Hemet City Council
April 25, 2023

8.A

cutting or changes, e.g. cutting of lobby walls for flush hall fixtures and removal of encroaching lobby features such as wall-mounted ashtrays. Removal, replacement, and/or repair of any mirrors, millwork, plaster, stone or other special hall finishes. • All work of other trades must be complete and ready at time of first elevator inspection, or elevator will not be released for operation by the AHJ. If the AHJ does allow temporary operation under a Temporary Operating Inspection (TOI), any associated costs shall be Purchaser’s responsibility.
• Our tender is based on suitable site conditions, material and tooling storage space, and bathroom access being available on site.
• Safe working environment must be provided and supported by provision for adequate entrance protection, means of hoisting, hoistway dividing screens, and protection of floors walls and doors etc.
• Emergency evacuation procedures to be clearly defined where required. Subject to site survey and actions agreed.
• Any portion of the Work that is subject to the permissions of local authorities beyond the elevator permits must be identified to KONE. Responsibility for permits to be agreed. Permits and appropriate signage indicating any changes to pedestrian access routes for building users must be in place prior to start of the Work.
• Elevator installation methods requires the integrity of the existing Safety Gear and Overspeed protection devices, and are therefore subject to verification of suitability prior to commencement of the work. Any remedial work required or alternative solution is not included in this tender.

8.A

STATE LIC. 745822
P.O. BOX 850

TALLEY METAL FABRICATION
FAX (951) 654-3631
SAN JACINTO, CA. 92581-0850
PHONE (951) 654-2123
Pages
Proposal
06/22/22 (951) 634-3712
305 E DEVONSHIRE AVE
(951) 654-3631
CA 92543

PROPOSAL SUBMITTED TO PHONE DATE
STREET

CITY, STATE, ZIP JOB LOCATION

FAX JOB PHONE

JOB NAME

ATTENTION

SIMPSON CENTER TRASH AREA
B09333
1Of 1Page No:

EMAIL
[email protected] HEMET

CHARLES RUSSEL

CITY OF HEMET
FABRICATE AND INSTALL THE FOLLOWING:

FENCE ON TOP OF TRASH ENCLOSER AND ONE SIDE PANEL & ONE SIDE PANEL

WITH GATE PRIME PAINTED BLACK
TOTAL: $10,500.00
EXCLUSIONS: INSPECTIONS, PERMIT, AND FINISH PAINT
Customer agrees to pay contractors legal fees and o ther costs incurred to enforce payment. Unpaid bal ances bear service charge not to exceed legal limit s permitted by law.

WE PROPOSE hereby to furnish material and labor-complete in accordance with above specifications, for the sum of:

DOLLARS $ PAYMENT TO BE MADE AS FOLLOWS:

AUTHORIZED SIGNATURE All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alterat ion or deviation from above specifications involving extra costs will be executed only upon wr itten orders, and will become an extra or delays beyond our control. Owner to carry fire, tor nado and other necessary insurance.

Our workers are fully covered by Workman's Compensa tion Insurance.

JOE B. TALLEY JR., CEO
NOTE: This proposal may be withdrawn by us if not accepted within 30 days ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPECIFICA TIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREB Y ACCEPT YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PA YMENT WILL BE MADE AS OUTLINED ABOVE.

DATE OF ACCEPTANCE: SIGNATURE

8.A

Merchants Building Maintenance quote for Simpson Center.

Kurt,
Price for Simpson center is $5,917.00
Price for senior wing is $4017.35
-window cleaning
-carpet cleaning
-strip and refinish floors
-High dusting
-light lens cleaning
-deep cleaning of restrooms
-cleaning of stage floor
-kitchen cleaning
Pretty much a deep clean of the entire facility.

8.A

8.A

Hemet City Council
Simpson Center Restoration Project
Public Works Department
April 25, 2023

8.A

Strategic Plan Integration
Quality of Life Partnership &
Collaboration
Economic
Opportunity
Establishing a supplemental appropriation for repairs to the Simpson Center supports these goals.

8.A

Background
• James Simpson Memorial Center
(Simpson Center) is a City of Hemet
building most-recently operated by the
Valley-Wide Recreation and Park
District.
• Provided recreation programming to
members of the community.

8.A

Housing Element Update
Background
• Due to the COVID-19 pandemic, the Simpson Center was closed and has remained unoccupied for the last three (3) years.
• On March 4, 2022, City Council approved the ARPA project for Simpson Center improvements.
• In preparation for re-opening, several areas of the interior and exterior of the building need to be repaired, replaced, or painted as a result of normal wear and tear and exposure to the elements.

8.A

Housing Element Update
Rehabilitation
City staff is recommending that the following projects be completed:
• Paint interior and exterior of
building
• Replace roof
• Security Alarm System upgrades
• Elevator modernization
• Enclose the dumpster, backflow
device, and gas meter area
• Inspect and repair HVAC unit
• Perform interior deep cleaning
• Replace carpeting

8.A

Housing Element Update
Rehabilitation – Paint Interior & Exterior

8.A

Rehabilitation – Replace or Repair Roof
• Yellow - replace tile sections
with a standing seam metal
roof
• Red - replace gravel sections
with gravel
• Blue - replace shingle section
with standing seam metal roof

8.A

2021-2029 Housing Element Update
Rehabilitation – Alarm System and Elevator
• Alarm System – The alarm system does not work.
• Replace the security panel
• Add (1) wireless transmitter
• Add two key pads
• Install (1) cellular communicator
• Add single point expanders at each door contact
• Add wireless motion detectors
• Elevator – The elevator does not work.
• Replace outdated electrical panel and all electrical parts • Test submersible hydraulic pump unit, replace if needed • All other equipment will remain

8.A

Rehabilitation – Enclose Dumpster Area

8.A

Rehabilitation – Replace Carpet

8.A

Rehabilitation – Replace Floor & Ceiling Tiles

8.A

Fiscal Impact
Estimated Costs: PROJECT AMOUNT
Paint interior and exterior $86,000.00
Replace roof $495,000.00
Security Alarm System upgrades $6,175.00
Elevator modernization $105,390.00
Enclose dumpster $10,500.00
Repair the HVAC unit $15,000.00
Interior deep cleaning $9,934.35
Carpet replacement $10,773.82
Repairs performed by City staff $10,000.00
10 % Contingency $74,877.32
TOTAL $823,650.49

8.A

Fiscal Impact
• No impact to the General Fund
• Funding is available in ARPA (Fund No. 270)
• Current amount of unallocated ARPA funds: $2,703,114.00 • Staff is requesting $823,700 in appropriations (includes 10% contingency)
• If City Council adopts this resolution, the remaining amount of unallocated ARPA funds will be $1,879,414.00

8.A

Staff Recommendations
It is respectfully recommended that the City Council:

Adopt a Resolution authorizing the Interim Finance Director to establish a supplemental appropriation in Fund 270 in the amount of $823,700, including a 10% contingency, for repairs to the exterior and interior of the Simpson Center.

8.A

Discussion & Follow Up

8.A

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Apr 25 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Mark Prestwich, City Manager;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Consideration of a Resolution Supporting the Riverside County Transportation Commission (RCTC) Prioritizing TV2CV (State Route 79 Realignment) Application for Federal and Local Match Funding

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Approve Resolution Supporting Riverside County Transportation Commission (RCTC) Prioritizing TV2CV (State Route 79 Realignment) Application for Federal and Local Match Funding.

BACKGROUND:

Today, the only improved Riverside County highway corridors connecting the two sides of Riverside County from Temecula Valley (TV) north through the San Gorgonio Pass and west to Coachella Valley (CV) are Interstate 10 (I-10), Interstate 215 (I-215), and State Route 60 (SR 60). Growth in this region has c ontributed to significant traffic congestion, environmental challenges, and impacts on local communities. The proposed solution to address these challenges is the Temecula Valley to Coachella Valley (TV2CV) Project, which involves the realignment of State Route 79 to relieve major bottlenecks and improve travel efficiency in the region.

Highway Corridor Growth:

With tremendous and continued regional residential and commercial growth over the past several decades (U.S. Census data indicates Riverside Cou nty is adding 30,000 residents annually), there is a great need for the realignment and construction of the TV2CV Project. These corridors are experiencing exponential increases in traffic congestion due to growth, expanded entertainment opportunities (e.g . Temecula Wine Country, Coachella Valley sporting venues, multiple native American Casinos, Palm Springs Airport, etc.), and the arrival of scores of large-scale national logistics warehouses.

Environmental Review:

8.B

The project has a completed environmental impact report (EIR) approved in December 2016.

ANALYSIS:

TV2CV Project as a Solution:

The TV2CV Project has been a planned project for 40 years, beginning in the 1980s, to accommodate future growth. More than $ 100 million of tax dollars have been invested in the Project to date, which has been listed as a funded project through both voter -approved Riverside County Transportation Commission (RCTC) Measure A tax measures in 1988 and 2002 (renewed through 2039). TCTC also approved the 2020 Traffic Relief Plan identifying the action to accelerate TV2CV completion after it received full federal and State environmental and project approval in 2016.

The TV2CV Project will relieve the major bottlenecks of I-10/SR60 and SR60/I-215, which have become choke points for vehicular traffic, leading to delays, accidents, and increased air pollution due to idling vehicles. The completion of the TV2CV Project will improve the interconnectivity of troops, equipment, and logistics between Marine Corp Base Camp Pendleton and Marine Corp Air Ground Combat Center 29 Palms, thereby enhancing national defense capabilities.

Furthermore, the TV2CV Project will improve access to gainful employment opportunities, health care, higher education, and the judicial system for local communities. The project will create employment and economic growth opportunities in the county, including for economically disadvantaged communities such as Hemet and San Jacinto. It will also enhance the region's tou rism industry by providing efficient access to popular destinations such as the Temecula Wine Country, Coachella Valley sporting venues, multiple Native American Casinos (Pechanga, Soboba, Morongo, Agua Caliente) and Palm Springs Airport, boosting the local economy and supporting continued growth in the entertainment and tourism sectors.

DISCUSSION:

The TV2CV Project is a critical infrastructure project that will address the increasing growth on highway corridors in Riverside County, relieve major bottlenecks, improve travel efficiency, create employment opportunities, and support economic growth.

The passage of the federal Bipartisan Infrastructure Investment and Jobs Act, a once -in-a-generation investment of $3 trillion, authorizes five years of funding beginning in 2023 with a priority on National Corridor Infrastructure Improvements such as SR 7 9. The legislation will also invest $110 billion in additional funding to repair roads and bridges, and support transformational projects, to support economic competitiveness.

Securing funding through the Infrastructure Investment and Jobs Act will adva nce the TV2CV Project to construction and avoid further delays, the wasting of already spent taxpayer dollars, and avoid further costly additional and more restrictive environmental challenges and mitigation, inflated future construction and land acquisition costs.

Therefore, it is recommended that the City of Hemet urge the RCTC to swiftly apply for the 50% federal funding required to complete the TV2CV Project. The proposed Resolution encourages this action, and supports utilization of local Measure A sales tax mon ey, federal Transportation Infrastructure Finance and Innovation Act (TIFIA) funds, Transportation Uniform Mitigation Fee (TUMF) resources, and use of

8.B

any other funds necessary to secure the locally required matching funds to advance the project to construction.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and re duce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

FISCAL IMPACT:

Described in report.

ATTACHMENT(S):

Attachment 1: TV2CV Reso 041923 city letterhead nr

8.B

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, SUPPORTING RIVERSIDE

COUNTY TRANSPORTATION COMMISSION
PRIORITIZING TV2CV (STATE ROUTE 79

REALIGNMENT) APPLICATION FOR FEDERAL AND

LOCAL MATCH FUNDING
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, Interstate 10 (I-10), State Route 60 (SR60) and Interstate 215 (I- 215) are the only Riverside County highway corridor connecting two sides of Riverside County from Temecula Valley (TV) north through the San Gorgonio Pass and west to Coachella Valley (CV); and,
WHEREAS, Coachella Valley has the only County International Airport (Palm Springs) and has seen tremendous residential growth, job creation and international tourism growth attracting San Diego and Orange County residents and the movement of goods from new Riverside County national logistic warehouses; and WHEREAS, commuters, visitors and semi-trailer trucks traveling through this single corridor are experiencing substantial traffic congesting resulting in air quality/environmental impacts, increasing traffic incidents, and additional traffic onto local arterials; and,
WHEREAS, several critical junctions and connectors exist throughout TV2CV that currently pose dangerous and inefficient roads, as well as choke points for traveling semi-trailer trucks and vehicular traffic including intersections and highways

8.B

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City of Hemet Resolution No. 2023-xxx
such as I-10 in Beaumont, Winchester Road and Domenigoni Parkway arterials, and where the I-15 and I-215 merge in the Temecula, Menifee and Murrieta areas; and, WHEREAS, the California Transportation Commission, Southern California Association of Governments, Western Riverside Council of Governments and the Inland Empire Comprehensive Multimodal Corridor Plan all find that constructing the Temecula Valley to Coachella Valley (TV2CV) approved State Route 79 realignment project will relieve the major bottlenecks of I-10/SR60 and SR60/I-215, and connect major tourism destinations resulting in improved travel at all times on all days, thereby creating County employment and economic growth, including to the Economically Disadvantaged Community of Hemet and Minority Disadvantaged Community of San Jacinto; and,
WHEREAS, the TV2CV Project has been a planned project with Riverside County Transportation Commission (RCTC) for forty (40) years beginning in the 1980’s, having been listed as a funded project through both voter approved RCTC Measure A tax measures’ in 1988 and 2002 (renewed through 2039), surviving multiple legal and environmental challenges, with a total taxpayer investment to date of over one-hundred million tax dollars ($100,000,000); and, WHEREAS, RCTC approved the 2020 Traffic Relief Plan identifying the action to accelerate TV2CV completion after it received full Federal and State environmental and project approval in 2016; and,
WHEREAS, many of the affected communities that await completion of the TV2CV Project are low income and designated as disadvantaged and this project would allow improved and more efficient access to gainful employment opportunities, health care, higher education, and the judicial system; and,

8.B

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City of Hemet Resolution No. 2023-xxx
WHEREAS, completion of the TV2CV Project will improve the interconnectivity of troops, equipment and logistics between marine bases Marine Corp Base Camp Pendleton and Marine Corp Air Ground Combat Center Twentynine Palms which utilize this corridor; and,
WHEREAS, relieving traffic congestion, idling vehicular traffic and semi-trailer trucks will contribute greatly to improved air quality and safe efficacious travel for commuters and movement of goods, as well as an increase in the general quality of life for the residential population; and,
WHEREAS, route alignment has final approval which affects and delays development options available to property owners impacted by the alignment; and, WHEREAS, the project has a completed environmental impact report (EIR) approved in December 2016 that may require update to certain portions if too much time expires, thus leading to further delays, the wasting of already spent taxpayer dollars, allowing further costly additional and more restrictive environmental challenges and mitigation, inflated future construction and land acquisition costs, just to pursue the same current approval for this project in the future; and, WHEREAS, Congress passed the Bipartisan Infrastructure Deal (Infrastructure Investment and Jobs Act), a once-in-a-generation investment of three trillion dollars ($3,000,000,000) of funding in our Nation’s infrastructure, authorizing five (5) years of funding starting in 2023 with a priority on National Corridor Infrastructure Improvement; and
WHEREAS, TV2CV is the only national goods movement corridor near shovel ready project which RCTC has to apply for and seek available once-in-a-generation Federal funding, which is at risk of expiring.

