CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT
SUCCESSOR AGENCY
REGULAR MEETING AGENDA
Meeting Date: September 21, 2026
Time: 06:00 PM
City Hall Council Chamber
401 Grove Street
Healdsburg, CA 95448
To join by computer, tablet, or mobile device:
Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) To view the agenda online, visit healdsburg.gov/agendas. To view the Council Meeting PowerPoint presentations or correspondence received after the agenda packet has been posted, visit healdsburg.gov/agendas. To electronically submit correspondence regarding an item on the agenda, please email [email protected]. Documents and correspondence received 72 hours prior to the meeting will be posted by 10:00 a.m. the following business day.
Interpretation Services
Interpretation services are available on-site during City Council meetings. To utilize this service, please see the interpreter located in the back of the Council Chamber.
CALL TO ORDER/ROLL CALL
Pledge of Allegiance
Approval of Agenda
REPORT ON CLOSED SESSION(S)
ANNOUNCEMENTS/PRESENTATIONS
Pollution Prevention and Creek Week Proclamation
Proclamation Recognizing September 15th - October 15th as Latin American Heritage Month
1. 1.a
1.b
2. 3.
3.a
3.b
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Proclamation Honoring the Life of Gloria Steinem
CITY MANAGER REPORTS
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public on any item of interest to the public within the subject matter jurisdiction of the Council, other than scheduled agenda items. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
Acceptance of the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project
Adopt a Resolution accepting the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project as complete and authorizing staff to file a Notice of Completion with the County Recorder’s Office.
Amendment to agreement with Regional Government Services for Disability and Leave Management Services
Adopt a Resolution amending the existing professional services agreement with Regional Government Services to increase the not-to-exceed amount by $40,000 to $75,000 and authorizing the City Manager to execute the agreement amendment.
Review Capital Improvement Program and Reestablish Appropriations for Continuing Projects
Adopt a Resolution approving amendments to the Fiscal Year 2026-27 Adopted Budget to reestablish appropriations for continuing Capital Improvement Projects.
3.c
4. 5.
6. 6.a
6.b
6.c
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2026
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Approval of Minutes
Approve the September 8, 2026 Special Meeting Minutes and the September 8, 2026 Regular Meeting Minutes.
PUBLIC HEARINGS
BUSINESS ITEMS
L&M Village Quarterly Update
Receive the L&M Village Quarterly Update.
Sonoma Marin Area Rail Transit (SMART) Presentation
Receive a presentation from SMART General Manager Eddie Cumins on construction updates and the Healdsburg Station Location.
Police Canine Program and Vehicle Procurement
(1) Receive report regarding the defined scope of the Healdsburg Police Department Tracking/Trailing and Search-Support Canine Program as a nonapprehension, single-purpose scent-location program; (2) By a four-fifths vote, adopt a Resolution approving the purchase of a 2025 Silverado 1500 4WD Crew Cab Work Truck from California Police Cars, authorizing the City Manager to execute the purchase order and related change orders up to a 10% contingency on behalf of the City, and waive the competitive bid process and authorize staff to negotiate the purchase.
Healdsburg Avenue Bridge Lighting on 9/25/26
Discuss a City Council request to illuminate the Healdsburg Avenue Bridge on 9/25/26 in recognition of Dolly Parton and provide direction to staff.
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
WRITTEN COMMUNICATIONS
ADJOURN CITY COUNCIL/RSA MEETING
FUTURE AGENDA ITEMS
Future Agenda Items for 2026
6.d
7. 8.
8.a
8.b
8.c
8.d
9. 10.
11. 12.
12.a
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SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
City Council/RSA Regular Meeting Agenda September 21,
2026
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG DECLARING SEPTEMBER 21-27, 2026, AS
POLLUTION PREVENTION WEEK, AND SEPTEMBER 20-26,
2026 AS CREEK WEEK IN THE CITY OF HEALDSBURG
WHEREAS, throughout the United States the week starting on the third Monday of September is recognized as National Pollution Prevention Week; and WHEREAS, throughout much of California, including the Russian River watershed, cities, counties and other stewardship organizations are recognizing the fourth week of September as Creek Week; and
WHEREAS, our pollution prevention practices are intrinsically linked to the health of our watershed lands and waterways; and
WHEREAS, the City of Healdsburg supports programs to reduce pollution, increase the environmental quality of our watershed, and provide our residents and visitors with the knowledge to be effective stewards of the Russian River watershed lands and waterways; and WHEREAS, the nearly 1,500 square miles of lands, 150 creeks, and approximately 350,000 residents of the Russian River watershed, including approximately 4.5 square miles of land, 4 miles of Foss Creek and the Russian River, and 12,000 residents of the City of Healdsburg, are connected and mutually support each other; and
WHEREAS, the Russian River, along with its tributaries and associated features are important resources to the City of Healdsburg; and
WHEREAS, pollution in the form of trash and debris, chemicals from industry and everyday living, and sediment from construction and many land uses and activities all have the potential to degrade the quality of life and the quality of resources within the Russian River watershed; and
WHEREAS, the City of Healdsburg strives to protect our lands and waterways through ongoing pollution prevention outreach which aims to raise awareness of the harmful effects of pollutants to our natural systems; and
WHEREAS, during Pollution Prevention Week and Creek Week; creek, river and ocean clean-up campaigns will take place throughout Sonoma and Mendocino Counties, including the annual Foss Creek Clean-up Event sponsored by the City of Healdsburg.
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NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby declares September 21-27, 2026 as Pollution Prevention Week, and September 20-26, 2026 as Creek Week in the City of Healdsburg, and asks all members of our community to support efforts to protect and enrich our watershed health by participating in the many Pollution Prevention Week/Creek Week activities, and to take active steps to reduce pollution and care for our environment throughout the year.
DATED: September 21, 2026
SO ORDERED:
___________________________________
J. Chris Herrod, Mayor
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG DECLARING SEPTEMBER 15 TO
OCTOBER 15, 2026 AS LATIN-AMERICAN HERITAGE
MONTH
WHEREAS, the United States observes National Hispanic Heritage Month annually to celebrate the culture, heritage and countless contributions of those with Latin American ancestry; and
WHEREAS, recent federal immigration policies have increased detentions and deportations and curtailed asylum rights, policies that disrupt families and communities nationally and underscore the importance of cities like Healdsburg affirming their commitment to welcoming and supporting all community members; and
WHEREAS, in 2023, the City Council of Healdsburg formally approved a comprehensive Diversity, Equity, and Inclusion (DEI) Plan focused on promoting inclusivity, supporting local labor, advancing housing equity, and providing DEI training for city staff; and WHEREAS, this work aims to cultivate an inclusive and equitable community foundation that benefits all current and future generations of Healdsburg residents; and WHEREAS, today Latin Americans are integral to Healdsburg's identity, with 33% of our broader population and 65% of our school district students identifying as Hispanic or Latino; and WHEREAS, despite the active participation of Latin Americans in the neighborhoods, schools, economic sectors and political leadership of Healdsburg, Latin Americans remain underrepresented and underserved in our community; and
WHEREAS, Latin Americans continue to enrich Healdsburg's cultural, educational, economic and political landscape with their diverse contributions and perspectives.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Healdsburg hereby proclaims September 15th – October 15th, 2026 as Latin-American Heritage Month and encourages all residents of Healdsburg to share in this special annual tribute by learning about and celebrating the generations of Latin American who have influenced and enriched our community.
DATED: September 21, 2026
SO ORDERED:
________________________________
J. Chris Herrod, Mayor
CIUDAD DE HEALDSBURG
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PROCLAMACIÓN
UNA PROCLAMACIÓN DEL CONCEJO MUNICIPAL DE LA
CIUDAD DE HEALDSBURG DECLARANDO DEL 15 DE
SEPTIEMBRE AL 15 DE OCTUBRE DE 2026 COMO EL MES
DE LA HERENCIA LATINOAMERICANA
CONSIDERANDO QUE, los Estados Unidos conmemora anualmente el Mes Nacional de la Herencia Latinoamericana para celebrar la cultura, el patrimonio y las innumerables contribuciones de aquellos con ascendencia latinoamericana; y CONSIDERANDO QUE, las recientes políticas federales de inmigración han incrementado las detenciones y deportaciones, y han restringido los derechos de asilo, políticas que afectan a familias y comunidades a nivel nacional, y subrayan la importancia de que ciudades como Healdsburg afiancen su compromiso de acoger y apoyar a todos los miembros de la comunidad; y
CONSIDERANDO QUE, en 2023, el Concejo Municipal de Healdsburg aprobó formalmente un Plan integral de Diversidad, Equidad e Inclusión (DEI) enfocado en promover la inclusión, apoyar al trabajo local, avanzar en la equidad habitacional y proveer capacitación en DEI para el personal del municipio; y
CONSIDERANDO QUE, este trabajo tiene como objetivo cultivar una base comunitaria inclusiva y equitativa que beneficie a todas las generaciones presentes y futuras de residentes de Healdsburg; y
CONSIDERANDO QUE, los latinoamericanos son parte integral de la identidad de Healdsburg, representando hoy el 27% de nuestra población general y el 65% de los estudiantes de nuestro distrito escolar que se identifican como hispanos o latinos; y CONSIDERANDO QUE, a pesar de la participación activa de los latinoamericanos en los vecindarios, escuelas, sectores económicos y liderazgo político de Healdsburg, los latinoamericanos siguen estando subrepresentados e insuficientemente atendidos en nuestra comunidad; y
CONSIDERANDO QUE, los latinoamericanos continúan enriqueciendo el panorama cultural, educativo, económico y político de Healdsburg con sus diversas contribuciones y perspectivas.
AHORA, POR LO TANTO, SE PROCLAMA, que el Concejo Municipal de la Ciudad de Healdsburg por la presente proclama del 15 de septiembre al 15 de octubre de 2026 como el Mes de la Herencia Latinoamericana y alienta a todos los residentes de Healdsburg a participar en este tributo anual especial aprendiendo sobre y celebrando las generaciones de latinoamericanos que han influido y enriquecido nuestra comunidad.
FECHA: 21 de septiembre de 2026
ASÍ SE ORDENA:
__________________________________
J. Chris Herrod, Alcalde
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CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG HONORING THE LIFE OF GLORIA
STEINEM
WHEREAS, Gloria Steinem was a pioneering journalist, author, organizer, and advocate whose extraordinary life helped transform the national conversation about women, equality, and civic participation; and
WHEREAS, she co-founded Ms. magazine and helped establish the National Women’s Political Caucus, becoming one of the most influential leaders of the modern women’s movement; and
WHEREAS, throughout her life, Gloria Steinem encouraged women to find their voices, pursue leadership, enter public service, and participate fully in shaping their communities and their country; and
WHEREAS, her advocacy extended beyond women’s equality to civil rights, human rights, racial justice, workers’ rights, and reproductive freedom, and she inspired generations of women to challenge barriers and create greater opportunities for those who followed; and WHEREAS, she was a steadfast advocate for reproductive freedom, including the right recognized by Roe v. Wade. In 2022, during her lifetime, the Supreme Court overturned Roe v.
Wade, ending the federal constitutional protection for abortion that had existed for nearly fifty years; and
WHEREAS, Gloria Steinem’s passing is a poignant reminder that the rights and freedoms secured by one generation cannot be taken for granted by the next, and that her legacy calls upon each generation to remain engaged in protecting equality and opportunity for all; and WHEREAS, Gloria Steinem passed away on September 2, 2026, at the age of 92, leaving a lasting legacy of courage, leadership, advocacy, and service that will continue to inspire generations to come.
NOW, THEREFORE, BE IT PROCLAIMED, that the Healdsburg City Council honors the life and legacy of Gloria Steinem and recognizes her extraordinary contributions to journalism, women's leadership, civic engagement, reproductive freedom, and equality.
DATED: September 21, 2026
SO ORDERED:
____________________________________
J. Chris Herrod, Mayor
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: Acceptance of the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution accepting the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project as complete and authorizing staff to file a Notice of Completion with the County Recorder’s Office.
COMMUNITY ENGAGEMENT/OUTREACH:
Staff advertised a notice inviting bids for the painting work at Abel De Luna Community Center in the Press Democrat, on the City’s website, and through correspondence to all Contractors on the City’s Qualified Bidders List and to the Local Builder’s Exchanges. The advertisement was completed in accordance with all applicable procedures and the City’s Municipal Code.
BACKGROUND:
In June 2026, the City Council awarded the contract for the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting project to Affordable Quality Painting, Inc. in an amount not-to-exceed $156,200; authorized the City Manager to execute the contract; and authorized the City Manager to negotiate and approve contract change orders up to 12% of the original amount.
