35,000.00 $ 35,000.00
$ 713,500
Demo - Training wall 1 LS $ 4,500.00 $ 4,500.00
Demo - Finishes, misc restroom components 1 LS $ 3,000.00 $ 3,000.00 Interior wall 1 LS $ 7,500.00 $ 7,500.00
Finishes & paint 1 LS $ 7,500.00 $ 7,500.00
Ceiling components 1 LS $ 3,750.00 $ 3,750.00
Restroom accessories 1 LS $ 6,000.00 $ 6,000.00
Utilities adjustments 1 LS $ 3,750.00 $ 3,750.00
Exhaust fan 1 LS $ 2,250.00 $ 2,250.00
$ 38,250
$ 751,750 $ 751,750
Private Dormitories / Air Room Revisions
SUBTOTAL PHASE A - Private Dormitories/Air Room & Ada Public Restroom Subtotal
Ada Public Restroom - Lobby
Subtotal

PHASE A - PRIVATE DORMITORIES/AIR ROOM & ADA PUBLIC RESTROOM

PRELIMINARY COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS April 2026 Prepared by The KPA Group
1 of 3
Item 8.b
250 of 287
Space Utilization Cost Estimate
123 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Utilization Cost Estimate - Fire Department
City of Healdsburg Fire Department
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL

PRELIMINARY COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS April 2026 Prepared by The KPA Group
Demo - Interior walls 1 LS $ 9,500.00 $ 9,500.00
Demo - Day Room doors 1 LS $ 2,250.00 $ 2,250.00
Demo - Ceiling components 1 LS $ 5,250.00 $ 5,250.00
Interior walls and extensions 1 LS $ 30,000.00 $ 30,000.00 Ceiling - New 1 LS $ 11,000.00 $ 11,000.00
Pantry construction 1 LS $ 12,000.00 $ 12,000.00
Refrigerators (3) 1 LS $ 22,500.00 $ 22,500.00
Finishes & paint 1 LS $ 22,500.00 $ 22,500.00
Utilities revisions 1 LS $ 15,000.00 $ 15,000.00
Revisions - Storage room 1 LS $ 6,750.00 $ 6,750.00
$ 136,750

Demo - Training Room sink/casework 1 LS $ 3,750.00 $ 3,750.00 Demo - Training Room wall 1 LS $ 5,250.00 $ 5,250.00
Demo - Ceiling components 1 LS $ 5,250.00 $ 5,250.00
Interior walls - Training & office 1 LS $ 30,000.00 $ 30,000.00 Doors 1 LS $ 12,750.00 $ 12,750.00
Revised reception area 1 LS $ 45,000.00 $ 45,000.00
Security glazing and wall components - Lobby 1 LS $ 75,000.00 $ 75,000.00 Finishes & paint 1 LS $ 27,500.00 $ 27,500.00
Ceiling - New 1 LS $ 13,500.00 $ 13,500.00
Lighting 1 LS $ 18,750.00 $ 18,750.00
HVAC revisions 1 LS $ 22,500.00 $ 22,500.00
Power/data revisions 1 LS $ 12,000.00 $ 12,000.00
Copy area - Reconstruction 1 LS $ 11,250.00 $ 11,250.00 Fire sprinkler/alarm revisions 1 LS $ 7,500.00 $ 7,500.00 Misc structural 1 LS $ 10,500.00 $ 10,500.00
$ 300,500
Interior walls 1 LS $ 12,000.00 $ 12,000.00
Door 1 LS $ 6,750.00 $ 6,750.00
Lighting 1 LS $ 6,000.00 $ 6,000.00
Finishes & paint 1 LS $ 6,000.00 $ 6,000.00
Ceiling 1 LS $ 5,250.00 $ 5,250.00
Power/data extension 1 LS $ 7,500.00 $ 7,500.00
HVAC revisions 1 LS $ 10,500.00 $ 10,500.00
Fire sprinkler/alarm revisions 1 LS $ 4,500.00 $ 4,500.00 Misc structural 1 LS $ 7,500.00 $ 7,500.00
$ 66,000
$ 503,250 $ 503,250

PHASE B - KITCHEN/DAY ROOM, OFFICES/RECEPTION & CAPTAIN'S OFFICE SUBTOTAL PHASE B - Kitchen/Day Room, Offices/Reception & Captain's Office Offices/Reception Revisions
Subtotal
Captain's Office
Subtotal
Kitchen/Day Room
Subtotal
2 of 3
Item 8.b
251 of 287
Space Utilization Cost Estimate
124 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Utilization Cost Estimate - Fire Department
City of Healdsburg Fire Department
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL

PRELIMINARY COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS April 2026 Prepared by The KPA Group
$ 751,750
$ 503,250
SUBTOTAL COST - HEALDSBURG FIRE DEPARTMENT $ 1,255,000
DESIGN CONTINGENCY (10%) $ 125,500
CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT (10%) $ 125,500 GRAND TOTAL COST - HEALDSBURG FIRE DEPARTMENT $ 1,506,000

PHASE A - PRIVATE DORMITORIES/AIR ROOM & ADA PUBLIC RESTROOM

PHASE B - KITCHEN/DAY ROOM, OFFICES/RECEPTION & CAPTAIN'S OFFICE 3 of 3
Item 8.b
252 of 287

CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
SECTION D: COST ESTIMATING

