Hemet City Council
February 28, 2023

14.C

City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) desCription of serviCes

ENFORCE MANUFACTURER WARRANTIES
All equipment and systems installed per the project specifications will be tested and commissioned into service by the team. All specified manufacturer warranties will be monitored and strictly adhered to during warranty periods. Southstar’s team will ensure that the City of Hemet will receive a fully functional and compliant project at acceptance and during the warranty period.

ENSURE AS-BUILTS ARE CREATED AND PROPERLY STORED
The Southstar team will maintain a red-lined set of “As-Built” plans in the construction field office documenting as-built conditions. At the end of construction, the team will coordinate with the design engineer on the preparation of a set of original structure tracings with As-Built corrections in accordance with Caltrans Local Assistance Procedures Manual. As-Built plans for roadway items shall be in accordance with Caltrans standards. As-Built drawings will be reviewed to confirm all changes to the plans are accurately documented. Following the review, they will be transmitted to the design engineer to be updated into the electronic plan set with RE Amr Abuelhassan’s signature and transmitted to Hemet for archiving.

PROJECT CLOSE-OUT
The Southstar team will deliver a final completed project to the City s which is in compliance with the plans, specifications, and estimate (PS&E) package, and all applicable codes, permits and standards.

The team will perform final inspections and issue punch-lists of incomplete work, monitor punch list completion, coordinate final project walkthrough and acceptance with the City, Caltrans and other stake holders, coordinate final release of all project permits, close out the project’s files and turn them over to the City with the project’s as-built plans and work with the City in coordinating, completing and filing all invoicing and necessary documentation to ensure proper and full reimbursement of funds.

SEQUENTIAL OUTLINE OF ACTIVITIES DURING POST-CONSTRUCTION

ACTIVITY PERFORMED
BY
Tabulate Contract Work that is either Incomplete or Requires Remedial Action for Final Acceptance RE/CI Collect and Organize Records of Material Testing, Inspection, and Certification RE/OE Change Order Resolution RE/OE
Establish Dates of Substantial and Final Completion RE/S Participate in Assessing LDs and/or Back Charges RE
Review and Approve Final Progress Payment with Required Documentation RE/CI/OE Assist with Reimbursement Requests to Caltrans Local Assistance or other Federal Agencies RE/OE Ensure As-builts are Created and Properly Stored RE/OE
Project Close Out and Filing of Notice of Completion RE/OE RE – RESIDENT ENGINEER; CI – CONSTRUCTION INSPECTOR; OE – OFFICE ENGINEER; LC - LABOR COMPLIANCE; MT - MATERIALS TESTING; PO - PUBLIC OUTREACH; UC - UTILITIES COORDINATOR

2. PROJECT REPORTING
See previous sections and refer to Appendix A for samples of project reporting mechanisms.

3. TECHNICAL CAPABILITIES
Please see previous sections and resumes in Appendix B for our technical capabilities.

14.C

City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) desCription of serviCes
Existing Conditions
Southstar’s proposed Construction Inspector, Mike Smith, has reviewed the plans and visited the site to take photos of existing conditons. Below are examples of notable items that he observed during his visit:

Existing curb wings out of compliance over 9%.

Existing vaults on Chambers sunken and trip hazards.

Existing AC at Palm and Johnston in bad condition.

Existing ponding at curb ramps on Stetson.

Northbound Palm Bike path striping faded.

Area to be removed and replaced with concrete and
curb ramp added. Existing roadway grade is higher
than the sidewalk elevations.

No existing bike path on Palm South of Whittier.

Plans called out for new AC section with new sidewalk
curb and gutter. AC section will be over 3% called out.

14.C

City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) desCription of serviCes
N/W corner of Palm/Johnston new ramp and
sidewalk..

Existing sidewalk on Gilbert by Stetson not ADA
compliant. Also tripping hazards at drain covers.

Existing sidewalk on Palm and Oakland out of ADA
compliance. This is supposed to be a tie in point.

Existing sidewalk at Palm/Devonshire out of
compliance.

Proposed sidewalk along S.B. Palm existing
conditions.

Curb ramp proposed S/E corner of Meno/Palm.

No sidewalk to tie into.

Proposed sidewalk along S.B. Palm North of
Oakland. Existing utilities in conflict and will need to be set to grade or moved.

Existing irrigation needs to be set to sidewalk grades.

Driveway to business not ADA compliant.

14.C

City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) resourCe
alloCation

CITY OF HEMET - CITYWIDE HEMET VALLEY BIKEWAY PROJECT
RESOURCE ALLOCATION (ASSUMING 20 WKS & 40 HRS/WK INSPECTION) Resource/Key Staff Member
Task 1: Project
Management/
Coordination
Task 2:

Construction
Observation
Task 3: Materials
Inspection &
Testing
Task 4: Labor
Compliance
Task 5: Post-
Construction
Services Totals (hrs.)
Principal-in-Charge
Jason Benencke, PE, MBA, PMP 20 - - - - 20
Supervising Resident Engineer
Amr Abuelhassan, PE, QSD 25 - - - 5 30
RE/Construction Manager/Office Engineer
Philip Hannawi, PE, QSD 700 - - 50 50 800
Roadway Inspector
Mike Smith, QSP, CESSWI 40 720 - - 40 800
Roadway Inspector (Backup)
Jayesh Solanki - 150 - - - 150
Public Outreach
Vanessa Barrientos 90 - - - 10 100
Labor Compliance
Ramon Carlos - - - 100 - 100
Labor Compliance/Electrical Inspection/
Utilities Inspection
RTEA
- 350 - 125 - 475
Materials Testing
RMA - - 215 - - 215
TOTALS 875 1,220 215 275 105 2,690
Note: 20 week schedule assumes one week or pre and post-costruction related activities

14.C

City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) Quality Control

QUALITY ASSURANCE/QUALITY CONTROL
Southstar has a proven track record for the successful delivery and managing of a wide variety of projects throughout Southern California. As professional project managers, we understand the challenges associated with project delivery, and will ensure that all project deliverables have been reviewed to ensure that quality products are being produced. We will make certain that projects are meeting the schedule requirements, based on earned value and expenditure rates projected during the project scoping, and recommend corrective action, when appropriate. We will closely monitor expenditures to minimize risk to the budget.

Mr. Hannawi will utilize Project Management Institute (PMI) methods, including the techniques found in the Project Management Professional (PMP) toolbox.

We are fully trained, prepared and committed to delivering superior staff and deliverables. Quality can be demonstrated via our high number of repeat clients in the region, including Caltrans and various Southern California municipalities.

Southstar has a formalized Quality Assurance/Quality Control plan which can be provided to the City per request. Wehave several QA/QC plans in place, and each is a living document and is project and/or function specific (i.e. PM, CM, Design or other services specific).

See Task 2 - Construction Observation, specifically Inspection Control for more details regarding Quality Control of the construction work.
availability
FIRM NAME ROLE AVAILABILITY %
Southstar Jason Bennecke PIC 10%
Southstar Amr Abuelhassan Supervising Resident Engineer 30% Southstar Philip Hannawi Resident Engineer/Construction Manager/Office Engineer 100% Southstar Mike Smith Roadway Inspector 100%
Southstar Jayest Solanki Roadway Inspector 20% (As Needed) Southstar Vanessa Barrientos Public Outreach Specialist 10% Southstar Ramon Carlos Labor Compliance 10%
RTEA Various Labor Compliance/Utilities Inspection/Electrical Inspection As Needed RMA Various Materials Testing As Needed

KEY PERSONNEL ROLE CURRENT PROJECTS
Philip Hannawi, PE, QSD RE/CM/OE N/A
Amr Abuelhassan, PE, MS, QSD Supervising RE County of Riverside & City of Rialto Mike Smith, QSP, CESSWI Roadway Inspector City of Palm Desert Jason Bennecke, PE, MBA, PMP PIC City of Hemet & City of Rialto

14.C

Engineering Trust Into Every Project
Appendix A
Samples

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

City of Palm Desert

PRE-CONSTRUCTION MEETING AGENDA

PROJECT NAME: Presidents’ Plaza East and West Improvements Project

PROJECT NUMBER: 758-14

DATE and TIME: May 12, 2021 1:30pm – 2:30pm

LOCATION: Zoom – Virtual Meeting

I. INTRODUCTIONS (Southstar)

City Staff:

• Sr. Project Manager: Randy Bowman, [email protected] • Asst. City Manager: Andy Firestine, [email protected] • Acting City Engineer: Steve Latino, [email protected] • Public Info. Officer: Thomas Soule, [email protected] • Business Liaison: Deborah Glickman, [email protected] • Landscaping Sup.: Randy Chavez, [email protected] • Econ. Dev. Director: Martin Alvarez, [email protected] • Planner: Kevin Swartz, [email protected] • Dep. Dev. Director: Eric Ceja, [email protected] • Sr. Mgmt. Analyst: Heather Horning, [email protected]

Construction Management team: Southstar Engineering:

• Project Manager Jason Bennecke, PE jason@ southstareng.com • Resident Engineer Amr Abuelhassan, PE [email protected] • Assistant RE/OE Philip Hannawi, PE [email protected] • Public Outreach Vanessa Barrientos [email protected] • Roadwa y Inspector Tyler Garrison [email protected] • Electrical Inspector John Kannor [email protected]

Project Designer: Dudek Engineering

• Charles Greely, PE [email protected]
• Armando Magana, PE [email protected]

Materials Testing: Leighton Engineering

• Mitch Bornyasz

SAMPLE PRE-CONSTRUCTION AGENDA

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

Surveyor: David Evans and Associates (QA Surveying)

Contractor: H&H General Contractors:

• Project Manager - Rick Garabedian, PE [email protected] • Job Superintendent – Juan Olvera juan@hhgcinc. com

Utilities and Other Attendees

• SCE – Nicholas Golde [email protected]
• Frontier – Larry Moore larry. [email protected]
• Charter – Grant Jaeger [email protected]
• So Cal Gas – Travis Hickman [email protected]
• CVWD – Herman Felix hfelix@cvwd. org

II. CONTRACT REQUIREMENTS OF CONTRACTOR
• Contract documents complete and fully executed
• Insurance
• Retention or securities in lieu of retention

III. PERMIT REQUIREMENTS
• Encroachment permit
• City business license
• CVWD permits
• Hours of Work (Southstar):
o May 24 - September 30: Monday through Friday (5:30 a.m. 7:00 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization
o October 1 - Jan 31: Monday through Friday (7:00 a.m. 5:30 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization

IV. CONSTRUCTION SCHEDULE (Southstar)
• Submit proposed construction schedule (baseline CPM based on original project staging)
• Updated schedule required if changes occur
• Project commencement/Notice to Proceed – ___________________ • First Day of Work is: May 24, 2021
• Project completion 165 working days from commencement date listed in the Notice to Proceed, with an interim milestone of 125 working days • Incentive: $3,500/working day, not to exceed $100k
• Liquidated damages shall be $3,500 per calendar day of delay

V. PROJECT WORK AREA (Southstar)
• Permission to use private property for storage or stockpiling • Dust control and project area appearance - certified PM10

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

PRE-CON MEETING AGENDA

• Traffic Control – Contractor to submit for approval if different than plans o Ensure traffic cones are new or like new
o Existing signs of any type must always be relocated, never removed or laid down.
• Final clean up
o Black out USA marks on asphalt
o Remove USA marks from concrete

VI. COMMUNICATIONS & MEETINGS (Southstar)
• Weekly/monthly progress meetings ___________________________ • Contractor tracking software to be used (if any)?
• Communications protocols for contractor, CM, City, residents/businesses • City approvals required for all notifications
• Project website
• Project camera – The camera will remain on San Pablo Phase 2 until July, then move it to Presidents’ Plaza – need to determine a location

VIII. Communications Plan
• Communications Plan overview
• Emergency contingencies
• Engaging property owners and business tenants
• Notif ications to Sunline, Burrtec, USPS, emergency services, etc.

IX. SUBMITTALS (Southstar)
• Emergency contact Information
• SWPPP and PM-10
• Materials

VIII. MONTHLY PROGRESS PAYMENTS (Southstar)
• Daily agreement with field inspector on all payable quantities and any extra work • Submit agreed upon billings by end of month
• Submit certified payroll records to DIR as required
• City review and payment (need to submit an Excel spreadsheet and PDF) • Extra work per specifications
• Closing date and submittal frequency (20 th of the month?) _________________

IX. SURVEYING AND SOILS TESTING (Southstar)
• Call- out procedure
• Leighton Group performing materials testing and special inspections • Tie-outs completed by DEA
• Protect existing monuments
• Construction staking

X. CHANGE ORDERS (Southstar and City)
• No unauthorized extra work
• Procedure for submitting RFI

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

PRE-CON MEETING AGENDA

• CCO Procedure (City)

XI. UTILITY COORDINATION (Southstar)
• CVWD
• Southern California Edison
• Southern California Gas Company
• Charter/Spectrum
• Frontier
• Other Issues

XII. NOTICE OF COMPLETION (Southstar)
• Issued by City Council upon staff recommendation

XIII. NEXT STEPS / FOLLOW UP NEEDED

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

City of Palm Desert

PRE-CONSTRUCTION MEETING MINUTES

PROJECT NAME: Presidents’ Plaza East and West Improvements Project

PROJECT NUMBER: 758-14

DATE and TIME: May 12, 2021 1:30pm – 2:30pm

LOCATION: Zoom – Virtual Meeting

I. INTRODUCTIONS were made by Southstar PM, Jason Bennecke. The following were in attendance:

City Staff:

• Sr. Project Manager: Randy Bowman, [email protected] • Asst. City Manager: Andy Firestine, [email protected] • Acting City Engineer: Steve Latino, [email protected] • Public Info. Officer: Thomas Soule, [email protected] • Business Liaison: Deborah Glickman, [email protected] • Landscaping Sup.: Randy Chavez, [email protected] • Econ. Dev. Director: Martin Alvarez, [email protected] • Planner: Kevin Swartz, [email protected] • Dep. Dev. Director: Eric Ceja, [email protected] • Sr. Mgmt. Analyst: Heather Horning, [email protected]

Construction Management team: Southstar Engineering:

• Project Manager Jason Bennecke, PE [email protected] • Resident Engineer Amr Abuelhassan, PE [email protected] • Assistant RE/OE Philip Hannawi, PE [email protected] • Public Outreach Vanessa Barrientos [email protected] • Roadway Inspector Tyler Garrison [email protected] • Electrical Inspector John Kannor [email protected]

Project Designer: Dudek Engineering

• Charles Greely, PE [email protected]
• Armando Magana, PE [email protected]

Materials Testing: Leighton Engineering

SAMPLE PRE-CONSTRUCTION MEETING MINUTES

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples
• Mitch Bornyasz

Surveyor: David Evans and Associates (QA Surveying)

Contractor: H&H General Contractors:

• Project Manager - Rick Garabedian, PE [email protected] • Job Superintendent – Juan Olvera [email protected]

Utilities and Other Attendees

• SCE – Nicholas Golde + Miguel Pena [email protected] • Frontier – Larry Moore + Mike Redding [email protected] • Charter – Grant Jaeger [email protected]
• So Cal Gas – Travis Hickman [email protected]
• CVWD – Herman Felix [email protected]

II. CONTRACT REQUIREMENTS OF CONTRACTOR
• Contract documents complete and fully executed – confirmed by Amr • Insur ance - Submitted
• Retention or securities in lieu of retention – escrow account – Randy to set up.

Amr/Randy to work with contractor to get necessary permits in place.

III. PERMIT REQUIREMENTS
• Encroachment permit – City permit, no fee
• City business license – No fee
• CVWD permits - F ee
• Hours of Work (Southstar):
o May 24 - September 30: Monday through Friday (5:30 a.m. 7:00 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization
o October 1 - Jan 31: Monday through Friday (7:00 a.m. 5:30 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization

IV. CONSTRUCTION SCHEDULE (Southstar)
• Proposed construction schedule (baseline CPM based on original project staging) has been submitted and is under review by Amr. Keeping track of the schedule is key, need to keep reports timely including Weekly Statement of Working Days. Amr reinforced specs regarding parking stalls: 300 of the 400 stalls in each lot much be open in order to calculate either incentive or liquidated damages.
• Updated schedule required if changes occur
• Project commencement/Notice to Proceed – ___________________ • First Day of Work is: June 1, 2021
• Project completion 165 working days from commencement date listed in the Notice to Proceed, with an interim milestone of 125 working days • Incentive: $3,500/working day, not to exceed $100k

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

PRE-CON MEETING AGENDA

• Liquidated damages shall be $3,500 per calendar day of delay

V. PROJECT WORK AREA (Southstar)
• Permission r equired to use private property for storage or stockpiling • Dust control and project area appearance - certified PM10 is im portant • Traffic Control – Contractor to submit for approval if different than plans o Ensure traffic cones are new or like new
o Existing signs of any type must always be relocated, never removed or laid down.
o A minim um of 150 stalls per lot must be open/available at any given time. • Final clean up
o Black out USA marks on asphalt
o Remove USA marks from concrete

VI. COMMUNICATIONS & MEETINGS (Southstar)
• Weekly/monthly progress meetings TUESDAYS AT 9:00 a.m. (In-person AND Zoom)
• Contractor tracking software to be used (if any)? None. Emails only. • Communications protocols for contractor, CM, City, residents/businesses – Vanessa will create business cards with all project contact information and give to the contractor/subs. If approached by a member of the public, contractor/subs are to give the card and ask them to contact Vanessa.
• City approvals required for all notifications
• Project website = http://www.presidentsplazavision.com • Project camera – The camera will remain on San Pablo Phase 2 until July, then move it to Presidents’ Plaza – need to determine a location

VIII. Communications Plan
• Communications Plan overview
• Emergency contingencies – 24 hours a day
• Engaging property owners and business tenants
• Notif ications to Sunline, Burrtec, USPS, emergency services, etc.