8.B

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City of Hemet Resolution No. 2023-xxx

NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HEMET enthusiastically supports the funding of the Riverside County TV2CV Project by pursuing and securing the available federal funds through the Infrastructure Investment and Jobs Act and any other sources necessary to enable this project to commence; and,

BE IT FURTHER RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HEMET supports the securing of local Measure A sales tax money, Transportation Infrastructure Finance and Innovation Act (TIFIA), Transportation Uniform Mitigation Fee (TUMF), as well as any other funds to secure the locally required matching funds and advance this critical project to construction.

PASSED, APPROVED AND ADOPTED AS A RESOLUTION OF THE CITY OF HEMET this 25th day of April, 2023.
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

8.B

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City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 25th day of April, 2023, and was passed by the following vote:

AYES: Council Members: None.

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Cler

8.B

8.B

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Apr 25 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Consideration of Allocations for 2023-24 Program Year Community Development Block Grant

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Review and discuss the City Council Ad Hoc Committee's recommended allocations of $827,276 in Fiscal Year 2023 -24 Community Development Block Grant (CDBG) funding and unallocated funding from Fiscal Year 2019-20 in the amount of $298,844.64.

BACKGROUND:

The City of Hemet is an entitlement city of the Community Development Block Grant (CDBG) program and, as such, receives annual grants on a formula basis from the U.S. Department of Housing and Urban Development (HUD). The purpose of CDBG is to carry out a wide range of community development activities directed toward revitalizing neighborhoods, economic development, and providing improved community facilities and services, with maximum feasible priority given to activities that benefit low and moderate-income persons. The City is responsible for developing its own programs and funding priorities within CDBG and HUD requirements, as well as monitoring sub-recipients of the funds awarded under this grant.

During this year's annual CDBG funding process, the City received 21 applications requesting over $2 million in grant funds by the December 5, 2022 due date. Of these 21 applications, seven are from City operations and 13 are from non-profit agencies, and one for-profit agency. The City Administration and Planning of CDBG activities do not require an application. These applications were reviewed to ensure HUD's established criteria were met.

On January 10, 2023, the City Council Ad Hoc City Council Committee (Ad Hoc) comprised of Mayor Joe Males and Mayor Pro Team Malcolm Lilienthal reviewed applications and provided funding recommendations for full Council consideration. The Ad Hoc and staff reviewed the applications and completed funding recommendations on March 21, 2023.

8.C

The Annual Action Plan (AAP) is a short -range (one-year) planning document used to address the City’s annual needs, goals, and objectives by allocating funds to eligible activities. CDBG allocation funding for the 2023 -24 Program Year will be incorporated into the AAP draft. The AAP draft will be available for 30 days for public review and comment prior to a City Council Public Hearing, tentatively scheduled for June 13, 2023, before final approval and submission to HUD. The final AAP must be submitted to HUD no later than August 15, 2023.

ANALYSIS:

At the March 2, 2023 weekly HUD stakeholder briefing, Principal Deputy Assistant Secretary Marion McFadden stated there is $3.3 billion made available to 1,239 jurisdictions receiving funding this year.

This is $150 million less than last year with five new jurisdictions added who will receive funding in FY 2023-24. The City of Hemet's CDBG allocation for FY 2023 -24 is $827,276, a reduction of $45,681 from last year.

DISCUSSION:

The City's CDBG Ad Hoc Committee met on March 21, 2023, to discuss the FY 2023-24 CDBG funding allocations. Due to limited CDBG funding, the Ad Hoc recommended each application receive a small allocation. There is an amount of $298,844.64 from FY 2019 -20 unallocated that will be real located during Program Year 2023, and the following HUD requirements can only be allocated to Housing/Public Facilities projects.

Ad Hoc funding recommendations were made to various City department projects. One project is the Public Works Department's request for Accessible Sidewalk and Americans with Disabilities Act (ADA) Ramp project. The Public Works Department FY 2023-24 Accessible Sidewalk and ADA Ramp project proposes to install 2,538 linear feet (LF) of new sidewalk, 210 LF of new curb and gutter, and 38 new ADA-compliant ramps.

In alignment with the Strategic Plan item of 'Continue Implementing Maintenance Grid for Sidewalks', staff submitted this project to improve the City's sidewalk repair and replacement program. At least 40% of the project ($200,000) is funded with Measure A funds (Fund 222) available to cover the remaining costs of the ADA project.

Another project that received a lower allocation than requested was the Code Compliance program.

Historically, CDBG funding has contributed to the equivalent of two full-time Code Compliance officers.

The Ad Hoc Committee is recommending the allocation of CDBG funding at the same level as FY 2022- 23 in the amount of $158,711. This allocation funds 1.5 full-time Code Compliance officers.

Additionally, the CDBG -funded activity in the Housing Program is the Senior Disabled Home Repair Program offered to seniors and disabled households within the community that meet low -income criteria. A portion of this allocation provides 20% to cover admin istrative costs for personnel. The primary function of this program is to assist senior/disabled households with health and safety repairs within their home. Currently, this program has 162 homeowners on a waiting list.

The funding recommendations presented in Attachment 1 are a result of furthering the City's Strategic Plan goals using the City of Hemet's 2023 -24 Program Year CDBG Allocation of $827,276 and unallocated FY 2019-20 funding in the amount of $298,844.64.

The FY 2023-24 allocation of $827,276 is the HUD-published CDBG allocation. No further revisions will be made to the CDBG allocation.

8.C

The Council is being asked to consider the Ad Hoc Committee's funding recommendation and approve the r or recommendations funding CDBG revised a Committee provide Ad the equest Hoc recommendation based on Council feedback.

PREVIOUS COUNCIL ACTION:

On January 10, 2023, the City Council activated the Ad Hoc City Council Committee of Mayor Joe Males and Mayor Pro Tem Malcolm Lilienthal to review eligible applications and provide funding recommendations for full council consideration.

On December 13, 2022, a public hearing was held to receive comments from the public on funding priorities. No public comments were received.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

The proposed action aligns with Council Adopted Objective under Quality of Life.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

The proposed action aligns with Council Adopted Objective under Community Engagement.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective under Partnership and Collaboration.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

FISCAL IMPACT:

The attachments to this report summarize the Ad Hoc funding recommendations.

ALTERNATIVE(S):

The City Council may choose not to approve these recommendations and direct the Ad Hoc Committee to meet and realign the allocations based on alternate City priorities.

ATTACHMENT(S):

Attachment 1: 23-24 CDBG Funding Allocation by Ad Hoc_revised Consideration of 23-24 CDBG Funding Allocation

8.C

FY 22-23
Approved
Allocation
Applicant
Requested FY 23-
24 Ad Hoc
Recommendation
COH Police Explorers 14,000.00$ 20,000.00$ 10,000.00$ 27,351.00$ 85,000.00$ 15,000.00$
27,593.00$ -$ -$
-$ 40,000.00$ 20,000.00$
10,000.00$ 10,000.00$ 10,000.00$
14,000.00$ 25,000.00$ 9,000.00$
14,000.00$ 16,500.00$ 15,091.40$
14,000.00$ 34,800.00$ 9,000.00$
10,000.00$ 10,000.00$ 10,000.00$
Michelle's Place Cancer Support Services (new) -$ 20,000.00$ 10,000.00$ The Happier Life - Peer Support Services (new) -$ 46,756.00$ 9,000.00$ Wee Care - Boost program (new) -$ 210,000.00$ 5,000.00$ Together on Disabilities - Kevi 10 sponsors 10 (new) -$ 30,000.00$ 2,000.00$ 130,944.00$ 548,056.00$ 124,091.40$ CAP 15% 124,091.40$ -$ 518,856.00$ 200,000.04$
41,351.00$ 56,170.00$ 28,085.00$ , 200,000.00$ 200,000.00$ 200,000.00$
158,711.00$ 250,000.00$ 158,711.00$
50,000.00$ 50,000.00$ 50,000.00$
117,360.00$ 250,000.00$ 125,000.00$
-$ 170,000.00$ 50,000.00$
-$ 80,000.00$ 24,778.00$
567,422.00$ 1,575,026.00$ 836,574.04$ NO CAP 836,574.04$ 41,900.00$ 43,000.00$ 43,000.00$
132,691.00$ 122,455.20$ 122,455.20$
174,591.00$ 165,455.20$ 165,455.20$ CAP 20% 165,455.20$ Requested Total 872,957.00$ 2,288,537.20$ 1,126,120.64$ Projected Funds Total 1,126,120.64$ Based on 2023/24 published Formula Grant Allocations $827,276 and FY 2019-2020 unallocated amount of $298,844.64 for public housing/Infrastructure to be reallocated in FY 23-24 1) Fair Housing Council is a necessary element of Hemet CDBG to qualify the City for CDBG funding. Fair housing and anti-discrimination services, including legal representation, are provided for Hemet residents. * FHCRC is part of Administration and Planning as reflected in the 2020-2025 Consolidated Plan to allow more funds to be available in Public Services Total Housing/Public Facilities
1) Fair Housing Council of Riverside County, Inc.*
COH Administration, Planning & Housing
Total Administration (Cap 20%)
COH Engineering - 23/24 Accessible Sidewalk & ADA Ramps COH Library - Security Services
COH Housing - Rental Property Rehabiltation Program
COH Dept of Life Safety - Code Enforcement
COH Housing - ADA Program
COH Housing - Senior/Disabled Home Rehab Program
Valley-Wide Recreation and Park District - Jerry Searl Park Restroom and Park Accessibility - Phase II Valley-Wide Recreation and Park District - Bill Gray Park Accessilibity Project Total Public Services (Cap 15%)
2023-2024 Community Development Block Grant (CDBG)
Agency Name Projected Funds Available
Valley Restart Shelter - Outreach and Navigation
My City Youth - After School program (new)
Community Pantry - Food, Rent, and Utility Assistance
Voices for Children
Care-A-Van Transit, Inc.

Exceed - Art in the Park
Valley-Wide Recreation and Park District - Youth Scholarship My City Youth - Community Food Program
C:\Users\vallen\Downloads\23-24 CDBG Funding Allocation by Ad Hoc_revised.xlsx 4/19/2023Page 4 of 12

8.C

Hemet City Council
Consideration of Allocations for 2023-2024 Program Year Community Development Block Grant - Administration
April 25, 2023

8.C

Strategic Plan Integration
Quality of Life Partnership &
Collaboration
Community
Engagement
CDBG aligns with Council Adopted
Objectives under Quality of Life, Partnership
& Collaboration, and Community
Engagement

8.C

Housing Element Update
23-24 Applications Received
• 21 applications received
• 7 from City operations
• 13 from non-profit agencies
• 1 from for-profit agency
• Planning and Administration does not require an
application to be submitted

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Housing Element Update
23-24 CDBG Allocation
• $827,276 HUD CDBG allocation for FY 23-24
• $298,844.64 from FY 19-20 to be reallocated in FY 23- 24 • To be reallocated for public housing/infrastructure projects Total to be allocated: $1,126,120.64

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Housing Element Update
Public Services Allocation

8.C

Housing Element Update
Public Housing/Infrastructure Allocation

8.C

Housing Element Update
Administration Allocation

8.C

Discussion

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Apr 25 2023
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the Interim Finance Director to Correct a Previous Appropriation from the Measure 'A' Fund for the Hemet Valley Bikeway Project (CIP 5696) by Reducing the Measure 'A' Appropriat ion by $2,288,000 Such That Only the $150,000 Matching Portion of the Grant is Appropriated from the Measure 'A' Fund and Establish Appropriations in a New Fund for the Active Transportation Program (ATP) Grant in the Amount of $1,990,000

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the Interim Finance Director to Correct a Previous Appropriation from the Measure 'A' Fund for the Hemet Vall ey Bikeway Project (CIP 5696) by Reducing the Measure 'A' Appropriation by $2,288,000 Such That Only the $150,000 Matching Portion of the Grant is Appropriated from the Measure 'A' Fund and Establish Appropriations in a New Fund for the Active Transportati on Program (ATP) Grant in the Amount of $1,990,000.

BACKGROUND:

The State established the Active Transportation Program (ATP) in 2013 which consolidated several existing federal and state grant programs. The purpose of the ATP is to encourage increased use of active modes of transportation, such as bicycling and walking.

In March 2018 the City was awarded federal Active Transportation Program funds through the Cycle 3 augmentation process. The project includes the installation of Class II or Class II I bicycle facilities, bicycle detection, bike repair and comfort stations, infill curb, gutter and sidewalk, ADA access ramps with curb extensions, pavement rehabilitation, and a transportation mobility station with bike lockers and staging area, all within the following streets and limits:

Chambers Street – State to Gilbert
Gilbert Street – Chambers to Whittier

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Johnston Avenue – Gilbert to Palm
Whittier Avenue – Gilbert to Palm
Palm Avenue – Johnston to Esplanade

On August 15, 2022, Caltrans authorized $1,990,000 of federal ATP funding for the construction of the project.

On October 3, 2022, a request for proposals was issued for construction management and inspection services. The RFP was uploaded to PlanetBids, the City’s solicitation service provider, where interested firms could obtain the complete RFP package.

On November 2, 2022, the City Engineer approved the final construction plans and specifications. On November 3, 2022, the City solicited bids through Planet Bids, the City’s bid solicitation service provider, where interested bidders could obtain the complete bid document package.

On February 14, 2023, the City Council awarded a Construction agreement to Granite Construction and a Construction Management agreement to Willdan.