The contract work consisted of multi-color, exterior painting including dry rot removal, stucco repair, priming and final coats, wall preparation for two murals, and other items of work that were required to complete the project in accordance with the contract, the project plans and technical specification, and all other work as noted on drawings.
On August 31, 2026, Affordable Quality Painting, Inc. Notified the City in writing that they consider the work complete, supported by the fact that all contract documents have been reviewed Item 6.a
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and the work has been inspected for compliance.
DISCUSSION/ANALYSIS:
Affordable Quality Painting Inc. has completed all work in compliance with approved project plans, specifications, special provisions, and contract change orders. City representatives have reviewed all contract documents and performed final inspections of the work and have determined that all work has been performed and completed in accordance with the contract documents, and as directed by the City. Affordable Quality Painting Inc. completed the work within the allowable working days. The project is deemed completed by staff and ready for City Council acceptance.
ENVIRONMENTAL STEWARDSHIP:
The Project’s technical specifications specified low-VOC paints per Bay Area Air Quality Management District (BAAQMD) requirements. Under Regulation 8, Rule 3, BAAQMD limits VOC content for architectural coatings sold or used in the region to minimize ozone formation.
Strict limits are placed on flat paints and non-flat, high-gloss paints to adhere to California Air Resources Board recommendations.
ALTERNATIVES:
There is no reasonable alternative to the recommended action because the work is complete.
FISCAL IMPACT:
The Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 project has a total budget of $500,000 funded entirely by a grant from the County of Sonoma Department of Emergency Management. Total project costs are estimated at $305,050. The painting contract was awarded to Affordable Quality Painting Inc. for $156,200, and the City Council authorized the City Manager to sign change orders up to 12%. There was a total of two change orders processed in the amount of $18,600 using 99% of the authorized contingency for a total painting contract amount of $174,800. Goring & Straja Architechts provided cost estimating and design services for a total cost of $89,093. Public noticing and printing costs for the bid process totaled $1,157.
Additional costs anticipated in the total project estimate but not yet incurred include $30,000 for fabrication and installation of new signage and $10,000 for the installation of new push bar/panic bar exits for doors as required by the grant from Sonoma County.
The remaining project budget balance is $194,950. Staff anticipate using these remaining grant funds for design services for Tier 2 of the Multicultural Project.
ENVIRONMENTAL ANALYSIS:
City Council’s acceptance of the painting project as complete is not subject to the provisions of the California Environmental Quality Act (CEQA) because accepting a project as complete is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
Painting the exterior of the Abel De Luna Community Center as a result of the grant agreements is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA 6 14 CCR 15061(b). Guidelines Section 15301 (exemption for existing facilities) because Item 6.a
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the improvements consist of the maintenance and minor alteration of existing an existing public facility, involving negligible or no expansion of existing or former use.
ATTACHMENT(S):
Resolution
Certificate of Completion
Notice of Completion
Item 6.a
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CITY OF HEALDSBURG
RESOLUTION NO.-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE ABEL DE LUNA
COMMUNITY CENTER MULTICULTURAL CENTER AND
RESILIENCE HUB TIER 1 PAINTING PROJECT AS
COMPLETE AND AUTHORIZING STAFF TO FILE A NOTICE
OF COMPLETION WITH THE COUNTY RECORDER'S
OFFICE
WHEREAS, on June 15, 2026, the City Council awarded a contract for the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project (“Project”) to Affordable Quality Painting, Inc.; and
WHEREAS, the Healdsburg City Council at a regular meeting held September 21, 2026, received the report from the Community Services Director that the Project has been satisfactorily completed in accordance with the contract documents and City Standards; and WHEREAS, the work consisted of multi-color, exterior painting including dry rot removal, stucco repair, priming and final coats, and wall preparation for two murals; and WHEREAS, the Community Services Director recommended that the City Council accept the Project as complete and take appropriate action to finalize the Project; and WHEREAS, pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines, approval of this Resolution is an administrative activity of the City that does not constitute a “project” under CEQA; and
WHEREAS, after due consideration, the City Council accepts the recommendation of the Community Services Director.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Finds that the action of accepting the Project as complete does not constitute a “project” under CEQA. In addition, the Project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA 6 14 CCR 15061(b). Guidelines Section 15301 (exemption for existing facilities) because the improvements consist of the maintenance and minor alteration of existing an existing public facility, involving negligible or no expansion of existing or former use; and
2. Authorizes staff to file a Notice of Completion with the County Recorder's Office; and
3. Authorizes staff to take appropriate action to finalize the Project.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 21st day of September, 2026, by the following vote:
SO ORDERED: ATTEST:
J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
NOTICE OF COMPLETION
Project Title: Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project
City Project No. ___________
Site Address or
Location: 1557 Healdsburg Avenue
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Mark Themig, Community Services Director of the City of Healdsburg, California, on September 2, 2026, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing, which was heretofore awarded Affordable Quality Painting, Inc. on June 15, 2026, in accordance with the City Clerk and approved by the City Council of said City; That said work and improvements were actually completed on August 31, 2026; That acceptance of the said work and improvements was ordered by City Council Resolution No. _ _ _ _ _ _ _ - 2026 on September 21, 2026.
That said work and improvements consisted of construction of multi-color, exterior painting including dry rot removal, stucco repair, priming and final coats, and wall preparation for two murals.
I, Mark Themig, Community Services Director of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.
DATED: ATTEST:
Mark Themig Raina Allan
Community Services Director City Clerk
Recording Requested by:
Healdsburg City Clerk
When Recorded Return to:
Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: Amendment to agreement with Regional Government Services for Disability and Leave Management Services
PREPARED BY: Nicole Lopez, Chief Human Resources Officer STRATEGIC INITIATIVE(S):
Effective and Efficient Government
RECOMMENDED ACTION(S):
Adopt a Resolution amending the existing professional services agreement with Regional Government Services to increase the not-to-exceed amount by $40,000 to $75,000 and authorizing the City Manager to execute the agreement amendment.
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
On January 23, 2026, the City executed an agreement with Regional Government Services (RGS) for assistance with Disability and Leave Management. The agreement was established to provide Human Resources with specialized assistance in administering disability-related accommodations, and other complex case management matters.
Since implementation of the agreement, RGS has provided valuable support in managing a number of complex and time-intensive cases. This assistance has supplemented internal Human Resources capacity and has been instrumental in advancing and successfully closing several outstanding matters.
The original agreement established a not-to-exceed amount of $35,000. Based on the City’s continued need for specialized disability and leave management support, the Fiscal Year 2026-27 budget included funding to continue these services.
DISCUSSION/ANALYSIS:
Disability and leave management require significant coordination to ensure compliance with applicable federal and state leave laws, disability accommodation requirements, workers’ Item 6.b
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compensation considerations, and City policies and procedures. Individual cases each require extensive communication, ongoing documentation and case monitoring, and RGS has provided the City with specialized capacity to manage this workload. They have also been instrumental in moving several complex cases toward resolution. The continued support will allow Human Resources to maintain progress on existing cases, respond effectively to new matters, and provide timely and consistent case management.
In addition to direct case support, Human Resources intends to utilize remaining contract services to assist in improving the City’s disability and leave management processes. This work may include reviewing and standardizing procedures, documentation, tracking practices, and other administrative processes to improve efficiency, consistency, and compliance.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
The City Council may reject the proposed action, in which case staff asks that the Council provide additional direction.
FISCAL IMPACT:
The proposed amendment will increase the agreement’s not-to-exceed amount by $40,000, from $35,000 to $75,000. Funding for this amendment is included in the adopted Fiscal Year 2026-27 budget; therefore, no additional budget appropriation is required.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Resolution
Item 6.b
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CITY OF HEALDSBURG
RESOLUTION NO. __-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG
APPROVING AN AMENDMENT TO THE SERVICES AGREEMENT WITH
REGIONAL GOVERNMENT SERVICES FOR DISABILITY AND LEAVE
MANAGEMENT SERVICES, INCREASING THE NOT-TO-EXCEED
AMOUNT BY $40,000; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT
WHEREAS, on January 23, 2026, the City entered into a services agreement with Regional Government Services (EGS) to provide specialized assistance with disability and leave management with an original not-to-exceed amount of $35,000; and WHEREAS, RGS has provided valuable, specialized support to the City in managing complex and time-sensitive disability and leave matters and has assisted in advancing and resolving outstanding cases; and
WHEREAS, The City continues to require specialized support for existing and new disability and leave management matters; and
WHEREAS, the City Counsil determined that continued use of RGS services will provide valuable additional capacity and expertise to support timely, consistent and effective administration of the City’s disability and leave management responsibilities; and WHEREAS, funding for the additional services was included in the City’s adopted Fiscal Year 2026-27 budget. And no additional appropriation is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Approves an amendment to the existing services agreement with Regional Government Services for disability and leave management services, increasing the not-to-exceed amount by $40,000 from $35,000 to a total not-to-exceed amount of $75,000.
2. Authorizes the City Manager to execute an agreement amendment.
PASSED, APPROVED AND ADOPTED, this 21st day of September 2026 by the following vote:
SO ORDERED: ATTEST:
J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: Review Capital Improvement Program and Reestablish Appropriations for Continuing Projects
PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution approving amendments to the Fiscal Year 2026-27 Adopted Budget to reestablish appropriations for continuing Capital Improvement Projects.
COMMUNITY ENGAGEMENT/OUTREACH:
Not Applicable.
BACKGROUND:
On June 1, 2026, the Council adopted the budget for Fiscal Year 2026-27 on Resolution No. 58- 2026 and Fiscal Year 2027-28 on Resolution No. 59-2026. The biennial budget document includes a five-year Capital Improvement Program adopted on Resolution No. 60-2026 that identifies the City infrastructure needs and presents a five-year outline of current and anticipated projects.
Capital projects often extend across multiple years due to phasing, construction seasons and funding availability. The purpose of this report is to provide an administrative summary of current project statuses and propose an increase to the Fiscal Year 2026-27 budget to appropriate unspent project funding from Fiscal Year 2025-26.
DISCUSSION/ANALYSIS:
In Fiscal Year 2025-26 over 40 Capital Projects were budgeted across the seven capital project funds. These projects were all in various stages at the beginning of the fiscal year and by the end eight were fully completed. One project has been re-evaluated and is proposed to be unfunded due to reprioritization in the Electric fund. Several years ago, staff submitted a grant application to FEMA for funding to support the Badger Substation Seismic Retrofit Project EL006. FEMA subsequently awarded the project in 2024; however, a portion of the proposed scope was already addressed with the Badger Substation Reconstruction Project EL1008 that was completed in FY 2022-23. Due to delays in grant approval and the resulting need for substantial revisions to the Item 6.c
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project scope that would materially change the application, staff are proposing to release the matching appropriations originally allocated to this project.
The remaining 32 projects that have been started in Fiscal Year 2025-26 or are anticipated to begin in Fiscal Year 2026-27 represent $47.5 million in lapsed appropriations. Staff are proposing that the City Council re-appropriate the unspent funding in Fiscal Year 2026-27 to facilitate the continuation of the projects in association with the five-year Capital Improvement Plan.
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
ALTERNATIVES:
The City Council could choose not to re-appropriate all the proposed capital improvement projects in Fiscal Year 2026-27 and provide further direction on which projects should continue. This option is not advised as many of these projects include grants and developer funding that integrated binding agreements to complete the projects.
FISCAL IMPACT:
The proposed administrative action is to appropriate $47,504,643 of unspent Capital Project funding from Fiscal Year 2025-26 in Fiscal Year 2026-27. Grant funding accounts for $20.9 million of the appropriations and another $7.7 million is attributed to donations/development contributions. The remaining $18.9 million is derived from various operating and special revenue funds supporting projects across all the capital project funds. Attachment A to this report includes a listing of all the capital projects and their status.
ENVIRONMENTAL ANALYSIS:
The adoption of these Resolutions is exempt from environmental review under the California Environmental Quality Act as this action is not considered a “project” as defined in Title 14, California Code of Regulations, Section 15378(a), as it has no reasonably foreseeable direct or indirect physical change on the environment, and is further specifically excluded under Section 15378(b)(4), as a government funding mechanism or fiscal activity that does not involve a commitment to any specific project.