IX. SUBMITTALS (Southstar)
• Emergency contact Information
• SWPPP and PM-10 - Done
• Materials – Mix designs submitted, under review

VIII. MONTHLY PROGRESS PAYMENTS (Southstar)
• Daily agreement with field inspector on all payable quantities and any extra work • Submit agreed upon billings by end of month
• Submit certified payroll records to DIR as required – Every two (2) weeks via email
• City review and payment (need to submit an Excel spreadsheet and PDF) • Extra work per specifications – No unauthorized work – need written direction from Southstar

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

PRE-CON MEETING AGENDA

• Closing date and submittal frequency – Last day of calendar month

IX. SURVEYING AND SOILS TESTING (Southstar)
• Call- out procedure
• Leighton Group performing materials testing and special inspections – Prefer 48 hours minimum request lead time prior to materials testing • Tie-outs completed by DEA
• Protect existing monuments – or tie-out
• Construction staking – to be done by sub (Precision Surveying in Highland)

X. CHANGE ORDERS (Southstar and City)
• No unauthorized extra work
• Procedure for submitting RFI
• CCO Procedure (City) – Several steps:
o CM & Contr actor meet and discuss and agree on cost/scope changes o Randy will write a memo to the City Manager with det ails o The CCO form will be sent to the contractor to sign (2 copies) and send back to City
o City signs and sends fully executed copy to contractor via USPS

XI. UTILITY COORDINATION (Southstar)
• CVWD
• Southern California Edison – Final design submitted May 11, working toward final approval, which should be within one week +/-. Then project goes to bid and work generally starts 6-8 weeks after final design approved.

Southstar and H&H and SCE will coordinate together to ensure no delays occur to either project.
• Southern California Gas Company
• Charter/Spectrum – Ready to go, just need two week notice. • Frontier
• Other Issues

XII. NOTICE OF COMPLETION (Southstar)
• Issued by City Council upon staff recommendation – Project Acceptance

XIII. NEXT STEPS / FOLLOW UP NEEDED (see above)

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples
Shift Hours Start 13:30

INSPECTOR'S DAILY
to
0 0
15 28 20 Prime (P)
LS LS LF Sub - Item #15 (1)
0 0 0 Sub - Item #28 (2)
Sub - Item # (3)
Sub - Item # (4)
Sub - Item #20 (5)
(6)
0 0 0 < RT/OT
624J HG9F86 1 JD Front loader 8.00 P
Asphalt Zipper 1 Pulverize 5.00 3.00 P
330B AF3L39 1 Cat. Excavator 3.50 4.50 P
135C YA8E36 1 JD Excavator 5.00 3.00 P
JX6J68 1 CAT Backhoe 3.50 4.50 P
HW3T98 1 Bobcat-Sweeper 3.50 4.50 P
UT Truck 1 GMC 2500 HD 8.00 3.00 P
NA 1 FR water 5000 G 8.00 3.00 P
NA 1 CASE Backhoe 8.00 P
YM3M78 1 Small Compactor 8.00 P
HD B25D89J87 1 Loading truck 8.00 P
FB9J87 1 Loading truck 8.00 P
UT truck /Recycle GMC 2500 HD
UT truck/Trees Ford F 150
UT truck /Survey Ford F150
Work Truck 1 Chevy 5500 8.00 S
1 CAT Backhoe 8.00 S
S
Crew Truck 1 S
Mini Excavator 1 S
Dump Trailer 1 S
1 S
1 S
REG: 8.0 INTERMITTENT
OT: 1.0 INSPECTION
City of Palm Desert No. 758-14
Presidents' Plaza East/West
Parking Lot Improvements Project Date the Shift
Began: 9/30/21
JOB STAMP:

Report No.

Location: Station: Station: Line:

Federal ID No. N/A
5:00 Stop

THURSDAY
Remark: Rt/Lt of CL Rt/Lt of CL Working Day # Non-WD
REPORT
HOURS - ITEM NO. PARTY NAME OF FIRM
ITEM NO. >>

IDLE OR DOWN
H and H
ITEM UNIT >> H and H
DAILY ITEM QUANTITY >> Competitive Edge
H&H
EQUIPMENT AND/OR LABOR: Sub - Item # #N/A
EQPT. NO. NO.

MEN

DESCRIPTION
(OF EQUIP OR LABOR)

REMARKS
H&H
Weather-Temp:(109 -89)F Rain:0 Wind:7 #N/A
PCC and
Hardscape
Improvements
Install Electrical
Improvements
Install 1" Domestic
Water Pipe T&M
Laborer
Jason Young Laborer
Name Classification
John Carpenter Superintendent
Arturo Hernandez foreman
Eric Gonzales Laborer
Mike Proch foreman
Chris Grisham Laborer
Dalton Young Laborer
PRIME/
SUB
Julio Silva Operator
Jason Cranell laborer app.

Gustavo Marquez Laborer
Steve Faulkinstien Laborer
Tony Marquez Jr.

Matt Eddy Superintendent
Enrique Vasquez Laborer
Carlos Cartagena Laborer
Miguel Blanco Laborer
Ricardo Napoles Laborer
Kirk Mcmanis Shop Hand
Agustine Napoles Foreman
MATERIALS:

Insp. Hrs.

Oscar Hernandez Laborer
Construction Inspector
Mike Smith Title
Description of Operations:

Item #15- Inspected contractor H&H working in the East parking on cutting sub-grad and compacting for proposed sidewalk.

Item #28- Inspected sub-contractor Competitive Edge Electric on-site trenching and installing conduits for lighting in the sidewalk for the South side of the East parking lot.

Item #20- Inspected contractor H&H crew trenching and installing 1" lateral domestic water service pipe per plan in West lot.

NIGHTWORK

NIGHTWORK

SAMPLE DAILY REPORT

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples
Shift Hours Start 13:30
Date the Shift
Began: 9/30/21City of Palm Desert No. 758-14
0Presidents' Plaza East/West
Parking Lot Improvements Project
JOB STAMP:

Report No.

Federal ID No. N/A
5:00 Stop

THURSDAY
Picture shows sub-contractor trenching and installing conduit for lighting in the sidewalk along the South side of the East lot.

Picture shows contractor H&H cutting sub-grade and compacting grade for proposed sidewalk South side of East lot.

Picture shows contractor H&H exposing existing water services to buildings and stubbing new lines next to old services.

Picture shows contractor H&H found existing water service to Spectacular Shades.

Picture shows contractor H&H exposed existing water service at Spectacular shades which was 3' off from stub up.

Picture shows contractor H&H trenching and installing domestic water services for Acupuncture building.

NIGHTWORK

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples
Shift Hours Start 13:30
PREPARED BY:

APPROVED BY:

Report No. 0
Parking Lot Improvements Project
JOB STAMP:

Presidents' Plaza East/West Date the Shift
Began: 9/30/21
Federal ID No. N/A 5:00 Stop
City of Palm Desert No. 758-14 THURSDAY
Resident Engineer
Amr Abuelhassan Title Date
Construction Inspector 9/30/21
Mike Smith Title Date
Description of Operation:

Item #15- Inspected contractor H&H on-site cutting sub-grade for proposed sidewalk the South side of the East parking lot. Crew started at the far West end of the lot and working their way towards the East. Inspector reminded contactor H&H of the called out 4" section. Inspector made sure crew was cutting this called out section of 4" as well as grading the sub-grade to 2% or less on the cross fall to keep proposed sidewalk within ADA compliance.

Crew is still not able to do any grading for curb and gutter in front of the Rolex building. Note that the inspector and superintendent from H&H walked the entire job-site to check proposed cross-falls of sidewalks. It was shown when checking with a smart level that the sidewalkfrom Casuelas Cafe to the West at the tie-in to existing by Larkspur that the sidewalk has backfall to the building instead of the fall to the curb and gutter. It was also shown that the rental building to the East of the Rolex had more than the called out 2% cross-fall. Palm trees also in conflict with maintaining 4' ADA pathway between Pepe the Tailers to the Yoga building as well as the proposed sidewalk in front of building #73-941. There also needs to be added ADA ramps at Keddy's and Babaloo's.

Item #28- Inspected sub-contractor Competitive Edge Electric on-site trenching in the South side of the East parking lot for electrical improvements that will be used for lighting in the sidewalks for type B1 lighting fixtures. Crew is trenching from the West towards the East. Inspected crew trenching and setting 1" conduit at 18" below finish surface since not inside the roadway. Proposed lights in the sidewalk will have to beshifted to keep new sidewalk ADA compliant. Per survey, the light poles are in the middle of the sidewalk and will conflict with maintaining a 4' pathwayfor pedestrians on the sidewalk.

Item #20- Time and Material work- Inspected contractor H&H on-site trenching and installing added 1" SCH. 40 CL C-350 Domestic Water Pipeline to building #73-711, which is at the Acupuncture business. Crew is only trenching the lateral section today which completes the added line. Inspected crew trench and install a field measured 197' LF of 1" pipeline. Crew excavated and set the pipe at 30" below finish surface and within the new mainline trench that housed all the rest of the domestic water pipeline service feeds in the area. CVWD standards were 24" minimum coverage from finish surface. Inspected all joints being glued to make sure there is no leaks and proper application for the sections of pipe wasbeing completed.

Item #20- Inspected contractor H&H on-site trenching digging in the areas that was shown in the plans to expose the existing water services to each building in the East parking lot. Crew is digging to expose the existing water services to each building to make they know where the connections will need to take place with the new PVC domestic water pipes installed for the new services. Once the existing lines are exposed, contractor H&H is stubbing the new domestic water pipe up next to the existing line which will make for a quick connection once the time comes for the final connections of the new lines to the existing service lines. Contractor H&H was not able to find the existing services to the West of Sherry Mesa Salon added line, Birkram Yoga meter #9300957-I, and Goldfield Home meter #9681400-I . Inspector was notified by contractor H&H at this time that all the work taking place to locate the existing water service and stubbing up of the new domestic line next to the existing service line was going to be tracked and they want it to be paid under time and material. Inspector notified the Resident Engineer of what contractor H&H was saying and wanting to work to be under time and material. Inspector at this time told contractor H&H that he will tack the time and material that took place and were used but he is not agreeing with this work being a change order or under time and material.

Note: Contractor H&H using cold mix for ramps at this time. Inspector notified contractor H&H and cold mix and high heat ambient temperatures don't go together very well and the cold mix will have a hard time locking up and becoming hard. Crews placed turf grass at building that had complaints about the cold mix. Some of the public not wanting to use the ramps because they do not want to get the bottom of their shoes dirty. Inspector met with the owner of the French Cafe with contractor H&H. Owner wanted contractor H&H to fix the damaged grease trap since I was smelling really bad in the West lot. Inspected contractor H&H remove the broken grade ring and set the lid of the grease trap back in place. Ownerhappy with the fix.

SWPPP- Inspector notified contractor H&H of needing to place cold mix and asphalt material on top of plastic with a linear barrier and a cover.

Inspector also notified H&H of needing to place linear barrier and cover all stock piles in the West parking lot. ContractorH&H needing to load concrete and AC stock piles into dump trucks and have hauled off-site. Inspector notified contractor to have street sweeper on-site to clean up both parking lots since sediment is observed outside of the trenches and also need to clean the parking lots to prevent tracking of sediment and any sediment from leaving the site. Inspector requesting contactor H&H water the parking lots more to prevent dust.

Safety- Inspector notified H&H of needing to maintain caution tape and cones at excavated areas. Also told H&H to make sure pedestrians have access at all times to businesses and to make sure equipment is not blocking ADA ramps. Inspector notified contractor H&H to fill in pot holes in backfill trench areas throughout both the East and West parking lot. Inspector informed contractor to also make sure ADA compliant sidewalk and areas are back in place with the cold mix contractor is using in the sidewalks after removals and sewer cleanouts have been done. Inspector notified contractor H&H of needing to maintain cold mix at each entrance as well as caution tape off all areas outside of the temporary cold mix ramps to keep the public from only using the cold mix ramp areas to prevent anyone from falling in the uneven pavement areas outside of the cold mix ramps.

NIGHTWORK

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Shift Hours Start 13:30
JOB STAMP:

Report No.

Date the Shift
Began: 9/30/21City of Palm Desert No. 758-14
0Presidents' Plaza East/West
Parking Lot Improvements Project
Picture shows contractor H&H and Inspector found that there is two services off the existing meter at the Acupuncture building.

Picture shows crew trenching and installing pipe for water services add at the Acupuncture building in the West lot.

Federal ID No. N/A
5:00 Stop

THURSDAY
Picture shows contractor H&H and inspector found that the service per plan does not go to any existing service at Goldfield Home.

Picture shows sub-contractor trenching and installing 1" conduit for lighting in the sidewalk along South side of East lot.

Picture shows contractor H&H ran pipe to curb face but damaged curb at Spectacular Shades building for roof drains.

Picture shows contractor H&H installed turf at the entrance of building #73-900.

NIGHTWORK

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SAMPLE QUANTITY CALCULATIONS

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Engineering Trust Into Every Project
Appendix B
Key Staff Resumes

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix b - Key staff resuMes
Jason B ennecke, PE, MBA, PMP | Principal-in-Charge

BIOGRAPHY
Bennecke has over 30 years of extensive civil engineering and management experience while working on large transportation projects in different capacities. As a full-time Project Manager at Caltrans District 8 from 2008-2014, he was responsible for successfully delivering and maintaining a project portfolio worth over $500 million, mostly interchange reconstructio n projects in various stages of PA/ED, PS&E, and Construction. He successfully guided ten (10) separate interchange projects in Riverside County through the project development and construction phases. His practical design experience includes design of roa dways, streets, street lighting, drainage channels, drainage structures, storm drains, sanitary sewer, and structural work. He has broad experience in project coordination with local agencies, funding partners, Local Assistance, Caltrans, utility companies, cities, state agencies, and private property owners.

CV
EEdduuccaattiioonn • Master of Business Administration, Corporate Management, CSUSB • BS, Civil Engineering, Cal Poly Pomona
PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Professional Civil Engineer, CA #58808
• CA General Building Contractor, #921267CA
• Real Estate Broker, Lic #01332170
• Certified Project Management Professional, PMP #1443915 EExxppeerriieennccee • 14 Years with Southstar | 30+ Years in Role BBeenneeffiittss ttoo tthhee PPrroojjeecctt
• Significant experience on large scale paving, highway and bridge construction projects • Significant experience with risk mitigation and constructability reviews • 30 years working with and for Caltrans District 8 in San Bernardino, resulting in extensive knowledge of Caltrans procedures and policies
• Extensive claims resolution experience

PROJECT EXPERIENCE
II--1155//CCaajjaallccoo IInntteerrcchhaannggee CCoorroonnaa Corona, CA – Project Manager
Mr. Bennecke was responsible for guiding this $50 million project which has reconstructed the interchange located on Interstate 15 (I-15) at Cajalco Road from Temescal Canyon Road to Bedford Canyon Road. The $50 million dollar investment included the widening of Cajalco Road from a two-lane bridge to a six-lane overcrossing bridge on a new alignment north of the existing bridge. In addition, the bridge included a striped median, outside shoulders and a sidewalk on the southern side.

Mr. B ennecke was able to successfully deliver this project despite its external challenges such as local mountain fires.

Nonetheless, the project was still delivered ahead of schedule saving the City of Corona unnecessary costs.

SSaann PPaabblloo AAvvee SSttrreeeettssccaappee PPhhaasseess II && IIII PPrroojjeeccttss Palm Desert, CA – Project Manager
As project manager, Mr. Bennecke was responsible for providing project management for these two construction management and inspection services projects. The projects were fully funded with City Funds, however, Mr. Bennecke ensured to document the project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirements and as directed by the City Engineer.

LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss IImmpprroovveemmeennttss PPrroojjeecctt La Quinta, CA – Project Manager
Mr. Bennecke was responsible for providing project management services for this construction management, inspection, survey, and materials testing project. The project was partially funded with State O nly Active Transportation Funds, and therefore we documented the Project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer.

Careful consideration was taken to develop a construction schedule based on the approved Stage Construction plans. The construction staging and schedule was developed to minimize impacts to the businesses and school during the season (November to April) and to minimize detours and closures to keep traffic flowing at all times. As such, the Project was broken down into three phases.

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Amr Abuelhassan, MS, PE, QSD |Supervising Resident Engineer

BIOGRAPHY
Mr. Abuelhassan has over 30 years of experience in project management, construction management, and civil engineering. His extensive construction management and administration experience and knowledge provides a solid foundation for the delivery of projects from inception to completion of construction.

Mr. Abuelhassan’s experience includes working for Caltrans District 8 delivering projects on various routes within the District as a Project Manager and as a Resident Engineer. Mr. Abuelhassan’s experience also includes working for the County of San Bernardino Department of Public Works as a Resident Engineer where he performed the duties of construction manager on several successful projects. During his tenure, as Resident Engineer at the County of San Bernardino Department of Public Works, Mr. Abuelhassan delivered the largest transportation construction project in the County’s history, Ft. Irwin Road Widening and Rehabilitation Project.