ANALYSIS:

City staff identified the lack of bicycle facilities and sidewalks as a major barrier to mobility on several City streets and submitted a grant application to CalTrans for the ATP. The City of Hemet was awarded $2,288,000 with $150,000 in local match for the Hemet Valley Bikeway Project.

The initial total award of $2,288,000 consisted of $200,000 allocated to the design, $98,000 to the required non-infrastructure (outreach) portion of the project, and $1,990,000 to co nstruction. The City was unsuccessful in finding and awarding a firm for the outreach portion of the work and will be continuing efforts for this work. The Design is complete and the remaining amount is $1,990,000 for construction.

DISCUSSION:

The original Staff Report sent to Council on December 11, 2018 recommended that Council authorize the Finance Department to record a supplemental appropriation in the Measure 'A' Fund in the amount of $2,438,000. Unfortunately, only the matching portion of the grant, $150,000, should have been appropriated to the Measure 'A' fund. Approval of the recommended resolution will correct that error, reducing the Measure 'A' appropriation by $2,288,000 and establishing appropriations in a new fund for the ATP gran t in the amount of $1,990,000, the correct amount of the ATP grant award for construction.

PREVIOUS COUNCIL ACTION:

On December 11 2018, the City Council adopted a resolution for the acceptance of $2,288,000 in federal Active Transportation Program funding for the Hemet Valley Bikeway Connect (CIP 5696) and authorized the Finance Department to record a supplemental appropriation in the Measure A Fund in the amount of $2,438,000.

On February 14, 2023, the City Council adopted a resolution awarding Granite Construction Company a Construction Agreement in the amount of $3,032,303, awarding Willdan Engineering a Construction

8.D

Management and Inspection Agreement in the amount of $211,113.60, and authorizing the Finance Director to re-appropriate $1,581,646.60 of American Rescue Plan Act (ARPA) funds from CIP 5743 to fund the total project costs.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

The proposal will correct an appropriation from Measure A and establish a new fund for the ATP grant.

There are no new fiscal impacts.

ALTERNATIVE(S):

1. Do not authorize the interim Finance Director to reduce the Measure A fund appropriation to the Hemet Valley Bikeway project by $2,288,000 and to establish appropriations in a new fund for the ATP grant in the amount of $1,990,000.

2. Provide alternate direction to City staff.

ATTACHMENT(S):

Attachment 1: Resolution
Attachment 2 - Staff Report CIP 5696 Bikeway dated December 11 2018

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE

INTERIM FINANCE DIRECTOR TO CORRECT A

PREVIOUS APPROPRIATION FROM THE MEASURE
'A' FUND FOR THE HEMET VALLEY BIKEWAY
PROJECT (CIP 5696) BY REDUCING THE MEASURE
'A' APPROPRIATION BY $2,288,000 SUCH THAT ONLY
THE $150,000 MATCHING PORTION OF THE GRANT

IS APPROPRIATED FROM THE MEASURE 'A' FUND

AND ESTABLISH APPROPRIATIONS IN A NEW FUND

FOR THE ACTIVE TRANSPORTATION PROGRAM
(ATP) GRANT IN THE AMOUNT OF $1,990,000.

The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the State Legislator established the Active Transportation Program (ATP) in 2013 which consolidated several existing federal and state programs. The purpose of the ATP is to encourage increased used of active modes of transportation, such as bicycling or walking; and
WHEREAS, City staff identified the lack of bicycle facilities and sidewalks as a major barrier to mobility on several City streets and submitted a grant application to CalTrans for the ATP; and
WHEREAS, The City of Hemet was awarded $2,288,000 with $150,000 in local match for the Hemet Valley Bikeway Project; and
WHEREAS, the original Staff Report sent to Council on December 11, 2018 recommended that Council authorize the Finance Department to record a supplemental appropriation in the Measure ‘A’ Fund in the amount of $2,438,000; and

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City of Hemet Resolution No. 2023-xxx
WHEREAS, A clerical error was made in the original request as only the matching portion of the grant, $150,000, should have been appropriated to the Measure A fund; and
WHEREAS, the resolution seeks to correct the clerical error, reducing the ATP funding in the Measure ‘A’ fund by $2,288,000 and establishing appropriations in a new fund for the ATP grant in the amount of $1,990,000, the correct amount of the ATP grant award for construction.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.The Interim Finance Director is authorized and directed to correct a clerical error and reduce the previous appropriation from the Measure A fund by $2,288,000 such that only the matching portion of the grant, $150,000, is appropriated to the Measure ‘A’ fund for the Hemet Valley Bikeway Project and to establish appropriations in a new fund for the ATP grant in the amount of $1,990,000, the correct amount of the ATP grant awarded for construction.

PASSED, APPROVED AND ADOPTED this 25th day of April, 2023. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
State of California )
County of Riverside )
City of Hemet )

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City of Hemet Resolution No. 2023-xxx
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 25th day of April, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Sta?’Report
TO:HonorableMayorandMembersoftheHemetCityCouncilFROM:SudiShoja,ActingEngineerictorAllenJ.Parker,CityManageDATE:December11,2018RE:AcceptanceofATPGrantFundingfortheHemetValleyBikewayProjectRECOMMENDEDACTION:ItisrespectfullyrecommendedthattheCityCouncil:1.Accept$2,288,000infederalActiveTransportationProgramfundingfortheHemetValleyBikewayConnect— CIP5696;and2.AuthorizetheFinanceDepartmenttorecordasupplementalappropriationintheMeasureAFundintheamountof$2,438,000.BACKGND:TheStateLegislatorestablishedtheActiveTransportationProgram(ATP)in2013,whichconsolidatedseveralexistingfederalandstategrantprograms.ThepurposeoftheATPistoencourageincreaseduseofactivemodesoftransportationsuchasbicyclingandwalking.PROJECTDCRIPTION:TheCityofHemetEngineeringstaffiscontinuallyevaluatingtheCity’sinfrastructuredeficienciesandneedsforalternativemodesoftransportation,whichmanymembersofthecommunityrelyonasaprimarymeansofmobility.StaffidentifiedthelackofbicyclefacilitiesandsidewalksasamajorbarriertomobilityonseveralstreetsinthevicinityofMcSweenyElementaryandDiamondValleyMiddleSchool.StaffsubmittedagrantapplicationtoCaltransfortheATPprogramandsuccessfullyobtainedagrantintheamountof$2,288,000with$150,000inlocalmatchfortheHemetValleyBikewayproject.Theprojectwillinstallbikelanes,abicycleroute,sidewalk,ADAcurbramps,crossingimprovements,bicycletrafficsignaldetection,bicyclelockersandabicyclerepairareaonthefollowingstreetsegments:PalmAvenuebetweenEsplanadeAvenueandJohnstonAvenueWhittierAvenuebetweenPalmAvenueandGilbertStreetJohnstonAvenuebetweenPalmAvenueandGilbertStreetGilbertStreetbetweenWhittierAvenueandChambersStreetChambersStreetbetweenGilbertStreetandStateStreet .°".4>.°°!\’:-‘

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Qf/)?U»av?og/{aw
Theprojectalsoincludesanoutreachprogramtopublicizethenewimprovementsandprovideeducationtothecommunityaboutactivetransportationsafety.CONSISTENCYWITHADOPTEDGOALS.PLANS,ANDPROGRAMS:TheimplementationofthisprojectisconsistentwiththeadoptedGeneralPlan2030goalofpromotingconnectionstoregionaltransportationnetworksandintegratinglanduseswithmulti-modaltransportationsystems.FISCALIMPACT:TheprojectisprimarilyfundedbytheATPgrantintheamountof$2,288,000with$150,000inlocalmatch.ThelocalmatchisfundedthroughMeasureA.

Respectfullysubmitted,FiscalReview,
SudiShoja LorenaRochaActingEngineeringDirector/CityEngineerFinanceDirector

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\'TA'rI=OF(‘MIPHINIA4‘-HAS‘I‘A'I‘I=TRAM¢.r=nm'nTunNA(‘.l’-NPV ?r),\,1(|NnQBRQWNJ,_(~,m,u,m,, Congratulations!YourprojectisincludedontheCaliforniaTran.s'parIa(i0nConzmission3'20/7ActiveTransportationProgram(ATi’)Cycle3Augmenlarionlistofawardedprojects:],l”.§7}f'“‘“\‘-‘?-'-*‘lU-C,J,».*_~'.$7\'l“'*.7L‘“'”‘-'5.EUL‘:
‘Provideaxafe.sustainable.integratedandef?cienltransportation53-‘stemtoenhanceCalifornia'5economyandlivability" DEPARTMENTOFTRANSPORTATIONDIVISIONOFLOCAI.ASSISTANCEI’.0.BOX942873.MS-ISACRAMENTO.CA94273-0001 MakmgCM‘m_vau.0nPHONE(916)653'82I0 aCaliforniaWayo_/‘LifeFAX(9I6)654-2409TTY711www.dot.ca.gov March19,2018
DearRecipientActiveTransportationProgramCycle3AugmentationAwardRecipients Tohelpinthesuccessofyourproject,enclosedaresomeimportantnextsteps.Ifyouhaveanyquestionsaboutyourprojectornextsteps,pleasecontactyouDistrictLocalAssistanceEngineerortheapplicableATPManager:Infrastructure-NorthInfrastructure-SouthNon-Infrastructure Sincerely,
RIHUIZHANG,ChiefDivisionofLocalAssistanceEnclosureATP3ANextStepsCc:LaurieWaters,AssociateDeputyDirector,CTCAprilNitsos,OfficeChief,ActiveTransportationandSpecialPrograms,CaltransJohnHoole,Of?ceChief,ProjectImplementation——South,CaltransWintonEmmett,Of?ceChief,ProjectImplementation— North,CaltransTeresaMcWilIiam,ATPManager— South,CaltransTedDavini,ATPManager— North,CaltransEmilyAbrahams,ATPManager— Non-Infrastructure, TedDaviniatiui.:i;ui11§:1/do!C[1.g0§_TeresaMcWilliamat!cz'c\'L1.'.nL"x\iUi::mud«.az.c;:.:__=-LgEmilyAbrahamsat'_gm_i]_'5.uim1i;;1111.~«uc!:_w1.c:2.gg

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8.D

MASTERAGREEMENTADMINISTERINGAGENCY-STATEAGREEMENTFORFEDERAL—AlDPROJECTS08CityofHemetDistrictAdministeringAgency AgreementNo.08-5186F15
ThisAGREEMENT,isenteredintoeffectivethisI dayofJM.20!’?,byandbetweenCityofHemet.hereinafterreferredtoas"ADMlNlSTER|NGAGENCY ."andtheStateofCalifornia,actingbyandthroughitsDepartmentofTransportation(Caltrans).hereinafterreferredtoas"STATE",andtogetherreferredtoas"PARTIES"orindividuallyasa"PARTY ."REC|TALS:1.WHEREAS,theCongressoftheUnitedStateshasenactedthelntermodalSurfaceTransportationEfficiencyAct(ISTEA)of1991andsubsequentTransportationAuthorizationBillstofundtransportationprograms;and2.WHEREAS.theLegislatureoftheStateofCaliforniahasenactedlegislationbywhichcertainfedera|—aidfundsmaybemadeavailableforuseonlocaltransportationrelatedprojectsofpublicentitiesqualifiedtoactasrecipientsofthesefedera|—aidfundsinaccordancewiththeintentoffederallaw;and3.WHEREAS,beforefederalfundswillbemadeavailableforaspeci?cprogramproject,ADMINISTERINGAGENCYandSTATEarerequiredtoenterintoanagreementtoestablishtermsandconditionsapplicabletotheADMINISTERINGAGENCYwhenreceivingfederalfundsforadesignatedPROJECTfacilityandtothesubsequentoperationandmaintenanceofthatcompletedfacility.NOW,THEREFORE.thePARTIESagreeasfollows:

Page1of26

8.D

$'I.?--'IH'“'I'I'?
-,5:-E-.-.-1-H32.-.—. n=':r:'
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ARTICLEI-PROJECTADMINISTRATION1.ThisAGREEMENTshallhavenoforceoreffectwithrespecttoanyprogramprojectunlessanduntilaproject-speci?c"AuthorizationlAgreementSummary",hereinreferredtoas"E-76"document,isapprovedbySTATEandtheFederalHighwayAdministration(FHW A).2.Theterm"PROJECT",asusedherein,meansthatauthorizedtransportationrelatedprojectandrelatedactivitiesfinancedinpartwithfederal-aidfundsasmorefully-describedinan"Authorization!AgreementSummary"or"AmendmentlModi?cationSummary",hereinreferredtoas"E—T6"or"E—76(AMOD)"documentauthorizedbySTATEandtheFederalHighwayAdministration(Fl-IW A),3.TheE-76/E—76(AMOD)shalldesignatethepartyresponsibleforimplementingPROJECT,typeofworkandlocationofPROJECT.4.ThePROGRAMSUPPLEMENTsetsoutspecialcovenantsasaconditionfortheADMINISTERINGAGENCYtoreceivefederal—aidfundsfromlthroughSTATEfordesignatedPROJECT.ThePROGRAMSUPPLEMENTshallalsoshowthesefederalfundsthathavebeeninitiallyencumberedforPROJECTalongwiththematchingfundstobeprovidedbyADMINISTERINGAGENCYand/orothers.ExecutionofPROGRAMSUPPLEMENTbythePARTIESshallcauseADMINISTERINGAGENCYtoadoptallofthetermsofthisAGREEMENTasthoughfullysetforththereininthePROGRAMSUPPLEMENT.UnlessothemriseexpresslydelegatedinaresolutionbythegoverningbodyofADMINISTERINGAGENCY ,andwithwrittenconcurrencebySTATE,thePROGRAMSUPPLEMENTshallbeapprovedandmanagedbythegoverningbodyofADMINISTERINGAGENCY .5.ADMINISTERINGAGENCYagreestoexecuteandreturneachproject-speci?cPROGRAMSUPPLEMENTwithinninety(90)daysofreceipt.ThePARTIESagreethatSTATEmaysuspendfutureauthorizationslobligationsandinvoicepaymentsforanyon-goingorfuturefederal-aidprojectperformedbyADMINISTERINGAGENCYifanyproject-specificPROGRAMSUPPLEMENTisnotreturnedwithinthatninety(90)dayperiodunlessotherwiseagreedbySTATEinwriting.6.ADMINISTERINGAGENCYfurtheragrees,asaconditiontothereleaseandpaymentoffederalfundsencumberedforthePROJECTdescribedineachPROGRAMSUPPLEMENT,tocomplywiththetermsandconditionsofthisAGREEMENTandalloftheagreed—uponSpecialCovenantsorRemarksincorporatedwithinthePROGRAMSUPPLEMENT,andCooperative/ContributionAgreementwhereappropriate,definingandidentifyingthenatureofthespecificPROJECT.7.Federal,stateandmatchingfundswillnotparticipateinPROJECTworkperformedinadvanceoftheapprovaloftheE—76orE—76(AMOD),unlessotherwisestatedintheexecutedproject-specificPROGRAMSUPPLEMENT.ADMINISTERINGAGENCYagreesthatitwillonlyproceedwiththeworkauthorizedforthatspecificphase(s)ontheproject-speci?cE—76orE—76(AMOD).ADMINISTERINGAGENCYfurtheragreestonotproceedwithfuturephasesofPROJECTpriortoreceivinganE—76(AMOD)fromSTATEforthatphase(s)unlessnofurtherfederalfundsareneededorforthosefuturephase(s).