ATTACHMENT(S):
Resolution
Attachment A - Project List
Exhibit A - Budget Amendment
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING THE FISCAL YEAR 2026-27
BUDGET
WHEREAS, on June 3, 2024, the City Council adopted the budget for Fiscal Year 2024- 25 on Resolution No. 64-2024 and Fiscal Year 2025-26 on Resolution No. 65-2024; and WHEREAS, on June 1, 2026, the City Council adopted the budget for Fiscal Year 2026- 27 on Resolution No. 58-2026 and Fiscal Year 2027-28 on Resolution No. 59-2026; and WHEREAS, the biennial budget document includes a five-year Capital Improvement Program that identifies the City infrastructure needs and presents an outline of current and anticipated projects; and
WHEREAS, the five-year Capital Improvement Program represents the total project budgets but appropriations need to be authorized each fiscal year; and WHEREAS, eight projects were completed and accepted by City Council in Fiscal Year 2025-26 with the remaining appropriations released; and WHERAS, one project has been re-evaluated and are proposed to be defunded by allowing the Fiscal Year 2025-26 appropriations to lapse; and
WHEREAS, thirty two capital projects are anticipated to start or continue design and construction in Fiscal Year 2026-27; and
WHEREAS, the remaining unused Fiscal Year 2025-26 budget for these continuing projects needs to be appropriated in Fiscal Year 2026-27.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby approve amending the Fiscal Year 2026-27 budget as depicted on the attached Exhibit A.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 21st day of September 2026 by the following vote:
SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City
Clerk
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Attachment A
Completed Projects
CS004-Pavilion at 3 North Street
EL002-Public Electric Vehicle Charging Station
ER012-Foss Creek Properties - Mill St Svcs Changes
OT004-Victory Studios and Apartments Rehabilitation
ST012-FY 23-24 Sidewalk Repair and Gap Closure
WA001-Dry Creek Water Treatment Plant Upgrades
WA004-Municipal Recycled Water Pipeline
WA007-Grant Street Water Improvement Project
Projects Proposed to Defund
EL006-Badger Substation Seismic Retrofit
Projects Proposed to Rebudget
AP004-Airport Runway Pavement Rehabilitation
AP005-Airport Taxiways A (East) and A1 Pavement Rehab
AP007-Airport Roof Replacement Project
CS002-Badger Park Redevelopment
CS003-Saggio Hills Park Development
CS006-CC Resilience Hub Improvements Project
CS007-Villa Chanticleer Modernization Project
DR003-Powell Ave Catch Basin Replacement Project
EL005-Underground Grove Street
EL008-Underground Healdsburg Ave Project
ER003-Burbank Dry Creek Affordable Housing
ER004-Freebird Affordable Housing
ER007-Christopherson Builders Healdsburg Ave. Apartments ER010-Burbank North Village Lot 4 Affordable Housing
ER014-Ward St Commons
ER015-Splash Car Wash
ER016-Boys & Girls Club Remodel
ER017-Freebird Affordable Housing Phase II
SE004-Healdsburg Avenue Utility Replacements
SE005-Orchard Lift Station Reconstruction
SE006-Magnolia LS Structure Rehabilitation
ST006-Healdsburg Avenue Complete Streets Projects
ST007-Grove Street Neighborhood Plan Implementation
ST009-Ward Street Neighborhood Revitalization Project
ST011-Healdsburg Avenue/Mill District Connectivity
ST013-March Avenue Reconstruction
ST014-Powell Ave/Johnson St Pedestrian Enhancement Proje ST015-US 101/Dry Creek Rd Interchange Improvements
WA002-UV Treatment of Cryptosporidium at Fitch
WA003-Brown Street Sewer and Water Replacement
WA005-University Street Sewer and Water Replacement
WA006-Groundwater Supply Wells/ ASR
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Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 572-6166-45000-AP004 $ 181,328.58 Rebudget Airport Runway Pavement Rehabilitation Project AP004 572-6166-45000-AP005 $ 638,245.26 Rebudget Airport Taxiways A (East) and A1 Pavement Rehab Project AP005 572-6166-45000-AP007 $ 90,691.21 Rebudget Airport Roof Replacement Project Project AP007 582-3001-45000-CS002 $ 2,194,773.72 Rebudget Badger Park Redevelopment Project CS002 582-3001-45000-CS003 $ 7,037,862.89 Rebudget Saggio Hills Park Development Project CS003 582-3001-45000-CS006 $ 440,577.69 Rebudget CC Resilience Hub Improvements Project Project CS006 582-3001-45000-CS007 $ 1,474,390.46 Rebudget Villa Chanticleer Modernization Project Project CS007 532-6165-45000-DR003 $ 10,792.76 Rebudget Powell Ave Catch Basin Replacement Project Project DR003 542-7501-45000-EL005 $ 1,932,170.87 Rebudget Underground Grove Street Project EL005 542-7501-45000-EL008 $ 4,020,285.16 Rebudget Underground Healdsburg Ave Project Project EL008 542-7501-45000-ER003 $ 228,635.45 Rebudget Burbank Dry Creek Affordable Housing Project ER003 542-7501-45000-ER004 $ 134,786.28 Rebudget Freebird Affordable Housing Project ER004 542-7501-45000-ER014 $ 31,155.68 Rebudget Ward St Commons Project ER014 542-7501-45000-ER015 $ 38,554.69 Rebudget Splash Car Wash Project ER015 542-7501-45000-ER016 $ 21,727.60 Rebudget Boys & Girls Club Remodel Project ER016 522-6163-45000-SE004 $ 1,003,903.39 Rebudget Healdsburg Avenue Utility Replacements Project SE004 532-6164-45000-SE004 $ 2,056,057.31 Rebudget Healdsburg Avenue Utility Replacements Project SE004 532-6369-45000-SE005 $ 277,981.00 Rebudget Orchard Lift Station Reconstruction Project SE005 532-6369-45000-SE006 $ 216,332.00 Rebudget Magnolia LS Structure Rehabilitation Project SE006 512-6162-45000-ST006 $ 14,320,991.16 Rebudget Healdsburg Avenue Complete Streets Projects Project ST006 512-6162-45000-ST007 $ 2,790,279.28 Rebudget Grove Street Neighborhood Plan Implementation Project ST007 512-6162-45000-ST009 $ 1,352,134.00 Rebudget Ward Street Neighborhood Revitalization Project Project ST009 512-6162-45000-ST011 $ 1,247,938.75 Rebudget Healdsburg Avenue/Mill District Connectivity Project ST011 512-6162-45000-ST013 $ 2,343,068.72 Rebudget March Avenue Reconstruction Project ST013 522-6163-45000-ST013 $ 355.60 Rebudget March Avenue Reconstruction Project ST013 512-6162-45000-ST014 $ 285,833.32 Rebudget Powell Ave/Johnson St Pedestrian Enhancement Proje Project ST014 512-6162-45000-ST015 $ 261,347.50 Rebudget US 101/Dry Creek Rd Interchange Improvements Project ST015 522-6163-45000-WA003 $ 1,307,963.17 Rebudget Brown Street Sewer and Water Replacement Project WA003 532-6164-45000-WA003 $ 1,307,963.22 Rebudget Brown Street Sewer and Water Replacement Project WA003 522-6163-45000-WA005 $ 128,258.00 Rebudget University Street Sewer and Water Replacement Project WA005 532-6164-45000-WA005 $ 128,258.00 Rebudget University Street Sewer and Water Replacement Project WA005 570-8080-42301-00000 $ 9,073.08 Rebudget Project AP004 Transfer Out To Airport Capital Fund 572-1000-39001-00000 $ 9,073.08 Rebudget Project AP004 Transfer In From Airport Operating Fund 572-1000-34103-00000 $ 9,180.00 Rebudget Project AP004 CalTrans Grant Funding 572-1000-34064-00000 $ 163,075.50 Rebudget Project AP004 FAA Grant Funding 570-8080-42301-00000 $ 75,622.83 Rebudget Project AP005 Transfer Out To Airport Capital Fund 572-1000-39001-00000 $ 75,622.83 Rebudget Project AP005 Transfer In From Airport Operating Fund 572-1000-34103-00000 $ 3,040.00 Rebudget Project AP005 CalTrans Grant Funding 572-1000-34064-00000 $ 559,582.43 Rebudget Project AP005 FAA Grant Funding 570-8080-42301-00000 $ 90,691.21 Rebudget Project AP007 Transfer Out To Airport Capital Fund 572-1000-39001-00000 $ 90,691.21 Rebudget Project AP007 Transfer In From Airport Operating Fund 581-8080-42301-00000 $ 469,956.10 Rebudget Project CS002 Transfer Out To Community Services Capital Fund 582-1000-39001-00000 $ 469,956.10 Rebudget Project CS002 Transfer In From Measure M Parks Fund 582-1000-34103-00000 $ 1,000,000.00 Rebudget Project CS002 Open Space Grant Funding 583-8080-42301-00000 $ 424,817.62 Rebudget Project CS002 Transfer Out To Community Services Capital Fund 582-1000-39001-00000 $ 424,817.62 Rebudget Project CS002 Transfer In From Park Dedication Fee Fund 985-8080-42301-00000 $ 300,000.00 Rebudget Project CS002 Transfer Out To Community Services Capital Fund 582-1000-39001-00000 $ 300,000.00 Rebudget Project CS002 Transfer In From Park Impact Fee Fund 582-1000-37701-00000 $ 578,738.67 Rebudget Project CS003 Developer Funding 582-1000-37701-00000 $ 25,200.00 Rebudget Project CS003 Developer Funding 582-1000-37701-00000 $ 2,011,690.75 Rebudget Project CS003 Developer Funding 582-1000-37701-00000 $ 3,422,233.47 Rebudget Project CS003 Developer Funding 582-1000-34103-00000 $ 1,000,000.00 Rebudget Project CS003 Open Space Grant Funding 582-1000-34002-00000 $ 440,577.69 Rebudget Project CS006 Sonoma County Grant Funding 582-1000-34103-00000 $ 1,474,390.46 Rebudget Project CS007 California Natural Resource Agency Grant Funding 931-8080-42301-00000 $ 10,792.76 Rebudget Project DR003 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 10,792.76 Rebudget Project DR003 Transfer In From Drainage Impact Fee Fund 540-8080-42301-00000 $ 1,871,787.38 Rebudget Project EL005 Transfer Out To Electric Capital Fund 542-1000-39001-00000 $ 1,871,787.38 Rebudget Project EL005 Transfer In From Electric Operating Fund 540-8080-42301-00000 $ 4,020,285.16 Rebudget Project EL008 Transfer Out To Electric Capital Fund 542-1000-39001-00000 $ 4,020,285.16 Rebudget Project EL008 Transfer In From Electric Operating Fund 542-1000-37701-00000 $ 228,635.45 Rebudget Project ER003 Developer Funding 542-1000-37701-00000 $ 134,786.28 Rebudget Project ER004 Developer Funding 542-1000-37701-00000 $ 31,155.68 Rebudget Project ER014 Developer Funding 542-1000-37701-00000 $ 38,554.69 Rebudget Project ER015 Developer Funding 542-1000-37701-00000 $ 21,727.60 Rebudget Project ER016 Developer Funding FY 25-26 Budget Amendment
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931-8080-42301-00000 $ 858,751.49 Rebudget Project SE004 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 858,751.49 Rebudget Project SE004 Transfer In From Drainage Impace Fee Fund 930-8080-42301-00000 $ 394,367.33 Rebudget Project SE004 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 394,367.33 Rebudget Project SE004 Transfer In From Wastewater Impace Fee Fund 920-8080-42301-00000 $ 585,199.98 Rebudget Project SE004 Transfer Out To Water Capital Fund 522-1000-39001-00000 $ 585,199.98 Rebudget Project SE004 Transfer In From Water Impace Fee Fund 520-8080-42301-00000 $ 397,727.00 Rebudget Project SE004 Transfer Out To Water Capital Fund 522-1000-39001-00000 $ 397,727.00 Rebudget Project SE004 Transfer In From Water Operating Fund 530-8080-42301-00000 $ 164,668.00 Rebudget Project SE005 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 164,668.00 Rebudget Project SE005 Transfer In From Wastewater Operating Fund 530-8080-42301-00000 $ 216,332.00 Rebudget Project SE006 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 216,332.00 Rebudget Project SE006 Transfer In From Wastewater Operating Fund 512-1000-34062-00000 $ 11,819,000.00 Rebudget Project ST006 ATP Grant Funding 512-1000-34062-00000 $ 169.26 Rebudget Project ST006 Federal Grant Funding 105-8080-42301-00000 $ 2,414,186.42 Rebudget Project ST006 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 2,414,186.42 Rebudget Project ST006 Transfer In From Measure T Fund 512-1000-34062-00000 $ 87,635.48 Rebudget Project ST006 OBAG Grant Funding 512-1000-34004-00000 $ 283,000.00 Rebudget Project ST007 Go Sonoma Grant Funding 105-8080-42301-00000 $ 290,279.28 Rebudget Project ST007 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 290,279.28 Rebudget Project ST007 Transfer In From Measure T Fund 512-1000-34062-00000 $ 2,217,000.00 Rebudget Project ST007 OBAG Grant Funding 512-1000-34004-00000 $ 1,194,000.00 Rebudget Project ST009 Go Sonoma Grant Funding 105-8080-42301-00000 $ 158,134.00 Rebudget Project ST009 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 158,134.00 Rebudget Project ST009 Transfer In From Measure T Fund 512-1000-37701-00000 $ 1,247,938.75 Rebudget Project ST011 Developer Funding 512-1000-34004-00000 $ 368,065.35 Rebudget Project ST013 Go Sonoma Grant Funding 105-8080-42301-00000 $ 351,604.68 Rebudget Project ST013 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 351,604.68 Rebudget Project ST013 Transfer In From Measure T Fund 202-8080-42301-00000 $ 1,623,398.69 Rebudget Project ST013 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 1,623,398.69 Rebudget Project ST013 Transfer In From SB1 RMRA Fund 520-8080-42301-00000 $ 355.60 Rebudget Project ST013 Transfer Out To Water Capital Fund 522-1000-39001-00000 $ 355.60 Rebudget Project ST013 Transfer In From Water Operating Fund 512-1000-34062-00000 $ 182,910.55 Rebudget Project ST014 HSIP Grant Funding 105-8080-42301-00000 $ 102,922.77 Rebudget Project ST014 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 102,922.77 Rebudget Project ST014 Transfer In From Measure T Fund 512-1000-34004-00000 $ 96,347.50 Rebudget Project ST015 Sonoma County Grant Funding 910-8080-42301-00000 $ 165,000.00 Rebudget Project ST015 Transfer Out To Streets Capital Fund 512-1000-39001-00000 $ 165,000.00 Rebudget Project ST015 Transfer In From Streets Impact Fee Fund 530-8080-42301-00000 $ 1,080,754.00 Rebudget Project WA003 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 1,080,754.00 Rebudget Project WA003 Transfer In From Wastewater Operating Fund 520-8080-42301-00000 $ 1,307,963.18 Rebudget Project WA003 Transfer Out To Water Capital Fund 522-1000-39001-00000 $ 1,307,963.18 Rebudget Project WA003 Transfer In From Water Operating Fund 530-8080-42301-00000 $ 128,258.00 Rebudget Project WA005 Transfer Out To Wastewater Capital Fund 532-1000-39001-00000 $ 128,258.00 Rebudget Project WA005 Transfer In From Wastewater Operating Fund 520-8080-42301-00000 $ 128,258.00 Rebudget Project WA005 Transfer Out To Water Capital Fund 522-1000-39001-00000 $ 128,258.00 Rebudget Project WA005 Transfer In From Water Operating Fund Item 6.c
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CITY OF HEALDSBURG
CITY COUNCIL
SPECIAL MEETING MINUTES
September 8, 2026
CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448
CALL TO ORDER/ROLL CALL
Mayor Herrod called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:
Present: Councilmembers: Edwards, Hagele, Herrod, Kelley, and Mayor Mitchell
Absent: Councilmembers: None
APPROVAL OF AGENDA
The September 8, 2026 Special Meeting Agenda as was approved by a majority of the Councilmembers present.