CV
EEdduuccaattiioonn
• Master of Science, Civil Engineering, California State University, Fullerton, 1997 • Bachelor of Science, Civil Engineering, California State Polytechnic University Pomona, 1991 • Caltrans RE Academy 2001
PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Professional Engineer, CA #C57817
• Qualified SWPPP Developer (QSD) #23428
EExxppeerriieennccee • 13 Years with Southstar | 30 Years in Role BBeenneeffiittss ttoo tthhee
PPrroojjeecctt
• Former Caltrans Project Manager and Resident Engineer • Has managed multiple public works projects throughout Southern California • Significant experience in Federally Funded Transportation Projects • Experienced Resident Engineer of similar projects
• Expert on roadway, highway, and bridge construction projects • Significant Experience in Delivering Transportation Projects under Caltrans Oversight

PROJECT EXPERIENCE
SSaann PPaabblloo AAvvee SSttrreeeettssccaappee PPhhaassee II PPrroojjeecctt Palm Desert, CA – Resident Engineer
As resident engineer, Mr. Abuelhassan was responsible for providing construction management and inspection services. The project is fully funded with City Funds, however, Mr. Bennecke ensured to document the project construction and progress payments in su fficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirements and as directed by the City Engineer. Mr. Abuelhassan is responsible for ensuring construction activities are continuous and no delay is encountered as a result of field conflicts.

LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss IImmpprroovveemmeennttss PPrroojjeecctt La Quinta, CA – Resident Engineer
The Southstar Team le d by Mr. Abuelhassan has been responsible for providing construction management, inspection, survey, and material testing services. He ensured construction activities were continuous and that no delays were encountered as a result of field conflicts. The project was partially funded with State Only Active Transportation Funds, and therefore the Project construction and progress payments were documented in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer. The project was constructed in three phases split into 3 stages each.

SSttaattee RRoouuttee 9911 AAuuxxiilliiaarryy LLaanneess PPrroojjeecctt Riverside, CA – Resident Engineer
Served as the Caltrans resident engineer for this project and was responsible for the construction of five auxiliary lanes on State Route 91 through the City of Riverside. The project included over 100,000 cubic meters of roadway and structure excavation, one million kilograms of reinforcing steel, 10,000 cubic meters of structural concrete and 20,000 cubic meters of Portland cement concrete pavement placed on the project.

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Philip Hannawi, PE, QSD | Construction Manager/Resident Engineer/Office Engineer BIOGRAPHY Mr. Hannawi is a Professional Civil Engineer in the State of California with over 40 years of experience in project management, municipal civil engineering, and construction management. He has served as construction manager for highways, numerous streets widening and extensions, grade separations, and pavement rehabilitations. His experience also includes design and drafting of several projects involving street widening and extension, grade separations, pavement rehabilitation, sewer, storm drain and airport design.

CV
EEdduuccaattiioonn • MS Civil Engineering – 1984 University of Illinois • Master of Engineering Management – 1988 Northwestern University PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Professional Engineer Civil No. 44747, CA
• Qualified SWPPP Practitioner (QSP) #23429
EExxppeerriieennccee • 11 Year with Southstar | 44 Years in Role

PROJECT EXPERIENCE
LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss PPrroojjeecctt La Quinta, CA - Assistant Resident Engineer/Office Engineer The La Quinta Village is located between Eisenhower Drive to the west, Calle Tampico to the north, Washington Street to the east, and Calle Sinaloa/Avenue 52 to the south. The Project consisted of road diet improvements along the following streets: Calle Tampico from Washington Street to Eisenhower Drive, Eisenhower Drive from just north of Calle Tampico to Calle Sinaloa, Calle Sinaloa/Avenue 52 from Eisenhower Drive to Desert Club Drive. These streets had four lanes of traffic with signalized intersections. To promote a more pedestrian and bicycle friendly atmosphere, the Project reduced the number of through travel lanes from four to two and provided bicycle/golf cart lanes, by way of installing roundabouts at the following five intersections: Calle Tampico at Desert Club Drive, Calle Tampico at Avenida Bermudas, Calle Tampico at Eisenhower Drive, Eisenhower Drive at Avenida Montezuma, Calle Sinaloa/Avenue 52 at Avenida Bermudas. Along Calle Tampico, the Project reduced the roadway width by placing new curb and gutter, landscaping and/or bioretention facilities between the back of new curb and the old back of curb. Along Eisenhower Drive and Calle Sinaloa, the existing curb and gutter at the time remained and the width reduction were done by striping only. Some of Mr. Hannawi’s responsibilities included tracking daily diaries, weekly status reports, labor compliance interviews, certified payrolls, logs for submittals, RFls, CCOs, contingency balances, survey requests, materials testing results correspondence and agreements, progress schedule, Weekly Statement of Working Days (WSWDs), weekly meeting minutes, progress pay estimates and quantities, Lane Closures, Monthly Reports, Public Notices, Permits and environmental agreements, Quality control records, Testing Results.

SSaann PPaabblloo AAvveennuuee PPhhaassee II SSttrreeeettssccaappee IImmpprroovveemmeennttss Palm Desert, CA - Assistant Resident Engineer/Office Engineer The proposed project included the 2,600-foot segment of San Pablo Avenue from Highway 111 to Fred Waring Drive. The project reduced the existing number of lanes through a road diet, which introduced improved bikeway facilities along the corridor, enhanced pedestrian accommodations, new landscaping, beautification of existing community gardens, on- street parking, and a roundabout intersection at San Gorgonio Way. His duties consisted of: Reviewing RE Pending Files, Project History, Background with Designer, assemble staff, prepare project Safety Plan and QA/QC Plan and conduct safety training.

He set up project files using Caltrans Project Development Uniform Filing System, coordinated utility relocations with private owners and complete before issuing the NTP, conduct meetings with affected stakeholders and utility companies, conduct pre-construction meetings with the City, contractor, design engineer, and utilities and agencies.

RRiivveerrssiiddee MMuunniicciippaall AAiirrppoorrtt TTaaxxiiwwaayy PPaavveemmeenntt RReehhaabbiilliittaattiioonn Riverside, CA - Principal Design Engineer
Mr. Hannawi served as Principal Design Engineer for this project. Project included pavement rehabilitation of the taxiway. Scope of work included following FAA requirements and some drainage work where there were problems at several airport hangers.

CCiittyy ooff RRiivveerrssiiddee,, SSttrreeeetteerr AAvveennuuee GGrraaddee SSeeppaarraattiioonn Riverside, CA - Assistant Resident Engineer
Mr. Hannawi served as Assistant Resident Engineer/Office Engineer for this project. The project consisted of construction of a railroad bridge, a highway bridge, utility relocations, extensive earthwork and construction of a storm water pump station.

He was responsible for performing the inspection and compliance monitoring of the Storm Water Pollution Prevention Plans (SWPPP)/Best Management Practices (BMP).

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Mike S mith, QSP, CESSWI | Roadway Inspector

BIOGRAPHY
Mr. Smith offers over 15 years of experience providing inspection services for roadway, grade separations, bridge replacements, demolition of existing bridges, and underground and structures construction. He was the lead field inspector for the City of Riverside’s Magnolia Avenue Grade Separation Project, City of Corona’s I-15 Cajalco Interchange Improvements Project, and he is currently leading SBCTA’s SR-60 Archibald Avenue Interchange Improvements Project. His inspection experience includes: observing the installation and testing of underground utilities including sewer, water, electrical, storm drain lines, and associated structures such as manholes, CIDH piles, falsework, bridge structure, catch basins, headwalls, barrier rail, retaining walls, MSE walls, white paving (JPCP), PCC intersections, median islands, curb and gutter, cross-walks and culverts. He is also intimately familiar with Caltrans Construction Manual, Greenbook, SWPPP, ADA requirements, Caltrans Standard Plans and Standard Specifications, and holds extensive knowledge of State of California Construction Safety Orders (CalOSHA) and traffic control practices as specified in the Work Area Traffic Control Handbook (WATCH).

CV
EEdduuccaattiioonn • BA, Liberal Studies, Point Loma University, CA PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Qualified SWPPP Practitioner (QSP) No. 24130
• Certified Erosion, Sediment, and Storm Water Inspector (CESSWI) No. 3406 • Concrete Testing and Sampling ASTM
• Asphalt Concrete Testing and Sampling
• Environmental Awareness Mitigation
EExxppeerriieennccee • 10 Years with Southstar | 17 Years in Role

PROJECT EXPERIENCE
SSBBCCTTAA,, SSRR--6600 // AArrcchhiibbaalldd AAvveennuuee IInntteerrcchhaannggee IImmpprroovveemmeennttss PPrroojjeecctt Ontario, CA – Lead Construction Inspector
This $15 million project will improve Archibald Avenue between East Oak Hill Drive and Monticello Place at the State Route 60 (SR 60) interchange, located in the City of Ontario in San Bernardino County. The proposed improvements include widening Archibald Avenue to add a northbound left-turn lane to the westbound on-ramp and an additional southbound left-turn lane to the eastbound on-ramp. As lead construction inspector, Mr. Smith has been responsible for construction inspection to ensure all work conforms to the project documents. He performs daily on-site observations of the progress and quality of construction to determine if the work being performed is in general conformance with the contract documents. Some of his assignments included: Paving and subgrade inspection, sub-surface & finish surface drainage inspection, structures and foundation inspection, signing and striping inspection, quantity calculations, checking grade and alignment, construction traffic control and other assignments as deemed necessary for completion of the project.

II--1155//CCaajjaallccoo RRooaadd IInntteerrcchhaannggee IImmpprroovveemmeenntt PPrroojjeecctt Corona, CA – Senior Construction Inspector
Mr. Smith is served as Senior Construction Inspector for this $50 Million pr oject. The project reconstructed the interchange located on Interstate 15 at Cajalco Road in the City of Corona. The proposed improvements will increase the capacity of the overcrossing and ramps in order to reduce congestion and accommodate projected deve lopment and growth in the area. A six-lane overcrossing bridge will be constructed on a new alignment north of the existing bridge. The four existing ramps will be realigned, and one new loop ramp will be constructed, for a total of five new and modified r amps.

SSuunnnnyymmeeaadd BBeeaauuttiiffiiccaattiioonn PPrroojjeecctt PPhhaassee 22 Moreno Valley, CA – Senior Construction Manager Administrator/Inspector Mr. Smith served as Senior CM Administrator/Construction Inspector for this $12 million “makeover” of Sunnymead Blvd.

As part of this revitalization, Moreno Valley’s first commercial area and original Highway 60 beautification improvements along the two-mile stretch from Frederick St. to Perris Blvd. The sections are Frederick St. to Graham St., Graham St. to Heacock St., Heacock St. to Indian St., and Indian St. to Perris Blvd. Planned improvements include new, six -foot wide colored sidewalk (including where sidewalk is currently missing), colored pavement in the center turn lane, colored concrete at intersections and crosswalks, medians at the intersections to improve traffic safety, and planter areas between Fredrick’s Street and Perris Blvd. The project is meant to provide an economic boost to the Boulevard. Mr. Smith’s duties include inspecting traffic control measures to make sure they conform to WATCH Manual and Traffic Control plans; interpreting construction plans and specifications, inspecting installation of PCC Median Nots, Median islands, irrigation, planting paving, striping and PCC intersections including cross-walks, working on as-builts plans; writing daily reports; and maintaining photographic records of construction activities

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Engineering Trust Into Every Project
Appendix C
Forms

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PROPOSER’S SIGNATURE PAGE
By signing this form, the Consultant states that the firm(s) has sufficient staff resources and capability to perform the work contained within this Request for Proposal within the specified timeframe.

PROPOSER:
(Consultant Name)

ADDRESS:

TELEPHONE NUMBER(S):

PRINT NAME:

SIGNATURE:

TITLE: DATE:

SIGNING INSTRUCTIONS TO THE CONSULTANT

This Proposal must have a valid signature above and be delivered as required or it will be considered non-responsive (CCP 1933).

Proposer’s Signature Page to be accompanied by notary certificates attached following this pag e. Note the description of the docume nt on the notary certificate and attach notary certificates immediately following this page.

General Partners must sign on behalf of the partnership.

In the event that the c onsulting firm is a corporation, two (2) corp orate officers having authority from the corporation MUST sign (two (2) signatures total). If the corporation has a corporate resolution stating that one person is authorized to sign on behalf of all officers, attach co rporate resolution immediately following the notary certificates. Corporate Seal may be affixed hereto.

10/24/2022
Southstar Engineering & Consulting, Inc.
1945 Chicago Ave. Suite C-2 Riverside, CA 92507 951-342-3120
Jason Bennecke, PE, MBA, PMP
Executive Vice President/CAO

SOUTHSTAR SIGNATURE PAGE

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NON-COLLUSION AFFIDAVIT
Made to: City of Hemet
10/24/[email protected]
Jason Bennecke, PE, MBA, PMP
Southstar Engineering & Consulting, Inc. 951-342-3120
1945 Chicago Ave. Unit C2 Riverside, CA 92507

SOUTHSTAR NON-COLLUSION AFFADAVIT

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49 CFR Part 29 - Appendix A

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS
Instructions For Certification

1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

SOUTHSTAR DEBARMENT AND SUSPENSION CERTIFICATION

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7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled ``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,'' provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. ____________________________________ _______________________________ Signature/Authorized Certifying Official Typed Name and Title ____________________________________ ________________________________ Applicant/Organization Date Signed
Southstar Engineering & Consulting, Inc.

Jason Bennecke, PE, MBA, PMP
- Executive Vice President/CAO
10/24/2022

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Contractor Information
Legal Entity Name
SOUTHSTAR ENGINEERING & CONSULTING, INC.

Legal Entity Type
Corporation
Status
Active
Registration Number
1000017294
Registration effective date
07/01/22
Registration expiration date
06/30/23
Mailing Address
1945 CHICAGO AVE., UNIT C-2  RIVERSIDE 92507 CA Unit…
Physical Address
1945 CHICAGO AVE., UNIT C-2  RIVERSIDE 92507 CA Unit…
Email Address
[email protected]
Trade Name/DBA
License Number (s)
Registration History
Effective Date    Expiration Date
06/22/18 06/30/19
05/10/17 06/30/18
08/11/16 06/30/17
12/10/15 06/30/16
03/30/15 06/30/15
08/08/19 06/30/20
08/05/20 06/30/22
07/01/22 06/30/23
Legal Entity Information
Corporation Entity Number: C2926615
Federal Employment Identification Number: 205648626
President Name: Yvette Kirrin
Vice President Name: Jason Bennecke
Treasurer Name: Amr Abuelhassan
Secretary Name:

CEO Name: Daniel Ciacchella
Agency for Service:

Agent of Service Name: Amr Abuelhassan
Agent of Service Mailing Address: 1945 Chicago Ave, C-2   Riverside 92507-2369 CA United States of America Worker's Compensation
Do you lease employees through Professional Employer Organization (PEO)?: No Please provide your current worker's compensation insurance information below:

PEO InformationPEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name: SOUTHSTAR ENGINEERING & CONSULTING, INC.

Insurance Carrier: The Insurance Company of the west Indies Limited Policy Number: WSD 5064219 00
Inception date: 06/09/22
Expiration Date: 06/09/23
1 of 1

DIR REGISTRATION - SOUTHSTAR

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Contractor Information
Legal Entity Name
RT ENGINEERING & ASSOCIATES, INC.

Legal Entity Type
Corporation
Status
Active
Registration Number
1000020251
Registration effective date
08/04/22
Registration expiration date
06/30/23
Mailing Address
202 E. Airport Dr Ste 140  San Bernardino 92408 CA Unite… Physical Address
1901 1ST AVENUE, SUITE 217G  SAN DIEGO 92101 CA Uni…
Email Address
[email protected]
Trade Name/DBA
License Number (s)
PUC:12040001
Other:59264 CA PROF CIVIL ENGINEER
Other:59264
Registration History
Effective Date    Expiration Date
06/21/18 06/30/19
06/26/17 06/30/18
08/29/16 06/30/17
07/21/15 06/30/16
04/27/15 06/30/15
10/08/19 06/30/20
07/01/20 06/30/21
07/01/21 06/30/22
08/04/22 06/30/23
Legal Entity Information
Corporation Entity Number:

Federal Employment Identification Number:

President Name:

Vice President Name:

Treasurer Name:

Secretary Name:

CEO Name:

Agency for Service:

Agent of Service Name:

Agent of Service Mailing Address:

C3372623
542110604
Regina Talamantez, PE
Regina Talamantez, PE
Regina Talamantez
202 E. Airport Drive, Suite 140
San Bernardino 92408 CA United States of America
Worker's Compensation
Do you lease employees through Professional Employer Organization (PEO)?:

Please provide your current worker's compensation insurance information below:

PEO InformationPEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:

Insurance Carrier:

Policy Number:

Inception date:

Expiration Date:

No
RT ENGINEERING & ASSOCIATES, INC.