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8.D

(IncludingthosesetforthintheLocalAsslstancProgramGuldellnes.hereaftercollectlvelyreferrerelatingtothefedara|—aidprogram.allTitle23Co200federalrequirements.andallappllcablefede approprlat ooperatreeAGENCY OJECT slbl weenSTATEandrespectiveobllatlorr

8.ThatPROJECTorportionsthereof,mustbeincludedinafederallyapprovedFederalStatewideTransportationImprovementProgram(FSTIP)priortoADMINISTERINGAGENCYsubmittingthe"RequestforAuthorization".9.ADMINISTERINGAGENCYshallconformtoallstatestatutes,regulationsandprocedureseProceduresManualandtheLocalAssistancedtoas“LOCALASSISTANCEPROCEDURES")deofFederalRegulation(CFR)and2CFRpartrallaws,regulations,andpolicyandproceduralorinstructionalmemoranda.unlessotherwisespecificallywaivedasdesignatedintheexecutedproject-specificPROGRAMSUPPLEMENT.10.IfPROJECTisnotonSTATE-ownedrightofway.PROJECTshallbeconstructedinaccordancewithLOCALASSISTANCEPROCEDURESthatdescribesminimumstatewidedesignstandardsforlocalagencystreetsandroads.LOCALASSISTANCEPROCEDURESforprojectsofftheNationalHighwaySystem(NHS)allowSTATEtoaccepteithertheSTATE'sminimumstatewidedesignstandardsortheapprovedgeometricdesignstandardsofADMINISTERINGAGENCY .Additionally,forprojectsofftheNHS,STATEwillacceptADMINISTERINGAGENCY-approvedstandardspeci?cations,standardplans,materialssamplingandtestingqualityassuranceprogramsthatmeettheconditionsdescribedinthethencurrentLOCALASSISTANCEPROCEDURES.11.ifPROJECTinvolvesworkwithinorpartiallywithinSTATE-ownedright-of-way,thatPROJECTshallalsobesubjecttocompliancewiththepolicies.proceduresandstandardsoftheSTATEProjectDevelopmentProceduresManualandHighwayDesignManualand,wheree,anexecutedC iveAgmentbet ADMINISTERINGthatoutlinesthePRresponlitiesand g softhePARTIES.ADMINISTERINGAGENCYanditscontractorsshalleachobtainanencroachmentpermitthroughSTATEpriortocommencinganyworkwithinSTATErightsofwayorworkwhichaffectsSTATEfacilities.12.WhenPROJECTisnotontheStateHighwaySystembutincludesworktobeperformedbyarailroad,thecontractforsuchworkshallbepreparedbyADMINISTERINGAGENCYorbySTATE,asthePARTIESmayhereafteragree.Ineitherevent,ADMINISTERINGAGENCYshallenterintoanagreementwiththerailroadprovidingforfuturemaintenanceofprotectivedevicesorotherfacilitiesinstalledunderthecontract.13.IfPROJECTisusingSTATEfunds,theDepartmentofGeneralServices,DivisionoftheStateArchitect,oritsdesignee,shallreviewthecontractPS&Efortheconstructionofbuildings,structures.sidewalks,curbsandrelatedfacilitiesforaccessibilityandusability.ADMINISTERINGAGENCYshallnotawardaPROJECTconstructioncontractforthesetypesofimprovementsuntiltheStateArchitecthasissuedwrittenapprovalstatingthatthePROJECTplansandspeci?cationscomplywiththeprovisionsofsections4450and4454oftheCaliforniaGovernmentCode,ifapplicable.FurtherrequirementsandguidanceareprovidedinTitle24oftheCaliforniaCodeofRegulations.14.ADMINISTERINGAGENCYwilladvertise,awardandadministerPROJECTinaccordancewiththecurrentLOCALASSISTANCEPROCEDURESunlessotherwisestatedintheexecutedproject-speci?cPROGRAMSUPPLEMENT.

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8.D

byADMINISTERINGAGENCYtosubmita"ReportofExpenditures“withinonehundredeigh(180)daysofprojectcompletionwillresultInSTATEimposingsanctionsuponADMINISTERINAGENCYinaccordancewiththecurrentLOCALASSISTANCEPROCEDURES. agreemnteredinto DMINi$TER artyfoperfoPROJEIatadwork incorporate party'sname

15.ADMINISTERINGAGENCYshallprovideorarrangeforadequatesupervisionandinspectionofeachPROJECT.WhileconsultantsmayperformsupervisionandinspectionworkforPROJECTwithafullyqualifiedandlicensedengineer.ADMINISTERINGAGENCYshallprovideaful|—timeemployeetobeinresponsiblechargeofeachPROJECTwhoisnotaconsultant.16.ADMINISTERINGAGENCYshallsubmitPROJECT-specificcontractawarddocumentstoSTATE'sDistrictLocalAssistanceEngineerwithinsixty(60)daysaftercontractaward.AcopyoftheawarddocumentsshallalsobeincludedwiththesubmittalofthefirstinvoiceforaconstructioncontractbyADM|NiSTERlNGAGENCY .17.ADMINISTERINGAGENCYshallsubmitthefinalreportdocumentsthatcollectivelyconstitutea"ReportofExpenditures"withinonehundredeighty(180)daysofPROJECTcompletion.FailureG

18.ADMINISTERINGAGENCYshallcomplywith:(i)section504oftheRehabilitationActof1973whichprohibitsdiscriminationonthebasisofdisabilityinfederallyassistedprograms;(ii)theAmericanswithDisabilitiesAct(ADA)of1990whichprohibitsdiscriminationonthebasisofdisabilityirrespectiveoffunding;and(iii)allapplicableregulationsandguidelinesissuedpursuanttoboththeRehabilitationActandtheADA.19.TheCongressoftheUnitedStates,theLegislatureoftheStateofCaliforniaandtheGovernoroftheStateofCalifornia.eachwithintheirrespectivejurisdictions,haveprescribedcertainnondiscriminationrequirementswithrespecttocontractandotherworkfinancedwithpublicfunds.ADMlNlSTERlNG_AGENCYagreestocomplywiththerequirementsoftheFAIREMPLOYMENTPRACTICESADDENDUM(ExhibitAattachedhereto)andtheNONDISGRIMINATIONASSURANCES(ExhibitBattachedhereto).ADMINISTERINGAGENCYfurtheragreesthatanyente byA INGAGENCYwithathirdp r rmanceofCT—reshallExhibitsAandB(withthirdreplacingADMINISTERINGAGENCY)asessentialpartsofsuchagreementtobeenforcedbythatthirdpartyasverifiedbyADMINISTERINGAGENCY .

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8.D

rights beenADMI ENCY
that heeve foraPROJECT.including,but0!limited,beingclaa ifsaid dtocontainhazadousmaterialrequiringt atmonteralandStatelaws.Theturnhingofrigofwayrovldod lude.inaddltiallrclearof andncumbraaffeapplicablelaw,ofrelocationcostsanddamagesinjuriouslyeffectedbyPROJECT.ADMINISTEmatchingfunds,anycostswhichariseoutofdeutilityfacilitieshavenotbeentimelyremoved0 availabletoADMINISTERINGAGENCYfortheo

3.SubjectPROCEDU
subieSTATEoversight tthecUnifoelocationAsslstan ropert
operticn,ornon-prorganzatio tionforthn49CFR.Part Thepubli aderviceswhichwillbeavailable,and,tothegreat ctlcable, awfulcupyingrealpropertyshallberequiredtomove dwelling his/hsinessorfarmoperationwithoutatleastnln )dayswrittenicefSTATEwithoiticrtionofthePROJECT,that personwillbedisplaceduntilcomparabledecent.safeandnltaryreplacementhousingis allablewithinareasonableperiodoftimepriortodisplacementdthatADMINISTERINGAGCY’srelocationprogramisrealisticandadequatetoprovideECT-displacedpersonsasprovidedin49CFR.

ARTICLEII-RIGHTSOFW AY1.Nocontractfortheconstructionofafederal-aidPROJECTshallbeawardeduntilallnecessaryofwayhavesecured.PriortotheadvertisingforconstructionofPROJECT,NISTERINGAGshallcertifyand,uponrequest,shallfurnishSTATEwithevidencethatallnecessaryrightsofwayareavailableforconstructionpurposesorwillbeavailablebythetimeofawardoftheconstructioncontract.2.ADMINISTERINGAGENCYagreestoindemnifyandholdSTATEharmlessfromanyliabilitymayresultint nttherightofway 11 torascertifiedorrightofwayisfoun r s reorremovaltoremediateinaccordancewithFed I is htasp forhereinincs ontoealpropertyrequiredforthePROJECT,titlefreeandobstructionse ncesctingPROJECTandthepayment,asrequiredbytoremainderrealpropertynotactuallytakenbutRINGAGENCYshallpay,fromitsownnon—laystotheconstructionofPROJECTbecauserrelocated.orbecauserightsofwaywerenotrderlyprosecutionofPROJECTwork.toSTATEapprovalandsuchsupervisionasisrequiredbyLOCALASSISTANCERESoverADMINISTERINGAGENCY'srightofwayacquisitionprocedures,ADMINISTERINGAGENCYmayclaimreimbursementfromfederalfundsforexpendituresincurredinpurchasingonlythenecessaryrightsofwayneededforthePROJECTaftercreditingPROJECTwiththefairmarketvalueofanyexcesspropertyretainedandnotdisposedofbyADMINISTERINGAGENCY .4.WhenrealpropertyrightsaretobeacquiredbyADMINISTERINGAGENCYforaPROJECT,saidADMINISTERINGAGENCYmustcarryoutthatacquisitionincompliancewithallapplicableStateandFederallawsandregulations,inaccordancewithStateproceduresaspublishedinState'scurrentLOCALASSISTANCEPROCEDURESandSTATE‘sRight-of-WayManual,ctto toensurethatompletedworkisacceptableundertheFederalrmR ceandRealP yAcquisitionPoliciesActof1970,asamended.5.WhetherornotfederaI—aidistoberequestedforrightofway,shouldADMINISTERINGAGENCY ,inacquiringrightofwayforPROJECT,displaceanindividual,family,business,farma fit0 i n,relocapaymentsandserviceswillbeprovidedasseti 24.cwillbequatelyinformedoftherelocationpaymentsandse estextentpranopersonI Iyoc fromhislherortomoveerbu ety(90 notromADMINISTERINGAGENCY .ADMINISTERINGAGENCYwillprovidespeassurances.oneachpo nosa avan ENorderly,timelyandefficientrelocationofPROJPart24.

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8.D

6.ADMINISTERINGAGENCYshall,alongwithrecordingthedeedorinstrumentevidencingtitleinthenameoftheADMINISTERINGAGENCYortheirassignee.alsorecordanAgreementDeclaringRestrictiveCovenants(ADRC)asaseparatedocumentincorporatingtheassurancesincludedwithinExhibitsAandBandAppendicesA,B.CandDofthisAGREEMENT,asappropriate.

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8.D

GREEMENitssuccess
Upon CY'saccanceofthecompletfederal-aidconstructionntract relievedtheresponsibilityforaintainlngandprotectingeresponsibleforthmaintenance.ownership,liability,andtheexpensethereof,forPROJECTinamannersatisfactorytotheauthorizedrepresentativesofSTATEandFHW AandifPROJECTfallswithintheJurisdictionallimitsofanotherAgencyorAgencies,itisthedutyofADMINISTERINGAGENCYtofacilitateaseparatedtheotherjurisdictionalAgencyorAgenciesprovidingfortheoperation,maintenance.ownagreementsareexecuted,ADMINISTERINGAoperations.maintenance.ownershipandiiablil manntlsfa authorizedrepresentativesofSTATEandFHW A.if.wlthi (90) afte noticefromSTATEthataPROJECT,oranyportionthereof approval federaprojectsADMlNISTERINGAGENCYwillbewithhelduntilthePROJECvebee inacononofoperationandmaintenancesatstactorytoSTATEnotapplytoaPROJECTthathasbeenvacated engineersand/orsuchotherprofessionalsandtechniciansasPROJECTreasonablyrequires‘SaidoperationsandmaintenancestatimaybeemployeesofADMINISTERINGAGENCY ,anotheunitofgovernment,oracontractorunderagreementwithADM|NlSTERiNGAGENCY .Allrvalsorasrequiredforefiicientoperationofthe ARTICLEIII-MAINTENANCEANDMANAGEMENT1.ADMINISTERINGAGENCYwillmaintainandoperatethepropertyacquired,developed.constructed,rehabilitated.orrestoredbyPROJECTforitsintendedpublicuseuntilsuchtimeasthepartiesmightamendthisA Ttootherwiseprovide.WiththeapprovalofSTATE,ADMINISTERINGAGENCYor orsininterestinthePROJECTpropertymaytransferthisobligationandresponsibilitytomaintainandoperatePROJECTpropertyforthatintendedpublicpurposetoanotherpublicentity.2. ADMINISTERINGAGENept edcooruponcontractorbeingof m-PROJECT,ADMINISTERINGAGENCYwillb e maintenanceagreement(s)betweenitselfanershipandliabilityofPROJECT.UntilthoseGENCYwillberesponsibleforallPROJECTtyina ersactorytothenninetydaysrreceiptof,isnotbeingproperlyoperatedandmaintainedandADMINISTERINGAGENCYhasnotsatisfactorilyremediedtheconditionscomplainedof,theoffuturel-aidofTshallhanputditi iandFHW A.TheprovisionsofthissectionshallthroughdueprocessoflawwithSTATE'sconcurrence.3.PROJECTanditsfacilitiesshallbemaintainedbyanadequateandwell-trainedstaffof maintenancewillbeperformedatregularintecompletePROJECTimprovements.