POLICE DEPARTMENT
Item 8.b
253 of 287
126 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Table of Contents
Asset Maintenance (FCA) Cost Estimates
Maintenance Schedule
Space Utilization Cost Estimates
127
137
139
Item 8.b
254 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 127 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Police Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
1 LS $1,500 1 $1,500 $225 $1,725 Paint - Fire Lane Curb Markings X Provide new red paint markings at
fire parking components of site
curbing
1 LS $1,250 1 $1,250 $188 $1,438 Entrance Stair Striping X Re-stripe yellow visual warning markings at entrance stairs
2 LS $1,000 1 $1,000 $150 $1,150 Paint - Transformer Bollards X Paint bollards surrounding transformer
2 LS $6,000 1 $6,000 $900 $6,900 Cleaning - Transformer Ivy and Vegetation Removal X
Clear overgrown ivy and other
plant material at transformer
location
2 LS $50,000 1 $50,000 $7,500 $57,500 EV Charging Station Upgrade (Level 3) XX Provide increased capacity EV charging station (Level 3)
2 LS $1,000 1 $1,000 $150 $1,150 Paint - Rear Walkway Gate & Chain Link Components X Paint man gate and chain link components at rear side walkway 2 LS $800 1 $800 $120 $920 Police Parking Sign Installation X Provide new Police Cars Only parking signage at rear
2 LS $15,000 1 $15,000 $2,250 $17,250 Utility Handhole Cover Installation X Provide new handhole utility
covers throughout site where not
yet replaced
2 LS $2,000 1 $2,000 $300 $2,300 Cleaning & Paint - Trash Enclosure Masonry X Clean and paint trash enclosure masonry
2 LS $40,000 1 $40,000 $6,000 $46,000 Parking Sign Footing & Sign Replacement at Center Street XX
Replace parking sign footings,
poles and signage elements at
Center Street in front of entrance
2 LS $60,000 1 $60,000 $9,000 $69,000 Enlarged Tree Planter Grate Installation XX Provide enlarged tree planter
grates to support tree trunks
which are nearing capacity for
existing grates.
2 LS $45,000 1 $45,000 $6,750 $51,750 Exterior Ramp Handrail Installation XX Provide handrails at exterior ramp 3 SF $22 9645 $212,190 $31,829 $244,019 Asphalt Parking Lot Replacement XX Replace asphalt at rear parking lot 3 LS $15,000 1 $15,000 $2,250 $17,250 Parking Lot Re-Striping X Re-stripe parking lot 3 LS $130,000 1 $130,000 $19,500 $149,500 Rear Lot Sidewalk Replacement XX Provide new concrete sidewalks at rear lot
3 LF $140 610 $85,400 $12,810 $98,210 Rear Lot Concrete Curbing Replacement XX Provide new concrete curbing at rear lot
3 LS $20,000 1 $20,000 $3,000 $23,000 Rear Lot Curb Stops Replacement X Provide new curb stops at rear parking spaces
1 LS $20,000 1 $20,000 $3,000 $23,000 Rear Police Lot Door Closer and Frame Repairs XX
Repair door frame components at
exterior door to rear police
parking lot. Replace door closer
at exterior door.
1 LS $3,500 1 $3,500 $525 $4,025 Paint - Exterior Doors & Frames X Paint exterior doors and frames 1 LS $500 1 $500 $75 $575 Exterior Power Outlet Cover
Replacement X
Provide new exterior power outlet
receptacle cover at right side of
main entrance
3 LS $10,000 1 $10,000 $1,500 $11,500 Exterior Can Lighting Fixture Replacement X
Replace exterior can lighting
fixtures at built in exterior awning
locations
4 LS $30,000 1 $30,000 $4,500 $34,500 Mounted Exterior Light Fixture Replacement XX Replace mounted exterior lighting fixtures 4 LS $85,000 1 $85,000 $12,750 $97,750 Exterior Window Sealant Replacement XX Provide new sealant components at exterior windows
4 LS $35,000 1 $35,000 $5,250 $40,250 Cleaning & Paint - Exterior Trellis Structure X
Clean and paint mounted trellis
structure at upper portion of
exterior
Item 8.b
255 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 128 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Police Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
4 LS $15,000 1 $15,000 $2,250 $17,250 Main Entrance Door & Hardware Replacement X Provide new main entrance doors and hardware 4 LS $45,000 1 $45,000 $6,750 $51,750 Interior Doorbell System Replacement XX Replace interior doorbell stations and system with new
1 LS $9,000 1 $9,000 $1,350 $10,350 Cleaning - Roof Debris X Clean roof of debris 1 LS $4,500 1 $4,500 $675 $5,175 Cleaning - Roof Drainage X Clear roof drainage lines and drain covers
1 LF $15 370 $5,550 $833 $6,383 Clean / Paint parapet flashing X Clean / Paint parapet flashing 1 LS $5,000 1 $5,000 $750 $5,750 Rooftop Walking Mats X Provide new rooftop walking mats 1 LS $10,000 1 $10,000 $1,500 $11,500 Rooftop Vent Caps X Provide cap / grate at exposed rooftop vents
3 LF $120 370 $44,400 $6,660 $51,060 Metal Roof Parapet Flashing Replacement XX Replace metal roof parapet flashing
4 LS $30,000 1 $30,000 $4,500 $34,500 Skylight Lenses XX Provide new skylight lenses 1 LS $0 1 $0 $0 $0 Interior Drywall X
Continue to monitor interior
drywall for additional cracking or
other signs of structural shifting
1 LS $0 1 $0 $0 $0 Monitoring - Jail Concrete Flooring
Cracking X Monitor concrete flooring at jail for additional cracking 1 LS $0 1 $0 $0 $0 Drywall Cracking X Monitor cracking at drywall including at second level corridor
1 SF $21 6500 $136,500 $20,475 $156,975 Vinyl Flooring X Replace vinyl tile flooring 1 LF $7 3000 $21,000 $3,150 $24,150 Rubber Wall Base X Replace rubber wall base 1 LS $15,000 1 $15,000 $2,250 $17,250 Stair Treads X Replace vinyl and rubber stair treads
1 LS $5,500 1 $5,500 $825 $6,325 Stairwell Base X Replace stair well rubber base at staff stair
1 LS $45,000 1 $45,000 $6,750 $51,750 Light Fixture Lens Covers X Provide light fixture lens covers where missing
1 LS $10,000 1 $10,000 $1,500 $11,500 Rodent Intrusion Removal & Intrusion Prevention XX
Remove rodent intrusion from
vent piping. Monitor area of
rodent intrusion for possible
entrance path. Seal exposed
entrances
1 LS $1,000 1 $1,000 $150 $1,150 Cleaning - Electrical Room Storage Area X Clear stored materials from
location in front of main electrical
switchboard
1 LS $1,000 1 $1,000 $150 $1,150 Server Room Insulation Barrier Securement X Provide additional securement of insulation barrier at Server Room 1 LS $1,500 1 $1,500 $225 $1,725 Paint - Stair Handrails X Paint stair handrails 1 LS $3,500 1 $3,500 $525 $4,025 Cleaning - Interior Window Frames & Mullions X Clean interior window frames/mullions
1 LS $25,000 1 $25,000 $3,750 $28,750 Door Kickplate Installation XX Add kickplates to all (E) doors without
1 LS $3,000 1 $3,000 $450 $3,450 Plumbing Sink Wainscot Installation X Add wainscot at plumbing sinks 1 LS $1,000 1 $1,000 $150 $1,150 Janitor Sink Sealant & Caulking Replacement X Provide new sealant/caulking around janitor sinks 1 LS $1,500 1 $1,500 $225 $1,725 Interview Room Door Closer Replacement X Replace door close at interview room
1 LS $1,000 1 $1,000 $150 $1,150 Paint - Jail Fire Extinguisher Cabinet X Paint fire extinguisher cabinet at
jail sally port adjacent to electric
room
2 LS $10,000 1 $10,000 $1,500 $11,500 Elevator Lobby & Door Finishes XX Provide new elevator lobby and door finishes
2 LS $15,000 1 $15,000 $2,250 $17,250 Elevator Cab Finishes XX Provide new elevator cab finishes Item 8.b
256 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 129 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Police Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
2 LS $5,000 1 $5,000 $750 $5,750 Public Restroom Toilet Accessory Repairs X
Repair or replace damaged toilet
paper dispensers at public
restrooms
2 LS $1,250 1 $1,250 $188 $1,438 Public Restroom Plumbing Access Cover Replacement X
Replace rusted plumbing access
cover behind water closet at
public restrooms
2 LS $6,500 1 $6,500 $975 $7,475 Lobby & Stairwell Tile Flooring & Grout Repairs X
Repair damaged components of
lobby and public stairwell tile
flooring and wall base including
grout damage.
2 LS $15,000 1 $15,000 $2,250 $17,250 Rubber Wall-Mounted Doorstop Installation (Includes Jail) X Provide new rubber wall-mounted doorsteps, include at jail area
3 SF $26 6000 $156,000 $23,400 $179,400 Carpeting X Replace carpeting 3 SF $7 20000 $140,000 $21,000 $161,000 Paint - Interior Walls X Paint interior walls 3 LS $5,000 1 $5,000 $750 $5,750 Flooring Transition Strips X Provide new flooring transition strips
3 LS $5,000 1 $5,000 $750 $5,750 Casework X Provide new casework at Conference Room
3 LS $2,000 1 $2,000 $300 $2,300 Elevator Call Button Signage X New elevator call button signage 3 LS $2,000 1 $2,000 $300 $2,300 Jail Locker Repurposing X Re-purpose prisoner status/weapons lockers
3 LS $2,000 1 $2,000 $300 $2,300 Cleaning & Repair - Mailboxes X Clean/repair and relable mailboxes
3 LS $1,500 1 $1,500 $225 $1,725 Jail Tack Board Replacement X Replace damaged tock board at jail area
3 LS $10,000 1 $10,000 $1,500 $11,500 Sally Port Ceiling Finish Repairs X Repair ceiling finish at sally port 4 LS $8,000 1 $8,000 $1,200 $9,200 Main Entrance Electronic Latch System Installation X
Provide new electronic latch
system and components at main
entrance door
4 SF $50 750 $37,500 $5,625 $43,125 Public Restroom Ceramic Wall & Floor Tile Installation X Provide new ceramic wall and floor tile at public restrooms 4 LS $1,500 1 $1,500 $225 $1,725 Paint - Locker Gear Racks X Paint lcokers exposed gear racks 4 LS $8,000 1 $8,000 $1,200 $9,200 Locker Bench Replacement X Replace locker benches with new 4 SF $21 3000 $63,000 $9,450 $72,450 Wallpaper - Select Portions XX Provide new wallpaper, especially
at at areas of water-damaged
wallpaper
1 LS $60,000 1 $50,000 $7,500 $57,500 Insulation XX Provide new insulation at exposed rooftop condensate piping
1 LS $2,500 1 $2,500 $375 $2,875 Rooftop Unit Screws / Washers XX Provide new attachment screws /
washers at rooftop mounted small
outdoor units
4 LS $10,000 1 $10,000 $1,500 $11,500 Cleaning - Supply / Return Registers X Clean HVAC supply and return registers
1 LS $1,000 1 $1,000 $150 $1,150 Damaged Water Piping Insulation Replacement X
Provide new piping insulation
below lavatories at public
restrooms
1 LS $8,000 1 $8,000 $1,200 $9,200 Fireproofing Inspection & Repairs at Piping Penetrations X
Inspect all fire proofing around
existing penetrations for piping
and repair as needed
1 LS $3,500 1 $3,500 $525 $4,025 Break Area Sink & Faucet Replacement X Replace sink and faucet at Break Area
2 LS $8,000 1 $8,000 $1,200 $9,200 HVAC Unit Gas Lines XX Provide new gas lines to rooftop HVAC Trane air handling units
Item 8.b
257 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 130 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Police Department Building Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
3 LS $22,000 1 $22,000 $3,300 $25,300 Water Heaters X Replace water heaters 4 LS $115,000 1 $115,000 $17,250 $132,250 Fan Coil Unit Pumps XX Provide larger pumps at ceiling
mounted fan coil unit condensate
drainage
4 LS $15,000 1 $15,000 $2,250 $17,250 HVAC Supply & Return Register Replacement XX
Replace select HVAC registers
including unit with damaged slats
at interior corridor across from
interview rooms
CIP: 3 LS $400,000 1 $400,000 $60,000 $460,000 Exterior Ramp System Replacement X Replace exterior ramp system for ADA compliance
CIP: 3 LS $200,000 1 $200,000 $30,000 $230,000 Site Landscaping & Irrigation System Installation X
Provide site landscaping
improvements with installation of
automated irrigation system
CIP : 3 LS $325,000 1 $325,000 $48,750 $373,750 Sidewalk & Paver Replacement Along Center Street X
Replace concrete sidewalk and
masonry paver surfaces at public
sidewalk area along Center Street
CIP : 1 SF $27 12500 $337,500 $50,625 $388,125 ACT XX Provide new ACT CIP: 2 LS $115,000 1 $115,000 $17,250 $132,250 Facility Access Control System Installation XX Provide new access control
system throughout facility
CIP: 2 LS $225,000 1 $225,000 $33,750 $258,750 Interior Security Camera System Upgrades XX Provide improvements to interior security camera system CIP: 1 LS $150,000 1 $150,000 $22,500 $172,500 Main Lobby & Restroom Finish Renovations XX Main Lobby and public restrooms finishes renovations CIP: 2 SF $21 17000 $357,000 $53,550 $410,550 New Wallpaper/Paint at Interior XX Replacement of 25% of interior
wallpaper. Replacement of 75% of
interior wallpaper with paint.