HARTFORD UNDERWRITERS INSURANCE COMPANY
84SBWPF0379
10/12/14
09/30/23

DIR REGISTRATION - RTEA

14.C

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Contractor Information
Legal Entity Name

R M A GROUP
Legal Entity Type
Corporation
Status
Active
Registration Number
1000006493
Registration effective date
07/01/22
Registration expiration date
06/30/25
Mailing Address
12130 SANTA MARGARITA COURT  RANCHO CUCAMONGA 917…
Physical Address
12130 SANTA MARGARITA COURT  RANCHO CUCAMONGA 917…
Email Address
[email protected]
Trade Name/DBA
SiteScan
License Number (s)
Other:GE2362
Registration History
Effective Date    Expiration Date
06/18/18 06/30/19
06/22/17 06/30/18
06/22/16 06/30/17
06/11/15 06/30/16
01/22/15 06/30/15
07/01/19 06/30/22
07/01/22 06/30/25
Legal Entity Information
Corporation Entity Number: C0604784
Federal Employment Identification Number: 952657590
President Name: Ed Lyon
Vice President Name:

Treasurer Name:

Secretary Name:

CEO Name:

Agency for Service:

Agent of Service Name:

Agent of Service Mailing Address:

Ed Lyon
12130 Santa Margarita   Rancho Cucamonga 91730 CA
United States of America
Worker's Compensation
Do you lease employees through Professional Employer Organization (PEO)?:

Please provide your current worker's compensation insurance information below:

PEO
Phone
PEO
Email
PEO InformationPEO
Name
Insured by Carrier
Policy Holder Name:

Insurance Carrier:

Policy Number:

Inception date:

Expiration Date:

No

R M A GROUP
National Union Fire Insurance Company of
Pittsburg, PA
WC 014-12-2658
03/01/22
03/01/23

DIR REGISTRATION - RMA GROUP

14.C

Page xxxvi
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

10. DBE %
%
Local Agency to Complete this Section

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

9. DBE Contact Information

11. TOTAL CLAIMED DBE PARTICIPATION
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

12. Preparer's Signature 13. Date

14. Preparer's Name 15. Phone

16. Preparer's Title
DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

LPP 18-01 Page 1 of 2
January 2019
City of Hemet 15%
Hemet Valley Bikeway Project - CIP 5696 Federal Project No. 5186(018) Hemet, CA
Southstar Engineering & Consulting, Inc.

Utilities Inspection, Electrical Inspection & Labor Compliance CUCP 40430 RT Engineering & Associates, Inc. 15 1901 1st Ave. Suite 217 San Diego, CA 92101
909-855-1807
10/24/2022
Jason Bennecke 951-342-3120
Exec. Vice President
15 Reset Form
SOUTHSTAR EXHIBIT 10-O1

14.C

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs

DBE CERTIFICATION - RTEA

14.C

Page xxxviii
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
EXHIBIT 15-H: PROPOSER/CONTRACTOR GOOD FAITH EFFORTS
Cost Proposal Due Date ___________________ PE/CE
Federal-aid Project No(s). _____________________ Bid Opening Date ___________________ CON The established a Disadvantaged Business Enterprise (DBE) goal of ______ for this contract. The information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.

Proposers or bidders submit the following information to document their good faith efforts within five (5) calendar days from cost proposal due date or bid opening. Proposers and bidders are recommended to submit the following information even if the Exhibit 10-O1: Consultant Proposal DBE Commitments or Exhibit 15-G:

Construction Contract DBE Commitment indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.

The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions, please attach additional sheets as needed:

A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):

Publications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):

Names of DBEs Solicited Date of Initial Solicitation Follow Up Methods and Dates

May 2020
10/24/2022
5186(018) 10/03/2022
City of Hemet

15.00%
N/A
Southstar has teamed with a DBE certified subconsultant to meet the 15% DBE goal.

N/A
Southstar has teamed with a
DBE certified subconsultant
to meet the 15% DBE goal.

SOUTHSTAR - EXHIBIT 15-H

14.C

Page xxxix
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
C. The items of work made available to DBE firms including those unbundled contract work items into economically feasible units to facilitate DBE participation. It is the bidder's responsibility to demonstrate that sufficient work to facilitate DBE participation in order to meet or exceed the DBE contract goal.

Items of Proposer or Bidder Breakdown of Amount Percentage Work Normally Performs Item Items ($) Of
(Y/N) Contract
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the firms involved), and the price difference for each DBE if the selected firm is not a DBE:

Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection of the DBEs:

Names, addresses and phone numbers of firms selected for the work above:

E. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining information related to the plans, specifications and requirements for the work which was provided to DBEs:

May 2020
Pick
Yes

0.00%N/A

0.00%Pick
Yes

0.00%
Pick
Yes

0.00%
Pick
Yes
N/A - There were no rejected firms because Southstar has teamed with a DBE certified subconsultant to meet the 15% DBE goal.

RT Engineering & Associates - 1901 1st Ave. Suite 217 San Diego, CA 92101 909-855-1807 N/A - Southstar has teamed with a DBE certified subconsultant to meet the 15% DBE goal.

14.C

Page xl
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
F. Efforts ( e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining bonding, lines of credit or insurance, necessary equipment, supplies, materials, or related assistance or services, excluding supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its affiliate:

G. The names of agencies, organizations or groups contacted to provide assistance in contacting, recruiting and using DBE firms (please attach copies of requests to agencies and any responses received, i.e., lists, Internet page download, etc.):

Name of Agency/Organization Method/Date of Contact Results H. Any additional data to support a demonstration of good faith efforts:

May 2020
N/A
Southstar has teamed with a
DBE certified subconsultant
to meet the 15% DBE goal.

N/A - Southstar has teamed with a DBE certified subconsultant to meet the 15% DBE goal.

N/A - Southstar has teamed with a DBE certified subconsultant to meet the 15% DBE goal.

14.C

Page xli
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

LPP 13-01 May 8, 2013

NOT APPLICABLE
Jason Bennecke
Executive Vice President/CAO
951-342-3120 10/24/22
/uni2714
SOUTHSTAR - EXHIBIT 10-Q

14.C

Page xlii
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

LPP 13-01 May 8, 2013

N/A N/A N/A
N/A
N/A
N/A
N/A
N/AN/A

N/A N/A
N/A
N/A
N/A
N/A
Regina Talamantez, PE
President / CEO
909-855-1807 10/17/2022

NOT APPLICABLE
/uni2714
RTEA - EXHIBIT 10-Q

14.C

Page xliii
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

LPP 13-01 May 8, 2013
Slawek Dymerski, PE GE
Vice President
909.989.1751 10/19/2022

NOT APPLICABLE
RMA - EXHIBIT 10-Q

14.C

Page xliv
City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix C - forMs
October 20, 2022
Noah Rau, PE
Public Works Director/City Engineer
City of Hemet - Engineering Department
445 E. Florida Avenue
Hemet, CA 95243
Subject: Non-discrimination Statement – City of Hemet | Construction Management and Inspection Services for Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) Dear Mr. Rau,
Due to the fact that Southstar Engineering & Consulting, Inc. (Southstar) has less than 50 employees, we are exempt from the Non-discrimination Statement requirement for this RFP.

Thank you for the opportunity to participate on your team for this project. Please contact me at 951-342-3120 or [email protected] if you any questions or need additional information.

Sincerely,
Jason Bennecke, PE, MBA, PMP
Executive Vice President

SOUTHSTAR AFFIRMATIVE ACTION PROGRAM

14.C

ConstruCtion ManageMent and inspeCtion
serviCes

FOR THE
City of Hemet

CITYWIDE SEWER MAIN REPLACEMENT AND RE-LINING
CIP 5653B
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com
WORK PROPOSAL FOR: JUNE 7, 2022
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com

14.C

October 24, 2022

Noah Rau, P.E.

Public Works Director/City Engineer
City of Hemet, Engineering Department
445 E. Florida Avenue
Hemet, CA 95243

Subject: Willdan Engineering Technical Proposal for CM and Inspection Services for Hemet Valley Bikeway

Dear Noah Rau:

Willdan Engineering (Willdan) is especially qualified to provide construction management and construction observation services for the City of Hemet’s Valley Bikeway Project. Our firm has 58 years of experience providing similar services to client cities and districts throughout California.

Our staff is exceptionally qualified and experienced in providing professional construction management and observation services for street improvement projects. The following are just a number of advantages Willdan brings to the City:

Bikeway Project Experience. Willdan’s experience and corresponding reputation for reliable service, quality workmanship, use of good judgment, fair and equitable treatment, and adherence to our corporate integrity are foremost in the Project and Construction Management industry.

We are currently working on a federally-funded bikeway and street improvement project for the City of La Canada Flintridge and San Fernando. We have previously worked on a Federally Funded bikeway and street improvement project for the City of Long Beach. Our experience with these types of projects makes us particularly strong as a partner on this important endeavor.

Federal Project Expertise. Willdan has extensive experience working with federal-funded projects. Although each project may encompass different components and requirements, the general process remains the same – following the Greenbook and Caltrans Local Assistance Procedures Manual (LAPM). Over 28 years ago, Willdan adopted Caltrans' Construction Manual (LAPM) as our in-house quality standard and have incorporated Caltrans' prescribed standards and procedures into our everyday inspection routine.

Willdan can be contacted at the following address:

Willdan Engineering
13191
Crossroads Parkway North, Suite 405, Industry, CA 91746 Ch
ris Baca, RCI, CESSWI
Director of CM and Inspection
562.364.8198 | [email protected]

Duration: Our proposal terms shall remain in effect for ninety (90) days following the date the proposal submittal is due.

Affirmative Action Plan: Willdan Group, Inc., (WGI) recognizes the diversity in our society and places high value on the positive effects gained from maintaining an equally diverse workplace. On an ongoing basis, the company monitors its policies and practices to ensure that the workplace is a supportive environment for all of its employees, affiliates, and clients. WGI believes that all persons are entitled to equal

14.C

City of Hemet

Hemet Valley Bikeway
CM Services
2 employment opportunity and does not discriminate against employees or applicants during any phase of the employer-employee relationship. Employees who find that a disability interferes with the successful completion of their performance are encouraged to request accommodation through their managers or through Human Resources.

DIR Registration: Willdan Engineering has an active DIR Registration Number 1000033392.

Conflict of Interest: Willdan is unaware of any conflict or potential conflict of interest that could occur due to individual or organizational activities occurring with the City of Hemet.

Standard Agreement: Willdan Engineering’s attorney has reviewed the sample agreement and accepts the terms and conditions contained in the sample Consultant Services Agreement.

Debarment and Suspension Certification: Willdan Engineering, to our knowledge, has never been debarred. We will furnish a completed Debarment and Suspension Certification upon request.

Addendums: Willdan Engineering is in receipt of Addendum No. 1 dated October 4, 2022, Addendum No. 2 dated October 5, 2022, and Addendum No. 3 dated October 17, 2022.

We are confident that our construction engineering services, coupled with our recent City of Hemet experience, provide the best advantage for the City as you take on this important project. If there are any questions regarding this submittal or our qualifications, please contact me at the above mentioned information.

Respectfully submitted,

WILLDAN ENGINEERING

Chris Baca, RCI, CESSWI
Director of Construction Management and Inspection Se rvices

910005/WW.00.40/P22-339_23842

14.C

City of Hemet

H
emet Valley Bikeway
CM Services
3 1. Corporate Profile

Willdan Engineering, a California corporation since 1964, is a subsidiary of Willdan Group, Inc., a publicly-traded Delaware corporation. Services are provided to nationwide clientele through our subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified capabilities. Willdan provides civil, special district, and structural engineering; planning; financial and economic consulting; geology and geotechnical engineering; environmental health and safety; and energy efficiency solutions services. Willdan specializes in solutions tailored to the un
ique needs of municipalities and other local government agencies.

Se
rvices range from full-time, in-house staffing to interim or part-time assistance on a project-by-project basis.

Management Structure
Willdan’s legal name is Willdan Engineering and is a subsidiary of Willdan Group, Inc. which previously w
ent by the name of Willdan Associates. Willdan Engineering, a California corporation since 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Willdan Group, Inc. holds 100% of the shares of Willdan Engineering.

Willdan Engineering Slate of Officers are as follows:

Thomas D. Brisbin .................................................. C hairman of the Board Michael A. Bieber .................................................. P resident Vanessa Muñoz..................................................... . President of Willdan Engineering Creighton Early .................................................... .. Chief Financial Officer, Treasurer Kate Nguyen .................................................... ...... Secretary Cathleen D. Steele ................................................. As sistant Secretary

A project specific organizational chart will be included in the Project Team section of this proposal.

Willdan's staffing resources have grown from 637 in 2014 to over 1,350 employees in 56 offices. The diversity of our staff's experience combines the strength of our local personnel with experts nationwide.

Our local office is located at 13191 Crossroads Parkway, North Ste 405, Industry, CA 91746 and houses an estimated 42 employees.

Willdan Engineering does not hold controlling or financial interests in any other organization.

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City of Hemet

Hemet Valley Bikeway
CM Services
4 Construction Engineering Services
Willdan provides expertise in all areas of project and
c
onstruction management, construction
administration, construction inspection and
observation, geotechnical engineering and material
testing, grant funding administration and compliance,
labor compliance, and community relations. We
specialize in partnering with clients to maintain good
community relations with residents and businesses
affected by construction.

Our resident engineers, construction managers,
construction observers, geotechnical engineers, labor
compliance officers, and support staff offer reliable
service, quality workmanship, use of good judgment,
fair and equitable treatment, and adherence to our
corporate integrity.

These experienced team members identify and correct
discrepancies, ambiguities, omissions, or conflicts in
plans, specifications, and bid schedules that might
generate misinterpretation and/or lead to agency and
contractor disagreements.

Our professionals are adept at anticipating issues
before they arise through continual review of project
plans, specifications, contractors’ schedules, and
contract documents. Potential problems are brought to
the attention of the City's Project Manager and/or the
contractor, along with constructive recommendations
for solutions, so that costly delays and negative impacts to the public and the project are avoided.

Willdan will be the City’s single point of
co
ntact and be the responsible party
representing the City with the
Contractor.

WILLDAN ENGINEERING
at a glance

LOCAL OFFICE
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408-3586
Tel: 909.386.0200 | Fax: 909.888.5107
Email: [email protected]

CONSTRUCTION ENGINEERING SERVICES
 Construction Management
 Resident Engineering
 Construction Administration
 Construction Inspection
 Public Outreach
 Bidding Assistance
 Claims Review and Investigation
 Labor Compliance
 Grant Administration
 Material Testing and Inspection

EXPERTISE
 58 Years of Construction Management
Experience
 Federally Funded Projects
 Over 100 Successful Caltrans Audits
 LAPM Adopted as part of our internal
QA/QC

RESOURCES
 55+ offices across 25+ States
 Complete Construction Management
Services In-House
 Key Staff with a collective 160 years’
experience
 Pool of 40+ Inspectors to assist the City

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City of Hemet

Hemet Valley Bikeway
CM Services
5 2. Statement of Qualifications

Willdan is thoroughly familiar with regulatory agency permitting requirements and environmental, design, and construction procedures and requirements for capital improvement and private land development projects. Although each project may encompass different components and requirements, the general process remains the same – following the Greenbook and Caltrans Local Assistance Procedures Manual (LAPM). Over 28 years ago, Willdan adopted Caltrans' Construction Manual (LAPM) as our in-house
quality standard and have incorporated Caltrans' prescribed standards and procedures into our everyday inspection routine.

In addition to our vast knowledge of LAPM guidelines, Willdan, also, has a deep understanding of Federal, State, and Local guidelines. The chart below illustrates our team’s knowledge in these types of funding sources.

W
illdan has provided construction management services to an extensive number of federal-funded projects such as:
 City of San Fernando - Pacoima Wash Bikeway/Pedestrian Path, Phase I, Federal Project No. ATPL- 5202(020)
 City of La Cañada Flintridge - Foothill Boulevard Link Bikeway and Pedestrian Greenbelt Project, Federal-Aid Project No. CML-547(021)
 City of Long Beach – Third Street Broadway and Cycle Track Improvements  City of Ridgecrest – Dolphin Avenue Improvements, CML-5385(064)

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City of Hemet

Hemet Valley Bikeway
CM Services
6 3. Relevant Experience

City of San Fernando
117 Macneil Street, San Fernando, CA 91340

The City of San Fernando’s Pacoima Wash Bikeway and Pedestrian Path Federal Project No. ATPL- 5202(020) Job No. 7615, Plan No. P-737, is a project that consists of a 12-foot wide, 1.34-mile-long Class 1 asphalt concrete bikeway within the Pacoima Wash, constructing ramps, retaining wall, installing fence, guardrail, prefabricated bridge, lighting, rectangular rapid flashing beacons, striping, markings, signage, bollards, and miscellaneous appurtenant work. The cost of this project is estimated at $4,319,140.00 and expected to take 340 working days to complete.

City of La Cañada Flintridge
One Civic Center Drive, La Cañada Flintridge, CA 91011

The City of La Cañada Flintridge’s Foothill Boulevard Link Bikeway and Pedestrian Greenbelt Project, F
ederal-Aid Project No. CML-547(021) consists of the construction of approximately a half mile Class I bicycle and pedestrian path, and two miles of Class II bike lane and bicycle amenities; raised medians; a bus stop; cold milling existing pavement and re-paving with Asphalt Rubber Hot Mix (ARHM); removal and installation of traffic striping and raised pavement marking; replacement of curb and gutter and other drainage improvements; traffic signal improvements to include new equipment, bicycle signal detection, and bicycle/pedestrian push buttons; street lighting; illuminated street name sign; and streetscape beautification with narrowed travel lanes to enhance bike and pedestrian mobility and safety. The project is being funded by several funding streams: federal – CMAQ and STP-L, Metro – Measure R, State and Local funds.

Service Dates Key Personnel

 2 022 – Present

 Mike Bustos
 J ane Freij
 Amanda Perez
 Lani Alfonso
Specific Role

 Construction Management
 I nspection
 Labor Compliance
 Materials Testing
 Federal Funding Admin

Service Dates Key Personnel

 2 021 – Present

 Mike Bustos
 J ane Freij
 Amanda Perez
 Lani Alfonso
Specific Role

 Construction Management
 I nspection
 Labor Compliance
 Materials Testing – DBE Sub
 Federal Funding Admin

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City of Hemet

Hemet Valley Bikeway
CM Services
7 City of Long Beach
411 W. Ocean Blvd., Long Beach, CA 90802

The City of Long Beach’s 3 rd Street and Broadway Cycle Track Improvements Project consisted of ADA s
idewalk improvements and traffic calming measures for traffic exiting the I-710 to make neighborhood streets safer for pedestrians and bicyclists. The project ran along Broadway and 3 rd Streets, east of the I
nterstate 710 and west of Alamitos Avenue.