PUBLIC COMMENT
The following members of the public spoke on the Closed Session item:
Larry Unsworth
CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:
A. Conference with Labor Negotiators: Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Jeff Kay, Assistant City Manager April Mitts, Chief Human Resources Manager Nicole Lopez and Consultant Patrick Clark Employee Organizations: HPOA, IAFF, IBEW and Mid-Management and Professional Employees Association
ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:47 P.M.
APPROVED: ATTEST:
__________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
September 8, 2026
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Herrod called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Hagele, Kelley, Mitchell and Mayor Herrod Board Members
Absent: Council Members/: None
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Vice Mayor Edwards, approved the September 8, 2026, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
Mayor Herrod reported the City Council met in Closed Session and there was no reportable action.
ANNOUNCEMENTS/PRESENTATIONS – RECOGNITION OF EMPLOYEES WITH
MILESTONE ANNIVERSARIES
Community Services Director Mark Themig recognized Office Assistant Adeline Herrera for ten years of service to the Community Services Department.
Office Assistant Adeline Herrera thanked Community Services Director Themig and the City Council for the recognition.
ANNOUNCEMENTS/PRESENTATIONS – RECOGNITION OF OUTGOING LIBRARY
COMMISSIONER ANDY ELKIND
Mayor Herrod with Council concurrence issued a Proclamation recognizing Andy Elkind for his years of service on the Sonoma County Library Commission.
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City Council/RSA Regular Meeting Minutes
September 8, 2026
Andy Elkind thanked the Council for the recognition and commented on his eight years of service on the Sonoma County Library Commission.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING THE 55TH ANNIVERSARY OF ALLIANCE MEDICAL CENTER
Mayor Herrod with Council concurrence issued a Proclamation recognizing the 55th anniversary of Alliance Medical Center.
Sue Labbe thanked the Council for the recognition and commented on what Alliance Medical Center offers to the Community of Healdsburg.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING LABOR DAY
Mayor Herrod with Council concurrence issued a Proclamation recognizing the Labor Day.
Jack Buckhorn Executive Director of the Northbay Labor Council accepted the Proclamation and commented on Labor Day and the work of the Northbay Labor Council.
CITY MANAGER REPORTS
City Manager Kay reported on items of interest to the City Council.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
The following members of the public commented on the Hudson Street Senior Living Project:
Member of the Public
Brigette Mansell
Richard Burg
Bruce Abramson
Janis Watkins
Lewis Bangham
Merrilyn Joyce
Mathew Lopez
Member of the public commented on the Luv Car Wash and the noise level.
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City Council/RSA Regular Meeting Minutes
September 8, 2026
CONSENT CALENDAR
Councilmember Kelley removed item 6.F. for discussion and recused from Item 6.K. as she lives within 500ft of the proposed project and has a perceived conflict of interest.
On a motion by Councilmember Kelley, seconded by Councilmember Hagele, approved the Consent Calendar as follows:
A. MONTHLY INVESTMENT REPORT FOR JULY 2026
Received and approved the Monthly Treasurer’s Investment Report for July 2026. (Ayes 5, Noes 0, Absent – None)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF JULY 2026
Approved the Disbursement Report for July 2026. (Ayes 5, Noes 0, Absent – None) C. BIENNIAL REVISIONS TO THE LOCAL CONFLICT OF INTEREST CODE Adopted Resolution No. 87-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG, STATE OF CALIFORNIA, RESCINDING RESOLUTION NO. 101-2024 AND ADOPTING A REVISED LOCAL CONFLICT OF INTEREST CODE.” (Ayes 5, Noes 0, Absent – None)
D. CONTRACT WITH PETERSON POWER SYSTEMS, INC.
Adopted Resolution No. 88-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING A CONTRACT WITH PETERSON POWER SYSTEMS, INC. TO PERFORM CRITICAL REPAIRS TO THE EMERGENCY
BACKUP GENERATOR AT THE CITY WASTEWATER RECLAMATION FACILITY,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $78,048, AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO 20% OF THE ORIGINAL CONTRACT AMOUNT
TO ACCOMMODATE UNFORESEEN PROJECT COSTS, AND AMENDING THE ADOPTED FISCAL YEAR 2026-27 BUDGET.” (Ayes 5, Noes 0, Absent – None) Item 6.d
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E. ANNUAL UPDATE TO THE CITY’S UTILITY WILDFIRE MITIGATION PLAN Adopted Resolution No. 89-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING THE 2026 UTILITY WILDFIRE MITIGATION PLAN (WMP) AND VERIFYING THE WMP’S COMPLIANCE WITH STATE CODES.” (Ayes 5, Noes 0, Absent – None)
F. PROCUREMENT OF A K9 VEHICLE
This item was removed from the Consent Calendar for discussion. (Ayes 5, Noes 0, Absent – None)
G. FUNDING AGREEMENT NO. FN-OT-26-002 WITH SONOMA-MARIN AREA RAIL
TRANSIT DISTRICT (SMART) FOR UTILITY DESIGN
Adopted Resolution No. 90-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING FUNDING AGREEMENT NO. FN-OT-26- 002 WITH SONOMA – MARIN AREA RAIL TRANSIT DISTRICT (SMART) FOR UTILITY DESIGN IN THE AMOUNT OF $141,285.61, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT, AND AMENDING THE FISCAL YEAR 2026-27 ADOPTED BUDGET.” (Ayes 5, Noes 0, Absent – None) H. ON-CALL PLAN REVIEW AND INSPECTION SERVICES
Adopted Resolution No. 91-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING FOUR (4) PROFESSIONAL SERVICES
AGREEMENTS WITH PRE-QUALIFIED CONSULTANTS FOR A NOT-TO-EXCEED AMOUNT OF UP TO $150,000 ANNUALLY EACH, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENTS AND UP TO FOUR (4) ANNUAL EXTENSION AMENDMENTS TO EACH CONTRACT ON BEHALF OF THE CITY.” (Ayes 5, Noes 0, Absent – None)
I. 2025 CALENDAR YEAR POWER SOURCE DISCLOSURE REPORT
Adopted Resolution No. 92-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ATTESTING TO THE VERACITY OF THE 2025
POWER SOURCE DISCLOSURE ANNUAL REPORT AND DIRECTING STAFF TO SUBMIT THE RESOLUTION TO THE CALIFORNIA ENERGY COMMISSION.” (Ayes 5, Noes 0, Absent – None)
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J. SD MEDIA PRODUCTIONS HEALDSBURG WINE & FOOD EXPERIENCE
AGREEMENT RENEWAL
Adopted Resolution No. 93-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING A FOUR-YEAR AGREEMENT WITH SD
MEDIA PRODUCTIONS, LLC FOR THE HEALDSBURG WINE AND FOOD
EXPERIENCE GRANT TASTING EVENT IN WEST PLAZA PARKING LOT AND WEST PLAZA PARK FROM 2027-2030 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.” (Ayes 5, Noes 0, Absent – None) K. GROVE STREET NEIGHBORHOOD PLAN IMPLEMENTATION (COMPLETE
STREETS) PROJECT BID AWARD
This item was removed from the Consent Calendar to be voted on separately. (Ayes 5, Noes 0, Absent – None)
L. APPROVAL OF MINUTES
Approved the June 3, 2026 Special Meeting Minutes, the August 17, 2026 Special Meeting Minutes and the August 17, 2026 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
GROVE STREET NEIGHBORHOOD PLAN IMPLEMENTATION (COMPLETE
STREETS) PROJECT BID AWARD
On a motion by Councilmember Hagele, seconded by Vice Mayor Edwards, adopted Resolution No. 94-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CONDITIONALLY AWARDING THE GROVE STREET
NEIGHBORHOOD PLAN IMPLEMENTATION (COMPLETE STREETS) PROJECT NO.
STPL 5027(025) BID TO TEAM GHILOTTI, INC. IN THE AMOUNT OF $4,061,417,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND APPROVE CONTRACT CHANGE ORDERS UP TO 15% OF THE ORIGINAL CONTRACT AMOUNT, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BRELJE & RACE CONSULTING ENGINEERS, INC. FOR
CONSTRUCTION STAKING AND ENGINEERING SUPPORT DURING CONSTRUCTION IN THE AMOUNT OF $74,890, AUTHORIZING THE CITY MANNAGER TO EXECUTE THE AGREEMENT AND AMENDING THE FISCAL YEAR 2026-2027 ADOPTED BUDGET.” The motion carried on a roll call vote, with Councilmember Kelley abstaining. (Ayes 4, Noes 0, Absent – None, Abstaining - Kelley)
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PROCUREMENT OF A K9 VEHICLE
Councilmember Kelley introduced this item for discussion and inquired if the City Council would receive a presentation on the K9 program and operation of the Police Department.
On a motion by Councilmember Kelley, seconded by Vice Mayor Edwards, continued the procurement of a K9 vehicle agenda item. The motion carried on a roll call vote with Councilmember Mitchell dissenting. (Ayes 4, Noes - Mitchell, Absent – None)
PUBLIC HEARINGS
None.
BUSINESS ITEMS – COMMUNITY SERVICES FUND SURPLUS POLICY Finance Director Edgar presented the report.