CIP: 2 SF $42 12500 $525,000 $78,750 $603,750 Facility-Wide Lighting Upgrades XX New lighting throughout the facility's interior
CIP : 2 LS $950,000 1 $950,000 $142,500 $1,092,500 HVAC System XX Replace building HVAC system
including equipment, ductwork
and controls
ADA: 3 LS $15,000 1 $15,000 $2,250 $17,250 2nd Story Break Area Casework & Counter Installation XX
Provide new 2nd story break area
casework and counter surfaces for
accessible heights
ADA: 2 LS $150,000 1 $150,000 $22,500 $172,500 ADA-Compliant Parking Space Improvements XX
Provide parking improvements for
ADA compliant parking space at
facility entrance (current space
does not contain required depth
dimension)
SUBTOTAL - BASE $6,657,166
DESIGN CONTINGENCY (10%) $665,717
CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT (10%) $665,717 TOTAL $7,988,599
Item 8.b
258 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 131 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 1 Items (1-2 Years) Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
1 LS $1,500 1 $1,500 $225 $1,725 Paint ‐ Fire Lane Curb Markings X Provide new red paint markings
at fire parking components of site
curbing
1 LS $1,250 1 $1,250 $188 $1,438 Entrance Stair Striping X Re‐stripe yellow visual warning markings at entrance stairs
1 LS $20,000 1 $20,000 $3,000 $23,000 Rear Police Lot Door Closer and Frame Repairs XX
Repair door frame components at
exterior door to rear police
parking lot.  Replace door closer
at exterior door.
1 LS $3,500 1 $3,500 $525 $4,025 Paint ‐ Exterior Doors & Frames X Paint exterior doors and frames 1 LS $500 1 $500 $75 $575 Exterior Power Outlet Cover
Replacement X
Provide new exterior power
outlet receptacle cover at right
side of main entrance
1 LS $9,000 1 $9,000 $1,350 $10,350 Cleaning ‐ Roof Debris X Clean roof of debris 1 LS $4,500 1 $4,500 $675 $5,175 Cleaning ‐ Roof Drainage X Clear roof drainage lines and drain covers
1 LF $15 370 $5,550 $833 $6,383 Clean / Paint parapet flashing X Clean / Paint parapet flashing 1 LS $5,000 1 $5,000 $750 $5,750 Rooftop Walking Mats X Provide new rooftop walking mats 1 LS $10,000 1 $10,000 $1,500 $11,500 Rooftop Vent Caps X Provide cap / grate at exposed rooftop vents
1 LS $0 1 $0 $0 $0 Interior Drywall X
Continue to monitor interior
drywall for additional cracking or
other signs of structural shifting
1 LS $0 1 $0 $0 $0 Monitoring ‐ Jail Concrete Flooring
Cracking X Monitor concrete flooring at jail
for additional cracking
1 LS $0 1 $0 $0 $0 Drywall Cracking X Monitor cracking at drywall including at second level corridor
1 SF $21 6500 $136,500 $20,475 $156,975 Vinyl Flooring X Replace vinyl tile flooring 1 LF $7 3000 $21,000 $3,150 $24,150 Rubber Wall Base X Replace rubber wall base 1 LS $15,000 1 $15,000 $2,250 $17,250 Stair Treads X Replace vinyl and rubber stair treads
1 LS $5,500 1 $5,500 $825 $6,325 Stairwell Base X Replace stair well rubber base at staff stair
1 LS $45,000 1 $45,000 $6,750 $51,750 Light Fixture Lens Covers X Provide light fixture lens covers where missing
1 LS $10,000 1 $10,000 $1,500 $11,500 Rodent Intrusion Removal & Intrusion Prevention XX
Remove rodent intrusion  from
vent piping. Monitor area of
rodent intrusion for possible
entrance path. Seal exposed
entrances
1 LS $1,000 1 $1,000 $150 $1,150 Cleaning ‐ Electrical Room Storage Area X Clear stored materials from
location in front of main electrical
switchboard
1 LS $1,000 1 $1,000 $150 $1,150 Server Room Insulation Barrier Securement X Provide additional securement ofinsulation barrier at Server Room 1 LS $1,500 1 $1,500 $225 $1,725 Paint ‐ Stair Handrails X Paint stair handrails 1 LS $3,500 1 $3,500 $525 $4,025 Cleaning ‐ Interior Window Frames & Mullions X Clean interior windowframes/mullions
1 LS $25,000 1 $25,000 $3,750 $28,750 Door Kickplate Installation XX Add kickplates to all (E) doors without
1 LS $3,000 1 $3,000 $450 $3,450 Plumbing Sink Wainscot Installation X Add wainscot at plumbing sinks 1 LS $1,000 1 $1,000 $150 $1,150 Janitor Sink Sealant & Caulking Replacement X Provide new sealant/caulkingaround janitor sinks Item 8.b
259 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 132 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 1 Items (1-2 Years) Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
1 LS $1,500 1 $1,500 $225 $1,725 Interview Room Door Closer Replacement X Replace door close at interviewroom
1 LS $1,000 1 $1,000 $150 $1,150 Paint ‐ Jail Fire Extinguisher Cabinet X Paint fire extinguisher cabinet at
jail sally port adjacent to electric
room
1 LS $60,000 1 $50,000 $7,500 $57,500 Insulation XX
Provide new insulation at
exposed rooftop condensate
piping
1 LS $2,500 1 $2,500 $375 $2,875 Rooftop Unit Screws / Washers XX Provide new attachment screws /
washers at rooftop mounted
small outdoor units
4 LS $10,000 1 $10,000 $1,500 $11,500 Cleaning ‐ Supply / Return Registers X Clean HVAC supply and return registers
1 LS $1,000 1 $1,000 $150 $1,150 Damaged Water Piping Insulation Replacement X
Provide new piping insulation
below lavatories at public
restrooms
1 LS $8,000 1 $8,000 $1,200 $9,200 Fireproofing Inspection & Repairs at Piping Penetrations X
Inspect all fire proofing around
existing penetrations for piping
and repair as needed
1 LS $3,500 1 $3,500 $525 $4,025 Break Area Sink & Faucet Replacement X Replace sink and faucet at Break Area
SUBTOTAL ‐ BASE $468,395
Item 8.b
260 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 133 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 2 Items (3-5 Years) Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
2 LS $1,000 1 $1,000 $150 $1,150 Paint - Transformer Bollards X Paint bollards surrounding transformer
2 LS $6,000 1 $6,000 $900 $6,900 Cleaning - Transformer Ivy and Vegetation Removal X
Clear overgrown ivy and other
plant material at transformer
location
2 LS $50,000 1 $50,000 $7,500 $57,500 EV Charging Station Upgrade (Level 3) XX Provide increased capacity EV charging station (Level 3)
2 LS $1,000 1 $1,000 $150 $1,150 Paint - Rear Walkway Gate & Chain Link Components X
Paint man gate and chain link
components at rear side walkway
2 LS $800 1 $800 $120 $920 Police Parking Sign Installation X Provide new Police Cars Only parking signage at rear
2 LS $15,000 1 $15,000 $2,250 $17,250 Utility Handhole Cover Installation X Provide new handhole utility
covers throughout site where not
yet replaced
2 LS $2,000 1 $2,000 $300 $2,300 Cleaning & Paint - Trash Enclosure Masonry X Clean and paint trash enclosure
masonry
2 LS $40,000 1 $40,000 $6,000 $46,000 Parking Sign Footing & Sign Replacement at Center Street XX
Replace parking sign footings,
poles and signage elements at
Center Street in front of entrance
2 LS $60,000 1 $60,000 $9,000 $69,000 Enlarged Tree Planter Grate Installation XX Provide enlarged tree planter
grates to support tree trunks
which are nearing capacity for
existing grates.
2 LS $45,000 1 $45,000 $6,750 $51,750 Exterior Ramp Handrail Installation XX Provide handrails at exterior ramp 2 LS $10,000 1 $10,000 $1,500 $11,500 Elevator Lobby & Door Finishes XX Provide new elevator lobby and door finishes
2 LS $15,000 1 $15,000 $2,250 $17,250 Elevator Cab Finishes XX Provide new elevator cab finishes 2 LS $5,000 1 $5,000 $750 $5,750 Public Restroom Toilet Accessory Repairs X
Repair or replace damaged toilet
paper dispensers at public
restrooms
2 LS $1,250 1 $1,250 $188 $1,438 Public Restroom Plumbing Access Cover Replacement X
Replace rusted plumbing access
cover behind water closet at
public restrooms
2 LS $6,500 1 $6,500 $975 $7,475 Lobby & Stairwell Tile Flooring & Grout Repairs X
Repair damaged components of
lobby and public stairwell tile
flooring and wall base including
grout damage.
2 LS $15,000 1 $15,000 $2,250 $17,250 Rubber Wall-Mounted Doorstop Installation (Includes Jail) X
Provide new rubber wall-mounted
doorstops, include at jail area
2 LS $8,000 1 $8,000 $1,200 $9,200 HVAC Unit Gas Lines XX Provide new gas lines to rooftop
HVAC Trane air handling units
SUBTOTAL - BASE $323,783
Item 8.b
261 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 134 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 3 Items (5-10 Years) Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
3 SF $22 9645 $212,190 $31,829 $244,019 Asphalt Parking Lot Replacement XX Replace asphalt at rear parking lot 3 LS $15,000 1 $15,000 $2,250 $17,250 Parking Lot Re-Striping X Re-stripe parking lot 3 LS $130,000 1 $130,000 $19,500 $149,500 Rear Lot Sidewalk Replacement XX Provide new concrete sidewalks at rear lot
3 LF $140 610 $85,400 $12,810 $98,210 Rear Lot Concrete Curbing Replacement XX Provide new concrete curbing at rear lot
3 LS $20,000 1 $20,000 $3,000 $23,000 Rear Lot Curb Stops Replacement X Provide new curb stops at rear parking spaces
3 LS $10,000 1 $10,000 $1,500 $11,500 Exterior Can Lighting Fixture Replacement X
Replace exterior can lighting
fixtures at built in exterior awning
locations
3 LF $120 370 $44,400 $6,660 $51,060 Metal Roof Parapet Flashing Replacement XX Replace metal roof parapet
flashing
3 SF $26 6000 $156,000 $23,400 $179,400 Carpeting X Replace carpeting 3 SF $7 20000 $140,000 $21,000 $161,000 Paint - Interior Walls X Paint interior walls 3 LS $5,000 1 $5,000 $750 $5,750 Flooring Transition Strips X Provide new flooring transition strips
3 LS $5,000 1 $5,000 $750 $5,750 Casework X Provide new casework at Conference Room
3 LS $2,000 1 $2,000 $300 $2,300 Elevator Call Button Signage X New elevator call button signage 3 LS $2,000 1 $2,000 $300 $2,300 Jail Locker Repurposing X Re-purpose prisoner status/weapons lockers
3 LS $2,000 1 $2,000 $300 $2,300 Cleaning & Repair - Mailboxes X Clean/repair and re-label mailboxes
3 LS $1,500 1 $1,500 $225 $1,725 Jail Tack Board Replacement X Replace damaged tock board at jail area
3 LS $10,000 1 $10,000 $1,500 $11,500 Sally Port Ceiling Finish Repairs X Repair ceiling finish at sally port 3 LS $22,000 1 $22,000 $3,300 $25,300 Water Heaters X Replace water heaters SUBTOTAL - BASE $991,864
Item 8.b
262 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 135 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - Priority 4 Items (10+ Years) Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
4 LS $30,000 1 $30,000 $4,500 $34,500 Mounted Exterior Light Fixture Replacement XX Replace mounted exterior lightingfixtures 4 LS $85,000 1 $85,000 $12,750 $97,750 Exterior Window Sealant Replacement XX Provide new sealant components at exterior windows
4 LS $35,000 1 $35,000 $5,250 $40,250 Cleaning & Paint ‐ Exterior Trellis Structure X
Clean and paint mounted trellis
structure at upper portion of
exterior
4 LS $15,000 1 $15,000 $2,250 $17,250 Main Entrance Door & Hardware Replacement X Provide new main entrance doorsand hardware 4 LS $45,000 1 $45,000 $6,750 $51,750 Interior Doorbell System Replacement XX Replace interior doorbell stations and system with new
4 LS $30,000 1 $30,000 $4,500 $34,500 Skylight Lenses XX Provide new skylight lenses 4 LS $8,000 1 $8,000 $1,200 $9,200 Main Entrance Electronic Latch System Installation X
Provide new electronic latch
system and components at main
entrance door
4 SF $50 750 $37,500 $5,625 $43,125 Public Restroom Ceramic Wall & Floor Tile Installation X Provide new ceramic wall andfloor tile at public restrooms 4 LS $1,500 1 $1,500 $225 $1,725 Paint ‐ Locker Gear Racks X Paint lcokers exposed gear racks 4 LS $8,000 1 $8,000 $1,200 $9,200 Locker Bench Replacement X Replace locker benches with new 4 SF $21 3000 $63,000 $9,450 $72,450 Wallpaper ‐ Select Portions XX Provide new wallpaper, especially
at at areas of water‐damaged
wallpaper
4 LS $115,000 1 $115,000 $17,250 $132,250 Fan Coil Unit Pumps XX Provide larger pumps at ceiling
mounted fan coil unit condensate
drainage
4 LS $15,000 1 $15,000 $2,250 $17,250 HVAC Supply & Return Register Replacement XX
Replace select HVAC registers
including unit with damaged slats
at interior corridor across from
interview rooms
SUBTOTAL ‐ BASE $561,200
Item 8.b
263 of 287
Asset Maintenance (FCA) Cost Estimates
CITY OF HEALDSBURG 136 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Asset Maintenance (FCA) Cost Estimate - CIP Items Building Priority Unit Unit Price QTY Base Cost
General
Contingency
(15%)
Escalated Cost  w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
CIP : 1 SF $27 12500 $337,500 $50,625 $388,125 ACT X X Provide new ACT CIP: 1 LS $150,000 1 $150,000 $22,500 $172,500 Main Lobby & Restroom Finish Renovations X X Main Lobby and public restroomsfinishes renovations CIP: 2 LS $115,000 1 $115,000 $17,250 $132,250 Facility Access Control System Installation X X Provide new access controlsystem throughout facility CIP: 2 LS $225,000 1 $225,000 $33,750 $258,750 Interior Security Camera System Upgrades X X Provide improvements to interiorsecurity camera system CIP: 2 SF $21 17000 $357,000 $53,550 $410,550 New Wallpaper/Paint at Interior X X Replacement of 25% of interior
wallpaper. Replacement of 75% of
interior wallpaper with paint.