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8.D

particlpatin costs regulSUPPLEM execu TATE
egressemto racto showingvendorcunt! nd/or ROJECT
ARTICLEiV-FISCALPROVISIONS1.AllcontractualobligationsofSTATEaresubjecttotheappropriationofresourcesbytheLegislatureandtheallocationofresourcesbytheCaliforniaTransportationCommission(CTC).2.STATE'SfinancialcommitmentoffederalfundswilloccuronlyupontheexecutionofthisAGREEMENT.theauthorizationoftheproject-specificE-76orE-76(AMOD),theexecutionofeachproject—specificPROGRAMSUPPLEMENT,andSTATE'sapprovedfinanceletter.3.ADMINISTERINGAGENCYmaysubmitsignedinvoicesinarrearsforreimbursementofgPROJECTona arbasisoncetheproject-specificPROGRAMENThasbeentedbyS4.ADMlNlSTERlNGAGENCYagrees,ataminimum,tosubmitinvoicesatleastonceeverysix(6)monthscommencingafterthefundsareencumberedoneithertheproject-specificPROGRAMSUPPLEMENTorthroughaproject—speci?cfinanceletterapprovedbySTATE.STATEreservestherighttosuspendfutureauthorizations/obligations.andinvoicepaymentsforanyon-goingorfuturefederal-aidprojectbyADMINISTERINGAGENCYifPROJECTcostshavenotbeeninvoicedbyADMlNlSTERlNGAGENCYforasix(6)monthperiod.5.invoicesshallbesubmittedonADMINISTERINGAGENCYletterheadthatincludestheaddressofADMINISTERINGAGENCYandshallbeformattedinaccordancewithLOCALASSISTANCEPROCEDURES.6.ADMINISTERINGAGENCYmusthaveatleastonecopyofsupportingbackupdocumentationforcostsincurredandclaimedforreimbursementbyADMlNlSTERlNGAGENCY .ADMINISTERINGAGENCYagreestosubmitsupportingbackupdocumentationwithinvoicesifrequestedbyState.Acceptablebackupdocumentationincludes,butisnotlimitedto,agency'sprpaymthecontrs,copiesofcancelledchecksamountsmadepayableto sandactors,a acomputerizedsummaryofP costs.7.PaymentstoADMlNlSTERlNGAGENCYcanonlybereleasedbySTATEasreimbursementofactualallowablePROJECTcostsalreadyincurredandpaidforbyADMlNlSTERlNGAGENCY .8.indirectCostAllocationPlans/IndirectCostRateProposals(ICAP/ICRP),CentralServiceCostAllocationPlansandrelateddocumentationaretobepreparedandprovidedtoSTATE(CaltransAudits8.investigations)forreviewandapprovalpriortoADMlNlSTERlNGAGENCYseekingreimbursementofindirectcostsincurredwithineach?scalyearbeingclaimedforStateandfederalreimbursement.lCAPs/lCRPsmustbepreparedinaccordancewiththerequirementssetforthin2CFR,Part200,Chapter5oftheLocalAssistanceProceduralManual,andtheICAPIICRPapprovalproceduresestablishedbySTATE.9.OncePROJECThasbeenawarded,STATEreservestherighttode-obligateanyexcessfederalfundsfromtheconstructionphaseofPROJECTifthecontractawardamountislessthantheobligatedamount.asshownonthePROJECTE—76orE-76(AMOD).10.STATEwillwithholdthegreaterofeithertwo(2)percentofthetotalofallfederalfundsencumberedforeachPROGRAMSUPPLEMENTor$40,000untilADMINISTERINGAGENCYsubmitstheFinalReportofExpendituresforeachcompletedPROGRAMSUPPLEMENTPROJECT.Page8of26

8.D

\n
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‘?$::\5. 3%

11.TheestimatedtotalcostofPROJECT,theamountoffederalfundsobligated,andtherequiredmatchingfundsmaybeadjustedbymutualconsentofthePARTIESheretowithafinanceletter,adetailedestimate,ifrequired.andapprovedE-76(AMOD).Federal-aidfundingmaybeincreasedtocoverPROJECTcostincreasesonlyifsuchfundsareavailableandFHW Aconcurswiththatincrease.12.Whenadditionalfederal-aidfundsarenotavailable,ADMINISTERINGAGENCYagreesthatthepaymentoffederalfundswillbelimitedtotheamountsauthorizedonthePROJECTspecificE-76IE-76(AMOD)andagreesthatanyincreasesinPROJECTcostsmustbedefrayedwithADMINISTERINGAGENCY'sownfunds.13.ADMINISTERINGAGENCYshalluseitsownnon-federalfundsto?nancethelocalshareofeligiblecostsandallexpendituresorcontractitemsruledineligibleforfinancingwithfederalfundsSTATEshallmakethedeterminationofADMINISTERINGAGENCY'scosteligibilityforfederalfundfinancingofPROJECTcosts.14.ADMINISTERINGAGENCYwillreimburseSTATEforSTATE'sshareofcostsforworkperformedbySTATEattherequestofADMINISTERINGAGENCY .STATE'scostsshallincludeoverheadassessmentsinaccordancewithsection8755.1oftheStateAdministrativeManual.15.FederalandstatefundsallocatedfromtheStateTransportationimprovementProgram(STIP)aresubjecttothetimelyuseoffundsprovisionsenactedbySenateBill45,approvedin1997,andsubsequentSTIPGuidelinesandStateproceduresapprovedbytheCTCandSTATE.16.FederalfundsencumberedforPROJECTareavailableforliquidationforaperiodofsix(6)yearsfromthebeginningoftheStatefiscalyearthefundswereappropriatedintheStateBudget.StatefundsencumberedforPROJECTareavailableforliquidationonlyforsix(6)yearsfromthebeginningoftheStatefiscalyearthefundswereappropriatedintheStateBudget.FederalorstatefundsnotliquidatedwithintheseperiodswillberevertedunlessaCooperativeWorkAgreement(CW A)issubmittedbyADMINISTERINGAGENCYandapprovedbytheCaliforniaDepartmentofFinance(perGovernmentCodesection16304).TheexactdateoffundreversionwillbereflectedintheSTATEsigned?nanceletterforPROJECT.17.PaymentstoADMINISTERINGAGENCYforPROJECT-relatedtravelandsubsistence(perdiem)expensesofADMINISTERINGAGENCYforcesanditscontractorsandsubcontractorsclaimedforreimbursementoraslocalmatchcreditshallnotexceedratesauthorizedtobepaidrankand?leSTATEemployeesundercurrentStateDepartmentofPersonnelAdministration(DPA)rules.iftheratesinvoicedbyADMINISTERINGAGENCYareinexcessofDPArates.ADMINISTERINGAGENCYisresponsibleforthecostdifference,andanyoverpaymentsinadvertentlypaidbySTATEshallbereimbursedtoSTATEbyADMINISTERINGAGENCYondemandwithinthirty(30)daysofsuchinvoice.18.ADMINISTERINGAGENCYagreestocomplywith2CFR,Part200,UniformAdministrativeRequirements.CostPrinciplesandAuditRequirementforFederalAwards.19.ADMINISTERINGAGENCYagrees,andwillensurethatitscontractorsandsubcontractorswillbeobligatedtoagree,thatContractCostPrinciplesandProcedures,48CFR,FederalAcquisitionRegulationsSystem,Chapter1,Part31,etseq..shallbeusedtodeterminetheallowabilityofindividualPROJECTcostitems.Page9of26

8.D

byfallingcompletePROJECTwithoutadequateJustificationandapprovalbySTATE,then.wlthlnthl 30daysofdemand,orwlthinsuchotherperiodasmaybeagreedtoInwritingbetweenPARTIES,STATE,actingthroughtheStateController,iheStateTreasurer,orany Agreemenwhlch wasare exiotherwiseSTAT fundsI ape

20.Everysub-recipientreceivingPROJECTfundsunderthisAGREEMENTshallcomplywith2CFR,Part200,23CFR,48CFRChapter1,Part31,LocalAssistanceProcedures.PublicContractCode(PCC)10300-10334(procurementofgoods),PCC10335-10381(non—A&Eservices),andotherapplicableSTATEandFEDERALregulations.21.AnyPROJECTcostsforwhichADMINISTERINGAGENCYhasreceivedpaymentorcreditthataredeterminedbysubsequentaudittobeunallowableunder2CFR.Part200,23CFR,48CFR,Chapter1,Part31.andotherapplicableSTATEandFEDERALregulations,aresubjecttorepaymentbyADMINISTERINGAGENCYtoSTATE.22.ShouldADMINISTERINGAGENCYfailtorefundanymoneysdueuponwrittendemandbySTATEasprovidedhereunderorshouldADMlNlSTERINGAGENCYbreachthisAGREEMENTtoft)!theotherpublicentityoragency,maywithholdordemandatransferofanamountequaltotheamountpaidbyorowedtoSTATEfromfutureapportionments,oranyotherfundsdueADMINISTERINGAGENCYfromtheHighwayUsersTaxFundoranyothersourcesoffunds,and/ormaywithholdapprovaloffutureADMINISTERINGAGENCYfederal-aidprojects.23.ShouldADMINISTERINGAGENCYbedeclaredtobeinbreachofthisAGREEMENTorotherwiseindefaultthereofbySTATE,andifADMINISTERINGAGENCYisconstitutedasajointpowersauthority,specialdistrict,oranyotherpublicentitynotdirectlyreceivingfundsthroughtheStateController.STATEisauthorizedtoobtainreimbursementfromwhateversourcesoffundingareavailable.includingthewithholdingortransferoffunds,pursuanttoArticleIV-22,fromthoseconstituententitlescomprisingajointpowersauthorityorbybringingofanactionagainstADMINISTERINGAGENCYoritsconstituentmemberentities,torecoverallfundsprovidedbySTATEhereunder.24.ADMlNlSTERlNG‘AGENCYacknowledgesthatthesignatorypartyrepresentstheADMINISTERINGAGENCYandfurtherwarrantsthatthereisnothingwithinaJointPowerst,byADMlNlSTERlNGAGENCYated.ifanysts,thatwouldrestrictorlimitE'sabilitytorecoverStatemproperlyntbyADMINISTERINGAGENCYincontraventionofthetermsofthisAGREEMENT.

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8.D

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ARTICLEVAUDITS,THIRDPARTYCONTRACTING,RECORDSRETENTIONANDREPORTS1.STATEreservestherighttoconducttechnicalandfinancialauditsofPROJECTworkandrecordsandADMINISTERINGAGENCYagrees,andshallrequireitscontractorsandsubcontractorstoagree,tocooperatewithSTATEbymakingallappropriateandrelevantPROJECTrecordsavailableforauditandcopyingasrequiredbyparagraphthree(3)ofARTICLEV .2.ADMINISTERINGAGENCY ,itscontractorsandsubcontractorsshallestablishandmaintainafinancialmanagementsystemandrecordsthatproperlyaccumulateandsegregatereasonable,allowable,andallocableincurredPROJECTcostsandmatchingfundsbylineitemforthePROJECT.ThefinancialmanagementsystemofADMINISTERINGAGENCY ,itscontractorsandallsubcontractorsshallconformtoGenerallyAcceptedAccountingPrinciples,enablethedeterminationofincurredcostsatinterimpointsofcompletion,andprovidesupportforreimbursementpaymentvouchersorinvoicessenttoorpaidbySTATE.3.ADMINISTERINGAGENCY ,ADMINISTERINGAGENCY'scontractorsandsubcontractors,andSTATEshalleachmaintainandmakeavailableforinspectionandauditbySTATE,theCaliforniaStateAuditor,oranydulyauthorizedrepresentativeofSTATEortheUnitedStatesallbooks,documents,papers.accountingrecords.andotherevidencepertainingtotheperformanceofsuchcontracts.including,butnotlimitedto,thecostsofadministeringthosevariouscontractsandADMINISTERINGAGENCYshallfurnishcopiesthereofifrequested.AlloftheabovereferencedpartiesshallmakesuchAGREEMENT,PROGRAMSUPPLEMENTandcontractmaterialsavailableattheirrespectiveofficesatallreasonabletimesduringtheentirePROJECTperiodandforthree(3)yearsfromthedateofsubmissionofthe?nalexpenditurereportbytheSTATEtotheFHW A.4.ADMINISTERINGAGENCYisrequiredtohaveanauditinaccordancewiththeSingleAuditActof2CFR200ifitexpands$750,000ormoreinFederalFundsinasinglefiscalyear.TheFederalFundsreceivedunderaPROGRAMSUPPLEMENTareapartoftheCatalogueofFederalDomesticAssistance(CFDA)20.205.5.ADMINISTERINGAGENCYagreestoincludeallPROGRAMSUPPLEMENTSadoptingthetermsofthisAGREEMENTinthescheduleofprojectstobeexaminedinADMINISTERINGAGENCY'sannualauditandinthescheduleofprojectstobeexaminedunderitssingleauditpreparedinaccordancewith2CFR,Part200.6.ADMINISTERINGAGENCYshallnotawardanon-A&Econtractover$5,000,constructioncontractover$10,000,orothercontractsover$25,000(excludingprofessionalservicecontractsofthetypewhicharerequiredtobeprocuredinaccordancewithGovernmentCodesections4525(d),(e)and(f))onthebasisofanoncompetitivenegotiationforworktobeperformedunderthisAGREEMENTwithoutthepriorwrittenapprovalofSTATE.ContractsawardedbyADMINISTERINGAGENCY ,ifintendedaslocalmatchcredit.mustmeettherequirementssetforthinthisAGREEMENTregardinglocalmatchfunds.

Page11of26

8.D

-':,E1"".£?‘.".E-"5‘-‘3”'-‘='~"‘
~'==
.|:-?L'.“._"i|iuf.'-1?‘.....

7.AnysubcontractenteredintobyADMINISTERINGAGENCYasaresultofthisAGREEMENTshallcontainprovisions5.6,17,19and20ofARTICLEIV ,FISCALPROVISIONS.andprovisions1,2,and3ofthisARTICLEV ,AUDITS,THIRD-PARTYCONTRACTINGRECORDSRETENTIONANDREPORTS.8.Tobeeligibleforlocalmatchcredit,ADMINISTERINGAGENCYmustensurethatlocalmatchfundsusedforaPROJECTmeetthe?scalprovisionsrequirementsoutlinedInARTICLEIVinthesamemannerasrequiredofallotherPROJECTexpenditures.9.Inadditiontotheabove,thepre-awardrequirementsofthird—partycontractor/consultantswithADMINISTERINGAGENCYshouldbeconsistentwiththeLOCALASSISTANCEPROCEDURES.