There were no public comments on this item.
The Council asked various questions of Ms. Edgar.
On a motion by Vice Mayor Edwards, seconded by Councilmember Mitchell, adopted Resolution No. 95-2026, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG ADOPTING THE COMMUNITY SERVIVCES FUND SURPLUS POLICY.”
BUSINESS ITEMS – ABEL DE LUNA COMMUNITY CENTER MURALS
Project Manager Campbell, Arts and Culture Program Administrator Nicoll and Corazón Representative Cristal Lopez Pardo presented the report.
Mayor Herrod opened the public comment period.
The following members(s) of the public spoke on the item:
Rena Charles
Member of the Public
Mathew Lopez
Mark McMullen
Holly Hoods
Ceclia Beltran
Jake Messing
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Gina Riner
Merrilyn Joyce
The Council asked questions of Project Manager Campbell, Arts and Culture Program Administrator Nicoll and Corazón Representative Cristal Lopez Pardo.
Following a discussion by Council, on a motion by Councilmember Mitchell, seconded by Councilmember Hagele, adopted Resolution No. 96-2026, entitled “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING MURALS BY ARTISTS
JAKE MESSING AND BLANCA MOLINA FOR THE ABEL DE LUNA COMMUNITY
CENTER MULTICULTURAL PROJECT AND ACCEPTING THE MURALS INTO THE CITY'S PUBLIC ART COLLECTION. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
There was Council majority to add a future agenda item to discuss lighting Memorial Bridge pink on September 25, 2026.
WRITTEN COMMUNICATIONS
The City Council received the report on the Planning Commission actions taken at its August 25, 2026 meeting, the report on the Senior Citizen Advisory Commission actions taken at its August 26, 2026 meeting and the Arts and Culture Commission actions taken at its August 26, 2026 meeting.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:00 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: L&M Village Quarterly Update
PREPARED BY: Stephen Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
• Expand Affordable Housing Opportunities
• Provide Effective Governance
RECOMMENDED ACTION(S):
Receive the L&M Village Quarterly Update.
COMMUNITY ENGAGEMENT/OUTREACH:
This item will be heard at a public meeting where time is set aside for public comment and participation. City staff and Reach for Home will continue to maintain open communication with neighbors of the project and the broader community through quarterly updates and ongoing coordination as needed. The most recent quarterly report was presented to the City Council on June 15, 2026.
BACKGROUND:
On October 26, 2021, the County of Sonoma approved $950,000 in Capital Match funding and $3,388,660 in operating subsidy for L&M Village as part of Project Homekey Round 2.
On December 21, 2021, the City, in partnership with Reach for Home and Burbank Housing, was awarded $7,048,800 in Project Homekey funding by the State of California. The award included $5,720,000 in capital funding and $1,328,800 in operating subsidy.
On February 16, 2022, the City executed the State Standard Agreement and received the Project Homekey Round 2 program funds.
On May 3, 2022, the City closed escrow on the L&M Motel, bringing the property under City ownership.
On November 21, 2022, the City adopted Resolution No. 173-2022, approving the Lease, Funding, Item 8.a
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and Service Agreement with Reach for Home for the operation of L&M Village. The agreement established the Terms of Service and annual project budget.
On October 30, 2024, the County of Sonoma executed an agreement with the City to provide operational funding for L&M Village in an amount not to exceed $644,160.
On February 10, 2025, the County executed a third modification to the operational funding agreement with the City to support L&M Village operations for Fiscal Year 2024-25 in an amount not to exceed $1,263,570.
On September 17, 2025, the City submitted a proposal to the Sonoma County Department of Health Services in response to the Measure O Pathways to Sustainability Notice of Funding Availability, requesting $999,101 to continue operating L&M Village.
On February 10, 2026, the Sonoma County Board of Supervisors approved a $900,000 award through the Measure O Pathways to Sustainability Notice of Funding Availability to support eligible Fiscal Year 2025-26 operating costs.
On September 2, 2026, the Sonoma County Department of Health Services notified the City that it had begun preparing a new L&M Village Project Homekey Funding Framework agreement for Fiscal Year 2026-27 in the amount of $514,634. The County requested a scope of work and detailed budget which City staff is preparing in coordination with Reach for Home. The agreement is still subject to the Board of Supervisors' approval and has not yet been executed.
DISCUSSION/ANALYSIS:
This report provides the City Council and the public with a quarterly update regarding the operational status of L&M Village, participant outcomes, service engagement, regional homelessness response activities, and program funding.
L&M Village is a 22-unit, low-barrier, non-congregate interim housing program serving people experiencing homelessness in Northern Sonoma County. Program operations remain stable, and participants continue to engage in case management, housing navigation, employment support, behavioral health services, healthcare coordination, and other services intended to support transitions to permanent housing.
Since opening, L&M Village has served 132 participants, and 71 participants have transitioned to permanent housing. Since the June 15, 2026 quarterly report, eight additional participants have entered the program and one additional participant has transitioned to permanent housing.
The program continues to support housing placement through coordinated case management and housing navigation. Since opening, 31 participants have obtained housing vouchers or projectbased voucher assistance. Reach for Home continues to work with participants on housing applications, document readiness, and placement opportunities, including regional affordable and supportive housing set-asides.
Participant engagement in supportive services remains high. Nearly 80 percent of participants Item 8.a
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engage in at least two program activities each week. Since program inception:
• 125 participants have accessed mental health services, an increase of 10 since the prior report;
• 129 participants have accessed medical services or appointments, an increase of 7; • 108 participants have increased income through employment or other earned income sources, an increase of 11; and
• 128 participants have increased income through public benefits or subsidy programs, an increase of 7.
Reach for Home continues to provide individual counseling, food pantry access, budgeting and cooking classes, employment search support, interview clothing assistance, daily living skills training, housing search and application classes, and addiction recovery groups. Providence provides weekly healthcare visits and Reach for Home coordinates with community partners on fentanyl awareness and HIV testing.
Within the broader Northern Sonoma County homelessness response system, Reach for Home reports approximately 46 interim housing units, 16 permanent supportive housing units, and a current By-Name List of 38 people. Regional partners continue to assess future interim and permanent supportive housing needs, with a focus on reducing chronic and unsheltered homelessness toward functional zero.
Reach for Home is also managing staffing transitions following the departure of its Director of Mental Health Services and is recruiting to fill a vacant case manager position. The organization continues to provide core services during the recruitment process.
While the City is currently drawing down the remaining funds from the previously awarded $900,000 Measure O Pathways to Sustainability grant for eligible Fiscal Year 2025-26 operating costs, staff continues to coordinate with Sonoma County regarding longer-term funding for L&M Village.
The County is developing a proposed three-year Project Homekey Funding Framework, which currently includes $514,634 for L&M Village operations in Fiscal Year 2026-27. If approved, the allocation would support a portion of eligible program operating costs. The scope of work, budget, agreement terms, and potential funding for subsequent years remain under development.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
This item is intended to serve as an informational update regarding the L&M Village Program; therefore, no action is required.
FISCAL IMPACT:
The County previously awarded the City $900,000 through the Measure O Pathways to Sustainability program for eligible L&M Village operating costs for Fiscal Year 2025-26. The City Item 8.a
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anticipates drawing down $811,037 during Fiscal Year 2025-26, leaving a remaining balance of approximately $88,963 to support program operations in Fiscal Year 2026-27.
The approved Fiscal Year 2026-27 agreement with Reach for Home authorizes annual program compensation not-to-exceed $811,037. The County of Sonoma is also preparing a Project Homekey Funding Framework agreement that would provide an additional $514,634 toward eligible L&M Village operating costs for Fiscal Year 2026-27, pending approval by the Board of Supervisors. Combined with the remaining Measure O balance, approximately $603,597 would be available to support Fiscal Year 2026-27 operations. If the new County agreement is executed, approximately $207,440 in Reach for Home operating costs would remain to be supported by City or other funding sources.
The City separately budgets approximately $41,064 for property insurance and approximately $50,000 for repairs and maintenance for L&M Village. Including these property costs, the remaining City funding responsibility for Fiscal Year 2026-27 is estimated at approximately $298,504, unless additional outside funding becomes available. These amounts are included within the City’s adopted budget and supported by existing funding appropriations in the Measure S Housing Fund.
City staff continue to coordinate with Sonoma County regarding the Fiscal Year 2026-27 agreement and the County’s longer-term funding framework for interim and supportive housing programs.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, California Code of Regulations Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
PowerPoint Presentation
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L&M Quarterly Update
September 21, 2026
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Recommended
Action
HOUSING
Receive the L&M Village Quarterly Report.
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HOUSING
Overview
• Highlights
• Program Outcomes
• Supportive Services Offered
• Financial Status
• Conclusion & Future Activities
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Highlights
HOUSING
Program Outcomes
• Approximately 46 interim housing units are available in Northern Sonoma County
• Northern Sonoma County currently has 16 permanent supportive housing units • The regional By-Names List currently includes 38 individuals • Regional efforts are increasingly focused on achieving functional zero for chronic and unsheltered homelessness
• Partners are evaluating the next phase of interim and permanent supportive housing development in Northern Sonoma County
Staffing Updates
• Reach for Home’s Director of Mental Health Services recently left the organization
• Recruitment is underway to fill an existing case manager position Item 8.a
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Program
Outcomes
HOUSING
Data Point Since Last Report L&M Village Totals Since
Program Start
Participants Served 8 132
Successful Exits to Housing 1 71
Housing Voucher Applications 0 31
Health & Wellness -
Accessed Mental Health
10 125
Health & Wellness -
Accessed Medical Services/Appointments
7 129
Income Progress -
Income Increase by Employment 11 108
Income Progress -
Income Increase by Utilizing Subsidies (Food
Stamps/SSI)
7 128
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Occupancy By
Race/Ethnicity
HOUSING
74%
19%
5% 2%
Occupancy By Race & Ethnicity
L&M Village
White Hispanic Native Black
73%
14%
3%
2% 8%
Race & Ethnicity of Those
Experiencing Homelessness
Healdsburg
White Hispanic Native Black Unknown
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Supportive
Services
Offered
HOUSING
● Nearly 80% of participants engaged in at least 2
activities/week
● One-on-one counseling sessions
● Food pantry access
● Budgeting and cooking classes
● Employment search support
● Haircut services
● Interview clothing assistance
● Daily living skills training
● Housing search and application classes
● Weekly healthcare visits by Providence Healthcare
● Active participation in Fentanyl awareness events
● Collaboration with Face to Face for HIV testing
● Addiction recovery group on-site
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L&M Village
Funding
HOUSING
Funding Sources Amount Status Use
Homekey Capital $6,168,000 Awarded Acquisition/Construction Homekey Operations $660,800 Awarded L&M Operations
County Capital Match $950,000 Awarded Acquisition/Construction Early Occupancy Bonus $220,000 Awarded Operations
County Operating $1,263,570 Awarded Operations FY 23-24 & FY 24-25
Measure O Pathways to
Sustainability $900,000 Awarded Operations FY 25-26
Proposed County Operational
Funding $514,634 Pending Operations FY 26-27
Total $10,677,004
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Conclusion
&
Future
Activities
HOUSING
Challenges
●Limited funding for permanent supportive housing units ●Need for flexible and unrestricted funding sources
●Uncertainty regarding future HUD policies and funding
opportunities
●Increasing participant needs and service complexity
●Funding gap in newly proposed County Operational funds Opportunities
●Housing set-asides at Dry Creek Commons
● Permanent supportive housing opportunities at Heritage Park in Windsor
●Sonoma County’s proposed three-year operation funding
framework.
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Recommended
Action
HOUSING
Receive the L&M Village Quarterly Report.
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Item 8.b
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Item 8.b
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: Police Canine Program and Vehicle Procurement
PREPARED BY: Matt Jenkins, Chief of Police
STRATEGIC INITIATIVE(S):
Maintain and Enhance Public Health and Safety
Provide Effective Governance
RECOMMENDED ACTION(S):
(1) Receive report regarding the defined scope of the Healdsburg Police Department Tracking/Trailing and Search-Support Canine Program as a non-apprehension, single-purpose scent-location program;
(2) By a four-fifths vote, adopt a Resolution approving the purchase of a 2025 Silverado 1500 4WD Crew Cab Work Truck from California Police Cars, authorizing the City Manager to execute the purchase order and related change orders up to a 10% contingency on behalf of the City, and waive the competitive bid process and authorize staff to negotiate the purchase.