CIP: 2 SF $42 12500 $525,000 $78,750 $603,750 Facility‐Wide Lighting Upgrades X X New lighting throughout the facility's interior
CIP : 2 LS $950,000 1 $950,000 $142,500 $1,092,500 HVAC System X X Replace building HVAC system
including equipment, ductwork
and controls
CIP: 3 LS $400,000 1 $400,000 $60,000 $460,000 Exterior Ramp System Replacement X Replace exterior ramp system for ADA compliance
CIP: 3 LS $200,000 1 $200,000 $30,000 $230,000 Site Landscaping & Irrigation System Installation X
Provide site landscaping
improvements with installation of
automated irrigation system
CIP : 3 LS $325,000 1 $325,000 $48,750 $373,750 Sidewalk & Paver Replacement Along Center Street X
Replace concrete sidewalk and
masonry paver surfaces at public
sidewalk area along Center Street
SUBTOTAL ‐ BASE $4,122,175 Building
Priority Unit Unit Price QTY Base Cost General Contingency (15%)
Escalated Cost w/
General
Contingency
Project
Contractor
Maintenance
Further Analysis
Additional Project Description
Police Station
ADA: 2 LS $150,000 1 $150,000 $22,500 $172,500 ADA‐Compliant Parking Space Improvements XX
Provide parking improvements for
ADA compliant parking space at
facility entrance (current space
does not contain required depth
dimension)
ADA: 3 LS $15,000 1 $15,000 $2,250 $17,250 2nd Story Break Area Casework & Counter Installation XX
Provide new 2nd story break area
casework and counter surfaces
for accessible heights
SUBTOTAL ‐ BASE $189,750
Asset Maintenance (FCA) Cost Estimate - ADA Items
Item 8.b
264 of 287
Maintenance Schedule
CITY OF HEALDSBURG 137 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Maintenance Schedule - Police Department
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JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
Clean Pavement / Walkway
Clean Exterior Signage
Clean Planters / Masonry
General Landscape Maintenance
Test Site Lighting
Replace Rodent Traps
Clean Storefront Windows
Maintain Roll-Up Door
Clean Entrance Canopy
Test Door Operation
Paint Exterior
Clean Rooftop Drainage
Clean Roof Surface Mats
Clean Roof Parapet Flashing
Clean Elevator Cab & Controls
Sweep Interior Flooring
Paint Interior
Test Door Operation
Test Access Control System
Adjust Door Closers
Maintain Storage Organization
Test Interior Lighting
HVAC Filter Maintenance
Maintain Evidence Drying Hood
Monitor Plumbing Fixtures
Monitor Condensate Pump / ACT