Page12of26

8.D

executionthisAGREMENoryofficer‘nowledgendbell
employeeofanySTATEorfederalagency.amemberoftheStateLeglslafureorUnitedStates Congress,anofflceroremployeeoftheLegislatureorCongress.oranyemployeeofaMemberoftheLegislatureorCongressInconnectlonwiththeawardlngofanySTATEorfederalcontract.STATEorfederalloan,theenteringIntoofany posedSect1352,Tltr?ficatshallsubjectto
ARTICLEVI-FEDERALLOBBYINGACTIVITIESCERTIFICATION1.By of E T,ADMINISTERINGAGENCYcertifies,tothebestofthesignatsk a ef,that:A.Nofederalorstateappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfofADMINISTERINGAGENCY ,toanypersonforinfluencingorattemptingtoin?uenceanofficeror includingthisAGREEMENT,themakingofanycooperativecontract,andtheextension,continuation,renewal,amendment,ormodificationofanySTATEorfederalcontract,grant,loan,orcooperativecontract.B.Ifanyfundsotherthanfederalappropriatedfundshavebeenpaid,orwillbepaid,toanypersonforin?uencingorattemptingtoinfluenceanofficeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongressoranemployeeofamemberofCongressinconnectionwiththisAGREEMENT,grant,local,orcooperativecontract,ADMINISTERINGAGENCYshallcompleteandsubmitStandardForm—LLL,"DisclosureFormtoRepLobbying,"inaccordancewiththeforminstructions.C.Thiscerti?cationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthisAGREEMENTandeachPROGRAMSUPPLEMENTwasorwillbemadeorenteredinto.Submissionofthiscerti?cationisaprerequisiteformakingorenteringintothisAGREEMENTimbyionle31,UnitedStatesCode.Anypartywhofailstofiletherequiredceionbe acivilpenaltyofnotlessthan$10,000andnotmorethan$100,000foreachsuchfailure.2.ADMINISTERINGAGENCYalsoagreesbysigningthisAGREEMENTthatthelanguageofthiscertificationwillbeincludedinalllowertiersub-agreementswhichexceed$100,000andthatallsuchsub-recipientsshallcertifyanddiscloseaccordingly.

Page13of26

8.D

project~speG|flparatelyestabl
yearcour
(AMOD),PROGRAMSUPPLEMENTandFinanceLetterdfundinglimitsforeachdescribedPROJECTfundedundobligatedagainstthlsAGREEMENT.

Y'sfacompIodbecseofADMINISTatordeADMINISTERIN
ARTICLEVII-MISCELLANEOUSPROVISIONS1.ADMINISTERINGAGENCYagreestouseallstatefundsreimbursedhereunderonlyfortransportationpurposesthatareinconformancewithArticleXIXoftheCaliforniaStateConstitutionandtherelevantFederalRegulations.2.ThisAGREEMENTissubjecttoanyadditionalrestrictions,limitations,conditions,oranystatuteenactedbytheStateLegislatureoradoptedbytheCTCthatmayaffecttheprovisions,terms,orfundingofthisAGREEMENTinanymanner.3.ADMINISTERINGAGENCYandtheofficersandemployeesofADMINISTERINGAGENCY ,whenengagedintheperformanceofthisAGREEMENT,shallactinanindependentcapacityandnotasofficers,employeesoragentsofSTATEorthefederalgovernment.4.Each0E-76orE-76shallse ishthetermsan ertheAGREEMENT.Nofederalorstatefundsare5.ADMINISTERINGAGENCYcertifiesthatneitherADMINISTERINGAGENCYnoritsprincipalsaresuspendedordebarredatthetimeoftheexecutionofthisAGREEMENT.ADMINISTERINGAGENCYagreesthatitwillnotifySTATEimmediatelyintheeventasuspensionoradebarmentoccursaftertheexecutionofthisAGREEMENT.6.ADMINISTERINGAGENCYwarrants,byexecutionofthisAGREEMENT,thatnopersonorsellingagencyhasbeenemployedorretainedtosolicitorsecurethisAGREEMENTuponanagreementorunderstandingforacommission,percentage,brokerage,orcontingentfee,exceptingbona?deemployeesorbonafideestablishedcommercialorsellingagenciesmaintainedbyADMINISTERINGAGENCYforthepurposeofsecuringbusiness.Forbreachorviolationofthiswarranty,STATEhastherighttoannulthisAGREEMENTwithoutliability,payonlyforthevalueoftheworkactuallyperformed,orinSTATE'sdiscretion.todeductfromthepriceofconsideration,orothenlviserecover,thefullamountofsuchcommission,percentage,brokerage,orcontingentfee.7.inaccordancewithPublicContractCodesection10296,ADMINISTERINGAGENCYherebycertifiesunderpenaltyofperjurythatnomorethanonefinalunappealablefindingofcontemptofcourtbyafederalcourthasbeenissuedagainstADMINISTERINGAGENCYwithintheimmediateprecedingtwo(2)perau ERINGAGENCiluretocomplywithanorderofafederaltth rs GAGENCYtolywithanorderoftheNationalLaborRelationsBoard.8.ADMlNlSTER|NGAGENCYshalldiscloseanyfinancial,business,orotherrelationshipwithSTATE,FHW AorFederalTransitAdministration(FTA)thatmayhaveanimpactupontheoutcomeofthisAGREEMENT.ADMINISTERINGAGENCYshallalsolistcurrentcontractorswhomayhaveafinancialinterestintheoutcomeofthisAGREEMENT.9.ADMINISTERINGAGENCYherebycertifiesthatitdoesnothavenorshallitacquireanyfinancialorbusinessinterestthatwouldconflictwiththeperformanceofPROJECTunderthisAGREEMENT.

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8.D

throughrebatekickbacksorotheru wfulconsiderationeitherpromisedorpaidtoanySTATEemployee.Forreachorviolationoft warranty,STATEshallhavetheright,initsdiscretion.to terminatethisGREEMENTwithoutbiilty.topayonlyfortheworkactuallyperformed,ortoceorolhemiserecoverthefullamountofsuch .AnydisputeconcerningaquestionoffactarisingunderthisAGREEMENTthatisnotdisposedbyagreementshallbedecidedbytheSTATE'sContractOfficerwhomayconsideranywrittenverbalevidencesubmittedbyADMlN|STERiNGAGENCY .ThedecisionoftheContractOfficer,dingonthePARTIESonallquestionsoffact injury,age iabi byreasonofundercontion k,authority0
understoodagreed TATE inde andsaveADMINISTEAGEN allof yees allclims,everyme,kindanddescr forthunder,including.butnotited ious.ntrectuinversecondemnati heoriesorassertionsofliabilityurrln asonEunderthisAGREEMENT, indem harmlessand Isofficersandemployeesfromallclaims,sLiltsaction me,kind scrip rouhtforthunder,including.butnotlimitedthertheoriesorassertionsofliabilityoccurring rement therwise AGREEMEGRAM thefund antlalperfo

10.ADMINISTERINGAGENCYwarrantsthatthisAGREEMENTwasnotobtainedorsecureds. nlab hisA IladeductfromthePROGRAMSUPPLEMENTprirebate,kickback,orotherunlawfulconsideration.11oforissuedinwriting,shallbeconclusiveandbinconsideredanddeterminedbytheContractOfficer.12.NeitherthependingofadisputenoritsconsiderationbytheContractOfficerwillexcuseADMINISTERINGAGENCYfromfullandtimelyperformanceinaccordancewiththetermsofthisAGREEMENT.13.NeitherADMINISTERINGAGENCYnoranyofficeroremployeethereofisresponsibleforanydamorIIityoccurringanythingdoneoromittedtobedonebySTATE,orinnecwithanyworrjurisdictionarisingunderthisAGREEMENT.Itisandthat8 shallfullydefend,mnifyharmlesstheRINGCYanditsofficersandemplofroma suitsoractionsof na iptionbrought limto,tortcoal, onandothert occgbyreofanythingdoneoromittedtobedonebySTAT14.NeitherSTATEnoranyofficeroremployeethereofshallberesponsibleforanyinjury,damageorliabilityoccurringbyreasonofanythingdoneoromittedtobedonebyADMINISTERINGAGENCYunder,orinconnectionwith,anywork,authorityorjurisdictionarisingunderthisAGREEMENT.itisunderstoodandagreedthatADMINISTERINGAGENCYshallfullydefend,nifyandsaveSTATEallofi orsofeveryha anddetionb to,tortious,contractual,inversecondemnationoro byreasonofanythingdoneoromittedtobedonebyADMINISTERINGAGENCYunderthisAGREEMENT.15.STATEreservestherighttoterminatefundingforanyPROJECTuponwrittennoticetoADMINISTERINGAGENCYintheeventthatADMlNlSTERlNGAGENCYfailstoproceedwithPROJECTworkinaccordancewiththeproject-speci?cPROGRAMSUPPLEMENT,thebondingrequisifapplicable,oro violatestheconditionsofthis NTand/orPROSUPPLEMENT,or ingallocationsuchthatsubstrmanceissignificantlyendangered.

Page15of26

8.D

beyoADM
shall ADMIN AGENCYth dueADMNISTERINGENCYPROMSUPP ndlorSTATEedfinancealterprior rmlnatlodefaultoftheterms conditl itin nedrei blnd
ARTMENTRAN Hemet. /By éé/¢r7- By / /’(”*'
,-,__ ,,1Z//,_ _
[LL-I'!gr(‘|,"I_nu/' *2_ _ .,
H'mel
Body
dertherovided,ofthis

16.Noterminationshallbecomeeffectiveif,withinthirty(30)daysafterreceiptofaNoticeofTermination,ADMINISTERINGAGENCYeithercuresthedefaultinvolvedor,ifnotreasonablysusceptibleofcurewithinsaidthirty(30)dayperiod,ADMINISTERINGAGENCYproceedsthereaftertocompletethecureinamannerandtimelineacceptabletoSTATE.AnysuchterminationshallbeaccomplishedbydeliverytoADMINISTERINGAGENCYofaNoticeofTermination,whichnoticeshallbecomeeffectivenotlessthanthirty(30)daysafterreceipt,specifyingthereasonforthetermination,theextenttowhichfundingofworkunderthisAGREEMENTisterminatedandthedateuponwhichsuchterminationbecomeseffective.ifndthirty(30)daysafterreceipt.Duringtheperiodbeforetheeffectiveterminationdate.INISTERINGAGENCYandSTATEshallmeettoattempttoresolveanydispute.Intheeventofsuchtermination,STATEmayproceedwiththePROJECTworkinamannerdeemedproperbySTATE.IfSTATEterminatesfundingforPROJECTwithADMINISTERINGAGENCY ,STATEpayISTERINGesumI GA unGRALEMENTa approvl tote n,phowever,ADMINISTERINGAGENCYisnotin andonsAGREEMENTortheproject—speci?cPROGRAMSUPPLEMENTandthatthecostofPROJECTcompletiontoSTATEshall?rstbedeductedfromanysumdueADMINISTERINGAGENCY .17.Incaseofinconsistencyorcon?ictswiththetermsofthisAGREEMENTandthatofaproject-specificPROGRAMSUPPLEMENT,thetermsstatedinthatPROGRAMSUPPLEMENTshallprevailoverthoseinthisAGREEMENT.18.WithoutthewrittenconsentofSTATE.thisAGREEMENTisnotassignablebyADMINISTERINGAGENCYeitherinwholeorinpart.19.NoalterationorvariationofthetermsofthisAGREEMENTshallbevalidunlessmadeinwrgandsigbythePARTIES.andnooralunderstandingoragreementnotincorporatedhenshallbeingonanyofthePARTIES.INWITNESSWHEREOF,thePARTIEShaveexecutedthisAGREEMENTbytheirdulyauthorizedofficers.STATEOFCALIFORNIAOFSPORTATIONCityof Ac'H"i’). . .Chef,OfficeofProjectimplementationDivisionofLocalAssistanceCityofRepresentativeName&Title(AuthorizedGoverningRepresentative)Date Date Page16of26
//)1.a’
/49/4/7/4/f75fU§/NmuALCI/I

8.D

1.intheperformanceofthisAgreement.ADMINISanyemployeeforemploymentbecauseofrace,color,sex,sexualorientation,religion,ancestryornationalorigin,physicaldisability,medicalcondition,maritalstatus,politicalaffiliation.familyand medicalcareleave,pregnancyleave.ordisabilityleave.ADMINISTERINGAGENCYwilltaketreatedduringemploymentwithoutregardtotheir race,sex,sexualorientation,color,religion,ancestry,ornationalorigin,physicaldisability,medicalcondition,maritalstatus,politicalaffiliation,familyandmedicalcareleave,pregnancyleave,or disabilityleave.Suchactionshallinclude,butnotbelimitedto,thefollowing:employment; upgrading;demotionortransfer;recruitmentorreofpayorotherformsofcompensation;andsADMINISTERINGAGENCYshallpostInconspicu ces,availableployeesforetting provslonsoft Employment )andallsubcontractorsshallcomplywiththe
provisionsoftheFairEmpoymentandHousingAct(GovernmentCodeSection1290-Detseq.), andtheapplicableregulatonspromulgatedthereunder(CaliforniaCodeofRegulations,Title2, Section7285.0etseq).TheapplicableregulationsoftheFairEmploymentandHousing Division4ofTitle2oftheCaliforniaCodeRegulationsrpora GREEMENT byreferenceandmadeaparthereofifsetforth Each INISTERINGAGENCY'Scontractorsandallsubcontrarss wriitnoticeoftavecollective loyme mmisslo theragen heS lgna
TATE oflnves ascertainiianc oym
(a)STATEmaydetermineawillfulviolationoftheFairEmploymentprovisiontohaveoccurred uponreceiptofafinaljudgmenttothateffectfromacourtinanactiontowhichADMlNiSTERlNGAGENCYwasaparty,oruponreceiptofawrittennoticefromtheFairEmploymentandHousingnedthatADMINISTERINGAGENCYhasviolatedFairmploymentAct Issuedorder aborchhebecometin btain unctionerLab Sect EXHIBITAFAIREMPLOYMENTPRACTICESADDENDUMTERINGAGENCYwillnotdiscriminateagainst affirmativeactiontoensurethatemployeesare
cruitmentadvertising;layoffortermination;rateselectionfortraining,includingapprenticeship.ouspla toememployment,noticestobeprovidedbySTATEs forththei hisFairsec?on.2.ADMINISTERINGAGENCY ,itscontractor(sIiCommissionimplementingGovernmentCode.Section‘l2900(a-f),setforthinChapter5ofof areincotedintothisAas infull.oftheADMctoshallgiveen heirobligationsunderthisclausetolabororganizationswithwhichtheyh a bargainingorotheragreements,asappropriate.3.ADMINISTERINGAGENCYshallincludethenondiscriminationandcomplianceprovisionsofthisclauseinallcontractsandsubcontractstoperformworkunderthisAGREEMENT.4.ADMINISTERINGAGENCYwillpermitaccesstotherecordsofemployment.employmentadvertisements,applicationforms,andotherpertinentdataandrecordsbySTATE,theStateFairEmpntandHousingCon,orany0 cyoft lateofCaliforniadestedbyS ,forthepurposestigationto compswiththeFairEmplentsectionofthisAgreement.5.RemediesforWillfulViolation:

CommissionthatithasinvestigatedanddetermitheE PracticesandhadanunderLCodeSection1426whi5 atorhas0 edaninjundorCodeion1429.