COMMUNITY ENGAGEMENT/OUTREACH:
The proposed canine (K-9) program was presented during the City Council's May 11, 2026 biennial budget workshop. Finance staff presented the proposal as an expansion of Police Department services through a "no-bite K-9 program" intended to improve operational effectiveness and support staff retention, at a proposed cost of $75,000. The presentation included "Police – K-9 Program ($75k)" among the one-time costs. During the presentation, City Council asked about the K-9 program, including whether the no-bite program could affect City insurance costs. Police Department staff explained the non-apprehension operating concept, distinguishing the proposal from traditional bite/apprehension canines and describing missing-person and subject searches, scent-associated article searches such as guns or discarded clothing, a passive indication to the handler, and Cotati Police Department's bloodhound Dolly as a comparable local model.
The May workshop was structured for City Council to review proposed fund initiatives, ask questions, and provide feedback and direction before staff returned with the final budget. The proposed biennial budget subsequently returned to the City Council on June 1, 2026, for public Item 8.c
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hearing and adoption. On September 8, 2026, when staff returned with the associated K-9 vehicle procurement to begin to operationalize the budgeted program, City Council continued the agenda item for the vehicle purchase and requested additional information regarding the overall program.
This report provides an overview of the K-9 program thand supplies the implementation-level detail City Council requested before procurement of the vehicle.
BACKGROUND:
Budget development, public presentation, and City Council consideration On May 11, 2026, the City Council conducted a special budget workshop to review the preliminary FY 2026-27 and FY 2027-28 biennial budget. Within the General Fund presentation, the Police K-9 program was specifically identified as an included one-time initiative at $75,000. A FY 2026- 27 vehicle replacement schedule also identified $100,000 for a Police K-9 vehicle.
Staff explained that the proposed team was fundamentally different from apprehension canines with which the public is commonly familiar - dogs trained to pursue and physically apprehend fleeing subjects. Staff further explained that HPD's canine would instead actively search for missing people and subjects and could search for scent-associated articles, giving examples such as guns and discarded clothing, and that the canine would provide a passive indication to the handler rather than physically apprehend a person. The budget workshop did not, however, present all of the implementation detail contained outlined in the rest ofthis report which includes:
handler selection, recurring costs, animal-welfare standards, written mission limits, labor considerations, deployment documentation, vehicle configuration, and formal program evaluation.
Identifying the canine-handler assignment as a retention tool was also consistent with the City Council’s adopted FY 2025–26 Police Recruitment & Retention Initiative, which directed staff to “develop a structured, comprehensive program to attract and retain top-tier candidates and minimize vacancies which negatively impact department operations.” The specialized K-9 assignment represents one component of that broader effort by providing professional development, increased responsibility, and an opportunity for an existing officer to develop and maintain a specialized operational capability. In this context, retention was identified as an additional organizational benefit of the program, while its primary justification remained the operational value provided to the Department and community.
The final biennial budget returned to the Council on June 1, 2026, and was adopted. The adopted budget retained the planned K-9 program and the associated K-9 vehicle funding. The Department subsequently proceeded with implementation planning, including handler interest and selection considerations, training standards, policy review, staffing prerequisites, and identification of a suitable K9-capable vehicle platform.
On September 8, 2026, staff presented a consent calendar procurement item seeking authorization to purchase a 2025 Chevrolet Silverado 1500 K-9 vehicle from California Police Cars and to waive formal competitive bidding. City Council continued the procurement and requested additional information about the overall canine program before acting on the vehicle purchase. City Council discussion included questions and concerns regarding the scope of the program, whether the program represented a significant operational change, public awareness, potential canine bites or unintended contact, animal treatment and welfare, and the relationship between the vehicle Item 8.c
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purchase and the broader program.
This return item is intended to answer those questions comprehensively. It does not change the core program concept publicly presented in May. Instead, it converts that previously described concept into a documented operating framework: a non-apprehension, single-purpose tracking/trailing and search-support team with defined authorized uses, explicit prohibited uses, staffing gates, handler and training standards, and animal-welfare safeguards.
Healdsburg Police Department canine history and current policy The Healdsburg Police Department (HPD) previously operated a narcotics-detection canine program, though the program was last operational approximately 10 years ago. The addition of a canine capability is therefore not unprecedented for HPD, although the proposed team's mission is materially different and intentionally narrower. The Department's current Policy 319 consequently contains provisions addressing narcotics detection, apprehension canines, non-apprehension uses, canine care, training, reporting, and mutual aid. That policy functions as an umbrella policy capable of governing different types of trained canine teams. The presence of narcotics or apprehension language is historical and capability-based; it does not mean that every Department canine possesses, or may be assigned, every capability described in the policy.
A canine team may only be deployed for functions for which the specific dog and handler have been selected, trained, evaluated, certified where applicable, and maintained as proficient. Policy language alone does not create canine capability. HPD's proposed team is intentionally singlepurpose and mission-specific. The Department will acquire, train, certify, maintain, and evaluate the dog for the defined tracking/trailing and search-support mission only. Narcotics detection, explosives detection, human-remains/cadaver detection, and apprehension/bite work are outside this program and will not be added to this dog as later 'skill sets.' Policy 319.2.2 specifically provides guidelines for non-apprehension canine use when tracking or searching for lost children, disoriented or medically vulnerable persons, and suspects for whom apprehension by bite is not appropriate. It directs that these uses be conducted on leash or under conditions that minimize the likelihood of a bite or injury, and that the canine be secured once the individual is located as soon as reasonably practicable. Policy 319.2.3 separately requires prompt reporting and documentation of any unintended bite or injury, regardless of whether it occurs during a deployment, training, presentation, or other circumstance.
Policy 319.5.3 requires canines to be leashed in public areas except for specific trained police operations and requires an unattended K9 vehicle to remain secured and inhabitable. Policy 319.5.4 addresses handler compensation for off-duty canine care; Policy 319.6 addresses routine and emergency veterinary care; and Policy 319.7 requires field canine teams to be trained and certified to current POST guidelines and maintained through continued training and recertification.
These existing provisions provide the policy framework for the proposed program.
DISCUSSION/ANALYSIS:
Program mission: a tracking/trailing and search-support team The recommended formal program name is the Healdsburg Police Department Tracking/Trailing and Search-Support Canine Program. "No-bite K-9" is useful plain-language shorthand and Item 8.c
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accurately reflects the concept presented to City Council in May, but the more precise operational description is a non-apprehension, single-purpose scent-location canine team. The canine is a locating resource, not a force or compliance tool.
The canine's core mission will be to use scent to assist officers in locating people and scentassociated articles. The initial acquisition and training specification will be built around three related functions described during the May 11, 2026 budget discussion: (1) tracking/trailing missing, lost, endangered, wanted, or fleeing persons; (2) search support that helps establish direction of travel or narrow a search area; and (3) locating discarded or scent-associated articles such as clothing, weapons, or other evidence when that article-search component is included in the selected team's initial course and proficiency standard. Article/evidence searching in this context is part of the human-scent tracking/search mission; it is not narcotics, explosives, or other contraband-odor detection. No capability will be represented, deployed, or reported as operational unless it is included in the team's documented initial training and maintained proficiency.
Distinction from an apprehension canine and public-safety safeguards Traditional patrol/apprehension canines may be trained to locate and physically apprehend a person through a controlled bite. That is not the proposed HPD mission. The proposed canine will be selected and trained for scent-based locating and will not be trained or certified to perform controlled apprehension work. The handler will not deploy the canine to bite, hold, or compel a person to surrender.
Because any animal can react unexpectedly if frightened, injured, threatened, or improperly handled, a non-apprehension designation does not mean that biological risk is literally zero. HPD will manage that residual risk through handler selection, obedience and control standards, use of appropriate leads and equipment, scene assessment, ongoing training, veterinary care, publiccontact protocols, and supervisory review. Any unintentional bite or injury will require immediate medical attention as appropriate, supervisor notification, full documentation, review of the circumstances, and evaluation of the canine team before return to service.
The handler will retain authority to decline or discontinue a deployment whenever conditions are outside the team's training, create unreasonable risk to the canine or public, present contamination problems that undermine reliability, or otherwise make the search inappropriate. Operational necessity does not override training limits.
Risk-management considerations
City Council specifically raised insurance during the May 11, 2026, budget workshop by asking whether the no-bite canine program could increase City insurance costs and whether that impact had been calculated. Staff’s response addressed the nature of the proposed operational risk by explaining that HPD was not proposing an apprehension/bite canine. The program's singlepurpose, non-apprehension design, leash/control requirements, handler selection, documented training, veterinary care, incident reporting, and supervisory review are intended to reduce foreseeable risk; they do not eliminate the ordinary residual risk inherent in working with an animal.
Enhancing Operational Effectiveness
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Locating a missing, endangered, medically vulnerable, suicidal, cognitively impaired, or fleeing person can require substantial personnel. Without a local tracking resource, officers may need to establish perimeters, conduct area searches, canvass neighborhoods, review cameras, deploy drones or other technology, and wait for an allied-agency canine if one is available. A trained tracking/trailing team can provide an additional investigative lead by identifying direction of travel, narrowing a search area, locating a person, or helping eliminate areas that otherwise would require personnel-intensive searching.
The value of the resource is not measured only by a physical "find." A viable track can establish direction of travel, identify a route, allow supervisors to reposition officers, reduce the size or duration of a perimeter, focus drone or ground-search resources, and provide information that allows other personnel to return to service. Conversely, a properly documented negative or lost track can prevent officers from continuing an unproductive search in the wrong area. The May 11, 2026, presentation also identified staff retention as a secondary organizational benefit. A canine handler assignment creates a specialized professional-development opportunity and additional internal capacity; retention is a supporting benefit of the program, not a substitute for the operational justification and readiness requirements described in this report.
Cotati Police Department operates the closest comparable regional resource: a bloodhound used as a scent-discriminate tracker to find missing/lost persons and fleeing suspects. A Healdsburgbased team adds regional redundancy and provides the City with a local capability that is not dependent upon the availability of a single allied resource.
Mission integrity and prohibition on informal expansion of skill sets A central program safeguard is that the canine's operational mission is defined by the dog's actual selection, conditioning, training, evaluation, and maintained proficiency. The proposed dog will be acquired, trained, and maintained as a single-purpose tracking/trailing and search-support canine. HPD will not cross-train this dog into unrelated odor disciplines or apprehension work after deployment. For this program, adding narcotics, explosives, human-remains/cadaver, or bite/apprehension tasks would change the dog's odor targets, search expectations, cue structure, evaluation criteria, proficiency-maintenance demands, handler interpretation, and legal/operational context. That would undermine the clarity and defensibility of a program intentionally designed around one defined scent-location mission.
If the City ever identifies a future need for a materially different canine capability, staff would evaluate that need as a separate operational proposal, including the operational justification, legal and policy framework, staffing, training/certification, liability, animal welfare, fiscal impact, and whether a different canine/team is required.
Staffing Model and Effect on Patrol Operations
The canine program does not create a new sworn position or a stand-alone K-9 unit. The handler will be an existing sworn officer serving in a specialized assignment in addition to the officer's primary duties. The canine team is intended to supplement, not replace, patrol response, investigations, dispatch, CORE Team, traffic enforcement, community engagement, or other existing Police Department functions.
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California’s Commission on Peace Officer Standards and Training (POST) updated Law Enforcement K-9 Guidelines identify basic handler/team training, evaluation, patrol, detection, and tracking/trailing as distinct areas of best practice. HPD will use POST guidance together with the selected vendor's or certifying organization's standards to establish the team's qualification and maintenance requirements.
Before independent operational deployment, the handler/team will complete a Departmentapproved initial course. Maintenance training will be documented and conducted regularly throughout the year in varied environments and conditions. Scenarios will include urban neighborhoods, commercial areas, parks, open space, nighttime conditions, roadway environments, and other settings reasonably expected in and around Healdsburg. .
All deployments will be tied to a legitimate public-safety or investigative objective and must fall within the team's training. The handler will assess the age and quality of the scent source, contamination, environmental conditions, terrain, hazards, available cover officers, and the likelihood that a deployment will provide useful information. Searches involving a potentially dangerous wanted person will use supporting officers and tactics appropriate to the underlying incident; the canine's role remains locating, not apprehension.
Each operational request and deployment will be documented. Records will capture the requesting agency or HPD incident number, reason for request, deployment type, time requested, time deployed, starting information or scent article, search result, whether a person or evidence was located, disposition, mutual-aid status, injuries or complaints, and relevant training or performance observations. These records will support supervision, training decisions, risk review, and annual program reporting.