City of Ridgecrest
100 W California Ave, Ridgecrest, CA 93555

The City of Ridgecrest’s Dolphin Avenue Improvements, CML-5385(064) consists of paving dirt roadway, in
cluding hot mix asphalt, arch culvert and headwall installation, and striping along Dolphin Avenue between China Lake Boulevard and College Heights Boulevard.

Service Dates Key Personnel

 2 019 – 2019

 Chris Baca
 A manda Perez
Specific Role

 Construction Management
 I nspection
 Public Outreach

Service Dates Key Personnel

 2 020 – 2020

 Mike Bustos
 J ane Freij
 Amanda Perez
 Lani Alfonso
Specific Role

 Construction Management
 I nspection
 Labor Compliance
 Materials Testing – DBE Sub
 Federal Funding Admin

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City of Hemet

Hemet Valley Bikeway
CM Services
8 4. References

5. Project Team

W
illdan offers the City of Hemet a highly qualified team of professionals with the technical qualifications and diverse capabilities necessary to undertake construction management services for the proposed Hemet Valley Bikeway project. Willdan understands that key personnel assigned on projects shall not be reassigned without prior written approval from the City.

Brief qualifications have been provided for our team on the following page. Resumes for our team members have been provided in the appendix of this proposal.

Christina Curiel
P
ublic Works
Project Manager
626.812.5247
Willdan Engineering
ju
st sucessfully
completely a federal
audit for one of the
City's projects.

City of
A
zusa
Travis Reed
P
ublic Works
Director
661.478.1965
Willdan Engineering
h
as been a trusted
consultant for the City
of Ridgecrest and has
worked extensively
with the City for over
10 years.

City of
R
idgecrest
Onofre Ramirez,
P
.E.

Senior Civil
Engineer
562.570.6183
Willdan Engineering
h
as been a trusted
consultant for the City
of Long Beach and has
worked extensively
with the City for over
15 years.

City of
L
ong
Beach

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City of Hemet

Hemet Valley Bikeway
CM Services
9 Project Team Identification

Name and Role

Relevant Certifications
Construction Management
Mike Bustos, PE, ENV SP

Project Manager/ Resident
Engineer

23 Years’ Experience
 BS, Civil Engineering, California Polytechnic State U niversity, San Luis Obispo
 Caltrans Resident Engineer Academy Civil Engineer, Ca lifornia No. 73173
 Envision Sustainability Professional, Institute for Su stainable Infrastructure
Joe Putrino

Construction Manager

34 Years’ Experience
 Uniform Building Code, Fire Code, and ADA Codes, Berge n Community College
 Construction Management, Architectural Drafting, and Blueprint Reading Courses
 Certified Building Inspector, International Code Coun cil  Certified Plumbing Inspector, International Code Coun cil  Certified Mechanical Inspector, International Code Co uncil  Contractor License Class A and B, No. 636747

Public Works Observation
Mike Paieri

Public Works Observer

38 Years’ Experience
 Possesses excellent communication and leadership skills and works effectively with engineers, design teams, client representatives, contractors, managers and other public works personnel.  Works jointly with the client to review job progress and address outstanding issues to provide the highest level of service to clients and ensure project success.

Labor Compliance
Jane Freij

Labor Compliance Manager

30 Years’ Experience
 BA, Linguistics, University of Kansas
 Attorney Assistant Training Program, Litigation/ Corp orations, University of California, Los Angeles
Amanda Perez

Labor Compliance Specialist

13 Years’ Experience
 AS, Human Resources Management, Mount San Antonio Colle ge  AS, Business Administration, Mount San Antonio College  Certificate of Achievement, Business Management I-III  Certificate of Achievement, Human Resources Managemen t I-III  Certificate of Achievement, International Business I

14.C

City of Hemet

Hemet Valley Bikeway
CM Services
10 Trusted Subconsultant
Established in 2017, Sierra Geotech offers a full scope of geotechnical c
onsulting services, ranging from site reconnaissance and subsurface explorations to detailed geotechnical engineering design, geotechnical report preparation, materials testing and special inspections during construction. We believe smart and economical geotechnical solutions help projects break ground successfully and help bring project visions to life.

From our headquarters in Rocklin, California, we serve several public agencies in surrounding counties. Using remote and field-based mapping and investigation techniques, we gather geotechnical data that help our clients plan, design, and construct many types of public infrastructure, such as roads, bridges, buildings, and water conveyance facilities.

Our strong focus on engineering geology and geotechnical services is complemented by our environmental services including Phase I & II Environmental Site Assessments, Aerially Deposited Lead (ADL) and Asbestos Containing Material (ACM) studies.

Trusted Subconsultant
Sierra Geotech is a certified
DBE and DVBE. Willdan has
worked on a number of
projects with Sierra Geotech
which has become a trusted
Subconsultant.

DBE: #46066, DVBE: 2006414

14.C

City of Hemet

Hemet Valley Bikeway
CM Services
11 6. Description of Services
Willdan’s reputation for providing construction management a
nd observation services is well known within the construction industry. Our staff possesses the required registrations and certifications to provide comprehensive support to its clients.

We have the capability to work on any type of street
improvement and bike lane enhancement project. Willdan understands the City is seeking a remotely-located
Construction Manager/Project Engineer and one full-time construction observer to perform observation services for the projects. Willdan understands all documentation will be controlled utilizing VPM.

Willdan understands the project for the Hemet Bike improvement program constructs bicycle improvements along a four-mile route that extends from the northern City limit to a new transportation mobility station located along the NMTP Salt Creek Corridor. The project will provide a needed connection to activity centers within the City. Project elements include Class II and III facilities, bicycle detection, bike boxes, bike lockers, and bike repair stations. A transportation mobility station provides bicycle staging areas and linkages to regional trails. Other proposed improvements include pavement rehabilitation, street widening, improved signage, lane striping, curb, gutter, sidewalk, and ADA ramps. Missing sidewalks, faded striping, inadequate signage, and an overall lack of amenities currently discourage active transportation as a mobility option.

Project Approach
Willdan provides expertise in all areas of construction management, inspection, labor compliance, grant a
dministration, as well as community relations to residents and businesses affected by construction. Our experienced team members serve as construction managers, resident engineers, and inspectors and provide significant insight for identifying and correcting discrepancies, ambiguities, omissions, or conflicts in contract documents that could generate misinterpretation and/or disagreements between the City and the contractor.

Willdan has experience in managing projects that span heavily used, congested roadways, as well as low- volume residential streets, and has experience in best practices to avoid potential conflicts and avoid or mitigate any hazards during construction. Our goal is to anticipate or diminish potential problems before they arise through continual review of project plans, specifications, contractor’s schedule, and other contract documents.

Our team is adept at:
 Anticipating job site problems
 Calling job site problems to the project manager’s and/or c
ontractor’s attention
 Offering constructive recommendations and achieving cooperation f
rom the contractor
 Dealing with issues in a professional, straightforward fashion  Addressing concerns of the public

Our approach to issue resolution is to:
 Obtain and document the facts surrounding the issue
 Develop reasonable solutions in conjunction with the contractor a
nd City project manager
 Respond quickly and effectively so that job progress and quality do n
ot suffer
Through close communication with the City’s project staff, timely corrective action is taken to alleviate potential adverse impacts of work progress, costly change orders, and construction claims.

Basic Principles to Project Approach

14.C

City of Hemet

Hemet Valley Bikeway
CM Services
12 Willdan’s staff reviewed the plans and specifications for the project and has determined challenges the City may face on their upcoming projects along with Willdan’s approach and solution to these challenges.

Challenges and Solutions
Challenge 1
Maintain ingress
a
nd egress to
affected school
driveways
Willdan’s proposed inspector will work closely with the Contractor to ensure maximum access is always maintained. In addition, the inspector will make regular visits to the affected schools to coordinate vital deliveries.

Challenge 2
Traffic Control at
schools and mobile
home parks
Willdan’s inspector will work closely with the Contractor to maintain maximum traffic flow and will ensure traffic control measures meet MUTCD requirements. This is especially important during the construction of the ADA ramps and bulb-outs near the mobile home parks and schools.

Challenge 3 Public Outreach
W
illdan has extensive experience with similar City’s Street Improvement Project and recommends the City implement a vigorous public outreach campaign to the mobile home parks and schools prior, during, and post construction. Contractor will be required to maintain ingress, egress, and parking. The Contractor must limit the no parking to active construction zones.

Communication Approach
Willdan recognizes that effective, ongoing,
co
operative communication between all parties
over the course of any project is essential to
successful completion. This communication
starts with a project kick-off meeting where the
objectives and expectations of the City for the
project are clearly articulated and understood by
Willdan. In addition, agreed-upon methods and
scheduling of formal reporting are established
with identification of individuals to be involved
in the project's decision-making process. This
sets forth accountability and responsibility for
informing and facilitating the project.

As the project progresses, communication
continues through regular correspondence, teleconference discussions, and meetings with City staff to obtain direction on issues that may arise and keep City staff apprised of the project status. Clear and concise progress updates are provided. Emails and teleconferences are utilized whenever possible and appropriate to minimize City staff time spent in meetings.

Our ultimate goal is to surpass our clients' expectat i ons and provide a completed project that
benefits City staff, Council members, business owners, and residents.

Scope of Services

Construction Management

1. As sist City with public awareness and information program to keep residents and local stakeholders advised of project status along with impacts to traffic flow circulation, including answering public’s questions about project.

2. Prepare construction file.

3. Ensure contractor distributes public construction notices and places construction and information signs.

4. Prepare special concerns to be presented at preconstruction conference.

5. Conduct preconstruction meeting, prepare meeting minutes, and distribute to attendees.

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City of Hemet

Hemet Valley Bikeway
CM Services
13 6. Review contractor’s safety program in consultation with City staff.

7. Through Willdan’s system of project control, monitor activities related to project such that project is constructed in timely fashion pursuant to contract documents and LAPM.

8. Log, track, review, and process submittals, RFIs, releases for construction (RFCs), contract change orders (CCOs), field directives, notices of proposed change (NOPCs), non-conformance reports (NCRs), construction schedule, and detailed traffic control plan.

9. Prepare clear and concise letters and memoranda, as needed. Establish a solid paper trail.

10. Review the construction schedule and enforce requirements for updating schedules and maintaining appropriate progress of the work.

11. Closely review schedule and advise contractor to take action on schedule slippage.

12. Document contractor’s 20-day notices, mechanic’s liens, and stop notices.

13. Assume responsibility for coordination with inspection staff and City staff.

14. Monitor and coordinate activities of design engineering support, surveying, testing, and work by utilities or other agencies.

15. Coordinate contractor’s field work with utility companies and other agencies.

16. Prepare weekly statement of working days and submit to contractor and City.

17. Establish and conduct weekly construction progress meetings to:
a. Resolve all old business issues to maximum extent possible b. Address all items of new business as presented by any party c. Review project schedule and address any deviations
d. Review submittal log in terms of items needed and resubmittals required and review RFI, RFC, CCO, NCR, and NPC logs
e. List status of construction items recently undertaken or ongoing f. List planned construction items for next two weeks (two-week look ahead schedule) g. Review SWPPP issues
h. Review contractor’s safety program

18. Prepare minutes for weekly construction progress meeting.

19. Provide claims mitigation monitoring, including proactively applying foresight to discover unforeseen conflicts prior to contractor encounter.

20. Evaluate and respond to contractor’s requests for clarification of plans and specifications.

21. Ensure that all questions, conflicts, and issues are immediately brought to City’s attention and addressed with appropriate directives to contractor.

22. Conduct special site meetings, when necessary, with contractor and City staff to review job progress, scheduling, and coordination.

23. Perform quantity, time, and cost analyses required for negotiation of contract changes.

24. Negotiate and prepare change orders, including memorandum of explanation and cost estimates, to substantiate change order and send to City for review.

25. Monitor and perform immediate and thorough analysis of validity of all potential claims that arise.

26. Maintain all data for change orders and record information concerning time of dispute, time of notification by contractor, and action taken by inspector.

27. Monitor materials documentation and testing results and enforce corrections.

28. Review for approval contractor’s progress payment requests, including verifying LAPM compliance status and impact on payment; negotiate differences over amount with contractor; and process payments through City's Project Manager.

29. Monitor preparation of punch list at substantial completion and follow up.

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City of Hemet

Hemet Valley Bikeway
CM Services
14 30. Routinely review construction files to ensure conformance to City standards and good construction management practices.

Construction Inspection

1. Re view plans, specifications, and all other contract- and construction-related documents.

2. Conduct a field investigation of the project area to become familiar with the existing facilities and the project environment.

3. Become familiar with traffic control plans, construction schedule, construction sequence, and permit requirements from other agencies.

4. Verify that the contractor conforms to the design survey line and grades.

5. Attend weekly progress meetings with the construction manager, contractor, and subcontractors.

6. Provide full-time and as-needed construction inspection of the work to monitor materials and methods for compliance with plans, specifications, and contract documents; and address and document non-conforming items as they are discovered.

7. Monitor compliance with Cal OSHA requirements and compliance with all local, state, and federal regulations.

Although Willdan will monitor the activities, it is the contractor’s sole responsibility to provide workers with a safe working environment.

8. If necessary, provide the labor compliance manager with labor and equipment reports, labor classification interviews, and assist with certified payroll review.

9. Monitor compliance with the Clean Air Act and the Clean Water Act (National Pollutant Discharge Elimination System – NPDES best management practices). Also, monitor the contractor’s compliance with approved SWPPP.

10. Meet with the contractor at the beginning of each day and review the proposed work plan, including specific details that may affect progress.

11. Conduct daily measurements of quantities of work with the contractor.

12. Review actual contractor performance throughout the day and discuss discrepancies with the contractor as they occur.

13. Assist in coordination of engineering support, surveying, specialty inspections, and fieldwork by utility companies.

14. Coordinate with Contractor and utility companies to assist in the identification of unknown utilities and possible relocation of interfering structures or lines.

15. Ensure contractor restores centerline ties and provides updated centerline tie-out notes, if any are disturbed.

16. Ensure compliance of Underground Service Alert notification/delineation.

17. Evaluate the contractor’s operation and production with respect to quality and progress and report to the construction manager.

18. Photograph continuous property frontages along the street alignment, once prior to construction and once immediately following construction. Maintain a photographic record of key elements of each major operation of work each day, with increased detail in situations of potential changes or claims.

19. Closely monitor testing results and require the contractor to provide corrective measures to achieve compliance.

20. Closely monitor required bac-t and chlorination testing.

21. Maintain copies of all permits needed to construct the projects and enforce special requirements of each.

22. Prepare and maintain detailed daily diary inspector reports on construction progress.

23. Prepare clear and concise letters and memoranda, as needed. Establish a solid paper trail.

24. Assist with the review and evaluation of change order work.

25. Provide complete measurements and calculations documentation to administer progress payments.

26. Maintain and submit a clean set of plans marked in red for as-built corrections on record drawings to be filed with the City.

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City of Hemet

Hemet Valley Bikeway
CM Services
15 27. Prepare a punch list at substantial completion and follow up with the contractor regarding progress of corrections.

Labor Compliance

1. Re view and update federal labor compliance components of project specifications to ensure adherence to current labor regulations and requirements.

2. If applicable, attend pre-bid conference to present general requirements of bid preparation for the project.

3. Verify applicable wage determination ten (10) days prior to bid opening; document verification as required. If wage determination has changed from what appears in project specifications, provide addendum and proof of receipt by plan holders.

4. Verify eligibility of selected contractor and its subcontractors to receive contract awards by confirming current, active license status with Contractors State License Board; current registration with California Department of Industrial Relations; current, valid contractor’s bond and workers’ compensation coverage; non-appearance on Federal List of Parties Excluded and State Division of Labor Standards Enforcement debarment lists.

5. Attend preconstruction conference to present federal labor compliance requirements to contractor and subcontractors; prepare minutes and attendance record thereof.

6. Verify and document job-site posting of wage rate information and labor compliance posters.

7. Receive and review labor compliance documentation from public works observers or inspectors and compare with contractor-submitted documents. Monitor contractor-submitted payroll documentation on a continuous basis, including weekly certified payroll reports, fringe benefit statements, apprenticeship documentation, and payroll deduction authorizations.

8. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance.

9. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements.

10. Coordinate with City staff the withholding of progress and/or retention payments if contractor fails to abide by labor compliance requirements.

11. Maintain content and format of federal labor compliance file in conformance with applicable government requirements.

12. Coordinate project file reviews by authorized county, state, and federal agencies.

13. Submit complete federal labor compliance file to City for retention.

Federal Funding Administration (Optional)

1. P
rior to award or after contract award but not later than the first invoice, verify that the City has completed LAPM Exhibit 10-C A&E Consultant Contract Database online, submitted copies of LAPM Exhibits 10-O1 Local Agency Proposer DBE Commitment (Consultant Contracts) and 10-O2 Local Agency Proposer DBE Information (Consultant Contracts) to the Caltrans DLAE, and for consultant contracts over $150,000 submitted LAPM Exhibits 10-A A&E Consultant Financial Document Review Request and 10-K Consultant Certification of Contract Costs and Financial Management System to Caltrans IOAI.