SITE EXTERIOR ROOFING INTERIOR MEP
4-5 6-10
YEAR 1 YEAR 2 YEAR 3 YEAR YEAR
Item 8.b
265 of 287
Maintenance Schedule
CITY OF HEALDSBURG 138 SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY Maintenance Schedule - Project Descriptions
Clean Pavement / Walkway
Clean Exterior Signage
Clean Planters / Masonry
General Landscape Maintenance
Test Site Lighting
Replace Rodent Traps
Clean Storefront Windows
Maintain Roll-Up Door
Clean Entrance Canopy
Test Door Operation
Paint Exterior
Clean Rooftop Drainage
Clean Roof Surface Mats
Clean Roof Parapet Flashing
Clean Elevator Cab & Controls
Sweep Interior Flooring
Paint Interior
Test Door Operation
Test Access Control System
Adjust Door Closers
Maintain Storage Organization
Test Interior Lighting
HVAC Filter Maintenance
Maintain Evidence Drying Hood
Monitor Plumbing Fixtures
Monitor Condensate Pump / ACT
Inspect and maintain evidence drying hood for proper operation Check plumbing fixtures for leaks, repair as needed
Continue to monitor interior for signs of new water intrusion and signs of water damage at acoustic ceiling tiles Test interior doors for smooth operation and adjust as required Test and maintain access control system
Adjust door closers for proper closing and alignment
Organize and maintain interior storage areas
Test interior lighting fixtures, replace bulbs and adjust lens covers Replace HVAC filter
Paint interior of buildng
Monitor exterior rodent traps and replace as necessary
Clean storefront system and window components at main entrance Maintain roll up door and track system at Sally Port
Clean exterior entrance canopy
Test exterior doors for proper operation and adjust as needed Paint the exterior of the building
Clean roof of debris and clear drainage
Clean roof surface mats of dirt and buildup
Clean parapet flashing at rooftop
Clean elevator threshold, cab and controls
Sweep and remove debris from interior flooring