Tracking/trailing reliability depends on the quality of the starting scent and on controlling contamination. Handler training will therefore include obtaining and preserving scent articles, documenting who handled the item, minimizing unnecessary contact, identifying competing odors, selecting an appropriate start point, evaluating age/weather/terrain factors, and recognizing when contamination or elapsed time makes a deployment unlikely to be reliable. The handler may decline a search when the available scent source or scene conditions do not support a defensible deployment.
The Healdsburg canine may be made available to allied agencies when doing so does not impair Healdsburg service levels and the requested deployment falls within the team's training. Mutualaid availability is not guaranteed. HPD retains authority to decline or terminate a request because of local staffing, canine fatigue or health, training limitations, scene safety, travel distance, conflicting incidents, or other operational concerns.
For requests outside Healdsburg, dispatch and supervisory procedures will identify the requesting agency, incident type, approving supervisor when required, destination, estimated duration, and status of local staffing. The requesting agency remains responsible for overall incident command unless otherwise established by mutual-aid agreement; the HPD handler retains control over whether and how the canine is used.
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Animal Care and Welfare
Animal welfare is an operational requirement and a condition of continued deployment, not a secondary consideration. The City will remain responsible for appropriate veterinary care, vaccinations, preventative medicine, emergency treatment, nutrition, specialized equipment, and work-related care during the canine's active service. The handler will perform routine daily health and behavior observations and promptly report illness, injury, heat stress, unusual behavior, appetite changes, or performance concerns. The canine will not work when a medical, environmental, fatigue, or behavioral condition makes deployment inappropriate.
When housed with the handler, the residence and kennel arrangement must provide safe shelter, sanitation, potable water, exercise, temperature protection, security, and separation from hazards.
Household suitability will be part of handler selection and may be re-evaluated if circumstances materially change.
The K-9 vehicle will include a purpose-built secure transport enclosure and environmental safeguards appropriate to canine transportation. The final upfit will include dedicated climate control/airflow, temperature monitoring and alerting, secure barriers and door protection, emergency access, and other canine-safety equipment specified by the selected upfitter. The canine will not be left unattended in conditions that create an unreasonable temperature or safety risk.
Procedures will address heat alarm activation, HVAC or vehicle failure, collision, evacuation, and emergency veterinary transport.
Retirement will be based on health, age, performance, veterinary advice, and operational suitability. When retirement occurs, the Department will follow City property and riskmanagement procedures and determine an appropriate disposition that prioritizes the animal's welfare, with placement with the handler generally preferred when lawful and appropriate.
The Department will maintain a designated primary veterinarian and an emergency-care option.
At a minimum, the canine will receive routine veterinary wellness care at intervals recommended by the veterinarian, with additional evaluation whenever injury, illness, heat exposure, behavior change, or performance concerns warrant it.
These standards are consistent with those already in place as part of the Department’s therapy dog program.
Off-duty care, and handler compensation
Police canine assignments include responsibilities that do not end when the handler's regular shift ends, including feeding, exercise, sanitation, routine care, and responding to callouts when available. The City will administer any compensable off-duty canine-care time, call-back, overtime, or specialty-assignment compensation in accordance with applicable law, the current Memorandum of Understanding with the Healdsburg Police Officers Association, City policy, and any required meet-and-confer process. Establishment of the program does not authorize compensation outside those existing legal and labor frameworks.
Program oversight and accountability
The Chief of Police will retain overall responsibility for the program. Day-to-day oversight will be assigned within the Department's chain of command. Supervisory review will include Item 8.c
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deployment documentation, training records, certification status, health/welfare records, vehicle safety equipment, complaints, injuries, and any performance concerns.
The Department will maintain records sufficient to evaluate whether the program is providing value consistent with its stated mission and will provide regular updates as part of the Department’s annual update presentation to City Council.
K-9 vehicle operational need
A dedicated K-9-capable vehicle is a safety and operational requirement for the program. A working canine cannot be safely or reliably transported in the rear seating area or unmodified cargo area of a standard patrol vehicle. The vehicle must accommodate a secure canine transport enclosure, climate control, temperature monitoring/alerts, emergency lighting and siren equipment, police radio and computer systems, handler equipment, first-aid supplies, water, search equipment, and safe access to the canine during field operations.
Staff have identified the 2025 Silverado 1500 4WD Crew Cab Work Truck as a suitable vehicle to fit this need. Staff obtained a quote for this truck from California Police Cars for $92,801.13.
California Police Cars has the vehicle currently in stock, and the ability to complete the majority of K-9 specific vehicle upfitting on site, which allows for an expedited timeline to put the vehicle into service. California Police Cars included upfitting costs in their quote to modify the truck into a K-9 unit and estimate 6-8 weeks to complete said work. Since this is a new program for Healdsburg, staff are recommending City Council approve an additional 10% contingency to allow for additional customization and change orders as needed for final outfitting.
The pricing provided was discounted to meet a specific grant budget for another agency, and the dealer has extended this pricing to the City. Due to the highly customized build, a competitive bid process is not expected to provide cost savings to the City in this instance.
Because the dealer will be able to provide a nearly complete expedited build to the City, staff believe this approach is the most efficient, expedient source of supply, and per Healdsburg Municipal Code Section 3.24.080.A.10, staff is requesting that City Council specifically waive the competitive bid process and authorize staff to negotiate this purchase by a four-fifths vote.
Implementation timeline
Staff has initiated the process of procuring the canine and beginning its initial training. This phase is expected to take approximately six to eight weeks. Once the trainer is satisfied that the canine has demonstrated the necessary performance and aptitude, the Department’s selected handler, Officer Bianca Reynoso, will travel to the training facility for approximately four weeks of joint training with the canine and training staff. During this phase, Officer Reynoso will learn to work effectively with the canine, recognize and interpret its behavioral cues, and operate as a coordinated team.
Following successful completion of training and delivery of the fully equipped K-9 vehicle, the canine team will become operational. The Department plans to conduct additional public outreach and provide updates as the canine progresses through procurement, training, and deployment. On the current schedule, this is anticipated to occur around the start of 2027.
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Program implementation gates
To ensure that acquisition does not outpace organizational readiness, the program will not become operational until each of the following conditions is satisfied:
The canine has been selected for the approved mission and has no unapproved discipline represented as an operational capability;
The handler/team has completed required initial training, legal/policy instruction, canine first aid, and certification/proficiency evaluation;
Applicable canine policy and any team-specific operational directives have been reviewed and issued by department administration;
The K-9 vehicle and transport/environmental safety systems have been installed, tested, and placed into service;
Veterinary care, emergency-care, housing, food, equipment, and animal-welfare arrangements are in place; and
Dispatch, supervisor, callout, mutual-aid, and documentation procedures have been established.
ENVIRONMENTAL STEWARDSHIP:
The program does not have a direct environmental-stewardship component. The vehicle recommendation is based on the specialized transport, safety, storage, and field-operational requirements of the canine team and the current availability of a suitable law-enforcement Special Service Vehicle platform. At future replacement cycles, the City may evaluate lower-emission platforms as technology, range, upfit compatibility, and operational requirements allow.
ALTERNATIVES:
The City Council may:
Receive the program report but defer the vehicle procurement and direct staff to return with additional specified information;
Receive the program concept but modify one or more implementation conditions, reporting requirements, or authorized capabilities;
Direct staff to conduct a formal competitive procurement for the K-9 vehicle instead of waiving bidding. This may extend procurement time and may affect availability of the identified specialized vehicle and upfit configuration; or
Direct staff not to proceed with implementation of the canine program. Under this alternative, HPD would continue relying on existing personnel and allied-agency canine resources when available, and staff would return through the budget process regarding disposition or reprogramming of the previously adopted K-9-related appropriations.
FISCAL IMPACT:
The adopted FY 2026-27 budget identified two distinct K-9-related funding components: a onetime $75,000 Police K-9 Program initiative and $100,000 in the vehicle-replacement schedule for a K-9 vehicle. Finance staff described the $75,000 proposal as an expansion of Police Department services through a no-bite K-9 program intended to improve operational effectiveness and support staff retention. No additional sworn position is requested as part of this program.
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The $75,000 program amount and $100,000 vehicle amount are spending allocations within the adopted budget, not requirements that the full amounts be spent. Staff will purchase only the canine, training, equipment, vehicle, and services necessary to place and maintain the approved team in service. Recurring direct costs will include food, veterinary care, training/certification, consumable and replacement equipment, vehicle operations, employee compensation required by law and the applicable MOU, and any insurance-related cost identified through Risk Management review. No new sworn FTE is created by this program. Recurring costs will be separately tracked from program inception, managed within adopted Police Department appropriations, and available to Council using actual costs as part of the Department’s annual reporting.
The proposed action is to approve the vehicle purchase in the amount of $92,801.13 plus a 10% contingency of $9,280 bringing the total not-to-exceed amount of this approval request to $102,081.13.
ENVIRONMENTAL ANALYSIS:
The establishment and administration of the canine program and the purchase of a vehicle are administrative activities of the City that will not result in a direct or indirect physical change in the environment and therefore are not considered a "project" as defined by the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378.
Consequently, no CEQA action is required.
ATTACHMENT(S):
Resolution
Healdsburg K9 Package
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CITY OF HEALDSBURG
RESOLUTION NO. ___ - 2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE PURCHASE OF A 2025
SILVERADO 1500 4WD CREW CAB WORK TRUCK FROM
CALIFORNIA POLICE CARS, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE PURCHASE ORDER AND
RELATED CHANGE ORDERS UP TO A 10% CONTINGENCY
ON BEHALF OF THE CITY, AND PER HEALDSBURG
MUNICIPAL CODE SECTION 3.24.080.A.10, WAIVE THE
COMPETITIVE BID PROCESS AND AUTHORIZE STAFF TO
NEGOTIATE THE PURCHASE
WHEREAS, with the approval of the FY 2026-27 budget, City Council approved the implementation of a new K9 program as a part of the Healdsburg Police Department operational budget, which includes the acquisition of a K9 vehicle; and WHEREAS, the launch of the program is contingent on getting a specially outfitted vehicle in service. Staff are unable to begin required training without a K9 specific vehicle in service; and WHEREAS, staff have identified the 2025 Silverado 1500 4WD Crew Cab Work Truck as a suitable vehicle to fit this need; and
WHEREAS, staff obtained a quote for this truck from California Police Cars for $92,801.13; and
WHEREAS, since this is a new program for Healdsburg, staff are recommending City Council approve an additional 10% contingency to allow for additional customization and change orders as needed for final outfitting; and
WHEREAS, the base vehicle cost of $92,801.13 plus a 10% contingency of $9,280 brings the total not-to-exceed amount of this approval request to $102,081.13; and WHEREAS, staff recommend City Council approve the procurement of the 2025 Silverado 1500 4WD Crew Cab Work Truck and authorize the City Manager to execute the Purchase Order Contract with California Police Cars, and related change orders allowing for up to a 10% contingency for a total not-to-exceed amount of up to $102,081.13 on behalf of the City; and WHEREAS, Healdsburg Municipal Code Section 3.24.080.A.10 allows the City Council, by a four-fifths vote, to waive the competitive bid process and authorize staff to negotiate the purchase directly; and
WHEREAS, the 2025 Silverado 1500 4WD Crew Cab Work Truck K9 purchase will be supported by existing appropriations in the Vehicle Replacement Fund; and Item 8.c
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WHEREAS, Pursuant to California Environmental Quality Act and Title 14, the California Code of Regulations (“CEQA Guidelines”), Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Pursuant to Healdsburg Municipal Code Section 3.24.080.A.01, waive the competitive bid process and authorize staff to negotiate the purchase directly.
2. Approves the Purchase of a 2025 Silverado 1500 4WD Crew Cab Work Truck from California Police Cars For $92,801.13.
3. Authorizes the City Manager to execute the Purchase Order and related Change Orders up to a 10% Contingency on behalf of the City.