2. Monitor the Caltrans Local Assistance website for City projects with inactive obligations and notify City staff.

3. Prepare and submit to the Caltrans DLAE LAPM Exhibit 5-A Local Agency Invoice at least once every 6 months based on the following items provided by the City: consultant invoices, contractor’s contract progress payments, copies of cancelled checks, and for the first construction invoice only, a copy of LAPM Exhibit 15-L Local Agency Contract Award Checklist.

4. If a post-award adjustment to the Finance Letter is needed prior to submitting the Final Invoice, prepare and submit to the Caltrans DLAE for approval a request including revised LAPM Exhibits 3-A Project Authorization/Adjustment Request and 17-E Change Order Summary based on the final construction and consultant costs.

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City of Hemet

Hemet Valley Bikeway
CM Services
16 5. Prepare and submit to the Caltrans DLAE the Federal Report of Expenditures (FROE) and Final Invoice including LAPM Exhibits 17-A Federal Report of Expenditures Letter and the Report of Expenditures Checklist, 17-C Local Agency Final Inspection Form, 17-G Materials Certificate, 5-A Local Agency Invoice, 15-M Final Detail Estimate and Summary, and 17-E Change Order Summary based on the following items provided by the City: consultant final invoices, contractor’s final contract payment (retention) or letter from Escrow, copies of cancelled checks, 17-F Final Report - Utilization of DBE, First Tier Subcontractors and 17-O DBE Certification Status Change.

Project Closeout

1. Re view, finalize, and transmit the contractor’s approved record drawings (as-built) to the City.

2. Schedule a final inspection with the City and applicable agencies; prepare, distribute, and inspect corrections to the final punch list for completion; and recommend final acceptance.

3. Secure and transmit required guarantees, affidavits, releases, waivers, and operation manuals to the City’s Project Manager.

4. Finalize contract bid items, claims, change orders, and punch list items.

5. Prepare documentation for final payment to the contractor.

6. Prepare all final reports including report of completion for acceptance of the projects.

7. Finalize and deliver all construction files to the City ready for archiving in both electronic and hard copies.

8. Assist the City’s Project Manager with resolving any unresolved issues, including, but not limited to, change orders, claims, etc.

9. Complete documentation required by various funding sources and other regulatory authorities.

Time of Work

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City of Hemet

H
emet Valley Bikeway
CM Services
17 7. Resource of Allocation

Team Availability

Key Staff
Member
Availability
Percentage Projects and Contact Information
Mike Bustos,
P

E, ENV SP
Project
Manager/
Resident
Engineer
25%
(1) Ca
ltrans Auditor
Seree Yenjai | (916) 205-9088 | [email protected] (2) City of Ridgecrest – On Call Construction Management Services Travis Reed | (760) 499-5081 | [email protected]
(3) City of Inglewood – On Call Professional Services
Peter Puglese | [email protected]
(4) City of Downey – On-Call Construction Management and Inspection Lorena Powell | (562) 904-7110 | [email protected]
Joe Putrino
Construction
Manager
50%
(1) City of Grand Terrace – Pavement Rehabilitation Barton Road / Van Buren Street Kamran Dadbeh | (909) 954-5192 | [email protected] (2) City of Rancho Cucamonga – Center Avenue Pavement Rehabilitation Romeo David | (909) 774-4070 | [email protected]
(3) City of Hemet – Citywide Sewer Main Replacement & Relining CIP 5653B Noah Rau | [email protected]
Mike Paieri
Inspector 100%
(1) Ci
ty of Newport Beach – On-Call Inspection Services
Robert Silva | (949) 270.8131 | [email protected] (2) City of Norwalk – On Call Inspection Services
Randy Hillman | (562) 929-5719 | [email protected]
Jane Freij
Labor
Compliance
Manager
50%
(1) City of Lakewood – On Call Labor Compliance
Max Withrow | (562) 866-9771 | [email protected] (2) City of Cerritos – On Call Labor Compliance
Albert Arteaga | (562) 916-1229 | [email protected]
(3) City of Ridgecrest – On Call Labor Compliance
Travis Reed | (760) 499-5080 | [email protected]
Amanda Perez
Labor
Compliance
Specialist
50%
(1) Ci
ty of Brea – Skate Park Improvements
Raymond Contreras | (714) 671.4411 | [email protected] (2) City of South Lake Tahoe – Lake Tahoe Blvd. Class I Bicycle Trail Randy Carlson | (530) 542.6033 | [email protected]
(3) City of La Puente - Street Improvements on Various City Streets (HSIP) John Di Mario | (626) 855-1517 | [email protected]

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18 8. Quality Assurance/Control

Willdan will perform Quality Assurance and Quality Control of this project through a diligent review of all work and documentation. Quality
Assurance and Quality Control will begin with the
pre-construction meeting, at which time the scope of the project and control requirements will be reviewed with
the General Contractor. Once construction begins, the
next step in the Quality Control process will be the
verification of materials and components to be installed.

Once the material and components arrive onsite, Willdan Construction Managers and Inspectors will spot-check
these materials and components to verify they match the construction documents. They will maintain a detailed
record of samples, tests, and material releases, and
certificate of compliance for the project.

Willdan Construction Managers and Inspectors closely
monitor projects to ensure compliance with all contract requirements. Many of our staff are certified QSPs and QSDs and are provided with the latest information concerning the implementation of the State Water Board permit. Willdan’s Construction Managers and Inspectors have knowledge of basic soil dynamics and are highly cognizant of the crucial role of soils compaction in construction. They are also familiar with the needs for general material testing for asphalt and concrete. The basic goal of the quality assurance plan is to provide quality work delivered on time and within budget. We do this by adhering to the following steps.

Willdan adopted Caltrans' Construction Manual (LAPM) as our in-house quality standard and has incorporated Caltrans' prescribed standards and procedures into our everyday inspection routine. This ensures we meet federal and state guidelines from the start.

Project Budgeting
The budget control system is prepared in accordance with the work breakdown structure. The b
udget becomes the control against which performance is measured. The budget is time phased by combining project master scheduling data with budget data. Actual costs are compared with budgeted costs and variances analyzed. Deviations between planned and actual cost can then be evaluated to forecast and control future work. Beginning with electronic timekeeping, project hours are assigned to the appropriate tasks and subtasks and booked as work-in-process. Pre-bill reports are Address contractor
c
oordination issues
Identify key dates
t
o maintain the
project schedule
Investigate
c
onstructability
Discuss project
s
equencing
Track progress
Quality Control Methodology
Willdan’s team is unique in that it is
structured as an integrated unit with
close communication between team
members and interlocking
responsibilities that provide good
coverage of all elements of construction
engineering, while at the same time
having minimal overlap of duties to
avoid misunderstandings of assigned
responsibilities and reduce costs. This
structure provides a natural quality
assurance/control system for the team.

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19 generated that identify the hours to be billed along with any other direct charges to the project. This information is used to determine each month's invoicing. Once hours and charges are billed, they are shifted from Work-in-Process to Accounts Receivable to ensure that billed hours are inactivated.

Monitoring is easily accomplished through team member progress updates and comparisons between the scope of work, schedule, and budget.

Scheduling
A critical path method master schedule will be prepared following the notice to proceed. The s
chedule will identify major items of work and will be the vehicle for monitoring, controlling, and tracking progress. The schedule will be updated monthly to reflect actual and forecasted completions. This allows our project managers to anticipate and forecast potential issues and develop an advanced strategy to proactively mitigate problems before they impact the schedule. As part of our effort to meet the City of Hemet’s performance expectations and meet project deadlines, common scheduling alerts will be set up using the notifications application in iOS or Outlook Calendar to alert the Project Manager and Construction Manager of deadlines for the project. Of course, not all projects can meet strict processing deadlines due to complex issues that might, for example, require an approval or information from an outside agency. Under such circumstances, the City Project Manager will be immediately notified of any potential project delay. Strategies will be developed and implemented to resolve project challenges and expedite the approval of the affected projects. As the Project Manager, Mr. Bustos will monitor all progress on a weekly basis.

Contractor Compliance
Our staff has extensive experience with a myriad of public works projects and has a clear u
nderstanding of the issues surrounding inspection of the work. For example, when constructing sidewalks and ADA-compliant ramps, our team will ensure adequate subgrade compaction has been achieved. They will monitor the work for conformance with the plans, specifications, and ADA requirements. The concrete tickets will be checked to ensure materials match the approved mix design. A smart level will be used to check forms and the contractor will not be allowed to place concrete until the work meets all City and other applicable standards. Willdan’s team will monitor the contractor’s operations for conformance with City compaction standards by working with the City’s approved material testing lab and will not accept any trench backfill or allow any pavement repair until proper compaction is verified by the lab.

Document Control
The submittal requirements and format for consistent monthly reporting of project costs and s
tatus will be confirmed with the Commission during project start-up. The status report will contain a project performance summary, action items, outstanding items to be resolved, an updated schedule, and a comparison and narrative of budgeted costs versus actual costs.

Customer Service
To meet and often exceed the expectations of our clients, Willdan fosters and instills a corporate c
ulture of Customer-First among our staff and in our day-to-day work environment. Looking out for our customer’s best interests is at the forefront of everything we do. Our customer-focused philosophy is particularly evident when dealing with complex situations and difficult to resolve challenges. Willdan's corporate goal is to exceed the City of Hemet’s expectations.

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20 9. Appendix

Required Forms

The following pages contain the required forms per the City’s RFP:
 Proposer’s Signature Page – two forms have been attached, one for each officer required.  Non-Collusion Affidavit – Willdan Engineering
 LAPM Exhibit 10-O1 Consultant Proposal DBE Commitment – Willdan Engineering  LAPM Exhibit 10-Q Disclosure of Lobbying Activities – Willdan Engineering  LAPM Exhibit 10-Q Disclosure of Lobbying Activities – Sierra Geotech

F
ollowing the forms are our key team members’ resumes and a sample of our pre-construction agenda, meeting minutes, sample daily log inspection report and sample quantity calculations.

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21 Proposer’s Signature Page

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22

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23

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24

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25 Non-Collusion Affidavit

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26 LAPM Exhibit 10-O1 Consultant Proposal DBE Commitment – Willdan Engineering

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27 LAPM Exhibit 10-Q Disclosure of Lobbying Activities – Willdan Engineering

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28 LAPM Exhibit 10-Q Disclosure of Lobbying Activities – Sierra Geotech

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29 Resumes

Michael D. Bustos, PE, ENV SP
Deputy Director of Construction Management and Inspection Services P
roject Role: Construction Manager/Project Engineer
Profile Summary
Education:  BS, Civil Engineering, California Polytechnic State University, San Luis Obispo  Caltrans Resident Engineer Academy
Registration:  Civil Engineer, California No. 73173
 Envision Sustainability Professional, Institute for Sustainable Infrastructure Experience:  23 Years
Mr. Michael Bustos is responsible for design and construction management of projects such as utility installations and relocations, water wells, pipelines, pipeline rehabilitation, water treatment systems, roadway reconstructions, drainage improvements, pavement rehabilitation, bikeway improvements, street improvements, and grading. Mr. Bustos has served as resident engineer for over a dozen federally- and state- funded projects over the last five years. He has gained valuable experience in on-site construction management, off-site construction administration, inspection, design, and plan checking during his 23 years with Willdan.

Relevant Project Experience
Foothill Boulevard Link Bikeway and Pedestrian Greenbelt Project, City of La Canada Flintridge, C
alifornia. Resident Engineer/Construction Manager. This federally funded project consists of the construction of approximately a half mile Class I bicycle and pedestrian path and two miles of Class II bike lane and bicycle amenities; raised medians; a bus stop; cold milling existing pavement and re-paving with Asphalt Rubber Hot Mix (ARHM); removal and installation of traffic striping and raised pavement marking; replacement of curb and gutter and other drainage improvements; traffic signal improvements to include new equipment, bicycle signal detection, and bicycle/pedestrian push buttons; street lighting; illuminated street name sign; and streetscape beautification with narrowed travel lanes to enhance bike and pedestrian mobility and safety.

West Highland Bikeways Infrastructure and Base Line Pavement Improvement, City of Highland, California.

Resident Engineer. Through our on-call engineering contract, Willdan provided construction management, inspection, and materials testing services for this $3 million project. The project involved cold milling and street pavement overlay; removal and replacement of concrete curb and gutters, sidewalk, driveway approaches, and handicap ramps; construction of new concrete bus pads; and installation of striping, pavement markings, and signage on Base Line from Del Rosa Drive to Cole Avenue and Bounder Avenue to Church Street.

CP13-32 Phase 1 Bicycle Corridors, City of Palm Springs, California. Resident Engineer. Willdan provided construction management, inspection, and materials testing services for this $1.2 million project to construct new green-back bicycle lanes on El Cielo Drive, Alejo Road, Belardo Drive, and Calle Encilia. The project included micro-milling, Rubber Polymer Modified Slurry Seal, hot mix asphalt concrete overlay, removal and replacement of existing traffic striping, pavement markings and delineation, installation of thermoplastic bike lane lines, thermoplastic bike lane markings, thermoplastic crosswalks, curb painting, and signs.

East Side of Downs Street Improvements, City of Ridgecrest, California. Construction Manager/Resident Engineer. Willdan was retained to provide construction management, inspection, labor compliance, and resident engineering. Material testing services were provided by Sequoia Consultants for the City of Ridgecrest’s federally funded East Side of Downs Street Widening project. The project was split into two phases – east and west – for funding purposes. The project’s goal was to widen the narrow street segment to an ultimate width to match the other previously widened segments at both ends. The east side widening involves new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage culvert and headwall cement treatment, ARHM overlay, and other improvements.

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30 Ridgecrest Boulevard Reconstruction and Widening Project, City of Ridgecrest, California. Construction Manager/Resident Engineer. Willdan was retained to provide construction management and inspection services for the City of Ridgecrest’s federally funded Ridgecrest Boulevard reconstruction and widening project.

Willdan provided construction management, inspection, labor compliance, quality assurance, materials testing, utility coordination, and federal funding compliance for full depth reclamation and full street reconstruction of a 1.5-mile segment of Ridgecrest Boulevard. The project included widening the road by 50 feet while lowering the street centerline elevation and flattening the streets crossfall. The project filled in all gaps in ADA compliant travel ways and Class II bike lanes. Numerous utility relocations, including power poles, new traffic signals, street lighting, median improvements, and landscaping and irrigation were major components of this street widening and reconstruction project. Kern Council of Governments selected the Ridgecrest Boulevard Project to receive the Regional Award of Merit in the Transportation Category.

Dolphin Ave Improvements, City of Ridgecrest, California. C onstruction Manager/Resident Engineer.

Willdan provided construction management, inspection, labor compliance, material testing, federal funding administration, and project administration for coordination; tracking progress log, submittals, RFIs, RFCs, and CCOs; reporting and field inspections for construction. Sequoia Consultants provided materials testing for the project. The location for the work is Dolphin Avenue between China Lake Boulevard and College Heights Boulevard. The work involves the paving of an existing dirt roadway, including hot mix asphalt, arch culvert and headwall installation and striping along Dolphin Avenue between China Lake Boulevard and College Heights Boulevard. The project completed construction in 2020. Project Closeout and Labor Compliance services are still ongoing. Project is federally funded (FHWA/Caltrans).

Old River School Road Pavement Rehabilitation, City of Downey, California. Resident Engineer. Willdan is providing construction management, resident engineering, inspection, and material testing services for the federally funded Old River School Road Pavement Rehabilitation Project. The work to be performed under the Old River School Road Pavement Rehabilitation Project, between Imperial Highway and Arnett Street, generally consists of the installation of traffic signal communications conduit and 32,000 LF of fiber-optic cables, pull boxes and termination panels; rehabilitation of existing pavement, including removal and reconstruction of asphalt concrete base course, cold milling existing asphalt pavement, placement of asphalt concrete leveling course and rubberized asphalt concrete overlay; replacement of non-standard curb ramps and uplifted or damaged curb and gutter and sidewalk in compliance with the Americans with Disabilities Act (ADA) requirements; implementation of Class II and Class III bike facilities; and replacement of incidental striping and signage.

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31 Joseph Putrino
Construction Manager/Senior Public Works Observer
Profile Summary
Ed
ucation:  College of the Desert, Palm Desert
 Uniform Building Code, Fire Code, and ADA Codes, Bergen Community College  Construction Management, Architectural Drafting, and Blueprint Reading Courses

Registration:  Certified Building Inspector, International Code Council  Certified Plumbing Inspector, International Code Council  Certified Mechanical Inspector, International Code Council  Contractor License Class A and B, No. 636747

Experience:  34 Years

Mr. Joseph Putrino is experienced in all aspects of public works construction projects. He possesses extensive experience with estimating project costs, progress schedules, bid preparation, and complete project administration.

Relevant Project Experience
Ca
pital Improvement Paving Project 21/22-04, City of Los Alamitos, California. Construction Manager/Public Works Inspector. Willdan provides construction management, public works inspection, and labor compliance for the City’s 21/22-04 Paving Project. 22200 Barton Road, City of Grand Terrace, California. Public Works Inspector. The project includes public works inspection for the public improvements associated with the construction of the new 5,342 SF multi- tenant building located at 22200 Barton Road.

North Park Improvement Project, Town of Yucca Valley, California. Construction Manager. This project includes construction management services for the City’s North Park Improvement Project. The improvements include demolition, traffic control, erosion control, unclassified excavation and fill, AC pavement, aggregate base, rip rap, signs and striping, curb stops, new water service, septic tank and system, prefabricated rest room building, grade walking trail and electrical.