SITE EXTERIOR ROOFING INTERIOR MEP
Pressure wash pavement surfaces at front entrance
Clean “Healdsburg Police” letter signage mounted to exterior Pressure wash masonry components at landscaping walls and exterior ramp system Perform routine landscape maintenance, including trimming, weeding, and debris removal Test site lighting fixtures and replace bulbs or components as needed Item 8.b
266 of 287
Space Utilization Cost Estimates
139 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Utilization Cost Estimate - Police Department - 1st Floor City of Healdsburg Police Department - 1st Floor
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL Demo - Interior walls/CMU walls 1 LS $ 15,000 $ 15,000
Demo - Cell #4/plumbing 1 LS $ 12,000 $ 12,000
Demo - Ceiling components 1 LS $ 6,000 $ 6,000
Demo - Misc 1 LS $ 4,500 $ 4,500
Interior walls 1 LS $ 15,000 $ 15,000
Floor leveling 1 LS $ 5,250 $ 5,250
Finshes 1 LS $ 20,000 $ 20,000
Ceiling - New 1 LS $ 15,000 $ 15,000
Lighting 1 LS $ 30,000 $ 30,000
Electrical revisions 1 LS $ 22,500 $ 22,500
HVAC revisions 1 LS $ 10,000 $ 10,000
Data revisions 1 LS $ 22,500 $ 22,500
Fire sprinkler/alarm revisions 1 LS $ 15,000 $ 15,000
General electrical 1 LS $ 15,000 $ 15,000
Paint 1 LS $ 5,000 $ 5,000
Misc structural 1 LS $ 15,000 $ 15,000
$ 227,750
Demo - Corridor / CMU wall 1 LS $ 11,250 $ 11,250
Demo - Ceiling components 1 LS $ 5,250 $ 5,250
Demo - Misc 1 LS $ 3,750 $ 3,750
Interior walls 1 LS $ 18,000 $ 18,000
Doors 1 EA $ 6,750 $ 6,750
Casework and counter surfaces 1 LS $ 22,500 $ 22,500
Finishes & paint 1 LS $ 22,500 $ 22,500
Ceiling - New 1 LS $ 13,500 $ 13,500
Lighting 1 LS $ 15,000 $ 15,000
Electrical revisions 1 LS $ 12,000 $ 12,000
HVAC revisions 1 LS $ 10,000 $ 10,000
Fire sprinkler/alarm revisions 1 LS $ 7,500 $ 7,500
Appliances 1 LS $ 12,000 $ 12,000
Hood & Exhaust 1 LS $ 8,000 $ 8,000
Misc structural 1 LS $ 15,000 $ 15,000
$ 183,000

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group

PHASE A - REPORT WRITING & STAFF RESTROOMS
Report Writing Expansion
Subtotal
Kitchenette
Subtotal
1 of 5
Item 8.b
267 of 287
Space Utilization Cost Estimates
140 CITY OF HEALDSBURG

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - Existing men's fixtures 1 LS $ 2,500 $ 2,500
Demo - Existing women's fixtures 1 LS $ 2,500 $ 2,500
Demo - floor finishes 1 LS $ 3,000 $ 3,000
Demo - wall finishes 1 LS $ 2,000 $ 2,000
Demo - lighting 1 LS $ 1,500 $ 1,500
Demo - doors 1 LS $ 800 $ 800
Water closets 3 EA $ 2,500 $ 7,500
Urinals 1 EA $ 2,200 $ 2,200
Vanity/Sink 1 EA $ 2,000 $ 2,000
New lighting 1 LS $ 5,000 $ 5,000
General electrical 1 LS $ 3,500 $ 3,500
Floor finishes - tile 1 LS $ 7,500 $ 7,500
Wall finishes - tile wainscot 1 LS $ 8,000 $ 8,000
Toilet Room Accessories 1 LS $ 3,500 $ 3,500
Doors 2 EA $ 5,000 $ 10,000
Signage 1 LS $ 1,500 $ 1,500
Paint 1 LS $ 3,000 $ 3,000
Waterproofing 1 LS $ 5,000 $ 5,000
Signage 1 LS $ 1,500 $ 1,500
$ 72,500
SUBTOTAL PHASE A - Report Writing & Staff Restrooms $ 483,250 $ 483,250 Staff Restrooms Remodel
Subtotal
2 of 5
Item 8.b
268 of 287
Space Utilization Cost Estimates
141 CITY OF HEALDSBURG