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8.D

uretynder (:9bond.andSTATEmaydeductfromanymoneysdueafteranyb ADMININGAGENCY ,thedifferencebetweenthepricethereoftoSTATEtocureADMINISTERING (b)ForwillfulviolationofthisFairEmploymentProvision,STATEshallhavetherighttoterminatethisAgreementeitherinwholeorinpart,andanylossordamagesustainedbySTATEinsecuringthegoodsorservicesthereundershallbeborneandpaidforbyADMINISTERINGAGENCYandbythes utheperiorman,ifanyortheremecomedueto STERInamedIntheAgreementandtheactualcostAGENCY'sbreachofthisAgreement.

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8.D

mpiywt ofthe IIRi 1984Stat.252.42U.S.C.2000d-42U.S.C.00d-4( rreiertoa and equirementsimposedbyorpursuanttont Transportation,SubtitleA.Officeof Secretary,Part21,"NoniscrinationnFederally-AssistedProgramsoftheDepartmentofTransportation- EffectueiinoftieVitheCivilRightsActof1964"(hereinafterreferredtoastheREGULATIONS),theads—aidHhwayAct011973.andotherpertinentdirectives,totheLATIONS.andotherpertinentdirectives,nopersonin ||lty.bxciuderomp eniedthebene?tsof,orbeotherwisesubjectedtominatlundernypr forwhichADMINISTERINGAGENCYreceivesDepartmentofTransportation.ADMINISTERING eem Isement.disadvantagedbusinessenerpseswiiiaffo inresponsetothisinvitationandwillnotbeoior,sex,nationalorigin.religion.ageorisabiiity

EXHIBITBNONDISCRIMINATIONASSURANCES
ADMlN|STERlNGAGENCYHEREBYAGREESTHAT,asaconditiontoreceivinganyfederal?nancialassistancefromtheSTATE,actingfortheU.S.DepartmentofTransportation,itwillcothTitleVICivghtsActof.7820hereinatteredstheACT),allr Title49.CodeofFederalRegulations,Departmeof thedmli0 TiofFrallgendthatinaccordancewiththeACT.REGUtheUnitedStatesshall,onthegroundsofrace,color,sex.nationalorigin,religion,ageordisabee df articipationin,beddiscrlona ogramoractivityfederalfinancialassistancefromtheFederalAGENCYHEREBYGIVESASSURANCETHATADMINISTERINGAGENCYwillpromptlytakeanymeasuresnecessarytoeffectuatethisagreement.Thisassuranceisrequiredbysubsection21.7(a)(1)oftheREGULATIONS.Morespecifically,andwithoutlimitingtheabovegeneralassurance,ADMINISTERINGAGENCYherebygivesthefollowingspecificassuranceswithrespecttoitsfederal-aidProgram:1.ThatADMINISTERINGAGENCYagreesthateach"program"andeach"facility"asde?nedinsubsections-21.23(e)and21.23(b)oftheREGULATIONS,willbe(withregardtoa"program")conducted.orwillbe(withregardtoa''facility'')operatedincompliancewithallrequirementsimposedby.orpursuantto,theREGULATIONS.2.ThatADMINISTERINGAGENCYshallinsertthefollowingnotificationinallsolicitationsforbidsforworkormaterialsubjecttotheREGULATIONSmadeinconnectionwiththefederal-aidProgramand,inadaptedform,inallproposalsfornegotiatedagreements:ADMINISTERINGAGENCYherebynotifiesallbiddersthatitwillaffirmativelyensurethatinanyagrententeredintopursuanttothisadvert t llberdedfullopportunitytosubmitbidsdiscriminatedagainstonthegroundsofrace,c , dinconsiderationforanaward.3.ThatADMINISTERINGAGENCYshallinserttheclausesofAppendixAofthisassuranceineveryagreementsubjecttotheACTandtheREGULATIONS.4.ThattheclausesofAppendixBofthisAssuranceshallbeincludedasacovenantrunningwiththeland,inanydeedeffectingatransferofrealproperty,structures,orimprovementsthereon,orInteresttherein.‘ Page19of26

8.D

prop raninternder properly.
prop olauslandnyfut
(b)for const use acceimprovunder I-aldram.
provide.orisIntheformof.personalpropertyorreaopeorinterimprovementsthereon,InwhichcasetheassurancelgatADMINtransfereeforthelongerofthefollowlngperlodsz propertyuseanotherp pose
programasarefoundbytheUSASecretaryofTransportation,?clal speclfioauthority,togivereasonableguaranteethatADMINISAGEsub—grantaes,applicants.sub-applicants.tranpartlclpantsoffederal?nanclalassistanceunderimposedby,orpursuantto.theACT,theREGUL Appendses,per
structuENCY
gatesients,

5.ThatwhereADMINISTERINGAGENCYreceivesfederalfinancialassistancetoconstructafacility,orpartofafacility,theAssuranceshallextendtotheentirefacilityandfacilitiesoperatedinconnectiontherewith.6.ThatwhereADMINISTERINGAGENCYreceivesfederalfinancialassistanceintheform.orfortheacquisition,ofrealerlyo estinrealproperty.theAssuranceshallextendtorightstospaceon,over,orusuch7.ThatADMINISTERINGAGENCYshallincludetheapriateessetforthin ixCandDofthisAssurance.asacovenantrunningwiththe,ina uredeeds,leamits,licenses,andsimilaragreementsenteredintobytheADMlNlSTERlNGAGENCYwithotherparties:AppendixC;(a)forthesubsequenttransferofrealpropertyacquiredorimprovedunderthefederal—aidProgram;andAppendixD;theructionoroforsstospaceon,over,orunderrealpropertyacquired,oredthefederaProg8.ThatthisassuranceobligatesADMlNlSTERlNGAGENCYfortheperiodduringwhichfederal?nancialassistanceisextendedtotheprogram,exceptwherethefederalfinancialassistanceistolprrtyesttherein,orres,orobles ISTERINGAGorany (a)theperiodduringwhichthe isdforapurposeforwhichthefederalfinancialassistanceisextended,orfor urinvolvingtheprovisionofsimilarservicesorbene?ts;or(b)theperiodduringwhichADMINISTERINGAGENCYretainsownershiporpossessionoftheproperty.9.ThatADMINISTERINGAGENCYshallprovideforsuchmethodsofadministrationfortheortheoftowhomhedeleTERINGNCY ,otherrecipsferees,successorsininterest,andothersuchprogramwillcomplywithallrequirementsATIONS,thisAssuranceandtheAgreement.10.ThatADMINISTERINGAGENCYagreesthattheUnitedStatesandtheStateofCaliforniahavearighttoseekjudicialenforcementwithregardtoanymatterarisingundertheACT,theREGULATIONS,andthisAssurance.

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8.D

DepartmeTransprtation, Ing0 ADMISTER ientsubgrantepplicant,sub—a nsferes,suessors pan

11.ADMINISTERINGAGENCYshallnotdiscriminateonthebasisofrace,religion.age,disability,color,nationaloriginorsexintheawardandperformanceofanySTATEassistedcontractorintheadministrationonitsDBEProgramortherequirementsof49CFRPart26.ADMINISTERINGAGENCYshalltakeallnecessaryandreasonablestepsunder49CFRPart26toensurenon-discriminationintheawardandadministrationofSTATEassistedcontracts.ADMINISTERINGAGENCY'SDBEImplementationAgreementisincorporatedbyreferenceinthisAGREEMENT.Implementationofthisprogramisalegalobligationandfailuretocarryoutitstermsshallbetreatedasaviolationofthisagreement.UponnotificationtotherecipientofitsfailuretocarryoutitsapprovedDBEImplementationAgreement,STATEmayimposesanctionsasprovidedforunder49CFRPart26andmay,inappropriatecases,referthematterforenforcementunder18USC1001and/ortheProgramFraudCivilRemediesActof1985(31USC3801etseq.)THESEASSURANCESaregiveninconsiderationofandforthepurposeofobtaininganyandallfederalgrants,loans.agreements.property,discountsorotherfederalfinancialassistanceextendedafterthedatehereoftoADMINISTERINGAGENCYbySTATE,actingfortheU.S.ntof o andisbindn ININGAGENCY ,otherrecips,es,a s ppllcants,trae coininterestandotherparticitsinthefederal-aidHighwayProgram.

Page21of26

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perfoceof greemAD STERINGAGE itselfassignees
ssors terest lnafterecti referredtoas TERIAGENCY)
(1)CompliancewithRegulations:ADMiNlSTERrelativetonondiscriminationinfederallyassistedprogramsoftheDepartmenofTransportation, Title49.CodeofFederalRegulations,Part21,astheymaybeamendedromtimetotime.(hereinafterreferredtoastheREGULATIONS),whicharehereinincorporatebyreferenceand lmlnati:AD ERINGCV ,withregardtheworkperformedbyitduring MENThall crimlnathegroundsof ce,color.sex,nationalorigin,sabi ctionretentionofsub-ailcents,includingprocurementsteas ent. iN|STERiNGAGENCYshatnotparticipateeith recti irectiy imln prohibitedbySection215otheREGULATION clud oymen hen greementcoversaprogramsoforthinAppendixB lcitatl ub-agreeme ngProcurementsofMaterialsandEquipment:inall tlons competitivenegotiationmadebyADMINISTERINGAGENCYfor,includingprocurementsofmaterialsorleasesof equipmenpotentialappl suppliershallbenoti?edbyADMINISTERINGAGENCYADMINISING Y'sobligationsunderthisAgreementandthenthegroundsofrace,color,ornationalorigin, (4)informationandReports:DMINISTERINGAGENCYshallprovideallinfonnatlonandreports requiredbytheREGULATIOS,ordirectivesissuedpursuantthereto.andshallpermitaccessto ADMINISTERINGAGENCY‘books,records,accounts,othersourcesofinformation,anditsFHW AtobepertinenttoascertaincompliancewithanyinformationrequiredofADMINISTERINGotherwhofailsorrefusestofurnishthisinformation, SanctionsNoncompiiancentofADMINISTERINGAGENCY‘oncompiiance hthenondminatlonprovis agreement,STATEshallimposechagreementbeappropriate.including.butnottedto:
ofpaymtoAD TERIdoitime toexce days:

APPENDIXATOEXHIBITBDuringthermanthisAent,MININCY ,for,itsandsucceinin(herecollvely ADMINISNGagreesasfollows: INGAGENCYshallcomplywiththeregulationstfdmadeapartofthisagreement.(2)NondiscronMINISTAGENtotheAGREE,s notdisteon rereligion.age,ordilityintheseleand pp - ofmaterialsandesofequipmADM I erdiyorindinthediscration f S,iningempltpracticeswthea t oftheREGULATIONS.(3)Solonsfor8 nts,lncludisolicitaeitherby biddingorworktobeperformedunderaSub-agreementt,eachsub—icantorofthe TERAGENCREGULATIONSrelativetonondiscriminationoANsfacilitiesasmaybedeterminedbySTATEorsuchREGULATIONSordirectives.WhereAGENCYisintheexclusivepossessionofanADMINISTERINGAGENCYshallsocertifytoSTATEortheFHW Aasappropriate,andshallsetforthwhateffortsADMINISTERINGAGENCYhasmadetoobtaintheinformation.(5) for :Intheeve snwit iscri ionsofthis susanctionsasitortheFHW Amaydetermineto limi(a)withholdingentsMlNlSNGAGENCYundertheAgreementwithinareasonableperio.noted90and/or(b)cancellation,terminationorsuspensionoftheAgreement.inwholeorinpart.

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(6)IncorporationofProvisions:ADMINISTERparagraphs(1)through(6)ineverysub—agreeleasesofequipment,unlessexemptbytheREGADMINISTERINGAGENCYshalltakesucharocuremSTATEorFH directasameansofenforcingsuchprovlsnsincluding anctionsncompllance.however.that,IntheeventADMINISTERIGAGENCYtionwithasub-applicantorsuppliersaresultof suchdirection,ADMINISTERGAGENCYmayrequ TATEante lgation protecttheinterestsofSTATand,inaddition.ADMERINGAG quest UnitedStatestoenterintosucltlgatlontoprote
p entas W Amays forno provided,becomesinvolvedin,oristhreatenedwith.IitigaINE.hI INGAGENCYshallincludetheprovisionsofment,includingprocurementsofmaterialsandULATIONS.ordirectivesissuedpursuantthereto.ctionwithrespecttoanysub—agreementorIONaest8 rintosuchlittoINISTENCYmayrethecttheinterestsoftheUnitedStates.