Sector E Pavement Rehabilitation Project, City Project No. str20001, City of Highland, California .

Construction Manager/Inspector. This project includes pavement rehabilitation including pavement grinding, cold central plant recycling, pavement removal and replacement, and asphalt rubber overlay.

The scope of work includes minor removal and replacement of damaged concrete sidewalk, curb and gutter, gross gutter, grinding raised sidewalk panels; slurry seal, crack repair, crack seal; adjusting valve covers to final grade, protection of manholes; and installation of striping and markings.

Parking Lot 22038 Van Buren Street, City of Grand Terrace, California. Public Works Inspector. This project includes public works inspection for the public improvements associated with the reconstruction of the existing parking lot located at 22038 Van Buren Street.

La Puente Community Park Public Works Yard and Various Street Projects, City of La Puente, California.

Willdan provides construction observation, project management, material testing and labor compliance services for the street improvements on various street for FY 2020-2021 SB1 and Bond Funds, as well as La Puente Community Park Public Works Yard access road. 23400 Westwood Rough Grading Project, City of Grand Terrace, California. Public Works Inspector. The project included construction of new on and off-site improvements at the remodeled San Bernardino Indian Health Center. The project involved the installation of new curb/gutter, rough grading and finish grading of new parking lot, drainage structures, asphalt repair, and other appurtenant work.

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32 Mike Paieri
Public Works Inspector
Profile Summary
Experience:  38 Years

Mr. Michael Paieri is a public works inspector with more than 38 years of construction project management experience, directing a broad range of multi-million-dollar projects, involving new installations, renovation of existing utilities, design-build, value engineering, extensive traffic control, dewatering/treatment, major shut down/tie-ends, and hazard site mediation. He has proven success completing projects within time, budget and quality requirements and goals. He has strong in-depth knowledge of building practices, guidelines, and regulatory compliance. He is qualified to evaluate bid documents, cost estimates, chart projections, and write and negotiate contracts. Mr. Paieri possesses excellent communication and leadership skills and works effectively with engineers, design teams, client representatives, contractors, managers and other public works personnel. He works jointly with the client to review job progress and address outstanding issues to provide the highest level of service to clients and ensure project success.

Relevant Project Experience
Various Permitted and Capital Improvement Projects, C ity of Newport Beach, California. Public Works Inspector. Willdan is providing construction management and inspections on various permitted and capital improvement projects throughout the City of Newport Beach.

Capital Improvement Projects FY 20/21, City of Westlake Village, California. Public Works Inspector.

Willdan provided inspection services for CIP Projects FY 20/21 for the City of Westlake Village.

Paramount Neighborhood Street Improvements, City of Paramount, California. Public Works Inspector. Mr. Paieri is providing construction observation for the City’s Neighborhood Street Improvements Project.

Alosta Avenue, City of Azusa, California. Public Works Inspector. Mr. Paieri is providing construction observation for the federally funded street improvement project. The project includes traffic control, cold milling, asphalt concrete overlay, asphalt concrete digouts, curb ramps, adjustments of survey monuments, manholes and valve covers to grade, installation of loop detectors, paving striping, markings and markers.

Project and Inspection Services for Astaldi Construction. As Project Superintendent, Mr. Paieri oversaw the design and construction of a heavy highway project which included $7 million worth of utility replacement in seven cities, involving CMCL pipe, HDPE pipe and C-900 pipe, as well as $49 million worth of 160,000 LF of drainage facilities from 8’ HPDE up to 60” RCP with large box culverts from 3’x2’ up to triple 12’x12’, along with challenging water diversion. Total contract value was $1.2 billion.

Project and Inspection Services for ARB, Inc. As Project Superintendent, Mr. Paieri oversaw four projects. Project 1 was budgeted at $600,000 and included the replacement of 2-30” valves with installation of advance SCADA system along with 12” bypass. Project 2 was a $700,000 project involving hydro test of 2 miles of 30” pipeline. This project was accelerated to meet the goals of the owner and it exceeded expectations and received recognition of excellent workmanship. Project 3 involved installation of 8” high pressure line on an offshore island which involved the challenge of scheduling personnel, equipment and material to be shipped offshore. This project was a $2.3 million project. Project 4 was a $25 million project involving installation of 24” pipeline along with three bores and involved hazardous soils and ground water.

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33 Jane Freij
Labor Compliance Manager
P
roject Role: Labor Compliance Manager
Profile Summary
Education:  BA, Linguistics (Summa Cum Laude), University of Kansas  Member, Phi Beta Kappa
Registration:  Attorney Assistant Training Program, Litigation/Corporations Certificate (with honors), U
niversity of California, Los Angeles
Experience:  30 Years

Ms. Jane Freij is an experienced Project Manager with a proven record of profitability achieved through effective management of time and budget. Key areas of expertise include project needs analyses, scheduling and budgeting, contract administration/negotiation, legal documentation, policy and procedure development, and writing and editing. As a Supervising Labor Compliance Manager, Ms. Freij provides oversight of labor compliance monitoring and enforcement services for various federally funded projects under HUD, FHWA, FTA, EPA, as well as various state, county, local, and privately funded projects.

She has written, edited, and updated the Willdan Engineering labor compliance manual and has assisted various agencies in developing their internal procedure manuals for federal and state labor compliance.

She has specialized training in reporting requirements, fraud detection and prevention procedures for federally funded projects, as well as Disadvantaged Business Enterprise (DBE) Program implementation and administration.

Experience prior to joining Willdan includes 4 years with Edison Enterprises, where Ms. Freij served as Contract Administrator, developing and negotiating contracts for products and services, monitoring and enforcing contractual compliance, serving as risk management liaison, and managing a multi-state licensing project for an energy services subsidiary.

Relevant Project Experience
Foothill Boulevard Link Bikeway and Pedestrian Greenb elt Project, City of La Cañada Flintridge, CA.

Ms. Freij is the City’s Labor Compliance Officer, providing compliance monitoring and enforcement services on this $4-million project, funded by an FHWA/Caltrans grant with local matching funds, involving the construction of 2½ miles of Class I and Class II bike route.

La Brea Avenue Pavement Reconstruction, Phases II and III, City of Inglewood, CA. Ms. Freij was the Labor Compliance Officer for these federally funded projects, with a combined construction cost of $12 million, funded through the Federal Highway Administration (FHWA) and administered through the California Department of Transportation (Caltrans). The projects involved full pavement removal, AC overlay, PCC improvements (sidewalks, driveways, median curbs, utility frame cover adjustments, bus pads and ADA-compliant curb ramps), landscaping, an irrigation system, and signing and striping. Ms.

Freij was responsible for enforcing compliance with prevailing wage and DBE requirements.

Pacific Electric Inland Empire Bicycle Trail (“Rails to Trails”), City of Rialto, CA. Ms. Freij was the City’s Labor Compliance Officer for this $3.5 million project to construct the final slightly over one-mile portion of a 21-mile bicycle trail linking six cities along the abandoned Pacific Electric Railroad Line. The project was funded through FHWA with Caltrans oversight and involved the construction of an 11-foot-wide bicycle trail with a two-foot shoulder on each side, including hardscaping and landscaping, drainage and utility improvements, and lighting and pedestrian crossings.

Alosta Avenue Street Improvements, Azusa, CA. Ms. Freij served as the third-party labor compliance officer and consulting DBE officer for this project, with a construction cost of approximately $800,000 and FHWA/Caltrans funding. She was responsible for monitoring and enforcing labor laws and DBE requirements and assisted the City in a post-construction project audit with Caltrans.

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CM Services
34 Amanda Perez
Labor Compliance Specialist/CM Asst.

P
roject Role: Labor Compliance Specialist
Profile Summary
Education:  AS, Human Resources Management, Mount San Antonio College  AS, Business Administration, Mount San Antonio College Registration:  Certificate of Achievement, Business Management I-III  Certificate of Achievement, Human Resources Management I-III  Certificate of Achievement, International Business I
Experience:  13 Years

Ms. Perez currently performs labor compliance monitoring and enforcement services on a variety of local, county, state, and federally funded projects. She verifies that all primary and subcontractors possess active licenses and certifications. She establishes communication with primary contractor(s) concerning prevailing wage requirements and documentation requirements. She monitors that all certified payrolls are submitted on a timely basis, as well as audits payrolls during the life of the project for compliance and discrepancies concerning prevailing wage, certifications, non-performance, underpayments, and journeyman to apprentice ratios, and use of job classifications. She ascertains the submittal of training fund contributions and audits fringe benefits statements to ensure proper payment. Ms. Perez responds to inquiries concerning labor compliance rules and requirements and resolves all compliance-related issues. She reviews forms and reports from field personnel to ascertain missing CPRs, correct usage of classifications, and apprentice / journeyman ratios, as well as maintains files and all required documentation in accordance with applicable governmental requirements and organizes and prepares labor compliance files for submission to clients.

Ms. Perez also supports the Construction Management and Inspection Department and is responsible for issuing invoicing, progress payments, and schedules and for maintaining detailed, accurate records. She conducts comprehensive audits of projects for accuracy and compliance.

Relevant Project Experience
Lake Tahoe Boulevard Class I Bike Improvement Project , City of South Lake Tahoe, California. Labor Compliance Specialist. Willdan Engineering is providing Labor Compliance Monitoring for the City’s Class I Bike Improvement project between Viking Way and US50/SR89. The project is federally funded, using FHWA funds.

CDBG Pavement Improvements – Section E, City of Highland, California . Labor Compliance Specialist.

Willdan is providing project management, construction administration, and labor compliance services on this $700,000 HUD/CDBG project. This project involves pavement rehabilitation including pavement grinding, cold central plant recycling, pavement removal and replacement, and asphalt rubber overlay.

Downs Street Widening, City of Ridgecrest, California. Labor Compliance Specialist. Willdan provided civil and traffic engineering design, environmental compliance, right-of-way acquisition, and bidding assistance and is providing resident engineering, construction management, inspection, quality assurance materials testing, federal funding administration, and labor compliance services for widening improvements to close a 1,500-foot gap between Ridgecrest Boulevard and Upjohn Avenue. The project's goal was to widen the narrow street segment to an ultimate width to match the other previously widened segments at both ends. The project was split into two phases – east and west – for funding purposes.

Dolphin Avenue Improvements, CML-5385 (064), City of Ridgecrest, California. Labor Compliance Specialist. Willdan is providing project management, contract administration, construction observation, utility coordination, material testing and labor compliance services for the Dolphin Avenue Improvements Project, CML-5385 (064).

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35

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36

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37 Sample Documents – Precon Meeting Minutes

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38

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39

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43

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44 Sample Documents – Daily Inspection Report

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45

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46 Sample Documents – Calculated Quantities

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47

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[):x11m:JI1M7:

APPLIOIIJLE
STATEOFCALIFORNIA-THERESOURCESAGENCYDEPARTMENTOFFISHANDGAMEENVIRONMENTALFILINGFEECASHRECEIPT Receipt#:21-563276StateClearinghouse#(ifapplicable):

LeadAgency.-CITYOFHEMET Dare:11/19/2021CauntyAgencyofFiling:RIVERSIDE E-202101256ProjectTitle:HEMETV ALLEYBIKEW AYCONNECTcmrPROJECTNO.5595ProjectApplicanlName.'CITYOFHEMET Pl1or2Number:(951)765-2456Pr0J'€clAPP1icamAddress-'445EFLORIDAA VEHEMETCA92543Projempplicanr:LOCALPUBLICAGENCY $50.00
TotalReceived$50.00
CHECKFEES:BEnvironmentalImpactReportDNegativeDeclarationD/ipplicationFeeWaterDiversion(StateWaIerResourcesC0ntroIBoara'0nly)UProjectSubjecttoCertifiedRegulatoryProgramsMCountyAdministrationFeeDProjectthatisexempt?omfees(DFGNoE?ectDetermination(FormAttached))NProjectthatisexemptfromfees(NoticeofExemption) Signatureandtitleofpersonreceivingpayment
Notes:

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ll?.‘?§l!I“S:I‘¥f!'ldF1iii1£I‘|!\!u|!i‘«Xlf!IFI
HEME|'MUNICIPALCODE
I CommuniivDevelopmentDiredor (951)765-2456/’u:(.’|/(ang 445E.FLORIDAA VENUEHEMET,CALIFORNIA92543(951)765-2375COMMUNITYDEVELOPMENTDEPT'°”‘”""”G FILED/POSTEDCountyofRiverside:§§:§s:.1-c-'33:.-ltyClerk-RecorderNOTICEOFEXEMPTIONNovember15,2021TO: MaryAnnMeyerRIVERSIDECOUNTYCLERKP0BOX751Riverside,CA92502-0751SUBJECT:FILINGOFNOTICEOFEXEMPTIONFROMREQUIREMENTSOFTHECALIFORNIAENVIRONMENTALQUALITYACT(CEQA)PROJECTTITLE HemetValleyBikewayConnectCityProjectNo.5696APPLICANTNAME&ADDRESS:CityofHemet445E.FloridaAve.Hemet,CA92543PROJECTLOCATIONIAREA:PalmAve—JohnstontoEsplanade,WhittierAve—PalmtoGilbert,JohnstonAve-PalmtoGilbert,GilbertSt—WhittiertoChambers,ChambersSt— GilberttoStateintheCityofHemet.PROJECTDESCRIPTION:PavementrehabilitationonPalmAvebetweenWhittierandFlorida,Installationofin?llcurb,gutter,andsidewalkthroughouttheprojectlimits,constructionlupgradeofADAaccessrampsandcurbextensions.EXEMPTSTATUS:__ Ministerial(Sec.21080(b)(1);15268)DeclaredEmergency(Sec.2180(b)(3);15269(a))__ EmergencyProject(Sec.21080(b)(4);15269(b)(c))X CategoricalExemption-(Class1Section15301(c)) Reasonswhyprojectisexempt:Thereisnopossibilitythatthisprojectwillhaveasigni?canteffectontheenvironmentasitisanexistingfacilitythatisbeingmaintainedorupgradedandisexpresslyexemptedundertheabovereferencedGovernmentCode.DateofProjectApproval:November15,2020 DateReceivedforFiling:APPEAL:THEDETERMINATIONSETFORTHHEREINABOVESHALLBEFINAL30DAYSAFTERTHERENDITIONOFSAIDDETERMINATIONSUNLESSAPPEALEDWITHINSAIDTIME.ANYNOTICEOFAPPEALSHALLBEFILEDINCOMPLIANCEWITHALLPROVISIONSOFSECTION90-44OFTHE ,REGARDINGTHEFILINGOFSUCHAPPEALS.

Title TelephoneNumber

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Hemet City Council
CIP 5696- Hemet Valley Bikeway
Public Works Department
February 14, 2023

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CIP 5696- Proposed Hemet Valley Bikeway
• Federal Active Transportation Program (ATP) funded
project from FY 17/18 cycle 3.
• Provides Class II and Class III Bike Lanes from Esplanade to Chambers.

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CIP 5696- Proposed Hemet Valley Bikeway
• Full street width 2” grind and overlay on Palm
Ave from Whittier to Florida Ave.
• Install 15 bike repair and comfort stations
• Construct 12 curb extensions “bump outs”
• Remove existing and reconstruct curb, curb &
gutter, sidewalk, driveways, and cross gutter.
• Parking lot with amenities on State.
• Signing & Striping

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CIP 5696- Proposed Hemet Valley Bikeway
• The City investment into the project to-date is approximately $240K • Project construction contracts must be awarded by 2/28/23 to meet grant requirements.

Construction Contract $3,032,303
Construction Contingency $303,230
Construction Management & Inspection $211,113.60
Project Management $25,000
Total Construction Costs $3,571,646.60
Available ATP Funds for Construction $1,990,000
Construction Funds Needed to Proceed $1,581,616.60
• If the Council decides the project is in
the best interest of the Community at
the current construction costs, staff
recommends re-appropriating ARPA
funds to this project.
• CIP 5743 – Citywide Roadway
Improvement has $1,800,000 of
ARPA funds appropriated

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Strategic Plan Integration
Quality of Life Organizational
Effectiveness
Community
Engagement
The decision before you relates to these strategic plan goals

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Discussion & Follow Up

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Feb 28 2023
Department: Fire Department
Submitted by: Mark Prestwich, City Manager
Eddie Sell, Fire Chief;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Consideration and proposed adoption of a Resolution Authorizing: (1) the City Manager to execute Amendment No. 2 to the Agreement for Services between the City of Hemet and Willdan Engineering in the amount of $265,357.52 for a total amount not -to-exceed $465,357.52; and (2) the Finance Director to increase the Department of Life Safety budget in the amount of $265,357.52 to Contract Inspection/Plan Check (Account no. 120-3300-2610).

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Second Amendment to the Agreement for Services between the City of Hemet and Willdan Engineering in the amount of $265,357.52 for a total amount not -to-exceed $435,357.52; and (2) the Finance Director to increase the Department of Life Safety budget in the amount of $265,357.52 to Contract Inspection/Plan Check (Account no. 120-3300-2610).

BACKGROUND:

The City of Hemet contracts with Willdan to provide plan check , inspection, and permit technician services. On September 8, 2022 the City entered into a contract with Willdan Engineering Services (not to exceed $50,000) for permit technicians, plan check, and inspection services. On September 27, 2022 the City enter ed into a contract with Willdan Engineering Services (not to exceed $200,000) for permit technicians, plan check, and inspection services.