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - CMU walls 1 LS $ 30,000 $ 30,000
Demo - Cell plumbing/chases 1 LS $ 20,000 $ 20,000
Demo - CMU wall for new corridor 1 LS $ 7,500 $ 7,500
Demo - Exit Lighting 1 LS $ 5,250 $ 5,250
Demo - Doors 1 LS $ 3,000 $ 3,000
Demo - Ceiling components 1 LS $ 12,000 $ 12,000
Demo - Misc 1 LS $ 6,000 $ 6,000
Exterior wall infill/chase removal 1 LS $ 45,000 $ 45,000 Interior walls - Offices & corridor 1 LS $ 40,000 $ 40,000 Interior walls - Storage 1 LS $ 7,500 $ 7,500
Floor leveling 1 LS $ 7,500 $ 7,500
Doors 5 EA $ 5,500 $ 27,500
Opening for door to Corridor #3 1 LS $ 7,500 $ 7,500
Finishes & paint 1 LS $ 75,000 $ 75,000
Ceiling - New 1 LS $ 45,000 $ 45,000
Lighting - Interior 1 LS $ 45,000 $ 45,000
Lighting - Exit 1 LS $ 7,500 $ 7,500
Lighting controls 1 LS $ 15,000 $ 15,000
Electrical revisions - general 1 LS $ 30,000 $ 30,000
HVAC revisions 1 LS $ 27,500 $ 27,500
Power/data extension 1 LS $ 17,500 $ 17,500
Fire sprinkler/alarm revisions 1 LS $ 30,000 $ 30,000
Misc structural 1 LS $ 30,000 $ 30,000
$ 541,250
Demo - Finishes at interview rm 1 LS $ 4,500 $ 4,500
Livescan relocation 1 LS $ 1,500 $ 1,500
Finishes 1 LS $ 7,000 $ 7,000
Data revisions 1 LS $ 5,000 $ 5,000
$ 18,000
$ 559,250 $ 559,250
Livescan Relocation

PHASE B - NEW PRIVATE OFFICES

SUBTOTAL PHASE B - NEW PRIVATE OFFICES
Subtotal
Subtotal
Private Offices
3 of 5
Item 8.b
269 of 287
Space Utilization Cost Estimates
142 CITY OF HEALDSBURG

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - Lobby wall at vending 1 LS $ 6,000 $ 6,000
Demo - Security glazing 1 LS $ 4,500 $ 4,500
Demo - Dispatch/Records wall 1 LS $ 3,750 $ 3,750
Demo - Corridor break/copy alcove 1 LS $ 4,000 $ 4,000
Demo - Corridor wall 1 LS $ 8,250 $ 8,250
Demo - Ceiling components 1 LS $ 6,000 $ 6,000
Demo - Misc 1 LS $ 5,000 $ 5,000
Security glazing, under counter and wall 1 LS $ 60,000 $ 60,000 Reception - Interior wall & glazing 1 LS $ 15,000 $ 15,000 Dispatch/Records - Interior walls 1 LS $ 25,000 $ 25,000 Finishes & paint - Reception 1 LS $ 10,000 $ 10,000
Ceiling - New 1 LS $ 22,500 $ 22,500
Lighting - Reception 1 LS $ 7,500 $ 7,500
Power/data extensions - Reception 1 LS $ 4,500 $ 4,500
Interior wall - Corridor 1 LS $ 22,500 $ 22,500
Doors 1 LS $ 13,500 $ 13,500
Finishes & paint - Dispatch/Records 1 LS $ 32,500 $ 32,500 Lighting - Dispatch/Records 1 LS $ 30,000 $ 30,000
Power/data revisions - Dispatch/Records 1 LS $ 20,000 $ 20,000 HVAC revisions 1 LS $ 15,000 $ 15,000
Fire sprinkler/alarm revisions 1 LS $ 11,500 $ 11,500
$ 327,000
Demo - Carpeting 1 LS $ 1,500 $ 1,500
Demo - Casework 1 LS $ 2,500 $ 2,500
Paint 1 LS $ 6,500 $ 6,500
Carpeting 1 LS $ 10,000 $ 10,000
New Casework 1 LS $ 13,500 $ 13,500
Lighting improvements 1 LS $ 10,000 $ 10,000
$ 44,000
$ 371,000 $ 371,000
Finishes Improvements - Watch Commander
Dispatch/Records/Reception Revisions

PHASE C - DISPATCH / RECORDS / RECEPTION REVISIONS & WATCH COMMANDER FINISHES SUBTOTAL PHASE C - Dispatch/Records/Reception & Watch Commander Finishes Subtotal
Subtotal
4 of 5
Item 8.b
270 of 287
Space Utilization Cost Estimates
143 CITY OF HEALDSBURG

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - CMU walls 1 LS $ 12,000 $ 12,000
Demo - Door 1 LS $ 1,500 $ 1,500
Demo - Ceiling components 1 LS $ 3,000 $ 3,000
Demo - Misc 1 LS $ 4,500 $ 4,500
Wall extension 1 LS $ 6,000 $ 6,000
Interior wall 1 LS $ 12,000 $ 12,000
Door 1 EA $ 7,500 $ 7,500
Floor padding 1 LS $ 6,000 $ 6,000
Finishes & paint 1 LS $ 12,000 $ 12,000
Ceiling - New 1 LS $ 15,000 $ 15,000
Lighting 1 LS $ 18,000 $ 18,000
Lighting controls 1 LS $ 6,000 $ 6,000
Electrival revisions 1 LS $ 15,000 $ 15,000
HVAC revisions 1 LS $ 30,000 $ 30,000
Power/data extension 1 LS $ 22,500 $ 22,500
Fire sprinkler/alarm revisions 1 LS $ 8,000 $ 8,000
Misc structural 1 LS $ 20,000 $ 20,000
$ 199,000
$ 199,000 $ 199,000
$ 483,250
$ 559,250
$ 371,000
$ 199,000
SUBTOTAL COST - HEALDSBURG POLICE DEPARTMENT - 1ST FLOOR $ 1,612,500 CONCEPT DESIGN CONTINGENCY (10%) $ 161,250
CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT (10%) $ 161,250 GRAND TOTAL COST - HEALDSBURG POLICE DEPARTMENT - 1ST FLOOR $ 1,935,000 Exercise Area

FUTURE PHASE - EXERCISE AREA

PHASE A - REPORT WRITING & STAFF RESTROOMS

PHASE B - NEW PRIVATE OFFICES

PHASE C - DISPATCH / RECORDS / RECEPTION REVISIONS & WATCH COMMANDER FINISHES SUBTOTAL FUTURE PHASE - Exercise Area
Subtotal

FUTURE PHASE - EXERCISE AREA
5 of 5
Item 8.b
271 of 287
Space Utilization Cost Estimates
144 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
Space Utilization Cost Estimate - Police Department - 2nd Floor City of Healdsburg Police Department - 2nd Floor
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL Demo - Corridor 6 wall/door 1 LS $ 7,500 $ 7,500
Moveable partition - Demo wall & Prep work 1 LS $ 12,000 $ 12,000 Demo existing finishes 1 LS $ 5,000 $ 5,000
New finishes 1 LS $ 15,000 $ 15,000
Moveable partition 1 LS $ 85,000 $ 85,000
Misc structural 1 LS $ 25,000 $ 25,000
$ 149,500
Demo - Carpet 1 LS $ 2,500 $ 2,500
Demo - Base 1 LS $ 800 $ 800
Demo/remove - existing furniture 1 LS $ 2,000 $ 2,000
Carpet 1 LS $ 8,000 $ 8,000
Base 1 LS $ 2,000 $ 2,000
Furniture - staff desks 5 EA $ 3,500 $ 17,500
Furniture - IT Chief 1 EA $ 4,500 $ 4,500
Furniture - misc staff area storage 1 LS $ 6,000 $ 6,000 Data/power revisions 1 LS $ 7,500 $ 7,500
Demo walls - interior IT 1 LS $ 3,000 $ 3,000
New wall - expanded area 1 LS $ 5,000 $ 5,000
Paint room 1 LS $ 6,500 $ 6,500
Misc structural 1 LS $ 10,000 $ 10,000
Data/power revisions 1 LS $ 7,500 $ 7,500
$ 82,800
Demo - Walls - Server Room 1 LS $ 4,000 $ 4,000
Demo - finishes 1 LS $ 2,000 $ 2,000
Demo - ceiling components 1 LS $ 1,500 $ 1,500
IT Infrastructure Relocation 1 LS $ 18,500 $ 18,500
New partition at corridor 1 LS $ 7,000 $ 7,000
Office 202 Modular Wall 1 LS $ 18,500 $ 18,500
Ceiling system adjustments 1 LS $ 6,000 $ 6,000
$ 57,500
$ 289,800 $ 289,800