APPENDIXBT0EXHIBITBPage23of26

8.D

ucturerpose
persexcl
reuseolvlng
shalldfro
rapurposef federa lalsalstancedadprovisionof ervlceseflandshal lng gm ce,color,sex,natlonaloriin,religion,ageorpatl enledthebene?tsof.orbetherwisesubjecledtowhollyorinparton,overorundersuchlands ThefollowingclausesshallbeincludedinanyandalldeedseffectingorrecordingthetransferofPROJECTrealproperty,structuresorimprovementsthereon,orinterestthereinfromtheUnitedStates.(GRANTINGCLAUSE)NOW,THEREFORE,theU.S.DepartmentofTransportation,asauthorizedbylaw,andupontheconditionthatADMINISTERINGAGENCYwillaccepttitletothelandsandmaintaintheprojectconstructedthereon,inaccordancewithTitle23,UnitedStatesCode,theRegulationsfortheAdministrationoffederal—aldforHighwaysandthepoliciesandproceduresprescribedbytheFederalHighwayAdministrationoftheDepartmentofTransportationand,alsoinaccordancewithandincompliancewiththeRegulationspertainingtoandeffectuatingtheprovisionsofTitleVIoftheCivilRightsActof1964(78Stat.252:42U.S.C.2000dto2000d-4),doesherebyremise,release,quitclaimandconveyuntotheADMINISTERINGAGENCYalltheright,title,andinterestoftheU.S.DepartmentofTransportationin,andto,saidlandsdescribedinExhibit"A"attachedheretoandmadeaparthereof.(HABENDUMCLAUSE)TOHA VEANDTOHOLDsaidlandsandintereststhereinuntoADMINISTERINGAGENCYanditssuccessorsforever,subject,however,tothecovenant,conditions,restrictionsandreservationshereincontainedasfollows,whichwillremainineffectfortheperiodduringwhichtherealpropertyorsirsa dto orwhichIfinanca isextenorforanotherpuinvthe similars orbents IbebindonADMlN|STERlNGAGENCY ,itssuccessorsandassigns.' ADMINISTERINGAGENCY ,inconsiderationoftheconveyanceofsaidlandsandinterestsinlands,doesherebycovenantandagreeasacovenantrunningwiththelandforitself,itssuccessorsandassigns,(1)thatnoonontheundsofradisability,beudemparticionin,beddiscriminationwithregardtoanyfacilitylocated ,herebyconveyed(;)(and)* OCD
(2)thatADMINISTERINGAGENCYshallusethelandsandinterestsinlandssoconveyed,incompliancewithallrequirementsimposedbyorpursuanttoTitle49,CodeofFederalRegulations,DepartmentofTransportation,SubtitleA,OfficeoftheSecretary,Part21,Non-discriminationinfederally-assistedprogramsoftheDepartmentofTransportation-EffectuationofTitleVIoftheCivilRightsActof1964,andassaidRegulationsmaybeamended(:)and(3)thatintheeventofbreachofanyoftheabove-mentionednondiscriminationconditions,theU.S.DepartmentofTransportationshallhavearighttore-entersaidlandsandfacilitiesonsaidland,andtheabove—describedlandandfacilitiesshallthereonreverttoandvestinandbecometheabsolutepropertyoftheU.S.DepartmentofTransportationanditsassignsassuchinterestexistedpriortothisdeed.* *ReverterclauseandrelatedlanguagetobeusedonlywhenitisdeterminedthatsuchaclauseisnecessaryinordertoeffectuatethepurposesofTitleVioftheCivilRightsActof1964.

Page24of26

8.D

III'IIIII'II'III-I|-I'-
'-r-—-gE.,L-_:*-5'"""""_.L_I"'.?__|.'I.'II-l.'.=Em1:1¥
APPENDIXCTOEXHIBITBThefollowingclausesshallbeincludedinanyandalldeeds,licenses.leases,permits,orsimilarinstrumentsenteredintobyADMINISTERINGAGENCY ,pursuanttotheprovisionsofAssurance7(a)ofExhibitB.

Thegrantee(licensee,lessee,permittee,etc.,asappropriate)forhimself,hisheirs,personalrepresentatives.successorsininterest,andassigns,asapartoftheconsiderationhereof,doesherebycovenantandagree(inthecaseofdeedsandleasesadd"ascovenantrunningwiththeland'')thatintheeventfacilitiesareconstructed.maintained.orotheniviseoperatedonthesaidpropertydescribedinthis(deed.license.lease,permit,etc.)forapurposeforwhichaU.S.DepartmentofTransportationprogramoractivityisextendedorforanotherpurposeinvolvingtheprovisionofsimilarservicesorbene?ts,the(grantee.licensee,lessee,permittee,etc.),shallmaintainandoperatesuchfacilitiesandservicesincompliancewithallotherrequirementsimposedpursuanttoTitle49,CodeofFederalRegulations,U.S.DepartmentofTransportation,SubtitleA.OfficeofSecretary,Part21,Nondiscriminationinfedera|ly—assistedprogramsoftheDepartmentofTransportation-EffectuatlonofTitleVIoftheCivilRightsActof1964,andassaidRegulationsmaybeamended.(Includeinlicenses,leases,permits,etc.)*Thatintheeventofbreachofanyoftheabovenondiscriminationcovenants,ADMINISTERINGAGENCYshallhavetherighttoterminatethe(license,lease,permitetc.)andtore-enterandrepossesssaidlandandthefacilitiesthereon.andholdthesameasifsaid(license,lease,permit,etc.)hadneverbeenmadeorissued.(Includeindeeds)*Thatintheeventofbreachofanyoftheabovenondiscriminationcovenants,ADMINISTERINGAGENCYshallhavetherighttore-entersaidlandandfacilitiesthereon,andtheabove-describedlandsandfacilitiesshallthereuponreverttoandvestinandbecometheabsolutepropertyofADMINISTERINGAGENCYanditsassigns. *ReverterclauseandrelatedlanguagetobeusedonlywhenitisdeterminedthatsuchaclauseisnecessaryinordertoeffectuatethepurposesofTitleVIoftheCivilRightsActof1964.

Page25of26

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relatedage usedonlywhenetermlneeffécluétpur ofTIIeVIofthe RlghtsA APPENDIXDTOEXHIBITBThefollowingshallbeincludedinalldeeds,licenses,leases,permits,orsimilaragreementsenteredintobytheADMINISTERINGAGENCY ,pursuanttotheprovisionsofAssurance7(b)ofExhibitB.Thegrantee(licensee,lessee,permlttee,etc.,asappropriate)forhimself,hispersonalrepresentatives,successorsininterestandassigns,asapartoftheconsiderationhereof,doesherebycovenantandagree(inthecaseofdeeds,andleasesadd"asacovenantrunningwiththeland")that:(1)nopersononthegroundofrace,color,sex,nationalorigin,religion,ageordisability,shallbeexcludedfromparticipationin,deniedthebenefitsof,orotherwisesubjectedtodiscriminationintheuseofsaidfacilities;(2)thatintheconstructionofanyimprovementson,over,orundersuchlandandthefurnishingofservicesthereon,nopersononthegroundofrace,color,sex,nationalorigin,religion,ageordisabilityshallbeexcludedfromparticipationin,deniedthebenefitsof,orotherwisebesubjectedtodiscrimination;and(3)thatthe(grantee,licensee,lessee,permittee,etc.,)shallusethepremisesincompliancewiththeRegulations. '
(Includeinlicenses,leases,permits,etc.)*Thatintheeventofbreachofanyoftheabovenondiscriminationcovenants,ADMlN|STERlNGAGENCYshallhavetherighttoterminatethe(license,lease.permit,etc.)andtore—enterandrepossesssaidlandandthefacilitiesthereon,andholdthesameasifsaid(license,lease,permit,etc.)hadneverbeenmadeorissued.(Includeindeeds)*Thatintheeventofbreachofanyoftheabovenondiscriminationcovenants,ADMINISTERINGAGENCYshallhavetherighttore-entersaidlandandfacilitiesthereon,andtheabove-describedlandsandfacilitiesshallthereuponreverttoandvestinandbecometheabsolutepropertyofADMINISTERINGAGENCY ,anditsassigns. langutobe itisd dthatsuchaclauseistetheposest Civilctof1964.

Page26of26
*ReverterclauseinecessaryInorder'to'

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C9@\K3JLH¥1O5'l‘.)-3
WHEREAS,theCityofHemet(City)andtheCaliforniaDepartmentofsportation(caitrans)haveenteredintoAdministeringAgency-StateMasterementNo.D8-5186F15(MasterAgreementpursuanttotheStreetsandHighway WHE ProgramIemeAgreements Agreemareredto cutedwit ransreachindivi dedby era! Agreementsncorporatedtotheshareofexp forprojectsingFe
Cityagrees andmpiywith termsAgreemenia espelcovenantmarkso

ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFHEMET,CALIFORNIA,AUTHORIZINGACTIONSRELATEDTOFEDERALSUPPLEMENTAGREEMENTS CITYOFHEETHemet,CaliforniaRESOLUTIONNO.-1791
TranAgre )Code;andREAS,Suppnt totheMasterentrequibeexehCaltfo dualprojectfunFedmonies;andWHEREAS,theCitydesirestoenterintofutureProgramSupplementtobei inMasterAgreementinordertoobtaintheFederalensesusderalfunds;andWHEREAS,ProgramSupplementAgreementscontaincertainspecialcovenantsandremarks;andWHEREASthe toacceptco alltheandconditionsoftheMasterswellasthcia sandre ftheProgramSupplementAgreements.NOW,THEREFORE,theCityCounciloftheCityofHemetdoeshereby?ndandresolve:1.Theaboverecitalsarealltrueandcorrect.2.ApproveallfutureProgramSupplementAgreementstotheAdministeringAgency-StateMasterAgreementNo.08-5186F15withCaltrans.3.AuthorizetheCityManagertoexecuteallfutureProgramSupplement ' AgreementstotheMasterAgreementwithCaltrans.4.AuthorizetheCityEngineertosubmitReimbursementClaimstoCaltransandtoimplementtheprovisionsofProgramSupplementAgreements.

RESOLUTIONNO.4791

8.D

PASSED,APPROVEDANDADOPTEDthis10thdayofApril,2018.
yor
ATTEST: APPROVEDASTO
SarahMcComas,CityClerk EricS.Vail,CityAttorney
RESOLUTIONNO.4791

8.D

II
SarahMccomas,CityClerkoftheCityofHemet,doherebycertifythatt regoingReso|utionistheactualResolutionadoptedbytheCityCounciloftheC Heme:andwaspassedataregularmeetingoftheCityCouncilonthe10thday StateofCaliforniaCe:I011-ugm-FQjugg-eh-Inunlit‘,vuIn-wwrw--ivCityOfit-iemetI, hefo ityof ofApril,2018bythefollowingvote:AYES:CouncilMembersBrown,KrupaandWright,MayorProTemMeyerandMayorPercifulNOES:ABSTAIN:ABSENT:
--'5-rwr
SarahMcComas,CityClerk
CITYCOUNCILRESOLUTIONNO.4791Page 42 of 42

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Apr 25 2023
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

An Ordinance of the City Council of the City of Hemet, California, Amending Section 2 -164 Related to Alternate Members When Necessary for a Quorum

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Waive full reading and introd uce by title only an Ordinance of the City Council of the City of Hemet, California, Amending Section 2-164 Related to Alternate Members When Necessary for a Quorum.

BACKGROUND:

Certain boards and commissions, such as the Mobile Home Rent Review Commiss ion, have strict attendance requirements for a quorum to exist. However, the current Hemet Municipal Code does not provide a process for the appointment of alternate members to boards and commissions. In situations where absences or disqualifications lead to a lack of quorum, these groups cannot meet or take action.

ANALYSIS:

The lack of a process for appointing alternate members to boards and commissions can hinder their ability to function efficiently and effectively. In cases where a quorum is not met due to absences or disqualifications, boards and commissions are unable to meet or take actions that may be critical for the city's operations.

DISCUSSION:

The proposed ordinance seeks to amend Section 2 -164 of the Hemet Municipal Code to address the issue of establishing a quorum. The amendment empowers the City Council to appoint alternate member(s) who can vote on any question in the event of an absence or disqualification of a regular member, should such absence or disqualification result in a lack of quorum. This amendment aims to

8.E

enhance the functioning of boards, commissions, and committees, enabling them to meet and take action when necessary.

The adoption of the amended ordinance is expected to yield positive outcomes for the City of Hemet:

• Improved Efficiency and Effectiveness : By establishing a clear process for appointing alternate members to boards and commissions, the ordinance should help ensure these groups can meet and take action even when a quorum is not met due to absences or disqualifications. • Enhanced Consistency : The amended ordinance promotes consistency in the process of appointing alternate members across all boards, commissions, and committees, simplifying the City Council's management and oversight of these groups. • Legal Clarity: The revised ordinance provides clear guidelines for determining the presence of a quorum and delineates the circumstances under which alternate members may be appointed and vote on questions.
• Priority for Mobile Home Rent Review Commission : This amendment is particularly significant for the Mobile Home Rent Review Commission, which requires both tenant and owner representatives to be present for a quorum. As these representatives may be disqualified on applications involving parks they live in, own, or work for, and given the City's history of lack of quorums for this particular commission, the City Council may want to prioritize appointing alternate members to this commission.

STRATEGIC PLAN INTEGRATION:

N/A

ALTERNATIVE(S):

The City Council could take no action. When an absence or disqualification results in a lack of a quorum, the affected board or commission would be unable to meet.

ATTACHMENT(S):

Quorum Municipal Code Amendment

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00092214.1 - 1 -
HEMET ORDINANCE NO. XXX

CITY OF HEMET

HEMET, CALIFORNIA
ORDINANCE NO. XXXX

AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF

HEMET, CALIFORNIA,
AMENDING SECTION 2-164

RELATED TO ALTERNATE

MEMBERS WHEN NECESSARY

FOR A QUORUM
WHEREAS, there is currently no process under the
Hemet Municipal Code for the appointment of alternate
members to boards and commissions; and
WHEREAS, certain boards and commissions, including
the Mobile Home Rent Review Commission, have strict
attendance requirements for a quorum to exist; and
WHEREAS, in the case of an absence or
disqualification resulting in a lack of quorum, the board or commission may not meet or take action.

NOW, THEREFORE, THE CITY COUNCIL OF THE
CITY OF HEMET DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Municipal Code Amendment. Section
2-164 of the Hemet Municipal Code is hereby amended to
read as follows:
“Sec. 2-164. - Quorum.
(a) Except as specifically provided in section 2-204
for the Mobile Home Rent Review Commission, for the

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purpose of determining the presence of a quorum, all boards, commissions, and committees established under this Code, or as may otherwise be established by the city council, a majority of the membership of any board, commission or committee constitutes a quorum to conduct business.
(b) The City Council may appoint an alternate
member or members, who may vote on any question in the
event of the absence or disqualification of any regular member when such absence or disqualification results in the absence of a quorum.”
SECTION 2. Severability. If any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 3. Publication. The City Clerk is
authorized and directed to cause this Ordinance to be
published in any manner authorized by law.

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SECTION 4. Effective Date. This Ordinance shall
take effect thirty (30) days from its passage by the City Council of the City of Hemet.

PASSED, APPROVED AND ADOPTED this
____ day of ______, 2023.
_____________________________________

JOE MALES, MAYOR
ATTEST:
________________________________

JOHN MAIER, CITY CLERK

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