4. PASSED, APPROVED AND ADOPTED this 21st day of September 2026, by the following vote:
SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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California Police Cars Date
Invoice:
Prepared for: Prepared by:
Vehicle:
Line Item Part # Description Quantity Unit Price Extended Price Line Item Part # Description Quantity Unit Price Extended Price Line Item Part # Description Quantity Unit Price Extended Price Line Item Part # Description Quantity Unit Price Extended Price : 8/14/2026
Address: 2501 Martin Rd. 150003
Fairfield, CA 94534 PV250223
Phone: (707) 422-7777
Matt Jenkins Mekhai Sta Rosa
Chief of Police Fleet Department
Healdsburg Police Department California Police Cars
238 Center St 2025 Silverado 1500 (K9) 2501 Martin Rd
Healdsburg, CA 95448 Fairfield, CA 94534
(707) 431-3368 (707) 422-7777
1 SA315P Whelen Siren Speaker 1 $412.00 $412.00
2 SAK70 Whelen Siren Bracket 1 $53.00 $53.00
3 I2D Whelen Duo Linear Ion Red/White Black Housing 1 $206.00 $206.00 4 I2E Whelen Duo Linear Ion Blue/White Black Housing 1 $206.00 $206.00 5 ---- Custom Bracket for Ion Lights 2 $100.00 $200.00
6 EB2SP3J Whelen Lightbar 54” Legacy Duo 1 $2,143.00 $2,143.00 7 STPKT101 Tahoe Strap Kit 1 $0.00 $0.00
8 GPSBAX-TRI-MOT-5 Panorama Antenna Base and three way cable 1 $500.00 $500.00 9 ASFC-155-U2-821 Panorama Whip Antenna 1 $80.00 $80.00 10 U180J U- Series red/blue 2 $309.00 $618.00
11 U18013 Silverado Bracket for U- Series 2 $35.00 $70.00 12 TCRWX6 WeCAn Tracer 6-Lamp Housing 2 $800.00 $1,600.00 13 TCRWXPJC WCX Tracer Primary Trio R/B/W 2 $116.00 $232.00 14 TCRWXSJC WCX Tracer Secondary Trio R/B/W 10 $40.00 $400.00 15 TCRB49 Tracer MT Kit 2019 Silverado 2 $63.00 $126.00 14 C399 Whelen CenCom Core & Siren Control Center 1 $1,411.00 $1,411.00 15 VSW Series Console Housing 1 $598.80 $598.80
16 C-HDM-204 Heavy Duty Telescoping Pole 1 $220.30 $220.30 17 C-EB40-CCS-1P Console Equipment Bracket 4" 1 $28.95 $28.95 18 CUP2-1001 Console Cupholder Dual Internal Self Adjusting 1 $65.20 $65.20 19 C-FPW-4 Console Filler Plate 4" 2 $7.20 $14.40
20 C-FPW-2 Console Filler Plate 2" 2 $7.20 $14.40
21 C-FPW-35 Console Filler Plate 3.5" 1 $7.20 $7.20
22 C-FPW-120 Console Filler Plate 12" 1 $11.50 $11.50
23 C-FPW-6 Console Filler Plate 6" 1 $8.65 $8.65
24 C399SP Whelen Core SCANport Install Kitt C399 1 $189.00 $189.00 25 CCTL7 Whelen WECAN 21 Button Slide Controller 1 $473.00 $473.00 26 CEM16 WeCanX 16 OUTPUT Expansion Module 1 $292.00 $292.00 27 MMSU-1 Magnetic Mike Magnetic Microphone Kit 1 $39.95 $39.95 28 LF12ERB Littlite 12" Halogen Map Light 1 $130.40 $130.40 29 11652 Gamber-Johnson Map Light Bracket 1 $22.07 $22.07 30 BC20 20W Speaker 1 $60.33 $60.33
31 GK10301S1U Setina Gun Rack Lock, Setina D-T Rail Mount-Lock 1 $529.00 $529.00 C-VSW-2600-SILV-H
Front End Equipment
Roof Equipment
Side Equipment
Drivers Compartment
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K9 Compartment
Rear
California Police Cars 100 AMP Power Package
Line Item Part # Description Quantity Unit Price Extended Price Line Item Part # Description Quantity Unit Price Extended Price Part # Description Total Price
32 AA-K9-15075-1 American Aluminum 1/3 Prisoner 2/3 K9 Transport 1 $4,972.00 $4,972.00 33 AA-K9-99-034-1 American Aluminum K9 Water Dish - Matte Black 1 $170.00 $170.00 34 ---- American Aluminum Transport Headliner 1 $250.00 $250.00 35 ---- American Aluminum Transport Window Guard 1 $300.00 $300.00 36 HP-5020 Ace K9 “Hot-N-POP Pro Temperature alarm and 1 $1,595.00 $1,595.00 37 H-NKLBK-P Ace K9 No K9 Left Behind kit 1 $75.00 $75.00 38 HAP-EVS-K Engine Stall Kit 1 $165.00 $165.00
39 VTX609 Whelen Vertex Light Blue 1 $110.00 $110.00
40 VTX609 Whelen Vertex Light Red 1 $110.00 $110.00
AFS CTF-B6T6G Combined Timer Fuse Panel
---- 6 Gauge Battery Cable
---- Custom Wiring Harness $1,500.00
---- 100 AMP Blue Sea Circuit Breaker
---- Heat Shrink Weatherproof Connectors
Parts: $20,209.15
Labor: $12,440.00
Vehicle: $51,781.00
Doc Fee: $85.00
Tire Fee: $8.75
EVR Fee: $37.00
Sales Tax: $8,240.23
Total $92,801.13
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: September 21, 2026
SUBJECT: Healdsburg Avenue Bridge Lighting on 9/25/26
PREPARED BY: Mark Themig, Community Services Director
STRATEGIC INITIATIVE(S):
- Provide Effective Governance
RECOMMENDED ACTION(S):
Discuss a City Council request to illuminate the Healdsburg Avenue Bridge on 9/25/26 in recognition of Dolly Parton and provide direction to staff.
COMMUNITY ENGAGEMENT/OUTREACH:
None.
BACKGROUND:
On September 8, 2026, City Council added an item to the September 21, 2026, City Council agenda to consider the installation of the temporary lighting system on the Healdsburg Avenue Bridge in pink in recognition of Dolly Parton on September 25, 2026.
The City Council discussed the Healdsburg Avenue Bridge Lighting Policy at the October 3, 2022 City Council meeting and adopted Healdsburg Avenue Bridge Lighting Policy (Attachment A) at the May 15, 2023 Council meeting by Resolution No. 68-2023.
DISCUSSION/ANALYSIS:
The Healdsburg Avenue Bridge Lighting Policy (Attachment A) establishes scheduled dates for illuminating the Healdsburg Avenue Bridge with the temporary lighting installation:
Event Illumination
Color Scheme
Illumination Start
Date*
Illumination End
Date*
Pride Month Red, Orange,
Yellow, Green,
Blue, Purple
June 1 June 30
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Fourth of July Red, White, Blue July 1 July 5
National Veterans
Awareness
Week
Red, White, Blue Saturday, the week in
November that
includes Veterans Day
Sunday, the conclusion
of the week
December Holiday
Season, excluding
Hanukkah
Red, Green First Friday in
December
(coincides with the
City’s tree lighting
event)
January 2
Hanukkah Blue, White Start of Hanukkah End of Hanukkah
In addition, the Lighting Policy provides City Council the opportunity to illuminate the bridge at other times:
Special Illumination Requests
The City recognizes that certain local, regional, national, or world events may create opportunities to illuminate the bridge in recognition of or in honor of these events. Requests to illuminate the Bridge in recognition of an event not included in the Annual Illuminations list may be made by City Councilmembers via a request for a future City Council meeting agenda item. In advance of City Council consideration, staff will provide information on whether the request is feasible. Once agendized, the City Council will have the opportunity to vote on whether or not to approve the request. The City does not grant requests to illuminate the Bridge that are of a private nature such as birthdays, anniversaries, etc.
Staff and City Council have received requests in the past for special illuminations (such as Parkinson’s and autism awareness). City Council has not agendized these requests.
The illumination of the bridge is a temporary installation that involves the use of LED floodlights and extension cords that are secured to the bridge using zip ties. It is not designed to remain on the bridge beyond the established illumination periods due to the quality of equipment and installation techniques. City Council considered a permanent installation previously that would have provided nearly unlimited illumination opportunities throughout the year but declined to move forward due to cost.
Installing the lighting system requires approximately 16 hours of Community Services Park Maintenance staff time and removing the lighting system a similar amount of time, for a total of approximately 32 hours of staff time.
Community Services first illuminated the bridge pink under the City’s Temporary Art Installation Program in February 2022 to coincide with Valentines Day. Pink is a difficult color to achieve using our low-cost LED light fixtures, and generally a difficult color to portray through LED lights in general. Attachment B shows images from February 2022. The illumination received mixed responses, with some community members interpreting the color as purple and uncertain of the Item 8.d
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purpose, while others understood the association with Valentines Day.
ENVIRONMENTAL STEWARDSHIP:
The light fixtures are LED with low electric consumption.
ALTERNATIVES:
Do not illuminate the bridge or illuminate the bridge in a different color.
FISCAL IMPACT:
The Fiscal Year 2026-27 general services fee established in the Master Fee Schedule for Community Services full-time staff is $129.04/hour. The estimated 32 hours of staff time required to install and remove the bridge lighting is estimated to cost $4,129.28; however, actual cost will vary based on the staff assigned. Additional nominal staff time is required to coordinate the installation.
Additional costs may be incurred if any equipment needs to be replaced. The light fixtures generally run between $25 - $50 per fixture, depending on the unit selected.
ENVIRONMENTAL ANALYSIS:
A temporary illumination of the Healdsburg Avenue Bridget is not subject to the provisions of the California Environmental Quality Act (CEQA) because illuminating the bridge is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.
ATTACHMENT(S):
Attachment A: Healdsburg Avenue Bridge Lighting Policy
Attachment B - Healdsburg Avenue Bridge - Temporary Illumination Installation - Valentines Day 2022
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Resolution No. 68-2023
Exhibit A
EXHIBIT A
Policy on the Temporary Illumination of the Healdsburg Avenue Bridge Purpose
The purpose of this administrative policy is to establish a uniform policy to govern the temporary decorative illumination of the Healdsburg Avenue Bridge. This policy will be commonly referred to as the Healdsburg Avenue Bridge Lighting Policy.
Applicability
The City has developed a system to temporarily illuminate the Healdsburg Avenue Bridge with accent colors that can acknowledge and celebrate certain holidays and notable events. This policy is intended to define the events and duration for illuminating the Bridge.
Annual Illuminations
Event Illumination
Color Scheme
Illumination Start
Date*
Illumination End
Date*
Pride Month Red, Orange,
Yellow, Green,
Blue, Purple
June 1 June 30
Fourth of July Red, White, Blue July 1 July 5
National Veterans
Awareness
Week
Red, White, Blue Saturday, the week in
November that
includes Veterans Day
Sunday, the conclusion
of the week
December Holiday
Season, excluding
Hanukkah
Red, Green First Friday in
December
(coincides with the
City’s tree lighting
event)
January 2
Hanukkah Blue, White Start of Hanukkah End of Hanukkah
*If the illumination start or end date falls on a weekend or City holiday, the illumination shall begin or end as soon as practical to the planned date.
Special Illumination Requests
The City recognizes that certain local, regional, national, or world events may create opportunities to illuminate the bridge in recognition of or in honor of these events. Requests to illuminate the Bridge in recognition of an event not included in the Annual Illuminations list may be made by City Councilmembers via a request for a future City Council meeting agenda item. In advance of City Council consideration, staff will provide information on whether the request is feasible. Once agendized, the City Council will have the opportunity to vote on whether or not to approve the request. The City does not grant requests to illuminate the Bridge that are of a private nature such as birthdays, anniversaries, etc.
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9/16/2026 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) October 5, 2026 Employee Anniversaries – Jeff McGee (5 years) Monthly Investment Report – August 2026
Disbursement Report – August 2026
Milestone Events Group Management Agreement Extension for the Villa Chanticleer Implementation Agreements for Utility Billing Software Enhancements Appeal of Planning Commission Decision of 359 Hudson Street Foley Family Community Pavilion Phase 2 Operations Plan October 19, 2026 Proclamation recognizing Domestic Violence Awareness Month Enhanced Home Electrification Rebates for Income-Qualified Customers Fire Department Staffing Enhancements, Vehicle Procurement, and Budget Adjustments 4th of July Alternatives to Fireworks Discussion
Agriculture & Open Space District Grant Agreements for Laura Fish Somersal Park and Badger Park Community Services Financial Plan - Part 1 - Long-Term Strategy/Goals Climate Mobilization Strategy Update
Multicultural Center Corazon and Healthcare Foundation MOU Amendment and Design Contract for Tiers 2 and 3
November 2, 2026 Sand Volleyball Courts Site Identification and Assessment Microtransit (on demand shuttle) Update
Magical Bridge Playground Fundraising Update, Feasibility Study, Design and Construction Agreement, Funding Commitment and Badger Park Schematic Design Contract Item 12.a
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