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group

PHASE D - TRAINING ROOM & IT AREA REVISIONS
SUBTOTAL PHASE D - Training Room & IT Area Revisions
Enlarged Training Room
Subtotal
IT Area New Furniture/Finishes & Minor Expansion
Subtotal
Subtotal
Server Room & Office 202 Modular Wall
1 of 3
Item 8.b
272 of 287
Space Utilization Cost Estimates
145 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
City of Healdsburg Police Department - 2nd Floor
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - Exercise 217 left door 1 LS $ 1,500 $ 1,500
Demo - Exercise 217 right door 1 LS $ 1,500 $ 1,500
Demo - Exercise 217 finishes 1 LS $ 7,500 $ 7,500
Demo - existing lighting 1 LS $ 4,000 $ 4,000
Infill wall at demo door 1 LS $ 4,500 $ 4,500
Door - to restroom portion 1 LS $ 5,500 $ 5,500
Door - replace existing right door 1 LS $ 5,500 $ 5,500 Plumbing line extensions 1 LS $ 27,500 $ 27,500
Toilet fixtures 1 LS $ 4,500 $ 4,500
Toilet room accessories 1 LS $ 3,500 $ 3,500
Shower 1 LS $ 8,500 $ 8,500
Partitions 1 LS $ 6,500 $ 6,500
New finishes 1 LS $ 25,000 $ 25,000
Lockers 1 LS $ 12,000 $ 12,000
Lighting 1 LS $ 15,000 $ 15,000
Restroom/locker room partition wall 1 LS $ 12,000 $ 12,000 Door from restroom to locker room 1 LS $ 5,500 $ 5,500
Waterproofing 1 LS $ 15,000 $ 15,000
Fire sprinker/alarm revisions 1 LS $ 20,000 $ 20,000
Misc Structural 1 LS $ 15,000 $ 15,000
$ 200,000
Men's Restroom and Lockers

FUTURE PHASE - LOCKER ROOMS, RESTROOMS & SERVER ROOM
Subtotal
2 of 3
Space Utilization Cost Estimate - Police Department - 2nd Floor Item 8.b
273 of 287
Space Utilization Cost Estimates
146 CITY OF HEALDSBURG

SPACE UTILIZATION AND CONDITION ASSESSMENT STUDY
City of Healdsburg Police Department - 2nd Floor
Description & Breakdown QTY Unit Unit Price Cost SUBTOTAL

PHASED COST ESTIMATE - RECOMMENDED SPACE IMPROVEMENTS
April 2026 Prepared by The KPA Group
Demo - Toilet/Locker room fixtures (mens) 1 LS $ 7,500 $ 7,500 Demo - Toilet/locker room finishes (mens) 1 LS $ 12,000 $ 12,000 Demo - Toilet/Locker room fixtures (womens) 1 LS $ 6,000 $ 6,000 Demo - Toilet/locker room finishes (womens) 1 LS $ 12,000 $ 12,000 Demo - existing lockers 1 LS $ 8,000 $ 8,000
Demo - Wall between rooms 210A & 213 1 LS $ 10,000 $ 10,000 Demo - men's locker door 1 LS $ 1,500 $ 1,500
Demo - Wall between men's and women's 1 LS $ 5,000 $ 5,000 Demo - existing lighting 1 LS $ 5,000 $ 5,000
Storage Room & Door from Training 1 LS $ 10,500 $ 10,500 Corridor #6 - Wall and Door 1 LS $ 11,500 $ 11,500
Water Closets 1 LS $ 4,000 $ 4,000
Toilet room accessories 1 LS $ 3,500 $ 3,500
Partitions 1 LS $ 6,500 $ 6,500
Lavatories 1 LS $ 2,200 $ 2,200
Doors 2 EA $ 5,500 $ 11,000
Shower 1 LS $ 8,500 $ 8,500
Lockers 1 LS $ 12,000 $ 12,000
New finishes 1 LS $ 25,000 $ 25,000
Plumbing adjustments 1 LS $ 7,500 $ 7,500
Fire sprinker/alarm revisions 1 LS $ 20,000 $ 20,000
Waterproofing 1 LS $ 10,000 $ 10,000
Paint 1 LS $ 5,000 $ 5,000
Lighting 1 LS $ 15,000 $ 15,000
Misc Structural 1 LS $ 15,000 $ 15,000
$ 234,200
$ 434,200 $ 434,200
$ 289,800
$ 434,200
SUBTOTAL COST - HEALDSBURG POLICE DEPARTMENT - 2ND FLOOR $ 724,000 CONCEPT DESIGN CONTINGENCY (10%) $ 72,400
CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT (10%) $ 72,400 GRAND TOTAL COST - HEALDSBURG POLICE DEPARTMENT - 2ND FLOOR $ 868,800 Subtotal
Women's Locker Room

FUTURE PHASE - LOCKER ROOMS, RESTROOMS & SERVER ROOM
SUBTOTAL FUTURE PHASE - Locker Rooms & Restrooms

PHASE D - TRAINING ROOM & IT AREA REVISIONS
3 of 3
Space Utilization Cost Estimate - Police Department - 2nd Floor Item 8.b
274 of 287

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 18, 2026
SUBJECT: Sonoma County Library Commission Vacancy
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Effective & Efficient Government
RECOMMENDED ACTION(S):

Appoint a City Council Subcommittee to interview applicants for the Sonoma County Library Commission.

COMMUNITY ENGAGEMENT/OUTREACH:

The Sonoma County Library Commission vacancy was published in the Press Democrat and the Healdsburg Tribune on April 2, 2026, April 9, 2026, April 16, 2026, and April 30, 2026.

Information on the vacancy was also posted on the City Website and the City Social Media Platforms.

BACKGROUND:

As part of the amended Library Joint Powers Agreement, the City of Healdsburg is entitled to appoint a representative on the Sonoma County Library Commission. The terms on the Commission are for four years.

The City of Healdsburg’s current representative is Andy Elkind and his term expires August 1, 2026. Mr. Elkind is not seeking re-appointment.

DISCUSSION/ANALYSIS:

Staff recommends the City Council form a subcommittee to interview the applicants for the Library Commission. Two applications were received by the deadline of April 30, 2026. The two applicants are Ann Condon and Heather O’Neill. One application was received after the deadline passed and is attached for your consideration as well.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

Item 8.c
275 of 287
ALTERNATIVES:

Council could move forward without forming subcommittees. If the alternative is selected, staff requests further direction.

FISCAL IMPACT:

There is no fiscal impact as a direct result from the proposed action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Applications
Item 8.c
276 of 287
Item 8.c
277 of 287
Item 8.c
278 of 287
Commission Application

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Healdsburg City CouncilMay 18, 2026

Healdsburg City Council
May 18, 2026