ANALYSIS:

The City has relied on the support of contract staff to back fill for a number of current vacancies in the Building and Safety divisions of the Department of Life Savings. These vacancies include the following:

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1. One (1) Building Official

2. Two (2) Building Inspectors (Senior Building Inspector and Building Inspector I)

3. Two (2) Building Technicians

Currently, the City is actively looking to fill these five (5) Building and Safety vacancies. Based on staff estimated time frame for filling these these five (5) vacant positions it is anticipated the salary savings will amount to roughly $380,000 for the remainder of the Fiscal Year.

DISCUSSION:

The Building and Safety Division requires plan check, inspection, and permit technician services to process t hese services that are submitted daily to the City. With current staffing levels, increased construction, building and development activity throughout the City, the Department of Life Safety is requesting City Council approval to continue to contract exter nal services to move the projects and permits forward. Currently the City contracts with outside vendors such as Willdan and HR Green to provide services.

The current contract limit with Willdan is an amount not-to-exceed $200,000. At this time, the City has incurred fees totaling $465,357.52 for Contract Inspection/Plan Check services from Willdan Engineering through January 2023. As the City Council's approved contract authority is an amount not-to-exceed $200,000, the unpaid outstanding balance with Willdan amounts to $265,357.52 as of February 23, 2023.

As stated earlier, Willdan is currently backfilling the City's vacant positions with contract staff to meet the City's building demands. Based on staff's analysis, it is anticipated that the sala ry savings from the vacant building positions will amount to roughly $380,000 for the FY 2022-23. As illustrated below, the salary savings anticipated from the vacant positions would more than offset the contract increase with Willdan in the amount of $265,357.52

The City has received approximately six weeks of building services, including plan check and building inspections/permits beyond the Council approved contract amount with Willdan. To become current with Willdan though February 23, 2023 would entail a cont ract increase of $265,357.52 and a transfer approval of $265,357.52 from Building Salary and Benefits (account no. 120 -3300-1100:1499) to the Department of Life Safety Budget in Contract Inspection/Plan Check (Account no. 120-3300-2610). As this salary sa vings is already built into the Council approved FY 2022 -23 Budget, no General Fund Appropriation is required.

It is helpful to note that the Building Division has seen a substantial increase in construction, building and development projects throughout the City. Based on this activity, staff estimates the construction valuation from November 2022 thru February 2023 was approximately $45,900,000 and includes a new Marriott hotel valued at $11,000,000 along with several new single family resident developments.

Moving forward another contract amendment with Willdan will be needed to fund c ontract inspection/plan check services for the period of February 1, 2023 through the June 30, 2023. Given

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the significant uptick in building and development activity in the City, staff anticipates that the cost of these contract increases will be more than offset by the additional revenue generated through building plan check fees, building inspections and permitting fees. Staff will be coming back to the City Council at the March 14, 2023 to recommend an additional contract amendment with Willdan.

PREVIOUS COUNCIL ACTION:

On September 8, 2022 the City entered into a contract with Willdan Engineering Services (not to exceed $50,000) for permit technicians, plan check, and inspection services.

On September 27, 2022 the City entered into a contract with Willdan Engineering Services (not to exceed $200,000) for permit technicians, plan check, and inspection services.

STRATEGIC PLAN INTEGRATION:

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

To become current with Willdan though February 23, 2023 would entail an contract increase of $265,357.52 and a transfer approval of $265,357.52 from Building Salary and Benefits (account no. 120-3300-1100:1499) to the Department of Life Safety Budget in Co ntract Inspection/Plan Check (Account no. 120-330-2610). As this salary savings is already built into the Council approved FY 2022- 23 Budget, no General Fund Appropriation is required.

ATTACHMENT(S):

Attachment 1 -Willdan
Attachment 2 - Willdan Original Contract
Willdan Engineering - Second Amendment to Agreement (Hemet)

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE SECOND

AMENDMENT TO THE AGREEMENT WITH WILLDAN

ENGINEERING INCREASING THE TOTAL
COMPENSATION FOR FY2022-23 IN AN AMOUNT NOT
TO EXCEED $465,357.52 AND RECORDING A

SUPPLEMENTAL APPROPRIATION
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, City and Willdan Engineering entered into an Agreement on September 8, 2022 to provide Building and Safety Services; and WHEREAS, The City Council approved the First Amendment, dated September 27, 2022 to provide a not to exceed amount of $200,000 per fiscal year; and
WHEREAS, the City of Hemet desires increase the not to exceed amount for Fiscal Year 2022-23 only to an amount not to exceed $465,357.52.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. Incorporation of Recitals, The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.
///
///

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City of Hemet Resolution No. 2023-xxx
///
SECTION 2. City Council Actions.
a) The City Manager is authorized and directed to execute the Second Amendment to the Agreement with Willdan Engineering to increase the not to exceed for FY 2022-23 to $465,357.52.
b) The Finance Director is authorized and directed to record a supplemental appropriation of $265,357.52 to the FY 2022-23 budget for the Building and Safety Division (120-3300-2610).

PASSED, APPROVED AND ADOPTED this 28th day of February, 2023. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 28th day of February, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

14.D

14.D

PROFESSIONAL SERVICES AGREEMENT
By and Between

THE CITY OF HEMET,
a California municipal corporation
and

WILLDAN ENGINEERING
a California corporation
DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF HEMET, CALIFORNIA AND WILLDAN ENGINEERING This Professional Services Agreement (“Agreement”) is entered into as of this 8th day of September, 2022 by and between the City of Hemet, a California municipal corporation ( “City”) and Willdan Engineering (“Co ntractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought by a request for proposal the performance of the Plan Review, Field Ins pection, and Permit Technician Services defined and described particularly in Section 2 of this Agreement.

B. Contr
actor was selected by the City to perform those services.

C. Contractor was selected by the City on the basis of Contractor ’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

D. Pursuant to the City of Hemet’s Municipal Code, City has authority to enter into this Professional Services Agreement and the City Manager has authority to execute this Agreement.

E. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2025 commencing on the date first ascribed above, The Term may be extended at the City’s option for up to two (2) consecutive periods of one (1) year each.
(b) The City may, in its sole discretion, unilaterally exercise an option to extend the Agreement on a month- to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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(c) Contractor acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligat ed to pay Contractor for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services.

Contractor agrees to perform the services set forth in
Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) Schedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services.

SECTION 3. ADDI
TIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any l imitations set forth in thi s Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of t his Agreement by this reference. The total compensation, inc luding reimbursement for actual expenses, shall not exceed fifty thousand dollars ($50,000) annually, u nless additional compensation is approved in writing in ac cordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and s ubconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that tas k. City shall independently DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are di sputed by City, City will use its best efforts to cause Contractor to be paid within forty -five (45) days of receipt of Contractor ’s correct and undisputed invoice.
(d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixt y (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor ’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.

Acceptance of any of Contractor ’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor . Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor ’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement.

Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor ’s address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor ’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor ’s exclusive direction and control.

Neither City, nor any elected or appointed boards , officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor ’s officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor ’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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(c) Neither Contractor, nor any of Contractor ’s officers, employees or agents, shall obtain any ri ghts to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement, and shall use such skill, prudence, and diligence as other members of Contractor’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specif ic standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractors work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.

It is the understanding of City and Contractor that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor her
eby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.

Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. C
ONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor ’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non- related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will, perform non- related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All informat ion gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor . Contractor shall not release or disclose any such informat ion or work product to persons or entities other DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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than City without prior written authorization from the City Manager, except as may be required by law.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reim bursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 16. INDEMNIFICATION.
(a) I
ndemnification by Contractor . As provided under Civil Code Section 2782.8, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties ”) from and against any and all claims , actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims ") to the extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, its officers, agents, employees or sub-consultants (or any entity or individual that Contractor shall bear the legal liabili ty thereof) in the performance of professional services under this Agreement. In the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City , its contractors and other Contractors, and Contractor , damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence.

Notwithstanding the foregoing, in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to Contractor ’s duty to defend shall not apply if DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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there is a project -specific general liability policy of insurance that insures all project participants for general liability exposure on a primary basis and also covers all Contractors involved with the project for their legal liability arising out of their professional services on a primary basis.
(b) I ndemnification fr om Sub- consultants. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub- consultant, sub- contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section. (c) City's Negligence.

The provisions of this section do not apply to Claims
occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. I
NSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor ’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, t hat Contractor , in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

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SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor ’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may termi nate this Agreement, wit h or without cause, at any time by giving thirty (30) days written notice of termination to Contractor . In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement for cause at any ti me upon thirty (30) days written notice of termination to City.
(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor , or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City. Contractor shall furnish to Cit y a final invoice for work performed and expenses incurred by Contractor , prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) City may suspend all or any portion of Contractor’s performance under this Contract at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City must first give ten (10) days’ written not ice to Contractor of suc h suspension. City will pay to Contractor a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension.

City may rescind the suspension prior to or at six (6) months by providing Contractor with written noti ce of the rescission, at which time Contractor would be required to resume performance in compliance with the terms and provisions of this Agreement.

Contractor will be entitled to an extension of time to complete performance under the Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptivel y DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

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thirty (30) days, but may be extended, though not reduced, if circumstances warrant.

During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate thi s Agreement under Section

20. Any failure on the part of the City to give notice of the Contractor ’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor . Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way t o facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To
City:

To
Contractor:

City of Hemet
Attn: City Manager
445 E. Florida Avenue
Hemet, CA 92543
Willdan Engineering
Attn: Patrick Johnson
650 E. Hospitality Lane, Ste 400
San Bernardino, CA 92408
DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

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Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Contractor represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Contractor to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Hemet Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant.

Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Co ntractor shall not const itute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the P arties, venue in DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

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state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" through "C ," is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF HEMET, CALIFORNIA AND WILLDAN ENGINEERING IN WITNESS WHEREOF, the Parties hereto have executed this Agr eement on the date and year first-a bove written.

CITY OF HEMET
___________________________
Eddie Pust
Police Chief, Interim City Manager
ATTE
ST:

CITY CLERK
___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
____________________________
SERVI

CE PROVIDER
By:

Its:

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24 Director - Building and Safety

14.D

A-
1 EXHIBIT "A"

SCOPE OF SERVICES
I. Se
rvice Provider will perform to the satisfaction of the City the following Services:

Provide plan review, field inspection and permit technician services as needed on an on-call basis during peak workloads or from an unforeseen absence of City personnel.

Performance of plan checking and inspection services in a diligent and professional manner in accordance with standard practice for such services.

Performance of plan checking and inspection services at the Plan Checker’s own office, at project sites, or in the City of Hemet offices as needed.

Performing an independent evaluation of the applicant’s estimate of value of construction project and immediately informing the Building Official or designee if there is a discrepancy between the applicant’s estimate and the City’s or industry standards and practices.

Interfacing with permits applicants or their representatives to clarify plan check comments as required.

Signing all approved plans as the “plans examiner of record” in accordance with standard Building Department practice.

Meeting with City representatives and/or permit applicants or their representatives to review requirements of governing codes for projects in preliminary design or working drawing stages.

Performing qualified building, combination and other trade inspections on an as needed, assigned or regular basis on residential, commercial and industrial projects and perform permit counter work as needed.

Entering plan check comments and inspection results into the City’s permitting software system.

Provide all vehicles, fuel, maintenance, and other equipment necessary for inspectors to carry out their duties.

Provide fixture counts on a City of Hemet provided form for all electrical, mechanical, and plumbing fixtures and advise the City of subsequent plan reviews would increase substantially the fixture count.

Pick-up and delivery of plans from the City of Hemet offices on all business days the City operates, not at an expense to the City of Hemet.

1.0 DELIVERABLES
As assigned by the Building Official.

Inspection: Provide experienced, ICC Certified Building Inspector.

Permit Technician: Provide experienced, ICC Certified Permit Technician.

For each plan check review, the qualified Professional shall develop a comprehensive “Building Code Plan Check Report” of items found at variance with applicable codes. This report shall be presented in letter or electronic format.

Plan Review: Provide web-based plan review status for all City of Hemet projects.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

B-1
EX
HIBIT "B"

COMPENSATION
I. C
ontractor shall use the following rates of pay in the performance of the Services:

II. The total compensation for the Services shall not exceed Fifty Thousand Dollars ($50,000.00) annually as provided in Section 4 “Compensation and Method of Payment” of this Agreement.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

C-1
EXHIBIT "C"

INSURANCE
A. Ins urance Requirements . Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor , its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Contractor shall provide the following scope and limits of insurance:

1. Mi nimum Scope of Insurance. Contractor shall maintain the following types and limits of insurance.

2. Mi nimum Limits of Insurance.

Gen
eral liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restri cting standard ISO “insured contract” language will not be accepted.

Aut
omobile liability insurance. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Wo
rkers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease).

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

C-2
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers.

Umbrella or excess liability insurance. [Optional depending on limits required] . As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

B. O t her Provisions. Each i nsurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

C. O ther Requirements. Contractor agrees to deposit with City, at or before the effective date of this contract, certificates of insurance nec essary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

C-3

3. The procuring of such required policy or policies of insurance shall not be construed to limit Contract or’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self -insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a pr imary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self -insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to wai ve their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

DocuSign Envelope ID: 4F881992-7834-4575-A58B-F016E9D35F24

14.D

FIRST AMENDMENT TO AGREEMENT FOR

PROFESSIONAL SERVICE

by and between

the

CITY OF HEMET

and

WILLDAN ENGINEERING
a California corporation

Dated September 14, 2022

14.D

FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES

This First Amendment to Agreement for Professional Services (“First Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into by and between the CITY OF HEMET, a California municipal corporation (“City”), and Willdan Engineering, a Cali fornia Corporation (“ Contractor”). City a nd Contractor are sometimes hereinafter individually referred to as “ Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City and Contractor entered into an Agreement for Plan Review, Field Inspection, and Permit Technician Services on September 8, 2022 (“Agreement”).

B. Section 4 and Exhibit “B” of the Agreement provide that the total compensation shall not exceed $50,000per City fiscal year.

C. This First Amendment a mends Section 4 and Exhibit “B” to provide that the t otal compensation shall not exceed $200,000 per City fiscal year.

D. Exhibit “B” provides the rate schedule.

E. This First Amendment amends Exhibit “B” with a new rate schedule.

OPERATIVE PROVISIONS

NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 [ COMPENSATION AND METHOD OF PAYMENT ]. Section 4 of the Agreement is hereby amended as follows:

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed two hundred thousand dollars ($200,000) per City fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.

1.2 [COMPENSATION]. Exhibit “B” of the Agreement is hereby amended as follow:

14.D

2 II. The total compensation for the Services shall not exceed Two Hundred Thousand Dollars ($200,000.00) per City fiscal year as provided in Section 4 “Compensation and Method of Payment” of this Agreement.

2. GENERAL PROVISIONS.

2.1 Remainder Unchanged . Except as specifically modified and amended in this First Amendment, th e Agreement remains in full force and effect and binding upon the Parties.

2.2 Integration. This First Amendment consists of pages 1 through 4 inclusive, which constitute the entire understanding and agreement of the P arties and supersedes all negotiations or previous agreements between the P arties with respect to all or any part of the transaction discussed in this First Amendment.

2.3 Effective Date. This First Amendment shall not become effective until the date it has been executed by th e appropriate authorities of the City and Contractor.

2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment.

2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have

14.D

3 the same meaning as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.

(Signatures on following page.)

14.D

4 IN WITNESS WHEREOF , the P arties hereto have executed this First Amendment to the Agreement on the date and year first written above.

CITY:

THE CITY OF HEMET

By:_________________________________
Eddie Pust, Interim City Manager

ATTEST:

______________________________
John Maier, City Clerk

APPROVED AS TO FORM

______
Steven Graham, City Attorney

CONTRACTOR:

By:

Name:

Title:

By:

Name:

Title:

14.D

SECOND AMENDMENT TO AGREEMENT FOR

PROFESSIONAL SERVICES
by and between
the

CITY OF HEMET
and

WILLDAN ENGINEERING
a California corporation
Dated February 28, 2023

14.D

SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES This Second Amendment to Agreement for Professional Services (“Second Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into by and between the CITY OF HEMET, a California municipal corporation (“City”), and Willdan Engineering, a California Corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City and Contractor entered into an Agreement for Plan Review, Field Inspection, and Permit Technician Services on September 8, 2022 (“Agreement”) which provided that the total compensation shall not exceed $50,000 per City fiscal year.

B. The City and Contractor amended the Agreement by the First Amendment, increasing the total compensation to not exceed $200,000 per City fiscal year.

C. This Second Amendment amends the Agreement to provide that total compensation for FY 2022-23 shall not exceed $465,357.52.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 [COMPENSATION AND METHOD OF PAYMENT]. Section 4 of the Agreement is hereby amended as follows:

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed four hundred and sixty-five thousand, three hundred and fifty-seven dollars and fifty two cents ($465,357.52) in City fiscal year 2022-23 in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.

1.2 [COMPENSATION] Exhibit “B” of the Agreement is hereby amended as follows:

14.D

2 2. GENERAL PROVISIONS.

2.1 Remainder Unchanged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the Parties.

2.2 Integration. This Second Amendment consists of pages 1 through 4 inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the transaction discussed in this Second Amendment.

2.3 Effective Date. This Second Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Contractor.

2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.

2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
(Signatures on following page.)

14.D

3 IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

CITY:

THE CITY OF HEMET
By:_________________________________
Mark Prestwich, City Manager
ATTEST:
______________________________
John Maier, City Clerk

APPROVED AS TO FORM
______
Steven Graham, City Attorney
CONTRACTOR:

By:

Name:

Title:

By:

Name:

Title:

14.D